Functional information for outbound EDI purchase order confirmation

EDIFACT - ORDRSP
ANSI X12 - 855
Micron has created a standard electronic order confirmation document. This standard format includes
specific details from the purchase order that was received by the Micron SAP system. The use of this
standardized format will allow faster implementations with our customers, and a more accurate
exchange of data between our systems. Above and beyond the standard required data for an order
confirmation (Original PO number, material, order quantity, ship date, price), Micron also includes the
following in our order confirmation transmissions:

Acknowledgement Type (Acknowledged with change, Acknowledged with no change, or Rejected):

This header level code indicates if the original order was accepted or rejected and, if it was accepted, if it
was accepted with or without changes.

Name and address information (Bill-to, Ship-to, Selling Party): The Bill-to and Ship-to information will
reference the bill-to and ship-to data that were loaded at the time of order creation. The Selling Party
will be the Micron business entity that is selling the production (these data segments may also include
specific vendor number information, if required).

Package Type Code: Indicates how the product will be packaged (Tape and Reel, Dry Pack) for shipment.

Acknowledgement Codes: This line level information indicates if each line was accepted or rejected,
and also indicates what types of changes were made to the line, if any. Valid codes indicate:

• Item Accepted
• Item Accepted – Date Rescheduled
• Item Backordered
• Item Accepted – Price Changed
• Item Accepted – Quantity Changed
• Item Rejected

Ship Date Information: Both the originally requested ship date and scheduled ship date will be included
in the transmission so that any differences can be noted in the customer’s system.
855 Purchase Order Acknowledgment

Functional Group ID= PR

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order
Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI)
environment. The transaction set can be used to provide for customary and established business and industry
practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be
used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship
merchandise as prearranged in their partnership.

Heading:
Pos. Seg. Req. Loop
No. ID Name Des. Max.Use Repeat
M 010 ST Transaction Set Header M 1
M 020 BAK Beginning Segment for Purchase Order M 1
Acknowledgment
LOOP ID - N1 200
300 N1 Name O 1

Detail:
Pos. Seg. Req. Loop
No. ID Name Des. Max.Use Repeat
LOOP ID - PO1 100000
010 PO1 Baseline Item Data O 1
LOOP ID - ACK 104
270 ACK Line Item Acknowledgment O 1
280 DTM Date/Time Reference O 1

Summary:
Pos. Seg. Req. Loop
No. ID Name Des. Max.Use Repeat
LOOP ID - CTT 1
010 CTT Transaction Totals O 1

M 030 SE Transaction Set Trailer M 1

855O4010 (004010) 1 July 20, 2015

 Segment: ST Transaction Set Header
Position: 010
Loop:
Level: Heading
Usage: Mandatory
Max Use: 1
Purpose: To indicate the start of a transaction set and to assign a control number
Business Rules: Variable Name: STST

Data Element Summary

Ref. Data
Des. Element Name Attributes
M ST01 143 Transaction Set Identifier Code M ID 3/3
Code uniquely identifying a Transaction Set
855 Purchase Order Acknowledgment
M ST02 329 Transaction Set Control Number M AN 4/9
Identifying control number that must be unique within the transaction set
functional group assigned by the originator for a transaction set

855O4010 (004010) 2 July 20, 2015

 Segment: BAK Beginning Segment for Purchase Order Acknowledgment
Position: 020
Loop:
Level: Heading
Usage: Mandatory
Max Use: 1
Purpose: To indicate the beginning of the Purchase Order Acknowledgment Transaction Set
and transmit identifying numbers and dates

Data Element Summary

Ref. Data
Des. Element Name Attributes
M BAK01 353 Transaction Set Purpose Code M ID 2/2
Code identifying purpose of transaction set
00 Original
M BAK02 587 Acknowledgment Type M ID 2/2
Code specifying the type of acknowledgment
AC Acknowledge - With Detail and Change
AD Acknowledge - With Detail, No Change
RD Reject with Detail
M BAK03 324 Purchase Order Number M AN 1/22
Identifying number for Purchase Order assigned by the orderer/purchaser
M BAK04 373 Date M DT 8/8
Date expressed as CCYYMMDD
BAK06 326 Request Reference Number O AN 1/45
Reference number or RFQ number to use to identify a particular
transaction set and query (additional reference number or description
which can be used with contract number)
BAK08 127 Reference Identification O AN 1/30
Reference information as defined for a particular Transaction Set or as
specified by the Reference Identification Qualifier

855O4010 (004010) 3 July 20, 2015

 Segment: N1 Name
Position: 300
Loop: N1 Optional
Level: Heading
Usage: Optional
Max Use: 1
Purpose: To identify a party by type of organization, name, and code

Data Element Summary

Ref. Data
Des. Element Name Attributes
M N101 98 Entity Identifier Code M ID 2/3
Code identifying an organizational entity, a physical location, property or
an individual
BT Bill-to-Party
BY Buying Party (Purchaser)
SE Selling Party
ST Ship To
N103 66 Identification Code Qualifier X ID 1/2
Code designating the system/method of code structure used for
Identification Code (67)
91 Assigned by Seller or Seller's Agent
92 Assigned by Buyer or Buyer's Agent
N104 67 Identification Code X AN 2/80
Code identifying a party or other code

855O4010 (004010) 4 July 20, 2015

 Segment: PO1 Baseline Item Data
Position: 010
Loop: PO1 Optional
Level: Detail
Usage: Optional
Max Use: 1
Purpose: To specify basic and most frequently used line item data

Data Element Summary

Ref. Data
Des. Element Name Attributes
PO101 350 Assigned Identification O AN 1/20
Alphanumeric characters assigned for differentiation within a transaction
set
PO102 330 Quantity Ordered X R 1/15
Quantity ordered
PO103 355 Unit or Basis for Measurement Code O ID 2/2
Code specifying the units in which a value is being expressed, or manner
in which a measurement has been taken
EA Each
PO104 212 Unit Price X R 1/17
Price per unit of product, service, commodity, etc.
PO106 235 Product/Service ID Qualifier X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
BP Buyer's Part Number
JP Package Type Code
Packaging method used for manufacturer product
UP U.P.C. Consumer Package Code (1-5-5-1)
VP Vendor's (Seller's) Part Number
PO107 234 Product/Service ID X AN 1/48
Identifying number for a product or service
PO108 235 Product/Service ID Qualifier X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
BP Buyer's Part Number
JP Package Type Code
Packaging method used for manufacturer product
UP U.P.C. Consumer Package Code (1-5-5-1)
VP Vendor's (Seller's) Part Number
PO109 234 Product/Service ID X AN 1/48

855O4010 (004010) 5 July 20, 2015

 Identifying number for a product or service
PO110 235 Product/Service ID Qualifier X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
BP Buyer's Part Number
JP Package Type Code
Packaging method used for manufacturer product
UP U.P.C. Consumer Package Code (1-5-5-1)
VP Vendor's (Seller's) Part Number
PO111 234 Product/Service ID X AN 1/48
Identifying number for a product or service
PO112 235 Product/Service ID Qualifier X ID 2/2
Code identifying the type/source of the descriptive number used in
Product/Service ID (234)
BP Buyer's Part Number
JP Package Type Code
Packaging method used for manufacturer product
UP U.P.C. Consumer Package Code (1-5-5-1)
VP Vendor's (Seller's) Part Number
PO113 234 Product/Service ID X AN 1/48
Identifying number for a product or service

855O4010 (004010) 6 July 20, 2015

 Segment: ACK Line Item Acknowledgment
Position: 270
Loop: ACK Optional
Level: Detail
Usage: Optional
Max Use: 1
Purpose: To acknowledge the ordered quantities and specify the ready date for a specific line
item

Data Element Summary

Ref. Data
Des. Element Name Attributes
M ACK01 668 Line Item Status Code M ID 2/2
Code specifying the action taken by the seller on a line item requested by
the buyer
DR Item Accepted - Date Rescheduled
IA Item Accepted
IB Item Backordered
IP Item Accepted - Price Changed
IQ Item Accepted - Quantity Changed
IR Item Rejected
ACK02 380 Quantity X R 1/15
Numeric value of quantity
ACK03 355 Unit or Basis for Measurement Code X ID 2/2
Code specifying the units in which a value is being expressed, or manner
in which a measurement has been taken
EA Each
ACK04 374 Date/Time Qualifier O ID 3/3
Code specifying type of date or time, or both date and time
068 Current Schedule Ship
ACK05 373 Date X DT 8/8
Date expressed as CCYYMMDD

855O4010 (004010) 7 July 20, 2015

 Segment: DTM Date/Time Reference
Position: 280
Loop: ACK Optional
Level: Detail
Usage: Optional
Max Use: 1
Purpose: To specify pertinent dates and times

Data Element Summary

Ref. Data
Des. Element Name Attributes
M DTM01 374 Date/Time Qualifier M ID 3/3
Code specifying type of date or time, or both date and time
010 Requested Ship
DTM02 373 Date X DT 8/8
Date expressed as CCYYMMDD

855O4010 (004010) 8 July 20, 2015

 Segment: CTT Transaction Totals
Position: 010
Loop: CTT Optional
Level: Summary
Usage: Optional
Max Use: 1
Purpose: To transmit a hash total for a specific element in the transaction set

Data Element Summary

Ref. Data
Des. Element Name Attributes
M CTT01 354 Number of Line Items M N0 1/6
Total number of line items in the transaction set
CTT02 347 Hash Total O R 1/10
Sum of values of the specified data element. All values in the data element
will be summed without regard to decimal points (explicit or implicit) or
signs. Truncation will occur on the left most digits if the sum is greater
than the maximum size of the hash total of the data element.

Example:

-.0018 First occurrence of value being hashed.

.18 Second occurrence of value being hashed.

1.8 Third occurrence of value being hashed.

18.01 Fourth occurrence of value being hashed.

---------
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

855O4010 (004010) 9 July 20, 2015

 Segment: SE Transaction Set Trailer
Position: 030
Loop:
Level: Summary
Usage: Mandatory
Max Use: 1
Purpose: To indicate the end of the transaction set and provide the count of the transmitted
segments (including the beginning (ST) and ending (SE) segments)

Data Element Summary

Ref. Data
Des. Element Name Attributes
M SE01 96 Number of Included Segments M N0 1/10
Total number of segments included in a transaction set including ST and
SE segments
M SE02 329 Transaction Set Control Number M AN 4/9
Identifying control number that must be unique within the transaction set
functional group assigned by the originator for a transaction set

855O4010 (004010) 10 July 20, 2015

ORDRSP Purchase Order Response Message

Heading Section:
Pos. Seg. Req. Group
No. ID Name Des. Max.Use Repeat
M 005 UNH Message Header M 1
M 010 BGM Beginning of Message M 1
M 015 DTM Date/Time/Period M 35
Must Use Segment Group 1: RFF C 10
M 040 RFF Reference M 1

Must Use Segment Group 2: NAD C 20

M 050 NAD Name and Address M 1

Must Use Segment Group 7: CUX C 5

M 110 CUX Currencies M 1

Detail Section:
Pos. Seg. Req. Group
No. ID Name Des. Max.Use Repeat
Must Use Segment Group 25: LIN-QTY-SG27-SG28 C 200000
-SG48
M 005 LIN Line Item M 1
Must Use 025 QTY Quantity C 10
Must Use Segment Group 27: PRI C 25
M 100 PRI Price Details M 1

Must Use Segment Group 28: RFF C 10

M 125 RFF Reference M 1

Must Use Segment Group 48: SCC-SG49 C 100

M 365 SCC Scheduling Conditions M 1
Must Use Segment Group 49: QTY-DTM C 10
M 380 QTY Quantity M 1
Must Use 385 DTM Date/Time/Period C 5

Section Control:
Pos. Seg. Req. Group
No. ID Name Des. Max.Use Repeat
M 005 UNS Section Control M 1

Summary Section:
Pos. Seg. Req. Group
No. ID Name Des. Max.Use Repeat
M 035 UNT Message Trailer M 1

ORDRSP921V1 (92.1) 1 July 25, 2016

 Segment: UNH Message Header
Position: 005
Group:
Level: 0
Usage: Mandatory
Max Use: 1
Purpose: To head, identify and specify a message.
Business Rules: Variable Name: UNH1

Data Element Summary

Data Component
Element Element Name Attributes
M 0062 MESSAGE REFERENCE NUMBER M an..14
Unique message reference assigned by the sender.
M S009 MESSAGE IDENTIFIER M
Identification of the type, version etc. of the message being interchanged.
M 0065 Message type identifier M an..6
Code identifying a type of message and assigned by its controlling agency.
ORDRSP Purchase order response message
Message from the seller to the buyer, responding to a
purchase order message or a purchase order request
message.
M 0052 Message type version number M an..3
Version number of a message type.
1
M 0054 Message type release number M an..3
Release number within the current message type version number (0052).
921
M 0051 Controlling agency M an..2
Code identifying the agency controlling the specification, maintenance and
publication of the message type.
UN UN/ECE/TRADE/WP.4, United Nations Standard
Messages (UNSM)
UN Economic Commission for Europe (UN/ECE),
Committee on the development of trade (TRADE),
Working Party on facilitation of international trade
procedures (WP.4).
0057 Association assigned code C an..6
Code, assigned by the association responsible for the design and
maintenance of the message type concerned, which further identifies the
message. Note: Use codes defined by association given in 0051.

ORDRSP921V1 (92.1) 2 July 25, 2016

 Segment: BGM Beginning of Message
Position: 010
Group:
Level: 0
Usage: Mandatory
Max Use: 1
Purpose: To indicate the type and function of a message and to transmit the identifying
number.

Data Element Summary

Data Component
Element Element Name Attributes
>> C002 DOCUMENT/MESSAGE NAME C
Identification of a type of document/message by code or name. Code
preferred.
1001 Document/message name, coded C an..3
Document/message identifier expressed in code. Note: See also TDED
5.1. If national code needed, use 1131 and 3055.
231 Purchase order response
Response to an purchase order already received.
>> 1004 DOCUMENT/MESSAGE NUMBER C an..35
Reference number assigned to the document/message by the issuer.
>> 1225 MESSAGE FUNCTION, CODED C an..3
Code indicating the function of the message.
9 Original
Initial transmission related to a given transaction.
27 Not accepted
Message to inform that the referenced message is not
accepted by the recipient.

ORDRSP921V1 (92.1) 3 July 25, 2016

 Segment: DTM Date/Time/Period
Position: 015
Group:
Level: 1
Usage: Mandatory
Max Use: 35
Purpose: To specify date, and/or time, or period.

Data Element Summary

Data Component
Element Element Name Attributes
M C507 DATE/TIME/PERIOD M
Date and/or time, or period relevant to the specified date/time/period type.
M 2005 Date/time/period qualifier M an..3
Code giving specific meaning to a date, time or period.
137 Document/message date/time
(2006) Date/time when a document/message is issued.
This may include authentication.
2380 Date/time/period C an..35
The value of a date, a date and time, a time or of a period in a specified
representation.
2379 Date/time/period format qualifier C an..3
Specification of the representation of a date, a date and time or of a period.
101 YYMMDD

ORDRSP921V1 (92.1) 4 July 25, 2016

 Group: RFF Segment Group 1
Position: 040
Group:
Level: 1
Usage: Conditional (Required)
Max Use: 10

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 040 RFF Reference M 1

ORDRSP921V1 (92.1) 5 July 25, 2016

 Segment: RFF Reference
Position: 040 (Trigger Segment)
Group: Segment Group 1 Conditional (Required)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: To specify a reference.

Data Element Summary

Data Component
Element Element Name Attributes
M C506 REFERENCE M
Identification of a reference.
M 1153 Reference qualifier M an..3
Code giving specific meaning to a reference segment or a reference
number.
OP Original purchase order
Reference to the order previously sent.
1154 Reference number C an..35
Identification number the nature and function of which can be qualified by
an entry in data element 1153 Reference qualifier.

ORDRSP921V1 (92.1) 6 July 25, 2016

 Group: NAD Segment Group 2
Position: 050
Group:
Level: 1
Usage: Conditional (Required)
Max Use: 20

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 050 NAD Name and Address M 1

ORDRSP921V1 (92.1) 7 July 25, 2016

 Segment: NAD Name and Address
Position: 050 (Trigger Segment)
Group: Segment Group 2 Conditional (Required)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: To specify the name/address and their related function, either by CO82 only and/or
unstructured by CO58 or structured by CO80 thru 3207.

Data Element Summary

Data Component
Element Element Name Attributes
M 3035 PARTY QUALIFIER M an..3
Code giving specific meaning to a party.
BY Buyer
(3002) Party to which merchandise is sold.
SE Seller
(3346) Party selling merchandise to a buyer.
>> C082 PARTY IDENTIFICATION DETAILS C
Identification of a transaction party by code.
M 3039 Party id identification M an..17
Code identifying a party involved in a transaction. Note: User or
association defined code. May be used in combination with 1131/3055.
3055 Code list responsible agency, coded C an..3
Code identifying the agency responsible for a code list.
91 Assigned by seller or seller's agent
Self explanatory.

ORDRSP921V1 (92.1) 8 July 25, 2016

 Group: CUX Segment Group 7
Position: 110
Group:
Level: 1
Usage: Conditional (Required)
Max Use: 5

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 110 CUX Currencies M 1

ORDRSP921V1 (92.1) 9 July 25, 2016

 Segment: CUX Currencies
Position: 110 (Trigger Segment)
Group: Segment Group 7 Conditional (Required)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: To specify currencies used in the transaction and relevant details for the rate of
exchange.

Data Element Summary

Data Component
Element Element Name Attributes
>> C504 CURRENCY DETAILS C
The usage to which a currency relates.
M 6347 Currency details qualifier M an..3
Specification of the usage to which the currency relates.
2 Reference currency
The currency applicable to amounts stated. It may
have to be converted.
6345 Currency, coded C an..3
Identification of the name or symbol of the monetary unit involved in the
transaction. Note: Use ISO 4217 three alpha code.
6343 Currency qualifier C an..3
Code giving specific meaning to data element 6345 Currency.
15 Sender local currency
The name or symbol of the local monetary unit at
sender's location.

ORDRSP921V1 (92.1) 10 July 25, 2016

 Group: LIN Segment Group 25
Position: 005
Group:
Level: 1
Usage: Conditional (Required)
Max Use: 200000

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 005 LIN Line Item M 1
Must Use 025 QTY Quantity C 10
Segment Group 27 C 25
Segment Group 28 C 10
Segment Group 48 C 100

ORDRSP921V1 (92.1) 11 July 25, 2016

 Segment: LIN Line Item
Position: 005 (Trigger Segment)
Group: Segment Group 25 Conditional (Required)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: To identify a line item and configuration.

Data Element Summary

Data Component
Element Element Name Attributes
>> 1082 LINE ITEM NUMBER C n..6
Serial number designating each separate item within a series of articles.
>> 1229 ACTION REQUEST/NOTIFICATION, CODED C an..3
Code specifying the action to be taken.
2 Deleted
This line item is deleted from the referenced message.
5 Accepted without amendment
This line item is entirely accepted by the seller.
6 Accepted with amendment
This line item is accepted but amended by the seller.
7 Not accepted
This line item is not accepted by the seller.
>> C212 ITEM NUMBER IDENTIFICATION C
Goods identification for a specified source.
7140 Item number C an..35
A number allocated to a group or item.
7143 Item number type, coded C an..3
Identification of the type of item number. Note: User or association
defined code. May be used in combination with 1131/3055.
VP Vendor's (seller's) part number
Self explanatory.
3055 Code list responsible agency, coded C an..3
Code identifying the agency responsible for a code list.
92 Assigned by buyer or buyer's agent
Self explanatory.

ORDRSP921V1 (92.1) 12 July 25, 2016

 Segment: QTY Quantity
Position: 025
Group: Segment Group 25 Conditional (Required)
Level: 2
Usage: Conditional (Required)
Max Use: 10
Purpose: To specify a pertinent quantity.

Data Element Summary

Data Component
Element Element Name Attributes
M C186 QUANTITY DETAILS M
Quantity information in a transaction, qualified when relevant.
M 6063 Quantity qualifier M an..3
Code giving specific meaning to a quantity.
21 Ordered quantity
The quantity which has been ordered.
M 6060 Quantity M n..15
Numeric value of a quantity.
6411 Measure unit qualifier C an..3
Indication of the unit of measurement in which weight (mass), capacity,
length, area, volume or other quantity is expressed.

ORDRSP921V1 (92.1) 13 July 25, 2016

 Group: PRI Segment Group 27
Position: 100
Group: Segment Group 25 Conditional (Required)
Level: 2
Usage: Conditional (Required)
Max Use: 25

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 100 PRI Price Details M 1

ORDRSP921V1 (92.1) 14 July 25, 2016

 Segment: PRI Price Details
Position: 100 (Trigger Segment)
Group: Segment Group 27 Conditional (Required)
Level: 2
Usage: Mandatory
Max Use: 1
Purpose: To specify price information.

Data Element Summary

Data Component
Element Element Name Attributes
>> C509 PRICE INFORMATION C
Identification of price type, price and related details.
M 5125 Price qualifier M an..3
Identification of a type of price. Note: Code set of 5387 may be used also.
INV Invoice price
Referenced price taken from an invoice.
5118 Price C n..15
The monetary value associated with a purchase or sale of an article,
product or service.
5375 Price type, coded C an..3
Code identifying the type of price of an item.
CT Contract
Self explanatory.
5284 Unit price basis C n..9
Basis on which the unit price/rate applies.
6411 Measure unit qualifier C an..3
Indication of the unit of measurement in which weight (mass), capacity,
length, area, volume or other quantity is expressed.

ORDRSP921V1 (92.1) 15 July 25, 2016

 Group: RFF Segment Group 28
Position: 125
Group: Segment Group 25 Conditional (Required)
Level: 2
Usage: Conditional (Required)
Max Use: 10

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 125 RFF Reference M 1

ORDRSP921V1 (92.1) 16 July 25, 2016

 Segment: RFF Reference
Position: 125 (Trigger Segment)
Group: Segment Group 28 Conditional (Required)
Level: 2
Usage: Mandatory
Max Use: 1
Purpose: To specify a reference.

Data Element Summary

Data Component
Element Element Name Attributes
M C506 REFERENCE M
Identification of a reference.
M 1153 Reference qualifier M an..3
Code giving specific meaning to a reference segment or a reference
number.
LI Line item reference number
(1156) Reference number identifying a particular line
in a document.
1156 Line number C an..6
Number of the line in the document/message referenced in 1154
Reference number.

ORDRSP921V1 (92.1) 17 July 25, 2016

 Group: SCC Segment Group 48
Position: 365
Group: Segment Group 25 Conditional (Required)
Level: 2
Usage: Conditional (Required)
Max Use: 100

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 365 SCC Scheduling Conditions M 1
Segment Group 49 C 10

ORDRSP921V1 (92.1) 18 July 25, 2016

 Segment: SCC Scheduling Conditions
Position: 365 (Trigger Segment)
Group: Segment Group 48 Conditional (Required)
Level: 2
Usage: Mandatory
Max Use: 1
Purpose: To specify scheduling conditions.

Data Element Summary

Data Component
Element Element Name Attributes
M 4017 DELIVERY PLAN STATUS INDICATOR, CODED M an..3
Code indicating the level of commitment of schedule information.
1 Firm
Indicates that the scheduling information is a firm
commitment.

ORDRSP921V1 (92.1) 19 July 25, 2016

 Group: QTY Segment Group 49
Position: 380
Group: Segment Group 48 Conditional (Required)
Level: 3
Usage: Conditional (Required)
Max Use: 10

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 380 QTY Quantity M 1
Must Use 385 DTM Date/Time/Period C 5

ORDRSP921V1 (92.1) 20 July 25, 2016

 Segment: QTY Quantity
Position: 380 (Trigger Segment)
Group: Segment Group 49 Conditional (Required)
Level: 3
Usage: Mandatory
Max Use: 1
Purpose: To specify a pertinent quantity.

Data Element Summary

Data Component
Element Element Name Attributes
M C186 QUANTITY DETAILS M
Quantity information in a transaction, qualified when relevant.
M 6063 Quantity qualifier M an..3
Code giving specific meaning to a quantity.
21 Ordered quantity
The quantity which has been ordered.
113 Quantity to be delivered
The quantity to be delivered.
M 6060 Quantity M n..15
Numeric value of a quantity.
6411 Measure unit qualifier C an..3
Indication of the unit of measurement in which weight (mass), capacity,
length, area, volume or other quantity is expressed.

ORDRSP921V1 (92.1) 21 July 25, 2016

 Segment: DTM Date/Time/Period
Position: 385
Group: Segment Group 49 Conditional (Required)
Level: 4
Usage: Conditional (Required)
Max Use: 5
Purpose: To specify date, and/or time, or period.

Data Element Summary

Data Component
Element Element Name Attributes
M C507 DATE/TIME/PERIOD M
Date and/or time, or period relevant to the specified date/time/period type.
M 2005 Date/time/period qualifier M an..3
Code giving specific meaning to a date, time or period.
2 Delivery date/time, requested
Date on which buyer requests goods to be delivered.
67 Delivery date/time, current schedule
Delivery Date deriving from actual schedule.
2380 Date/time/period C an..35
The value of a date, a date and time, a time or of a period in a specified
representation.
2379 Date/time/period format qualifier C an..3
Specification of the representation of a date, a date and time or of a period.
100
101 YYMMDD

ORDRSP921V1 (92.1) 22 July 25, 2016

 Segment: UNS Section Control
Position: 005
Group:
Level: 0
Usage: Mandatory
Max Use: 1
Purpose: To separate header, detail and summary sections of a message.

Data Element Summary

Data Component
Element Element Name Attributes
M 0081 SECTION IDENTIFIER M a1
A character identifying the next section in a message. Note: See ISO 9735
version 2.
S Detail/summary section separation
To qualify the segment UNS, when separating the
detail from the summary section of a message.

ORDRSP921V1 (92.1) 23 July 25, 2016

 Segment: UNT Message Trailer
Position: 035
Group:
Level: 0
Usage: Mandatory
Max Use: 1
Purpose: To end and check the completeness of a message.

Data Element Summary

Data Component
Element Element Name Attributes
M 0074 NUMBER OF SEGMENTS IN A MESSAGE M n..6
Control count of number of segments in a message.
M 0062 MESSAGE REFERENCE NUMBER M an..14
Unique message reference assigned by the sender.

ORDRSP921V1 (92.1) 24 July 25, 2016

ORDRSP Purchase Order Response Message

Introduction:

A message from the seller to the buyer, responding to a purchase order message or a purchase order change
request message.

Heading Section:
Pos. Seg. Req. Group
No. ID Name Des. Max.Use Repeat
M 0010 UNH Message Header M 1
M 0020 BGM Beginning of Message M 1
M 0030 DTM Date/Time/Period M 35
0080 Segment Group 1: RFF C 99
M 0090 RFF Reference M 1

Must Use 0140 Segment Group 3: NAD C 99

M 0150 NAD Name and Address M 1

Must Use 0310 Segment Group 8: CUX C 5

M 0320 CUX Currencies M 1

Detail Section:
Pos. Seg. Req. Group
No. ID Name Des. Max.Use Repeat
Must Use 0960 Segment Group 26: LIN-QTY-SG30-SG31 C 200000
-SG51
M 0970 LIN Line Item M 1
Must Use 1010 QTY Quantity C 10
Must Use 1240 Segment Group 30: PRI C 25
M 1250 PRI Price Details M 1

Must Use 1300 Segment Group 31: RFF C 999

M 1310 RFF Reference M 1

Must Use 1990 Segment Group 51: SCC-SG52 C 100

M 2000 SCC Scheduling Conditions M 1
Must Use 2030 Segment Group 52: QTY-DTM C 10
M 2040 QTY Quantity M 1
Must Use 2050 DTM Date/Time/Period C 5

Section Control:
Pos. Seg. Req. Group
No. ID Name Des. Max.Use Repeat
M 2160 UNS Section Control M 1

ORDRSPD97AV1 (D.97A) 1 September 7, 2016

Summary Section:
Pos. Seg. Req. Group
No. ID Name Des. Max.Use Repeat
M 2230 UNT Message Trailer M 1

ORDRSPD97AV1 (D.97A) 2 September 7, 2016

 Segment: UNH Message Header
Position: 0010
Group:
Level: 0
Usage: Mandatory
Max Use: 1
Purpose: A service segment starting and uniquely identifying a message. The message type
code for the Purchase order response message is ORDRSP.
Note: Purchase order response messages conforming to this document must
contain the following data in segment UNH, composite S009:
Data element 0065 ORDRSP 0052 D 0054 97A 0051
UN
Business Rules: Variable Name: UNH1

Data Element Summary

Data Component
Element Element Name Attributes
M 0062 MESSAGE REFERENCE NUMBER M an..14
Unique message reference assigned by the sender.
M S009 MESSAGE IDENTIFIER M
Identification of the type, version etc. of the message being interchanged.
M 0065 Message type identifier M an..6
Code identifying a type of message and assigned by its controlling agency.
ORDRSP Purchase order response message
A code to identify the purchase order response
message.
M 0052 Message type version number M an..3
Version number of a message type.
D Draft version/UN/EDIFACT Directory
Message approved and issued as a draft message
(Valid for directories published after March 1993 and
prior to March 1997). Message approved as a
standard message (Valid for directories published after
March 1997).
M 0054 Message type release number M an..3
Release number within the current message type version number (0052).
97A Release 1997 - A
Message approved and issued in the first 1997 release
of the UNTDID (United Nations Trade Data
Interchange Directory).
M 0051 Controlling agency M an..2
Code identifying the agency controlling the specification, maintenance and
publication of the message type.

ORDRSPD97AV1 (D.97A) 3 September 7, 2016

 UN UN/ECE/TRADE/WP.4
United Nations Economic UN Economic Commission
for Europe (UN/ECE), Committee on the development
of trade (TRADE), Working Party on facilitation of
international trade procedures (WP.4).
0057 Association assigned code C an..6
Code, assigned by the association responsible for the design and
maintenance of the message type concerned, which further identifies the
message.

ORDRSPD97AV1 (D.97A) 4 September 7, 2016

 Segment: BGM Beginning of Message
Position: 0020
Group:
Level: 0
Usage: Mandatory
Max Use: 1
Purpose: A segment by which the sender must uniquely identify the order response by means
of its number and when necessary its function.

Data Element Summary

Data Component
Element Element Name Attributes
>> C002 DOCUMENT/MESSAGE NAME C
Identification of a type of document/message by code or name. Code
preferred.
1001 Document/message name, coded C an..3
Document/message identifier expressed in code.
231 Purchase order response
Response to an purchase order already received.
>> C106 DOCUMENT/MESSAGE IDENTIFICATION C
Identification of a document/message by its number and eventually its
version or revision.
1004 Document/message number C an..35
Reference number assigned to the document/message by the issuer.
>> 1225 MESSAGE FUNCTION, CODED C an..3
Code indicating the function of the message.
9 Original
Initial transmission related to a given transaction.
27 Not accepted
Message to inform that the referenced message is not
accepted by the recipient.

ORDRSPD97AV1 (D.97A) 5 September 7, 2016

 Segment: DTM Date/Time/Period
Position: 0030
Group:
Level: 1
Usage: Mandatory
Max Use: 35
Purpose: A segment specifying general dates and, when relevant, times related to the whole
message. The segment must be specified at least once to identify the order
response date.
Examples of the use of this DTM segment are: Lead times that apply to the whole
of the Order response and, if no schedule is to be specified, the delivery date.
The Date/time/period segment within other Segment groups should be used
whenever the date/time/period needs to be logically related to another specified data
item. e.g. Payment due date is specified within the PAT Segment group.

Data Element Summary

Data Component
Element Element Name Attributes
M C507 DATE/TIME/PERIOD M
Date and/or time, or period relevant to the specified date/time/period type.
M 2005 Date/time/period qualifier M an..3
Code giving specific meaning to a date, time or period.
137 Document/message date/time
(2006) Date/time when a document/message is issued.
This may include authentication.
2380 Date/time/period C an..35
The value of a date, a date and time, a time or of a period in a specified
representation.
2379 Date/time/period format qualifier C an..3
Specification of the representation of a date, a date and time or of a period.
102 CCYYMMDD

D = Day.

ORDRSPD97AV1 (D.97A) 6 September 7, 2016

 Group: RFF Segment Group 1: Reference
Position: 0080
Group:
Level: 1
Usage: Conditional (Optional)
Max Use: 99
Purpose: A group of segments for giving references and where necessary, their dates,
relating to the whole message, e.g. contract number, import/export licence number,
reservation number.

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 0090 RFF Reference M 1

ORDRSPD97AV1 (D.97A) 7 September 7, 2016

 Segment: RFF Reference
Position: 0090 (Trigger Segment)
Group: Segment Group 1 (Reference) Conditional (Optional)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: A segment identifying the reference by its number and where appropriate a line
number within a document.

Data Element Summary

Data Component
Element Element Name Attributes
M C506 REFERENCE M
Identification of a reference.
M 1153 Reference qualifier M an..3
Code giving specific meaning to a reference segment or a reference
number.
OP Original purchase order
Reference to the order previously sent.
1154 Reference number C an..35
Identification number the nature and function of which can be qualified by
an entry in data element 1153 Reference qualifier.

ORDRSPD97AV1 (D.97A) 8 September 7, 2016

 Group: NAD Segment Group 3: Name and Address
Position: 0140
Group:
Level: 1
Usage: Conditional (Required)
Max Use: 99
Purpose: A group of segments identifying the parties with associated information.

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 0150 NAD Name and Address M 1

ORDRSPD97AV1 (D.97A) 9 September 7, 2016

 Segment: NAD Name and Address
Position: 0150 (Trigger Segment)
Group: Segment Group 3 (Name and Address) Conditional (Required)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: A segment identifying names and addresses of the parties, in coded or clear form,
and their functions relevant to the order response. Identification of the seller and
buyer parties is mandatory for the order response message. It is recommended that
where possible only the coded form of the party ID should be specified. e.g. The
Buyer and Seller are known to each other, thus only the coded ID is required, but
the Consignee or Delivery address may vary and would have to be clearly specified,
preferably in structured format.

Data Element Summary

Data Component
Element Element Name Attributes
M 3035 PARTY QUALIFIER M an..3
Code giving specific meaning to a party.
BY Buyer
(3002) Party to which merchandise is sold.
SE Seller
(3346) Party selling merchandise to a buyer.
>> C082 PARTY IDENTIFICATION DETAILS C
Identification of a transaction party by code.
M 3039 Party id. identification M an..35
Code identifying a party involved in a transaction.
3055 Code list responsible agency, coded C an..3
Code identifying the agency responsible for a code list.
91 Assigned by seller or seller's agent

ORDRSPD97AV1 (D.97A) 10 September 7, 2016

 Group: CUX Segment Group 8: Currencies
Position: 0310
Group:
Level: 1
Usage: Conditional (Required)
Max Use: 5
Purpose: A group of segments specifying the currencies and related dates/periods valid for
the whole order response. Currency data maybe omitted in national applications but
will be required for international transactions.

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 0320 CUX Currencies M 1

ORDRSPD97AV1 (D.97A) 11 September 7, 2016

 Segment: CUX Currencies
Position: 0320 (Trigger Segment)
Group: Segment Group 8 (Currencies) Conditional (Required)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: A segment identifying the currencies in the order response, e.g. the order currency.
A rate of exchange may be given to convert a reference currency into a target
currency.

Data Element Summary

Data Component
Element Element Name Attributes
>> C504 CURRENCY DETAILS C
The usage to which a currency relates.
M 6347 Currency details qualifier M an..3
Specification of the usage to which the currency relates.
2 Reference currency
The currency applicable to amounts stated. It may
have to be converted.
6345 Currency, coded C an..3
Identification of the name or symbol of the monetary unit involved in the
transaction.
6343 Currency qualifier C an..3
Code giving specific meaning to data element 6345 Currency.
15 Sender local currency
The name or symbol of the local monetary unit at
sender's location.

ORDRSPD97AV1 (D.97A) 12 September 7, 2016

 Group: LIN Segment Group 26: Line Item
Position: 0960
Group:
Level: 1
Usage: Conditional (Required)
Max Use: 200000
Purpose: A group of segments providing details of the individual ordered items. This
Segment group may be repeated to give sub-line details.

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 0970 LIN Line Item M 1
Must Use 1010 QTY Quantity C 10
1240 Segment Group 30: Price Details C 25
1300 Segment Group 31: Reference C 999
1990 Segment Group 51: Scheduling Conditions C 100

ORDRSPD97AV1 (D.97A) 13 September 7, 2016

 Segment: LIN Line Item
Position: 0970 (Trigger Segment)
Group: Segment Group 26 (Line Item) Conditional (Required)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: A segment identifying the line item by the line number and configuration level, and
additionally, identifying the product or service ordered. Other product identification
numbers, e.g. Buyer product number, etc., can be specified within the following
PIA segment.

Data Element Summary

Data Component
Element Element Name Attributes
>> 1082 LINE ITEM NUMBER C an..6
Serial number designating each separate item within a series of articles.
>> 1229 ACTION REQUEST/NOTIFICATION, CODED C an..3
Code specifying the action to be taken or already taken.
2 Deleted
This line item is deleted from the referenced message.
5 Accepted without amendment
This line item is entirely accepted by the seller.
6 Accepted with amendment
This line item is accepted but amended by the seller.
7 Not accepted
This line item is not accepted by the seller.
>> C212 ITEM NUMBER IDENTIFICATION C
Goods identification for a specified source.
7140 Item number C an..35
A number allocated to a group or item.
7143 Item number type, coded C an..3
Identification of the type of item number.
VP Vendor's (seller's) part number
Reference number assigned by a vendor/seller
identifying an article.
3055 Code list responsible agency, coded C an..3
Code identifying the agency responsible for a code list.
92 Assigned by buyer or buyer's agent

ORDRSPD97AV1 (D.97A) 14 September 7, 2016

 Segment: QTY Quantity
Position: 1010
Group: Segment Group 26 (Line Item) Conditional (Required)
Level: 2
Usage: Conditional (Required)
Max Use: 10
Purpose: A segment identifying the product quantities e.g. ordered quantity.

Data Element Summary

Data Component
Element Element Name Attributes
M C186 QUANTITY DETAILS M
Quantity information in a transaction, qualified when relevant.
M 6063 Quantity qualifier M an..3
Code giving specific meaning to a quantity.
21 Ordered quantity
The quantity which has been ordered.
M 6060 Quantity M n..15
Numeric value of a quantity.
6411 Measure unit qualifier C an..3
Indication of the unit of measurement in which weight (mass), capacity,
length, area, volume or other quantity is expressed.

ORDRSPD97AV1 (D.97A) 15 September 7, 2016

 Group: PRI Segment Group 30: Price Details
Position: 1240
Group: Segment Group 26 (Line Item) Conditional (Required)
Level: 2
Usage: Conditional (Required)
Max Use: 25
Purpose: A group of segments identifying the relevant pricing information for the goods or
services ordered.

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 1250 PRI Price Details M 1

ORDRSPD97AV1 (D.97A) 16 September 7, 2016

 Segment: PRI Price Details
Position: 1250 (Trigger Segment)
Group: Segment Group 30 (Price Details) Conditional (Required)
Level: 2
Usage: Mandatory
Max Use: 1
Purpose: A segment to specify the price type and amount. The price used in the calculation
of the line amount will be identified as 'Unit Price'.

Data Element Summary

Data Component
Element Element Name Attributes
>> C509 PRICE INFORMATION C
Identification of price type, price and related details.
M 5125 Price qualifier M an..3
Identification of a type of price.
INV Invoice price
Referenced price taken from an invoice.
5118 Price C n..15
The monetary value associated with a purchase or sale of an article,
product or service.
5375 Price type, coded C an..3
Code identifying the type of price of an item.
CT Contract
5284 Unit price basis C n..9
Basis on which the unit price/rate applies.
6411 Measure unit qualifier C an..3
Indication of the unit of measurement in which weight (mass), capacity,
length, area, volume or other quantity is expressed.

ORDRSPD97AV1 (D.97A) 17 September 7, 2016

 Group: RFF Segment Group 31: Reference
Position: 1300
Group: Segment Group 26 (Line Item) Conditional (Required)
Level: 2
Usage: Conditional (Required)
Max Use: 999
Purpose: A group of segments giving references and where necessary, their dates, relating to
the line item.

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 1310 RFF Reference M 1

ORDRSPD97AV1 (D.97A) 18 September 7, 2016

 Segment: RFF Reference
Position: 1310 (Trigger Segment)
Group: Segment Group 31 (Reference) Conditional (Required)
Level: 2
Usage: Mandatory
Max Use: 1
Purpose: A segment identifying the reference by its number and where appropriate a line
number within a document.

Data Element Summary

Data Component
Element Element Name Attributes
M C506 REFERENCE M
Identification of a reference.
M 1153 Reference qualifier M an..3
Code giving specific meaning to a reference segment or a reference
number.
LI Line item reference number
(1156) Reference number identifying a particular line
in a document.
1156 Line number C an..6
Number of the line in the document/message referenced in 1154
Reference number.

ORDRSPD97AV1 (D.97A) 19 September 7, 2016

 Group: SCC Segment Group 51: Scheduling Conditions
Position: 1990
Group: Segment Group 26 (Line Item) Conditional (Required)
Level: 2
Usage: Conditional (Required)
Max Use: 100
Purpose: A group of segments specifying requested delivery schedules relating to quantities,
frequencies, and dates, required for the line item, where this is different to or not
specified within the heading section.

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 2000 SCC Scheduling Conditions M 1
2030 Segment Group 52: Quantity C 10

ORDRSPD97AV1 (D.97A) 20 September 7, 2016

 Segment: SCC Scheduling Conditions
Position: 2000 (Trigger Segment)
Group: Segment Group 51 (Scheduling Conditions) Conditional (Required)
Level: 2
Usage: Mandatory
Max Use: 1
Purpose: A segment specifying the type and status of the schedule being given, and optionally
defining a pattern to be established, e.g. firm or proposed delivery schedule for a
weekly pattern.

Data Element Summary

Data Component
Element Element Name Attributes
M 4017 DELIVERY PLAN STATUS INDICATOR, CODED M an..3
Code indicating the level of commitment of schedule information.
1 Firm
Indicates that the scheduling information is a firm
commitment.

ORDRSPD97AV1 (D.97A) 21 September 7, 2016

 Group: QTY Segment Group 52: Quantity
Position: 2030
Group: Segment Group 51 (Scheduling Conditions) Conditional (Required)
Level: 3
Usage: Conditional (Required)
Max Use: 10
Purpose: A group of segments to specify the scheduled quantities, date/time details of the
schedule and where required the reference of the schedule.

Segment Summary
Pos. Seg. Req. Max. Group:
No. ID Name Des. Use Repeat
M 2040 QTY Quantity M 1
Must Use 2050 DTM Date/Time/Period C 5

ORDRSPD97AV1 (D.97A) 22 September 7, 2016

 Segment: QTY Quantity
Position: 2040 (Trigger Segment)
Group: Segment Group 52 (Quantity) Conditional (Required)
Level: 3
Usage: Mandatory
Max Use: 1
Purpose: A segment to specify pertinent quantities relating to the schedule and pattern
established in the SCC segment, e.g. delivery quantity.

Data Element Summary

Data Component
Element Element Name Attributes
M C186 QUANTITY DETAILS M
Quantity information in a transaction, qualified when relevant.
M 6063 Quantity qualifier M an..3
Code giving specific meaning to a quantity.
21 Ordered quantity
The quantity which has been ordered.
113 Quantity to be delivered
The quantity to be delivered.
M 6060 Quantity M n..15
Numeric value of a quantity.
6411 Measure unit qualifier C an..3
Indication of the unit of measurement in which weight (mass), capacity,
length, area, volume or other quantity is expressed.

ORDRSPD97AV1 (D.97A) 23 September 7, 2016

 Segment: DTM Date/Time/Period
Position: 2050
Group: Segment Group 52 (Quantity) Conditional (Required)
Level: 4
Usage: Conditional (Required)
Max Use: 5
Purpose: A segment indicating the date/time details relating to the quantity and schedule
details in the SCC/QTY segments. This segment may be repeated to indicate
date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.

Data Element Summary

Data Component
Element Element Name Attributes
M C507 DATE/TIME/PERIOD M
Date and/or time, or period relevant to the specified date/time/period type.
M 2005 Date/time/period qualifier M an..3
Code giving specific meaning to a date, time or period.
2 Delivery date/time, requested
Date on which buyer requests goods to be delivered.
67 Delivery date/time, current schedule
Delivery Date deriving from actual schedule.
2380 Date/time/period C an..35
The value of a date, a date and time, a time or of a period in a specified
representation.
2379 Date/time/period format qualifier C an..3
Specification of the representation of a date, a date and time or of a period.
102 CCYYMMDD

D = Day.

ORDRSPD97AV1 (D.97A) 24 September 7, 2016

 Segment: UNS Section Control
Position: 2160
Group:
Level: 0
Usage: Mandatory
Max Use: 1
Purpose: A service segment placed at the start of the summary section to avoid segment
collision.

Data Element Summary

Data Component
Element Element Name Attributes
M 0081 SECTION IDENTIFIER M a1
A character identifying the next section in a message.
S Detail/summary section separation
To qualify the segment UNS, when separating the
detail from the summary section of a message.

ORDRSPD97AV1 (D.97A) 25 September 7, 2016

 Segment: UNT Message Trailer
Position: 2230
Group:
Level: 0
Usage: Mandatory
Max Use: 1
Purpose: A service segment ending a message, giving the total number of segments in the
message and the control reference number of the message.

Data Element Summary

Data Component
Element Element Name Attributes
M 0074 NUMBER OF SEGMENTS IN A MESSAGE M n..6
Control count of number of segments in a message.
M 0062 MESSAGE REFERENCE NUMBER M an..14
Unique message reference assigned by the sender.

ORDRSPD97AV1 (D.97A) 26 September 7, 2016