‘arc wart GOVERNMENT OF INDIA Ya Hare] MINISTRY OF RAILWAYS: vara aré RAILWAY BOARD No. 2018/Trans. Cell/Mech/SOP Corrigendum New Delhi, Dated: 14.01.2019 The General Manager, All Indian Railways/PUs, NF(C), CORE The DG/RDSO/Lucknow, DG/NAIR CAOs, DMW/Patiala, COFMOWINDLS, RWP/Bela, IROAF Sub: Corrigendum to Item Nos. 15(A), 20(C) (i), 41 (A) and 97 E (ii) of SOP on Miscellaneous Matter Ref: Model SOP issued vide this office letter No. 2018/Trans/01/Policy dated 24.07.2018 During field visits and interactions with field officers, suggestions were received to modify certain provisions of Model SOP, Board (FC&CRB) have considered the suggestions and approved changes to Para 18(A) (page C-13), Para 20(C) (i) (page C-19), Para 41 (A) (i) (page C-32) and Para 97 E (i) (page C-72) of Model SOP on Miscellaneous Matters circulated vide this office letter under reference The existing and revised provisions are attached as Annexure- A to D to this letter. This issue with the concurrence of Associate Finance of Transformation Cell (A.K. Chandra) Executive Director/Mech./Transformation No, 2018/Trans. Cell/Mech/SOP Corrigendum New Delhi, Dated: 14.01.2019 Copy to: General Managers/All Indian Railways PFAs, All Indian Railways & Production Units The ADAI (Railways). New Delhi The Director of Audit, All Indian Railways ak burda RONS (Sanjeeb Kumar) Executive Director/Accounts Transformation CellCopy to 1, The ADAI (Railways), New Delhi 2. The Director of Audit, All Indian Railways 3. The Director, Indian Railway Institute of Civil Engineering, Tune 4, The Director, Indian Railway Institute of Mechanical and Electrical Engineering, Jamalpur. 5. The Director, Indian Railway Institute of Signal Engineering and Telecommunications, Secunderabad 6. The Director, Indian Railway Institute of Electrical Engineering, Nasik. 7. The Executive Director, Indian Railways Centre for Advanced Maintenance Technology, Gwalior. 8. The Director, Indian Railway Institute of Transport Management, Lucknow. 9. The Registrar, Railway Claims Tribunal, Delhi 10. The General Secretary, IRCA, New Delhi. 11. The Chief Commissioner of Railway Safety, Lucknow. 12. The Secretary, Railway Rates Tribunal, Chennai. 13. The Chairman. Railway Recruitment Board, Ahmedabad. Ajmer, Allahabad, Bangalore, Bhopal, Bhubaneshwar, Chandigarh, Chennai, Gorakhpur. Guwahati, Jammu & Srinagar,Kolkata, Malda. Mumbai, Muzaffarpur, Patna, Ranchi, Secunderabad and Trivendrum. 14. Managing Director. CRIS, Chanakyapuri, New Delhi 15. Chief Managing Directors/Managing Directors, RITES, IRCTC, RVNL, CONCOR, RailTel, IRCON, IRFC & KRCL. Copy to: | The Genl. Secy., AIRF, Room No. 248, & NFIR Room No. 256-C, Rail Bhavan 2. The Secy. Genl., IRPOF, Room No. 268. FROA, Room No. 256-D & AIRPFA, Room No. 258-D Rail Bhavan Copy to 1. PS to MR, MOS(S), MOS(G) 2. CRB, FC, MRS, ME, MTR, MS, MT, SECY, DG(S&T), DG (RHS), DG (RPF), DG (Stores), DG(Pers) 3. All AMs, Principal Executive Director & Executive Director (T&MPP), Railway Board 4. All Executive Directors Railway Board ani (AK. Chandra) Executive Director/Transformation Railway BoardPara 15 (A)of Model SOP on Miscellaneous matters (page C-13) Existing Annexure-A So. Nature of Powers PHODIMOD | DRM/ADRM/CWM! | Divisional Officers, Extra Remarks SAG Officers in Field isional Officers & Units Officers in Headquarters. _| T5.___| Condemnation and disposal of (A) Petty articles, T&P, | Full Powers Full Powers CWMUAG) |. [Fin the opinion ofthe PHOD/DRM the cost of sending the material Instruments ete. other than Full powers to the nearest stores depot or even the cost of processing for sale is office equipment likely to exceed the cos likely o be realized by sale, the material may JAG- bbe destrayedidisposed of locally through tender’ auction sale inthe up to Rs, 10,000/- Presence of the Accounts represeniative following the preseribed per item Scrap value norms/procedute. A certificate to this effect may be recorded by the concemed Sanctioning Authority ss 2. The powers delegated for destruction are only in respect of those p10 Rs. S000/- per item | itemis which in the opinion of the Sanctioning Authority ate of trivial Scrap value value and unsaleable. 3. Noaticle condemned by one officer shoud be disposed oF bythe | ISIASs. Officers same officer, excepting those coming under para-2314 of Stores Code up to Rs.2500/- 4, Lis of items for disposal by Se Supervisors is as per Railway | per item Scrap value Board's leter no, 2017/Trans/O1/Policy/Stores dt, 05/01/2018 Sr. Supervisor (IC) Authority Rs.2500/-per lot 1, Para-2314 of Stores Code Vol. {1 Note: 2. 2017/trans/01/Policy/Stores dt. 05.01.2018 For exercising this power, maintenance of T&P Register is must Finance concurrence is not necessary. oeyotr ber (aseAnnexure-A Para 15 (A)of Model SOP on Miscellaneous matters (page C-13) Modified SNo.__| Nature of Powers PHODIHOD | DRM/ADRMICWMS | Divisional Officers; Remarks AG Officers in Field | Extra Divisional Units Officers & Officers in | Headquarters T5_| Condemnation and disposal of (A) Peityarcles, T&P, | Fullowers | Full Fowers CUNOAG TL TFin the opinion of he PHOD DRM ihe cost of sending the material Instruments et. other than Fall powers to the nearest stores depot or even the cost of processing for sale i office equipment likely to exceed the eat likely to be realized by ste, the material may per item Serap value 1p t0 Rs. 10,000/- per item Serap value up to Rs, S000/- per item Serap value Sr. Supervisor (IC) R.2500/-per lot be destroyed/disposed of locally through tender/ auction sale in the presence of the Accounts representative following the prescribed norms/procedure, A certificate (0 this effect may be recorded by the concerned Sanctioning Authority. 2. The powers delegated for destruction are only in respect of those items which in the opinion of the Sanctioning Authority are of trivial value and unsaleable, 3. No article condemned by one officer should be disposed of by the ‘same officer, excepting those coming under para-2314 of Stores Code. 4. List of items for disposal by Sr Supervisors is as per Railway Board's letter no. 2017/Trans01/Poliey/Stores dt, 05/01/2018 Authority 1. Para-2314 of Stores Code Vol. II 2, 2017/Trans/OU/Policy/Stores dt. 05.01.2018 ig this power, maintenance of TRP Register is must Finance concurrence is nat necessary. bapt asePara 20 (C) (i) of Model SOP on Mi Annexure-B cellaneous matters (page C-19) Existing S.No. Nature of Powers PHOD/IOD | DRM/ADRMICWMY | Divisional Officers, Remarks Field | Extra Divisional Officers & Officers in Headquarters. | | 20. | Replacement/ addition to small items of equipment for Gangmen, train examiner, stations offices, tools and plant, jigs for maintenance, safely equipment and equipment in RPF and fire service stations (other than medical equipment, computers, et.) ©. (Purchase of new | Up to Rs.5 Lakhs | Up to Rs, 2,00,000- | DGMG 1. Finance concurrence is necessary ifthe expenditure exceeds RS furniturefunishing items on | per occasion per occasion. Rs.1,00,000/- (for G- | 15,000/- on each occasion Bulk procurement of furniture, either on ‘additional account for running Branch) per occasion | replacement or on additional account, shall be made against sanctioned rooms, retiring rooms, waiting estimate with adequate provision. Purchase of furniture for new assets roomsihalls rest houses, RPF shall be included in the estimate concerned, Barracks Crew/Guard/TTE lobbies, Stations, Hospital, Training Institutes, Offices etc Para 20 (C) (i) of Model SOP on Miscellaneous matters (page C-19) Modified S.No Nature of Powers PHOD/HOD | DRM/ADRM/CWM | Divisional Officers, Remarks : SAG Officers in Field | Extra Divisional Units Officers & Officers i Headquarters. | 20. Replacement/ addition to small items of equipment for Gangmen, tain examiner, stations, offices, tools and plan, jigs for maintenance, safely equipment and equipment in PF and fire service stations (other than medical equipment, computers, ec.) (© (Purchase of new | UptoRs.S Lakhs | Up to Rs. 5,00,000/- | DGMG 1. Finance concurrence is necessary ifthe expenditure exceeds Rs furniture/furnishing items on per occasion. Rs.1,00,000/- (for G- | 15,000/- on each occasion Bulk procurement of furniture, either on additional account for running Branch) per occasion | replacement or on additional account, shall be made against sanctioned rooms, retiring rooms, waiting (subject to avaitaitcy estimate with adequate provision. Purchase of furniture for new assets roomshalls rest houses, RPF offand) shall be included in the estimate concerned, Barracks Crew/Guard/TTE lobbies, Stations, Hospital, |__| Training institutes, Offices ete beth WaalsExisting Annexure -C Para 41(A)-(i) of Model SOP on Miscellaneous matters (page C-32) 41 TT Related S._] Nature of PHODHOD DRM/ADRM/CWM/ | Divisional Offices] Remarks No | Powers SAG Officers in Extra Divisional Field Units Officers & Officers in Headquarters. (A) Procurement of PC based systems chargeable to revenue (@ Procurement DRM JAG Officers I Finance concurrence is necessary. of PCs on 10 Nos. Per financial | independent 2. For procurement of PCs on replacement account, only afier completing their codal life (on additional financial year | year charge condition basis) as prescribed in Board’s letter No.2002/AC-II/10 dated 24,05.2006 (ACS F-1 ‘account, 05 Nos. per No.62) as amended from time to time, full powers may be exercised by PHODs / CHODs / Other SAG ADRMs financial year DRMs/ SAG / JAG officers handling independent establishments, 05 Nos. per financial 3. All procurements to be done preferably by Stores Department (ie. Local Stores officers or 05 Nos. per year officers nominated to look after stores functions) financial year 4. Total cost per PC including CPU and TFT Monitor etc. should generally should not exceed SAG Officers handling independent ¢slablishinents 10 nos. per financial year Other SAG Officers 05 Nos. per financial year Rs, 75000/- chargeable fo Revenue. 5. Fields units shall define the configuration/specifications based on their requirements 2s approved by the respective nominated officers of Railways for ensuring technical standards/euidelines issued by C&IS Directorate from time to time, As far as possible free software such as ‘Open Office’ ete. should be used. 6. While procuring requirement, it should be ensured that as far as possible IT equipment is purchased with minimum three years’ warranty so as to take life eycle cost in account 7. PCs will be classified as “equipment” in terms of Para 705(6) of the Indian Railways Financial Code Vol. I. 8. The above powers are independent of systems procured against any specific provision in a work, which may be chargeable to other plan heads 9. The ceiling limit on annual purchase prescribed above is not to be exceeded 10. Bulk procurement of PCs wherever required shall be included in the estimates concemed to avoid burden on revenue, 11, GM can sanction 10 Laptops, costing up to Rs. 25,000/- each, per year with finance concurrence. (The item Laptop includes Laptop, Notebook, Net book, Tablet computers) Authority letters No, 2006/C&IS/ Oth. / Delegation of Powers/36 dated 10.12.2008, letter No, 2006/C&IS/Oth’ Delegation of Powers/36-Pt dated 11.09.2012 3. Board's letter No.2017/Trans/01/Poliey dtd. 18/10/2017 apt WasteAnnexure -C Para 41(A)-(i) of Model SOP on Miscellancous matters (page C-32) Modified (41 Related prwiapawscwn | Ofer Fer S.No. Nature of Powers | PHOD/HOD SAG Officers in —— Remarks Ommcen't Fils Une once & Headquarters, (A) Procurement of PC based systems chargeable to revenue establishments 10 nos. per financial year Other SAG Officers 05 Nos. per financial year @ Procurement | Asper actual | As per actual TAG Officers | 7- Finanee concurrence is necessary. of PCs on requirement | requirement subject | independent 2. For procurement of PCs on replacement account, only after completing their coda additional subject to toavailablity of | charge life (on condition basis) as prescribed in Board's letet No,2002/AC-II/10 dated account availability of | fund 05 Nos. per 24.05.2006 (ACS F- No.62) as amended from time to time, full powers may be fund financial year | exercised by PHODs / CHODs/ DRMs / SAG / JAG officers handling independent ADRMs establishments Other SAG 05 Nos. per financial 3. All procurements to be done preferably. by Stores Department (ie. Local Stores ote officers or officers nominated look afie stores functions) 05 Nos. per 4. Total cost per PC including CPU and TFT Monitor etc., should generally should not financial year exceed Rs. 75000/- chargeable to Revenue. 5. Fields units shall define the configuration/specifications based on their requirements 2s approved by the respective nominated officers of Railways for ensuring technical standards guidelines issued by C&IS Directorate fiom time to time. As far as possible free software such as ‘Open Office’ ete, should be used. 6. While procuring requirement, it should be ensured that as far as possible IT ‘equipment is purchased with minimum three years’ warranty so as to take life cycle cost | in account. 7. PCs will be classified as “equipment” in terms of Para 705(6) of the Indian Railways Financial Code Vol. 1 8. The above powers are independent of systems procured against any specific provision ina work, which may be chargeable to other plan heads, 9. The ceiling limit on annual purchase prescribed above is not to be exceeded 10, Bulk procurement of PCs wherever required shall be included in the estimates concerned to avoid burden on revenue. 11. GM ean sanetion 10 Laptops, costing up to Rs. 25,000/- each, per year with finance concurrence. (The item Laptop includes Laptop, Notebook, Net book, Tablet computers) Authority: |. Board’s letters No, 2006/C8IS) Oth. / Delegation of Powers!36 dated 10.12.2008. 2. Board's letter No. 2006/C&IS/Oth/ Delegation of Powers/36-Pt dated 11.09.2012 3. Board's leter No.2017/Trans'01/Poliey dtd. 18/10/2017 Sonthlrr Cnoio—Annexure-D Para 97 (E) (ii) of Model SOP on Miscellaneous matters (page C-72) Existing ‘S.No, | Nature of Powers PHODIHOD: DRM/ADRMICWMIS | Divisional Officers, Remarks. [AG Officers in Field | Extra Divisional Units Officers & Officers in Headquarters 57] Disaster Management (©) ART Equipment (FIRE, HRD & 140 cranes and other related equipment). (authori: Recommendation of High Level Commies on Disaster Management Tem Noi) (ii) for emergency repairs PCME/ CMPI Up to Rs. | Lakh per St DME? In charge of 1. Finance concurrence is not necessary up to Rs. 50,000/- and purchase ofspares | Up toRs | Lakh | break down ARTS 2, Single quotation canbe resorted 0 incase of Repai! Spare from incidental to such repairs. | per break down Upto Rs, 20,000/-per_ | OEM Authorised dealer break down without 3. SrDME/In Charge of ART shall certify the emergency, finance concurrence | 4, A repister showing the details of expenditure cured on each break down should be maintained. The overall ceiling limit for emergency s repairs purchases of spares should not exceed R20 lakhs per annua Para 97 (E) (ii) of Model SOP on Miscellaneous matters (page C-72) Modified So. | Nature of Powers PHODHOD | DRM/ADRM/CWMIS | Divivonal Officers, | Remarks AG Officers in Field | Extra Divisional Units Oticers & Officers in Feadquarters 57, | Disaster Management (E) ART Equipment (IRE, HRD & 140T cranes and otber related equipmen, (Authoriy: Recommendation of Wigh vel Commits on Disaster Management Tem No.6) (i foremergency repairs | PCME/CMPE | Up to Rs. Lakh per | ScDMEY In charge of | 1. Fiance concumence is not necessary ap o Ree 0 000 and purchase ofspares | Upto Rs 1 Lakh | break down ARTs 2: Single quotation canbe resorted to in ease of Repaie Spare fom incidental to such repairs. | per break down Up Rs, 50,0007 per | OEM Authorised dealer break down without | 3, S:DME7In Charge of ART shall ceri the emergency, finance concurrence | 4. A esster showing the deals of expenditure incurred on each break dove shouldbe mainiained The overall eins limit for emergency get repairs/purchases of spares should not exceed Rs,20 lakhs per ann ows