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Project Management Short Notes

The document discusses the key knowledge areas and processes of project management including scope management, time management, cost management, quality management, and project integration management. It defines project management and lists the major phases of a project life cycle. Various tools, techniques, and approaches related to project selection, stakeholder analysis, work breakdown structure, cost estimation, and quality are also covered.

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Shan Pathiraja
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
263 views

Project Management Short Notes

The document discusses the key knowledge areas and processes of project management including scope management, time management, cost management, quality management, and project integration management. It defines project management and lists the major phases of a project life cycle. Various tools, techniques, and approaches related to project selection, stakeholder analysis, work breakdown structure, cost estimation, and quality are also covered.

Uploaded by

Shan Pathiraja
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Project Management Knowledge Areas

1. Project Scope Management


2. Project Time Management
3. Project Cost Management
4. Project Quality Management
5. Project Human Resource Management
6. Project Communication Management
7. Project Risk Management
8. Project Procurement Management
9. Project Integration Management

Major Processes of Core Project Management Areas


Scope Management Time Management Cost Management Quality Management
Initiation Activity Definition Resource Planning Quality Planning
Scope Planning Activity Sequencing Cost Estimating Quality Assurance
Scope Definition Activity Duration Estimating Cost Budgeting Quality Control
Scope Verification Schedule Development Cost Control
Scope Change Control Schedule Control

Project
Project is a temporary endeavor undertaken to a accomplish a unique product service or result.

Project Management
Project Management is the application of knowledge, skills, tools and techniques to project activities in
order to meet project requirements.

Attributes of the Project


 Unique purpose
 Temporary
 Involve Certainty
 Should have primary sponsor/customer

Project Management use of the project


 Project Initiation
 Project Planning
 Project Execution
 Project Monitoring and Control
 Project Closure
Special Characteristics of an IT Project
 Flexibility
 Invisibility
 Complexity
 Conformity

Advantages of Formal Project Management


 Improved Customer Relations
 Improved Productivity
 Lower Costs
 Higher profit margins
 Better internal coordination
 Shorter development times

Limitation or Obstacles of Successful Project


 Project Complexity
 Project Risk
 Change in Technology
 Organizational Restructuring
 Forward pricing and planning

Phases of Project Life Cycle


Concept Development Implementation Close out / Support
Management Plan Project Plan Last work package Completed work
Preliminary Cost Estimating Budgeting Cost Estimating Definitive Cost Estimating Lesson learned
3 - level WBS 6+ - level WBS Performance Reports Customer Acceptance

Project Integration Management


Project Integration Management involves coordinating all the other project knowledge areas throughout
a project life cycle.

Project Integration Management Processes


 Develop project charter
 Develop project management plan
 Perform integrated change control
 Monitor and Control the project work
 Close the project
 Direct and Manage project execution

Methods for Selecting Projects


 Focusing on broad organizational needs
 Categorizing information technology projects
 Using weighted scoring model
 Perform Net Present Value or Other financial analysis
 Implementing a balanced scorecard
Important Criteria for projects focusing on broad organizational needs
 There is a need for the project
 There are funds available for the project
 There is a strong will to make the project succeed

Stakeholder analysis Documents


 Stakeholder names and organizations
 Their roles on the project
 Unique facts about each stakeholder
 Their level of influence and interest in the project

Approaches to develop Work Breakdown Structures


 Guidelines
 Analogy Approach
 Top down Approach
 Bottom up Approach
 Mind mapping Approach

Cost Estimation Tool and Techniques


 Analogous or Top down estimating
 Bottom up estimating
 Parametric estimating

Cost Categories Related to quality


 Prevention Cost
 Appraisal Cost
 Internal Cost
 External Cost
 Measurement and Test equipment costs

Scope Management
- project includes all the work required and only the work required to complete the project
successfully
Time Management
- timely completion of the project
Cost Management
- the project is completed within the approved budget
Quality Management
- project satisfy or fulfill the needs and requirements

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