Microsoft Dynamics GP

Multicurrency Management
Copyright Copyright © 2010 Microsoft. All rights reserved.

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Some examples depicted herein are provided for illustration only and are fictitious. No real
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License agreement Use of this product is covered by a license agreement provided with the software product. If you
have any questions, please call the Microsoft Dynamics GP Customer Assistance Department at
800-456-0025 (in the U.S. or Canada) or +1-701-281-6500.

Publication date May 2010

Contents
Introduction ................................................................................................................................................. 2
What’s in this manual...................................................................................................................................2
Symbols and conventions ............................................................................................................................3
Resources available from the Help menu..................................................................................................3
Send us your documentation comments ...................................................................................................5

Part 1: Setup ............................................................................................................................................... 8

Chapter 1: Multicurrency Management setup ........................................................... 9
Before you set up Multicurrency Management........................................................................................9
Multicurrency Management setup .............................................................................................................9

Chapter 2: Currency setup ......................................................................................................... 11

Setting up a currency.................................................................................................................................. 11
Deleting a currency.....................................................................................................................................12
Assigning access to currencies .................................................................................................................12
Inactivating a currency ..............................................................................................................................13

Chapter 3: Exchange rate setup ........................................................................................... 15

Understanding exchange rate tables........................................................................................................15
How rate variances affect exchange rate tables......................................................................................15
Calculation methods for exchange rates..................................................................................................16
Setting up an exchange rate table .............................................................................................................16
Deleting an exchange rate table ................................................................................................................17
Assigning exchange rates to exchange rate tables ................................................................................18
Assigning access to exchange rate tables ................................................................................................19
Inactivating an exchange rate table ..........................................................................................................20

Chapter 4: Multicurrency company setup .................................................................. 21

Understanding rate types ..........................................................................................................................21
Default transaction rate types ...................................................................................................................21
Setting up Multicurrency Management options ....................................................................................21
Assigning rate types to exchange rate tables ..........................................................................................23

Chapter 5: Multicurrency posting account setup................................................ 25

Multicurrency Management posting accounts .......................................................................................25
Selecting posting accounts for each currency .........................................................................................26
Selecting posting accounts for each rate type .........................................................................................26
Assigning currencies to an account..........................................................................................................27
Modifying a range of accounts with multicurrency information ........................................................28
Entering historical multicurrency information for accounts ................................................................30

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Part 2: Inquiries and reports ............................................................................................. 34

Chapter 6: Reports ........................................................................................................................... 35
Multicurrency Management report summary........................................................................................35
Reporting multicurrency information .....................................................................................................36
Specifying a Multicurrency Management report option.......................................................................36

Chapter 7: Inquiries ......................................................................................................................... 39

Viewing information in different currencies...........................................................................................39
Changing the reporting currency’s exchange rate ................................................................................39
Viewing multicurrency account summary information........................................................................40
Viewing account summary transaction information .............................................................................40

Part 3: Utilities and routines ............................................................................................ 44

Chapter 8: Utilities ........................................................................................................................... 45
Removing exchange rates .........................................................................................................................45
Multicurrency history removal .................................................................................................................46

Chapter 9: Routines ......................................................................................................................... 47

Revaluation ..................................................................................................................................................47
Accounts used when posting revaluation transactions.........................................................................48
Posting to or through General Ledger when revaluing transactions..................................................48
Apply situations that prevent revaluation ..............................................................................................48
Recognizing gains and losses....................................................................................................................49
Recognizing gains and losses in the Financial series.............................................................................50
Specifying accounts to revalue..................................................................................................................52
Recognizing gains and losses in the Sales or Purchasing series .........................................................52
Specifying document types to revalue ....................................................................................................55
Consolidating and closing a period .........................................................................................................56
Closing a year ..............................................................................................................................................56

Glossary ......................................................................................................................................................... 57

Index ................................................................................................................................................................... 59

ii M U L T I C U R R E N C Y M A N A G E M E N T
INTRODUCTION
Introduction
You can use Multicurrency Management to set up an unlimited number of currency
IDs, rate types, and exchange rate tables. After setting up Multicurrency
Management, you can enter multicurrency transactions using the originating
amounts for the transaction or the equivalent of the amounts in your company’s
functional currency.

You can revalue General Ledger accounts, based on current or estimated exchange
rates, and revalue Sales and Purchasing transactions. Multicurrency information
can be printed on reports, as well as printing reports specific to multicurrency. You
also can view and compare open-year or historical multicurrency information in
detail or summary form.

This introduction is divided into the following sections:

• What’s in this manual

• Symbols and conventions
• Resources available from the Help menu
• Send us your documentation comments

What’s in this manual

This manual is designed to give you an understanding of how to use the features of
Multicurrency Management, and how it integrates with the Microsoft Dynamics®
GP system.

To make best use of Multicurrency Management, you should be familiar with

systemwide features described in the System User’s Guide, the System Setup
Guide, and the System Administrator’s Guide.

Some features described in the documentation are optional and can be purchased
through your Microsoft Dynamics GP partner.

To view information about the release of Microsoft Dynamics GP that you’re using
and which modules or features you are registered to use, choose Help >> About
Microsoft Dynamics GP.

The manual is divided into the following parts:

• Part 1, Setup, introduces Multicurrency Management and gives detailed

instructions on setting up Multicurrency Management.

• Part 2, Inquiries and reports, explains how to use inquiries and reports to
analyze your multicurrency activity.

• Part 3, Utilities and routines, provides information about maintaining your

multicurrency data and recognizing gains and losses.

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 IN T RO D U C T IO N

Symbols and conventions

This manual uses the following symbols to make specific types of information stand
out.

Symbol Description
The light bulb symbol indicates helpful tips, shortcuts and
suggestions.

The warning symbol indicates situations you should be especially

aware of when completing tasks. Typically, this includes cautions
about performing steps in their proper order, or important reminders
about how other information in Microsoft Dynamics GP may be
affected.

This manual uses the following conventions to refer to sections, navigation and
other information.

Convention Description
Creating a batch Italicized type indicates the name of a section or procedure.
File >> Print The (>>) symbol indicates a sequence of actions, such as choosing
items from a menu, toolbar, or pressing buttons in a window. This
example directs you to go to the File menu and choose Print.
TAB or ENTER Small capital letters indicate a key or a key sequence.

Resources available from the Help menu

The Microsoft Dynamics GP Help menu gives you access to user assistance
resources on your computer, as well as on the Web.

Contents
Opens the Help file for the active Microsoft Dynamics GP component, and displays
the main “contents” topic. To browse a more detailed table of contents, click the
Contents tab above the Help navigation pane. Items in the contents topic and tab
are arranged by module. If the contents for the active component includes an
“Additional Help files” topic, click the links to view separate Help files that
describe additional components.

To find information in Help by using the index or full-text search, click the
appropriate tab above the navigation pane, and type the keyword to find.

To save the link to a topic in the Help, select a topic and then select the Favorites tab.
Click Add.

Index
Opens the Help file for the active Microsoft Dynamics GP component, with the
Index tab active. To find information about a window that’s not currently displayed,
type the name of the window, and click Display.

About this window

Displays overview information about the current window. To view related topics
and descriptions of the fields, buttons, and menus for the window, choose the
appropriate link in the topic. You also can press F1 to display Help about the current
window.

MULTICURRENCY MANAGEMENT 3
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Lookup
Opens a lookup window, if a window that you are viewing has a lookup window.
For example, if the Checkbook Maintenance window is open, you can choose this
item to open the Checkbooks lookup window.

Show Required Fields

Highlights fields that are required to have entries. Required fields must contain
information before you can save the record and close the window. To change the
way required fields are highlighted, choose the Microsoft Dynamics GP menu and
select User Preferences >> Display and specify a different color and font style.

Printable Manuals
Displays a list of manuals in Adobe Acrobat .pdf format, which you can print or
view.

What’s New
Provides information about enhancements that were added to Microsoft Dynamics
GP since the last major release.

Microsoft Dynamics GP Online

Opens a Web page that provides links to a variety of Web-based user assistance
resources. Access to some items requires registration for a paid support plan.

Current implementation and upgrade information The most recent

revisions of upgrade and implementation documentation, plus documentation
for service packs and payroll tax updates.

User documentation and resources The most recent user guides, how-
to articles, and white papers for users.

Developer documentation and resources The most recent

documentation and updated information for developers.

Product support information Information about the Microsoft Dynamics

GP product support plans and options that are available, along with
information about peer support and self-support resources.

Services information Information about Microsoft Dynamics GP support,

training, and consulting services.

Microsoft Dynamics GP Community Access to newsgroups, where you

can ask questions or share your expertise with other Microsoft Dynamics GP
users.

CustomerSource home page A wide range of resources available to

customers who are registered for a paid support plan. Includes access to
Knowledge Base articles, software downloads, self-support, and much more.

Customer Feedback Options

Provides information about how you can join the Customer Experience
Improvement Program to improve the quality, reliability, and performance of
Microsoft® software and services.

4 M U LT I C U R R E N C Y M AN AG E M E N T
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Send us your documentation comments

We welcome comments regarding the usefulness of the Microsoft Dynamics GP
documentation. If you have specific suggestions or find any errors in this manual,
send your comments by e-mail to the following address: [email protected].

To send comments about specific topics from within Help, click the Documentation
Feedback link, which is located at the bottom of each Help topic.

Note: By offering any suggestions to Microsoft, you give Microsoft full permission to use
them freely.

MULTICURRENCY MANAGEMENT 5
6 M U LT I C U R R E N C Y M AN AG E M E N T
PART 1: SETUP
 Part 1: Setup
This part of the documentation describes what you need to do to set up
Multicurrency Management. These tasks generally need to be completed once, but
you can refer to these instructions at other times to modify or view existing entries.
The following topics are discussed:

• Chapter 1, “Multicurrency Management setup,” provides information about

how you can set up Multicurrency Management.

• Chapter 2, “Currency setup,” describes how to set up currencies and assign

access to these currencies for each company.

• Chapter 3, “Exchange rate setup,” describes how to set up and assign access to
exchange rate tables for each company.

• Chapter 4, “Multicurrency company setup,” explains how to set up information

for each company that uses more than one currency.

• Chapter 5, “Multicurrency posting account setup,” describes how to select

posting accounts for Multicurrency, currencies, or rate types.

8 M U LT I C U R R E N C Y M AN AG E M E N T
Chapter 1: Multicurrency Management setup
One way of getting started with Multicurrency Management is to follow the setup
routine provided with the system. As you select each step in the setup routine list,
the appropriate window used to complete that procedure opens. You can enter the
necessary information in the window, referring to the documentation whenever
necessary.

The setup routine information is divided into the following sections:

• Before you set up Multicurrency Management

• Multicurrency Management setup

Before you set up Multicurrency Management

Before you begin setting up Multicurrency Management, be sure you’ve completed
the System Manager and General Ledger setup procedures. You also should set up
Payables Management and Receivables Management before Multicurrency
Management, if you use these modules. For more information on completing
procedures, refer to the General Ledger, Payables Management, or Receivables
Management documentation. For information about setting up your system, refer to
your System Setup instructions (Help >> Contents >> select Setting Up the System)

If you plan to print multicurrency versions of your posting journals, be sure to mark
the Include Multicurrency Info option in the Posting Setup window.

Multicurrency Management setup

When you set up Multicurrency Management, you can open each setup window
and enter information, or you can use the Setup Checklist window (Microsoft
Dynamics GP menu >> Tools >> Setup >> Setup Checklist) to guide you through
the setup process. See your System Setup Guide (Help >> Contents >> select Setting
up the System) for more information about the Setup Checklist window.

MULTICURRENCY MANAGEMENT 9
10 M U L T I C U R R E N C Y M A N A G E M E N T
Chapter 2: Currency setup
During the Multicurrency Management setup process, you will set up currencies
and assign access to these currencies for each company.

The currency setup information is divided into the following sections:

• Setting up a currency
• Deleting a currency
• Assigning access to currencies
• Inactivating a currency

Setting up a currency
Use the Currency Setup window to set up the currencies you’ll use in Microsoft
Dynamics GP. Currencies are set up once in Multicurrency Management and can be
used in any company.

To set up a currency:
1. Open the Currency Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Currency)

2. Enter a currency ID and a description.

3. Enter the ISO code. An ISO code for a currency is a three-letter code used to
define the name of a currency. ISO codes are created by the International
Organization for Standardization. Refer to the International Organization for
Standardization Web site (www.iso.org) for a list of ISO currency codes.

4. Enter the currency symbol you want to appear with this currency ID (or choose
one from the expansion button) and select how you want the symbol displayed.
As you enter symbol information for the selected currency ID, the Example field
will reflect the selection you’ve made.

5. Select the sign you want to appear with the currency amount when the amount
is negative.

6. Select display options for the negative sign.

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7. Select the symbol you want to use as the decimal and thousands separator and
select the number of decimal places you want to display.

8. Enter the terminology that you want to appear on Payables checks.

9. Choose File >> Print to verify your entries with a Currency Setup List.

10. Choose Save to save your entries.

Deleting a currency
Use the Currency Setup window if you’re not planning to use a currency for
transactions in the future and want to delete the currency.

A currency can’t be deleted if:

• The currency is used on posted or unposted transactions.

• Any company has access to the currency.

To delete a currency:
1. Open the Currency Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Currency)

2. Enter or select the currency ID for the currency you want to delete.

3. Choose Delete to delete the currency.

4. Choose File >> Print to verify your changes with a Currency Setup List.

Assigning access to currencies

Use the Multicurrency Access Setup window to grant access to currencies for
individual companies. After you’ve set access, each currency that a company has
access to will appear for use throughout Microsoft Dynamics GP when you’re
working in that company. Each time you create a new currency ID, be sure to set
access using the following steps.

You can remove currency access by unmarking the Access selection for the
company. You can remove access to a currency if the currency hasn’t been used on a
posted or unposted transaction.

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To assign access to currencies:

1. Open the Multicurrency Access Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Multicurrency
Access)

2. Select a currency ID.

3. Mark Access for each company that will use the selected currency.

4. Choose File >> Print to verify your entries with a Multicurrency Access Report.

5. Choose OK to save the entries.

Inactivating a currency
Use the Multicurrency Access Setup window if you want to temporarily stop using
a currency without deleting it or removing a company’s access to it. For example, if
a currency’s exchange rate is fluctuating dramatically, you might choose to stop
conducting business in that currency until the currency stabilizes. All currencies can
be inactivated except your company’s functional currency.

To inactivate a currency:
1. Open the Multicurrency Access Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Multicurrency
Access)

2. Select the currency ID that you want to inactivate.

3. Mark the Inactive selection for each company that you no longer want to use
the selected currency for.

4. Choose File >> Print to verify your changes with a Multicurrency Access
Report.

5. Choose OK to save your entries.

MULTICURRENCY MANAGEMENT 13
14 M U L T I C U R R E N C Y M A N A G E M E N T
Chapter 3: Exchange rate setup
During the Multicurrency Management setup process, you will set up exchange rate
tables and assign access to these for each company.

The exchange rate setup information is divided into the following sections:

• Understanding exchange rate tables

• How rate variances affect exchange rate tables
• Calculation methods for exchange rates
• Setting up an exchange rate table
• Deleting an exchange rate table
• Assigning exchange rates to exchange rate tables
• Assigning access to exchange rate tables
• Inactivating an exchange rate table

Understanding exchange rate tables

Exchange rate tables are used to store many exchange rates for a single currency.
The tables are set up once in Microsoft Dynamics GP and the exchange rates
assigned to the tables are entered periodically. You can use an exchange rate table in
multiple companies if the companies use the same functional currency.

How rate variances affect exchange rate tables

Rate variances limit the amount a rate can change each time you enter a new
exchange rate. An exchange rate can‘t change by more than the variance amount.
For example, if the most recent exchange rate is .65321 and the rate variance you’ve
entered is .01000, the next rate you enter must be between .64321 and .66321.

If you don’t want to limit the amount an exchange rate can change (that is, if you want an
unlimited variance), enter 0.000 as the rate variance.

Rate variances are calculated based on the closest previous exchange rate to the date
for the rate you’re entering. For example, if you enter .01000 as the rate variance, the
exchange rate table may contain the following exchange rates:

Date Rate
December 17, 2017 .65359
December 16, 2017 .64767
December 14, 2017 .65321

When you enter a new exchange rate for December 15, 2017, the rate variance will
be based on rate .65321, the rate for December 14, 2017. The rate won’t be based on
the latest rate in the exchange rate table, .65359, the rate for December 17, 2017.

As another example, assume that you’ve inserted a new rate in the Multicurrency
Exchange Rate Maintenance window. If the new rate is dated July 20, 2017, and the
closest prior rate is dated July 19, 2017, those rates will be compared. If there are two
rates entered for July 19, the rate with the latest time will be used. If there are other
rates entered for July 20, the most recent rate will be used based on the time. If the
time of the new rate is 14:00:00, and there is an existing rate entered with a time of
17:32:24, Multicurrency Management will compare the new rate to the rate with a
time of 17:32:24.

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Calculation methods for exchange rates

You can select whether the originating currency amount you’ve entered should be
multiplied or divided by the exchange rate to calculate the transaction’s functional
equivalent. Many sources for exchange rates will provide rates based on both
calculation methods. Once you’ve selected a calculation method for the exchange
rate table, it can’t be changed.

Exchange rates in Microsoft Dynamics GP can contain up to seven decimal places. If

the rate you’re using fluctuates using more than seven decimal places, your
calculations may be more accurate if you use the opposite calculation method and
its rate equivalent when going from a multiply rate to a divide rate. For example, if
the multiply rate is .01029233 one day and is .01029232 the next day, both rates will
be entered as .0102923, because the rates can contain only seven decimal places. But
if you change the calculation method to divide and use the equivalent exchange
rate, you can use 97.1597296 as the rate for the first day and 97.1598240 as the rate
for the next day, ensuring that the exchange rates for your transactions are as
accurate as possible.

Setting up an exchange rate table

Use the Multicurrency Exchange Rate Table Setup window to set up exchange rate
tables, specify the source for the exchange rates in the tables and select how often
you want to update the exchange rate tables.

To set up an exchange rate table:

1. Open the Multicurrency Exchange Rate Table Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Exchange
Table)

2. Enter an exchange rate table ID and description.

3. Enter or select a currency ID you want to use with the selected exchange rate
table. Also, enter the source of the exchange rates, such as a newspaper or bank.

4. Select a rate frequency to indicate how often you plan to enter rates for the
selected exchange rate table. If you select Miscellaneous as the rate frequency,
enter the number of days that you want to use an exchange rate to set the
default expiration date.

5. Enter a rate variance (optional).

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 C H A P T E R 3 E X C HA N G E R A T E S E T U P

6. Select a rate calculation method. For more information on the calculation

methods, see Calculation methods for exchange rates on page 16.

7. Select a Transaction Rate Default option to determine the exchange rate that will
be used when multicurrency transactions are entered. Each time you enter a
transaction, a currency must be selected. If there isn’t an exchange rate for the
transaction date, the option selected here will be used to select the exchange
rate.

Exact Date Select if you want the default exchange rate only to be an
exchange rate with the same date as the transaction date. If there is no exchange
rate for the transaction date, there will be no default exchange rate.

Previous Date Select if you want the default exchange rate to be the rate for
the closest previous date, if no rate exists for the transaction date. If an exchange
rate exists for the transaction date, that rate will be used as the default exchange
rate. You also will need to enter the number of previous days that you want to
search for an unexpired exchange rate.

If you’ve selected to use a previous date as the transaction rate default and there
are no unexpired rates for a previous date within the number of days you’ve
specified as a search limit, the closest future date will appear as the default
exchange rate.

Next Date Select if you want the default exchange rate to be the rate for the
closest date after the transaction date, if no rate exists for the transaction date. If
an exchange rate exists for the transaction date, that rate will be used as the
default exchange rate. You also will need to enter the number of previous days
that you want to search for an unexpired exchange rate.

If you’ve selected to use the next date as the transaction rate default and there is
none, the closest unexpired rate prior to the transaction date will appear as the
default exchange rate. Only the number of days you’ve specified to search will
be used to determine an unexpired previous rate.

8. Select a limit to search for unexpired rates.

9. Choose File >> Print to verify your entries with an Exchange Rate Table Setup
List.

10. Choose Save to save your entries.

Deleting an exchange rate table

Use the Multicurrency Exchange Rate Table Setup window to delete exchange rate
tables you’re not planning to use for transactions in the future. All exchange rates
you’ve entered for an exchange rate table also will be deleted when the exchange
rate table is deleted.

You’ll need to remove the access rights for all companies that have access to the
exchange rate table before deleting the exchange rate table. For more information on
removing access, see Assigning access to exchange rate tables on page 19.

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To delete an exchange rate table:

1. Open the Multicurrency Exchange Rate Table Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Exchange
Table)

2. Enter or select the exchange rate table ID for the exchange rate table you want to
delete.

3. Choose Delete to delete the exchange rate table. All exchange rates you’ve
entered for an exchange rate table also will be deleted when the exchange rate
table is deleted.

Assigning exchange rates to exchange rate tables

Use the Multicurrency Exchange Rate Maintenance window to assign individual
exchange rates to the exchange rate tables. The exchange rates can be used by any
company that you’ve set up to use Microsoft Dynamics GP. If you’re planning to
use a single exchange rate table with two or more companies, those companies must
be using the same functional currency, that is, the primary currency used for
maintaining your account records.

For security on exchange rates, you can select whether or not you want to allow users to
remove and modify exchange rates and override exchange rate variances in the
Multicurrency Setup window. You also can assign passwords to these options. For more
information on exchange rate security, see Setting up Multicurrency Management options
on page 21.

To assign exchange rates to exchange rate tables:

1. Open the Multicurrency Exchange Rate Maintenance window.
(Cards >> System >> Exchange Table)

2. Enter or select an exchange table ID.

3. Enter the date and time for the rate you’re entering. Exchange rates are stored in
the exchange rate table based on the date and time associated with the rate, so
you can enter several rates for each day.

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 C H A P T E R 3 E X C HA N G E R A T E S E T U P

4. Enter an exchange rate. You can change the expiration date, but the expiration
date must fall on or after the exchange rate date. You won’t be able to use this
rate on transactions dated after the expiration date you specify.

5. Choose Insert to add the exchange rate to the exchange rate table. You can then
continue entering additional exchange rates and inserting them into the table.

6. Choose File >> Print to verify your entries with an Exchange Rate List.

7. Choose Save to save your entries.

Assigning access to exchange rate tables

Use the Multicurrency Access Setup window to grant exchange rate table rights to
individual companies. After you’ve set access, each exchange rate table that a
company has access to will appear for use throughout Microsoft Dynamics GP
when you’re working in that company. Each time you create a new company or
exchange rate table, be sure to set access using the steps in this procedure.

You can remove the exchange rate table access by unmarking the Access selection
for the company.

To assign access to exchange rate tables:

1. Open the Multicurrency Access Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Multicurrency
Access)

2. Select a currency ID. The exchange rates assigned to the currency ID will be
displayed.

3. Select an exchange table ID.

4. Mark access for each company that will use the selected exchange rate table.
When you’ve selected all the companies that will have access to this exchange
rate table, repeat the process until you’re finished assigning access.

5. Choose File >> Print to verify your entries with a Multicurrency Access Report.

6. Choose OK to save the entries.

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Inactivating an exchange rate table

Use the Multicurrency Access Setup window if you want to temporarily stop using
an exchange rate table without deleting it or removing a company’s access to it. All
exchange rate tables can be inactivated.

To inactivate an exchange rate table:

1. Open the Multicurrency Access Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Multicurrency
Access)

2. Select the exchange rate table ID that you want to inactivate.

3. Mark the Inactive selection for each company that you no longer want to use
the selected exchange rate table.

4. Choose File >> Print to verify your changes with a Multicurrency Access
Report.

5. Choose OK to save your entries.

20 M U L T I C U R R E N C Y M A N A G E M E N T
Chapter 4: Multicurrency company setup
Once you have set up systemwide multicurrency information, you will set up
information specific to each company that uses more than one currency. For
example, for each company, you need to set up default information, assign posting
accounts, and assign currencies to accounts.

The multicurrency company setup information is divided into the following

sections:

• Understanding rate types

• Default transaction rate types
• Setting up Multicurrency Management options
• Assigning rate types to exchange rate tables

Understanding rate types

Rate types help you identify exchange tables when entering transactions. You might
want to set up different rate types to use for different transaction types. For
example, you might set up Buy and Sell rates types, using the Sell rate type for
purchasing transactions and the Buy rate type for sales transactions. The exchange
rates for both rate types can be taken from the same exchange rate table, or a
different exchange rate table could be used for each rate type.

Three rate types—Buy, Sell, and Average—have been included with Multicurrency
Management. You can set up an unlimited number of additional rate types in the
Rate Type ID list. For example, you may want to use different rate types for a
particular customer or vendor but still use the same exchange rate table. By using a
different rate type for the customer or vendor, you also can assign different
multicurrency posting accounts to the rate type in order to track multicurrency
gains and losses for that customer or vendor in specific accounts.

Default transaction rate types

You also can set up the rate types that you’ll use as the default rate type for
transactions in each series. For example, you might use the Sell rate type as the
default rate type for purchasing transactions and the Buy rate type as the default
rate type for sales transactions. You’ll be able to change the rate type for each
transaction, if you want to do so.

Setting up Multicurrency Management options

Use the Multicurrency Setup window to set multicurrency default entries for a
company, such as functional and reporting currencies, exchange rate options and
default transaction rate types.

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PA RT 1 S E T U P

To set up Multicurrency Management options:

1. Open the Multicurrency Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> Financial >>
Multicurrency)

2. Enter or select the functional currency ID. The functional currency is the
primary currency that the company uses for maintaining accounting records.
Typically, the functional currency is the currency for the country/region where
the company is located.

If you’ve already entered transactions, when you enter the functional currency you’ll be
prompted to use the check links procedure to update the currency ID for existing
transactions. For more information on checking links, refer to your System
Administrator's Guide (Help >> Contents >> select System Administration).

3. Enter or select the reporting currency ID. The reporting currency is used to
convert functional currency amounts to another currency on inquiries and
reports. For a subsidiary, the reporting currency typically is the functional
currency of the parent company. You can change the reporting currency at any
time.

4. Enter the exchange rate and rate calculation method to be used when
calculating the reporting currency.

5. Select the exchange rate options you want to use and enter passwords. If you
leave the password field blank, no password will be required for that activity.

Use Rates Without Adding to Table Mark to use exchange rates one time
without adding them to an exchange rate table. If you assign a password, it
must be entered before using a rate without adding an exchange rate table
during transaction entry or during the revaluation procedure.

Remove/Modify Rates Mark to remove or modify exchange rates in the

Multicurrency Exchange Rate Table Maintenance window. If you assign a
password, it must be entered before removing or modifying a rate.

Override Rates Mark to enter a different exchange rate for a transaction,

overriding the default exchange rate from the selected exchange rate table. If
you assign a password, it must be entered before overriding an exchange rate
during transaction entry or the revaluation procedure.

22 M U L T I C U R R E N C Y M A N A G E M E N T
 C H A P T E R 4 M U L T I C U R R EN C Y C O M P A N Y S E T U P

Override Rate Variance Mark to override the rate variance that you’ve set
up for the exchange rate table. For example, if the default exchange rate for a
transaction is .65321 and the rate variance you’ve entered for the selected
exchange rate table is .01000, the rate you enter to override the default exchange
rate must be between .64321 and .66321. If you mark this option, you can
override the rate variance when you’re assigning exchange rates to exchange
rate tables or during transaction entry. For more information on rate variances,
see How rate variances affect exchange rate tables on page 15.

If you assign a password, it must be entered before overriding the rate variance
during transaction entry or when you’re assigning exchange rates to exchange
rate tables.

Override Reporting Rate Mark to override the reporting currency

exchange rate or rate calculation method on inquiries and reports. If you assign
a password, it must be entered before overriding a reporting rate or rate
calculation method.

6. Select the calculation method for the Average Exchange Rate Display. This
method can be changed in each inquiry window if you want.

If the rate you're using fluctuates using more than seven decimal places, your
calculations may be more accurate if you use the opposite calculation method and its
rate equivalent when going from a multiply rate to a divide rate.

7. Mark Maintain History if you want to maintain a record of account summary

balances for closed fiscal periods.

If you want to maintain multicurrency account history, you also must have selected to
maintain General Ledger account history by marking the Account option in the General
Ledger Setup window.

8. Enter additional rate types and select default transaction rate types.

9. Choose File >> Print to verify your entries with a Multicurrency Setup List.

10. Choose OK to save your entries.

Assigning rate types to exchange rate tables

Use the Select Multicurrency Rate Types window to assign rate types for the
company you’re working in to the exchange rate tables you set up for all companies.
Rate types distinguish between different exchange rates, such as a buy rate from a
sell rate, by limiting the rate types to the appropriate exchange rate table. When you
enter transactions, the appropriate exchange rate table for buying or selling can be
selected automatically when you enter a currency ID and rate type. For more
information about rate types, see Understanding rate types on page 21.

You can use the Multicurrency Setup window to set up an unlimited number of rate types
for each company.

You also can select posting accounts based on the rate type. For example, if you sell
products and purchase supplies using the same currency and exchange rate table,
you may want to use different posting accounts to track the gains and losses.

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PA RT 1 S E T U P

To assign rate types to exchange rate tables:

1. Open the Select Multicurrency Rate Types window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> Financial >> Rate Types)

2. Enter or select an exchange table ID.

3. Select the rate type you want to assign to the selected exchange table ID.

4. Choose Insert to insert the selected rate type.

You can assign more than one rate type to an exchange rate table. You can assign the
same rate type to two different exchange tables that use the same currency. However, the
two exchange tables must have different selections in the Base Exchange Rates On field
in the Multicurrency Exchange Rate Table Setup window.

5. Choose Accounts to open the Multicurrency Posting Account Setup by Rate

Type window to set up multicurrency posting accounts for each rate type that
you've assigned to a currency. For more information, see Selecting posting
accounts for each rate type on page 26.

6. Choose Rates to open the Multicurrency Exchange Rate Maintenance window

to assign individual exchange rates to the exchange rate tables. For more
information, see Assigning exchange rates to exchange rate tables on page 18.

7. Choose Save to save your entries.

24 M U L T I C U R R E N C Y M A N A G E M E N T
Chapter 5: Multicurrency posting account setup
Multicurrency posting accounts are the financial accounts used to track realized and
unrealized gains and losses, offset accounts, rounding differences, and writeoffs. In
Multicurrency Management, you can select posting accounts for the entire module,
for specific currencies, or for each rate type assigned to a currency.

This multicurrency posting account setup information is divided into the following
sections:

• Multicurrency Management posting accounts

• Selecting posting accounts for each currency
• Selecting posting accounts for each rate type
• Assigning currencies to an account
• Modifying a range of accounts with multicurrency information
• Entering historical multicurrency information for accounts

Multicurrency Management posting accounts

You can choose from the following account types in Multicurrency Management:

Account type Description

Realized Gain Used to recognize gain realized due to the difference in exchange
rates between the transaction date and the settlement date for a
multicurrency transaction.
Realized Loss Used to recognize a loss realized due to the difference in
exchange rates between the transaction date and the settlement
date for a multicurrency transaction.
Unrealized Gain Used to recognize a gain due to the difference in the rate
assigned to the transaction and the rate of revaluation.
Unrealized Loss Used to recognize a loss due to the difference in the rate
assigned to the transaction and the rate of revaluation.
Financial Offset Used to recognize the offset amount for an unrealized gain or
loss when financial accounts are revalued.
Sales Offset Used to recognize the offset amount for an unrealized gain or
loss when Sales transactions are revalued.
Purchasing Offset Used to recognize the offset amount for an unrealized gain or
loss when Purchasing transactions are revalued.
Rounding Writeoff Used to recognize rounding amounts caused by rounding rules
of some currencies.
Rounding Difference Used to recognize rounding differences caused by calculating
functional currency amounts, based on the originating amounts
and the selected exchange rate.

There are three different windows that you can use to select posting accounts for
Multicurrency Management, depending on the level of detail you want to track.

• Use the Posting Account Setup window to set up posting accounts for all
currencies and rate types assigned to a company.

• Use the Multicurrency Posting Account Setup window if you want to use
different posting accounts for each currency assigned to a company.

• Use the Multicurrency Posting Account Setup by Rate Type window if you
want to use different posting accounts for each rate type assigned to a currency.

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PA RT 1 S E T U P

See Selecting posting accounts for each currency on page 26 and Selecting posting
accounts for each rate type on page 26 for instructions on using the Multicurrency
Posting Account Setup and Multicurrency Posting Account Setup by Rate Type
windows. For information about the Posting Account Setup window, refer to the
help.

Selecting posting accounts for each currency

Use the Multicurrency Posting Account Setup window to select posting accounts
for each currency a company has access to. For example, you may want to track
gains and losses in separate accounts for different currencies. If you don’t enter
posting accounts for a currency, the accounts entered in the Posting Setup window
will be used.

To select posting accounts for each currency:

1. Open the Multicurrency Posting Account Setup window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> Financial >> Currency
Accounts)

2. Enter or select a currency ID.

3. Assign an account to each posting account type.

4. Choose File >> Print to verify your entries with a Posting Accounts List by
Currency.

5. Choose Save to save the posting accounts you’ve entered for the selected
currency ID. Repeat this procedure to enter posting accounts for additional
currency IDs.

Selecting posting accounts for each rate type

Use the Multicurrency Posting Account Setup by Rate Type window to select
posting accounts for each rate type that you’ve assigned to a currency. For example,
you may want to track gains and losses in separate accounts for the Buy rate type
and the Sell rate type for the same currency.

If you entered accounts in the Multicurrency Posting Account Setup window, those
account will be the default entries for the Multicurrency Posting Account Setup by
Rate Type window. If you didn’t enter posting accounts in the Multicurrency
Posting Account Setup window, the accounts entered in the Posting Setup window
will be used.

26 M U L T I C U R R E N C Y M A N A G E M E N T
 C H A P T E R 5 M U L T I C U R R E N C Y P O S T I N G A C C O U N T S E TU P

To select posting accounts for each rate type:

1. Open the Multicurrency Posting Account Setup by Rate Type window.
(Microsoft Dynamics GP menu >> Tools >> Setup >> Financial >> Rate Types
>> Select an exchange table ID in the Select Multicurrency Rate Types window
and choose Accounts)

2. Enter or select a rate type ID.

3. Assign an account to each posting account type.

4. Choose File >> Print to verify your entries with a Posting Accounts List by Rate
Type.

5. Choose Save to save the posting accounts you’ve entered for the selected
currency ID and rate type. Repeat this procedure to enter posting accounts for
additional currency IDs and rate types.

Assigning currencies to an account

Use the Select Account Currencies window to select the currencies you want to be
able to use when posting to an account. This ensures that amounts will be posted to
only those accounts set up for use with multicurrency transactions. Your functional
currency was automatically assigned to all accounts and will not be displayed in the
Select Account Currencies window. To assign currencies to several accounts in an
account range, see Modifying a range of accounts with multicurrency information on
page 28.

We recommend that you assign all currency IDs to the retained earnings accounts for each
company to be sure that all profit and loss amounts can be closed to the retained earnings
accounts.

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PA RT 1 S E T U P

To assign currencies to an account:

1. Open the Select Account Currencies window.
(Cards >> Financial >> Account Currencies)

2. Enter or select an account.

3. Mark Revalue Account if you want to revalue the selected account when the
revaluation procedure is performed. Then, select whether you want to revalue
the account based on net change amounts or period balances. Also, select
whether to post the result to the account or the financial offset. Posting to the
account is more accurate. For more information about revaluation, see Chapter
9, “Routines.”

4. Select the currencies you want to use when you post transactions to the selected
account.

You can choose Mark All or Unmark All if you want to mark or unmark all the
currencies shown in the scrolling window.

5. Choose File >> Print to verify your entries with a Multicurrency Accounts List.

6. Choose Save to save your entries.

Modifying a range of accounts with multicurrency

information
Use the Multicurrency Mass Account Update window to update multicurrency
account information whenever you want to modify information for a range of
accounts. You can select a range of accounts that you want to mark for revaluation,
or assign additional currencies to the accounts. If you want to update a single
account, use the Select Account Currencies window. For more information, see
Assigning currencies to an account on page 27.

You can use the copy feature in the Mass Modify Chart of Accounts window to create new
accounts, copying the associated currencies from existing accounts. For more information,
see Help >> Index >> Mass Modify Chart of Accounts window.

28 M U L T I C U R R E N C Y M A N A G E M E N T
C H A P T E R 5 M U L T I C U R R E N C Y P O S T I N G A C C O U N T S E TU P

To modify a range of accounts with multicurrency

information:
1. Open the Multicurrency Mass Account Update window.
(Cards >> Financial >> Currency Account Update)

2. Enter or select a segment ID and enter or select the beginning and ending
account segments.

3. Choose Insert to insert the range into the Restrictions list. All accounts that meet
all restrictions you’ve entered will be updated. If you don’t enter an account
range, all accounts in the chart of accounts will be updated.

4. Mark Update Currencies to update the currencies associated with the accounts
in the selected range. When you mark this option, the Display, Currency ID, and
Currencies fields become available.

5. Mark Select Currencies to enter or select the currencies that will be associated
with the account in the range, or mark All Currencies to include all currencies.

6. Select Mark to assign the selected currencies to the accounts in the range, or
select Unmark to unassign the selected currencies.

7. Mark Update Revalue Option to update the Revalue Account selection in the
Select Account Currencies window for the accounts in the selected range. When
you mark this option, the Revalue, By, and Post Results To fields become
available.

8. Choose Mark to revalue the accounts in the range or Unmark to not revalue.

9. Choose whether to revalue the account range based on net change amounts or
period balances, if you chose to revalue.

10. Choose whether to post the revaluation result to the account or the financial
offset. Posting to the account is more accurate.

11. Choose Update to update the accounts in the selected range.

MULTICURRENCY MANAGEMENT 29
PA RT 1 S E T U P

Entering historical multicurrency information for

accounts
Use the Multicurrency Account History window to enter historical multicurrency
information for accounts. Account history is a record of account summary balances
for previous periods.

You can enter historical multicurrency information only if you’ve selected to maintain
account history using the Multicurrency Setup and the General Ledger Setup windows.

To enter historical multicurrency information for

accounts:
1. Open the Multicurrency Account History window.
(Cards >> Financial >> Currency Account History)

2. Enter or select an account.

3. Select the year and fiscal period for which you want to enter historical
multicurrency information.

4. Select whether the originating currency amount should be multiplied or

divided by the average exchange rate to calculate the currency’s functional
equivalent. For information about using exchange rates with more than seven
decimal places, see Calculation methods for exchange rates on page 16.

5. Select whether to enter and display amounts in the scrolling window using net
change amounts or the account’s period balances.

6. Enter or select the currency ID for the currency in which the amounts
originated.

7. Enter the originating amount using net change amounts or period balances,
depending on the display selection you’re using. If you entered multicurrency
transactions in the selected period, the average exchange rate for the period will
be displayed; if you haven’t entered multicurrency transactions in the selected
period, you can enter an average exchange rate. The functional equivalent for
the originating amount will be calculated based on the calculation method
you’ve selected and the average exchange rate.

30 M U L T I C U R R E N C Y M A N A G E M E N T
C H A P T E R 5 M U L T I C U R R E N C Y P O S T I N G A C C O U N T S E TU P

You also can enter the functional equivalent and an average exchange rate for the
currency; the originating amount will be calculated automatically. Or you can enter
amounts in the Originating Amount and Functional Equivalent fields and the average
exchange rate will be calculated automatically.

The total functional equivalent for the originating amounts you’ve entered and
the total for the account (displayed in the Account History window) will be
displayed. The total functional currency—the total of all the transactions that
were posted using only the functional currency—is calculated as the difference
between the total functional equivalent and the account total.

8. Choose File >> Print to verify your entries with a Multicurrency Account
History Report.

9. Choose Save to save your entries.

MULTICURRENCY MANAGEMENT 31
32 M U L T I C U R R E N C Y M A N A G E M E N T
PART 2: INQUIRIES AND REPORTS
 Part 2: Inquiries and reports
This part of the documentation includes information about inquiries and reports.
Together, these components allow you to analyze the information you’ve entered
into the system. You can analyze transaction and item information, and then display
the information either on the computer screen or on a report. The following topics
are discussed:

• Chapter 7, “Inquiries,” describes how to view information in different

currencies, account summary information, and account summary transaction
information.

• Chapter 6, “Reports,” includes information about multicurrency setup reports,

report destinations, and report options.

34 M U L T I C U R R E N C Y M A N A G E M E N T
Chapter 6: Reports
You can use Multicurrency Management reports as records of multicurrency setup
entries, currencies, exchange rates, and transactions. Many of these reports provide
information valuable if you’re planning to modify your setup options or change the
multicurrency information associated with your chart of accounts. Use this
information to guide you through printing reports and working with report
options.

For more information about creating and printing reports, and the various reporting
tools that you can use with Microsoft Dynamics GP, refer to your System User's
Guide (Help >> Contents >> select Using The System).

Reports information is divided into the following sections:

• Multicurrency Management report summary

• Reporting multicurrency information
• Specifying a Multicurrency Management report option

Multicurrency Management report summary

You can print several types of reports using Multicurrency Management. Some
reports automatically are printed when you complete certain procedures; for
example, revaluation journals can be printed automatically when you revalue
transactions, depending on how your posting options are set up. In order to print
some reports, such as history reports, you must set up report options to specify
sorting options and ranges of information to include on the report. For more
information, refer to Specifying a Multicurrency Management report option on page 36.

The following table lists the report types available in Multicurrency Management
and the reports that fall into those types.

Report type Report Printing method

Accounts Lists Accounts List Choose File >> Print in the
Posting Accounts List by Currency window you use to complete the
Posting Accounts List by Rate Type procedure.

Setup reports Currency Setup List Choose File >> Print in the
Exchange Rate Table Setup List window you use to complete the
Exchange Rate List procedure or create a report
Setup List option in the General System
Access Report Reports window.

Revaluation Reports Revaluation Report Automatically printed when you

Revaluation Journal complete the procedure or
Distribution Breakdown Register choose the Print Report Only
option in the Multicurrency
Revaluation window before
posting.
History Reports Account History Automatically printed after you
Exchange Rate Removal Report complete the procedure or
choose the Print option in the
selected window before
removing.
Period-end and Year-end Period Consolidation Report Automatically printed when you
Reports Year-End Closing Report complete the procedure.
Retained Earnings Exception
Report

MULTICURRENCY MANAGEMENT 35
PA RT 2 I N Q U I R I E S A N D R E P O R T S

Reporting multicurrency information

To print multicurrency versions of your reports and posting journals, you must
mark the Include Multicurrency Info option in the Posting Setup window. If that
option is marked, the option to print multicurrency information is available in some
report option windows.

You also can include multicurrency information on some reports by marking the
option to print multicurrency information in the appropriate report option window.

For information about reports that can be printed to include multicurrency

information, refer to the reports summary information in the “Reports” chapter for
the Microsoft Dynamics GP module you’re using.

Specifying a Multicurrency Management report option

Report options include specifications for sorting options and range restrictions for a
particular report. In order to print several Multicurrency Management reports, you
must first create a report option. Each report can have several different options so
that you can easily print the information you need. For example, you can create
report options for the Accounts List that include inactive accounts.

A single report option can’t be used by multiple reports. If you want identical options for
several reports, you must create them separately.

Use the Financial or the System report options windows to create sorting,
restriction, and printing options for the reports that have been included with
Multicurrency Management.

To specify a Multicurrency Management report option:

1. Open a Financial or System reports window. There are separate windows for
each report type.
(Reports >> Financial >> Account)
(Reports >> Financial >> Setup)
(Reports >> System >> General)

2. Select a report from the Reports list.

3. Choose New to open the report options window. Your selection in step 2
determines which report options window appears.

4. Name the option and enter information to define the option. The name you
choose for the option won’t appear on the report. The selections available for
defining report options vary, depending on the report type you’ve selected.

5. Enter range restrictions. The Ranges list shows the available options for each
report. The available ranges vary, depending on the type of report.

You can enter only one restriction for each restriction type. For instance, you can insert
one segment restriction (1000 to 1200) and one category restriction (Cash to
Inventory).

6. Choose Insert to insert the range in the Restrictions List. To remove an existing
range from the list, select the range and choose Remove.

36 M U L T I C U R R E N C Y M A N A G E M E N T
 C H A P T E R 6 R E P O R T S

7. Choose Destination to select a printing destination. Reports can be printed to

the screen, to the printer, to a file or to any combination of these options. If you
select Ask Each Time, you can select printing options each time you print this
report option.

For more information about printing reports, refer to your System User's Guide
(Help >> Contents >> select Using The System).

8. To print the report option from the report options window, choose Print before
saving it. If you don’t want to print the option now, choose Save and close the
window. The report window will be redisplayed.

MULTICURRENCY MANAGEMENT 37
38 M U L T I C U R R E N C Y M A N A G E M E N T
Chapter 7: Inquiries
You can use the Multicurrency Management inquiry feature to review
multicurrency information for all open periods or for a historical year in detailed or
summary form. Because the inquiry windows provide access to information in a
quick, efficient manner, you’ll always have access to a current view of your
company’s financial status.

This information is divided into the following sections:

• Viewing information in different currencies

• Changing the reporting currency’s exchange rate
• Viewing multicurrency account summary information
• Viewing account summary transaction information

Viewing information in different currencies

You can choose whether you want to view multicurrency amounts in the
originating, functional, or reporting currency. Choose View >> Currency >>
Functional, Originating, or Reporting while viewing an inquiry window. The option
will be saved on a per user, per window basis.

The first time you open the windows that support changing the currency view after
registering Multicurrency Management, all the transactions will be displayed in the
originating currency. If you change the currency view, the option you last used will
be the default view the next time you open that window. Most secondary windows
inherit the view from the window they were opened from.

When you view by reporting currency, the reporting currency amounts will be
calculated by taking the functional currency amounts on the window and
multiplying or dividing them by the exchange rate for the reporting currency. When
viewing by reporting currency, label names with “functional” in their name will use
“reporting” instead.

You also can use the currency list button in the windows that support changing the
currency view. You can choose Functional, Originating, or Reporting from the
currency list button. The option you choose will be saved on a per user, per window
basis.

Changing the reporting currency’s exchange rate

If you mark the Override Reporting Rate option in the Multicurrency Setup
window, you can change the reporting currency exchange rate and calculation
method using the Modify Reporting Rate window. You can change the reporting
currency exchange rate and calculation method only for inquiry windows that use
the currency list button. To open the Modify Reporting Rate window, choose
currency list button >> Modify Reporting Rate. You also can open the Modify
Reporting Rate window by choosing View >> Currency >> Modify Reporting Rate.

MULTICURRENCY MANAGEMENT 39
PA RT 2 I N Q U I R I E S A N D R E P O R T S

After you change the exchange rate or rate calculation method and choose the OK
button, the currency fields in the inquiry window will be recalculated according to
the new exchange rate information. The View >> Currency >> Reporting option and
the currency list button >> Reporting option will display the new exchange rate and
calculation method. In addition, if an open window uses the reporting currency,
that window also is updated with the new exchange rate information. If you want
to restore the original exchange rate information entered in the Multicurrency Setup
window, choose the Default button.

Viewing multicurrency account summary information

Use the Multicurrency Account Summary window to view open-year balances in a
net change or period-by-period format for each posting account. All multicurrency
activity entered for the selected period and year will be displayed; the functional
amount also can be viewed.

To view multicurrency account summary information:

1. Open the Multicurrency Account Summary window.
(Cards >> Financial >> Account >> Enter or select an account >> Summary >>
Currency)

2. Select the open year and period for which you want to view information.

Viewing account summary transaction information

Use the Multicurrency Summary Inquiry window to view summary account
balances and multicurrency information in a net change or period balance format.
The window also displays the account’s total balance using the functional currency.

40 M U L T I C U R R E N C Y M A N A G E M E N T
 C H A P T E R 7 I N Q U I R I E S

To view account summary transaction information:

1. Open the Multicurrency Summary Inquiry window.
(Inquiry >> Financial >> Currency Summary)

2. Enter or select an account for which you want to view information.

3. Enter or select a year for which you want to view information.

4. Enter or select the period for which you want to view information. If you enter a
year and period that has been set up but doesn’t have any transactions entered
in it, the scrolling window will appear empty.

MULTICURRENCY MANAGEMENT 41
42 M U L T I C U R R E N C Y M A N A G E M E N T
PART 3: UTILITIES AND ROUTINES
 Part 3: Utilities and routines
This part of the documentation provides the procedures you need to maintain your
multicurrency data or those you need to complete at the end of a month or period
and at the end of either your calendar or fiscal year. The following topics are
discussed:

• Chapter 8, “Utilities,” provides information about removing exchange rates and

history.

• Chapter 9, “Routines,” provides information about revaluing transactions,

consolidating and closing a period, and closing a year.

44 M U L T I C U R R E N C Y M A N A G E M E N T
Chapter 8: Utilities
This part of the documentation contains the procedures you need for removing
exchange rates and multicurrency history.

The utilities information is divided into the following sections:

• Removing exchange rates

• Multicurrency history removal

Removing exchange rates

Use the Remove Multicurrency Exchange Rates window to remove exchange rates
that you’ve entered for exchange rate tables. You can remove exchange rates as
often as you want. For example, you might want to remove rates from a previous
year that you no longer needed.

All exchange rates can be removed, even if they’ve been used on unposted transactions,
because the exchange rate is saved with each transaction.

To remove exchange rates:

1. Open the Remove Multicurrency Exchange Rates window.
(Microsoft Dynamics GP menu >> Tools >> Utilities >> System >> Remove
Rates)

2. Choose which range type you want to remove exchange rates for.

3. Enter or select a range of exchange rates to remove.

4. Choose Insert to insert the range.

Only exchange rates common to all restrictions you’ve entered will be removed. For
example, if you enter a currency ID restriction for Japanese yen and a date restriction
for February 1, 2016, to February 12, 2016, you’ll remove only the rates assigned to
exchange rate tables using Japanese yen in the specified date range.

5. Choose whether you want to remove the rates, print the report or both.

6. Choose Process to remove the rates. If Print Report was marked, the Exchange
Rate Removal Report will print.

MULTICURRENCY MANAGEMENT 45
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Multicurrency history removal

When removing history in General Ledger, Receivables Management, Payables
Management, Purchase Order Processing, or Sales Order Processing, multicurrency
information also is removed, including revaluation activity. (If you’re maintaining
transaction history for Receivables Management and Payables Management, the
revaluation history also is maintained.)

To print accurate historical aged trial balance reports and aged trial balances with options
reports, you should maintain transaction history.

The following table shows the windows where history is removed and any
additional multicurrency reports that are printed in each module.

Module Window Multicurrency report

General Ledger Remove History window Multicurrency Account History
Report
Receivables Remove Receivables Transaction Multicurrency Receivables
Management History window Management Transaction
History Report
Payables Management Remove Payables Transaction Multicurrency Payables
History window Management Transaction
Removal with Distributions
Report
Purchase Order Remove Purchasing History none
Processing
Sales Order Processing Remove Sales History window none

Refer to the reports for more information, as well as the removing history
procedures in each module.

46 M U L T I C U R R E N C Y M A N A G E M E N T
Chapter 9: Routines
Routine procedures include those you complete at the end of a month or period and
at the end of either your calendar or fiscal year.

This information is divided into the following sections:

• Revaluation
• Accounts used when posting revaluation transactions
• Posting to or through General Ledger when revaluing transactions
• Apply situations that prevent revaluation
• Recognizing gains and losses
• Recognizing gains and losses in the Financial series
• Specifying accounts to revalue
• Recognizing gains and losses in the Sales or Purchasing series
• Specifying document types to revalue
• Consolidating and closing a period
• Closing a year

Revaluation
Revaluation is the process of recalculating the functional currency value of
transactions that were recorded in a currency other than your functional currency,
or of recalculating the functional currency balances for accounts that are held in a
currency other than the functional currency, based on a specific exchange rate.

You can indicate whether you want to calculate unrealized gains and losses or
realized gains and losses during revaluation. If you select to calculate unrealized
gains and losses, you will have the option to reverse the posting. If you select to
calculate realized gains and losses, you will not have the option to reverse the
posting.

Unrealized gains and losses

An unrealized gain or loss can be calculated for a transaction that hasn’t been
settled. The unrealized gain or loss is the amount that would be posted as a realized
gain or loss if the transaction was settled at the exchange rate on the date of the
revaluation. When accounts held in a currency other than your functional currency
are revalued, the account’s balance is calculated as if you were to convert the
account’s balance to your functional currency on the revaluation date, and an
unrealized gain or loss is posted. You should revalue accounts and post transactions
for unrealized gains and losses so your financial statements reflect your company’s
current financial position.

Realized gains and losses

A realized gain or loss can be calculated for a transaction when applying documents
in Receivables Management and Payables Management. A realized gain or loss
from revaluation can occur when you revalue accounts or transactions in the
Multicurrency Revaluation window. The exchange rate for the transaction date is
compared to the exchange rate for the date the transaction was settled and a
realized gain or loss for the change in the exchange rate is posted to a realized gain
or loss account.

A realized gain or loss from applying documents is the difference in the functional
currency values of an originating currency payment when compared to the original
transaction or invoice in the same originating currency that it’s being applied to.

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Accounts used when posting revaluation transactions

The revaluation transactions are posted to the posting account being revalued or to
the financial offset account and the realized or unrealized gain or loss account. You
can use the Select Account Currencies window to select which accounts to revalue
and whether to post the revaluation results to the account or to the financial offset.
By posting to the account being revalued, the account reflects the appropriate value
due to the gain or loss posted. By posting to the financial offset account, the offset
account is posted with the gain or loss and the posting account’s value won’t be
adjusted for the gain or loss.

The realized and unrealized gain and loss accounts assigned to the rate type and
currency are used when posting revaluation transactions. If an account isn’t
assigned to the rate type, the account assigned to the currency is used. If an account
isn’t assigned to the currency, the realized and unrealized gain and loss accounts in
the Posting Accounts Setup window for the Financial series are used.

Posting to or through General Ledger when revaluing

transactions
If the Post to General Ledger and Post Through General Ledger options are marked
in the Posting Setup window, the revaluation transactions are posted automatically
to the General Ledger tables and appear on reports and in inquiry windows.

If the Post to General Ledger option is marked, but Post Through General Ledger
Files option isn’t marked, a batch of revaluation transactions is created in General
Ledger. You’ll have to post this batch before the revaluation transactions appear on
General Ledger reports or inquiry windows.

If you attempt to post the revaluation transactions without marking Post to General
Ledger in the Posting Setup window, you’ll receive an alert message saying that
posting to General Ledger hasn’t been set up when you choose the Revalue button.
If you choose to continue, the revaluation report for the Sales, Purchasing or
Financial series is printed, but no transactions are posted.

Apply situations that prevent revaluation

The following examples show apply situations that prevent the revaluation from
occuring. The dates that prevent the revaluation from occuring are in boldface type.

Example 1:
A credit document has a document date or posting date that is after the cutoff date.
The credit document is applied to a document before or on the cutoff date.

The revaluation posting date is January 31, 2017. The cutoff date is February 1, 2017.

Credit document (Applied From Document on the exception report)

Document Type: Payment
Document Date: February 5, 2017
Document Posting Date: February 5, 2017
Applied Date: February 15, 2017
Applied Posting Date: February 30, 2017

48 M U L T I C U R R E N C Y M A N A G E M E N T
 C H A P T E R 9 R O U T I N E S

Debit document (Applied To Document on the exception report)

Document Type: Invoice
Document Date: January 31, 2017
Document Posting Date: January 31, 2017

Example 2:
The credit document has a document date or posting date before the cutoff date.
The credit document is applied to a document after the cutoff date.

The revaluation posting date is January 31, 2017. The cutoff date is February 1, 2017.

Credit document (Applied From Document on the exception report)

Document Type: Payment
Document Date: January 31, 2017
Document Posting Date: January 31, 2017
Applied Date: February 1, 2017
Applied Posting Date: February 1, 2017

Debit document (Applied To Document on the exception report)

Document Type: Invoice
Document Date: February 1, 2017
Document Posting Date: February 1, 2017

Example 3:
The credit document and the debit document have document dates and posting
dates before or on the revaluation posting date. Both the apply date and the apply
posting date for the document are after the revaluation posting date.

The revaluation posting date is December 10, 2017. The cutoff date is December 10,
2017.

Credit document (Applied From Document on the exception report)

Document Type: Payment
Document Date: November 15, 2017
Document Posting Date: November 30, 2017
Applied Date: December 15, 2017
Applied Posting Date: December 15, 2017

Debit document (Applied To Document on the exception report)

Document Type: Invoice
Document Date: November 25, 2017
Document Posting Date: December 6, 2017

Recognizing gains and losses

Use the Multicurrency Revaluation window to create and post transactions for
gains and losses associated with fluctuating exchange rates and to print the
Revaluation Report, showing gains and losses for multicurrency transactions if you
were to post revaluation transactions. See Recognizing gains and losses in the Financial
series on page 50 and Recognizing gains and losses in the Sales or Purchasing series on
page 52.

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A revaluation option is a group of selections for revaluing multicurrency amounts.

Revaluation options can be saved and used again in the future. For example, you
might set up different revaluation options for period-end and year-end, using
different ranges of accounts and options for posting.

Recognizing gains and losses in the Financial series

Only one rate type per currency can be identified when revaluing General Ledger
transactions. Accounts that have a summary amount for a specified currency ID will
be revalued using the same exchange rate, regardless of the rate type used on the
transaction.

To recognize gains and losses in the Financial series:

1. Open the Multicurrency Revaluation window.
(Microsoft Dynamics GP menu >> Tools >> Routines >> Financial >>
Revaluation)

2. Enter a name for the revaluation option.

3. Mark the Post option if you want to post transactions for gains and losses, or
mark the Print Report Only if you want to print the Revaluation Report without
posting.

4. Select the Financial series.

5. Select whether you want to calculate an unrealized or realized gain or loss.

6. Enter the posting date if you are posting the revaluation transactions.

7. Mark the Reversing Transaction option and enter a reversing date, if you want
to post reversing transactions for unrealized gains and losses transactions
created in the revaluation procedure.

If you are calculating realized gains and losses, you won’t be able to post a reversing
transaction.

50 M U L T I C U R R E N C Y M A N A G E M E N T
 C H A P T E R 9 R O U T I N E S

8. Select the year and period that you want to revalue transactions in the Financial
series.

If you select Current Year or Current Period, the date will be based on the fiscal
year for the current user date. If you select Other Year, you’ll need to enter a
year; if you select Other Period, you’ll need to enter a fiscal period. Only the
current year or the most recent historical year can be selected.

• If you selected Net Change as the revaluation method for an account using
the Select Account Currencies window, the difference of the account
balance between the first and last days in the selected period will be
revalued.

• If you selected Period Balances for an account’s revaluation method, the

account balance on the last day of the selected period will be revalued. If
you select End of Period as the User Date From option in the scrolling
window, a valid exchange rate will be used for the revaluation based on the
period selected.

9. Mark the currency IDs and enter the rate type IDs that you want to revalue.

You can choose Mark All and Unmark All to mark and unmark all currency IDs
displayed in the scrolling window.

10. Indicate the date you want to use to determine the exchange rate used for
revaluation.

The exchange rate options you’ve selected in the Multicurrency Setup window
will be used to determine whether an exchange rate is valid for revaluation. For
example, if you haven’t marked the Override Rates option, you won’t be able to
override the default exchange rate for the date you’ve entered. For more
information on these exchange rate options, see Setting up Multicurrency
Management options on page 21.

The Enter Rate option can be selected in the Use Date From field only if you’ve marked
the Override Rates option in the Multicurrency Setup window.

11. Choose the Restrictions button to set up a restriction to specify the accounts you
want to revalue. See Specifying accounts to revalue on page 52 for more
information.

12. Choose the Revalue button to revalue the currencies you’ve marked. A separate
journal entry in General Ledger is created for each currency being revalued.

• Unrealized and realized gains and losses for the originating currency are
recorded as zero amounts with zeros for the exchange rates.

• Unrealized and realized gains and losses for the company’s functional
currency are recorded.

The Revaluation Report might be printed, depending on how your system has
been set up. This report displays information about the transactions that were
revalued. The Revaluation Summary and Detail Breakdown Registers also
might be printed. These reports display information about the revaluation
transactions posted.

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Specifying accounts to revalue

Use the Multicurrency Revaluation Restrictions window to set up a restriction to
specify the accounts you want to revalue.

To specify accounts to revalue:

1. Open the Multicurrency Revaluation Restrictions window.
(Microsoft Dynamics GP menu >> Tools >> Routines >> Financial >>
Revaluation >> Restrictions button)

2. Select what you would like to sort by. This sorting option determines the order
the accounts appear on the Revaluation Report.

3. Choose whether to include transactions that were entered using the same
exchange rate as the rate you’re using to revalue. If you unmark this option,
transactions with no change in the exchange rate and no unrealized gain or loss
won’t be revalued and won’t be printed on reports.

4. Select a range option and segment ID.

5. Select a range and choose Insert. You can enter only one range for each range
type. If you enter two ranges, only accounts that fall into both ranges will be
revalued.

6. Choose OK to return to the Multicurrency Revaluation window.

Recognizing gains and losses in the Sales or

Purchasing series
When revaluing Sales or Purchasing transactions, you can enter a document cutoff
date and choose to revalue transactions by currency ID or by transaction. If you
choose to revalue by currency ID, all transactions using a specified currency ID will
be revalued using the same exchange rate, regardless of the rate type used on the
transaction. If you choose to revalue by transaction, transactions are revalued by the
currency and rate type to the currency and rate type used on the transaction.

If you post reversing transactions for unrealized gains and losses amounts created
during the revaluation, the unrealized gain/loss revaluation amounts won’t update

52 M U L T I C U R R E N C Y M A N A G E M E N T
 C H A P T E R 9 R O U T I N E S

the original transactions. However, distributions will be created in the subledger

and in General Ledger. If you post revaluation transactions and didn’t select to
reverse revaluation transactions, the revaluation amounts will update the original
transactions. Distributions also will be recorded in the subledger and in General
Ledger.

Reversing entries will be stored in the same batch as the original revaluation
transactions. They will have the same journal entry number, but will use a different
audit trail code.

To recognize gains and losses in the Sales or Purchasing

series:
1. Open the Multicurrency Revaluation window.
(Microsoft Dynamics GP menu >> Tools >> Routines >> Financial >>
Revaluation)

2. Enter a name for the revaluation option.

3. Mark the Post option if you want to post transactions for gains and losses, or
mark the Print Report Only if you want to print the Revaluation Report without
posting.

4. Select the Sales or Purchasing series. Only transactions for open item customers
will be revalued in the Sales series.

5. Select whether you want to calculate an unrealized or realized gain or loss.

6. Enter the posting date if you are posting the revaluation transactions.

7. Mark the Reversing Transaction option and enter a reversing date, if you want
to post reversing transactions for unrealized gains and losses transactions
created in the revaluation procedure.

If you are calculating realized gains and losses, you won’t be able to post a reversing
transaction.

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8. Enter the document cutoff date. This date is used to determine if a document
should be included for revaluation. You won’t be able to enter a document
cutoff date that is after the posting date.

9. Select whether to revalue transactions By Currency ID or By Transaction from

the Rate Types list.

• The By Currency ID option indicates that all transactions using a specified

currency ID will be revalued using the same exchange rate, regardless of
the rate type used on the transaction.

• The By Transaction option allows transactions to be revalued by the

currency and rate type to the currency and rate type used on the
transaction. When this option is selected, you won’t be able to modify the
rate types in the scrolling window.

10. Mark the currency IDs and enter the rate type IDs that you want to revalue. If
you selected By Transaction in the Rate Types list, you won’t be able to modify
the rate types in the scrolling window.

You can choose Mark All and Unmark All to mark and unmark all currency IDs
displayed in the scrolling window.

11. Indicate the date you want to use to determine the exchange rate used for
revaluation.

The exchange rate options you’ve selected in the Multicurrency Setup window
will be used to determine whether an exchange rate is valid for revaluation. For
example, if you haven’t marked the Override Rates option, you won’t be able to
override the default exchange rate for the date you’ve entered. For more
information on these exchange rate options, see Setting up Multicurrency
Management options on page 21.

The Enter Rate option can be selected in the Use Date From field only if you’ve marked
the Override Rates option in the Multicurrency Setup window.

12. Choose the Restrictions button to set up a restriction to specify the document
types you want to revalue. See Specifying document types to revalue on page 55 for
more information.

13. Choose the Revalue button to revalue the currencies you’ve marked.

Unrealized and realized gains and losses for the originating currency are
recorded as zero amounts with a zero exchange rate and a functional currency
value.

Posting Results in General Ledger

Detail One journal entry per document
Summary One journal entry per currency rate type
Summary with account level posting One journal entry per document

54 M U L T I C U R R E N C Y M A N A G E M E N T
 C H A P T E R 9 R O U T I N E S

The Revaluation Report may print, depending on how your system has been set
up. This report displays information about the transactions that were revalued.
The Revaluation Summary and Detail Breakdown Registers also may print. An
exception report will print if apply situations prevent the revaluation from
occuring. For more information, see Apply situations that prevent revaluation on
page 48.

Specifying document types to revalue

Use the Multicurrency Revaluation Restrictions window to set up a restriction to
specify the document types, customers or vendors you want to revalue.

To specify document types to revalue:

1. Open the Multicurrency Revaluation Restrictions window.
(Microsoft Dynamics GP menu >> Tools >> Routines >> Financial >>
Revaluation >> Restrictions button)

2. Select what you would like to sort by. This sorting option determines the order
the accounts appear on the Revaluation Report.

3. Choose whether to include transactions that were entered using the same
exchange rate as the rate you’re using to revalue. If you unmark this option,
transactions with no change in the exchange rate and no unrealized gain or loss
won’t be revalued and won’t be printed on reports.

4. Select which document types you want to revalue. Documents with

outstanding balances will be included in the revaluation.

5. Select a range option.

6. Select a range and choose Insert. You can enter only one range for each range
type. If you enter two ranges, only documents, customers or vendors that fall
into both ranges will be revalued.

7. Choose OK to return to the Multicurrency Revaluation window.

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Consolidating and closing a period

When using Multicurrency Management, you can consolidate periods in General
Ledger using the Period Consolidation window and close periods using the Fiscal
Periods Setup window. However, if you’re using Multicurrency Management, the
Multicurrency Period Consolidation Report will print in place of the General
Ledger Period Consolidation Report.

This Multicurrency Period Consolidation Report includes all multicurrency

transaction detail that was consolidated into summary information during the
period consolidation process.

For more information on consolidating and closing a period, refer to the General
Ledger documentation. You also can refer to the sample reports for more
information.

Closing a year
When using Multicurrency Management, you’ll close the year in General Ledger
using the Year-End Closing window. However, the Multicurrency Year-End Closing
Report will be printed in place of the General Ledger Year-End Closing Report.

The Multicurrency Year-End Closing Report displays the profit and loss accounts
that were closed to the retained earnings account when the year-end closing process
was complete along with the functional and originating amounts that were closed.

If you haven’t assigned all currency IDs to your retained earnings account using the
Select Account Currencies window, the Multicurrency Retained Earnings Exception
Report also will be printed. This report displays all retained earnings accounts for
which multicurrency transactions were closed, even though the currency for the
multicurrency amounts wasn’t assigned to the retained earnings account. If you
didn’t intend to close these accounts to the retained earnings account, you can use
this report to determine the amounts you’ll need for correcting these transactions.

For more information on closing the year, refer to the General Ledger
documentation.

56 M U L T I C U R R E N C Y M A N A G E M E N T
Glossary Fiscal period
Divisions of the fiscal year, usually monthly,
Period consolidation
A procedure that will total transaction detail
quarterly or semiannually, for which into a single summary amount to be carried
Account transaction information is summarized and forward to the next period. This procedure is
The basic record of data—asset, liability, financial statements are prepared. optional, and can be used if detailed
revenue, expense or owner’s equity—in an information is no longer needed for a
accounting system. Also, the identifying Fiscal year specific period.
alphanumeric characters assigned to the An accounting cycle composed of up to 367
record. See also Posting account. periods, spanning the number of days in a Posting account
year. In Australia and New Zealand, the A financial account that tracks assets,
Account history fiscal year is referred to as a financial year. liabilities, revenue or expenses. Amounts
A record of account balances for previous posted to these accounts appear on the Profit
years. Functional amount and Loss Statement, the Balance Sheet and
The equivalent transaction amount in the other financial reports if you are using
Account segment functional currency for a multicurrency General Ledger. See also Account.
A portion of the account format that can be transaction amount that was entered using
used to represent a specific aspect of a an originating currency. This amount Rate calculation method
business. For example, accounts can be sometimes is referred to as the functional A mathematical operation specified for
divided into segments that represent equivalent of the originating amount. calculating rates on an exchange rate table,
business locations, divisions or profit or for displaying amounts in summary and
centers. Functional currency inquiry windows. The operation is used to
The primary currency in which a company calculate a functional currency amount from
Chart of accounts maintains its financial records. Typically, the the originating currency amount and a
A list of all accounts that a business functional currency is the currency for the specified exchange rate.
maintains in its general ledger. country/region where the company is
located. Rate frequency
Comma-delimited field The frequency you want to enter new
The standard comma-separated ASCII Functional equivalent exchange rates for an exchange rate table.
character format used when exporting a See Functional amount. The rate frequency is used to determine the
report so that it can be read by database length of time an exchange rate will be valid.
programs. Inactivate
The process of making a currency or For example, you can mark a rate as valid for
Currency symbol a single day, week, month, quarter or year.
exchange rate table inactive.
The rate frequency will determine the
The symbol that has been selected to
designate currency amounts on reports and Inquiry expiration date for each rate, based upon the
A feature that allows you to review open- day the rate is entered.
in windows.
year and historical information.
Decimal separator Rate type
Mass modify A selection used to identify different
The symbol used to separate decimal
A process in which ranges of accounts are exchange rate tables for one currency that are
amounts from the whole number in a
numerical value. copied, moved, deleted, or inactivated. used for different purposes. For example,
you might set up exchange rate tables with a
Exchange rate Multiple companies Buy rate type for sales transactions and a Sell
The rate of exchange between two currencies Companies for which separate data folders rate type for purchasing transactions.
on a particular date and time. have been established. The multiple-
company feature allows you to keep a Rate variance
Exchange rate source separate set of financial information for each A range you can specify to limit the amount
The service, publication or institution from company you operate. the exchange rate can fluctuate when you
which exchange rates are obtained. For enter a new exchange rate in an exchange
example, you can use rates from a local bank, Offset account rate table or during transaction entry. For
a financial journal or an electronic service In double-entry accounting, the second example, if the default exchange rate is
such as MSN. account used to balance a transaction, .68450 and the rate variance is .01000, you
making debits equal credits. could enter any exchange rate between
Exchange rate table .67450 and .69450.
A table used to store exchange rates for a Originating amount
unique combination of currencies and rate The transaction amount in the originating Realized gain
types. These tables also are used to define currency for a multicurrency transaction. Gain realized due to the difference in
selections for determining the exchange rate Originating amounts are posted using their exchange rates between the transaction date
that will be used when the currency for a corresponding functional amounts, and the settlement date for a multicurrency
table is entered on a multicurrency sometimes referred to as functional transaction.
transaction. equivalents.
Realized loss
Expiration date Originating currency Loss realized due to the difference in
The last date on which an exchange rate can The alternate currency that a multicurrency exchange rates between the transaction date
be used in transaction entry. Default transaction was conducted in. and the settlement date for a multicurrency
expiration dates are determined from using transaction.
the date the rate was entered and the rate
frequency for the exchange table it was
assigned to.

MULTICURRENCY MANAGEMENT 57
G L O S S A R Y

Report option Translation method

A collection of entries that specify the A selection that determines how financial
amount of information or the type of statement amounts will be translated from
information that appears on a report. one currency to another. When a translation
Multiple report options can be created. method is selected, the current exchange
rate, an average exchange rate or a specified
Reporting currency historical exchange rate will be used to
A currency that allows you to convert determine the report amounts.
functional values to another currency in
inquiries and on reports by using a spot rate. Unrealized gain
Gain due to the difference in exchange rates
Retained earnings between the transaction date and the
The balance of the owners’ equity that is revaluation date for a multicurrency
being retained in the business or transaction.
corporation.
Unrealized loss
Retained earnings account Loss due to the difference in exchange rates
The account to which the balances of between the transaction date and the
current-year profit and loss accounts will be revaluation date for a multicurrency
transferred during the year-end closing. transaction.
Revaluation Year-end closing
The process of recalculating account The process used to transfer current-year
balances to reflect the change in exchange amounts to last-year amounts.
rates between the transaction date and the
revaluation date. The transaction gain or loss
is considered unrealized when calculated for
reporting purposes, and realized if the debt
is paid or the revenue is received.

Rounding difference account

A multicurrency posting account that is used
to recognize a difference between debit and
credit amounts for originating transaction
amounts. The difference may be due to how
amounts are split to update posting accounts
using the exchange rate for the transaction.

Spot rate
The exchange rate used for the day.

Tab-delimited field
The tab-separated ASCII character format
used when exporting a report so that it can
be read by worksheet programs, such as
Microsoft Excel®.

Text file (Text only)

A file format that saves reports as text
without formatting. This option should be
used when the application to which you’re
converting the document is unable to read
any of the other file formats.

Thousands separator
The symbol used to separate thousands in a
numerical value.

Transaction rate default

A selection that determines the exchange
rate that will appear as the default rate
during transaction entry if a valid exchange
rate for the day and time of the transaction
does not exist.

58 M U L T I C U R R E N C Y M A N A G E M E N T
Index exchange rate tables (continued)
assigning exchange rates 18
L
lookup window, displaying 4
assigning rate types 23 losses
A deleting 17 realized 47
account types, for Multicurrency inactivating 20 recognizing 49-55
Management 25 setting up 16 recognizing in the Financial series 50
accounts in Multicurrency Management using 15 recognizing in the Purchasing series
account summary information 40 using multiple companies 15 52
account types 25 exchange rate types recognizing in the Sales series 52
assigning currencies 27 assigning to different exchange rate unrealized 47
entering multicurrency history 30 tables 24
modifying for multicurrency 28 assigning to exchange rate tables 23 M
posting revaluation amounts 48 described 21 Modify Reporting Rate window
revaluation method 51 provided with Multicurrency changing calculation method 39
selecting to revalue 28, 29, 52 Management 21 changing exchange rates 39
setting up for each rate type 26 setting defaults for transactions 21 displaying 39
setting up posting accounts 26 setting up posting accounts 26 multicurrency
applying in Multicurrency Management, exchange rate variances closing periods 56
preventing revaluation 48 affecting exchange rate tables 15 consolidating periods 56
calculating 15 modifying accounts 28
C options to override 22 removing history 46
changes since last release, information unlimited 15 year-end closing 56
about 4 exchange rates Multicurrency Access Report, printing 13,
chart of accounts, modifying for access to tables 19 19
multicurrency 28 assigning to exchange rate tables 18 Multicurrency Access Setup window,
company access, exchange rate tables 19 calculation methods 16 displaying 19
currencies in Multicurrency Management default entries for transactions 17 Multicurrency Account History Report,
assigning access 12 number of decimal places 16 printing 31
assigning to accounts 27 removing 45 Multicurrency Account History window,
changing the currency view 39 security 22 displaying 30
deleting 12 setting up tables 16 Multicurrency Account Summary
inactivating 13 tables 15 window, displaying 40
negative amount display options 11 exchange tables, see exchange rate tables Multicurrency Accounts List, printing 28
removing access from 12 Multicurrency Exchange Rate
setting up 11 F Maintenance window, displaying 18
setting up posting accounts 26 functional currency Multicurrency Exchange Rate Table Setup
symbol display options 11 described 22 window, displaying 16
viewing by reporting currency 39 inactivating 13 Multicurrency Mass Account Update
viewing in different currencies 39 selecting 22 window, displaying 29
currency list button, using 39 Multicurrency Period Consolidation
Currency Setup List, printing 12 G Report, printing 56
Currency Setup window, displaying 11 gains
Multicurrency Posting Account Setup by
current upgrade information, accessing on realized 47
Rate Type window, displaying 27
the Web 4 recognizing 49-55
Multicurrency Posting Account Setup
recognizing in the Financial series 50
window, displaying 26
D recognizing in the Purchasing series
Multicurrency Retained Earnings
default entries, setting up in 52
Exception Report, printing 56
Multicurrency Management 21 recognizing in the Sales series 52
Multicurrency Revaluation Restrictions
document types, selecting types to revalue unrealized 47
window
55 General Ledger, posting revaluation
displaying 52, 55
documentation, symbols and conventions amounts 48
selecting accounts to revalue 52
3
H selecting document types to revalue
E help, displaying 3 55
Exchange Rate List, printing 19 Help menu, described 3 Multicurrency Revaluation window,
Exchange Rate Removal Report, printing history in Multicurrency Management displaying 50, 53
45 entering for accounts 30 multicurrency setup
Exchange Rate Table Setup List, printing removing multicurrency history 46 access to currencies 12
17 before you begin 9
exchange rate tables I currencies 11
affected by rate variances 15 icons, used in manual 3 default entries 21
assigning access 19 exchange rate tables 16

MULTICURRENCY MANAGEMENT 59
IN DEX

multicurrency setup (continued) Remove Multicurrency Exchange Rates Select Account Currencies window
posting accounts for each currency 26 window, displaying 45 displaying 28
posting accounts for each rate type 26 reporting currency marking accounts to revalue 48
using the Setup Checklist window 9 changing the calculation method 39 specifying revaluation method 51
Multicurrency Setup List, printing 23 changing the exchange rate 39 Select Multicurrency Rate Types window,
Multicurrency Setup window, displaying described 22 displaying 24
22 selection 22 setup in Multicurrency Management
Multicurrency Summary Inquiry window, viewing amounts by 39 assigning rate types to exchange rate
displaying 41 reports, printing multicurrency tables 18
Multicurrency Year-End Closing Report, information 36 before you set up 9
printing 56 reports in Multicurrency Management currencies 11
creating options 36 default entries 21
N Currency Setup List 12 exchange rate tables 16
navigation, symbols used for 3 Exchange Rate List 19 posting accounts for each currency 26
new features, information about 4 Exchange Rate Removal Report 45 posting accounts for each rate type 26
Exchange Rate Table Setup List 17 symbols and conventions, using 3
O list of reports 35
offset accounts, posting revaluation Multicurrency Access Report 13 T
results to 48 Multicurrency Period Consolidation transactions in Multicurrency
Report 56 Management
P Multicurrency Retained Earnings default exchange rates 17
periods multicurrency summary information
Exception Report 56
closing in Multicurrency 40
Multicurrency Setup List 23
Management 56 revaluing by currency 54
Multicurrency Year-End Closing
consolidating in Multicurrency revaluing by transaction 54
Report 56
Management 56 setting default rate types 21
Posting Accounts List by Currency 26
posting accounts in Multicurrency
Posting Accounts List by Rate Type
Management
27 U
selecting to revalue 48 unrealized gains
printing multicurrency versions 9
setting up for each currency 26 assigning posting account 48
restricting 36
setting up for each rate type 26 described 47
Revaluation Report 50, 53
where to set up 25 unrealized losses
samples of customized reports 35
Posting Accounts List by Currency, assigning posting account 48
samples of reports 35
printing 26 described 47
samples with technical names 35
Posting Accounts List by Rate Type, upgrade information, accessing on the
sorting 36
printing 27 Web 4
required fields, described 4
posting in Multicurrency Management,
resources, documentation 3
revaluation amounts 48
revaluation
W
what’s new, accessing 4
R by currency 54
rate types by transaction 54 Y
assigning to exchange rate tables 23, described 47 year-end closing in Multicurrency
24 gains and losses in the Financial Management, General Ledger 56
described 21 series 50
provided with Multicurrency gains and losses in the Purchasing
Management 21 series 52
revaluing transactions 50 gains and losses in the Sales series 52
setting defaults types for transactions posting 48
21 restricting accounts 52
setting up posting accounts 26 restricting document types 55
rate variances Select Account Currencies window 51
affecting exchange rate tables 15 selecting accounts to revalue 28, 29,
calculating 15 52
option to override 22 selecting document types to revalue
unlimited 15 55
realized gains when applying prevents 48
assigning posting account 48 revaluation option, described 50
described 47
realized losses
S
security
assigning posting account 48
for exchange rate variances 22
described 47
for exchange rates 22

60 M U L T I C U R R E N C Y M A N A G E M E N T