Exam Day Booklet 2018

Use this booklet for:

• A2 Key/Key for Schools • B1 Business Preliminary

• B1 Preliminary/Preliminary for Schools • B2 Business Vantage
• B2 First/First for Schools • C1 Business Higher
• C1 Advanced • Teaching Knowledge Test (TKT)
• C2 Proficiency • Delta Module One

If you are running a computer-based exam or an exam that is not listed above, you can find the appropriate
instructions booklet on the Support Site.

If you have special requirements candidates (candidates with visual, hearing, speaking or learning difficulties), you
also need to use the Special Requirements Supplement. Regulations in the Supplement take precedence over any
regulations in this Exam Day Booklet.

If you have any problems on the exam day, please contact the Helpdesk on +44 (0)1223 553997.

You must have a printed or an electronic copy of this booklet in each exam room and in the waiting area of the
Speaking test venue.

Never leave exam materials unattended.

Contents

1. Introduction 5

2. Written components 7
2.1 Timetabling 7
2.2 Materials 8
2.3 Preparation 9
2.4  Authorised and unauthorised items 10
2.5  Candidate experience 11
2.6  Candidate Information Sheets (CIS) 12
2.7  Test day photos 12
2.8  Checking candidates’ photo IDs 12
2.9 Invigilating 14

3. Speaking test 18
3.1  Key steps 18
3.2  Staff & materials 18
3.3  Timetabling information 19
3.4  Before the test 20
3.5  During the Speaking test session 21
3.6  After the test 23

4. Packing materials after the exam 24

4.1  Written components 25
4.2  Speaking tests 27

Appendix A – ID queries 28

Appendix B – Emergency procedure 30

Appendix C – If your Listening equipment or the CD fails 30

Candidate instructions 31
STEP 1: Before you start the first written component 32
STEP 2: Instructions to candidates for all written components except Listening 32
STEP 3: Finishing the component 34
STEP 4: Instructions to candidates for the Listening test 35
STEP 5: Finishing the Listening test 36

Exam Day Booklet 2018 | Contents 3

4 Exam Day Booklet 2018 | Contents
 1. Introduction

This booklet explains how to run the exam day. You must read this document and follow all our instructions to make
the exam secure and provide a positive experience for candidates.

This document is correct at the time of going to print. We will inform you of any updates via Centre News and the
Support Site (support.cambridgeenglish.org).

Introduction
The copyright on all documents, question papers, CDs, past paper packs etc. produced by us is owned by the
University of Cambridge (© UCLES). Such materials must not be copied or reproduced without express written
permission from us.

This booklet is available in a number of other languages; please check the Support Site.

Throughout this booklet, ‘You’ means the invigilators and supervisors.

Please note we use the term ‘written components’ as a summary term for all components, papers and modules apart
from the Speaking test.

For written components, candidates will receive answer sheets, answer booklets or Centre Print Scan (CPS) response
forms. For the purposes of this document, we will call all materials on which candidates provide answers ‘answer
sheets’. For the Speaking tests, we call them ‘mark sheets’.

What to expect if you are inspected

Inspections are unannounced and Inspectors might arrive at any time during the exam (but usually before the
first component). Inspectors will always show their Inspector ID card as proof of identity. They will need to see
where you store the exam materials, and stay in the exam room during the written components, or be near to the
Speaking test rooms. During this time, the Inspector will complete a report and might ask you questions. You can
ask the Inspector to ask questions later if you are busy. After the inspection, the Inspector will give you some
short feedback and will afterwards submit their report directly to the Inspections unit in Cambridge. You can inform
candidates that the Inspector is there to monitor you, not them, if you want.

Key

– Security risk

– Support Site

NEW – This highlights a change since the last edition of this booklet
CPS – This section is relevant to the Centre Print Scan option only
– These additional regulations only apply to centres in the UK, Africa, Asia and Australasia running
C1 Advanced

Invigilator and supervisor training for the exam day

We have a number of resources that you can use to prepare yourself for the exam day. For further information, please
see the Support Site.

Exam Day Booklet 2018 | Introduction 5

6 Exam Day Booklet 2018 | Introduction
 2. Written components

2.1 Timetabling

Date Order Time window

Run your exam on the correct Run the components in the Run the components in the
date. See our calendars on order listed in the table correct time window.
the Support Site. below.

We might suspend your centre or remove your approval to run exams in the future if you make any unauthorised
changes to the exam date, component order or the time window.

components
Exam Component Time window allowed (local time)

Written
A2 Key/Key for Schools 1: Reading & Writing 12.00–18.00* 1 hour 10 minutes
2: Listening *Listening must finish before 18.00 Approximately 30 minutes
B1 Preliminary/Preliminary for 1: Reading & Writing 08.00–12.00* 1 hour 30 minutes
Schools *Listening must start before 12.00
2: Listening Approximately 35 minutes
B1 Preliminary ‘P’ sessions – only on 1: Reading & Writing 12.00–18.00* 1 hour 30 minutes
Thursday 1 March, Saturday 7 April *Listening must finish before 18.00
2: Listening Approximately 35 minutes
and Thursday 3 May
(This does not include B1 Preliminary for
Schools)
B2 First/First for Schools 1: Reading & Use of English 08.00–13.00* 1 hour 15 minutes
2: Writing *Listening must start before 13.00 1 hour 20 minutes
3: Listening Approximately 40 minutes
C1 Advanced 1: Reading & Use of English 08.00–13.00* 1 hour 30 minutes
2: Writing *Listening must start before 13.00 1 hour 30 minutes
3: Listening Approximately 40 minutes
C2 Proficiency 1: Reading & Use of English 08.00–13.00* 1 hour 30 minutes
2: Writing *Listening must start before 13.00 1 hour 30 minutes
3: Listening Approximately 40 minutes
B1 Business Preliminary 1: Reading & Writing 08.00–12.00* 1 hour 30 minutes
2: Listening *Listening must start before 12.00 Approximately 40 minutes
B2 Business Vantage 1: Reading 08.00–13.00* 1 hour
2: Writing *Listening must start before 13.00 45 minutes
3: Listening Approximately 40 minutes
C1 Business Higher 1: Reading 08.00–13.00* 1 hour
2: Writing *Listening must start before 13.00 1 hour 10 minutes
3: Listening Approximately 40 minutes
TKT Modules 1, 2 and 3, CLIL, YL All modules (can be taken AM (08.00–12.00) or 1 hour 20 minutes per
in any order) PM (12.00–17.00) or module
EVE (17.00–22.00)
Delta Module One Paper 1 08.00–13.00 1 hour 30 minutes
You must give candidates a 30-minute Paper 2 1 hour 30 minutes
break between the two papers.

Centres in Greece must follow the exams timetable from the Athens office.

Exam Day Booklet 2018 | Written components 7

• We strongly recommend that you allow candidates a break between components.
• You can run different exams in one exam room at the same time (e.g. B2 First and C1 Advanced) if the exams start
at the same time and you follow all other rules in this document. You can never run more than one Listening test
in one exam room.
• You can run a second sitting of the Listening test for capacity or resourcing reasons.
The second group of candidates must be supervised while waiting, must not have contact with the first group of
candidates and must not have access to the internet, their mobile phones or any other electronic items. Make sure
that the candidates understand that these requirements are for exam security. Keep the gap between the two tests
as short as possible. Do not repeat sessions for any other component.

2.2 Materials
Exam Component You will need: We provide:
A2 Key/Key for Schools Reading & • Soft pencils (B or HB) • Question papers*
B1 Preliminary/ Preliminary for Schools Writing • Erasers • Personalised answer sheets
B1 Business Preliminary • Pencil sharpeners • Blank answer sheets for emergency use
B2 First/First for Schools Reading & • Attendance register
C1 Advanced Use of English • Script return envelope(s)
C2 Proficiency • Bar code labels containing exam,
component and candidate range
B2 Business Vantage Reading information
C1 Business Higher
For B1 Preliminary/Preliminary for Schools
B2 First/First for Schools Writing • Pens Writing Part 3 and B1 Business Preliminary
C1 Advanced • Extra paper (not allowed for Writing Part 2, the answer sheets are
C2 Proficiency other components) packed in question paper envelopes with
B2 Business Vantage orange labels
C1 Business Higher
All exams that have a Listening Listening • Soft pencils (B or HB) • Question papers
component • Erasers • CDs
• Pencil sharpeners • Personalised answer sheets
• CD player • Blank answer sheets for emergency use
• Attendance register
• Script return envelope(s)
• Bar code label(s) containing exam,
component and candidate range
information
TKT All modules • Soft pencils (B or HB) • Question papers (You must check
• Erasers that you have selected the matching
question papers and answer sheets for
• Pencil sharpeners
each candidate. Follow the instructions
on the despatch letter.)*
• Personalised answer sheets
• Attendance register
• Script return envelope
• Bar code label(s) containing exam,
module and candidate range
information
Delta Module One Paper 1 & • Pens • Question papers*
Paper 2 • Answer booklets
• Attendance register
• Script return envelope(s)
• Bar code label(s) containing exam,
component and candidate range
information

8 Exam Day Booklet 2018 | Written components

 Exam Component You will need: We provide:
All exams • Scissors for opening the • Candidate Information Sheets (CIS) –
question paper packets one per candidate
• Measuring tape for ensuring
correct distance between desks
• A4 envelopes to pack exam
materials in the exam room
temporarily (optional)
• Printed templates of
Malpractice, Special
Consideration and Late Arrival
form (you can find these on the
Support Site ).

*Do not open the question paper envelopes until candidates are seated in the exam room and ready to take the exam.

CPS You will not receive the bar code and return labels and attendance registers mentioned in the table.

components
Written
2.3 Preparation
• Exam room: Switch off any bells, disconnect any phones, make sure the temperature is comfortable, the room is
tidy and light enough.
• Directions to exam rooms: Make sure candidates can easily find the exam room.
• Notice to Candidates: Put the current poster outside (not inside) the exam rooms. You only need to put up one
if all candidates can see it.
• Material in English: Remove or cover posters, notes or notices in English (except for safety notices).
• Listening CD/equipment check: Play the introduction on the CD and change the volume and bass to improve
the sound quality. Move into different parts of the room to check that candidates will be able to hear the
recording. Ensure that no one else can hear the recording.
NEW • Time: Put a clock with a second hand, or timer at the front of the room that all candidates can see from their
desks. If you are using more than one clock, ensure they show the same time.

Prepare your flip chart/board with:

• the centre number

• the name of the exam B2 First Writing
• the name of the component Centre no: GB599
Start time:
• the duration.
Finish time:
Leave a space to write the start and finish time on the board when you Duration: 1 hour 20 minutes
have finished the candidate instructions.

All candidates must be able to see the information.

Seating
• Candidates must sit at desks or tables that are at least 42cm × 30cm (enough space for an answer sheet and
question paper placed side by side).
• Only use chairs with side flaps if the side flaps are at least 42cm × 30cm.
• Desks must be at least 1.25m apart (from the centre of one candidate’s working area to the centre of the next
candidate’s working area in all directions). Use a tape measure to check the distance before the exam and check
candidates do not move their desks.
• Candidates can share desks as long as the centres of their work areas are at least 1.25m apart.

Exam Day Booklet 2018 | Written components 9

• You must not use dividers except for Listening tests in a FRONT
language laboratory.
• If you use a language laboratory for the Listening component,
candidates must either sit at least 1.25m apart or you must use
dividers. If you are using dividers, you must make sure that they 01 06 07 12
are both high and long enough on all sides to prevent candidates 1.25m

from seeing each other’s work. You must be able to see all 1.25m

candidates at all times. 02 05 08 11

1.25m
• Candidates must face in the same direction and must not sit with
their backs to the invigilator. 03 04 09 10
• Candidates must sit in candidate number order. We recommend a
column layout (see diagram).
• Put desk labels on each desk and make sure they are visible to all
invigilators.

Invigilation
• Only candidates, supervisors, invigilators and Inspectors are allowed in the exam room. You must not allow
anyone else into the exam room. Inspectors will always provide proof of identity.
• You must have at least one invigilator per 25 candidates in each exam room.
• Invigilators must not be friends or relatives of the candidates. An English teacher who has taught the candidates
in the last 12 months cannot invigilate (on their own or with another invigilator).
Please see the Support Site for further details.

• If there is only one invigilator, they must be able to ask for help without leaving the candidates unsupervised,
e.g. they can use a mobile phone with sound and vibration switched off. Someone must be able to help within 2
minutes.

2.4  Authorised and unauthorised items

Candidates must not use items that could help them cheat or could damage the answer sheets (e.g. sugary and/or
coloured drinks).

Unauthorised items – Electronics

Outside of the exam room; no access until after the last written component
Electronic items are any devices candidates could use to record, access notes, or receive or transmit data during an exam
session.
• mobile phones Collect candidates’ electronic items before the start of the first component.
• smart watches Keep them outside of the exam room. Candidates must not access their
• tablets, e.g. iPads electronic items until after the last written component. TKT candidates must not
access electronic items until after their final module of that session.
• e-readers
• laptops You must tell candidates before the exam day if you are able to provide secure
storage for their electronic items. If you are not able to, they might want to leave
• recording devices
them at home.
• music players, e.g. iPods
For more information about electronic items, see the Support Site.
This list is not exhaustive.

10 Exam Day Booklet 2018 | Written components

 Unauthorised items – General
In designated area inside or outside of the exam room; access allowed during breaks
• dictionaries
• notes
• paper (except extra paper
provided by the centre for Writing
components) Candidates must leave unauthorised items in a designated area inside or outside
the exam room. They can access these items, but not electronic items, during
• correction fluid/tape
breaks.
• erasable pens
• bags/handbags/luggage When asking candidates to store their personal belongings and any unauthorised
items in the designated area, make sure you comply with any relevant local laws
• food or drinks other than water in a
(such as having to assume liability for items that get stolen/lost/or damaged when
clear plastic bottle (make exceptions
you store them).
for candidates with medical
conditions, e.g. diabetes)
• cigarettes/e-cigarettes

components
This list is not exhaustive.

Written
Authorised items
Allowed at desks
• photo ID
• pens, pencils, erasers, highlighters, pencil sharpeners
• small pencil cases
• water in a clear plastic bottle
• medicine
• tissues
Confirmations of Entry are allowed on the desks during the ID check. Remove or place them under the desk once the IDs have
been checked, but ensure these are given back to candidates by the end of the exam day.
Candidates can keep coats or jackets on the back of their chairs. Make sure that they do not take notes etc. out of their
pockets during the exam.

2.5  Candidate experience

You can improve your candidates’ experience of their exam day. Ensure all staff are friendly, polite and helpful.
Answer candidates’ questions clearly and quickly, and try to solve their problems where possible. Keep candidates
well informed. Explain:

• where they can wait, get refreshments and where the bathrooms are
• that they will not have access to electronic items during the written exam
• that they are allowed water in a transparent plastic bottle during the exam but they can’t have any other drink or
food at their desks
• the exam day timetable (start/finish/break times etc.)
• the restrictions on when they can leave the exam room during the components (see Section 2.4 for further
information)
• why and when you will check IDs
• (if relevant) why and when you are going to take test day photos
• why and when you are going to ask them to fill in CIS forms.

Choose the points above that are relevant to your centre (depending on how much information your centre has given
candidates before the exam day, local culture, candidates’ age, familiarity with the exam venue etc.).

Exam Day Booklet 2018 | Written components 11

2.6  Candidate Information Sheets (CIS)
We send you Candidate Information Sheets to gather some statistics about our candidates such as age, nationality,
etc. All candidates must fill in one form at some point before the end of the exam day using pencil.
For TKT, candidates must fill in one form for each module.

Remove CIS forms from desks before a component begins.

2.7  Test day photos

You must take test day photos for:

• B2 First (excluding B2 First for Schools)

• C1 Advanced
• C2 Proficiency

Take a photo of each candidate on the exam day using the test day photo software Identica. If a candidate does not
give their permission to be photographed, you cannot take a photo and the candidate cannot take the exam.

Use the Guide to Test Day Photos on the Support Site for further information and instructions for using the Identica
software.

Centres in the UK, Africa, Asia and Australasia running:

Centres in other countries running any exam
C1 Advanced Other exams with mandatory with mandatory test day photos
test day photos
If you run the Speaking test on You can choose whether to take the photo on the first day or the second day, and do
a different day from the other not need to check it for the following components.
components, you must take the
photo on the first exam day, and
then check it on the second exam
day.

2.8  Checking candidates’ photo IDs

All centres must check IDs without any exception.

• Check each candidate’s ID.

• Check their ID for each component.
• Do not let the candidate take the exam if you are not confident about their identity.

Candidates must leave their IDs on their desks during each component. Inspectors can check IDs and ask candidates
questions about their IDs.

When to check IDs:

For all components except

For Listening components: For Speaking tests:
Listening and Speaking:
Before the start of the component or in Before the start of the component. When candidates arrive in the waiting
the first 15 minutes. Candidates must Candidates must be seated at area and just before they enter the
be seated at their desks. their desks. test room.

12 Exam Day Booklet 2018 | Written components

Which ID documents you can accept:

►► Passport
►► European Union (EU) ID card
►► Government-issued ID card
►► Biometric Residence Permit
►► Photo driving licence (If this is not considered as official ID in your country, do not accept it.)
►► Candidate Identification form (only for candidates aged 17 and under)
►► College/school/university ID (with some restrictions):
• Do not accept this for candidates aged 18 and over if there are compulsory, government-issued IDs in the
candidate’s country of origin. These candidates must use their compulsory IDs.
• If there are no compulsory, government-issued IDs that the candidate can use, you can accept college/school/
university IDs if one of the following applies:
The identity of the candidate was verified at the time the college/school/university ID was issued, using

components
•

Written
another form of ID (e.g. a photographic driving licence which was valid at that time). Centres will need to
check this with the ID issuer.
• The college/school/university ID has been issued according to established national procedures.

You must not accept any other ID documents. If candidates do not bring one of the above documents on the exam
day, refer to Appendix A.

How to check IDs:

3. Check the person is sitting at the

1. Check that it is valid 2. Check there are no impostors
right desk
• It is one of the types of ID listed in The photo and the name on the ID Check the name on the ID matches the
this booklet. must match the candidate. desk label, or the attendance register.
• It must not have expired.
• It must be an original, not a copy.
If any of these criteria are not met,
treat the situation as if the candidate
had not brought any ID and refer to
Appendix A.

Additional regulation for centres in the UK, Africa, Asia and Australasia running C1 Advanced: Once on the
exam day, also check that the candidate’s ID is the same as the one they used when they registered. Your CEM will
give you a list of the candidate ID references from the point of registration so you can check the same ID is used.

Taking an exam for immigration purposes: If a candidate wants to use their result to immigrate, ask if they have
checked which ID document the country’s immigration authority requires and use that. Tell the candidate that if they
are not sure which ID document to use, their result might not be accepted by the immigration authority.

For typical queries that invigilators raise about ID checks, please refer to Appendix A.

You are now ready to start the exam. Follow the steps in the Candidate Instructions section (pages 31-36) at
the back of this document.

Exam Day Booklet 2018 | Written components 13

2.9 Invigilating
Your main responsibilities are to make sure no candidates cheat and to look after their wellbeing.

• Make sure you stay alert at all times and can see all candidates.
• Do not do anything other than invigilating, for example, reading a book or working on a laptop. (You can
complete the room plan, the attendance register and the Malpractice, Special Consideration and Late Arrival forms
if required.)
• Look out for candidates cheating (see page 16 for further information).
• Do not disturb or distract candidates.

Invigilating written components

Invigilating the Listening test
(except Listening tests)
• Check IDs in the first 15 minutes if you have not done so • Do not interrupt the Listening test and do not let anybody
before the start. enter or leave except in an emergency.
• Regularly walk around the exam room. • You must not move around the room unless absolutely
• Look out for candidates who need help (such as toilet necessary. It might affect candidates’ hearing of the test.
breaks). • Use the time when candidates are transferring their answers
• For all components with a Writing section, check that to the answer sheets to move around and check candidates
candidates are writing within the spaces. are doing this.
• Give candidates warnings that there are 10 and 5 minutes
left and remind them to copy their answers to the answer
sheets. See STEP 3 on page 34 for more information.

Safeguarding the welfare of children and young people: You are responsible for the safety and welfare of children
and young people during the exam.

Please see the Child Protection Policy article on the Support Site for further information.

Room plans Door

ent
ipm
equ
You must complete one room plan per exam room yba
ck Invigilator
Pla
before the final written component. If the room layout
changes or candidates are moved during the day, you 01 06 07 12
All candidates are facing forward

must complete another one with the new set-up.

Include the following information: 02 05 08 11

• the position of each candidate by candidate number

• the direction they are facing 03 04 09 10
• the distance between candidates: you can write
‘minimum distance of 1.25m met’ Pillars
• the number and position of invigilators
• indicate the position of the Listening playback Minimum distance of 1.25m met Invigilator
equipment and speakers, and any pillars or other
features which might affect the sound. This is a sample room plan. You can create your
own room plan according to your requirements.
Store your room plans at your centre for six months after
the results release date.

14 Exam Day Booklet 2018 | Written components

 Attendance registers
Complete and sign the attendance register before the end of each component.

If a candidate is not on the attendance register, add their name and candidate number and tell the CEM about it as
soon as possible.

Mark candidates with special requirements and absent candidates.

You must return attendance registers to us; see Section 4 for more information.

CPS There are no attendance registers for CPS sessions because you can mark candidates as absent on the CPS portal.
Keep a note of any absent candidates to pass on to your supervisor later.

Absent candidates
If a candidate is absent, mark this on the attendance register in the attendance column and shade the relevant box

components
Written
on the candidate’s answer sheet.

CPS If you are running a CPS session, mark candidates as absent on the CPS portal.

You do not need to mark candidates as absent on the Candidate Information Sheets (CIS).

Remove the absent candidate’s materials from the desk after waiting long enough in case they are late.

You must never use an absent candidate’s answer sheet for a different candidate.

Candidates who want to leave the room

During the Listening test, candidates must not leave the room at any time except in an emergency.

Toilet breaks

For all other written components, a candidate can leave and return to the exam room under supervision at any time
(except during the final 10 minutes). Check the bathrooms before and after any toilet breaks.

• The candidate must put their answer sheet(s) inside their question paper and turn it face down.
• Remind the candidate that they are still under exam conditions even outside of the exam room.
• A member of staff must escort the candidate. Remember that if there is only one invigilator in the room, they
cannot leave.
• Make sure the candidate does not communicate with anyone outside the room.
• You must not allow extra time.

Finishing early

If a candidate has finished the component and wants to leave the room (not possible for Listening tests):

• Check the time – the candidate cannot leave permanently in the first 30 minutes or the last 10 minutes.
• The candidate must stay in their seat.
• Collect all of their exam materials (question papers, answer sheets and any extra paper).
• Tell the candidate to leave the room quietly.
• You must not allow this candidate to re-enter the room until that component has ended.

Exam Day Booklet 2018 | Written components 15

Cheating
If you think a candidate has cheated, write a detailed report using the Malpractice form. Take a signed and dated
candidate statement after the component or at the end of the exam day. The candidate should give their personal
view of the situation. Give the documents to your supervisor/CEM.

Your CEM will decide if they need to report the suspected malpractice case to us.

See the Support Site for instructions.

If you think other candidates have been affected, fill in a Special Consideration form (see page 17 for further
information).

Some examples of cheating: If you think a candidate has cheated:

• impersonation • Tell the candidate quietly that they will be reported.
• copying from another candidate • Be aware of local laws regarding physically touching
• communicating with or signalling to another candidate candidates when you are removing unauthorised materials.
• having electronic items with them during the exam • Allow the candidate to complete any remaining
• using any unauthorised items components.
• disruptive behaviour Do not disqualify candidates. You can only exclude a
• not following the instructions of exam staff candidate from taking the exam if the candidate causes
disruption to other candidates or poses a threat to health and
• Speaking test candidates who are still waiting for their
safety.
turn talking to candidates who have already taken the test
(Speaking test only).

Candidates who arrive late

You can allow late candidates to take the component (with the supervisor’s permission) if no other candidate has
finished and left the room (except for Listening tests). You can refuse to admit late candidates if this is your centre’s
policy. If you do not let a late candidate take one component, do not allow them to take any following components.

If you allow late candidates, you must allow them the full time of the test. Read the full instructions to them (outside
of the exam room if the other candidates have already started the component). You might want to consider the
impact this has on your exam timetabling when deciding whether to accept candidates who are late. For example,
the late candidate’s exam finish time could overlap with the next scheduled component, which would delay the exam
for all other candidates.

When the component has finished for everyone else, let all other candidates leave the room and mark the point
reached by the candidate on the question paper and answer sheet(s). Take particular care if questions have not been
answered in sequence, for example by marking answered questions with an asterisk (*) and an accompanying note to
explain what this asterisk means.

If a candidate is late for a good reason (e.g. sudden illness or transport problems) and exam security has not been
threatened, we will accept all of the work completed by the candidate.

If a candidate is late because of carelessness (e.g. oversleeping or misreading the timetable) and exam security has
not been threatened, we will accept the work completed within the normal exam times.

Fill in a printed Late Arrival form during the exam and give it to your supervisor/CEM.

Your CEM must transfer this information to the online Late Arrival form on the Support Site and submit it within five
working days of the written exam day.

16 Exam Day Booklet 2018 | Written components

Special Consideration
If something happens that might have affected the performance of the candidates, complete a Special Consideration
form to ensure the candidates are not disadvantaged. Give the completed forms to your CEM/supervisor at the end of
the exam.

Your CEM is responsible for transferring this information to the relevant online Special Consideration form:

• For exams on Cambridge English for Centres: Complete the Special Consideration form on the portal. You can
find deadlines in the Schedules page within a booking.

• For all other exams: Complete the Special Consideration form on the Support Site. You can find deadlines in the
support article.

Examples of reasons to submit a Special Consideration form:

components
Written
• A candidate is unwell during the exam.
• There is a loud noise.
• There are unforeseen problems with the Listening test equipment.
• There is a delay that might distress the candidates.
• There is an emergency evacuation such as a fire alarm.

Decide for which candidates you want to submit the form (everyone in the room, a range of candidates in an area, or
a single candidate). Tell the candidate(s) that you will inform the exam board of the circumstances.

Exam Day Booklet 2018 | Written components 17

 3. Speaking test

3.1  Key steps

• Check candidates’ IDs twice:
1. When candidates arrive (this way you can make sure they have their ID with them and prevent delays later).
2. When you hand out the mark sheets just before the candidates go into the test room.
• Make sure that candidates do not take any electronic items into the test room.
• Keep the waiting area calm and quiet.
• Ensure that waiting candidates do not speak to candidates who have already taken the test.

3.2  Staff & materials

You need the following materials:

• Speaking test timetable

• attendance register
• Notice to Candidates
• Special Consideration and Malpractice forms
• A4 envelopes for temporarily sealing mark sheets in the exam room (if mark sheets are not immediately sealed in
a script return envelope)
• script return envelope(s)
• mark sheets
• Speaking packs (except UK)
• Instructions to Speaking Examiners (except UK)
• paper and pencils for B1 Business Preliminary, B2 Business Vantage and C1 Business Higher candidates.

You need the following staff:

• Speaking Examiners (SEs)

• marshal(s) to escort candidates between the waiting area and test rooms
• supervisor(s) in the waiting area.

18 Exam Day Booklet 2018 | Speaking test

3.3  Timetabling information
Tests should follow the timings below.

FORMAT
Maximum number of
3 candidates
EXAM candidates allowed per
FINAL TEST OF SESSION –
2 candidates 3-hour session
ONLY IF THE NUMBER OF
CANDIDATES IS NOT EVEN
8–10 minutes
A2 Key/Key for Schools 13–15 minutes 30 candidates
Allow 12 minutes
10–12 minutes
B1 Preliminary/Preliminary for Schools 13–15 minutes 26 candidates
Allow 14 minutes
14 minutes
B2 First/First for Schools 20 minutes 22 candidates
Allow 16 minutes
15 minutes
C1 Advanced 23 minutes 20 candidates
Allow 17 minutes
16 minutes
C2 Proficiency 24 minutes 20 candidates
Allow 18 minutes
12 minutes
B1 Business Preliminary 16 minutes 26 candidates
Allow 14 minutes
14 minutes
B2 Business Vantage 20 minutes 22 candidates
Allow 16 minutes
16 minutes

Speaking test
C1 Business Higher 22 minutes 20 candidates
Allow 18 minutes

You must run the Speaking tests within the Speaking test window published on the Support Site.

Where possible, your CEM will add a further 3 minutes to every test time if SEs are being monitored; this allows time
for feedback to SEs after candidates have left the test room.

Breaks and length of examining session:

• SEs must have a 15-minute break during each 3-hour examining session (this totals 3 hours 15 minutes).
• If they are doing two sessions in a day, they must have a 1-hour break between the two sessions.
• SEs must not examine more than two 3-hour sessions per day.
• If SEs are examining at different levels (for example B1 Business Preliminary and B2 Business Vantage) within a
3-hour period, they must have an additional break of at least 10 minutes to adjust to the next level.

If a candidate is entered for two exams, e.g. B2 First and C1 Advanced, the same pair of SEs should not examine them.
If there isn’t another pair of SEs, the examiners must change roles for the second test.

Test rooms and waiting area

People allowed in the test room are:

• SEs
• candidates
• Team Leaders, Regional Team Leaders, Professional Support Leaders (for SE monitoring purposes only).

Inspectors cannot be in the test room during a Speaking test. They will check the rooms before or between tests.

• Only one Speaking test can be held in a room at a time.

• Clearly label all Speaking test rooms.

Exam Day Booklet 2018 | Speaking test 19

• Put the current Notice to Candidates outside (not inside) the test rooms or in the waiting area. You only need to
put up one if all candidates can see it.
• Remove or cover all posters, notes or notices in English in the test room (except for safety notices).
• Check the waiting area has enough chairs for all candidates and that noise from the waiting area cannot be heard
in the test room.

The SEs are responsible for arranging the furniture to suit the various exam formats and number of candidates tested.
Some possible seating arrangements below:

Round table Square table

Candidate* Candidate Candidate*

Candidate
Candidate

Candidate

Interlocutor Assessor Interlocutor Assessor

Small desks Rectangular table

Candidate Candidate* Candidate Candidate*

Candidate
Candidate

Interlocutor
Assessor Interlocutor
Assessor

Rectangular table
Candidate Candidate* Candidate

The standard format of the test is in pairs.

*shows position of candidate C in cases of a group of three.

Interlocutor
Assessor

3.4  Before the test

SEs must have a Speaking pack and the Instructions to Speaking Examiners for the correct exam. If your CEM has not
already handed them out to the SEs, you need to do this. Record on a log which Speaking pack is issued to which
examiner.

In the UK, the SEs will bring these materials with them.

Before the Speaking tests start:

• Show SEs to the test room, and inform them of any changes to the timetable.
• SEs must not test candidates who are friends or relatives, who have been examined by them within the previous
six weeks, or who have been taught by them in the previous three years. Check the candidates’ names with the
SEs. If you and the SE only realise this on the test day, you must try to arrange for a different SE to examine this
candidate. If you do not have more than one pair of SEs on the day, the known SE must be the interlocutor. If an
SE only realises they know a candidate when they enter the test room, the known SE must be the interlocutor.

20 Exam Day Booklet 2018 | Speaking test

• Give A4 envelopes (to seal mark sheets) to the SEs.
• Ensure you have a copy of the timetable and attendance register. Inspectors might request to see the timetable.

When candidates arrive

• Check their photo IDs and tick their names on the attendance register. See Section 2.8 for details of how to check
IDs thoroughly. For Speaking tests, there are no desk labels to check against.
• Explain to candidates:
• When they will be examined and who their partner is.
• Why and when you will check their ID again.
• The format of the Speaking test. (Two SEs: an interlocutor and an assessor will test the candidates. The
interlocutor interacts with them during the test. The assessor sits slightly further away and focuses on the
marking, and might not look at the candidates or speak to them.)
• Where they can get refreshments and where the bathrooms are.
• That they must be quiet in the waiting area.
• That they cannot take any electronic items into the test room.
• That once they have taken the test, they must not communicate with candidates who are still waiting.

When the next candidate pair is ready to be tested

Speaking test
• Re-check the IDs (see Section 2.8) to make sure the correct candidates go into the test room.
• Tell candidates to switch off their mobile phones and any other electronic items, including alarms on these items,
and ask them to place them in the designated area outside of the test room. Candidates have to place any other
personal belongings in a designated area either inside or outside the test room.
• Give them their mark sheet and ask them to check that their name is printed correctly. Write down any name
corrections for the CEM. If their name is not on the mark sheet, ask them to write their name on it.
• Tell candidates not to fold, crease or write on the mark sheet and to give it to the SE.
• Make sure they are escorted to the test room and supervised until they enter the test room. You must ensure that
candidates do not switch places or mark sheets and that waiting candidates do not speak to candidates leaving
the test room.

3.5  During the Speaking test session

• Speaking test materials must always be supervised. During break times, store them securely, for example, by
locking them in the test room or a safe.
• The waiting area must be kept quiet and must always be supervised.
• Make sure that the next pair on your timetable is ready for the test before the previous test has finished, so that
tests run on time.
• Check that the final pair of candidates has arrived before sending in the preceding pair. This is to ensure that no
single candidate is left for the final test.
• If there is an odd number of candidates, form a group of three for the last candidates taking the test. Only use
this format for the final test in a session to deal with uneven numbers, unexpected absences of candidates, illness,
etc. You can have one group of three at the end of each 3-hour session.
• SEs will inform you of any situation affecting a candidate’s performance and you might have to request Special
Consideration (see page 17 for further information).

Exam Day Booklet 2018 | Speaking test 21

• Check that SEs collect any candidate notes or paper and give these to you to destroy securely. Candidates must
not to leave the Speaking test with notes made during the test (e.g. for Business exams).

Late arrivals and absent candidates

Late candidates Absent candidates

If candidates are late for their test, add them to a later If candidates are absent for a valid reason (for example, they
time in your timetable once they arrive. You might have to had an accident on the way to the test) then you can arrange
rearrange the pairings. for them to sit the test during the same Speaking test
window, either:
Please ensure the penultimate pair of candidates does not
start their Speaking test until the final pair of candidates • at the same centre or;
has arrived, to ensure all candidates are examined on the • at another centre. Contact the Helpdesk before finalising
day. any arrangements with another centre if the exams require
a test day photo. Where test day photos are not required,
confirm your arrangements in writing to the Helpdesk.

Rearranging the test outside the Speaking test window

If you need to arrange the test outside the Speaking test window, your CEM must apply for a timetable deviation as
soon as possible.

Use the Timetable Deviation Request form on the Support Site to do this. You may need to use a dummy partner for
this – contact the Helpdesk for advice if you are unsure what to do.

Emergency Special Arrangements

An SE might discover on the Speaking test day that a candidate has a difficulty, which could affect their performance,
or that of their partner. In this situation, please do one of the following:

If the test has not started yet

The SE will tell you immediately so that you can make emergency Special Arrangements (such as using a partner who will not be
marked (=dummy partner)). See the instructions below. If you need further advice, contact the Helpdesk or your Team Leader.
If the test has started
The SE will decide whether to run the test as normal (according to the rubric, with minor additions to the timing of parts
throughout the test if necessary) or to stop it.
• If the test is run as normal, you must not reschedule or let the candidates retake the test. Fill in a printed Special Consideration
form, and give it to your supervisor/CEM at the end of the test. If an SE thinks that the ‘live’ candidate’s performance has been
disadvantaged by the dummy partner, you need to complete a Special Consideration form for the candidate.
• If the test is stopped, reschedule the test for both candidates. Contact the Helpdesk for advice about the type of Special
Arrangements required or if the test needs to be taken outside the Speaking test window.

Partners who will not be marked (=dummy partner)

You can only use a dummy partner in the situations listed above (for special requirements candidates and for absent
candidates where no other option is available).

A dummy partner must be:

• a speaker of English whose age and level are appropriate to the relevant exam
• familiar with the format of the Speaking test.

22 Exam Day Booklet 2018 | Speaking test

They might have already taken the Speaking test in the same session. In this case:

• make it clear to the dummy partner that the second test is not marked
• tell them the mark for their first test will not be affected in any way
• the SEs must use a different test pack.

Do not create a mark sheet for the dummy partner and do not add the dummy partner to the attendance register.
The SE will complete the mark sheet for the real candidate and will enter ‘9999’ as the second candidate’s number.

Do not ask a candidate still waiting to take the test to act as a dummy partner. Please also note that a one-to-one
format is not permitted.

After the test, the CEM must submit the Dummy Partner form on the Support Site to notify us of the use of a dummy
partner. You can find more information about dummy partners on the Support Site.

Cheating
You must report anything unusual, such as suspicious behaviour of any candidates during the exam, to the supervisor
or CEM (see page 16 for further information).

3.6  After the test

Name corrections and forms

Speaking test
Pass any name corrections to the CEM/supervisor, as well as Special Consideration and Malpractice forms. Your CEM
will submit the online forms on the relevant website within the specified timeframe (see page 17 and page 16 for
information).

Speaking mark sheets

SEs are responsible for the mark sheets. All information on the mark sheets is confidential.

SEs must check after each test that the information on the mark sheets is complete and correct. They must
follow the checking process in the Instructions to Speaking Examiners.

After every 3-hour session, the supervisor must follow these steps:

• Arrange mark sheets in candidate number order including any absent candidates.
• Double check that mark sheets have been filled in correctly. If you notice that any information is missing, call the
Helpdesk.
• Place mark sheets for each level in separate A4 envelopes.
• Seal the envelopes and sign across the seals (one signature is sufficient).
• Store the mark sheets securely.

After the final session follow the instructions in Section 4.

Exam Day Booklet 2018 | Speaking test 23

 4. Packing materials after the exam

You must follow these instructions to maintain the security of the materials, and to make sure the papers can be
sorted and marked promptly once they arrive in Cambridge.

Your CEM will either give you script return envelopes or A4 envelopes to pack the test materials for written
components in the exam room. SEs and/or a supervisor will pack the mark sheets for the Speaking component into A4
envelopes in the test room.

Return Destroy Store

Attendance registers Question papers (except TKT) Room plan(s) for six months after the
All completed answer sheets and any Blank answer sheets (with no candidate exam’s results release day
other answer sheets with a printed numbers printed on them)
candidate number
Completed CIS forms Unused CIS forms
Faulty Listening CDs Listening CDs
Extra paper for the Writing components

Place faulty Listening CDs in an envelope marked ‘Faulty CDs, FAO QPCP’ with a note explaining the fault (i.e. ‘CD
skips’).

Return and destroy all exam materials (apart from Delta Module One) either no later than three calendar days after
the written exam day or no later than one working day after the Speaking tests. Store materials securely until
then.

NEW Return materials for Delta Module One 1 calendar day after the exam day at the latest.

Do not keep or copy question papers, CDs or other exam materials, and do not use them for any purpose.

For information about the despatch and how to arrange a courier, see the Handbook for Centres 2018 and the
Support Site.

24 Exam Day Booklet 2018 | Packing materials after the exam

4.1  Written components
Follow these steps to pack materials for all exams (except TKT, Delta Module One and CPS sessions):

1 Collect answer sheets from candidates.

2 For the B1 Preliminary and Preliminary for Schools Reading & Writing components arrange the answer sheets into
separate piles: one pile for Reading answer sheets and another for Writing answer sheets. Pack both piles into one
envelope.
3 Arrange answer sheets in candidate number order (as listed on the attendance register):
• Add late candidates’ answer sheets, absent candidates’ answer sheets, unused reserve answer sheets and Special
Arrangements materials in candidate number order with the other candidates’ work.
• Check that you have all answer sheets (e.g. no answer sheets are left in the question papers).
• Do not mix answer sheets from different components in one pile.
4 Add the completed attendance register to the pile of answer sheets and put all materials into an A4 envelope or a script
return envelope.
5 A4 envelopes Script return envelopes

Seal the envelope and sign across the seal. Give it • Use a different script return envelope for each component.
to the person responsible for storing it securely or • Attach the white bar code label containing exam, component,
despatching/scanning materials. packing code and candidate range information*.
The CEM/supervisor must re-open the A4 • Check the bar code label is correct for the component you want
envelopes at a later stage in the presence of a to pack and return. Use a different script return envelope for each
witness in secure conditions. packing code and candidate range.
• Use all bar code labels. (We do not send spare bar code labels
Re-pack the materials into our script return
and all labels are for a different candidate range/packing code
envelopes (see the instructions on the right).
etc.) If you return materials with the wrong bar code label, it
might delay marking and the release of results. Do not use
multiple bar code labels for one envelope.
• Only pack materials within the range of candidate numbers on
the bar code label into the envelope. (If you have additional (e.g.
late entry) candidates for the same venue, include these and
update the end range number to reflect the addition.)
• If you can’t fit all answer sheets in one envelope, use additional

Packing materials
after the exam
envelopes. Write the information on the return label onto the
additional pack(s). Then mark the packs 1 of 2, 2 of 2 etc. and
band the packets together.
• Complete the required information on the front of the script
return envelopes.
• If you are including Special Arrangements exam materials, write
on the envelope ‘includes Special Arrangements candidate
materials’. Do not pack Special Arrangements candidates in a
separate script return envelope.
Please see the support site for more information on packing and
returning exam materials.

6 Place completed Candidate Information Sheets (CIS) in an A4 envelope marked ‘CIS’. Include the envelope in the
main package.
7 Put individual script return envelopes into a larger outer package and stick the pre-addressed label on.
You will have different address labels for each exam. If you are returning exam materials for more than one exam, make
sure you attach the relevant label for every exam to the outer package.

*If a white bar code label is missing, write the following information on the packet: centre number, exam name and component,
exam syllabus number (see the support site), packing code and candidate number range.

Exam Day Booklet 2018 | Packing materials after the exam 25

TKT and Delta Module One

Exam Components Return to Cambridge Assessment English Destroy

securely

TKT All modules Pack in script return envelopes: Unused CIS

forms
• All answer sheets
• Used question papers
• Completed attendance register
Sort answer sheets into candidate number order. Create a separate pile for
answer sheets and question papers; do not put answer sheets into question
papers.
Pack in separate A4 envelopes:
• Unused question papers. Write ‘Unused question papers’ on the envelope.
• Completed Candidate Information Sheets (CIS). Write ‘CIS forms’ on the
envelope.
Put script return envelopes and A4 envelopes into an outer package, attach
the pre-addressed return label and send it to Cambridge by an approved
courier.
Delta Paper 1 • Answer booklets (collated in candidate number order; including unused All question
Module Paper 2 booklets) papers
One • Completed attendance register Unused CIS
• Completed Candidate Information Sheets (CIS) – packed in a separate A4 forms
envelope marked ‘CIS’.
Pack Paper 1 and Paper 2 materials in separate script return envelopes and
pack them into separate outer packages, attach the pre-addressed return
labels and send them to Cambridge by an approved courier.

Materials for absent candidates and unused reserve entry answer sheets (all exams)
Absent candidates
• Mark the candidate as absent on any personalised answer sheets (not applicable for Delta Module One) and on
the attendance register.
• Add the answer sheet(s) in sequence with the other candidates’ answer sheets in the script return envelope.

Materials for candidates with Special Arrangements (all exams)

Administrative Special Arrangements only (e.g. extra time)
• Include the candidate’s answer sheets in candidate number order with the other candidates’ answer sheets.

Modified materials
• Put the candidate’s answers in a separate A4 envelope, including any other materials, such as the Instructions to
Supervisors booklets and CDs.
• Write the candidate’s name and number, exam name and date on the envelope.
• Add the envelope in sequence with the other candidate materials in the correct script return envelope.
• Write ‘includes Special Arrangements candidate materials’ on the outside of the script return envelope.
• If you need to transcribe the candidate’s answers, please see the ‘Writing of answers’ section in the Special
Requirements Booklet. It is your responsibility to transcribe Braille answers before returning the scripts. Failure to
do this is likely to cause significant delays to the candidate’s results.
• For candidates working in Braille, include Brailled responses and the transcript, as well as Brailled question papers.

26 Exam Day Booklet 2018 | Packing materials after the exam

CPS Returning exam materials for CPS sessions
For scanning the answer sheets (response forms) to us, follow these steps:

• Temporarily seal the exam materials in A4 envelopes in the exam room and sign across the seal.
• Put the sealed envelopes into secure storage immediately after the exam and store them until you can scan the
answer sheets.
• Scan the answer sheets within 48 hours of the exam.
See the CPS User Guide on the Support Site for guidance on how to scan materials.

• There must be a witness when scanning the answer sheets.

• Never leave exam materials unsupervised.
• Ensure nobody, except the people authorised to scan the answer sheets, has access to the exam materials.
• Teachers and relatives of candidates must not take part in scanning the answer sheets.
• At the end, reseal answer sheets in an envelope and store these securely until a month after we release the
results.

4.2  Speaking tests

After the final session, the supervisor must follow the steps below:

1 Open the A4 envelopes in the presence of a witness (centre staff).

2 Check the mark sheets are in the correct candidate number order and that the SE and candidate IDs have been filled in
correctly.
3 Check the Absent box has been shaded for absentees.

4 Pack the mark sheets and attendance register into a script return envelope and seal it.

5 Attach the white bar code label containing exam, component and candidate range information*.

Packing materials
6 Ensure all bar code labels are used. Returning candidates’ exam materials with the wrong bar code label might delay

after the exam
marking of their exam and the release of their results. Do not use multiple bar code labels for one envelope.
7 Only pack materials within the range of candidate numbers on the bar code label into the envelope. (If you have
additional (e.g. late entry) candidates for the same venue, include these and update the end range number to reflect the
addition.)
If you can’t fit all answer sheets in one envelope, use additional envelopes. Write the information on the return label
onto the additional pack(s). Then mark the packs 1 of 2, 2 of 2 etc.
8 Complete the required information on the front of the script return envelopes.

9 If you are including Special Arrangements exam materials, write on the envelope ‘includes Special Arrangements
candidate materials’.
10 Give the sealed envelope(s) to the person responsible for storing it securely or despatching materials.

*If a bar code label is missing, write the following information on the packet: centre number, exam name and component, exam
syllabus number (see the Support Site), packing code and candidate number range.

Exam Day Booklet 2018 | Packing materials after the exam 27

Appendix A – ID queries

A candidate’s face is covered for religious reasons

Arrange for a female staff member to go with the candidate to a private area where she can politely ask the candidate
to remove the face covering for identification purposes. The candidate can then replace her face covering and sit the
test.

You have doubts about a candidate’s identity

Take the candidate to one side during a break or before starting the component and ask them questions about the
information on their ID. For example, when/where they were born, address etc. If they cannot answer, do not allow
them to take the exam. Tell your CEM, who must inform us immediately.

Candidates who do not own any ID

Candidates aged 17 or under Candidates aged 18 or over

They must complete the Candidate ID form (download These candidates cannot take the exam.
from the Support Site) before the exam day and bring it on
the day.
The form is proof of the candidate’s identity and you must
check it on the exam day.
If they do not bring the form on the exam day, do not allow
them to take the exam.

Candidates who do not bring suitable ID on the exam day

Candidates aged 18 and over

Written components
Someone can bring the ID to the venue during the exam No one can bring the ID to the venue during the exam
Allow these candidates to take the exam. You must not allow these candidates to take the exam.
Warn them that if no one brings their ID by the end of the
exam, you will not send their answer sheets to us.
If no one brings the ID by the end of the exam, you must:
• shred their answers
• mark them as absent on the attendance register and write:
‘Answers shredded due to no ID’.
Speaking tests
Someone can bring their ID to the venue No one can bring their ID to the venue
Do not allow these candidates to take the exam until you see Candidates might be able to get their ID themselves, if you
their ID. can move their Speaking slot to later that day.
If this is possible, move their Speaking slot to a later time If this is not possible, candidates will not be able to take the
on the same day to allow enough time for someone to bring Speaking test.
the ID.

28 Exam Day Booklet 2018 | Appendix A – ID queries

 Candidates aged 17 or under

All exams
Someone can bring the ID to the venue during the exam No one can bring the ID to the venue on the exam day
or later on the exam day
Allow these candidates to sit the exam. If your centre and the candidate can agree on a date and
time, you can allow the candidate to bring their ID within
If no one brings the ID by the end of the day, follow the
three calendar days of the exam, and allow them to sit the
instructions in the next column.
exam as planned.
If your centre cannot wait for the ID to be provided after the
exam day (for example you are running the exam at a distant
external venue), explain to the candidate that they cannot
take the exam.
Please see the Candidate Photo ID article on the Support Site
for more information on what to do if the candidate fails to
bring their ID.

If the person bringing the ID was unable to bring it because of an emergency, please contact the Helpdesk and this
will be discussed on a case-by-case basis.

If you are waiting for a candidate’s ID, we recommend that you use A4 envelopes to seal the materials at the end of
each component. If the candidate’s ID is not provided later you might need to access their materials again.

Candidates who do not bring suitable ID on one of the two exam days
If you are running the written components and the Speaking test on two different days and a candidate does not
bring their ID to one of these days, follow the instructions below.

The below is only the case when no one can bring the candidate’s ID to the venue during the exam or if you cannot
re-schedule their Speaking test to a later time.

Candidates fail to bring suitable ID to:

Speaking test which is taking place before the day of the You must either:
written components
• not allow these candidates to take the Speaking test and
mark them as absent. Tell the CEM so they can inform
these candidates that they cannot take the written
components. We will not issue a result for these candidates.
• or, you can reschedule their Speaking test for another date
within the Speaking test window. It is at your discretion if
you can do this.
Appendices

Written component which is taking place before the You must not allow them to take the written component and
Speaking test day must not allow them to take the Speaking test. We will not
issue a result for these candidates.
Speaking test which is taking place on the last day of the Do not allow these candidates to take the test.
Speaking test window
Mark them as absent on the attendance register. We will not
issue a result for these candidates.

What to tell candidates who will not get a result

Tell these candidates that they will not receive a result because they have not provided suitable ID on the exam
day. In all cases where you do not allow candidates to take the exam, shred their answers from the previous exam
components if they have already taken them.

Exam Day Booklet 2018 | Appendix A – ID queries 29

Appendix B – Emergency procedure

If there is an emergency, everybody’s safety is the main priority.

Depending on the nature of the emergency, try to follow the instructions below. However, your local emergency
procedures override any of our exam security regulations if required.

If the emergency only caused a brief interruption and was not very distressing for the candidates, you can continue
the test following our instructions below.

If the emergency caused a long interruption, you must consider if candidates and exam day staff are still available to
finish the exam. If the emergency was very distressing for the candidates, it might not be appropriate to continue the
exam on that day. If you think you cannot resume the exam on the day or you need further advice, please contact the
Helpdesk immediately.

Written components:

• Evacuate the exam room following the regulations of the venue.

• Leave the question papers and answer sheets in the exam room and lock the door if possible.
• Where possible, supervise the candidates as closely as possible to make sure they don’t talk to each other or use
mobile phones/the internet.
• After the candidates have returned to the exam room and you have checked their IDs, and you continue the
component, mark on each candidate’s work when they were interrupted.
• Note the time and length of the interruption.
• Write the new finish times on the board and allow candidates the full working time for the component.
• Fill in a Special Consideration form and give it to your CEM/supervisor at the end of the exam (see page 17 for
further information.

Appendix C – If your Listening equipment or the CD fails

Note where the CD stopped.

• Tell candidates to close their question papers and be quiet.

• Replace the faulty equipment or CD. If you are the only invigilator in the room get help if you need to leave the
room so you can still supervise the candidates.
• Play the introduction to the candidates to check the sound.
• Then use headphones to fast forward to the place where the CD was stopped.
• Tell candidates to open their question papers and continue the test.
• Fill in a Special Consideration form (see page 17 for further information).

30 Exam Day Booklet 2018 | Appendix B – Emergency procedure

 Candidate
Instructions

instructions
Candidate

Exam Day Booklet 2018 | Candidate Instructions 31

These are the essential steps to follow when you are ready to start the exam. For further instructions, including room
set-up and how to invigilate, see Sections 2 of this booklet.

You can translate all the candidate instructions from this booklet (you don’t have to read them out in English) and
can add further information if you want. Make sure that all candidates can understand the instructions and that you
do not contradict any of our regulations.

STEP 1: Before you start the first written component

• Switch off your mobile phone or turn off the sound/vibration.
• Follow your centre’s procedures for collecting and storing candidates’ electronic items. Make sure they are
switched off and kept outside of the exam room. Explain to candidates that they cannot use these until after the
last written component. Make it clear that they will be disqualified if they have any electronic items in the exam
room during the exam.

Follow STEP 1 only once, before you start the first written component.

STEP 2: Instructions to candidates for all written components except Listening

• If they are not already seated, invite candidates to sit at their desks.
• Check candidates’ IDs now or in the first 15 minutes of each component. IDs must stay on candidates’ desks during
each component.
• Tell candidates that if they need a toilet break during any of the tests, they must put their hand up and wait in
their seat. They must not leave the exam room for toilet breaks during the last 10 minutes of the test.
• Explain to candidates that if any of them finishes their test early, they must put their hand up and wait in their
seat. They must not permanently leave the exam room in the first 30 minutes or the last 10 minutes.
• Hand out answer sheets for this component only. You can hand out answer sheets before candidates enter the
room or when they are seated at their desks. Check that you give the right answer sheet to the right person. Read
the instructions on the next page.

Timings:

A2 Key/Key for Schools Reading & Writing: 1 hour 10 minutes

B1 Preliminary/Preliminary for Schools Reading & Writing: 1 hour 30 minutes

B2 First/First for Schools Reading & Use of English: 1 hour 15 minutes

Writing: 1 hour 20 minutes
C1 Advanced Reading & Use of English: 1 hour 30 minutes
Writing: 1 hour 30 minutes
C2 Proficiency Reading & Use of English: 1 hour 30 minutes
Writing: 1 hour 30 minutes
B1 Business Preliminary Reading & Writing: 1 hour 30 minutes

B2 Business Vantage Reading: 1 hour

Writing: 45 minutes
C1 Business Higher Reading: 1 hour
Writing: 1 hour 10 minutes
TKT Modules 1, 2 and 3, CLIL, YL All modules: 1 hour 20 minutes per module

Delta Module One Paper 1: 1 hour 30 minutes

Paper 2: 1 hour 30 minutes

32 Exam Day Booklet 2018 | Candidate Instructions

 ►► You are now under exam conditions.
►► You must follow my instructions. If you cheat, you will be disqualified.
For all exams apart ►► Check your name on the answer sheet – if it is correct, sign your name.
from Delta Module ►► If your name is not on the answer sheet, write your name in English letters, your candidate
One: number and centre number in the space provided.
►► If your name is not correct, put your hand up now.
If a candidate’s name is incorrect, cross it out and ask the candidate to write their correct name. Ask the
candidate to sign the answer sheet. Write down any name corrections to give to the CEM/supervisor
later.
For Delta Module One: ►► Write your name, the centre number and the exam session on the front of your answer sheet.
►► I will now give you the question paper. Do not open it yet.
Open the question paper envelopes now in front of the candidates and hand out the question papers. Point out any important
information about the paper (e.g. any changes).
►► Please read the instructions on the front of the question paper.
Hold up a question paper and point to the instructions on the front cover. Give candidates a minute to read them. During this time
check each candidate has signed their answer sheet or written their name, candidate number and centre number.
►► Read the instructions for each part of the test carefully.
►► Make sure your writing is clear and easy to read.
►► Write only your answers and nothing else on the answer sheet(s)/answer booklet.
Reading & Writing ►► Use a pencil for this test.
Reading & Use of ►► You can also write on the question paper, but you must copy your answers to the answer sheet
English before the end of the test.
Reading
Writing ►► Use a pen for this test.
►► You can use extra paper for your notes. Copy your answers from the extra paper to your answer
sheet before the test ends. If you need more paper during the test, put your hand up.
►► Remember to write within the spaces on your answer sheet.
Distribute extra paper.
Delta Module One ►► Use a pen for this test.
Paper 1 & Paper 2 ►► You can make notes on the question paper, but you must copy your answers to the answer sheet
before the end of the test.
►► Please start each new question on a new page.
All TKT modules ►► Please check the test number on the question paper is the same as the test number on your
answer sheet.
►► Use a pencil for this test.
►► You can also write on the question paper, but you must copy your answers to the answer sheet
before the end of the test.
►► I will tell you when there are 10 minutes and 5 minutes left.
►► At the end of the test, you must stop writing when I tell you and stay at your desk.
►► Do not take any test materials out of the room.
►► If you have a problem during the test, put your hand up.
►► Are there any questions?
Give candidates some time for questions about the instructions.
►► Open your question paper and begin.
Check the time on the clock. Write the exact start and finish times on the board.

If you haven’t already checked the candidates’ IDs, remember you must do so in the first 15 minutes of the
instructions
Candidate

component.

See details on how to check IDs in Section 2.8.

Exam Day Booklet 2018 | Candidate Instructions 33

STEP 3: Finishing the component
10-minute warning

• Tell candidates that there are 10 minutes left and that they must transfer their answers to the answer
sheet.
• Patrol the exam room and make sure that candidates are transferring or writing their answers on the answer
sheets.
• Do not allow candidates to leave in the final 10 minutes.

5-minute warning

• Tell candidates that there are 5 minutes left and remind them again that they must transfer their answers
to the answer sheet.
• Continue to check that candidates are transferring their answers and give individual reminders if needed.

When the component has finished

• At the end of the component, tell candidates to stop writing and to put their pens/pencils down. Check that all
candidates do so.
• Tell candidates to stay in their seats.
• Collect all question papers, answer sheets and any extra paper. Count all the materials to check that you have
collected everything.
• If a candidate does not transfer all of their answers to the answer sheet in time, and you believe that there is a
good reason, include the question paper with the answer sheet, together with a report explaining the reasons for
non-transfer. Make sure the candidate’s name is on the question paper. This must be done immediately after the
component ends.

Remind candidates that they must not use any electronic items until after the exam.

Tell them to leave quietly.

• Sort all answer sheets in candidate number order. Check that they correspond to the relevant attendance register.
• Pack materials in a script return envelope or an A4 envelope according to Section 4.
• You must always seal the envelopes before taking them out of the exam room. If you use A4 envelopes instead of
script return envelopes, you must sign across the seal.
• Pass any name corrections to the CEM, as well as reports for Special Consideration, malpractice and late arrivals.

Repeat STEPS 2 and 3 for all written components except the Listening test.

For the Listening test, go to STEPS 4 and 5, pages 35 and 36.

34 Exam Day Booklet 2018 | Candidate Instructions

STEP 4: Instructions to candidates for the Listening test
• If they are not already seated, invite candidates to sit at their desks.
• Explain to candidates that they cannot leave the room during the Listening test for toilet breaks or if they finish
the test early.
• You must check the candidates’ IDs before the start of the recording. See Section 2.8 for details on how to
check IDs.
• Hand out answer sheets for the Listening test. You can hand out answer sheets before candidates enter the room
or when they are seated at their desks. Check that you give the right answer sheet to the right person.
• If your Listening equipment or CD fails, see Appendix C for advice.

►► You are now under exam conditions.

►► You must follow my instructions. If you cheat, you will be disqualified.
►► Check your name on the answer sheet – if it is correct, sign your name.
►► If your name is not correct or not there, put your hand up now.
If a candidate’s name is incorrect, cross it out on the answer sheet and ask the candidate to write their correct name. Ask the
candidate to sign the answer sheet. Write down any name corrections to give to the CEM/supervisor later.
If a candidate’s name is not on the answer sheet, ask them to write their name in English letters. Ask them to write the centre
number and their candidate number. If there is a space for it on their answer sheet(s)/answer booklet, they need to shade the
candidate number box.
►► I will now give you the question paper. Do not open it yet.
Open the question paper envelopes now in front of the candidates and hand out the question papers. Point out any important
information about the paper (e.g. any changes).
►► Please read the instructions on the front of the question paper.
Hold up a question paper and point to the instructions on the front cover. Give candidates a minute to read them. During this
time, check each candidate has signed their answer sheet or instead written the required details (name, candidate number, centre
number).
►► Do not write over the black lines or black blocks on the answer sheet.
►► Use a pencil for this test.
►► Write only your answers and nothing else on the answer sheet.
►► Make sure your writing on the answer sheet is clear and easy to read.
►► At the end of the test, stop writing when I tell you and stay at your desk.
►► Do not take any test materials out of the room.
►► If you have a problem during the test, put your hand up.
►► Are there any questions?
Give candidates some time for questions about the instructions.
►► I will now play the introduction to check that everyone can hear the CD clearly.
►► Put your hand up if you have a problem hearing it.
►► Do not open your question paper yet.
Play the introduction and pause the CD after the introduction to check that candidates can hear clearly. Adjust the audio and replay
the introduction if needed.
►► I will now start the test. You will hear when to open your question paper.
Now play the recording. Do not stop the CD until you hear the announcement that the test has ended.
instructions
Candidate

Exam Day Booklet 2018 | Candidate Instructions 35

 STEP 5: Finishing the Listening test
• Do not give any time warnings. The recording on the CD includes all time warnings, necessary pauses and
instructions to copy answers to the answer sheets.
• During the pause at the end of the CD, move around the room to check that candidates are copying their answers
to their answer sheets. Give individual reminders if you notice that candidates are not doing this.
• At the end of the test, tell candidates to stop writing and put their pencils down. Check that all candidates do
this.
• Tell candidates to stay in their seats.
• Collect all question papers and answer sheets. Count all the materials to check that you have collected everything.
• If a candidate does not transfer all of their answers to the answer sheet in time, and you believe that there is a
good reason, include the question paper with the answer sheet, together with a report explaining the reasons for
non-transfer. Make sure the candidate’s name is on the question paper. This must be done immediately after the
component ends.
• Tell candidates to leave quietly.
• Collate all answer sheets in candidate number order, ensuring that they correspond to the relevant attendance
register.
• Pack materials in a script return envelope or an A4 envelope according to Section 4.
• You must always seal the envelopes before taking them out of the exam room. If you use A4 envelopes instead of
script return envelopes, you must sign across the seal.
• Pass any name corrections to the CEM, as well as reports for Special Consideration and malpractice.

Contact us
Cambridge Assessment English
cambridgeenglish.org
1 Hills Road
Cambridge
/CambridgeEnglish
CB1 2EU
United Kingdom
/CambridgeEnglishTV
cambridgeenglish.org/helpdesk
Email: [email protected] /CambridgeEng
Tel: +44 1223 553997

All details are correct at the time of going to print in October 2017.

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