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Contingency Plan Format

This document outlines a contingency plan in the event a factory shutdown lasts over a week. It identifies the plant head as responsible for managing the contingency and notifying customers. It provides steps to offer producing items at an external provider, analyzing the root cause, preparing an action plan, evaluating actions, and closing out the contingency. It also provides a risk evaluation method scoring probability, severity, and frequency on scales of 1 to 3 to calculate risk and determine if further action is needed when risk is 18 or higher.

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Nagarajan
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140 views

Contingency Plan Format

This document outlines a contingency plan in the event a factory shutdown lasts over a week. It identifies the plant head as responsible for managing the contingency and notifying customers. It provides steps to offer producing items at an external provider, analyzing the root cause, preparing an action plan, evaluating actions, and closing out the contingency. It also provides a risk evaluation method scoring probability, severity, and frequency on scales of 1 to 3 to calculate risk and determine if further action is needed when risk is 18 or higher.

Uploaded by

Nagarajan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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DOC NO

CONTINGENCY PLAN REV NO


REV DATE

MAIN OBJECTIVES: DO NOT DELAY SHIPMENTS TO THE CUSTOMER/ DO NOT STOP THE CUSTOMER

In general terms, a safety stock has been established with a capacity to cover possible contingencies of a week's duration.
If the safety stock cannot be loaded, the actions to be taken will be the same as if the factory were shut down for more than a week.

If the factory were shut down for more than a week, please follow the

1. Identify the person responsible for managing the contingency: Plant Head(Respective user function will be the initiator & responsibility as per Contingency plan)
2. Notificación sentí to customer.
3. Give the customer the option to produce in external providers location.
4. Analyze the root cause of the shutdown.
5. Prepare the action plan (indicating actions, responsible and deadlines) to eliminate or minimize the risk of a repeat event. Agreed with the customer, if necessary.
6. Analyze the effectiveness and efficiency of actions taken during the contingency plan.
7. Prepare a summary report of the contingency.
8. Review the current Contingency Plan Evaluation.
9. Close the contingency.

Method for evaluating the risks identified in the contingency plan

METHOD LOW (1) MEDIUM (2) HIGH (3)


The installation has some protection. The installation has no protections.
The installation has adequate protections.
Preventive maintenance is carried out but not The company does not carry out a maintenance
A maintenance plan is carried out regularly.
Probability (P) very well planned. plan.
The staff is qualified and trained to handle the
Staff are qualified but not trained to handle the The staff is not qualified or trained to handle the
contingency.
contingency. contingency.
It affects several facilities.
It affects only one installation. It affects the whole factory.
Severity (S) The repair can be extended for more than a
It's easily reparable. It affects the shipment of the safety stock.
week.

1 in 10 years. 1 in 5 years. 1 in 1 year.


Frequency (F)
It's never happened before. It's happened sometime in the last five years. It's happened sometime in the last year.

Risk (R) = P x S x F

An action plan should be developed to minimize the risk of those risks detected that have a score equal to or greater than 18.
DOC NO
CONTINGENCY PLAN REV NO
REV DATE

Risk
DESCRIPTION/ CURRENT
S.No Contingency Factor RISK IDENTIFICATION AFFECTED FACILITY Reponsible Person P S F Comments/ Action Detailed action
MEASURES
R=PxSxF

Filled by:

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