J.

C BOSE UNIVERSITY OF SCIENCE AND

TECHNOLOGY,YMCA
Practical Of Computer

Department Of Management Studies

Practical-2

SUBMMITED TO:- SUBMITTED BY:-

Name-Tarun Kumar
ROLL.NO. 190017030622
MBA 1st Year (B)
 An Introduction to Microsoft Word 2007

Microsoft offers a bundle of software programs within MS Office, with each

offering a different function. Microsoft Word is a word processing program
similar (but better than) the antiquated Word Perfect or the Microsoft Works
Word processor. Just like any other word processing program, you use MS
Word to view and edit formatted text within a document. A formatted text
document is defined as a document that contains text which may be in bold,
italics, underlined, a different color, or a different font. All word processing
programs can do all of this, but Microsoft Word allows you to do a lot more.
For that reason, Microsoft Word is the most used word processing program
in existence today.

Remember, even if you've never used MS Word before or need to become

familiar with the features of Word 2007. For that reason, pay attention even
if you think you already know the information. Some features have changed
in 2007 and others have been moved. We'll show you how to use and find
everything.
 Starting Microsoft Word 2007

You open Microsoft Word by clicking on the icon on your desktop (if you
have one there) or in the program bar. The icon for Microsoft Word 2007
looks like this:

When you click on the icon, a blank document

will open. This is a new document for which the default name is
Document1. For each additional new document that you open, the name
increases by one digit: Document2, Document3, etc. If you start MS Word
by clicking on an already existing document on your computer, it will open
automatically and your document will be displayed in the MS Word window.

Virtual Tour of MS Word 2007

There are main components of the MS Word 2007 window that you need to
be aware of before we even get into features and
functions.

As with any software program or web page that you look

at, the line allows you to minimize the page, the box
allows you to maximize, and the X closes out the page on your computer.
Don't worry. If you should accidentally click the X, MS Word will prompt you
to save the document.
 MS Office Button

A button available in Microsoft Office 2007 and introduced along with the
new Ribbon feature. The Office button is found in the top-left corner of
Excel, Word, and other Office 2007 program windows and looks like the
picture.

When the Office button is clicked, many of the same options you'd see in the
File menu, such as New, Open, Save, Print, etc., can be found. Listed below
are the commonly used options found in the Office button menu and their
function. .
Office button menu functions

 New - Create a new, blank file in the

Office program (e.g., Word document,

Excel spreadsheet, PowerPoint slide

deck, etc.).

 Open - Open an existing file on the

computer.

 Save - Save changes to the currently open

file.

 Save As - Save a new file with a desired

file name and to a desired location on

the computer's hard drive.

 Print - Print a hard copy of the currently

open document on a printer.

 Close - Close the current open file.

 Send - Share the currently open document

to other users through the use of One

Drive, by sending through e-mail,

posting to a blog.
 MS Office Toolbars

Another component of MS Word is the toolbars. Toolbars appear just at the

top of your page, right below the title bar. Take a look at the following
snapshot. You'll see the toolbars right below the bar that reads "Home
Insert Page Layout…" You will use these toolbars to accomplish specific
functions within MS Word. Using the toolbars will make your job quick and
easy.

The toolbars in MS Word 2007 change depending on whether you click

Home, Insert, etc. Above is the toolbar that appears when you click Home.
Below is the toolbar you will see when you click Insert.

Below is the toolbar you will see when you click Page Layout.
Below is the toolbar you will see when you click References.

Below is the toolbar you will see when you click Maillings.

Below is the toolbar you will see when you click Review.

Below is the toolbar you will see when you click View.

You can also customize your toolbars in MS Word 2007. To do this, click the
downward arrow at the very top left of the page. It can be seen in the
snapshot below on your far right. This is called the Quick Access Toolbar.
You can click on it while using MS Word to preview all you can do with it,
including customizing your toolbars.

The Ribbon is an improved feature to MS Word 2007. The Ribbon is tabs

you see at the top of the page labeled Home, Insert, Page Layout, etc.
There are seven tabs. These tabs are divided into groups which you will see
below the tab. These groups are in place to provide the editing features
you might need when clicking on that particular tab. The groups are
labeled. Those labels are right above your document pane. In the 'Home'
tab, the groups are Clipboard, Font, Paragraph, Styles, and Editing. The
toolbars for these groups are located just above the labels. The groups in MS
Word 2007 are the same as the toolbars in previous versions. They are just
much more organized, making it easier for you to find what you need and
complete the task. To view additional features, click on the arrow at the
bottom right of each group beside the label.

Text Formatting

Selecting Text

The first step in formatting any amount of text or an entire document is

selecting the portion of text that needs formatting.

You may want to:

 Boldface a section
 Add italics
  Underline
 Change the color
 Change the font
 Highlight
 Cut/copy and paste
 Add bullets

To do any of this, you must first select the text that the formatting will be
applied to within the document. Selecting text is easy and done in three
easy steps.

1. Move the cursor to the beginning of the text that you want to
select
2. Click and hold in the left button on your mouse.
3. Drag it over the text you want to select. It will highlight the
selected text in blue. Simply release the mouse button when you are
finished selecting text.

If you want to select the entire document, simply click on the 'Home' tab
and click 'Select' on the far right (located below 'find' and 'replace) as seen
in the picture below. You will then select 'select all'. This will highlight all
your text for formatting. Also note that you can select objects or text with
similar formatting as your selected text when clicking on 'Select.
To be more exact, here's a zoom in to help you find 'Select.

Applying a Font

You can apply a font to either an entire document or to certain portions of a

document. The choice is yours. To apply a font, click on

the Home tab. You'll see the toolbars, or groups, as pictured below

The type of font you're currently using will appear. In the picture above,
the current type of font is Calibri. The notation of (body) after Calibri lets the
user know that it's the font used in the body of text, not in headers,
footnotes, etc. You can click on the arrow in that window to display other
types of font available to use.

To change the type of font within a document or for the entire document,
simply select the text to be formatted, then select your new font. It's really
that easy.

Changing Font Size

Next to the type of font under the 'Home' tab is a box that states the size of
font currently being use. Using the picture above, the font size is 11. Once
again, you can use the down arrow key to either enlarge or reduce the font
size. To change the size of the font, simply select the text that you want to
change, then select the new font size. You can change an entire document
or just a portion. The choice is yours.

You can also use the two uppercase A's beside the font size box to change
the size of fonts you're currently using. Pushing the larger A will increase
your font size by one for each time it's clicked. On the other hand, clicking
the smaller A will decrease the font size by one for each time it's clicked.

Font Attributes

As we discussed earlier, you may want to select text to either boldface,

italicize, or underline a section of text. The boldface command in MS Word is
represented by an uppercase, boldfaced B. Italics are represented by an
uppercase, italicized 'I', and underline by an uppercase U with a line under
it. These buttons are located directly below the font type window. Locate
them in the picture below.

Want to learn more? Take an online course in MS Word 2007.

To add italics, boldfaced, or underlining to any portion of a text within a

document, select the desired text, then click the appropriate button (B for
boldfaced, I for italic, or U for underline.)

Next to the commands for boldfaced, italics, and underline, you'll see an
'abc' with a line through it (abc) This is for strikethrough. When clicking on
this button, it will put a line through any text you have selected.

Next to the strikethrough command, you'll see 'X2'. This simply puts smaller
text below the text line of the normal text. This command was used when
typing X2 into this course. X2 is just the opposite, putting smaller text above
the text line.

The uppercase A and lowercase A that are situated side by side allow you to
change the case of selected text. You can change from lowercase
to uppercase or vice versa , toggle tHe CaSe, or select other common
capitalizations.

Font Color
Changing the font color is as simple as changing the font. Look for the
uppercase A with a black bar under it as pictured below. It's just to the right
of the Aa that allows you to capitalize portions of text.

Select your text, then click on the button to choose the color you want to
apply to the selected text.

You can also highlight selected text. To the left of the font color button,
you'll see a lowercase 'ab' with a marker near it. It is highlighted in
yellow. Simply select the portion of text you want to highlight, click the
button, and select the color of highlight that you want to apply.

Clear Formatting

To clear formatting within a document or a specified portion of text, simply

select the text, then click on the 'As' with the eraser beside it. It's located to
the right of the two uppercase A's that allow you to increase or decrease
font size. (see the picture below.) By selecting the text and clicking on this
button, it will remove all formatting done to the text and leave you with the
default font and font size for the document.
 Text Alignment

As with all word processing programs, you can either left, right, center or
justify your text. You can either do one of these things to a portion of text or
to the entire document.

This is an example of text that is aligned to the left.

This is text that is aligned to the right.

This text is centered.

The following text, selected from this lesson, is justified so that it is aligned
between the left and right margins, adding space between letters if
necessary. It gives the document a clean look.

The buttons or commands for aligning text are located under the 'Home' tab
above the 'Paragraph' label, as shown below.

In the above picture, the left alignment button is highlighted. Beside it is the
center, then right, and then justify. To use these, simply select the text
you want to align, and click on the appropriate button.

Formatting Paragraphs

When you format paragraphs within a document, you can change the look of
the entire document. Formatting a paragraph allows you to change line
spacing, indent lines, and alter all of your paragraphs or just a few so that
they look the way you want them. Many of the tools you can use to format
your paragraphs will be located in the 'Page Layout' tab of the Ribbon in
the 'Paragraph' group.

Changing Paragraph Alignment

 Paragraph alignment refers to how you want your text to appear. You can
choose to center the text, align it left, right, or justify (which means aligning
it between both the right and left margins).

To align your paragraphs, go to the 'Home' tab on the Ribbon. In the

'Paragraph' group, you'll see the four buttons you'll use to align your
paragraph. Look at the picture below.

The highlighted button allows you to align your text to the left. To align your
text, simply select the text you want aligned to the left, then click on the
button.

The next button is to center your text, followed by right align, then
justify. When you justify your text, all lines will be exactly the same
length. MS Word 20007 will alter character spacing to make this happen and
give your document a clean look.

Indenting Paragraphs

Indenting paragraphs simply allows you to set different margins for different
lines of text.

You have several options for indenting paragraphs:

1. First line: This controls the left boundary for the first line of the paragraph.
2. Hanging: Controls the left boundary for every line in the paragraph except
the first one.
3. Left: Controls the left boundary for every line in the paragraph.
4. Right: Controls the right boundary for every line.
5. To indent paragraphs, you have two different options:

Option 1: Go to the 'Home' tab on the Ribbon. Select the indent buttons in
the 'Paragraph' group. They are pictured below.

These allow you to indent left or indent right. The indention increases each
time you click on the button.
Option 2: Click the arrow on the 'Paragraph' group tab. Click the Indents
and Spacing tab. From this dialogue box, you can set indentions.
 Add Borders or Shading to a Paragraph

Just as you can add a border or a color to an entire page, you can also add a
border or color to an entire paragraph or a group of paragraphs.

To do this:

1. Select the 'Home' tab on the Ribbon.

2. Click the Borders button in the 'Paragraph' group.
3. A dropdown menu will open and allow you to select what type of border
you want.

Apply Paragraph Styles

Style refers to the format of your paragraph. MS Word offers several quick
styles that you can use. These include headings, no spacing, subtitles,
emphasized text, list paragraph, etc. To apply a style, go to the 'Home' tab
on the Ribbon and go to the 'Styles' group. You'll see some styles in white
boxes (as pictured below). You can scroll through these styles to find one
you want to use, or you can click the arrow in the 'Styles' tab to select the
one you want.

Below are some different styles applied to text.

Subtle reference: The girl ran to the store to get some bread for dinner.

No spacing: The girl ran to the store to get some bread for dinner. (This
style leaves out any spaces between lines that may have been inserted in
prior paragraphs.)

Paragraph list: The girl ran to the store to get some bread for
dinner. (Note the indention in this line that would signify a list.)

Getting to know the different styles and what they do to your text is a
matter of using MS Word 2007 frequently.
 Change Spacing Between Paragraphs and Lines

You can use MS Word's features to change the spacing between paragraphs
and lines. This paragraph, for example, is double spaced. That is called
changing the spacing between lines and paragraphs.

To change spacing between lines and paragraphs, go to 'Page Layout' on the

Ribbon and use the 'Paragraph' group. Click on the arrow in the 'Paragraph'
tab and go down to Spacing. There you can select the points between lines,
or the more common single, double, and multiple spacing from the drop
down box.

Picture of Spacing Dialogue Box:

cell into then click OK.

 Formatting columns

Inserting columns

Everything starts from the Layout tab on the Ribbon:

Click on More Columns, and you're taken to a dialog box that allows you to

set up your columns exactly the way you want them.

 Navigating between columns

Say you're typing in the first column of your document and you want to end
that column there and start typing in the second column. To do that, you
have to insert a column break. You can insert a column break in one of two
ways:

 Press CTRL-SHIFT-ENTER simultaneously; or

 Go to the Layout tab, click Breaks, and choose Column

Once you've inserted a column break, your cursor is in the next column,
ready for you to type. When you insert a column break in your last column
(the one farthest to the right), the cursor will go to the first column on the
next page.

Viewing column boundaries

To me, it's tough to work with columns (or tables, for that matter) if I can't
really see them. To turn on the column boundaries so you can see your
columns laid out on the page, go to the File tab (or click the Office button in
version 2007) and click Options, then go to Advanced and check the box
next to Show text boundaries:
 When columns are only part of your document

But what if you want to insert a two- or three-column block of text into the
middle of a one-column, normal document?

If you go back to the Columns dialog box (via Layout > Columns > More
Columns), you'll notice a drop-down at the bottom of the box:
If you choose This Point Forward that will allow you to insert columns at
the point your cursor is sitting in. Once you've inserted your columnar data,
then go back to the Format Columns dialog box and choose the One Column
format (being careful to once again choose This Point Forward in that
bottom drop-down), and your document will return to the single-column
format without disturbing the multi-column insertion you've just worked so
hard on.