Operator Guide

5222/5227

Printer

Your document management partner.

 When ordering supplies or requesting service for your
copier, you will need to provide the model and serial
number of your machine.
Please take a moment to enter your model and serial
numbers here.
MODEL NUMBER: __________________________
SERIAL NUMBER: __________________________
To order supplies, call: ( )
To request service, call: ( )

Information Statement:
Layout and contents of this document are based on
the information available at the time of this CD-ROM
production.

Customer Vision® -
Our commitment to your
complete satisfaction
Important:
Please read and understand this manual prior to using it. Pay special attention to the Safety Information.
Parts of this manual are subject to change without prior notice. In no event will the company be liable for
direct, indirect, special, incidental, or consequential damages as a result of handling or operating the
machine.

Trademarks:
Microsoft™, Windows™, and MS-DOS™ are registered trademarks of Microsoft Corporation.
PostScript™ is a registered trademark of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those areas.

As an Energy Star Partner, Lanier Worldwide, Inc. has

determined that this product meets the Energy Star
guidelines for energy efficiency.

© Lanier Worldwide, Inc. 1999 November

Printed in the U.S.A.
 Table of Contents

Table of Contents
Introduction
Connecting to the Printer ........................................................................... 1-1
Printer Requirements ..................................................................... 1-1
Connecting the Printer to the Host Using Parallel Interface Cable ........ 1-2
Connecting the Printer Using the Network Interface Board 185 ........... 1-3
Printer Drivers for this Printer ......................................................... 1-6
Operation Panel ........................................................................................ 1-8
Message Display ........................................................................... 1-9
Online and Offline ................................................................................... 1-10
Printer Configuration
Configuring the Printer for the Network ....................................................... 2-1
Installing Printer Driver
Auto Run ................................................................................................. 3-1
Installing by Auto Run .................................................................. 3-1
Software and Utilities Included on the CD-ROM ............................................ 3-3
Installing the PCL 6/5e Printer Driver ........................................................... 3-4
Windows 95/98 - Installing the PCL 6/5e Printer Driver ...................... 3-4
Windows NT 4.0 - Installing the PCL 6/5e Printer Driver .................... 3-5
Windows 3.1x - Installing the PCL 6/5e Printer Driver ........................ 3-6
Installing the PostScript Printer Driver.......................................................... 3-8
Windows 95/98 - Installing the PostScript Printer Driver .................... 3-8
Windows NT 4.0 - Installing the PostScript Printer Driver ................... 3-8
Windows 3.1x - Installing the PostScript Printer Driver ...................... 3-9
Using Adobe PageMaker Version 6.0 or 6.5 ............................................... 3-11
Macintosh.............................................................................................. 3-12
Macintosh - Installing the PostScript Printer Driver .......................... 3-12
Setting Up the PPD File ................................................................ 3-13
Setting Up Options ...................................................................... 3-13
Uninstalling the Printer Driver
Uninstalling the PCL 6/5e Printer Driver ....................................................... 4-1
Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver .................. 4-1
Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver ................. 4-1
Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver .................... 4-2
Uninstalling the PostScript Printer Driver ...................................................... 4-3
Windows 95/98 - Uninstalling the PostScript Printer Driver ................ 4-3
Windows NT 4.0 - Uninstalling the PostScript Printer Driver ............... 4-3
Windows 3.1x - Uninstalling the PostScript Printer Driver ................... 4-4
Macintosh - Uninstalling the PostScript Printer Driver ......................... 4-4
Setting Up Printer Driver
PCL 6/5e - Accessing the Printer Properties.................................................. 5-1
Windows 95/98 - Accessing the Printer Properties ............................ 5-1
Windows NT 4.0 - Accessing the Printer Properties ........................... 5-2

i
Table of Contents

Windows 3.1x - Accessing the Printer Setting Dialog Box .................. 5-3
PostScript - Setting Up for Printing ............................................................. 5-5
Windows 95/98 - Accessing the Printer Properties ........................... 5-5
Windows NT 4.0 - Accessing the Printer Properties .......................... 5-6
Windows 3.1x - Accessing the Printer Setting Dialog Box .................. 5-7
Macintosh - Setting Up for Printing ................................................. 5-9
Canceling a Print Job ...............................................................................5-10
Windows 95/98 - Canceling a Print Job ........................................5-10
Windows NT 4.0 - Canceling a Print Job ........................................5-10
Windows 3.1x - Canceling a Print Job ............................................5-11
Macintosh - Canceling a Print Job ..................................................5-12
Troubleshooting
Error and Status Messages ........................................................................ 6-1
Error and Status Messages on the Message Display Panel ................. 6-1
Getting Printer Information over the Network ................................... 6-5
Printer Does Not Print ..............................................................................6-11
Additional Printing Problems .....................................................................6-14
Using the Control Panel
Adjusting Printer Features ......................................................................... 7-1
Printer Features Menu ................................................................... 7-1
Accessing the Main Menu ......................................................................... 7-4
Making Printer Settings with the Operation Panel ......................................... 7-5
Proof Print Menu ...................................................................................... 7-6
Proof Print Parameters .................................................................. 7-6
Job Control Menu .................................................................................... 7-7
Job Control Parameters ................................................................. 7-7
Network Setup Menu...............................................................................7-10
Maintenance Menu ..................................................................................7-11
Maintenance Parameters .............................................................7-11
List Print Menu .......................................................................................7-12
List Print Parameters ....................................................................7-12
Specifying the Custom Paper Size for the Bypass Tray.................................7-13
Printer Condition .....................................................................................7-15
Printing with the Operation Panel ..............................................................7-16
Using the Proof Print ....................................................................7-16
PostScript3 Kit Type185
Installable Options .................................................................................... 8-1
Setting Up Options ....................................................................... 8-1
Printing a Document ................................................................................. 8-3
Collate, Staple, Print Mode ............................................................ 8-6
Proof Print ................................................................................... 8-8
Specifications
Specifications .......................................................................................... 9-1
Memory Capacity and Printer Function ........................................................ 9-2
Agency Certifications ............................................................................... 9-3
Index
Index of Scanner Topics..............................................................................I-1
Warranty
New Machine Warranty and Limitation of Liability .......... inside back cover

ii
 Chapter 1

Introduction
Chapter Overview
This Chapter covers:

• “Printer Requirements” on page 1-1

• “Connecting the Printer to the Host Using Parallel Interface Cable” on page 1-2
• “Connecting the Printer Using the Network Interface Board 185” on page 1-3
• “Printer Drivers for this Printer” on page 1-6
• “Message Display” on page 1-9

Introduction
 Connecting to the Printer

Connecting to the Printer

Confirm that the shape and the position of the connector are as shown in the illustration.

Parallel Port

10BASE-T/100BASE-TX

Printer Requirements
Requirements
Before using the printer, confirm that all the environmental and electrical requirements have been
met. Connect the unit to your host computer using the parallel port, optional Network Interface
Board 185, or both.

Confirm that all the cables, connectors, and electrical outlets necessary to attach the printer to your
host computer or network are present.

• The interface cable is not supplied in the box. It is your responsibility to provide the
interface cable appropriate for the computer that you are using.
Parallel Cable Requirements
Connect the printer to your host computer using a parallel port. The parallel cable to connect the
printer to the host computer is not included with the printer.

The printer’s parallel interface is a standard bidirectional interface. It requires a standard 36-pin
parallel cable compliant with IEEE 1284 and a parallel port available on the host computer.

• Do not use a parallel cable that is longer than 3 meters (10 feet).

Introduction 1-1
Connecting to the Printer

Network Cable Requirements

The optional Network Interface Board 185 can be installed to allow direct connection to an
Ethernet network.

The Network Interface Board supports 10BASE-T or 100BASE-TX connections.

You can use the machine in the following network environments:

• Using the appropriate network management software and printer driver.

• Attaching the machine to a networks computer set up as a server.
Client Windows 95, 98, NT 4.0, 3.1x, Macintosh (optional
PostScript 3 Kit Type 185 is required)
Driver PCL 6/5e, PostScript 3
File Server NetWare 3.x, NetWare 4.x, NetWare 5
Protocol TCP/IP, IPX/SPX, NetBEUI, AppleTalk

With the Windows NT4.0 by the computer based x86 only.

Under the Windows 95/98/NT 4.0 only.

In a mixed network environment, the protocol switches automatically.

• Consult your network administrator before connecting your machine to a network.

• In a 100BASE-TX environment, be sure to use properly shielded and grounded cable
(STP, Category/Type5) for the connection to your host computer (and/or HUB) in order
to meet FCC and EMC Directive 89/336/EEC emission guidelines.

Connecting the Printer to the Host Using Parallel Interface Cable

Use a parallel interface cable compliant with IEEE 1284 (supplied by you) to connect your printer
to the host computer.

Follow these steps to connect the printer to your host computer.

1 Confirm that you have the correct cable.

2 Confirm that both the machine and the host computer are turned off.

3 Plug the 36-pin end of the parallel cable into the parallel port at the right side of the back
cover of the machine.

4 Squeeze the wire clips on each side of the connector together until they snap into place. The
clips hold the cable securely in place.

5 Plug the other end of the parallel cable into the computer's parallel port.

1-2 Introduction
 Connecting to the Printer

Connecting the Printer Using the Network Interface Board 185

Connect the printer to the network using the Network Interface Board 185.

Follow these steps to connect the printer.

1 Confirm that you have the correct cable.

2 Confirm that the machine is turned off.

3 Loop the network cable. The loop should be about 10cm (4”) from the end of the cable on
the end closest to the printer.

4 Attach the ferrite core to the loop.

TAHX010E

5 Attach the network cable to the 10BASE-T/100BASE-TX port on the machine.

• Confirm that the cable is connected to the 10BASE-T/100BASE-TX port.
• Do not connect the cable into the fax port.

6 Connect the other end of the cable into the network.

Introduction 1-3
Connecting to the Printer

Button and Indicators on the Network Interface Board

1
2

3
4

1 Button:
Press this button for more than 2 seconds to print “Network Configuration Page”. Press this button more than 5
seconds to print “System Log Information”.

2 Indicator (orange):
Stays on while the network interface board is working.

3 Indicator (green):
Stays on while 100BASE-TX is working. Stays off while 10BASE-T is working.

4 Indicator (green):
Stays on while the machine is in a network environment.

Features of the Printer

This printer is designed especially for office workgroups, both for shared usage within network
environment, and for one-to-one usage by being connected directly to your computer.

High Productivity
As this printer comes with a 27 pages per minute (ppm) engine and offers a variety of paper
handling options, handling documents will be more efficient. Proof print function is one of the
supporting feature for making multiple original printing which allows you to confirm that the
document prints as expected before printing many.

Optional Printer Hard Disk Type 185 is required.

Versatile Paper Handling Options

This printer offers both versatile input and output paper handling options. Input capacity can be
raised to 3,100 with the optional paper bank (PS420) and the bypass tray (Bypass Tray Type 270)
to reduce the inconvenience of reloading paper. For an output device, collating and stapling
capability is available with the optional finisher (SR720).

Optional Printer Feature Expander Type 185 (32MB or 64MB) or Printer Hard Disk Type 185 is
required.

1-4 Introduction
 Connecting to the Printer

Variety of Paper Media Support

Standard Tray 2 and optional Bypass Tray Type 270 support variety of paper media such as thick
paper, transparency and some envelops.

For more information on supported paper and other media, see “Copy Reference”.

Network Connectivity
Your printer is network ready with the optional network interface board.

Network Utility
PRINTER MANAGER, software consisting of Administration and Client versions, is provided.
With this software, multiple print devices can be utilized effectively together on a network. This
software offers several convenient functions such as parallel printing and recovery printing.

For the name of the PRINTER MANAGER you use, see the “Operating Instructions” for the
Network Interface Board which is included in the CD-ROM.

Introduction 1-5
Connecting to the Printer

Major Specifications
Printing Speed 22/27ppm (A4<IconCo1>K, 81/2" <FmSymbol>¥
11"<IconCo1>L, simplex)
22ppm (A4<IconCo1>K, 81/2" <FmSymbol>¥
11"<IconCo1>L, duplex)
Engine Resolution 600dpi / 300dpi resolution
Enhanced resolution with edge smoothing
Printer Language PCL 5e, PCL 6
Adobe PostScript Level 3
Memory 16MB
Max. up to 80MB
Interface 10BASE-T or 100BASE-TX <FmSymbol>¥ 1
IEEE1284 <FmSymbol>¥ 1

*1 Printing speed depends on machine

*2 Option

Printer Drivers for this Printer

Printing requires installation of a printer driver for your operating system. The following drivers
are included in the CD-ROM that comes with this machine.

Printer Language PCL 5e PCL 6 PostScript 3

Operating system
Windows 95 X X W
Windows 98 X X S
Windows 3.1x X X S
Windows NT 4.0 X X X
Macintosh X

1-6 Introduction
 Connecting to the Printer

PCL Printer Drivers

Printer drivers allow the computer to communicate with the printer via a printer language. Two
kinds of PCL printer drivers, PCL 6 and PCL 5e, are included in the CD-ROM that comes with
this machine. We recommend the PCL 6 as your first choice. However, some of your applications
might require the installation of the PCL 5e printer driver. In this case, you might configure to
install and print by using PCL 5e in addition to the PCL 6.

Adobe PostScript Printer Drivers and PPD Files

The Adobe PostScript printer drivers and the PPD files are included in the CD-ROM that comes
with this unit. Adobe PostScript printer driver allows the computer to communicate with the
printer by means of a printer language. The PPD files allow the printer driver to enable the printer
specific functions.

Introduction 1-7
Operation Panel

Operation Panel
This panel display is for installed Facsimile and Printer.

1 2 3 4 5

7 8 9 10

1 {User Tools} key:

Press to change the default settings and conditions to meet your requirements.

2 Error Indicator:
Lights up whenever a printer error occurs. A message describing the cause of the error also appears on the panel
display.

3 Panel Display:
Shows the operation status, error messages, and function menus. Press selection keys to select the function on the
panel display.

4 Cursor keys
Pres either arrow to move the cursor in the message display

5 {Energy Saver} key:

Press this key for about 1 second to switch to and from Energy Saver mode.

6 Operation Switch:
Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again
(the On indicator goes off).

7 Number keys

8 Function keys:
Press to change the functions (Copy, Facsimile, Printer) shown on the panel display. To use the printer function,
press the {Printer} key.

9 Data In Indicator:
Shows if a print job is being sent from the host computer. If the indicator is blinking, a job is being sent. If the
indicator stays on the data is printing.

10 On Line Indicator:
Stays on while the printer is online.

1-8 Introduction
 Operation Panel

Message Display
The Message Display shows operational status, error messages, and function menus.

• Do not apply a strong shock or a force of about 30N (about 3kgf) or more to the panel
display. Otherwise, the display might be damaged.

1 Ready Q’ty: 1
Auto 11x17 8 1/2x14 8 1/2 x 11
2 Select with < >
100%

1 Operation and Error Messages are displayed.

2 Cursor keys.
Items can be selected or specified. These keys correspond to the keys that are in the bottom line of the display.

• The selected item is highlighted on the panel display.

Basic Key Operations

The following table shows basic key operations.

[Enter #] key Press this key to set the function or numeric value, and the
previous display appears.
[Escape] key Press this key to cancel the function or numeric value, and the
previous display appears.
[Up and Down If all functions cannot be displayed, press these keys to switch to
Arrow] keys the previous or next page.
Increase or decrease the counter on the display panel.
[Cancel] key Press this key to cancel the function, and previous display appears.
[Exit] key Press this key to set the function or numeric value, and normal
display screen appears.

Introduction 1-9
Online and Offline

Online and Offline

Online
Online is the state in which the printer can receive data from the computer.

1 (Job Reset) (Online) 2

1 [Job Reset] key:

Press this key when the printer is online to cancel the current print job.

2 [Online] key:
Press this key to change the online status, the printer offline conditions.

Offline
Offline is a state in which the printer cannot receive data from the computer.

1 (FormFeed) (Online) 2

1 [FormFeed] key:
Press this key when the printer is offline to print out all the data left in the printer's input buffer.

2 [Online] key:
Press this key to change the online status, the printer offline conditions.

1 - 10 Introduction
 Chapter 2

Printer Configuration
Chapter Overview
This chapter covers:
• “Configuring the Printer for the Network” on page 2-1
• “Subnet Mask” on page 2-5
• “Gateway Address” on page 2-5
• “Access Control Address and Access Control Mask” on page 2-5

Printer Configuration
 Configuring the Printer for the Network

Configuring the Printer for the Network

After installing the optional network interface card, configure it for the network using the printer's
Control Panel.

The following table shows the operation panel settings and their default settings. These are
included in the “Main Menu”.

Items Default
32 IP Address 011.022.033.044
33 Subnet Mask 000.000.000.000
34 Gateway Address 000.000.000.000
35 Access Control 000.000.000.000
(Access Control Address)
36 Access Mask 000.000.000.000
(Access Control Mask)
37 Network Boot None
38 Frame Type(NW) Auto Select
(Frame Type NetWare)
39 ActiveProtocols All Active

1 Press [User Tools].

2 Press [4] on the number keys.

3 Press the Up or Down Arrow keys until the

following message appears.

4 Press [Enter #].

Printer Configuration 2-1

Configuring the Printer for the Network

5 Select the protocol you want to use. You can select one of the items on the following table.

Menu item on the Active Protocol

panel display
TCP/IP NetWare AppleTalk NetBEUI
All Active X X X X
(Default Setting)
None
TCP/IP Only X
NetWare Only X
TCP/IP & NetW X X
ATalk Only X
TCP/IP & ATalk X X
NetWare & ATalk X X
TCP & ATK & X X X
NW
NetBEUI only X
TCP/IP & NB X X
NetBEUI & NetW X X
TCP & NB & NW X X X
NetBEUI & ATalk X X
TCP & NB & ATK X X X
NB & NW & X X X
ATalk

Note: <IconSt1>' means that this protocol is active.

Blank cell means that this protocol is not active.
You should not select protocols that are not used on your network.
If you want to select AppleTalk, you should install the optional PostScript kit
Type 185.

1. Press the Up or Down Arrow keys until

the following message appears.

2. Press [Enter #].

The current settings appear on the
panel display.
3. Press the Up or Down Arrow keys until
the protocol you want to use appears.
4. Press [Enter #].
The actual procedure may differ depending on the protocol you use. If you use

2-2 Printer Configuration

 Configuring the Printer for the Network

TCP/IP, you should assign the IP Address to your printer.

• To get the IP Address for your printer, contact your network administrator.
• The IP Address is shown by Byte on the panel
display.
011 . 022 . 033 . 044

Byte 1 Byte 2 Byte 3 Byte 4

1. Press the Up or Down Arrow keys until
the following message appears.

2. Press [Enter #].

The current Byte 1 of the IP Address
appears on the panel display.
3. Use the Up or Down Arrow keys to
specify the IP Address.
4. Press [Enter #].
The current Byte 2 of the IP Address
appears.
5. Use the Up or Down Arrow keys to
specify the Byte 2 of the IP Address.
Repeat steps 3 and 4 to specify the rest of the IP Address.
6. Press [Enter #] to register the IP
Address you specified.

6 If you use TCP/IP, you should assign the

“Subnet Mask” and “Gateway Address”
following the same procedure for specifying the IP Address.

7 If you use TCP/IP, set the “Access Control” and “Access Mask” following the same
procedure for specifying the IP Address, if necessary.

8 If you use TCP/IP, you can make settings for “Network Boot”.
• You can select how to assign the printer's address using the computer. Select one of the
items on the following table.
Menu item on the Available method
panel display
ARP+ING RARP_TFTP BOOTP DHCP
ARP + PING <IconSt1>'
ARP & RARP <IconSt1>' <IconSt1>'
ARP & BOOTP <IconSt1>' <IconSt1>'
ARP&RARP&BO <IconSt1>' <IconSt1>' <IconSt1>'
OTP

Printer Configuration 2-3

Configuring the Printer for the Network

Menu item on the Available method

panel display
ARP+ING RARP_TFTP BOOTP DHCP
None (Default
Setting)
RARP + TFTP X
BOOTP X
RARP & BOOTP X X
DHCP X

• You should set up your server, if you want to use “RARP + TFTP”, “BOOTP”, or
“DHCP”.
1. Press the Up or Down Arrow keys
until the following message appears.
2. Press [Enter #].

The current setting appears on the panel

display.
3. Press the Up or Down Arrow keys
until the method you want to use
appears.
4. Press [Enter #].

9 If you use NetWare, select the frame type for NetWare.

Select one of the items below if necessary.

• Auto Select (Default)

• Ethernet 802.3
• Ethernet 802.2
• Ethernet II
• Ethernet SNAP
Note: Usually, you can use the default setting (“Auto Select”). With “Auto
Select”, the frame type detected by the printer first is adopted. If your network can
use more than two frame types, the printer may fail to select the correct frame
type. In this case, select the appropriate frame type.

1. Press the Up or Down Arrow keys until

the following message appears.
2. Press [Enter #].

2-4 Printer Configuration

 Configuring the Printer for the Network

The current setting appears on the panel

display.
3. Press the Up or Down Arrow keys until
the frame type you want to use
appears.
4. Press [Enter #].

10 Exit from the setup menu to the available function settings.

1. Press [Escape].
2. Press [Escape].
3. Press [Exit].

11 When printing a configuration page, confirm of your printer's configuration.

1. Press {User Tools}.

2. Press {4} on the number keys.
3. Press the Up or Down Arrow keys to
display “List Print”, and then press
[Enter #].

4. After confirming that “Config. Page”

is displayed, press [Enter #].

5. Press [Enter #].

Confirm of your printer's configuration by printing
a configuration page.

Subnet Mask
A number used to mathematically "mask" or hide IP Address on the network by eliminating those
parts of the address that are alike for all the machines on the network.

Gateway Address
A gateway is a connection or interchange point that connects two networks. A gateway address is
for the router or host computer used as a gateway.

• To get the addresses, contact your network administrator.

Access Control Address and Access Control Mask

Access Control Address and Access Control Mask are used to control the IP Address that have
access to the computer used for printing, with the IP Address. If it is not necessary for you to
control the access rights, select “0.0.0.0”.

Printer Configuration 2-5

Configuring the Printer for the Network

• When the Access Control Address settings coincide with the masked result of the IP
Address of the computer, print jobs from that IP Address can be accepted by the network
interface board.
• For example, if you assign 192.168.15.16 as the Access Control Address to the network
interface board, the combination of the Access Control Mask and IP Address that can
have access are as follows. (xxx: for any numerical value)
Access Control IP Address that
Mask have access
0. 0. 0. 0 XXX.XXX.XXX.XXX
255. 0. 0. 0 192.XXX.XXX.XXX
255.255. 0. 0 192.168.XXX.XXX
255.255.255. 0 192.168. 15.XXX
255.255.255.255 192.168. 15. 16

2-6 Printer Configuration

 Chapter 3

Installing Printer Driver

 Chapter Overview
This Chapter covers:

• “Auto Run” on page 3-1

• “Software and Utilities Included on the CD-ROM” on page 3-3
• “Installing the PCL 6/5e Printer Driver” on page 3-4
• “Installing the PostScript Printer Driver” on page 3-8
• “Using Adobe PageMaker Version 6.0 or 6.5” on page 3-11
• “Macintosh” on page 3-12

Installing Printer Driver

 Auto Run

Auto Run
You can install the printer driver by using Auto Run.

Auto Run is available for the following operating systems:

• Windows 95/98
• Windows NT 4.0
If your system is Windows 3.1x or Macintosh, see information on installing the printer driv-
er.
See “Windows 95/98 - Installing the PCL 6/5e Printer Driver” on page 3-4.
See “Windows 3.1x - Installing the PCL 6/5e Printer Driver” on page 3-6.
See “Macintosh - Installing the PostScript Printer Driver” on page 3-12.
• Before starting this installation, close all documents and applications. In a network
environment, confirm that users who are logged on are disconnected. Be sure to do
this when it will create the least interference with other users.
• After installing a printer driver, you must restart the computer.
• If your system is Windows NT 4.0, installing a printer driver requires Full Control
access permission. Members of the Administrators, Server Operators, Print
Operators, and Power Users groups have Full Control permission by default. When
you install a printer driver, log on under Full Control permission.
• If your system uses Windows NT 4.0 and Service Pack 4 is installed, you might not
install the PCL 6/5e printer driver using Auto Run. In this case, use [Add Printer
Wizard] in the [Printers] window to install the printer driver or install Service Pack 5
in the computer before installing the printer driver.
• Auto Run might not automatically work with certain OS settings. In this case, start
"SETUP.EXE" to install printer driver on the root.
• If you want to cancel Auto Run, insert the CD-ROM while pressing the {SHIFT} key
until your computer finishes accessing the CD-ROM.
Using the Shared Printer on Windows NT 4.0 for Windows 95/98 Client
If you want to share the printer on Windows NT 4.0, you must not install the printer driver using
Auto Run. Install the printer driver of the Windows 95/98 for alternate driver.

For more information on installing the printer driver as an alternate driver: See “Uninstalling
the PCL 6/5e Printer Driver” on page 4-1.

Installing by Auto Run

Follow these steps to install the printer driver on Windows 95/98/NT 4.0.

• Never have two versions of the same printer driver installed on your system at the same
time. When upgrading to a new version of the printer driver, uninstall the old version,
and then install the new one. For more information on uninstalling the printer driver and
software, see “Uninstalling the PCL 6/5e Printer Driver” on page 4-1.

Installing Printer Driver 3-1

Auto Run

• If the "plug and play" function is started by Auto Run, click [Cancel] of the [New
Hardware Found] dialog box or [Device Driver Wizard], and then insert the CD-
ROM. [New Hardware Found] or [Device Driver Wizard] appears depending on the
system version of the Windows 95/98.
• The appropriate language name is used in the CD-ROM folder: ENGLISH (English),
DEUTSCH (German), FRANCAIS (French), ITALIANO (Italian), ESPANOL
(Spanish), NEDRLNDS (Dutch), NORSK (Norwegian), DANSK (Danish), SVENSKA
(Swedish), POLSKI (Polish), PORTUGUS (Portuguese), SUOMI (Finnish), MAGYAR
(Hungarian), CESKY (Czechoslovakian)

1 Close all applications that are currently running.

2 Insert the CD-ROM in the CD-ROM drive.

3 Follow the instructions on the screen.

4 Restart your computer after installation is complete.

5 You should set up the options with the printer driver.

3-2 Installing Printer Driver

 Software and Utilities Included on the CD-ROM

Software and Utilities Included on the CD-ROM

Agfa Font Manager
Helps you to install new fonts, or organize and manage fonts already installed on your system.

PRINTER MANAGER FOR ADMINISTRATOR

A utility for the system administrator to manage printers on the network.

For the name of the PRINTER MANAGER FOR ADMINISTRATOR you use, see the “Operating
Instruction” for the optional Network Interface Board which is on the CD-ROM.

See the PRINTER MANAGER FOR ADMINISTRATOR Online Help for details on using the
PRINTER MANAGER FOR ADMINISTRATOR.

PRINTER MANAGER FOR CLIENT

A utility for users to manage their own print jobs on the network.

For the name of the PRINTER MANAGER FOR CLIENT you use, see the “Operating
Instruction” for the optional Network Interface Board which is included in the CD-ROM.

• See the PRINTER MANAGER FOR CLIENT Online Help for details on using the
PRINTER MANAGER FOR CLIENT.

Multidirect Print
A utility for printing on a "Peer-to-Peer" network.

• For more information on Multidirect Print, see the “Operating Instructions” for the
optional Network Interface Board which is included in the CD-ROM.

PortNavi
A utility that helps you to use network printers effectively. It is useful in environments where two
or more network printers are used.

• For more information on PortNavi, see the “Supplement” for the Network Interface
Board which is included in the CD-ROM.

Acrobat Reader
A utility that allows you to read PDF (Portable Document Format).

• Documentation on using the printer is included on the CD-ROM in PDF format.

Installing Printer Driver 3-3

Installing the PCL 6/5e Printer Driver

Installing the PCL 6/5e Printer Driver

Windows 95/98 - Installing the PCL 6/5e Printer Driver

Installing the Printer Driver

Install the driver in accordance with the steps explained. See “Installing by Auto Run” on page
3-1.

Setting Up Options
• When setting up options, you should access the Printer Properties from Windows. You
cannot access the Printer Properties from an application.

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer you want to use. On the [File] menu, click
[Properties].

3 Click the [Accessories] tab.

4 Select any options you have installed from the [Options] group.

5 Click [OK].

3-4 Installing Printer Driver

 Installing the PCL 6/5e Printer Driver

Windows NT 4.0 - Installing the PCL 6/5e Printer Driver

Installing the Printer Driver

• If your system uses Windows NT 4.0 and Service Pack 4 is installed, you might not
install the PCL 6/5e printer driver using Auto Run. In this case, use [Add Printer
Wizard] in the [Printers] window to install the printer driver or install Service Pack 5 in
the computer before install the printer driver.
• Install the driver in accordance with the steps explained in “Installing by Auto Run” on
page 3-1.
• If you want to share the printer on Windows NT 4.0, you must not install the
printer driver using Auto Run. In this case, cancel Auto Run and install the
printer driver using [Add Printer Wizard] in the [Printers] window.
• When prompted for Windows NT 4.0 alternate driver location, specify the following
folder in the CD-ROM.
PCL 5e:
\DRIVERS\PCL5E\NT4\(Language)\DISK1\
PCL 6:
\DRIVERS\PCL6\NT4\(Language)\DISK1\
• When prompted for Windows 95/98 alternate driver location, specify the following
folder in the CD-ROM.
PCL 5e:
\DRIVERS\PCL5E\WIN95_98\(Language)\DISK1\
PCL 6:
\DRIVERS\PCL6\WIN95_98\(Language)\DISK1\

Installing Printer Driver 3-5

Installing the PCL 6/5e Printer Driver

Setting Up Options
Changing the setting of the printer requires Full Control access permission. Members of the
Administrators, Server Operators, Print Operators, and Power Users groups have Full Control
permission by default. When you set up options, log on under Full Control permission.

When setting up options, you should access the Printer Properties from Windows. You cannot
access the Printer Properties from an application.

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer you want to use. On the [File] menu, click
[Properties].

3 Click the [Accessories] tab.

4 Select any options you have installed from the [Options] group.

5 Click [OK].

Windows 3.1x - Installing the PCL 6/5e Printer Driver

Installing the Printer Driver

We recommend you to install the PCL 5e printer driver on your Windows 3.1x system. Under
Windows 3.1x system, you might get some unexpected print results with the PCL 6 printer driver.

1 Close all the applications that are currently running.

2 Insert the CD-ROM in the CD-ROM drive.

3 From [Program Manager], click [Run] on the [File] menu.

4 In the [Run] window, click [Browse].

5 Select the CD-ROM drive in the [Drives:] list.

6 Open [PCL5E] or [PCL6].

7 Open [WIN31].

8 Open the folder of the language you use.

9 Open [DISK1].

3-6 Installing Printer Driver

 Installing the PCL 6/5e Printer Driver

10 Double-click “SETUP.EXE”.

11 Follow the instructions on the screen.

Setting Up Options
When setting up options, you should access the Printer Setting dialog box from Windows. You
cannot access the Printer Setting dialog box from an application.

1 From the [Main] group of [Program Manager], double-click [Control Panel].

2 Double-click the [Printers] icon.

3 In the [Installed Printers:] list, click the name of the printer you want to set up.

4 Click [Setup].

5 Click the [Accessories] tab.

• The [Options] group appears.

6 Select any options you have installed from the [Options] group.

7 Click [OK] to close the Printer Setting dialog box.

8 Click [Close] to close the [Printers] dialog box.

Installing Printer Driver 3-7

Installing the PostScript Printer Driver

Installing the PostScript Printer Driver

Windows 95/98 - Installing the PostScript Printer Driver

Installing the Printer Driver

Install the driver in accordance with the steps explained in “Installing by Auto Run” on page 3-1.

Setting Up Options
When setting up options, you should access the [Device Options] tab from Windows. You cannot
set up options when accessing the [Device Options] tab from an application.

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer you want to use. On the [File] menu, click
[Properties].

3 Click the [Device Options] tab.

• The [Installable options] group appears.

4 From the [Installable options] box, select the option you have installed.
• The current setting is displayed in the [Change settings for:] list.

5 Use the [Change setting for:] list to select the appropriate setting for the selected option.

6 Click [Apply] to apply the settings you made.

7 After making all settings you want, click [OK].

Windows NT 4.0 - Installing the PostScript Printer Driver

Installing the Printer Driver

Install the driver in accordance with the steps explained in “Installing by Auto Run” on page 3-1.

Setting Up Options
Changing the setting of the printer requires Full Control access permission. Members of the
Administrators, Server Operators, Print Operators, and Power Users groups have Full Control
permission by default. When you set up options, log on under Full Control permission.

When setting up options, you should access the Printer Properties from Windows. You cannot set
up options when accessing the Printer Properties from an application.

3-8 Installing Printer Driver

 Installing the PostScript Printer Driver

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer you want to use. On the [File] menu, click
[Properties].

3 Click the [Device Settings] tab.

4 Use the [Installable Options] group to specify the options.

5 Click [OK] to close the Printer Properties.

Windows 3.1x - Installing the PostScript Printer Driver

Installing the Printer Driver

1 Close all the applications that are currently running.

2 Insert the CD-ROM in the CD-ROM drive.

3 From the [Program Manager], click [Run] from the [File] menu.

4 In the [Run] window, click [Browse].

5 Select the CD-ROM drive in the [Drives:] list.

6 Open [PS].

7 Open [WIN31].

8 Open the folder of the language you use.

9 Open [DISK1].

10 Double-click “SETUP.EXE”.

11 Follow the instructions on the screen.

Setting Up Options

1 From the [Main] group of [Program Manager], double-click [Control Panel].

2 Double-click the [Printers] icon.

Installing Printer Driver 3-9

Installing the PostScript Printer Driver

3 In the [Installed Printers:] list, click the name of the printer you want to set up.

4 Click [Setup].

5 Click the [Features] tab.

• The [Printer Features] group appears.

6 Use the [Printer Features] group to specify the options.

7 Click [OK] to close the Printer Setting dialog box.

8 Click [Close] to close the [Printers] dialog box.

3 - 10 Installing Printer Driver

 Using Adobe PageMaker Version 6.0 or 6.5

Using Adobe PageMaker Version 6.0 or 6.5

If you use the printer under Windows 95/98/NT 4.0 with Adobe PageMaker, you need to copy
the PPD file to the PageMaker folder.

• The PPD file is the file with extension ".ppd". It is in the folder
“\PS\WIN95_98\(Language)\DISK1\” on the CD-ROM.
• The [WIN95_98] folder, inside the [PS] folder is for the Windows 95/98 operating
system. Use the folder at this level that is appropriate for the operating system you are
using.
• The third folder, "(Language)" may be substituted by appropriate language name.
• Copy this file to the PageMaker folder.
• For the PageMaker 6.0 default installation, the folder is "C:\PM6\RSRC\PPD4", and
for the PageMaker 6.5 default installation, the directory is
"C:\PM65\RSRC\USENGLISH\PPD4". The "USENGLISH" may be different,
depending on your language selection.
• For more information on the language name, see “Installing by Auto Run” on page 3-
1.

Installing Printer Driver 3 - 11

Macintosh

Macintosh

Macintosh - Installing the PostScript Printer Driver

It is necessary to install a printer driver and a PPD file to print from a Macintosh.

Follow these steps to install a printer driver and a PPD file into a Macintosh using a system 7.1
or later operating system.

• You cannot use LaserWriter 8.5.0 or later with Mac OS 8.1 or later until you do the
following procedure. Copy the “PrintingLib” file from the [Extensions] folder in
[System Folder] to your desktop before installing the PostScript printer driver. After
installing the PostScript printer driver, drag the “PrintingLib” file from your desktop
back into the [Extensions] folder.
• If you forgot to copy the “PrintingLib” file, please reinstall the Macintosh operating
system again.

1 Insert the CD-ROM in the CD-ROM drive.

2 Double-click the CD-ROM icon.

3 Double-click the [PS] folder.

4 Double-click the folder of the language you use.

5 Open [DISK1] and double-click the installer icon.

6 Follow the instructions on the screen.

7 Move the “PrintingLib” file from your desktop back to [Extensions] in [System Folder].

8 Double-click [Extensions].

9 Double-click [Printer Descriptions].

10 Double-click the CD-ROM icon on the desktop.

11 Double-click [DISK1] in the folder of the language you use.

12 Click and drag the PPD file into [Printer Descriptions].

13 Click and drag the “Proof Print” file into [Printer Descriptions] in [Extensions] in
[System Folder].

14 Restart the Macintosh.

3 - 12 Installing Printer Driver

 Macintosh

Setting Up the PPD File

Confirm that the printer is connected to an AppleTalk network before performing the following
procedure.

1 On the [Apple] menu, select [Chooser].

2 Click the [Adobe PS] icon.

3 In the [Select a PostScript Printer:] list, click the name of the printer you want to use.

4 Click [Create].

5 Click the printer you want to use, and then click [Select].
• The PPD file is set up, and the [Adobe PS] icon appears at the left of the printer name in
the list. Next, make the option settings, or close the [Chooser] dialog box.

Setting Up Options

1 On the [Apple] menu, select [Chooser].

2 Click the [Adobe PS] icon.

3 In the [Select the PostScript Printer:] list, click the name of the printer you want to use,
and then click [Setup].

4 Click [Configure].
• A list of options appears.

5 Select the option you want to set up and select the appropriate setting for it.
• If the option you want to set up is not displayed, the PPD file might not be set up
correctly. Check the name of the PPD file shown in the dialog box.

6 Click [OK].
• The list of options closes.

7 Click [OK].
• The [Chooser] dialog box appears.

8 Close the [Chooser] dialog box.

Installing Printer Driver 3 - 13

Macintosh

Notes:

3 - 14 Installing Printer Driver

 Chapter 4

Uninstalling the Printer

Driver
Chapter Overview
This Chapter covers:

• “Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver” on

page 4-1
• “Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver” on
page 4-1
• “Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver” on page 4-
2
• “Windows 95/98 - Uninstalling the PostScript Printer Driver” on
page 4-3
• “Windows NT 4.0 - Uninstalling the PostScript Printer Driver” on
page 4-3
• “Windows 3.1x - Uninstalling the PostScript Printer Driver” on
page 4-4
• “Macintosh - Uninstalling the PostScript Printer Driver” on page 4-4

Uninstalling the Printer Driver

 Uninstalling the PCL 6/5e Printer Driver

Uninstalling the PCL 6/5e Printer Driver

This section describes how to uninstall the printer driver. The actual procedure may differ
depending on your operating system.

Follow the appropriate procedure.

Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver

1 Close all the applications that are currently running.

2 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

3 Click the icon of the printer you want to remove.

4 On the [File] menu, click [Delete].

• A confirmation dialog box appears.

5 Click [Yes] to uninstall the printer driver.

Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver

Uninstalling the printer driver requires Full Control access Permission. Members of the
Administrators, Server Operators, Print Operators, and Power Users groups have Full
Control permission by default.

When you uninstall a printer driver, log on under Full Control permission.

1 Close all the applications that are currently running.

2 Click [Start] on the task bar, point to [Settings], and click [Printers].
• The [Printers] window appears.

3 Click the icon of the printer you want to remove.

4 On the [File] menu, click [Delete].

• A confirmation dialog box appears.

5 Click [Yes] to uninstall the printer driver.

Uninstalling the Printer Driver 4-1

Uninstalling the PCL 6/5e Printer Driver

Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver

1 Close all applications that are currently running.

2 Insert the CD-ROM in the CD-ROM drive.

3 From [Program Manager], select [Run] from the [File] menu.

4 In the [Run] window, click [Browse].

5 Select the CD-ROM drive in the [Drives:] list.

6 Open [PCL5E] or [PCL6].

7 Open [WIN31].

8 Open the folder of the language you use.

9 Open [DISK1].

10 Double-click “UNSETUP.EXE”.

11 Click [OK].

12 Click [OK].

13 Follow the instructions on the screen.

14 If you are asked if you want to restart Windows, select [Restart Windows Now].
• If you are not asked, restart Windows after completing the uninstallation.

4-2 Uninstalling the Printer Driver

 Uninstalling the PostScript Printer Driver

Uninstalling the PostScript Printer Driver

This section describes instructions for uninstalling the PostScript printer driver. The actual
procedure may differ depending on your operating system.

Follow the appropriate one of the following procedures below.

Windows 95/98 - Uninstalling the PostScript Printer Driver

1 Close all applications that are currently running.

2 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

3 Click the icon of the printer you want to remove.

4 On the [File] menu, click [Delete].

A confirmation dialog box appears.

5 Click [Yes] to uninstall the printer driver.

Windows NT 4.0 - Uninstalling the PostScript Printer Driver

Uninstalling the printer driver requires Full Control access Permission. Members of the
Administrators, Server Operators, Print Operators, and Power Users groups have Full
Control permission by default. When you uninstall a printer driver, log on under Full
Control permission.

1 Close all applications that are currently running.

2 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

3 Click the icon of the printer you want to remove.

4 On the [File] menu, click [Delete].

• A confirmation dialog box appears.

5 Click [Yes] to uninstall the printer driver.

Uninstalling the Printer Driver 4-3

Uninstalling the PostScript Printer Driver

Windows 3.1x - Uninstalling the PostScript Printer Driver

1 Open [Control Panel].

2 Double-click the [Printers] icon.

3 Select the printer you want to delete and click [Remove].

• A confirmation dialog box appears.

4 Click [Yes] to uninstall the printer driver.

5 Click [Close] to close the [Printers] dialog box.

Macintosh - Uninstalling the PostScript Printer Driver

1 Drag the “AdobePS” file inside the [Extensions] folder in [System Folder] to
[Trash].

2 Drag the “Proof Print” file inside the [Printer Descriptions] folder in the
[Extensions] folder in [System Folder] to [Trash].

4-4 Uninstalling the Printer Driver

 Chapter 5

Setting Up Printer Driver

 Chapter Overview
This chapter covers:

• “Windows 95/98 - Accessing the Printer Properties” on page 5-1

• “Windows NT 4.0 - Accessing the Printer Properties” on page 5-2
• “Windows 3.1x - Accessing the Printer Setting Dialog Box” on page 5-
3
• “Windows 95/98 - Accessing the Printer Properties” on page 5-5
• “Windows NT 4.0 - Accessing the Printer Properties” on page 5-6
• “Windows 3.1x - Accessing the Printer Setting Dialog Box” on page 5-
7
• “Macintosh - Setting Up for Printing” on page 5-9
• “Windows 95/98 - Canceling a Print Job” on page 5-10
• “Windows NT 4.0 - Canceling a Print Job” on page 5-10
• “Windows 3.1x - Canceling a Print Job” on page 5-11
• “Macintosh - Canceling a Print Job” on page 5-12

Setting Up Printer Driver

 PCL 6/5e - Accessing the Printer Properties

PCL 6/5e - Accessing the Printer Properties

Windows 95/98 - Accessing the Printer Properties

There are two methods you can use to open the Printer Properties.

Making Printer Default Settings

To make the printer default settings, first open the Printer Properties from the [Printers] window.

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer whose default settings you want to change.

3 On the [File] menu, click [Properties].

• The Printer Properties appears.

4 Set desired settings and click [OK].

Making Printer Settings From an Application

To make the printer settings for a specific application, open the Printer Properties from that
application. The following example describes how to make settings for the WordPad application
that comes with Windows 95/98.

• The actual procedures you should follow to open the Printer Properties may differ
depending on the application. For details, see the documentation that comes with the
application you are using.
• When you use some applications, the driver's initial default settings of the applications
might be applied over the printer driver's setting.
• Any settings you make in the following procedure are valid for the current application
only.

1 On the [File] menu, click [Print].

• The [Print] dialog box appears.

2 From the [Name:] list, select the printer you want to use, and then click
[Properties].
• The Printer Properties appears.

3 Set desired settings and click [OK].

4 Click [OK] to start your printing.

Setting Up Printer Driver 5-1

PCL 6/5e - Accessing the Printer Properties

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - Printer Properties

Changing the settings of the printer requires Full Control access permission. Members of the
Administrators, Server Operators, Print Operators, and Power Users groups have Full Control
permission by default. When you set up options, log on under Full Control permission.

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer whose default setting you want to change.

3 On the [File] menu, click [Properties].

• The Printer Properties appears.

4 Set desired settings and click [OK].

• Settings you make here are used as the default settings for all applications.

Making Printer Default Settings – Default Document Properties

Changing the settings of the printer requires Full Control access permission. Members of the
Administrators, Server Operators, Print Operators, and Power Users groups have Full Control
permission by default. When you set up options, log on under Full Control permission.

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer whose default settings you want to change.

3 On the [File] menu, click [Document Defaults].

• The Default Document Properties appears.

4 Set desired settings and click [OK].

• Settings you make here are used as the default settings for all applications.

Making Printer Settings From an Application

To make the printer settings for a specific application, open the Document Properties from that
application. The following example describes how to make settings for the WordPad application
that comes with Windows NT 4.0.

• The actual procedures you should follow to open the Document Properties may differ
depending on the application. For details, see the documentation that comes with the
application you are using.
• Any settings made in the following procedure are valid for the current application only.

5-2 Setting Up Printer Driver

 PCL 6/5e - Accessing the Printer Properties

1 On the [File] menu, click [Print].

• The [Print] dialog box appears.

2 From the [Name:] list, select the printer you want to use, and then click
[Properties].
• The Document Properties appears.

3 Set desired settings and click [OK].

4 Click [OK] to start your printing.

Windows 3.1x - Accessing the Printer Setting Dialog Box

There are two methods you can use to open the Printer Setting dialog box.

Making Printer Default Settings

To make the printer default settings, open the Printer Setting dialog box from [Control Panel].

1 From [Program Manager], open the [Main] group.

2 Double-click [Control Panel].

3 Double-click the [Printers] icon.

4 In the [Installed Printers:] list, click the name of the printer you want to set up.

5 Click [Setup].

6 Set desired settings and click [OK].

7 Click [Close] to close the [Printers] dialog box.

Making Printer Settings from an Application

To make the printer settings for a specific application, open the Printer Setting dialog box from
that application. The following example describes how to make settings for the Write application
that comes with Windows 3.1x.

• The actual procedures you should follow to open the Printer Setting dialog box may
differ depending on the application. For details, see the documentation that comes with
the application you are using.
• When you use some applications, the driver's initial default settings of the applications
might be applied over the printer driver's setting.
• Any settings you make in the following procedure are valid for the current application
only.

Setting Up Printer Driver 5-3

PCL 6/5e - Accessing the Printer Properties

1 On the [File] menu, click [Print Setup].

• The [Print Setup] dialog box appears.

2 From the [Printer] group, select the printer you want to use.
• If the printer you want to use is not specified as the default printer, click [Specific
Printer:], and then find the printer you want to use in the list box.

3 Click [Options].
• The Printer Setting dialog box appears.

4 Set desired settings and click [OK].

5 Click [OK] to close the [Print Setup] dialog box.

6 Start your printing.

5-4 Setting Up Printer Driver

 PostScript - Setting Up for Printing

PostScript - Setting Up for Printing

Windows 95/98 - Accessing the Printer Properties

There are two methods you can use to open the Printer Properties.

Making Printer Default Settings

To make the printer default settings, first open the Printer Properties from the [Printers] window.

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer whose default settings you want to change.

3 On the [File] menu, click [Properties].

• The Printer Properties appears.

4 Set desired settings and click [OK].

Making Printer Settings from an Application

To make the printer settings for a specific application, open the Printer Properties from that
application. The following example describes how to make settings for the WordPad application
that comes with Windows 95.

• The actual procedures you should follow to open the Printer Properties may differ
depending on the application. For details, see the documentation that comes with the
application you are using.
• When you use some applications, the driver's initial default settings of the applications
might be applied over the printer driver's setting.
• Any settings you make in the following procedure are valid for the current application
only.

1 On the [File] menu, click [Print].

• The [Print] dialog box appears.

2 From the [Name:] box, select the printer you want to use, and then click [Properties].
• The Printer Properties appears.

3 Set desired settings and click [OK].

4 Click [OK] to start your printing.

Setting Up Printer Driver 5-5

PostScript - Setting Up for Printing

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - Printer Properties

Changing the settings of the printer requires Full Control access permission. Members of the
Administrators, Server Operators, Print Operators, and Power Users groups have Full Control
permission by default. When you set up options, log on under Full Control permission.

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer whose default settings you want to change.

3 On the [File] menu, click [Properties].

• The Printer Properties appears.

4 Set desired settings and click [OK].

• Settings you make here are used as the default settings for all applications.

Making Printer Default Settings - Default Document Properties

Changing the settings of the printer requires Full Control access permission. Members of the
Administrators, Server Operators, Print Operators, and Power Users groups have Full Control
permission by default. When you set up options, log on under Full Control permission.

1 Click [Start] on the task bar, point to [Settings], and then click [Printers].
• The [Printers] window appears.

2 Click the icon of the printer whose default settings you want to change.

3 On the [File] menu, click [Document Defaults].

• The Default Document Properties appears.

4 Set desired settings and click [OK].

• Settings you make here are used as the default settings for all applications.

5-6 Setting Up Printer Driver

 PostScript - Setting Up for Printing

Making Printer Settings from an Application

To make the printer settings for a specific application, open the Document Properties from that
application. The following example describes how to make settings for the WordPad application
that comes with Windows NT 4.0.

• The actual procedures you should follow to open the Document Properties may differ
depending on the application. For details, see the documentation that comes with the
application you are using.
• Any settings made in the following procedure are valid for the current application only.

1 On the [File] menu, click [Print].

• The [Print] dialog box appears.

2 From the [Name:] box, select the printer you want to use, and then click [Properties].
• The Document Properties appears.

3 Set desired settings and click [OK].

4 Click [OK] to start your printing.

Windows 3.1x - Accessing the Printer Setting Dialog Box

There are two methods you can use to open the Printer Setting dialog box.

Making Printer Default Settings

To make the printer default settings, open the Printer Setting dialog box from [Control Panel].

1 From [Program Manager], open the [Main] group.

2 Double-click [Control Panel].

3 Double-click the [Printers] icon.

4 In the [Installed Printers:] box, click the name of the printer you want to set up.

5 Click [Setup].

6 Set desired settings and click [OK].

7 Click [Close] to close the [Printers] dialog box.

Setting Up Printer Driver 5-7

PostScript - Setting Up for Printing

Making Printer Settings from an Application

To make the printer settings for a specific application, open the Printer Setting dialog box from
that application. The following example describes how to make settings for the Write application
that comes with Windows 3.1x.

• The actual procedures you should follow to open the Printer Setting dialog box may
differ depending on the application. For details, see the documentation that comes with
the application you are using.
• When you use some applications, the driver's initial default settings of the applications
might be applied over the printer driver's setting.
• Any settings you make in the following procedure are valid for the current application
only.

1 On the [File] menu, click [Print Setup].

• The [Print Setup] dialog box appears.

2 From the [Printer] group, select the printer you want to use.
• If the printer you want to use is not specified as the default printer, click [Specific
Printer:], and then find the printer you want to use in the list box.

3 Click [Options].
• The Printer Setting dialog box appears.

4 Set desired settings and click [OK].

5 Click [OK] to close the [Print Setup] dialog box.

6 Start your printing.

5-8 Setting Up Printer Driver

 PostScript - Setting Up for Printing

Macintosh - Setting Up for Printing

Making Paper Settings from an Application

1 Open the file you want to print.

2 On the [File] menu, click [Page Setup].

3 [AdobePS Page Setup] appears.

4 Confirm that the printer you want to use is shown in the [Format for:] box.
• If your printer is now shown in the [Format for:] box, use the pop-up menu to display a
list of available printers.
• The actual appearance of the Page Setup depends on the application you are using. See
the documentation that comes with your Macintosh for details.

5 From the [Paper:] box, select the paper size.

6 Set desired settings and click [OK].

Setting up for Printing from an Application

1 Open the file you want to print.

2 On the [File] menu, click [Print].

• The Printer Settings appears.

3 Confirm that your printer is selected in the [Printer:] box.

4 Set desired settings and click [Print].

Setting Up Printer Driver 5-9

Canceling a Print Job

Canceling a Print Job

Windows 95/98 - Canceling a Print Job

1 Double-click the printer icon on the task bar.

• This opens a window that shows all the print jobs that are currently queued for printing.
Check the current status of the job you want to cancel.

2 Click the name of the job you want to cancel so that it is highlighted.

3 On the [Document] menu, click [Cancel Printing].

• You can also open the print job queue window by double-clicking the printer icon in the
[Printers] window.

4 Press the printer's [Job Reset] key.

The message appears on the panel display indicating that the print job is being cancelled.

• When your printer is being shared by multiple computers, be careful not to accidentally
cancel someone else's print job.
• You cannot stop printing the data that has already been processed internally by the
printer. Because of this, printing might continue for a few pages after you press [Job
Reset].
• A print job that contains a large volume of data might take considerable time to stop.
• It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the
ready condition.

Windows NT 4.0 - Canceling a Print Job

1 Double-click the printer icon on the task bar.

• This opens a window that shows all the print jobs that are currently queued for printing.
Check the current status of the job you want to cancel.

2 Click the name of the job you want to cancel so that it is highlighted.

3 On the [Document] menu, click [Cancel].

• You can also open the print job queue window by double-clicking the printer icon in the
[Printers] window.

4 Press the printer's [Job Reset] key.

• The message appears on the panel display indicating that the print job is being cancelled.

5 - 10 Setting Up Printer Driver

 Canceling a Print Job

• When your printer is being shared by multiple computers, be careful not to accidentally
cancel someone else's print job.
• You cannot stop printing data that has already been processed internally by the printer.
Because of this, printing might continue for a few pages after you press [Job Reset].
• A print job that contains a large volume of data might take considerable time to stop.
• It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the
ready condition.

Windows 3.1x - Canceling a Print Job

1 In the [Main] group, double-click the [Print Manager] icon.

• This opens a window that shows all the print jobs that are currently queued for printing.

2 Click the name of the job you want to cancel so it is highlighted.

3 On the [Document] menu, click [Delete Document].

4 Click [Close] to close the dialog box.

5 Press the printer's [Job Reset] key.

The message appears on the panel display indicating that the print job is being cancelled.

• When your printer is being shared by multiple computers, be careful not to accidentally
cancel someone else's print job.
• You cannot stop printing data that has already been processed internally by the printer.
Because of this, printing might continue for a few pages after you press [Job Reset].
• A print job that contains a large volume of data might take considerable time to stop.
• It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the
ready condition.

Setting Up Printer Driver 5 - 11

Canceling a Print Job

Macintosh - Canceling a Print Job

1 Double-click the printer icon on the desktop.

• This opens a window that shows all the print jobs that are currently queued for printing.
Check the current status of the job you want to cancel.

2 Click the name of the job you want to cancel so that it is highlighted.

3 Click the pause icon, and then click the trash icon.

4 Press the printer's [Job Reset] key.

• The message appears on the panel display indicating that the print job is being cancelled.
• When your printer is being shared by multiple computers, be careful not to accidentally
cancel someone else's print job.
• You cannot stop printing data that has already been processed internally by the printer.
Because of this, printing might continue for a few pages after you press [Job Reset].
• A print job that contains a large volume of data might take considerable time to stop.
• It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the
ready condition.

5 - 12 Setting Up Printer Driver

 Chapter 6

Troubleshooting
 Chapter Overview
This chapter covers:

• “Error and Status Messages” on page 6-1

• “Printer Does Not Print” on page 6-11
• “Additional Printing Problems” on page 6-14

Troubleshooting
 Error and Status Messages

Error and Status Messages

Error and Status Messages on the Message Display Panel

This section describes instructions for error and status message of the printer function. To use the
printer function, press [Printer].

Messages Description Comments

Add Staples The stapler is empty. Replace the staple refill with a
new one.
Cannot Output The paper can not be printed to The paper is printed to another
To Selected Tray the output tray that you tray that selected by printer.
selected.
Dup. Unit In Use AD370 (duplex unit) is used by Wait until the other application
Please Wait the other application. finished to use AD370 (duplex
unit).
Error 1 An error with the optional RAM Turn the printer power off and
has occurred. on. If the message appears
again, contact your sales or
service representative.
Error 2 An error with the parallel Turn the printer power off and
interface board has occurred. on. If the message appears
again, contact your sales or
service representative.
Error 3 An error with the NV-RAM has Turn the printer power off and
occurred. on. If the message appears
again, contact your sales or
service representative.
Error 4 An error with the DIMM has Turn the printer power off and
occurred. on. If the message appears
again, contact your sales or
service representative.
Error 5 An error with the HDD has Install the HDD again. If the
occurred. message appears again,
contact your sales or service
representative.
Error 6 An error with the Resident font Turn the printer power off and
ROM has occurred. on. If the message appears
again, contact your sales or
service representative.
Error 7 An error with the ASIC has Turn the printer power off and
occurred. on. If the message appears
again, contact your sales or
service representative.

Troubleshooting 6-1
Error and Status Messages

Messages Description Comments

Error 30711 AD370 (duplex unit) cannot be Another tray is used to print.
used. Contact your sales or service
representative.
Error 30721 PS420 (paper feed unit) cannot Another tray is used to print.
be used. Contact your sales or service
representative.
Error 30722 Tray 1 cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30723 Tray 2 cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30724 Tray 3 cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30725 Tray 4 cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30740 The staple tray of SR720 Another tray is used to print.
(finisher) cannot be used. Contact your sales or service
representative.
Error 30743 The shift tray cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30744 SR720 (finisher) cannot be Another tray is used to print.
used. Contact your sales or service
representative.
Error 40711 SR370 (duplex unit) cannot be Press [Job Reset]. Contact your
used. sales or service representative.
Error 40740 The staple tray of SR720 Press [Job Reset]. Contact your
(finisher) cannot be used. sales or service representative.
Error 40744 SR720 (finisher) cannot be Press [Job Reset]. Contact your
used. sales or service representative.
Error Bypass Bypass Tray is out of paper. Load paper of the indicated
xx xx: Paper Size paper size into the bypass tray.
Error: Finisher An error with SR720 (finisher) Turn the printer power off and
SC### has occurred. on. If the message appears
again, contact your sales or
service representative.
Finisher In Use SR720 (finisher) is used by the Wait until the other application
Please Wait other application. finished to use SR720
(finisher).
Form Feeding... Doing form feed. Wait for a while.

6-2 Troubleshooting
 Error and Status Messages

Messages Description Comments

Load Bypass The bypass tray is out of Load paper of the indicated
xx paper. paper size into the bypass tray.
xx: Paper Size
Load Tray ** There is out of paper. Load paper of the indicated
xx **: Number Tray paper size into the paper tray.
xx: Paper Size
Load *** There is no paper tray of the Load paper onto the tray of the
XX indicated. indicated.
***: Paper Type
XX: Paper Size
No Files Exist There is no proof print file. Specify correct proof print file.
See “Deleting a Proof Print
File” on page 7-17.
Offline Printer is offline. The printer If you want to put the printer
cannot accept or print out online, press the [Online].
data.
Printing... Doing print job. Wait for a while.
Processing... Print data is being processed. Wait for a while.
Processing... The user tries to print the Proof Wait until the printer returns to
Please Wait Print data while writing the the ready condition.
data to HDD.
Ready The printer is ready for —
printing.
Remove Paper There is still paper in AD370 Remove paper from AD370
from Duplex Unit (duplex unit). (duplex unit).
Remove Paper There is paper in the stack unit Remove paper from the stack
from Staple Tray of SR720 (finisher). unit of SR720 (finisher).
Remove the paper from the
output tray before it becomes
full. If you leave paper in the
output tray, it can cause a
paper misfeed.
Remove Paper The shift tray of SR720 Remove paper from the SR720
Shift Tray (finisher) is full. (finisher) tray.
Remove the paper from the
output tray before it becomes
full. If you leave paper in the
output tray, it can cause a
paper misfeed.

Troubleshooting 6-3
Error and Status Messages

Messages Description Comments

Remove Paper The standard output tray is full. Remove paper from the output
Standard Tray tray.
Remove the paper from output
tray before it becomes full. If
you leave paper in the output
tray, it can cause a paper
misfeed.
Remove Paper The PT270 (1bin tray) is full. Remove the paper from the
1Bin Tray PT270 (1bin tray).
Remove the paper from the
output tray before it becomes
full. If you leave paper in the
tray, it can cause a paper
misfeed.
Reset Duplex The AD370 (duplex unit) is not Set the AD370 (duplex unit)
Unit Correctly set correctly. correctly.
Resetting Job... Resetting Print job. Wait for while.
Reset Tray XX There is no paper tray, or Tray Set the tray correctly.
Correctly XX is not set correctly.
This message appears only for
the default tray. See “Job
Control Parameters” on page 7-
7.
Setting Changed The paper feed unit setting has Configure the paper feed unit
Cannot Print been changed, and the proof correctly, and try again.
print failed.
Waiting... Printer is waiting for the next Wait for a while.
data to print.
Warming Up... The printer is now preparing for Wait until the printer is warmed
printing. up.

Note: If you cannot solve the problem by taking above actions, turn the main
power switch off and then back on again. If this does not clear the error message,
write down the error message, and contact your sales or service representative.

6-4 Troubleshooting
 Error and Status Messages

Getting Printer Information over the Network

Printer Current Status

You can check the printer's current status using the "Telnet (mshell)".

mshell
Use status command.

Messages Description Resolution

Add Staples The staple is empty. Replace the staple refill with a
new one.
Add Toner The printer is out of toner. Replace a new toner bottle.
Call Service The Service Code or SC Contact your sales or service
Power Off On number identifies the failure. representative.
Call Service The Service Code or SC Turn the printer off and on. If
SC_XXX number identifies the failure. the message appears again,
contact your sales or service
representative.
Close Bridge Unit The cover of Bridge Unit Type Close the cover of Bridge Unit
Cover 270 is open. Type 270.
Close Finisher The cover of SR720 (finisher) Close the cover of SR720
Cover is open. (finisher).
Close Interchange The Interchange Unit Type 280 Close the interchange unit
Unit Cover cover is open. cover.
Close Right Cover The right cover of the printer is Close the right cover of the
open. printer.
Close R-Cover at Lower right cover 1 or 2 is Close lower right cover 1 or 2.
Paper Tray open.
Close Upper Right The upper right cover is open. Close the upper right cover.
Cover
Dup. Unit In Use AD370 (duplex unit) is used by Wait until the other application
Please Wait the other application. finished to use AD370 (duplex
unit).
Energy Saver 1 In Energy Save Mode level 1. Press the operation key or send
a job from the computer to turn
the power on.
Energy Saver 2 In Energy Save Mode level 2. Press the operation key or send
a job from the computer to turn
the power on.
Error 30711 AD370 (duplex unit) cannot be Another tray is used to print.
used. Contact your sales or service
representative.

Troubleshooting 6-5
Error and Status Messages

Messages Description Resolution

Error 30721 PS420 (paper feed unit) cannot Another tray is used to print.
be used. Contact your sales or service
representative.
Error 30722 Tray 1 cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30723 Tray 2 cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30724 Tray 3 cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30725 Tray 4 cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30740 The staple tray of SR720 Another tray is used to print.
(finisher) cannot be used. Contact your sales or service
representative.
Error 30743 The shift tray cannot be used. Another tray is used to print.
Contact your sales or service
representative.
Error 30744 SR720 (finisher) cannot be Another tray is used to print.
used. Contact your sales or service
representative.
Error 40711 AD370 (duplex unit) cannot be Press [Job Reset] . Contact
used. your sales or service
representative.
Error 40740 The staple tray of SR720 Press [Job Reset] . Contact
(finisher) cannot be used. your sales or service
representative.
Error 40744 SR720 (finisher) cannot be Press [Job Reset] . Contact
used. your sales or service
representative.
Finisher In Use SR720 (finisher) is used by the Wait until the other application
Please Wait other application. finished to use SR720
(finisher).
Load Bypass xx Bypass Tray is out of paper. Load paper of the indicated
xx : Paper Size paper size into the bypass tray.
Load Tray ** xx There is out of paper. Load paper of the indicated
** : Tray Number paper size into the paper tray.
xx : Paper Size

6-6 Troubleshooting
 Error and Status Messages

Messages Description Resolution

Load *** xx There is no paper tray of the Load paper onto the tray of the
indicated. indicated.
*** : Paper Type
xx : Paper Size
Low On Toner The toner bottle is almost Prepare a new toner bottle. If
empty. the image density is too light,
replace the old toner bottle
with a new one.
Misfeed:{location} There is a misfeed in the Remove the misfed paper from
Open Front Cover printer. {location}.
Offline Printer is offline. The printer If you want to put the printer
cannot accept or print out online, press [Online].
data.
Ready The printer is ready for —
printing.
Remove Misfeed There is a misfeed in AD370 Remove the misfed paper from
from Duplex Unit (duplex unit). AD370 (duplex unit).
Remove Misfeed There is a misfeed in SR720 Remove the misfed paper from
From Finisher (finisher). SR720(finisher).
Remove Paper There is still paper in AD370 Remove the paper from AD370
from Duplex Unit (duplex unit). (duplex unit).
Remove paper from the output
tray before it becomes full. If
you leave paper in the output
tray, it can cause a paper
misfeed.
Remove Paper The shift tray of SR720 Remove paper from the shift
Shift Tray (finisher) is full. tray of SR720 (finisher).
Remove paper from the output
tray before it becomes full. If
you leave paper in the tray, it
can cause a paper misfeed.

Remove Paper There is still paper in the staple Remove paper from the staple
from Staple Tray tray of SR720 (finisher). tray of SR720 (finisher).
Remove paper from the output
tray before it becomes full. If
you leave paper in the output
tray, it can cause a paper
misfeed.

Troubleshooting 6-7
Error and Status Messages

Messages Description Resolution

Remove Paper The standard output tray is full. Remove paper from the
Standard Tray standard output tray
Remove paper from the output
tray before it becomes full. If
you leave paper in the output
tray, it can cause a paper
misfeed.
Remove Paper The PT270 (1bin tray) is full. Remove the paper from the
1Bin Tray PT270 (1bin tray).
Remove the paper from the
output tray before it becomes
full. If you leave paper in the
output tray, it can cause a
paper misfeed.
Reset Duplex Unit AD370 (duplex unit) is not set Set AD370 (duplex unit)
Correctly correctly. correctly.
Reset Fusing Unit There is no fusing unit, or the Contact your sales or service
Correctly fusing unit is not installed representative.
properly.
Reset PCU There is no Photo Conductor Contact your sales or service
Correctly Unit Type 270, or Photo representative.
Conductor Unit Type 270 is
not installed properly.
Reset Tray XX There is no paper tray, or Tray Set the tray correctly.
Correctly XX is not set correctly.
This message appears only for
the default tray. See “Job
Control Parameters” on page 7-
7.
Warming Up... The printer is now preparing for Wait until the printer is warmed
printing. up.

Printer Configuration
You can check the printer configuration using the "mshell".

mshell
Use info command.

Item Description
Input Tray
No. ID number of the paper tray
Name Name of the paper tray *1
Page Size
Paper size loaded in the paper tray*2
Status
Current status of the paper tray*3

6-8 Troubleshooting
 Error and Status Messages

Item Description
Output Tray
No.. ID number of the output tray
Name Name of the output tray *4
Status
Current status of the output tray *5
Emulation
No. ID number of the emulation used which the printer
Name Name of the emulation used which the printer
Version Version of the emulation
Program No Entries

Note: “*” (asterisk) is displayed with the current setting.

Regarding *1–*5, see the attached tables.

*1 Input Tray: Name

Name Description
Tray 1 Tray 1
Tray 2 Tray 2
Tray 3 PS400, PS420, PS440 (upside)
Tray 4 PS440 (downside)
Bypass Tray Bypass Tray

*2 Input Tray: Page Size

Paper Size Description

A3(297 x 420) A3
B4 JIS(257 x 364) B4
A4(210 x 297) A4
A4(297 x 210) A4
B5 JIS(182 x 257) B5
B5 JIS(257 x 182) B5
A5(148 x 210) A5
A5(210 x 148) A5
A6(105 x 148) A6
11 x 17 Ledger
8 1/2 x 14 Leger
8 1/2 x 11 Letter
11 x 8 1/2 Letter R
7 1/4 x 10 1/2 Executive
10 1/2 x 7 1/4 Executive

Troubleshooting 6-9
Error and Status Messages

Paper Size Description

5 1/2 x 8 1/2 Statement
8 1/2 x 5 1/2 Statement
8 1/4 x 13 81/4" x 13"
8 1/2 x 13 Foolscap
8 x 13 8" x 13"
4 1/8 x 9 1/2 Com10 Env.(4.125" x 9.5")
3 7/8 x 7 1/2 Monarch Env.(3.875" x 7.5")
C6 Env(114 x 162) C6 Env.(114 x 162mm)
C5 Env(162 x 229) C5 Env.(162 x 229mm)
DL Env(110 x 220) DL Env.(110 x 220mm)
8K(267 x 390) 8K
16K(195 x 267) 16K
16K(267 x 195) 16K
FRE Custom Paper Size

*3 Input Tray: status

Status Description
Normal Normal
NoTray There is no paper tray.
PaperEnd There is no paper in the paper tray.

*4 Output Tray: Name

Name Description
Standard Tray Standard tray
Internal 1Bin Tray Output tray (upside)
Finisher Tray SR720 tray
Shift Unit Tray Shift tray

*5 Output Tray: status

Status Description
Normal Normal
Paper Exist Paper exists in output tray.

6 - 10 Troubleshooting
 Printer Does Not Print

Printer Does Not Print

Possible Cause Solutions
Is the power on? If not, confirm that the cord is securely plugged into the
power outlet and the machine.
Turn on the machine power.
Does the On Line If not, press [Online] to make it light up.
indicator stay on?
Does the Error indicator Press {Printer}.
stay red? If not, check the error message on the panel display and
take the required action.
Is the paper set? Load paper into the paper tray.
Is your specified paper Set the specified paper in any of the input trays.
size correct? Adjust the paper size dial to match the size and feed
direction of the paper in the paper tray.
Is your specified paper Set the specified paper in any of the input trays.
type correct? Adjust the paper type to use the operation panel.
Can you print a If you cannot print a configuration page, it probably
configuration page? indicates printer malfunction. You should contact your
sales or service representative.
If you can print a configuration page but cannot get the
printer to print when you issue a print command from your
computer, it probably means there is a problem with your
computer.
Also keep it in mind that large, complex data might take
long time for printer process.
Is the network cable Connect the network cable correctly. If there are any
between the machine connectors or screws, confirm they are fastened securely.
and your computer
connected securely?
Are you using a correct The type of network cable you should use depends on your
network cable? computer. Be sure to use the correct one. See“Connecting
to the Printer” on page 1-1
If the cable is damaged or worn, replace it with new one.
Did you connect the Confirm of connecting the interface cable before turning on
interface cable after the main switch.
turning on the main
switch?

Troubleshooting 6 - 11
Printer Does Not Print

Possible Cause Solutions

If you print using the Windows 95/98
PostScript driver in a On the [PostScript] tab of the Printer Properties, click
network, data is [Advanced] and then clear both [Send CTRL+D before job]
received by the printer, and [Send CTRL+D after job].
but is not printed. Windows NT 4.0
Open the [Advanced] tab of the Printer Properties. From
[PostScript Options], select [No] for both [Send CTRL-D
Before Each job:] and [Send CTRL-D After Each job:].
Windows 3.1x
Click the [PostScript] tab of the Printer Setting dialog box.
From [Protocol Options], select [None].
If you print using the The data is cleared when the Job Timeout period is
PostScript driver, exceeded.
printing does not start Windows 95/98
or is interrupted. Set a longer [Job Timeout] period with the [PostScript] tab
of the Printer Properties.
Windows NT 4.0
Set a longer [Job Timeout] period with the [Device Settings]
tab of the Printer Properties.
Windows 3.1x
Set a longer [Job Timeout] period with the [PostScript] tab
of the Printer Setting dialog box.
A PostScript error might occur if there is not enough
memory in the printer, or there are errors in the print data
sent to the printer.
Print a configuration page to configure the memory size
and confirm the memory size is max or not.
If the memory size is max, increasing the memory may
solve this problem. You should contact your sales or
service representative..
The print job might be reset. Do the following.
Confirm that you have selected the correct printer driver.
Try printing again.
Set a longer Wait Timeout.
Windows 95/98
Set a longer [Wait Timeout] period with the [PostScript] tab
of the Printer Properties.
Windows NT 4.0
Set a longer [Wait Timeout] period with the [Device Settings]
tab of the Printer Properties.
Windows 3.1x
Set a longer [Wait Timeout] period with the [PostScript] tab
of the Printer Setting dialog box.
Macintosh
You can specify a longer [I/O Timeout] period on the
printer's operation panel. See “Making Printer Settings
with the Operation Panel” on page 7-5

6 - 12 Troubleshooting
 Printer Does Not Print

Possible Cause Solutions

Is the Data In indicator If not, the data is not being sent to the printer, or the
blinking or lit after printer may be resetting the print job because there was a
starting the print job, long delay in receiving the data from the computer.
when using the PCL If the printer is using "I/O Timeout"
printer? Increase the value of the "I/O Timeout" setting of the
"System" menu of the "Job Control". See “Making Printer
Settings with the Operation Panel” on page 7-5
If your machine is connected to the computer using the
parallel cable
Confirm that the printer port settings are correct. For a
parallel port connection, port LPT1 or LPT2 should be set.
For more information on the printer port settings, see the
Note after this table.
Network Connection
Contact your network administrator.

The following procedure describes the printer port settings.

Windows 95/98
1. Click [Start], point to [Settings], and then click [Printers].
2. Click the icon of the printer. Next, on the [File] menu, click [Properties].
3. Click the [Details] tab.
4. Check the [Print to the following port:] list to confirm the correct port is
selected.
Windows NT 4.0
1. Click [Start], point to [Settings], and then click [Printers].
2. Click the icon of the printer. Next, on the [File] menu, click [Properties].
3. Click the [Port] tab.
4. Confirm that the correct port is selected.
Windows 3.1x
1. On [Control Panel], double-click the [Printers] icon.
2. Confirm that this printer is specified as the default printer.
3. Click [Connect].
4. Check the [Ports] list to confirm the correct port is selected.
Macintosh
1. Click [Apple Menu], point to [Control Panels], and then select [Apple Talk].
2. Confirm that [Ethernet] is selected in the [connect via:] list.

Troubleshooting 6 - 13
Additional Printing Problems

Additional Printing Problems

Problem Action
It takes a long time for the The machine might be in Energy Saver mode or Low
printer to start printing. Power mode, which requires more time for warming
up and resuming the print job. If you can't wait,
change the settings of Low Power, Shift Time and
Low Power Timer.
It takes too much time to The data is so large or complex that it takes time to
complete the print job. process it.
If the Data In indicator is blinking, the data processing
is being done.
Just wait until it is finished.
Windows 95/98, NT 4.0 : If the connection to the printer is not bi-directional,
The computer doesn't the computer does not recognize the installed printer
recognize the installed options.
printer options. Setting of the options might not be specified correctly.
In this case, specify which options you have installed
using the printer driver.
For more information on the setting options with
installing the printer driver. See “Installing the PCL 6/
5e Printer Driver” on page 3-4 and, “Installing the
PostScript Printer Driver” on page 3-8
Windows 3.1x: The memory buffer might be full. Remove the check
The print job can't be sent. mark from the [Use Print Manager] check box, or make
the time out setting longer.

6 - 14 Troubleshooting
 Chapter 7

Using the Control Panel

Chapter Overview
This Chapter covers:

• “Proof Print Menu” on page 7-6

• “Job Control Menu” on page 7-7
• “Network Setup Menu” on page 7-10
• “Maintenance Menu” on page 7-11
• “List Print Menu” on page 7-12
• “Specifying the Custom Paper Size for the Bypass Tray” on page 7-13
• “Printer Condition” on page 7-15
• “Printing with the Operation Panel” on page 7-16

Using the Control Panel

 Adjusting Printer Features

Adjusting Printer Features

This section describes the information on adjusting the printer settings using the System
Settings and the Printer Features menus.

• After using [User Tools], be sure to return to Printer mode.

• The settings are not canceled even if the operation switch is turned off or the
[Escape] key is pressed.
For more information on specifying the network system, see “Configuring the Printer for the
Network” on page 2-1.

Printer Features Menu

There are 5 menu items in the “Printer Features” menu.

• Proof Print
• Job Control
• Network Setup
• Maintenance
• List Print
You can select functions in following table.

Using the Control Panel 7-1

Adjusting Printer Features

Category Function Menu

Proof Print Print File
Delete File
Show Error Log
Job Control Paper Input Tray Priority
Tray Locking
Bypass Size
Print Quality Edge Smoothing
Resolution
Toner Saving
System Print PS Errors
I/O Timeout
I/O Buffer
PCL Menu Orientation
Form Lines
Font Source
Font Number
Point Size
Font Pitch
Symbol Set
Network Setup IP Address
Subnet Mask
Gateway Address
Access Control
Access Mask
Network Boot
Frame Type(NW)
ActiveProtocols
Maintenance Restart Printer
See“Maintenance
Menu Reset
Menu” on page 7-
11 Hex Dump

7-2 Using the Control Panel

 Adjusting Printer Features

Category Function Menu

List Print Config. Page
See “List Print
Menu List
Parameters” on
page 7-12 PCL Font List
PS Font List
Disk Directory

Using the Control Panel 7-3

Accessing the Main Menu

Accessing the Main Menu

1 Confirm that the printer is offline. If not, take the printer offline.

2 Press [User Tools] and press [4] on the number key to display the “Main Menu” on the
panel display.
The “Main Menu” has the following five menus, which can be displayed one by one using
the Up or Down Arrow keys.
• Proof Print
• Job Control
• Network Setup
• Maintenance
• List Print
Notes:

• [Down Arrow]: Press to go to the next page.

• [Up Arrow]: Press to go back to the previous page.
• After making the printer's settings, be sure to return to the previous menu by
pressing [Escape].
• After making the printer's settings, press [Online] to return to the ready
condition.
• The revised settings are not canceled even if the machine power is turned off.

7-4 Using the Control Panel

 Making Printer Settings with the Operation
Panel

Making Printer Settings with the Operation Panel

1 Press {User Tools}.

2 Press {4} on the number keys.

3 Search for the desired menu with [Down Arrow] or [UP Arrow] keys.
• The desired menu appears.

4 Press [Enter #].

5 Search for the desired menu with [Down Arrow] or [UP Arrow] keys.
• The desired menu or parameter appears.
• “p” shown in front of a item indicates that the item is currently selected.

6 Press [Enter #].

• The specified item appears.

7 If necessary, repeat steps 5 and 6 until you complete the desired settings.
• [Escape]: Press to return to the previous menu. If you press this key before pressing
[Enter #], the adjusted data is canceled.

Using the Control Panel 7-5

Proof Print Menu

Proof Print Menu

There are 3 menus in the “Proof Print” menu.

• Print File
• Delete File
• Show Error Log
• For more information on “Proof Print”, see “Using the Proof Print” on page 7-16.

Proof Print Parameters

Proof Print

Menu Description
Print File Select a proof print file and print it.
Delete File Select a proof print file and delete it.
Show Error Log Show the error log in the proof print job.

7-6 Using the Control Panel

 Job Control Menu

Job Control Menu

There are 4 menus in the “Job Control” menu.

• Paper Input
• Print Quality
• System
• PCL Menu

Job Control Parameters

Paper Input

Menu Description
Tray Priority You can specify the default tray. The tray selection specified with the
printer driver overrides the one specified here. In DOS printing, the
tray specified here is used, when no tray is specified for a print job.
Tray1, Tray2, Tray3, Tray4
Default: Tray1
Only the installed trays appear on the panel display.
It is recommended that you load paper having the size and direction
you frequently use in the tray selected with the “Tray Priority”.
Tray Locking If you use several different kinds of paper, you can lock a tray to
prevent printing on wrong paper. When you want to use the locked
tray, specify it using the printer driver.
None, Tray1, Tray2, Tray3, Tray4
Default: None
Only the installed trays appear on the panel display.
You cannot lock multiple trays at once.
When a locked tray is specified using the printer driver, the printer
does not search for any other tray.
Bypass Tray You can specify the paper size for the bypass tray.
Default: A4 (Metric version), 8 1/2“ x 11" (Inch version)
width: 90mm (3.53") to 297mm (11")
length:148mm (5.83") to 432mm (17")

Print Quality

Menu Description
Edge You can specify whether the Edge Smoothing feature is enabled.
Smoothing On
Off
Default: On
If "Edge Smoothing" is "On", "Toner Saving" is ignored even if it is
"On".

Using the Control Panel 7-7

Job Control Menu

Menu Description
Resolution You can specify the print resolution in dots per inch.
600 dpi (PCL 5e, PCL 6, PS)
300 dpi (PCL 5e, PS)
Default: 600 dpi
The resolution specified with the printer driver overrides the one
specified here.
Toner Saving You can specify whether or not the Toner Saving feature is enabled.
Off
On
Default: Off
If "Edge Smoothing" is "On", "Toner Saving" is ignored even if it is
"On".

System1/2

Menu Description
Print PS You can specify whether the PS error sheet should be printed out.
Errors Off
On
Default: Off
I/O Timeout You can specify how many seconds the printer should wait before
ending a print job. If data from other ports often appear in the middle
of your print job, you should increase the timeout value.
15 seconds, 30 seconds, 60 seconds, 180 seconds, 300 seconds
Default: 30 seconds

System2/2

Menu Description
I/O Buffer You can specify the size of the I/O Buffer. Normally it is not
necessary to change this setting.
16KB, 32KB, 64KB, 128KB, 256KB, 512 KB,
Default: 32KB

PCL Menu 1/2

Menu Description
Orientation You can specify the page orientation.
The tray selection specified with the printer driver overrides the one
specified here.
Portrait
Landscape
Default: Portrait
Form Lines You can specify the number of lines per page.
5-128
Default: 64 (Metric version), 60 (Inch version)

7-8 Using the Control Panel

 Job Control Menu

Menu Description
Font Source You can specify the location of the default font.
Internal
Download
Default: Internal
When you select “Download”, you can select only downloaded fonts
on the RAM.
Font Number You can specify the ID for the default font you want to use.
1 to 52 (for Internal)
1 to N (for Download source)
Default: 0
“N” depends on how many fonts you have downloaded.

PCL Menu 2/2

Menu Description
Point Size You can specify the value for the point size you want to
use for the selected font.
4.00 to 999.75 by 0.25
Default: 12.00
This setting is effective only for a variable-space font.
Font Pitch You can specify the number of characters per inch you
want to use for the selected font.
0.44 to 99.99 by 0.01
Default: 10.00
This setting is effective only for a fixed-space font.
Symbol Set You can specify the set of print characters for the selected
font. The available options are as follows.
Roman-8, Win L1, Win L2, Win L5, Win 3.0, Legal, ISO
L1, ISO L2, ISO L5, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17,
ISO 21, ISO 60, ISO 69, PC-8, PC-850, PC-852, PC-8 D/
N, PC8-TK, VN Math, VN US, VN Intl, MS Publ, Pifont,
Desktop, Math-8, PS Text, PS Math
Default: Roman-8

Using the Control Panel 7-9

Network Setup Menu

Network Setup Menu

For more information on “Network Setup”, see “Configuring the Printer for the Network” on
page 2-1.

Network Setup

Menu Description
IP Address You can specify the IP Address.
Default: All zero
Subnet Mask You can specify the Subnet Mask.
Default: All zero
Gateway You can specify the Gateway Address.
Address Default: All zero
Access You can specify the Access Control Address.
Control Default: All zero
Access Mask You can specify the Access Mask.
Default: All zero
Network You can specify the Network Boot of TCP/IP.
Boot None, RARP + TFTP, BOOTP, RARP & BOOTP, DHCP, ARP + PING,
ARP & RARP, ARP & BOOTP, ARP&RARP&BOOTP
Default: None
Frame You can specify the Fream Type of Netware.
Type(NW) Auto, Ethernet II, Ethernet 802.3, Ethernet 802.2, Ethernet SNAP
Default: Auto
ActiveProtoc You can specify the Active Protocols.
ols All Active, None, TCP/IP Only, NetWare Only, TCP/IP & NetW, ATalk
Only, TCP/IP & ATalk, NetWare & ATalk, NetBEUI & ATalk, TCP &
NW & ATK, NetBEUI only, TCP/IP & NB, NetBEUI & NetW, TCP & NB
& NW, NetBEUI & ATalk, TCP & NB & ATK, NB & NW & ATalk
Default: All Active

7 - 10 Using the Control Panel

 Maintenance Menu

Maintenance Menu
There are 3 menus in the “Maintenance” Menu.

• Restart Printer
• Menu Reset
• Hex Dump

Maintenance Parameters
Restart Printer

Menu Description
Restart Printer You can restart the printer.

Menu Reset

Menu Description
Menu Reset You can reset the menu settings to the factory default except "I/O
Buffer" and "Network Setup" settings.

Hex Dump

Menu Description
Hex Dump You can choose to print the Hex Dump or not. With this feature
"On", all data sent to the printer is printed in hexadecimal character
representation.
On
Off
Default: Off

Using the Control Panel 7 - 11

List Print Menu

List Print Menu

There are 5 menus in the “List Print” Menu.

• Config. Page
• Menu List
• PCL Font List
• PS Font List
• Disk Directory

List Print Parameters

List Print

Menu Description
Config. Page You can print the current configuration of the printer. For more
information on printing a configuration page, see “Printer Condition”
on page 7-15.
Menu List You can print the Menu List which shows the function menu of this
printer.
PCL Font List You can print a list of the installed PCL font.
PS Font List You can print a list of the installed PS font.
Disk Directory You can print a list of the HDD directory.

7 - 12 Using the Control Panel

 Specifying the Custom Paper Size for the By-
pass Tray

Specifying the Custom Paper Size for the Bypass Tray

1 Press {User Tools}.

2 Press {4} on the number keys.

3 Press [Up Arrow] or [Down Arrow] keys until “Job Control” appears, and then press
[Enter #].

4 Press [Up Arrow] or [Down Arrow] keys until “Paper Input” appears, and then press
[Enter #].

5 Press [Up Arrow] or [Down Arrow] keys until “Bypass Size” appears, and then press
[Enter #].

6 Specifying the standard size.

1. After confirming that “Standard Size” is displayed, press [Enter #].

2. Press [Up Arrow] or [Down Arrow] keys until “Custom Size” is displayed, and
then press [Enter #].

7 Specify the Custom Size.

1. Press [Up Arrow] or [Down Arrow] until “Custom Size” is displayed, press

Using the Control Panel 7 - 13

Specifying the Custom Paper Size for the Bypass Tray

[Enter #].

2. Press [Up Arrow] or [Down Arrow] to set the vertical value, and then press
[Enter #].

• The vertical size and horizontal size are described as follow.

1

• 1 Horizontal size
• 2 Vertical size
3. Press [Up Arrow] or [Down Arrow] to set the horizontal value, and then press
[Enter #].

7 - 14 Using the Control Panel

 Printer Condition

Printer Condition
We recommend that you print the configuration page and check its settings, before changing
settings of your machine.

The following example describes how to print a Configuration Page.

1 Press {User Tools}.

2 Press {4} on the number keys.

3 Press [Up Arrow] or [Down Arrow] until “List Print” appears, and then press [Enter #].

• The following message appears on the panel display.

4 After confirming that, “Config. Page” on display, press [Enter #].

• You can specify the Print List items on the panel display.
• The following message appears on the panel display.

5 Press [Enter #].

• This starts printing the configuration page.

Using the Control Panel 7 - 15

Printing with the Operation Panel

Printing with the Operation Panel

Using the Proof Print

Use this function to print only one printing of a multiple print job. The other printings are saved on
the optional hard disk. The saved job can be printed from the machine's operation panel.

• To use this function, the optional hard disk must be installed.

• If the application has a collate option, confirm that it is not selected before sending a
print job. By default, proof print jobs are automatically collated by the printer driver. If
the collate option is selected from the application print dialog box, more printings than
intended may be printed.
• You can identify the file you want to print by the User IDs and the time when the job was
stored.
• The actual number of pages the printer can save depends on the contents of the print
images. As an example, the printer can save up to 30 jobs or 2,000 pages. It depends on
the data volume.
• If the first printing of the proof print file is not what you expected and you do not want to
print the remaining printings, delete the proof print file using the operation panel. If you
print the remaining printings of the proof print file, the job in the printer is deleted
automatically.

Printing a Proof Print File

1 Press the {User Tools} key of the machine's operation panel.

2 Press {4} on the number keys.

3 After confirming that “Proof Print” is displayed, press [Enter #].

4 After confirming that “Print File” is displayed, press [Enter #].

7 - 16 Using the Control Panel

 Printing with the Operation Panel

5 Press [Up Arrow] or [Down Arrow] to display a file you want to print, and then press
[Enter #].

• The following message appears on the panel display.

6 Press [Up Arrow] or [Down Arrow] to set the number of copy printings.
• You can set the number up to 999.

7 Press [Enter #].

Deleting a Proof Print File

If the printed document is not what you expected, you can delete the proof print file. You can then
revise it and print again until the settings become OK.

1 Press the {User Tools} key of the machine's operation panel.

2 Press {4} on the number keys.

3 After confirming that “Proof Print” is on the display, press [Enter #].

4 Press [Up Arrow] or [Down Arrow] until “Delete File” appears, and then press [Enter #].

Using the Control Panel 7 - 17

Printing with the Operation Panel

5 Press [<FmSymbol>Ø] or [<FmSymbol>¦] to display the file you want to delete, and then
press [Enter #].

• The following message appears on the panel display.

6 Press [Enter #].

7 Press [Enter #].

• This starts deleting a proof print file after the following message appears on the panel
display.

1 Checking the Error Log

2 Press the {User Tools} key of the machine's operation panel.

3 Press {4} on the number keys.

4 After confirming that “Proof Print” is displayed, press [Enter #].

7 - 18 Using the Control Panel

 Printing with the Operation Panel

5 Press [Up Arrow] or [Down Arrow] until “Show Error Log” appears, and then press
[Enter #].

• The following message appears on the panel display.

Using the Control Panel 7 - 19

Printing with the Operation Panel

Notes:

7 - 20 Using the Control Panel

 Chapter 8

PostScript3 Kit Type185

Chapter Overview
This chapter covers:
• “Setting Up Options” on page 8-1
• “Collate, Staple, Print Mode” on page 8-6
• “Proof Print” on page 8-8

PostScript3 Kit Type185

 Installable Options

Installable Options
The following items are installable options.

Tray 3
•
PS400:
500–sheet paper feed unit. It consists of 1 tray.
•
PS420:
2000–sheet paper feed unit. It consists of 1 tray.
Tray 3 and 4
•
PS440:
1000–sheet paper feed unit. It consists of 2 trays.
Bypass Tray
•
Bypass Tray Type 270
Duplex Unit
• AD370 (duplex unit)
Finisher
• SR720 (finisher)
• The staple function is available with the finisher.
Mail Box
•
PT270 (1–bin tray)
Total Printer Memory
• Printer Feature Expander Type 185 (32MB/64MB)
• Up to 64 megabytes of optional memory can be installed in this machine.
(Set the total memory to 80 megabytes.)

Setting Up Options
To use the installed options correctly, you have to set up the printer driver. If the options are not
recognized, you cannot use them even though they are physically installed on your printer. The
method of setting up the printer driver may differ depending on your operating system.

PostScript3 Kit Type185 8-1

Installable Options

Windows
You can set up any of the options with the following tabs.

Operating System Tab's name

Windows 95/98 [Device Options] tab
Windows 3.1x [Features] tab
Windows NT 4.0 [Device Settings] tab

• You should access the printer driver from Windows to set up the options. You cannot set
up options when accessing the printer driver from an application.
• If your system is Windows NT 4.0, changing a printer driver requires Full Control
access permission. Members of the Administrators, Server Operators, Print Operators,
and Power Users groups have Full Control permission by default. When you change a
printer driver, log on under Full Control permission.
• If you use Adobe Page Maker 6.0 or 6.5 with Windows 95/98 or Windows NT 4.0, you
have to set up options in Adobe PageMaker's print dialog box.

Macintosh
You can set up all of the options in the [Chooser] dialog box.

For more information on setting up options, see the “Operating Instructions” that comes with the
machine.

8-2 PostScript3 Kit Type185

 Printing a Document

Printing a Document
This section describes how to print a document using printer specific functions.

Paper Source
The following table shows the tabs or menus where you can select this function.

Windows 95/98 [Paper] tab

Windows NT 4.0 [Page Setup] tab
Windows 3.1x [Paper] tab
Macintosh [General] in the print dialog box

Destination Tray
The following table shows the tabs or menus where you can select this function.

Windows 95/98 [More Options] in the [Paper] tab

Windows NT 4.0 [Printer features] in [Document Options] in the [Advanced]
tab
Windows 3.1x [Features] tab
Macintosh [Printer Specific Options] in the print dialog box

Duplex Printing
Use this function to select duplex printing.

The following table shows the tabs or menus where you can select this function.

Windows 95/98 [More Options] in the [Paper] tab

Windows NT4.0 [Page Setup] tab
Windows 3.1x [Features] tab
Macintosh [General] in the print dialog box

Resolution
Use this function to set the resolution in dots per inch. The available options are 300dpi and
600dpi.

The following table shows the tabs or menus where you can select this function.

Windows 95/98 [Graphics] tab

Windows NT 4.0 [Graphic] in the [Advanced] tab
Windows 3.1x [Features] tab
Macintosh [Printer Specific Options] in the print dialog box

PostScript3 Kit Type185 8-3

Printing a Document

Collate
Use this function to enable the collation feature. With this feature, the printer can efficiently print
collated sets of a multiple-page document.

The following table shows the tabs or menus where you can select this function.

Windows 95/98 [Printer features] in the [Device Options] tab

Windows NT4.0 [Collate Copies] in the [Page Setup] tab
Windows 3.1x [Features] tab
Macintosh [Printer Specific Options] in the print dialog box

Print Mode
Use this function to improve the print quality of text and graphics, and to reduce the amount of
toner used when printing.

The available options are as follows:

• Through
Both “Edge Smoothing” and” Toner Saving” appear dimmed.
• Edge Smoothing
Indentations in curved lines are automatically smoothed to produce a cleaner
appearance.
• Toner Saving
The amount of toner used in a print job will be reduced by about half. While this
increases the life of the toner, the output will appear slightly lighter.
The following table shows the tabs or menus where you can select this function.

Windows 95/98 [Printer features] in the [Device Options] tab

Windows NT 4.0 [Printer features] in [Document Options] in the [Advanced]
tab
Windows 3.1x [Features] tab
Macintosh [Printer Specific Options] in the print dialog box

Staple
Use this function to have the output stapled. When you turn staple on, the printed document is
collated automatically. You should switch off collation from the Print window of your application
to prevent the entire job from being stapled together.

To use this function, SR720 (finisher) must be installed on your printer.

• Off
Disables stapling.
• Top Left Slant
Places a staple on the top left side of the document. The staple is placed at a 45 degree
angle to the left side.

8-4 PostScript3 Kit Type185

 Printing a Document

•
Top Right Slant
Places a staple on the top right side of the document. The staple is placed at a 45 degree
angle to the left side.
•
Bottom Left Slant
Places a staple on the bottom left side of the document. The staple is placed at a 45
degree angle to the left side.
•
Bottom Right Slant
Places a staple on the bottom right side of the document. The staple is placed at a 45
degree angle to the left side.
The following table shows the tabs or menus where you can select this function.

Windows 95/98 [Printer features] in the [Device Options] tab

Windows NT 4.0 [Printer features] in [Document Options] in the [Advanced]
tab
Windows 3.1x [Features] tab
Macintosh [Printer Specific Options] in the print dialog box

Edge Smoothing
Use this function to improve the print quality of text and graphics when printing. Indentations in
curved lines are automatically smoothed to produce a cleaner appearance.

The following table shows the tabs or menus where you can select this function.

Windows 95/98 [Printer features] in the [Device Options] tab

Windows NT 4.0 [Printer features] in [Document Options] in the [Advanced]
tab
Windows 3.1x [Features] tab
Macintosh [Printer Specific Options] in the print dialog box

Toner Saver
Use this function to reduce the amount of toner used when printing. While this will increase the
life of the toner, the output will appear slightly lighter.

The following table shows the tabs or menus where you can select this function.

Windows 95/98 [Printer features] in the [Device Options] tab

Windows NT 4.0 [Printer features] in [Document Options] in the [Advanced]
tab
Windows 3.1x [Features] tab
Macintosh [Printer Specific Options] in the print dialog box

PostScript3 Kit Type185 8-5

Printing a Document

Proof Printing
Use this function to print only the first printing of a multiple print job.

The other printings are saved on the optional hard disk. The saved job can be printed or canceled
from the operation panel of the printer.

• To use this function, Printer Hard Disk Type 185 is required.

• This function is not available on computers running Windows 3.1x or Windows NT 4.0.
The following table shows the tabs or menus where you can select this function.

Windows 95/98 [Proof Print] tab

Windows NT 4.0 -
Windows 3.1x -
Macintosh [Proof Printing] in the print dialog box

Collate, Staple, Print Mode

Follow the steps below to print a document using “Collate”, “Staple” or “Print Mode”.

Windows 95/98

1 From an application, select the menu command to print.

• The print dialog box appears.

2 Open the Printer Properties.

3 Click the [Device Options] tab.

4 In the [Printer features] box, select the function you want to use.
• The current setting is displayed in the [Change setting for:] list.

5 Use the [Change setting for:] list to select the appropriate setting.

6 Click [Apply] to apply the settings you made.

7 After making all of the settings you want, click [OK] to close the Printer Properties.

8 Start printing from the application's print dialog box.

8-6 PostScript3 Kit Type185

 Printing a Document

Windows NT 4.0

1 From an application, select the menu command to print.

• The print dialog box appears.

2 Open the Printer Properties.

3 If you want to collate, select [Collate] from the [Page Setup] tab.

4 Click the [Advanced] tab.

5 From [Document Options], select the function you want to use.

• The current setting is displayed in the [Change settings] box in the lower part of the
tab.

6 Use the [Change settings] box to select the appropriate setting.

7 Click [Apply] to apply the settings you made.

8 After making all of the settings you want, click [OK] to close the Printer Properties.

9 Start printing from the application's print dialog box.

Windows 3.1x

1 From an application, select the menu command to print.

• The print dialog box appears.

2 Open the Printer Setting dialog box.

3 Click the [Features] tab.

4 In the [Features] box, the available functions are displayed. Use the [Selection] list to
select the appropriate setting.

5 After making all of the settings you want, click [OK] to close the Printer Setting dialog box.

6 Start printing from the application's print dialog box.

PostScript3 Kit Type185 8-7

Printing a Document

Macintosh

1 From an application, select the menu command to print.

• The print dialog box appears.

2 Use the list box to select [Printer Specific Options].

3 Use the list box to select the appropriate setting.

4 After making all of the settings you want, click [OK].

Proof Print
Follow the steps below to print a document using “Proof Print”. To use this function, Printer
Feature Expander Type 185 is required. This function is not available on computers running
Windows 3.1x or Windows NT 4.0.

Windows 95/98
If the application has a collate option, confirm that it is not selected before sending a print job. By
default, proof print jobs are automatically collated by the printer driver. If a collate option is
selected from the application print dialog box, more printings than intended may be printed.

1 From an application, select the menu command to print.

• The print dialog box appears.

2 Open the Printer Properties.

3 Click the [Proof Print] tab, and select [Proof Printing].

4 In the [User ID] box, type your User ID using up to 8 alphanumeric characters.
• This is used to identify the user associated with a job.
• “User ID” consists of up to 8 alphanumeric (a-z, A-Z, 0-9) characters.

5 Click [OK] to close the Printer Properties.

6 Start printing from the application's print dialog box.

• The proof print job is sent to the printer and one printing set is printed.

7 Check the output to confirm whether the settings are OK or not.

• If the settings are OK, go to step 8 to print the rest of the print job.
• If not, you can delete the rest of the print job. See “Deleting a Proof Print File” on
page 8-10.

8-8 PostScript3 Kit Type185

 Printing a Document

8 On the machine's operation panel, press [User Tool].

9 Press [4] on the number keys.

10 From “Main Menu”, select “Proof Print “and press [Enter #].

11 From “Proof Print “, select “Print File” and press [Enter #].

12 Select the file you want to print and press [Enter #].
• You can identify the file you want to print by the User ID you entered in step 4
and the time when the job was saved.

13 Press [Enter #] to start printing.

Macintosh
You have to install the plug-in module. For more information on installing the plug-in
module to your computer, see the “Operating Instructions” that comes with the machine.

1 From an application, select the menu command to print.

• The print dialog box appears.

2 Use the list box to select [Proof Print].

3 Use the list box to select the appropriate setting.

4 In the [User ID] box, type your User ID using up to 8 alphanumeric characters.
• This is used to identify the user associated with a job.
• “User ID” consists of up to 8 alphanumeric (a-z, A-Z, 0-9) characters.

5 After making all of the settings you want, click [Print].

• The proof print job is sent to the printer and one printing set is printed.

6 Check the output to confirm whether the settings are OK or not.

• If the settings are OK, go to step 7 to print the rest of the print job.
• If not, you can delete the rest of the print job. See “Deleting a Proof Print File”
on page 8-10.

7 On the machine's operation panel, press [User Tool].

8 Press [4] on the number keys.

9 From “Main Menu”, select “Proof Print “and press [Enter #].

PostScript3 Kit Type185 8-9

Printing a Document

10 From “Proof Print”, select “Print File” and press [Enter #].

11 Select the file you want to print and press [Enter #].
• You can identify the file you want to print by the User ID you entered in step 4
and the time when the job was saved.

12 Press [Enter #] to start printing.

Deleting a Proof Print File

If the settings are incorrect, you can delete the rest of the print job. Follow these steps.

1 On the operation panel of the printer, press [User Tool].

2 Press [4] on the number keys.

3 From “Main Menu”, select “Proof Print “and press [Enter #].

4 From “Proof Print”, select “Delete File” and press [Enter #].

5 Select the file you want to cancel and press [Enter #].
• You can identify the file you want to cancel by the User ID and the time when
the job was saved.

6 Press [Enter #] to delete the file.

8 - 10 PostScript3 Kit Type185

 Chapter 9

Specifications
Chapter Overview
This chapter covers:

• “Specifications” on page 9-1

• “Memory Capacity and Printer Function” on page 9-2
• “Agency Certifications” on page 9-3

Specifications
 Specifications

Specifications
This section contains the electrical and hardware specifications for the printer, including the
information on the options.

Component Specification
Resolution 600dpi; PCL 5e, PCL 6, PostScript 3
300dpi; PCL 5e, PostScript 3
Printing Speed 22/27 * pages per minute
(A4<IconCo1>K, 81/2" <FmSymbol>¥
11"<IconCo1>K)
Parallel Interface Standard 36-pin printer cable and a parallel port on the host
computer.
IEEE1284B
Do not use a parallel cable that is longer than 3 meters (10
feet).
Printer Language PCL 5e , PCL 6,
Post Script 3 (option)
Fonts PCL 5e, PCL 6
35 Intellifonts, 10 TrueType fonts, and 1 Bitmap font
Font Manager available.
PostScript
136 Adobe Type 1 fonts
Memory Standard: 16MB
Optional Printer Feature Expander Type 185: Up to 80MB
Hard Disk Storage capacity: approximately. 1.6GB
(option)
Operation System Windows 95/98
Supported by this Windows NT 4.0
printer Windows 3.1x
Macintosh 7.1 (required the optional PostScript 3 and
Network Interface Board Type 185)
Network Topology: Ethernet 10BASE-T/100BASE-TX
(option)
Protocol: TCP/IP, IPX/SPX, NetBEUI, AppleTalk
Network Cable (option) 10BASE-T/100BASE-TX shielded twisted-pair (STP,
Category/Type5) cable.

• * Printing Speed depends on using machine.

Specifications 9-1
Memory Capacity and Printer Function

Memory Capacity and Printer Function

The following table shows the typical memory requirements for each printer function.

• Memory requirements depend on the complexly of the print data and the printing
environment.
Functions Required Options
Collating Printer Feature Expander Type 185 or Printer Hard Disk Type
185
Stapling SR720 (finisher)
Duplex Printing Printer Feature Expander Type 185, AD370 (duplex unit)
Proof Printing Printer Hard Disk Type 185

Moving and Transporting the Printer

CAUTION

When lifting the machine, use the grips on both sides of the
machine. If you drop the machine, it could break or cause an
injury.

When you move the machine, remember to unplug the power

cord from the outlet. When you pull the plug out of the socket,
hold it by the plug. If the cord is pulled out of the socket
abruptly, it could become damaged. Damaged plugs or cords
can cause an electrical or fire hazard.

When transporting paper, repack it with its original packing materials.

• Be sure to disconnect all cables from the printer before transporting it.
• The printer is a precision piece of machinery. Take care to avoid damage during
shipment.

9-2 Specifications
 Agency Certifications

Agency Certifications
FCC
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equipment OFF and ON, the user is encouraged to try to
correct the interference by one or more of the following measures:

• Re-orient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.

WARNING:
CHANGES OR MODIFICATIONS NOT EXPRESSLY APPROVED
BY THE PARTY RESPONSIBLE FOR COMPLIANCE COULD
VOID THE USER’S AUTHORITY TO OPERATE THE
EQUIPMENT.

CAUTION
When installed in a 100BaseTX environment, properly shielded and
grounded cables (STP) and connectors must be used for connections to
host computer (and/or peripheral) in order to meet FCC emission limits.

Declaration of Conformity
Product Name: Printer Controller

Model Number: Type 450 E

Responsible Party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with part 15 of FCC Rules.

Canada
This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numerique de la classe B est conforme a la norme NMB-003 du Canada.

Specifications 9-3
Agency Certifications

Notes:

9-4 Specifications
Index
Chapter Overview
Use the index to quickly locate specific information about different topics.

Index
 Index of Scanner Topics

Index of Scanner Topics

A I Operation Switch 1-8

Operational Panel 1-8
options, setting up
Access Control Address 2-1, 2-5 IP Address 2-1 Macintosh 3-13
Access Control Mask 2-1, 2-5
ActiveProtocols 2-1
Agency certifications 9-3
Auto Run 3-1
J P
Job Control 7-7 PageMaker 6.0 or 6.5 3-11
C
FormFeed key 1-10 Panel Display 1-8, 1-9
Job Reset key 1-10 Paper Input 7-7
Parallel Cable 1-1, 1-2
Collate 8-4 PCL 5e 1-7, 5-1
Config. Page 7-12 L Windows 3.1x, uninstalling 4-2
Windows 95/98, uninstalling 4-1
Windows NT 4.0, uninstalling 4-1
D
List Print 7-12
PCL 6 1-7, 5-1
Windows 3.1x, uninstalling 4-2
Data In Indicator 1-8
Delete File 7-6
M Windows 95/98, uninstalling 4-1
Windows NT 4.0, uninstalling 4-1
PCL 6/5e
Macintosh 5-9, 5-12 Windows 3.1x - Install 3-6
E
plugin File, uninstalling 4-4 Windows 95/98 - Install 3-4
setting up options 3-13 Windows NT 4.0 - Install 3-5
Maintenance 7-11 PostScript
Energy Saver key 1-8 memory 9-2 Windows NT 4.0 - Install 3-8
Error Indicator 1-8 menu 7-4 PCL Font List 7-12
Error indicator 6-11 Menu key 7-4 PCL Menu 7-7
Error Messages 6-1 Menu List 7-12 PostScript 5-5
Menu Reset 7-11 Windows 3.1x - Install 3-9
Windows 95/98 - Install 3-8
F Windows 95/98, uninstalling 4-3
N Windows NT 4.0, uninstalling 4-3
Frame Type NetWare 2-1 PostScript Printer Driver
Function keys 1-8 Network Boot 2-1 Macintosh, uninstalling 4-4
Network Connections 1-2 Windows 3.1x - Uninstall 4-4
Network Interface Board 185 1-3 PostScript3
G Network Setup 7-10
Number keys 1-8
collate 8-4, 8-6
destination tray 8-3
duplex printing 8-3
Gateway Address 2-1, 2-5 edge smoothing 8-4, 8-5
O paper source 8-3
print mode 8-4, 8-6
H On Line Indicator 1-8
printing a document 8-3
proof print 8-8
On Line indicator 6-11 proof printing 8-4, 8-5
Hex Dump 7-11
On Line key 6-11, 7-4 resolution 8-3
Online and Offline 1-10 setting up options 8-1
Online key 1-10 staple 8-4, 8-6

Index I- 1
Index of Scanner Topics

toner saver 8-4

tonersaver 8-5
R W
PostScript
Macintosh - Install 3-12 Restart Printer 7-11 Windows 3.1x 5-3, 5-7, 5-11
PPD 3-13 PCL 5e, uninstalling 4-2
Print File 7-6 PCL 6, uninstalling 4-2
Print Quality 7-7 S Windows 95/98 5-1, 5-5, 5-10
Printer Driver 3-4, 3-5, 3-6, 3-8, PCL 5e, uninstalling 4-1
3-9 PCL 6, uninstalling 4-1
Scroll key 1-8
printer driver 1-6 PostScript, uninstalling 4-3
Show Error Log 7-6
Printer Features 7-1 Windows NT 4.0 5-2, 5-6, 5-10
Status Messages 6-1
Printing Problems 6-14 PCL 5e, uninstalling 4-1
Subnet Mask 2-1, 2-5
Proof Print 7-6, 7-16 PCL 6, uninstalling 4-1
System 7-7
PS Font List 7-12 PostScript, uninstalling 4-3

U
User Tools key 1-8

I-2 Index
Warranty
New Machine Warranty and Limitation of Liability
Warranty — 90 days
Lanier warrants that its equipment and accessories will be free from
defective parts and workmanship for a period of ninety (90) days from the
date of first installation by Lanier’s Authorized Dealer. Customers must
notify a Lanier servicing dealer or Lanier of a warranty claim within the
warranty period. For a listing of authorized Lanier servicing dealers or to
notify Lanier of a warranty claim, write to Lanier Worldwide, Inc., 2300
Parklake Drive, N.E., Atlanta, Georgia 30345-2979.

Warranty Exclusions
THE FOREGOING EXPRESS WARRANTY IS MADE IN LIEU OF ALL
OTHER PRODUCT WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING MERCHANTABILITY AND FITNESS AND THOSE
ARISING FROM A COURSE OF DEALING OF USAGE OF TRADE.
The Express Warranty will not apply to drums, cleaning blades, fuser
cleaning felts, toner, developer or paper or to defects of damage incurred in
transportation, or due to accident; neglect; misuse such as use of harmful or
unapproved supplies; alterations; operator error; power surges; failure to
properly install, clean, maintain, or repair; improper operating environment;
or failure to provide proper utilities. The Express Warranty also will not
apply to used or refurbished Lanier equipment unless Lanier expressly
authorizes resale with its original equipment warranty.

Limitation of Liability
Fulfillment of Lanier’s warranty obligation shall be the Customer’s
exclusive remedy and Lanier’s and the Lanier Dealer’s limit of liability for
any breach of warranty or otherwise. In no event will Lanier or Lanier’s
Dealers be responsible or liable for special, incidental or consequential
losses or damages.
 Customer Vision® _
our commitment to your
complete satisfaction

;;
;; www.lanier.com

next level document solutions Lanier Worldwide, Inc. | 2300 Parklake Drive, N.E. | Atlanta, GA USA 30345

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