INTERMEDIATE : paper - 10

COST & MANAGEMENT

ACCOUNTING AND
FINANCIAL MANAGEMENT INtERMEDiATE

study notes

The Institute of Cost Accountants of India

CMA Bhawan, 12, Sudder Street, Kolkata - 700 016
First Edition : August 2016

Published by :
Directorate of Studies
The Institute of Cost Accountants of India (ICAI)
CMA Bhawan, 12, Sudder Street, Kolkata - 700 016
www.icmai.in

Copyright of these Study Notes is reserved by the Insitute of Cost

Accountants of India and prior permission from the Institute is necessary
for reproduction of the whole or any part thereof.
 Syllabus

Paper 10: Cost & management accounting and financial management

Syllabus Structure
A Cost & Management Accounting 50%
B Financial Management 50%

A B
50% 50%

ASSESSMENT STRATEGY
There will be written examination paper of three hours.

OBJECTIVES
To provide an in depth knowledge of the detailed procedures and documentation involved in cost ascertainment systems.
To understand the concepts of Financial Management and its application for managerial decision making.

Learning Aims
The syllabus aims to test the student’s ability to:
 nderstand the cost and management accounting techniques for evaluation, analysis and application in managerial
U
decision making;
 Compare and contrast marginal and absorption costing methods in respect of profit reporting;
 Apply marginal and absorption costing approaches in job, batch and process environments;
 Prepare and interpret budgets and standard costs and variance statements;
 Identify and apply the concepts of Financial Management


Skill sets required

Level B: Requiring the skill levels of knowledge, comprehension, application and analysis.
Note: Subjects related to applicable statutes shall be read with amendments made from time to time.
Section A : Cost & Management Accounting 50%
1. Cost and Management Accounting - Introduction
2. Decision Making Tools
3. Budgeting and Budgetary Control
4. Standard Costing and Variance Analysis
5. Learning Curve
Section B: Financial Management 50%
6. Introduction to Financial Management
7. Tools for Financial Analysis and Planning
8. Working Capital Management
9. Cost of Capital, Capital Structure Theories, Dividend Decisions and Leverage Analysis
10.Capital Budgeting - Investment Decisions
Section A: cost & management accounting [50 marks]
1. Cost and Management Accounting:
Introduction to Management Accounting - Relationship between Management Accounting and Cost Accounting
2. Decision Making Tools
(a) Marginal Costing: Break Even Analysis and Cost-volume-profit analysis; break-even charts and profit charts;
differential cost analysis; stock valuation under marginal costing vs. absorption costing; applications of marginal
costing in decision making.
(b) Transfer Pricing - Determination of Inter-departmental or Inter-company Transfer Price
3. Budgeting and Budgetary Control
(a) Budgetary Control and Preparation of Functional and Master Budgeting
(b) Fixed, Variable, Semi-Variable Budgets
(c) Zero Based Budgeting (ZBB)
4. Standard Costing & Variance Analysis
Computation of variances for each of the elements of costs, Sales Variances, Investigation of variances - Valuation
of Stock under Standard Costing - Uniform Costing and Inter-firm comparison.
5. Learning Curve
Concept of Learning curve and its application

Section B: Financial management [50 marks]

6. Introduction to Financial Management
Meaning - Objectives - Scope of Financial Management sources of Finance - Introduction to Financial Markets.
7. Tools for Financial Analysis and Planning
Financial Ratio Analysis - Funds Flow Analysis - Cash Flow Analysis
8. Working Capital Management
Working Capital Management - Financing of Working Capital
9. Cost
 of Capital, Capital Structure Theories, Dividend Decisions and Leverage Analysis
Meaning of Cost of Capital - Computation of Cost of Capital - Capital Structure Theories and Dividend Decisions
Theories (Walters - MM - Gordon Models) - Leverage Analysis.
10. Capital Budgeting - Investment Decisions:
Concept of Capital Budgeting - Non-Discounted and Discounted Cash Flow Method - Ranking of Projects.
 Content
SECTION A - COST & MANAGEMENT ACCOUNTING
study Note 1 : Cost and Management Accounting - Introduction
1.1 Introduction 1
1.2 Management Accounting - Definition 2
1.3 Significance of Management Accounting 3
1.4 Role of Management Accounting in Management Process 3
1.5 Functions of Management Accounting 5
1.6 Limitations of Management Accounting 7
1.7 Relationship between Management Accounting and Cost Accounting 7

Study Note 2 : Decision Making Tools

2.1 Marginal Costing 10
2.2 Tools and Techniques of Marginal Costing 13
2.3 Differential Cost Analysis 23
2.4 Differences between Absorption Costing and Marginal Costing 25
2.5 Application of Marginal Costing in Decision Making 26
2.6 Transfer Pricing 39
2.7 Objectives of Inter Company Transfer Pricing 40
2.8 Methods of Transfer Pricing 40

Section
Study Note 3 :–T
A COST & MANAGEMENT
3.1 Budgetary Control and Preparation of Functional and Master Budgeting 93
3.2 Fixed, Variable, Semi-Variable Budgets 97
3.3 Zero Based Budgeting (ZBB) 99

Study Note 4 : Standard Costing and Variance Analysis

4.1 Introduction 116

4.2 Computation of variances for each of the elements of costs, Sales Variances 119
4.3 Investigation of variances - & Reporting of variances 132
4.4 Valuation of Stock under Standard Costing 134
4.5 Uniform Costing and Inter-firm comparison 134
 Study Note 5 : Learning Curve

5.1 Introduction 165

5.2 Phases in Learning Curve 166
5.3 Uses of Learning Curve 167
5.4 Limitations to the usefulness of the Learning Curve 168
5.5 Factors Affecting Learning Curve 168
5.6 The Experience Curve 169
5.7 Reasons for use of Learning Curve 170
5.8 Application of Learning Curve 171

Section – B financial management

Study Note 6 : Introduction to Financial Management

6.1 Meaning 178

6.2 Objectives 178
6.3 Scope of Financial Management 180
6.4 Sources of Finance 186
6.5 Introduction to Financial Markets 201

Study Note 7 : Tools for Financial Analysis and Planning

7.1 Financial Ratio Analysis 214

7.2 Funds Flow Analysis 239
7.3 Cash Flow Analysis 241

Study Note 8 : Working Capital Management

8.1 Working Capital Management - Financing of Working Capital 275

8.2 Inventory Management 296
8.3 Management of Receivables 297
8.4 Determinant of Credit Policy 299
8.5 Cash Management 307
 Study Note 9 : Cost of Capital, Capital Structure Theories, Dividend
Decisions and Leverage Analysis

9.1 Meaning of Cost of Capital - Computation of Cost of Capit 318

9.2 Capital Structure Theories 330
9.3 Dividend Decisions Theories (Walters - MM - Gordon Models) 345
9.4 Leverage Analysis 361
9.5 EBIT - EPS Indifference Point / Level 363

Study Note 10 : Capital Budgeting - Investment Decisions

10.1 Capital Budgeting 377

10.2 Need of Capital Budgeting Decision 378
10.3 Significance of Capital Budgeting Decisions 379
10.4 Process of Capital Budgeting 379
10.5 Investment Criterion - Methods of Appraisal 380
 Section - A
Cost & Management Accounting
(Syllabus - 2016)
STUDY NOTE : 1
COST AND MANAGEMENT ACCOUNTING

THIS STUDY NOTE INCLUDES:

1.1 Introduction
1.2 Management Accounting - Definition
1.3 Significance of Management Accounting
1.4 Role of Management Accounting in Management Process
1.5 Objectives/Functions of Management Accounting
1.6 Limitations of Management Accounting
1.7 Relationship between Management Accounting and Cost Accounting

1.1 INTRODUCTION

Accounting involves collection, recording, classification and presentation of financial data.

The word ‗Accounting‘ can be classified into three categories: (A) Financial Accounting (B)
Management Accounting and (C) Cost Accounting.

Branches of
Accounting

Financial Management Cost

Accounting Accounting Accounting

FINANCIAL ACCOUNTING:
Financial Accounting has come into existence with the development of large-scale business
in the form of joint-stock companies. As public money is involved in share capital, Companies
Act has provided a legal framework to present the operating results and financial position of
the company. Financial Accounting is concerned with the preparation of Profit and Loss
Account and Balance Sheet to disclose information to the shareholders. Financial
accounting is oriented towards the preparation of financial statements, which summarises
the results of operations for select periods of time and show the financial position of the
business on a particular date. Financial Accounting is concerned with providing information
to the external users. Preparation of financial statements is a statutory obligation. Financial
Accounting is required to be prepared in accordance with Generally Accepted Accounting
Principles and Practices. In fact, the corporate laws that govern the enterprises not only
make it mandatory to prepare such accounts, but also lay down the format and information
to be provided in such accounts. In sharp contrast, management accounting is entirely
optional and there is no standard format for preparation of the reports. Financial Accounts
relate to the business as a whole, while management accounts focuses on parts or segments
of the business.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 1

CONCEPT OF MANAGEMENT ACCOUNTING:
Management Accounting is a new approach to accounting. The term Management
Accounting is composed of two words — Management and Accounting. It refers to
Accounting for the Management. Management Accounting is a modern tool to
management. Management Accounting provides the techniques for interpretation of
accounting data. Here, accounting should serve the needs of management. Management
is concerned with decision-making. So, the role of management accounting is to facilitate
the process of decision-making by the management. Managers in all types of organizations
need information about business activities to plan, accurately, for the future and make
decisions for achieving the goals of the enterprise. Uncertainty is the characteristic of the
decision-making process. Uncertainty cannot be eliminated, altogether, but can be
reduced. The function of Management Accounting is to reduce the uncertainty and help
the management in the decision making process. Management accounting is that field of
accounting, which deals with providing information including financial accounting
information to managers for their use in planning, decision-making, performance evaluation,
control, management of costs and cost determination for financial reporting. Managerial
accounting contains reports prepared to fulfil the needs of managements.

1.2 MANAGEMENT ACCOUNTING-DEFINITION

Different authorities have provided different definitions for the term ‗Management
Accounting‘. Some of them are as under:

―Management Accounting is concerned with accounting information, which is useful to the

management‖. —Robert N. Anthony

―Management Accounting is concerned with the efficient management of a business

through the presentation to management of such information that will facilitate efficient
planning and control‖. —Brown and Howard

―Any form of Accounting which enables a business to be conducted more efficiently can be
regarded as Management Accounting‖ —The Institute of Chartered Accountants of England
and Wales

The Certified Institute of Management Accountants (CIMA) of UK defines the term

‗Management Accounting‘ in the following manner:

―Management Accounting is an integral part of management concerned with identifying,

presenting and interpreting information for:

1. Formulating strategy
2. Planning and controlling activities
3. Decision taking
4. Optimizing the use of resources
5. disclosure to shareholders and others, external to the entity
6. disclosure to employees
7. safeguarding assets

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 2

From the above definitions, it is clear that the management accounting is concerned with
that accounting information, which is useful to the management. The accounting
information is rearranged in such a manner and provided to the top management for
effective control to achieve the goals of business. Thus, management accounting is
concerned with data collection from internal and external sources, analyzing, processing,
interpreting and communicating information for use, within the organization, so that
management can more effectively plan, make decisions and control operations. The
information to be collected and analysed has been extended to its competitors in the
industry. This provides more meaningful clues for proper decision-making in the right
direction.

The information in the management accounting system is used for three different purposes:
1. Measurement
2. Control and
3. Decision-making

1.3 SIGNIFICANCE OF MANAGEMENT ACCOUNTING

The various advantages that accrue out of management accounting are enumerated
below:
(1) Delegation of Authority: Now a day the function of management is no longer personal,
management accounting helps the organisation in proper delegation of authority for the
attainment of the vision and mission of the business.
(2) Need of the Management: Management Accounting plays the role in meeting the need
of the management.
(3) Qualitative Information: Management Accounting accumulates the qualitative
information so that management would concentrate on the actual issue to deliberate
and attain the specific conclusion even for the complex problem.
(4) Objective of the Business: Management Accounting provides measure and reports to the
management thereby facilitating in attainment of the objective of the business.

1.4 ROLE OF MANAGEMENT ACCOUNTING IN MANAGEMENT PROCESS

An enterprise would operate, successfully, if it directs all its resources and efforts to
accomplish its specified objective in a planner manner, rather than reacting to events.

Organisation has to be both efficient and effective. Organisation is effective when the
planned objective is achieved. However, the firm is efficient only when the objective is
achieved, with minimum cost and resources, both in physical and monetary terms. The role
of Management Accounting is significant in making the firm both efficient and effective.
Management Accounting has brought out clear shift in the objective of accounting. From
mere recording of transactions, the emphasis is on analyzing and interpreting to help the
management to secure better results. In this way, Management Accounting eliminates
intuition, which is not at all dependable, from the field of business management to the cause
and effect approach.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 3

It is well known the basic functions of management are:
1. Planning,
2. Organising,
3. Controlling,
4. Decision-making and
5. Staffing

Function of Management

Planning Organising Controlling Decision-making Staffing

Management accounting plays a vital role in the managerial functions performed by the
managers.

1. Planning: Planning is the real beginning of any activity. Planning establishes the
objectives of the firm and decides the course of action to achieve it. It is concerned with
formulating short-term and long-term plans to achieve a particular end. Planning is a
statement of what should be done, how it should be done and when it should be done.
While planning, management accountant uses various techniques such as budgeting,
standard costing, marginal costing etc for fixing targets. For example, if a firm determines
to achieve a particular level of profit, it has to plan how to reach the target. What
products are to be sold and at what prices? The Management Accountant develops the
data that helps managers to identify more profitable products. What are the different
ways to improve the existing profits by 25%? Management Accounting throws various
alternatives to achieve the goal.
2. Organising: Organising is a process of establishing the organizational framework and
assigning responsibility to people working in the organization for achieving business goals
and objectives. The organizational structure may not be the same in all organizations,
some may have centralized, while others may be decentralized structures. The
management accountant may prepare reports on product lines, based on which
managers can decide whether to add or eliminate a product line in the current product
mix.
3. Controlling: Control is the process of monitoring, measuring, evaluating and correcting
actual results to ensure that a firm‘s goals and plans are achieved. Control is achieved
through the process of feedback. Feedback allows the managers to allow the operations
continue as they are or take corrective action, by some rearranging or correcting at
midstream. The use of performance and control reports serve the function of controlling.
For example, a production supervisor may receive weekly or daily performance reports,
comparing actual material cost with planed costs. Significant variances can be isolated
for corrective action. In the normal course, periodical reports are submitted, appraising
the performance against the targets set. Reports for action are given to the top
management, following the principle of management by exception. Performance and
control reports do not tell managers what to do. These feedback reports identify, where
attention is needed to help managers to determine the required course of action.
4. Decision-making: Decision-making is a process of choosing among competing
alternatives. Decision-making is inherent in all the above three functions of management-

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 4

 planning, organizing and controlling. There may be different methods or objectives. The
manager can plan or choose only one of the competing plans. Similarly, in organizing,
decision can be made whether the organizational structure should be centralized or
decentralized. In control function, manager can decide whether variance is worthy to
investigate or not.
5. Staffing: Staffing is the process of recruitment, selection, development, training,
compensation and overseeing employee in an organisation. Staffing, like all other
managerial functions, is the duty which is vest on the management to perform. The role
of the management accounting in this regard is manning the entity structure through
proper and effective selection, appraisal, and development of the personnel to fill the
role assigned to the employer. Moreover, the management accountants have to reduce
the labour turnover and to control the overall employee cost.

1.5 FUNCTIONS OF MANAGEMENT ACCOUNTING

The primary objective of Management Accounting is to maximize profits or minimize losses.

This is done through the presentation of statements in such a way that the management is
able to take corrective policy or decision. The manner in which the Management
Accountant satisfies the various needs of management is described as follows:

1. Storehouse of Reliable Data: Management wants reliable data for Planning, Forecasting
and Decision-making. Management accounting collects the data from various sources
and stores the information for appropriate use, as and when needed. Though the main
source of data is financial statements, Management Accounting is not restricted to the
use of monetary data only. While preparing a sales budget, the management
accountant uses the past data of the products sold from the financial records and
makes projections based on the consumer surveys, population figures and other reliable
information to estimate the sales budget. So, management accounting uses qualitative
information, unlike financial accounting, for preparing its reports, collecting and
modifying the data for the specific purpose.
2. Modification and Presentation of Data: Data collected from financial statements and
other sources is not readily understandable to the management. The data is modified
and presented to the management in such a way that it is useful to the management. If
sales data is required, it can be classified according to product, geographical area,
season-wise, type of customers and time taken by them for making payments. Similarly, if
production figures are needed, these can be classified according to product, quality,
and time taken for manufacturing process. Management Accountant modifies the data
according to the requirements of the management for each specific issue to be
resolved.
3. Communication and Coordination: Targets are communicated to the different
departments for their achievement. Coordination among the different departments is
essential for the success of the organisation. The targets and performances of different
departments are communicated to the concerned departments to increase the
efficiency of the various sections, thereby increasing the profitability of the firm. Variance
analysis is an important tool to bring the necessary matters to the attention of the
concerned to exercise control and achieve the desired results.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 5

4. Financial Analysis and Interpretation: Management accounting helps in strategic
decision making. Top managerial executives may lack technical knowledge. For
example, there are various alternatives to produce. There is always a choice for the sales
mix. Management 344 Accounting for Managers Accountant gives facts and figures
about various policies and evaluates them in monetary terms. He interprets the data and
gives his opinion about various alternative courses of action so that it becomes easier to
the management to take a decision
5. Control: It is absolutely essential that there should be a system of monitoring the
performance of all divisions and departments so that deviations from the desired path
are brought to light, without delay and are corrected then and there. This process is
termed as control. The aim of this function ‗control‘ is to facilitate accomplishment of the
goals in an efficient manner. For the discharge of this important function, management
accounting provides meaningful information in a systematic and effective manner.
However, the role of accountant is misunderstood. Many consider the accountant as a
controller of their performance. Many accountants themselves misunderstand their own
role as controllers. The real role of control is effective communication and assists the
managers in achieving their goals, as efficiently as possible.
6. Supplying Information to Various Levels of Management: Every level of management
requires information for decision-making and policy execution. Top-level management
takes broad policy decisions, leaving day-to-day decisions to lower management for
execution. Supply of right information, at proper time, increases efficiency at all levels.
7. Reporting to Management: Reporting is an important function of management
accounting to achieve the targets. The reports are presented in the form of graphs,
diagrams and other statistical techniques so as to make them easily understandable.
These reports may be monthly, quarterly, and half-yearly. These reports are helpful in
giving constant review of the working of the business.

Storehouse of Reliable Data

Modification and Presentation of Data

Communication and Coordination

Financial Analysis and Interpretation

Control

Supplying Information to Various Levels of Management

Reporting to Management

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 6

 1.6 LIMITATIONS OF MANAGEMENT ACCOUNTING

Despite the development of Management Accounting as an effective discipline to improve

the managerial performance, some of the limitations are as under:
1. Accuracy is not Ensured: Management Accounting is largely based on estimates. It does
not deal with actual, alone, and thus total accuracy is not ensured under Management
Accounting.
2. A Tool in the Hands of Management: Management Accounting is definitely a tool in the
hands of management, but cannot replace management.
3. Strength and Weakness: Management Accounting derives information from Financial
Accounting, Cost Accounting and other records. The strength and weakness of these
basic information providers become the strength and weakness of Management
Accounting too.
4. Costly Affair: The installation of Management Accounting is a costly affair so all the
organizations, in particular, small firms cannot afford.
5. Lack of Knowledge and Understanding: The emergence of Management Accounting is
the fusion of a number of subjects like statistics, economics, engineering and
management theory. Any inadequate grounding in any one or more of the subjects is
bound to have an unfavourable effect on the consideration and solution of the
problems, relating to management performance.
6. Evolutionary Stage: Comparatively, Management Accounting is a new discipline and is
still very much in a stage of evolution. Therefore, it comes across the same difficulties or
obstacles, which a relatively new discipline has to face.
7. Psychological Resistance: Adoption of a system of Management Accounting brings
about a radical change in the established pattern of the activity of the management
personnel. It calls for rearrangement of personnel as well as their activities. This is bound to
encounter opposition from some quarter or other.

1.7 RELATIONSHIP BETWEEN MANAGEMENT ACCOUNTING AND COST ACCOUNTING

Relationship between Management Accounting and Cost Accounting:

Management Accounting is primarily concerned with the requirements of the management. It
involves application of appropriate techniques and concepts, which help management in
establishing a plan for reasonable economic objective. It helps in making rational decisions for
accomplishment of management objectives. Any workable concept or techniques whether
it is drawn from Cost Accounting, Financial Accounting, Economics, Mathematics and
statistics, can be used in Management Accountancy. The data used in Management
Accountancy should satisfy only one broad test. It should serve the purpose that it is intended
for. A management accountant accumulates, summarises and analysis the available data
and presents it in relation to specific problems, decisions and day-to-day task of
management. A management accountant reviews all the decisions and analysis from
management‘s point of view to determine how these decisions and analysis contribute to
overall organisational objectives. A management accountant judges the relevance and
adequacy of available data from management‘s point of view.

The scope of Management Accounting is broader than the scope of Cost Accountancy.
In Cost Accounting, primary emphasis is on cost and it deals with its collection, analysis,
relevance interpretation and presentation for various problems of management. Management
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 7
Accountancy utilizes the principles and practices of Financial Accounting and Cost Accounting in
addition to other management techniques for efficient operations of a company. It widely
uses different techniques from various branches of knowledge like Statistics, Mathematics,
Economics, Laws and Psychology to assist the management in its task of maximising profits or
minimizing losses. The main thrust in Management Accountancy is towards determining policy
and formulating plans to achieve desired objective of management. Management
Accountancy makes corporate planning and strategy effective.

From the above discussion we may conclude that the Cost Accounting and Management
Accounting are interdependent, greatly related and inseparable.

Self Learning Questions:

1. Define management accounting and state its significance?

2. Discuss the role of management accounting in management process.
3. Describe the functions of management accounting.
4. List down the limitation of management accounting.
5. State the relationship between management accounting and cost accounting.

Multiple Choice Questions:

1. Planning and control are done by

A. top management
B. lowest level of management
C. all levels of management
D. None of the above
2. Decision-making concerns the
A. Past
B. Future
C. Past and future both
D. None of the above
3. The comparison of actual results with expected results is referred to as
A. Feedback
B. Controlling
C. None
4. Decision-making is involved in the following function/s of management
A. Planning
B. Organizing
C. Controlling
D. All the above functions
5. This function works like a policeman to ensure the performance of the employees:
A. Controlling
B. Planning
C. Organizing
D. None of these
6. The use of management accounting is
A. Compulsory
B. Optional
C. Mandatory as per the law

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 8

 D. None of the above
7. Management Accounting relates to
A. Collection of data from different sources
B. Modification of data to meet the specific needs
C. Presentation of data
D. All of the above
8. Division of Accounting is divided into
A. 2
B. 3
C. 4
D. None of the above

[Ans: 1. (a) 2. (b) 3. (a) 4. (d) 5 (a) 6. (b) 7. (d) 8. (b)]

Match the followings:

Column A Column B
1 Management Accounting is a tool to. A Effective and efficient
2 Management accounting is composed B Planning, Organising, Controlling and
of. Decision making
3 Organisation has to be both C Maximisation of profit and minimisation
of losses.
4 Objective of management Accounting D Management
5 Function of Management E Management and Accounting

[Ans: D, E, A, C, B]

State whether the following statement is True or False:

1. Any form of accounting, which enables a business to be conducted more efficiently can
be regarded as Management Accounting.
2. Standard formats are used in management accounting for preparation of reports.
3. In Management Accounting, Generally Accepted Accounting Principles and Practices
of Accounting govern the preparation of reports.
4. It is optional for a company to have financial accounting
5. Management Accounting reports are public documents

[Ans: 1. True, 2. False, 3. False, 4. False, 5. False]

Fill in the blanks:

1. Decision-making is a process of choosing among ___________ alternatives.

2. Management Accounting tailors ___________information to meet the specific needs of
management.
3. Management Accounting is ___________in its orientation.
4. The accounting information system for financial accounting and __________accounting is
same.
5. Management accounting a ________ tools to management.

[Ans: Competing, Financial, Futuristic, Management, Modern]

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 9

STUDY NOTE : 2
DECISION MAKING TOOLS

THIS STUDY NOTE INCLUDES:

2.1 Marginal Costing
2.2 Tools and Techniques of Marginal Costing
2.3 Differential Cost Analysis
2.4 Differences between Absorption costing and Marginal Costing
2.5 Application of Marginal Costing in Decision Making
2.6 Transfer Pricing
2.7 Objectives of Inter Company Transfer Pricing
2.8 Methods of Transfer Pricing

GROUP - A
2.1 MARGINAL COSTING

The cost of a product or process can be ascertained using different elements of cost using
any of the following two techniques viz.,
1. Absorption Costing
2. Marginal Costing

Absorption Costing
Under this method, the cost of the product is determined after considering the total cost i.e.,
both fixed and variable costs. Thus this technique is also called traditional or total costing. The
variable costs are directly charged to the products where as the fixed costs are apportioned
over different products on a suitable basis, manufactured during a period. Thus under
absorption costing, all costs are identified with the manufactured products.

Limitations of Absorption Costing:

1. Being dependent on levels of output which vary from period to period, costs are vitiated
due to the existence of fixed overhead. This renders them useless for purposes of
comparison and control. (If, however, overhead recovery rate is based on normal
capacity, this situation will not arise).
2. Carryover of a portion of fixed costs, i.e., period costs to subsequent accounting periods
as part of the cost of inventory is a unsound practice because costs pertaining to a
period should not be allowed to be vitiated by the inclusion of costs pertaining to the
previous period.
3. Profits and losses in the accounts are related not only to sales but also to production,
including the product which is unsold. This is contrary to the principle that profits are
made not at the stage when products are manufactured but only when they are sold.
4. There is no uniformity in the methods of application of overhead in absorption costing.
These problems have, no doubt, to be faced in the case of marginal costing also but to a
less extent of fixed overhead will not arise in the case of marginal costing.
5. Absorption costing is not always suitable for decision making solution to various types of
problems of management decision making, where the absorption cost method would be
practically ineffective, such as selection of production volume and optimum capacity

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 10

 utilization, selection of production mix, whether to buy or manufacture, choice of
alternatives and evaluation of performance can be had with the help of marginal cost
analysis. Sometimes, the conclusion drawn from absorption cost data in this regard may
be misleading and lead to losses.

Marginal Costing
Marginal costing is ―the ascertainment of marginal costs and of the effect on profit of
changes in volume or type of output by differentiating between fixed costs and variable
costs.‖ Several other terms in use like direct costing, contributory costing, variable costing,
comparative costing, differential costing and incremental costing are used more or less
synonymously with marginal costing.
It is a process whereby costs are classified into fixed and variable and with such a division so
many managerial decisions are taken. The essential feature of marginal costing is division of
total costs into fixed and variable, without which this could not have existed. Variable costs
vary with volume of production or output, whereas fixed costs remains unchanged
irrespective of changes in the volume of output. It is to be understood that unit variable cost
remains same at different levels of output and total variable cost changes in direct
proportion with the number of units. On the other hand, total fixed cost remains same
disregard of changes in units, while there is inverse relationship between the fixed cost per
unit and the number of units.

Features of Marginal Costing:

The main features of Marginal Costing may be summed up as follows:
1. Appropriate and accurate division of total cost into fixed and variable by picking out
variable portion of semi variable costs also.
2. Valuation of stocks such as finished goods, work-in-progress is valued at variable cost
only.
3. The fixed costs are written off soon after they are incurred and do not find place in
product cost or inventories.
4. Prices are based on Marginal Cost and Marginal Contribution.
5. It combines the techniques of cost recording and cost reporting.

Advantages or Merits or Applications of Marginal Costing:

1. Marginal costing system is simple to operate than absorption costing because they do
not involve the problems of overhead apportionment and recovery.
2. Marginal costing avoids, the difficulties of having to explain the purpose and basis of
overhead absorption to management that accompany absorption costing. Fluctuations
in profit are easier to explain because they result from cost volume interactions and not
from changes in inventory valuation.
3. It is easier to make decisions on the basis of marginal cost presentations, e.g., marginal
costing shows which products are making a contribution and which are failing to cover
their avoidable (i.e., variable) costs. Under absorption costing the relevant information is
difficult to gather, and there is the added danger that management may be misled by
reliance on unit costs that contain an element of fixed cost.
4. Marginal costing is essentially useful to management as a technique in cost analysis and
cost presentation. It enables the presentation of data in a manner useful to different
levels of management for the purpose of controlling costs. Therefore, it is an important
technique in cost control.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 11

5. Future profit planning of the business enterprises can well be carried out by marginal
costing. The contribution ratio and marginal cost ratios are very useful to ascertain the
changes in selling price, variable cost etc. Thus, marginal costing is greatly helpful in profit
planning.
6. When a business concern consists of several units and produces several products and
evaluation of performance of such components can well be made with the help of
marginal costing.
7. It is helpful in forecasting.
8. When there are different products, the determination of number of units of each
product, called Optimum Product Mix, is made with the help of marginal costing.
9. Similarly, optimum sales mix i.e., sales of each and every product to get maximum profit
can also be determined with the help of marginal costing.
10. Apart from the above, numerous managerial decisions can be taken with the help of
marginal costing, some of which, may be as follows:-
a) Make or buy decisions,
b) Exploring foreign markets,
c) Accept an order or not,
d) Determination of selling price in different conditions,
e) Replace one product with some other product,
f) Optimum utilisation of labour or machine hours,
g) Evaluation of alternative choices,
h) Subcontract some of the production processes or not,
i) Expand the business or not,
j) Diversification,
k) Shutdown or continue,

Limitations of Marginal Costing:

(a) The separation of costs into fixed and variable present‘s technical difficulties and no
variable cost is completely variable nor is a fixed cost completely fixed.
(b) Under the marginal cost system, stock of finished goods and work-in-progress are
understated. After all, fixed costs are incurred in order to manufacture products and as
such, these should form a part of the cost of the products. It is, therefore, not correct to
eliminate fixed costs from finished stock and work-in-progress.
(c) The exclusion of fixed overhead from the inventories affects the Profit and Loss Account
and produces an unrealistic and conservative Balance Sheet, unless adjustments are
made in the financial accounts at the end of the period.
(d) In marginal costing system, marginal contribution and profits increase or decrease with
changes in sales volume. Where sales are seasonal, profits fluctuate from period to
period. Monthly operating statements under the marginal costing system will not,
therefore, be as realistic or useful as in absorption costing.
(e) During the earlier stages of a period of recession, the low profits or increase in losses, as
revealed in a magnified way in the marginal costs statements, may unduly create panic
and compel the management to take action that may lead to further depression of the
market.
(f) Marginal costing does not give full information. For example, increased production and
sales may be due to extensive use of existing equipments (by working overtime or in
shifts), or by an expansion of the resources, or by the replacement of labour force by
machines. The marginal contribution fails to reveal these.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 12

(g) Though for short-term assessment of profitability marginal costs may be useful, long term
profit is correctly determined on full costs basis only.
(h) Although marginal costing eliminates the difficulties involved in the apportionment and
under and over-absorption of fixed overhead, the problem still remains so far as the
variable overhead is concerned.
(i) With increased automation and technological developments, the impact on fixed costs
on products is much more than that of variable costs. A system which ignores fixed costs
is therefore, less effective because a major portion of the cost, such as not taken care of.
(j) Marginal costing does not provide any standard for the evaluation of performance. A
system of budgetary control and standard costing provides more effective control than
that obtained by marginal costing.

2.2 TOOLS AND TECHNIQUES OF MARGINAL COSTING

1. Contribution:
In common parlance, contribution is the reward for the efforts of the entrepreneur or owner
of a business concern. From this, one can get in his mind that contribution means profit. But it
is not so. Technically or in Costing terminology, contribution means not only profit but also
fixed cost. That is why; it is defined as the amount recovered towards fixed cost and profit.

Contribution can be computed by subtracting variable cost from sales or by adding fixed
costs and profit.

Symbolically, C = S – V → (1)
Where C = Contribution
S = Selling Price
V = Variable Cost

Also C = F + P → (2)
Where F = Fixed Cost
P = Profit

From (1) and (2) above, we may deduce the following equation called Fundamental
Equation of Marginal Costing i.e.,
S – V = F + P → (3)

Contribution is helpful in determination of profitability of the products and / or priorities for

profitabilities of the products. When there are two or more products, the product having
more contribution is more profitable.

For example: The following are the three products with selling price and cost details:

Particulars A B C
Selling Price (`) 100 150 200
Variable Cost (`) 50 70 100
Contribution (`) 50 80 100

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 13

In the above example, one can say that the product ‗C‘ is more profitable because, it has
more contribution. This proposition of product having more contribution is more profitable is
valid, as long as, there are no limitations on any factor of production. In this context, factors
of production means, the factors that are responsible for producing the products such as
materials, labour, machine hours, demand for sales etc.,

Limiting Factor (or) Key Factor:

In the above example, we find that product having more contribution is more profitable.
However, when there is a limitation on any input factor, the profitability of the product
cannot simply be determined by finding out the contribution of the unit, but it can be found
out by ascertaining the contribution per unit of that factor of production which is limited in
the given situation. Such factor of production which is limited in the question is called key
factor or limiting factor.

Continuing the above example, it may be explained as follows:

The three products take some raw material. A takes 1 kg, B requires 2 kgs, C requires 5 kgs
and the raw material is not abundant.

Then profitability of the above products is determined as flows:

Contribution
Profitability =
Key Factor
A B C
50 / 1 = ` 50 80 / 2 = ` 40 100 / 5 = ` 20

Now, product A is more profitable because it has more contribution per kg of material.

Key factor can also be called as scarce factor or Governing factor or Limiting factor or
Constraining factor etc., whatever may be the name, it indicates the limitation on the
particular factor of production.

From the above, it is essentially understandable that contribution is helpful in determination of

profitability of the products, priorities for profitability of the product and in particular,
profitabilities when there are limitation on any factor.

2. Profit Volume Ratio (P/V Ratio) or contribution Ratio:

First of all, a ratio is a statistical or mathematical tool with the help of which a relationship can
be established between the variables of the same kind. Further, it may be expressed in
different forms such as fractional form, quotient, percentage, decimal form, and proportional
form.

For Example:

Gross Profit Ratio: It may be expressed as follows:

 Gross profit is ¼th of sales

 Sales is 4 times that of gross profit
 Gross profit ratio is 25%
 Gross profit is 0.25 of sales and lastly
 Gross profit and sales are in the ratio of 1 : 4

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 14

So, P/V ratio or contribution ratio is association of two variables. From this, one may assume
that it is the ratio of profit and sales. But it is not so. It is the ratio of Contribution to Sales.

 Contribution 
Symbolically, P/V ratio =   × 100 → (1)
 Sales 
C
 P/V ratio = ( × 100)
S
 Contribution = Sales × P/V ratio → (2)
 Contribution 
 Sales =   → (3)
 P / V Ratio 

When cost accounting data is given for two periods, then:

Change in Contribution
P/V ratio = ( × 100)or
Change in Sales
Change in Profit
P/V ratio = ( × 100)
Change in Sales

It is to be noted that the above two formulas are valid as long as there are no changes in
prices, means input prices and selling prices.

Usually, Sales = Cost + Profit.

i.e., it can also be written as Sales = Variable Cost + Fixed Cost + Profit and this is called
general sales equation.

Since Sales consists of variable costs and contribution, given the variable cost ratio, P/V ratio
can be found out. Similarly, given the P/V ratio, variable cost ratio can be found out.

For example, P/V ratio is 40%, then variable cost ratio is 60%, given variable cost ratio is 70%,
then P/V ratio is 30%. Such a relationship is called complementary relationship. Thus P/V ratio
and variable cost ratios are said to be complements of each other.

P/V ratio is also useful like contribution for determination of profitabilities of the products as
well as the priorities for profitabilities of the products. In particular, it is useful in determination
of profitabilities of the products in the following two situations:
(i) When sales potential in value is limited.
(ii) When there is a greater demand for the products.

Break Even Analysis:

When someone asks a layman about his business he may reply that it is alright. But a
technical man may reply that it is break even. So, Break Even means the volume of
production or sales where there is no profit or loss. In other words, Break Even Point is the
volume of production or sales where total costs are equal to revenue. It helps in finding out
the relationship of costs and revenues to output. In understanding the breakeven point, cost,
volume and profit are always used. The break even analysis is used to answer many questions
of the management in day to day business.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 15

The formal break even chart is as follows:

a = Losses b = Profits

When no. of units are expressed on X-axis and costs and revenues are expressed on Y-axis,
three lines are drawn i.e., fixed cost line, total cost line and total sales line. In the above
graph we find there is an intersection point of the total sales line and total cost line and from
that intersection point if a perpendicular is drawn to X-axis, we find break even units. Similarly,
from the same intersection point a parallel line is drawn to X-axis so that it cuts Y-axis, where
we find Break Even point in terms of value. This is how, the formal pictorial representation of
the Break Even chart.

At the intersection point of the total cost line and total sales line, an angle is formed called
Angle of Incidence, which is explained as follows:

Angle of Incidence:
Angle of Incidence is an angle formed at the intersection point of total sales line and total
cost line in a formal break even chart. If the angle is larger, the rate of growth of profit is
higher and if the angle is lower, the rate of growth of profit is lower. So, growth of profit or
profitability rate is depicted by Angle of Incidence.

Break Even Analysis (or) Cost-Volume-Profit Analysis (CVP analysis):

From the breakeven charts breakeven point and profits at a glance can be found out.
Besides, management makes profit planning with the help of breakeven charts. It can clearly
be understood by way of charts to know the changes in profit due to changes in costs and
output. Such profit planning is made with the variables mainly cost, profit and volume, such
an analysis is called breakeven analysis. Throughout the charts relationship is established
among the cost, volume and profit, it is also called Cost-Volume-Profit Analysis (CVP analysis).
That is why it is popularly said by S. C. Kuchal in his book ―Financial Management - An
Analytical and Conceptual Approach‖, that Cost-volume-profit analysis, break even
analysis and profit graphs are interchangeable words. The analysis is further explained as
follows:

The change in profit can be studied through Break even charts in different situations in the
following manner:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 16

i) Increase in No. of Units

Units

‗……‘ line indicates increase in total cost and total sales.

In the above chart, if we clearly observe we find that there is no change in BEP even if
there is increase or decrease in No. of units.

ii) Increase in Sales due to increase in selling price.

NTS = New Total Sales line

‗……‘ line indicates changes in breakeven point and changes in sales.

From the above chart, we observe that profit is increased by increasing the selling price
and also, if there is change in selling price, BEP also changes. If selling price is increased
then BEP decreases.

If selling price is decreased then BEP increases. Thus, we say that there is an inverse
relationship between selling price and BEP.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 17

iii) Decrease in variable cost:

‗……‘ line indicates decrease in total cost and decrease in B.E.P

From the above chart, we observe that when variable costs are decreased, no doubt,
profit is increased. If there is change in variable cost then BEP also changes. If variable
cost is decreased then BEP also decreases. If variable cost is increased then BEP also
increases. Thus there is direct relationship between variable cost and BEP.

iv) Change in fixed cost:

‗……‘ line indicates decrease in fixed cost and total cost and also decrease in BEP.
NTC = New Total Cost Line
NFC = New Fixed Cost Line
From the above chart also we find that there is increase in profit due to decrease in fixed
cost. If fixed cost is increased then BEP also increases. If fixed cost is decreased then BEP
also decreases. Thus there is a direct relationship between fixed cost and BEP.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 18

Non linear Break Even Chart:

In some cases on account of non-linear behaviour of cost and sales there may be two or
more break even points. In such a case the optimum profit is earned where the difference
between the sales and the total costs is the largest. It is obvious that the business should
produce only upto this level. This is being illustrated in the above chart.

Cash Break-Even Point:

When break-even point is calculated only with those fixed costs which are payable in cash,
such a break-even point is known as cash break-even point. This means that depreciation
and other non-cash fixed costs are excluded from the fixed costs in computing cash break-
even point. Its formula is-
Cash breakeven point = Cash fixed costs / Contribution per unit.

Profit Volume Chart:

Profit-volume chart prominently exhibits the relationship between profit and sales volume. The
normal break-even charts suffer from one limitation. Profit cannot be read directly from the
chart. It is essential to deduct total cost from sale to know the profit figure. The profit graph
overcomes the difficulty by plotting profit directly against an activity. These charts are easy
to understand and their preparation involves drawing sales curve and profit curve. The point
at which profit line cuts the sales line is called break-even point. Taking the methods and
objects under consideration, the profit-volume chat can be further divided into following
categories i.e.,

(a) Simple Profit-Volume Chart:

Its preparation involves the following steps:
 Finding out profit at any two levels of activity.
 Drawing sales line.
 Drawing profit line.

Simple Profit-Volume chart is shown below:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 19
b. Profit volume chart showing different breakeven point at different price levels is shown
below:

Sequential Profit Graph:

Sometimes, a company manufactures more than one product of varying profitability. A
change in the profitability of one product will lead to a change in the profitability as a whole.
Profit-volume chart can be prepared for a group also. This chart shows relative profitability of
different products. It is also called profit-volume graph for a group of products, sequential
profit graph or profit path chart. Its main advantage is that it exhibits the relative profitability
of different products at a glance. This graph is also useful to show average slope and
marginal slope.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 20

Methods of drawing ‗Profit Path‘:
In sequential profit graph or profit graph for a group of products, a line ―profit plan‖ is drawn
in order to draw total profit line. For drawing profit path, a statement is prepared showing
cumulative sale and cumulative profit. The line ‗Profit path‘ is drawn with the aid of columns
for cumulative same and cumulative profit.

Steps in drawing Profit volume graph (or) sequential profit graph:

 First prepare a marginal cost statement to know the P/V ratios.
 Prepare a statement to find out cumulative sale and cumulative profit.
 Draw a profit path with the help of columns, cumulative sale and cumulative profit.
 Draw total profit line for group of products.

COMPUTATION OF BREAK EVEN POINT:

F×S
Break Even Point in value = ….. (1)
S-V
F×S
= ….. (2)
C
F×S
= ….. (3)
S +P
F
= ….. (4)
P. V. Ratio
F
Or =
C
S
F
Or =
S-V
S
F
= ….. (5)
V
1
S

Break Even Point (in units) = Fixed Cost / Contribution per unit

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 21

Proof for basic breakeven:
Let, V be the variable cost per unit
U be the volume of output i.e., No. of units
P be the Profit
F be the Fixed Cost
Where,
S be the Selling Price F = Fixed Cost
By substituting the notations in general sales equation: V = Variable Cost
Sales = Fixed cost + Variable cost + Profit S = Sales
SU = F + VU + P P = Profit
At Break Even, SU = F +VU (Since P = 0) C = Contribution
→ SU – VU = F
→ U(S – V) = F
F
→U=
S-V
OR

Fixed Cost
No. of Units Contribution per Unit
Contribution Per Unit
Break even sales
F×S
SU (Sales) =
S-V

Uses and applications of Break even Analysis (Or) Profit Charts (Or) Cost Volume Profit
Analysis:
The important uses to which cost-volume profit analysis or break-even analysis or profit charts
may be put to use are:
(a) Forecasting costs and profits as a result of change in Volume determination of costs,
revenue and variable cost per unit at various levels of output.
(b) Fixation of sales Volume level to earn or cover given revenue, return on capital
employed, or rate of dividend.
(c) Determination of effect of change in Volume due to plant expansion or acceptance of
order, with or without increase in costs or in other words, determination of the quantum of
profit to be obtained with increased or decreased volume of sales.
(d) Determination of comparative profitability of each product line, project or profit plan.
(e) Suggestion for shift in sales mix.
(f) Determination of optimum sales volume.
(g) Evaluating the effect of reduction or increase in price, or price differentiation in different
markets.
(h) Highlighting the impact of increase or decrease in fixed and variable costs on profit.
(i) Studying the effect of costs having a high proportion of fixed costs and low variable costs
and vice-versa.
(j) Inter-firm comparison of profitability.
(k) Determination of sale price which would give a desired profit for break-even.
(l) Determination of the cash requirements as a desired volume of output, with the help of
cash breakeven charts.
(m) Break-even analysis emphasizes the importance of capacity utilization for achieving
economy.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 22

(n) During severe recession, the comparative effects of a shutdown or continued operation
at a loss are indicated.
(o) The effect on total cost of a change in the fixed overhead is more clearly demonstrated
through break-even charts.

Limitations of Break-even Analysis:

(a) That Costs are either fixed or variable and all costs are clearly segregated into their fixed
and variable elements. This cannot possibly be done accurately and the difficulties and
complications involved in such segregation make the break-even point inaccurate.
(b) That the behavior of both costs and revenue is not entirely related to changes in volume.
(c) That costs and revenue patterns are linear over levels of output being considered. In
practice, this is not always so and the linear relationship is true only within a short run
relevant range.
(d) That fixed costs remain constant and variable costs vary in proportion to the volume.
Fixed costs are constant only within a limited range and are liable to change at varying
levels of activity and also over a long period, particularly when additional plants and
equipments are introduced.
(e) That sales mix is constant or only one product is manufactured. A combined analysis
taking all the products of the mix does not reflect the correct position regarding
individual products.
(f) That production and sales figures are identical or the change in opening and closing
stocks of the finished product is not significant.
(g) That the units of production on the various product range are identical. Otherwise, it is
difficult to find a homogeneous factor to represent volume.
(h) That the activities and productivity of the concern remain unchanged during the period
of study.
(i) As output is continuously varied within a limited range, the contribution margin remains
relatively constant. This is possible mainly where the output is more or less homogeneous
as in the case of process industries

2.3 DIFFERENTIAL COST ANALYSIS

Differential Cost is the change in the costs which results from the adoption of an alternative
course of action. The alternative actions may arise due to change in sales volume, price,
product mix (by increasing, reducing or stopping the production of certain items), or
methods of production, sales, or sales promotion, or they may be due to ‗make or buy‘ or
‗take or refuse‘ decisions. When the change in costs occurs due to change in the activity
from one level to another, differential cost is referred to as incremental cost or decremental
cost, if a decrease in output is being considered, i.e. total increase in cost divided by the
total increase in output. However, accountants generally do not distinguish between
differential cost and incremental cost and the two terms are used to mean one and the
same thing.

The computation of differential cost provides an useful method of analysis for the
management for anticipating the results of any contemplated changes in the level or nature
of activity. When policy decisions have to be taken, differential costs worked out on the basis
of alternative proposals are of great assistance.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 23

The determination of differential cost is simple. Differential cost represents the algebraic
difference between the relevant costs for the alternatives being considered. Thus, when two
levels of activities are being considered, the differential cost is obtained by subtracting the
cost at one level from the cost of another level.

The essential features of differential costs are as follows:-

1) The basis data used for differential cost analysis are costs, revenue and the investment
factors which are relevant in the problem for which the analysis is undertaken.
2) Total differential costs rather than the costs per unit are considered.
3) Differential cost analysis is made outside the accounting records.
4) As the differences in the costs at two levels are considered, absolute costs at each level
are not as relevant as the difference between the two. Thus, items of costs which do not
change but are identical for the alternatives under consideration, are ignored.
5) The differentials are measured from a common base point or position.
6) The stage at which the difference between the revenue and the cost is the highest,
measured from the common base point, determines the choice from amongst a number
of alternative actions.
7) In computing differential costs, historical or standard costs may be used but they should
be adjusted to the requirements of future conditions.
8) The elements and items of cost to be considered in differential cost analysis will depend
upon the nature of the problem and the alternatives being considered.

Differential Costs Analysis and Marginal Costing:

Although the techniques of differential costs analysis are similar to those of marginal costing,
the two should not be confused. The points of similarity and difference between differential
costs analysis and marginal costing are summarized below:

Similarity:
(a) Both the techniques of cost analysis and cost presentation.
(b) Both are made use of by the management in decision making and in formulating
policies.
(c) The concepts of differential costs and marginal costs mainly arise out of the difference in
the behaviour of fixed and variable costs.
(b) Differential costs compare favourably with the economist‘s definition of marginal cost, viz.
That marginal cost is the amount which at any given volume of output is changed if
output is increased or decreased by one unit.

Difference:
(a) Differential cost analysis can be made in the case of both absorption costing as well as
marginal costing.
(b) While marginal costing excludes the entire fixed costs, some of the fixed costs may be
taken into account as being relevant for the purpose of differential cost analysis.
(c) Marginal costs may be embodied in the accounting system whereas differential costs are
worked out separately as analysis statements.
(d) In marginal costing, margin of contribution and contribution ratio are the main yardsticks
for performance evaluation and for decision making. In differential cost analysis,
differential costs are compared with the incremental or decremental revenues, as the
case may be.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 24

Practical Application of Differential Costs:
They are useful in managerial decisions, which are enumerated below:
(i) Determination of most profitable levels of production and price.
(ii) Acceptance of offer at a lower price or offering a quotation at lower selling price in
order to increase capacity.
(iii) It is used to decide whether it will be more profitable to sell a product as it is or to
process it further into a different product to be sold at an increased price.
(iv) Determining the suitable price at which raw material may be purchased.
(v) Decision of adding a new product or business segment.
(vi) Discontinuing a product or business segment in order to avoid or reduce the present
loss or increase profit.
(vii) Changing the product mix.
(viii) Make or buy decisions.
(ix) Decision regarding alternative capital investment and plant replacement.
(x) Decision regarding change in method of production.

2.4 DIFFERENCES BETWEEN ABSORPTION COSTING AND MARGINAL COSTING

Absorption Costing Marginal Costing

1. Both fixed and variable costs are Only variable costs are considered for
considered for product costing and product costing and inventory valuation.
inventory valuation.
2. Fixed costs are charged to the cost of Fixed costs are regarded as period costs.
production. Each product bears a The profitability of different products is
reasonable share of fixed cost and thus the judged by their P/V ratio.
profitability of a product is influenced by
the apportionment of fixed costs.
3. Cost data are presented in conventional Cost data are presented to highlight the
pattern. Net profit of each product is total contribution of each product.
determined after subtracting fixed cost
along with their variable cost.
4. The difference in the magnitude of The difference in the magnitude of
opening stock and closing stock affects opening stock and closing stock does
the unit cost of production due to the not affect the unit cost of production.
impact of related fixed cost.
5. In case of absorption costing the cost per In case of marginal costing the cost per
unit reduces, as the production increases unit remains the same, irrespective of the
as it is fixed cost which reduces, whereas, production as it is valued at variable
the variable cost remains the same per cost.
unit.

Difference in profit under Marginal and Absorption Costing:

 No opening and closing stock: In this case, profit/loss under absorption and marginal
costing will be equal.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 25

 When opening stock is equal to closing stock: In this case, profit/loss under two
approaches will be equal provided the fixed cost element in both the stocks is same
amount.
 When closing stock is more than opening stock: In other words, when production during a
period is more than sales, then profit as per absorption approach will be more than that
by marginal approach. The reason behind this difference is that a part of fixed overhead
included in closing stock value is carried forward to next accounting period.
 When opening stock is more than the closing stock: In other words when production is less
than the sales, profit shown by marginal costing will be more than that shown by
absorption costing. This is because a part of fixed cost from the preceding period is
added to the current year‘s cost of goods sold in the form of opening stock.

2.5 APPLICATION OF MARGINAL COSTING IN DECISION MAKING

One of the basic functions of management is to make decisions. Decision making process
generally involves selecting a course of action from among various alternatives. Some of the
important areas where marginal costing techniques are generally applied can be giving as
follows:

1. Selection of a Profitable Sales mix or Profitable Product mix:

In case of a multi-product concern, there may arise a problem of the selection of the
suitable or profitable sales mix i.e., the determination of the ratio in which various products
are produced and sold. For the purpose of determining the profitable sales mix, the amount
of contribution available under each alternative of sales mix is to be considered and the
sales mix giving maximum total contribution will be selected. But the various problems arising
out of change in the sales mix e.g., limiting factors etc., must be properly considered.

Illustration 1:
Pankaj Ltd., engaged in the manufacture of the two products ‗A‘ and ‗B‘ gives you the
following information:
Product A Product B
` `
Selling Price per unit 60 100
Direct materials per unit 20 25
Direct wages per unit @ ` 0.50 per hour 10 15
Variable overhead 100% of direct wages
Fixed overhead ` 10,000 per annum
Maximum capacity 1,000 units

Show the contribution of each of the products A and B and recommend which of the
following sales mix should be adopted:

(a) 300 units of product A and 600 units of product B;

(b) 450 units of product A and 450 units of product B;
(c) 600 units of product A and 300 units of product B.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 26

Solution:

Statement of Marginal Cost

Product A Product B
` `
Direct Materials 20.00 25.00
Direct Wages 10.00 15.00
Variable Overhead (100% of direct wages) 10.00 15.00
Marginal Cost 40.00 55.00
Selling price 60.00 100.00
Contribution per unit 20.00 45.00

Calculation of Total Contribution:

Sales alternative (a): 300 units of ‗A‘ and 600 units of ‗B‘
Contribution:
`
Product A : 300 units × ` 20 6,000
Product B : 600 units × ` 45 27,000
Total Contribution 33,000
Less: Fixed Overhead 10,000
Profit 23,000

Sales alternative (b): 450 units of ‗A‘ and 450 units of ‗B‘
Contribution:
`
Product A : 450 units × ` 20 9,000
Product B : 450 units × ` 45 20,250
Total Contribution 29,250
Less: Fixed Overhead 10,000
Profit 19,250

Sales alternative (c): 600 units of ‗A‘ and 300 units of ‗B‘
Contribution:
`
Product A : 600 units × ` 20 12,000
Product B : 300 units × ` 45 13,500
Total Contribution 25,500
Less: Fixed Overhead 10,000
Profit 15,500

Hence sales mix under alternative (a) is more profitable as it gives maximum total
contribution and profit.

2. Problem of Limiting Factors:

Limiting factor (also known as 'key factor') is a factor which limits production and/or sales and
thus prevents the manufacturing concern from earning unlimited profits. The limiting factors
or key factors may be shortage of raw material, shortage of skilled labour and machine

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 27

capacity, market for sales etc. In case of the existence of a key factor, a problem may arise
as to which product should be pushed more in order to maximise profits. Selection of the
profitable product shall be made on the basis of the contribution per unit of limiting factor.
The profitability of a product with reference to limiting factor can be assessed as follows:

Profitability = Contribution / Limiting Factor per unit

Illustration 2:
In a factory producing two different kinds of articles, the limiting factor is the availability of
labour. From the following information, show which product is more profitable:

Product A Product B
Cost per unit Cost per unit
` `
Materials 5.00 5.00
Labour:
6 Hours @ ` 0.50 3.00
3 Hours @ ` 0.50 1.50
Overhead:
Fixed (50% of labour) 1.50 0.75
Variable 1.50 1.50
Total Cost 11.00 8.75
Selling Price 14.00 11.00
Profit 3.00 2.25
Total Production for the month (Units) 500 600

Maximum capacity per month is 4,800 hours.

Give proof in support of your answer.

Solution:

Statement of Profitability
Product A Product B
` `
Materials 5.00 5.00
Labour 3.00 1.50
Variable Overhead 1.50 1.50
Marginal Cost per unit 9.50 8.00
Selling Price per unit 14.00 11.00
Contribution per unit 4.50 3.00
No. Of Labour Hours per unit (Limiting Factor) 6 3
Contribution per Labour Hour ` 4.50 ` 3.00
6 Hrs. 3 Hrs.
` 0.75 ` 1.00

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 28

Product B is more profitable as it gives higher contribution per labour hour (limiting factor).
Proof:
Product A Product B
Maximum capacity per month 4,800 Hrs. 4,800 Hrs.
Maximum capacity (in units) 4,800 Hrs. 4,800 Hrs.
6 Hrs. 3 Hrs.
Total Hours 800 units 1,600 units
Hours Per Unit

Statement of Cost and Profit

` `
Materials 4,000 8,000
Labour @ ` 0.50 per labour hour for 4,800 hours. 2,400 2,400
Overhead:
Fixed (50% of labour) 1,200 1,200
Variable 1,200 2,400
Total cost 8,800 14,000
Profit 2,400 3,600
Sales 11,200 17,600

3. Make or Buy Decisions:

Sometimes a manufacturer has to decide as to whether a certain component or spare part
should be manufactured in the factory (having unused installed capacity) or bought from
the market. In taking such a 'make or buy ' decision, the marginal cost of the component or
spare part should be compared with the market price. If the marginal cost is lower than the
market price, the component or spare part should be manufactured in the factory itself.
However, the manufacturer must take into consideration any increase in fixed costs or any
Limiting factor which may arise if the production is undertaken in the factory. If the purchase
price is lower than the marginal cost and provided regular supply and proper quality of the
component are guaranteed by outside supplier, it should be purchased from outside
supplier.

Illustration 3:
A mobile manufacturing company finds that while it costs ` 6.25 each to make a component
X – 2370, the same is available in the market at ` 5.75 with an assurance of continued supply.
The break-down of cost is:
Direct materials ` 2.75 each
Direct labour ` 1.75 each
Other variables ` 0.50 each
Depreciation and other fixed cost ` 1.25 each
Total ` 6.25 each

(a) Should you make or buy?

(b) What would be your decision if the supplier offers the component at ` 4.85 each?

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 29

Solution:

Calculation of Marginal Cost of Component X – 2370

Per unit
`
Direct Material 2.75
Direct Labour 1.75
Other Variables 0.50
Marginal Cost 5.00

(a) Since the marginal cost per unit of ` 5 is lower than the market price of ` 5.75, it is
recommended to manufacture the component in the factory.
(b) Since the purchase price of ` 4.85 is lower than the marginal cost, the component should
be bought from outside supplier provided proper quality and regular supply are
guaranteed.

4. Diversification of Production:
Sometimes a manufacturer may intend to add a new product to the existing product or
products to utilize the idle capacity, to capture a new market or for some other purpose. In
such a case, the manufacturer or management is interested in knowing the profitability of
the new product before its production can be undertaken. It is advisable e to undertake the
production of the new product if it is capable of contributing something towards fixed costs
and profit after meeting out its variable Cost of sales. Fixed costs are not to be considered
on the assumption that the new product ca n be manufactured by existing resources without
incurring any additional fixed costs. But if the introduction of a new product involves some
specific or identifiable fixed costs (which arise due to the new product), these should be
deducted from the contribution of the new product before making any decision.
But if the introduction of a new product involves some specific or identifiable fixed costs
(which arise due to the new product), these should be deducted from the contribution of the
new product before making any decision.

Illustration 4:
The following data are available in respect of product ‗A‘ manufactured by Pankaj Ltd.:
`
Sales 2,50,000
Direct materials 1,00,000
Direct wages 50,000
Variable overhead 25,000
Fixed overhead 50,000

The company now proposes to introduce a new product ‗B‘ so that sales may be increased
by ` 50,000. There will be no increase in fixed costs and the estimated variable costs of the
product ‗B‘ are:
`
Direct materials 24,000
Direct wages 11,000
Overhead 7,000

Advise whether product B will be profitable or not.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 30

Solution:

Calculation of Existing Profitability

Product A (`)
Direct materials 1,00,000
Direct wages 50,000
Variable overhead 25,000
Marginal Cost 1,75,000
Sales 2,50,000
Total Contribution 75,000
Less: Fixed Costs 50,000
Profit 25,000

Statement of Marginal Cost under proposed position

Product A (`) Product B (`) Total (`)
Direct materials 1,00,000 24,000 1,24,000
Direct wages 50,000 11,000 61,000
Variable overhead 25,000 7,000 32,000
Marginal Cost 1,75,000 42,000 2,17,000
Sales 2,50,000 50,000 3,00,000
Contribution 75,000 8,000 83,000
Less: Fixed Overhead 50,000
Profit 25,000

Assuming that spare capacity cannot be used for any other purpose (except for producing
product ‗B‘), it is advisable to undertake the production of product ‗B‘ which shall give a
contribution of ` 8,000 towards fixed costs and profit.

5. Fixation of Selling price:

Marginal costing techniques assist the management in the fixation of the selling price of
different products. Marginal cost of a product is the guiding factor in the fixation of selling
price. Generally, the selling price of a product is fixed at a level which not only covers the
marginal cost but also contributes something towards fixed costs. Hence, under normal
circumstances for a long period, the fixation of selling price is done on the basis of the total
cost of sales (i.e., by adding some margin of profit to the total cost).

But in times of cut-throat competition, trade depression, in accepting additional orders for
utilizing unused capacity and in exploring foreign markets, the manufacturer may be ready
to sell hi s products at a price below total cost but not at a price below marginal cost. For
fixing the price at a level below total cost of sales, the manufacturer shall take into account
the overall profitability or P/V Ratio of the business concern. Thus, the fixation of selling price
becomes easy where marginal cost, overall P/V Ratio and the level of profits expected, are
known. In case of exports to foreign markets, the effect of various direct and indirect benefits
such as cash compensatory assistance, subsidies, import entitlements and other special
favours or benefits from the Government should also be taken into account.

Further, pricing at or below marginal costs may be considered desirable for a Shorter period
under certain special circumstances given below:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 31

(i) To introduce a new product in the market or to popularize it.
(ii) To drive out weaker competitors from the market.
(iii) To maintain production in order to avoid retrenchment of employees.
(iv) To keep the plant and machinery in gear.
(v) To avoid the loss of future markets.
(vi) To sell the goods of perishable nature.
(vii) To push up the sales of other conjoined profitable products.
Illustration 5:
P. Co. Ltd., has an overall P/V Ratio of 60%. If the variable cost of a product is ` 20, what will
be its selling price?
Solution:
Overall P/V Ration of the company = 60%
Contribution Sales - Variable Cost
P/V Ratio = =
Sales Sales
If selling price is assumed to be 100.
Contribution = 60
Variable Cost = 100 – 60 = 40
Thus, when variable cost is 40, selling price = 100
100
When variable cost is 1 selling price will be =
40
100
When variable cost is 20, selling price will be = × 20 = ` 50.
40

Export Market vs. Home Market:

A firm engaged in supplying goods in the home market and having surplus production
capacity, may think of utilising it to meet export orders at a price lower than that prevailing in
the home market. Such a decision is made only when the local sale is earning a profit i.e.,
when it fixed costs have already been recovered by the local sales. In such cases, if the
export price is more than the marginal cost, it is advisable to enter the export market. Any
reduction in the selling price in the local market to utilise the surplus capacity may adversely
affect the normal local sales.
However, dumping in the export market at a lower price even below marginal cost in order
to capture future market, has no adverse effect on local sales.
Illustration 6:
Indo-US Company has a capacity to produce 5,000 articles but actually produced only 2,000
articles for home market at the following costs:
`
Materials 40,000
Wages 36,000
Factory Overheads:
Fixed 12,000
Variable 20,000
Administration overhead (Fixed) 18,000
Selling and Distribution overhead:
Fixed 10,000
Variable 16,000
1,52,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 32

The home market can consume only 2,000 articles at a selling price of ` 80 per article. An
additional order for the supply of 3,000 articles is received from a foreign customer at ` 65 per
article. Should this order be accepted or not?

Solution:

Calculation of Present Profitability

Particulars ` `
Sales (2,000 Articles @ ` 80 per article) 1,60,000
Less: Marginal Cost:
Materials 40,000
Wages 36,000
Variable Overheads:
Factory 20,000
Selling and Distribution 16,000 1,12,000
Contribution 48,000
Less: Fixed overheads:
Factory 12,000
Office 18,000
Selling & Distribution 10,000 40,000
Profit 8,000

Since there is a profit of ` 8,000 at the existing level of 2,000 articles sold in the home market,
the fixed costs are fully recovered.

6. Alternative Methods of Manufacture:

Sometimes a manufacturer is faced with the problem of the application of alternative
methods of manufacture i.e., whether machine work or hand work, employment of hand-
driven machine or power-driven machine or employment of one machine or another
machine etc. For the purpose of selecting the method of production to be adopted, a
comparison of the amount of contribution available under different methods of manufacture
shall be made. The alternative providing the maximum contribution per unit shall be
considered to be more profitable. However, the limiting factor. If any, involved in the method
of production, must be given proper consideration.

Illustration 7:
Product ‗A‘ can be manufactured either by Machine No. 1 or by Machine No. 2. Machine No.
1 can produce 10 units of ‗A‘ per hour and Machine No. 2, 20 units per hour. Total machine
hours available are 3,000 hours per annum. Taking into account the following comparative
costs and selling price, determine the profitable method of manufacture:

Per unit of Product ‗A‘

Machine No. 1 Machine No. 2
` `
Direct materials 30 30
Direct Wages 15 18
Overhead:
Variable 18 21
Fixed 5 5
Total Cost 68 74
Selling Price 90 90

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 33

Solution:

Statement of Profitability
Machine No. 1 Machine No. 2
Total machine Hours Available 3,000 Per annum 3,000 Per annum
Output per hour 10 units 20 units
Total Output per annum 30,000 units (3,000 × 10) 60,000 units (3,000 × 20)
` `
Selling Price per unit 90 90
Less: Marginal Cost per unit
No. 1 No. 1
Direct materials 30 30
Direct Wages 15 18
Variable Overhead 18 21 63 69
Contribution per unit 27 21
Hourly Contribution ` 27 × 10 units ` 21 × 20 units
` 270 ` 420
Total Annual Contribution 3,000 hours × ` 270 3,000 hours × ` 420
` 8,10,000 ` 12,60,000
Production by Machine No. 2 shall be more profitable as it gives higher rate of contribution
per hour.

7. Operate or Shut down Decision:

In case of a multi-product concern, it may be found that the production of some of its
products is being carried on at a loss. Under such a position, the production of non-profitable
products shall have to be discontinued. But if the choice is out of two or more products, the
decision shall be taken with reference to the amount of contribution or P/V Ratio of these
products. Production of the product giving the least amount of contribution or least PN Ratio
should be discontinued on the assumption that production capacity thus freed can be used
to produce other profitable products.

Illustration 8:
The following information is supplied to you about products:
Per Unit
X Y Z
` ` `
Materials 10.00 11.00 13.00
Wages 5.00 6.00 8.00
Expenses
Fixed 3.00 3.60 4.80
Variable 2.00 2.50 3.00
Total cost 20.00 23.10 28.80
Profit 2.00 1.90 1.20
Selling price 22.00 25.00 30.00

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 34

(i) The firm wishes to give up one of the products. Which product should be given up,
assuming that the plant and labour thus freed can be used to produce the other
products?
(ii) Will it make any difference to you answer if you are told that the time required to produce
the three products is 4 hours, 6 hours, and 8 hours respectively.

Solution:

Statement of Profitability
Per Unit
Product X Product Y Product Z
` ` `
Materials 10.00 11.00 13.00
Wages 5.00 6.00 8.00
Variable Expenses 2.00 2.50 3.00
Variable cost per unit 17.00 19.50 24.00
Selling price per unit 22.00 25.00 30.00
Contribution per unit 5.00 5.50 6.00
P/V Ratio 5 5.50 6
 100  100  100
22 25 30
 Contribution  22.7% 22% 20%
  100 
 Sales 

Since the selling prices of three products are not equal, the decision regarding giving up the
production of one of the products is to be taken with reference to the P/V Ratio available.
Since product Z shows the least P/V Ratio, it is advisable to give up its production.

(ii) Since the time required to produce the products is given, it shall be treated as limiting
factor and the decision is to be taken with reference to the amount of contribution per
unit f limiting factor (i.e., per hour).

Product X Product Y Product Z

Contribution per unit ` 5.00 ` 5.50 ` 6.00
Time required per unit 4 hrs. 6 hrs. 8 hrs.
Contribution per hour `5 ` 5.50 `6
4 hrs. 6 hrs. 8 hrs.
` 1.25 ` 0.916 ` 0.75

Production of product ‗C‘ should be discontinued as it gives least amount of contribution per
hour.

8. Maintaining a Desired Level of Profit:

Sometimes the management may be interested in maintaining a desired level of profits
under the conditions of a change in the sales price. The volume of sales required to earn a
desired level of profits can be ascertained by applying marginal costing techniques. For
ascertaining the sales required earning a desired level of profits, the following formulae are
applied:
Total Fixed Cost + Desired Profits
(i) Number of Units to be sold to earn Desired Profits =
Contribution Per Unit
Total Fixed Cost + Desired Profits
(ii) Sales value required to earn Desired Profits =
P / V Ratios

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 35

Illustration 9:
A company produces and markets industrial containers and packing cases. Due to
competition, the company proposes to reduce the selling price. If the present level of profit is
to be maintained, indicate the number of units to be sold if the proposed reduction in selling
price is:
(a) 5%; (b) 10%; (c) 15%.

The following additional information is available:

` `
Present Sales Turnover (30,000 units) 3,00,000
Variable Cost (30,000 units) 1,80,000
Fixed Cost 70,000 2,50,000
Net Profit 50,000

Solution:

Calculation of Contribution
Present Conditions Anticipated Conditions (Reduction in Selling Price)
5% Reduction 10% Reduction 15% Reduction
` ` ` `
Selling price per unit 10.00 9.50 9.00 8.50
Less: Variable cost per 6.00 6.00 6.00 6.00
 `1,80,000 
unit  
 30,000 units 
Contribution per unit 4.00 3.50 3.00 2.50

Total Fixed Cost + Desired Profits

Number of units to be sold to earn desired profits =
Contribution Per Unit
`70,000 + `50,000
(i) Under Present Conditions = = 30,000 units
`4
`70,000 + `50,000
(ii) At a Price Reduction of 5% = = 34,286 units
`3.50
`70,000 + `50,000
(iii) At a Price Reduction of 10% = = 40,000 units
`3
`70,000 + `50,000
(iv) At a Price Reduction of 15% = = 48,000 units
`2.50

9. Alternate Courses of Action:

Sometimes the management has to select a course of action from amongst various
alternative courses. Each course of action has its own merits and limitations. The course of
action to be selected should ensure maximum profit to the business concern. The appraisal
of the various courses of action available is possible through the analysis of contribution. The
course of action ensuring highest contribution is generally adopted by the management.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 36

Illustration 10:
Excel Ltd. manufactures and markets a single product. The following data are available:
` Per unit
Materials 16
Conversion costs (variable) 12
Dealer‘s Margin 4
Selling Price 40
Fixed cost : ` 5 lakhs
Present Sales: 90,000 units
Capacity untilisation: 60 per cent
There is acute competition. Extra efforts are necessary to sell. Suggestions have been made
for increasing sales:
(a) By reducing the sales price by 5 per cent.
(b) By increasing dealer‘s margin by 25 per cent on the existing rate.
Which of these two suggestions you would recommend if the company desires to maintain
the present product. Give reasons.

Solution:

Statement of Profitability (90,000 units)

Per unit Total
Marginal Cost: ` `
Materials 16 14,40,000
Conversion Cost 12 10,80,000
Dealer‘s Margin 4 3,60,000
Total Marginal Cost 32 28,80,000
Sales 40 36,00,000
Contribution 8 7,20,000
Less: Total Fixed Cost 5,00,000
Total Profit 2,20,000

Ascertainment of the effect of various suggestions:

Suggestion (a)
`
Revised Selling Price (` 40 – 5% of ` 40) 38
Dealer‘s Margin at existing rate of 10% on sales (since it is variable) 3.80

Suggestion (b)
`
Selling Price (no change) 40
Dealer‘s Margin (Existing rate ` 4 + 25% of ` 4) 5

Statement of Revised Profitability

Suggestion (a) Suggestion (b)
` `
Materials 16.00 16.00
Conversion Cost 12.00 12.00
Dealer‘s Margin 3.80 5.00
Variable Cost per unit 31.80 33.00
Selling price per unit 38.00 40.00
Contribution per unit 6.20 7.00

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 37

Sales (in units) to maintain the existing profitability of ` 2,20,000:
Total Fixed Cost + Desired Profits
Required Sales (in units) =
Contribution Per Unit
`5,00,000 + ` 2,20,000
As per suggestion (a) = = 1,16,129 units
`6.20
`5,00,000 + ` 2,20,000
As per suggestion (b) = = 1,02,857 units
`7

The company should adopt suggestion (b) since it ensures the present profitability of `
2,20,000 at a lower level of production activity of 1,02,857 units as compared to 1,16,129 units
under suggestion (a). It is given that competition is acute.

10. Profit Planning:

Profit planning is one of the important functions of management. It relates to the attainment
of maximum profit. Profit planning requires the management to have the proper knowledge
of the inter relationship of selling prices, sales volume, variable cost, and fixed costs. Marginal
costing helps the management in ascertaining the profit position at the various levels of
operation through the technique of cost volume profit analysis. Thus, the management can
plan its operations at the optimum level where profits are maximum.

Illustration 11:
Ambitious Enterprises is currently working at 50% capacity and produces 10,000 units.
At 60% working, raw material cost increases by 2% and selling price fall by 2%. At 80%
working, raw material cost increases by 5% and selling price fall by 5%.
At 50% capacity working, the product costs ` 180 per unit and is sold at ` 200 per unit.
The cost of ` 180 is made up as follows:
`
Material 100
Wages 30
Factory overheads 30 (40% Fixed)
Administration overheads 20 (50% Fixed)

Prepare a Marginal cost Statement showing the estimated profit of the business when it is
operated at 60 per cent and 80 per cent capacity.

Solution:

Statement of Marginal Cost

50% Capacity 60% Capacity 80% Capacity
10,000 units 12,000 units 16,000 units
` ` `
Materials 10,00,000 12,24,000 16,80,000
Wages 3,00,000 3,60,000 4,80,000
Variable Overheads
Factory 1,80,000 2,16,000 2,88,000
Administration 1,00,000 1,20,000 1,60,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 38

 Total Marginal cost 15,80,000 19,20,000 26,08,000
Sales 20,00,000 23,52,000 30,40,000
(10,000 × ` 200) (12,000 × ` 196) (16,000 × ` 190)
Total contribution 4,20,000 4,32,000 4,32,000
Less: Fixed Cost 2,20,000 2,20,000 2,20,000
Profit 2,00,000 2,12,000 2,12,000

Calculation of Variable and Fixed Overhead at 50 per cent capacity

Factory Overhead Administration Overhead
` `
Total Overhead (10,000 units) 3,00,000 2,00,000
Less: Fixed Overhead 1,20,000 1,00,000
(40%) (50%)
Variable Overhead 1,80,000 1,00,000
Variable Overhead per unit `1,80,000 `1,00,000
10,000 units 10,000 units
` 18 ` 10

GROUP - B
2.6 TRANSFER PRICING

Introduction and Meaning:

In the modern days, production is on the mass scale due to technological advancement
and upgradation. Organisations grow in course of time and for such growing organisations,
decentralization becomes absolutely necessary. It becomes inevitable for such organisations
to establish separate divisions and departments to ensure smooth working. Transfer pricing
has become necessary in highly decentralized companies where number of divisions/
departments are created as a part and parcel of the decentralized organisation. Transfer
pricing is one of the tools in the hands of management for measuring the performance of
divisions or departments.

A ‗Transfer Price‘ is that notional value at which goods and services are transferred between
divisions in a decentralized organisation. Transfer prices are normally set for intermediate
products, which are goods, and services that are supplied by the selling division to the
buying division. In large organisations, each division is treated as a ‗profit center‘ as a part
and parcel of decentralization. Their profitability is measured by fixation of ‗transfer price‘ for
inter divisional transfers.
The transfer price can have impact on the division‘s performance and hence lot of care is to
be taken in fixation of the same. The following factors should be taken into consideration
before fixing the transfer prices.

(1) Transfer price should help in the accurate measurement of divisional performance.
(2) It should motivate the divisional managers to maximize the profitability of their divisions.
(3) Autonomy and authority of a division should be ensured.
(4) Transfer Price should allow ‗Goal Congruence‘ which means that the objectives of
divisional managers match with those of the organisation.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 39

 2.7 OBJECTIVES OF INTER COMPANY TRANSFER PRICING

The following are the main objectives of intercompany transfer pricing scheme:
1. To evaluate the current performance and profitability of each individual unit: This is
necessary in order to determine whether a particular unit is competitive and can stand
on its working. When the goods are transferred from one department to another, the
revenue of one department becomes the cost of another and such inter transfer price
affects the reported profits.
2. To improve the profit position: Intercompany transfer price will make the unit competitive
so that it may maximize its profits and contribute to the overall profits of the organisation.
3. To assist in decision making: Correct intercompany transfer price will make the costs of
both the units realistic in order to take decisions relating to such problems as make or
buy, sell or process further, choice between alternative methods of production.
4. For accurate estimation of earnings on proposed investment decisions: When finance is
scarce and it is required to determine the allocation of scarce resources between various
divisions of the concern taking into consideration their competing claims, then this
technique is useful.

2.8 METHODS OF TRANSFER PRICING

It is the notional value of goods and services transferred from one division to other division. In
other words, when internal exchange of goods and services take place between the
different divisions of a firm, they have to be expressed in monetary terms. The monetary
amount for those inter divisional exchanges is called as ‗transfer price‘. The determination of
transfer prices is an extremely difficult and delicate task as lot of complicated issues are
involved in the same. Inter division conflicts are also possible. There are several methods of
fixation of ‗Transfer Price‘. They are discussed below.

1. Pricing based on cost.

a) Actual cost
b) Cost plus
c) Standard cost
d) Marginal cost
2. Market price as transfer price.
3. Negotiated pricing.
4. Pricing based on Opportunity cost.

1. Pricing based on cost: - In these methods, ‗cost‘ is the base and the following methods
fall under this category.
(a) Actual Cost: - Under this method the actual cost of production is taken as transfer
price for inter divisional transfrers. Such actual cost may consist of variable cost or
sometimes total costs including fixed costs.
(b) Cost Plus: - Under this method, transfer price is fixed by adding a reasonable return on
capital employed to the total cost. Thereby the measurement of profit becomes
easy.
(c) Standard Cost: - Under this method, transfer price is fixed on the basis of standard
cost. The difference between the standard cost and the actual cost being variance is

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 40

 absorbed by transferring division. This method is simple and easy to follow, but the
constant revision of standards is necessary at regular intervals.
(d) Marginal Cost: - Under this method, the transfer price is determined on the basis of
marginal cost. The reason being fixed cost is in any case unavoidable and hence
should not be charged to the buying division. That is why only marginal cost will be
taken as transfer price

2. Market price as transfer price: - Under this method, the transfer price will be determined
according to the market price prevailing in the market. It acts as a good incentive for
efficient production to the selling division and any inefficiency in production and
abnormal costs will not be borne by the buying division. The logic used in this method is
that if the buying division would have purchased the goods/services from the open
market, they would have paid the market price and hence the same price should be
paid to the selling division. One of the variation of this method is that from the market
price, selling and distribution overheads should be deducted and price thus arrived
should be charged as transfer price. The reason behind this is that no selling efforts are
required to sale the goods/services to the buying division and therefore these costs
should not be charged to the buying division. Market price based transfer price has the
following advantages:
1. Actual costs are fluctuating and hence difficult to ascertain. On the other hand
market prices can be easily ascertained.
2. Profits resulting from market price based transfer prices are good parameters for
performance evaluation of selling and buying divisions.
3. It avoids extensive arbitration system in fixing the transfer prices between the divisions.

However, the market price based transfer pricing has the following limitations:
1. There may be resistance from the buying division. They may question buying from the
selling division if in any way they have to pay the market prices.
2. Like cost based prices, market prices may also be fluctuating and hence there may
be difficulties in fixation of these prices.
3. Market price is a rather vague term as such prices may be ex-factory price,
wholesale price, retail price etc.
4. Market prices may not be available for intermediate products, as these products may
not have any market.
5. This method may be difficult to operate if the intermediate product is for captive
consumption.
6. Market price may change frequently.
7. Market prices may not be ascertained easily.

3. Negotiated Pricing: - Under this method, the transfer prices may be fixed through
negotiations between the selling and the buying division. Sometimes it may happen that
the concerned product may be available in the market at a cheaper price than
charged by the selling division. In this situation the buying division may be tempted to
purchase the product from outside sellers rather than the selling division. Alternatively the
selling division may notice that in the outside market, the product is sold at a higher price
but the buying division is not ready to pay the market price. Here, the selling division may
be reluctant to sell the product to the buying division at a price, which is less than the

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 41

 market price. In all these conflicts, the overall profitability of the firm may be affected
adversely. Therefore it becomes beneficial for both the divisions to negotiate the prices
and arrive at a price, which is mutually beneficial to both the divisions. Such prices are
called as ‗Negotiated Prices‘. In order to make these prices effective care should be
taken that both, the buyers and sellers should have access to the available data
including about the alternatives available if any. Similarly buyers and sellers should be
free to deal outside the company, but care should be taken that the overall interest of
the organisation is not affected.
• The main limitation of this method is that lot of time is spent by both the negotiating
parties in fixation of the negotiated prices.
• Negotiating skills are required for the managers for arriving at a mutually acceptable
price, otherwise there is a possibility of conflicts between the divisions.

4. Pricing based on opportunity cost: - This pricing recognizes the minimum price that the
selling division is ready to accept and the maximum price that the buying division is ready
to pay. The final transfer price may be based on these minimum expectations of both the
divisions. The most ideal situation will be when the minimum price expected by the selling
division is less than the maximum price accepted by the buying division. However in
practice, it may happen very rarely and there is possibility of conflicts over the
opportunity cost.

It is very clear that fixation of transfer prices is a very delicate decision. There might be
clash of interests between the selling and buying division and hence while fixing the
transfer price, overall interests of the organisation should be taken into consideration and
overall ‗Goal Congruence‘ should be given utmost importance rather than interests of
the selling or buying division.

Illustration 12:
The following information relates to budgeted operations of Division P of a manufacturing
company.
Particulars Amount in `
Sales – 50,000 units @ ` 8 4,00,000
Less: Variable Costs @ ` 6 per unit 3,00,000
Contribution margin 1,00,000
Less: Fixed Costs 75,000
Divisional Profits 25,000

The amount of divisional investment is `1, 50,000 and the minimum desired rate of return on
the investment is the cost of capital of 20%.
Calculate
(i) Divisional expected ROI and
(ii) Divisional expected RI

Solution:
(i) ROI = ` 25,000 / 1,50,000 × 100 = 16.7%
(ii) RI = Divisional Profits – Minimum desired rate of return = 25,000 – 20% of 1,50,000 = (` 5,000)

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 42

Illustration 13:
A company has two divisions, X and Y. Division X manufactures a component which is used
by Division Y to produce a finished product. For the next period, output and costs have been
budgeted as follows.
Particulars Division X Division Y
Component units 50,000 ---
Finished units --- 50,000
Total variable costs – Rupees 2,50,000 6,00,000
Fixed Costs Rupees 1,50,000 2,00,000
The fixed costs are separable for each division. You are required to advise on the transfer
price to be fixed for Division X‘s component under the following circumstances.
A. Division A can sell the component in a competitive market for ` 10 per unit. Division Y can
also purchase the component from the open market at that price.
B. As per the situation mentioned in (A) above, and further assume that Division Y currently
buys the component from an external supplier at the market price of ` 10 and there is
reciprocal agreement between the external supplier and another Division Z, within the
same group. Under this agreement, the external supplier agrees to buy one product unit
from Division Z at a profit of ` 4 per unit to that division, for every component which
Division B buys from the sup.
Solution:

Transfer price decisions can be taken on the following basis.

A. Transfer Price: - Marginal Cost + Opportunity Cost i.e. ` (5 + 5) = ` 10
Note: Marginal Cost = ` 2, 50,000 / 50,000 units = ` 5
Opportunity cost ` 5 are computed on the basis that the Division X will sacrifice ` 5 if they
sell the product to Division Y.
B. In this situation, the transfer price will be worked out as under:
Transfer price = Marginal Cost + Contribution + Profit foregone by Division Z
= ` (5 + 5 + 4) = ` 14
In situation (B), if Division Y purchases from Division X, it will not purchase from external
supplier. Hence, the supplier will stop purchasing from Division Z, which will result in a loss
of profit to Division Z @ ` 4 per unit, and therefore this amount will be recovered from the
transfer price.
Illustration 14:
A company fixes the inter-divisional transfer prices for its products on the basis of cost plus an
estimated return on investment in its divisions. The relevant portion of the budget for the
Division X for the year 2015 -16 is given below:
Particulars Amount in (`)
Fixed Assets 5,00,000
Current Assets (other than debtors) 3,00,000
Debtors 2,00,000
Annual fixed cost for the division 8,00,000
Variable cost per unit of product 10
Budgeted volume of production per year (units) 4,00,000
Desired Return on Investment 28%
You are required to determine the transfer price for Division X.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 43

Solution:
Computation of Transfer Price per unit for division X
Particulars Amount in (`)
Variable cost 10.00
Fixed cost (8,00,000 / 4,00,000) 2.00
Total Cost 12.00
Add: Desired return (10,00,000 × 28%) ÷ 4,00,000 0.70
Transfer Price 12.70

Illustration 15:
XYZ Ltd which has a system of assessment of Divisional Performance on the basis of residual
income has two Divisions, Alfa and Beta. Alfa has annual capacity to manufacture 15,00,000
numbers of a special component that it sells to outside customers, but has idle capacity. The
budgeted residual income of Beta is `1,20,00,000 while that of Alfa is `1,00,00,000. Other
relevant details extracted from the budget of Alfa for the current years were as follows:
Particulars
Sale (outside customers) 12,00,000 units @ ` 180 per unit
Variable cost per unit ` 160
Divisional fixed cost ` 80,00,000
Capital employed ` 7,50,00,000
Cost of Capital 12%

Beta has just received a special order for which it requires components similar to the ones
made by Alfa. Fully aware of the idle capacity of Alfa, beta has asked Alfa to quote for
manufacture and supply of 3,00,000 numbers of the components with a slight modification
during final processing. Alfa and Beta agree that this will involve an extra variable cost of ` 5
per unit.

You are required to calculate,

The transfer price which Alfa should quote to Beta to achieve its budgeted residual income.

Solution:

(i) Contribution required at Budgeted Residual Income

`
Fixed cost 80,00,000
Profit on 7,50,00,000 × 12% 90,00,000
Residual Income 1,00,00,000
Total Contribution required 2,70,00,000

Contribution derived from existing units = 12,00,000 × 20 = ` 2,40,00,000

Contribution required on 3,00,000 units = 2,70,00,000 – 2,40,00,000 = ` 30,00,000
Contribution per unit = 30,00,000 / 3,00,000 = ` 10
Increase in Variable cost = ` 5
∴ Transfer price = V.C + Desired Residual Income + Increase in VC
= 160 + 10 + 5
= ` 175
(ii) If Beta can buy from outside at less than the Variable cost of manufacture, i.e. ` 165, then
only the decision to transfer price of ` 175, will be sub-optimal for the group as whole.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 44

Illustration 16:
Transferor Ltd. has two processes – Preparing and Finishing. The normal output per week is
7,500 units (completed) at a capacity of 75%.

Transferee Ltd. had production problems in preparing and require 2,000 units per week of
prepared material for their finishing process.

The existing cost structure of one prepared unit of Transferor Ltd. at the existing capacity is as
follows.
Material: ` 2.00 (variable 100%)
Labour: ` 2.00 (variable 50%)
Overheads: ` 4.00 (variable 25%)
The sale price of a completed unit of Transferor Ltd. is ` 16 with a profit of ` 4 per unit.
Contrast the effect on the profits of Transferor Ltd. for 6 months (25 weeks) of supplying units to
Transferor Ltd. with the following alternative transfer prices per unit.
(i) Marginal Cost
(ii) Marginal Cost + 25%
(iii) Marginal cost + 15% return on capital employed. (Assume capital employed ` 20 lakhs)
(iv) Existing Cost
(v) Existing Cost + a portion of profit on the basis of preparing cost / total cost × unit profit
(vi) At an agreed market price of ` 8.50.
Assume no increase in the fixed costs.

Solution:

Transferred units (25 × 2,000) = 50,000

Existing profit (7500 × 25 × 4) = ` 7,50,000

Effect on profit if transfer price is:

(i) Marginal cost
`
Material 2.00
Labour 1.00
Overheads 1.00
4.00
At this transfer price there is no effect on profit of transferor Ltd.
(ii) Increase of Profit ` 50,000
(iii) Profit per unit = 4 + {(2000000 x 15% x 0.5)/50000} = ` 7
Under this price profit of transferor Ltd is increases by ` 1,50,000 i.e., 50,000 x (7-4)
(iv) Profit increases by 50,000 x (8-4) = ` 2,00,000
(v) Transfer price:
`
{8 + (8/12)4} 10.67
(-) profit 4.00
6.67
Profit increases by 50000 x 6.67 = ` 3,33,500/-
(vi) Transfer price = 8.50
Profit increase by 4.5 x 50000 = ` 2,25,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 45

Illustration 17:
Division A is a profit centre that produces three products X, Y and Z and each product has an
external market.

The relevant data is as:

X Y Z
External market price per unit (`) 48 46 40
Variable cost of production (division A) (`) 33 24 28
Labour hours per unit (division A) 3 4 2
Maximum external sales units 800 500 300

Up to 300 units of Y can be transferred to an internal division B.

Division B has also the option of purchasing externally at a price of ` 45 per unit.
Determine the transfer price for Y the total labour hours available in division A is:
(a) 3800 hours
(b) 5600 hours

Solution:

Computation of contribution per labour hour from external sales:

X Y Z
Market price (`) 48 46 40
Variable cost (`) 33 24 28
Contribution (`) 15 22 12
Labour hours required 3 4 2
Contribution per labour hour (`) 5 5.50 6
Priority III II I

Computation of transfer price when

(a) The capacity is 3800 hours:

Hours required for Z = 300 x 2 = 600
Y = 500 x 4 = 2000
X = 800 x 3 = 2400
5000

The existing capacity is not sufficient to produce the units to meet the external sales. In
order to transfer 300 units of Y, 1200 hours are required in which division A will give up the
production of X to this extent.
`
Variable cost of Y 24
(+) contribution lost by giving up production of X to the extent of 1200 hours
= 1200 x 5 = ` 6,000
∴ Opportunity cost per unit = (6000/300) 20
Required transfer price 44

(b) If the capacity is 5600 hours:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 46

 `
Variable cost 24
Contribution lost by giving up X to the extent of 600 hours (being opportunity
cost) = 600 x 5 = 3000
Opportunity cost per unit = (6000/300) 10
Required transfer price 34

Illustration 18:
Rana manufactures a product by a series of mixing of ingredients. The product is packed in
company‘s made bottles and put into an attractive carton. One division of company
manufactures the bottles while another division prepares the mix that does the packing.

The user division obtained the bottle from the bottle manufacturing division. The bottle
manufacturing division has obtained the following quotations from an external source for
supply of empty bottles.

Volume no of bottles For 8,00,000 bottles For 12,00,000 bottles

Total price offer (`) 14,00,000 20,00,000

The estimated cost is:

Volume no of bottles For 8,00,000 bottles For 12,00,000 bottles
Total Cost (`) 10,40,000 14,40,000

The sales value and the end cost in the mixing/packing division are:
Volume no of bottles For 8,00,000 bottles For 12,00,000 bottles
Total sales value (`) 91,20,000 1,27,80,000
Total Cost **(`) 10,40,000 96,80,000
** Excluding cost of bottles

There is a considerable discussion as to the proper transfer price from the bottle division to
the marketing division.

The divisional managers salary is an incentive bonus based on profits of the centres.

You are required to show for the given two levels of activity the profitability of the two
divisions and the total organisation based on appropriate transfer price determined on the
basis of:
(i) Shared profit related to the cost
(ii) Market price

Solution:

Statement showing Computation of transfer price on the basis of profit shared on cost basis:
Particulars Output (8,00,000) Output (12,00,000)
(`) (`)
Sales 91,20,000 1,27,80,000
Costs:
Product manufacturing division 64,80,000 96,80,000
Bottle manufacturing division 10,40,000 14,40,000
75,20,000 1,11,20,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 47

 Profit 16,00,000 16,60,000
Share of bottle manufacturing division 2,21,276 2,14,964
Product manufacturing division 13,78,724 14,45,036
Transfer price 12,61,276 16,54,964
Transfer price per bottle 1.5777 1.379

Profitability on the basis of market price:

Particulars Output (8,00,000) Output (12,00,000)
(`) (`) (`) (`)
Bottle manufacturing division
Sale value 14,00,000 20,00,000
(-)cost 10,40,000 14,40,000
Profit 3,60,000 5,60,000
Product manufacturing division
Sale value 91,20,000 1,27,80,000
(-)cost of product 64,80,000 96,80,000
Cost of bottle 14,00,000 78,80,000 20,00,000 1,16,80,000
Profit 12,40,000 11,00,000
Total profit 16,00,000 16,60,000
Transfer price 1.75 1.67

Illustration 19:
PH Ltd. manufactures and sells two products, namely BXE and DXE. The company‘s
investment in fixed assets is `2 lakh. The working capital investment is equivalent to three
months‘ cost of sales of both the products. The fixed capital has been financed by term loan
lending institutions at an interest of 11% p.a. Half of the working capital is financed through
bank borrowing carrying interest at the rate of 19.4%, the other half of the working capital
being generated through internal resources.

The operating data anticipated for 2015-16 is as under:

Product BXE Product DXE
Production per annum (in units) 5,000 10,000
Direct Material/unit:
Material A (Price ` 4 per kg) 1 Kg 0.75 Kg
Material B (Price ` 2 per kg) 1 Kg 1 Kg
Direct labour hours 5 3

Direct wage rate `2 per hour. Factory overheads are recovered at 50% of direct wages.
Administrative overheads are recovered at 40% of factory cost. Selling and distribution
expenses are `2 and `3 per unit respectively of BXE and DXE. The company expects to earn
an after tax profit of 12% on capital employed. The income tax rate is 50%.
Required:
(i) Prepare a cost sheet showing the element wise cost, total cost profit and selling price per
unit of both the products.
(ii) Prepare a statement showing the net profit of the company after taxes for the 2013-14.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 48

Solution:

(a) Cost sheet

BXE DXE Total

Units Total Units Total
` ` ` ` `
Direct material 6 30,000 5 50,000 80,000
Direct wages 10 50,000 6 60,000 1,10,000
Prime Cost 16 80,000 11 1,10,000 1,90,000
Factory Overheads 5 25,000 3 30,000 55,000
Factory cost 21 1,05,000 14 1,40,000 2,45,000
Office Overheads 8.40 42,000 5.60 56,000 98,000
Cost of production 29.40 1,47,000 19.60 1,96,000 3,43,000
Selling & Distribution overheads 2.00 10,000 3.00 30,000 40,000
Cost of sales 31.40 1,57,000 22.60 2,26,000 3,83,000
Profit as % on
Fixed capital 21,818 26,182 48,000
Working capital 9,420 13,560 22,980
Sales/S.P. 37.6476 1,88,238 26.5742 2,65,742 4,53,980

Working notes
`
Return after tax [{383000 x 0.25} + 2,00,000] 12% 35,490
∴ Sales 3,83,000 + 35,490 x (1/50%) 4,53,980

(b) Statement showing net profit:

`
Sales 4,53,980
(-) Cost of Sales (3,83,000)
Gross Profit 70,980
(-) Interest {22000 + (95750/2) 19.4%} (31,288)
Profit Before Tax 39,692
(-) Tax @ 50% (19,846)
Profit After Tax 19,846

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 49

 Practical Problems
Illustration 1:
The sports material manufacturing company budgeted the following data for the coming
year.
`
Sales (1,00,000 units) 1,00,000
Variable cost 40,000
Fixed cost 50,000

Find out
(a) P/V Ratio, B.E.P and Margin of Safety
(b) E valuate the effect of
(i) 20% increase in physical sales volume
(ii) 20% decrease in physical sales volume
(iii) 5% increase in variable costs
(iv) 5% decrease in variable costs
(v) 10% increase in fixed costs
(vi) 10% decrease in fixed costs
(vii) 10% decreases in selling price and 10% increase in sales volume
(viii) 10% increase in selling price and 10% decrease in sales volume
(ix) ` 5,000 variable cost decrease accompanied by ` 15,000 increase in fixed costs.

Solution:
(a) P/V ratio, B.E.P and Margin of Safety
Contribution = Sales – Variable cost
= 1,00,000 – 40,000
= ` 60,000
P/V Ratio = (Contribution / Sales) x 100
= (60,000 / 1,00,000) x 100
= 60%
B.E.P sales = Fixed cost / PV ratio
= 50,000 / 60%
=` 83,333
Margin of Safety = Total sales – B.E.P sales
= 1,00,000 – 83,333
= `16,667

(b)
Contribution P/V ratio BE Sales Margin of safety
(`) (`) (`)
(i) Increase in volume by 1,20,000 – 48,000 (72,000 / 1,20,000) (50,000 / 60%)1,20,000 – 83,333
20% = 72,000 x 100 = 60% = 83,333 = 36,667
(ii) Decrease in volume 80,000 – 32,000 (48,000 / 80,000) x (50,000 / 60%) 80,000 – 83,333
by 20% = 48,000 100 = 60% = 83,333 = (3,333)
(iii) 5% increase in 1,00,000 – 42,000 (58,000 / 1,00,000) (50,000 / 58%)1,00,000 – 86,207
variable cost = 58,000 x 100 = 58% = 86,207 = 13,793
(iv) 5% decrease in 1,00,000 – 38,000 (62,000 / 1,00,000) (50,000 / 62%)1,00,000 – 80,645
variable cost = 62,000 x100 = 62% = 80,645 = 19,355

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 50

 (v) 10% increase in fixed 1,00,000 – 40,000 (60,000 / 1,00,000) (55,000 / 60%)1,00,000 – 91,667
cost = 60,000 x 100 = 60% = 91,667 = 8,333
(vi) 10% decrease in fixed 1,00,000 – 40,000 (60,000 / 1,00,000) (45,000 / 60%)1,00,000 – 75,000
costs = 60,000 x 100 = 60% = 75,000 = 25,000
(vii) 10% decreases in 99,000 – 44,000 (55,000 / 99,000) x (50,000 / 99,000 – 90,009
selling price and 10% = 55,000 100 = 55.55% 55.55%) = 8,991
increase in sales = 90,009
volume
(viii) 10% increase in selling
99,000 – 36,000 (63,000 / 99,000) x (50,000 / 99,000 – 78,579
price and 10% decrease = 63,000 100 63.63%) = 20,421
in sales volume = 63.63% = 78,579
(ix) `5,000 variable cost 1,00,000 – 35,000 (65,000/1,00,000) x (65,000 / 65%) 1,00,000 –
decrease accompanied = 65,000 100 = 1,00,000 1,00,000
by `15,000 increase in = 65% =0
fixed costs.

Illustration 2:
Two businesses AB Ltd and CD Ltd sell the same type of product in the same market. Their
budgeted profits and loss accounts for the year ending 30th June, 2016 are as follows:
AB Ltd (`) CD Ltd (`)
Sales 1,50,000 1,50,000
Less: Variable costs 1,20,000 1,00,000
Fixed Cost 15,000 1,35,000 35,000 1,35,000
Profit 15,000 15,000
You are required to calculate the B.E.P of each business and state which business is likely to
earn greater profits in conditions.
(a) Heavy demand for the product
(b) Low demand for the product.

Solution:

Statement Showing Computation of P/V ratio, BEP and Determination of Profitability in

Different conditions:
Particulars AB Ltd CD Ltd
(i) Sales 1,50,000 1,50,000
(ii) Variable cost 1,20,000 1,00,000
(iii) Contribution 30,000 50,000
(iv) P/V ratio [(30,000/1,50,000) x 100] 20% 331/3%
[(50,000/1.50,000) x 100]
(v) Fixed cost 15,000 35,000
(vi) Profit 15,000 15,000
(vii) Breakeven sales (V/IV) 75,000 1,05,000

From the above computation, it was found that the product produced by CD Ltd is more
profitable in conditions of heavy demand because its P/V ratio is higher. On the other hand,
in the condition of low demand, the product produced by AB Ltd is more profitable because
its BEP is low.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 51

Illustration 3:
A factory is currently working to 40% capacity and produces 10,000 units. At 50% the selling
price falls by 3%. At 90% capacity the selling price falls by 5% accompanied by similar fall in
prices of raw material. Estimate the profit of the company at 50% and 90% capacity
production.
The cost at present per unit is:
`
Material 10
Labour 3
Overheads 5 (60% fixed)

The selling price per unit is ` 20/- per unit.

Solution:

Statement Showing Computation of Profit at 50% and 90% Capacity as well as at Current
Capacity:
Particulars 40% 50% 90%
` ` `
Unit Total Unit Total Unit Total
(i) Selling Price 20.00 2,00,000 19.40 2,42,500 19.00 4,27,500
(ii) Variable Cost
Material 10.00 1,00,000 10.00 1,25,000 9.50 2,13,750
Labour 3.00 30,000 3.00 37,500 3.00 67,500
Variable OH 2.00 20,000 2.00 25,000 2.00 45,000
15.00 1,50,000 15.00 1,87,500 14.50 3,26,250
(iii) Contribution 5.00 50,000 4.40 55,000 4.50 1,01,250
(iv) Fixed Cost 3.00 30,000 30,000 30,000
(v) Profit 20,000 25,000 71,250
(vi)  F×S  1,20,000 1,32,273 1,26,667
B.E. Sales  
 C 

Illustration 4:
The sales turnover and profit during two periods were as follows:
Period Sales (`) Profit (`)
1 2,00,000 20,000
2 3,00,000 40,000

What would be probable trading results with sales of `1,80,000? What amount of sales will
yield a profit of ` 50,000?

Solution:
P/V ratio = (Change in profit / Change in sales) x 100
= (20,000 / 1,00,000) x 100 = 20%
Fixed cost = (Sales x P/V ratio) – Profit
= (2,00,000 x 0.2) – 20,000 = ` 20,000
Fixed Cost + Desired Profit
Sales required to earn desired profit =
P / V Ratio
= (20,000 + 50,000) / 20% = ` 3,50,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 52

Illustration 5:
The following figures for profit and sales obtained from the accounts of X Co. Ltd.
Period Sales (`) Profit (`)
2014 20,000 2,000
2015 30,000 4,000

Calculate:
(a) P/V Ratio
(b) Fixed cost
(c) B.E. Sales
(d) Profit at sales `40,000 and
(e) Sales to earn a profit of `5,000.

Solution:

(a) P/V ratio = (Change in profit / Change in sales) x 100

= (2,000 / 10,000) x 100 = 20%
(b) Fixed cost = (Sales x P/V ratio) – Profit
= (20,000 x 0.2) – 2,000 = ` 2,000
(c) Break even sales = Fixed cost / PV ratio
= 2,000 / 20% = ` 10,000
(d) Profit at sales ` 40,000 = (Sales x P/V ratio) – Fixed cost
= (40,000 x 20%) – 2,000 = ` 6,000
Fixed Cost + Desired Profit
(e) Sales required to earn desired profit of ` 5,000 =
P / V Ratio
= (2,000 + 5,000) / 20% = ` 35,000

Illustration 6:
The following results of a company for the last two years are as follows:

Period Sales (`) Profit (`)

2014 1,50,000 20,000
2015 1,70,000 25,000

You are required to calculate:

(i) P/V Ratio
(ii) B.E.P
(iii) The sales required to earn a profit of ` 40,000
(iv) Profit when sales are ` 2,50,000
(v) Margin of safety at a profit of ` 50,000 and
(vi) Variable costs of the two periods.

Solution:
(i) P/V ratio = (Change in profit / Change in sales) x 100
= (5,000 / 20,000) x 100 = 25%
Fixed cost = (Sales x P/V ratio) – Profit
= (1,50,000 x 25%) – 20,000 = ` 17,500

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 53

(ii) Break even sales = Fixed cost / PV ratio
= 17,500 / 25% = ` 70,000
Fixed Cost + Desired Profit
(iii) Sales required to earn a profit of ` 40,000 =
P / V Ratio
= (17,500 + 40,000) / 25% = ` 2,30,000
(iv) Profit at sales ` 2,50,000 = (Sales x P/V ratio) – Fixed cost
= (2,50,000 x 25%) – 17,500 = ` 45,000
(v) Margin of safety at profit of ` 50,000 = Profit / PV ratio
= 50,000 / 25% = ` 2,00,000
(vi) Variable cost for 2011 = 1,50,000 x 75% = ` 1,12,500
Variable cost for 2012 = 1,70,000 x 75% = ` 1,27,500

Illustration 7:
The Reliable Battery Co. furnishes you the following income information:
Year 2015
First Half (`) Second Half (`)
Sales 8,10,000 10,26,000
Profit earned 21,600 64,800

From the above you are required to compute the following assuming that the fixed cost
remains the same in both periods.
1. P/V Ratio
2. Fixed cost
3. The amount of profit or loss where sales are ` 6,48,000
4. The amount of sales required to earn a profit of ` 1,08,000

Solution:

1. P/V ratio = [(64,800 – 21,600) / (10,26,000 – 8,10,000)] x 100 = 20%

2. Fixed cost = (Sales x P/V ratio) – Profit = (8,10,000 x 20%) – 21,600 = ` 1,40,400
3. Profit/Loss when sales are ` 6,48,000 = (Sales x P/V ratio) – 1,40,400
= (6,48,000 x 20%) – 1,40,400 = 1,29,600 – 1,40,400
= ` 10,800 (loss)
4. Amount of sales to earn profit of ` 1,08,000 = (1,40,400 + 1,08,000) / 20%
= 2,48,400 / 20% = ` 12,42,000

Illustration 8:
The following figures relate to a company manufacturing a varied range of products:
Total Sales (`) Total Cost(`)
Year ended 31-12-2014 22,23,000 19,83,600
Year ended 31-12-2015 24,51,000 21,43,200
Assuming stability in prices, with variable cost carefully controlled to reflect pre-determined
relation.
(a) The profit volume ratio to reflect the rates of growth for profit and sales and
(b) Any other cost figures to be deduced from the data.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 54

Solution:

31-12-2014 (`) 31-12-2015 (`)

Sales 22,23,000 24,51,000
(-) cost 19,83,600 21,43,200
Profit 2,39,400 3,07,800

Change in profit = 3,07,800 – 2,39,400 = ` 68,400

Change in sales = 24,51,000 – 22,23,000 = ` 2,28,000

(a) P/V ratio = (68,400 / 2,28,000) x 100 = 30%

(b) Fixed cost = (22,23,000 x 30%) – 2,39,400 = ` 4,27,500
(c) Break even sales = 4,27,500 / 30% = ` 14,25,000
(d) M/S for 2014 = 22,23,000 – 14,25,000 = ` 7,98,000
M/S for 2015 = 24,51,000 – 14,25,000 = ` 10,26,000
(e) Variable cost for 2014 = 22,23,000 x 70% = ` 15,56,100
Variable cost for 2015 = 24,51,000 x 70% = ` 17,15,700
(f) % of fixed cost in 2014 = (4,27,500 / 22,23,000) x 100 = 19.23%
% of fixed cost in 2015 = (4,27,500 / 24,51,000) x 100 = 17.44%

Illustration 9:
SV Ltd a multi product company furnishes you the following data relating to the year 2015:
First Half of the year (`) Second Half of the year (`)
Sales 45,000 50,000
Total cost 40,000 43,000

Assuming that there is no change in prices and variable cost and that the fixed expenses are
incurred equally in the two half year period, calculate for the year, 2015
(i) The P/V Ratio,
(ii) Fixed Expenses
(iii) Break-even sales
(iv) Percentage of Margin of safety.

Solution:
(i) P/V ratio = [(7,000 – 5,000) / (50,000 – 45,000)] x 100 = 40%
(ii) Fixed expenses for first half year = (Sales x PV ratio) – Profit
= (45,000 x 0.4) – 5,000 = ` 13,000
Fixed expenses for the year = 13,000 + 13,000 = ` 26,000
(iii) Break even sales = 26,000 / 40% = ` 65,000
(iv) Margin of safety = (50,000 + 45,000) – 65,000 = ` 30,000
Margin of safety ratio = [30,000 / (50,000 + 45,000)] x 100 = 31.58%
Illustration 10:
S Ltd. furnishes you the following information relating to the half year ended 30th June, 2015.
(`)
Fixed expenses 45,000
Sales value 1,50,000
Profit 30,000
During the second half the year the company has projected a loss of `10,000.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 55

Calculate:
(1) The B.E.P and M/S for six months ending 30th June, 2015.
(2) Expected sales volume for the second half of the year assuming that the P/V Ratio and
Fixed expenses remain constant in the second half year also.
(3) The B.E.P and M/S for the whole year for 2015.

Solution:

(1) P/V ratio : = [(45,000 + 30,000) / 1,50,000] x 100 = 50%

BE sales for I half year = 45,000 / 50% = ` 90,000
Margin of safety for I half year = 1,50,000 – 90,000 = ` 60,000

For II half year:

(2) P/V ratio = (Fixed cost + Profit) / Sales
0.5 = [45,000 + (-) 10,000] / Sales
0.5 sales = 35,000
⇒ Sales = ` 70,000

(3) BE sales for 2012 = (45,000 + 45,000) x 50% = 1,80,000

Margin of safety for 2012 = (1,50,000 + 70,000) – 1,80,000 = ` 40,000

Illustration 11:
The following is the statement of a Radical Co. for the month of June.

Products Total
L (`) M (`) (`)
Sales 60,000 60,000 1,20,000
Variable costs 42,000 30,000 72,000
Contribution 18,000 30,000 48,000
Fixed cost 36,000
Net Income 12,000

You are required to compute the P/V ratio for each product and then compute the P/V
Ratio, Breakeven Point and net profit for the following assumption.
(i) Sales revenue divided 60% to Product L & 40% to Product M.
(ii) Sales revenue divided 40% to Product L & 60% to Product M.

Also calculate the profit estimated on sales upto `1,80,000/- p.m. for each of the sales mix
provided above.

Solution:

Computation of P/V ratio

Particulars L M Total
P/V ratio (C/S) x 100 30% 50% 40%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 56

(i) For Assumption I:

Statement showing computation of P/V ratio, Breakeven point and profit:

Sr. No. Particulars L M Total
(i) Sales 72,000 48,000 1,20,000
(ii) Variable cost (L - 70%); (M – 50%) 50,400 24,000 74,400
(iii) Contribution (L – 30%); (M – 50%) 21,600 24,000 45,600
(iv) Fixed cost 36,000
(v) Profit 9,600
P/V ratio (45,600 x 1,20,000) / 100 = 38% 30% 50% 38%
Break even sales = 36,000 / 38% = ` 94,737

(ii) For Assumption II:

Statement showing computation of P/V ratio, Breakeven point and profit:

Sr. No. Particulars L M Total

(i) Sales 48,000 72,000 1,20,000
(ii) Variable cost (L - 70%); (M – 50%) 33,600 36,000 69,600
(iii) Contribution (L – 30%); (M – 50%) 14,400 36,000 50,400
(iv) Fixed cost 36,000
(v) Profit 14,400
P/V ratio (50,400 x 1,20,000) / 100 = 42% 30% 50% 42%
Break even sales = 36,000 / 42% = ` 85,714

Illustration 12:
Accelerate Co. Ltd., manufactures and sells four types of products under the brand names
1 2 2 1
of A, B, C and D. The sales Mix in value comprises 33 %, 41 %, 16 %, and 8 % of
3 3 3 3
products A, B, C & D respectively. The total budgeted sales (100% are `60,000 p.m.).
Operating costs are:
Variable Costs:
Product A 60% of selling price
Product B 68% of selling price
Product C 80% of selling price
Product D 40% of selling price
Fixed Costs: ` 14,700 p.m.
(a) Calculate the break - even - point for the products on overall basis and
(b) Also calculate break-even-point, if the sales mix is changed as follows the total sales per
month remaining the same. Mix: A - 25% : B - 40% : C - 30% : D - 5%.
Solution:

Particulars A (`) B (`) C (`) D (`) Total (`)

(i) Sales 20,000 25,000 10,000 5,000 60,000
(ii) Variable cost 12,000 17,000 8,000 2,000 39,000
(iii) Contribution 8,000 8,000 2,000 3,000 21,000
(iv) Fixed cost 14,700
(v) Profit 6,300
P/V ratio (C/S) x 100 40% 32% 20% 60% 35%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 57

(a) Break even sales
Break even sales = 14,700 / 35% = ` 42,000

(b)
Particulars A (`) B (`) C (`) D (`) Total (`)
(i) Sales 15,000 24,000 18,000 3,000 60,000
(ii) Variable cost 9,000 16,320 14,400 1,200 39,000
(iii) Contribution 6,000 7,680 3,600 1,800 21,000
(iv) Fixed cost 14,700
(v) Profit 4,380
P/V ratio (C/S) x 100 40% 32% 20% 60% 31.8%

Break even sales = 14,700 / 31.8% = ` 46,226

Illustration 13:
Present the following information to show to management:
(i) The marginal product cost and the contribution p.u.
(ii) The total contribution and profits resulting from each of the following sales mix results.

Particulars Product Per unit (`)

Direct Materials A 10
Direct Materials B 9
Direct wages A 3
Direct wages B 2

Fixed Expenses – ` 800

(Variable expenses are allotted to products at 100% Direct Wages)
Sales Price ----- A ` 20
Sales Price ----- B `15

Sales Mixtures: a) 100 units of Product A and 200 of B.

b) 150 units of Product A and 150 of B.
c) 200 units of Product A and 100 of B.

Solution:

(i) Statement of Marginal Product cost

Particulars A (`) B (`)
(i) Selling Price 20.00 15.00
(ii) Variable cost
Direct Materials 10.00 9.00
Direct wages 3.00 2.00
Variable OHs (100% of direct wages) 3.00 2.00
16.00 13.00
(iii) Contribution (i – ii) 4.00 2.00

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 58

(ii) Profit at Mix (a):
Sr. No. Particulars A (`) B (`) Total (`)
(i) No. of units 100 200
(ii) ‗C‘ per unit 4 2
(iii) Total contribution (ii x i) 400 400 800
(iv) Fixed cost 800
(v) Profit (iii - iv) Nil

Profit at Mix (b):

Sr. No. Particulars A (`) B (`) Total (`)
(i) No. of units 150 150
(ii) ‗C‘ per unit 4 2
(iii) Total contribution (ii x i) 600 300 900
(iv) Fixed cost 800
(v) Profit (iii - iv) 100

Profit at Mix (c):

Sr. No. Particulars A (`) B (`) Total (`)
(i) No. of units 200 100
(ii) ‗C‘ per unit 4 2
(iii) Total contribution (i x ii) 800 200 1000
(iv) Fixed cost 800
(v) Profit (iii - iv) 200
here ‗ C ‗ means ‗ Contribution‘ .

Illustration 14:
The following particulars are extracted from the records of a company:

PER UNIT
PRODUCT A PRODUCT B
Sales (`) 100 120
Consumption of material 2 Kg 3 Kg
Material cost (`) 10 15
Direct wages cost (`) 15 10
Direct expenses (`) 5 6
Machine hours used 3 Hrs 2 Hrs
Overhead expenses:
Fixed (`) 5 10
Variable (`) 15 20

Direct wages per hour is `5

(a) Comment on profitability of each product (both use the same raw material) when:
1) Total sales potential in units is limited;
2) Total sales potential in value is limited;
3) Raw material is in short supply;
4) Production capacity (in terms of machine hours) is the limiting factor.
(b) Assuming raw material as the key factor, availability of which is 10,000 Kgs. and each
product cannot be sold more than 3,500 units find out the product mix which will yield the
maximum profit.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 59

Solution:

(a) Statement showing computation of contribution per unit of different factors of production
and determination of profitability
Particulars A (`) B (`)
(i) Sales 100 120
(ii) Variable cost
Materials 10 15
Labour 15 10
Direct expenses 5 6
Variable OH 15 20
45 51
(iii) Contribution (i – ii) 55 69
(iv) P/V ratio (iii – i) 55% 57.5%
(v) Contribution per kg of material 55/2 = 27.5 69/3 = 23
(vi) Contribution per machine hour 55/3 = 181/3 69/2 = 34.5

From the above computations, we may comment upon the profitability in the following
manner.
1. If total sales potential in units is limited, product B is more profitable, it has more
contribution per unit.
2. When total sales in value is limited, product B is more profitable because it has higher P/V
ratio.
3. If the raw material is in short supply, Product A is more profitable because it has more
contribution per Kg of material.
4. If the production capacity is limited, product B is more profitable, because it has more
contribution per machine hour.

(b) Statement showing optimum mix under given conditions and computation of profit at
that mix:
Sr. No. Particulars A (`) B (`) Total (`)
(i) No. of units 3,500 1,000
(ii) Contribution per unit 55 69
(iii) Total contribution 1,92,500 69,000 2,61,500
(iv) Fixed cost (3500 × 5) (3500 × 100) 17,500 35,000 52,500
(v) Profit 2,09,000

* Fixed cost is taken at maximum capacity (3,500 x 10)

Working Notes: Kg.
Available material = 10,000
(-) utilized for A (3,500 x 2) = 7,000
= 3,000
Units of B = 3,000 / 3 = 1,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 60

Illustration 15:
A company has a capacity of producing 1 lakh units of a certain product in a month. The
sales department reports that the following schedule of sales prices is possible.

VOLUME OF PRODUCTION SELLING PRICE PER UNIT

% (`)
60 0.90
70 0.80
80 0.75
90 0.67
100 0.61

The variable cost of manufacture between these levels is 15 paise per unit and fixed cost `
40,000. Prepare a statement showing incremental revenue and differential cost at each
stage. At which volume of production will the profit be maximum?

Solution:

Statement showing computation of differential cost, incremental revenue

and determination of capacity at which profit is maximum:
Capacity Units Sales V. Cost @ Fixed Cost Total cost Differential Incremental
` 0.15 Cost Revenue
% (`) (`) (`) (`) (`)
60% 60,000 54,000 9,000 40,000 49,000 --- ---
70% 70,000 56,000 10,500 40,000 50,500 1,500 2,000
80% 80,000 60,000 12,000 40,000 52,000 1,500 4,000
90% 90,000 60,300 13,500 40,000 53,500 1,500 300
100% 1,00,000 61,000 15,000 40,000 55,000 1,500 700

From the above computation, it was found that the incremental revenue is more than the
differential cost up to 80% capacity, the profit is maximum at that capacity.

Illustration 16:
The operating statement of a company is as follows:
` `
Sales (80,000 @ `15 each) 12,00,000
Costs:
Variable:
Material 2,40,000
Labour 3,20,000
Overheads 1,60,000
7,20,000
Fixed Cost 3,20,000 10,40,000
PROFIT 1,60,000

The capacity of the plant is 1 lakh units. A customer from U.S.A. is desirous of buying 20,000
units at a net price of ` 10 per unit. Advice the producer whether or not offer should be
accepted. Will your advice be different, if the customer is local one.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 61

Solution:

Statement showing computation of profit before and after accepting the order:
Sr. Particulars Present Position (Before Order Value Total (After accepting
No. accepting) 80,000 (`) (20,000) (`) 1,00,000) (`)
(i) Sales 12,00,000 2,00,000 14,00,000
(ii) Variable cost
Materials 2,40,000 60,000 3,00,000
Labour 3,20,000 80,000 4,00,000
Variable OH 1,60,000 40,000 2,00,000
7,20,000 1,80,000 9,00,000
(iii) Contribution (i – ii) 4,80,000 20,000 5,00,000
(iv) Fixed Cost 3,20,000 3,20,000
(v) Profit (iii – iv) 1,60,000 20,000 1,80,000

As the profit is increased by ` 20,000 by accepting the order, it is advised to accept the
same. If the order is from local one, it should not be accepted because it will adversely
affect the present market.

Illustration 17:
A company manufactures scooters and sells it at `3,000 each. An increase of 17% in cost of
materials and of 20% of labour cost is anticipated. The increased cost in relation to the
present sales price would cause at 25% decrease in the amount of the present gross profit
per unit.
At present, material cost is 50%, wages 20% and overhead is 30% of cost of sales.
You are required to:
(a) Prepare a statement of profit and loss per unit at present and;
(b) Compute the new selling price to produce the same percentage of profit to cost of sales
as before.

Solution:
Let X and Y be the cost and profit respectively.
X + Y = 3,000 → (1)
Material = X x 50/100 = 0.5X
Labour = X x 20/100 = 0.2X
Overheads = X x 30/100 = 0.3X

After increase of cost:

Material = 0.5 X x 117/100 = 0.585 X
Labour = 0.2X x 120/100 = 0.240 X
Overheads = 0.300 X
= 1.125 X
Profit = Y x 75/100 = 0.75Y
∴ New Equation 1.125X + 0.75Y = 3,000 → (2)
Multiplying Eq. (1) by 0.75 0.75X + 0.75Y = 2,250
0.375X = 750
X = 750/0.375 = ` 2,000
Y = 3,000 – 2,000 = ` 1,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 62

Statement of cost & profit per unit at present:
(`)
Material = 2,000 x 50% 1,000
Labour = 2,000 x 20% 400
Overheads = 2,000 x 30% 600
2,000
(+) profit @ 50% of cost 1,000
3,000

Computation of new selling price to get same percentage of profit:

(`)
Material = 1,000 x 117/100 1,170
Labour = 400 x 120/100 480
Overheads 600
Cost 2,250
(+) Profit @ 50% 1,125
New selling price 3,375

Illustration 18:
An umbrella manufacturer marks an average net profit of ` 2.50 per piece on a selling price
of `14.30 by producing and selling 6,000 pieces or 60% of the capacity. His cost of sales is
(`)
Direct material 3.50
Direct wages 1.25
Works overheads (50% fixed) 6.25
Sales overheads (25% variable) 0.80

During the current year, he intends to produce the same number but anticipates that fixed
charges will go up by 10% which direct labour rate and material will increase by 8% and 6%
respectively but he has no option of increasing the selling price. Under this situation, he
obtains an offer for further 20% of the capacity. What minimum price you will recommend for
acceptance to ensure the manufacturer an overall profit of `16,730.

Solution:
Computation of profit at present after increase in cost:
Sr. No. Particulars (`)
(i) Selling price 14.30
(ii) Variable cost
Material (3.5 x 106/100) 3.710
Labour (1.25 x 108/100) 1.350
Works overhead 3.125
Sales overhead 0.200
8.385
(iii) Contribution per unit (I-II) 5.915
(iv) Total contribution (6,000 x 5.915) 35,490
(v) Fixed cost
Works OH 3.125 24,585
Sales OH 0.600 (3.725 x 6,000 = 22,350 x 110/100)
(vi) Profit (iv - v) 10,905

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 63

Computation of selling price of the order:
`
Variable cost of order (2,000 x 8.385) 16,770
(+) required profit (16,730 – 10,905) 5,825
Sales required 22,595
Selling price of order = 22,595/2,000 = 11.2975 (or) ` 11.30

Illustration 19:
The Dynamic company has three divisions. Each of which makes a different product. The
budgeted data for the coming year are as follows:
A (`) B (`) C (`)
Sales 1,12,000 56,000 84,000
Direct Material 14,000 7,000 14,000
Direct Labour 5,600 7,000 22,400
Direct Expenses 14,000 7,000 28,000
Fixed Cost 28,000 14,000 28,000
61,600 35,000 93,400

The Management is considering to close down the division C‘. There is no possibility of
reducing fixed cost. Advise whether or not division C‘ should be closed down.

Solution:

Statement showing computation of profit before closing down of division C:

Sr. No. Particulars A (`) B (`) C (`) Total (`)
(i) Sales 1,12,000 56,000 84,000 2,52,000
(ii) Variable cost
Direct Materials 14,000 7,000 14,000 35,000
Direct Labour 5,600 7,000 22,400 35,000
Direct Expenses 14,000 7,000 28,000 49,000
(iii) Total Variable Cost 33,600 21,000 64,400 1,19,000
(iv) Contribution (i – iii) 78,400 35,000 19,600 1,33,000
(v) Fixed Cost 70,000
(vi) Profit (iv – v) 63,000

Statement showing computation of profit after closing ‗C‘:

Sr. No. Particulars A (`) B (`) Total (`)
(i) Sales 1,12,000 56,000 1,68,000
(ii) Variable cost
Direct Materials 14,000 7,000 21,000
Direct Labour 5,600 7,000 12,600
Direct Expenses 14,000 7,000 21,000
(iii) Total Variable Cost 33,600 21,000 54,600
(iv) Contribution (i – iii) 78,400 35,000 1,13,400
(v) Fixed Cost 70,000
(vi) Profit (iv – v) 43,400

From the above computations, it was found that profit is decreased by ` 19,600 by closing
down division ‗C‘, it should not be closed down. In other words, as long as if there is a
contribution of ` 1, from division ‗C‘, it should not be closed down.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 64

Illustration 20:
Mr. Young has ` 1,50,000 investment in a business. He wants a 15% profit on his money. From
an analysis of recent cost figures he finds that his variable cost of operating is 60% of sales; his
fixed costs are `75,000 per year. Show supporting computations for each answer.
a) What sales volume must be obtained to break-even?
b) What sales volume must be obtained to his 15% return on investment?
c) Mr. Young estimates that even if he closed the doors of his business he would incur
`25,000 expenses per year. At what sales would be better off by locking his sales up?

Solution:

P/V ratio (V. cost ratio 60%) = 40%

a) Break even sales = 75,000 / 40% = ` 1,87,500
b) Required sales to get desired income = (75,000 + 22,500) / 40% = ` 2,43,750 = ` 2,43,750
c) Shut down sales = Fixed cost – shut down cost = P/V Ratio = (75,000 – 25,000) / 40%
= ` 1,25,000

Illustration 21:
The manager of a Co. provides you with the following information:
`
Sales 4,00,000
Costs: Variable (60% of sales)
Fixed cost 80,000
Profit before tax 80,000
Income-tax
Net profit 32,000

The company is thinking of expanding the plant. The increased fixed cost with plant
expansion will be `40,000. It is estimated that the maximum production in new plant will be
worth `2,40,000. The company also wants to earn additional income `3,200 on investment.
On the basis of computations give your opinion on plant expansion.

Solution:

Statement showing computation of profit before and after plant expansion:

Sr. Particulars Present (Before Expansion Total (After
No. expansion)(`) Value (`) expansion) (`)
(i) Sales 4,00,000 2,40,000 6,40,000
(ii) Variable cost (60%) 2,40,000 1,44,000 3,84,000
(iii) Contribution (i – ii) 1,60,000 96,000 2,56,000
(iv) Fixed Cost 80,000 40,000 1,20,000
(v) Profit before tax (iii – iv) 80,000 56,000 1,36,000
(VI) Profit after tax (V × 0.40) 32,000 22,400 54,400

From the above computations, it was found that the profit is increased by ` 22,400 by
expanding the plant, which is much higher than the expected income of ` 3,200, one‘s
opinion should be in favour of plant expansion.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 65

Illustration 22:
A manufacturer with overall (interchangeable among the products) capacity of 1,00,000
machine hours has been so far producing a standard mix of 15,000 units of product A, 10,000
units of product B and C each. On experience, the total expenditure exclusive of his fixed
charges is found to be ` 2.09 lakhs and the cost ratio among the product approximately 1,
1.5, 1.75 respectively per unit. The fixed charges comes to ` 2 per unit. When the unit selling
prices are ` 6.25 for A, ` 7.5 for B and `10.5 for C. He incurs a loss.

Mix-I Mix-II Mix-III

A 18,000 15,000 22,000
B 12,000 6,000 8,000
C 7,000 13,000 8,000

As a management accountant what mix will you recommend?

Solution:

Let variable cost per unit of A, B, C be ` X, ` 1.5X and ` 1.75X respectively.

A = 15,000 x X = 15,000 X
B = 10,000 x 1.5X = 15,000 X
C = 10,000 x 1.75X = 17,500 X
Total variable cost = 47,500 X
So, we can say,
47,500 X = 2,09,000
or, X = 4.4
Variable cost per unit of A = X = ` 4.4
Variable cost per unit of B = 1.5 (4.4) = ` 6.6
Variable cost per unit of C = 1.75 (4.4) = ` 7.7

Statement showing computation of loss at present mix

Particulars A (`) B (`) C (`) Total (`)
(i) Selling price 6.25 7.50 10.50
(ii) Variable Cost 4.40 6.60 7.70
(iii) Contribution 1.85 0.90 2.80
(iv) No. of units at present mix 15,000 10,000 10,000
(v) Total contribution 27,750 9,000 28,000 64,750
(vi) Fixed cost (35,000 × 2) 70,000
(vii) Loss 5,250

Computation of Profit/(loss) at Mix I:

Particulars A (`) B (`) C (`) Total (`)
(i) No. of units 18,000 12,000 7,000
(ii) Contribution per unit 1.85 0.90 2.80
(iii) Total contribution 33,300 10.800 19,600 63,700
(iv) Fixed Cost (15,000 + 10,000 + 10,000) × 2 70,000
(v) Loss 6,300

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 66

 Computation of Profit/(loss) at Mix II:
Particulars A (`) B (`) C (`) Total (`)
(i) No. of units 15,000 6,000 13,000
(ii) Contribution per unit 1.85 0.90 2.80
(iii) Total contribution 27,750 5,400 36,400 69,550
(iv) Fixed Cost (15,000 + 10,000 + 10,000) × 2 70,000
(v) Loss 450

Computation of Profit/(loss) at Mix III:

Particulars A (`) B (`) C (`) Total (`)
(i) No. of units 22,000 8,000 8,000
(ii) Contribution per unit 1.85 0.90 2.80
(iii) Total contribution 40,700 7,200 22,400 70,300
(iv) Fixed Cost (15,000 + 10,000 + 10,000) × 2 70,000
(v) Profit 300

As management accountant, one should recommend Mix III because there is profit of ` 300
against loss at other mixes including present mix.

Illustration 23:
A Co. has annual fixed costs of ` 1,40,000. In 2015 sales amounted to `6,00,000, as compared
with ` 4,50,000 in 2014, and profit in 2015 was ` 42,000 higher than that in 2014.
(i) At what level of sales does the company break-even?
(ii) Determine profit or loss on a forecast sales volume of ` 8,00,000
(iii) If there is a reduction in selling price by 10% in 2016 and the company desires to earn the
same amount of profit as in 2015, what would be the required sales volume?

Solution:

P/V ratio = (Change in profit / Change in sales) x 100

= (42,000 / 1,50,000) x 100
= 28%
(i) Break even sales = Fixed cost / PV ratio
= 1,40,000 / 28%
= ` 5,00,000
(ii) Profit = (8,00,000 x 0.28) – 1,40,000
= 2,24,000 – 1,40,000
= ` 84,000

(3) Profit in 2015 being desired profit = (6,00,000 x 0.28) – 1,40,000

= 1,68,000 – 1,40,000
= ` 28,000

Assuming same quantity of sales as in 2015 is also made in 2016, then sales would be `
6,00,000 x 90/100 = ` 5,40,000
Consequently contribution is ` 1,08,000 (1,68,000 – 60,000)
New P/V ratio = (1,08,000 / 5,40,000) x 100 = 20%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 67

Required sales to get the same profit as in 2012 = (1,40,000 + 28,000) / 20% = 8,40,000
(or)
2015 2016
SP 100 SP 90
C 28 V 72
V 72 C 18

P/V ratio = (18/90) x 100 = 20%.

Illustration 24:
A Co. currently operating at 80% capacity has the following; profitability particulars:

` `
Sales 12,80,000
Costs:
Direct Materials 4,00,000
Direct labour 1,60,000
Variable Overheads 80,000
Fixed Overheads 5,20,000 11,60,000
Profit: 1,20,000

An export order has been received that would utilise half the capacity of the factory. The
order has either to be taken in full and executed at 10% below the normal domestic prices,
or rejected totally.
The alternatives available to the management are given below:
a) Reject order and Continue with the domestic sales only, as at present;
b) Accept order, split capacity equally between overseas and domestic sales and turn
away excess domestic demand;
c) Increase capacity so as to accept the export order and maintain the present domestic
sales by:
i) buying an equipment that will increase capacity by 10% and fixed cost by `40,000
and
ii) Work overtime a time and a half to meet balance of required capacity.
Prepare comparative statements of profitability and suggest the best alternative.

Solution:

Statement showing computation of profit at present and at proposed two alternatives;

Sr. Particulars Present 80% Foreign 50% Domestic 50% 50% Foreign + 80%
No. = 100% Domestic = 130%
(i) Sales 12,80,000 15,20,000 20,00,000
(ii) Variable cost
Direct material 4,00,000 5,00,000 6,50,000
Direct wages 1,60,000 2,00,000 2,60,000
Variable OH 80,000 1,00,000 1,30,000
Addl. OT cost --- --- 20,000
(iii) Total Variable cost 6,40,000 8,00,000 10,60,000
(iv) Contribution (i – ii) 6,40,000 7,20,000 9,40,000
(v) Fixed Cost 5,20,000 5,20,000 5,60,000
(VI) Profit (iv – v) 1,20,000 2,00,000 3,80,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 68

As the profit is more at the Alternative III, i.e. accepting foreign order fully and maintaining
present domestic sales fully, it is the best alternative to be suggested.
20%
Overtime cost = (80,000 × ) = ` 20,000.
80%

Illustration 25:
A Company has just been incorporated and plan to produce a product that will sell for ` 10
per unit. Preliminary market surveys show that demand will be around 10,000 units per year.

The company has the choice of buying one of the two machines ‗A‘ would have fixed costs
of ` 30,000 per year and would yield a profit of ` 30,000 per year on the sale of 10,000 units.
Machine `B‘ would have fixed costs `18,000 per year and would yield a profit of ` 22,000 per
year on the sale of 10,000 units. Variable costs behave linearly for both machines.
Required to:
a) Break-even sales for each machine
b) Sales level where both machines are equally profitable
c) Range of sales where one machine is more profitable than the other.

Solution:

Statement showing computation of Break Even sales for each machine and other required
information:
Sr. No. Particulars A B
(i) Selling price (`) 10 10
(ii) No. of units (`) 10,000 10,000
(iii) Sales (`) (i × ii) 1,00,000 1,00,000
(iv) Fixed cost (`) 30,000 18,000
(v) Profit (`) 30,000 22,000
(vi) Contribution (`) 60,000 40,000
(vii) Variable cost (S – C) (`) 40,000 60,000
(vii) Variable cost per unit (`) (vii / ii) 4 6
(ix) Contribution per unit (`) (vi / ii) 6 4

1. Break even sales:

A = 30,000 / 6 = 5,000 units (or) ` 50,000
B = 18,000 / 4 = 4,500 units (or) ` 45,000
2. Sales level where both machines are equally profitable (or) Breakeven level (or)
indifference level
= difference in Fixed cost / difference in VC per unit.
= (30,000 – 18,000) / (6 – 4)
= 12,000 / 2
= 6,000 units
3. For sales level of 6,000 and above units, Machine A would be more profitable because its
variable cost per unit is less. For sales level below 6,000 units, Machine B would be more
profitable because its fixed cost is less than the fixed cost of Machine A

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 69

Illustration 26:
A practicing Cost Accountant now spends ` 0.90 per k.m. on taxi fares for his client‘s work. He
is considering to other alternatives the purchase of a new small car or an old bigger car.

Item New Small Car Old bigger Car

Purchase price (`) 35,000 20,000
Sale price after 5 years (`) 19,000 12,000
Repairs and servicing per annum (`) 1,000 1,200
Taxes and insurance p.a. (`) 1,700 700
Petrol consumption per liter (K.m.) 10 7
Petrol price per liter (`) 3.5 3.5

He estimates that he does 10,000 K.m. annually. Which of the three alternatives will be
cheaper? If his practice expands he has to do 19,000 Km p.a. which is cheaper? Will cost of
the two cars break even and why? Ignore interest and Income-tax.

Solution:

Statement showing computation of comparative cost of three alternatives

Taxi (`) New Small car (`) Old Bigger Car (`)
Fixed Costs:
Depreciation (1,35,000 – 19,000/5); --- 3,200 1,600
(2,00,000 – 12,000/5)
Repairs & Servicing --- 1,000 1,200
Taxes & Insurance --- 1,700 700
5,900 3,500
Variable cost:
Petrol per km. 0.90 0.35 0.5
Cost at 10,000 kms. 9,000 9,400 8,500
(10,000 × 0.9) [5,900+(10,000×0.35)] [3,500+(10,000×0.5)]
Cost at 19,000 kms. 17,100 12,550 13,000
(19,000 × 0.9) [5,900+(19,000×0.35) [3,500+(19,000×0.5)]

(i) At 10,000 kms, old bigger car is cheaper.

(ii) At 19,000 kms, new smaller car is cheaper.

The distance at which cost of two cars is equal is = (5,900 – 3,500) / (0.5 – 0.35) = 16,000 Kms
Indifference point for firm‘s old bigger car and taxi = 3500 / 0.4 = 8,750 kms
Indifference point for firm‘s new small car and taxi = 5,900 / 0.55 = 10,727 kms

Illustration 27:
There are two plants manufacturing the same products under one corporate management
which decides to merge them.

PLANT - I PLANT - II
Capacity operation 100% 60%
Sales (`) 6,00,00,000 2,40,00,000
Variable costs (`) 4,40,00,000 1,80,00,000
Fixed Costs (`) 80,00,000 40,00,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 70

You are required to calculated for the consideration of the Board of Directors
a) What would be the capacity of the merged plant to be operated for the purpose of
break-even?
b) What would be the profitability on working at 75% of the merged capacity.

Solution:

Statement showing computation of Breakeven of merged plant and other required

information:
(` in lakhs)
Sr. Particulars Plant I Plant II Merged Plant
No. Before (100%) After (100%) Before (60%) After (100%) (100%)
(i) Sales 600 600 240 400 1000
(ii) Variable cost 440 440 180 300 740
(iii) Contribution (i – ii) 160 160 60 100 260
(iv) Fixed Cost 80 80 40 40 120
(v) Profit (iii – iv) 80 80 20 60 140

(a) Breakeven sales of merged plant = (120 x 1,000) / 260

= 461.5384615 lakhs
For 1,000 - 100%
For 461.5384615 - ?
= (100 / 1000) x 461.5384615
= 46.15384615%
(b) Sales at 75% capacity = 1,000 x (75/100) = 750 lakhs
Profit = (750 x 0.26) – 120 = 75 Lakhs

Illustration 28:
The particulars of two plants producing an identical product with the same selling price are
as under:

PLANT - A PLANT - B
Capacity utilisation 70% 60%
(` in lakhs) (` in lakhs)
Sales 150 90
Variable Costs 105 75
Fixed costs 30 20

It has been decided to merge plant B with Plant A. The additional fixed expenses involved in
the merger amount to is ` 2 lakhs.
Required:
1) Find the break-even-point of plant A and plant B before merger and the break-even
point of the merged plant.
2) Find the capacity utilisationsation of the integrated plant required to earn a profit of ` 18
lakhs.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 71

Solution:

Statement showing computation of profit before and after merger and other required
information:
(` in lakhs)
Sr. Particulars Plant A Plant B Merged (100%)
No. Before (70%) After (100%) Before (60%) After (100%)
(i) Sales 150 214.2857 90 150 364.2857
(ii) Variable cost 105 150.0000 75 125 275.0000
(iii) Contribution 45 64.2857 15 25 89.2857
(iv) Fixed Cost 30 30.0000 20 20 52.0000
(v) Profit / (Loss) 15 34.2857 (5) 5 37.2857
Break even (30×150)/45 = 100 lakhs (20×90)/15)=120 lakhs 52 × 364.2857/89.2857
before merger = 212.16 lakhs

P/V Ratio = (89.2857 / 364.2857) x 100 = 24.5098 %

Required sales = (52 + 18) / 0.245098 = 285.6
For 364.2857 - 100
For 285.6 - ?
Capacity = (100 / 364.2857) x 285.6 = 78.4%

Illustration 29:
A company engaged in plantation activities has 200 hectors of virgin land which can be
used for growing jointly or individually tea, coffee and cardamom, the yield per hector of the
different crops and their selling prices per Kg. are as under:

Yield in Kgs. Selling price per Kg. (`)

Tea 2,000 20
Coffee 500 40
Cardamom 100 250

The relevant data are given below:

Tea Coffee Cardamom

Labour charges ` 8 10 120
Packing materials ` 2 2 10
Other costs ` 4 1 20
14 13 150

b) Fixed costs per annum:

`
Cultivation and growing cost 10,00,000
Administrative cost 2,00,000
Land Revenue 50,000
Repairs and maintenance 2,50,000
Other costs 3,00,000
Total Cost 18,00,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 72

The policy of the company is to produce and sell all three kinds of products and the
maximum and minimum area to be cultivated per product is as follows:

Hectors
Maximum Minimum
Tea 160 120
Coffee 50 30
Cardamom 30 10

Calculate the most profitable product mix and the maximum profit which can be achieved.

Solution:

Statement showing computation of contribution per hectare and determination of priority for
profitability:
Tea (`) Coffee (`) Cardamom (`)
(i) Sales realisation per hectare 40,000 20,000 25,000
(ii) Variable cost 28,000 6,500 15,000
(iii) Contribution 12,000 13,500 10,000
(iv) Priority II I III

Statement showing optimum mix under given conditions and computation of profit at that
mix:
Particulars Tea (`) Coffee (`) Cardamom (`) Total (`)
Minimum area to be produced (hectars) 120 30 10 160
Remaining land (hectars) 20 (ii) 20 (i) 40
(i) No. of hectares 140 50 10 200
(ii) Contribution per hectares (`) 12,000 13,500 10,000
(iii) Total Contribution (`) 16,80,000 6,75,000 1,00,000 24,55,000
(iv) Fixed Cost (`) 18,00,000
(v) Profit (`) 6,55,000

Illustration 30:
A Co. running an adequate supply of labour presents the following data requests your
advice about the area to be allotted for the cultivation of various types of fruits which would
result in the maximization of profits. The company contemplates growing Apples Lemons
Oranges and Peaches.
APPLES LEMONS ORANGES PEACHES
Selling price per box (`) 15 15 30 45
Seasons yield box per acre 500 150 100 200
Cost in Rupees:
Material per acre 270 105 90 150
Growing per acre labour 300 225 150 195
Picking & Packing per box 1.5 1.5 3 4.5
Transport per box 3.00 3.00 1.5 4.5

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 73

The fixed costs in each season would be:
Cultivation & Growing `56,000: Picking `42,000
Transport - `10,000: Administration-`84,000
Land Revenue - `18,000
The following limitations are also placed before you:
a) The area available is 450 acres, but out of this 300 acres are suitable for growing only
Oranges and Lemons .The balance of 150 acres is suitable for growing for any of the four
fruits viz., Apples, Lemons, Oranges and Peaches.
b) As the products may be hypothecated to banks, area allotted for any fruit should be
demarcated in complete acres and not in fractions of an acre.
c) The marketing strategy of the company requires the compulsory production of all the four
types of fruits in a season and the minimum quantity of any type to be 18,000 boxes.

Calculate the total profits that would accrue if your advice is accepted.

Solution:

Statement showing computation of contribution per acre and determination of priority for
profitability:
Sr. No. Particulars APPLES (`) LEMONS (`) ORANGES (`) PEACHES (`)
(i) Sales value per acre (`) 7,500 2,250 3,000 9,000
(ii) Variable cost
Material 270 105 90 150
Growing labour 300 225 150 195
Pickings & Packing labour 750 225 300 900
Transport 1,500 450 150 900
2,820 1,005 690 2,145
(iii) Contribution 4,680 1,245 2,310 6,855
Priority II IV III I

Statement showing optimum mix under given conditions and computation of profit at that
mix:
Particulars Apples (`) Lemons (`) Oranges Peaches (`) Total
(`) (`)
Minimum production in boxes 18,000 18,000 18,000 18,000
Area utilized for these minimum 36 120 180 90 426
Remaining area 24 24
(i) No. of area 36 120 180 114 450
(ii) Contribution per acre 4,680 1,245 2,310 6,855
(iii) Total contribution 1,68,480 1,49,400 7,15,800 7,81,470 15,15,150
(iv) Fixed cost 2,10,000
(v) Profit 13,05,150

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 74

Illustration 31:
A market gardener is planning his production for next season and he asked you, as a cost
consultant, to recommend the optimum mix of vegetable production for the coming year.
He has given you the following data relating to the current year:
POTATOES TOMATOES PEAS CARROTS
Area occupied in acres 25 20 30 25
Yield per acre in tons 10 8 90 12
Selling Price per ton (`) 1,000 1,250 1,500 1,350
Variable Cost per acre:
Fertilizer 300 250 450 400
Seeds 150 200 300 250
Pesticides 250 150 200 250
Direct Wages 4,000 4,500 5,000 5,700

Fixed Overhead per annum: `5,40,000

The land which is being used for the production of carrots and peas can be used for either
crop but not for potatoes and tomatoes. The land being used for potatoes and tomatoes
can be used for either crops but not carrots and peas. In order to provide an adequate
market service, the gardener must produce each year at least 40 tons of each of potatoes
and tomatoes and 36 tons of each peas and carrots .You are required to present a
statement to show :
(a) (1) The profit for the current year:
(2) The profit for the production mix you would recommend;
(b) Assuming that the land could be cultivated in such a way that any of the above crops
could be produced and there was no market commitment. You are required to:
(1) Advice the market gardener on which crop he should concentrate his production.
(2) Calculate the profit if he were to do so, and
(3) Calculate in rupees the breakeven - point of sales.

Solution:

Statement showing computation of contribution and determination of priority for profitability:

Particulars Potatoes Tomatoes Peas Carrots
(i) Sales per acre (`) 10,000 10,000 13,500 16,200
(ii) Variable cost (`) 4,700 5,100 5,950 6,600
(iii) Contribution (`) 5,300 4,900 7,550 9,600
(iv) Priority III IV II I

(a)
(1) Statement showing computation of profit for current year:

Sl. No. Particulars Potatoes Tomatoes Peas Carrots Total

I No. of acres 25 20 30 25 100
II Contribution per acre (`) 5,300 4,900 7,550 9,600
III Total contribution (`) 1,32,500 98,000 2,26,500 2,40,000 6,97,000
IV Fixed cost (`) 5,40,000
V Profit (`) 1,57,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 75

(2) Statement showing optimum mix under given conditions and computation of profit at
that mix:
Sl. No. Particulars Potatoes Tomatoes Peas Carrots Total
Minimum production in tons 40 40 36 36 100
Area required for this (acre) 4 5 4 3 16
Remaining area (acre) 36 --- --- 48 84
I No. of acres 40 5 4 51
II Contribution per acre (`) 5,300 4,900 7,550 9,600
III Total contribution (`) 2,12,000 24,500 30,200 4,89,600 7,56,300
IV Fixed cost (`) 5,40,000
V Profit (`) 2,16,300

(b) (1) If the land is suitable for growing any of the crops and there is no market
commitment, the gardener is advised to concentrate his production on carrots.

(2) & (3):

Sl. No. Particulars `
I Sales (16,200 x 100) 16,20,000
II Contribution (9,600 x 100) 9,60,000
III Fixed cost 5,40,000
IV Profit 4,20,000

Break even sales = (5,40,000 x 16,20,000) / 9,60,000 = ` 9,11,250

Illustration 32:
Small Tools Factory has a plant capacity adequate to provide 19,800 hours of machine use.
The plant can produce all A type tools or all B type tools or a mixture of these two type. The
following information is relevant
A B
Selling price (`) 10 15
Variable cost (`) 8 12
Hours required to produce 3 4

Market conditions are such that not more than 4,000 A type tools and 3,000 B type tools can
be sold in a year. Annual fixed costs are ` 9,900.
Compute the product mix that will maximise the net income to the company and find that
maximum net income.

Solution:

Statement showing computation of contribution per machine hour and determination of

priority for profitability:

Sl. No. Particulars A B

I Selling price (`) 10 15
II Variable cost (`) 8 12
III Contribution (`) 2 3
IV Contribution per machine hour (`) 2/3 = 0.67 3/4 = 0.75
Priority II I

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 76

Statement showing optimum mix under given conditions and computation of profit at that
mix:

Sl. No. Particulars A B Total

I No. of units 2,600 3,000
II Contribution per unit (`) 2 3
III Total contribution (`) 5,200 9,000 14,200
IV Fixed cost (`) 9,900
V Profit 4,300
Available hours 19,800
(-) Hours for B (3,000 x 4) 12,000
7,800
Units of A = 7,800 / 3 = 2,600

Illustration 33:
Taurus Ltd. produces three products A, B and C from the same manufacturing facilities. The
cost and other details of the three products are as follows:

A B C
Selling price per unit (`) 200 160 100
Variable cost per unit (`) 120 120 40
Fixed expenses/month (`) 2,76,000
Maximum production per month (units) 5,000 8,000 6,000
Total hours available for the month 200
Maximum demand per month (units) 2,000 4,000 2,400

The processing hour cannot be increased beyond 200 hrs per month.
You are required to:
(a) Compute the most profitable product-mix.
(b) Compute the overall break-even sales of the co., for the month based in the mix
calculated in (a) above.

Solution:

(a) Statement showing computation of contribution per hour and determination of priority for
profitability:
Sl. No. Particulars A B C
I Selling price (`) 200 160 100
II Variable cost (`) 120 120 40
III Contribution (`) 80 40 60
IV No. of units per hour assuming only one 5,000/200 8,000/200 6,000 / 200
product is made during the month = 25 = 40 = 30
V Contribution per hour (`) 25×80 = 2,000 40×40 =1,600 30×60 =1,800
Priority I III II

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 77

Statement showing optimum mix under the given conditions and computation of profit at that
mix:
Sl. No. Particulars A B C Total
I No. of units 2,000 1,600 2,400
II Sales (`) 4,00,000 2,56,000 2,40,000 8,96,000
III Total contribution (`) 1,60,000 64,000 1,44,000 3,68,000
IV Fixed Cost (`) 2,76,000
V Profit (`) 92,000

(b) Break even sales = (2,76,000 x 8,96,000) / 3,68,000 = ` 6,72,000

Notes:
Available hours 200
(-) Hours for A (2,000/25) 80
120
(-) Hours for C (2,400/30) 80
40
Units of B = 40 x 40 = 1,600

Illustration 34:
A factory budget for a production of 1,50,000 units. The variable cost per unit is ` 14 and fixed
cost is ` 2 per unit. The company fixes its selling price to fetch a profit of 15% on cost.
(a) What is the breakeven point?
(b) What is the profit volume ratio?
(c) If it reduces its selling price by 5% how does the revised selling price affect the BEP and
the profit volume ratio?
(d) If a profit increase of 10% is desired more than the budget what should be the sale at the
reduced prices?

Solution:

`
Variable cost 14
Fixed cost 2
Total cost 16
(+) Profit @ 15% 2.40
Selling price 18.40

Sl. No. Particulars `

I Selling price 18.40
II Variable cost 14.00
III Contribution 4.40
IV Total contribution (1,50,000 x 4.4) 6,60,000
V Fixed cost (1,50,000 x 2) 3,00,000
VI Profit 3,60,000

(a) BEP = 3,00,000 / 4.4 = 68,182 units

(b) P/V ratio = (4.4 / 18.4) x 100 = 23.91%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 78

(c)
Sl. No. Particulars `
I Selling price (18.4 × 95%) 17.48
II Variable cost 14.00
III Contribution 3.48
IV P/V ratio (3.48 / 17.48) × 100 19.908%
V Breakeven point = 3,00,000 / 3.48 86,207 units

(d) Desired profit = 3,60,000 x (110/100) = ` 3,96,000

Sales required = (3,00,000 + 3,96,000) / 3.48 x 17.48 = ` 34,96,000.

Illustration 35:
VINAYAK LTD. which produces three products furnishes you the following information for
2015-16:
PRODUCTS
A B C
Selling price per unit (`) 100 75 50
Profit volume ratio % 10 20 40
Maximum sales potential units 40,000 25,000 10,000
Raw Material content as % of variable cost 50 50 50

The expenses - fixed are estimated at `6,80,000. The company uses a single raw material in all
the three products. Raw material is in short supply and the company has a quota for the
supply of raw materials of the value of ` 18,00,000 for the year 2011-12 for the manufacture of
its products to meet its sales demand.

You are required to:-

a. Set a product mix which will give a maximum overall profit keeping the short supply of
raw material in view.
b. Compute that maximum profit.

Solution:

Statement showing computation of contribution per rupee of material and determination of

priority for profitability:

Sl. No. Particulars A B C

I Selling price (`) 100 75 50
II Contribution (`) 10 15 20
III Variable cost (`) 90 60 30
IV Raw material cost (`) 45 30 15
V Contribution per rupee of material (`) (10/45)=0.22 (15/30)=0.50 (20/15)=1.33
Priority III II I

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 79

Statement showing optimum mix under given conditions and computation of profit at that
mix:
Sl. No. Particulars A B C Total
I No. of units 20,000 25,000 10,000
II Contribution per unit (`) 10 15 20,000
III Total contribution (`) 2,00,000 3,75,000 2,00,000 7,75,000
IV Fixed Cost (`) 6,80,000
V Profit (`) 95,000

Available material 18,00,000

(-) Material for C (10,000 x 15) 1,50,000
16,50,000
(-) Material for B (25,000 x 30) 7,50,000
9,00,000

No. of units of A = 9,00,000 / 45 = 20,000 units

Illustration 36:
A review, made by the top management of Sweet and Struggle Ltd. which makes only one
product, of the result of two first quarters of the year revealed the following:

Sales in units 10,000

Loss (`) ` 10,000
Fixed Cost (for the year `1,20,000) 30,000 Quarter
Variable cost per unit `8

The finance Manager who feels perturbed suggests that the company should at least break-
even in the second quarter with a drive for increased sales. Towards this the company should
introduce a better packing which will increase the cost by ` 0.50 per unit.
The Sales Manager has an alternate proposal. For the second quarter additional sales
promotion expenses can be increased to the extent of ` 5,000 and a profit of `5,000 can be
aimed at for the period with increased sales.
The production manager feels otherwise. To improve the; demand the selling price per unit
has to be reduced by 3%. As a result the sales volume can be increased to attain a profit
level of ` 4,000 for the quarter.
The Managing Director asks for as a Cost Accountant to evaluate these three proposals and
calculate the additional units required to reach their respective targets help him to make a
decision.

Solution:

Computation of selling price:

Particulars `
Variable cost (10,000 x 8) 80,000
Fixed cost 30,000
Total cost 1,10,000
(+) Profit / (loss) (10,000)
Sales 1,00,000

Selling price = 1,00,000 / 10,000 = `10/-

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 80

Statement showing computation of additional units required to attain the target of respective
managers:
Sl. No. Particulars FM SM PM
I Selling price 10.00 10.00 9.70
II Variable cost 8.50 8.00 8.00
III Contribution 1.50 2.00 1.70
IV Fixed cost 30,000 35,000 30,000
V Target BE sales Profit of ` 5,000 Profit of ` 4,000
VI No. of units (30,000/1.5) (35,000+5,000)/2 (30,000+4,000)/1.70
= 20,000 = 20,000 = 20,000
VII Additional Units 10,000 10,000 10,000

Illustration 37:
A limited company manufactures three different products and the following information has
been collected from the books of accounts.
PRODUCTS
S T Y
Sales Mix 35% 35% 30%
Selling price (`) 30 40% 20
Variable Cost (`) 15 20% 12
Total fixed cost (`) 1,80,000
Total Sales (`) 6,00,000

The company has currently under discussion, a proposal to discontinue the manufacture of
product Y and replace it with product M, when the following results are anticipated.

PRODUCTS
S T M
Sales Mix 50% 25% 25%
Selling price (`) 30 40% 30
Variable Cost (`) 15 20% 15
Total fixed cost (`) 1,80,000
Total Sales (`) 6,40,000
Will you advise the company to changeover to production of M? Give reasons for your
answer.

Solution:

Statement showing computation of profit before replacing product Y with M

Sl. No. Particulars S (35%) T (35%) Y (30%) Total
I Sales (`) 2,10,000 2,10,000 1,80,000 6,00,000
II Variable cost (`) 1,05,000 1,05,000 1,08,000 3,18,000
III Contribution (`) 1,05,000 1,05,000 72,000 2,82,000
IV Fixed cost (`) 1,80,000
V Profit (`) 1,02,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 81

Statement showing computation of profit after replacing product Y with M:
Sl. No. Particulars S (50%) T (25%) M (25%) Total
I Sales (`) 3,20,000 1,60,000 1,60,000 6,40,000
II Variable cost (`) 1,60,000 80,000 80,000 3,20,000
III Contribution (`) 1,60,000 80,000 80,000 3,20,000
IV Fixed cost (`) 1,80,000
V Profit (`) 1,40,000

As the profit is increased by ` 38,000 by replacing Product ‗Y‘ with ‗M‘, it is advisable to
changeover to the production of M.

Illustration 38:
The following figures have been extracted from the accounts of manufacturing undertaking,
which produces a single product for the previous (base) year.

Units produced and sold 10,000

Fixed overhead (`) 20,000

Variable overhead cost per unit:

Labour `4
Material `2
Overheads ` 0.8
Selling Price `10 per unit

In preparing the budget for the current (budget) year the undernoted changes have been
envisaged:

Units to be produced and sold 15,000

Fixed overheads increased by ` 5,000
Fall in labour efficiency 20%
Special additional discount for Bulk purchased of material 2½ %
Variable overheads percentage reduced by 1¼ %
Fall in selling price per unit 10%

Calculate:
(i) the no. of units which must be sold to break even in each of the two years
(ii) the no. of units which would have to be sold to double the profit of the base year under
base year conditions
(iii) the no. of units which will have to be sold in the budget year to maintain the profit level
of preceding year.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 82

Solution:

(i) Statement showing computation of break even units in two years and other required
information:
(Amount in `)
Base/Previous Year Current/Budget Year
I Selling price 10.00 9.00
II Variable cost
Material 2.00 (2×97.5 / 100) 1.95
Labour 4.00 (4 / 0.8) 5.00
Variable Overhead 0.80 (0.8 × 98.75%) 0.79
6.80 7.74
III Contribution 3.20 1.26
IV Total contribution (10,000 × 3.2) 32,000 (15,000 × 1.26) 18,900
V Fixed cost 20,000 25,000
Profit 12,000 (6,100)
Break Even units (20,000/3.2) = 6,250 units (25,000/1.26) = 19,841 units

(ii) No. of units required to double the profit of base year under
base year conditions = 20,000 + 24,000 / 3.2 = 13,750 units

(iii) No. of units required in current year to get base year

Profit = (25,000 + 12,000) / 1.26 = 29,365 units

Illustration 39:
VINAK Ltd. operating at 75% level of activity produces and sells two products A and B. The
cost sheets of these two products are as under:-

Product A Product B
Units produced and sold 600 400
Direct materials (`) 2.00 4.00
Direct labour (`) 4.00 4.00
Factory overheads (40% fixed) (`) 5.00 3.00
Selling and administration overheads (60% fixed) (`) 8.00 5.00
Total cost (`) 19.00 16.00
Selling price per unit (`) 23.00 19.00

Factory overheads are absorbed on the basis of machine hour which is the limiting factor.
The machine hour rate is `2 per hour. The company receives an offer from Canada for the
purchase of Product A at a price of `17.50 per unit.
Alternatively the company has another offer from the Middle East for the purchase of
Product B at a price of `15.50 p.u.
In both cases, a special packing charge of fifty paise per unit has to be borne by the
company.
The company can accept either of the two export orders and in the either case the
company can supply such quantities as may be possible to produce by utilising the balance
of 25% of its capacity.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 83

You are required to prepare:
(1) A statement showing the economics of the two export proposals giving your
recommendation as to which the proposal should be accepted, and
(2) A statement showing the overall profitability of the company after incorporating the
export proposal recommended by you.

Solution:
(1) Statement showing economics of two products:
(Amount in `)
Sr. No. Particulars A B
I Selling price 17.5 15.5
II Variable cost
Direct Materials 2.00 4.00
Direct Labour 4.00 4.00
Factory OH 3.00 1.80
Selling & Distribution OH 3.20 2.00
Packing cost 0.50 0.50
12.70 12.30
III Contribution 4.80 3.20
IV Contribution per hour (4.8/2.5) = 1.92 (3.2/1.5) = 2.13

The order from middle east for product B is to be accepted because it has more contribution
per machine hour.
Machine hours at present capacity (75%) = (600 x 2.5) + (400 x 1.5) = 2,100 hrs
Machine hours at 100% capacity = 2,100 x 100/75 = 2,800 hrs
Hours of balance capacity (25%) = 2,800 – 2,100 = 700 hours
No. of units of B that can be manufactured in those 700 hrs = 700/1.5 = 467 units.

(2) Statement showing computation of profit after incorporating the export order:
A B
Home Export Total Total
I No. of units 600 400 467 867
II Contribution per unit (`) 23-12.2=10.80 19-11.8=7.2 =3.2
III Total contribution (`) 6,480 2,880 1,494.4 4,374.4 10,854.4
IV Fixed cost (`) (2+4.8)×600=4,080 4.2×400=1,680 --- 1,680 5,760.0
V Profit (`) 2,400 1,200 1,494.4 2,694.4 5,094.4

Illustration 40:
Your company has a production capacity of 2,00,000 units per year. Normal capacity
utilisation is reckoned at 90%. Standard Variable Production costs are ` 11p.u. The fixed costs
are ` 3,60,000 per year. Variable selling costs are ` 3p.u. and fixed selling costs are `2,70,000
per year. The unit selling price is `20. In the year just ended on 30th June, 2012, the
production was 1,60,000 units and sales were 1,50,000 units. The closing inventory on 30-6-
2012 was 20,000 units. The actual variable production costs for the year was ` 35,000 higher
than the standard.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 84

Calculate:
(1) The profit for the year
(a) by absorption costing method
(b) by the marginal cost method.
(2) Explain the difference in profits.

Solution:

(1) (a) Statement showing computation of profit under absorption costing

Particulars Amount (`)
Standard variable production = 1,60,000 x 11 17,60,000
(+) Variance 35,000
Actual variable production costs 17,95,000
Fixed production cost recovered (1,60,000 x ` 2*) 3,20,000
21,15,000
(+) Under recovery of fixed production overheads (3,60,000 – 3,20,000) 40,000
Production cost of goods manufactured 21,55,000
(+) Opening Stock (10,000 x 13) * 1,30,000
(-) Closing stock (21,55,000/1,60,000 x 20,000) 2,69,375
(+) Selling expenses
Variable 1,50,000 x 3 = 4,50,000
Fixed = 2,70,000 7,20,000
27,35,625
Profit 2,64,375
Sales (1,50,000 x 20) 30,00,000

Variable cost = 11.00

(+) Fixed production cost per unit
(3,60,000/2,00,000 x 90%) = *2.00
= 13.00

(b) Statement showing computation of profit under marginal costing

Particulars ` `
I Sales 30,00,000
II Variable cost
Production (17,60,000 + 35,000) 17,95,000
(+) Opening (10,000 x 11) 1,10,000
19,05,000
(-) Closing stock (17,95,000/1,60,000 x 20,000) 2,24,375 16,80,625
Selling expenses (1,50,000 x 3) 4,50,000
21,30,625
III Contribution (I-II) 8,69,375
IV Fixed cost (3,60,000 + 2,70,000) 6,30,000
V Profit (III-IV) 2,39,375

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 85

(2) The difference in profit shown by absorption costing and marginal costing is due to
valuation of costs i.e., stocks are valued at total production cost in absorption costing
and at variable production cost in marginal costing.

The difference in profits can be explained as follows:

Absorption Costing Marginal Costing Profit is (less)/more in absorption costing
Opening stock 1,30,000 1,10,000 (-) 20,000
Closing stock 2,69,375 2,24,375 (+) 45,000

Illustration 41:
From the following data calculate:
(1) B.E.P expressed in amount of sales in rupees.
(2) Number of units that must be sold to earn a profit of `60,000 per year
(3) How many units must be sold to earn a net income of 10% of sales.
Sales price ` 20 per unit; variable manufacturing costs ` 11 p.u.; fixed factory overheads `
5,40,000 p.a.; variable selling costs ` 3 p.u. Fixed selling costs ` 2,52,000 per year.

Solution:

Particulars `
I Selling price 20.00
II Variable cost (11+3) 14.00
III Contribution per unit (i - ii) 6.00

BEP in units = (2,52,000 + 5,40,000) / 6 = 1,32,000

a) BEP sales = 1,32,000 x 20 = 26,40,000
b) No. of units = (7,92,000 + 60,000) / 6 = 1,42,000
c) Let ‗S‘ be the no. of units required
Sales = S x 20 = 20S
Desired profit = 20S x 10% = 2S
F.C + Desired Profit
Required units =
Contribution per unit
S = (7,92,000 + 2S) / 6
4S = 7,92,000
S = 1,98,000

Illustration 42:
The Board of Directors of KE Ltd. manufacturers of three products A, B and C have asked for
advice on the production mixture of the company.
(a) You are required to present a statement to advice the directors of the most profitable
mixture of the products to be made and sold.
The statement should show:
i) The profit expected on the current budgeted production, and
ii) The profit which could be expected if the most profitable mixture was produced.

(b) You are also required to direct the director‘s attention to any problem which is likely to
arise if the mixture in (a) (ii) above were to be produced.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 86

 The following information is given:-
Data for standard Costs, per unit:

Product A Product B Product C

Direct material (`) 10 30 20
Variable overhead (`) 3 2 5

Direct Labour:
Department Rate per hour Hours Hours Hours
1 0.5 28 16 30
2 1.0 5 6 10
3 0.5 16 8 30
Data from current budget production
in thousands of units per year: 10 5 6
Selling price per unit: (`) 50 68 90
Fixed cost per year ` 2,00,000
Maximum sales forecast by the 12 7 9
Sales director for the year 2013 in
thousands of units

However the type of labour required by Dept 2 is in short supply and it is not possible to
increase the manpower of this dept. beyond its present level.

Solution:

(a) Statement showing computation of contribution per hour in Dept. 2 and determination of
priority for profitability
Sr. No. Particulars A (`) B (`) C (RS.)
I Selling price 50 68 90
II Variable cost
Direct Material 10 30 20
Variable OH 3 2 5
Direct labour in
Dept 1 14 8 15
Dept 2 5 6 10
Dept 3 8 4 15
III Total Variable Cost 40 50 65
IV Contribution (i - iii) 10 18 25
V Contribution per hour in Dept. 2 10/5 = 2 18/6 = 3 25/10 = 2.5
Priority III I II

Statement showing computation of profit at current budgeted production

Sr. No. Particulars A (`) B (`) C (RS.) Total
I No. of units 10,000 5,000 6,000
II Contribution per unit (`) 10 18 25
III Total contribution (`) 1,00,000 90,000 1,50,000 3,40,000
IV Fixed cost (`) 2,00,000
V Profit (`) 1,40,000
No. of hours in Dept. 2 = (10,000 x 5) + (5,000 x 6) + (6,000 x 10) = 1,40,000 hours

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 87

Statement showing optimum mix under given conditions and computation of profit at that
mix
Sr. No. Particulars A (`) B (`) C (RS.) Total
I No. of units 1,600 7,000 9,000
II Contribution per unit (`) 10 18 25
III Total contribution (`) 16,000 1,26,000 2,25,000 3,67,000
IV Fixed cost (`) 2,00,000
V Profit (`) 1,67,000

Available hours = 1,40,000

(-) hours used for B (7,000 x 6) = 42,000
= 98,000
(-) hours for C (9,000 x 10) = 90,000
= 8,000
Units of A = 8,000/5 = 1,600 units
(b) The directors are to pay attention on the point that the sales of less no. of units of ‗A‘ will
adversely affect the sales of product ‗B‘ and ‗C‘ (or) not.

Illustration 43:
An engineering company receives in enquiry for the manufacture of certain products, where
costs estimated as follows per product. Direct materials ` 3.10; Direct labour (5 hours) ` 2.05;
Direct expenses ` 0.05 Variable overheads 20 paise per hour.

The manufacture of these products will necessitate the provision of special tooling costing
approximately ` 4,500. The price per unit is ` 8.00. For an order to be considered profitable it is
necessary for it to yield a target contribution at the rate of ` 0.30 per Labour Hour (after
tooling cost).

Find out:
a. The sales level at which contribution to profit commences.
b. The sales at which the contribution exceeds the target.

Solution:

Statement Showing Computation of Contribution

Sr. No. Particulars Amount (`)
I Selling Price 8.00
II Variable Cost
Direct material 3.10
Direct Labour 2.05
Direct expenses 0.05
Variable OH (5 × 0.2) 1.00
III Total Variable Cost 6.20
Contribution (i – iii) 1.80

Break even units = 4,500 / 1.8 = 2,500 units.

Break even sales = 2,500 x 8 = ` 20,000
Target profit = ` 0.3 per hour i.e. ` 1.5 per unit (5 x 0.3)
Let ‗S‘ be the required units.
Desired profit = 1.5 x S = 1.5S

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 88

Required units = 4,500 + 1.5S / 1.8
⇒ S = 4,500 + 1.5S / 1.8
⇒ S = 15,000 units
Required sales = 15,000 x 8 = ` 1,20,000.

Illustration 44:
The present output details of a manufacturing department are as follows:
Average output per week - 48,000 units from 160 employees.
`
Saleable value of the output 1,50,000
Contribution made by output towards fixed expenses and profit 60,000

The board of directors plan to introduce more mechanisation into the department at a
capital cost of ` 40,000. The effect of this will be to reduce the number of employees to 120,
but to increase the output per individual employees by 40%. To provide the necessary
incentive to achieve the increased output, the board intends to offer a 1% increase on the
piece of work price of 25 paise per article for every 2% increase in average individual output
achieved. To sell the increased output, it will be necessary to decrease the selling price by
4%. Calculate the extra weekly contribution resulting from the proposed change and
evaluate for the board‘s consideration, the worth of the project.

Solution:

Statement Showing the Computation of Selling Price Per Unit

Sr. No. Particulars Amount (`)
I Sales 1,50,000
II Contribution 60,000
III Variable cost 90,000
IV Direct Labour (48,000 x 0.25) 12,000
V Variable cost other than labour 78,000
VI Variable cost other than labour per unit (78,000/48,000) 1.625
VII Output per employee (48,000/160)(units) 300
VIII Selling price (1,50,000 / 48,000) 3.125

Statement showing computation of contribution after introduction of mechanization:

Sr. No. Particulars Amount (`)
I No. of employees 120
II Output per employee (300 x 140/100) 420
III Total output 50,400
IV Selling Price (3.125 x 96/100) 3
V Sales 1,51,200
VI Variable cost
V.C other than labour (50,400 x 1.625)
Labour cost (50,400 x 0.25 x 120/100) 97,020
VII Contribution 54,180

From the above computation, it was found that there is no extra contribution due to increase
of mechanization and in fact contribution decreased by ` 5,820. There is no worth of project.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 89

Self Learning Questions:

1. Distinguish between Marginal Costing and Absorption costing.

2. Discuss the importance of the following
a. Key factor
b. Breakeven point
c. Margin of safety
3. State the utility of marginal costing in price fixation during trade depression and for export
purposes.
4. Define marginal costing and state the features of marginal costing
5. State the benefits accrue out of application of Marginal Costing
6. Discuss the overcomes of Marginal costing in brief.
7. What do you mean by Transfer pricing. State the objects in brief.
8. Explain the various methods of Transfer pricing
9. State the objective of Inter Company Transfer Pricing
10. What do you mean by Differential Cost Analysis. State its silent features.

Multiple Choice Questions:

1. The breakeven point is the point at which,

A. There is no profit, no loss
B. Contribution margin is equal to total fixed cost
C. Total fixed cost is equal to total revenue
D. All of the above.
2. A large margin of safety indicates
A. Over capitalization
B. The soundness of business
C. Overproduction
D. None of the above
3. The selling price is `20 per unit, variable cost `12 per unit, and fixed cost `16,000, the
breakeven-point in units will be
A. 800 units
B. 2000 units
C. 3000 units
D. None of these
4. The P/V ratio of a product is 0.4 and the selling price is `40 per unit. The marginal cost of
the product would be,
A. `8
B. `24
C. `20
D. `25
5. Fixed cost per unit decreases when,
A. Production volume increases
B. Production volume decreases
C. Variable cost per unit decreases
D. Variable cost per unit increases.
6. Each of the following would affect the breakeven point except a change in the,
A. Number of units sold.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 90

 B. Variable cost per unit
C. Total fixed cost
D. Sales price per unit.
7. A decrease in sales price,
A. Does not affect the break-even-sales.
B. Lowers the net profit
C. Increases the break-even-point.
D. Lowers the break-even-point
8. Under the marginal costing system, the contribution margin discloses the excess of,
A. Revenue over fixed cost
B. Projected revenue over the break-even-point
C. Revenues over variable costs
D. Variable costs over fixed costs.
9. Cost volume-profit analysis allows management to determine the relative profitability of
product by,
A. Highlighting potential bottlenecks in the production process
B. Keeping fixed costs to an obsolete minimum
C. Determine contribution margin per unit and projected profits at various levels
production
D. Assigning costs to a product in a manner that maximizes the contribution margin.
10. Contribution margin is known as,
A. Marginal income
B. Gross profit
C. Net income
D. Net profit.

Match the following:

Column A Column B
1 Differential cost is adopted. A Contribution / Sales X 100
2 Contribution B Decision Making
3 P/V ratio C Profit/ Pv ratio
4 Differential costing D Differential Cost
5 Shut down point E To ascertain Pv ratio.
6 Marginal costing helps in the measuring of. F Fixed cost / Pv ratio
7 Margin of Safety G Fixed per unit
8 Difference between the costs of two alternatives is H Divisional performance
known as.
9 Variable cost remain I Marginal Costing
10 Breakeven point J Avoidable fixed cost / Pv ratio

State the following statement is true or false:

1. Marginal cost includes prime cost plus fixed overheads.

2. Contribution is the difference between the selling price and the total costs.
3. An increase in the volume of the production will result in reduction in unit variable cost.
4. The amount of profit under absorption costing and marginal costing is one and the
same.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 91

5. All variable costs are included in the marginal cost.
6. Margin of safety is the difference between actual sales and the sales and the break
even point.
7. The difference between the budgeted output and the actual output is known as margin
of safety.
8. The breakeven point will be lower if the selling price is increased but the amount of cost
does not change.
9. At breakeven point margin of safety is nil.
10. When fixed cost is deducted from total cost, we get marginal cost.

Fill in the blanks:

1. In cost accounting, marginal cost does not include .

2. In absorption costing, ____________ cost is added to inventory.
3. Sales minus variable cost = fixed costs plus ____________ .
4. Profit volume ratio is contribution / ______________ X 100
5. At breakeven point total revenue is equal to costs.
6. In marginal costing, fixed costs are charged to ____ __________.
7. Margin of safety is the difference between ____ and ________________ .
8. In marginal costing, stock is valued at ___________.
9. When the production volume is nil, the loss will be equal to_________.
10. Constraint on various resources is also known as _____________ .

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 92

STUDY NOTE : 3
BUDGETING AND BUDGETARY CONTROL

THIS STUDY NOTE INCLUDES:

3.1 Budgetary Control and Preparation of Functional and Master Budgeting
3.2 Fixed, Variable, Semi-Variable Budgets
3.3 Zero Based Budgeting (ZBB)

3.1 BUDGETARY CONTROL AND PREPARATION OF FUNCTIONAL AND MASTER BUDGETING

BUDGETARY CONTROL

Budgetary control is defined as ―the establishment of budgets relating the responsibilities of

executives to the requirements of a policy and the continuous comparison of actual with
budgeted results, either to secure by individual action the objective of that policy or to
provide a basis for its revision.‖

From the above definition, the steps for Budgetary Control can be drawn as follows: -
(i) Establishment of Budgets:
Budgetary control primarily aims at preparation of various budgets such as sales Budget,
production budget, overhead expenses budget, cash budget etc.,
(ii) Responsibilities of executives:
The budgetary control system is designed to fix responsibilities on executives through
preparation of budgets.
(iii) Policy making:
The established policies of the organisation are designed as budgets so as to fix responsibility
on executives.
(iv) Comparison of actuals with budgets:
After establishing the budgets, the actuals are compared with them and any deviations, if
any are called variances.
(v) Achieving the desired result:
The desired result of the budgetary control system is comparison of actuals with the
budgeted results and the causes of variances, if any, are analysed.
(vi) Reporting to Top Management:
After the causes of Variances are analysed, the variances and their causes are reported to
top management so that the remedial action can be taken.

Advantages of Budgetary Control:

(i) Budgetary control aims at maximisation of profits through optimum utilisation of resources.
(ii) It is a technique for continuous monitoring of policies and objectives of the organisation.
(iii) It helps in reducing the costs, thereby helps in better utilisation of funds of the
organisation.
(iv) All the departments of the organisation are closely coordinated through establishment of
plans resulting in smooth functioning of the organisation.
(v) Since budgets fix the responsibilities of the executives, they act as a plan of action for
them there by reducing some of their work.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 93

(vi) It facilitates analysis of variances, thereby identifying the areas where deficiencies occur
and proper remedial action can be taken.
(vii) It facilitates the management by exception.
(viii) Budgets act as a motivating force to achieve the desired objective of the organisation.
(ix) It assists delegation of authority and is a powerful tool of responsibility accounting.
(x) It helps in stabilizing the conditions in industries which face seasonal fluctuations.
(xi) It helps as a basis for internal audit.
(xii) It provides a suitable basis for introducing the payment by results system.
(xiii) It ensures adequacy of working capital to the organisation.
(xiv)It aids in performance analysis and performance reporting system.
(xv) It aids in obtaining bank credit.
(xvi)Budgets are forerunners of standard costs in the sense that they create necessary
conditions to suit setting up of standard costs.

Preliminaries for the Adoption of a System of Budgetary Control:

For the successful implementation of a system of budgetary control certain pre-requisites are
to be fulfilled. These are enumerated below:
(i) There should be an organization chart laying out in clear terms the responsibilities and
duties of each level of executives, and the delegation of authority to the various levels.
For complete success, a solid foundation in this regard should be laid at the outset.
(ii) The objectives, plans and policies of the business should be defined in clear cut and
unambiguous terms.
(iii) The output level for which budgets are fixed, i.e., the budgeted output, should be stated.
(iv) The particular budget factor which will be the starting point of the preparation of the
various budgets should be indicated.
(v) There should be an efficient system of accounting to record and provide data in line with
the budgetary control system.
(vi) For the establishment and efficient execution of the plan, a Budget Committee should be
set up.
(vii) There should be a proper system of communication and reporting between the various
levels of management.
(viii) There should be a charter of programme. This is usually in the form of a budget manual.
(ix) The budgets should primarily be prepared by those who are responsible for performance.
(x) The budgets should be complete, continuous and realistic.
(xi) There should be an assurance from the top management executives of co-operation
and acceptance of the budgetary system.

Functional Budget:
If budgets are prepared of a business concern for a certain period taking each and every
function separately such budgets are called functional budgets.
Example: Production, Sales, purchases, cost of production, cash, materials etc.

The following are the various functional budgets, some of which are briefly explained here
under:
(i) Sales Budget: The sales budget is a forecast of total sales, expressed in terms of money or
quantity or both. The first step in the preparation of the sales budget is to forecast as
accurately as possible, the sales anticipated during the budget period. Sales forecasts are
usually prepared by the sales manager assisted by the market research personnel.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 94

Factors to be considered in preparing Sales Budget:-
As business existence depends upon the sales it is going to make and therefore it is an
important one to be prepared meticulously. It is the forecast of what it can reasonably sell to
its customers during the period for which budget is prepared. The company‘s profit mostly
depends upon the ability to sell its products to customers. In the present era it is indispensable
to establish the demand for the product even before it is produced. It is the sales order book
that the company‘s continuity depends upon. Also, a reasonable degree of accuracy must
be there in preparing a sales budget unless its sales are accurately forecast, production
estimates will also become erroneous. A good amount of experience must be necessary to
prepare the sales budget. Yet the following factors must be considered in preparing the sales
budget:
(a) The locality of the market i.e., domestic or export
(b) The target customers i.e., industry or trade or a section or group of general public etc.,
(c) The product portfolio i.e., the number of products offered and their popularity among the
target customers.
(d) The market share of each product and its influence on the product portfolio and the total
market
(e) The effectiveness of existing marketing policy on the current sales volume and value.
(f) The market share of competitor‘s products and their effect on the company‘s sales.
(g) Seasonal fluctuation in sales.
(h) Expenditure on advertisement and its impact on sales.

(ii) Production Budget: The production budget is a forecast of the production for the budget
period. Production budget is prepared in two parts, viz. production volume budget for the
physical units of the products to be manufactured and the cost of production or
manufacturing budget detailing the budgeted cost under material, labour, and factory
overhead in respect of the products.

Factors to be considered in Production Budget:

Next to the sales budget, the main function of a business concern is the production and for
this, a budget is prepared simultaneously with the sales budget. It is the forecast of
production during the period for which the budget is prepared. It can also be prepared in
two parts viz., production volume budget for the physical units i.e., the number of units, the
tonnes of production etc., and the cost of production or manufacture showing details of all
elements of the manufacture. While preparing the production budget, the following factors
must be taken into consideration:-

(a) Production plan:-

Production planning is an important part of the preparation of the production budget.
Optimum utilisation of plant capacity is taken by eliminating or reducing the limiting
factors and thereby effective production planning is made.

(a) The capacity of the business concern:-

It is to be ensured that the capacity of the organisation will coincide the budgeted
production or not. For this purpose, plant utilisation budget will also be necessary. The
production budget must be based on normal capacity likely to be achieved and it
should not be too high or too low.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 95

(c) Inventory Policy:-
While preparing the production budget it is also necessary to see to what extent
materials are available for producing the budgeted production. For that purpose, a
purchase budget or a purchase plan must also be studied. Similarly, on the other hand, it
is also necessary to verify the extent to which the inventory of finished goods is to be
carried.
(d) Sales budgets must also be considered before preparing production budget because it
may so happen that the entire production of the concern may not be sold. In such a
case the production budget must be in line with the sales budget.
(e) A plan of the sequence of operations of production for effective preparation of a
production budget should always be there.
(f) Last, but not the least, the policy of the management should also be considered before
preparing the production budget.
Objectives and Advantages of Production budget:
 Optimum utilisation of the productive resources of the organisation;
 Maintaining low inventory which results in risk of deterioration and fall in prices;
 Focus on the factors that are necessary to frame policies and plan sequence of
operations;
 Projection of policies framed, on the basis of past performance, into the future to get the
desired results;
 To see that right materials are provided at right place and at right time;
 Helps in scheduling of production so that delivery dates are met and customer
satisfaction is gained;
 Helpful in preparation of projected profit and loss statement, which is useful in evaluation
of performance and profitability.
(iii) Materials Budget: The material budget includes quantities of direct materials; the
quantities of each raw material needed for each finished product in the budget period is
specified. The input data for this budget is obtained by applying standard material usage
rates by each type of material to the volume of output budgeted.
(iv) Purchase Budget: The purchase budget establishes the quantity and value of the various
items of materials to be purchased for delivery at specified points of time during the
budget period taking into account the production schedule of the concern and the
inventory requirements. It takes into account the requirements for the entire budget plan
as per the sales, materials, maintenance, research and development, and capital
budgets. Purchases may be required to be made in respect of direct and indirect
materials, finished goods for resale, components and parts, and purchased services.
Before incorporation in the purchase budget, these purchase requirements should be
suitably ascertained. Purchase budget also includes material procurement budget.
(v) Cash Budget: Cash Budget is estimated receipts and expenses for a definite period,
which usually are cash sales, collection from debtors and other receipts and expenses
and payment to suppliers, payment of wages, payment of other expenses etc.
(vi) Direct Labour Budget.
(vii)Human Resources Budget.
(viii)Selling and distribution cost budget.
(ix) Administration Cost Budget.
(x) Research and development Cost Budget etc.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 96

Master Budget: Master budget is the budget prepared to cover all the functions of the
business organisation. It can be taken as the integrated budget of business concern, that
means, it shows the profit or loss and financial position of the business concern such as
Budgeted Profit and Loss Account, Budgeted Balance Sheet etc. Master budget, also known
as summary budget or finalized profit plan, combines all the budgets for a period into one
harmonious unit and thus, it shows the overall budget plan. The master budget incorporates
all the subsidiary functional budgets and the budgeted Profit and Loss Account and Balance
Sheet. Before the budget plan is put into operation, the master budget is considered by the
top management and revised if the position of profit disclosed therein is not found to be
satisfactory. After suitable revision is made, the master budget is finally approved and put
into action. Another view regards the budgeted Profit and Loss Account and the Balance
Sheet as the master budget.

3.2 FIXED, VARIABLE, SEMI-VARIABLE BUDGETS

Fixed or Rigid Budget:

When budgets are prepared for a fixed or standard volume of activity, they are called static
or rigid or fixed budgets. They do not change with the changes in the volume of the output.
These are prepared normally 3 months in advance of the year. However these will not be
much helpful in comparing the actual activity, as these are prepared at a fixed volume of
output. It, however, does not mean that the fixed budget is a rigid one, not to be changed
at all. Though not adjusted to the actual volume attained, a fixed budget is liable to revision
if due to business conditions undergoing a basic change or due to other reasons, actual
operations differ widely from those planned in the fixed budget.

Fixed budgets are most suited for fixed expenses. In case of discretionary costs situations
where the expenditure is optional and has no relation with the output, e.g. expenditure on
research and development, advertising, and new projects. A fixed budget has only a limited
application and is ineffective as a tool for cost control. Fixed budgets are useful where the
plan permits maximum stabilization of production, as for example, for concerns which
manufacture to build up inventories of finished products and components.
Flexible Budget:
A flexible budget is a budget that is prepared for different levels of activity or capacity
utilization or volume of output. If the budgets are prepared in such a way so as to change in
accordance with the volume of output, they are called flexible budgets. These can be
prepared from fixed budget which are also called revised budgets. These are much helpful
in comparison with actual because the exact deviations are found for which timely
corrective action can be taken. The basic idea of a flexible budget is that there shall be
some standard of cost and expenditures. Thus, a budget prepared in a manner to give
budgeted costs for any level of activity is known as flexible budget. Such budget is prepared
after considering the variable and fixed elements of costs and the changes, which may be
expected for each item at various levels of operations. Thus a flexible budget recognises the
difference in behaviour between fixed and variable costs in relation to fluctuations in
production or sales and is designed to change appropriately with such fluctuations. In flexible
budget, data relating to costs, expenditures may progressively be changed in any month in
accordance with actual output achieved. While preparing flexible budgets, estimates of
costs and expenditures on the basis of standards determined are made from minimum to
maximum level of operations.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 97

Difference between Fixed and Flexible Budgets:
Fixed Budget Flexible Budget
(i) It does not change with actual volume of It can be recasted on the basis of activity
activity achieved. Thus it is known as rigid or level to be achieved. Thus it is not rigid.
inflexible budget.
(ii) It operates on one level of activity and It consists of various budgets for different
under one set of conditions. It assumes that levels of activity.
there will be no change in the prevailing
conditions, which is unrealistic.
(iii) Here as all costs like – fixed, variable and Here analysis of variance provides useful
semi-variable are related to only one level information as each cost is analysed
of activity so variance analysis does not according to its behaviour.
give useful information.
(iv) If the budgeted and actual activity levels Flexible budgeting at different levels of
differ significantly, then the aspects like cost activity facilitates the ascertainment of
ascertainment and price fixation do not cost, fixation of selling price and tendering
give a correct picture. of quotations.
(v) Comparison of actual performance with It provides a meaningful basis of
budgeted targets will be meaningless comparison of the actual performance
specially when there is a difference with the budgeted targets.
between the two activity levels.

Principal Budget Factor:

Budgets cover all the functional areas of the organisation. For the effective implementation
of the budgetary system, all the functional areas are to be considered which are interlinked.
Because of these interlinks, certain factors have the ability to affect all other budgets. Such
factor is known as principle budget factor.

Principal Budget factor is the factor the extent of influence of which must first be assessed in
order to ensure that the functional budgets are reasonably capable of fulfilment. A principal
budget factor may be lack of demand, scarcity of raw material, non-availability of skilled
labour, inadequate working capital etc. If for example, the organisation has the capacity to
produce 2500 units per annum. But the production department is able to produce only 1800
units due to non-availability of raw materials. In this case, non-availability of raw materials is
the principal budget factor (limiting factor). If the sales manger estimates that he can sell
only 1500 units due to lack of demand. Then lack of demand is the principal budget factor.
This concept is also known as key factor, or governing factor. This factor highlights the
constraints with in which the organisation functions.

Responsibility Accounting:
One of the recent developments in the field of management accounting is the responsibility
accounting, which is helpful in exercising cost control. ‗Responsibility Accounting is a system
of accounting that recognizes various responsibility centers throughout the organization and
reflects the plans and actions of each of these centers by assigning particular revenues and
costs to the one having the pertinent responsibility. It is also called profitability accounting
and activity accounting.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 98

It is a system in which the person holding the supervisory posts as president, function head,
foreman, etc are given a report showing the performance of the company or department or
section as the case may be. The report will show the data relating to operational results of
the area and the items of which he is responsible for control. Responsibility accounting
follows the basic principles of any system of cost control like budgetary control and standard
costing. It differs only in the sense that it lays emphasis on human beings and fixes
responsibilities for individuals. It is based on the belief that control can be exercised by
human beings, so responsibilities should be fixed for individuals.

Principles of responsibility accounting are as follows:

(a) A target is fixed for each department or responsibility center.
(b) Actual performance is compared with the target.
(c) The variances from plan are analysed so as to fix the responsibility.
(d) Corrective action is taken by higher management and is communicated.

Performance Budgeting:
Performance Budgeting is synonymous with Responsibility Accounting which means thus the
responsibility of various levels of management is predetermined in terms of output or result
keeping in view the authority vested with them. The main concepts of such a system are
enumerated below:
(a) It is based on a classification of managerial level for the purpose of establishing a budget
for each level. The individual in charge of that level should be made responsible and
held accountable for its performance over a given period of time.
(b) The starting point of the performance budgeting system rests with the organisation chart
in which the spheres of jurisdiction have been determined. Authority leads to the
responsibility for certain costs and expenses which are forecast or present in the budget
with the knowledge of the manager concerned.
(c) The costs in each individual‘s or department‘s budget should be limited to the cost
controllable by him.
(d) The person concerned should have the authority to bear the responsibility.

3.3 Zero Based Budgeting (ZBB)

It differs from the conventional system of budgeting mainly it starts from scratch or zero and
not on the basis of trends or historical levels of expenditure. In the customary budgeting
system, the last year‘s figures are accepted as they are, or cut back or increases are
granted. Zero based budgeting on the other hand, starts with the premise that the budget
for next period is zero so long the demand for a function, process, project or activity is not
justified for each rupee from the first rupee spent. The assumptions are that without such a
justification no spending will be allowed. The burden of proof thus shifts to each manager to
justify why the money should be spent at all and to indicate what would happen if the
proposed activity is not carried out and no money is spent.

The first step in the process of zero base budgeting is to develop an operational plan or
decision package. A decision package identifies and describes a particular activity with a
view to:
(i) Evaluate and allotted ranking the activity against other activities competing for the same
scarce resources, and

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 99

(ii) Decide whether to accept or reject or amend the activity.

For this purpose, each package should give details of costs, returns, purpose, expected
results, the alternatives available and a statement of the consequences if the activity is
reduced or not performed at all.

The advantages of Zero based budgeting are:

(a) Out of date and inefficient operations are identified.
(b) Allows managers to promptly respond to changes in the business environment.
(c) Instead of accepting the current practice, it creates a challenging and questioning
attitude.
(d) Allocation of resources is made according to needs and the benefits derived.
(e) It has a psychological impact on all levels of management which makes each manager
to ‗pay his way‘.

Areas where zero-base budgeting is applicable

Zero-base Budgeting is more suitably applicable to discretionary cost areas. These costs may
have no relation to volume or activity and generally arise as a result of management
policies. Where standards are determinable, those costs associated with the inputs should be
controlled through the use of standard costing. On the other hand, if output as a function of
input cannot be specified. Zero-base Budgeting may be more suitably applied. Thus, service
or support-type activities are more suitable for Z.B.B.

PROCESS OF ZERO-BASE BUDGETING OR STEPS INVOLVED IN ZERO-BASE BUDGETING

The process of Zero-Base Budgeting involves the following steps:
1. Identification of 'Decision units‘
2. Preparation and development of decision packages.
3. Ranking of priority.
4. Approval and Funding

Identification of 'Decision units‘- A decision unit refers to a tangible activity or group of

activities for which a single manager has the responsibility for successful performance. Thus,
decision unit is a programme or a project or a segment of the organisation for which
separate budgets are to be prepared.

Preparation of Decision Packages: Preparation of decision packages is a set of documents

which identify and describe activities of the unit in such a way that the management can
evaluate and rank them against others competing for resources (limited) and decide
whether to approve or disapprove.

Ranking of Priority: The third step involved in Z.B.B. is the ranking of proposed alternatives
included in decision packages for various decision units or of various decision packages for
the same decision unit.

Funding: Funding involves the allocation of available resources of the organisation to various
decision units keeping in mind the alternative which has been selected and approved
through ranking process.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 100

Illustration 1:
From the following figures prepare the raw material purchase budget for January, 2015:
Materials
A B C d e F
estimated Stock on Jan 1 16,000 6,000 24,000 2,000 14,000 28,000
estimated Stock on Jan 31 20,000 8,000 28,000 4,000 16,000 32,000
estimated Consumption 1,20,000 44,000 1,32,000 36,000 88,000 1,72,000
Standard Price per unit 25 p. 5 p. 15 p. 10 p. 20 p. 30 p.

Solution:

Raw Materials Purchase Budget For January 2013

Type A B C D E F Total
Estimated Consumption (units) 1,20,000 44,000 1,32,000 36,000 88,000 1,72,000
Add: estimated stock on Jan 20,000 8,000 28,000 4,000 16,000 32,000
31, 2015 (units)
1,40,000 52,000 1,60,000 40,000 1,04,000 2,04,000
Less: estimated stock on Jan1, 16,000 6,000 24,000 2,000 14,000 28,000
2015 (units)
estimated purchase (units) 1,24,000 46,000 1,36,000 38,000 90,000 1,76,000 6,10,000
Rate per unit (`) 0.25 0.05 0.15 0.10 0.20 0.30
estimated purchases (`) 31,000 2,300 20,400 3,800 18,000 52,800 1,28,300

Illustration 2:
A company manufactures product - A and product -B during the year ending 31st December
2015, it is expected to sell 15,000 kg. of product A and 75,000 kg. of product B at `30 and `16
per kg. respectively. The direct materials P, Q and R are mixed in the proportion of 3: 5: 2 in
the manufacture of product A, Materials Q and R are mixed in the proportion of 1:2 in the
manufacture of product B. The actual and budget inventories for the year are given below:
Opening Stock Expected Closing stock Anticipated cost per Kg.
Kg. Kg. `
Material – P 4,000 3,000 12
Material –Q 3,000 6,000 10
Material – R 30,000 9,000 8
Product - A 3,000 1,500 —
B 4,000 4,500 —
Prepare the Production Budget and Materials Budget showing the expenditure on purchase
of materials for the year ending 31-12-2015.
Solution:
Production Budget for the Products A & B
Particulars Product A Product B
Sales 15,000 75,000
Add: Closing Stock 1,500 4,500
16,500 79,500
Less: opening Stock 3,000 4,000
Production 13,500 75,500

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 101

 Material Purchase Budget for the Year ending Dec 31st 2015
Particulars P Q R Total
Material required for product A in the ratio of 3:5:2 4,050 6,750 2,700 13,500
Material required for product B in the ratio of 1:2 --- 25,167 50,333 75,500
Total requirement 4,050 31,917 53,033
Add: Closing Stock 3,000 6,000 9,000
7,050 37,917 62,033
Less: opening Stock 4,000 3,000 30,000
Purchases (in units) 3,050 34,917 32,033
Cost per Kg. 12 10 8
Total Purchase cost (`) 36,600 3,49,170 2,56,264 6,42,034

Illustration 3:
The following details apply to an annual budget for a manufacturing company.
Quarter 1st 2nd 3rd 4th
Working days 65 60 55 60
Production (units per working day) 100 110 120 105
Raw material purchases (% by weight of annual total) 30% 50% 20% —
Budgeted purchase price/Kg.(`) 1 1.05 1.125 —

Quantity of raw material per unit of production 2 kg. Budgeted closing stock of raw material
2,000 kg. Budgeted opening stock of raw material 4,000 kg. (Cost ` 4,000)

Issues are priced on FIFO Basis. Calculate the following budgeted figures.
(a) Quarterly and annual purchase of raw material by weight and value.
(b) Closing quarterly stocks by weight and value.

Solution:

Material Purchase Budget

Particulars Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total
Production 6,500 6,600 6,600 6,300 26,000
(65 × 100) (60 × 110) (120 × 55) (60 × 105)
Material Required (Production x 2) 13,000 13,200 13,200 12,600 52,000
Closing Stock 2,000
54,000
Less: Opening Stock 4,000
Purchases by Weight 15,000 25,000 10,000 --- 50,000

Computation of Purchases by Value

Particulars Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total
Purchases (Weight) 15,000 25,000 10,000 ---
(50,000 × 30%) (50,000 × 50%) (50,000 × 20%)
Cost per Kg. 1 1.05 1.125 ---
Purchases (`) 15,000 26,250 11,250 --- 52,500

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 102

 Budget Showing Closing Quarterly Stocks by Weight and Value
Particulars Quarter 1 Quarter 2 Quarter 3 Quarter 4
opening Stock 4,000 6,000 17,800 14,600
Purchases 15,000 25,000 10,000 -
19,000 31,000 27,800 14,600
Material consumed 13,000 13,200 13,200 12,600
Closing Stock by Weight 6,000 17,800 14,600 2,000
Closing Stock by Value (`) 6,000 18,690 16,080 2,250
(6,000 x 1) (17,800 x 1.05) {(10,000 x 1.125)+ (2,000 x 1.125)
(4,600 x 1.05)}

Illustration 4:
You are required to prepare a Selling overhead Budget from the estimates given below:
Particulars `
Advertisement 1,000
Salaries of the Sales dept. 1,000
Expenses of the Sales dept.(Fixed) 750
Salesmen‘s remuneration 3,000

Salesmen‘s and dearness Allowance - Commission @ 1% on sales affected

Carriage outwards: estimated @ 5% on sales
Agents Commission: 7½% on sales
The sales during the period were estimated as follows:
(a) `80,000 including Agent‘s Sales `8,000
(b) `90,000 including Agent‘s Sales `10,000
(c) `1,00,000 including Agent‘s Sales `10,500

Solution:

Selling Overhead Budget

Sales 80,000 90,000 1,00,000
(A) Fixed overhead:
Advertisement 1,000 1,000 1,000
Salaries of the sales dept. 1,000 1,000 1,000
expenses of the sales dept. 750 750 750
Salesmen remuneration 3,000 3,000 3,000
Total (A) 5,750 5,750 5,750
(B) Variable overhead:
Commission 720 800 895
(72,000 x 1%) 80,000 x 1%) (89,500 x 1%)
Carriage outwards 4,000 4,500 5,000
Agents Commission 600 750 788
(8,000 x 7.5%) (10,000 x 7.5%) (10,500 x 7.5%)
Total (B) 5,320 6,050 6,683
grand Total (A+B) 11,070 11,800 12,433

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 103

Illustration 5:
ABC Ltd. a newly started company wishes to prepare Cash Budget from January. Prepare a
cash budget for the first six months from the following estimated revenue and expenses.
Month Total Sales (`) Materials (`) Wages (`) Overheads
Production (`) Selling & Distribution (`)
January 20,000 20,000 4,000 3,200 800
February 22,000 14,000 4,400 3,300 900
March 28,000 14,000 4,600 3,400 900
April 36,000 22,000 4,600 3,500 1,000
May 30,000 20,000 4,000 3,200 900
June 40,000 25,000 5,000 3,600 1,200

Cash balance on 1st January was `10,000. A new machinery is to be installed at `20,000 on
credit, to be repaid by two equal instalments in March and April, sales commission @5% on
total sales is to be paid within a month following actual sales.

`10,000 being the amount of 2nd call may be received in March. Share premium amounting
to `2,000 is also obtained with the 2nd call. Period of credit allowed by suppliers — 2months;
period of credit allowed to customers — 1month, delay in payment of overheads 1 month.
delay in payment of wages ½ month. Assume cash sales to be 50% of total sales.

Solution:

Cash Budget for the First 6 Months

Particulars Jan Feb Mar Apr May Jun
opening Balance (A) 10,000 18,000 29,800 27,000 24,700 33,100
Add: Receipts (B)
Cash Sales (50%) 10,000 11,000 14,000 18,000 15,000 20,000
Collection from debtors --- 10,000 11,000 14,000 18,000 15,000
Share call money (including share premium) --- --- 12,000 --- --- ---
Total (A+B) 20,000 39,000 66,800 59,000 57,700 68,100
Less: Payments
Materials --- --- 20,000 14,000 14,000 22,000
Wages 2,000 4,200 4,500 4,600 4,300 4,500
overheads --- 4,000 4,200 4,300 4,500 4,100
Sales Commission --- 1,000 1,100 1,400 1,800 1,500
Instalment of Machinery purchase --- --- 10000 10000 --- ---
Total Payments(C) 2,000 9,200 39,800 34,300 24,600 32,100
Closing Balance (A+B-C) 18,000 29,800 27,000 24,700 33,100 36,000
Note: According to credit terms wages to be taken at half of the current month plus half of
the previous month.

Illustration 6:
Prepare a Cash Budget for the three months ending 30th June, 2016 from the information
given below:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 104

(a)
MONTH SALES (`) MATERIALS (`) WAGES (`) OVERHEADS (`)
February 14,000 9,600 3,000 1,700
March 15,000 9,000 3,000 1,900
April 16,000 9,200 3,200 2,000
May 17,000 10,000 3,600 2,200
June 18,000 10,400 4,000 2,300

(b) Credit terms are:

Sales/debtors: 10% sales are on cash, 50% of the credit sales are collected next month and
the balance in the following month.
Creditors: Materials 2 months
Wages 1/4 month
Overheads 1/2 month.
(c) Cash and bank balance on 1st April, 2016 is expected to be ` 6,000.
(d) other relevant information are:
(i) Plant and machinery will be installed in February 2016 at a cost of `96,000. The
monthly instalment of `2,000 is payable from April onwards.
(ii) Dividend @ 5% on preference share capital of `2,00,000 will be paid on 1st June.
(iii) Advance to be received for sale of vehicles `9,000 in June.
(iv) Dividends from investments amounting to `1,000 are expected to be received in
June.

Solution:

Cash Budget for the 3 Months Ending 30th June 2016

(Amount in `)
Particulars April May June
opening Balance 6,000 3,950 3,000
Add: Receipts :
Cash Sales 1,600 1,700 1,800
Collection from debtors [see note(1)] 13,050 13,950 14,850
Advance for sale of vehicles - - 9,000
Dividends from Investments - - 1,000
Total (A+B) 20,650 19,600 29,650
Less: Payments
Materials 9,600 9,000 9,200
Wages (see note2) 3,150 3,500 3,900
overheads 1,950 2,100 2,250
Instalment of Plant & Machinery 2,000 - 2,000 - 2,000
Preference dividend 10,000
Total (C) 16,700 16,600 27,350
Closing Balance (A+B-C) 3,950 3,000 2,300

Working Notes:
(i)
Computation of Collection from Debtors

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 105

 (Amount in `)
Month Total Sales Credit Sales Feb Mar Apr May June
Feb 14,000 12,600 --- 6,300 6,300 --- ---
Mar 15,000 13,500 --- --- 6,750 6,750 ---
Apr 16,000 14,400 --- --- --- 7,200 7,200
May 17,000 15,300 --- --- --- --- 7,650
13,050 13,950 14,850

(ii) Wages payment in each month is to be taken as three-fourths of the current month plus
one-fourth of the previous month.

Illustration 7:
Draw up a flexible budget for overhead expenses on the basis of the following data and
determine the overhead rates at 70%, 80% and 90%
Plant Capacity At 80% capacity (`)
Variable Overheads:
Indirect labour 12,000
Stores including spares 4,000
Semi Variable:
Power (30% - Fixed: 70% -Variable) 20,000
Repairs (60%- Fixed: 40% -Variable) 2,000
Fixed Overheads:
depreciation 11,000
Insurance 3,000
Salaries 10,000
Total overheads 62,000
Estimated Direct Labour Hours 1,24,000

Solution:

Flexible Budget at Different Capacities and Determination of Overhead Rates

Particulars 70% (`) 80% (`) 90% (`)
(A) Variable overheads:
Indirect labour 10,500 12,000 13,500
Stores including spares 3,500 4,000 4,500
Total (A) 14,000 16,000 18,000
(B) Semi Variable overheads:
Power (See note) 18,250 20,000 21,750
Repairs (See note) 1,900 2,000 2,100
Total (B) 20,150 22,000 23,850
(C) Fixed overheads:
Depreciation 11,000 11,000 11,000
Insurance 3,000 3,000 3,000
Salaries 10,000 10,000 10,000
Total (C) 24,000 24,000 24,000
Grand Total (A+B+C) 58,150 62,000 65,850

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 106

Labour Hours 10,8,500 1,24,000 1,39,500
 7  9
1,24,000×  1,24,000× 
 8  8
overhead rate per hour (`) 58,150 62,000 65,850
= 0.536 = 0.50 = 0.472
1,08,500 1,24,000 1,39,500

Working notes: Semi Variable overheads:

70% 90%
Power:
Variable  7  9
14,000×  = 12,250 14,000×  = 15,750
 8  8 
Fixed 6,000 6,000
Total 18,250 21,750
Repairs:
Variable  7  9
 800×  = 700  800×  = 900
 8  8
Fixed 1,200 1,200
Total 1,900 2,100

Illustration 8:
The profit for the year of Push On Ltd. works out to 12.5% of the capital employed and the
relevant figures are as under:

`
Sales 5,00,000
direct Materials 2,50,000
direct Labour 1,00,000
Variable overheads 40,000
Capital employed 4,00,000

The new sales manager who has joined the company recently estimates for the next year a
profit of about 23% on capital employed, provided the volume of sales is increased by 10%
and simultaneously there is an increase in selling price of 4% and an overall cost reduction in
all the elements of cost by 2%.

Find out by computing in detail the cost and profit for next year, whether the proposal of
sales manager can be adopted.

Solution:

Computation of Fixed Expenses

Particulars `
Sales 5,00,000
Less: Profit [4,00,000 x (12.5/100)] 50,000
Total Cost 4,50,000
Less: All costs other than Fixed Cost 3,90,000
Fixed Cost 60,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 107

 Statement Showing Computation of Profit
If Salesman‘s Proposal is Adopted
Particulars `
(i) Sales [500000 x 110% x 104%] 5,72,000
(ii) Variable Cost:
Direct Material [250000 x 110% x 98%] 2,69,500
Direct Labour [100000 x 110% x 98%] 1,07,800
Variable overheads [40000 x 110% x 98%] 43,120
4,20,420
(iii) Contribution [i - ii] 1,51,580
(iv) Fixed Cost [60000 x 98%] 58,800
(v) Profit [iii - iv] 92,780

 92,780 
% of profit on Capital Employed =   100  = 23.195%
 4,00,000 
From the above computation, it was found that the percentage of profit is 23.195% on
Capital Employed by adopting the sales manager‘s proposal which is just more than 23% of
expected, therefore the proposal can be adopted.

Illustration 9:
A glass Manufacturing company requires you to calculate and present the budget for the
next year from the following information.
Sales: Toughened glass ` 3,00,000
Bent toughened glass ` 5,00,000
direct Material cost 60% of sales
direct Wages 20 workers @ `150 p.m.
Factory Overheads:
Indirect Labour: Works Manager `500 per month
Foreman `400 per month
Stores and spares 2½% on sales
depreciation on machinery `12,000
Light and power 5,600
Repairs and maintenance 8,000
other sundries 10% on direct wages
Administration, selling and distribution expenses `14,000 per year.

Solution:

Master Budget Showing Profit for Next Year

` `
Sales:
Toughened glass 3,00,000
Bent Toughened glass 5,00,000 8,00,000
Less: Cost:
Material @ 60% 4,80,000
direct Wages (20 x 150 x 12) 36,000 5,16,000
Gross Profit 2,84,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 108

Less: Factory Overheads:
Indirect Labour: Works Manager‘s Salary [500 x 12] = 6,000
Foreman‘s Salary [400 x 12] = 4,800 10,800
Stores & Spares 20,000
depreciation 12,000
Light & Power 5,600
Repairs & Maintenance 8,000
other Sundries 3,600
Administration & Selling expenses 14,000 74,000
Profit 2,10,000

Illustration 10:
Three Articles X, Y and Z are produced in a factory. They pass through two cost centers A and
B. From the data furnished compile a statement for budgeted machine utilization in both the
centers.

(a) Sales budget for the year

Product Annual Budgeted Opening stock of finished Closing stock
Sales (units) products (units)
X 4800 600 equivalent to 2 months sales
Y 2400 300 --do--
Z 2400 800 --do--

(b) Machine hours per unit of product

Cost centers
Product A B
X 30 70
Y 200 100
Z 30 20

(c) Total number of machines

Cost Centre:
A 284
B 256
Total 540

(d) Total working hours during the year: estimated 2500 hours per machine.

Solution:

Calculation of Units of Production of Different Products

Particulars Product X Product Y Product Z
Sales 4800 2400 2400
Add: Closing Stock 800 400 400
5600 2800 2800
Less: opening stock 600 300 800
Production 5000 2500 2000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 109

MACHINE UTILISATION BUDGET
Particulars A B
X Y Z Total X Y Z Total
(i) Production (units) 5000 2500 2000 5000 2500 2000
(ii) Hours per unit 30 200 30 70 100 20
(iii) Total Machine Hours 1,50,000 5,00,000 60,000 7,10,000 3,50,000 2,50,000 40,000 6,40,000
(iv) Number of Machines 60 200 24 284 140 100 16 256
Required

Illustration 11:

The monthly budgets for manufacturing overhead of a concern for two levels of activity
were as follows:
Capacity 60% 100%
Budgeted production (units) 600 1,000
` `
Wages 1,200 2,000
Consumable stores 900 1,500
Maintenance 1,100 1,500
Power and fuel 1,600 2,000
depreciation 4,000 4,000
Insurance 1,000 1,000
9,800 12,000
You are required to:
(i) Indicate which of the items are fixed, variable and semi-variable;
(ii) Prepare a budget for 80% capacity and
(iii) Find the total cost, both fixed and variable per unit of output at 60%, 80% and
100%capacity.

Solution:

(i)
Fixed → Depreciation and insurance.
Variable → Wages and consumables stores.
Semi-variable Costs → Maintenance, Power and fuel.
Segregation of Semi Variable Costs
 1,500 -1,100 
Maintenance =   = ` 1 per unit variable and
 400 
` 500 fixed (i.e., 1,100-600)
 2,000 -1,600 
Power and fuel =   = ` 1 per unit variable and
 400 
`1,000 (i.e.,1,600 - 600) is fixed.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 110

(ii) Budget for 80% capacity(output 800 units):
`
Wages @`2 per unit 1,600
Consumables stores @ ` 1.50 per unit 1,200
Maintenance: ` 500+` 1.50 per unit 1,300
Power & fuel ` 1,000+ `1 per unit 1,800
depreciation 4,000
Insurance 1,000
Total cost: 10,900

(iii)
Capacity 60% 80% 100%
Units 600 800 1000
Total (`) Per unit Total (`) Per unit Total (`) Per unit
Fixed Costs:
Depreciation 4,000 4,000 4,000
Insurance 1,000 1,000 1,000
Maintenance 500 500 500
Power and fuel 1,000 1,000 1,000
6,500 10.83 6,500 8.125 6,500 6.50
Variable costs:
Wages @ `2 per unit 1,200 1,600 2,000
Consumable stores @ ` 1.50 per unit 900 1,200 1,500
Maintenance @ `1 Per unit 600 800 1,000
Power and fuel @ `1 per unit 600 800 1,000
3,300 5.50 4,400 5.500 5,500 5.50
16.33 13.625 12.00

Illustration 12:
X Chemical Ltd. manufacture two products AB and CD by making the raw material in the
proportion shown:
Raw Material Product AB Product CD
A 80%
B 20%
C 50%
d 50%

The finished weight of products AB and CD are equal in the weight of in gradients. During the
month of June, it is expected that 60 tons of AB and 200 tons of CD will be sold.

Actual and budgeted inventories for the month of June as follows:

Actual Inventory (1st June) Budgeted Inventory (30th June)
Quantity (Tons) Quantity (Tons)
A 15 20
B 10 40
C 200 300
D 250 200
Product AB 10 5
Product CD 50 60

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 111

The purchase price of materials for June is expected to be as follows:
Material Cost per ton
`
A 500
B 400
C 100
D 200

All materials will be purchased on 3rd of June, Prepare:

(a) The Production Budget for the month of June,
(b) The Material Requirement budget for June,
(c) The Material Purchase Budget indicating the expenditure for material for the month of
June.
Solution:

(a)
Production Budget
Particulars AB CD
Sales 60 200
Add: Closing stock 5 60
65 260
Less: opening stock 10 50
Production 55 210

(b)
Material Requirement Budget
Particulars A B C D
Product AB 44 11 - -
Product CD - - 105 105
Material Required 44 11 105 105

(c)
Purchase Budget
Particulars A B C D
Material Required 44 11 105 105
Add: Closing stock 20 40 300 200
64 51 405 305
Less: opening stock 15 10 200 250
Purchases (By weight) 49 41 205 55
Cost per ton 500 400 100 200
Purchases (By Rupees) 24500 16400 20500 11000

Total Purchases = ` 24500+16400+20500+11000 = ` 72400.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 112

Self Learning Questions:

1. What do you mean by Budgetary control? State its advantages.

2. Discuss the preliminaries for the adoption of a system of Budgetary Control.
3. Discuss the factors to be considered on production budget.
4. Distinguish between flexible budget and fixed budget.
5. Write a short note as responsibility accounting and performance budgeting.
6. Write a short note on ―Zero based budgeting‖.
7. List down the steps involved in zero based budgeting.
8. Explain the various types of budget.

Multiple Choice Questions:

1. Budget period depends upon…

A. The type of budget
B. The nature of business
C. The length of trade cycles
D. All of these
2. A key factor is one which restricts…
A. The volume of production
B. The volume of sales
C. The volume of purchase
D. All of the above
3. Budget relating to the key factor is prepared…
A. After other budgets
B. With other budgets
C. Before other budgets
D. None
4. The budgets are classified on the basis of…
A. Time
B. Function
C. Flexibility
D. All
5. An example of long period budget is…
A. R& D budget
B. Master budget
C. Sales budget
D. Personnel budget
6. Sales budget shows the sales details as…
A. Month wise
B. Product wise
C. Area wise
D. All of the above
7. The main objective of budgetary control is…
A. To define the goal of the firm
B. To coordinate different departments
C. To plan to achieve its goals
D. All of the above

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 113

8. Fixed budget is useless for comparison when the level of activity…
A. Increases
B. Fluctuates both ways
C. Decreases
D. Constant
9. Usually the production budget is stated in terms of…
A. Money
B. Quantity
C. Both
D. None
10. Revision of budgets is
A. Unnecessary
B. Can‘t determine
C. Necessary
D. Inadequate data

[Ans: D,A,C,D,A,A,C,B,C,C]

Match the following:

Column A Column B
1 A budget is a plan of action expressed in… A Definite period
2 A budget is tool which helps the management in planning B Management
and control of…
3 Budgetary control system acts as a friend, philosopher and C Financial terms &
guide to the… Non‐financial terms
4 Budget is prepared for a… D Decision making
5 Zero based Budgeting E All business activities

[Ans: E,C,B,A,D]

State whether the following statement is True or False:

1. Zero Based Budgeting cannot be used for Decision making.

2. There is necessity to revise the budget.
3. A budget is expressed in financial or Quantitative terms.
4. A budget is prepared for a specified period.
5. A flexible budget takes into account only fixed costs.
6. The master budget is prepared first and all other budgets are sub ordinate to it
7. The key factor should not be taken into account while preparing budgets.
8. A budget is a summary of all functional budgets.
9. A flexible budget is prepared for more than one level of activity.
10. Cash budget shows the expected sources and utilisation of cash.

[Ans: 1.False, 2.True, 3.True, 4.True, 5.False, 6.False, 7.False, 8.False, 9.True, 10.True]

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 114

Fill in the Blanks:

1. Budgetary control system facilitates centralized control with ___________.

2. Budgetary control facilitates easy introduction of the ____________.
3. Budgetary control helps the management in ______________.
4. Budgetary control system helps the management to eliminate ________________________.
5. Budgetary control provides a basis for ______________.
6. Budgetary control helps to introduce a suitable incentive and remuneration based on __.
7. Budgetary control __________ replace management in decision‐making.
8. The success of budgetary control system depends upon the willing cooperation of ______.
9. Recording of actual performance is __________________.
10. Revision of budgets is ___________________.

[Ans: 1. Centralised & Decentralised Activity, 2. Standard Costing, 3. Obtaining Bank Credit, 4.
Under and Over Capitalisation, 5. Remuneration Plans, 6. Inflationary Conditions, 7. Cannot, 8.
All functional area of Management, 9. A step in Budgetary Control, 10. Necessary]

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 115

STUDY NOTE : 4
STANDARD COSTING & VARIANCE ANALYSIS

THIS STUDY NOTE INCLUDES:

4.1 Introduction
4.2 Computation of variances for each of the elements of costs, Sales Variances
4.3 Investigation of variances – & Reporting of variances
4.4 Valuation of Stock under Standard Costing
4.5 Uniform Costing and Inter-firm comparison

4.1 INTRODUCTION

During the first stages of development of cost accounting, historical costing was the only
method available for ascertaining and presenting costs. Historical costs have, however, the
following limitations:
a) Historical cost is valid only for one accounting period, during which the particular
manufacturing operation took place.
b) Data is obtained too late for price quotations and production planning.
c) Historical cost relating to one batch or lot of production is not a true guide for fixing price.
d) Past actual are affected by the level of working efficiencies.
e) Historical costing is comparatively expensive as it involves the maintenance of a large
volume of records and forms.

The limitations and disadvantages attached to historical costing system led to further thinking
on the subject and resulted in the emergence of standard costing which makes use of
scientifically predetermined standard costs under each element.

Definition:
Standard Costing is defined as ―the preparation and use of standard cost, their comparison
with actual costs and the measurement and analysis of variances to their causes and points
of incidence.‖

General Principles of Standard Costing:

1. Predetermination of technical data related to production. i.e., details of materials and
labour operations required for each product, the quantum of inevitable losses,
efficiencies expected, level of activity, etc.
2. Predetermination of standard costs in full details under each element of cost, viz., labour,
material and overhead.
3. Comparison of the actual performance and costs with the standards and working out
the variances, i.e., the differences between the actuals and the standards.
4. Analysis of the variances in order to determine the reasons for deviations of actuals from
the standards.
5. Presentation of information to the appropriate level of management to enable suitable
action (remedial measures or revision of the standards) being taken.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 116

Difference between Standard Costing and Budgetary Control:
Like Budgetary Control, Standard Costing assume that costs are controllable along definite
lines of supervision and responsibility and it aims at managerial control by comparison of
actual performances with suitable predetermined yardsticks. The basic principles of cost
control, viz., setting up of targets or standards, measurement of performance, comparison of
actual with the targets and analysis and reporting of variances are common to both
standard costing and budgetary control systems. Both techniques are of importance in their
respective fields are complementary to each other. Thus, conceptually there is not much of
a difference between standard costs and budgeted and the terms budgeted performance
and standard performance mean, for many concerns one and the same thing.

Budgets are usually based on past costs adjusted for anticipated future changes but
standard costs are of help in the preparation of production costs budgets. In fact, standards
are often indispensable in the establishment of budgets. On the other hand, while setting
standard overhead rates of standard costing purposes, the budgets framed for the
overhead costs may be made use of with modifications, if necessary. Thus, standard costs
and budgets are interrelated but not inter-dependent.

Despite the similarity in the basic principles of Standard Costing and Budgetary Control, the
two systems vary in scope and in the matter of detailed techniques. The difference may be
summarized as follows:
1. A system of Budgetary Control may be operated even if no Standard Costing system is in
use in the concern.
2. While standard is an unit concept, budget is a total concept.
3. Budgets are the ceilings or limits of expenses above which the actual expenditure should
not normally rise; if it does, the planned profits will be reduced. Standards are minimum
targets to be attained by actual performance at specified efficiency.
4. 4. Budgets are complete in as much as they are framed for all the activities and functions
of a concern such as production, purchase, selling and distribution, research and
development, capital utilisation, etc. Standard Costing relates mainly to the function of
production and the related manufacturing costs.
5. A more searching analysis of the variances from standards is necessary than in the case
of variations from the budget.
6. Budgets are indices, adherence to which keeps a business out of difficulties. Standards
are pointers to further possible improvements.

Advantages of Standard Costing:

The advantages derived from a system of standard costing are tabulated below:
1. Standard Costing system establishes yard-sticks against which the efficiency of actual
performances is measured.
2. The standards provide incentive and motivation to work with greater effort and vigilance
for achieving the standard. This increase efficiency and productivity all round.
3. At the very stage of setting the standards, simplification and standardisation of products,
methods, and operations are effected and waste of time and materials is eliminated. This
assists in managerial planning for efficient operation and benefits all the divisions of the
concern.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 117

4. Costing procedure is simplified. There is a reduction in paper work in accounting and less
number of forms and records are required.
5. Cost are available with promptitude for various purposes like fixation of selling prices,
pricing of interdepartmental transfers, ascertaining the value of costing stocks of work-in-
progress and finished stock and determining idle capacity.
6. Standard Costing is an exercise in planning - it can be very easily fitted into and used for
budgetary planning.
7. Standard Costing system facilities delegation of authority and fixation of responsibility for
each department or individual. This also tones up the general organisation of the
concern.
8. Variance analysis and reporting is based on the principles of management by exception.
The top management may not be interested in details of actual performance but only in
the variances form the standards, so that corrective measures may be taken in time.
9. When constantly reviewed, the standards provide means for achieving cost reduction.
10. Standard costs assist in performance analysis by providing ready means for preparation
of information.
11. Production and pricing policies may be formulated in advance before production starts.
This helps in prompt decision-making.
12. Standard costing facilitates the integration of accounts so that reconciliation between
cost accounts and financial accounts may be eliminated.
13. Standard Costing optimizes the use of plant capacities, current assets and working
capital.

Limitations of standard costing:

1. Establishment of standard costs is difficult in practice.
2. In course of time, sometimes even in a short period the standards become rigid.
3. Inaccurate, unreliable and out of date standards do more harm than benefit.
4. Sometimes, standards create adverse psychological effects. If the standard is set at high
level, its non achievement would result in frustration and build-up of resistance.
5. Due to the play of random factors, variances cannot sometimes be properly explained,
and it is difficult to distinguish between controllable and non-controllable expenses.
6. Standard costing may not sometimes be suitable for some small concerns. Where
production cannot be carefully scheduled, frequent changes in production conditions
result in variances. Detailed analysis of all of which would be meaningless, superfluous
and costly.
7. Standard costing may not, sometimes, be suitable and costly in the case of industries
dealing with non-standardized products and for repair jobs which keep on changing in
accordance with customer‘s specifications.
8. Lack of interest in standard costing on the part of the management makes the system
practically ineffective. This limitation, of course, applies equally in the case of any other
system which the management does not accept wholeheartedly.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 118

 4.2 COMPUTATION OF VARIANCES FOR EACH OF THE ELEMENTS OF COSTS, SALES VARIANCES

Variance Analysis
Variance Analysis is nothing but the differences between Standard Cost and Actual Cost. of
course, in ordinary language we call it difference; in statistics we call it deviations and in
costing terminology we call it as variances. When Standard Costing is adopted, the
standards are set for all the costs, revenue and profit, and if the difference in case of cost is
more than the standard we call it adverse variance, symbolized (A) and if the difference is
less than the standard, we call it favourable variance, symbolized (F). However, in case of
sales and profit, if the standard is more than the actual it is adverse variance and if the
standard is less than the actual it is favourable variance. From this we understand that
variances can be calculated in all the elements of costs, sales and profit too.

An overview of Variance Analysis is shown as follows:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 119

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 120
I. Direct Materials Cost Variance: Direct materials cost variance is the difference between
the actual direct material cost incurred and the standard direct material cost specified for
the production achieved.

1. Direct Materials Price Variance: The difference between the actual and standard price
per unit of the material applied to the actual quantity of material purchased or used.

Direct materials price variance = (Standard Price minus Actual Price) x Actual Quantity, or
= (SP-AP) AQ
= (Standard Price x Actual Quantity) minus (Actual Price x Actual Quantity)
= (AQSP-AQAP)

Causes of Material Price Variance:

a. Change in basic purchase price of material.
b. Change in quantity of purchase or uneconomical size of purchase order.
c. Rush order to meet shortage of supply, or purchase in less or more favourable market.
d. Failure to take advantage of off-season price, or failure to purchase when price is
cheaper.
e. Failure to obtain (or availability of) cash and trade discounts or change in the discount
rates.
f. Weak purchase organisation.
g. Payment of excess or less freight.
h. Transit losses and discrepancies, if purchase price is inflated to include the loss.
i. Change in quality or specification of material purchased.
j. Use of substitute material having a higher or lower unit price.
k. Change in materials purchase, upkeep, and store-keeping cost. (This is applicable only
when such changes are allocated to direct material costs on a predetermined or
standard cost basis.)
l. Change in the pattern or amounts of taxes and duties.

2. Direct Materials Usage Variance: The difference between the actual quantity used and
the amount which should have been used, valued at standard price.
Direct materials usage variance = (Standard Quantity for actual output x Standard Price)
minus (Standard Price x Actual Quantity)
= SQSP-AQSP or
= Standard Price x (Standard Quantity for actual output minus Actual Quantity)
= SP (SQ-AQ)

Causes of Materials Usage Variance:

a. Variation in usage of materials due to inefficient or careless use, or economic use of
materials.
b. Change in specification or design of product.
c. Inefficient and inadequate inspection of raw materials.
d. Purchase of inferior materials or change in quality of materials
e. Rigid technical specifications and strict inspection leading to more rejections which
require more materials for rectification.
f. Inefficiency in production resulting in wastages

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 121

g. Use of substitute materials.
h. Theft or pilferage of materials.
i. Inefficient labour force leading to excessive utilisation of materials.
j. Defective machines, tools, and equipments, and bad or improper maintenance leading
to breakdowns and more usage of materials.
k. Yield from materials in excess of or less than that provided as the standard yield.
l. Faulty materials processing. Timber, for example, if not properly seasoned may be wasted
while being used in subsequent processes.
m. Accounting errors, e.g. when materials returned from shop or transferred from one job to
another are not properly accounted for.
n. Inaccurate standards
o. Change in composition of a mixture of materials for a specified output.

(i) Direct Materials Mix Variance: one of the reasons for materials usage variance is the
change in the composition of the materials mix. The difference between the actual
quantity of material used and the standard proportion, priced at standard price.

Mix variance = (Revised Standard Quantity minus Actual Quantity) x Standard Price.
= RSQSP-AQSP
(ii) Direct Materials Yield Variance: yield variance is the difference between the standard
cost of production achieved and the actual total quantity of materials used, multiplied
by the standard weighted average price per unit.
Material yield variance = (Standard yield for Actual Mix minus Actual yield) x Standard
yield Price
(Standard yield price is obtained by dividing the total cost of the standard units by the
total cost of the standard mixture by the total quantity (number of physical units).

Where
SQ = Standard Quantity for Actual Production or output
SP = Standard Price
AQ = Actual Quantity of Materials Consumed
AP = Actual Price
RSQ = Revised Standard Quantity

1. SQSP = Standard Cost of Standard Material

2. RSQSP = Revised Standard Cost of Standard Material
3. AQSP = Standard cost of Actual Material
4. AQAP = Actual Cost of Actual Material

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 122

(a) Material Sub-usage or yield Variance = 1-2
(b) Material Mix Variance = 2-3
(c) Material usage Variance = 1-3
(d) Material Price Variance = 3-4
(e) Material Cost Variance = 1-4

II. Direct Labour Cost Variance: Direct Labour Cost Variance (also termed Direct Wage
Variance) is the difference between the actual direct wages incurred and the standard
direct wages specified for the activity achieved.

1. Direct Labour Rate Variance (Wage Rate Variance): The difference between the actual
and standard wage rate per hour applied to the total hours worked.
Wages rate variance = (Standard Rate minus Actual Rate) x Actual Hours
= (SR-AR) x AH
= SRAH-ARAH

Causes of Direct Labour Rate Variances:

a. Change in basic wage structure or change in piece-work rate. These will give rise to a
variance till such time the standards are not revised.
b. Employment of workers of grades and rates of pay different from those specified, due to
shortage of labour of the proper category, or through mistake, or due to retention of
surplus labour.
c. Payment of guaranteed wages to workers who are unable to earn their normal wages if
such guaranteed wages form part of direct labour cost.
d. Use of a different method of payment, e.g. payment at day-rates while standards are
based on piece-work method of remuneration.
e. Higher or lower rates paid to casual and temporary workers employed to meet seasonal
demands, or urgent or special work.
f. New workers not being allowed full normal wage rates.
g. Overtime and night shift work in excess of or less than the standard, or where no provision
has been made in the standard. This will be applicable only if overtime and shift
differential payments form part of the direct labour cost.
h. The composition of a gang as regards the skill and rates of wages being different from
that laid down in the standard.

2. Direct Labour Efficiency Variance (also termed Labour Time Variance): The difference
between the standard hours which should have been worked and the hours actually
worked, valued at the standard wage rate.
Direct Labour efficiency Variance = (Standard Hours for Actual Production minus Actual
Hours) x Standard Rate
= (SH-AH) x SR
= SRSH-SRAH

Causes for Labour Efficiency Variance:

a. Lack of proper supervision or strict supervision than specified.
b. Poor working conditions.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 123

c. Delays due to waiting for materials, tools, instructions, etc. if not treated as idle time.
d. Defective machines, tools and other equipments.
e. Machine break-down, if not booked to idle time.
f. Work on new machines requiring less time than provided for, till such time standard is not
revised.
g. Basic inefficiency of workers due to low morale, insufficient training, faulty instructions,
incorrect scheduling of jobs, etc.
h. Use of non-standard material requiring more or less operation time.
i. Carrying out operations not provided for a booking them as direct wages.
j. Incorrect standards
k. Wrong selection of workers, i.e., not employing the right type of man for doing a job.
l. Increase in labour turnover.
m. Incorrect recording of performances, i.e., time or output.

(i) Direct Labour Composition or Mix or Gang Variance: This is a sub-variance of labour
efficiency variance. This variance arises due to change in the composition of a standard
gang, or, combination of labour force

Mix or gang or Composition Variance = (Actual Hours at Standard Rate of Standard gang)
minus (Actual Hours at Standard Rate of Actual
gang)

(ii) Direct Labour Yield Variance: Just as material yield variance is calculated, similarly labour
yield variance can also be known. It is the variation in labour cost on account of increase or
decrease in yield or output as composed to the relative standard. The formula is –

Direct Labour yield Variance = Standard Cost Per unit × [Standard Output for Actual Mix –
Actual Output]

3. Idle time variance: This variance which forms a portion of wages efficiency variance, is
represented by the standard cost of the actual hours for which the workers remain idle due
to abnormal circumstances.

Idle time variance = (Standard rate x Actual hours paid for) minus (Standard rate x Actual
hours worked) or
= Standard Rate x Idle Hours

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SR = Standard Rate of Labour Per Hour
SH = Standard Hours for Actual Production or output
RSH = Revised Standard Hours
AH = Actual Hours
AR = Actual Rate of Labour per Hour
1. SRSH = Standard Cost of Standard Labour
2. SRRSH = Revised Standard Cost of Labour
3. SRAH = Standard Cost of Actual Labour
4. ARAH = Actual Cost of Labour
a. Labour Sub-efficiency or yield Variance = 1-2
b. Labour Mix or gang or Composition Variance = 2-3
c. Labour efficiency Variance = 1-3
d. Labour Rate Variance = 3-4
e. Labour Cost Variance = 1-4
Idle Time Variance = Idle Time Hours x Standard Rate per Hour.
It is to be noted that this is the part and parcel of efficiency ratio and always it is adverse.

III. Overhead Cost Variance: overhead cost variance or overall (or net) overhead variance is
the difference between the actual overhead incurred and the overhead charged or
applied into the job or process at the standard overhead rate.
1. Fixed Overhead Variance:
Fixed overhead cost variance is the difference between the standard cost of fixed overhead
allowed for the actual output achieved and the actual fixed overhead cost incurred. The
fixed overhead variance is analysed as below:
(i) Budget (or) Expenditure (or) Spending Variance:
Fixed overhead variance which arises due to the difference between the budgeted fixed
overheads and the actual fixed overheads incurred during a particular period. It shows the
efficiency in spending. Expenditure variance arises due to the following:
 Rise in general price level.
 Changes in production methods.
 Ineffective control.
Fixed overhead expenditure or Budget Variance = Budgeted Fixed overhead - Actual Fixed
overhead
(ii) Volume Variance:
Fixed overhead volume variance is the difference between standard cost of fixed overhead
allowed for actual output and the budgeted fixed overheads for the period. This variance
shows the over (or) under absorption of fixed overheads during a particular period. If the
actual output is more than the budgeted output then there will be over recovery of fixed
overheads and volume variance will be favourable and vice-versa. This is so because fixed
overheads are not expected to change with the change in output. Volume variance arises
due to the following reasons:
 Poor efficiency of workers.
 Poor efficiency of machinery.
 Lack of orders.
 Shortage of power.
 Ineffective supervision.
 More or less working days.

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Volume variance (Fixed Overhead) =Recovered Fixed overhead - Budgeted Fixed overhead
Volume variance can be further sub divided into three variances namely:

a. Capacity Variance:
It is that portion of the volume variance which is due to working at higher or lower capacity
than the standard capacity. In other words, the variance is related to the under and over
utilization of plant and equipment and arises due to idle time, strikes and lock-out, break
down of the machinery, power failure, shortage of materials and labour, absenteeism,
overtime, changes in number of shifts. In short, this variance arises due to more or less working
hours than the budgeted working hours.

Capacity Variance = Standard Fixed Overhead Rate per hour × [Actual Hour worked -
Budgeted Hours]
Or
= Standard overhead - Budgeted overheads

Calendar Variance:
It is that portion of the volume variance which is due to the difference between the number
of working days in the budget period and the number of actual working days in the period to
which the budget is applicable. If the actual working days are more than the budgeted
working days the variance will be favourable and vice-versa if the actual working days are
less than the budgeted days.

Calendar Variance = Standard Rate Per Hour or Per Day × excess or Deficit Hours or Days
Worked

c. Efficiency Variance:
It is that portion of the volume variance which is due to the difference between the
budgeted efficiency of production and the actual efficiency achieved.

Efficiency Variance = Standard Fixed Overhead Rate per hour × [Standard Hour for Actual
Production – Actual Hours]
Or
= Recovered Fixed Overheads – Standard Fixed Overheads

Fixed Overhead Variances:

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Where,
SR = Standard Rate of Fixed overhead Per Hour
SH = Standard Hours for Actual Production or output
AH = Actual Hours
RBH = Revised Budgeted Hours
BH = Budgeted Hours
AR = Actual Rate of Fixed over Head per Hour
1. SRSH = Standard Cost of Standard Fixed overhead
2. SRAH = Standard Cost of Actual Fixed overhead or Fixed overhead Absorbed or
Recovered
3. SRRBH = Revised Budgeted Fixed overhead
4. SRBH = Budgeted Fixed overhead
5. ARAH = Actual Fixed overhead
a. Fixed overheads effciency Variance = 1-2
b. Fixed overheads Capacity Variance = 2-3
c. Fixed overhead Calendar Variance = 3-4
d. Fixed overhead Volume Variance = 1-4
e. Fixed overhead Budget or expenditure Variance = 4-5
f. Fixed overhead Cost Variance =1-5

Note1: - In the above values SR is found out in the following manner.

Note 2: Fixed overhead variances can also be worked out using overhead rate per unit
instead of rate per hour. In that event values and variances would be as follows:

Where,
SR = Budgeted Fixed overheads / Budgeted Quantity
1. SRSQ = Standard Cost of Standard Fixed overhead
2. SRAQ = Standard Cost of Actual Fixed overhead or Fixed overhead Absorbed or
Recovered
3. SRRBQ = Revised Budgeted Fixed overhead
4. SRBQ = Budgeted Fixed overhead
5. ARAQ = Actual Fixed overhead
a. Fixed overheads efficiency Variance = 1-2
b. Fixed overheads Capacity Variance = 2-3
c. Fixed overhead Calendar Variance = 3-4
d. Fixed overhead Volume Variance = 1-4
e. Fixed overhead Budget or expenditure Variance = 4-5
f. Fixed overhead Cost Variance = 1-5

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 127

Note 3:- Idle time variance in fixed overhead is part and parcel of efficiency variance and it
is always adverse.

2. Variable overhead variance:

This is the difference between the standard variable overhead cost allowed for the actual
output achieved and the actual variable overhead cost. The variance is represented by
expenditure variance only because variable overhead cost will vary in proportion to output
so that only a change in expenditure can cause such variance.

Sometimes, variable overhead efficiency variance can also be calculated just like labour
efficiency variance. Variable overhead efficiency can be calculated if information relating
to actual time taken and time allowed is given. In that event variable overhead variance
can be divided into two parts.
(i) Variable overhead efficiency variance.
(ii) Variable overhead expenditure (or) budget (or) price variance.
Idle Time Variance = Idle Time Hours x Fixed overhead Rate per Hour

(i) Efficiency Variance: This variance is due to the difference between standard hours for
actual output and the actual hours taken at the standard variable overhead rate. In other
words, Variable overhead efficiency Variance is a measure of the extra overhead (or saving)
incurred solely because direct labour usage exceeded (or was less than) the standard direct
labour hours allowed.

Efficiency Variance = Standard Variable overhead Rate per Hour × [Standard Hours for
Actual production – Actual Hours]
= Recovered Variable overheads - Standards Variable overheads

(ii) Expenditure or Budget or Price Variance: This variance is due to the difference between
standard variable overhead rate and actual variable overhead rate for the actual time
taken. It is calculated on the pattern of Direct Labour rate Variance.

Expenditure Variance = Actual Time × [Standard Variable overhead Rate per Hour – Actual
Variable overhead rate per hour]
= Standard Variable overheads – Actual Variable overheads

(iii) Sales Variance: The analysis of variances will be complete only when the difference
between the actual profit and standard profit is fully analysed. It is necessary to make an
analysis of sales variances to have a complete analysis of profit variance, because profit is
the difference between sales and cost. Thus, in addition to the analysis of cost variances i.e.,
material cost variance, labour cost variance and overhead variance, an analysis of sales
variance should be made. Sales variances analysis may be categorized into two:
1. Sales Value (or) Revenue variance.
2. Sales Margin (or) Profit variance.

Sales Value Variance is the difference between the budgeted value of sales and the actual
value of sales during a period. Sales Value Variance may arise due to the following reasons:
 Actual selling price may be higher or lower than the standard price.
 Actual quantity of goods sold may be more or less than the standard.
 Actual mix of the sales may be different than the standard mix.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 128

Sales Margin Variance is the difference between the budgeted profit and actual profit and
this is also the sum total of all variances. Sales Margin Variance may arise due to the following
reasons:
 Raise in general price level.
 unexpected competition.
 Ineffective sales promotion.

1. Sales Value Variance: The difference between budgeted sales and actual sales results in
Sales Value Variance. If the actual sales are more than the budgeted sales, a favourable
variance would be shown and vice versa. The formula is:

Sales Value variance = Budgeted Sales - Actual Sales

(i) Price Variance: This can be calculated just like Material Price Variance. It is an account of
the difference in actual selling price and the standard selling price for actual quantity of
sales. The formula for this is:

Price variance = Actual Quantity Sold × (Standard Price - Actual Price)

Or
= Standard Sales - Actual Sales

(ii) Volume Variance: It can be computed as Material usage Variance. Budgeted sales may
be different from the standard sales. In other words, budgeted quantity of sales at standard
prices may vary from the actual quantity of sales at standard prices. Thus, the variance is as
a result of difference in budgeted and actual quantities of goods sold. The formula is:

Volume Variance = Standard Price × (Budgeted Quantity - Actual Quantity)

Or
= Budgeted Sales - Standard Sales

(a) Mix variance: When more than one product is manufactured and sold, the budgeted
sales of different products are in a given ratio. If the actual quantities sold are not in the same
proportion as budgeted, it would cause a mix variance.

It can be calculated according to two methods:

• Based on Quantity: This method is followed on those cases where products are
homogenous. In case the formula for calculating Sales Mix Variance is on the same pattern
as is used in case of Material Mix Variance.

Mix Variance = Standard Price × (Revised Standard Quantity - Actual Quantity)

= Revised Standard Sales - Standard Sales

If actual quantity is more than the revised standard quantity, it will result in favourable
variance or vice versa.

Total Quantity of Actual Mix

Revised Standard Quantity = × Standard Quantity
Total Quantity of Standard Mix

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 Based on Value: This method is followed in those cases where products are not
homogeneous. In such a case, the actual sales at standard prices, i.e. standard sales are to
be expressed in budgeted ratios so as to calculate ‗revised standard sales‘ and then is
compared with the actual sales at standard prices. The formula is:

Mix Variance = Revised Standard Sales × Standard Sales

Revised Standard Sales = Budgeted Ratio of Sales × Standard Sales
Budgeted Sales of a Product
Budgeted Ratio of Sales =
Total Budgeted Sales

(b) Quantity Variance: It is the difference between budgeted sales and the revised standard
sales. The formula is:

Quantity variance = Budgeted Sales – Revised Standard Sales

Where,
AQ = Actual Quantity Sold
AP = Actual Selling Price
SP (or) BP = Standard Selling Price (or) Budgeted Price
RSQ = Revised Standard Quantity
SQ (or) BQ = Standard (or) Budgeted Quantity
1. AQAP = Actual Sales
2. AQSP = Actual Quantity of Sales at Standard Selling Prices.
3. RSQSP = Revised Standard or Budgeted Sales.
4. SQSP = Standard (or) Budgeted Sales.
a. Sales Sub-Volume (or) Quantity Variance =3-4
b. Sales Mix Variance =2-3
c. Sales Volume Variance =2-4
d. Sales Price Variance =1-2
e. Total Sales Value Variance =1–4

V. Profit Variance: This represents the difference between budgeted profit and actual profit.
The formula is: Profit Variance = Budgeted Profit – Actual Profit

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(i) Price Variance: It shall be equal to the price variance calculated with reference to
turnover. It represents the difference of standard and actual profit on actual volume of sales.
The formula is:
Price Variance = Standard Profit – Actual Profit
or
= Actual Quantity Sold × (Standard Profit per unit - Actual Profit per unit)

(ii) Volume Variance: The profit at the standard rate on the difference between the standard
and the actual volume of sales would be the amount of volume variance. The formula is:

Volume Variance = Budgeted Profit – Standard profit

or
= Standard Rate of Profit × (Budgeted Quantity - Actual Quantity)

The Volume Variance can be divided into:

(a) Mix Variance: When more than one product is manufactured is manufactured and sold,
the difference in profit can result because of the variation of actual mix and budgeted mix
of sales. The difference between revised standard profit and the standard profit, therefore is
the mix variance. The formula is:

Mix Variance = Revised Standard Profit – Standard Profit

(b) Quantity Variance: It results from the variation in profit because of difference in actual
quantities sold and the budgeted quantities both taken in the same ratio. The actual
quantities are to be revised in the ratio of standard mixture. The formula is:
Quantity Variance = Budgeted Profit – Revised Standard Profit

Where,
AQ = Actual Quantity Sold
AR = Actual Rate of Profit
SR (or) BR = Standard (or) Budgeted Rate of Profit
RSQ = Revised Standard Quantity
SQ (or) BQ = Standard (or) Budgeted Quantity
1. AQAR = Actual Profit
2. AQSR = Actual Quantity of Sales at Standard Rate of Profit

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3. RSQSR = Revised Standard (or) Budgeted Profit
4. SQSR = Standard (or) Budgeted Profit
a. Profit Sub-Volume or Quantity Variance = 3-4
b. Profit Variance due to Sales Mix = 2-3
c. Profit Variance due to Sales Volume = 2-4
d. Profit Variance due to Selling Price = 1-2
e. Total Profit Variance = 1-4

4.3 INVESTIGATION OF VARIANCES – & REPORTING OF VARIANCES

Reporting of Variances:
In order that variance reporting should be effective, it is essential that the following requisites
are fulfilled:
1. The variances arising out of each factor should be correctly segregated. If part of a
variance due to one factor is wrongly attributed to or merged with that of another, the
analysis report submitted to the management would be misleading and wrong
conclusions may be drawn from it.
2. Variances, particularly the controllable variances should be reported with promptness as
soon as they occur. Mere operation of Standard Costing and reporting of variances is of
no avail. The success of a Standard Costing system depends on the extent of
responsibility which the management assumes in correcting the conditions which cause
variances from standard. In order to assist the management in assuming this responsibility,
the variances should be reported frequently and on time. This would enable corrective
action being taken for future production while work is in progress and before the project
or job is completed.
3. For effective control, the line of organisation should be properly defined and the
authority and responsibility of each individual should be laid down in clear terms. This will
avoid ‗passing on the buck‘ and shirking of responsibility and will enable the tracing of
the causes of variances to the appropriate levels of management.
4. In certain cases, a particular variance may be the joint responsibility of more than one
individual or department. It is obvious that if corrective action has to be effective in such
cases, it should be taken jointly.
5. Analysis of uncontrollable variances should be made with the same care as for
controllable variances. Though a particular variance may not be controllable at the
lower level of management, a detailed analysis of the off-standard situation may reveal
far reaching effects on the economy of the concern. This should compel the top
management to take corrective action, say, by changing the policy which gave rise to
the uncontrollable variance.

Forms of Variance Reports:

The forms of reports for the different types of variances should be designed keeping in view
the needs of the management and the size of the concern, and no standard forms are,
therefore, suggested. Variance Analysis Reports prepared for the top management would
obviously be more formal and would contain broad details only, while those meant for
presentation to the lower levels would contain details showing the causes of each variance
and the specific responsibilities of the individuals concerned.

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Variance Ratios and Cost Ratios:
We have so far considered the various cost variances in absolute monetary terms. Although
these show the extent of the variances, the information is insufficient if the management
wants to study the trend of variances from period to period. Absolute figures in themselves
do not give the full picture and it is only by comparison of one item with another that their
correct relationship is obtained. Variance Ratios serve this need and comparison of these
ratios from one period to another can be gainfully made. Another advantage of Variance
Ratio is in regard to its applicability in the dual plan of standard cost accounting. With the
help of the Cost Variance Ratios, standard costs of production and the standard values of
inventory can be easily converted into actual costs for the purpose of incorporation in the
financial accounts.

A number of ratios are used for reporting to the management the effective use of capacity,
material, labour and other resources of a concern. Some of these are considered below:
1. Efficiency Ratio.
2. Activity Ratio.
3. Calendar Ratio.
4. Capacity usage Ratio
5. Capacity utilization Ratio.
6. Idle Time Ratio.

1. Efficiency Ratio: It is the standard hours equivalent to the work produced, expressed as a
percentage of the actual hours spent in producing that work.
Standard Hours
Efficiency Ratio = × 100
Actual Hours

2. Activity Ratio: It is the number of standard hours equivalent to the work produced,
expressed as a percentage of the budgeted standard hours.
Standard Hours for Actual Work
Activity Ratio = × 100
Budgeted Standard Hours

3. Calendar Ratio: It is the relationship between the number of working days in a period and
the number of working days in the relative budget period.
Available Working Days
Calendar Ratio = × 100
Budgeted Working Days

4. Capacity Usage Ratio: It is the relationship between the budgeted number of working
hours and the maximum possible number of working hours in a budget period.
Budgeted Hours
Capacity usage Ratio = × 100
Maximum Possible Hours in Budget Period

5. Capacity Utilisation Ratio: It is the relationship between actual hours in a budget period
and the budgeted working hours in the period.
Actual Hours
Capacity utilisation Ratio = × 100
Budgeted Hours

6. Idle Time ratio: It is the ratio of idle time hours to the total hours budgeted.
Ideal Time Hours
Idle Time Ratio = × 100
Budgeted Hours

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 4.4 VALUATION OF STOCK UNDER STANDARD COSTING

Stock Valuation:
The function of a Balance Sheet is to give a true and fair view of the state of affairs of a
company on a particular date. A true and fair view also implies the consistent application of
generally accepted principles. Stocks valued at standard costs are required to be adjusted
at actual costs in the following circumstances:
a. As per Indian Accounting Standards - 2, closing stock to be valued either at cost price or
at net realisable value (NRV) whichever is less.
b. The standard costing system introduced is still in an experimental stage and the variances
merely represent deviations from poorly set standards.
c. Occurrence of certain variances which are beyond the control of the management.
(unless the stocks are adjusted for uncontrollable factors, the values are not correctly
started).

Maintenance of Raw Material Stock at Standard Cost:

In the single plan, the inventory in the stores ledger may be carried either at standard costs or
at actual. Although both the methods are in use, the consensus is in favour of standard costs.
The advantages of adopting standard costs for inventory valuation are as follows:
a. Stores ledger may be maintained in quantities only and the standard price noted at the
top in the ledger sheets. This economises the use of forms as well as reduces clerical costs
as no columns for rates need be maintained.
b. Pricing of materials requisitions is simplified as only one standard price for each item of
material is required to be used.
c. Price variance is promptly revealed at the time of purchase of material.

The disadvantages are:

a. The stores ledger does not reveal the current prices.
b. If the material stock is shown in the Balance Sheet at standard costs, the variances have
the effect of distorting the profit or loss. Standard cost of the closing inventory is required
to be adjusted to actual cost based on price variance to comply with the statutory
requirement of the Companies Act, 2013.
c. A revision of the standard necessitates revision of the cost of the inventory.

4.5 UNIFORM COSTING AND INTER-FIRM COMPARISON

Introduction:
Uniform Costing is not a separate method or type of Costing. It is a technique of Costing and
can be applied to any industry. Uniform Costing may be defined as the application and use
of the same costing principles and procedures by different organisations under the same
management or on a common understanding between members of an association. The
main feature of uniform costing is that whatever be the method of costing used, it is applied
uniformly in a number of concerns in the same industry, or even in different but similar
industries. This enables cost and accounting data of the member undertakings to be
compiled on a comparable basis so that useful and crucial decisions can be taken. The
principles and methods adopted for the accumulation, analysis, apportionment and

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allocation of costs vary so widely from concern to concern that comparison of costs is
rendered difficult and unrealistic. Uniform Costing attempts to establish uniform methods so
that comparison of performances in the various undertakings can be made to the common
advantage of all the constituent units.

Scope of Uniform Costing:

Uniform Costing methods may be advantageously applied:
a. In a single enterprise having a number of branches or units, each of which may be a
separate manufacturing unit.
b. In a number of concerns in the same industry bound together through a trade
association or otherwise, and
c. In industries which are similar in nature such as gas and electricity, various types of
transport, and cotton, jute and woollen textiles.

The need for application of uniform Costing System exists in a business, irrespective of the
circumstances and conditions prevailing therein. In concerns which are members of a trade
association, the procedure for uniform Costing may be devised and controlled by the
association or by any other central body specially formed for the purpose.

Requisites for Installation of a Uniform Costing System:

The organisational set up for implementing the principles and methods of uniform Costing
may take different forms. It may range from a small association of a number of concerns who
agree to have uniform information regarding a few specific cost accounting respects, to be
a large organisation which has a fully developed scheme covering all the aspects of costing.
The success of a uniform costing system will depend upon the following:
a. There should be a spirit of mutual trust, co-operation and a policy of give and take
amongst the participating members.
b. There should be a free exchange of ideas and methods.
c. The bigger units should be prepared to share with the smaller ones, improvements,
achievements of efficiency, benefits of research and know-how.
d. There should not be any hiding or withholding of information.
e. There should be no rivalry or sense of jealousy amongst the members.

In the application of uniform Costing, the fundamental requirement is, therefore, to locate
such differences and to eliminate or overcome, as far as practicable, the causes giving rise
to such differences. The basic reasons for the differences may be as follows:

a. Size and organisational set up of the business:

The number and size of the departments, sections and services also vary from one
concern to another according to their size and organisation. The difficulty in operating
uniform Cost Systems for concerns which vary widely in regard to size and type of
business may to some extent be overcome by arranging the various units in a number of
size or type ranges, and applying different uniform systems for each such type.
b. Methods of production:
The use of different types of machines, plant and equipments, degree of mechanization,
difference in materials mix and sequence and nature of operations and processes are
mainly responsible for the difference in costs.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 135

c. Methods and principles of cost accounting applied:
It is in this sphere that the largest degree of difference arises. undertakings manufacturing
identical or similar products and having the same system of cost accounting would
generally employ different methods of treatment of expenditure on buying, storage and
issue of materials, pricing of stores issues, payment to workers, basis of classification and
absorption of overhead, calculation of depreciation, charging rent on freehold or
leasehold assets etc.

Fields covered by Uniform Costing:

There is no system of uniform Costing which may be found to ft in all circumstances. The
system to be installed should be tailored to meet the needs of each individual case. The
essential points on which uniformity is normally required may be summarized as follows:
a. Whether costs are required for the individual products i.e. for the cost units or for cost
centres.
b. The method of costing to be applied.
c. The technique employed such as Standard Costing, Marginal Costing.
d. Items to be excluded from costs.
e. The basis of departmentalization.
f. The basis of allocation of costs to departments and/or service department costs to
production departments.
g. The methods of application administration, selling and distribution overhead to cost of
sales.
h. The method of valuation of work-in-progress.
i. Methods of treating cost of spoilage, defective work, scrap and wastage.
j. Methods of accounting of overtime pay bonus and other miscellaneous allowances paid
to workers.
k. Whether purchase, material handling and upkeep expenses are added to the cost of
stores or are treated as overhead expenses.
l. The system of materials control-pricing of issues and valuation of stock.
m. The system of classification and coding of accounts.
n. The method of recording accounting information.

Advantages of Uniform Costing:

Main advantages of a uniform Costing System are summarised below:
(i) It provides comparative information to the members of the organisation/association
which may by them to reduce or eliminate the evil effects of competition and
unnecessary expenses arising from competition.
(ii) It enables the industry to submit the statutory bodies reliable and accurate data which
might be required to regulate pricing policy or for other purposes.
(iii) It enables the member concerns to compare their own cost data with that of the
others detect the weakness and to take corrective steps for improvement in efficiency.
(iv) The benefits of research and development can be passed on the smaller members of
the association lead to economy of the industry as a whole.
(v) It provides all valuable features of sound cost accounting such as valued and
efficiency of the workers, machines, methods, etc., current reports of comparing major
cost items with the predetermined standards, etc.
(vi) It serves as a prerequisite to Cost Audit and inter firm comparison.

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(vii) Uniform Costing is a useful tool for management control. Performance of individual units
can be measured against norms set for the industry as a whole.
(viii) It avoids cut-throat completion by ensuring that competition among member units
proceeds on healthy lines.
(ix) The process of pricing policy becomes easier when uniform Costing is adopted.
(x) By showing the one best way of doing things, uniform Costing creates cost
consciousness and provides the best system of cost control and cost presentation in the
entire industry.
(xi) Uniform costing simplifies the work of wage boards set up to fix minimum wages and fair
wages for an industry.

Limitations of Uniform Costing:

(i) Uniform costing presumes the application of same principles and methods of Costing in
each of the member firms. But individual units generally differ in respect of certain key
factors and methods.
(ii) For smaller units the cost of installation and operation of uniform Costing System may be
more than the benefits derived by them.
(iii) Uniform costing may create conditions that are likely to develop monopolistic
tendencies within the industry. Prices may be raised artificially and supplies curtailed.
(iv) If complete agreement between the members is not forthcoming, the statistics
presented cannot be relied upon. This weakens the uniform Costing System and
reduces its usefulness.

Inter Firm Comparison

Inter-firm comparison as the name denotes means the techniques of evaluating the
performances, efficiencies, deficiencies, costs and profits of similar nature of firms engaged
in the same industry or business. It consists of exchange of information, voluntarily of course,
concerning production, sales cost with various types of break-up, prices, profits, etc., among
the firms who are interested of willing to make the device a success. The basic purposes of
such comparison are to find out the work points in an organisation and to improve the
efficiency by taking appropriate measures to wipe out the weakness gradually over a period
of time.

The benefits which are derived from Inter-firm Comparison are appended below:
a. Inter-firm Comparison makes the management of the organisation aware of strengths
and weakness in relation to other organisations in same industry.
b. As only the significant items are reported to the Management time and efforts are not
unnecessary wasted.
c. The management is able to keep up to data information of the trends and ratios and it
becomes easier for them to take the necessary steps for improvement.
d. It develops cost consciousness among the members of the industry.
e. Information about the organisation is made available freely without the fear of disclosure
of confidential data to outside market or public.
f. Specialized knowledge and experience of professionally run and successful organisations
are made available to smaller units who can take the advantages it may be possible for
them to have such an infrastructure.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 137

g. The industry as a whole benefits from the process due to increased productivity,
standardization of products, elimination of unfair comparison and the trade practices.
h. Reliable and collective data enhance the organising power in deal in with various
authorities and government bodies.
i. Inter firm comparison assists in a big way in identifying industry sickness and gives a timely
warning so that effective remedial steps can be taken to save the organisation.

Limitations of Inter-firm Comparison:

The practical difficulties that are likely to arise in the implementation of a scheme of inter-firm
comparison are:
a. The top management may not be convinced of the utility of inter-firm comparison.
b. Reluctance to disclose data which a concern considers to be confidential.
c. A sense of complacence on the part of the management who may be satisfied with the
present level of profits.
d. Absence of a proper system of Cost Accounting so that the costing figures supplied may
not be relied upon for comparison purposes.
e. Non-availability of a suitable base for comparison.

These difficulties may be overcome to a large extent by taking the following steps:
a. ‗Selling‘ the scheme through education and propaganda. Publication of articles in
journals and periodicals, and lecturers, seminars and personal discussions may prove
useful.
b. Installation of a system which ensures complete secrecy.
c. Introduction of a scientific cost system.

Illustration 1:
The share of total production and the cost-based fair price computed separately for each of
the four units in industry are as follows:
` per unit
Share of Production 40% 25% 20% 15%
Material Costs 150 180 170 190
Direct Labour 100 120 140 160
Depreciation 300 200 160 100
Other overheads 300 300 280 240
850 800 750 690
20% return on capital employed 628 430 350 230
Fair Price 1,480 1,230 1,100 920
Capital employed per unit is worked out as follows:
Net Fixed Assets 3,000 2,000 1,600 1,000
Working Capital 140 150 150 150
Total 3,140 2,150 1,750 1,150

Indicate with reasons, what should be the uniform Price fixed for the product.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 138

Solution:

Computation of Uniform Price:

Weighted Average Cost = [850 x 40%] + [800 x 25%] + [750 x 20%] + [690 x 15%]
= 340 + 200 + 150 + 103.5
= `793.5
Weighted Average Return on Capital employed (profit)
= [628 x 40%] + [430 x 25%] + [350 x 20%] + [230 x 15%]
= 251.20 + 107.5 + 70 + 34.5
= `463.20
Uniform Price = 793.5 + 463.20 = `1,256.70.

Illustration 2:
The standard costs of a certain chemical mixture is:
40% Material A at `200 per ton
60% Material B at `300 per ton
A standard loss of 10% is expected in production
During a period they used
90 tons of Material A at the cost of `180 per ton
110 tons of Material B at the cost of `340 per ton
The weight produced is 182 tons of good production.

Calculate and present Material price, usage, Mix

Solution:

Analysis of Given Data

Material Standard Data Actual Data
Quantity Price (`) Value (`) Quantity Price (`) Value (`)
A 80 200 16,000 90 180 16,200
B 120 300 36,000 110 340 37,400
200 52,000 200 53,600
Less: Loss 20 - 18 -
180 52,000 182 53,600

Computation of Required Values

Material SQSP (1) (`) RSQSP (2) (`) AQSP (3) (`) AQAP (4) (`)
A 80.88 x 200 = 16,176 16,000 90 x 200 = 18,000 16,200
B 121.33 x 300 = 36,400 36,000 110 x 300 = 33,000 37,400
52,578 52,000 51,000 53,600

Computation of SQ:
 RSQ for that product 
SQ =   × AQ for that product
 RSQ for all product 
 80 
For A =   × 182
 180 
= 80.88 units
 120 
For B =   × 182
 80 
= 121.33

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 139

Where
(1) SQSP = Standard cost of Standard Material = ` 52,578
(2) RSQSP = Revised Standard Cost of Material = ` 52,000
(3) AQSP = Standard Cost of Actual Material = `51,000
(4) AQAP = Actual Cost of Material = ` 53,600

Computation of Required Variances:

a. Material yield Variance = (1) - (2) = `578 (F) [`(52,578 - 52,000)]
b. Material Mix Variance = (2) - (3) = `1,000 (F) [`(52,000 - 51,000)]
c. Material usage Variance = (1) - (3) = `1,578 (F) [`(52,578 - 51,000)]
d. Material Price Variance = (3) - (4) = `2,600 (A) [`(51,000 - 53,600)]
e. Material Cost Variance = (1) - (4) = `1,022 (A) [`(52,578 - 53,600)]

Illustration 3:
SV Ltd., manufactures BXE by mixing 3 raw materials. For every batch of 100 kg. of BXE, 125 kg
of raw materials are used. In April 2012, 60 batches were prepared to produce an output of
5600 kg of BXE. The standard and actual particulars for April, 2012 are as under:

Raw Standard Mix Price per kg Actual Mix Price per Quantity of raw materials
material % (`) % kg (`) purchased (Unit)
A 50 20 60 21 5000
B 30 10 20 8 2000
C 20 5 20 6 1000
Calculate all variances.

Solution:

Analysis of Given Data

Material Standard Data Actual Data

Quantity Price (`) Value (`) Quantity Price (`) Value (`)
A 3,750 20 75,000 4,500 21 94,500
B 2,250 10 22,500 1,500 8 12,000
C 1,500 5 7,500 1,500 6 9,000
7,500 1,05,000 7,500 1,15,500
Less: Loss 1,500 - 1,900 -
6,000 1,05,000 5,600 1,15,500

Computation of Required Values

Material SQSP (1) (`) RSQSP (2) (`) AQSP (3) (`) AQAP (4) (`)
A 75,000 3,500 x 20 = 70,000 4,500 x 20 = 90,000 94,500
B 22,500 2,100 x 10 = 21,000 1,500 x 10 = 15,000 12,000
C 7,500 1,400 x 5 = 7,000 1,500 x 5 = 7,500 9,000
1,05,000 98,000 1,12,500 1,15,500

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 140

Computation of SQ:
 RSQ for that product 
SQ =   x AQ for that product
 RSQ for all product 
 3,750 
For A =   x 5,600 = 3,500 units
 6,000 
 2,250 
For B =   x 5,600 = 2,100 units
 6,000 
 1,500 
For B =   x 5,600 = 1,400 units.
 6,000 

Where
(1) SQSP = Standard Cost of Standard Material = ` 98,000
(2) RSQSP = Revised Standard Cost of Material = ` 1,05,000
(3) AQSP = standard Cost of Actual Material = ` 1,12,500
(4) AQAP = Actual Cost of Material = ` 1,15,500.

Computation of Required Variances:

(a) Material yield Variance = (1) – (2) = `7,000 (A) [`(98,000 – 1,05,000)]
(b) Material Mix Variance = (2) – (3) = `7,500 (A) [`(1,05,000 – 1,12,500)]
(c) Material usage Variance = (1) – (3) = `14,500 (A) [`(98,000 – 1,12,500)]
(d) Material Price Variance = (3) – (4) = `3,000 (A) [`(1,12,500 – 1,15,500)]
(e) Material Cost Variance = (1) – (4) = `17,500 (A) [`(1,05,000 – 1,15,500)]

Illustration 4:
A brass foundry making castings which are transferred to the machine shop of the company
at standard price uses a standard costing system. Basing standards in regard to material
stocks which are kept at standard price are as follows

Standard Mixture: 70% Copper and 30% Zinc

Standard Price: Copper ` 2,400 per ton and Zinc ` 650 per ton
Standard loss in melt: 5% of input

Figures in respect of a costing period are as follows:

Commencing stocks: Copper 100 tons
Zinc 60 tons
Finished stock: Copper 110 tons
Zinc 50 tons
Purchases: Copper 300 tons cost ` 7,32,500
Zinc 60 tons cost ` 62,500

Metal melted 400 tons

Casting produced 375 tons
Present figures showing: Material price, Mixture and yield
Variance

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 141

Solution:

Computation of Actual Quantity (AQ)

Particulars Copper Zinc
Quantity (tons) Value (`) Quantity (tons) Value (`)
opening Stock 100 2,40,000 60 39,000
Add: Purchases 300 7,32,500 100 62,500
400 9,72,500 160 1,01,500
Less: Closing stock 110 2,64,000 50 32,500
AQ 290 7,08,500 110 69,000

Analysis of Given Data

Material Standard Data Actual Data
Quantity (tons) Price (`) Value (`) Quantity (tons) Price (`) Value (`)
Copper 280 2,400 6,72,000 290 7,08,500
Zinc 120 650 78,000 110 69,000
400 7,50,000 400 7,77,500
Less: Loss @ 5% 20 - 25 -
380 7,50,000 375 7,77,500

Computation of Required Values

Material SQSP (1) RSQSP (2) AQAP (4) AQSP (3)
Copper 276.31 x 2,400 = 6,63,157.87 6,72,000 290 x 2,400 = 6,96,000 7,08,500
Zinc 118.42 x 650 = 76,973.68 78,000 110 x 650 = 71,500 69,000
Total 7,40,132 7,50,000 7,67,500 7,77,500

Computation of SQ

 RSQ for that material 

SQ =   x AQ for that material
 RSQ for all material 
 280 
For Copper =   x 375 = 276.31 units.
 380 
 120 
For Zinc =   x 375 = 118.42 units.
 380 

Where
(1) SQSP = Standard Cost of Standard Material = ` 7,40,132
(2) RSQSP = Revised Standard Cost of Material = ` 7,50,000
(3) AQSP = standard Cost of Actual Material = ` 7,67,500
(4) AQAP = Actual Cost of Material = ` 7,77,500.

Computation of Required Variances:

a. Material yield Variance = (1) - (2) = `9,868 (A) [`(7,40,132 - 7,50,000)]
b. Material Mix Variance = (2) - (3) = `17,500 (A) [`(7,50,000 - 7,67,500)]
c. Material usage Variance = (1) - (3) = `27,368 (A)[`(7,40,132 - 7,67,500)]
d. Material Price Variance = (3) - (4) = `10,000 (A) [`(7,67,500 - 7,77,500)]
e. Material Cost Variance = (1) - (4) = `37,368 (A) [`(7,40,132 - 7,77,500)]

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 142

Illustration 5:
A company manufacturing a special type of fencing tile 12‖X 8‖ X 1\2‖ used a system of
standard costing. The standard mix of the compound used for making the tiles is:
1,200 kg. of Material A @ `0.30 per kg.
500 kg. of Material B @ `0.60 per kg.
800 kg. of Material C @ `0.70 per kg.

The compound should produce 12,000 square feet of tiles of 1/2‖ thickness. During a period
in which 1,00,000 tiles of the standard size were produced, the material usage was:
Kg `
7,000 Material A @ ` 0.32 per kg. 2,240
3,000 Material B @ ` 0.65 per kg. 1,950
5,000 Material C @ ` 0.75 per kg. 3,750
15,000 7,940

Present the cost figures for the period showing Material Price, Mixture, Sub-usage Variance.

Solution:

Area of tile =12 x 8/12 x 12=2/3 sq. ft.

No of tiles that can be laid in 12,000 sq. ft. is 12,000 / (2/3) = 18,000 tiles.

Standard Data Actual Data

Q P (`) V (`) Q P (`) V (`)
A 6,666.67 0.3 2,000 7,000 0.32 2,240
B 2,777.77 0.6 1,666.67 3,000 0.65 1,950
C 4,444.44 0.7 3,111.11 5,000 0.75 3,750
13,888.89 6,778 15,000 7,940

(1) (2) (3) (4)

SQSP (`) RSQSP (`) AQSP (`) AQAP (`)
A 2,000 7,200 x 0.3 7,000 x 0.3 2,240
B 1,666.67 3,000 x 0.6 3,000 x 0.6 1,950
C 3,111.11 4,800 x 0.7 5,000 x 0.7 3,750
A 2,160 2,100
B 1,800 1,800
C 3,360 3,500
(`) 6,778 (`) 7,320 (`) 7400 (`) 7,940

RSQ for A= (15,000/13,888.89) x 6,666.67 = 7,200 units.

1. SQSP = Standard Cost of Standard Material = ` 6,778
2. RSQSP = Revised Standard Cost of Material = ` 7,320
3. AQSP = Standard Cost of Actual Material = ` 7,400
4. AQAP = Actual Cost of Material = ` 7,940
a. Material Sub-usage Variance = (1 – 2) = ` 542(A)
b. Material Mix Variance = (2 – 3) = ` 80(A)
c. Material usage Variance = (1 – 3) = ` 622(A)
d. Material Price Variance = (3 – 4) = ` 540(A)
e. Material Cost Variance = (1 – 4) = ` 1,162(A)

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 143

Illustration 6:
The standard mix of product M5 is as follows:

LBs Material Price Per LB

50% A 5.00
20% B 4.00
30% C 10.00

Standard loss is 10% of input. There is no scrap value. Actual production for month was
LB.7240 of M5 from 80 mixes. Purchases and consumption is as follows:

LBs Material Price

4160 A 5.5
1680 B 3.75
2560 C 9.5

Calculate variances.

Solution:

Analysis of Given Data

Material Standard Data Actual Data
Quantity Price Value Quantity Price Value
A 4,200 5 21,000 4,160 5.50 22,880
B 1,680 4 6,720 1,680 3.75 6,300
C 2,520 10 25,200 2,560 9.50 24,320
8,400 52,920 8,400 53,500
Less: Loss 840 - 1,160 -
7,560 52,920 7,240 53,500

Computation of Required Values

Material SQSP (1) (`) RSQSP (2) (`) AQSP (3) (`) AQAP (4) (`)
A 4,022.22 x 5 = 20,111.11 21,000 4,160 x 5 = 20,800 22,880
B 1,608.889 x 4 = 6,435.56 6,700 1,680 x 4 = 6,720 6,300
C 2,413.33 x10 = 24,133.33 25,200 2,560 x 10 = 25,600 24,320
50,680 52,920 53,120 53,500

Computation of SQ:
 SQ for that material 
SQ =   × AQ for that material
 SQ for all material 
 4,200 
For A =   × 7,240 = 4,022.22
 7,560 
 1,680 
For B =   × 7,240 = 1,608.889
 7,560 
 2,520 
For C =   × 7,240 = 2,413.33
 7,560 

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 144

Where
(1) SQSP = Standard Cost of Standard Material = ` 50,680
(2) RSQSP = Revised Standard Cost of Material = ` 52,920
(3) AQSP = Standard Cost of Actual Material = ` 53,120
(4) AQAP = Actual Cost of Material = ` 53,500.

Computation Of Required Variances:

a. Material yield variance = (1) – (2) = ` 2,240(A)
b. Material Mix Variance = (2) – (3) = ` 200(A)
c. Material usage Variance = (1) – (3) = ` 2,440(A)
d. Material Price Variance = (3) – (4) = ` 380(A)
e. Material Cost Variance = (1) – (4) = ` 2,820(A)

Illustration 7:
The standard set for material consumption was 100kg. @ ` 2.25 per kg.
In a cost period:
Opening stock was 100 kg. @ `2.25 per kg.
Purchases made 500 kg. @ `2.15 per kg.
Consumption 110 kg.

Calculate: a) usage b) Price variance

1) When variance is calculated at point of purchase
2) When variance is calculated at point of issue on FIFO basis
3) When variance is calculated at point of issue on LIFO basis

Solution:

a) Computation of Material Usage Variance

Material usage Variance = SQSP – AQSP
= SP (SQ – AQ)
= 2.25(100-110)
= 22.50 (A)
b) Computation of Price variance:
1) When Variance is calculated at the point of purchase:
Price variance = AQSP - AQAP
= (110 x 2.25) - (110 x 2.15)
= 11 (F)
2) When variance is calculated at the point of issue on FIFO basis
Price variance = AQSP - AQAP
= (110 x 2.25) - ([100 x 2.25]+[10 x 2.15])
= 1 (F)
3) When variance is calculated at the point of issue on LIFO basis
Price variance = AQSP - AQAP
= (110 x 2.25) - (110 x 2.15)
= 247.50-236.50
= 11 (F)

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 145

Illustration 8:
The standard labour complement and the actual labour complement engaged in a week
for a job are as under:
Skilled workers Semi- skilled workers Unskilled workers
a) Standard no. of workers in the gang 32 12 6
b) Standard wage rate per hour (`) 3 2 1
c) Actual no. of workers employed in 28 18 4
the gang during the week
d) Actual wage rate per hour (`) 4 3 2

During the 40 hour working week the gang produced 1,800 standard labour hours of work.
Calculate
1) Labour efficiency Variance 2) Mix Variance
3) Rate of Wages Variance 4) Labour Cost Variance

Solution:

Analysis of Given Data

Standard Data Actual Data
Hours Rate (`) Value (`) Hours Rate (`) Value (`)
Skilled 1,280 3 3,840 1,120 4 4,480
Semi skilled 480 2 960 720 3 2,160
unskilled 240 1 240 160 2 320
2,000 5,040 2,000 6,960

Computation of Required Values

SRSH (1) (`) SRRSH (2) (`) SRAH (3) (`) ARAH (4) (`)
Men 3 x 1,152 = 3,456 3,840 3 x 1,120 = 3,360 4,480
Women 2 x 432 = 864 960 2 x 720 = 1,440 2,160
Boys 1 x 216 = 216 240 1 x 160 = 160 320
4,536 5040 4,960 6,960

Computation of SH
 SH for that worker 
SH =   x AQ for that worker
 SH for all the worker 
 1,280 
For Skilled worker =   × 1,800 = 1,152
 2,000 
 480 
For Semiskilled worker =   × 1,800 = 432
 2,000 
 240 
For unskilled worker =   × 1,800 = 216
 2,000 
Where
(1) SRSH = Standard Cost of Standard Labour = ` 4,536
(2) SRRSH = Revised Standard Cost of Labour = ` 5,040
(3) SRAH = Standard Cost of Actual Labour = ` 4,960
(4) ARAH = Actual Cost of Labour = ` 6,960

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 146

Computation of Labour Variances:
a. Labour Sub-efficiency Variance = (1) – (2) = ` 504 (A) [`(4,536 – 5,040)]
b. Labour Mix or gang Variance = (2) – (3) = `80 (F) [`(5,040 – 4,960)]
c. Labour efficiency Variance = (1) – (3) = `424 (A) [`(4,536 – 4,960)]
d. Labour Rate Variance = (3) – (4) = `2,000 (A) [`(4,960 – 6,960)]
e. Labour Cost Variance = (1) – (4) = `2,424 (A) [`(4,536 – 6,960)]

Illustration 9:
Calculate variances from the following:
STANDARD ACTUAL
INPUT MATERIAL (`)/KG TOTAL INPUT MATERIAL (`)/KG TOTAL
400 A @ 50 20,000 420 A @ 45 18,900
200 B @20 4,000 240 B @ 25 6,000
100 C @15 1,500 90 C @15 1,350
700 25,500 750 26,250
LABOUR HOURS LABOUR HOURS
100 @ `2 per hour 200 120 @ `2.50 per hour 300
200 woman @ `1.50 300 500 240 woman @ ` 1.60 384 684
25 Normal Loss 75 Actual Loss
675 26,000 675 26,934

Solution:

Calculation of Material Variances:

(1) (2) (3) (4)
SQSP (`) RSQSP (`) AQSP (`) AQAP (`)
A 428.57 x 50 420 x 50
B 214.29 x 20 240 x 20
C 107.14 x 15 90 x 15
A 20,000 21,429 21,000 18,900
B 4,000 4,289 4,800 6,000
C 1,500 1,607 1,350 1,350
` 25,500 ` 27,325 ` 27,150 ` 26,250

RSQ for
A = 400/700 x 750 = 428.67 units
B = 200/700 x 750 = 214.29 units
C = 100/700 x 750 = 107.14 units
1. SQSP = Standard Cost of Standard Material = ` 25,500
2. RSQSP= Revised Standard Cost of Material = ` 27,325
3. AQSP= Standard Cost of Actual Material = ` 27,150
4. AQAP= Actual Cost of Material = ` 26,250
a. Material yield Variance (1-2) = ` 1,825 (A)
b. Material Mix Variance (2-3) = ` 175 (F)
c. Material usage Variance (1-3) = ` 1,650 (A)
d. Material Price Variance (3-4) = ` 900 (F)
e. Material Cost Variance (1-4) = ` 750 (A)

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 147

Calculation of Labour Variances:
(1) (2) (3)
SRSH (`) SRRSH (`) SRAH (`)
Men 2 x 107.14 2 x 120
Women 1.50 x 214.28 1.50 x 240
Men 200 214.28 240
Women 300 321.42 360
` 500 ` 536 ` 600

RSH for
Men = 100/700 x 750 = 107.14 units.
Women = 200/700 x 750 = 214.28 units.
1. SRSH = Standard Cost of Standard Labour = ` 500
2. SRRSH = Revised Standard Cost of Labour = ` 536
3. SRAH = Standard Cost of Actual Labour = ` 600
4. ARAH = Actual Cost of Labour = ` 684
a. Labour yield Variance (1-2) = ` 36 (A)
b. Labour Mix Variance (2-3) = ` 64 (A)
c. Labour efficiency Variance (1-3) = ` 100 (A)
d. Labour Rate Variance (3-4) = ` 84 (A)
e. Labour Cost Variance (1-4) = ` 184 (A)

Illustration 10:
Budgeted hours for month of March, 2012 180 Hrs.
Standard rate of article produced per hour 50 Units
Budgeted fixed overheads ` 2,700
Actual production March, 2012 9,200 Units
Actual hours for production 175 Hrs.
Actual fixed overheads ` 2,800
Calculate overhead cost, budgeted variances.

Solution:

Computation of Required Values

SRSH (1) (`) SRAH (2) (`) SRBH (3) (`) ARAH (4) (`)
15 x184 15 x 175
2,760 2,625 2,700 2,800

 Budgeted Fixed Overheads   2,700 

SR =  =  = ` 15
 Budgeted Hours   180 
Actual quantity = 9,200 units
 9,200 
Standard Hours for Actual Production =   =184 hours
 50 
Where
(1) SRSH = Standard Cost of Standard Fixed overheads = ` 2,760
(2) SRAH = Standard Cost of Actual Fixed overheads = ` 2,625
(3) SRBH = Budgeted Fixed overheads = ` 2,700
(4) ARAH = Actual Fixed overheads = ` 2,800

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 148

Computation of Fixed Overhead Variances:
a. Fixed overheads efficiency Variance = (1) – (2) = `135(F)
b. Fixed overhead capacity Variance = (2) – (3) = `75 (A)
c. Fixed overhead Volume Variance = (1) – (3) = `60 (F)
d. Fixed overhead Budget/ expenditure Variance = (3) – (4) = `100 (A)
e. Fixed overhead Cost Variance = (1) – (4) = ` 40 (A)

Illustration 11:
In Dept. A the following data is submitted for the week ended 31st October:

Standard output for 40 hours per week 1,400 units

Standard fixed overhead ` 1,400
Actual output 1,200 Units
Actual fixed overhead ` 1,500
Actual hours worked 32 Hours

Prepare a statement of variances

Solution:

Computation of Required Values

SRSH (1) (`) SRAH (2) (`) SRBH (3) (`) ARAH (4) (`)
 9,200  35 × 32
35 ×  
 50 
1,200 1,120 1,400 1,500

 Budgeted Fixed Overheads   1,400 

SR =  =  = 35 units.
 Budgeted Hours   40 
 1,200 
SH =   = 34.29 hrs. (approx.)
 35 

Where
(1) SRSH = Standard Cost of Standard Fixed overheads = 1,200
(2) SRAH = Standard Cost of Actual Fixed overheads = 1,120
(3) SRBH = Budgeted Fixed overheads = 1,400
(4) ARAH = Actual Fixed overheads = 1,500.

Computation of Fixed Overhead Variances:

a. Fixed overheads efficiency Variance = (1) – (2) = `80 (F)

b. Fixed overhead Capacity Variance = (2) – (3) = `280 (A)
c. Fixed overhead Volume Variance = (1) – (3) = `200 (A)
d. Fixed overhead Budget / expenditure Variance = (3) – (4) = `100 (A)
e. Fixed overhead Cost variance = (1) – (4) = `300 (A)

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 149

Illustration 12:
Item Budget Actual
No .of working days 20 22
Output per man hour 1.0 units 0.9 units
Overhead Cost (`) 1,60,000 1,68,000
Man-hours per day 8,000 8,400
Calculate overhead Variances.

Solution:

(1) (2) (3) (4) (5)

SRSH (`) SRAH (`) SRRBH (`) SRBH (`) ARAH (`)
1 x 166320 1 x 184800 1 x 176000 ` 160000 ` 168000
` 166320 ` 184800 ` 176000

Working Notes:
SR = budgeted FOH/budgeted hours = 1,60,000/1,60,000 = 1
RBH = (22/20) x 1,60,000 = 1,76,000
AH = 22 x 8,400 = 1,84,800
AQ = 1,84,800 x 0.9 = 1,66,320
SH = 1,66,320/1 = 1,66,320

1. SRSH = Standard Cost of Standard Fixed overheads = ` 1,66,320

2. SRAH = Standard Cost of Actual Fixed overheads (or)
Fixed overheads Absorbed or Recovered = ` 1,84,800
3. SRRBH = Revised Budgeted Fixed overheads = ` 1,76,000
4. SRBH = Budgeted Fixed overheads = ` 1,60,000
5. ARAH = Actual Fixed overheads = ` 1,68,000
a. FOH efficiency Variance = 1-2 = ` 18,480(A)
b. FOH Capacity Variance = 2-3 = ` 8,800(F)
c. FOH Calendar Variance = 3-4 = ` 16,000(F)
d. FOH Volume Variance = 1-4 = ` 6,320(F)
e. FOH Budget Variance = 4-5 = ` 8,000(A)
f. FOH Cost Variance = 1-5 = ` 1,680(A)

Illustration 13:
A manufacturing co. operates a costing system and showed the following data in respect of
the month of November.
Actual no. of working days 22
Actual man hours worked during the month 4,300
No. of Products Produced 425
Actual overhead incurred ` 1,800

Relevant information from the company‘s budget and standard cost data is as follows:
Budgeted no. of working days per month 20
Budgeted man hours per month 4,000
Standard man hours per product 10
Standard overhead rate per month per hour 50 p.
you are required to calculate the overhead variances for the month of November

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 150

Solution:

COMPUTATION OF REQUIRED VALUES

SRSH (1) (`) SRAH (2) (`) SRRBH (3) (`) SRBH (4) (`) ARAH (5) (`)
0.5 x 4,250 0.5 x 4,300 0.5 x 4,400 0.5 x 4,000
2,125 2,150 2,200 2,000 1,800

 Budgeted Fixed Overheads   2,000 

SR =  =  = 0.50
 Budgeted Hours   4,000 
 22 
RBH =   4,000  = ` 4,400
 20 
SH = 425 × 10 = 4,250

Where
(1) SRSH = Standard Cost of Standard Fixed overhead = ` 2,125
(2) SRAH = Standard Cost of Actual overhead = ` 2,150
(3) SRRBH = Revised Budgeted overheads = ` 2,200
(4) SRBH = Budgeted overheads = ` 2,000
(5) ARAH = Actual overheads = ` 1,800

Computation of Required Variances:

a. FOH efficiency Variance = (1) – (2) = ` 25 (A)
b. FOH Capacity Variance = (2) – (3) = ` 50 (A)
c. FOH Calendar Variance = (3) – (4) = ` 200 (F)
d. FOH Volume Variance = (1) – (4) = ` 125 (F)
e. FOH Budget Variance = (4) – (5) = ` 200 (F)
f. FOH Cost Variance = (1) – (5) = ` 325 (F)

Illustration 14:
SV Ltd has furnished you the following data:
Budgeted Actual
No. of working days 25 27
Production in units 20,000 22,000
Fixed overheads (`) 30,000 31,000

Budgeted fixed OH rate is `1 per hour. In July, 2012 the actual hours worked were 31,500/hrs
Calculate the following variances:
1) Efficiency 2) Capacity 3) Calendar 4) Volume 5) expenditure 6) Total OH

Solution:

Computation of Required Values

SRSH (1) (`) SRAH (2) (`) SRRBH (3) (`) SRBH (4) (`) ARAH (5) (`)
1 x 33,000 1 x 31,500 1 x 32,400
33,000 31,500 32,400 30,000 31,000
27
RBH = 30,000 × = 32,400 25
25
30,000 hrs
Standard time per unit = = 1.5 hours
20,000
SH = 22,000 x 1.5 = 33,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 151

Using unit rate:
SRAQ (1) (`) SRSQ (2) (`) SRRBQ (3) (`) SRBQ (4) (`) ARAQ (5) (`)
1.5 × 22,000 1.5 × 21,000 1.5 × 21,600 1.5 × 20,000
33,000 31,500 32,400 30,000 31,000
B FOH's 30,000
SR = = = 1.5 hours
Budgeted Quantity 20,000
27
RBQ = 20,000 × = 21,600
25
20,000
Units in one hour = units
30,000
2
SQ = 31,500 × = 21,000
3
1. SRSH / SRAQ Standard Cost of Standard FOH‘s = ` 33,000
2. SRAH / SRSQ – Standard Cost of Actual FOH‘s = ` 31,500
3. SRRBH/ SRRBQ – Revised Budgeted FOH‘s = ` 32,400
4. SRBH / SRBQ – Standard Fixed overheads = ` 30,000
5. ARAH/ARAQ – Actual Fixed overheads = ` 31,000
a. FOH efficiency Variance = (1) – (2) = 1,500 (F)
b. FOH Capacity Variance = (2) – (3) = 900 (A)
c. FOH Calendar Variance = (3) – (4) = 2,400 (F)
d. FOH Volume Variance = (1) – (4) = 3,000 (F)
e. FOH Budget or expensive Variance = (4) – (5) = 1,000 (A)
f. FOH Cost Variance = (1) – (5) = 2,000 (F)

Illustration 15:
A Co. manufacturing two products operates a standard costing system. The standard OH
content of each product in cost center 101 is

Product A ` 2.40 (8 direct labour hours @ 30 p. per hour)

Product B ` 1.80 (6 direct labour hours @ 30 p. per hour)
The rate of 30 p. per hour is arrived at as follows:
Budgeted OH ` 570
Budgeted Direct labour Hours `1,900
Output of product A 100 units
Output of product B 200 units
No opening or closing stock
Actual direct labour hours worked 2,320
Actual OH incurred ` 640
a) you are required to calculate total OH for the month of October
b) Show division into: 1) expenditure 2) Volume 3) efficiency Variances.

Solution:

Computation of Required Values

SRSH (1) (`) SRAH (2) (`) SRBH (3) (`) ARAH (4) (`)
0.3 x 2000 0.3 x 2320 0.3 × 1,900
600 696 570 640
SH = (100 x 8) + (200 x 6) = 2000 hrs

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 152

Where
(1) SRSH = Standard Cost of Standard Fixed overhead = ` 600
(2) SRAH = Standard Cost of Actual overhead = ` 696
(3) SRBH = Budgeted overheads = ` 570
(4) ARAH = Actual overheads = ` 640

Computation of Required Variances:

a. FOH efficiency Variance = (1) – (2) = 96 (A)
b. FOH Capacity Variance = (2) – (3) = 126 (F)
c. FOH Volume Variance = (1) – (3) = 30 (F)
d. FOH Budget Variance = (3) – (4) = 70 (A)
e. FOH Cost Variance = (1) – (4) = 40 (A)

Illustration 16:
The following information was obtained from the records of a manufacturing unit using
standard costing system.

Units Standard Actual

4,000 3,800
No. of working days 20 21
Fixed overheads (`) 40,000 39,000
Variable overhead (`) 12,000 12,000

You are required to calculate the following overhead variances

1) Variable OH 2) Fixed 3) a) expenditure b) Volume c) Efficiency d) Calendar.

Also prepare a reconciliation statement for the standard fixed expenses worked out at
standard fixed OH rate and actual OH.

Solution:

Computation of Required Values

SRAQ (1) (`) SRRBQ (2) (`) SRBQ (3) (`) ARAQ (4) (`)
10 x 3800 10 x 4200 10 x 4000
38000 42000 40000 39000

 Budgeted Fixed Overheads  30,000

SR =  = = 1.5 hours
 Budgeted Units  20,000
21
RBQ = × 4,000 = ` 4,200
20
Where
(1) SRAQ = Standard Cost of Standard Fixed overhead = ` 38,000
(2) SRRBQ = Revised Budgeted overheads = ` 42,000
(3) SRBQ = Budgeted overheads = ` 40,000
(4) ARAQ = Actual overheads = ` 39,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 153

Computation of Required Variances:
a. FOH efficiency Variance = (1) – (2) = 4,000 (A)
b. FOH Calendar Variance = (2) – (3) = 2,000 (F)
c. FOH Volume Variance = (1) – (3) = 2,000 (A)
d. FOH Budget Variance = (3) – (4) = 1,000 (F)
e. FOH Cost Variance = (1) – (4) = 1,000 (A)

Variable Overhead Variance = SRAQ – ARAQ

= (3 x 3,800) – 12,000
= 11,400 – 12,000
= ` 600 (A)
 Budgeted Variable Overheads  12,000
SR =  = = ` 3 per hour.
 Budgeted Hours  4,000

Illustration 17:
Vinayak Ltd. has furnished you the following information for the month of August, 2012.

Budget Actual
Output (units) 30,000 32,500
Hours 30,000 33,000
Fixed OH (`) 45,000 50,000
Variable OH (`) 60,000 68,000
Working days 25 26
Calculate Variances.

Solution:

Computation of Required Values

(1) SRSH (`) (2) SRAH (`) (3) SRRBH (`) (4) SRBH (`) (5) ARAH (`)
1.5 x 32,500 1.5 x 33,000 1.5 x 31,200
48,750 49,500 46,800 45,000 50,000

 Budgeted Variable Overheads  45,000

SR =  = = ` 1.50
 Budgeted Hours  30,000
 26 
RBH =  ×30,000  = ` 31,200
 25 
Where
(1) SRSH = Standard Cost of Standard Fixed overhead = ` 48,750
(2) SRAH = Standard Cost of Actual overhead = ` 49,500
(3) SRRBH = Revised Budgeted overheads = ` 46,800
(4) SRBH = Budgeted overheads = ` 45,000
(5) ARAH = Actual overheads = ` 50,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 154

Computation of Required Variances:
a. FOH efficiency Variance = (1) - (2) = 750 (A)
b. FOH Capacity Variance = (2) - (3) = 2,700 (F)
c. FOH Calendar Variance = (3) - (4) = 1,800 (F)
d. FOH Volume Variance = (1) - (4) = 3,750 (F)
e. FOH Budget Variance = (4) - (5) = 5,000 (A)
f. FOH Cost Variance = (1) - (5) = 1,250 (A)

Variable Overhead Variances:

Computation of Required Values

SRSH (1) (`) SRAH (2) (`) ARAH (3) (`)
2 x 32,500 2 x 33,000
65,000 66,000 68,000

 Budgeted Variable Overheads  60,000

SR =  = = ` 2 per unit
 Budgeted Hours  30,000
Where
(1) SRSH = Standard Cost of Variable overheads = ` 65,000
(2) SRAH = Standard Variable overhead for Actual Hours = ` 66,000
(3) ARAH = Actual Variable overhead = ` 68,000.

Computation of Required Variances:

a. Variable overhead efficiency Variance = (1) – (2) = 1,000 (A)
b. VOH Budget/ expenditure Variance = (2) – (3) = 2,000 (A)
c. VOH Cost Variance = (1) – (3) = 3,000 (A)

Illustration 18:
The Cost Accountant of a Co. was given the following information regarding the OHs for Feb,
2013:
a. Overhead Cost Variance `1,400 (A)
b. Overheads Volume Variance ` 1,000 (A)
c. Budgeted Hours for Feb, 2013: 1,200 Hours
d. Budgeted OH for Feb, 2013: ` 6,000
e. Actual Rate of Recovery of OH ` 8 per hour

You are required to assist him in computing the following for Feb, 2013
1. OHs expenditure Variance
2. Actual OH‘s incurred
3. Actual Hours for Actual Production
4. OHs Capacity Variance
5. OHs efficiency Variance
6. Standard Hours for Actual Production

Solution:
Computation of Required Values
SRSH (1) (`) SRAH (2) (`) SRBH (3) (`) ARAH (4) (`)
5 x 1,000 5 x 800 5 x 1,200 8 x 800
5,000 4,000 6,000 6,400

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 155

1. SRSH - SRBH = Volume Variance
SRSH – 6,000 = 1,000
5,000
SRSH = 5,000 or SH = = 1,000
5
2. SRSH – ARAH = Cost Variance
5,000 – ARAH = 1,400
ARAH = 6,400
a. Overhead expenditure Variance = 6,000 – 6,400 = `400 (A)
b. Actual OH‘s Incurred = ` 6,400
c. Actual Hours for Actual Production = 800 hours
d. Overheads Capacity Variance = 4,000 – 6,000 = ` 2,000 (A)
e. Overheads Efficiency Variance = 5,000 – 4,000 = 1,000 (F)
f. Standard Hours for Actual Production = 1,000 hours

Illustration 19:
Standard Actual
Quantity S.P. Total Quantity A.P. Total
A – 1600 24 38,400 A – 2400 20 48,000
B – 1400 18 25,200 B – 1400 18 25,200
C – 600 12 7,200 C – 750 14 10,500
D – 400 15 6,000 D – 450 14 6,300
4000 76,800 5000 90,000
From the above data calculate various sales variances

Solution:

Material AQAP (1) (`) AQSP (2) (`) RSQSP (3) (`) SQSP (4) (`)
A 2,400 x 24 2,000 x 24
B 1,400 x 18 1,750 x 18
C 750 x 12 750 x 12
D 450 x 15 500 x 15

A 48,000 57,600 48,000 38,400

B 25,200 25,200 31,500 25,200
C 10,500 9,000 9,000 7,200
D 6,300 6,750 7,500 6,000
90,000 98,550 96,000 76,800

 SQ for that product 

RSQ =   × AQ for all products
 SQ for all products 
1,600
e.g. = × 5,000 = 2,000 units
4,000
1. AQAP = Actual Sales = ` 90,000
2. AQSP = Actual Quantity of Sales at Standard Prices = ` 98,550
3. RSQSP = Revised Standard on Budgeted Sales = ` 96,000
4. SQSP = Standard or Budgeted Sales ` 76,800
a. Sales Sub-Volume Variance 3 -4 `19,200 (F)

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 156

b. Sales Mix Variance 2–3 ` 2,550 (F)
c. Sales Volume Variance 2 -4 ` 21,750 (F)
d. Sales Price Variance 1- 2 ` 8,550 (A)
e. Sales Volume Variance 1-4 ` 13,200 (F)

Illustration 20:
Budgeted and actual sales for the month of December, 2012 of two products A and B of
M/s. XY Ltd. were as follows:
Product Budgeted Units Sales Price/Unit (`) Actual Units Sales Price / Unit (`)
A 6,000 `5 5,000 5.00
1,500 4.75
B 10,000 `2 7,500 2.00
1,750 8.50

Budgeted costs for Products A and B were `4.00 and `1.50 unit respectively. Work out from
the above data the following variances.
Sales Volume Variance, Sales Value Variance, Sales Price Variance, Sales Sub Volume
Variance, Sales Mix Variance

Solution:

(1) (2) (3) (4)

AQAP (`) AQSP (`) RSQSP (`) SQSP (`)
A 5,000 × 5.00 6,500 × 5 5,906.25 × 5 6,000 × 5
1,500 × 4.75
B 7,500 × 2.00
1,750 × 1.90 9,250 × 2 9,843.75 × 2 10,000 × 2
A 25,000 32,500 29,531.25 30,000
7,125
B 15,000
3,325 18,500 19,687.5 20,000
`50,450 `51,000 `49,219 `50,000
Revised Standard Quantity for
A = 6,000/16,000 × 15,750 = 5,906.25 units
B = 10,000/16,000 × 15,750 = 9,843.75 units
1. AQAP = Actual Sales = `50,450
2. AQSP= Actual Quantity of Sales at Standard Price = `51,000
3. RSQSP = Revised Budgeted or Standard Sales = `49,219
4. SQSP = Standard or Budgeted Sales = `50,000
a. Sales Sub Volume or Quantity Variance = 3 – 4 = `781 (A)
b. Sales Mix Variance = 2 – 3 = `1,781 (F)
c. Sales Volume Variance = 2 – 4 = `1,000 (F)
d. Sales Price Variance = 1 – 2 = `550 (A)
e. Sales Value Variance = 1 – 4 = `450 (F)

Illustration 21:
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 157
From the following particulars for a period reconcile the actual profit with the budgeted
profit.
Budgeted Actual
(` lac) (` lac)
Direct Material 50.00 66.00
Direct Wages 30.00 33.00
Variable overheads 6.00 7.00
Fixed overheads 10.00 12.00
Net Profit 4.00 8.50
100.00 126.50
Actual material price and wage rates were higher by 10%. Actual sales prices are also higher
by 10%.

Solution:
(Amount in ` lac)
Sales Price Variance = 126.5 – [126.5 x 100/110] = 11.5 (F)
Sales Volume Variance = [126.5 x 100/110] – 100 = 15.0 (F)
Sales Value Variance = 126.5 – 100 = 26.5 (F)
% of Volume Increase = 15%
Material Price Variance = [66 x 100/110] – 66 = 6 (A)
Material Volume Variance = [50 x 15/100] = 7.5 (A)
Material usage Variance = [50 x 115/100] – [66 x 100/110] = 2.5 (A)
Material Cost Variance = 50 – 66 = 16 (A)
Wage Rate Variance = [33 x 100/110] – 33 = 3 (A)
Wage Volume Variance = [30 x 15/100] = 4.5 (A)
Wage efficiency Variance = [30 x 115/100] – [33 x 100/110] = 4.5 (F)
Wage Cost Variance = 30 – 33 = 3.0 (A)
Variable overhead Volume Variance = [6 x 15/100] = 0.9 (A)
Variable overheads efficiency Variance = [6 x 115/100] – 7 0.1 (A)
Variable overhead Cost Variance = 6–7= 1.0 (A)
Fixed overhead Cost Variance = 10 – 12 = 2.0 (A)

Statement showing the reconciliation of budgeted profit with actual profit

OR
Profit Variance Statement
(` in lakhs)
Budgeted Profit 4.00
Add: Sales Price Variance 11.50
Sales Volume Variance 15.00
Wage efficiency Variance 4.50 31.00
35.00
Less: Material Price Variance 6.00
Material Volume Variance 7.50
Material usage Variance 2.50
Wage Rate Variance 3.00
Wage Volume variance 4.50
Variable overhead Volume Variance 0.90
Variable overheads efficiency Variance 0.10
Fixed overhead Cost Variance 2.00 26.50
Actual Profit 8.50

Illustration 22:
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 158
 (` in lakhs)
31-3-2012 31-3-2013
Sales 120 129.6
Prime cost of sales 80 91.1
Variable overheads 20 24.0
Fixed expenses 15 18.5
Profit 5 (4.0)

During 2012-13, average prices increased over these of the previous years
(1) 20% in case of Sales (2) 15% in case of Prime Cost (3) 10% in case of overheads.
Prepare a profit variance statement from the above data.

Solution:

Calculation of variances:

(` in lakhs)
1. Sales Price Variance : 129.60 – (129.60 x 100/120) = 21.60 (F)
2. Sales Volume Variance : [120 – (129.60 x 100/120)] = 12 (A)
3. Sales Value Variance : 129.60 –120 = `9.60 (F)
Decrease in Volume = 120 – 12
100 – ? = 10%
4. Prime Cost Price Variance : (91.10 x 100/115) – 91.10 = `11.88 (A)
5. Prime Cost Volume Variance = 80 x 10/100 = `8 (F)
6. Prime Cost usage or efficiency Variance = (80 × 90/100) – (91.10 × 100/115) = ` 7.22 (A)
7. Prime Cost Variance : 80 – 90.1 = ` 11.1 (A)
8. Variable overhead Price Variance = (24 × 100/110) – 24 = ` 2.18 (A)
9. Variable overhead Volume Variance = 20 × 10/100 = ` 2 (F)
10. Variable overhead efficiency Variance = (20 × 90/100) – (24 × 100/110) = ` 3.82 (A)
11. Variable overhead Cost Variance = 20 – 24 = ` 4 (A)
12. Fixed overhead Price Variance = (18.50 x 100/110) – 18.50 = ` 1.68 (A)
13. Fixed overhead efficiency Variance = 15 – (18.50 × 100/110) = ` 1.82 (A) [Fixed overhead
will not change give to variation in volume]
14. Fixed overhead Cost Variance = 15 – 18.50 = ` 3.5 (A)

Profit Variance Statement

Particulars (` in lakhs)
Profit for the year ending 31-3-2012 5.00
Add: Sales Price Variance 21.60
Prime Cost Variance 8.00
Variable overhead Variance 2.00 31.60
36.60
Less: Sales Volume Variance 12.00
Price Cost Price Variance 11.88
Price Cost usage Variance 7.22
Variable overhead Price Variance 2.18
Variable overhead efficiency Variance 3.82
Fixed overhead Price Variance 1.68
Fixed overhead efficiency Variance 1.82 40.60
Loss for the year ending 31-3-2013 4.00
Illustration 23:
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 159
ABC Ltd; adopts a Standard Costing System. The standard output for a period is 20,000 units
and the standard cost and profit per unit is as under:
`
Direct Material (3 units @ `1.50) 4.50
Direct Labour (3 hrs. @ `1.00 ) 3.00
Direct expenses 0.50
Factory overheads : Variable 0.25
Fixed 0.30
Administration overheads 0.30
Total Cost 8.85
Profit 1.15
Selling Price (Fixed by government) 10.00

The actual production and sales for a period was 14,400 units. There has been no price
revision by the government during the period.

The following are the variances worked out at the end of the period:
Favourable (`) Adverse ( `)
Direct Material
Price 4,250
Usage 1,050
Direct labour
Rate 4,000
Efficiency 3,200
Factory overheads
Variable – expenditure 400
Fixed – expenditure 400
Fixed – Volume 1,680
Administration overheads
Expenditure 400
Volume 1,680
You are required to:
Ascertain the details of actual costs and prepare a Profit and Loss Statement for the period
showing the actual Profit/Loss. Show working clearly.
Reconcile the Actual Profit with Standard Profit.

Solution:

Statement showing the Actual Profit and Loss Statement

Particulars Amount (`) Amount (`)
Standard Material Cost (14,400 x 4.50) 64,800
Add: Price Variance 4,250
Less: usage Variance (1,050) 68,000
Standard Labour Cost (14,400 x 3) 43,200
Add: Rate Variance 4,000
Less: efficiency Variance (3,200) 44,000
Direct expenses (14,400 x 0.50) 7,200
Prime Cost 1,19,200
Factory overhead:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 160

Variable (14,400 x 0.25) 3,600
Less: expenditure Variance (400) 3,200
Fixed (14,400 x 0.30) 4,320
Add: Volume Variance 1,680
Less: expenditure Variance (400) 5,600
Administration overhead (14,400 x 0.3) 4,320
Add: Volume Variance 1,680
Add: exp. Variance 400 6,400
Total Cost 1,34,400 9,600
Profit (B/F)
Sales 1,44,000

Statement showing Reconciliation of Standard Profit with Actual Profit

Particulars ` `
Standard Profit (14,400 x 1.15) 16,560
Add: Material usage Variance 1,050
Labour efficiency Variance 3,200
Variable overhead expenditure Variance 400
Fixed overhead expenditure Variance 400 5,050
21,610
Less: Material Price Variance 4,250
Labour Rate Variance 4,000
Fixed overhead Volume Variance 1,680
Administration expenditure Variance 400
Administration Volume Variance 1,680 12,010
Actual Profit 9,600

SELF LEARNING QUESTIONS:

1. Distinguish between Budgetary control and Standard Costing.

2. List down the benefits and limitation accrue out of Standard Costing.
3. Discuss various types of standards.
4. Define and explain the sales variances based on a] profits and b] turnover.
5. Define and explain briefly the following terms:
A. Material price variance
B. Material usage variance
C. Material mixture variance
D. Material yield variance
6. Define and explain briefly the following terms:
A. Wage rate variance
B. Labour efficiency variance
C. Variable overhead efficiency variance
7. Define and explain the following terms:
A. Fixed overhead cost variance
B. Fixed overhead volume variance
C. Fixed overhead capacity variance
D. Fixed overhead calendar variance
8. List down the objective of Uniform Costing.
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 161
9. List down the benefits and limitation accrue out of Uniform Costing.
10. List down the benefits and limitation accrue out of Inter Firm Comparison.

MULTIPLE CHOICE QUESTIONS:

1. Which of the following is true about standard costs?

A. They are the actual costs for delivering a product or service under normal conditions
B. They are predetermined costs for delivering a product or service under normal
conditions.
C. They are the actual costs for producing a product under normal conditions
D. They are predetermined costs for delivering a product or service under normal and
abnormal conditions.
2. Which of the following is true?
A. Standard costs are predetermined rates for materials and labour only.
B. Standard costs are predetermined rates for materials only.
C. Standard costs are based on actual activity at the end of the period
D. Standard costs are predetermined rates for materials, labour, and overhead.
3. Which of the following is often the cause of differences between actual and standard
costs of materials and labour?
A. Price changes for materials
B. Excessive labour hours
C. Excessive use of materials
D. All of the above
4. Which of the following can be used to calculate the materials price variance?
A. (AQ – SQ) x SP
B. (AP – SP) x AQ
C. (AP – SP) x SQ
D. (AQ – SQ) x AP
5. Which of the following is the difference between actual and standard cost of material
caused by the actual quantity of material used exceeding the standard quantity of
material allowed?
A. Price variance
B. Mix variance
C. Quantity variance
D. Yield variance
6. Which of the following departments is most likely responsible for a price variance in direct
materials?
A. Warehousing
B. Receiving
C. Purchasing
D. Production
7. The overhead variance is caused by the difference between which of the following?
A. Actual overhead and standard overhead applied
B. Actual overhead and overhead budgeted at the actual operating level
C. Standard overhead applied and budgeted overhead
D. Budgeted overhead and overhead applied
8. When are the overhead variances recorded in a standard costing system?
A. When the cost of goods sold is recorded

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 162

 B. When the factory overhead is applied to work-in-process
C. When the goods are transferred out of work-in-process
D. When direct labour is recorded
9. Which of the following is true when recording variances in a standard costing system?
A. All unfavourable variances are debited
B. Only unfavourable material variances are credited.
C. Only unfavourable material variances are debited.
D. Only unfavourable variances are credited.
10. Which of the following operating measures would a manager want to see decreasing
over time?
A. Merchandise inventory turnover
B. Total quality cost
C. Percentage of on-time deliveries
D. Finished goods inventory turnover

[Ans: B,D,D,B,C,C,A,B,A,B]

Match the following:

Column A Column B
1 Inter firm comparison A Technique to assist inter-firm comparison
2 Calendar Variance B Standard Sales – Actual Sales
3 Ind As-2 C Difference between Standard and Actual cost
4 Variance Analysis D Standard rate per hour X Deficit hour worked
5 Difficulty of inter firm comparison E Budgeted Sales – Actual Sales
6 Sales Price variance F About its utility
7 Uniform Costing G Inventory valuation
8 Uniform Costing H Technique of Costing
9 Variance Analysis I Technique for evaluating performance
10 Sales value variance J Management by Exception

[Ans: I, D, G, A, F, B, H, J, C, E]

State whether the following statement is True or False:

1. Standard costing works on the principle of exception.

2. An increase in production means an increase in overall productivity.
3. Difference between the standard cost and actual cost is called as variance.
4. Uniform costing helps in free exchange of ideas among the participating members.
5. A variance may be either favourable or adverse.
6. There is no difference between standard costing and budgeting.
7. The objective of uniform costing is wealth maximisation.
8. Uniform costing is a method of costing.
9. Uniform costing is a must for meaningful in a firm comparison.
10. Standards are arrived at on the basis of past performance.

[Ans: 1.True, 2.False, 3.True, 4.True, 5.True, 6.False, 7.True, 8.False, 9.True, 10.False]

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 163

Fill in the Blanks:

1. Ideal time variance is always ________________.

2. Material usage variance is the sum of ______________.
3. ____________ is a must for meaningful inter firm comparison.
4. Standard cost is the ___________ cost.
5. Uniform costing is a _____________ of costing.
6. Inter firm comparison is the technique of evaluation of _____________.
7. Standard cost is a _____________cost.
8. Three types of standard ______________.
9. Standards costing are applied in ____________ industry.
10. When standard cost is less than the standard cost, it is known as ___________ variance.

[Ans: 1.Adverse, 2.Mix Variance and Yield variance, 3.Uniform Costing, 4.Predetermined Cost,
5.Technique, 6.Performance, 7.Predetermined, 8.Basic Standard & Normal Standard,
9.Engineering, 10.Favourable.]

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 164

STUDY NOTE : 5
LEARNING CURVE

THIS STUDY NOTE INCLUDES:

5.1 Introduction
5.2 Phases in Learning Curve
5.3 Uses of Learning Curve
5.4 Limitations to the Usefulness of the Learning Curve
5.5 Factors Affecting Learning Curve
5.6 The Experience Curve
5.7 Reasons for use of Learning Curve
5.8 Application of Learning Curve

5.1 INTRODUCTION

Learning Curve Theory is concerned with the idea that when a new job, process or activity
commences for the first time it is likely that the workforce involved will not achieve maximum
efficiency immediately. Repetition of the task is likely to make the people more confident
and knowledgeable and will eventually result in a more efficient and rapid operation.
Eventually the learning process will stop after continually repeating the job. As a
consequence the time to complete a task will initially decline and then stabilise once
efficient working is achieved. The cumulative average time per unit is assumed to decrease
by a constant percentage every time that output doubles. Cumulative average time refers
to the average time per unit for all units produced so far, from and including the first one
made.

Learning is the process by which an individual acquires skill, knowledge and ability. When a
new product or process is started, the performance of a worker is not at its best and learning
phenomenon takes place. As the experience is gained, the performance of a worker
improves, time taken per unit activity reduces and his productivity goes up. This improvement
in productivity of a worker is due to learning effect. Cost predictions especially those relating
to direct labour cost must allow for the effect of learning process. This technique is a
mathematical technique. It can be very much used to accurately and graphically predict
cost. It is a geometrical progression, which reveals that there is steadily decreasing cost for
the accomplishment of a given repetitive operation, as the identical operation is increasingly
repeated. The amount of decrease is less and less with each successive unit produced. The
slope of the decision curve can be expressed as a percentage. Experience curve,
improvement curve and progress curve are other terms which can be synonymously used.
Learning curve is essentially a measure of the experience gained in production of an article
by an individual or organization. As more units are produced, people involved in production
become more efficient than before. Each subsequent unit takes fewer man-hours to
produce. The amount of improvement will differ with each type of article produced. This
improvement or experience gain is reflected in a decrease in man-hours or cost.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 165

 5.2 PHASES IN LEARNING CURVE

The learning curve will pass through three different phases. In the first phase, there will be
gradual increase in production rate until the maximum expected rate is reached and this
phase is generally steep. In the second phase, the learning rate will gradually deteriorate
because of the limitations of equipment. In the third phase, the production rate begins to
decrease due to a reduction in customer requirements and increase in costs.

Under the Learning curve model, the cumulative average time per unit produced is assumed
to fall by a constant percentage every time total output of the unit doubles. Learning curve
is a geometrical operation, as the identical operation is increasingly repeated.

Learning curve is essentially a measure if the experience gained in production of an article

by an organization. As more and more units re-produced, workers involved in production
become more efficient than before. Each subsequent unit takes fewer manhours or
produce. The Learning curve exists during a worker's start up or familiarization period on a
particular job. After the limits of experimental learning are reached, productivity tends to
stabilize and no further improvement is possible. The learning curve ratio can be calculated
with the help of the following formula:

Average cost of first 2 units

Learning curve ratio =
Average labour cost of first units

Areas of consequence:
 A Standard Costing system would need to set standard labour times after the learning
curve had reached a plateau.
 A budget will need to incorporate a learning cost factor until the plateau is reached.
 A budgetary control system incorporating labour variances will have to make allowances
for the anticipated time changes.
 Identification of the learning curve will permit the company to better plan its marketing,
work scheduling, recruitment and material acquisition activities.
 The decline in labour costs will have to be considered when estimating the overhead
apportionment rate.
 As the employees gain experience they are more likely to reduce material wastage.

Graphical presentation of learning curve

The learning curve (not to be confused with experience curve) is a graphical representation
of the phenomenon explained by Theodore P. Wright in his "Factors Affecting the Cost of
Airplanes", 1936. It refers to the effect that learning had on labour productivity in the aircraft
industry, which translates into a relation between the cumulative number of units produced
(X) and the average time (or labour cost) per unit (Y), which resulted in a convex downward
slope, as seen in the adjacent diagram.

There is a simple rationalisation behind all this: the more units produced by a given worker,
the less time this same worker will need to produce the following units, because he will learn
how to do it faster and better. Therefore, when a firm has higher cumulative volume of

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 166

production, its time (or labour cost) per unit will be lower. Wright's learning curve model is
defined by the following function:
Logb
Y = aX
Log2
where:
Y = average time (or labour cost) per unit
a = time (or labour cost) per unit
X = cumulative volume of production
b = learning rate (%)

Some important implications arise from this curve. If the time (or labour cost) per unit
decreases as the cumulative output increases, this will mean that firms that have been
producing more and for a longer period, will have lower average time per unit and thus
dominate the market.

5.3 USES OF LEARNING CURVE

Learning curve is now being widely issued in business. Some of the uses are as follows:
1. Where applicable the learning curve suggest great opportunities for cost reduction to be
achieved by improving learning.
2. The learning curve concept suggests a basis for correct staffing in continuously
expanding production. The curve shows that the work force need not be increased at
the same rate as the prospective output. This also helps in proper production planning
through proper scheduling of work; providing manpower at the right moment permitting
more accurate forecast of delivery dates.
3. Learning curve concept provides a means of evaluating the effectiveness of training
programs. What level of cumulative cost reduction do they accomplish? How does the
learning curve for this group or shop compare with others? Whether any of the
employees who lack the aptitude to meet normal learning curve should be eliminated.
4. Learning curve is frequently used in conjunction with establishing bid price for contracts.
Usually, the bid price is based on the cumulative average unit cost for all the units to be
produced for a given contract. If production is not interrupted. Additional units beyond
this quantity should be costed at the increment costs incurred, and not at the previous
cumulative average. If the contract agreement so provides, a contract may be
cancelled and production stopped before the expected efficiency is reached. This
would mean that the company having quoted on the basis of cumulative average unit
cost is at a disadvantage because it cannot reap the benefit of leaning. The contractor
must provide for these contingencies so that it will be reimbursed for such loss.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 167

5. The use of learning curve, where applicable, is important in the working capital required.
If the requirement is based on average cumulative unit cost, the revenues from the first
few units may not cover the actual expenditures. For instance, if the price was based on
the average cumulative unit cost of 328 hours the first unit when produced and sold will
cause a deficit of 4.72 hours (8.00 - 3.28). Provision should therefore, be made to cover
the deficit of working capital in the initial stages of production.
6. As employees become more efficient, the rate of production increases and so more
materials are needed, the work-in-progress inventory turns over faster, and finished goods
inventory grows at an accelerated rate. A knowledge of the learning curve assists in
planning the inventories of materials. Work-in-progress, and finished goods.
7. Learning curve techniques are useful in exercising control, Variable norms can be
established for each situation, and a comparison between these norms and actual
expenses can be made. Specific or average incremental unit cost should be used for this
purpose.
8. The learning curve may be used for make-or- buy decisions especially if the outside
manufacturer has reached the maximum on the learning curve. Help to calculate the
sensitive rates in wage bargaining.

5.4 LIMITATIONS TO THE USEFULNESS OF THE LEARNING CURVE

The following points limiting the usefulness of learning curves should be noted:-
1. The learning curve is useful only for new operations where machines do not constitute a
major part of the production process. It is not applicable to all productions. E.g. new and
experienced workmen.
2. The learning curve assumes that the production will continue without any major
interruptions. If for any reason the work in interrupted, the curve may be deflected or
assume a new slopes
3. Charges other than learning may effect the learning curve. For example, improvement in
facilities, arrangements, and equipment as well as personnel morale and performance
may be factors influencing the curve. On the other hand, negative developments in
employee attitudes may also affect the curve and reverse or retard the progress of
improvement.
4. The characteristic 80 percent learning curve as originally obtaining in the air force
industry in U.S. A. has been usually accepted as the percentage applicable to all
industries. Studies show that there cannot be a unique percentage which can be
universally applied.

5.5 FACTORS AFFECTING LEARNING CURVE

1. While pricing for bids, general tendency is to set up a very high initial labour cost so as to
show a high learning curve. This should the learning curve useless and sometimes
misleading.
2. The method of production, i.e. whether it is labour oriented or machine oriented
influences the slop of the learning.
3. When labour turnover rate is high management has to train new workers frequently. In
such situations the company may never reach its maximum efficiency potential. One of

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 168

 the important requisites of the learning curve concept is that there should be
uninterrupted flow of work. The fewer the interruptions, the grater will be the improvement
in efficiency.
4. Changes in a product or in the methods of production, designs, machinery, or the
tools/used affect the slope of the learning curve. All these have the effect of starting
learning a fresh because of new conditions If the changes are frequent, there may be no
learning at all.
5. Also other factors influencing the learning curve are labour strikes, lock outs and shut
downs due to other cause also/affect the learning curve. In each such case there is
interruption in the progress of learning.

As far as possible the effects of above factors should be carefully separated from the data
used to establish the curve. The effects of these factors must also be separated from the
actual costs used to measure the performance. Unless this is done analysis of the projected
cost or the actual cost will not be meaningful.

5.6 THE EXPERIENCE CURVE

The more experience a firm has in producing a particular product, the lower its costs

The experience curve is an idea developed by the Boston Consulting Group (BCG) in the
mid-1960s. Working with a leading manufacturer of semiconductors, the consultants noticed
that the company's unit cost of manufacturing fell by about 25% for each doubling of the
volume that it produced. This relationship they called the experience curve: the more
experience a firm has in producing a particular product, the lower are its costs. Bruce
Henderson, the founder of BCG, put it as follows:

Costs characteristically decline by 20-30% in real terms each time accumulated experience
doubles. This means that when inflation is factored out, costs should always decline. The
decline is fast if growth is fast and slow if growth is slow.

There is no fundamental economic law that can predict the existence of the experience
curve, even though it has been shown to apply to industries across the board. Its truth has
been proven inductively, not deductively. And if it is true in service industries such as
investment banking or legal advice, the lower costs are clearly not passed on to customers.
By itself, the curve is not particularly earth shattering. Even when BCG first expounded the
relationship, it had been known since the second world war that it applied to direct labour
costs. Less labour was needed for a given output depending on the experience of that
labour. In aircraft production, for instance, labour input decreased by some 10-15% for every
doubling of that labour's experience.

The strategic implications of the experience curve came closer to shattering earth. For if
costs fell (fairly predictably) with experience, and if experience was closely related to market
share (as it seemed it must be), then the competitor with the biggest market share was going
to have a big cost advantage over its rivals. QED: being market leader is a valuable asset
that a firm relinquishes at its peril.

This was the logical underpinning of the idea of the growth share matrix. The experience
curve justified allocating financial resources to those businesses (out of a firm's portfolio of

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 169

businesses) that were (or were going to be) market leaders in their particular sectors. This, of
course, implied starvation for those businesses that were not and never would be market
leaders.

Over time, managers came to find the experience curve too imprecise to help them much
with specific business plans. Inconveniently, different products had curves of a different slope
and different sources of cost reduction. They did not, for instance, all have the same
downward gradient as the semiconductor industry, where BCG had first identified the
phenomenon. A study by the Rand Corporation found that "a doubling in the number of
[nuclear] reactors [built by an architect-engineer] results in a 5% reduction in both
construction time and capital cost".

Part of the explanation for this discrepancy was that different products provided different
opportunities to gain experience. Large products (such as nuclear reactors) are inherently
bound to be produced in smaller volumes than small products (such as semiconductors). It is
not easy for a firm to double the volume of production of something that it takes over five
years to build, and whose total market may never be more than a few hundred units.

In theory, the experience curve should make it difficult for new entrants to challenge firms
with a substantial market share. In practice, new firms enter old industries all the time, and
before long many of them become major players in their markets. This is often because they
have found ways of by passing what might seem like the remorseless inevitability of the curve
and its slope. For example, experience can be gained not only first-hand, by actually doing
the production and finding out for yourself, but also second-hand, by reading about it and
by being trained by people who have firsthand experience. Furthermore, firms can leapfrog
over the experience curve by means of innovation and invention. All the experience in the
world in making black and white television sets is worthless if everyone wants to buy colour
ones.

5.7 REASONS FOR USE OF LEARNING CURVE

Reasons for use of Learning Curve

There are a number of reasons why the experience curve and learning curve apply in most
situations. They include:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 170

Labour efficiency - Workers become physically more dexterous. They become mentally more
confident and spend less time hesitating, learning, experimenting, or making mistakes. Over
time they learn short-cuts and improvements. This applies to all employees and managers,
not just those directly involved in production.
Standardization, specialization, and methods improvements - As processes, parts, and
products become more standardized, efficiency tends to increase. When employees
specialize in a limited set of tasks, they gain more experience with these tasks and operate at
a faster rate.
Technology-Driven Learning - Automated production technology and information
technology can introduce efficiencies as they are implemented and people learn how to
use them efficiently and effectively.
Better use of equipment - as total production has increased; manufacturing equipment will
have been more fully exploited, lowering fully accounted unit costs. In addition, purchase of
more productive equipment can be justifiable.
Changes in the resource mix - As a company acquires experience, it can alter its mix of
inputs and thereby become more efficient.
Product redesign - As the manufacturers and consumers have more experience with the
product, they can usually find improvements. This filters through to the manufacturing
process. A good example of this is Cadillac's testing of various "bells and whistles" specialty
accessories. The ones that did not break became mass produced in other General Motors
products; the ones that didn't stand the test of user "beatings" were discontinued, saving the
car company money. As General Motors produced more cars, they learned how to best
produce products that work for the least money.
Value chain effects - Experience curve effects are not limited to the company. Suppliers and
distributors will also ride down the learning curve, making the whole value chain more
efficient.
Network-building and use-cost reductions - As a product enters more widespread use, the
consumer uses it more efficiently because they're familiar with it. One fax machine in the
world can do nothing, but if everyone has one, they build an increasingly efficient network of
communications. Another example is email accounts; the more there are, the more efficient
the network is, the lower everyone's cost per utility of using it.
Shared experience effects - Experience curve effects are reinforced when two or more
products share a common activity or resource. Any efficiency learned from one product can
be applied to the other products.

5.8 APPLICATION OF LEARNING CURVE

Application of Learning Curve

Learning curve may be applied to direct labor, materials and spoilage and defective work.

Direct Labour: Director Labour is the general application area of the learning curve since it is
only people who are capable of learning. Learning presupposes a certain degrees of
inexperience in the performance of an activity and as such, the learning curve is mainly
applicable to new activities and new labour force, whether employed on new or old
activities.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 171

Materials - Materials respond to learning only in an indirect way under specific
circumstances. 1 learning curve is applicable mainly to sub-contract or fabrication order
placed outside or component purchased from suppliers. The cost of the sub-contract or the
components purchased would normal contain an element of labour and the purchaser will
expect that at least a part of the benefit of learning should be passed on to him in the form
of reduced price for the repeat orders for the sub-contract components.

Spoilage and defective work: This is also an area for learning because with the acquirement
of more skill and efficiency, losses on account of spoilage and defective production would
decline.

On the other hand, the concept of learning curve may not be gainfully applicable in the
following cases:
(i) Where machine work predominates and the operation time is limited by the speed and
feed of the machine.
(ii) In old established industries where no substantial change takes place.
(iii) In industries which do not received repeat orders.
(iv) In small units where the quantity of production is small and costs are low.

Distinctive Features of Learning Curve Theory

(i) Learning curve is not a cost reduction technique. It is a naturally occurring human
phenomenon.
(ii) It is a human characteristic that a person engaged in repetitive task will improve his
performance over time.
(iii) In the initial stage of production, generally the workers do not have the confidence of
completing the job successfully. When they produce a few units, they gain confidence.
People learn from errors.
(iv) When the workers produce more and more units, they come to know the problems and
their reasons. Now they are able to avoid the problems.
(v) The workers are able to find the new methods of doing the job; they are able to
complete task in less time.
(vi) Better equipments and tools are developed.
(vii) Better product designs lead to increased efficiency.

Illustration 1:
The usual learning curve model is Y = axb where
Y is the average time per unit for x units.
a is the time for first unit
x is the cumulative number of units
b is the learning coefficient and is
equal to log 0.8/log 2 = 0.322 of a learning rate of 80%
Given that a = 10 hours and learning rare 80%, you are required to Calculate:
(i) The average time for 20 units.
(ii) The total time for 30 units.
(iii) The time for units 31 to 40.
Given that log 2 = 0.301, Antilog of 0.5811 = 3.812
log 3 = 0.4771,Antilog of 0.5244 = 3.345.
log 4 = 0.6021,Antilog of 0.4841 = 3.049.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 172

Solution:

(i) Y = AXb
Y = 10(20)-0.322
Taking log on both sides
Logy = log 10 + log 20(-0.322)
Logy = log 10 - (0.322) log 20
= 1 - (0.322) log 20
= 1-(0.322) x (1.3010)
= 1-0.41892 = 0.5811
Log y = 0.5811
Y = Anti log (0.5811) = 3.812 hrs (average time)

(ii) Log y = log 10 + log 30(-0.322)

Log y= 1- (0.322)x (1.4771)
= 1 - (0.4756) = 0.5244
Y = anti log (0.5244) = 3.345 hrs (average time)
Total time = 3.345 x 30 = 100.35 hrs

(iii) Log y = log 10 + log40(-0.322)

= l-(0.322) x (1.6021)
Log y = 0.4841
Y = anti log (0.4841) = 3.049hrs
Total time = 40 x 3.049 =121.96hrs
Time from 31 to 40 units = 121.96-(100.35) = 21.61hrs

Illustration 2:
The learning curve as a management accounting has now become or going to become an
accepted tool in industry, for its applications are almost unlimited. When it is used correctly, it
can lead to increase business and higher profits; when used without proper knowledge, it
can lead to lost business and bankruptcy. State precisely:
(i) Your understanding of the learning curve:
(ii) The theory of learning curve;
(iii) The areas where learning curves may assist in management accounting; and
(iv) Illustrate the use of learning curves for calculating the expected average units cost of
making. 4 machines (b) 8 machines

Using the data below:

Data:
Direct Labour need to make first machine = 1,000 hrs.
Learning curve = 90%
Direct Labour cost = ` 15 per hour.
Direct materials cost = ` 1,50,000
Fixed cost for either size orders = ` 60,000.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 173

Solution:

Statement showing computation of cost of making 4 machines & 8 machines:

No of Machines Average time Hours Labour cost (`) Material (`) Fixed cost (`) Total (`)
1 1,000 15,000 1,50,000 60,000 2,25,000
2 900 13,500 1,50,000 30,000 1,93,500
4 810 12,150 1,50,000 15,000 1,77,150
8 729 10,935 1,50,000 7,500 1,68,435

Average cost of making 4 machines `1,77,150

Average cost of making 8 machines ` 1,68,435

Illustration 3:
Z.P.L.C experience difficulty in its budgeting process because it finds it necessary to qualify
the learning effect as new products are introduced.

Substantial product changes occur and result in the need for retraining.

An order for 30 units of a new product has been received by Z.P.L.C So far, 14 have been
completed; the first unit required 40 direct labour hours and a total of 240 direct labour has
been recorded for the 14 units. The production manager expects an 80% learning effect for
this type of work.

The company use standard absorption costing. The direct costs attributed to the centre in
which the unit is manufactured and its direct materials costs are as follows:
`
Direct material 30.00 per unit.
Direct Labour 6.00 per hour.
Variable overhead 0.50 per direct labour hour.
Fixed overhead 6,000 per four-week operating period.

There are ten direct employees working a five-day week, eight hours per day. Personal and
other downtime allowances account for 25% of total available time.
The company usually quotes a four-week delivery period for orders.

You are required to:

(i) Determine whether the assumption of an 80% learning effect is a reasonable one in this
case, by using the standard formula y = axb
Where Y = the cumulative average direct labour time per unit (productivity)
a = the average labour time per unit for the first batch.
x = the cumulative number of batches produced.
b = the index of learning.
(ii) Calculate the number of direct labour hours likely to be required for an expected second
order of 20 units.
(iii) Use the cost data given to produce an estimated product cost for the initial order,
examine the problems which may be created for budgeting by the presence of the
learning effect.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 174

Solution:

(i) Total time taken to produce 14 units

Y = ax6
Y = 40(14)-0.322
= 17.14
Total time = 17.14 × 14 =239.96
= 240 hours
It is true that learning ratio 80% is effective.

(ii) 30 units
Y = 40 (30)-0.322 = 13.380 hours (Average time)
50 units
Y = 40 (50)-0.322 = 11.35 hours (Average time)
Total time for 30 units = 13.38 × 30 = 401.4 hours
Total time for 50 units = 11.35 × 50 = 567.5 hours
Time taken for 20 units from 31 to 50 units (567.5 - 401.4) = 166.1 hours
(iii)
Man hours = 1 0 × 8 × 5 × 4 1,600
(-) down time 400
1,200
Fixed Cost per hour = 6,000/1,200 = ` 5

Computation of total cost for the initial order

`
Material (30 × 30) 900.0
Labour (401.4× 6) 2408.4
Variable Overheads (0.5× 401.4) 200.7
Fixed Overheads (5 × 401.4) 2007.0
5516.1

Illustration 4:
A firm received an order to make and supply eight units of standard product which involves
intricate labour operations. The first unit was made in 10 hours. It is understood that this type
of operations is subject to 80% learning rate. The workers are getting a wages rate of ` 12 per
hour.
(i) What is the total time and labour cost required to execute the above order?
(ii) If a repeat order of 24 units is also received from the same customer, what is the labour
cost necessary for the second order?

Solution:

80% Learning Curve results are given below:

Production (Units) Cumulative Average Time (hours) Total Time (hours)
1 10 10
2 8 16
4 6.4 25.6
8 5.12 40.96
16 4.096 65.54
32 3.2768 104.86

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 175

Labour time required for first eight units = 40.96 hours
Labour cost required for 8 units = 40.96 hours × ` 12/hr = ` 491.52
Labour time for 32 units = 104.86 hours
Labour time for first eight units = 40.96 hours
Labour time required for 2nd order for 24 units = 63.90 hours
Labour cost for 24 units = 63.90 hours × ` 12/hr = ` 766.80

Illustration 5:
The learning curve as a management accounting has now become or going to become an
accepted tool in industry, for its applications are almost unlimited. When it is used correctly, it
can lead to increase business and higher profits; when used without proper knowledge, it
can lead to lost business and bankruptcy. State precisely:
(i) Your understanding of the learning curve:
(ii) The theory of learning curve;
(iii) The areas where learning curves may assist in management accounting; and
(iv) Illustrate the use of learning curves for calculating the expected average units cost of
making, (a) 4 machines (b) 8 machines using the data below:

Data:
Direct Labour need to make first machine = 1000 hrs.
Learning curve = 90%
Direct Labour cost = ` 15/- per hour.
Direct materials cost = ` 1,50,000
Fixed cost for either size orders = ` 60,000.

Solution:

Statement showing computation of cost of making 4 machines & 8 machines:

No. of machines Average time Labour cost Material Fixed cost Total
1 1000 15000 150000 60000 225000
2 900 13500 150000 30000 193500
4 810 12150 150000 15000 177150
8 729 10935 150000 7500 168435

Average cost of making 4 machines `1,77,150

Average cost of making 8 machines ` 1,68,435

1. Discuss the applicability of Learning Curve in the following situation;

(i) A set of very experienced people feed data into the computer for processing
inventory records in the factory. The manager wishes to apply 80% learning rate on
data entry and calculation of inventory.
(ii) A new type of machinery is to be installed in the factory. This is patented process and
the output may take a year for full fledged production. The factory manager wants
to use a learning rate on the workers at the new machine.
(iii) An operation uses contract labour. The contractor shifts people among various jobs
once in two days. The labour force performs one task in 3 days. The manager wants
to apply an average learning rate f these workers.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 176

Self Learning Questions:

1. Explain the concept of Learning Curve. How can it be applied to Cost Management?
2. State the usefulness of Learning Curve.
3. What are the factors affecting Learning Curve?
4. Write a short note on Experience curve.
5. Describe the distinctive features of Learning Curve.
6. Discuss the application of Learning Curve.
7. Briefly explain the Learning Curve ratio.
8. Discuss the relevance of Learning Curve to pricing decision.
9. Is manufacturing organisation can be benefited by the use of Learning Curve. Please
comment.
10. What is the limitation to Leaning Curve Theory?

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 177

 Section - B
Financial Management
(Syllabus - 2016)
STUDY NOTE : 6
INTRODUCTION TO FINANCIAL MANAGEMENT

THIS STUDY NOTE INCLUDES:

6.1 Meaning
6.2 Objectives
6.3 Scope of Financial Management
6.4 Sources of Finance
6.5 Introduction to Financial Markets

6.1 MEANING

INTRODUCTION
Finance is called ―The science of money‖. It studies the principles and the methods of
obtaining control of money from those who have saved it, and of administering it by those
into whose control it passes. Finance is a branch of economics till 1890. Economics is defined
as study of the efficient use of scarce resources. The decisions made by business firm in
production, marketing, finance and personnel matters form the subject matters of
economics. Finance is the process of conversion of accumulated funds to productive use. It
is so intermingled with other economic forces that there is difficulty in appreciating the role of
it plays.

Howard and Uptron in his book introduction to Business Finance defined, ―as that
administrative area or set of administrative function in an organization which relate with the
arrangement of cash and credit so that the organization may have the means to carry out its
objectives as satisfactorily as possible‖.

In simple terms finance is defined as the activity concerned with the planning, raising,
controlling and administering of the funds used in the business. Thus, finance is the activity
concerned with the raising and administering of funds used in business.

Financial Management: Meaning

Financial Management is managerial activity which is concerned with the planning and
controlling of the firm‘s financial resources.

Definitions:
Howard and Uptron define Financial Management ―as an application of general managerial
principles to the area of financial decision-making‖.

Weston and Brighem define Financial Management ―as an area of financial decision
making, harmonizing individual motives and enterprise goal‖.

6.2 OBJECTIVES

Objective of Financial Management

Financial Management as the name suggests is management of finance. It deals with
planning and mobilization of funds required by the firm. There is only one thing which matters
for everyone right from the owners to the promoters and that is money. Managing of finance
is nothing but managing of money.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 178

Every activity of an organization is reflected in its financial statements. Financial
Management deals with activities which have financial implications. The very objective of
Financial Management is to maximize the wealth of the shareholders by maximizing the
value of the firm. This prime objective of Financial Management is reflected in the EPS
(Earning per Share) and the market price of its shares.

The earlier objective of profit maximization is now replaced by wealth maximization. Since
profit maximization is a limited one it cannot be the sole objective of a firm. The term profit is
a vague phenomenon and if given undue importance problems may arise whereas wealth
maximization on the other hand overcomes the drawbacks of profit maximization. Thus the
objective of Financial Management is to trade off between risk and return. The objective of
Financial Management is to make efficient use of economic resources mainly capital.

The functions of Financial Management involves acquiring funds for meeting short term and
long term requirements of the firm, deployment of funds, control over the use of funds and to
trade-off between risk and return.

Profit Maximization versus Wealth Maximization

Financial Management is basically concerned with procurement and use of funds. In the
light of these, the main objectives of Financial Management are: -
1. Profit Maximization.
2. Wealth Maximization

1. Profit maximization:

Profit Maximization is the main objective of business because:

(i) Profit acts as a measure of efficiency and
(ii) It serves as a protection against risk.

Agreements in favour of Profit Maximization:

(i) When profit earning is the main aim of business the ultimate objective should be profit
maximization.
(ii) Future is uncertain. A firm should earn more and more profit to meet the future
contingencies.
(iii) The main source of finance for growth of a business is profit. Hence, profit maximization is
required.
(iv) Profit maximization is justified on the grounds of rationality as profits act as a measure of
efficiency and economic prosperity.

Arguments against Profit Maximization:

(i) It leads to exploitation of workers and consumers.
(ii) It Ignores the risk factors associated with profit.
(iii) Profit in itself is a vague concept and means differently to different prople.
(iv) It is narrow concept at the cost of social and moral obligations.

Thus, profit maximization as an objective of Financial Management has been considered

inadequate.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 179

2. Wealth Maximization:
Wealth Maximization is considered as the appropriate objective of an enterprise. When the
firms maximizes the stock holder‘s wealth, the individual stockholder can use this wealth to
maximize his individual utility. Wealth Maximization is the single substitute for a stock holder‘s
utility.

A Stock holder‘s wealth is shown by:

Stock holder‘s wealth = No. of shares owned x Current stock price per share Higher the stock
price per share, the greater will be the stock holder‘s wealth.

Arguments in favour of Wealth Maximization:

(i) Due to wealth maximization, the short term money lenders get their payments in time.
(ii) The long time lenders too get a fixed rate of interest on their investments.
(iii) The employees share in the wealth gets increased.
(iv) The various resources are put to economical and efficient use.

Argument against Wealth Maximization:

(i) It is socially undesirable.
(ii) It is not a descriptive idea.
(iii) Only stock holders wealth maximization does not lead to firm‘s wealth maximization.
(iv) The objective of wealth maximization is endangered when ownership and management
are separated.
Inspite of the arguments against wealth maximization, it is the most appropriative objective
of a firm.

6.3 SCOPE OF FINANCIAL MANAGEMENT

Financial Management today covers the entire gamut of activities and functions given
below. The head of finance is considered to be important ally of the CEO in most
organizations and performs a strategic role. His responsibilities include:
(i) Estimating the total requirements of funds for a given period;
(ii) Raising funds through various sources, both national and international, keeping in mind
the cost effectiveness;
(iii) Investing the funds in both long term as well as short term capital needs;
(iv) Funding day-to-day working capital requirements of business;
(v) Collecting on time from debtors and paying to creditors on time;
(vi) Managing funds and treasury operations;
(vii) Ensuring a satisfactory return to all the stake holders;
(viii) Paying interest on borrowings;
(ix) Repaying lenders on due dates;
(x) Maximizing the wealth of the shareholders over the long term;
(xi) Interfacing with the capital markets;
(xii) Awareness to all the latest developments in the financial markets;
(xiii) Increasing the firm‘s competitive financial strength in the market &
(xiv) Adhering to the requirements of corporate governance.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 180

The above aspects of Financial Management are covered in greater details under different
chapters. A priori definitions of the scope of Financial Management fall into three groups.
One view is that finance is concerned with cash. At the other extreme is the relatively narrow
definition that Financial Management is concerned with raising and administering funds for
an enterprise. The third approach is that it is an integral part of overall management rather
than a staff specialty concerned with fund raising operations. In this connection, Ezra
Solomon says that in this broader view, the central issue of financial policy is the wise use of
funds. One apparently straight forward approach is to define the scope of Financial
Management as something which embraces those areas in which the finance officer or
treasurer operates. The trouble with this empirical definition is that the responsibilities carried
out by company treasurers vary quite widely from one organization to another.

Financial Management plays two basic roles:

 To participate in the process of putting funds to work within the business and to control
their productivity; and
 To identify the need for funds and select sources from which they may be obtained.

Relationship of finance with other business functions

Business function means functional activities that an enterprise undertakes in achieving its
desired objectives. These functions may be classified on the basis of its operational activities.

Business functions of a Manufacturing Undertaking

Purchase Production Distribution Distribution Human Research &

Function Function Function Function Resource Development
Function Function
1. Purchase Function:
In this function Finance Manager plays a key role in providing finance. In order to minimize
cost and exercise maximum control, various material management techniques such as
economic order quantity (EOQ), determination of stock level, perpetual inventory system
etc. are applied. The task of the Finance Manager is to arrange the availability of cash when
the bills for purchase become due.

2. Production Function
Production function involves heavy investment in fixed assets and in working capital.
Naturally, a tighter control by the Finance Manager on the investment in productive assets
becomes necessary. It must be seen that there is neither over-capitalisation nor under-
capitalisation. Cost-benefit criteria should be the prime guide in allocating funds and
therefore finance and production manager should work in unison.

3. Distribution Function
The objective of distribution function is making available the goods to the end customer. As
every aspect of distributor function involves cash outflow and every distributing activity is
aimed at bringing about inflow of cash, both the functions are closely inter-related and
hence should be carried out in close union.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 181

4. Accounting Function
The efficiency of the whole organization can be greatly improved with correct recording of
financial data. All the accounting tools and control devices, necessary for appraisal of
finance policy can be correctly formulated if the accounting data are properly recorded.
For example, the cost of raising funds, expected returns on the investment of such funds,
liquidity position, forecasting of sales, etc. can be effectively carried out if the financial data
so recorded are reliable. Hence, the relationship between accounting and finance is
intimate and the Finance Manager has to depend heavily on the accuracy of the
accounting data.

5. Human Resource Function

A sound HR policy includes proper wage structure, incentives schemes, promotional
opportunity, human resource development and other fringe benefits provided to the
employees. All these matters affect finance. But the finance manager should know that
organization can afford to pay only what it can bear. It means that expenditure incurred on
HR Management and the expected return on such investment through labour productivity
should be considered in framing a sound HR policy. Therefore, the relation between the
finance and HR department should be intimate.

6. Research and Development Function

In the world of innovations a constant endeavour for improvement and sophistication of an
existing product and introduction of newer varieties, the firm is bound to be gradually out
marketed and out of existence. However, sometimes expenditure on R and D involves a
heavier amount, disproportionate to the financial capacity of the firm. In such a case, it
financially cripples the enterprise and the expenditure ultimately ends in a fiasco. On the
other hand, cutting down of research expenditure blocks the scope of improvement and
diversification of the product. Usually, this balance is struck out by joint efforts of Finance
Manager and the person in charge of R and D.

Key Decisions of Financial Management

The modern approach to the Financial Management is concerned with the solution of major
problems like investment financing and dividend decisions of the financial operations of a
business enterprise. Thus, the functions of Financial Management can be broadly classified
into three major decisions, namely:
a) Investment decisions.
b) Financing decisions.
c) Dividend decisions.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 182

The functions of Financial Management are briefly discussed as under:

1. Investment Decision:
The investment decision is concerned with the selection of assets in which funds will be
invested by a firm. The asset of a business firm includes long term assets (fixed assets) and
short term assets (current assets). Long term assets will yield a return over a period of time in
future whereas short term assets are those assets which are easily convertible into cash within
an accounting period i.e. a year. The long term investment decision is known as Capital
Budgeting where as the short term investment decision is identified as Working Capital
Management. Capital Budgeting may be defined as long – term planning for making and
financing proposed capital outlay. In other words Capital Budgeting means the long-range
planning of allocation of funds among the various investment proposals. Another important
element of Capital Budgeting decision is the analysis of risk and uncertainty. Since, the return
on the investment proposals can be derived for a longer time in future, the Capital
Budgeting decision should be evaluated in relation to the risk associated with it.

On the other hand, the Finance Manager is also responsible for the efficient management of
current assets i.e. Working Capital Management. Working Capital constitutes an integral part
of Financial Management. The Finance Manager has to determine the degree of liquidity
that a firm should possess. There is a conflict between profitability and liquidity of a firm.
Working Capital Management refers to a Trade – off between Liquidity (Risk) and Profitability.
In sufficiency of funds in current assets results in – adequate liquidity and possessing of
excessive funds in current assets reduces profits. Hence, the Finance Manager must achieve
a proper trade – off between liquidity and profitability. In order to achieve this objective, the
Finance Manager must equip himself with sound techniques of managing the current assets
like cash, receivables and inventories etc.

2. Financing Decision
The second important decision is financing decision. The financing decision is concerned
with capital – mix, (Financing – mix) or Capital Structure of a firm. The term Capital Structure
refers to the proportion of debentures capital (debt) and equity share capital. Financing
decision of a firm relates to the financing – mix. This must be decided taking into account the
cost of capital, risk and return to the shareholders. Employment of debt capital implies a
higher return to the share holders and also the financial risk. There is a conflict between return
and risk in the financing decisions of a firm. So, the Finance Manager has to bring a trade –
off between risk and return by maintaining a proper balance between debt capital and
equity share capital. On the other hand, it is also the responsibility of the Finance Manager to
determine an appropriate Capital Structure.

3. Dividend Decision
The third major decision is the Dividend Policy Decision. Dividend policy decisions are
concerned with the distribution of profits of a firm to the shareholders. How much of the
profits should be paid as dividend, i.e. dividend pay-out ratio. The decision will depend upon
the preferences of the shareholder, investment opportunities available within the firm and
the opportunities for future expansion of the firm. The dividend payout ratio is to be
determined in the light of the objectives of maximizing the market value of the share. The
dividend decisions must be analysed in relation to the financing decisions of the firm to
determine the portion of retained earnings as a means of direct financing for the future
expansions of the firm.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 183

The above figure explains the bird‘s eye – view of Financial Management, particularly the
functions of Financial Management. The three decision areas are inter related. So, the
Finance Manager has to achieve an optimum combination of these functions so as to
maximize wealth of shareholders and the market value of the firm. Since financing decisions
of a firm are affecting other functional areas of management, it is the responsibility of the
Finance Manager to see that the financial decisions must be geared to other functional
areas of management like marketing, production, personnel, accounts and research and
development etc.

FUNCTIONS OF FINANCIAL MANAGEMENT

Determining Financial Needs

One of the most important functions of the Finance Manager is to ensure availability of
adequate financing. Financial needs have to be assessed for different purposes. Money may
be required for initial promotional expenses, fixed capital and working capital needs.
Promotional expenditure includes expenditure incurred in the process of company formation.
Fixed assets needs depend upon the nature of the business enterprise – whether it is a
manufacturing, non-manufacturing or merchandising enterprise. Current asset needs
depend upon the size of the working capital required by an enterprise.

Fig: Functional areas of Financial Management

Determining Sources of Funds:

The Finance Manager has to choose sources of funds. He may issue different types of
securities and debentures. He may borrow from a number of financial institutions and the
public. When a firm is new and small and little known in financial circles, the Finance
Manager faces a great challenge in raising funds. Even when he has a choice in selecting
sources of funds, that choice should be exercised with great care and caution.

Financial Analysis
The Finance Manager has to interpret different statements. He has to use a large number of
ratios to analyse the financial status and activities of his firm. He is required to measure its
liquidity, determine its profitability, and assets overall performance in financial terms. The
Finance Manager should be crystal clear in his mind about the purposes for which liquidity,
profitability and performance are to be measured.
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 184
Optimal Capital Structure
The Finance Manager has to establish an optimum capital structure and ensure the
maximum rate of return on investment. The ratio between equity and other liabilities carrying
fixed charges has to be defined. In the process, he has to consider the operating and
financial leverages of his firm. The operating leverage exists because of operating expenses,
while financial leverage exists because of the amount of debt involved in a firm‘s capital
structure.

Cost-Volume-Profit Analysis
The Finance Manager has to ensure that the income of the firm should cover its variable
costs. Moreover, a firm will have to generate an adequate income to cover its fixed costs as
well. The Finance Manager has to find out the break-even-point-that is, the point at which
total costs are matched by total sales or total revenue. He has to try to shift the activity of the
firm as far as possible from the break-even point to ensure company‘s survival against
seasonal fluctuations.

Profit Planning and Control

Profit planning ensures attainment of stability and growth. Profit planning and control is a
dual function which enables management to determine costs it has incurred, and revenues
it has earned, during a particular period, and provides shareholders and potential investors
with information about the earning strength of the corporation. Profit planning and control
are important be, in actual practice, they are directly related to taxation. Profit planning and
control are an inescapable responsibility of the management.

Fixed Assets Management

Fixed assets are financed by long term funds. Finance Manager has to ensure that these
assets should yield the reasonable returns proportionate to the investment. Moreover, in view
of the fact that fixed assets are maintained over a long period of time, the assets exposed to
changes in their value, and these changes may adversely affect the position of a firm.

Capital Budgeting
Capital Budgeting forecasts returns on proposed long-term investments and compares
profitability of different investments and their Cost of Capital. It results in capital expenditure
investment. The various proposal assets ranked on the basis of such criteria as urgency,
liquidity, profitability and risk sensitivity. The financial analyser should be thoroughly familiar
with such financial techniques as pay back, internal rate of return, discounted cash flow and
net present value among others because risk increases when investment is stretched over a
long period of time. The financial analyst should be able to blend risk with returns so as to get
current evaluation of potential investments.

Corporate Taxation
Corporate Taxation is an important function of the Financial Management, for the former has
a serious impact on the financial planning of a firm. Since the corporation is a separate legal
entity, it is subject to an income-tax structure which is distinct from that which is applied to
personal income.

Working Capital Management

Working Capital is the excess of current assets over current liabilities. This is an important area
in the Financial Management because it is compared to the nervous system of the human
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 185
body. Current Assets consist of cash, inventory, receivables. Current Liabilities consist of
payables and bank overdraft. A prudent Finance Manager has to formulate a policy in such
a way that there is a balance between profitability and liquidity.

Dividend Policies
A firm may try to improve its internal financing so that it may avail itself of benefits of future
expansion. However, the interests of a firm and its stockholders are complementary, for the
Financial Management is interested in maximizing the value of the firm, and the real interest
of stockholders always lies in the maximization of this value of the firm; and this is the ultimate
goal of Financial Management. The dividend policy of a firm depends on a number of
financial considerations, the most critical among them being profitability. Thus, there are
different dividend policy patterns which a firm may choose to adopt, depending upon their
suitability for the firm and its stockholders.

Acquisitions and Mergers

Firms may expand externally through co-operative arrangements, by acquiring other
concerns or by entering into Mergers. Acquisitions consist of either the purchase or lease of a
smaller firm by a bigger organization. Mergers may be accomplished with a minimum cash
outlay, though these involve major problems of valuation and control. The process of valuing
a firm and its securities is difficult, complex and prone to errors. The Finance Manager should,
therefore, go through a valuation process very carefully. The most difficult interest to value in
a corporation is that of the equity stockholder because he is the residual owner.

6.4 SOURCES OF FINANCE

Business firms need finance mainly for two purposes-(a) To fund the long term decisions. (b)
To meet the Working Capital requirements.

The long term decisions of a firm involve setting up of the firm, expansion, diversification,
modernisation and other similar capital expenditure decisions. All these involve huge
investment, the benefits of which will be usually seen only in the long term. In addition to this,
they are also irreversible in nature.

Working Capital is required to support the smooth functioning of the normal business
operations of a company.

Finance needs of a Business

(i) Long term financial needs – Required for a period exceeding 5-10 years. All fixed
investments in plant, machinery, land, buildings are considered as long term financial
needs.
(ii) Medium term financial needs – Required for a period between 1 to 5 years. Identification
of medium term financial needs is arbitrary. Sometimes, long term requirements for which
long term funds cannot be arranged immediately may be financed from medium-term
sources, thus generating medium-term financial needs.
(iii) Short term financial needs – It is related to investment in current assets such as stock,
debtors, cash etc. Investment in these assets is called Working Capital. The requirement
of Working Capital depends upon a number of factors and may differ from industry to
industry. They are usually required for a period upto one year.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 186

Financial Sources of a Business can be classified as follows:
(i) Long term sources e.g. shares, debentures, long term loan, etc.
(ii) Medium term sources, e.g. debentures, public deposits, bank loan/overdraft.
(iii) Short term sources e.g., trade credit, advance from commercial banks, advances from
customers etc.

Following chart will give a birds eye view of various sources of finance:-

Sl. No. Type of Owners Funds Borrowed Funds

Funds
1. Long Term (a) Equity Share Capital (a) Debentures/Bonds.
(b) Preference Share Capital (b) Term Loans from institution
- Rupee Loan
- Foreign Currency Loan
(c) Retained earnings (c) Term loan from Banks
(Plough back of profits)
(d) Capital Subsidy/Incentives (d) Venture Capital Financing
(e) Interest free sales tax loan
(f) Asset/Debt securitization
(g) Euro Equity Issues
(h) New debt Instruments
2. Medium Preference Share Capital (a) Debentures / Bonds
Term
(b) Public Deposits
(c) Loans from Financial Institutions
(d) Loan from Commercial Banks
(e) Lease Financing
(f) Hire Purchase/Instalment Financing
Scheme.
(g) Euro Debt Issue
(h) New Debt Instruments
3. Short Term (a) Credit from trade and expense
creditors.
- Trade Credits
- Advances from customers
- Short term provisions
(b) Bank Advances
(c) Factoring
(d) Commercial Papers
(e) Public deposits
(f) Inter Corporate deposits
(g) Short term Unsecured Debentures.
(h) Bridge Finance
(i) Certificate of Deposit

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 187

1. Equity Share Capital
Equity Share Capital is a basic source of finance for any firm. It represents the ownership
interest in the company. The characteristics of equity Share Capital are a direct
consequence of its position in the company‘s control, income and assets. Equity Share
Capital does not have any maturity and there is no compulsion to pay dividend. The Equity
Share Capital provides funds, more or less, on a permanent basis. It also works as a base for
creating the debt and loan capacity of the firm. The advantages and limitations of Equity
Share Capital may be summarized as follows:

Advantages of Equity Share Financing:

(i) It is a permanent source of funds.
(ii) The new Equity Share Capital increases the corporate flexibility for the point of view of
capital structure planning.
(iii) Equity Share Capital does not involve any mandatory payments to shareholders.
(iv) It may be possible to make further issue of share capital by using a right offering. In
general, selling right shares involves no change in the relationship between ownership
and control.

Limitations of Equity Share Financing:

(i) Cost of capital is the highest of all sources.
(ii) Equity Share Capital has a burden of Corporate Dividend Tax on the company.
(iii) New issue of Equity Capital may reduce the EPS.

2. Preference Share Capital

The Preference Share Capital is also owner‘s capital but has a maturity period. In India, the
preference shares must be redeemed within a maximum period of 20 years from the date of
issue. The rate of dividend payable on preference shares is also fixed. As against the equity
share capital, the preference shares have two references: (i) Preference with respect to
payment of dividend, and (ii) Preference with reference to repayment of capital in case of
liquidation of company.

However, the Preference Share Capital represents an ownership interest and not a liability of
the company. The preference shareholders have the right to receive dividends in priority
over the equity shareholders. Indeed, it is this preference which distinguishes preference
shares from equity shares. A dividend need not necessarily be paid on either type of shares.
However, if the directors want to pay equity dividend, then the full dividend due on the
preference shares must be paid first. Failure to meet commitment of preference dividend is
not a ground for liquidation. The advantages and disadvantages of the Preference Share
Capital are as follows:

Advantages of Preference Share Financing:

(i) The preference shares carry limited voting right though they are a part of the capital.
(ii) The cost of capital of preference shares is less than that of equity shares.
(iii) The preference share financing may also provide a hedge against inflation.
(iv) A company does not face liquidation or other legal proceedings if it fails to pay the
preference dividends.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 188

Limitations of Preference Share Financing:
(i) The cost of capital of preference shares is higher than cost of debt.
(ii) Non-payment of dividend may adversely affect the value of the firm.
(iii) The compulsory redemption of preference shares after 20 years will entail a substantial
cash outflow from the company.

3. Debentures
A bond or a debenture is the basic debt instrument which may be issued by a borrowing
company for a price which may be less than, equal to or more than the face value. A
debenture also carries a promise by the company to make interest payments to the
debenture-holders of specified amount, at specified time and also to repay the principal
amount at the end of a specified period. Since the debt instruments are issued keeping in
view the need and cash flow profile of the company as well as the investor, there have been
a variety of debt instruments being issued by companies in practice. In all these instruments,
the basic feature of being in the nature of a loan is not dispensed with and, therefore, these
instruments have some or the other common features as follows:
(i) Credit Instrument. A debenture-holder is a creditor of the company and is entitled to
receive payments of interest and the principal and enjoys some other rights.
(ii) Interest Rate. In most of the cases, the debt securities promise a rate of interest payable
periodically to the debt holders. The rate of interest is also denoted as coupon rate.
(iii) Collateral. Debt issue may or may not be secured and, therefore, debentures or other
such securities may be called secured debentures or unsecured debentures.
(iv) Maturity Date. All debt instruments have a fixed maturity date, when these will be repaid
or redeemed in the manner specified.
(v) Voting Rights. As the debt holders are creditors of the company, they do not have any
voting right in normal situations.
(vi) Face Value. Every debt instrument has a face value as well as a maturity value.
(vii)Priority in Liquidation. In case of liquidation of the company, the claim of the debt holders
is settled in priority over all shareholders and, generally, other unsecured creditors also.

In practice, different types of debentures have been issued. These are:

(a) On the basis of redemption:
(i) Redeemable debentures (ii) Irredeemable debentures
(b) On the basis of security
(i) Secured debentures (ii) Un-secured debentures
(c) On the basis of conversion
(i) Convertible debentures (ii) Non-convertible debentures
(d) On the basis of registration
(i) Registered debentures (ii) Bearer debentures

4. Lease Financing
Leasing is an arrangement that provides a firm with the use and control over assets without
buying and owning the same. It is a form of renting assets. Lease is a contract between the
owner of asset (lessor) and the user of the asset called the lessee, where by the lessor gives
the right to use the asset to the lease over an agreed period of time for a consideration
called the lease rental. The contract is regulated by the terms and conditions of the
agreement. The lessee pays the lease rent periodically to the lessor as regular fixed payments
over a period of time.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 189

Types of Leasing
There are two basic kinds of leases:
(i) Operating or Service Lease
(ii) Financial Lease.

Operating or Service Lease

An Operating Lease is usually characterized by the following features:
(i) It is a short term lease. The lease period in such a contract is less than the useful life of
asset.
(ii) The lease is usually cancellable at short- notice by the lessee.
(iii) As the period of an operating lease less than the useful life of the asset, it does not
necessarily amortize the original cost of the asset. The lessor has to make further leases or
sell the asset to recover his cost of investment and expected rate of return.
(iv) The lessee usually has the option of renewing the lease after the expiry of lease period.
(v) The lessor is generally responsible for maintenance, insurance and taxes of the asset.
(vi) As it is a short term cancellable lease, it implies higher risk to the lessor but higher lease
rentals to the lessee.

Operating or service leasing is common to the equipments which require expert technical
staff for maintenance and are exposed to technological developments, e.g.; computers,
vehicles, data processing equipments, communications systems, etc.

Operating lessors usually limit their activities to field and engage themselves in the purchase
of large number of similar types of machines or equipment. They are able to offer attractive
terms to their customers because savings in maintenance costs.

Financial Lease
A lease is classified as Financial Lease if it ensures the lessor for amortization of the entire cost
of investment plus the expected return on capital outlay during the terms of the lease. Such
a lease is usually for a longer period and non cancellable. Financial Leases are commonly
used for leasing land, building, machinery and fixed equipments, etc.

A Financial Lease is usually characterized by the following features:

(i) The present value of the total lease rentals payable during the period of the lease
exceeds or is equal substantially the whole of the fair value of the leased asset. It implies
that within the lease period, the lessor recovers his investment in the asset along with an
acceptable rate of return.
(ii) As compared to Operaring Lease, a Financial Lease is for a longer period of time.
(iii) It is usually non cancellable by the lessee prior to its expiration date.
(iv) The lessee is generally responsible for the maintenance, insurance and services of the
asset. However, the terms of lease agreement, in some cases may require the lessor to
maintain and service the asset. Such an arrangement is called ―maintenance or gross
lease‖. But usually in an Operating Lease, it is lessee who has to pay for maintenance and
service costs and such a lease is known as ―net lease‖.
(v) A Financial Lease usually provides the lessee an option of renewing the lease for further
period at a normal rent.

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5. Term Loans
This is also an important source of long-term financing. There are different financial institutions
(National level as well as State level) which provide financial assistance for taking up
projects. Term loan, as a source of long-term finance, is discussed in detail, at a later stage in
this chapter.

Sometimes, the funds are required in foreign currency to make payment for acquisition and
import of plants and equipments. In 1992, the Government of India permitted Indian
Companies with good track record of 3 years or more to raise funds by issue of equity/debt
capital in international market. There are different means of arranging long-term finance in
foreign currency.

INTERNATIONAL SOURCES

A. Depository Receipts (DR)

A DR means any instrument in the form of a depository receipt or certificate created by the
Overseas Depository Bank outside India and issued to the non-resident investors against the
issue of ordinary shares. A Depository Receipt is a negotiable instrument evidencing a fixed
number of equity shares of the issuing company generally denominated in US dollars. DRs are
commonly used by those companies which sell their securities in international market and
expand their shareholdings abroad. These securities are listed and traded in International
Stock Exchanges. These can be either American Depository Receipt (ADR) or Global
Depository Receipt (GDR). ADRs are issued in case the funds are raised though retail market
in United States. In case of GDR issue, the invitation to participate in the issue cannot be
extended to retail US investors. As the DRs are issued in overseas capital markets, the funds to
the issuer are available in foreign currency, generally in US $.

Global Depository Receipt (GDR)

A GDR is a negotiable instrument, basically a bearer instrument which is traded freely in the
international market either through the stock exchange or over the counter or among
Qualified International Buyers (QIB).

It is denominated in US Dollars and represents shares issued in the local currency.

Characteristics
1. The shares underlying the GDR do not carry voting rights.
2. The instruments are freely traded in the international market.
3. The investors earn fixed income by way of dividend.
4. GDRS can be converted into underlying shares, depository/custodian banks reducing the
issue.

The market of GDR: the GDR operates in the following way

1. An Indian company issues ordinary equity shares.
2. These shares are deposited with a custodian bank (mostly domestic bank)
3. The custodian bank establishes a link with a depository bank overseas.
4. The depository bank, in turn issues depository receipts in dollars.
5. Funds are raised when the foreign entities purchase those depository receipts at an
agreed price.

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6. The dividends on such issues are paid by the issuing company to the depository bank in
local currency.
7. The depository bank converts the dividends into US Dollars at the ruling exchange rate
and distributes it among the GDR holders.

Advantages of GDR
1. The Indian companies are able to tap global equity market to raise currency.
2. The exchange risk borne by the investors as payment of the dividend is made in local
currency.
3. The voting rights are vested only with depository.

American Depository Receipt (ADR)

The depository receipt in the US market is called ADR. ADRs are those which are issued and
listed in any of the stock exchanges of US. It is an investment in the stock of non- US
corporation trading in the US stock exchange.

Characteristics
1. The ADRs may or may not have voting rights.
2. The ADRs are issued in accordance with the provisions laid by SEC, USA.
3. The ADRs are bearer negotiable instrument and the holder can sell it in the market.
4. The ADRs once sold can be re- issued. The operation of ADR- similar to that of GDR-

Advantages
1. The ADRs are an easy cost effective way for individuals to hold and own shares in a
foreign country.
2. They save considerable money by reducing administration cost and avoiding foreign
taxes on each transaction.

B. Foreign Currency Convertible Bonds (FCCBs)

The FCCB means bonds issued in accordance with the relevant scheme and subscribed by a
non-resident in foreign currency and convertible into ordinary shares of the issuing company
in any manner, either in whole or in part, on the basis of any equity related warrants
attached to debt instruments. The FCCBs are unsecured, carry a fixed rate of interest and an
option for conversion into a fixed number of equity shares of the issuer company. Interest and
redemption price (if conversion option is not exercised) is payable in dollars. Interest rates are
very low by Indian domestic standards. FCCBs are denominated in any freely convertible
foreign currency.

FCCBs have been popular with issuers. Local debt markets can be restrictive in nature with
comparatively short maturities and high interest rates. On the other hand, straight equity-issue
may cause a dilution in earnings, and certainly a dilution in control, which many
shareholders, especially major family shareholders, would find unacceptable. Thus, the low
coupon security which defers shareholders dilution for several years can be alternative to an
issuer. Foreign investors also prefer FCCBs because of the Dollar denominated servicing, the
conversion option and the arbitrage opportunities presented by conversion of the FCCBs into
equity at a discount on prevailing Indian market price.

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C. External Commercial Borrowings (ECB)
Indian promoters can also borrow directly from foreign institutions, foreign development
bank, World Bank, etc. It is also known as Foreign Currency Term loans. Foreign institutions
provide foreign currency loans and financial assistance towards import of plants and
equipments. The interest on these loans is payable in foreign currency. On the payment
date, interest amount is converted into domestic currency at the prevailing foreign
exchange rate. The borrowings, repayment and interest payments can be tailor-made in
view of the cash flow position of the project.

D. Other Sources
In addition to the sources discussed above, there are some sources which may be availed by
a promoter on casual basis. Some of these are:
a) Deferred Credit. Supplier of plant and equipment may provide a credit facility and the
payment may be made over number of years. Interest on delayed payment is payable
at agreed terms and conditions.
b) Bills Discounting. In this scheme, a bill is raised by the seller of equipment, which is
accepted by the buyer/ promoter of the project. The seller realizes the sales proceeds by
getting the bill discounted by a commercial bank which, in turn gets the bill rediscounted
by IDBI.
c) Seed Capital Assistance. At the time of availing loan from financial institutions, the
promoters have to contribute seed capital in the project. In case, the promoters do not
have seed capital, they can procure the seed capital from ‗Seed Capital Assistance
Schemes‘. Two such schemes are:
(i) Risk Capital Foundation Scheme. The scheme was promoted by IFCI to provide seed
capital upto ` 40 lakhs to the promoters.
(ii) Seed Capital Assistance Scheme. Under this scheme, seed capital for smaller projects
is provided upto ` 15 lakhs by IDBI directly or through other financial institutions.

Short Term Sources of Finance/ Working Capital Margin

A project requires working capital margin to take up day-to-day operations. The working
capital amount is divided into two parts - (a) Permanent Working Capital, and (b) Temporary
Working Capital. The Permanent Working Capital should be financed from long-term sources
and Temporary Working Capital should be financed from short term sources. Some of the
short-term sources are:

(i) Trade Credit

When a firm buys goods from another, it may not be required to pay for these goods
immediately. During this period, before the payment becomes due, the purchaser has a
debt outstanding to the supplier. This debt is recorded in the buyer‘s balance sheet as
creditors; and the corresponding account for the supplier is that of debtors. The amount of
such financing depends on the volume of purchases and the payment timing. Small and
new firms are usually more dependent on the trade credit, as they find it difficult to obtain
funds from other sources. Trade credit may take form of open account or bills payable.
(ii) Accrued Expenses
Another source of short-term financing is the accrued expenses or the outstanding expenses
liabilities. The accrued expenses refer to the services availed by the firm, but the payment for
which has not yet been made. It is a built-in and an automatic source of finance as most of

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the services, are paid only at the end of a period. The accrued expenses represent an
interest free source of finance. There is no explicit or implicit cost associated with the
accrued expenses and the firm can save liquidity by accruing these expenses.
(iii) Commercial Papers
Commercial Paper (CP) is an unsecured promissory note issued by a firm to raise funds for a
short period, generally, varying from a few days to a few months. For example, in India, the
maturity period of CP varies between 15 days to 1 year. It is a money market instrument and
generally purchased by Commercial Banks, money market mutual funds and other financial
institutions desirous to invest their funds for a short period. As the CP is unsecured, the firms
having good credit rating can only issue the CP.

The interest cost of the CP depends upon the amount involved, maturity period and the
prime lending rates of Commercial Banks. The main advantage of CP is that the cost
involved is lower than the prime lending rates. In addition to this cost, the borrowing firm has
to bear another cost in the form of placement fees payable to the dealer of CP who
arranges the sale.

Issue of Commercial Papers in India

CP was introduced as a money market instruments in India in January, 1990 with a view to
enable the companies to borrow for short term. Since the CP represents an unsecured
borrowing in the money market, the regulation of CP comes under the purview of the
Reserve Bank of India:
a) CP can be issued in multiples of ` 5 Lakhs.
b) CP can be issued for a minimum duration of 15 days and maximum period of 12 months.
c) For issuing CP the company‘s net worth should be more than ` 4 crores.
d) CP can neither be redeemed before maturity nor can be extended beyond the maturity
period.
e) CP issue requires a credit rating of P2 from CRISIL or A2 from ICRA.

(iv) Inter-corporate Deposits (ICDs)

Sometimes, the companies borrow funds for a short-term period, say up to six months, from
other companies which have surplus liquidity for the time being. The ICDs are generally
unsecured and are arranged by a financier. The ICDs are very common and popular in
practice as these are not marred by the legal hassles. The convenience is the basic virtue of
this method of financing. There is no regulation at present in India to regulate these ICDs.
Moreover, these are not covered by the Section 58A of the Companies Act, 1956, as the
ICDs are not for long term. The transactions in the ICD are generally not disclosed as the
borrowing under the ICDs imply a liquidity shortage of the borrower. The rate of interest on
ICDs varies depending upon the amount involved and the time period. The entire working of
ICDs market is based upon the personal connections of the lenders, borrowers and the
financiers.

(v) Short-term Unsecured Debentures

Companies have raised short-term funds by the issue of unsecured debentures for periods up
to 17 months and 29 days. The rate of interest on these debentures may be higher than the
rate on secured long-term debentures. It may be noted that no credit rating is required for
the issue of these debentures because as per the SEBI guidelines, the credit ratings required

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 194

for debentures having maturity period of 18 months or more. The use of unsecured
debentures as a source of short-term financing, however, depends upon the state of capital
market in the economy. During sluggish period, the companies may not be in a position to
issue these debentures. Moreover, only established firms can issue these debentures as new
company will not find favour from the investors. Another drawback of this source is that the
company procures funds from retail investors instead of getting a lump-sum from one source
only. Further, that the issue of securities in capital market is a time consuming process and the
issue must be planned in a proper way.

(vi) Bank Credit

Credit facility provided by Commercial Banks to meet the short-term and working capital
requirements has been important short term sources of finance in India. The bank credit, in
general, is a short, term financing, say, for a year or so. This short-term financing to business
firm is regarded as self-liquidating in the sense that the uses to which the borrowing firm is
expected to put the funds are ordinarily expected to generate cash flows adequate to
repay the loan within a year. Further, these loans are called self-liquidating because the
bank‘s motive to provide finance is to meet the seasonal demand, e.g., to cover the
seasonal increase in inventories or receivables. In principle, the bank credit is intended to
carry the firm through seasonal peaks in financing need. The amount of credit extended by a
bank may be referred to as a credit limit which denotes the maximum limit of loan which the
firm can avail from the bank. Sometimes, the bank may approve separate limits for peak
season and non-peak season.

Types of Bank Credit

In India, banks may give financial assistance in different shapes and forms. The usual form of
bank credit is as follows:
1. Overdraft.
2. Cash Credit.
3. Bills Purchased and Bills Discounting.
4. Letter of Credit.
5. Working Capital Term Loan.
6. Funded Interest Term Loan.

Venture Capital:
Venture Capital is a form of equity financing especially designed for funding high risk and
high reward projects.

There is a common perception that Venture Capital is a means of financing high technology
projects. However, Venture Capital is investment of long term financial made in:
1. Ventures promoted by technically or professionally qualified but unproven entrepreneurs,
or
2. Ventures seeking to harness commercially unproven technology, or
3. High risk ventures.

The term ‗Venture Capital‘ represents financial investment in a highly risky project with the
objective of earning a high rate of return.

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Modes of Finance by Venture Capitalists
1. Equity
Most of the venture capital funds provide financial support to entrepreneurs in the form of
equity by financing 49% of the total equity. This is to ensure that the ownership and overall
control remains with the entrepreneur. Since there is a great uncertainty about the
generation of cash inflows in the initial years, equity financing is the safest mode of financing.
A debt instrument on the other hand requires periodical servicing of dept.

2 Conditional Loan
From a venture capitalist point of view, equity is an unsecured instrument hence a less
preferable option than a secured debt instrument. A conditional loan usually involves either
no interest at all or a coupon payment at nominal rate. In addition, a royalty at agreed rates
payable to the lender on the sales turnover. As the units picks up in sales levels, the interest
rate are increased and royalty amounts are decreased.

3 Convertible Loans
The convertible loan is subordinate to all other loans which may be converted into equity if
interest payments are not made within agreed time limit.

Other Financial Services

1. Hire Purchase System

Hire Purchase means a transaction where goods are purchased and sold on the terms that
(i) payment will be made in instalments, (ii) the possession of the goods is given to the buyer
immediately, (iii) the property (ownership) in the goods remains with the vendor till the last
instalment is paid (iv) the seller can repossess the goods in case of default in payment of any
instalment, and (v) each instalment is treated as hire charges till the last instalment is paid.

The main characteristics of a Hire Purchase agreement are as below:

a) The payment is to be made by the hirer (buyer) to the hiree, usually the vendor, in
instalments over a specified period of time.
b) The possession of the goods is transferred to the buyer immediately.
c) The property in the goods remains with the vendor (hiree) till the last instalment is paid.
The ownership passes to the buyer (hirer) when he pays all instalments.
d) The hiree or the vendor can reposes the goods in case of default and treat the amount
received by way of instalments as hire charged for that period.
e) The instalments in Hire Purchase include interest as well as repayment of principal.
f) Usually, the hire charges interest on fat rate.

2. Forfeiting
The term ―a forfait‖ in French means, ―relinquish a right‖. It refers to the exporter relinquishing
his right to a receivable due at a future date in exchange for immediate cash payment, at
an agreed discount, passing all risks and responsibilities for collecting the debt to the forfeiter.
It is the discounting of international trade receivable on a 100% ―Without recourse‖ basis.
―Without recourse‖ means the client gets full credit protection and all the components of
service, i.e., short-term finance, administration of sales ledger are available to the client.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 196

Forfeiting transforms the supplier‘s credit granted to the importer into cash transaction for the
exporter protecting him completely from all the risks associated with selling overseas on
credit. It effectively transforms a credit sale into a cash sale.

Procedure
a) The exporter sells the goods to the importer on a deferred payment basis spread over 3-5
years.
b) The importer draws a series of promissory notes in favour of the exporter for the payments
to be made inclusive of interest charges.
c) Such promissory notes are availed or guaranteed by a reputed international bank which
can also be the importer‘s banker. (it is endorsed on the promissory note by the
guaranteeing bank that it covers any default of payment of the buyer).
d) The exporter now sells the availed notes to a forfeiter (which may be the exporter‘s
banker) at a discount without recourse.
e) The forfeiter may hold these notes till maturity or sell them to group of investors interested
in taking up such high-yielding unsecured paper.

Graphical representation of Forfeiting

1. = Promissory notes sent for availing to the importer‘s banker
2. = Availed notes returned to the importer
3. = Availed notes sent to exporter
4. = Availed notes sold at a discount to a forfeiter on a non - recourse basis
5. = Exporter obtains finance
6. = Forfeiter holds the notes till maturity or sells the short-term paper either to a group of
investors or to investors in the secondary market.

3. Bill Discounting
Generally, a trade bill arises out of a genuine credit trade transaction. The supplier of goods
draws a bill on the purchaser for the invoice price of the goods sold on credit. It is drawn for a
short period of 3 to 6 months and in some cases for 9 months. The buyer of goods accepts
the same and binds himself liable to pay the amount on the due date. In such a case, the
supplier of goods has to wait for the expiry of the bill to get back the cost of the goods sold. It
involves locking up of his working capital which is very much needed for the smooth running
of the business or for carrying on the normal production process. It is where the Commercial
Banks enter into as a financier.

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The Commercial Banks provide immediate cash by discounting genuine trade bills. They
deduct a certain charge as discount charges from the amount of the bill and the balance is
credited to the customer‘s account and thus, the customer is able to enjoy credit facilities
against the discounting of bills. Of course, this discount charges include interest for the
unexpired period of the bill plus some service charges. Bill financing is the most liquid one
from the banker‘s point of view since, in time of emergencies, they can take those bills to the
Reserve Bank of India for rediscounting purposes. Infact, it was viewed primarily as a scheme
of accommodation for banks. Now, the situation is completely changed. To-day it is viewed
as a kind of loan backed by the security of bills.

4. Factoring
Factoring may be defined as the relationship between the seller of goods and a financial
firm, called the factor, whereby the latter purchases the receivables of the former and also
administer the receivable of the former. Factoring involves sale of receivable of a firm to
another firm under an already existing agreement between the firm and the factor.

Graphical representation of factoring

Modus Operandi
A factor provides finance to his client upto a certain percentage of the unpaid invoices
which represent the sale of goods or services to approved customers. The modus operandi of
the factoring scheme is as follows.
a) There should be a factoring arrangement (invoice purchasing arrangement) between
the client (which sells goods and services to trade customers on credit) and the factor,
which is the financing organization.
b) Whenever the client sells goods to trade customers on credit, he prepares invoices in the
usual way.
c) The goods are sent to the buyers without raising a bill of exchange but accompanied by
an invoice.
d) The debt due by the purchaser to the client is assigned to the factor by advising the
trade customers, to pay the amount due to the client, to the factor.
e) The client hands over the invoices to the factor under cover of a schedule of offer along
with the copies of invoices and receipted delivery challans or copies of R/R or L/R.
f) The factor makes an immediate payment upto 80% of the assigned invoices and the
balance 20% will be paid on realization of the debt.

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Basic Types of Factoring

(i) Full Service Factoring

Under this type, a factor provides all kinds of services discussed above. Thus, a factor
provides finance, administers the sales ledger, collects the debts at his risk and renders
consultancy service. This type of factoring is a standard one. If the debtors fail to repay the
debts, the entire responsibility falls on the shoulders of the factor since he assumes the credit
risk also. He cannot pass on this responsibility to his client and, hence, this type of Factoring is
also called ‗Without Recourse‘ Factoring.

(ii) With Recourse Factoring or Pure Factoring

As the very name suggests, under this type, the factor does not assume the credit risk. In
other words, if the debtors do not repay their dues in time and if their debts are outstanding
beyond a fixed period, say 60 to 90 days from the due date, such debts are automatically
assigned back to the client. The client has to take up the work of collection of overdue
account by himself. If the client wants the factor to go on with the collection work of
overdue accounts, the client has to pay extra charges called ‗Refactoring Charges‘.

Benefits of Factoring
The benefits of factoring can be summarized as follows:
(i) Better Cash Flows
The seller can offer credit to the customers, within the terms approved by the factor, and can
receive prompt payments as soon as, or shortly after invoicing. This may be cheaper than
financing by means of bank credit. The factoring is an alternative source of financing and
can be availed if the firm expects a liquidity problem on a regular basis. In fact, the factoring
ensures a definite pattern of cash inflows from the credit sales.
(ii) Better Assets Management
The security for such financial assistance is the receivable itself and, therefore, the assets will
remain available as security for other borrowings.
(iii) Better Working Capital Management
Since the finance available from factoring moves directly with the level of the receivables,
the problem of additional working capital required to match the sales growth does not
come at all. However, a close interaction among working capital components implies that
efficient management of one component can have positive benefits on other components.
(iv) Better Credit Administration
The debt management services which factors provide relieve the seller of the burden of
credit administration and the seller can concentrate on the cost of staff and office space. In
other words, it enables the seller to concentrate on developing his business.
(v) Better Evaluation:
The debt management service may include formal or informal advice on credit standing.
Factors hold large amounts of information about the trading histories of firms. This can be
valuable to those who are using factoring services and can thereby avoid doing business
with customers having bad payment record.
(vi) Better Risk Management
In case of non-recourse factoring, the seller will have the advantages of repositioning the risk
of customers not properly paying due bills. This will cost more than with recourse factoring
and thereby allows the seller to escape the potentially dire consequences of customer‘s
default.

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Factoring vs. Bill Discounting
Factoring differs from discounting in many respects. They are:
(i) Factoring is a broader term covering the entire trade debts of a client whereas
discounting covers only those trade debts which are backed by Account Receivables.
(ii) Under factoring, the factor purchases the trade debt and thus becomes a holder for
value. But, under discounting the financier acts simply as an agent of his customer and
he does not become the owner. In other words, discounting is a kind of advance
against bills whereas factoring is an outright purchase of trade debts.
(iii) The factors may extend credit without any recourse to the client in the event of non-
payment by customers. But, discounting is always made with recourse to the client.
(iv) Account Receivables under discount are subject to rediscounting whereas it is not
possible under factoring.
(v) Factoring involves purchase and collection of debts, management of sales ledger,
assumption of credit risk, provision of finance and rendering of consultancy services.
But, discounting involves simply the provision of finance alone.
(vi) Bill discounting finance is a specific one in the sense that it is based on an individual bill
arising out of an individual transaction only. On the other hand, factoring is based on
the ‗whole turnover‘ i.e., a bulk finance is provided against a number of unpaid
invoices.
(vii) Under discounting, the drawee is always aware of the bank‘s charge on receivables.
But, under undisclosed factoring everything is kept highly confidential.
(viii) Bill financing through discounting requires registration of charges with the Registrar of
Companies. Infact, factoring does not require such registration.
(ix) Discounting is always a kind of ―in-balance sheet financing‖. That is, both the amount
of receivables and bank credit are shown in the balance sheet itself due to its ‗with
recourse‘ nature. But, factoring is always ―off-balance sheet financing‖.

Factoring vs. Forfeiting

Both Factoring and Forfeiting are used as tools of financing. But there are some differences:
(i) Factoring is always used as a tool for short term financing whereas Forfeiting is for
medium term financing at a fixed rate of interest.
(ii) Factoring is generally employed to finance both the domestic and export business. But,
Forfeiting is invariably employed in export business only.
(iii) The central theme of Factoring is the purchase of the invoice of the client whereas it is
only the purchase of the export bill under Forfeiting.
(iv) Factoring is much broader in the sense it includes the administration of the sales ledger,
assumption of credit risk, recovery of debts and rendering of consultancy services. On
the other hand, Forfeiting mainly concentrates on financing aspects only and that too
in respect of a particular export bill.
(v) Under Factoring, the client is able to get only 80% of the total invoice as ‗credit facility‘
whereas the 100% of the value of the export bill (of course deducting service charges)
is given as credit under forfeiting.
(vi) Forfeiting is done without recourse to the client whereas it may or may not be so under
Factoring.
(vii) The bills under Forfeiting may be held by the forfeiter till the due date or they can be
sold in the secondary market or to any investor for cash. Such a possibility does not exist
under Factoring.

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(viii) Forfeiting is a specific one in the sense that it is based on a single export bill arising out
of an individual transaction only. But Factoring is based on the ―whole turnover‘ i.e., a
bulk finance is provided against a number of unpaid invoices.

5. Securitisation
Securitisation of debt or asset refers to the process of liquidating the illiquid and long term
assets like loans and receivables of financial institutions like banks by issuing marketable
securities against them. In other worlds, debt securitization is a method of recycling of funds.
It is a process whereby loans and other receivables are underwritten and sold in form of
asset. It is thus a process of transforming the assets of a lending institution into negotiable
instrument for generation of funds.

Process of debt securitization: The process of debt securitization is as follows: -

(i) The loans are segregated into relatively homogeneous pools.
(ii) The basis of pool is the type of credit, maturity pattern, interest rate, risk etc.
(iii) The asset pools are then transferred to a trustee.
(iv) The trustee then issues securities which are purchased by investors.
(v) Such securities (asset pool) are sold on the undertaking without recourse to seller.

In this way we see that conversion of debts to securities is known as Debt Securitization.

The main advantages of securitisation are as follows:

(i) It converts the debt into securities.
(ii) It converts the non-liquid asset into liquid ones.
(iii) The assets are shifted from the Balance Sheet, giving the borrower an opportunity of off
balance sheet funding.
(iv) It thus helps in better balance sheet management.
(v) It enhances the borrower‘s credit rating.
(vi) It opens up new investment avenues
(vii) The securities are tied up in definite assets.

6.5 INTRODUCTION TO FINANCIAL MARKETS

A financial market is a market where financial instruments are exchanged or traded.

Financial markets provide the following three major economic functions:
1. Price discovery
2. Liquidity
3. Reduction of transaction costs

(1) Price discovery function means that transactions between buyers and sellers of financial
instruments in a financial market determine the price of the traded asset. At the same
time the required return from the investment of funds is determined by the participants in
a financial market. The motivation for those seeking funds (deficit units) depends on the
required return that investors demand. It is these functions of financial markets that signal
how the funds available from those who want to lend or invest funds will be allocated
among those needing funds and raise those funds by issuing financial instruments.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 201

(2) Liquidity function provides an opportunity for investors to sell a financial instrument, since
it is referred to as a measure of the ability to sell an asset at its fair market value at any
time. Without liquidity, an investor would be forced to hold a financial instrument until
conditions arise to sell it or the issuer is contractually obligated to pay it off. Debt
instrument is liquidated when it matures, and equity instrument is until the company is
either voluntarily or involuntarily liquidated. All financial markets provide some form of
liquidity. However, different financial markets are characterized by the degree of
liquidity.

(3) The function of reduction of transaction costs is performed, when financial market
participants are charged and/or bear the costs of trading a financial instrument. In
market economics the economic rationale for the existence of institutions and
instruments is related to transaction costs, thus the surviving institutions and instruments
are those that have the lowest transaction costs.

Classification of financial markets:

There are different ways to classify financial markets. They are classified according to the
financial instruments they are trading, features of services they provide, trading procedures,
key market participants, as well as the origin of the markets.

Financial Market

Money Market Capital Market

Primary Capital Market Secondary Capital Market

Money Market:
Money market is a very important segment of the Indian financial system. It is the market for
dealing in monetary assets of short-term nature. Short-term funds up to one year and for
financial assets that are close substitutes for money are dealt in the money market. It is not a
physical location (like the stock market), but an activity that is conducted over the
telephone. Money market instruments have the characteristics of liquidity (quick conversion
into money), minimum transaction cost and no loss in value. Excess funds are deployed in the
money market, which in turn is availed of to meet temporary shortages of cash and other
obligations.

Money market provides access to providers (financial and other institutions and individuals)
and users (comprising institutions and government and individuals) of short-term funds to fulfil
their borrowings and investment requirements at an efficient market-clearing price. The rates
struck between borrowers and lenders represent an array of money market rates. The
interbank overnight money rate is referred to as the call rate. There are also a number of
other rates such as yields on treasury bills of varied maturities, commercial paper rate and

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 202

rates offered on certificates of deposit. Money market performs the crucial role of providing
an equilibrating mechanism to even out short-term liquidity and in the process, facilitating
the conduct of monetary policy. Short-term surpluses and deflects are evened out. The
money market is the major mechanism through which the Reserve Bank influences liquidity
and the general level of interest rates. The Bank‘s interventions to influence liquidity serve as
a signalling device for other segments of the financial system.

Capital Market:
Capital market is divided into two parts, namely primary and secondary/stock markets. A
primary capital market is where the mobilization of finance is made – from investors to
corporate capital structures – by the issue of new securities. New securities – in the form of
Initial Public Offering (IPO) and Follow-up Offerings (FPO) – are sold by the issuer company to
the public in the primary market. The secondary capital market is known as the
―aftermarket‖/stock market where securities, which have been issued before, are traded.
The main objective of the secondary market is to help both the buyers and sellers of securities
to facilitate the transfer of security and to bring liquidity to the securities. Derivatives market is
another component of capital market. Derivatives are products whose values are derived
from one or more basic variables called bases. These bases can be underlying assets (forex,
equity, etc.) or reference rates. Financial derivatives are divided into four categories: (i)
forward contract; (ii) futures contract; (iii) options contract; and (iv) swaps contract.

Instrument in Money Market:

The instruments which are under money market are enumerated below:

Instrument in money market

Call/Notice Treasury Commercial Commercial Certificates Collateralised Borrowing

Money Market Bill Bill Papers of Deposits and Lending Obligation

Call/Notice money:
Call/Notice money is an amount borrowed or lent on demand for a very short period. If the
period is more than one day and upto 14 days, it is called notice money and if the period is
more than 14 days, it is called call money.
Exclusions: Intervening holidays and / or Sundays are excluded for this purpose.
No collateral security is required to cover these transactions.

Treasury Bills:
Treasury bills are short-term instruments issued by the Reserve Bank on behalf of the
government to tide over short-term liquidity shortfalls. This instrument is used by the
government to raise short-term funds to bridge seasonal or temporary gaps between its
receipts (revenue and capital) and expenditure. They form the most important segment of
the money market not only in India but all over the world as well.

T-bills are repaid at par on maturity. The difference between the amount paid by the

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 203

tenderer at the time of purchase (which is less than the face value) and the amount received
on maturity represents the interest amount on T-bills and is known as the discount. Tax
deducted at source (TDS) is not applicable on T-bills.

Commercial Bills
The working capital requirement of business firms is provided by banks through cash-credits /
overdraft and purchase/discounting of commercial bills.

Commercial bill is a short term, negotiable, and self-liquidating instrument with low risk. It
enhances the liability to make payment in a fixed date when goods are bought on credit.
The bill of exchange is a written unconditional order signed by the drawer requiring the party
to whom it is addressed to pay on demand or at a future time, a definite sum of money to the
payee. It is negotiable and self-liquidating money market instrument which evidences the
liquidity to make a payment on a fixed date when goods are bought on credit. It is an asset
with a high degree of liquidity and a low degree of risk. Such bills of exchange are
discounted by the commercial banks to lend credit to the bill holder or to borrow from the
Central bank. The bank pays an amount equal to face value of the bill minus collection
charges and interest on the amount for the remaining maturity period. The writer of the bill
(debtor) is drawer, who accept the bill is drawee and who gets the amount of bill is payee.
Commercial bills can be inland bills or foreign bills.

Commercial Paper
Commercial paper (CP) is an unsecured short-term promissory note, negotiable and
transferable by endorsement and delivery with a fixed maturity period. It is issued only by large,
well known, creditworthy companies and is typically unsecured, issued at a discount on face
value, and redeemable at its face value. The aim of its issuance is to provide liquidity or
finance company‘s investments, e.g. in inventory and accounts receivable.

The major issuers of commercial papers are financial institutions, such as finance
companies, bank holding companies, insurance companies. Financial companies tend to
use CPs as a regular source of finance. Non-financial companies tend to issue CPs on an
irregular basis to meet special financing needs.

Commercial paper was introduced in 1990 to enable highly rated investors to diversify their
sources, of their short-term borrowings and also to produce an additional instrument in the
market. Guidelines issued by RBI are applicable to issuers of CP like Non-banking finance
companies and non- financial companies. Primary dealers are also permitted to issue
commercial paper. CP should be issued for a minimum period of 7 days to a maximum
period of one year. No grace period is allowed for payment and if the maturity date falls on
a holiday it should be paid on the previous working day. Commercial paper can be
permitted to be issued by the companies whose tangible net worth is not less than ` 4 crore.
And fund based working capital limits are not less than `4 crore. It must be a listed company
on a stock exchange and should have given credit rating by CRISIL.

Certificate of Deposits
Certificates of Deposit (CDs) - introduced since June 1989 - are unsecured, negotiable,
short-term instruments in bearer form, issued by a commercial bank(s)/Financial Institution(s)
at discount to face value at market rates, with maturity ranging from 15 days to one year.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 204

Being securities in the form of promissory notes, transfer of title is easy, by endorsement and
delivery. Further, they are governed by the Negotiable Instruments Act. As these certificates
are the liabilities of commercial banks/financial institutions, they make sound investments.

DFHI trades in these instruments in the secondary market. The market for these instruments is
not very deep, but quite often CDs are available in the secondary market. DFHI is always
willing to buy these instruments thereby lending liquidity to the market.

CD is a negotiable money market instrument and issued in dematerialized form or as a Usance

Promissory Note, for funds deposited at a Bank or other eligible Financial Institution for a
specified time period.

Collateralised borrowing and Lending Obligation (CBLO):

The Clearing Corporation of India Ltd. (CCIL) launched a new product- CBLO- on January
20, 2003 to provide liquidity to non-bank entities hit by restrictions on access to the call
money market. CBLO is a discounted instrument available in electronic book entry for the
maturity period ranging from 1 day to 19 days. The maturity period can range up to one
year as per the RBI guidelines. The CBLO is an obligation by the borrower to return the
borrowed money, at a specified future date, and an authority to the lender to receive
money lent, at a specified future date with an option/privilege to transfer the authority to
another person for value received. The eligible securities are central government securities
including treasury bills with a residual maturity period of more than six months. There are no
restrictions on the minimum denomination as well as lock-in period for its secondary market
transactions.

Banks, Cooperative Banks, Financial Institutions, Insurance Companies, Mutual funds, and
Primary Dealers who are members of negotiated dealing system (NDS) are allowed to
participate in CBLO transactions. Non-members like corporate, NBFCs, pension/provident
funds, and trusts are allowed to participate by obtaining associate membership to CBLO
segment.

There are two types of markets available for trading in CBLO: the normal market and the
auction market. Under normal market, there are two settlement cycles available to
members, viz, T+0 and T+1. Normal market is available for all members including associate
members. Auction market is available only to NDS members for overnight borrowing and
settlement on T+0 basis. Associate members are not allowed to borrow and lend funds in
auction market. Currently, the minimum order lot for auction market is fixed at `50 lakh and in
multiples of `5 lakh thereof. The minimum order lot for normal market is fixed at `5 lakh and in
multiples of `5 lakh thereof. Order lot refers to the minimum amount that is required to
constitute a successful trade in the auction and normal market.

As the repayment of borrowing under CBLO segment is guaranteed by CCIL, all CBLO members
have to maintain collateral or cash margin with the CCIL as cover. CCIL sets up borrowing limits
for the members against their deposits of government securities as collaterals.

In order to increase the depth and liquidity in the CBLO market, CCIL is planning to introduce an
internet- based trading platform for its CBLO product which would provide access to
corporate and other non- banking entities to the institutional lending and borrowing segment
of money markets.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 205

Instrument in Capital Market:
Various instruments are discussed below:

Instrument in Capital Market

Equity Share Debenture Preference Share Sweat Equity

EQUITY SHARES:
An equity shareholder is the members of the company and has voting right.
As per the explanation (i) to Section 43 of Companies Act, 2013 ‗‗equity share capital‘‘, with
reference to any company limited by shares, means all share capital which is not preference
share capital. Section 43 further provides for equity share capital (i) with voting rights, or (ii)
with differential rights as to dividend, voting or otherwise in accordance with such rules as
may be prescribed.

DEBENTURES:
As per Section 2(30) of the Companies Act, 2013 ―Debenture‖ includes debenture stock,
bonds or any other instrument of a company evidencing a debt, whether constituting a
charge on the assets of the company or not; Debenture is a document evidencing a debt or
acknowledging it and any document which fulfils either of these conditions is a debenture.

PREFERENCE SHARES:
As per explanation (ii) to Section 43 of Companies Act, 2013 ‗‗preference share capital‘‘,
with reference to any company limited by shares, means that part of the issued share capital
of the company which carries or would carry a preferential right with respect to –
(a) payment of dividend, either as a fixed amount or an amount calculated at a fixed rate,
which may either be free of or subject to income-tax; and
(b) repayment, in the case of a winding up or repayment of capital, of the amount of the
share capital paid up or deemed to have been paid-up, whether or not, there is a
preferential right to the payment of any fixed premium or premium on any fixed scale,
specified in the memorandum or articles of the company; (iii) capital shall be deemed to
be preference capital, notwithstanding that it is entitled to either or both of the following
rights, namely:–
(a) that in respect of dividends, in addition to the preferential rights to the amounts
specified in sub-clause (a) of clause (ii), it has a right to participate, whether fully or to
a limited extent, with capital not entitled to the preferential right aforesaid;
(b) that in respect of capital, in addition to the preferential right to the repayment, on a
winding up, of the amounts specified in sub-clause (b) of clause (ii), it has a right to
participate, whether fully or to a limited extent, with capital not entitled to that
preferential right in any surplus which may remain after the entire capital has been
repaid.

Sweat Equity Shares:

As per Sec 2(88) of the companies Act 2013
―Sweat equity shares‖ means such equity shares as are issued by a company to its directors
or employees at a discount or for consideration, other than cash, for providing their know-
how or making available rights in the nature of intellectual property rights or value additions,
by whatever name called.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 206

A company may issue sweat equity shares of a class of shares already issued, if the following
conditions are fulfilled:
(a) the issue is authorised by a special resolution passed by the company;
(b) the resolution specifies the number of shares, the current market price, consideration, if
any, and the class or classes of directors or employees to whom such equity shares are to
be issued;
(c) not less than one year has, at the date of such issue, elapsed since the date on which
the company had commenced business; and
(d) where the equity shares of the company are listed on a recognised stock exchange, the
sweat equity shares are issued in accordance with the regulations made by the Securities
and Exchange Board in this behalf and if they are not so listed, the sweat equity shares
are issued in accordance with rule 8 of Companies (Share Capital and Debenture) Rules,
2014.

Objectives, Functions and Powers of SEBI

The overall objective of the SEBI, as enshrined in the preamble of the SEBI Act, 1992 is ―to
protect the interests of investors in securities and to promote the development of, and to
regulate the securities market and for matters connected therewith or incidental thereto‖.

To carry out its objectives, the SEBI performs the following functions:-
(i) Regulate the business in stock exchanges and other securities markets;
(ii) Registering and regulating the working of stock brokers, sub-brokers, share transfer
agents, bankers to an issue, merchant bankers, underwriters, portfolio managers,
investment advisor and such other intermediaries who be associated with the securities
market in any manner;
(iii) Registering and regulating the working of depositories, custodians of securities, FIIS,
credit rating schemes, including mutual funds;
(iv) Promoting and regulating Self-Regulatory Organisations (SROs);
(v) Prohibiting fraudulent and unfair trade practices relating to the securities market;
(vi) Prohibiting investors‘ education and training of intermediaries in securities market;
(vii) Prohibiting substantial acquisition of shares and takeovers of companies;
(viii) Regulating substantial acquisition of shares and takeovers of companies;
(ix) Calling for information from, undertaking inspection, conducing inquiries and audits of
the stock exchanges and intermediaries and self-regulatory organizations in the
securities market;
(x) Performing such functions and exercising such powers under the Securities Contract
(Regulation) Act, 1956 as nay be delegated to it by the Central Government;
(xi) Levying fees or other charges for carrying out its work;
(xii) Conducting research for the above purposes;
(xiii) Performing such other functions that may be prescribed ;
(xiv) Powers to call for periodical return from any recognized stock exchange.

Regulatory Requirements in Formulation of Financial Strategies

The two major regulatory authorities are the Reserve Bank of India (RBI) and the Securities
Exchange Board of India (SEBI). The regulations in the Companies Act, Income Tax Act etc.
are more for governance and compliance than for strategy. RBI mainly regulates the
commercial banks which in turn may influence the policies of a company. Some of the
situations a Finance Manager has to face, which requires regulatory compliance are:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 207

1. Raising finance through IPO or SPO:
IPO refers to Initial Public Offering; the first time a company comes to public to raise money.
SPO refers to Seasonal Public Offering, the second and subsequent time a company raises
money from the public directly. There are regulatory guidelines prescribed by SEBI regarding
the entire process of going public which includes disclosure to public regarding the potential
use of the cash, financial projections and percentage of shares offered to various
stakeholders etc. Similarly, every time a company wants to access the capital market, either
for raising finance through debt or equity, these regulatory compliances have to be met
where Finance Manager will play a key role in providing the necessary information both at
the time of raising resources and also at regular intervals subsequently thereafter.
2. Capital Structure Changes
Today, companies are permitted to buy their own shares. The Finance Manager, sometimes,
for strategic reasons, decides to reduce the equity capital. This is technically known as
Capital Reduction, which again requires regulatory compliances prescribed by SEBI and
Companies Act.
3. Credit Rating
Whenever a company wants to raise money through debt, or through a new instrument, the
instrument has to be rated by a credit rating agency like CRISIL, ICRA etc. as per the SEBI
guidelines. Similarly, a company also has to be rated. The whole exercise of initiating the
rating process providing the relevant information and answering the queries of the rating
agencies will be the responsibility of the CFO.
4. Foreign Exchange Transactions
A company needs foreign exchange for a variety of reasons like importing equipment,
setting up of foreign offices, travel of sales and other company employees etc. Similarly, a
company may receive remittances of foreign exchange for exports made. In either of these
situations, the rules and regulations relating to foreign exchange transactions needs to be
complied with by the Finance Manager, on behalf of the organization. It involves some fling
of returns in the prescribed format.
5. Derivative Transactions
Whenever a company uses derivatives for hedging, there are accounting and disclosure
requirements to be complied with as per Companies Act & GAAP Accounting, Accounting
Standards of ICAI and the International Accounting Standards. For example, Hedge
Accounting has to be maintained and Profits/Losses due to Hedging should be reported.
Foreign Exchange Management Act (FEMA)
While obtaining finance from foreign sources, Finance Manager must keep in mind the
provisions relating to FEMA must be observed. A special attention must be made in dealing
with the Current Account, Capital Account and Fixed Assets purchase transactions. A strict
adherence to the provisions of Section 3 to 8 of the FEMA is mandatory. Similarly while doing
international trade (import or export) regulations relating to Customs Act also to be adhered.
In addition to the above mentioned Acts other legislations like Income Tax Act, Excise Act,
VAT and Industrial Development and Regulation Act etc., to be adhered.

Time Value of Money

Money has time value. A rupee today is more valuable than a rupee a year hence. Why?
There are several reasons:
 Individuals, in general, prefer current consumption to future consumption.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 208

 Capital can be employed productively to generate positive returns. An investments of
one rupee today would grow to (l+r) a year hence (r is the rate of return earned on the
investments).
 In an inflationary period a rupee today represents a greater real Purchasing Power than a
rupee a year hence.

Money of the financial problems involves cash flows occurring at different points of the time.
For evaluating such cash flows an explicit consideration of the Time Value of money is
required. This chapter discusses the methods for dealing with the time value of money. These
methods have application in various areas of financial analysis.

Methods of Time Value of Money:

4. Compounding: We find the Future Values (FV) of all the cash flows at the end of the time
period at a given rate of interest.
5. Discounting: We determine the Time Value of money at time ―O‖ by comparing the initial
outflow with the sum of the Present Values (PV) of the future inflows at a given rate of
interest.

Future Value

A) Future value of a Single Flow

Suppose you have ` 1,000 today and you deposit it with a financial institution, This pays 10
percent interest compounded annually, for a period of 3 years. The deposit would grow as
follows:
First year Principal at the beginning ` 1,000
Interest for the year (` 1,000 × 0.10) 100
Principal at the end 1,100
Second year Principal at the beginning ` 1,100
Interest for the year (` 1,100 × 0.10) 110
Principal at the end 1,210
Third tear Principal at the beginning ` 1,210
Interest for the year (` 1,210 × 0.10) 121
Principal at the end 1,331

Principle at the end Formula: The general formula for the value of single flow as:
S = p (1+i)n
Where S = Future value n years hence,
p = Amount invested today,
i = Interest rate per period, and
n = Number of periods of investments.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 209

B) Future value of an Annuity
An annuity is a series of periodic cash flows (payments of receipts) of equal amounts. The
premium of a life insurance policy, for example, is an annuity. When the cash flows occur at
the end of each period the annuity is called a regular annuity or a deferred annuity. When
the cash flows occurs at the beginning of each period the annuity is called an annuity due.
Our discussion here will focus on a regular annuity –the formula of course, can be applied,
with some modification, to an annuity due.

Suppose you deposit ` 1,000 in a bank for 5 years and your deposit earn a compounded
interest rate of 10 percent. What will be the value of this series of deposits (an annuity) at the
end of 5 years? Assuming that each deposit occurs at the end of the year, the future value
of this annuity will be:

The time line for this annuity is shown:

Value of annuity is given by the following formula:

Sn= R [((1+i)n -1)/i

Where Sn = Future value of an annuity which has a duration of n periods

R = Constant periodical payment,
i = Interest rate per period, and
n = Duration of annuity.

PRESENT VALUE

A) Present value of a Single Flow

Suppose someone promise to give you ` 1,000 three years hence. What is the present value
of this amount if the interest rate is 10 percent? The present value can be calculated by
discounting ` 1,000, to the present point of time, as follows:
Value of three years hence = ` 1,000
 1 
Value two years hence = ` 1,000  
 1+ 0.10 
1
Value one year hence = ` 1,000 ×
1+ 0.10 2
1
Value now (present value) = ` 1,000 ×
1+ 0.10 3

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 210

Formula The process of discounting, used for finding present value, is simply the reverse of
compounding. The present value formula can be readily obtained by manipulating the
compounding formula:

S = p (1+i)n

Dividing both sides of above Eq. by (1+i)n we get

1 1
P=S× n
=S× n
1+ i  1+ i 

1
n
in above equation called the discounting factor or the present value interest (PVIF i, n).
1+ i 
the value of PVIFi,n for several combinations of i and n.

Example: Find the present value of ` 1,000 receivable 6 years hence if the rate of discount is
10 percent.
` 1,000 × PVIF10%, 6 = `1,000 × 0.5645 = ` 564.5

Example: Find the present value of ` 1000 receivable 20 years hence if the discount rate is 8
percent. We obtain the answer as follows:
20 10 10
 1   1   1 
` 1,000 ×   = ` 1,000 ×   ×  
 1.08   1.08   1.08 
= ` 1,000 × PVIF8%,10 × PVIF8%,10
= (1,000 × 0.463 × 0.463)
= ` 214

B) Present Value of an Annuity

Suppose you expect to receive ` 1000 annually for 3 years - each receipt occurring at the
end of the year. What is the present value of this stream of benefits if the discount rate is 10
percent? The present value of this annuity is simply the sum of the present values of all the
inflows of this annuity:
1 1 1
` [1,000 × + 1,000 × + 1,000 × ]
1.10  1.10  2
1.10 3
= ` 1,000 × 0.9091+ ` 1,000 × 0.8264 + ` 1,000 × 0.7513 = ` 2,486.70

Formula in general terms the present value of an annuity may be expressed as:
1-(1+ i)-n 
S = A 
 i 
S = Present value of an annuity
A = Amount of each instalment
i = Interest rate per period
n = Number of periods.
Where
pn = present value of an annuity which has a duration of n periods,
R =constants periodic flow, and
i = interest (discount) rate.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 211

Period required for doubling the amount:
A common question which arises among the investors is that how much period will it take for
the amount invested to be doubled at a given rate of interest.

For the explanation of this, Rule of ―72‖, is to be applied. It is a short cut way. Under this rule,
the period within which the amount will be doubled is obtained by dividing 72 by the rate of
interest.
For instance, if the rate of interest is 6%, Then its double period is 72/6 = 12 years.

However, an accurate way of calculating the doubling period is the Rule of ―69‖. Under this
69
Rule, doubling period = 0.35 +
Interest Rate
Then the doubling period for the above e.g., = 11.85 years

Illustration 1:
A Person is required to pay annual payments of ` 8,000 in his Deposit Account that pays 10%
interest per year. Find out the future value of annuity at the end of 5 years.

Solution:

At the end of Amount Deposited Term of the deposit (Years) Future Value (`)
1st year 8,000 4 8,000 × 1.464 = 11,713
2nd year 8,000 3 8,000 × 1.331 = 10,648
3rd year 8,000 2 8,000 × 1.210 = 9,680
4th year 8,000 1 8,000 × 1.110 = 8,800
5th year 8,000 - 8,000 × 1.000 = 8,000
Future Value of annuity at the end of 5 years 48,841
Alternatively the future of annuity can be obtained by using the following formula
(1+ i)-n  1
FVA = A  
 i 
Where
A = Annual Payment
2 × 75000 ×18
i = Interest Rate EOQ = = 3000 units
20% of `1.50
n = No. of years
(1+ 0.10)5  1
8,000  
 0.10 
= 8,000 × 6.1051 = ` 48,841
Future Value of Annuity at the end of 5 years = ` 48,841.

Illustration 2:
Ascertain the future value and compound interest of an amount of `75,000 at 8%
compounded semi annually for 5 years.

Overview of Financial Management

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 212

Solution:
Amount Invested = ` 75,000
Rate of Interest = 8%
No. of Compounds = 2 × 5 = 10 times
8
Rate of Interest for half year = = 4%
2
Compound Value or Future Value = p (1+i)n
Where
p = Principle Amount
i = Rate of Interest (in the given case half year interest)
n = No. of years (no. of compounds)
= 75,000 (1+4%)10
= 75,000 x 1.4802
= ` 1,11,018
Compound Value = 1,11,018
Compound Interest = Compound Value – Principle Amount
= `1,11,015 – ` 75,000
= ` 36, 015.

SELF LEARNING QUESTIONS:

1. Define Financial Management and state its objectives.

2. What is the scope of Financial Management?
3. Explain the functions of Financial Management.
4. Briefly explain the Short Term Sources of Finance?
5. What are the various Long Term Sources of Finance?
6. What are the various methods of computing Time Value of Money?
7. Write short notes on:
a) Operating Lease Vs. Financial Lease.
b) Factoring Vs. Bill Discounting.
c) Factoring Vs. Forfeiting
d) Venture Capital
e) Global Depository Receipts (GDR)
f) Commercial Paper
8. Ascertain the future value of ` 70,000 at 8% computed semi annually for 5 years.
9. Ascertain the computed interest of a ` 60,000 at 6% computed semi annually for 5 years.

[Ans: [8] `1,03,617 [9] ` 20,635]

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 213

STUDY NOTE : 7
TOOLS FOR FINANCIAL ANALYSIS AND PLANNING

THIS STUDY NOTE INCLUDES:

7.1 Financial Ratio Analysis
7.2 Funds Flow Analysis
7.3 Cash Flow Analysis

7.1 FINANCIAL RATIO ANALYSIS

Ratio analysis is the process of determining and interpreting numerical relationships based on
financial statements. A ratio is a statistical yard stick that provides a measure of the
relationship between variables or figures. This relationship can be expressed as percent (cost
of goods sold as a percent of sales) or as a quotient (current assets as a certain number of
times the current liabilities).

As ratios are simple to calculate and easy to understand there is a tendency to employ them
profusely. While such statistical calculations stimulate thinking and develop understanding
there is a danger of accumulation of a mass of data that obscures rather than clarifies
relationships. The financial analyst has to steer a careful course. His experience and
objectives of analysis help him in determining which of the ratios are more meaningful in a
given situation.

The Parties Interested: The persons interested in the analysis of financial statements can be
grouped under three heads:

(i) Owners or investors; (ii) Creditors; and (iii) Financial executives. Although all these three
groups are interested in the financial conditions and operating results of an enterprise the
primary information that each seeks to obtain from these statements is to serve. Investors
desire a primary basis for estimating earning capacity. Creditors (trade and financial) are
concerned primarily with liquidity and ability to pay interest and redeem loan within a
specific period. Management is interested in evolving analytical tools that will measure costs,
efficiency, liquidity and profitability with a view to making intelligent decisions.

Significance:

(i) Commercial bankers and trade creditors and the institutional lenders are mostly
concerned with the ability of a borrowing enterprise to meet its financial obligations
timely. As a result they are most interested in ratios like the current ratio, acid test ratio,
turnover of receivables, inventory turnover, coverage of interest by level of earnings, etc.

(ii) Long-term creditors would be interested in the working capital position of the borrower as
an indication of ability to pay interest and principle in case earnings decline. So, they are
interested in the ratios of total debt to equity, net worth to total assets, long-term debt to
equity, long term debt to net working capital, fixed assets to networth, fixed assets to long
term debt, fixed debt to capitalization etc. The number of times fixed charges are
covered by earnings before interested and taxes will be of particular interest for such
long-term creditors.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 214

(iii) Investors in shares are primarily interested in per share ratio like earnings per share, book
value per share, market price per share, dividends per share, etc. They would also be
interested in knowing the capitalization rate (E/P Ratio = Earnings per share/ Price per
share ratio) which is the reciprocal of P/E Ratio (Price/ Earnings ratio) and also the
dividend yield, i.e.; D/P Ratio.

Advantages of Ratio Analysis

Ratio Analysis is (useful) relevant in assessing the performance of a firm in respect of the
following purposes:
(i) To measure the liquidity position: The purpose of ratio analysis to measure the liquidity
position of a firm. Whether the firm is able to meet its current obligations when they
become due or not? A firm can be said to be liquid, if it has sufficient liquid funds to pay
the interest charges on short-term debt within a year. The liquidity ratio are useful in credit
analysis by banks and other financial institutions.
(ii) To know the solvency position: Ratio analysis is helpful for assessing the long-term financial
liability of the firm. The long term solvency is measured through the leverage, and
profitability ratios. These ratios reveal the strengths and weaknesses of a firm in respect of
the solvency position. The leverage ratios indicates the proportion of various sources of
finance in the firms capital structure, particularly the ratio of debt and equity share
capital.
(iii) Operating efficiency or turnover of the firm: The ratios are helpful in measuring the
operating efficiency or the turnover of the firm. These ratios indicate the efficiency in
utilizing the assets of the firm such as fixed assets turnover ratio, total resources turnover
ratio etc.
(iv) To assess the profitability position of the firm: The ratios are useful to assess and measure
the profitability of the firm in respect of sales and the investments. These ratios are
concerned about the over -all profitability of the firm.
(v) Inter - firm and intra – firm comparison: Ratios are not only reflects the financial position of
a firm, but also serves as a tool for remedial actions. This is made possible only due to
inter-firm comparison. This would demonstrate the relative position of the firm vis-à-vis its
competitors. If there is any variance in the ratios either with the industry average or with,
those of competitors, the firm has to identify the reasons and would take remedial
measures.
(vi) Trend Analysis: The trend analysis of ratios indicates whether the financial position of a
firm is improving or deteriorating over the years. The significance of a trend analysis of
ratio lies in the fact that the analysis can know the direction of movement whether the
movement is favourable or unfavourable.

Thus, ratio analysis is considered better than a mere comparison of figures in carrying out an
over - all appraisal of a company‘s business.

Standards for Comparison:

For making a proper use of ratios, it is essential to have fixed standards for comparison. A
ratio by itself has very little meaning unless it is compared to some appropriate standard.
Selection of proper standards of comparison is most important element in ratio analysis. The
four most common standards used in ratio analysis in Financial Management are: absolute,
historical, horizontal and budgeted.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 215

Absolute: Absolute standards are those which become generally recognized as being
desirable regardless of the type of company, the time, stage of business cycle and the
objectives of the analyst.

Historical: Historical (also known as internal) standards involves comparing a company‘s own
past performance as a standard for the present or future. But this standard may not provide
a sound basis for judgment as the historical figure may not have represented an acceptable
standard. It is also called as intra firm comparison.

Horizontal: In case of horizontal (external) standards, one company is compared with

another or with the average of other companies of the same nature. It is also called as inter-
firm comparison.

Budgeted: The budgeted standard is arrived at after preparing the budget for a period. Ratio
developed from actual performance are compared to the planned ratios in the budget in
order to examine the degree of accomplishment of the anticipated targets of the firm.

Limitations of Ratio Analysis:

(i) It is always a challenging job to find an adequate standard. The conclusions drawn from
the ratios can be no better than the standards against which they are compared.
(ii) It is difficult to evaluate the differences in the factors that affect the company‘s
performance in a particular year as compared with that of another year and that of
another company. The task becomes more difficult when comparison is made of one
company with another when they are of substantially different size, age and diversified
products.
(iii) While making comparisons of ratios, due allowance should be made for changes in price
level. A change in price level can seriously affect the validity of comparisons of ratios
computed for different time periods and particularly in case of ratios whose numerator
and denominator are expressed in different units of currency.
(iv) Comparisons are also become difficult due to differences in definition. The terms like
gross profit, operating profit, net profit etc. have not got precise definitions and there is
considerable diversity in practice as to how they should be measured.
(v) A Balance Sheet may fail to reflect the average or typical situation, as it is prepared as of
one moment of time. It ignores short-term fluctuations in assets and equities that may
occur within the period covered by the two Balance Sheet dates.
(vi) Various differences are found among the accounting methods used by different
companies which variously affect the comparability of financial statements. Methods of
recording and valuing assets, write-offs, costs, expenses etc differ from company to
company.
(vii) As ratios are simple to calculate and easy to understand, there is a tendency to over-
employ them. While such statistical approach stimulates thinking, it is also likely to lead to
the accumulation of a mass of data; if due care is not taken, that might obscure rather
than clarify relationships.

Window Dressing:
The term window dressing means manipulation of accounts in a way so as to conceal vital
facts and present the financial statements in a way to show a better position than what it
actually is. On account of such a situation, presence of a particular ratio may not be a
definite indicator of good or bad management. For example, a high stock turnover ratio is

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 216

generally considered to be an indication of operational efficiency of the business. But this
might have been achieved by unwarranted price reductions or failure to maintain proper
stock of goods.

Similarly, the current ratio may be improved just before the Balance Sheet date by
postponing replenishment of inventory. For example, if a company has got current assets of `
4,000 and current liabilities of ` 2,000 the current ratio is 2, which is quite satisfactory. In case
the company purchases goods of ` 2,000 on credit, the current assets would go up to ` 6,000
and current liabilities to ` 4,000. Thus reducing the current ratio to 1.5. The company may,
therefore. Postpone the purchases for the early next year so that its current ratio continues to
remain at 2 on the Balance Sheet date. Similarly, in order to improve the current ratio, the
company may pay off certain pressing current liabilities before the Balance Sheet date. For
example, if in the above case the company pays current liabilities of ` 1,000, the current
liabilities would stand reduced to ` 1,000, current assets would stand reduced to ` 3,000 but
the current ratio would go up to 3.

Classification of Ratios:

Profitability Ratios
These ratios give an indication of the efficiency with which the operations of business are
carried on. The following are the important profitability ratios:

(i) Overall Profitability Ratio:

This is also called as Return on Investment (ROI) or Return on Capital Employed (ROCE) ratio.
It indicates the percentage of return on the total capital employed in the business. It is
calculated as follows:
ROI = Operating Profit/Capital Employed

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 217

The term ‗Operating Profit‘ means ―profit before interest and tax while the term ‗capital
employed‘ refer to the sum-total of long-term funds employed in the business.

Significance. ROI measures the profit which a firm earns by investing a unit of capital. It is
desirable to ascertain this periodically. The profit being the net result of all operations, ROI,
expresses all efficiencies or inefficiencies of a business collectively. Thus, it is a dependable
measure for judging the overall efficiency or inefficiency of the business.

(ii) Price Earning Ratio (P/E Ratio):

This ratio indicates the number of times the earning per share is covered by its market price. It
is calculated as follows:
Market Price Per Equity Share
P/E Ratio =
Earning Per Share

For example, if the market price of an equity share is ` 20 and earnings per share is ` 5, the
price earnings ratio will be 4 (i.e., 20 ÷ 5). This means for every one rupee of earning people
are prepared to pay ` 4. In other words, the rate of return expected by the investors is 25%

Significance. P/E Ratio helps the investors in deciding whether to buy or not to buy the shares
of a company at a particular price. For Instance, in the example given, if the EPS falls to ` 3,
the market price of the share should be ` 12 (i.e. 3 x 4). In case the market price of the share
is ` 15, it will not be advisable to purchase the company‘s shares at that price.

(iii) Gross Profit Ratio (GPR):

This ratio expresses the relationship between Gross Profit and Net Sales. It can be computed
as follows:
Gross Profit
GPR = × 100
Net Sales (i.e., Sales less returns)

Significance: The ratio indicates the overall limit within which a business must manage its
operating expenses. It also helps in ascertaining whether the average percentage of mark-
up on the goods is maintained.

(iv) Net Profit Ratio (NPR):

The ratio indicates net margin earned on a sale of ` 100. It is calculated as follows:
Net Profit
NPR = × 100
Net Sales

Significance: The ratio helps in determining the efficiency with which the affairs of a business
are being managed. Constant increase in the above ratio year after year is a definite
indication of improving conditions of the business.

(v) Operating Ratio:

This ratio is a complementary of net profit ratio. In case the net profit ratio is 20%, the
operating ratio will be 80%. It is calculated as follows:
Operating Cost
Operating Ratio = × 100
Net Sales

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 218

Operating cost includes cost of direct materials, direct labour, direct expenses and all
overheads. Financial charges such as interest, provision for taxation, etc. are not to be
included in operating cost.

Significance: The ratio is the test of the operational efficiency with which the business has
carried on. The operating ratio should be low enough to leave a portion of sales for giving a
fair return to the investor

(vi) Fixed Charges Cover Ratio (FCCR):

The ratio indicates the number of times the fixed financial charges are covered by income
before interest and tax. This ratio is calculated as follows:
Income before Interest and Tax
FCCR =
Interest

Significance: The ratio is significant from the lender‘s point of view. It indicates whether the
business would earn sufficient profits to pay periodically the interest charges. Higher the ratio,
better it is.

(vii) Pay-out Ratio:

The ratio indicates what proportion of earning per share has been used for paying dividend.
It can be calculated as follows:
Dividend per equity share
Pay-Out Ratio =
Earning per equity share

Significance: The ratio is an indicator of the amount of earnings that have ploughed back in
the business. The lower the pay-out ratio, the higher will be the amount of earnings ploughed
back in the business. A lower pay-out ratio means a stronger financial position of the
company.

(viii) Dividend Yield Ratio (DYR):

The ratio is calculated by comparing the rate of dividend per share with its market value. It is
calculated as follows:
Dividend Per Share
DVR = × 100
Market Price Per Share

Significance: The ratio helps an intending investor in knowing the effective return he is going
to get on his investment. For example, if the market price of a share is ` 25, paid-up value is `
10 and dividend rate is 20%. The dividend yield ratio is 8% (i.e. 100 x 2/25). The intending
investor can now decide whether it will be advisable for him to go for purchasing the shares
of the company or not at the price prevailing in the market.

(ix) Return on Shareholders funds or Return or Net Worth:

This ratio expresses the net profit in terms of the equity shareholders funds. This ratio
calculated as follows:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 219

 Net Profit after Interest & Tax
Net Worth = ×100 [Net Worth= Equity Capital+ Reserves & Surplus]
Net Worth

Significance: This ratio is an important yardstick of performance for equity shareholders since
it indicates the return or the funds employed by them.

Turnover Ratios / Activity Ratio

These ratios indicate the efficiency with which capital employed is rotated in the business.
The various turnover ratios are as follows:

(i) Over-all Turnover Ratio:

The ratio indicates the number of times the capital employed has been rotated in the
process of doing a business. The ratio is computed as follows:

Net Sales
Overall Turnover Ratio =
Capital Employed

Significance: The overall profitability of a business depends on two factors, viz., (a) the profit
margin, and (b) turnover. The profit margin is disclosed by the net profit ratio while the
turnover is indicated by the overall turnover ratio. A business with a lower profit margin can
achieve a higher ROI if its turnover is high. This is the reason for wholesalers earning a larger
return on their investment even when they have a lower profit margin. A business should not,
therefore, increase its profit margin to an extent that it results in reduced turn-over resulting in
reduction of overall profit.

(ii) Fixed Assets Turnover Ratio:

The ratio indicates the extent to which the investment in fixed assets has contributed towards
sales. The ratio can be calculated as follows:

Net Sales
Fixed Assets Turnover Ratio =
Net Fixed Assets

Significance: The comparison of fixed assets turnover ratio over a period of time indicates
whether the investment in fixed assets has been judicious or not. Of course, investment in
fixed assets does not push up sales immediately but the trend of increasing sales should be
visible. If such trend is not visible or increase in sales has not been achieved after the expiry of
a reasonable time it can be very well said that increased investments in fixed assets has not
been judicious.

(iii) Debtors‘ Turnover Ratio:

The ratio indicates the speed with which money is collected from the debtor. It is computed
as follows:

Credit Sales
Debtors Turnover Ratio =
Average Accounts Receivable

The term average account receivable includes trade debtors and bills receivable. Average
accounts receivable are computed by taking the average receivables in the beginning and
at the end of the accounting year. The higher the ratio, better it is.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 220

Debtors turnover ratio is used for computing the debt collection period. The formula for its
computation is as follows:
Months or days in a year Average Debtors
Debt Collection Period = × 365
Debtors turnover ratio Credit Sales

For example, if the credit sales are ` 80,000, average accounts receivable ` 20,000, the
debtors‘ turnover ratio and debt collection period will be computed as follows:
80,000
Debtors Turnover Ratio = =4
20,000
12 months
Debts Collection Period = = 3 months
4

This means on an average three months credit is allowed to the debtor. An increase in the
credit period would result in unnecessary blockage of funds and with increased possibility of
losing money due to debts becoming bad.

Significance: Debtors Turnover Ratio or Debt Collection Period Ratio measures the quality of
debtors since it indicates the speed with which money is collected from the debtor. A shorter
collection period implies prompt payment by debtors. A longer collection period implies too
liberal and inefficient credit collection performance. The credit policy should neither be too
liberal nor too restrictive. The former will result in more blockage of funds and bad debts while
the latter will cause lower sales which will reduce profits.

(iv) Creditors Turnover Ratio:

This is similar to Debtors Turnover Ratio. It indicates the speed with which payments for credit
purchases are made to creditor it can be computed as follows:

Credit Purchases
Creditors Turnover Period =
Average Accounts Payable

The term ‗accounts payable‘ include trade creditors and bills payable.

From the creditors turnover, ratio, creditors payment period can be computed as follows:
Months or days in a year
Credit Period Enjoyed =
Creditors Turnover

For example, if the credit purchases during a year are `1,00,000, Average accounts payable
` 25,000, the Creditors Turnover Ratio will be ‗4‘ (i.e., 1,00,000 / 25,000) while the creditors
payment period would be 3 months (i.e., 12 months/4).

Significance: The creditors turnover ratio and the creditors payment period indicate about
the promptness or otherwise in making payment for credit purchases. A higher creditors
turnover ratio or a lower creditors payment period signifies that the creditors are being paid
promptly thus enhancing the credit-worthiness of the company. However, a very favourable
ratio to this effect also shows that the business is not taking full advantage of credit facilities
which can be allowed by the creditors.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 221

(v) Stock Turnover Ratio

The ratio indicates whether the investment in inventory is efficiently used and whether it is
within proper limits. It is calculated as follows:

Cost of Goods Sold during the year

Stock Turnover Ratio =
Average Inventory

Average inventory is calculated by taking the average of inventory at the beginning and at
the end of the accounting year.

Significance: The ratio signifies the liquidity of inventory. A high inventory turnover ratio
indicates brisk sales and vice-versa. The ratio is therefore a measure to discover possible
trouble in the form of overstocking or over-valuation of inventory.

Financial Ratios:
They are also termed as ‗Solvency Ratios‘. These ratios indicate about the financial position
of the company. A company is considered to be financially sound if it is in a position to carry
on its business smoothly and meet all its obligations both short-term and long-term without
strain. The Financial or Solvency Ratios can therefore be classified into following categories:
(i) Long-term Solvency Ratios, which include fixed assets ratio, debt equity ratio and
proprietary ratio;
(ii) Short-term Solvency Ratios, which include current ratio, liquidity ratio, super-quick ratio
and defensive interval ratio & debt service coverage ratio.
Each of these ratios are now being discussed in detail in the following pages:

Long-term Solvency Ratios

(i) Fixed Assets Ratio:

The ratio indicates the extent to which fixed assets have been acquired by use of long-term
funds. The ratio is expressed as follows:
Net Fixed Assets
Fixed Assets Ratio =
Long- term Funds

The term ‗Net Fixed Assets‘ means original cost of fixed assets less depreciation to date. The
ratio should not be more than ‗1‘. The ideal ratio is 0.67.

Significance: It is sound principle that fixed assets should be financed out of long-term funds.
As a matter of fact a part of working capital termed as core-working capital, should also be
financed by long-term funds. The ratio is therefore an indication of the fact whether the
company has followed sound financial policy or not. In case the ratio is more than ‗1‘, it
shows that a part of working capital has also been used to acquire fixed assets, which may
prove quite troublesome for the company.

(ii) Debt-Equity Ratio:

The ratio is determined to ascertain the proportion between the ‗outsiders‘ ‗funds and share-
holders funds‘ in the capital structure of an enterprise. The term outsiders‘, funds is generally
used to represent total long-term debt. The ratio can be computed as follows:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 222

 Total Long- term Debt
Debit - Equity Ratio =
Shareholder's Funds

The ratio may also be calculated for ascertaining proportion of long-term debt in the total
long-term funds. In such a case the ratio will be computed as follows:
Total Long- term Debt
=
Total Long- term Funds

The ratio is considered to be ideal if the shareholders‘ funds are equal to total long-term
debt. However, these days the ratio is also acceptable if the total long-term debt does not
exceed twice of shareholders‘ funds.

Significance: The ratio is an indication of the soundness of the long-term financial policies
pursued by the business enterprise. The excessive dependence on outsiders‘ funds may
cause insolvency of the business. The ratio provides the margin of safety to the creditors. It
tells the owners the extent to which they can gain by maintaining control with a limited
investment.

(iii) Proprietary Ratio

It is a variant of Debt-Equity Ratio. It establishes relationship between the proprietors‘ or
shareholders‘ funds and the total tangible assets. It may be expressed as follows:

Shareholder's Funds
Proprietary Ratio =
Total Tangible Assets

Significance: The ratio focuses attention on the general financial strength of the business
enterprise. The ratio is of particular importance to the creditors who can find out the
proportion of shareholders funds in the total assets employed in the business. A high
proprietary ratio will indicate a relatively little danger to the creditors or vise-versa in the
event of forced reorganization or winding up of the company.

Short-term Solvency Ratios

(i) Current Ratio

The ratio is an indicator of the firm‘s commitment to meet its short-term liabilities. It is
expressed as follows:

Current Assets
Current Ratio =
Current Liabilities

An ideal current ratio is ‗2‘. However, a ratio of 1.5 is also acceptable if the firm has
adequate arrangements with its bankers to meet its short-term requirements of funds.

Significance: The ratio is an index of the concern‘s financial stability, since, it shows the extent
to which the current assets exceed its current liabilities. A higher current ratio would indicate
inadequate employment of funds, while a poor current ratio is a danger signal to the
management.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 223

(ii) Liquidity Ratio / Quick Ratio / Acid Test Ratio:
The ratio is also termed as Acid Test Ratio or Quick Ratio. The ratio is ascertained by
comparing the liquid assets i.e., current assets (excluding stock and prepaid expenses) to
current liabilities. The ratio may be expressed as follows:
Liquid Assets
Liquidity Ratio =
Current Liabilities

Liquid Assets = Current Assets – Inventory – Prepaid Expenses

Some accountants prefer the term liquid liabilities for current liabilities. The term ‗liquid
liabilities‘ means liabilities payable within a short period. Bank overdraft and cash credit
facilities (if they become permanent modes of financing) are excluded from current liabilities
for this purpose. The ratio may be expressed as follows:
Liquid Assets
Liquidity Ratio =
Liquid Liabilities
Liquid Liability = Current Liability – Bank Overdraft – Cash Credit
The ideal ratio is ‗1‘.
Significance: The ratio is an indicator of short-term solvency of the company. A comparison
of the current ratio to quick ratio should also indicate the inventory hold-ups. For instance, if
two units have the same current ratio but different liquidity ratios, it indicates over-stocking by
the concern having low liquidity ratio as compared to the firm which has a higher liquidity
ratio.
(iii) Super-quick Ratio:
It is a slight variation of quick ratio. It is calculated by comparing the super quick assets with
the current liabilities (or liquid liabilities) of a firm. The ratio may be expressed as follows:
Super Quick Assets
Super-quick Ratio =
Current Liabilities
The term ‗Super-Quick Assets‘ means current assets excluding stock, prepaid expenses and
debtors Thus, super-quick assets comprise mainly cash, bank balance and marketable
securities.

Significance: This ratio is the most rigorous test of a firm‘s liquidity position. In case the ratio is
‗1‘, it means the firm can meet its current liabilities any time.
The ratio is a conservation test and not widely used in practice.

(iv) Defensive-Interval Ratio (DIR)

This ratio denotes the liquidity of a firm in relation to its ability to meet projected daily
expenditure from operations. It can be expressed as follows:
Liquid Assets (quick assets)
Defensive Interval Ratio =
Daily Cash requirements (Projected)
Daily cash requirements (projected) = Projected cash operating expenditure/Number of
days in a year.

Significance: The DIR is thought by many people to be a better liquidity measure than the
quick and current ratios. Because these ratios compare assets to liabilities rather than
comparing assets to expenses, the DIR and current/quick ratios would give quite different
results if the company hand allot of expenses, but no debt.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 224

(v) Debt Service Coverage Ratio (DSCR)
This ratio indicates whether the business is earning sufficient profits to pay not only the interest
charged, but also whether due of the principal amount. The ratio is calculated as follows:

Profit after Taxes + Depreciation + Interest on Loan

Debt Service Coverage Ratio =
Interest on Loan+Loan repayment in a year

Significance: The ratio is the key indicator to the lender to assess the extent of ability of the
borrower to service the loan in regard to timely payment of interest and repayment of loan
instalment. A ratio of 2 is considered satisfactory by the financial institutions the greater debt
service coverage ratio indicates the better debt servicing capacity of the organization.

Ratios in Different Industries:

1) Ratios used in hotel industry:

The variety of ratios used by hotel industry which are:
1) Room Occupancy Ratio
2) Bed Occupancy Ratio
3) Double Occupancy Ratio
4) Seat Occupancy Ratios etc.
2) Ratios used in transport industry:
The following important ratios are used in transport industry:
1) Passenger Kilometers
2) Seat occupancy Ratios
3) Operating cost per kilometer
3) Bank Industry:
The following important ratios are used in Bank Industry:
1) Operating expenses ratios for various periods
2) Loans to deposits ratios
3) Operating income ratios for various periods
4) Telecom Industry:
The following important ratios are used in telecom Industry.
1) Average duration of the outgoing call
2) Number of outgoing calls per connection
3) Revenue per customer

Illustration 1:
Following is the Profit and Loss Account and Balance Sheet of PKJ Ltd. Redraft them for the
purpose of analysis and calculate the following ratios:
1) Gross Profit Ratio
2) Overall Profitability Ratio
3) Current Ratio
4) Debt-Equity Ratio
5) Stock-Turnover Ratio
6) Finished goods Turnover Ratio
7) Liquidity ratio

Profit and Loss A/C

Dr. Cr.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 225

 Particulars Amount (`) Particulars Amount (`)
Opening stock of finished goods 1,00,000 Sales 10,00,000
Opening stock of raw material 50,000 Closing stock of raw material 1,50,000
Purchase of raw material 3,00,000 Closing stock of finished goods 1,00,000
Direct wages 2,00,000 Profit on sale of shares 50,000
Manufacturing Exp 1,00,000
Administration Exp 50,000
Selling & distribution Exp 50,000
Loss on sale of Plant 55,000
Interest on debentures 10,000
Net Profit 3,85,000
13,00,000 13,00,000

Balance Sheet
Liabilities Amount (`) Assets Amount (`)
Equity share capital 1,00,000 Fixed assets 2,50,000
Preference share capital 1,00,000 Stock of raw material 1,50,000
Reserves 1,00,000 Stock of finished goods 1,00,000
Debentures 2,00,000 Bank balance 50,000
Sundry Creditors 1,00,000 Debtors 1,00,000
Bills Payable 50,000
6,50,000 6,50,000

Solution:
PKJ Ltd.
Income Statement
(`)
Sales 1,000,000
(-) Cost of goods sold:
Raw material consumed (50,000 + 3,00,000 – 1,50,000) 2,00,000
Wages 2,00,000
Manufacturing expenses 1,00,000
Cost of production 5,00,000
(+) Opening stock of finished goods 1,00,000
(-) Closing stock of finished goods (1,00,000) (5,00,000)
Gross profit 5,00,000
(-) Operating expenses:
Administrative expenses 50,000
Selling and distribution 50,000 (1,00,000)
Operating profit 4,00,000
(+) Non operating income (Profit on Sale of Shares) 50,000
(-) Loss on sale of plant (55,000)
EBIT 3,95,000
(-) Interest (10,000)
EBT / Net Profit 3,85,000

Position Statement

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 226

 (`)
Bank 50,000
Debtors 1,00,000
Liquid Assets 1,50,000
(+) Stock (R.M.+F.G.) 2,50,000
Current Assets 4,00,000
(-) Current liabilities (S.C.B.P.) (1,50,000)
Working capital 2,50,000
(+) Fixed assets 2,50,000
Capital employed in business 5,00,000
(-) External liabilities (2,00,000)
Shareholders funds 3,00,000
(-) Preference share capital (1,00,000)
Equity share capital 2,00,000

Represented by
Equity share capital 1,00,000
(+) Reserves 1,00,000
2,00,000

Gross Profit 5,00,000

(1) Gross Profit Ratio = × 100 = × 100 = 50%
Sales 10,00,000
Operating Profit 4,00,000
(2) Overall Profitability Ratio = × 100 = × 100 = 80%
Capital Employed 5,00,000
4,00,000
(3) Current Ratio = × 100 = 2.67 times
1,50,000
Long term debt 2,00,000
(4) Debt equity Ratio = × 100 = = 0.4
Long term fund 5,00,000
Raw Material Consumed 2,00,000
(5) Stock Turnover Ratio = = =2
Average Stock of raw material 1,00,000
50,000 + 1,50,000
[Average stock of Raw Material = 1,00,000]
2
COGS 5,00,000
(6) Finished Goods Turnover Ratio = = =5
Average Stock of finished goods 1,00,000
1,00,000 + 1,00,000
[Average stock of Finished Goods = 1,00,000]
2
Liquid Assets 1,50,000
(7) Liquidity Ratio = = =1
Liquid Liabilities 1,50,000
Liquid Assets = Current Assets – Inventories – Prepaid Expenses
= 4,00,000 – 1,50,000 – 1,00,000
Liquid Liability = Current Liability – Bank Overdraft – Current Credit
= 1,50,000 – 0
= ` 1,50,000

Illustration 2:
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 227
A company has a profit margin of 20% and asset turnover of 3 times. What is the company‘s
return on investment? How will this return on investment vary if?
(i) Profit margin is increased by 5%?
(ii) Asset turnover is decreased to 2 times?
(iii) Profit margin is decreased by 5% and asset turnover is increase to 4 times?

Solution:

Net profit ratio = 20% (given)

Assets turnover ratio = 3 times (given)
Return on Investment (ROI) = Net Profit ratio x Assets turnover ratio
= 20% × 3 times = 60%

(i) If net profit ratio is increased by 5%:

Then Revised Net Profit Ratio = 20 + 5 = 25%
Asset Turnover Ratio (as before) = 3 times
 ROI = 25 % x 3 times = 75%

(ii) If assets turnover ratio is decreased to 2 times:

NP Ratio (as before) = 20%
Revised Asset Turnover Ratio = 2 times
 ROI = 20% × 2 times = 40%

(iii) If net profit ratio falls by 5% and assets turnover ratio raises to 4 times:
Then Revised NP Ratio = 20 - 5 = 15%
Revised Asset Turnover Ratio = 4 times
 ROI = 15% x 4 = 60%

Illustration 3:
The following is the Balance Sheet of M/S Yamuna Enterprise for the year ended 31-12-2015:

Balance Sheet as on 31st December, 2015

Liabilities Amount (`) Assets Amount (`)
Equity share capital 1,00,000 Cash in hand 2,000
12% Preference share capital 1,00,000 Cash in bank 10,000
16% Debentures 40,000 Bills Receivable 30,000
18% Public debts 20,000 Investment 20,000
Bank overdraft 40,000 Debtors 70,000
Creditors 60,000 Stock 40,000
Outstanding Creditors 7,000 Furniture 30,000
Proposed dividends 10,000 Machinery 1,00,000
Reserves 1,50,000 Land & Building 2,20,000
Provision for taxation 20,000 Goodwill 35,000
Profit & Loss Account 20,000 Preliminary expenses 10,000
5,67,000 5,67,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 228

During the year provision for taxation was ` 20,000. Dividend was proposed at ` 10,000. Profit
carried forward from the last year was ` 15,000. You are required to calculate:
a) Short term solvency ratios, and
b) Long term solvency ratios.

Solution:

Short term solvency ratios:

Current Assets 1,52,000
Current Ratio = × 100 = = 1.109 times
Current Liabilities 1,37,000
Current Assets = 2,000 + 10,000 + 30,000 + 70,000 + 40,000 = 1,52,000
Current Liabilities = 40,000 + 60,000 + 7,000 + 10,000 + 20,000 = 1,37,000

The ideal ratio is 2 but in the instant case it is only 1.109. hence, it is not satisfactory.

Liquid Assets 1,12,000

Liquid Ratio = × 100 = = 1.155 times
Liquid Liabilities 97,000
Liquid Assets = Current Assets - Inventory
= 1,52,000 – 40,000
= 1,12,000
Liquid Liability = Current Liability – Bank Overdraft – Cash Credit
= 1,37,000 – 40,000
= 97,000.

This indicates that the company‘s EBIT covers 4.5 times of its interest expenses, which is quite
satisfactory.

Calculation of EBIT
(`)
Profit retained 5,000
(+) Proposed dividend 10,000
PAT 15,000
(+) Tax 20,000
PBT 35,000
(+) Interest [6400 + 3600] 10,000
EBIT 45,000

Interest = 16% of 40,000 + 18% of 20,000 = 6400 + 3600 = 10,000

Long term solvency ratios:

Long Term Debt 60,000
Debt Equity Ratio = = = 0.156
Long Term Fund 3,85,000

Long term debt:

(`)
Debentures 40,000
Public debt 20,000
60,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 229

Long term fund
(`)
Equity Share Capital 1,00,000
Preference Share Capital 1,00,000
Debentures 40,000
Public Debts 20,000
Reserves 1,50,000
Profit and Loss Account 20,000
4,30,000
Less: Goodwill 35,000
Preliminary Expenses 10,000
3,85,000

Share holder funds: (`)

Equity capital 1,00,000
Preference capital 1,00,000
Reserves 1,50,000
P & L A/c 20,000
(-) Good will 35,000
(-) Preliminary exp 10,000
3,25,000

Long term debt/ share holders funds = 60,000 / 3,25,000 = 0.18

Both are quite satisfactory.
It seems the company has adopted a conservative policy for raising finance. Under such
policy the equity share holders may not avail the benefit of trading on equity.
→ Fixed Assets Ratio = Fixed Assets / Long Term Funds = 3,50,000 / 3,85,000 = 0.91
The ratio is satisfactory.
→ Proprietary Ratio Share holder Funds / Total Tangible Assets
= [3,25,000 / (5,67,000 - 4,50,00)] = 0.6226

Ratio is ideal. And long term position is quite satisfactory, it is advised to improve short term
solvency.

Illustration 4:
Following is the Balance Sheet of Sun Ltd., as on December 31, 2015.
Liabilities Amount (`) Assets Amount (`)
Equity Share Capital 20,000 Goodwill 12,000
Capital Reserves 4,000 Fixed Assets 28,000
8% Loan on mortgage 16,000 Stocks 6,000
Trade creditors 8,000 Debtors 6,000
Bank over draft 2,000 Investments 2,000
Taxation: Cash in hand 6,000
Current 2,000
Future 2,000
Profit & Loss A/c:
PAT for the year
Less: Transfer to: 12,000
Reserves 4,000
Dividend 2,000 6,000
60,000 60,000
Sales amounted to `1,20,000. Calculate ratio for (a) testing liquidity, and (b) testing solvency.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 230

Solution:

Ratios for testing liquidity

1. Current Ratio = Current Assets/ Current Liabilities = 20,000/12,000 = 1.67
2. Liquidity Ratio = Liquid Assets/ Current Liabilities = 14,000/12,000 = 1.17

The liquid position of the company is satisfactory. Both the current ratio and liquidity ratio are
satisfactory.

Ratios for testing solvency

1. Debt- equity Ratio = Share holders Funds/ Total Long Term Funds = 18,000/36,000 = 0.5
2. Fixed Assets Ratio = Net profit before interest and tax/ Interest = 14,000/1,280 = 10.94

All solvency ratios are very much favorable to the company judged from the above, the
company has satisfactory position both from liquidity and solvency viewpoints.

Working notes:
1. Current Assets
`
Stock 6,000
Debtors 6,000
Investments* 2,000
Cash in hand 6,000
20,000
* presumed to be short- term.

2. Current Liabilities
`
Trade creditors 8,000
Bank overdraft 2,000
Taxation* 2,000
12,000
* excluding future taxation presumed to be payable after a year.

3. Liquid Assets
`
Current Assets 20,000
Less: Stock 6,000
14,000

4. Liquid Liability
`
Current Liability 12,000
Less: Bank Overdraft 2,000
10,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 231

5. Share holders‘ Funds
Equity share capital 20000
Capital reserves 4000
P & L accounts balance 6000 30000
Less: good will 12000
18000

6. Long Terms Funds

`
Share holders‘ funds 18,000
Mortgage loan 16,000
Future taxation 2,000
36,000

7. Interest Calculation:
8% of 16,000 = 1,280

Illustration 5:
With the help of the following information complete the Balance Sheet of PKJ Ltd.
Equity share capital ` 1,00,000
The relevant ratios of the company are as follows:
Current debt to total debt 40
Total debt to owner‘s equity 60
Fixed assets to owner‘s equity 60
Total assets turnover 2 Times
Inventory turnover 8 Times

Solution:

In the Books of PKJ Ltd.

Balance Sheet
Liabilities Amount (`) Assets Amount (`)
Owners equity 1,00,000 Fixed Assets 60,000
Current debt 24,000 Cash 60,000
Long term debt 36,000 Inventory 40,000
1,60,000 1,60,000
Working Notes:
1. Fixed assets = 0.60 x Owners equity = 0.60 x ` 1,00,000 = ` 60,000.
2. Total debt = 0.60 x Owners equity = 0.60 x ` 1,00,000 = ` 60,000.
3. Total assets consisting of fixed assets and current assets must be equal to ` 1,60,000
(Assets = Liabilities + Owners equity). Since fixed assets are ` 60,000 hence, current assets
should be ` 1,00,000.
4. Total equity = Total debt + Owners equity = ` 60,000 + ` 1,00,000 = ` 1,60,000.
5. Total assets turnover = 2 Times; Inventory turnover = 8 Times. Therefore, Inventory/Total
assets = 2/8 = 1/4 ; Total assets = ` 1,60,000. Therefore, Inventory = 1,60,000 / 4 = 40,000.
6. Cash = ` 1,00,000 – ` 40,000 = ` 60,000.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 232

Illustration 6:
Using the following data, prepare the Balance Sheet:

Gross profits ` 54,000

Shareholders Funds ` 6,00,000
Gross Profit Margin 20%
Credit Sales to Total Sales 80%
Total Assets turnover 0.3 times
Inventory turnover 4 times
Average collection period (a 360 days year) 20 days
Current ratio 1.8
Long-term Debt to Equity 40%

Solution:

Balance Sheet
Liabilities Amount (`) Assets Amount (`)
Creditors (bal. Fig.) 60,000 Cash 42,000
Long Term Debts 2,40,000 Debtors 12,000
Share Holders Fund 6,00,000 Inventory 54,000
Fixed Assets (bal. fig). 7,92,000
9,00,000 9,00,000

Working Notes:
1. Gross Profit:
GP Margin = 20%
GP = ` 54,000
Sales = 54,000/20% = ` 2,70,000
2. Credit Sales:
Credit Sales = 80% of Total Sales
= 2,70,000 × 80% = ` 2,16,000
3. Total Assets:
Total Assets Turnover = Sales / Total Assets = 0.3 Times
Total Assets = 2,70,000 / 0.3 = ` 9,00,000
4. Inventory Turnover:
Inventory Turnover = Cost of Goods Sold / Inventory × 100
= 2,70,000 – 54,000 / Inventory
Inventory = 2,16,000/4 = ` 54,000
5. Debtors:
Debtors = Credit Sales × 20 / 360 days = ` 12,000
6. Creditors:
Total Assets = 9,00,000
Total of Balance Sheet = 9,00,000
Now, Long Term Debt = Long Term Debt / Equity = 40%
Long Term Debt = 40% of equity
= 6,00,000 × 40% = ` 2,40,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 233

 Now Balancing figure of Liability side is creditors:
= 9,00,000 - 6,00,000 (Equity) - 2,40,000 (Long Term Debt)
= ` 60,000
Creditors = ` 60,000
7. Current Ratio – Cash:
Current ratio = Current Assets / Current Liabilities
1.8 = Debtors + Inventory + Cash / Creditors
1.8 = 12,000 + 54,000 + Cash / 60,000
1,08,000 = 66,000 + Cash
Cash = ` 42,000
8. Fixed Assets:
Balancing figure on Assets Side is Fixed Assets.
9. Sales
COGS = Sales - G.P.
COGS = ` 2,70,000 - 54,000 = ` 2,16,000

Illustration 7:
PKJ Limited has the following Balance Sheets as on March 31, 2016 and March 31, 2015:
Balance Sheet
(` in Lakhs)
Particulars March 31, 2015 March 31, 2016
Source of Funds
Shareholders Funds 2,377 1,472
Loan Funds 3,570 3,083
5,947 4,555
Application of Funds
Fixed Assets 3,466 2,900
Cash and bank 489 470
Debtors 1,495 1,168
Stock 2,867 2,407
Other Current Assets 1,567 1,404
Less: Current Liabilities (3,937) (3,794)
5,947 4,555
The Income Statement of the JKL Ltd. for the year ended is as follows:
(` in Lakhs)
March 31, 2011 March 31, 2012
Sales 22,165 13,882
Less: Cost of Goods sold 20,860 12,544
Gross Profit 1,305 1,338
Less: Selling, General and Administrative expenses 1,135 752
Earning before Interest and Tax (EBIT) 170 586
Less: Interest Expenses 113 105
Profits before Tax 57 481
Less: Tax 23 192
Profits after Tax (PAT) 34 289

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 234

Required:
1. Calculate for the year 2015-16:
a) Inventory Turnover Ratio
b) Financial Leverage
c) Return on Investment (ROI)
d) Return on Equity (ROE)
e) Average Collection period.
2. Give a brief comment on the Financial Position of PKJ Limited.

Solution:

1. Ratios for the year 2015-16

(a) Inventory Turnover Ratio
= Cost of goods sold / Average Inventory
= 20,860 / (2,867 + 2,407) / 2)
= 20,860 / 2,637 = 7.910
(b) Financial Leverage
2015-2016 2014 - 2015
= EBIT / EBT = 170 / 57 = 586 / 481
= 2.98 = 1.22
(c) Return on Investment
ROI = NOPAT / Sales x Sales / Average Capital employed
57 ×(1- 0.4) 22,165
= ×
22,165 (5,947 + 4,555) / 2
57 ×(0.6) 22,165
= ×
22,165 5,251
= 34.2 / 5,251
= 0.65%
(d) Return on Equity
ROE = PAT / Average share holders fund
= 34 / [(2,377 + 1,472)] / 2)
= 34 / 1,924.5
= 1.77%
(e) Average Collection Period
Average Collection Period = Average Debtors / Average Sales per day
= [(1,495 + 1,168) / 2] / [22,165 / 365 days]
= 1,331.5 / 60.73 = 22 days.
Financial position of PKJ Limited
A careful analysis of above Balance Sheet shows that current ratio of company is 1.5 which is
less than the standard (i.e. 2) and short-term solvency ratio is therefore not satisfactory. At the
same time lot of capital is blocked in inventory as compared to previous year. This affects
liquidity of the firm.
As regards utilization of Debt Capital, the percentage of debts to total assets is not high, but
as compared to equity, debt content is more in capital structure. Company is said to be
levered with higher proportion of debt in its capital structure. This situation involves
considerable risk to shareholders in capital structuring, the company should ensure that cost
of debt remains lower than return on investment.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 235

Illustration 8:
The following figures and ratios are related to a company:
(a) Sales for the year (all credit) ` 30,00,000
(b) Gross Profit ratio 25 per cent
(c) Fixed assets turnover (basis on cost of goods sold) 1.5
(d) Stock turnover (basis on cost of goods sold) 6
(e) Liquid ratio 1:1
(f) Current ratio 1.5 : 1
(g) Debtors collection period 2 months
(h) Reserve and surplus to share capital 0.6 : 1
(i) Capital gearing ratio 0.5
(j) Fixed assets to net worth 1.20 : 1
You are required to prepare Balance Sheet of the company on the basis of above details.

Solution:

Preparation of Balance Sheet of a Company

Working Notes:
1. Cost of Goods Sold = Sales – Gross Profit (=25% of Sales)
= ` 30,00,000 – ` 7,50,000
= ` 22,50,000
2. Closing Stock = Cost of Goods sold/Stock Turnover
= ` 22,50,000 / 6
= ` 3,75,000
3. Fixed Assets = Cost of Goods Sold / Fixed Assets Turnover
= ` 22,50,000 / 1.5
= ` 15,00,000
4. Current Assets: = 1.5 and Liquid Ratio = 1
Current Ratio Stock = 1.5 – 1 = 0.5
Current Assets = Amount of Stock x 1.5 / 0.5
= ` 3,75,000 x 1.5/0.5 = ` 11,25,000
5. Liquid Assets (Debtors and Cash) = Current Assets – Stock
= ` 11,25,000 – ` 3,75,000
= ` 7,50,000
6. Debtors = Sales x Debtors Collection Period / 12
= ` 30,00,000 x 2 / 12
= ` 5,00,000
7. Cash = Liquid Assets – Debtors
= ` 7,50,000 – ` 5,00,000
= ` 2,50,000
8. Net worth = Fixed Assets / 1.2
= ` 15,00,000 / 1.2
= ` 12,50,000
9. Reserves and Surplus
Reserves and Share Capital = 0.6 + 1 = 1.6
Reserves and Surplus = ` 12,50,000 x 0.6 / 1.6
= ` 4,68,750
10. Share capital = Net worth – Reserves and Surplus

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 236

 = ` 12,50,000 – ` 4,68,750
= ` 7,81,250
11. Current Liabilities = Current Assets / Current Ratio
= ` 11,25,000 / 1.5
= ` 7,50,000
12. Long-Term Debts
Capital Gearing Ratio = Long-term Debts/Equity shareholder‘s Fund Long – Term Debts
= ` 12,50,000 × 0.5
= ` 6,25,000

Balance Sheet of a Company

Liabilities Amount (`) Assets Amount (`)
Equity Share Capital 7,81,250 Fixed Assets 15,00,000
Reserves and Surplus 4,68,750 Current Assets
Long-term Debts 6,25,000 Stock 3,75,000
Current Liabilities 7,50,000 Debtors 5,00,000
Cash 2,50,000
26,25,000 26,25,000
Illustration 9:
PKJ Limited has made plans for the next year 2015-16. It is estimated that the company will
employ total assets of ` 25,00,000; 30% of assets being financed by debt at an interest cost of
9% p.a. The direct costs for the year are estimated at ` 15,00,000 and all other operating
expenses are estimated at ` 2,40,000. The sales revenue are estimated at ` 22,50,000. Tax
rate is assumed to be 40%.
Required to calculate:
(a) Net profit margin
(b) Return on Assets
(c) Asset turnover
(d) Return on equity
Solution:
The net profit is computed as follows:
Particulars (`)
Sales Revenue 22,50,000
Less: Direct Costs 15,00,000
Gross Profits 7,50,000
Less: Operating Expense 2,40,000
EBIT 5,10,000
Less: Interest (9% x 7,50,000) 67,500
EBT 4,42,500
Less: Taxes (@ 40%) 1,77,000
PAT 2,65,500
(a) Net Profit Margin
Net Profit Margin = EBIT (1-t) / Sales x 100
= 5,10,000 x (1 – 0.4) / 22,50,000 = 13.6%
(b) Return on Assets (ROA)
ROA = EBIT (1-t) / Total Assets
= 5,10,000 (1 – 0.4) / 25,00,000
= 3,06,000 / 25,00,000 = 0.1224 = 12.24%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 237

(c) Asset Turnover
Asset Turnover = Sales / Assets
= 22,50,000 / 25,00,000 = 0.9
(d) Return on Equity (ROE)
ROE = PAT / Equity
= 2,65,500 / 17,50,000 = 15.17%

Illustration 10:
With the help of the following ratios regarding Indu Films draw the Balance Sheet of the
company for the year 2015:
Current Ratio 2.5
Liquidity ratio 1.5
Net working capital ` 3,00,000
Stock turnover ratio (cost of sales /closing stock) 6 times
Gross profit ratio 20%
Fixed Assets turnover ratio (on cost of sales) 2 times
Debt collection period 2 months
Fixed Assets to share holders net worth 0.80
Reserve and surplus to capital 0.5

Solution:

Balance Sheet of Indu firms for the year 2015

Liabilities Amount (`) Assets Amount (`)
Share capital 5,00,000 Fixed assets 6,00,000
Reserve and surplus 2,50,000 Stock 2,00,000
Long-term borrowings (Bal. Fig.) 1,50,000 Debtors 2,50,000
Current liabilities 2,00,000 Bank 50,000
11,00,000 11,00,000

Working notes:
If Current Liabilities 1
Current Assets 2.5
It means difference on Working Capital 1.5
Working Capital is 1.5 ` 3,00,000
Therefore, Current Assets ` 5,00,000
Current Liabilities ` 2,00,000
As Liquidity Ratio 1.5
And Current Liabilities ` 2,00,000
(Bank and Debtors) (2,00,000 x 1.5) ` 3,00,000
Stock (5,00,000-3,00,000) i.e., Current Assets- Liquid Assets ` 2,00,000
Cost of sales (as stock turnover ratio is 6) ` 12,00,000
Sales (as G.P. ratio is 20%, 1,200,000+20/80 x 1,200,000 ` 15,00,000
Fixed Assets are ` 1,200,000/2, since Debtors collection
Fixed Assets Turnover Ratio is 2 times ` 6,00,000
Debtors are ` 1,500,000/6 since debtors collection period Is 2 months ` 2,50,000
Shareholders‘ net worth 600,000 x 1/0.80 ` 7,50,000
Out of shareholders‘ net worth Reserves and Surplus ( 7,50,000 x 0.5/1.5) ` 2,50,000
Therefore, Share capital ` 5,00,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 238

 7.2 FUND FLOW ANALYSIS

The Balance Sheet provides only a static view of the business. It is a statement of assets and
liabilities on a particular date. It does not show the movement of funds. In business concerns,
funds flow from different sources and similarly funds are invested in various sources of
investment. It is a continuous process. The study and control of this funds flow process is the
main objective of Financial Management to assess the soundness and solvency of a
business., financing and investing activities over the related period. Like the Balance Sheet,
even the Profit and Loss Account does not depict the changes that have taken place in
financial condition of a business concern between two dates. Hence there is a need to
prepare an additional statement to know the changes in assets, liabilities and owners‘ equity
between dates of two Balance Sheets. Such a statement is called Funds Flow Statement or
Statement of Sources and Uses of funds or where come and where gone statement.
The Funds Flow Statement, which is also known as the Statement of Changes in financial
position, is yet another tool of analysis of financial statements.

Meaning and concepts of funds

Funds Flow Statement is a widely used tool in the hands of financial executives for analysing
the financial performance of a business concern. Funds keep on moving in a business which
itself is based on a going concern concept.

The term Funds has a variety of meanings.

In a narrow sense: In a narrow sense fund means only cash. Funds Flow Statement prepared
on this basis is called as Cash Flow Statement. In this type of statement only in flow and
outflow of cash is taken into account.

In a broader sense: In a broader sense the term fund refers to money value in whatever form
it may exist. Here funds mean all financial resources in the form of men, materials, money,
machinery etc.

Popular sense: In a popular sense the term funds means Working Capital i.e., the excess of
Current Assets over Current Liabilities. When the funds move inwards or outwards they cause
a flow or rotation of funds. Here the word fund means Net Working Capital. In short, if funds
mean working capital, then the statement prepared on the basis is called Funds Flow
Statement.

Funds Flow Statement gives detailed analysis of changes in distribution of resources between
two Balance Sheet dates. This statement is widely used by the financial analysists and credit
granting institutions and f Finance Managers in performing their jobs. Thus, Funds, Flow
Statement, in general is able to present that information which either is not available or not
readily apparent from an analysis of other financial statements.

Definitions:
A statement of sources and application of funds is a technical device designed to analyse
the changes in the financial condition of a business enterprise between two dates.
- Foulke
Funds Flow Statement describes the sources from which additional funds were derived and
the use to which these sources were put.
- Anthony

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 239

Significance of funds flow statement
It is very useful tool in the Financial Managers analytical kit. It provides a summary of
management decisions on financing activities of the firm and investment policy. The
following are the advantages of Funds Flow Statement.

(i) Analysis of financial operations: The Funds Flow Statement reveals the net affect of
various transactions on the operational and financial position of the business concern. It
determines the financial consequences of business operations. This statement discloses
the causes for changes in the assets and liabilities between two different points of time.
It highlights the effect of these changes on the liquidity position of the company.
(ii) Financial policies: Funds Flow Statement guides the management in formulating the
financial policies such as dividend, reserve etc.
(iii) Control device: It serves as a measure of control to the management. If actual figures
are compared with budgeted projected figures, management can take remedial
action if there are my deviations.
(iv) Evaluation of firm‘s financing: Funds Flow Statement helps in evaluating the firm‘s
financing. It shows how the funds were obtained from various sources and used in the
past. Based on this, the financial manager can take corrective action.
(v) Acts as a future guide: Funds Flow Statement acts as a guide for future, to the
management. It helps the management to know various problems it is going to face in
near future for want of funds.
(vi) Appraising the use of working capital: Funds Flow Statement helps the management in
knowing how effectively the working capital put into use.
(vii) Reveals financial soundness: Funds Flow Statement reveals the financial soundness of
the business to the creditors, banks, financial institutions.
(viii) Changes in working capital: Funds Flow Statement highlights the changes in working
capital. This helps the management in framing its investing policy.
(ix) Assessing the degree of risk: Funds Flow Statement helps the bankers, creditors,
financial institutions in assessing the degree of risk involved in granting the credit to the
business concern.
(x) Net results: This statement reveals the net results of operations during the year in terms
of cash.

Limitations of Funds Flow Statement

The following are the important limitations of Funds Flow Statement

(i) Funds Flow Statement is not a substitute of Income Statement or a Balance Sheet. It
furnished only some additional information as regards changes in Working Capital.
(ii) This statement lacks originality. It is simply rearrangement of data appearing in account
books.
(iii) It indicates only the past changes. It can not reveal continuous changes.
(iv) When both the aspects of the transaction are current, they are not considered.
(v) When both the aspects of the transaction are non-current, even then they are not
included in funds flow statement.
(vi) Some Management Accountants are of the opinion that this statement is not ideal tool
for financial analysis.
(vii) Funds Flow Statement is historic in nature. Hence this projected funds flow statement
cannot be prepared with much accuracy.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 240

Sources of Funds:
(i) Issue of share capital.
(ii) Funds from business operations
(iii) Issue of debentures of long term loans.
(iv) Sale of fixed assets or long term investments.
(v) Non-trading income.
(vi) Decrease in working capital.
(vii) Any other increase in liability and decrease in asset.

Application of Funds:
(i) Redemption of preference share capital.
(ii) Redemption of debentures.
(iii) Repayment of long-term loans.
(iv) Purchase of fixed assets or long term investments.
(v) Payment of dividends and tax.
(vi) Any other non-trading payment.
(vii) Funds lost through business operations.
(viii) Increase in working capital.
(ix) Any other decrease in liability and increase in asset.

7.3 CASH FLOW ANALYSIS

Cash Flow Statement reveals the causes of changes in cash position of business concern
between two dates of Balance Sheets. According to Accounting Standard - 3 (Revised) an
enterprise should prepare a Cash Flow Statement and should present it for each period with
financial statements prepared. AS-3 (Revised) has also given the meaning of the words cash,
cash equivalent and cash flows.

(i) Cash: This includes cash on hand and demand deposits with banks.
(ii) Cash equivalents: This includes purely short term and highly liquid investments which are
readily convertible into cash and which are subject to an insignificant risk of changes in
value. Therefore an investment normally qualifies as a cash equivalent only when it has a
short maturity, of say three months or less.
(iii) Cash flows: This includes inflows and outflows of cash and cash equivalents. If the effect
of transaction results in the increase of cash and its equivalents, it is called an inflow
(source) and if it results in the decrease of total cash, it is known as outflow (use of cash).

Classification of Cash Flows

According to AS-3 (Revised) cash flows are classified into three main categories:
A. Cash flows from Operating Activities.
B. Cash flows from Investing Activities.
C. Cash flows from Financing Activities.

A. Cash flows from Operating Activities: Operating activities are the principal revenue-
producing activities of the enterprise and other activities that are not investing or financing
activities.

The amount of cash flows arising from operating activities is a key indicator of the extent to
which the operations of the enterprise have generated sufficient cash flows to maintain the

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 241

operating capability of the enterprise, pay dividends, repay loans, and make new
investments without recourse to external sources of financing.

Cash flows from operating activities are primarily derived from the principal revenue-
producing activities of the enterprise. The following are the important operating activities:-
(i) Cash receipts from the sale of goods and the rendering of services.
(ii) Cash receipts from royalties, fees, commissions and other revenue.
(iii) Cash payments to suppliers for goods and services.
(iv) Cash payments to and on behalf of employees.
(v) Cash receipts and cash payments of an insurance enterprise for premiums and claims,
annuities and other policy benefits,
(vi) Cash payments or refunds of income taxes unless they can be specifically identified
with financing and investing activities,
(vii) Cash receipts and payments relating in future contracts, forward contracts, option
contracts and swap contracts when the contracts are held for dealing or trading
purposes.
(viii) Some transactions such as the sale of an item of plant, may give rise to a gain or loss
which is included in the determination of net profit or loss. However, the cash flows
relating to such transactions are cash flows from investing activities.
An enterprise may hold securities and loans for dealing or trading purposes, in which
case they are similar to inventory acquired specifically for sale. Therefore, cash flows
arising from the purchase and sale of dealing or trading activities are classified as
operating activities. Similarly cash advances and loans made by financial enterprises
are usually classified as operating activities since they relate by the main revenue
producing activity of that enterprise.

B. Cash flows from Investing Activities: Investing activities are the acquisition and disposal of
long-term assets and other investments not included in cash equivalents. The separate
disclosure of cash flows arising from investing activities is important because the cash flows
represent the extent to which expenditures have been made for resources intended to
generate future income and cash flows.

Examples of cash flows arising from Investing Activities are:

(i) Cash payments to acquire fixed assets (including intangibles). These payments include
those relating to capitalised research & development costs and self constructed fixed
assets.
(ii) Cash receipts from disposal of fixed assets (including intangibles).
(iii) Cash payments to acquire shares, warrants, or debt instruments of other enterprises
and interests in joint ventures.
(iv) Cash receipts from disposal of shares, warrants, or debt instruments of other enterprises
and interests in joint venture.
(v) Cash advances and loans made to third parties (other than advances and loans
made by a financial enterprise).
(vi) Cash receipts from the repayment of advances and loans made to third parties (other
than advances and loans of a financial enterprise).
(vii) Cash payments for future contracts, forward contracts, option contracts, and swap
contracts except when the contracts are held for dealing or trading purposes or the
payments are classified as financing activities and

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(viii) Cash receipts from future contracts, forward contracts, option contracts and swap
contracts except when the contracts are held for dealing or trading purpose, or the
receipts are classified as financing activities.
When a contract is accounted for as a hedge of an identifiable position, the cash flows
of the contract are classified in the same manner as the cash flows of the position being
hedged.

C. Cash flows from financing activities: Financing activities are activities that result in
changes in the size and composition of the owners capital (including Preference Share
Capital in the case of a company) and borrowing of the enterprise.
The separate disclosure of cash flows arising from financing activities is important because it
is useful in predicting claims on future cash flows by providers of funds (both capital and
borrowing) to the enterprise.
Examples of cash flows arising from financing activities are:
(i) Cash proceeds from issuing shares or other similar instruments.
(ii) Cash proceeds from issuing debentures loans, notes, bonds and other short-or long-term
borrowings and
(iii) Cash repayments of amounts borrowed such as redemption of debentures, bonds,
preference shares.
Treatment of some typical items: AS - 3 (Revised) has also provided for the treatment of cash
flows from some peculiar items as discussed below :
Extraordinary Items: The cash flows associated with extraordinary items should be classified
as arising from operating, investing or financing activities as appropriate and separately
disclosed in the Cash Flows Statement to enable users to understand their nature and effect
on the present and future cash flows of the enterprise.

Interest and Dividends: Cash flows from interest and dividends received and paid should be
disclosed separately. Further, the total amount of interest paid during the period should be
disclosed in the Cash Flow Statement whether it has been recognised as an expense in the
statement of profit and loss or capitalised. The treatment of interest and dividends received
and paid depends upon the nature of the enterprise. For this purpose, the enterprises are
classified as (i) Financial enterprises, and (ii) Other enterprises.

(i) Financial enterprises: In the case of financial enterprises, cash flows arising from interest
paid and interest and dividend received should be classified as cash flows arising from
operating activities.
(ii) Other enterprises: In the case of other enterprises, cash flows arising from interest paid
should be classified as cash flows from financing activities while interest and dividends
received should be classified as cash flows from investing activities. Dividends paid
should be classified as cash flows from financing activities.

(c) Taxes on income: Cash flows arising from taxes on income should be separately
disclosed and should be classified as cash flows from operating activities unless they can be
specifically identified with financing and investing activities.

(d) Acquisitions and disposals of subsidiaries and other business units : The aggregate cash
flows arising from acquisitions and from disposals of subsidiaries or other business units should
be presented separately and classified as investing activities. An enterprise should disclose, in

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 243

aggregate in respect of both acquisition and disposal of subsidiaries or other business units
during the period each of the following:
(i) The total purchase or disposal consideration and
(ii) The portion of the purchase or disposal consideration discharged by means of cash and
cash equivalents.

The separate presentation of the cash flow effects of acquisitions and disposals of subsidiaries
and other business units as single line items helps to distinguish those cash flows from other
cash flows. The cash flow effects of disposals are not deducted from those of acquisitions.

(e) Foreign currency cash flows: Cash flows arising from transactions in a foreign currency
should be recorded in an enterprise‘s reporting currency by applying to the foreign currency
amount the exchange rate between the reporting currency and the foreign currency at the
date of the cash flow. The effect of changes in exchange rates on cash and cash
equivalents held in a foreign currency should be reported as a separate part of the
reconciliation of the changes in cash and cash equivalents during the period.

Unrealised gains and losses arising from changes in foreign exchange rates are not cash
flows. However, the effect of exchange rate changes on cash and cash equivalents held or
due in a foreign currency is reported in the Cash Flow Statement in order to reconcile cash
and cash equivalents at the beginning and at the end of the period. This amount is
presented separately from cash flows from operating investing and financing activities and
includes the difference, if any had those cash flows been reported at the end of period
exchange rates.

(f) Non-cash transactions: Many investing and financing activities do not have a direct
impact on current cash flows although they do affect the capital and asset structure of an
enterprise.

Examples of non-cash transactions are:

(i) The acquisition of assets by assuming directly related activities.
(ii) The acquisition of an enterprise by means of issue of shares; and
(iii) The conversion of debt to equity.

Investing and financing transactions that do not require the use of cash or cash equivalents
should be excluded from a Cash Flow Statement. Such transactions should be disclosed
elsewhere in the financial statements in a way that provides all the relevant information
about these investing and financing activities.

Methods of Calculating Cash flows (Used in) Operating Activities

There are two methods of reporting cash flows from operating activities namely (1) Direct
Method and (2) Indirect Method.

A. The Direct Method: Under the direct method, cash receipts (inflows) from operating
revenues and cash payments (outflows) for operating expenses are calculated to arrive at
cash flows from operating activities. The difference between the cash receipts and cash
payments is the net cash flow provided by (or used in) operating activities. The following are
the examples of cash receipts and cash payments (called cash flows) resulting from
operating activities:

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(a) Cash receipts from the sale of goods and the rendering of services.
(b) Cash receipts from royalties, fees commissions and other revenues
(c) Cash payment to suppliers for goods and services
(d) Cash payment to and on behalf of employees.
(e) Cash receipts and cash payment of an insurance enterprise for premiums and claims
annuities and other policy benefits.
(f) Cash payments or refund of income taxes unless they can be specifically indentified with
financing and investing activities. and
(g) Cash receipts and payments relating to future contracts, forward contracts, option
contracts and swap contracts when the contracts are held for dealing or trading
purposes. The formation about major classes of gross cash receipts and gross cash
payments may be obtained either:
(a) From accounting records of the enterprise; or
(b) By adjusting sales, cost of sales (interest and similar income and interest expense and
similar charges for a financial enterprise) and other items in the statement of profit
and loss for;
(i) Changes during the period in inventories and operating receivables and payables,
(ii) Other non-cash items, and
(iii) Other items for which the cash effects are investing or financing cash flows.

Format of Cash Flow Statement: AS-3 (Revised) has not provided any specific format for
preparing a Cash Flows Statement. The Cash Flow Statement should report cash flows during
the period classified by operating, investing and financing activities; a widely used format of
Cash Flow Statement is given below:

Cash Flow Statement (for the year ended.....)

Particulars ` `
Cash Flows from Operating activities
Cash receipts from customers xxx
Cash paid to suppliers and employees (xxx)
Cash generated from operations xxx
Income tax paid (xx)
Cash flow before extraordinary items xxx
Extraordinary items xxx
Net cash from (used in) Operating activities xxx
(Or)
Net profit before tax and extraordinary items xxx
Adjustments for non-cash and non-operating items
(List of individual items such as depreciation, foreign exchange loss, loss on xxx
sale of fixed assets, interest income, dividend income, interest expense etc.)
Operating profit before working capital changes xxx
Adjustments for changes in current assets and current liabilities
(List of individual items) xxx
Cash generated from (used in) operations before tax xxx
Income tax paid xxx
Cash flow before extraordinary items xxx
Extraordinary items (such as refund of tax) xxx
Net Cash from (used in) Operating activities xxx

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 245

 Particulars ` `
Cash Flows from investing activities
Individual items of cash inflows and outflows from financing activities xxx
(such as purchase/sale of fixed assets, purchase or sale of investments, xxx
interest received, dividend received etc.
Net cash from (used in) investing activities xxx
Cash Flows from Financing Activities
Individual items of cash inflows and outflows from financing activities xxx
(such as) proceeds from issue of shares, long-term borrowings, repayments xxx xxx
of long-term borrowings, interest paid, dividend paid etc.)
Net increase (decrease) in cash and cash equivalents xxx
Cash and cash equivalents at the beginning of the period xxx
Cash and cash equivalents at the end of the period xxx

B. The Indirect Method: Under the indirect method, the net cash flow from operating
activities is determined by adjusting net profit or loss for the effect of:
(a) Non-cash items such as depreciation, provisions, deferred taxes, and unrealised foreign
exchange gains and losses;
(b) Changes during the period in inventories and operating receivables and payables.
(c) All other items for which the cash effects are investing or financing cash flows.

The indirect method is also called reconciliation method as it involves reconciliation of net
profit or loss as given in the Profit and Loss Account and the net cash flow from operating
activities as shown in the Cash Flow Statement. In other words, net profit or losses adjusted for
non-cash and non-operating items which may have been debited or credited to Profit and
Loss Account as follows.
Calculation of Cash Flow from Operating Activities
Particulars ` `
Net profit before tax and extraordinary items xxx
Add : Non-cash and non-operating items which have already been debited to
P.L. Account
(a) Depreciation xxx
(b) Transfer to reserves and provisions xxx
(c) Good will written off xxx
(d) Preliminary expenses written off xxx
(e) Other intangible assets written off such as discount or loss on issue of shares / xxx
debentures, underwriting commission etc.
(f) Loss on sale or disposal of fixed assets xxx
(g) Loss on sale of investments xxx
(h) Foreign exchange loss xxx xxx
Less : Non-cash and non-operating items which have already been credited to xxx
P.L. Account
(a) Gain on sale of fixed assets xxx
(b) Profit on sale of investments xxx
(c) Income from interest or dividends on investments xxx
(d) Appreciation xxx
(e) Reserves written back xxx
(f) Foreign exchange gain xxx xxx

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 246

 Particulars ` `
xxx
Operating Profit Before Working Capital Changes
Adjustments for changes in current operating assets and liabilities:
Add : Decrease in Accounts of Current Operating Assets
(except cash and cash equivalents) such as :
Decrease in trade debts xxx
Decrease in bills receivables xxx
Decrease in inventories / stock-in-trade xxx
Decrease in prepaid expenses etc. xxx
Add : Increase in accounts of current operating liabilities
(except Bank overdraft) such as :
Increase in creditors xxx
Increase in bills payable xxx
Increase in outstanding expenses xxx xxx
xxxx
Less : Increase in accounts of current operating assets (as stated above) xxx
xxx
Less : Decrease in accounts of current operating liabilities (as stated above) xxx
Cash generated from (used in) operations before tax xxx
Less : Income tax paid xxx
Cash flows before extraordinary items xxx
Add / Less : Extraordinary items if any xxx
Net cash flow from (used in) operating activities xxx

Need of Preparing Cash Flow Statement

Cash Flow Statement shows the changes in cash position between two Balance Sheet dates.
It provides the details in respect of cash generated through operating, investing and
financial activities and utilised for operating, investing and financial activities. The
transactions which increase the cash position of the business are known as Inflows of cash
(ex: Sale of current and fixed assets, Issue of shares and debentures etc.) The transactions
which decrease the cash position are known as outflows (ex: Purchase of Current and Fixed
Assets, redemption of Debentures, and Preference Shares and other long term debts). Cash
Flow Statement concentrates on transactions that have a direct impact on cash. This
statement depicts factors responsible for such inflow and outflow of cash.
(i) Cash Flow Statement reveals the causes of changes in cash balances between two
Balance Sheet dates.
(ii) This statement helps the management to evaluate its ability to meet its obligations i.e.,
payment to creditors, the payment of bank loan, payment of interest, taxes, dividend
etc.
(iii) It throws light on causes for poor liquidity in spite of good profits and excessive liquidity
in spite of heavy losses.
(iv) It helps the management in understanding the past behaviour of cash cycle and in
controlling the use of cash in future.
(v) Cash Flow Statements helps the management in planning repayment of loans,
replacement of assets etc.
(vi) This statement is helpful in short-term financial decisions relating to liquidity.
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 247
(vii) This statement helps the management in preparing the cash budgets properly.
(viii) This statement helps the financial institution who lends advances to business concerns
in estimating their repaying capacities.
(ix) Since a Cash Flow Statement is based on the cash basis of accounting it is very useful in
evaluation of cash position of a firm.
(x) Cash Flow Statement discloses the complete story of cash movement. The increase in,
or decrease of cash and the reason therefore can be known.
(xi) Cash Flow Statement provides information of all activities such as operating, investing,
and financing activities separately.
(xii) Since Cash Flow Statement provides information regarding the sources and utilisation
of cash during a particular period, it is easy for the management to plan carefully for
the cash requirements in the future, for the purpose of redeeming long-term liabilities or
and replacing some fixed assets.
(xiii) A projected Cash Flow Statement reveals the future cash position of a concern.
Through this Cash Flow Statement the firm can know how much cash it can generate
and how much cash will be needed to make various payments.
(xiv) Cash Flow Statement prepared according the AS-3 (Revised) is more suitable for
making comparison than the funds flow statements as there is no standard formats
used for the same.

Limitations of Cash Flow Statement

Cash Flow Statement suffers from the following limitations.
(i) A Cash Flow Statement only reveals the inflow and outflow of cash. The cash balance
disclosed by the Cash Flow Statement may not represent the real liquid position of the
concern.
(ii) Cash Flow Statement is not suitable for judging the profitability of a firm as non-cash
changes are ignored while calculating cash flows from operating activities.
(iii) Cash Flow Statement is not a substitute for Income Statement or Funds Flow Statement.
Each of them has a separate function to perform. Net Cash Flow disclosed by Cash
Flow Statement does not necessarily be the net income of the business, because net
income is determined by taking into account both cash and non-cash items.
(iv) Cash Flow Statement is based on cash accounting. It ignores the basic accounting
concept of a accrual basis.
(v) Cash Flow Statement reveals the movement of cash only. In preparation it ignores most
liquid current assets (ex: Sundry debtors, Bills Receivable etc.)
(vi) It is difficult to precisely define the term cash. There are controversies among
accountants over a number of near cash items like cheques, stamps, postal orders
etc., to be included in cash.
(vii) Cash Flow Statement does not give a complete picture of financial position of the
concern.

Differences between Funds Flow Statement and Cash Flow Statement

The following are the main differences between a Funds Flow Statement and a Cash Flow
Statement:-
Funds Flow Statement Cash Flow Statement
1. Funds Flow Statement reveals the Cash Flow Statement reveals the changes in
change in working capital between cash position between two balance sheet
two Balance Sheet dates dates.
2. Funds Flow Statement is based on Cash Flow Statement is based on cash basis of

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 248

 accounting accounting
3. In the case of Funds Flow Statement a No such schedule of changes in working capital
schedule of changes in working capital is prepared for a Cash Flow Statement.
is prepared.
4. Funds Flow Statement is useful in Cash Flow Statement as a tool of financial
planning, Intermediate and long term analysis is more useful for short-term analysis and
financing. cash planning.
5. Funds Flow Statement deals with all Cash Flow Statement deals only with cash and
components of working capital. cash equivalents.
6. Funds Flow Statement reveals the Cash Flow Statement is prepared by taking into
sources and application of funds. The consideration the inflows and outflows in terms
difference represents net increase or of operating, investing and financing activities.
decrease in working capital. The net difference represents the net increase
or decrease in cash and cash equivalents.
Illustration – Fund Flow Statement

Illustration 11:
From the following Balance Sheet of PKJ Ltd., Prepare Funds Flow Statement for 2016.
` ‗000
Liabilities 31-3-15 31-3-16 Assets 31-3-1531-3-16
Equity Share Capital 150 200 Goodwill 50 40
9% Redeemable Preference Share capital 75 50 Land & Buildings 100 85
Capital Reserve — 10 Plant & Machinery 40 100
General Reserve 20 25 Investments 10 15
Profit & Loss Account 15 24 Sundry Debtors 70 85
Proposed Dividend 21 25 Stock 39 55
Sundry Creditors 13 24 Bills Receivable 10 15
Bills Payable 10 8 Cash in hand 7 5
Liability for Expenses 15 18 Cash at bank 5 4
Provision for tax 20 25 Preliminary Exp. 8 5
339 409 339 409
Additional information:
1. A part of land was sold out in 2016, and the profit was credited to Capital Reserve.
2. A machine has been sold for `5,000 (written down value of the machinery was `6,000).
Depreciation of `5,000 was charged on plant in 2016.
3. An interim dividend of `10,000 has been paid in 2016.
4. An Amount of `1,000 has been received as dividend on investment in 2016.

Solution:
Funds flow Statement
Sources (` ‗000) Application (` ‗000)
Funds from Operation 67 Investment Purchased 5
Sale proceed of Plant 5 Increase in Working Capital 16
Sale proceed of Land 25 Purchase of Plant & Machinery 71
Issue of Equity Share Capital 50 Redemption of Preference Share Capital 25
Dividend on Investments received 1 Proposed Dividend for last year 21
Interim dividend paid 10
148 148
Working Note 1:
1. Calculation of changes in Working Capital:

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 Amount (`) in ‗000
Current Asset 31-3-15 31-3-16
Debtors 70 85
Stock 39 55
B/R 10 15
Cash in hand 7 5
Cash at bank 5 4
A: Total Current Assets 131 164

Amount (`) in ‗000

Current Liabilities 31-3-15 31-3-16
Creditors 13 24
B/P 10 8
Liabilities for exp. 15 18
Provision for Tax 20 25
B: Total Current Liabilities 58 75
Working capital (A-B) 73 89
Increase in working capital 89 – 73 = 16

2. Calculation of Fixed assets purchase during the year

Plant and Machinery A/c

Dr. Cr.
Particulars (` ‗000) Particulars (` ‗000)
To Balance b/d 40 By Bank – sale proceeds 5
To Bank – Purchases (Bal. fig.) 71 By P & L-Loss 1
By Depreciation 5
By Balance C/f 100
111 111

Land and Building A/c

Dr. Cr.
Particulars (` ‗000) Particulars (` ‗000)
To Balance b/d 100 By Bank (Bal. fig.) 25
To Profit-Transfer to C/R 10 By balance c/f 85
110 110

3. Calculation of Funds from Operation

P& L Adjustment A/c

Dr. Cr.
Particulars (` ‗000) Particulars (` ‗000)
To Depreciation 5 By balance b/d 15
To Loss on sale of machinery 1 By Dividend Received 1
To Interim Dividend 10
To Transfer to G/R 5
To Proposed Dividend 25
To Goodwill written off 10
To Preliminary exp. written off 3
To Closing balance 24 Funds from Operation (Bal. fig.) 67
83 83

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Illustration 12:
The Balance Sheets of A, B, & C Co. Ltd. as at the end of 2015 and 2016 are given below:
LIABILITIES 2015(`) 2016(`) ASSETS 2015(`) 2016(`)
Share Capital 1,00,000 1,50,000 Freehold land 1,00,000 1,00,000
Share premium --- 5,000 Plant at cost 1,04,000 1,00,000
General Reserve 50,000 60,000 Furniture at cost 7,000 9,000
Profit & Loss Account 10,000 17,000 Investments 60,000 80,000
6% Debentures 70,000 50,000 Debtors 30,000 70,000
Provision for Depreciation on Plant 50,000 56,000 Stock 60,000 65,000
Provision for Dep. on Furniture 5,000 6,000 Cash 30,000 45,000
Provision for taxation 20,000 30,000
Sundry Creditors 86,000 95,000
3,91,000 4,69,000 3,91,000 4,69,000

A plant purchased for `4,000 (Depreciation `2,000) was sold for Cash for `800 on September
30, 2015. On June 30, 2015 an item of furniture was purchased for `2,000. These were the only
transactions concerning fixed assets during 2015. A dividend of 22½ % on original shares was
paid. You are required to prepare funds Flow Statement and verify the results by preparing a
schedule of changes in Working Capital.

Solution:

Calculation of changes in Working Capital

Current Asset 2015 2016 Current Liabilities 2015 2016
Debtors 30,000 70,000 Creditors 86,000 95,000
Stock 60,000 65,000 Provision for Tax 20,000 30,000
Cash 30,000 45,000 B: Total Current Liabilities 1,06,000 1,25,000
A: Total Current Assets 1,20,000 1,80,000 Working capital (A-B) 14,000 55,000

Increase in working capital ` 55,000 – ` 14,000 = ` 41,000

Funds flow Statement

Sources Amount Application Amount
(`) (`)
Funds from Operation 49700 Investment Purchased 20,000
Sale proceed of plant 800 Increase in Working Capital 41,000
Issue of Equity Share Capital with premium 55,000 Dividend paid 22,500
Purchase of furniture 2,000
Redemption of Debentures 20,000
1,05,500 1,05,500

Working Note:
1. Calculation of Depreciation provide during the year

Provision for depreciation on plant

Opening Balance 50,000
Less: Depreciation on plant sold 2,000
48,000
Depreciation provided during the year (b/f) 8,000
Depreciation at the end 56,000

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Total Depreciation provided during the year
On Plant (as above) 8,000
On Furniture (6,000-5,000) 1,000
Total depreciation provided during the year 9,000

Investment A/c
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Balance b/d 60,000
To Bank – purchases (Bal. Fig) 20,000 By Balance c/f 80,000
80,000 80,000

P & L Adjustment A/c

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Depreciation 9,000 By Balance b/d 10,000
To Transfer to G/R 10,000
To Loss on Sale of Plant 1,200
To Dividend (1,00,000 × 22.5%) 22,500
To Balance c/f 17,000 By Funds from Operation (Bal Fig) 49,700
59,700 59,700

Illustration 13:
From the Balance Sheet of A Ltd., Please prepare:
A. A Statement of changes in the Working Capital.
B. Funds Flow Statement.

BALANCE SHEET
31st March 31st March
LIABILITIES 2015 (`) 2016 (`) ASSETS 2015 (`) 2016 (`)
Equity Share Capital: 3,00,000 4,00,000 Goodwill 1,15,000 90,000
8% Preference share capital 1,50,000 1,00,000 Land & Buildings 2,00,000 1,70,000
P & L A/c 30,000 48,000 Plant 80,000 2,00,000
General Reserve 40,000 70,000 Debtors 1,60,000 2,00,000
Proposed Dividend 42,000 50,000 Stock 77,000 1,09,000
Creditors 55,000 83,000 Bills Receivable 20,000 30,000
Bills Payable 20,000 16,000 Cash in hand 15,000 10,000
Provision for Taxation 40,000 50,000 Cash at Bank 10,000 8,000
6,77,000 8,17,000 6,77,000 8,17,000

Following is the additional information available:

(i) Depreciation of `10,000 and `20,000 have been charged on Plant and Land and
Buildings respectively in 2016.
(ii) Interim dividend of `20,000 has been paid in 2016.
(iii) Income tax of `35,000 has been paid in 2016.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 252

Solution:

A. Calculation of changes in Working Capital:

Current Asset 2015 2016
Debtors 1,60,000 2,00,000
Stock 77,000 1,09,000
B/R 20,000 30,000
Cash in hand 15,000 10,000
Cash at Bank 10,000 8,000
A: Total Current Assets 2,82,000 3,57,000

Current Liabilities 2015 2016

Creditors 55,000 83,000
B/P 20,000 16,000
B: Total Current Liabilities 75,000 99,000
Working capital (A-B) 2,07,000 2,58,000
Increase in working capital ` 2,58,000 – ` 2,07,000 = ` 51,000

B. Funds flow Statement

Sources Application
Funds from Operation 2,30,000 Purchases of Plant 1,30,000
Sale proceed of Land & Building 10,000 Increase in Working Capital 51,000
Issue of Equity Share Capital 1,00,000 Tax Paid 35,000
Redemption of Preference Share Capital 50,000
Proposed Dividend 42,000
Interim Dividend paid 20,000
Preference Dividend paid 12,000
3,40,000

Working Note:
1. Land & Buildings A/c
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Balance b/d 2,00,000 By Depreciation provided 20,000
By Bank – sale proceeds (b/f) 10,000
By Balance c/f 1,70,000
2,00,000 2,00,000

2. Plant A/c
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Balance b/d 80,000 By Depreciation provided 10,000
To Bank (b/f) 1,30,000 By Balance c/f 2,00,000
2,10,000 2,10,000

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 3. Provision for Tax A/c
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Bank – paid 35,000 By Balance b/d 40,000
To balance c/f 50,000 By P & L A/c –provided 45,000
85,000 85,000

4. P & L Adjustment A/c

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Depreciation 30,000 By Balance b/d 30,000
To Preference Dividend (1,50,000 x 8%) 12,000
To Transfer to G/R 30,000
To Provision for Tax 45,000
To Proposed Dividend 50,000
To Goodwill written off 25,000
To Interim Dividend 20,000
To Balance C/f 48,000 By Funds from Operation (b/f) 2,30,000
2,60,000 2,60,000

Illustration 14:
From the following figures, prepare a statement showing the changes in the Working Capital
and Funds Flow Statement during the year 2015.
ASSETS: Dec.31, 2014 Dec.31, 2015
Fixed Assets (net) ` 5,10,000 6,20,000
Investments 30,000 80,000
Current Assets 2,40,000 3,75,000
Discount on debentures 10,000 5,000
7,90,000 10,80,000
Liabilities:
Equity share capital 3,00,000 3,50,000
Preference share capital 2,00,000 1,00,000
Debentures 1,00,000 2,00,000
Reserves 1,10,000 2,70,000
Provision for doubtful debts 10,000 15,000
Current Liabilities 70,000 1,45,000
7,90,000 10,80,000
You are informed that during the year:
(a) A machine costing ` 70,000 book value ` 40,000 was disposed of for ` 25,000.
(b) Preference share redemption was carried out at a premium of 5% and
(c) Dividend at 15% was paid on equity shares for the year 2014.

Further:
1. The provision for depreciation stood at ` 1,50,000 on 31.12.14 and at ` 1,90,000 on
31.12.15; and
2. Stock which was valued at `90,000 as on 31.12.14; was written up to its cost, ` 1,00,000 for
preparing Profit and Loss account for the year 2015.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 254

Solution:

Funds Flow Statement

Sources Amount (`) Applications Amount (`)
Sale of Fixed Assets 25,000 Increase in Working Capital 50,000
Funds from Operation 2,95,000 Purchase of Fixed Assets 2,20,000
Issue of shares 50,000 Purchase of Investments 50,000
Debentures 1,00,000 Redemption of Preference Shares 1,05,000
Dividend paid 45,000
4,70,000 4,70,000

Working note:

1. Changes in Working Capital

2014 2015
Current Assets 2,40,000 3,75,000
(+) Stock under valued 10,000
2,50,000 3,75,000
Current Liabilities 70,000 1,45,000
Net Working Capital 1,80,000 2,30,000
Increase in Working Capital 50,000

Working note No.

2. Depreciation
`
Opening Provision 1,50,000
(-) Provided on sale of asset 30,000
1,20,000
(+) Provided during the year (b/f) 70,000
Closing provision 1,90,000

Working note No.

3. Purchase & sale of Fixed Assets
`
Opening (2016) 5,10,000
(-) Provided on sale of asset 40,000
(-) Sold 4,70,000
(-) Depreciation provided 70,000
4,00,000
(+) Purchases (b/f) 2,20,000
Closing (2016) 6,20,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 255

 P&L Adjustment A/c
Particulars Amount Particulars Amount
(`) (`)
To Depreciation 70,000 By Balance b/d (110000+10000) 1,20,000
To Loss on Sale of Fixed Assets 15,000 By Funds from Operations 2,95,000
To Loss on Redemption of Shares 5,000 By Funds from Operations (Bal. figure)
To Discount written off 5,000
To Provision for Doubtful debt 5,000
To Dividend 45,000
To Balance c/d 2,70,000
4,15,000 4,15,000

Illustration 15:
The directors of Chintamani Ltd. present you with the Balance Sheets as on 30th June, 2015
and 2016 and ask you to prepare statements which will show them what has happened to
the money which came into the business during the year 2016.
(`) (`)
Liabilities: 30.6.15 30.6.16
Authorised Capital 15,000 shares of ` 100 each 15,00,000 15,00,000
Paid up capital 10,00,000 14,00,000
Debentures (2016) 4,00,000 ---
General Reserve 60,000 40,000
P & L Appropriation A/c 36,000 38,000
Provision for the purpose of final dividends 78,000 72,000
Sundry Trade Creditors 76,000 1,12,000
Bank Overdraft 69,260 1,29,780
Bills Payable 40,000 38,000
Loans on Mortgage – 5,60,000
17,59,260 23,89,780
Assets
Land & Freehold Buildings 9,00,000 9,76,000
Machinery and Plant 1,44,000 5,94,000
Fixtures and Fittings 6,000 5,500
Cash in hand 1,560 1,280
Sundry Debtors 1,25,600 1,04,400
Bills Receivable 7,600 6,400
Stock 2,44,000 2,38,000
Prepayments 4,500 6,200
Share in other companies 80,000 2,34,000
Goodwill 2,40,000 2,20,000
Preliminary expenses 6,000 4,000
17,59,260 23,89,780

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 256

You are given the following additional information:
(a) Depreciation has been charged (i) on Freehold Buildings @ 2½% p.a. on cost `10,00,000.
(ii) on Machinery and Plant `32,000 (iii) on Fixtures and Fittings @5% on cost, `10,000. No
depreciation has been written off on newly acquired Building and Plant and Machinery.
(b) A piece of land costing `1,00,000 was sold in 2016 for `2,50,000. The sale proceeds was
credited to Land and Buildings.
(c) Shares in other companies were purchased and dividends amounting to `6,000 declared
out of profits made prior to purchase has received and used to write down the
investment (shares).
(d) Goodwill has been written down against General Reserve.
(e) The proposed dividend for the year ended 30th June 2015 was paid and, in additions, an
interim dividend, `52,000 was paid.

Solution:

Funds Flow Statement

Sources Amount (`) Applications Amount (`)
Decrease in Working capital 1,21,500 Purchase of land and building 2,01,000
Sale proceed of land 2,50,000 Purchase of plant and machinery 4,82,000
Dividend received 6,000 Purchase of shares 1,60,000
Issue of shares 4,00,000 Redemption of debentures 4,00,000
Loan 5,60,000 Dividends for 2011 paid 78,000
Funds from operations 35,500 Interim dividend paid 52,000
13,73,000 13,73,000

Working Note
1. Changes in working capital
2015 2016
Current Assets
Cash 1,560 1,280
Debtors 1,25,600 1,04,400
Bills Receivable 7,600 6,400
Prepaid 4,500 6,200
Stock 2,44,000 2,38,000
3,83,260 3,56,280
Current liabilities
Creditors 76,000 1,12,000
Overdraft 69260 1,29,780
Bills Payable 40,000 38,000
1,85,260 2,79,780
Working Capital 1,98,000 76,500

Decrease in working capital 1,21,500

Working note No. 2: Depreciation

On Buildings 25,000
On Plant & Machinery 32,000
On Furniture & Fittings 500
57,500

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 257

3. Purchase or sale of Fixed Assets / Investments:

Land and buildings:

`
WDV (2015) 9,00,000
(-) Depreciation 25,000
8,75,000
(-) Land sold 2,50,000
6,25,000
(+) Purchases (b/f) 2,01,000
(+) Profit on sale 8,26,000
WDV (2016) 1,50,000

Plant & machinery:

`
WDV (2015) 9,76,000
(-) Depreciation 1,44,000
32,000
(+) Purchase (b/f) 1,12,000
WDV (2016) 4,82,000
5,94,000

Investments:
`
WDV (2015) 80,000
(-) Dividend in capital nature 6,000
74,000
(+) Purchases (b/f) 1,60,000
WDV (2016) 2,34,000

4.
P & L Adjustment A/c
Particulars Amount Particulars Amount
(`) (`)
To depreciation 57,500 By Balance b/d 36,000
To dividend proposed 72,000 By Profit on sale of Land 1,50,000
To preliminary expenses written off 2,000 By funds from operation (bal figure) 35,500
To interim dividend 52,000
To balance c/d 38,000
2,21,500 2,21,500

Illustration 16:

The following is the Balance Sheets of the Andhra Industrial Corporation Ltd. as on 31st
December 2014 and 2016.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 258

 BALANCE SHEET
Assets: 2014 2016
Fixed Assets: Property 1,48,500 1,44,250
Machinery 1,12,950 1,26,200
Goodwill ---- 10,000
Current Assets: Stock 1,10,000 92,000
Trade Debtors 86,160 69,430
Cash at Bank 1,500 11,000
Pre-payments 3,370 1,000
4,62,480 4,53,880
Liabilities:
Shareholders funds: Paid up Capital 2,20,000 2,70,000
Reserves 30,000 40,000
Profit and Loss Account 39,690 41,220
Current Liabilities: Creditors 39,000 41,660
Bills Payable 33,790 11,000
Bank Overdraft 60,000 –
Provision for taxation 40,000 50,000
4,62,480 4,53,880

During the year ended 31st December, 2016, a divided of ` 26,000 was paid and assets of
another company were purchased for ` 50,000 payable in fully paid-up shares. Such assets
purchased were:

Stock ` 21,640; Machinery ` 18,360; and Goodwill ` 10,000. In addition Plant at a cost of `
5,650 was purchased during the year; depreciation on Property ` 4,250; on Machinery `
10,760. Income tax during the year amounting to ` 28,770 was charged to provision for
taxation. Net profit for the year before tax was ` 76,300.

Prepare Funds Flow Statement for the year 2016.

Solution:

Funds Flow Statement

Sources Amount (`) Applications Amount (`)
Issue of shares for stock 21,640 Increase in working capital 52,530
Funds from operation 91,310 Purchase of machinery 5,650
Tax paid 28,770
Dividend paid 26,000
1,12,950 1,12,950

Working Note:
Provision for Tax A/c
Particulars Amount (`) Particulars Amount (`)
To Cash paid 28,770 By balance b/d 40,000
To Balance c/d 50,000 By P&L A/c (b/f) 38,770
78,770 78,770

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 259

 Verification of P & L A/c Balance
(`) (`)
Opening P & L a/c 39,690
(+) net profit as per P & L a/c 76,300
(-) provision for tax 38,770
37,530
(-) dividend 26,000
(-) transfer to reserve 10,000
Retained 1,530
Profit at the end of the year 41,220

Changes in Working Capital

(`) (`)
Opening Closing
Current assets :
Stock 1,10,000 92,000
Debtors 86,160 69,430
Cash 1,500 11,000
Pre-Payment 3,370 1,000
2,01,030 1,73,430
Current liabilities
Creditors 39,000 41,660
Bills payable 33,790 11,000
Overdraft 60,000 52,660
1,32,790
Net Working Capital 68,240 1,20,770
Increase in Working Capital 52,530

4. Depreciation provided during the year

On Property 4,250
On machinery 10,760
15,010

5. Purchase/sale of Fixed Assets

Property Machinery
WDV opening 1,48,500 1,12,950
(-) Depreciation 4,250 10,760
1,44,250 1,02,190
(+) Purchases Ni 18,360 (by issue of shares)
WDV at the end 5,650 (by cash)
1,44,250 1,26,200

P & L Adjustment A/c

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Depreciation 15,010 By Balance b/d 39,690
To Dividend 26,000 By Funds from Operations(b/f) 91,310
To Transfer to reserve 10,000
To Provision for tax 38,770
To Balance c/d 41,220
1,31,000 1,31,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 260

Illustration 17:
The following is the Balance Sheet of Gama Limited for the year ending March 31, 2015 and
March 31, 2016;

Particulars 2015 (`) 2016 (`)

Capital and Liabilities
Share Capital 6,75,000 7,87,500
General Reserves 2,25,000 2,81,250
Capital Reserve (Profit on Sale of Investment) -- 11,250
Profit & Loss Account 1,12,500 2,25,000
15% Debentures 3,37,500 2,25,000
Accrued Expenses 11,250 13,500
Creditors 1,80,000 2,81,250
Provision for Dividends 33,750 38,250
Provision for Taxation 78,750 85,500
Total 16,53,750 19,48,500
Assets
Fixed Assets 11,25,000 13,50,000
Less: Accumulated depreciation 2,25,000 2,81,250
Net Fixed Assets 9,00,000 10,68,750
Long – Term Investments (at cost) 2,02,500 2,02,500
Stock (at cost) 2,25,000 3,03,750
Debtors (net of provision for doubtful debts of ` 45,000 and ` 2,53,125 2,75,625
56,250 respectively for 2015 and 2016 respectively)
Bills receivables 45,000 73,125
Prepaid Expenses 11,250 13,500
Miscellaneous Expenditure 16,875 11,250
Total 16,53,750 19,48,500

Additional Information:
1. During the year 2015-16, fixed assets with a net book value of `11,250 (accumulated
depreciation, ` 33,750) was sold for ` 9,000.
2. During the year 2015-16, Investments costing `90,000 were sold, and also Investments
costing `90,000 were purchased.
3. Debentures were retired at a Premium of 10%.
4. Tax of `61,875 was paid for 2015-16.
5. During the year 2015-16, bad debts of ` 15,750 were written off against the provision for
Doubtful Debt account.
6. The proposed dividend for 2007-2008 was paid in 2015-16.

Required:
Prepare a Funds Flow Statement (Statement of changes in Financial Position on working
capital basis) for the year ended March 31, 2016.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 261

Solution:

In the books of Gama Ltd.

Fund Flow Statement
For the year ended March 31, 2016
Sources of Fund Amount Application of Funds Amount
(`) (`)
Increase in Share Capital 1,12,500 Debenture Redemption 1,12,500
Sale of Assets 9,000 Redemption Premium 11,250
Fund from operation 3,84,750 Tax paid 61,875
Sale of Investment 1,01,250 Dividend paid 33,750
Increase in WC 28,125
Purchase of fixed assets 2,70,000
Purchase of investment 90,000
6,07,500 6,07,500

Working Notes:

Statement showing funds from Operations

Particulars Amount (`) Amount (`)
Net Profit [2,25,000 – 1,12,500] 1,12,500
Add: Transfer to General Reserve (2,81,250 – 2,25,000) 56,250
Loss on sale of fixed assets (11,250 – 9,000) 2,250
Premium on Redemption of Debentures (1,12,500 × 10%) 11,250
Provision for Tax 68,625
Provision for Dividend 38,250
Depreciation 90,000
Misc. exp. w/off 5,625 2,72,250
Funds from Operation (16,875 – 11,250) 3,84,750

Statement showing changes in Working Capital

Particulars Amount (`) Amount (`)
2015 2016
Current Assets
Stock 2,25,000 3,03,750
Debtors 2,53,125 2,75,625
Bills Receivables 45,000 73,125
Prepaid Expenses 11,250 13,500
Total Current Assets (A) 5,34,375 6,66,000
Current Liabilities
Accrued Expenses 11,250 13,500
Creditors 1,80,000 2,81,250
Total Current Liabilities 1,91,250 2,94,750
Working Capital (A) – (B) 3,43,125 3,43,125
Increase in Working Capital 28,125

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 262

 Provision for Doubtful Debt A/c
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Bad Debts 15,750 By Balance b/d 45,000
To Balance c/d 56,250 By P & L A/c 27,000
72,000 72,000

Provision for Dividends

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Div. paid 33,750 By Balance b/d 33,750
To Balance c/d 38,250 By P & L A/c 38,250
72,000 72,000

Provision for Tax

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Tax paid 61,875 By Balance b/d 78,750
To Balance c/d 85,500 By P & L A/c 68,625
1,47,375 1,47,375

Accumulated Depreciation A/c

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Asset sold 33,750 By Balance b/d 2,25,000
To Balance c/d 2,81,250 By P & L A/c 90,000
3,15,000 3,15,000

Fixed Assets A/c

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Balance b/d 11,25,000 By Account Depreciation 33,750
To Bank 2,70,000 By Bank 9,000
By P & L A/c 2,250
By Balance c/d 13,50,000
13,95,000 13,95,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 263

ILLUSTRATION – CASH FLOW STATEMENT
Illustration 18:
From the information contained in Income Statement and Balance Sheet of ‗A‘ Ltd, prepare
Cash Flow Statement.
Income Statement for the year ended March 31, 2016
(`)
Net Sales (A) 2,52,00,000
Less:
Cash cost of sales 1,98,00,000
Depreciation 6,00,000
Salaries and Wages 24,00,000
Operating Expenses 8,00,000
Provision for Taxation 8,80,000
(B) 2,44,80,000
Net Operating Profit (A – B) 7,20,000
Non-recurring Income – Profits on sale of equipment 1,20,000
8,40,000
Retained earnings and Profits brought forward 15,18,000
23,58,000
Dividends declared and paid during the year 7,20,000
Profit and Loss A/c balance as on March 31, 2016 16,38,000

Balance Sheet as on
(`) (`)
Assets March 31, 2015 March 31, 2016

Fixed Assets:
Land 4,80,000 9,60,000
Buildings and Equipment 36,00,000 57,60,000
Current Assets:
Cash 6,00,000 7,20,000
Debtors 16,80,000 18,60,000
Stock 26,40,000 9,60,000
Advances 78,000 90,000
90,78,000 1,03,50,000

Balance Sheet as on
(`) (`)
Liabilities and Equity March 31, 2015 March 31, 2016
Share Capital 36,00,000 44,40,000
Surplus in Profit and Loss A/c 15,18,000 16,38,000
Sundry Creditors 24,00,000 23,40,000
Outstanding Expenses 2,40,000 4,80,000
Income – Tax payable 1,20,000 1,32,000
Accumulated Depreciation on Buildings and Equipment 12,00,000 13,20,000
90,78,000 1,03,50,000

The original cost of equipment sold during the year 2015-16 was ` 7,20,000.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 264

Solution:

Working Notes:
1. Cash receipt from customers:
`
Sales revenue 2,52,00,000
Add: Debtor at beginning 16,80,000
2,68,80,000
Less: Debtor at the end 18,60,000
Total cash receipt from customer 2,50,20,000

2. Income tax paid:

`
Tax payable at beginning Add: Provision for taxation 1,20,000
8,80,000
10,00,000
Less: Tax payable at the end 1,32,000
Tax paid during the year 8,68,000

3. Cash paid to supplier & employee

` `
Cost of goods sold 1,98,00,000
Add: Operating expenses 8,00,000
Salary and wages 24,00,000
2,30,00,000
Add: Creditor at the beginning 24,00,000
Stock at the end 9,60,000
Advance at the end 90,000
Outstanding exp. at the beginning 2,40,000 36,90,000
2,66,90,000
Less: Creditors at the end 23,40,000
Stock at the beginning 26,40,000
Advance at the beginning 78,000
Outstanding expenses at the end 4,80,000 55,38,000
Total Cash Paid 2,11,52,000
4. Accumulated depreciation on equipment sold
`
Accumulated depreciation at beginning 12,00,000
Add: Depreciation for the year 6,00,000
18,00,000
Less: Accumulated depreciation at the end 13,20,000
Accumulated depreciation on equipment sold 4,80,000
5. Sale price of equipment
`
Cost Price 7,20,000
Less: Accumulated depreciation 4,80,000
2,40,000
Add: Profit on sale 1,20,000
Sale price 3,60,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 265

6. Purchase of building and equipments:
`
Opening balance 36,00,000
Less: Cost of equipment sold 7,20,000
28,80,000
Balance at end 57,60,000
Purchase during the year 28,80,000

Cash Flow Statement of A Ltd. for the year ended 31st March 2016
(A) Cash flow from Operating Activity: ` `
Cash receipt from customers 2,50,20,000
Less: Cash paid to supplier & employees 2,11,52,000
Cash generated from operation 38,68,000
Less: Income tax paid (8,68,000)
Net cash from operating activity 30,00,000
(B) Cash flow from Investing Activity:
Purchase of land (4,80,000)
Purchase of building & equipment (28,80,000)
Sale of equipment 3,60,000
Net cash used in financing activity (30,00,000)
(C) Cash flow from Financing Activity:
Issue of share capital 8,40,000
Dividends paid (7,20,000)
Net cash from financing activity 1,20,000
Net increase in cash & cash equivalent 1,20,000
Cash & Cash equivalent at beginning 6,00,000
Cash & Cash equivalent at the end 7,20,000

Illustration 19:
The Balance Sheet of JK Limited as on 31st March, 2015 and 31st March, 2016 are given
below:

Balance Sheet as on
(` ‗000‘)
Liabilities 31.03.15 31.03.16 Assets 31.03.15 31.03.16
Share Capital 1,440 1,920 Fixed Assets 3,840 4,560
Capital Reserve -- 48 Less: Depreciation 1,104 1,392
General Reserve 816 960 Net Fixed Asset 2,736 3,168
Profit and Loss A/c 288 360 Investment 480 384
9% Debenture 960 672 Cash 210 312
Current Liabilities 576 624 Other Current Assets
Proposed Dividend 144 174 (including Stock) 1,134 1,272
Provision for Tax 432 408 Preliminary Expenses 96 48
Unpaid Dividend -- 18
4,656 5,184 4,656 5,184

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 266

Additional Information:
1. During the year 2015-2016, Fixed Assets with a book value of `2,40,000 (accumulated
depreciation `84,000) was sold for `1,20,000.
2. Provided `4,20,000 as depreciation.
3. Some investments are sold at a profit of `48,000 and profit was credited to Capital
Reserve.
4. It decided that stocks be valued at cost, whereas previously the practice was to value
stock at cost less 10 per cent. The stock was `2,59,200 as on 31.03.15. The stock as on
31.03.16 was correctly valued at `3,60,000.
5. It decided to write off Fixed Assets costing `60,000 on which depreciation amounting to
`48,000 has been provided.
6. Debentures are redeemed at `105.
Required:
Prepare a Cash Flow Statement.

Solution:

Cash Flow Statement (as on 31st March, 2016)

` ` `
1. Cash flows from Operating Activities
Profit and Loss A/c [3,60,000 -(2,88,000 + 28,800)] 43,200
Adjustments:
Increase in General Reserve 1,44,000
Depreciation 4,20,000
Provision for Tax 4,08,000
Loss on Sale of Machine 36,000
Premium on Redemption of debenture 14,400
Proposed Dividend 1,74,000
Preliminary Exp written off 48,000
Fixed Assets written off 12,000 12,56,400
Funds from operation 12,99,600
Increase in Sundry Creditors 48,000
Increase in Current Assets [12,72,000 -(11,34,000 + 28,800)] (1,09,200)
Cash before Tax 12,38,400
Tax paid 4,32,000
Net Cash from operating activities 8,06,400
2. Cash from Investing Activities
Purchase of fixed assets (10,20,000)
Sale of Investment 1,44,000
Sale of Fixed Assets 1,20,000 (7,56,000)
3. Cash from Financing Activities
Issue of Share Capital 4,80,000
Redemption of Debenture (3,02,400)
Dividend paid (1,26,000) 51,600
Net increase in Cash and Cash equivalents 1,02,000
Opening Cash and Cash equivalents 2,10,000
Closing Cash 3,12,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 267

Working Notes:

Fixed Assets Account

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Balance b/d 27,36,000 By Cash 1,20,000
To Purchases (balancing figure) 10,20,000 By Loss on sales 36,000
By Depreciation 4,20,000
By Assets written off 12,000
By Balance c/d 31,68,000
37,56,000 37,56,000

Depreciation Account
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Fixed Assets (on sales) 84,000 By Balance b/d 11,04,000
To Fixed Assets w/o 48,000 By Profit and Loss A/c 4,20,000
To Balance c/d 13,92,000
15,24,000 15,24,000

Illustration 20:
Balance Sheets of a company as on 31st March, 2015 and 2016 were as follows:
(` ‗000‘)
Liabilities 31.03.15 31.03.16 Assets 31.03.15 31.03.16
Equity share capital 10,00,000 10,00,000
Good will 1,00,000 80,000
8% Pref. Share capital 2,00,000 3,00,000
Land and Building 7,00,000 6,50,000
General Reserve 1,20,000 1,45,000
Plant and Machinery 6,00,000 6,60,000
Securities Premium --- 25,000
Investments (non trading) 2,40,000 2,20,000
Profit & Loss A/c. 2,10,000 3,00,000
Stock 4,00,000 3,85,000
11% Debentures 5,00,000 3,00,000
Debtors 2,88,000 4,15,000
Creditors 1,85,000 2,15,000
Cash and Bank 88,000 93,000
Provision for tax 80,000 1,05,000
Prepaid Expenses 15,000 11,000
Proposed Dividend 1,36,000 1,44,000
Premium on Redemption --- 20,000
of debenture
24,31,000 25,34,000 24,31,000 25,34,000
Additional Information:
1. Investments were sold during the year at a profit of ` 15,000.
2. During the year an old machine costing ` 80,000 was sold for ` 36,000. Its written down
value was ` 45,000.
3. Depreciation charged on Plant and Machinery @ 20% on the opening balance.
4. There was no purchase or sale of Land and Building.
5. Provision for tax made during the year was ` 96,000.
6. Preference shares were issued for consideration of cash during the year.

You are required to prepare:

a. Cash Flow Statement as per AS-3.
b. Schedule of changes in Working Capital.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 268

Solution:

a. Cash Flow Statement as per AS-3.

Cash Flow Statement for the year ending 31st March, 2016
Particulars Amount (`) Amount (`)
A Cash flow from Operating Activities
Profit and Loss A/c as on 31.3.2016 3,00,000
Less: Profit and Loss A/c as on 31.3.2015 2,10,000
90,000
Add: Transfer to General Reserve 25,000
Provision for Tax 96,000
Proposed Dividend 1,44,000 2,65,000
Profit before Tax 3,55,000
Adjustment for Depreciation
Land and Building 50,000
Plant and Machinery 1,20,000 1,70,000
Profit on Sale of Investments (15,000)
Loss on Sale of Plant and Machinery 9,000
Goodwill written off 20,000
Interest on Debenture 33,000
Operating Profit before Working Capital changes 5,72,000
Adjustment for Working Capital changes:
Decrease in Prepaid Expenses 4,000
Decrease in Stock 15,000
Increase in Debtors (1,27,000)
Increase in Creditors 30,000
Cash generated from Operations 4,94,000
Income tax paid (71,000)
Net Cash Inflow from Operating Activities (a) 4,23,000
B Cash flow from Investing Activities
Sale of Investment 35,000
Sale of Plant and Machinery 36,000
Purchase of Plant and Machinery (2,25,000)
Net Cash Outflow from Investing Activities (b) (1,54,000)
C Cash flow from Financing Activities
Issue of Preference Shares 1,00,000
Premium received on issue of securities 25,000
Redemption of Debentures at a premium (2,20,000)
Dividend paid (1,36,000)
Interest paid to Debenture holders (33,000)
Net Cash outflow from Financing Activities (c) (2,64,000)
Net increase in Cash and Cash Equivalents during the year 5,000
(a+b+c)
Cash and Cash Equivalents at the beginning of the year 88,000
Cash and Cash Equivalents at the end of the year. 93,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 269

Working Notes:

Provision for the Tax Account

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Bank (paid) 71,000 By Balance b/d 80,000
To Balance c/d 1,05,000 By Profit and Loss A/c 96,000
1,76,000 1,76,000
Investment Account
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Balance b/d 2,40,000 By balance (bal fig) 35,000
To profit and loss (profit on sale) 15,000 By balance c/d 2,20,000
2,55,000 2,55,000

Plant & Machinery Account

Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Balance b/d 6,00,000 By Bank (sale) 36,000
To Bank A/c (Purchase) 2,25,000 By Profit and Loss A/c (loss on sale) 9,000
By Depreciation 1,20,000
By Balance c/d 6,60,000
8,25,000 8,25,000

Note:
In this question, the date of redemption of debentures is not mentioned. So, it is assumed
that the debentures are redeemed at the beginning of the year.

b. Schedule of change in Working Capital

Particulars 31 March 31 March Changes in Working Capital

2015 (`) 2016 (`) Increase (`) Decrease (`)
Current Assets
Stock 4,00,000 3,85,000 -- 15,000
Debtors 2,88,000 4,15,000 1,27,000 --
Prepaid Expenses 15,000 11,000 -- 4,000
Cash and Bank 88,000 93,000 5,000 --
Total (A) 7,91,000 9,04,000
Current Liabilities
Creditors 1,85,000 2,15,000 -- 30,000
Total (B) 1,85,000 2,15,000
Working Capital (A-B) 6,06,000 6,89,000 83,000
Increase in Working Capital 83,000 -- --
6,89,000 6,89,000 1,32,000 1,32,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 270

Illustration 21:
The Balance Sheets of a company as on 31st March, 2015 and 2016 are given below:
(`)
Liabilities 31.03.15 31.03.16 Assets 31.03.15 31.03.16
Equity Share Capital 14,40,000 19,20,000 Fixed Assets 38,40,000 45,60,000
Capital Reserve -- 48,000 Less: Depreciation (11,04,000) (13,92,000)
General Reserve 8,16,000 9,60,000 27,36,000 31,68,000
Profit & Loss A/c 2,88,000 3,60,000 Investment 4,80,000 3,84,000
9% Debentures 9,60,000 6,72,000 Sundry Debtors 12,00,000 14,00,000
Sundry Creditors 5,50,000 5,90,000 Stock 1,40,000 1,84,000
Bills Payable 26,000 34,000 Cash in hand 4,000 --
Proposed Dividend 1,44,000 1,72,800 Preliminary Expenses 96,000 48,000
Provision for tax 4,32,000 4,08,000
Unpaid dividend -- 19,200
46,56,000 51,84,000 46,56,000 51,84,000

Additional Information:
During the year ended 31st March, 2016 the company:
1. Sold a machine for `1,20,000; the cost of machine was `2,40,000 and depreciation
provided on it was `84,000.
2. Provided `4,20,000 as depreciation on fixed assets.
3. Sold some investment and profit credited to capital reserve.
4. Redeemed 30% of the debenture @ 105.
5. Decided to write off fixed assets costing `60,000 on which depreciation amounting to
`48,000 has been provided.
You are required to prepare Cash Flow Statement as per AS-3.

Solution:

Cash Flow Statement for the year ending 31st March, 2016
Particulars Amount (`) Amount (`)
A Cash flow from Operating Activities
Profit and Loss A/c (3,60,000 – 2,88,000) 72,000
Adjustments:
Increase in General Reserve 1,44,000
Depreciation 4,20,000
Provision for Tax 4,08,000
Loss on Sale of Machine 36,000
Premium on Redemption of Debentures 14,400
Proposed Dividend 1,72,800
Preliminary Expenses written off 48,000
Fixed Assets written of 12,000
Interest on Debentures 60,480 13,15,680
Funds from Operations 13,87,680
Increase in Sundry Creditors 40,000
Increase in Bills Payable 8,000
48,000
Increase in Sundry Debtors (2,00,000)
Increase in Stock (44,000) (1,96,000)
Cash before tax 11,91,680

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 271

 Less: Tax paid 4,32,000
Cash in flows from Operating Activities 7,59,680
B Cash in flows from Investing Activities
Purchase of Fixed Assets (10,20,000)
Sale of Investment 1,44,000
Sale of Fixed Assets 1,20,000
Cash out flows from Investing Activities (7,56,000)
C Cash Flows from Financing Activities
Issue of share capital 4,80,000
Redemption of Debentures (3,02,400)
Dividend Paid (1,44,000 – 19,200) (1,24,800)
Interest on Debentures (60,480)
Cash outflow from Financing Activities (7,680)
Net Increase in Cash and Cash Equivalents (4,000)
Cash and Cash Equivalents at the beginning of the year 4,000
Cash and Cash Equivalents at the end of the year Nil

Working Note:
(1) It is presumed that the 30 percent debentures have been redeemed at the beginning of
the year.
(2)
Fixed Assets Account
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Balance b/d 27,36,000 By Cash 1,20,000
To Purchases (balance figure) 10,20,000 By Loss on sales 36,000
By Depreciation 4,20,000
By Assets written off 12,000
By Balance c/d 31,68,000
37,56,000 37,56,000

Illustration 22:
The summarized Balance Sheet of XYZ Limited as at 31st March, 2015 and 2016 are given
below:
Liabilities 2015 (`) 2016 (`) Assets 2015 (`) 2016 (`)
Preference share 4,00,000 2,00,000 Plant and Machinery 7,00,000 8,20,000
capital
Equity share capital 4,00,000 6,60,000 Long term investment 3,20,000 4,00,000
Share Premium A/c 40,000 30,000 Goodwill --- 30,000
Capital Redemption --- 1,00,000 Current Assets 9,10,000 11,41,000
Reserve
General Reserve 2,00,000 1,20,000 Short term investment 50,000 84,000
(less than 2 months)
P & L A/c 1,30,000 1,75,000 Cash and Bank 1,00,000 80,000
Current Liabilities 6,40,000 9,00,000 Preliminary Expenses 40,000 20,000
Proposed Dividend 1,60,000 2,10,000
Provision for tax 1,50,000 1,80,000
21,20,000 25,75,000 21,20,000 25,75,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 272

Additional Information:
During the year 2016 the company:
1. Preference share capital was redeemed at a premium of 10% partly out of proceeds
issue of 10,000 equity shares of `10 each issued at 10% premium and partly out of profits
otherwise available for dividends.
2. The company purchased plant and machinery for `95,000. It also acquired another
company stock `25,000 and plant and machinery `1,05,000 and paid `1,60,000 in Equity
share capital for the acquisition.
3. Foreign exchange loss of `1,600 represents loss in value of short term investment.
4. The company paid tax of `1,40,000.
You are required to prepare Cash Flow Statement.

Solution:

Cash Flow Statement as per AS 3 for the year ending 31st March, 2016
Particulars Amount (`) Amount (`)
A Cash flow from Operating Activities
Profit before tax (2,75,000 + 1,70,000) 4,45,000
Add: Depreciation on machinery 80,000
Foreign exchange loss 1,600
Preliminary expenses written off 20,000
Cash flow before working capital adjustment 5,46,600
Add: Stock acquired from other company 25,000
Increase in Current Liabilities 2,60,000
Less: Increase in Current Assets (2,31,000)
Cash flow before tax paid 6,00,600
Less: Tax paid (1,40,000)
Cash flow from operating activities 4,60,600
B Cash flow from Investing Activities
Purchase of Machinery (95,000)
Purchase of Investment (80,000) (1,75,000)
C Cash flow from Financing Activities
Issue of shares at premium 1,10,000
Payment of Dividend (1,60,000)
Redemption of preference shares at premium (2,20,000) (2,70,000)
Net increase/decrease in cash and cash equivalent (a+b+c) 15,600
Cash and cash equivalent at the beginning of the year 1,50,000
Cash and cash equivalent at the end of the year 1,65,600

Working Notes:
Plant and Machinery Account
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Balance b/d 7,00,000 By Depreciation (balancing figure) 80,000
To Bank A/c 95,000 By Balance c/f 8,20,000
To acquired from other 1,05,000
9,00,000 9,00,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 273

 Provision for Tax Account
Dr. Cr.
Particulars Amount (`) Particulars Amount (`)
To Bank A/c 1,40,000 By Balance b/d 1,50,000
To Balance c/f 1,80,000 By P & L 1,70,000
3,20,000 3,20,000
Profit for the year 2016
Dr. Cr.
Particulars Amount
(`)
P & L Account (1,75,000 – 1,30,000) 45,000
Transfer to general reserve (1,20,000 + 1,00,000 for Redemption – Opening 2,00,000) 20,000
Proposed dividend 2,10,000
Net profit 2,75,000

4. Cash and Cash Equivalent

Opening balance + Short term investment = 1,00,000 + 50,000 = `1,50,000.
Closing balance = Closing cash + Short term investment + Foreign exchange loss
= 80,000 + 84,000 + 1,600 = `1,65,600

SELF LEARNING QUESTIONS:

1. Write a short note on Window Dressing.

2. What are the benefits accrue out of Ratio Analysis?
3. State the various standards used for comparison in Ratio Analysis.
4. State the ratios used in the following mentioned industries;
a. Hotel Industry
b. Banking Industry
c. Telecom Industry
d. Transport Industry
5. State the significance of Short term solvency Ratio.
6. List down the significance of Fund Flow Statement.
7. Write a short note on the following
a. Fund Flow statement
b. Cash Flow Statement
8. Distinguish between Cash Flow Statement and Fund Flow Statement.
9. State the need to prepare Cash Flow Statement.
10. What are the ingredient of Cash and Cash equivalents used while preparation of Cash
Flow Statement.
11. What are the commonly employed measures of Financial Performance?
12. Write a short note on Debt Service Ratio (DSCR).
13. Based on the following, what will be the amount of Inventory?
Current Ratio=2.6:1 Liquid ratio=1.5:1 Current Liabilities=40,000.
14. Pankaj Farm Supplies has an 8 % return on total assets of `3,00,000 and a net profit margin
of 5%. Calculate Sales.
15. The earning power of Pankaj Ltd is 30. If the average of total assets and interest expenses
are ` 2,00,000 and ` 15,000 respectively. What will be the interest coverage ratio?
16. A company has a profit margin @ 25% and assets turnover of 3 times. What is the
company‘s return of Investment?

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 274

STUDY NOTE : 8
WORKING CAPITAL MANAGEMENT

THIS STUDY NOTE INCLUDES:

8.1 Working Capital Management – Financing of Working Capital
8.2 Inventory Management
8.3 Management of Receivables
8.4 Determinant of Credit Policy
8.5 Cash Management

8.1 WORKING CAPITAL MANAGEMENT – FINANCING OF WORKING CAPITAL

WORKING CAPITAL - MEANING & DEFINATION

The term Working Capital also called gross working capital refers to the firm‘s aggregate of
Current Assets and current assets are these assets which can be convertible into cash within
an accounting period, generally a year. Therefore, they are Cash or mere cash resources of
a business concern. However, we can understand the meaning of Working Capital from the
following:
a) ―Working capital means the funds available for day-to-day operations of an enterprise. It
also represents the excess of current assets over current liabilities including short-term
loans‖. — Accounting Standards Board, The Institute of Chartered Accountants of India.
b) ―Working capital is that portion of a firm‘s current assets which is financed by short term
funds.‖— Gitman, L.J. From the above definitions, we can say that the working capital is
the firm‘s current assets or the excess of current assets over current liabilities. However, the
later meaning will be more useful in most of the times as in all cases we may not find
excess of current assets over current liabilities.

Concepts of Working Capital

Working capital has two concepts:
i) Gross working capital and
ii) Net working capital.

Gross Working capital refers to the total of the current assets and not working capital refers to
the excess of the current assets over current liabilities. Though both concepts are important
for managing it, gross working capital is more helpful to the management in managing each
individual current assets for day-to-day operations. But, in the long run, it is the net working
capital that is useful for the purpose.

When we want to know the sources from which funds are obtained, it is not working capital
that is more important and should be given greater emphasis. The definition given by the
Accountants, U.S.A., will give clear view of working capital which is given below:

Working capital sometimes called net working capital, is represented by excess of current
assets over current liabilities and identifies the relatively liquid portion of total enterprise

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 275

capital which constitutes a margin of better for maturing obligations within the ordinary
operation cycle of the business.‖

Each concern has its own limitations and constraints within which it has to decide whether it
should give importance to gross or not working capital.

KINDS OF WORKING CAPITAL

There are two kinds of working capital, the distinction of which made keeping in view the
nature of such funds in a business concern, which are as follows:
(a) Rigid, fixed, regular or permanent working capital; and
(b) Variable, seasonal, temporary or flexible working capital.

Every business concern has to maintain certain minimum amount of current assets at all times
to carry on its activities efficiently and effectively. It is indispensable for any business concern
to keep some material as stocks, some in the shape of work-in-progress and some in the form
of finished goods. Similarly, it has to maintain certain amount of cash to meet its day-to-day
requirements. Without such minimum amounts, it cannot sustain and carry on its activities.
Therefore, some amount of working capital i.e., current assets is permanent in the business
without any fluctuations like fixed assets and such amount is called Working Capital. To say
precisely, Permanent Working Capital is the irreducible minimum amount of working capital
necessary to carry on its activities without any interruptions. It is that minimum amount
necessary to outlays its fixed assets effectively.

On the other hand, temporary working capital is that amount of current assets which is not
permanent and fluctuating from time to time depending upon the company‘s requirements
and it is generally financed out of short term funds, It may also high due to seasonal
character of the industry as such it is also called seasonal working capital.

ADEQUACIES AND INADEQUACIES OF WORKING CAPITAL

Working Capital of a business should be commensurate with its needs. Too high or too low
working capital of a business or two extremes of working capital are equally dangerous to
the existence of the business enterprise itself.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 276

High amount of working capital, though increases its liquidity position but reduces its
profitability and on the other hand too low working capital though increases its profitability
reduces its liquidity. Both such extreme situations may cause business concerns to shut down.

DANGER OF TOO HIGH AMOUNT OF WORKING CAPITAL

(a) It results in unnecessary accumulation of inventories and gives chance to inventory
mishandling, wastage, pilferage, theft, etc., and losses increase.
(b) Excess working capital means idle funds which earns no profits for the business.
(c) It shows a defective credit policy of the company resulting in higher incidence of bad
debts and adversely affects Profitability.
(d) It results in overall inefficiency.

DANGER OF INADEQUATE OR LOW AMOUNT OF WORKING CAPITAL

(a) It becomes difficult to implement operating plans and achieve the firm‘s profit target.
(b) It stagnates growth and it will become difficult to the firm to undertake profitable
ventures for non availability of working capital funds.
(c) It may not be in a position to meet its day-to-day current obligations and results in
operational inefficiencies.
(d) The Return on Investment falls due to under utilisation of fixed assets and other capacities
of the business concern.
(e) Credit facilities in the market will be lost due to faulty working capital.
(f) The reputation and goodwill of the firm will also be impaired considerably.

WORKING CAPITAL CYCLE

Working Capital Cycle or Operating Cycle are synonymous terms in the context of
management of working capital. Any business concern, whether it is of financial nature,
trade organisation or a manufacturing organisation needs certain time to net fruits of the
efforts. That is, by investment of cash, producing or doing something for some time will fetch
profit. But soon after the investment of cash, it cannot get that profit by way of cash again
immediately. It takes time to do so. The time required to take from investment of cash in
some assets and conversion of it again into cash termed as operating or working capital
cycle. Here the cycle refers to the time period.

Chart for Operating Cycle or Working Capital Cycle.

Debtors & Bills Receivables Sales

Finished Products
Cash

Raw Materials Work-in-process

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 277

In case of trading concerns, the operating cycle will be: Cash → Stock → Debtors → Cash.

In case of financial concerns, the operating cycle will be: Cash → Debtors → Cash only.

It is obvious from the above that the time gap between the sales and their actual realisation
of cash is technically termed as Operating Cycle or Working Capital Cycle.
The period of working capital cycle may differ from one business enterprise to the other
depending upon the nature of the enterprise and its activities. It means the pattern of
working capital cycle do change according to its activities.

Determinants of Working Capital

The size or magnitude and amount of working capital will not be uniform for all organisations.
It differs from one type of organisation to the other type of organisation. Depending upon
various conditions and environmental factors of each and every organisation. There are
many factors that determine the size of working capital. However, there are some factors,
which are common to the most of the business concerns. Such factors are enumerated
below:
1. Nature and size of the Business: A company‘s working capital requirements depends on
the activities it carried on and its size too. For instance, public utility organisation or
service organisation where its activities are of mere service nature, does not require high
amount of working capital, as it has no need of maintaining any stocks of inventories. In
case of trading organisation the magnitude of working capital is high as it requires to
maintain certain stocks of goods as also some credit to debtors. Further, if we go to
manufacturing organisation the cycle period of working capital is high because the
funds are to be invested in each and every type of inventory forms of raw-material, work-
in-progress, finished goods as also debtors. Industrial units too require a large amount of
working capital.
2. Production Policies: These policies will have a great significance in determining the size of
the working capital. Where production policies are designed in such a way that uniform
production is carried on throughout the accounting period, such concern requires a
uniform and lesser amount of working capital. On the other hand, the concerns with
production policies according to the needs of the customers will be peak at sometimes
and require high amount of working capital. In seasonal industries too, where production
policies are laid down tightly in the business season requires a high amount of working
capital.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 278

3. Process of Manufacture: If the manufacturing process of a particular industry is longer
due to its complex nature, more working capital is required to finance that process,
because, longer the period of manufacture, the larger the inventory tied up in the
process and naturally requires a high amount of working capital.
4. Growth and Expansion of Business: A business concern at status requires a uniform
amount of working capital as against the concerns which are growing and expanding. It
is the tendency of any business organisation to grow further and further till its saturation
point, if any. Such growth may be within the existing units by increased activities. Similarly,
business concerns will expand their organisation by establishing new units. In both the
cases, the need for working capital requirement increases as the organisation increases.
5. Fluctuations in the Trade Cycle: Business activities vary according to the general
fluctuations in the world. There are four stages in a trade cycle which affects the activities
of any business concern. Accordingly, the requirements of working capital are bound to
change. When conditions of boom prevail, it is the policy of any prudent management
to build or pile up large stock of inventories of various forms to take the advantage of the
lower prices. Such fluctuations causes a business concern to demand for more amount of
working capital. The other phase of trade cycle i.e., depression i.e., low or absence of
business activities cause business concerns to demand for more working capital. In
condition of depression, the products produced are not sold due to fall in demand, lack
of purchasing power of the people. As a result of which entire production obtained was
not sold in the market and high inventories are piled up. Therefore, there arises the need
for heavy amount of working capital.
Thus, the two extreme stages of trade cycles make the business concerns to demand for
more working capital. In the former case due to acts and policies of management and in
the later case due to natural phenomena of trade cycle.
6. Terms and conditions of Purchases and Sales: A business concern which allows more
credit to its customers and buys its supplies for cash requires more amount of working
capital. On the other hand, business concerns which do not allow more credit period to
its customers and seek better credit facilities for their supplies naturally require lesser
amount of working capital.
7. Dividend Policy: A consistent dividend policy may affect the size of working capital.
When some amount of working capital is financed out of the internal generation of funds
such affect will be there. The relationship between dividend policy and working, capital is
well established and very few companies declare dividend without giving due
consideration to its effects on cash and their needs for cash.
If the dividend is to be declared in cash, such outflow reduces working capital and
therefore, most of the business concerns declare dividend now-a-days in the form of
bonus shares as such retain their cash. A shortage of working capital acts as powerful
reason for reducing or skipping cash dividend.
8. Price Level Changes: The changes in prices make the functions of a finance manager
difficult. The anticipations of future price level changes are necessary to avoid their
affects on working capital of the firm. Generally, rising price level will require a company
to demand for more amount of working capital, because the same level of current assets
requires higher amount of working capital due to increased prices.
9. Operating Efficiency: The Operating efficiency of a firm relates to its optimum utilisation of
resources available whether in any form of factor of production, say, capital, labour,
material, machines etc; If a company is able to effectively operate its costs, its operating

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 279

 cycle is accelerated and requires relatively lessor amount of working capital. On the
other hand, if a firm is not able to utilise its resources properly will have slow operating
cycle and naturally requires higher amount of working capital.
10. Percentage of Profits and Appropriation out of Profits: The capacity of all the firms will not
be same in generating their profits. It is natural that some firms enjoy a dominant and
monopoly positions due to the quality of its products, reputations, goodwill etc. (for
example Colgate Tooth Paste, Bata Chapels etc.,)and some companies will not have
such position due to poor quality and other inherent hazards.
The company policy of retaining or distribution of profits will also affect the working
capital. More appropriation out of profits than distribution of profit necessarily reduces
the requirements of working capital.
11. Other Factors: Apart from the above general considerations, there may be some factors
responsible for determination of working capital which are inherent to the type of
business. Some of such factors may be as follows:
(a) General co-ordination and control of the activities in the organisation.
(b) Absence of specialisation of products and their advantages.
(c) Market facilities.
(d) Means of transport and communication system.
(e) Sector in which the firm works i.e., private or public sector etc.
(f) Government policy as regard to: i) Imports and Exports
(g) Tax considerations.
(h) Availability of labour and its organisation.
(i) Area in which it is situated such as backward, rural sub-urban, etc.,

FINANCING OF WORKING CAPITAL

WORKING CAPITAL FINANCING

Accruals
The major accrual items are wages and taxes. These are simply what the firm owes to its
employees and to the government.

Trade Credit
Trade credit represents the credit extended by the supplier of goods and services. It is a
spontaneous source of finance in the sense that it arises in the normal transactions of the firm
without specific negotiations, provided the firm is considered creditworthy by its supplier. It is
an important source of finance representing 25% to 50% of short-term financing.

Working capital advance by commercial banks

Working capital advance by commercial banks represents the most important source for
financing current assets.

Forms of Bank Finance: Working capital advance is provided by commercial banks in three
primary ways: (i) cash credits / overdrafts, (ii) loans, and (iii) purchase / discount of bills. In
addition to these forms of direct finance, commercials banks help their customers in
obtaining credit from other sources through the letter of credit arrangement.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 280

Cash Credit / Overdrafts: Under a cash credit or overdraft arrangement, a pre-determined
limit for borrowing is specified by the bank. The borrower can draw as often as required
provided the out standings do not exceed the cash credit / overdraft limit.

Loans: These are advances of fixed amounts which are credited to the current account of
the borrower or released to him in cash. The borrower is charged with interest on the entire
loan amount, irrespective of how much he draws.

Purchase / Discount of Bills: A bill arises out of a trade transaction. The seller of goods draws
the bill on the purchaser. The bill may be either clean or documentary (a documentary bill is
supported by a document of title to goods like a railway receipt or a bill of lading) and may
be payable on demand or after a usance period which does not exceed 90 days. On
acceptance of the bill by the purchaser, the seller offers it to the bank for discount /
purchase. When the bank discounts / purchases the bill it releases the funds to the seller. The
bank presents the bill to the purchaser (the acceptor of the bill) on the due date and gets its
payment.

Letter of Credit: A letter of credit is an arrangement whereby a bank helps its customer to
obtain credit from its (customer‘s) suppliers. When a bank opens a letter of credit in favour of
its customer for some specific purchases, the bank undertakes the responsibility to honour the
obligation of its customer, should the customer fail to do so.

Regulation of Bank Finance

Concerned about such a distortion in credit allocation, the Reserve Bank of India (RBI) has
been trying, particularly from the mid 1960s onwards, to bring a measure of discipline among
industrial borrowers and to redirect credit to the priority sectors of the economy. From time to
time, the RBI issue guidelines and directives relating to matters like the norms for inventory
and receivables, the Maximum Permissible Bank Finance, the form of assistance, the
information and reporting system, and the credit monitoring mechanism. The important
guidelines and directives have stemmed from the recommendations of various committees
such as the Dehejia Committee, the Tandon Committee, the Chore Committee, and the
Marathe Committee.

However, in recent years, in the wake of financial liberalisation, the RBI has given freedom to
the boards of individual banks in all matters relating to working capital financing.

From the mid-eighties onwards, special committees were set up by the RBI to prescribe norms
for several other industries and revise norms for some industries covered by the Tandon
Committee.

Public Deposits
Many firms, large and small, have solicited unsecured deposits from the public in recent
years, mainly to finance their working capital requirements.

Inter-corporate Deposits
A deposit made by one company with another, normally for a period up to six months, is
referred to as an inter-corporate deposit. Such deposits are usually of three types.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 281

Call Deposits: In theory, a call deposit is withdrawal by the lender on giving a day‘s notice. In
practice, however, the lender has to wait for at least three days. The interest rate on such
deposits may be around 10 percent per annum.

Three-months Deposits: More popular in practice, these deposits are taken by borrowers to
tide over a short-term cash inadequacy that may be caused by one or more of the following
factors: disruption in production, excessive imports of raw material, tax payment, delay in
collection, dividend payment, and unplanned capital expenditure. The interest rate on such
deposits is around 12 percent per annum.

Six-months Deposits: Normally, lending companies do not extend deposits beyond this time
frame. Such deposits, usually made with first-class borrowers, carry and interest rate of
around 15 percent per annum.

Short-term loans from financial institutions

The Life Insurance Corporation of India and the General Insurance Corporation of India
provide short-term loans to manufacturing companies with an excellent track record.

Rights debentures for working capital

Public limited companies can issue ―Rights‖ debentures to their shareholders with the object
of augmenting the long-term resources of the company for working capital requirements.
The key guidelines applicable to such debentures are as follows:

The amount of the debenture issue should not exceed (a) 20% of the gross current assets,
loans, and advances minus the long-term funds presently available for financing working
capital, or (b) 20% of the paid-up share capital, including preference capital and free
reserves, whichever is the lower of the two.

The debt-equity ratio, including the proposed debenture issue, should not exceed 1:1.

The debentures shall first be offered to the existing Indian resident shareholders of the
company on a pro rata basis.

Commercial paper
Commercial paper represents short-term unsecured promissory notes issued by firms which
enjoy a fairly high credit rating. Generally, large firms with considerable financial strength are
able to issue commercial paper. The important features of commercial paper are as follows:
The maturity period of commercial paper usually ranges from 90 days to 360 days.

Commercial paper is sold at a discount from its face value and redeemed at its face value.
Hence the implicit interest rate is a function of the size of the discount and the period of
maturity.

Commercial paper is either directly placed with investors who intend holding it till its maturity.
Hence there is no well developed secondary market for commercial paper.

Factoring
Factoring, as a fund based financial service, provides resources to finance receivables as
well as facilities the collection of receivables. It is another method of raising short-term
finance through account receivable credit offered by commercial banks and factors. A
commercial bank may provide finance by discounting the bills or invoices of its customers.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 282

Thus, a firm gets immediate payment for sales made on credit. A factor is a financial
institution which offers services relating to management and financing of debts arising out of
credit sales. Factoring is becoming popular all over the world on account of various services
offered by the institutions engaged in it. Factors render services varying from bill discounting
facilities offered by commercial banks to a total take-over of administration of credit sales
including maintenance of sales ledger, collection of accounts receivables, credit control
and protection from bad debts, provision of finance and rendering of advisory services to
their clients. Factoring, may be on a recourse basis, where the risk of bad debts is borne by
the client, or on a non-recourse basis, where the risk of credit is borne by the factor.

At present, factoring in India is rendered by only a few financial institutions on a recourse

basis. However, the Report of the Working Group on Money Market (Vaghul Committee)
constituted by the Reserve Bank of India has recommended that banks should be
encouraged to set up factoring divisions to provide speedy finance to the corporate entities.
Inspite of many services offered by factoring, it suffers from certain limitations. The most
critical fall outs of factoring include (i) the high cost of factoring as compared to other
sources of short-term finance, (ii) the perception of financial weakness about the firm
availing factoring services, and (iii) adverse impact of tough stance taken by factor, against
a defaulting buyer, upon the borrower resulting into reduced future sales.

Tandon Committee Report

The recommendations of the Dehejia Committee regarding plugging the loop holes in the
existing credit system and change in the lending policy of the banks remained
unimplemented. As a result banks ‗oversold credit‘ and large part of it remained unutilised.
There was no exchange of information between the banks and the customer.

A committee was, therefore, appointed by the Reserve Bank in July, 1974, under the
chairmanship of Shri P.L. Tandon, then Chairman of the Punjab National Bank.

The salient features of the recommendations of the committee are being summarised below:

1. Fixation of norms: The important feature of the Tandon Committee‘s recommendations

relate to fixation of norms for bank lending to industry. These norms can be divided into two
categories:
a. Inventory and receivables norms covering 15 major industries for (i) Raw material; (ii)
Stocks in process; (iii) Finished Goods; and (iv)Receivables and bills discounted.
b. Lending norms of which there are three alternatives, (i) the method under which the
borrower will have to contribute a minimum of 25% of the working capital gap from long-
term funds, i.e., owned funds and term borrowings. This will give a ratio of 1.17:1 (ii)
second, method under which the borrower has to provide the minimum of 25% of the
total current assets and that will give a current ratio of 1.33:1; (iii) third method, under
which the borrower‘s contribution from long-term funds will be to the extent of the entire
core current assets and a minimum of 25% of the balance of the current assets The
above three methods of Tandon Committee norms may be explained by the following
example.
Given 1. Current Assets ` 20,000
2. Current Liabilities other than borrowings ` 15,000
3. Core Current Assets ` 2,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 283

Then the permissible bank borrowings under the three methods is as follows:
Method I = 0.75 (Current Assets – Current Liabilities)
= 0.75 (20,000 – 5,000)
= `11,250
Method II = 0.75 (Current Assets) – Current Liabilities
= (0.75 x 20,000) – 5,000
= ` 10,000
Method III = 0.75 (Current Assets – Core Current Assets) – Current Liabilities
= 0.75 (20,000 – 2,000) – 5,000
= ` 8,500

Chore Committee Report

Having implemented the recommendations of the Tandon Committee, the Reserve Bank of
India in March, 1979, appointed another committee under the chairmanship of Shri K.B.
Chore, Chief Officer, Department of Banking Operation and Development, Reserve Bank of
India. The important points in the findings of the committee are as follows:
(i) Continuance of the existing three lending systems of Tandon Committee.
(ii) No bifurcation of cash credit accounts.
(iii) Fixation of separate limits for peak level, non-peak level requirements.
(iv) Submission of quarterly statements by even small borrowers.
(v) Borrowers should be discouraged from approaching banks frequently for adhoc or
temporary limits in excess of sanctioned limits to meet unforeseen contingencies.
(vi) The overdependence on bank credit by medium/large borrowers is sought to be
reduced by requiring them to enhance their contribution towards Working Capital.
(vii) The data relating to Working Capital and its allied ratios based on various journals, RBI
reports etc., relating to private industries, engineering industries etc., are given.

Illustration 1:
A company has prepared its annual budget, relevant details of which are reproduced
below:
(a) Sales ` 46.80 lakhs (25% cash sales and balance on credit) 78,000 units
(b) Raw material cost 60% of sales value
(c) Labour cost ` 6 per unit
(d) Variable overheads ` 1 per unit
(e) Fixed overheads ` 5 lakhs (including
` 1,10,000 as depreciation)
(f) Budgeted stock levels:
Raw materials 3 weeks
Work-in-progress 1 week (Material 100%,
Labour & overheads 50%)
Finished goods 2 weeks
(g) Debtors are allowed credit for 4 weeks
(h) Creditors allow 4 weeks credit
(i) Wages are paid bi-weekly, i.e. by the 3rd week and by the
5th week for the 1st & 2nd weeks and the 3rd & 4th weeks
respectively
(j) Lag in payment of overheads 2 weeks
(k) Cash-in-hand required ` 50,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 284

Prepare the Working Capital budget for a year for the company, making whatever
assumptions that you may find necessary.

Solution:

Unit Selling Price and Cost (`)

Selling price (46,80,000 ÷ 78,000) 60
Cost:
Raw materials (60% of 46,80,000 ÷ 78,000) 36
Labour 6
Variable overheads 1
Fixed overheads (excluding depreciation) 5
Total Cost per unit 48

Statement showing Working Capital Required

Current Assets `
Raw materials (78,000 units x ` 36 x 3/52) 1,62,000
Work-in-progress (78,000 units x ` 42 x 1/52) 63,000
Finished goods (78,000 units x ` 48 x 2/52) 1,44,000
Debtors (78,000 units x ` 60 x 75/100 x 4/52) 2,70,000
Cash in hand 50,000
(a) 6,89,000
Current Liabilities
Creditors (78,000 units x ` 36 x 4/52) 2,16,000
Lag in wages (78,000 units x ` 6 x 2/52) 18,000
Lag in payment of overheads (78,000 units x ` 6 x 2/52) 18,000
(b) 2,52,000
Net working capital required (a) – (b) 4,37,000

Note:
1. Total sales for 4 weeks is 6,000 units. Excluding 25% cash sales, credit sales amounts to
4,500 units.
2. One year is assumed to be of 52 weeks.

Illustration 2:
A company plans to manufacture and sell 400 units of a domestic appliance per month at a
price of ` 600 each. The ratio of costs to selling price are as follows:
(% of selling price)
Raw materials 30%
Packing materials 10%
Direct labour 15%
Direct expense 5%

Fixed overheads are estimated at ` 4,32,000 per annum.

The following norms are maintained for inventory management:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 285

Raw materials 30 days
Packing materials 15 days
Finished goods 200 units
Work-in-progress 7 days

Other particulars are given below:

(a) Credit sales represent 80% of total sales and the dealers enjoy 30 working days credit.
Balance 20% are cash sales.
(b) Creditors allow 21 working days credit for payment.
(c) Lag in payment of overheads and expenses is 15 working days.
(d) Cash requirements to be 12% of net working capital.
(e) Working days in a year are taken as 300 for budgeting purpose.
Prepare a Working Capital requirement forecast for the budget year.

Solution:

Selling Price and Cost per unit

`
Raw materials (` 600 x 30/100) 180
Packing materials (` 600 x 10/100) 60
Direct labour (` 600 x 15/100) 90
Direct expenses (` 600 x 5/100) 30
Fixed overheads [` 4,32,000 / (400 x 12)] 90
Total cost 450
Profit 150
Selling Price per unit 600

Forecast of Working Capital Requirement:

`
Current Assets
Raw materials stock (` 4800 x 180 x 30/300) 86,400
Packing materials stock (` 4800 x 60 x 15/300) 14,400
Working in progress (` 4800 x 285 x 7/300) 31,920
Finished goods stock (` 450 x 200 units) 90,000
Debtors (` 4800 x 80/100 x ` 600 x 30/300) 2,30,400
(a) 4,53,120
Current Liabilities:
Creditors for raw material suppliers (` 4800 x 180 x 21/300) 60,480
Creditors for packing material (` 4800 x 60 x 21/300) 20,160
Creditors for expenses and overheads (` 4800 x 120 x 15/300) 28,800
(b) 1,09,440
Net Working Capital (a) – (b) 3,43,680
Add: Cash required (12% of net working capital) 41,242
Total Working Capital Required 3,84,922

Note:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 286

 Work in progress is valued with raw material cost at 100% and 50% of wages, overheads
and expenses.
 Debtors are valued at selling price.

Illustration 3:
A Company provided the following data:
Cost per unit (`)
Raw materials 52.00
Direct labour 19.50
Overheads 39.00
Total Cost 110.50
Profit 19.50
Selling Price 130.00

The following additional information is available:

(a) Average raw materials in stock: one month.
(b) Average materials in process: half-a-month
(c) Average finished goods in stock: one month
(d) Credit allowed by suppliers: one month
(e) Credit allowed to debtors: two months.
(f) Time lag in payment of wages: one and a half weeks.
(g) Overheads: one month
(h) One-fourth of sales are on cash basis.
(i) Cash balance is expected to be ` 1,20,000.

You are required to prepare a statement showing the Working Capital needed to finance a
level of activity of 70,000 units of annual output. The production is carried throughout the
year on even basis and wages and overheads accrue similarly. (Calculation be made on the
basis of 30 days a month and 52 weeks a year).

Solution:

Statement showing estimate of Working Capital

Current Assets ` `
Stock of Raw material (70,000 units x 52 x 30/360) 3,03,333
Work-in-progress:
Raw materials (70,000 units x 52 x 15/360) 1,51,667
Direct labour (70,000 units x 19.50 x 30/360 x 1/4) 28,437
Overheads (70,000 units x 39 x 30/360 x 1/4) 56,875 2,36,979
Stock of finished goods (70,000 units x 110.50 x 30/360) 6,44,583
Debtors (70,000 units x 130 x 60/360) 15,16,667
Cash balance 1,20,000
(a) 28,21,562
Current Liabilities:
Creditors for raw material (70,000 units x 52 x 30/360) 3,03,333

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 287

Creditors for wages (70,000 units x 19.50 x 1.5/52) 39,375
Creditors for overheads (70,000 units x 39 x 30/360) 2,27,500
(b) 5,70,208
Net Working Capital (a) – (b) 22,51,354

Illustration 4:
From the following data, compute the duration of the operating cycle for each of years:
Year1 (`) Year 2 (`)
Stock:
Raw materials 20,000 27,000
Work-in-progress 14,000 18,000
Finished goods 21,000 24,000
Purchases 96,000 1,35,000
Cost of goods sold 1,40,000 1,80,000
Sales 1,60,000 2,00,000
Debtors 32,000 50,000
Creditors 16,000 18,000
Assume 360 days per year for computational purposes.
Solution:
Calculation of operating cycle
Year 1 Year 2
Current Assets: (20 / 96) x 360 = (27 / 135) x 360 =
Stock of raw material 75 days 72 days
1. Raw material stock = × 360
Purchases
2. WIP turnover = (14 / 140) x 360 = (18 / 180) x 360 =
(WIP / COGS ) x 360 36 days 36 days
3. Finished goods turnover = (21 / 140) x 360 = (24 / 180 )x 360 =
(Finished good/ COGS)× 360 54 days 48 days
4.Debtors turnover = (32 / 160) x 360 = (50 / 200 )x 360 =
(Debtors / Sales) x 360 72 days 90 days
Total (A) 237 days 246 days
Creditors period = (16 / 96) x 360 = (18 / 135) x 360 =
(Creditors / Purchases)x 360 60 days 48 days
Total (B) 60 days 48 days
Operating cycle (A-B) 177 days 198 days

Illustration 5:
(a) From the following details, prepare an estimate of the requirement of Working Capital:
Production 60,000 units
Selling price per unit `5
Raw material 60% of selling price
Direct wages 10% of selling price
Overheads 20% of selling price
Materials in hand 2 months requirement
Production Time 1 month
Finished goods in Stores 3 months
Credit for Material 2 months
Credit allowed to Customers 3 months
Average Cash Balance ` 20,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 288

Wages and overheads are paid at the beginning of the month following/In production all
the required materials are charged in the initial stage and wages and overheads accrue
evenly.

(b) What is the effect of Double Shift Working on the requirement of Working capital?

Solution:

a) Computation of requirement of Working Capital

Annual production 60,000 units
Monthly production 5,000 units

Unit Cost Sheet

Particulars `
Selling price 5.00
Cost of Raw Material 60% of 5=3.00
Wages 10% of 5=0.50
Overheads 20% of 5=1.00
Total cost per unit 4.50
Profit per unit 0.50

Current Assets: ` `
Stock of Raw material 2 30,000
3 x 60000 x
12
Work in Progress:
Raw Materials 1 15,000
1 3 x 60,000 x
12
Wages + Overheads 1 1 3,750 18,750
1.50 x 60,000 x x
12 2
Stock of Finished Goods 4.50 x 60,000 x 3 67,500
12
Debtors (on sales) 3 75,000
5.00 x 60,000 x
12
Cash 20,000
Total Current Assets (A) 2,11,250

Current Liabilities:
Creditors 2 30,000
3 x 60,000 x
12
Outstanding wages 1 2,500
0.5 x 60,000 x
12
Outstanding overheads 1 5,000
1 x 60,000 x
12
Total Current Liabilities (B) 37,500

Working Capital: (A-B) = 2,11,250 – 37,500 = ` 1,73,750

b) Effects of Double shift working:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 289

The following assumptions are made before estimating the Working Capital requirement for
double shift working:
1. Production will be 10000 units per month or 1,20,000 units per year.
2. Materials may not be required at double rate. Due to inventory control measures it may
be taken as 2/3
3. WIP will be the same at 5000 units. This will not increase as WIP of first shift will be handed
over to second shift.
4. 50% of overheads are assumed as fixed. This will not increase due to double shift working.

On the basis of above assumptions, the following capital requirement is estimated as follows:
Current Assets: `
Stock of Raw material 2 50,000
30,000 + 30000 x
3
Work in Progress:
Raw materials 2 15,000
3 x 60,000 x
3
Wages + Overheads 1 1 3,125 18,125
**1.25 x 60,000 x x
12 2
Stock of finished Goods 3 1,27,500
4.25 x 1,20,000 x
12
Debtors (on sales) 3 1,50,000
5.00 x 1,20,000 x
12
Cash (double) 40,000
Total Current Assets (A) 3,85,625

Current liabilities: `
Creditors 1 60,000
3 x 1,20,000 x
2
Outstanding wages 1 5,000
0.5 x 1,20,000 x
2
Outstanding overheads (Fixed Overheads remain same) 2,500
(Variable Overheads double as before) 5,000 7,500
Total Current Liabilities (B) 72,500

Working Capital required for two shifts: (A-B) = 3,85,625 – 72,500 = ` 3,13,125

Therefore additional working capital required for second shift = 3,13,125 – 1,73,750 = ` 1,39,375

** Calculation of Cost per unit

`
Single shift Double shift
Raw material Cost 3.00 3.00
Wages 0.50 0.50
Overhead expenses:
Fixed 0.50 0.25 → Production in 2 shifts are doubled
Variable 0.50 0.50
Cost per unit 4.50 4.25

Illustration 6:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 290

Estimate the requirement of total capital of the following project with an estimated
production of 250 m/t per annum of chemical X, presently imported and which can be
entirely sold at the rate of it‘s landed cost of ` 8,500 per m/t. You are also required to find out.
(i) Percentage of yield on investment;
(ii) Percentage of profit on sales;
(iii) Rate of cash generation per annum before tax.

Details of the proposed project for expected production of 250 m/t are as under:

i) Investment
Land ` 1,00,000
Building ` 8,00,000
Plant and Machinery ` 12,00,000
ii) Cost of Production (p.a.)
Imported Raw Material ` 6,50,000
Indigenous Raw Material ` 6,26,000
Salaries and Wages ` 1,35,000
Repairs and Maintenance on Plant Cost 5%
on Building 2%
Depreciation on Plant cost 7%
on Building Cost 2 ½ o%
Administrative and other expenses ` 50,000
Steam requirement 7,000 m/t @ ` 16 per m/t
Power ` 6,000
Packing Drums (of 500 kg. capacity) ` 30 each
iii) Working Capital requirement
Imported Raw Material stock 6 months
Indigenous Raw Material and Packing Material stock 3 months
Stock of Finished Products 1month
Credit to Customers 1month
Credit from suppliers (only on Indigenous Raw Material and Packing Material) 1 month
Cash expenses 1 month

Solution:

Working notes:
1. Packing of drums of 500g each. It is assumed of 500kg each.

Cost of production per annum (production of chemical x - 250m / t).

` in lakhs
Imported Raw Material 6.50
Indigenous Raw Material 6.26
Salaries & Wages 1.35
Repairs and Maintenance : 5% on 12,00,000 2% on 8,00,000 0.60 0.16 0.76
Depreciation 7 % on 12,00,000 2.5 % on 8,00,000 0.84 0.20 1.04
Administration & Other Expenses 0.50
Steam 7000 x 16 1.12
Power 0.06
Packing drums (250 m/t) / 500 kg. = 500 nos. @ 30 each 0.15
Total Cost 17.74
Sales 250 x 8500 21.25

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 291

Profit 3.51

2. Working Capital requirement

Particulars Basis of calculation Amount (`)
Imported Raw Material stock (6 / 12) x 6.5 3.25
Indigenous Raw Material and 6.26 + 0.15 = 6.41 x (3 / 12) 1.60
Packing Material
Stock of finished goods At works cost excluding depreciation & 1.35
admin exp = 17.74 – 1.04 – 0.5 = (16.20/12)
Credit to customers 17.74 - 1.04 = (16.70 / 12) 1.39
Cash Expenses Salaries, wages, repairs, admin, steam, power 0.32
= 3.79 / 12
Current Assets 7.91
(Less): Credit from suppliers 6.41 / 12 0.53
Working Capital requirement 7.38

Requirement of Total Capital:

(`)
Land 1.00
Building 8.00
Plant and Machinery 12.00
Working Capital 7.38
28.38

(i) percentage of yield on investment = Profit / Investment x 100

= (3.51 / 28.38) x 100
= 12.37 %
(ii) percentage of profit on sales = Profit / Sales x 100
= (3.51 / 21.25) x 100
= 16.52 %
(iii) cash generation per annum before tax :
(`)
PBT 3.51
Add. Depreciation 1.04
Cash generation before tax 4.55
Rate = (4.55 / 28.38) x 100 = 16.03 %

Illustration 7:
Solaris Ltd. sells goods in domestic market at a gross profit of 25 percent, not counting on
depreciation as a part of the ‗cost of goods sold‘. Its estimates for next year are as follows:

Amount (` in lakhs)
Sales - Home at 1 month‘s credit 1,200
Exports at 3 months‘ credit, selling price 10 percent below home price 540
Materials used (suppliers extend 2 months‘ credit) 450

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 292

Wages paid, ½ month in arrears 360
Manufacturing expenses, paid 1 month in arrears 540
Administrative expenses, paid 1 month in arrears 120
Sales promotion expenses (payable quarterly - in advance) 60
Income - tax payable in 4 instalments of which one falls in the next financial year 150

The company keeps 1 month‘s stock of each of raw materials and finished goods and
believes in keeping `20 lakh as cash. Assuming a 15 percent safety margin, ascertain the
estimated Working Capital requirement of the company (ignore work -in-process).

Solution:

Statement showing determination of Working Capital

(Amount in ` lakhs)
Current assets ` Computation
Cash 20.00
Raw Material 37.50 (450 lakhs / 12)
Finished Goods 122.50 (1,470 lakhs / 12)
Debtors Domestic market 100.00 (1,200 / 12 )
Export market 135.00 (540 x 3 / 12)
Sales promotion expense 15.00 3 (60 lakhs x 3 / 12)
Total Current Assets (A) 430.00

Current Liabilities `
Raw Materials (450 x 2 / 12) 75.00
Wages (360 / 24) 15.00
Manufacturing expenses (540 /12) 45.00
Administration expenses (120/12) 10.00
Total Current Liabilities (B) 145.00
Net Current Assets 285.00
Add: Safety margin @ 15% 42.75
Working Capital Requirement 327.75

Working notes:
1. Cost of Production
` in lakhs
Material used 450
Wages paid 360
Manufacturing exp 540
Administration exp 120
Total 1470
2. Tax aspect is ignored as it is to be paid out of profits.

Illustration 8:
Camellia Industries Ltd. is desirous of assessing its Working Capital requirements for the next
year. The finance manager has collected the following information for the purpose.

Estimated cost per unit of finished product `

Raw materials 90

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 293

Direct labour 50
Manufacturing and administrative overhead (Excluding depreciation) 40
Depreciation 20
Selling overheads 30
Total Cost 230
The product is subject to excise duty of 10 percent (levied on cost of production) and is sold
at ` 300 per unit.

Additional information:
(i) Budgeted level of activity is 1,20,000 units of output for the next year.
(ii) Raw material cost consists of the following:
Pig iron 65 per unit
Ferro alloys 15 per unit
Cast iron borings 10 per unit
(iii) Raw materials are purchased from different suppliers, extending different credit period.
Pig iron 2 months
Ferro alloys ½ months
Cast iron borings 1 month.
(iv) Product is in process for a period of 1/2 month. Production process requires full unit (100
percent) of pig iron and ferroalloys in beginning of production: cost iron boring is
required only to the extent of 50 percent in the beginning and the remaining is needed
at a uniform rate during the process. Direct labour and other overheads accrue
similarly at a uniform rate throughout production process.
(v) Past trends indicate that the pig iron is required to be stored for 2 months and other
materials for 1 month.
(vi) Finished goods are in stock for a period of 1 month.
(vii) It is estimated that one-fourth of total sales are on cash basis and the remaining sales
are on credit. The past experience of the firm has been to collect the credit sales in 2
months.
(viii) Average time-lag in payment of all overheads is 1 month and ½ month in the case of
direct labour.
(ix) Desired cash balance is to be maintained at ` 10 lakh.

You are required to determine the amount of Net Working Capital of the firm. State your
assumptions, if any.

Solution:

Determination of net working capital of Ram Industries Ltd

Current Assets `
Minimum desired cash balance 10,00,000
Raw Materials :
Pig iron 13,00,000 [1,20,000 x 65 x (2 / 12)]
Ferry alloys 1,50,000 [1,20,000 x 15 x (1 / 12)]
Cast iron borings 1,00,000 [1,20,000 x 10 x (1 / 12)]
WIP 6,62,500 [1,20,000 x 132.5 (1/24)]
Finished goods 18,00,000 [1,20,000 x 180 x ( 1/ 12)]
Debtors 60,00,000 [1,20,000 x 300 x (2/12)]
Total Current Assets: (A) 1,00,12,500
Current liabilities `
Creditors:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 294

 Pig iron 13,00,000 [1,20,000 x 65 x (2/12)]
Ferry alloys 75,000 [1,20,000 x 15 x (1 / 24)]
Cast iron borings 1,00,000 [1,20,000 x 10 x (1 / 12)]
Outstanding Wages 2,50,000 [1,20,000 x 50 x (1 / 24 )]
Outstanding Total Over heads 7,00,000 [1,20,000 x 70 x (1 / 12)]
Total current liabilities (B) 24,25,000
Working Capital (A-B) = 1,00,12,500 – 24,25,000 = 75,87,500
Working Notes:
Particulars Amount (`) Amount (`)
*Determination of Work in Process
Pig iron 65.00
Ferry alloys 15.00
Cast iron borings (0.5 × 10) 5.00
Other costs
Cast iron borings 2.50
Direct Labour (0.5 x 50) 25.00
Manufacturing and administration Overheads (0.5x40) 20.00 47.50
132.50

Illustration 9:
Compute ―Maximum Bank Borrowings‖ permissible under Method I, II & III of Tandon
Committee norms from the following figures and comment on each method.
Current Liabilities ` in lakhs Current assets ` in lakhs
Creditors for purchases 200 Raw materials 400
Other current liabilities 100 300 Work in progress 40
Bank borrowings including bills 400 Finished goods 180
discounted with bankers
Receivable including bills 100
discounted with bankers
Other current assets 20
700 740
Assume core current assets are `190 lakhs.

Solution:

TANDON Committee norms

Method 1
Under Method 1 the proprietor should contribute 25% of Working Capital Gap from their long
term source of finance and the balance is the Maximum Permissible Bank Borrowings.

Working Capital Gap means:

Working Capital Gap = Current Assets - Current Liabilities (except bank borrowings)

In the given problem

` in lakhs
Total Current Assets 740
Less: Current liabilities excluding bank borrowings 300
Working Capital Gap 440
Less: Contribution from long term source of finance (25%) 110

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 295

Maximum Permissible Bank Borrowings 330

Comment: Maximum Permissible Bank Borrowings under method 1 is `.330 lakhs. But existing
bank borrowing is ` 400 lakhs.

Therefore the excess bank borrowings of ` 70 lakhs convert into term loan.

Method 2
Under Method 2 the proprietor should contribute 25% of Current Assets from their long term
source of finance and the balance is the Maximum Permissible Bank Borrowings.

In the given problem

` in lakhs
Total Current Assets 740
Less: Current liabilities excluding bank borrowings 300
Working Capital Gap 440
Less: Contribution from long term source of finance (25% of 740) 185
Maximum Permissible Bank Borrowings 255

Comment: Maximum Permissible Bank Borrowings under method 2 is ` 255 lakhs. But existing
bank borrowing is ` 400 lakhs.

Therefore the excess bank borrowings of ` 145 lakhs convert into term loan.

Method 3
Under Method 3 the proprietor should contribute the entire investment in Core Current Assets
and 25% of remaining current assets from their long term source of finance and the balance
is the Maximum Permissible Bank Borrowings.

In the given problem

` in lakhs
Total Current Assets 740
Less: Current liabilities excluding bank borrowings 300
Working Capital Gap 440
Less: Contribution from long term source of finance (190+ 25% of (740-190)) 328
Maximum permissible bank borrowings 112

Comment: Maximum permissible bank borrowings under method 3 is ` 112 lakhs. But existing
bank borrowing is ` 400 lakhs.

Therefore the excess bank borrowings of ` 288 lakhs convert into term loan.

8.2 INVENTORY MANAGEMENT

Inventory constitutes an important item in the working capital of many business concerns.
Net working capital is the difference between current assets and current liabilities. Inventory
is a major item of current assets. The term inventory refers to the stocks of the product a firm is
offering for sale and the components that make up the product. Inventory is stores of goods

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 296

and stocks. This includes raw materials, work-in-process and finished goods. Raw materials
consist of those units or input which are used to manufacture goods that require further
processing to become finished goods. Finished goods are products ready for sale. The
classification of inventory and the levels of the components vary from organisation to
organisation depending upon the nature of business. For example steel is a finished product
for a steel industry, but raw material for an automobile manufacturer. Thus, inventory may be
defined as ―Stock of goods that is held for future use‖. Since inventory constitute about 50 to
60 percent of current assets, the management of inventories is crucial to successful Working
Capital Management. Working capital requirements are influenced by inventory holding.
Hence, there is a need for effective and efficient management of inventory

A good inventory management is important to the successful operations of the most of the
organizations, unfortunately the importance of inventory is not always appreciated by top
management. This may be due to a failure to recognize the link between inventory and
achievement of organisational goals or due to ignorance of the impact that inventory can
have on costs and profits.

Inventory management refers to an optimum investment in inventory. It should neither be too

low to effect the production adversely nor too high to block the funds unnecessarily. Excess
investment in inventory is unprofitable for the business. Both excess and inadequate
investment in inventory is not desirable. The firm should operate within the two danger points.
The purpose of inventory management is to determine and maintain the optimum level of
inventory investment.

Techniques and Tools of Inventory Control:

1. Economic Order Quantity.
2. Fixing Levels of Material.
(a) Minimum Level
(b) Maximum Level
(c) Reorder Level
(d) Danger Level
3. ABC Inventory Control
4. Perpetual Inventory System
5. VED classification.
6. Just-In-Time
7. FSN Analysis
8. Inventory Turnover Ratio

8.3 MANAGEMENT OF RECEIVABLES

Receivables mean the book debts or debtors and these arise, if the goods are sold on credit.
Debtors form about 30% of current assets in India. Debt involves an element of risk and bad
debts also. Hence, it calls for careful analysis and proper management. The goal of
Receivables Management is to maximize the value of the firm by achieving a trade off
between risk and profitability.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 297

The objectives of Receivables Management are as follows:
(a) To obtain optimum (non-maximum) value of sales;
(b) To control the cost of receivables, cost of collection, administrative expenses, bad debts
and opportunity cost of funds blocked in the receivables.
(c) To maintain the debtors at minimum according to the credit policy offered to customers.
(d) To offer cash discounts suitably depending on the cost of receivables, bank rate of
interest and opportunity cost of funds blocked in the receivables.

Costs of Maintaining Receivables

The costs with respect to maintenance of receivables can be identified as follows:

Capital costs: Maintenance of accounts receivable results in blocking of the firm‘s financial
resources in them. This is because there is a time lag between the sale of goods to customers
an the payments by them. The firm has, therefore, to arrange for additional funds to meet its
own obligations, such as payment to employees, suppliers of raw materials, etc.

Administrative costs: The firm has to incur additional administrative costs for maintaining
accounts receivable in the form of salaries to the staff kept for maintaining accounting
records relating to customers, cost of conducting investigation regarding potential credit
customers to determine their credit worthiness etc.

Collection costs: The firm has to incur costs for collecting the payments from its credit
customers. Sometimes, additional steps may have to be taken to recover money from
defaulting customers.

Defaulting costs: Sometimes after making all serious efforts to collect money from defaulting
customers, the firm may not be able to recover the overdues because of the inability of the
customers. Such debts are treated as bad debts and have to be written off since they
cannot be realised.

Benefits of Maintaining Receivables

Increase in Sales: Except a few monopolistic firms, most of the firms are required to sell goods
on credit, either because of trade customers or other conditions. The sales can further be
increased by liberalizing the credit terms. This will attract more customers to the firm resulting
in higher sales and growth of the firm.

Increase in Profits: Increase in sales will help the firm (i) to easily recover the fixed expenses
and attaining the break-even level, and (ii) increase the operating profit of the firm. In a
normal situation, there is a positive relation between the sales volume and the profit.

Extra Profit: Sometimes, the firms make the credit sales at a price which is higher than the
usual cash selling price. This brings an opportunity to the firm to make extra profit over and
above the normal profit.

Factors Affecting the size of receivables

The size of accounts receivable is determined by a number of factors. Some of the important
factors are as follows:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 298

Level of sales: This is the most important factor in determining the size of accounts receivable.
Generally in the same industry, a firm having a large volume of sales will be having a larger
level of receivables as compared to a firm with a small volume of sales.

Credit policies: A firm‘s credit policy, as a matter of fact, determines the amount of risk the
firm is willing to undertake in its sales activities. If a firm has a lenient or a relatively liberal
credit policy, it will experience a higher level of receivables as compared to a firm with a
more rigid or stringent credit policy.

Terms of trade: The size of the receivables is also affected by terms of trade (or credit terms)
offered by the firm. The two important components of the credit terms are (i) Credit period
and (ii) Cash discount.

Optimum Size of Receivables

The optimum investment in receivables will be at a level where there is a trade-off between
costs and profitability. When the firm resorts to a liberal credit policy, the profitability of the
firm increases on account of higher sales. However, such a policy results in increased
investment in receivables, increased chances of bad debts and more collection costs. The
total investment in receivables increases and, thus, the problem of liquidity is created. On the
other hand, a stringent credit policy reduces the profitability but increases the liquidity of the
firm. Thus, optimum credit policy occurs at a point where there is a ―Tradeoff‖ between
liquidity and profitability as shown in the chart below.

8.4 DETERMINANTS OF CREDIT POLICY

The following are the aspects of credit policy:

(i) Level of credit sales required to optimise the profit.
(ii) Credit period i.e. duration of credit, whether it may be 15 days or 30 or 45 days etc.
(iii) Cash discount, discount period and seasonal offers.
(iv) Credit standard of a customer : 5 C‘s of credit :
(a) Character of the customer i.e. willingness to pay.
(b) Capacity----ability to pay.
(c) Capital----financial resources of a customer.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 299

 (d) Conditions----special conditions for extension of credit to doubtful customers and
prevailing economic and market conditions and;
(e) Collateral security.
(v) Profits.
(vi) Market and economic conditions.
(vii) Collection policy.
(viii) Paying habits of customers.
(ix) Billing efficiency, record-keeping etc.
(x) Grant of credit----size and age of receivables.

Optimum credit policy

A firm should establish receivables policies after carefully considering both benefits and costs
of different policies. These policies relate to:
(i) Credit Standards, (ii) Credit Terms, and (iii) Collection Procedures.

Each of these have been explained below:

(i) Credit Standards

The term credit standards represent the basic criteria for extension of credit to customers. The
levels of sales and receivables are likely to be high if the credit standards are relatively loose,
as compared to a situation when they are relatively tight. The firm‘s credit standards are
generally determined by the five ―C‘s‖. Character, Capacity, Capital, Collateral and
Conditions. Character denotes the integrity of the customer, i.e. his willingness to pay for the
goods purchased. Capacity denotes his ability to manage the business. Capital denotes his
financial soundness. Collateral refers to the assets which the customer can offer by way of
security. Conditions refer to the impact of general economic trends on the firm or to special
developments in certain areas of economy that may affect the customer‘s ability to meet his
obligations.

Information about the five C‘s can be collected both from internal as well as external
sources. Internal sources include the firm‘s previous experience with the customer
supplemented by its own well developed information system. External resources include
customer‘s references, trade associations and credit rating organizations.

(ii) Credit terms

It refers to the terms under which a firm sells goods on credit to its customers. As stated earlier,
the two components of the credit terms are (a) Credit Period and (b) Cash Discount. The
approach to be adopted by the firm in respect of each of these components is discussed
below:

(iii) Collection procedures

A stringent collection procedure is expensive for the firm because of high out-of-pocket costs
and loss of goodwill of the firm among its customers. However, it minimises the loss on
account of bad debts as well as increases savings in terms of lower capital costs on account
of reduction in the size of receivables. A balance has therefore to be stuck between the
costs and benefits of different collection procedures or policies.

Credit evaluation of customer

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 300

Credit evaluation of the customer involves the following 5 stages:
(i) Gathering credit information of the customer through:
(a) financial statements of a firm,
(b) bank references,
(c) references from Trade and Chamber of Commerce,
(d) reports of credit rating agencies,
(e) credit bureau reports,
(f) firm‘s own records (Past experience),
(g) other sources such as trade journals, Income-tax returns, wealth tax returns, sales tax
returns, Court cases, Gazette notifications etc.
(ii) Credit analysis – After gathering the above information about the customer, the credit-
worthiness of the applicant is to be analysed by a detailed study of 5 C‘s of credit as
mentioned above.
(iii) Credit decision – After the credit analysis, the next step is the decision to extend the
credit facility to potential customer. If the analysis of the applicant is not upto the
standard, he may be offered cash on delivery (COD) terms even by extending trade
discount, if necessary, instead of rejecting the credit to the customer.
(iv) Credit limit – If the decision is to extend the credit facility to the potential customer, a limit
may be prescribed by the financial manager, say, ` 25,000 or ` 1,00,000 or so, depending
upon the credit analysis and credit-worthiness of the customer.
(v) Collection procedure – A suitable and clear-cut collection procedure is to be established
by a firm and the same is to be intimated to every customer while granting credit facility.
Cash discounts may also be offered for the early payment of dues. This facilities faster
recovery.

Illustration 10:

Gemini Products Ltd. is considering the revision of its credit policy with a view to increasing its
sales and profits. Currently all its sales are on credit and the customers are given one month‘s
time to settle the dues. It has a contribution of 40% on sales and it can raise additional funds
at a cost of 20% per annum. The marketing director of the company has given the following
options with draft estimates for consideration.

Particulars Current position Option I Option II Option III

Sales (` Lakhs) 200 210 220 250
Credit period (months) 1 1½ 2 3
Bad debts (% of sales) 2 2½ 3 5
Cost of credit administration (` Lakhs) 1.20 1.30 1.50 3.00

Advise the company to take the right decision. (Workings should form part of the answer).

Solution:

Evaluation of the different options in credit policy of Gemini Products Ltd.

(` in Lakhs)
Credit period (months) Current 1.0 Option I (1.5) Option II (2.0) Option III (3.0)
Sales 200 210 220 250
Less: Variable cost (60%) 120 126 132 150

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 301

Contribution (a) 80.00 84.00 88.00 100.00

Less: Costs
Cost of funds invested in debtors balance 3.33 5.25 7.33 12.50
Bad debts 4.00 5.25 6.60 12.50
Cost of credit administration 1.20 1.30 1.50 3.00
(b) 8.53 11.80 15.43 28.00
Net contribution (a) – (b) 71.47 72.20 72.57 72.00

Analysis:
Since the net contribution is highest in option II, it is suggested to extend 2 months credit
period to the customers.

Illustration 11:

Surya Industries Ltd. is marketing all its products through a network of dealers. All sales are on
credit and the dealers are given one month time to settle bills. The company is thinking of
changing the credit period with a view to increase its overall profits. The marketing
department has prepared the following estimates for different periods of credit:

Particulars Present Policy Plan I Plan II Plan III

Credit period (in months) 1 1.5 2 3
Sales (` Lakhs) 120 130 150 180
Fixed costs (` Lakhs) 30 30 35 40
Bad debts (% of sales) 0.5 0.8 1 2

The company has a contribution/sales ratio of 40% further it requires a pre-tax return on
investment at 20%. Evaluate each of the above proposals and recommend the best credit
period for the company.

Solution:

Analysis of Credit Policies

(` in Lakhs)
Credit Period (months) Current Policy (1) Plan I (1.5) Plan II (2) Plan III (3)
Credit sales 120 130 150 180
Less: Variable cost @ 60% 72 78 90 108
Contribution 48 52 60 72
Less: Fixed cost 30 30 35 40
Operating Profit (a) 18 22 25 32
Cost of Sales (Variable Cost + Fixed Cost) 102 108 125 148
Investment in debtors 8.5 13.5 20.83 37.00
[Cost of sales x Credit period / 12 months)
Cost of Investment in debtors @ 20% (b) 1.70 2.70 4.17 7.40
Credit sales 120 130 150 180

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 302

Bad debts (% of sales) 0.5% 0.8% 1% 2%
Bad debts (c) 0.60 1.04 1.50 3.60
Net Profit (a) – [(b) + (c)] 15.70 18.26 19.33 21.00

Analysis:
The net profit is higher if 3 months credit period is allowed. Hence, it is suggested to adopt
plan III.

Illustration 12:

The following are the details regarding the operations of a firm during a period of 12 months.
Sales `12,00,000
Selling price per unit `10
Variable cost price per unit `7
Total cost per unit `9

Credit period allowed to customers one month. The firm is considering a proposal for a more
liberal extension of credit which will result in increasing the average collection period from
one month to two months. This relaxation is expected to increase the sales by 25% from its
existing level.

You are required to advise the firm regarding adoption of the new credit policy, presuming
that the firm‘s required return on investment is 25%.

Solution:

Appraisal of Credit policy

(`)
Particulars Present Proposed Incremental
Credit period(ACP) 1 month 2 months 1 months
Sales (units) 1,20,000 1,50,000 30,000
Sales @ 10(in `) 12,00,000 15,00,000 3,00,000
Total Cost 10,80,000 12,90,000 2,10,000
Profit 1,20,000 2,10,000 90,000
Investment in receivables 10,80,000 / 12 = 90,000 12,90,000 / 6 = 2,15,000 1,25,000

Required return on Incremental Investment (1,25,000@ 25%) = 31,250

Actual return on Investment = 90,000
(or)
(90,000 / 1,25,000) x 100 = 72%
Since the Incremental return is greater than required return on Incremental investment
advised to adopt new credit policy.

Illustration 13:
Trinadh Traders Ltd. currently sells on terms of next 30 days. All the sales are on credit basis
and average collection period is 35 days. Currently, it sells 5,00,000 units at an average price
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 303
of ` 50 per unit. The variable cost to sales ratio is 75% and a bad debt to sales ratio is 3%. In
order to expand sales, the management of the company is considering changing the credit
terms from net 30 to ‗2/10, net 30‘. Due to the change in policy, sales are expected to go up
by 10%, bad debt loss on additional sales will be 5% and bad debt loss on existing sales will
remain unchanged at 3%. 40% of the customers are expected to avail the discount and pay
on the tenth day. The average collection period for the new policy is expected to be 34
days. The company required a return of 20% on its investment in receivables.

You are required to find out the impact of the change in credit policy of the profit of the
company. Ignore taxes.

Solution:

Trinadh Traders
Appraisal of Credit Policy
(`)
Present Proposed Gain /(Loss)
Credit terms Net 30 (2 / 10)Net 30
Avg. Collection Period 35 days 34 days
Discount sales - 40%
Bad debts 3% 3 % + 5%
Sales (units) 5,00,000 5,50,000
Incremental Contribution [50,000 x 50 x 25%] 6,25,000
Incremental bad debts [50,000 x 50 x 5%] (1,25,000)
Discount [5,50,000 x 40% x 50 x 2%] (2,20,000)
Investment in [5,00,000 x 50 x (35/360)] [5,00,000 x 50 x (37/365)] +
Receivables = 24,30,555 [50,000 x 50 x 75% x 34/360]
= 25,38,194
Incremental investment 1,07,629
Finance cost (1,07,629 x 20%) (21,528)
Incremental gain 2,58,472

By implementing new credit policy, the profit is increased by `2,58,472. So the new credit
policy is advised to implement.

Illustration 14:
A firm is considering pushing up its sales by extending credit facilities to the following
categories of customers:
(a) Customers with a 10% risk of non-payment, and
(b) Customers with a 30% risk of non-payment.

The incremental sales expected in case of category (a) are `40,000 while in case of category
(b) they are `50,000.

The cost of production and selling costs are 60% of sales while the collection costs amount to
5% of sales in case of category (a) and 10% of sales in case of category (b).

You are required to advise the firm about extending credit facilities to each of the above
categories of customers.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 304

Solution:

Evaluation of Credit Policies

Category a) 10% risk of non-payment
Particulars `
Incremental sales 40,000
Less: Bad debts @ 10% 4,000
Sales realized 36,000
Less: Cost of production and selling cost (40,000 x 60%) 24,000
Less: Collection cost (40,000 x 5%) 2,000 26,000
Incremental profit 10,000

Category b) 30% risk of non-payment

`
Incremental sales 50,000
Less: Bad debts @ 30% (50,000 x 30%) 15,000
Sales realized 35,000
Less: Cost of production and selling cost (50,000 x 60%) 30,000
Less: Collection cost (50,000 x 10%) 5,000 35,000
Incremental profit Nil
Comment: Advise to extend credit facility to category (a) customers alone.

Illustration 15:
The PKJ Company currently sells on terms ‗net 45‘. The company has sales of `37.50 Lakhs a
year, with 80% being the credit sales. At present, the average collection period is 60 days.
The company is now considering offering terms ‗2/10, net 45‘. It is expected that the new
credit terms will increase current credit sales by 1/3rd. The company also expects that 60% of
the credit sales will be on discount and average collection period will be reduced to 30 days.
The average selling price of the company is `100 per unit and variable cost is 85% of selling
price. The Company is subject to a tax rate of 40%, and its before-tax rate of borrowing for
working capital is 18%. Should the company change its credit terms to ‗2/10, net 45‘? Support
your answers by calculating the expected change in net profit. (Assume 360 days in a year)

Solution:

Appraisal of new credit policy

Present Proposed Incremental
Credit term ―net 45‖ ―2/10 net 45‖
Average collection period 60 days 30 days
Discount sales - 60%
` ` `
1. Credit sales (37,50,000 x 80%) 30,00,000 40,00,000
2. Variable Cost 85% 25,50,000 34,00,000
3. Contribution (1-2) 4,50,000 6,00,000 1,50,000
4. Discount (40,00,000 x 60% x 2%) 48,000 (48,000)
5. Investment in debtors

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 305

 60 5,00,000
30,00,000 x
360
30 30 3,20,833
30,00,000 x + 10,00,000 x 85% x
360 360
6. Savings in investment - 1,79,167
7. Finance cost saved (1,79,167 x 10.8%)* 19,350
8. Surplus (3-4+7) 1,21,350

Decision: Advised to implement the proposed policy, as there is a surplus of ` 1,21,350 * Cost
of capital = Rate of interest x (1-tax rate) = 18% x (1-0.4) = 10.8%

Illustration 16:
Slow Players are regular customers of Goods Dealers Ltd., Calcutta and have approached
the sellers for extension of credit facility for enabling them to purchase goods from Goods
Dealers Ltd. On the analysis of past performance and on the basis of information supplied,
the following pattern of payment schedule emerges in regard to Slow Players:
Schedule Pattern
At the end of 30 days 15% of the bill
60 days 34% of the bill
90 days 30% of the bill
100 days 20% of the bill
Non recovery 1% of the bill

Slow Players wants to enter into a firm commitment for purchase of goods of ` 15,00,000 in
2012, deliveries to be made in equal quantities on the first day of each quarter in the
calendar year. The price per unit of the commodity is ` 150 on which a profit of ` 5 per unit is
expected to be made. It is anticipated by the Good Dealers Ltd., that taking up of this
contract would mean an extra recurring expenditure of ` 5,000 per annum. If the opportunity
cost of funds in the hands of Goods Dealers is 24% per annum, would you as the Finance
Manager of the seller recommend the grant of credit to Slow Players? Working should form
part of your answer.

Solution:

Appraisal of credit proposal from Slow Players:

5
(a) Incremental profit = 15,00,000 x = ` 50,000
150
(b) Calculation of incremental finance cost: 17,975* x 4 = ` 71,900
15,00,000
*Sales per quarter = = ` 3,75,000
4
Finance cost per quarter:
`
For 15% of bill 30 1,125
3,75,000 x 15% x 24% x
360
For 34% of bill 60 5,100
3,75,000 x 34% x 24% x
360

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 306

For 30% of bill 90 6,750
3,75,000 x 30% x 24% x
360
For 20% of bill 100 5,000
3,75,000 x 20% x 24% x
360
Finance cost per quarter 17,975

(c) Extra recurring expenses = ` 5,000

(d) Bad debts = 15,00,000 x 1% = ` 15,000

Therefore, incremental profit = a-b-c-d = 50,000 – 71,900 – 5,000 – 15,000 = ` 41,900 (loss)
Comment: As there is incremental loss, it is advice not to extend credit facility to slow players.

8.5 CASH MANAGEMENT

The term ―Cash‖ with reference to management of cash is used in two ways. In a narrow
sense cash refers to coins, currency, cheques, drafts and deposits in banks. The broader view
of cash includes near cash assets such as marketable securities and time deposits in banks.
The reason why these near cash assets are included in cash is that they can readily be
converted into cash. Usually, excess cash is invested in marketable securities as it contributes
to profitability.
Cash is one of the most important components of current assets. Every firm should have
adequate cash, neither more nor less. Inadequate cash will lead to production interruptions,
while excessive cash remains idle and will impair profitability. Hence, there is a need for cash
management. The cash management assumes significance for the following reasons:-
Significance
(i) Cash planning: Cash is the most important as well as the least unproductive of all current
assets. Though, it is necessary to meet the firm‘s obligations, yet idle cash earns nothing.
Therefore, it is essential to have a sound cash planning neither excess nor inadequate.
(ii) Management of cash flows: This is another important aspect of cash management.
Synchronisation between cash inflows and cash outflows rarely happens. Sometimes, the
cash inflows will be more than outflows because of receipts from debtors, and cash sales
in huge amounts. At other times, cash outflows exceed inflows due to payment of taxes,
interest and dividends etc. Hence, the cash flows should be managed for better cash
management.
(iii) Maintaining optimum cash balance: Every firm should maintain optimum cash balance.
The management should also consider the factors determining and influencing the cash
balances at various point of time. The cost of excess cash and danger of inadequate
cash should be matched to determine the optimum level of cash balances.
(iv) Investment of excess cash: The firm has to invest the excess or idle funds in short term
securities or investments to earn profits as idle funds earn nothing. This is one of the
important aspects of management of cash.
Thus, the aim of cash management is to maintain adequate cash balances at one hand
and to use excess cash in some profitable way on the other hand.
Motives

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 307

Motives or desires for holding cash refers to various purposes. The purpose may be different
from person to person and situation to situation. There are four important motives to hold
cash.
(i) To carry out the regular business transactions.
(ii) As a precautionary measure to meet the business exigencies.
(iii) In order to exploit the profitable opportunities under speculative conditions.
(iv) To compensate banks and other financial institutes for providing certain services and
loans.
Objectives
The basic objectives of cash management are
(i) to make the payments when they become due and
(ii) to minimize the cash balances.
The task before the cash management is to reconcile the two conflicting nature of
objectives.

Factors determining cash needs

Maintenance of optimum level of cash is the main problem of cash management. The level
of cash holding differs from industry to industry, organisation to organisation. The factors
determining the cash needs of the industry is explained as follows:

(i) Matching of cash flows: The first and very important factor determining the level of cash
requirement is matching cash inflows with cash outflows. If the receipts and payments
are perfectly coincide or balance each other, there would be no need for cash
balances. The need for cash management therefore, due to the non-synchronisation of
cash receipts and disbursements.
(ii) Short costs: Short costs are defined as the expenses incurred as a result of shortfall of
cash. The short costs includes, transaction costs associated with raising cash to overcome
the shortage, borrowing costs associated with borrowing to cover the shortage i.e.
interest on loan, loss of trade-discount, penalty rates by banks to meet a shortfall in cash
balances and costs associated with deterioration of the firm‘s credit rating etc. which is
reflected in higher bank charges on loans, decline in sales and profits.
(iii) Cost of excess cash balances: One of the important factors determining the cash needs
is the cost of maintaining cash balances i.e. excess or idle cash balances. The cost of
maintaining excess cash balance is called excess cash balance cost.
(iv) Uncertainty in business: The first requirement of cash management is a precautionary
cushion to cope with irregularities in cash flows, unexpected delays in collections and
disbursements and defaults. The uncertainty can be overcome through accurate
forecasting of tax payments, dividends, capital expenditure etc. and ability of the firm to
borrow funds through over draft facility.
(v) Cost of procurement and management of cash: The costs associated with establishing
and operating cash management staff and activities determining the cash needs of a
business firm. These costs are generally fixed and are accounted for by salary, storage
and handling of securities etc. The above factors are considered to determine the cash
needs of a business firm.

The strategies for cash management are discussed in detail in the following lines:
I) Projection of cash flows and planning: The cash planning and the projection of cash
flows is determined with the help of Cash Budget. The Cash Budget is the most important

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 308

 tool in cash management. It is a device to help a firm to plan and control the use of
cash. It is a statement showing the estimated cash inflows and cash outflows over the
firm‘s planning horizon. In other words the net cash position i.e., surplus or deficiency of a
firm is highlighted by the cash budget from one budgeting period to another period.

II) Determining optimal level of cash holding by the company

The optimal level of cash holding by a company can be determined with the help of the
following models:
(a) Inventory model (Economic Order Quantity) to cash management
(b) Stochastic model
(c) Probability model

[(a) Inventory model (EOQ) to cash management (Baumol model)]: Economic Order
Quantity (EOQ) model is used in determination of optimal level of cash of a company.
According to this model optimal level of cash balance is one at which cost of carrying
the inventory of cash and cost of going to the market for satisfying cash requirements is
minimum. The carrying cost of holding cash refers to the interest foregone on marketable
securities where as cost of giving to the market means cost of liquidating marketable
securities in cash.
Optimum level of cash balance can be determined as follows:

Q = 2AO
C
Where Q = Optimum level of cash
A= Total amount of transaction demand
O= Average fixed cost of securing cash from the market (transaction cost)
C= Cost of carrying cash, i.e., interest rate on marketable securities for the period involved.

Assumptions: The model is based on the following assumptions:

(i) The demand for cash, transactions costs of obtaining cash and the holding costs for a
particular period are given and do not change during that period.
(ii) There is a constant demand for cash during the period under consideration.
(iii) Cash payments are predictable
(iv) Banks do not impose any restrictions on firms with respect of maintenance of minimum
cash balances in the bank accounts.

b) Stochastic (Miller-Orr) Model: The model prescribes two control limits, Upper control Limit
(UCL) and Lower Control Limit (LCL). when the cash balances reaches the upper limit a
transfer of cash to investment account should be made and when cash balances reach the
lower point a portion of securities constituting investment account of the company should be
liquidated to return the cash balances to its return point. The control limits are converting
securities into cash and the vice - versa, and the cost carrying stock of cash.

The ―O‖ optimal point of cash balance is determined by using the formula
2TV
O= 3
4I
Where,
O = Target cash balance (Optimal cash balance)
T = Fixed cost associated with security transactions
I = Interest per day on marketable securities

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 309

V = Variance of daily net cash flows.

Limitations: This model is subjected to some practical problems

(i) The first and important problem is in respect of collection of accurate data about transfer
costs, holding costs, number of transfers and expected average cash balance.
(ii) The cost of time devoted by financial managers in dealing with the transfers of cash to
securities and vice versa.
(iii) The model does not take into account the short term borrowings as an alternative to
selling of marketable securities when cash balance reaches lower limit.

Besides the practical difficulties in the application of the model, the model helps in providing
more, better and quicker information for management of cash. It was observed that the
model produced considerable cost savings in the real life situations.

c) Probability Model
According to this model, a Finance Manager has to estimate probabilistic out comes for net
cash flows on the basis of his prior knowledge and experience. He has to determine what is
the operating cash balance for a given period, what is the expected net cash flow at the
end of the period and what is the probability of occurrence of this expected closing net
cash flows.

The optimum cash balance at the beginning of the planning period is determined with the
help of the probability distribution of net cash flows. Cost of cash shortages, opportunity cost
of holding cash balances and the transaction cost.

Assumptions:
(i) Cash is invested in marketable securities at the end of the planning period say a week or
a month.
(ii) Cash inflows take place continuously throughout the planning period.
(iii) Cash inflows are of different sizes.
(iv) Cash inflows are not fully controllable by the management of firm.
(v) Sale of marketable securities and other short term investments will be effected at the end
of the planning period.

The probability model prescribed the decision rule for the Finance Manager that he should
go on investing in marketable securities from the opening cash balance until the
expectation, that the ending cash balance will be below the optimum cash balance, where

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 310

the ratio of the incremental net return per rupee of investment is equal to the incremental
shortage cost per rupee.

III) Strategy for economizing cash: Once cash flow projections are made and appropriate
cash balances are established, the finance manager should take steps towards effective
utilization of available cash resources. A number of strategies have to be developed for this
purpose. They are:
(a) Strategy towards accelerating cash inflows and
(b) Strategy towards decelerating cash outflows

(a) Strategy towards accelerating cash inflows: In order to accelerate the cash inflows and
maximize the available cash the firm has to employ several methods such as reduce the
time lag between the moment a payment to the company is mailed and the moment
the funds are ready for redeployment by the company. This includes the quick deposit of
customer‘s cheques, establishing collection centers and lock – box system etc.

(b) Strategy for slowing cash outflows: In order to accelerate cash availability in the
company, Finance Manager must employ some devices that could slow down the
speed of payments outward in addition to accelerating collections. The methods of
slowing down disbursements are as follows:
(i) Delaying outward payment;
(ii) Making pay roll periods less frequent;
(iii) Solving disbursement by use of drafts;
(iv) Playing the float;
(v) Centralised payment system;
(vi) By transferring funds from one bank to another bank firm can maximize its cash turnover.

Illustration 17:
United Industries Ltd. projects that cash outlays of ` 37,50,000 will occur uniformly throughout
the coming year. United plans to meet its cash requirements by periodically selling
marketable securities from its portfolio. The firm‘s marketable securities are invested to earn
12% and the cost per transaction of converting securities to cash is ` 40.
(a) Use the Baumol Model to determine the optimal transaction size of marketable securities
to cash.
(b) What will be the company‘s average cash balance?
(c) How many transfers per year will be required?
(d) What will be the total annual cost of maintaining cash balances?

Solution:

(a) Optimal size = 2TA /I = (2  40  37,50,000)/ 0.12 = 50,000

(b) Average cash balance = ` 25,000
(c) No of transactions per year = 37,50,000/50,000 = 75
(d) Total annual cost
(e) Transaction cost 75 x 40 = 3,000
(f) Opportunity cost 50,000 x 1/2 x 12% = 3,000
6,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 311

Illustration 18:
The Cyberglobe Company has experienced a stochastic demand for its product. With the
result that cash balances fluctuate randomly. The standard deviation of daily net cash flows
is `1,000, The company wants to impose upper and lower bound control limits for conversion
of cash into marketable securities and vice-versa. The current interest rate on marketable
securities is 6%. The fixed cost associated with each transfer is `1,000 and minimum cash
balance to be maintained is `10,000.
Compute the upper and lower limits.

Solution:

Standard Deviation = 1,000

Variance = 1,000 x 1,000 = 10,00,000
Interest = 6% / 365 = 0.016%
T = 1,000
L = 10,000
Z = 3 (3TV / 4I) = 3 (3 1,000 1,000 1,000)/(4  0.016%) = 3,573
Return point = Z + L
→ 3573 + 10000 = 13573
Upper limit = 3R -2L
→ 40719 - 20000 = 20719
SELF LEARNING QUESTIONS:
1. Explain Working Capital and its kinds.
2. What are the determinants of Working Capital?
3. What are the consequences of excessive and inadequate Working Capital?
4. What are the various sources of Working Capital?
5. What are the costs associated with maintaining receivables?
6. Write short note on:
(a) Tandon Committee norms
(b) Hard Core Working Capital
(c) Economic Ordering Quantity
(d) Inventory Turnover Ratio
(e) Working Capital Cycle (or) Operating Cycle
(f) Strategy for accelerating cash inflow.
(g) Credit evaluation of customer.
7. A company is currently facing working capital crunch. You are required to discuss the
various areas that you would like to look into and suggest the ways by which the
company can overcome the problem.
8. List out the importance of Cash Management.
9. What are the various tools and technique of Inventory Control?
10. What are the various types of Working Capital?
11. Write a short note on Factoring.
12. State the benefits accrue out of management of Receivables.
13. Discuss the various determinants of credit policy.
14. What are the various factors that determine the cash need of business?
15. What are the strategies a company can adopt for the optimum utilisation of cash
management?

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 312

PRACTICAL PROBLEMS:

(1) The board of Directors of Nanak Engineering Company Private Ltd. request you to
prepare a statement showing the Working Capital requirements forecast for a level of
activity of 1,56,000 units of production.

The following information is available for your calculation:

a.
Per unit
Raw materials ` 90
Direct labour 40
Overheads 75
205
Profits 60
Selling price per unit 265

b.
(i) Raw materials are in stock on average one month.
(ii) Materials are in process, on average 2 weeks.
(iii) Finished goods are in stock, on average 1 month.
(iv) Credit allowed by supplier one month.
(v) Time lag in payment from debtors two months.
(vi) Lag in payment of wages 1½ week.
(vii) Lag in payment of overheads is one month.

20% of the output is sold against cash. Cash in hand and at bank is expected to be ` 60,000.
It is to be assumed that production is carried on evenly throughout the year, wages and
overheads accrue similarly and a time period of 4 weeks is equivalent to a month.
Hint: Current Assets ` 84,21,000, Current liabilities ` 21,60,000

(2) On 1st April, 2015 the Board of Directors of Calci Limited wishes to know the amount of
Working Capital that will required to meet the programme of activity they have planned for
the year. The following information is available.
(i) Issued and paid-up capital ` 2,00,000
(ii) Fixed assets valued at ` 1,25,000 on 31-12-2010
(iii) 5% Debentures ` 50,000
(iv) Production during the previous year was 60,000 units; it is planned that this level of
activity should be maintained during the present year.
(v) The expected ratios of cost to selling price are – raw materials 60%, direct wages 10%,
and overheads 20%.
(vi) Raw materials are expected to remain in stores for an average of two months before
these are issued for production.
(vii) Each unit of production is expected to be in process for one month.
(viii) Finished goods will stay in warehouse for approximately three months.
(ix) Creditors allow credit for 2 months from the date of delivery of raw materials.
(x) Credit allowed to debtors is 3 months from the date of dispatch.
(xi) Selling price per unit is ` 5.
(xii) There is a regular production and sales cycle.

You are required to prepare:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 313

(a) Working Capital requirement forecast; and
(b) An estimated Profit and Loss Account and Balance Sheet at the end of the year.

Hint: Current Assets ` 1,83,750, Current liabilities ` 30,000, Work in process ` 18,750, Balance
Sheet Total ` 3,16,250, Debtors ` 75,000, Investment in Debtors ` 67,500

(3) Q Ltd sells goods at a uniform rate of gross profit of 20% on sales including depreciation
as part of cost of production. Its annual figures are as under:
`
Sales (at 2 months credit) 24,00,000
Materials consumed (suppliers credit 2 months) 6,00,000
Wages paid (Monthly at the beginning of the subsequent month) 4,80,000
Manufacturing expenses (cash expenses are paid – one month in arrear) 6,00,000
Administration expenses (cash expenses are paid – one month in arrear) 1,50,000
Sales promotion expenses (paid quarterly in advance) 75,000
The company keeps one month stock each of raw materials and finished goods. A minimum
cash balance of ` 80,000 is always kept. The company wants to adopt a 10% safety margin in
the maintenance of Working Capital.
The company has no work-in-progress
Find out the requirements of Working Capital of the company on cash cost basis.

Hint: Current Assets ` 6,06,250, Current liabilities ` 2,02,500

(4) X Ltd. sells goods at a gross profit of 20%. It includes depreciation as part of cost of
production. The following figures for the 12 months ending 31st Dec, 2011 are given to enable
you to ascertain the requirement of working capital of the company on a cash cost basis.

In your working, you are required to assume that:

(i) a safety margin of 15% will be maintained;
(ii) Cash is to be held to the extent of 50% of current liabilities;
(iii) There will be no work-in-progress;
(iv) Tax is to be ignored.
Stocks of raw materials and finished goods are kept at one month‘s requirements. All working
notes are to form part of your answer.
Sales at 2 months credit ` 27,00,000
Materials consumed (suppliers credit is for 2 months) 6,75,000
Total wages (paid at the beginning of the next month) 5,40,000
Manufacturing expenses outstanding at the end of the year 60,000
(These expenses are paid one month in arrears)
Total administrative expenses (paid as above) 1,80,000
Sales promotion expenses paid quarterly and in advance 90,000

Hint: Current Assets ` 7,23,250, Current liabilities ` 2,32,500

(5) Shree Cement Company Ltd, has an installed capacity of producing 1.25 lakh tonnes of
cement per annum; its present capacity utilization is 80 percent, The major raw material to
manufacture cement is limestone which is obtained from the company‘s own mechanized
mine-located near the plant. The company produces cement in 200 kgs bags. From the
information given below, determine the net working capital (NWC) requirement of the
company for the current year.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 314

Cost structure per bag of cement (estimated)
`
Gypsum 25
Limestone 15
Coal 30
Packing material 10
Direct labour 50
Factory overheads (including depreciation of ` 10) 30
Administrative overheads 20
Selling overheads Total cost 25
205
Profit margin Selling price 45
250
Add sale tax (10 percent of selling price) Invoice price to consumers‘ 25
275

Additional information
(i) Desired holding period of raw materials:
Gypsum, 3 months
Limestone, 1 month
Coal, 2.5 months
Packing material, 1.5 months
(ii) The product is in process for a period of ½ month (assume full units of materials, namely
gypsum, limestone and coal are required in the beginning; other conversion costs are to
be taken at 50 percent.
(iii) Finished goods are in stock for a period of l month before they are sold.
(iv) Debtors are extended credit for a period of 3 months.
(v) Average time lag in payment of wages is approximately ½ month and of overheads, 1
month.
(vi) Average time lag in payment of sales tax is 1.5 months.
(vii) The credit period extended by various suppliers are:
1. Gypsum, 2 months
2. Coal, 1 month.
3. Packing materials ½ month
(viii) Minimum desired cash balance is ` 25 lakh. You may state your assumptions, if any.

[Hint: Total Current Assets ` 4,69,79,166; current liabilities ` 88,54,166; * WIP ` 23,95,833]

(6) XYZ Corporation is considering relaxing its present credit policy and is in the process of
evaluating two proposed policies. Currently, the firm has annual credit sales of `50 lakhs and
accounts receivable turnover ratio of 4 times a year. The current level of loss due to bad
debts is `1,50,000. The firm is required to give a return of 25% on the investment in new
accounts receivable. The company‘s variable costs are 70% of the selling price. Given the
following information, which is the better option?

Present Policy Policy Option I Option II

Annual credit sales Accounts receivable ` 50,00,000 60,00,000 67,50,000
Turnover ratio 4 times 3 times 2.4 times
Bad debts losses 1,50,000 3,00,000 4,50,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 315

Hint: Investment in debtors under present policy I `8,75,000, under proposed policy I
`14,00,000, and policy II `19,68,750

(7) A trader whose current sales are in the region of `8,00,000 per annum and an average
collection period of 30 days wants to pursue a more liberal policy to improve sales. A study
made by a management consultant reveals the following information

Credit policy Increase in collection period Increase in Sales Present default anticipated
A 10 days `30,000 1.5%
B 20 days ` 48,000 2%
C 30 days ` 75,000 3%
D 40 days ` 90,000 4%

The selling price per unit is `3. Average cost per unit is ` 2.25 and variable costs per unit are `
2. The current bad debt loss is 1%. Required return on additional investment is 20%. Assume a
360 days year.
Which of the above policies would you recommend for adoption?

Hint: policy A is recommended.

(8) XYZ Ltd. has annual credit sales amounting to `10,00,000 for which it grants a credit of 60
days. However, at present no discount facility is offered by the firm to its customers. The
company is considering a plan to offer a discount of ―3/15 net 60‖. The offer of discount is
expected to bring the total credit periods from 60 days to 45 days and 50% of the customers
(in value) are likely to avail the discount facility. The selling price of the produces is ` 15 while
the average cost per unit comes to `12.

Please advise the company whether to resort to discount facility if the rate of return is 20%
and a month is equal to 30 days.

Hint: New policy not recommended

(9) Deluge Cosmetics Company Limited is considering changing its credit policy from net 60
to 2/10 net 45. Its current sales-are `8,00,000 and variable cost to sales ratio is 0.6.
Administrative and collection costs are `60,000 and `40,000 respectively. Their present bad
debt to sales ratio is 0.01. With the change in credit terms it expects an increase in sales and
operating costs by `4000.00 and `20,000 respectively. The new bad debts to sales ratio would
be 0.03. Assume 40% of the customers avail the discount and the remaining pay by 60 days
amounting to an average collection period of 40 days. Also assume the cost of financing
receivables is 14%.

You are required to advise the company regarding the change in credit terms.

Hint: New policy is recommended

(10) Mr. Barin Basu, the finance director of Swan Bearing Co. is evaluating the present credit
policy of his company. Under the present policy, the company is offering 3% discount for

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 316

payment within 10 days. The analysis of accounts receivable shows an average collection
period of 30 days. Mr. Basu is of the opinion that the discount should be discontinued as it is
affecting the profitability of the company in the present scenario of rising manufacturing
costs. It is estimated that if the discount is, discontinued the average collection period would
increase to 35 days. Presently 30% of the total customers are availing discount and if the
discount is withdrawn; these customers can also be expected to pay along with the other
customers. The marketing manager informed him that as a result, sales might drop from the
present level of 2,10,000 units to 2,00,000 units under the proposed policy. Selling price per
unit is `45. The average cost per unit is `40 and variable cost of sales ratio is 75%. The required
rate of return on the company‘s investments is 20%.

You are required to evaluate whether he should withdraw the discount or not.

Hint: New policy not recommended.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 317

STUDY NOTE : 9
COST OF CAPITAL, CAPITAL STRUCTURE THEORIES, DIVIDEND DECISIONS AND
LEVERAGE ANALYSIS

THIS STUDY NOTE INCLUDES:

9.1 Meaning of Cost of Capital -Computation of Cost of Capital
9.2 Capital Structure Theories
9.3 Dividend Decisions Theories (Walters – MM – Gordon Models)
9.4 Leverage Analysis
9.5 EBIT – EPS INDIFFERENCE POINT / LEVEL

9.1 MEANING OF COST OF CAPITAL - COMPUTATION OF COST OF CAPITAL

INTRODUCTION:

The Cost of Capital is the most important and controversial area in Financial Management.
Capital Budgeting decisions have a major impact on the firm, and Cost of Capital is used as
a criterion to evaluate the capital Budgeting decisions i.e., whether to accept or reject a
project. Knowledge about cost of capital, and how it is influenced by financial leverage, is
useful in making capital structure decisions. The cost of capital is the most important concept
in financial decision making. The chief objective of measuring the cost of capital is its use as
a decision criterion in capital budgeting.

Definition: According to Professor I.M.Pandy ―Cost of Capital is the discount rate used in
evaluating the desirability of the investment project‖. The cost of capital is the minimum rate
of return required for investment project. The cost of capital is the minimum rate of return
which will maintain the market value per share at its current level. If the firm earns more than
the cost of capital, the market value per share is expected to increase. In other words, it is
the rate that suppliers of funds expect to get. It is determined by the cost of the various
sources of finance. It is also referred to as the weighted average cost of capital or
composite/combined cost of capital.

James C. Van Horne: The cost of Capital is ―a cut-off rate for the allocation of capital to
investments of projects. It is the rate of return on a project that will leave unchanged the
market price of the stock‖.

Soloman Ezra: ―Cost of Capital is the minimum required rate of earnings or the cut-off rate of
capital expenditure‖.

It is clear from the above definitions that the cast of capital is that minimum rate of return
which a firm is expected to earn on its investments so that the market value of its share is
maintained. We can also conclude from the above definitions that there are three basic
aspects of the concept of cost of capital:
(i) Not a cost as such: In fact the cost of capital is not a cost as such, it is the rate of return
that a firm requires to earn from its projects.
(ii) It is the minimum rate of return: A firm‘s cost of capital is that minimum rate of return
which will at least maintain the market value of the share.
(iii) It comprises three components:
K=ro+b+f
Where, k = Cost of Capital;
ro= Return at zero risk level:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 318

 b = Premium for business risk, which refers to the variability in operating profit (EBIT) due to
change in sales.
f = Premium for financial risk which is related to the pattern of capital structure.

Importance of Cost of Capital

The Cost of Capital is very important in Financial Management and plays a crucial role in the
following areas:
(i) Capital budgeting decisions: The cost of capital is used for discounting cash flows under
Net Present Value method for investment proposals. So, it is very useful in capital
budgeting decisions.
(ii) Capital structure decisions: An optimal capital is that structure at which the value of the
firm is maximum and cost of capital is the lowest. So, cost of capital is crucial in designing
optimal capital structure.
(iii) Evaluation of final Performance: Cost of capital is used to evaluate the financial
performance of top management. The actual profitably is compared with the actual
cost of capital of funds and if profit is greater than the cost of capital the performance
nay be said to be satisfactory.
(iv) Other financial decisions: Cost of capital is also useful in making such other financial
decisions as dividend policy, capitalization of profits, making the rights issue, etc.

Classification of Cost of Capital:

Cost of Capital can be classified as follows:

(i) Historical Cost and Future Cost: Historical costs are book costs relating to the past, while
future costs are estimated costs act as guide for estimation of future costs.

(ii) Specific Costs and Composite Costs: Specific cost is the cost of a specific source of
capital, while composite cost is combined cost of various sources of capital. Composite
cost, also known as the weighted average cost of capital, should be considered in
capital and capital budgeting decisions.

(iii) Explicit and Implicit Cost: Explicit cost of any source of finance is the discount rate which
equates the present value of cash inflows with the present value of cash outflows. It is the
internal rate of return and is calculated with the following formula;
C1 C2 Cn
Io = 1
+ 2
+ ......... +
(I +K) (I +K) (I +K)n
Io = Net cash inflow received at zero of time
C = Cash outflows in the period concerned
K = Explicit cost of capital
N = Duration of time period
Implicit cost also known as the opportunity cost is the opportunity foregone in order to
take up a particular project. For example, the implicit cast of retained earnings is the rate
of return available to shareholders by investing the funds elsewhere.

(iv) Average Cost and Marginal Cost: An average cost is the combined cost or weighted
average cost of various sources of capital. Marginal cost refers to the average cost of
new or additional funds required by a firm. It is the marginal cost which should be taken
into consideration in investment decisions.

Computation of Cost of Capital:

Computation of cost capital of a firm involves the following steps:
I. Computation of cost of specific sources of a capital, viz., debt, preference capital,
equity and retained earnings, and
II. Computation of weighted average cost of capital.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 319

I. Computation of specific sources of capital

Cost of Debt (kd)

Debt may be perpetual or redeemable debt. Moreover, it may be issued at par, at premium
or discount. The computation of cost debt in each care is explained below.

Perpetual / Irredeemable debt:

It is the rate of return which the lenders expect. A firm may issue perpetual bonds or it may
have a policy of having a fixed amount of debt in the capital structure. In the case, when
the old debt is repaid, it would be replaced by a new debt of same amount. In such a case
debt is regarded as perceptual debt. The bonds of debentures can be issued at par, (face
value), discount (below face value) and premium (more than the face value). Thus, cost of
perpetual debt is equal to the rate of return expected by the lenders. It is the coupon rate of
interest which is adjusted for tax effect.

Cost of perpetual debt can be determined as before tax cost of debt and after tax cost of
debt. Symbolically:
Interest
=
Sale price of debenture of bond (p)
I
After tax cost of debt (Kd) = (1 – t)
p
I – Interest payment
P - Sale price of bond or debenture
t – Tax rate

Cost of Redeemable debt:

While calculating the cost of redeemable debt, it is necessary to consider the repayment of
the principal in addition to interest payments. The cost of redeemable debt can be
calculated by suing the following formula.

(F - S)
I(1- t)+
After – tax cost of debt, Kd= n
(F + S)
2
Where
I = Annual Interest charges
t = Tax rate
n = Number of years
F = Redeemable value of the debt at the time of maturity.
S = Net sale proceeds from the issue of debt (face value – expenses)

Cost of Preference Capital (KP)

The computation of cost of preference shares is conceptually difficult when compared to
the cost of debt. Preference share holders have a preference regarding the payment of
dividend as well as return of principal amount over the ordinary shares. Preference capital
carries a fixed rate of dividend.

Preference dividend is an appropriation of earnings after the payment of taxes. Therefore,

there is no need to make any adjustment for taxes while determining the cost of preference
shares (Kp).

Perpetual Preference Capital:

D(1+ dt)
KP=
NS
Where
D = Preference dividend

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 320

dt = Dividend tax
NS = Net Sale proceeds i.e., Issue Price – Flotation Cost.
Redeemable preference shares: It is calculated with the following formula:
RV -NS
D(1+ dt) +
KP= n ×100
RV -NS
n
Where,
Kp = Cost of preference capital
D = Annual preference dividend
RV = Maturity value of preference shares
NS = Net proceeds of preference shares
N = Number of years to maturity

Cost of Equity Capital

The cost of Equity Capital is most difficult to compute. Some people argue that the equity
capital is cost free as the Company is not legally bound to pay the dividends to Equity
shareholders. But this is not true. Shareholders will invest their funds with the expectation of
dividends. The market value of Equity Share depends in the dividends expected by
shareholders. Thus the required rate of return which equates the present value of the
expected dividends with the market value of Equity share is the cost of Equity Capital. The
cost of Equity Capital may be expressed as the minimum rate of return that must be earned
on New Equity Share Capital financed investment in order to keep the earnings available to
the existing Equity shareholders of the firm unchanged.
It may be computed in the following 4 methods.

a) Dividend method (no growth model):

As stated above, the market price per share depends on the dividends expected by the
Equity Shareholders.
Formula:
D1 D2 Dn
Po = + + ......... +
(I +Ke ) (I +Ke )2
(I +Ke )n
Or
D1
Ke =
NS
Where
Ke = Cost of Equity
D = Dividend
NS = Net Sale Proceeds i.e., Issue Price – Flotation Cost

b) Constant growth model (Gordan Model):

When the dividends are expected to grow at a rate of ‗g‘ annually, the following formula is
used:
D (1 g ) D2(1 g )2 D (1 g )n
Po = 0 + + ......... + 0
(I +Ke ) (I +Ke )2
(I +Ke )n
Or
D1
Ke = g
P0
Where
Ke = Cost of Equity
D = Dividend
P0= Issue price of share or current market price.
g = Growth rate

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 321

Note: If flotation costs such as underwriting commission, brokerage fees etc. is considered P 0
is replaced with NS.

NS = Current market price or cost of issue – flotation cost

c) Earning Model:
The cost of equity is also measured by Earnings / Price ratio. It is the ratio of EPS to market
price per share.

Formula:
EPS
Ke =
NS
Where
Ke = Cost of Equity
NS = Net Sale Proceeds i.e., Issue Price – Flotation Cost

d) Capital Asset Pricing Model:

Another technique that can be used to estimate the cost of equity is the capital asset pricing
model approach. The capital asset pricing model explains the behaviour of security prices
and provides a mechanism whereby investors could assess the impact of a proposed
security investment on their over – all portfolio risk and return. In other words, CAPM formally
describes the risk –required return trade off for securities. The assumptions for CAPM
approach are:
i) The efficiency of the security
ii) Investor preferences.

The capital asset pricing model describes the relationship between the required rate of
return, or the cost of equity capital and the non-diversifiable or relevant risk of the firm as
reflected in its index of non-diversifiable risk. Symbolically,
Ke = Rf + β (Rm– Rf)

Where
Ke = Cost of equity capital
Rf = Risk – free rate of return
Rm = Return on market portfolio
β = Beta of Security

Cost of Retained Earnings (Kr):

Retained earnings refer to undistributed profits of a firm. Out of the total earnings, firms
generally distribute only part of them in the form of dividends and the rest will be retained
within the firms. Since no dividend is required to be paid on retained earnings, some people
feel that ‗retained earnings carry no cost‘. But this approach is not appropriate. Retained
earnings has the opportunity cost of dividends from alternative investment. Hence,
shareholders expect a return on retained earnings at least equity.
Kr = Ke
However, while calculating cost of retained earnings, flotation cost need not be considered.

Cost of Rights Issue

When the shares are offered to the existing shareholders in proportion to the existing
shareholding, it is called ―Rights issue‖. Then the existing shareholders will have right to
subscribe first. Balance, if any left over, will be offered to public for subscription or private
placement, etc.

Formula:
When he sells ex-rights (i.e. after exercising the option):

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 322

 MN+ Sr
P=
N+ r
When
P = Theoretical market price of the share when he sells ex-rights
M = market price of the share when it is sold cum – rights
N= Number of existing shares
S = Subscription price per share
r = No. of right shares

Value of right = Cum-right share price – Ex- right share price

Weighted Average Cost of Capital:

It is the average of the costs of several of sources of financing. It is also known as composite
or overall or Average Cost of Capital.

After computing the cost of individual sources of finance, the Weighted Average Cost of
Capital is calculated by putting weights in the proportion of the various sources of funds to
the total.

Weighted average cost of capital is computes by using either of the following two types of
weights:
1. Market value
2. Book Value

Market value weights are sometimes preferred to the book value weights as the market
value represents the true value of the investors. However, market value weights suffer from
the following limitations:
(i) Market values are subject to frequent fluctuations.
(ii) Equity capital gets more importance, with the use of market value weights.

Moreover, book values are readily available.

Average cost of capital is computed as followings:
Kw = WeKe + WdKd + WpKp + Wr Kr

Where,
Kw = Weighted Average Cost of Capital
Ke = Cost of Equity
Kr = Cost of Reserves
Kd = Cost of Debt
Kp = Cost of preference share capital
W = weights (proportions of specific sources of finance in the total)

The following steps are involved in the computation of Weighted Average Cost of Capital:
(i) Multiply the cost of each sources with the corresponding weight.
(ii) Add all these weighted costs so that weighted average cost of capital is obtained.

Marginal Cost of Capital:

The weighted average cost of capital can be worked out on the basis of marginal cost of
capital than the historical costs. The weighted average cost of new or incremental capital is
known as the marginal cost of capital. This concept is used in capital budgeting decisions.
The marginal cost of capital is derived, when we calculate the weighted average cost of
capital using the marginal weights. The marginal cost of capital would rise whenever any
component cost increases. The marginal cost of capital should be used as the cut off rate.
The average cost of capital should be used to evaluate the impact of the acceptance or
rejection of the entire capital expenditure on the value of the firm.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 323

Illustration 1:
Assuming the corporate tax rate of 35%, compute the after tax cost of capital in the following
situations:
(i) Perpetual 15% Debentures of `1,000, sold at a premium of 10% with no flotation costs.
(ii) 10-year 14% Debentures of `2,000, redeemable at par, with 5% flotation costs.

Solution:

i. Computation of cost of Capital

I
Kd = (1 – t)
p
Where,
I = Interest Payment
P = Sale price of debenture
t = Tax rate
150 (1- 0.35)
Kd= × 100=8.86%
1100

ii. Computation of Cost of Capital

RV -NS
I(1- t) +
Kd= n ×100
RV +NS
2
2000 -1900
280(1- 0.35) +
Kd= 10 ×100
2000 -1900
2
= 9.85%

Where,
I = Interest Payment
t = Tax rate
RV = Value of debenture Redeemable
NS = Net Sale proceeds
n = No. of years

Illustration 2:
Calculate the Cost of Capital from the following cases:
(i) 10-year 14% Preference shares of `100, redeemable at premium of 5% and flotation costs
5%. Dividend tax is 10%.
(ii) An equity share selling at `50 and paying a dividend of `6 per share, which is expected
to continue indefinitely.
(iii) The above equity share if dividends are expected to grow at the rate of 5%.
(iv) An equity share of a company is selling at `120 per share. The earnings per share is `20 of
which 50% is paid in dividends. The shareholders expect the company to earn a constant
after tax rate of 10% on its investment of retained earnings.

Solution:

RV -NS
Preference dividend (1+ dividend) +
i. Kp = N ×100 = 8.86%
RV -NS
2

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 324

 105 - 95
14 (1+ 0.1) +
Kp = 10 ×100 = 16.4%
105 - 95
2
Dividend
ii. Ke(no growthmodel)= × 100
Net Sale Proceeds
6
Ke= × 100 = 12%
50
D1
iii. Ke(no growthmodel) = + Growth(g)
Net Sale Proceeds
6.3
Ke= + 0.05 = 0.176(or)17.6%
50
iv. Market price=` 120
EPS=` 20
Dividend payout ratio = ` 10 + 5% of ` 10= ` 10.5
r =10%
g = Rate of return on retention funds = b x r =10% x 50% = 5%
where,
b = 1 –Payout ratio
r = Return on investment
D1
Ke= × 100 + Growth (g)
Net Sale Proceeds
10.5
Ke= × 100 + 5% = 13.75%
120

Illustration 3:
From the following information, determine the appropriate weighted average cost of capital,
relevant for evaluating long-term investment projects of the company.

Cost of equity 0.18

After tax cost of long-term debt 0.08
After tax cost of short-term debt 0.09
Cost of Reserve 0.15

Sources of capital Book Value (BV) Market Value (MV)

Equity:
Capital `3,00,000 ` 7,50,000
Reserve 2,00,000 -
Long-term debt 4,00,000 3,75,000
Short-term debt 1,00,000 1,00,000
10,00,000 12,25,000

Solution:

Calculation of Weighted Average Cost of Capital (WACC) or overall Cost of Capital:

Alternative 1: - Book value as weights:

Element Amount (`) Weight Specific cost of capital Overall cost of capital
Capital 3,00,000 0.3333 0.18 0.06
Reserve 2,00,000 0.2222 0.15 0.03
L/T debt 4,00,000 0.4445 0.08 0.04
9,00,000 1.0000 0.13
Therefore, WACC = 13%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 325

Alternative 2: - Market value as weights:

Element Amount (`) Weight Specific cost of capital Overall cost of capital
Capital 4,50,000 0.40 0.18 0.0720
*Reserve 3,00,000 0.27 0.15 0.0405
L/T debt 3,75,000 0.33 0.08 0.0264
11,25,000 1.00 0.1389
Therefore, WACC = 13.89%
*Note: Market Value of equity share capital apportioned between capital and reserve in
book value weightage.

Illustration 4:
In considering the most desirable capital structure of a company, the following estimates of
the cost of debt and equity capital (after tax) have been made at various levels of debt-
equity mix:
Debt as percentage of total capital employed Cost of debt % Cost of equity %
0 5.0 12.0
10 5.0 12.0
20 5.0 12.5
30 5.5 13.0
40 6.0 14.0
50 6.5 16.0
60 7.0 20.0

You are required to determine the optimal debt-equity mix for the company by calculating
composite cost of capital.

Solution:

Statement showing computation of composite cost of capital (K 0) at different levels of debt-

equity mix:-
Debt as percentage of total Cost of debt Cost of equity K0 = WeKe + WdKd
capital employed % %
0 5.0 12.0 (1 x 12) + (0 x 5) = 12%
10 5.0 12.0 (0.9 x 12) + (0.1 x 5) = 11.30%
20 5.0 12.5 (0.8 x 12.5) + (0.2 x 5) = 11%
30 5.5 13.0 (0.7 x 13) + (0.3 x 5.5) = 10.75%
40 6.0 14.0 (0.6 x 14) + (0.4 x 6) = 10.80%
50 6.5 16.0 (0.5 x 16) + (0.5 x 6.5) = 11.25%
60 7.0 20.0 (0.4 x 20) + (0.6 x 7) = 12.20%

The most desirable or optimal capital structure of the company is 70% equity and 30% debt,
as there is overall cost is minimum.

Illustration 5:
Determine the weighted average cost of capital using (i) book value weights; and (ii) market
value weights based on the following information:
Book value structure: `
Debentures (` 100 per debenture) 8,00,000
Preference share (`100 per share) 2,00,000
Equity shares (` 10 per share) 10,00,000
20,00,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 326

Recent market prices of all these securities are:

Debentures: ` 110 per debenture;

Preference share: ` 120 per share; and
Equity shares: ` 22 per share

External financing opportunities are:

a. `100 per debenture redeemable at par, 10 year maturity, 13% coupon rate, 4% flotation
cost andsale price `100;
b. `100 per preference share redeemable at par, 10 year maturity, 14% dividend rate, 5%
flotationcost and sale price `100; and
c. Equity share –`2 per share flotation costs and sale price `22 Dividend expected on equity
shareat the end of the year is `2 per share; anticipated growth rate in dividend is 7%.
Company paysall its earnings in the form of dividends. Corporate tax rate is 50%.

Solution:

Specific cost of capital

RV -NS
I(1- t) +
Kd= N ×100
RV +NS
2
100 - 96
13(1- 0.5) +
Kd= 10 ×100 = 7.04%
100 - 96
2
RV -NS
Preference dividend +
Kp = N ×100
RV -NS
2
 100 - 95 
14 +  
Kp =  10  ×100 = 14.87%
100 - 95
2
D1
Ke= × 100 + Growth(g)
Net Sale Proceeds
2
Kp= × 100 + 7% = 17%
20

WACC:

Book value basis:

Source ` Weight Cost of capital KO
Debentures 8,00,000 0.40 7.04% 2.816
Preference 2,00,000 0.10 14.87% 1.487
Equity 10,00,000 0.50 17.00% 8.500
20,00,000 12.803%

Market value basis:

Source ` Weight Cost of capital KO
Debentures 8,80,000 0.2649 7.04% 1.865
Preference 2,40,000 0.0722 14.87% 1.074
Equity 22,00,000 0.6629 17.00% 11.270
33,20,000 14.209%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 327

Illustration 6:
The present capital structure of a company is as follows:
`(million)
Equity share (Face value = `10) 240
Reserves 360
11% Preference Shares (Face value = `10) 120
12% Debentures 120
14% Term Loans 360
1,200

Additionally the following information are available:

Company‘s equity beta 1.06
Yield on long-term treasury bonds 10%
Stock market risk premium 6%
Current ex-dividend equity share price `15
Current ex-dividend preference share price `12
Current ex-interest debenture market value `102.50 per `100
Corporate tax rate 40%

The debentures are redeemable after 3 years and interest I paid annually. Ignoring flotation
costs, calculate the company‘ weighted average cost of capita (WACC).

Solution:

Specific cost of capital:

Ke (CAPM) = Rf + β (Rm–Rf) = 16.36%

Rm–Rf = 6%
Rf = 10%, Rm = 16%
Kp = (Dividend / NS) x 100 = (1.1 / 12) x 100 = 9.17%
100 -102.5
12(1- 0.4) +
Kd= 3 ×100 = 6.29%
100 -102
2

Alternatively,
 100 -102.5 
12 + 3 
Kd=  ×100  × (1 – 0.4) = 6.61%
 100 -102.5 
 2 
Kl= 14% (1-0.4) = 8.4%
Kr= Ke = 16.36% (as there is no flotation costs)

WACC

Book value basis:

Source `in millions Weight Cost of Capital KO
Equity capital 240 0.20 16.36% 3.272
Reserves 360 0.30 16.36% 4.908
Preference 120 0.10 9.17% 0.917
Debentures 120 0.10 6.61% 0.661
Term loans 360 0.30 8.40% 2.520
1200 1.00 12.28%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 328

Market value basis:

Source `in millions Weight Cost of Capital KO

Equity 360 0.3647 16.36% 5.967
Preference 144 0.1459 9.17% 1.338
Debentures 123 0.1246 6.61% 0.824
Term loans 360 0.3648 8.40% 3.064
987 1.0000 11.18%

Illustration 7:
Bombay Cotton Mills Limited makes a rights issue at `5 a share of one new share for every
four shares held. Before the issue, there were 10 million shares outstanding and the share
price was `6. Based on the above information you are required to compute-
a. The total amount of new money raised.
b. How many value of one rights are required to buy one new share?
c. What is the value of one right?
d. What is the prospective ex-rights price?

Solution:

a) Right issue price = `5

No of right shares issued =100lakhs x (1/4) = 25 lakh
Additional funds raised=25 x 5=125 lakhs
b) No of rights required to buy one share=4 rights
6 -  4 x 6  + 1 x 5  
c) Value of one right=   =`0.20
5
d) Prospective ex-right share price = `5.80

Illustration 8:
Aries Limited wishes to raise additional finance of `10 lacs for meeting its investment plans. It
has `2,10,000 in the form of retained earnings available for investment purposes. The
following are the further details:
1. Debt/equity mix 30% / 70%
2. Cost of debt upto`1,80,000 10% (before tax) beyond `1,80,000 16%(before tax)
3. Earnings per share `4
4. Dividend payout 50% of earnings
5. Expected growth rate in dividend 10%
6. Current market price per share `44
7. Tax rate 50%

You are required to:

To determine the pattern for raising the additional finance.
To determine the post-tax average cost of additional debt.
To determine the cost of retained earnings and cost of equity, and
Compute the overall weighted average after tax cost of additional finance.

Solution:

a) Determination of pattern for raising additional finance:

Total additional finance required = `10,00,000
Debt Equity mix = 30:70
Therefore
Additional Debt = 10,00,000 x 30% = `3,00,000
Additional Equity = 10,00,000 x 70% = `7,00,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 329

 Detailed pattern
Total equity: ` `
Retained earnings 2,10,000
Equity share Capital 4,90,000 7,00,000
Debt:
10% debt 1,80,000
16% debt 1,20,000 3,00,000
Total Additional finance 10,00,000

b) Calculation of Average Cost of additional debt:

Post Tax Cost of 10% debt = 10% (1-0.5) = 5%
Post Tax Cost of 16% debt = 16% (1– 0.5) = 8%
1,80,000 1,20,000
Average cost (after tax) of total debt = 5 × +8× = 6.2%
3,00,000 3,00,000

c) Computation of Cost of equity and cost of retained earnings:

D1
Cost of equity (Ke) = +g
P0
2 ×1.10
= + 0.10 = 0.15 or 15%
44

Cost of Retained Earnings (Kr)

Kr = Ke (as there is no flotation cost)
Kr = 15%

d) Calculation of Weighted Cost of Capital

Element Amount (`) Weight Specific Cost Overall cost
Equity Share Capital 4,90,000 0.49 0.15 0.0735
Reserves 2,10,000 0.21 0.15 0.0315
10% Debt 1,80,000 0.18 0.05 0.0090
16% Debt 1,20,000 0.12 0.08 0.0096
Total 10,00,000 1.00 0.1236
WACC = 12.36%

9.2 CAPITAL STRUCTURE THEORIES

A firm needs funds for long term requirements and working capital. These funds are raised
through different sources both short term and long term. The long term funds required by a
firm are mobilized through owner‘s funds (equity share, preference shares and retained
earnings) and long term debt (debentures and bonds). A mix of various long term sources of
funds employed by a firm is called capital structure.

According to Gerestenberg, ―Capital structure of a company refers to the composition or

make-up of its capitalization and it includes all long term capital resources, viz, loans, bonds,
shares and reserves‖. Thus capital structure is made up of debt and equity securities and
refers to permanent financing of a firm.

Financial Manager has to plan the appropriate mix of different securities in total
capitalization in such a way as to minimize the cost of capital and maximize the earnings per
share to the equity shareholders. There may be four fundamental patterns of capital
structure as follows:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 330

(i) Equity capital only (including Reserves and Surplus)
(ii) Equity and preference capital
(iii) Equity, preference and long term debt i.e. debentures, bonds and loans from financial
institutions etc.
(iv) Equity and long term debt.

Some authors use capital structure and financial structure interchangeably. But, both are
different concepts. Financial structure refers to the way in which the total assets of a firm are
financed. In other words, financial structure refers to the entire liabilities side of the Balance
Sheet. But, capital structure represents only long term sources of funds and excludes all short
term debt and current liabilities. Thus, financial structure is a broader one and capital
structure is only part of it.

Features of an Appropriate Capital Structure

A capital structure will be considered to be appropriate if it possesses following features:
(i) Profitability: The capital structure of the company should be most profitable. The most
profitable capital structure is one that tends to minimize cost of financing and maximize
earnings per equity share.
(ii) Solvency: The pattern of capital structure should be so devised as to ensure that the firm
does not run the risk of becoming insolvent. Excess use of debt threatens the solvency of
the company. The debt content should not, therefore, be such that which increases risk
beyond manageable limits.
(iii) Flexibility: The capital structure should be flexible to meet the requirements of changing
conditions. Moreover, it should also be possible for the company to provide funds
whenever needed to finance its profitable activities.
(iv) Conservatism: The capital structure should be conservative in the sense that the debt
content in the total capital structure does not exceed the limit which the company can
bear. In other words, it should be such as is commensurate with the company‘s ability to
generate future cash flows.
(v) Control: The capital structure should be so devised that it involves minimum risk of loss of
control of the company.

Determinants of Capital Structure

The following are the factors influencing the Capital Structure
The capital structure of a firm depends on a number of factors and these factors are of
different importance. Generally, the following factors should be considered while
determining the capital structure of a company.

i. Trading on equity and EBIT-EPS analysis

The use of long term debt and preference share capital, which are fixed income bearing
securities, along with equity share capital is called financial leverage or trading on equity.
The use of long term debt capital increases the earnings per share as long as the return on
investment is greater than the cost of debt. Preference share capital will also result in
increasing EPS. But the leverage effect is more pronounced in case of debt because of two
reasons:
1. Cost of debt is usually lower than the cost of preference share capital.
2. The interest paid on debt is tax deductible.

Because of its effects on the earnings per share, financial leverage is one of the important
considerations in planning the capital structure of a company. The companies with high level
of Earnings Before Interest and Taxes (EBIT) can make profitable use of the high degree of
leverage to increase the return on the shareholders equity. The EBIT-EPS analysis is one
important tool in the hands of the financial manager to get an insight into the firms capital
structure planning. He can analyse the possible fluctuations in EBIT and their impact on EPS
under different financing plans.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 331

Under favourable conditions, financial leverage increases EPS, however it can also increase
financial risk to shareholders. Therefore, the firm should employ debt to such an extent that
financial risk does not spoil the leverage effect.

(ii) Growth and stability of sales

This is another important factor which influences the capital structure of a firm. Stability of
sales ensures stable earnings, so that the firm will not face any difficulty in meeting its fixed
commitments of interest payment and repayment of debt. So the firm can raise a higher
level of debt. In the same way, the rate of growth in sales also affects the capital structure
decision. Usually, greater the rate of growth of sales, greater can be the use of the debt in
the financing of a firm. On the other hand, the firm should be very careful in employing debt
capital if its sales are highly fluctuating and declining.

(iii) Cost of Capital

Cost of capital is another important factor that should be kept in mind while designing the
capital structure of a firm. The capital structure should be designed in such a way that the
firm‘s overall cost of capital is the minimum. Cost of capital is the minimum return expected
by its suppliers. Of all the sources of capital, equity capital is the costliest as the equity
shareholders bear the highest risk. On the other hand, debt capital is the cheapest source
because the interest is paid on it by the firm whether it makes profits or not. Moreover,
interest on debt capital is tax deductible which makes it further cheaper. Preference share
capital is also cheaper than equity capital as the dividends are paid at a fixed rate on
preference shares. So, the overall cost of capital depends on the proportion in which the
capital is mobilized from different sources of finance. Hence, capital structure should be
designed carefully so that overall cost of capital is minimized.

(iv) Control
Sometimes, the designing of capital structure of a firm is influenced by the desire of the
existing management to retain the control over the firm. Whenever additional funds are
required, the management of the firm wants to raise the funds without any loss of control
over the firm. If equity shares are issued for raising funds, the control of the existing
shareholders is diluted. Because of this, they may raise the funds by issuing fixed charge
bearing debt and preference share capital, as preference shareholders and debt holders do
not have any voting right. The Debt financing is advisable from the point of view of control.
But overdependence on debt capital may result in heavy burden of interest and fixed
charges and may lead to liquidation of the company.

(v) Flexibility
Flexibility means the firm‘s ability to adapt its capital structure to the needs of the changing
conditions. Capital structure should flexible enough to raise additional funds whenever
required, without much delay and cost. The capital structure of the firm must be designed in
such a way that it is possible to substitute one form of financing for another to economise the
use of funds. Preference shares and debentures offer the highest flexibility in the capital
structure, as they can be redeemed at the discretion of the firm.

(vi) Marketability and timing

Capital market conditions may change from time to time. Sometimes there may be
depression and at over times there may be boom condition in the market. The firm should
decide whether to go for equity issue or debt capital by taking market sentiments into
consideration. In the case of depressed conditions in the share market, the firm should not
issue equity shares but go for debt capital. On the other hand, under boom conditions, it
becomes easy for the firm to mobilise funds by issuing equity shares.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 332

The internal conditions of a firm may also determine the marketability of securities. For
example, a highly levered firm may find it difficult to raise additional debt. In the same way, a
firm may find it very difficult to mobilise funds by issuing any kind of security in the market
merely because of its small size.

(vii) Floatation costs:

Floatation costs are not a very significant factor in the determination of capital structure.
These costs are incurred when the funds are raised externally. They include cost of the issue
of prospectus, brokerage, commissions, etc. Generally, the cost of floatation for debt is less
than for equity. So, there may be a temptation for debt capital. There will be no floatation
cost for retained earnings. As is said earlier, floatation costs are not a significant factor
except for small companies.

Floatation costs can be an important consideration in deciding the size of the issue of
securities, because these costs as a percentage of funds raised will decline with the size of
the issue. Hence, greater the size of the issue more will be the savings in terms of floatation
costs. However, a large issue affects the firm‘s financial flexibility.

(viii) Purpose of financing

The purpose for which funds are raised should also be considered while determining the
sources of capital structure. If funds are raised for productive purpose, debt capital is
appropriate as the interest can be paid out of profits generated from the investment. But, if it
is for unproductive purpose, equity should be preferred.

(ix) Legal requirements

The various guidelines issued by the Government from time to time regarding the issue of
shares and debentures should be kept in mind while determining the capital structure of a
firm. These legal restrictions are very significant as they give a framework within which capital
structure decisions should be made.

Theories of Capital Structure

But, the existence of an optimum capital structure is not accepted by all. There are two
extreme views or schools of thought regarding the existence of an optimum capital structure.
As per one view, capital structure influences the value of the firm and cost of capital and
hence there exists an optimum relevance and hence there exists an optimum capital
structure. On the other hand, the other school of thought advocates that capital structure
has no relevance and it does not influence the value of the firm and cost of capital.
Reflecting these views, different theories of capital structure have been developed. The main
contributors to the theories are David Durand, Ezra Solomon, Modigliani and Miller.

The important theories of capital structure are:

1. Net Income Approach
2. Net Operating Income Approach
3. The Traditional view
4. Modigliani and Miller hypothesis

Assumptions Underlying the Theories:

In order to have a clear understanding of these theories and the relationship between
capital structure and value of the firm or cost of capital, the following assumptions are made:
(i) Firms employ only debt and equity.
(ii) The total assets of the firm are given.
(iii) The firm‘s total financing remains constant. The degree of leverage can be changed by
selling debt to repurchase shares or selling shares to retire debt.
(iv) The firm has 100% payout ratio, i.e., it pays 100% of its earnings as dividends.
(v) The operating earnings (EBIT) of the firm are not expected to grow.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 333

(vi) The business risk is assumed to be constant and independent of capital structure and
financial risk.
(vii)Investors have the same subjective probability distribution of expected future operating
earnings for a given firm.
(viii)There are no corporate and personal taxes. This assumption it relaxed later.

In analysing the capital structure theories the following basic definitions are used:
S = Market value of common shares
D = Market value of debt
V = S + D = Market value of the firm

Cost of Capital & Capital Structure

NOI = X = Expected net operating income, i.e., Earnings before interest and taxes (EBIT)
NI = NOI - Interest = Net Income or shareholders earning.

1. Net Income Approach

This approach was identified by David Durand. According to this approach, capital structure
has relevance, and a firm can increase the value of the firm and minimise the overall cost of
capital by employing debt capital in its capital structure. According to this theory, greater
the debt capital employed, lower shall be the overall cost of capital and more shall be the
value of the firm.

This theory is subject to the following assumptions:

(i) The cost of debt is less than cost of equity.
(ii) The risk perception of investors is not affected by the use of debt. As a result, the equity
capitalisation rate (ke) and the debt - capitalisation rate (kd) don‘t change with leverage.
(iii) There are no corporate taxes.

According to the above assumptions, cost of debt is cheaper than cost of equity and they
remain constant irrespective of the degree of leverage. If more debt capital is used because
of its relative cheapness, the overall cost of capital declines and the value of the firm
increases.

According to this approach:

V=S+D
NI
S = market value of equity =
Ke
EBIT
Ko Overall cost of Capital =
v

It is evident from the above diagram that when degree of leverage is zero (i.e. no debt
capital employed), overall cost of capital is equal to cost of equity (K o = Ke). If debt capital is
employed further and further which is relatively cheap when compared to cost of equity, the

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 334

overall cost of capital declines, and it becomes equal to cost of debt (k d) when leverage is
one (i.e. the firm is fully debt financed). Thus, according to this theory, the firm‘s capital
structure will be optimum, when degree of leverage is one.

2. Net Operating Income Approach

This net operating income (NOI) approach is also suggested by David Durand. This represents
another extreme view that capital structure and value of the firm are irrelevant. This capital
structure of the firm does not influence cost of capital and value of the firm. The value of the
firm (V) is determined as follows:
NOI
V=S+D=
Ko
KO The overall cost of capital and depends on the business risk of the firm. It is not affected by
financing mix.

The critical assumptions of this theory are:

1. The market capitalises the value of the firm as a whole. Thus, the split between debt and
equity is not important.
2. The business risk remains constant at every level of debt - equity mix.
3. There are no corporate taxes.
4. The debt capitalisation rate (K d) is constant.

According to this theory, the use of less costly debt increases the risk to equity shareholders.
This causes the equity capitalisation rate (Ke) to increase. As a result, the low cost advantage
of debt is exactly offset by the increase in the equity capitalisation rate. Thus, the overall
capitalisation rate (Ko) remains constant and consequently the value of the firm does not
change.

NOI Approach
The above diagram shows that Ko and Kd are constant and Ke increases with leverage
continuously. The increase in cost of equity (K e) exactly offsets the advantage of low cost
debt, so that overall cost of capital (K o) remains constant, at every degree of leverage. It
implies that every capital structure is optimum and there is no unique optimum capital
structure.

3. The Traditional View

This approach, which is also known as intermediate approach, has been popularised by Ezra
Solomon. It is a compromise between the two extremes of Net Income Approach and Net
Operating Income Approach. According to this approach, cost of capital can be reduced
or the value of the firm can be increased with a judicious mix of debt and equity. This theory
says that cost of capital declines with increase in debt capital upto a reasonable level, and
later it increases with a further rise in debt capital.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 335

The way in which the overall cost of capital reacts to changes in capital structure can be
divided into three stages under traditional position.

Stage I
In this stage, the cost of equity (Ke) and the cost of debt (Kd) are constant and cost of debt is
less than cost of equity. The employment of debt capital upto a reasonable level will cause
the overall cost of capital to decline due to the low cost advantage of debt.

Stage II
Once the firm has reached a reasonable level of leverage, a further increase in debt will
have no effect on the value of the firm and the cost of capital. This is because of the fact
that a further rise in debtcapital increases the risk to equity shareholders which leads to a rise
in equity capitalisation rate (Ke). This rise in cost of equity exactly offsets the low – cost
advantage of debt capital so that the overall cost of capital remains constant.

Stage III
If the firm increases debt capital further and further beyond reasonable level, it will cause an
increase in risk to both equity shareholders and debt – holders, because of which both cost
of equity and cost of debt start rising in this stage. This will in turn will cause an increase in
overall cost of capital.

If the overall effect of all the three stages is taken, it is evident that cost of capital declines
and the value of the firm increases with a rise in debt capital upto a certain reasonable level.
If debt capital is further increased beyond this level, the overall cost of capital (K o) tends to
rise and as a result the value of the firm will decline.

Traditional View
It is evident from above graph that the overall cost of capital declines with an increase in
leverage upto point L and it increases with rise in the leverage after point L1. Hence, the
optimum capital structure lies in between L and L1.

4. Modigliani – Miller (MM) Hypothesis

The Modigliani – Miller hypothesis is identical with the Net Operating Income Approach.
Modigliani and Miller argued that, in the absence of taxes the cost of capital and the value
of the firm are not affected by the changes in capital structure. In other words, capital
structure decisions are irrelevant and value of the firm is independent of debt – equity mix.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 336

Basic Propositions:
M -M Hypothesis can be explained in terms of two propositions of Modigliani and Miller. They
are:
(i) The overall cost of capital (Ko) and the value of the firm are independent of the capital
structure. The total market value of the firm is given by capitalising the expected net
operating income by the rate appropriate for that risk class.
(ii) The financial risk increases with more debt content in the capital structure. As a result cost
of equity (Ke) increases in a manner to offset exactly the low – cost advantage of debt.
Hence, overall cost of capital remains the same.

Assumptions of the MM Approach:

1. There is a perfect capital market. Capital markets are perfect when
(i) Investors are free to buy and sell securities,
(ii) They can borrow funds without restriction at the same terms as the firms do,
(iii) They behave rationally,
(iv) They are well informed, and
(v) There are no transaction costs.
2. Firms can be classified into homogeneous risk classes. All the firms in the same risk class
will have the same degree of financial risk.
3. All investors have the same expectation of a firm‘s net operating income (EBIT).
4. The dividend payout ratio is 100%, which means there are no retained earnings.
5. There are no corporate taxes. This assumption has been removed later.

Proposition I
According to M – M, for the firms in the same risk class, the total market value is independent
of capital structure and is determined by capitalising net operating income by the rate
appropriate to that risk class. Proposition I can be expressed as follows:
X NOI
V=S+D= =
K0 K0
Where,
V = The market value of the firm
S = The market value of equity
D = The market value of debt

According the Proposition I the average cost of capital is not affected by degree of
leverage and is determined as follows:
X
K0=
V
According to M –M, the average cost of capital is constant as shown in the following Figure.

Arbitrage Process
According to M –M, two firms identical in all respects except their capital structure, cannot
have different market values or different cost of capital. In case, these firms have different
market values, the arbitrage will take place and equilibrium in market values is restored in no
time. Arbitrage process refers to switching of investment from one firm to another. When
market values are different, the investors will try to take advantage of it by selling their
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 337
securities with high market price and buying the securities with low market price. The use of
debt by the investors is known as personal leverage or homemade leverage.
Because of this arbitrage process, the market price of securities in higher valued market will
come down and the market price of securities in the lower valued market will go up, and this
switching process iscontinued until the equilibrium is established in the market values. So, M -
M, argue that there is no possibility of different market values for identical firms.
Reverse Working of Arbitrage Process
Arbitrage process also works in the reverse direction. Leverage has neither advantage nor
disadvantage. If an unlevered firm (with no debt capital) has higher market value than a
levered firm (with debt capital) arbitrage process works in reverse direction. Investors will try
to switch their investments from unlevered firm to levered firm so that equilibrium is
established in no time.
Thus, M - M proved in terms of their proposition I that the value of the firm is not affected by
debt-equity mix.
Proposition II
M - M‘s proposition II defines cost of equity. According to them, for any firm in a given risk
class, the cost of equity is equal to the constant average cost of capital (Ko) plus a premium
for the financial risk, which is equal to debt - equity ratio times the spread between average
cost and cost of debt. Thus, cost of equity is:
d
Ke = K0 + (K0 – Kd)
5
Where, Ke= Cost of equity
KO = Average cost of capital
D/S = Debt - Equity ratio
Kd = Cost of debt
M - M argue that Ko will not increase with the increase in the leverage, because the low -
cost advantage of debt capital will be exactly offset by the increase in the cost of equity as
caused by increased risk to equity shareholders. The crucial part of the M - M Thesis is that an
excessive use of leverage will increase the risk to the debt holders which results in an increase
in cost of debt (Kd). However, this will not lead to a rise in K0. M - M maintains that in such a
case Ke will increase at a decreasing rate or even it may decline. This is because of the
reason that at an increased leverage, the increased risk will be shared by the debt holders.
Hence K0 remain constant. This is illustrated in the Figure given below:

M M Hypothesis and Cost of Capital

Criticism on MM Hypothesis
The arbitrage process is the behavioural and operational foundation for M M Hypothesis. But
this process fails the desired equilibrium because of the following limitations.
(i) Rates of interest are not the same for the individuals and firms. The firms generally have a
higher credit standing because of which they can borrow funds at a lower rate of interest
as compared to individuals.
COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 338
(ii) Home – Made leverage is not a perfect substitute for corporate leverage. If the firm
borrows, the risk to the shareholder is limited to his shareholding in that company. But if he
borrows personally, the liability will be extended to his personal property also. Hence, the
assumption that personal or home – made leverage is a perfect substitute for corporate
leverage is not valid.
(iii) The assumption that transaction costs do not exist is not valid because these costs are
necessarily involved in buying and selling securities.
(iv) The working of arbitrage is affected by institutional restrictions, because the institutional
investors are not allowed to practice home – made leverage.
(v) The major limitation of M – M hypothesis is the existence of corporate taxes. Since the
interest charges are tax deductible, a levered firm will have a lower cost of debt due to
tax advantage when taxes exist.
M – M Hypothesis Corporate Taxes
Modigliani and Miller later recognised the importance of the existence of corporate taxes.
Accordingly, they agreed that the value of the firm will increase or the cost of capital will
decrease with the use of debt due to tax deductibility of interest charges. Thus, the optimum
capital structure can be achieved by maximising debt component in the capital structure.
According to this approach, value of a firm can be calculated as follows:
EBIT
Value of Unlevered firm (Vu) = (1 – t)
K0
Where,
EBIT = Earnings before interest and taxes
Ko = Overall cost of capital
D = Value of debt capital
t = Tax rate.
Value of levered firm (Vl) = Value of Unlevered firm + Debt (tax rate)

Illustration 9:
A company‘s expected annual net operating income (EBIT) is `50,000. The company has
`2,00,000, 10% debentures. The equity capitalisation rate (Ke) of the company is 12.5%. Find
the value of the firm and overall cost of capital under Net Income approach.

Solution:

Calculation of value of firm and overall cost of capital under Net Income approach

Value of firm = MV of Equity + MV of Debt

EBIT 50,000
Less: Interest (2,00,000 x 10%) 20,000
Equity earnings 30,000
Equity Capitalisation Rate (Ke) 12.5%

Therefore
30,000 `2,40,000
Value of Equity =
12.5%
Value of Debt (given) `2,00,000
Value of Firm `4,40,000

Overall Cost of Capital (Ko)

 2,40,000   2,00,000 
Ko = 12.5 ×   + 10 ×  4,40,000 
 4,40,000   
Ko = 11.36%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 339

Illustration 10:
Assuming no taxes and given the earnings before interest and taxes (EBIT), interest (I) at 10%
and equity capitalisation rate (Ke) below, calculate the total market value of each firm under
Net Income Approach:

Firms EBIT I K
` `
X 2,00,000 20,000 12.0%
Y 3,00,000 60,000 16.0%
Z 5,00,000 2,00,000 15.0%
W 6,00,000 2,40,000 18.0%

Also determine the weight average cost of capital for each firm.

Solution:

Calculation of valuation of each firm under Net Income Approach

Value of firm = Value of equity + Value of debt

FIRM X (`) Y (`) Z (`) W (`)
EBIT 2,00,000 3,00,000 5,00,000 6,00,000
Less: Interest 20,000 60,000 2,00,000 2,40,000
Equity Earnings 1,80,000 2,40,000 3,00,000 3,60,000
Cost of Equity (Ke) 12% 16% 15% 18%
Capitalised value of equity 15,00,000 15,00,000 20,00,000 20,00,000
Add: MV of Debt 2,00,000 6,00,000 20,00,000 24,00,000
Value of firm 17,00,000 21,00,000 40,00,000 44,00,000
WACC (KO) 11.76% 14.19% 12.50% 13.64%

Interest
Note 1: Value of debt =
Kd
EBIT
Note 2: Ko =
Value of firm

Illustration 11:
The existing capital structure of XYZ Ltd. is as under:

Equity Shares of `100 each 40,00,000

Retained Earnings ` 10,00,000
9% Preference Shares ` 25,00,000
7% Debentures` 25,00,000

The existing rate of return on the company‘s capital is 12% and the income-tax rate is 50%.

The company requires a sum 25,00,000 to finance an expansion programme for which it is
considering the following alternatives:
(i) Issue of 20,000 equity shares at a premium of `25 per share.
(ii) Issue of 10% preference shares.
(iii) Issue of 8% debentures

It is estimated that the PE ratios in the cases of equity preference and debenture financing
would be 20, 17 and 16 respectively.
Which of the above alternatives would you consider to be the best?

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 340

Solution:

Evaluation of various financial alternatives

(`)
Plan I (Equity) Plan II (Preference Shares) Plan III (Debentures)
1. EBIT 15,00,000 15,00,000 15,00,000
2. Interest:
Existing 1,75,000 1,75,000 1,75,000
Additional - - 2,00,000
Total Interest 1,75,000 1,75,000 3,75,000
3. PBT (1-2) 13,25,000 13,25,000 11,25,000
4. TAX 50% 6,62,500 6,62,500 5,62,500
5. PAT (3-4) 6,62,500 6,62,500 5,62,500
6. Preference dividend
Existing 2,25,000 2,25,000 2,25,000
Additional - 2,50,000 -
Total Preference Dividend 2,25,000 4,75,000 2,25,000
7. Equity earnings (5-6) 4,37,500 1,87,500 3,37,500
8. No. of equity shares *60,000 40,000 40,000
7  7.29 4.69 8.44
9. EPS  
8
10. P/E Ratio (Given) 20 17 16
11. Market Price per share 145.80 79.73 135.04
* Note 1: No. of shares under Plan I

Existing shares 40,000

Additional shares 20,000
Total shares 60,000

Illustration 12:
XL Limited provides you with following figures:

`
Profit 2,60,000
Less: Interest on Debentures @ 12% 60,000
2,00,000
Income tax @ 50% 1,00,000
Profit after tax 1,00,000
Number of Equity shares (of `10 each) 40,000
EPS (Earning per share) 2.50
Ruling price in market 25
PE Ratio (i.e. Price/EPS) 10

The Company has undistributed reserves of `6,00,000. The company needs `2,00,000 for
expansion. This amount will earn at the same rate as funds already employed. You are
informed that a debt equity ratio Debt/ (Debt+ Equity) more than 35% will push the P/E Ratio
down to 8 and raise the interest rate on additional amount borrowed to 14%. You are
required to ascertain the probable price of the share.
(i) If the additional funds are raised as debt; and
(ii) If the amount is raised by issuing equity shares.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 341

Solution:

Computation of existing capital and return on capital employed: -

`
Equity share Capital 40,000 x 10 4,00,000
12% debentures 60,000 5,00,000
12%
Undistributed Reserves 6,00,000
Existing Capital 15,00,000
Return on Capital employed 2,60,000 = 17.33%
×100
15,00,000

Calculation of Debt Equity Ratio

Plan I (Debt Plan) Plan II (Equity Plan)
Existing Equity (Capital + Reserve) 10,00,000 10,00,000
Additional equity - 2,00,000
Total equity (A) 10,00,000 12,00,000
Existing Debt 5,00,000 5,00,000
Additional Debt 2,00,000 -
Total Debt (B) 7,00,000 5,00,000
Debt 7,00,000 5,00,000
Debt Equity Ratio ×100
Debt + Equity 15,00,000 5,00,000 +12,00,000
= 41.18% = 29.41%
Applicable P/E Ratio 8 10

Computation of probable market price of share after expansion:-

`
Plan I (Debt) Plan II (Equity)
1. EBIT (17,00,000 x 17.33%) 2,94,610 2,94,610
2. Interest (Existing + Additional) 88,000 60,000
3. PBT (1-2) 2,06,610 2,34,610
4. Tax @ 50% 1,03,305 1,17,305
5. PAT (3-4) 1,03,305 1,17,305
6. Preference Dividend - -
7. Equity Earnings (5-6) 1,03,305 1,17,305
8. No. of equity shares (Existing + Additional) 40,000 *48,000
9. EPS (= 7/8) 2.58 2.44
10. P/E Ratio 8 10
11. Market Price [= EPS × P/E Ratio] 20.64 24.40

The Market Price is higher at Plan II. So, the company has to adopt Plan II i.e., raising
additional funds by issuing equity shares preferable.
*Note: Additional equity issued at prevailing market price i.e., ` 25/-

Illustration 13:
From the following data find out the value of each firm and value of each equity share as per
the Modigliani-Miller approach:
P Q R
EBIT `13,00,000 13,00,000 13,00,000
No. of shares 3,00,000 2,50,000 2,00,000
12% debentures 9,00,000 10,00,000

Every firm expect 12% return on investment.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 342

Solution:

Calculation of value of each firm under Modigliani – Miller approach:

EBIT
Value of firm =
K0
Firm P Q R
1. EBIT 13,00,000 13,00,000 13,00,000
2. ROI = Ko 12% 12% 12%
 1 1,08,33,333 1,08,33,333 1,08,33,333
3. Value of Firm  
2

Calculation of value of each equity share for each firm

Firm P Q R
1. Value of Firm 1,08,33,333 1,08,33,333 1,08,33,333
2. Debt - 9,00,000 10,00,000
3. Value of equity (1-2) 1,08,33,333 99,33,333 98,33,333
4. No. of equity shares 3,00,000 2,50,000 2,00,000
3 36.11 39.73 49.17
5. Market Price  
4

Illustration 14
Z Co. has a capital structure of 30% debt and 70% equity. The company is considering
various investment proposals costing less than ` 30 Lakhs. The company does not want to
disturb its present capital structure. The cost of raising the debt and equity are as follows:
Project Cost Cost of Debt Cost of Equity
Above ` 5 Lakhs 9% 13%
Above ` 5 Lakhs and upto` 20 Lakhs 10% 14%
Above ` 20 Lakhs and upto` 40 Lakhs 11% 15%
Above ` 40 Lakhs and upto` 1 Crore 12% 15.55%
Assuming the tax rate is 50%, compute the cost of two projects A and B, whose fund
requirements are ` 8 Lakhs and ` 22 Lakhs respectively. If the project are expected to yield
after tax return of 11%, determine under what conditions if would be acceptable.

Solution:
Capital Structure: (given) = 30% Debt and 70% Equity
Calculation of overall cost of capital at different investment outlays
Project Cost Kd (1-t) Ke Ko = WdKd+ Ke We
Upto` 5 lakhs 9% (1-0.5)=4.5% 13% (0.3 x 4.5) + (0.7 x 13) = 10.450%
` 5 lakhs to 20 lakhs 10% (1-0.5)= 5% 14% (0.3 x 5) + (0.7 x 14) = 11.300%
` 20 lakhs to 40 lakhs 11% (1-0.5)= 5.5% 15% (0.3 x 5.5) + (0.7 x 15) = 12.150%
` 40 lakhs to 1 crore 12% (1-0.5)= 6% 15.55% (0.3 x 6) + (0.7 x 15.55) = 12.685%

Evaluation of given projects:

Project Investment Ko Project Return Result
A 8 lakhs 11.3% 11% Return <Ko
B 22 lakhs 12.15% 11% Return <Ko

Comment: Both the projects, A and B, are not acceptable as the Cost of Capital is more
than the Expected yield of the project. In order to accept the project the Expected return
should always greater than the cost of capital.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 343

Illustration 15:
Company X and Company Y are in the same risk class, and are identical in every fashion
except that Company X uses debt while Company Y does not. The levered firm has `
9,00,000 debentures, carrying 10% rate of interest. Both the firms earn 20% before interest and
taxes on their total assets of `15 lakhs. Assume perfect capital markets, rational investors and
so on; a tax rate of 50% and capitalisation rate of 15% for an all equity company.
(i) Compute the value of firms X and Y using the net income (NI) approach.
(ii) Compute the value of each firm using the net operating income (NOI) approach.
(iii) Using the NOI approach, calculate the overall cost of capital (ko) for firms X and Y.
(iv) Which of these two firms has an optimal capital structure according to the NOI
approach? Why?

Solution:

i) Computation of value of firms X and Y using NI approach:

NI approach assumes no taxes. Since, the tax rate is given in the problem, we have to work
out of NI approach.

Value of Firm = MV of Equity + MV of Debt

`
X Y
EBIT 3,00,000 3,00,000
Less: Interest 90,000 -
PBT 2,10,000 3,00,000
Less: Tax @ 50% 1,05,000 1,50,000
PAT 1,05,000 1,50,000
Ke 15% 15%
Capitalised Value of equity 7,00,000 10,00,000
MV of Debt 9,00,000 -
value of firm 16,00,000 10,00,000

ii) Computation of value of firms X and Y using NOI approach:

Net operating Income approach assumes no taxes. Since the tax rate is given in the
problem, we have to work out using MM approach, which is an extension of NOI approach.

EBIT (1- t) 3,00,000 (1- 0.05)

Value of unlevered firm (Y) = = = ` 10,00,000
Ke 0.15
Value of levered firm (X) = Value of unlevered firm + Debt (Tax rate)
= Value of Y Ltd + Debt (Tax rate)
= 10,00,000 + (9,00,000 x 50%)
= ` 14,50,000

iii) Computation of overall cost of capital (Ko) using NOI approach:

For Y Ltd:
Ko = Ke = 15% (as there is no debt)
For X Ltd:
`
Value of firm 14,50,000
Less: Value of debt 9,00,000
Market value of equity 5,50,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 344

 Equity Earning 1,05,000
Ke = × 100 = × 100 = 19%
Market Value of Equity 5,50,000

Kd = 0.10 (1-0.50) = 5%

5,50,000 9,00,000
Ko = 19 × +5 × = 10.31%
14,50,000 14,50,000

Comment: Out of two firms Firm Y seems to have optimum capital structure as it has lower
cost of capital higher value of firm.

Illustration 16:
A Company‘s current operating income is `4 lakhs. The firm has `10lakhs of 10% debt
outstanding. Its cost of equity capital is estimated to be 15%.
(i) Determine the current value of the firm using traditional valuation approach.
(ii) Calculate the firm‘s overall capitalisation ratio as well as both types of leverage ratios (a)
B/s (b) B/V.

Solution:

i) Calculation of value of firm (Vf) under Traditional approach:

Value of firm = Value of Debt + Value of equity

1. EBIT 4,00,000
2. Interest (10,00,000 x 10%) 1,00,000
3. Equity Earnings (1-2) 3,00,000
4. Equity Capitalisation rate 15%
3 20,00,000
5. Value of Equity  
4
6. Value of Debt 10,00,000
7. Value of firm(5+6) 30,00,000

ii) Calculation overall capitalization rate and leverage ratios

EBIT 4,00,000
Overall Capital Rate (Ko) = × 100= ×100=13.33%
Value of firm 30,00,000

Leverage Ratios
Borrowing 10,00,000
a) B/S Ratio = = = 0.5
Share Holders Funds 20,00,000

Borrowing 10,00,000
b) B/V Ratio = = = 0.33
Share Holders Funds 30,00,000

9.3 DIVIDEND POLICY

Introduction:

Dividends are a major cash outlay for many corporations. At first glance it would appear that
a company could distribute as much as possible to please its shareholders. it might seem
equally obvious that a firm could invest money for its shareholders instead of paying
dividends.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 345

A firm‘s decisions about dividends are often mixed up with other financing and investment
decisions. Some firms pay low dividends because management is optimistic about a firm‘s
future and wishes to retain earnings for expansion. Another firm might finance capital
expenditures largely by borrowing. This releases cash for dividends.

The firm‘s dividend policy must be isolated from other problems of financial management.
The dividend policy is a trade-off between retained earnings on the one hand and paying
out cash and issuing shares on the other.

There are many firms that pay dividends and also issue stock from time to time. They could
avoid the stock issues (where costs are highest for the firm) by paying lower dividends. Many
other firms restrict dividends so that they do not have issue shares. They on the other hand
could occasionally issue stock and increase dividends. Thus both firms face dividend policy
trade-off.

There are many reasons for paying dividends and there are many reasons for not paying any
dividends.

As a result, dividend policy is always controversial.

What are dividends? What are the various types?

The term dividend usually refers to a cash distribution of earnings. If it comes from other
sources, it is called a liquidating dividing. It mainly has the following types:
(i) Regular dividends are those the company expects to maintain, paid half-yearly
(sometimes monthly, quarterly or annually).
(ii) Extra dividends are those that may not be repeated.
(iii) Special dividends are those that are unlikely to be repeated.
(iv) Stock dividends are sometimes paid in shares of stocks. Similar to stock splits, both
increase the number of shares outstanding and reduce the stock price.

Why a dividend policy is important?

The dividend policy of a company determines what proportion of earnings is distributed to
the shareholders by way of dividends, and what proportion is ploughed back for
reinvestment purposes. Since the main objective of financial management is to maximize the
market value of equity shares, one key area of study is the relationship between the dividend
policy and market price of equity shares. In this regard dividend policy assumes significance.

Dividend Models:

Graham & Dodd Model (Traditional model)

According to this model founded by Graham and Dodd, the market price of the shares will
increase when a company declares a dividend rather than when it does not. Base of their
arguments was that investors are rational and under conditions of uncertainty they turn risk
averse. In this model weight attached to dividends is four times of weight attached to
retained earnings.

Quantitatively
A
p = m(D + )
Q

Where:
P is the market price per share
M is a multiplier
D is the dividend per share
E is the earning per share

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 346

Critics argue that Graham and Dodd provided weight subjectively and did not derive them
from any empirical analysis.

Walter model:
According to this model founded by Jame Walter, the dividend policy of a company has an
impact on the share valuation, i.e., dividends are relevant. The key argument is support of
the relevance proposition of Walter‘s model is the relationship between the return on a firm‘s
investment (its internal rate of return) ‗r‘ and its cost of capital (i.e. the required arte of return)
‗k‘. If the return on investments exceeds the cost of capital, the firm should retain the
earnings, whereas it should distribute the earnings to the shareholders in cash the required
rate of return exceeds the expected return on the firm‘s investments. The rationale is that if
r>k, the firm is able to earn more than what the shareholders could by reinvesting, if the
earnings are paid to them. The implication of r<k is that shareholders can earn a higher return
by reinvesting elsewhere.

Quantitatively
r
(D + (e - d))
p= k
k
Where:
P is the market price per share
D is the dividend per share
E is the earning per share
r is the internal rate of return on the investments and
k is the cost of capital.

Assumptions:
(a) All financing is done through retained earnings; external sources of funds like debt or new
equity capital are not used.
(b) With addition investments undertaken, the firm‘s business risk does not change. It implies
that ‗r‘ and ‗k‘ are constant.
(c) There is no charge in the key variable namely EPS & DPS. The values D and E may be
changed in the model to determine results, but, any given value of E and D are assumed
to remain constant in determining a given value.
(d) The firm has a perpetual (very long) life.

The impact of dividend payment on the share price is studied by comparing the rate of
return with the cost of capital.
(i) When r>k, the price per share increases as the payout ratio decreases (optional payout
ratio is nil)
(ii) When r = k, the price per share does not vary with the changes in the payout ratio
(optimal payout ratio does not exist)
(iii) When r<k, the price per share increases as the payout ratio increases (optimal payout
ratio is 100%)

Gordon model:
According to this model founded by Myron Gordon, the dividend policy of the company has
an impact on share valuation i.e. dividends are relevant. Myron J Gordon (1962) said that ―...
investors prefer the early resolution of uncertainty and are willing to pay a higher price of the
shares that offer the greater current dividends.‖ Gordon suggested (i) The higher the earnings
retention rate, the greater the required future return from investments to compensate for risk.
(ii) the risk attitude of investors will ensure that r will rise for each successive year in the future
to reflect growth uncertainty.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 347

This is base done the following assumptions:
(a) The firm is an all equity firm. No external financing is used and only retained earnings
finance investments programs.
(b) ‗r‘ & ‗k‘ are constant.
(c) The firm has perpetual life.
(d) The retention ratio, once decide upon is constant. Thus the growth rate, (g = br) is also
constant.
(e) K > br

Quantitatively
Po= D1/Ke-g
Where:
P is the price per share
D1 is the Expected Dividend Per Share
Ke: Cost of Equity
G: Growth Rate
Growth Rate: Retention Ratio X ROI

On comparing r and k, the relationship between market price and the payout ratio is exactly
the same as compared to the Walter model. The crux of Gordon‘s arguments is a two-fold
assumption: (i) investors are risk averse, and (ii) they put a premium on a certain return and
discount/penalize uncertain returns. In other words the rational investors prefer current
dividend. A company which retains earnings is perceived as risky as the future payment of
dividend amount and timing is uncertain. Thus they would discount future dividends, that is,
they would place less importance on it as compared to current dividend. The above
argument underlying Gordon‘s model of dividend relevance is also described asa bird-in-
hand argument. i.e. what is available at present is preferable to what may be available in
the future. Gordon argues the more distant the future is, the more uncertain it is likely to be.

MM model [Dividend Irrelevancy Model]

According to this model, as founded by Miller and Modigliani, the market price of the share
does not depend on the dividend payout, i.e. the dividend policy is irrelevant. This model
explains the irrelevance of the dividend policy in the following manner.

When profits are used to declare dividends, the market price increases. But at the same time
there is a fall in the reserves for reinvestment. Hence for expansion, the company raises
additional capital by issuing new shares. Increase in the overall number of shares, will lead to
a fall in the market price per share. Hence the shareholders would be indifferent towards the
dividend policy.

According to the MM Model the market price of a share after dividend declared is
calculated by applying the following formula:

D1
Po =
Ke-g
where,
P0 is the prevailing market price
ke is the cost of equity capital
D1 is the dividend to be received at the end of period one

The number of shares to be issued for new projects, in lieu of dividend payments is given by
the following formula:
1- (E - nD1)
m=
P1

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 348

n – is the number of shares outstanding at the beginning of the period.
m – is no. of new shares issued
I – Total investment amount required for the new project
E – Earnings of net income of the firm during the period

Proof:
Let n represent the original number of outstanding shares of the company, D be the dividend
distributed to the ‗n‘ shareholders, I be the total investment amount required for the new
project, and E be the Earnings (net income) of the firm during the period. And let m represent
the number of new shares issued to meet the shortfall in investment issued at a current
market price of P1.

According to the MM Model the market price of a share after dividend declared is
calculated by applying the following formula:
P +D1
P0 = 1
1+ k

The current market capitalization is given by

nP +nD1
nP0 = 1
1+ k

Adding and subtracting mP1 on numerator in the RHS of the equation we have,
(m + n)P1 +nD1  mP1
nP0 =
1+ k

Now, mP1= Amount raised = Investment – [Earnings – Dividends distributed]

= I – [E-nD1]

Substituting in the above equation, we have

(m + n)P1 +E  1
nP0 =
1+ k

As no dividend term appear on the right hand side of the equation, it is proved that
dividends are irrelevant.

Assumptions & Criticisms or M-M Model:

The critics of the MM model argue that the assumptions underlying the model are unrealistic
and vulnerable and have disputed the validity of dividend irrelevance.

Residual model
If a firm wishes to avoid issue of shares, then it will have to rely on internally generated funds
to finance new positive NPV projects. Dividends can only be paid out of what is left over. This
leftover is called a residual and such a dividend policy is called residual dividend approach.
When we treat dividend policy as strictly a financing decision, the payment of cash
dividends is a passive residual. The amount of dividend pay-out will fluctuate from period to
period in keeping with fluctuations in the number of acceptable investment opportunities
available to the firm. If these opportunities abound, the percentage of dividend payout is
likely to be zero. On the other hand if the firm is unable to find profitable investment
opportunities, dividend payout will be 100%.

With a residual dividend policy, the firm‘s objective is to meet its investment needs and
mostly to maintain its desired debt equity ratio before paying dividends. To illustrate imagine
that a firms has ` 1000 in earnings and a debt equity ratio of 0.5. Thus the firm has 0.5 of debt
for every 1.5 of the total value. The firms capital structure is 1/3 of debt and 2/3 of equity.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 349

The first step in implementing a residual dividend policy is to determine the amount of funds
that can be generated without selling new equity. If the firm reinvests the entire ` 1000 and
pays no dividend, then equity will increase by ` 1000. To keep the debt equity ratio constant,
the firm must borrow ` 500.

The second step is to decide whether or not the dividend will be paid. If funds needed are
less than the funds generated then a dividend will be paid. The amount of dividend will be
the residual after meeting investment needs. Suppose we require ` 900 for a project. Then 1/3
will be contributed by debt (i.e. ` 300) and the balance by equity/retained earnings. Thus the
firm would borrow ` 300 and fund ` 600 from the retained earnings. The residual i.e. ` 1000 –`
600 = ` 400 would be distributed as dividend.

More clarity can be had from the data given below:

New Investment Debt portion Retained Additional Dividends
Earnings Equity
1000 3000 1000 1000 1000 0
1000 2000 667 1000 333 0
1000 1500 500 1000 0 0
1000 1000 333 667 0 333
1000 500 167 333 0 667
1000 0 0 0 0 1000

DIVIDEND DISCOUNT MODEL

The dividend discount model is a more conservative variation of discounted cash flows that
says a share of stock is worth the present value of its future dividends, rather than its earnings.
This model was popularized by John Burr Williams in The Theory of Investment Value.

... a stock is worth the present value of all the dividends ever to be paid upon it, no more, no
less... Present earnings, outlook, financial condition, and capitalization should bear upon the
price of a stock only as they assist buyers and sellers in estimating future dividends.

The dividend discount model can be applied effectively only when a company is already
distributing a significant amount of earnings as dividends. But in theory it applies to all cases,
since even retained earnings should eventually turn into dividends. That‘s because once a
company reaches its ―mature‖ stage it won‘t need to reinvest in its growth, so management
can begin distributing cash to the shareholders. As Williams puts it.

If earnings not paid out in dividends are all successfully reinvested... then these earnings
should produce dividends later; if not, then they are money lost... In short, a stock is worth
only what you can get out of it.

The dividend discount model (DDM) is a widely accepted stock valuation tool found in most
introductory finance and investment textbooks. The model calculates the present value of
the future dividends that a company is expected to pay to its shareholders. It is particularly
useful because it allows investors to determine an absolute or ―intrinsic‖ value of a particular
company that is not influenced by current stock market conditions. The DDM is also useful
because the measurement of future dividends (as opposed to earnings for example)
facilitates an ―apples-to-apples‖ comparison of companies across different industries by
focusing on the actual cash investors can expect to receive.

There are three alternative dividend discount models used to determine the intrinsic value of
a share of stock:
a. the constant (or no-growth) dividend model;
b. the constant growth dividend model; and
c. the two-stage (or two-phase) dividend growth model.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 350

Constant dividends:
P=D1/Ke where : P = intrinsic value
D1 = expected dividend
ke = appropriate discount factor for the investment

This method is useful for analyzing preferred shares where the dividend is fixed. However, the
constant dividend model is limited in that it does not allow for future growth in the dividend
payments for growth industries. As a result the constant growth dividend model may be more
useful in examining a firm.

Constant dividend growth:

P=D1/(Ke-g) where : P = intrinsic value
D = expected dividend 1
k = appropriate discount factor for the investment
g = constant dividend growth rate
The constant dividend growth model is useful for mature industries, where the dividend
growth is likely to be steady. Most mature blue chip stocks may be analyzed quickly with the
constant dividend growth model. This model has its limitations when considering a firm which
is in its growth phase and will move into a mature phase at some time the future. A two stage
growth dividend model may be utilized in such situations. This model allows for adjustment to
the assumptions of timing and magnitude of the growth of the firm.

For initial dividend growth & then steady growth:

n  D (1+ g1)t  D0(1+ g2 )  1 
P=  0 +  
t=1 (1+ ke )t  ke - g2 (1+ k )t 
 e 
 

where: P = intrinsic value = PV of dividends + PV of price

Dt = expected dividend
ke= appropriate discount factor for the investment
g1 = initial dividend growth rate
g2 = steady dividend growth rate

MEASURES OF DIVIDEND POLICY

Dividend Payout: measures the percentage of earnings the company pays in dividends =
Dividends / Earnings.

Dividend Yield: measures the return that an investor can make from dividends alone =
Dividends / Stock Price.

Earnings Yield: measures how earnings are reflected in the share price = Earnings / Stock
Price.

Modigliani and Miller - Irrelevancy Theory

Modigliani and Miller has argued that a firm‘s dividend policy has no effect on its value of
assets. For example, if the rate of dividend declared by a company is less, its retained
earnings will increase and also the net worth and vice-versa. Their argument its that the value
of the firm is unaffected on a number of assumptions the most important of which were:
– There are no personal or corporate income taxes.
– There are no stock floatation or transaction costs.
– Dividend policy has no effect on the firm‘s cost of equity.
– The firm‘s capital investment policy is independent of its dividend policy.
– Investors and managers have the same set of information (symmetric information)
regarding future opportunities.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 351

The reason given by MM is that the value of the firm is determined by its basic earnings
power and its risk class, and therefore, that the firm‘s value depend on its asset investment
policy rather than on how earnings are split between dividends, and retained earnings. MM
demonstrated, under a particular set of assumptions, that if a firm pays higher dividends,
then it must sell more stocks to new investors, and that the share of the value of the company
given up to new investors is exactly equal to the dividends paid out .The value of the firm was
not determined by the amount of dividends paid, but rather by the earnings power of the
projects in which the firm invested its money.

The argument used by MM to support this key assumption is referred to as the ‘Clientele
effect‘. The clientele effect states that a firm will attract stockholders whose preferences with
respect to the payment pattern and stability of dividends corresponds to the firm‘s payment
and stability of dividends. Since the shareholders, or the clientele of the firm get what they
expect, the value of the firm‘s stocks unaffected by changes in its dividend policy.

According to M.M Model the market price of a share after dividend declared is calculated
by applying the following formula:
P +D1
P0 = 1
1+ ke
Where,
P0 = The prevailing market price of a share
Ke= The cost of Equity Capital
Di= Dividend to be received at the end of period one
Pi= Market price of a share at the end of period one

Modigliani and Miller - Dividend Irrelevancy Model

P +D1
P0 = 1
1+ ke

Determinants of dividend policy

Many factors determine the dividend policy of a company. The factors determining the
dividend policy can be classified into:
(i) Dividend payout ratio
(ii) Stability of dividends
(iii) Legal, contractual and internal constraints and restriction.
(iv) Owners considerations
(v) Capital market conditions
(vi) Inflation
(vii) General corporate behaviour regarding dividend or the practices of the Industry.

Each of the above points are further discussed as given here in below:
(i) Dividend Payout ratio: A certain share of earnings to be distributed as dividend has to be
worked out. This involves the decision to pay out or to retain. The payment of dividends
results in the reduction of cash and, therefore, depletion of assets. In order to maintain
the desired level of assets as well as to finance the investment opportunities, the
company has to decide upon the payout ratio. D/P ratio should be determined with two
bold objectives – maximising the wealth of the firms‘ owners and providing sufficient
funds to finance growth.
(ii) Stability of Dividends: Generally investors favour a stable dividend policy. The policy
should be consistent and there should be a certain minimum dividend that should be
paid regularly. The liability can take any form, namely, constant dividend per share;
stable D/P ratio and constant dividend per share plus something extra. Because this
entails – the investor‘s desire for current income, it contains the information content
about the profitability or efficient working of the company; creating interest for
institutional investor‘s etc.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 352

(iii) Legal, contractual and internal constraints and restriction: Legal and Contractual
requirements have to be followed. All requirements of Companies Act, SEBI guidelines,
capital impairment guidelines, net profit and insolvency etc., have to be kept in mind
while declaring dividend. For example, insolvent firm is prohibited from paying dividends;
before paying dividend accumulated losses have to be set off, however, the dividends
can be paid out of current or previous years‘ profit. Also there may be some contractual
requirements which are to be honoured. Maintenance of certain debt equity ratio may
be such requirements. In addition, there may be certain internal constraints which are
unique to the firm concerned. There may be growth prospects, financial requirements,
availability of funds, earning stability and control etc.
(iv) Owner‘s considerations: This may include the tax status of shareholders, their opportunities
for investment dilution of ownership etc.
(v) Capital market conditions and inflation: Capital market conditions and rate of inflation
also play a dominant role in determining the dividend policy. The extent to which a firm
has access to capital market, also affects the dividend policy. A firm having easy access
to capital market will follows liberal dividend policy as compared to the firm having
limited access. Sometime dividends are paid to keep the firms ‗eligible‘ for certain things
in the capital market. In inflation, rising prices eat into the value of money of investors
which they are receiving as dividends. Good companies will try to compensate for rate
of inflation by paying higher dividends. Replacement decision of the companies also
affects the dividend policy.

Dividend Decision and Tax Considerations

Traditional theories might have said that distribution of dividend being from after-tax profits,
tax considerations do not matter in the hands of the payer-company. However, with the
arrival of Corporate Dividend Tax on the scene in India, the position has changed. Since
there is a clear levy of such tax with related surcharges, companies have a consequential
cash outflow due to their dividend decisions which has to be dealt with as and when the
decision is taken.

In the hands of the investors too, the position has changed with total exemption from tax
being made available to the receiving-investors. In fact, it can be said that such exemption
from tax has made the equity investment and the investment in Mutual Fund Schemes very
attractive in the market.
Broadly speaking Tax consideration has the following impacts on the dividend decision of a
company:

Before introduction of dividend tax: Earlier, the dividend was taxable in the hands of investor.
In this case the shareholders of the company are corporate or individuals who are in higher
tax slab, it is preferable to distribute lower dividend or no dividend. Because dividend will be
taxable in the hands of the shareholder @ 30% plus surcharges while long term capital gain is
taxable @ 10%. On the other hand, if most of the shareholders are the people who are in no
tax zone, then it is preferable to distribute more dividends.

We can conclude that before distributing dividend, company should look at the
shareholding pattern.

After introduction of dividend tax: Dividend tax is payable @ 12.5% - surcharge + education
cess, which is effectively near to 14%. Now if the company were to distribute dividend,
shareholder will indirectly bear a tax burden of 14% on their income. On the other hand, if the
company were to provide return to shareholder in the form of appreciation in market price –
by way of Bonus shares – then shareholder will have a reduced tax burden. For securities on
which STT is payable, short term capital gain is taxable @ 10% while long term capital gain is
totally exempt from tax.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 353

Therefore, we can conclude that if the company pays more and more dividend (while it still
have reinvestment opportunities) then to get same after tax return shareholders will expect
more before tax return and this will result in lower market price per share.

Walter‘s approach to Dividend Policy: Walter‘s approach to Dividend Policy supports the
doctrine that the investment policy of a firm cannot be separated from its dividend policy
and both are according to him interlinked. He argues that in the long run, share prices reflect
only the present value of expected dividends. Retention influences stock prices only through
their effect on future dividends.
The relationship between dividend and share price on the basis of Walter‘s formula is shown
below:
(E - D)
D +Ra
Rc
P0 =
Rc

Where,
Vc = Market value of ordinary shares of the company.
Ra = Return on internal retention, i.e. the rate company earns on retained profits.
Rc = Capitalisation rate, i.e. the rate expected by investors by way of return from particular
category of shares.
E = Earnings per share.
D = Dividend per share.

Prof. Walter‘s formula is based on the relationship between the f i r m ‘ s (i) return on investment
or internal rate of return (Ra) and (ii) Cost of Capital or required rate of return (i.e. Rc).

The optimum dividend policy of a firm is determined by the relationship of Ra and Rc. If Ra >
Rc i.e. the firm can earn higher return than what the shareholders can earn on their
investments, the firm should retain the earning. Such firms are termed as growth firms, and in
their case the optimum dividend policy would be to plough back the earnings. If R a < Rc i.e.
the firm does not have profitable investment opportunities, the optimum dividend policy
would be to distribute the entire earnings as dividend.

In case of firms, where Ra = Rc, it does not matter whether the firm retains or distribute its
earning.

Assumptions: Walter‘s dividend policy is based on the following assumptions:

(i) The firm does the entire financing through retained earnings. It does not use external
sources of funds such as debt or new equity capital.
(ii) The firm Rc and Ra remain constant with additional investment.
(iii) There is no change in the key variables, namely, beginning E, D.
(iv) The firm has a very long life.

Illustration 17:
Sahu & Co. earns `6 per share having capitalisation rate of 10 per cent and has a return on
investment at the rate of 20 per cent. According to Walter‘s model, what should be the price
per share at 30 per cent dividend payout ratio? Is this the optimum payout ratio as per
Walter?

Solution:
Ra
D+ (E - D)
Rc
Walter Model is Vc =
Rc
Where:

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 354

Vc = Market value of the share
Ra = Return on Retained earnings
Rc = Capitalisation Rate
E = Earning per share
D = Dividend per share

Hence, if Walter model is applied

.20
1.80 + (6 - 1.80)
Market value of the share P = .10
.10
.20
1.80 + (6 - 1.80)
= .10
.10
= ` 102

This is not the optimum payout ratio because R a>Rc and therefore Vc can further go up if
payout ratio is reduced.

Illustration 18:

X Ltd., has 8 lakhs equity shares outstanding at the beginning of the year 2005. The current
market price per share is `120. The Board of Directors of the company is contemplating `6.4
per share as dividend. The rate of capitalisation, appropriate to the risk-class to which the
company belongs, is 9.6%:
(i) Based on M-M Approach, calculate the market price of the share of the company, when
the dividend is – (a) declared; and (b) not declared.
(ii) How many new shares are to be issued by the company, if the company desires to fund
an investment budget of `3.20 crores by the end of the year assuming net income for the
year will be `1.60 crores?

Answer:

Modigliani and Miller (M-M) – Dividend Irrelevancy Model:

P +D1
P0 = 1
1+ ke
Where
Po = Existing market price per share i.e. `120
P1 = Market price of share at the yearend (to be determined)
D1 = Contemplated dividend per share i.e. `6.4
Ke = Capitalisation rate i.e. 9.6%.

(i) (a) Calculation of share price when dividend is declared:

P +D1
P0 = 1
1+ ke
P +6.4
120 = 1
1+ 0.096
120 × 1.096 = P1 + 6.4
P1 = 120 × 1.096 - 6.4
= 125.12

(b) Calculation of share price when dividend is not declared:

P +D1
P0 = 1
1+ ke

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 355

 P1 + 0
120 =
1+ 0.096
120 × 1.096 = P1 + 0
P1 = 131.52

(ii) Calculation of No. of shares to be issued:

(` in lakhs)
Particulars If dividend declared If dividend not declared
Net Income 160 160
Less: Dividend paid 51.20
Retained earnings 108.80 160
Investment budget 320 320
Amount to be raised by issue of new shares (i) 211.20 160
Market price per share (ii) 125.12 131.52
No. of new shares to be issued (ii) 1,68,797.95 1,21,654.50
Or say 1,68,798 1,21,655

Illustration 19:

Capital structure of Sun Ltd., as at 31.3.2016 was as under:

(`in lakhs)
Equity share capital 80
8% Preference share capital 40
12% Debentures 64
Reserves 32

Sun Ltd., earns a profit of `32 lakhs annually on an average before deduction of income-tax,
which works out to 35%, and interest on debentures.
Normal return on equity shares of companies similarly placed is 9.6% provided:
(a) Profit after tax covers fixed interest and fixed dividends at least 3 times.
(b) Capital gearing ratio is 0.75.
(c) Yield on share is calculated at 50% of profits distributed and at 5% on undistributed profits.
Sun Ltd., has been regularly paying equity dividend of 8%.
Compute the value per equity share of the company.

Answer:

Calculation of Profit after tax (PAT)

`
Profit before interest and tax (PBIT) 32,00,000
Less: Debenture interest (`64,00,000 × 12/100) 7,68,000
Profit before tax (PBT) 24,32,000
Less: Tax @ 35% 8,51,200
Profit after tax (PAT) 15,80,800
Less: Preference Dividend
(`40,00,000 × 8/100) 3,20,000
Equity Dividend (`80,00,000 × 8/100) 6,40,000 9,60,000
Retained earnings (Undistributed profit) 6,20,800

Calculation of Interest and Fixed Dividend Coverage

PAT + Debenture interest 15,80,800 + 7,68,000 23,48,800
= = = = 2.16 times
Debenture interest + Preference interest 7,68,000 + 3,20,000 10,88,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 356

Calculation of Capital Gearing Ratio

Fixed Interest bearing funds

Capital Gearing Ratio =
Equity Shareholders' funds
Preference Share Capital + Debentures
=
Eqity Share Capital + Reserves
40,00,800 + 65,00,000 1,04,00,000
= = = 0.93
80,00,000 + 32,00,000 1,12,00,000

Calculation of Yield on Equity Shares:

Yield on equity shares is calculated at 50% of profits distributed and 5% on undistributed
profits:
(`)
50% on distributed profits (`6,40,000 × 50/100) 3,20,000
5% on undistributed profits (`6,20,800 × 5/100) 31,040
Yield on equity shares 3,51,040

Yield on shares
Yield on equity shares % = × 100
Equity Share Capital
3,51,040
= × 100 = 4.39% or, 4.388%.
80,00,000

Illustration 20:

Mr. A is contemplating purchase of 1,000 equity shares of a Company. His expectation of

return is 10% before tax by way of dividend with an annual growth of 5%. The Company‘s last
dividend was `2 per share. Even as he is contemplating, Mr. A suddenly finds, due to a
budget announcement dividends have been exempted from tax in the hands of the
recipients. But the imposition of dividend Distribution tax on the Company is likely to lead to a
fall in dividend of 20 paise per share. A‘s marginal tax rate is 30%.
Required:
Calculate what should be Mr. A ‘ s estimates of the price per share before and after the
Budget announcement?

Answer:

The formula for determining value of a share based on expected dividend is:
D (1+ g)
P0 = 0
(k - g)
Where
P0 = Price (or value) per share
D0 = Dividend per share
g = Growth rate expected in dividend
k = Expected rate of return

Hence,
Price estimate before budget announcement:
2 ×(1+ 0.05)
P0= = `42.00
(0.10 - 0.05)
Price estimate after budget announcement:
1.80 ×(1.05)
P0= = `94.50
(.07 - .05)

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 357

Illustration 21

A Company pays a dividend of `2.00 per share with a growth rate of 7%. The risk free rate is
9% and the market rate of return is 13%. The Company has a beta factor of 1.50. However,
due to a decision of the Finance Manager, beta is likely to increase to 1.75. Find out the
present as well as the likely value of the share after the decision.
Answer:
In order to find out the value of a share with constant growth model, the value of K e should
be as curtained with the help of ‗CAPM‘ model as follows: Ke = Rt + β(Km –Rt)

Where,
Ke = Cost of equity
Rf = Risk free rate of return
β= Portfolio Beta i.e. market sensitivity index
Km = Expected return on market portfolio
By substituting the figures, we get
Ke = 0.09 + 1.5 (0.13 - 0.09) = 0.15 or 15%
and the value of the share as per constant growth model is
D1
P0 =
(ke  g)

Where
P0 = Price of a share
D1 = Dividend at the end of the year 1
Ke = Cost of equity
G = growth
2.00
P0 =
(ke  g)
2.00
P0 =
0.15  0.07
= ` 25.0

However, if the decision of finance manager is implemented, the beta (β) factor is likely to
increase to 1.75 therefore, Ke would be
Ke = Rf + β (Km–Rf)
= 0.09 + 1.75 (0.13 – 0.09)
= 0.16 or 16%

The value of share is

D1
P0 =
(ke  g)
2.00
P0 =
0.16  0.07
= ` 22.22
Illustration 22:
The following figures are collected from the annual report of XYZ Ltd.:
`
Net Profit 30 lakhs
Outstanding 12% preference shares 100 lakhs
No. of equity shares 3 lakhs
Return on Investment 20%
What should be the approximate dividend pay-out ratio so as to keep the share price at `42
by using Walter model?

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 358

Answer
`in lakhs

Net Profit 30
Less: Preference dividend 12
Earning for equity shareholders 18
Therefore earning per share 18/3 = ` 6.00
Cost of capital i.e. (ke)
(Assumed) 16%

Let, the dividend pay-out ratio be X and so the share price will be:
r (E -D)
D ke
P = 
ke ke
Here D = 6x; E = ` 6; r = 0.20 and Ke = 0.16 and P = ` 42
6x 0.2 (6 - 6x)
Hence ` 42 = +
0.16 0.16 × 0.16
Or `42 = 37.50X + 46.875 (1 -x)
= 9.375x = 4.875
x = 0.52
So, the required dividend payout ratio will be = 52%

Illustration 23:
The following information pertains to M/s XY Ltd.

Earnings of the Company `5,00,000

Dividend Payout ratio 60%
No. of shares outstanding 1,00,000
Equity capitalization rate 12%
Rate of return on investment 15%

Cost of Capital & Capital Structure

(i) What would be the market value per share as per Walter‘s model?
(ii) What is the optimum dividend payout ratio according to Walter‘s model and the market
value of Company‘s share at that payout ratio?

Answer:

(a) M/s X Y Ltd.

(i) Walter‘s model is given by

D +(E -D)(r /Ke )
P=
Ke
Where P = Market price per share.
E = Earnings per share = `5
D = Dividend per share = `3
r = Return earned on investment = 15%
Ke = Cost of equity capital = 12%
0.15 .15
2 +(5 - 3)× 3 + 2.0×
P = 0.12 = .12
0.12 0.12
= `52.08

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 359

(ii) According to Walter‘s model when the return on investment is more than the cost of
equity capital, the price per share increases as the dividend pay-out ratio decreases.
Hence, the optimum dividend pay-out ratio in this case is nil.

So, at a pay-out ratio of zero, the market value of the company‘s share will be:
0.15
0 +(5 - 0)
0.12 = 52.08
0.12

Illustration 24:
ABC Ltd. has 50,000 outstanding shares. The current market price per share is `100 each. It
hopes to make a net income of `5,00,000 at the end of current year. The Company‘s Board is
considering a dividend of `5 per share at the end of current financial year. The company
needs to raise `10,00,000 for an approved investment expenditure. The company belongs to
a risk class for which the capitalization rate is 10%. Show, how does the M-M approach affect
the value of firm if the dividends are paid or not paid.

Answer:

When dividends are paid

100 = (5 + P1)/(1 + 0.10)
Therefore, P1 = `105/-.

Value of firm
= `([50,000+7,50,000/105) x 105] - 10,00,000 + 5,00,000)/1.10
= `(60,00,000 - 5,00,000)/1.10
= `50,00,000.

When dividend is not paid

100 = 1/1.1 x P1

Therefore, P1 = `110.

Value of firm
= `([50,000 +(5,00,000/110) x 110] – 10,00,000+5,00,000)/1.10
= `(60,00,000 - 5,00,000)/1.10
= `50,00,000

M.M. approach indicates that the value of the firm in both the situations will be the same.

Illustration 25

The following information are supplied to you:

`
Total Earnings 2,00,000
No. of equity shares (of `100 each) 20,000
Dividend paid 1,50,000
Price/Earning ratio 12.5
(i) Ascertain whether the company is the following an optimal dividend policy.
(ii) Find out what should be the P/E ratio at which the dividend policy will have no effect on
the value of the share.
(iii) Will your decision change, if the P/E ratio is 8 instead of 12.5?

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 360

Answer:

(i) The EPS of the firm is `10 (i.e., `2,00,000/20,000). The P/E Ratio is given at 12.5 and the cost
of capital, ke, may be taken at the inverse of P/E ratio. Therefore, k e is 8 (i.e., 1/12.5). The firm
is distributing total dividends of `1,50,000 among 20,000 shares, giving a dividend per share of
`7.50. the value of the share as per Walter‘s model may be found as follows:
D (r /Ke )(E - D)
P = +
Ke Ke
7.50 (.01/.08)(10 - 7.5)
= +
.08 .08
= `132.81

The firm has a dividend payout of 75% (i.e., `1,50,000) out of total earnings of `2,00,000. since,
the rate of return of the firm, r, is 10% and it is more than the ke of 8%, therefore, by distributing
75% of earnings, the firm is not following an optimal dividend policy. The optimal dividend
policy for the firm would be to pay zero dividend and in such a situation, the market price
would be
D (r /Ke )(E - D)
P = +
Ke Ke
0 (.01/.08)(10 - 0)
= +
.08 .08
= `156.25

So, theoretically the market price of the share can be increased by adopting a zero payout.

(ii) The P/E ratio at which the dividend policy will have no effect on the value of the share is
such at which the ke would be equal to the rate of return, r, of the firm. The K e would be
10% (=r) at the P/E ratio of 10. Therefore, at the P/E ratio of 10, the dividend policy would
have no effect on the value of the share.
(iii) If the P/E is 8 instead of 12.5, then the k e which is the inverse of P/E ratio, would be 12.5
and in such a situation ke> r and the market price, as per Walter‘s model would be

D (r /Ke )(E - D)
P = +
Ke Ke
7.50 (.1/.125)(10 - 7.5)
= +
.125 .125
= ` 76

9.4 LEVERAGE ANALYSIS

LEVERAGES
The concept of leverage has its origin in science. It means influence of one force over
another. Since financial items are inter-related, change in one, causes change in profit. In
the context of financial management, the term ‗leverage‘ means sensitiveness of one
financial variable to change in another. The measure of this sensitiveness is expressed as a
ratio and is called degree of leverage.

Algebraically, the leverage may be defined as,

% change in one variable

Leverage =
% change in some other variable

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 361

Measures of Leverage
To understand the concept of leverage, it is imperative to understand the three measures of
Leverage which are as follows:
(i) Operating Leverage
(ii) Financial Leverage
(iii) Combined Leverage

(i) Operating Leverage

Operating Leverage reflects the impact of change in sales on the level of operating profits of
the firm.

The significance of DOL may be interpreted as follows:

 Other things remaining constant, higher the DOL, higher will be the change in EBIT for
same change in number of units sold in, if firm A has higher DOL than firm B, profits of firm
A will increase at faster rate than that of firm B for same increase in demand.

This however works both ways and so losses of firm A will increase at faster rate than that of
firm B for same fall in demand. This means higher the DOL, more is the risk.
 DOL is high where contribution is high.
 There is a unique DOL for each level of output.
Contribution
Thus, DOL =
EBIT

(ii) Financial Leverage

The Financial Leverage may be defined as a % increase in EPS associated with a given
percentage increase in the level of EBIT. Financial leverage emerges as a result of fixed
financial charge against the operating profits of the firm. The fixed financial charge appears
in case the funds requirement of the firm are partly financed by the debt financing. By using
this relatively cheaper source of finance, in the debt financing, the firm is able to magnify the
effect of change in EBIT on the level of EPS.

The significance of DFL may be interpreted as follows :

 Other things remaining constant, higher the DFL, higher will be the change in EPS for
same change in EBIT. In other words, if firm K has higher DFL than firm L, EPS of firm K
increases at faster rate than that of firm L for same increase in EBIT. However, EPS of firm K
falls at a faster rate than that of firm K for same fall in EBIT. This means, higher the DFL
more is the risk.
 Higher the interest burden, higher is the DFL, which means more a firm borrows more is its
risk.
 Since DFL depends on interest burden, it indicates risk inherent in a particular capital mix,
and hence the name financial leverage.

There is a unique DFL for each amount of EBIT.

While operating leverage measures the change in the EBIT of a company to a particular
change in the output, the financial leverage measures the effect of the change in EBIT on
the EPS of the company.

Thus the degree of financial leverage (DFL) is ratio between proportionate change in EPS
and proportionate change in EBIT.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 362

 Earning before interest and tax EBIT
DFL = =
Earning after interest EBT

(iii) Combined Leverage

A combination of the operating and financial leverages is the total or Combination
Leverage.

The operating leverage causes a magnified effect of the change in sales level on the EBIT
level and if the financial leverage combined simultaneously, then the change in EBIT will, in
turn, have a magnified effect on the EPS. A firm will have wide fluctuations in the EPS for even
a small change in the sales level. Thus effect of change in sales level on the EPS is known as
combined leverage.

Thus Degree of Combined Leverage may be calculated as follows:

Contribution C
DCL = =
Earning after interest EBT

9.5 EBIT – EPS INDIFFERENCE POINT/LEVEL

The indifference level of EBIT is one at which the EPS remains same irrespective of the debt-
equity mix. While designing a capital structure, a firm may evaluate the effect of different
financial plans on the level of EPS, for a given level of EBIT. Out of several available financial
plans, the firm may have two or more financial plans which result in the same level of EPS for
a given EBIT. Such a level of EBIT at which the firm has two or more financial plans resulting in
same level of EPS, is known as indifference level of EBIT.

Graphical Presentation of Indifference Level

Thus, the indifference level of EBIT is one at which the EPS under different financial plans are
expected to be same. If the EBIT is more than the indifference level, the financial leverage
being to operate resulting increase in EPS. However, if the EBIT is less than the indifferent level,
then the EPS is expected to decrease as a result of debt financing. So, the expected level of
EBIT should be more than the indifference level EBIT in order to avail the benefits of financial
leverage i.e., debt financing from the point of view of equity shareholders. However, if the

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 363

expected EBIT is less than the indifference level EBIT, the firm should raise the funds by issuing
equity share capital only and avoid the debt financing.

The intersection between the EPS lines that represent the EBIT break-even points or
indifference level of EBIT can be quite easily calculated. For this purpose, one has to
formulate simple equations for the conditions underlying any intersecting pair of line. EPS are
then set as equal for the two alternatives, and the equations are solved for the value of EBIT
level at which this condition hold.

CALCULATION OF INDIFFERENCE POINT

For calculation of indifference EBIT:

EPS under Plan I EPS under Plan II EPS under Plan III
(100% equity) (Debt Plan) (Preference Capital)
EPS EBIT (1- t) EBIT - 1(1- t) EBIT (1- t) - P.D.
Na Nb Nc

Where EBIT = Earnings before interest and taxes

t = Corporate tax rate
Na = Nb = Nc = No. of equity shares under different plans.
Where Plan I = 100% equity
Plan II = Debt plan
Plan III = Preference Capital

Interpretation of the Indifference Point

Situation Option Reason
EBIT below Option with When rate of earnings and operating profits (EBIT) are low,
Indifference lower debt more interest and debt burden is not advisable. A high DOL
Point (Interest Burden) should be properly managed by low Financial Leverage.
EBIT equal to Any alternative Same EPS due to Indifference Point.
Indifference can be chosen.
Point
EBIT above Option with When EBIT is high, Financial Leverage works till the EPS is
Indifference higher debt maximised. Low DOL should be coupled with high DFL, to
Point (Interest Burden) maximize gain of Equity Shareholders.

Illustration 26:

Calculate the Degree of Operating Leverage (DOL), Degree of Financial Leverage (DFL) and
the Degree of Combined Leverage (DCL) for the following firms and interpret the results.

Firm K Firm L Firm M

1. Output (Units) 60,000 15,000 1,00,000
2. Fixed costs (`) 7,000 14,000 1,500
3. Variable cost per unit (`) 0.20 1.50 0.02
4. Interest on borrowed funds (`) 4,000 8,000 —
5. Selling price per unit (`) 0.60 5.00 0.10

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 364

Solution:

X Firm K Firm L Firm M

Output (Units) 60,000 15,000 1,00,000
Selling Price per unit (`) 0.60 5.00 0.10
Variable Cost per unit 0.20 1.50 0.02
Contribution per unit (`) 0.40 3.50 0.08
Total Contribution (Unit × Contribution per unit) (`) ` 24,000 ` 52,500 ` 8,000
Less: Fixed Costs (`) 7,000 14,000 1,500
EBIT (`) 17,000 38,500 6,500
Less : Interest (`) 4,000 8,000 —
Profit before Tax (P.B.T.) (`) 13,000 30,500 6,500
Contribution 24,000 52,500 8,000
Degree of Operating Leverage =
EBIT 17,000 38,500 6,500
=1.41 =1.38 =1.23
EBIT 17,000 38,500 6,500
Degree of Financial Leverage =
PBT 13,000 30,500 6,500
=1.31 =1.26 =1.00
Contribution 24,000 52,500 8,000
Degree of Combined Leverage =
PBT 13,000 30,500 6,500
=1.85 =1.72 = 1.23

Interpretation:

High operating leverage combined with high financial leverage represents risky situation.
Low operating leverage combined with low financial leverage will constitute an ideal
situation. Therefore, firm M is less risky because it has low fixed cost and low interest and
consequently low combined leverage.

Illustration 27:
A firm has sales of ` 10,00,000, variable cost of ` 7,00,000 and fixed costs of ` 2,00,000 and
debt of ` 5,00,000 at 10% rate of interest. What are the operating, financial and combined
leverages? It the firm wants to double its Earnings before interest and tax (EBIT), how much of
a rise in sales would be needed on a percentage basis?

Solution:

Statement of Existing Profit

Sales ` 10,00,000
Less : Variable Cost 7,00,000
Contribution 3,00,000
Less : Fixed Cost 2,00,000
EBIT 1,00,000
Less : Interest @ 10% on 5,00,000 50,000
Profit before tax (PBT) 50,000

Contribution 3,00,000
Operating Leverage = = =3
EPBT 1,00,000
EBIT 1,00,000
Financial Leverage = = =2
PBT 50,000
Contribution 3,00,000
Combined Leverage = = =6
PBT 50,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 365

 Statement of Sales needed to double the EBIT

Operating leverage is 3 times i.e., 33-1/3% increase in sales volume cause a 100% increase in
operating profit or EBIT. Thus, at the sales of `13,33,333, operating profit or EBIT will become
`2,00,000 i.e., double the existing one.

Verification
Sales ` 13,33,333
Variable Cost (70%) 9,33,333
Contribution 4,00,000
Fixed Costs 2,00,000
EBIT 2,00,000

Illustration 28:
X Corporation has estimated that for a new product its break-even point is 2,000 units if the
items are sold for `14 per unit; the Cost Accounting department has currently identified
variable cost of `9 per unit. Calculate the degree of operating leverage for sales volume of
2,500 units and 3,000 units. What do you infer from the degree of operating leverage at the
sales volumes of 2,500 units and 3,000 units and their difference if any?

Solution:

Statement of Operating Leverage

`
Particulars 2,500 Units 3,000 Units
Sales @ ` 14 per unit 35,000 42,000
Variable cost @ ` 149 per unit 22,500 27,000
Contribution 12,500 15,000
Fixed cost `[2,000 × (14 - 9)] 10,000 10,000
EBIT 2,500 5,000
Contribution 12,500 15,000
Operating Leverage =
PBT 2,500 5,000
Operating Leverage = 5 3

At the sales volume of 3000 units, the operating profit is ` 5,000 which is double the operating
profit of ` 2,500 (sales volume of 2,500 units) because of the fact that the operating leverage
is 5 times at the sales volume of 2,500 units. Hence increase of 20% in sales volume, the
operating profit has increased by 100% i.e., 5 times of 20%. At the level of 3,000 units, the
operating leverage is 3 times. If there is change in sales from the level of 3,000 units, the %
increase in EBIT would be three times that of % increase in sales volume.

Illustration 29:
The following information is available for PKJ & Co.

`
EBIT 11,20,000
Profit before Tax 3,20,000
Fixed costs 7,00,000

Calculate % change in EPS if the sales are expected to increase by 5%.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 366

Solution:
In order to find out the % change in EPS as a result of % change in sales, the combined
leverage should be calculated as follows:

Operating Leverage = Contribution/EBIT= ` 11,20,000 + ` 7,00,000 / 11,20,000 = 1.625

Financial Leverage = EBIT/Profit before Tax = ` 11,20,000 / 3,20,000 = 3.5
Combined Leverage = Contribution/Profit before tax = OL×FL = 1.625×3.5 = 5.69.

The combined leverage of 5.69 implies that for 1% change in sales level, the % change in EPS
would be 5.69%. So, if the sales are expected to increase by 5%, then the % increase in EPS
would be 5×5.69 = 28.45%.

Illustration 30:
XYZ and Co. has three financial plans before it, Plan I, Plan II and Plan III. Calculate operating
and financial leverage for the firm on the basis of the following information and also find out
the highest and lowest value of combined leverage:

Production 800 Units

Selling Price per unit ` 15
Variable cost per unit ` 10
Fixed Cost : Situation A ` 1,000
Situation B ` 2,000
Situation C ` 3,000

Capital Structure Plan I Plan II Plan III

Equity Capital ` 5,000 ` 7,500 ` 2,500
12% Debt 5,000 2,500 7,500

Solution:

Calculation of Operating Leverage:

Situation A (`) Situation B(`) Situation C(`)
Number of unit sold 800 800 800
Sales @ ` 15 12,000 12,000 12,000
Variable cost @ ` 10 8,000 8,000 8,000
Contribution 4,000 4,000 4,000
Fixed cost 1,000 2,000 3,000
EBIT 3,000 2,000 1,000
Operating Leverage 1.33 2.00 4.00
Contribution/EBIT

Calculation of Financial Leverage:

Plan I (`) Plan II (`) Plan III (`)
Situation A
EBIT 3,000 3,000 3,000
Less : Interest @ 12% 600 300 900
Profit before Tax 2,400 2,700 2,100
Financial Leverage(EBIT/Profit before Tax) 1.25 1.11 1.43
Situation B
EBIT 2,000 2,000 2,000
Less : Interest @ 12% 600 300 900

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 367

 Profit before Tax 1,400 1,700 1,100
Financial Leverage (EBIT/Profit before Tax) 1.43 1.18 1.82
Situation C
EBIT 1,000 1,000 1,000
Less : Interest @ 12% 600 300 900
Profit before Tax 400 700 100
Financial Leverage (EBIT/Profit before Tax) 2.5 1.43 10.0

Calculation of Combined Leverage:

The combined leverage may be calculated by multiplying the operating leverage and
financial leverage for different combination of Situation A, B & C and the Financial Plans, I, II
& III as follows:
Situation A Situation B Situation C
Plan I 1.66 2.86 10
Plan II 1.47 2.36 5.72
Plan III 1.90 3.64 40

The calculation of combined leverage shows the extent of the total risk and is helpful to
understand the variability of EPS as a consequence of change in sales levels. In this case, the
highest combined leverages is there when financial plan III is implemented in situation C; and
lowest value of combined leverage is attained when financial plan II is implemented in
situation A.

Illustration 31:
The selected financial data for A, B and C companies for the year ended March, 2016 are as
follows:
Particulars A B C
Variable expenses as a % Sales 66.67 75 50
Interest ` 200 ` 300 ` 1,000
Degree of Operating leverage 5:1 6:1 2:1
Degree of Financial leverage 3:1 4:1 2:1
Income tax rate 50% 50% 50%
Prepare Income Statements for A, B and C companies.
Solution:

The information regarding the operating leverage and financial leverage may be
interpreted as follows–For Company A, the DFL is 3 : 1 (i.e., EBIT : PBT) and it means that out of
EBIT of 3, the PBT is 1 and the remaining 2 is the interest component. Or, in other words, the
EBIT : Interest is 3:2.
Similarly, for the operating leverage of 6:1 (i.e., Contribution : EBIT) for Company B, it means
that out of Contribution of 6, the EBIT is 1 and the balance 5 is fixed costs. In other words, the
Fixed costs: EBIT is 5:1. This information may be used to draw the statement of sales and profit
for all the three firms as follows:

Statement of Operating Profit and Sales

Particulars A B C
Financial leverage = (EBIT/PBT) = 3:1 4:1 2:1
or, EBIT/Interest 3:2 4:3 2:1
Interest ` 200 ` 300 ` 1,000
EBIT 200×3/2; 300×4/3; 1,000×2/1 = 300 = 400 = 2,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 368

Operating leverage = (Cont./EBIT) 5:1 6:1 2:1
i.e., Fixed Exp./EBIT 4:1 5:1 1:1
Variable Exp. to Sales 66.67% 75% 50%
Contribution to Sales 33.33% 25% 50%
Fixed costs 300×4/1 400×5/1 2,000×1/1
= 1,200 = 2,000 = 2,000
Contribution = (Fixed cost + EBIT) 1,500 2,400 4,000
Sales 4,500 9,600 8,000

Income Statement for the year ended 31.03.16

Particulars A B C
Sales ` 4,500 `9,600 ` 8,000
Variable cost 3,000 7,200 4,000
Contribution 1,500 2,400 4,000
Fixed Costs 1,200 2,000 2,000
EBIT 300 400 2,000
Interest 200 300 1,000
PBT 100 100 1,000
Tax at 50% 50 50 500
Profit after Tax (PAT) 50 50 500
Operating leverage (Cont./EBIT) = 5 6 2
Financial leverage (EBIT/PBT) = 3 4 2
Combined leverage 15 24 4

Illustration 32:
The following data is available for XYZ Ltd.:
Sales ` 2,00,000
Less : Variable cost @ 30% 60,000
Contribution 1,40,000
Less : Fixed Cost 1,00,000
EBIT 40,000
Less : Interest 5,000
Profit before tax 35,000

Find out:
(a) Using the concept of financial leverage, by what percentage will the taxable income
increase if EBIT increase by 6%?
(b) Using the concept of operating leverage, by what percentage will EBIT increase if there is
10% increase in sales, and
(c) Using the concept of leverage, by what percentage will the taxable income increase if
the sales increase by 6%. Also verify results in view of the above figures.

Solution:

(a) Degree of Financial Leverage :

DFL = EBIT/Profit before Tax = 40,000/35,000= 1.15

If EBIT increase by 6%, the taxable income will increase by 1.15×6 = 6.9% and it may be
verified as follows:
EBIT (after 6% increase) ` 42,400
Less : Interest 5,000
Profit before Tax 37,400
Increase in taxable income is ` 2,400 i.e., 6.9% of ` 35,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 369

(b) Degree of Operating Leverage:
DOL = Contribution/EBIT = 1,40,000/40,000 = 3.50

If Sales increase by 10%, the EBIT will increase by 3.50×10 = 35% and it may be verified as
follows:
Sales (after 10% increase) ` 2,20,000
Less : Variable Expenses @ 30% 66,000
Contribution 1,54,000
Less : Fixed cost 1,00,000
EBIT 54,000
Increase in EBIT is ` 14,000 i.e., 35% of ` 40,000.

(c) Degree of Combined Leverage:

DCL = Contribution/Profit before Tax = 1,40,000/35,000 = 4

If Sales increases by 6%, the profit before tax will increase by 4×6 = 24% and it may be verified
as follows:
Sales (after 6% increase) ` 2,12,000
Less : Variable Expenses @ 30% 63,600
Contribution 1,48,400
Less : Fixed cost 1,00,000
EBIT 48,400
Less : Interest 5,000
Profit before Tax 43,400

Increase in Profit before tax is ` 8,400 i.e., 24% of ` 35,000.

Illustration 33:
(i) Find out operating leverage from the following data:
Sales ` 50,000
Variable Costs 60%
Fixed Costs ` 12,000

(ii) Find out of financial leverage from the following data:

Net Worth ` 25,00,000
Debt/Equity 3:1
Interest rate 12%
Operating Profit ` 20,00,000

Solution:

(i)
Sales ` 50,000
Less : Variable cost at 60% 30,000
Contribution 20,000
Less : Fixed Cost 12,000
Operating Profit ` 8,000

Contribution 20,000
Operating Leverage = = = 2.50
Operating Profit 8,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 370

(ii)
Net worth = ` 25,00,000
Debt/Equity = 3:1
Hence Debt = ` 75,00,000
EBIT 20,00,000
Less : Interest at 12% on 75,00,000 9,00,000
PBT 11,00,000

EBIT 20,00,000
Financial Leverage = = = 1.82
PBT 11,00,000

Illustration 34:
From the following, prepare Income Statements of A, B and C firms.
Firm A Firm B Firm C
Financial Leverage 3:1 4:1 2:1
Interest ` 200 ` 300 ` 1,000
Operating Leverage 4:1 5:1 3:1
Variable cost as a % of sales 66.67% 75% 50%
Income-tax Rate 45% 45% 45%

Solution:

Firm A
EBIT 3
EBIT Financial Leverage = = or EBIT = 3 × EBT ………. (1)
PBT 1
Again EBIT–Interest = EBT
or EBIT-200 = EBT …………………………………………………. (2)
Taking (1) and (2) we get 3 EBT–200 = EBT
or 2 EBT = 200
or EBT = ` 100
Hence EBIT=3EBT = ` 300
Again, the operating leverage = Contribution/EBIT = 4/1
EBIT = ` 300,
Contribution = 4×EBIT = ` 1,200
Now variable cost = 66.67% on sales
Contribution = 100–66.67% i.e., 33-1/3% on sales
Hence sales = 1200/33-1/3% = ` 3,600.
Same way EBIT, EBT, Contribution and Sales for firms B and C can be worked out.

Firm B
EBIT 4
Firm B = = or EBIT = 4EBT …………………(3)
PBT 1
Again EBIT–Interest = EBT or EBIT–300=EBIT ….(4)
Taking (3) and (4) we get 4EBT–300 = EBT
or 3EBT = 300
or EBT = ` 100
Hence EBIT = 4 × EBT = ` 400
Again Operating leverage = Contribution/EBIT = 5/1
EBIT = ` 400, Hence Contribution = 5 × EBIT = ` 2,000
Now variable cost = 75% on Sales
Contribution = 100–75% i.e., 25% on Sales
Hence Sales = 2000/25% = ` 8,000.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 371

Firm C
EBIT 2
Financial Leverage = = or EBIT = 2EBT ……….(5)
PBT 1
Again EBIT–Interest = EBT or EBIT – 1000 = EBT ... (6)
Taking (5) and (6) we get 2EBT–1000 = EBT or EBT = ` 1,000
Hence EBIT = 2 × EBT = ` 2,000
Again Operating leverage = Contribution/EBIT = 3/1
EBIT = ` 2,000, Hence Contribution = 3 × EBIT = ` 6,000
Now Variable cost = 50% on Sales
Contribution = 100 – 50 = 50% on Sales
Hence Sales = 6,000/50% = ` 12,000.

Income Statement
Particulars Firm A Firm B Firm C
Sales ` 3,600 ` 8,000 ` 12,000
Less : Variable Cost 2,400 6,000 6,000
Contribution 1,200 2,000 6,000
Less : Fixed cost 900 1,600 4,000
EBIT 300 400 2,000
Less : Interest 200 300 1,000
EBT 100 100 1,000
Less : Tax @ 45% 45 45 450
Profit after Tax (PAT) 55 55 550

Illustration 35:
ABC Ltd. wants to raise ` 5,00,000 as additional capital. It has two mutually exclusive
alternative financial plans. The current EBIT is ` 17,00,000 which is likely to remain unchanged.
The relevant Information is –
Present Capital Structure: 3,00,000 Equity shares of ` 10 each and 10% Bonds of ` 20,00,000.

Tax Rate: 50%

Current EBIT: ` 17,00,000
Current EPS: ` 2.50
Current Market Price: ` 25 per share
Financial Plan I: 20,000 Equity Shares at ` 25 per share.
Financial Plan II: 12% Debentures of ` 5,00,000.

What is the indifference level of EBIT? Identify the financial break-even levels.

Solution:

1. Computation of EBIT - EPS Indifference Point

Particulars Financial Plan I - Equity Financial Plan II - Debt
Owner‘s Funds (3,00,000×10+20,000×25)= 3,00,000×10= `30,00,000
` 35,00,000
Borrowed Funds (given) ` 20,00,000 20,00,000+5,00,000= ` 25,00,000
Total Capital Employed ` 55,00,000 ` 55,00,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 372

 Particulars Financial Plan I Financial Plan II
EBIT (let it be `X) X X
Less: Interest 20,00,000×10%= `2,00,000 (20,00,000×10%+5,00,000×12%)= `2,60,000
EBT X—2,00,000 X—2,60,000
Less: Tax at 50% ½X-1,00,000 ½X-1,30,000
EAT ½X-1,00,000 ½X-1,30,000
Number of Equity Shares 3,00,000+20,000=3,20,000 (given) 3,00,000
EPS [½X-1,00,000]÷3,20,000 [½X-1,30,000]÷3,00,000

For indifference between the above alternatives, EPS should be equal. Hence, we have
1 1
X - 1,00,000 X - 1,30,000
2 = 2
3,00,000 3,20,000
On Cross Multiplication, 15X - 30 Lakhs = 16X - 41.6 Lakhs; or X = 11.6 Lakhs

Hence EBIT should be ` 11.60 Lakhs and at that level, EPS will be ` 1.50 under both
alternatives.

2. Computation of Financial Break-Even Point

The Financial BEP for the two plans are --
Plan I EBIT = ` 2,00,000 (i.e. 10% interest on ` 20,00,000)
Plan II EBIT = ` 2,60,000 (i.e. 10% interest on ` 20,00,000 and 12% interest on ` 5,00,000)

SELF EXAMINATION QUESTIONS:

1. Define Cost of Capital. Explain its importance.

2. Explain the determinants of Capital Structure.
3. Explain Modigliani - Miller hypothesis
4. Write short notes on
(a) Weighted average cost of capital.
(b) Capital asset pricing model.
(c) Marginal cost of capital.
(d) Net income approach
(e) Net operating income approach
(f) Criticism on MM-Hypothesis
(g) Arbitrage process
5. Explain how the combined effects of operating and financial leverages provide the risk
profile of an organisation.
6. Briefly explain the stochastic model. Also mention its limitation.
7. How financial leverage does increases the potential reward to the shareholder?
8. Write the basic propositions and the limitation of the MM approach.
9. What is the determinant of Dividend policy?
10. What is the criticism of Capital Assets Pricing Model (CAPM)?
11. What is the assumption of Walter Model?
12. Why debt is cheaper than Equity?
13. Discuss in brief about the various component of Financial Risk?
14. Explain the ―Leverage used in Financial Analysis.

PRACTICAL PROBLEM:

15. Calculate the cost of capital in the following cases:

(i) X Ltd. issues 12% debentures of face value `100 each and realizes `95 per debentures
are redeemable after 10 years at a premium of 10%.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 373

 (ii) Y Ltd. issues preference shares of face value `100 each carrying 14% Dividend and
he realizes `92 per share. The shares are repayable after 12 years at par.

Note: Both companies are paying income tax at 50%

Ans:(i) Cost of Debentures = 6.58%; (ii) Cost of Preference Capital = 15.28%

16. Calculate the approximate cost of companies Debenture Capital, when it decides to
issue 10,000Nos. of 14% non-convertible debentures. Each of face value `100, at par. The
debentures areredeemable at a premium of 10% after 10 years. The average realisation
is expected to be `92per debenture and the tax rate applicable to the company is 40%.

Ans:i) Cost of Debentures = 9.39%;

17. JKL Ltd. has the following book-value capital structure as on March, 31, 2016
Equity share capital (2,00,000 shares) 40,00,000
11.5% Preference shares 10,00,000
10% Debentures 30,00,000
80,00,000
The equity share of the company sells for ` 20. It is expected that the company will pay next
year a dividend of ` 2 per equity share, which is expected to grow at 5% p.a. forever. Assume
a 35% corporate tax rate.
Required:
(i) Compute weighted average cost of capital (WACC) of the company based on the
existing capital structure.
(ii) Compute the new WACC, if the company raises an additional ` 20 lakhs debt by issuing
12% debentures. This would result in increasing the expected equity dividend to ` 2.40
and leave the growth rate unchanged, but the price of equity share will fall to ` 10 per
share.

Ans: (i) Ke= 15%; Kp = 11.5%; Kd = 6.5%; WACC = 11.38%

(ii) Ke= 20%; Kp = 11.5%; Kd = 6.5%; Kd (12%)= 7.8%; WACC = 12.66%

18. Three companies A, B & C are in the same type of business and hence have similar
operating risks. However, the capital structure of each of them is different and the
following are the details:
Particulars A B C
Equity share capital (Face value `10 per share) 4,00,000 2,50,000 5,00,000
Market value per share 15 20 12
Dividend per share 2.70 4 2.88
Debentures (face value per debenture `100) Nil 1,00,000 2,50,000
Market value per debenture - 125 80
Interest rate - 10% 8%

Assume that the current levels of dividends are generally expected to continue indefinitely
and the income-tax rate at 50%. You are required to compute the weighted average cost of
capital of each company.

Answer:

K (`) K (`) K (`)

Company A 10% - 18%
Company B 20% 4% 16.8%
Company C 24% 5% 19.25%

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 374

19. Merry Ltd. has earning before interest and taxes (EBIT) of ` 30,00,000 and a 40% tax rate.
Its required rate of return on equity in the absence of borrowing is 18%. In the absence of
personal taxes. What is the value of the company in an MM world (i) with no leverage; ii)
with ` 40,00,000 in debt, and iii) with ` 70,00,000 in debt?

Answer:

`
(i) Value of Unlevered Company 1,00,00,000
(ii) Value of levered Company 1,16,00,000
(iii) Value of levered Company 1,28,00,000

20. Companies X and Y are identical in all respects including risk factors except for
debt/equity. Company X having issued 10% debentures of `18 lakhs while Company Y
has issued only equity. Both the companies earn 20% before interest and taxes on their
total assets of `30 lakhs.
Assuming a tax rate of 50% and capitalistion rate of 15% for an all-equity company,
compute the value of companies X and Y using i) Net Income Approach and ii) Net
Operating Income Approach.

Answer: (i) Value of X Ltd. ` 32,00,000; Value of Y Ltd. ` 20,00,000

(ii) Value of X Ltd. ` 29,00,000; Value of Y Ltd. ` 20,00,000

21. MM Ltd had the following Balance Sheet as on March 31, 2016:

Liabilities and Equity ` Assets `

(In crores) (in crores)
Equity Share Capital (one crore shares of `10 each) 10 Fixed Assets (Net) 25
Reserves and Surplus 2 Current Assets 15
15% Debentures 20
Current Liabilities 8
40 40

The additional information given is as under:

Fixed Costs per annum (excluding interest) ` 8 Crores

Variable operating costs ratio 65%
Total Assets turnover ratio 2.5
Income – tax rate 40%

Required:
Calculate the following and comment:
(i) Earnings per shares
(ii) Operating Leverage
(iii) Financial Leverage
(iv) Combined Leverage

Hint: EPS ` 14.40, DOL 1.296, DFL 1.125, DCL 1.458

22. Annual sales of a company is ` 60,00,000. Sales to variable cost ratio is 150% and Fixed
cost other than interest is ` 5,00,000 per annum. Company has 11% debentures of ` 30,00,000.
You are required to calculate the Operating, Financial and Combined Leverage of the
company.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 375

Hint: DOL 1.333, DFL 1.2821, DCL 1.7094

23. The following details of `T Limited for the year ended 31st March, 2016 are given below:

Operating leverage 1.4

Combined leverage 2.8
Fixed Cost (Excluding interest) ` 2.04 lakhs
Sales ` 30.00 lakhs
12% Debentures of ` 100 each ` 21.25 lakhs
Equity Share Capital of ` 10 each ` 17.00 lakhs
Income tax rate 30%
Required:
(i) Calculate Financial Leverage
(ii) Calculate P/V ratio and Earning Per Share (EPS)
(iii) If the company belongs to an industry, whose assets turnover is 1.5, does it have a high or
low assets leverage?
(iv) At what level of sale the Earning before Tax (EBT) of the company will be equal to zero?

Hint: DFL: 2, P.V. Ratio: 23.8%, EPS: ` 1.05, Asset Turnover Ratio: 0.784

24. A firm has Sales of `40 lakhs; Variable cost of `25 lakhs; Fixed cost of `6 lakhs 10% debt of
`30lakhs; and Equity Capital of `45 lakhs.

Required: Calculate operating and financial leverage.

Hint: DOL: 1.67, DFL: 1.50

25. From the following financial data of Company A and Company B: Prepare their income
Statements.

Company A Company B
Variable Cost 56,000 60% of sales
Fixed Cost 20,000 -
Interest Expenses 12,000 9,000
Financial Leverage 5:1 -
Operating Leverage - 4:1
Income Tax Rate 30% 30%
Sales - 1,05,000

Hint: EBIT ` 15,000, 10,500, EAT: 2,100, 1,050

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 376

STUDY NOTE : 10
CAPITAL BUDGETING- INVESTMENT DECISIONS

THIS STUDY NOTE INCLUDES:

10.1 Capital Budgeting
10.2 Need of Capital Budgeting Decision
10.3 Significance of Capital Budgeting Decisions
10.4 Process of Capital Budgeting
10.5 Investment Criterion – Methods of Appraisal

10.1 CAPITAL BUDGETING

One of the important aspects of Financial Management is proper decision making in respect
of investment of funds. Successful operation of any business depends upon the investment of
resources in such a way as to bring in benefits or best possible returns from any investment.
An investment can be simply defined as an expenditure in cash or its equivalent during one
or more time periods in anticipation of enjoying a net inflow of cash or its equivalent in some
future time period or periods. An appraisal of investment proposals is necessary to ensure
that the investment of resources will bring in desired benefits in future. If the financial
resources were in abundance, it would be possible to accept several investment proposals
which satisfy the norms of approval or acceptability. Since resources are limited a choice has
to be made among the various investment proposals by evaluating their comparative merit.
It is apparent that some techniques should be followed for making appraisal of investment
proposals. Capital Budgeting is one of the appraising techniques of investment decisions.
Capital Budgeting is defined as the firm‘s decision to invest its current funds most efficiently in
long term activities in anticipation of an expected flow of future benefits over a series of
years. It should be remembered that the investment proposal is common both for fixed assets
and current assets.

Capital budgeting decision may be defined as ―Firms decisions to invest its current funds
most efficiently in long term activities in anticipation of an expected flow of future benefits
over a series of year. The firm‘s capital budgeting decisions will include addition, disposition,
modification and replacement of fixed assets‖.

Definitions: Charles. T. Horngreen defined capital budgeting as ―Long term planning for
making and financing proposed capital out lay‖.

According to Keller and Ferrara, ―Capital Budgeting represents the plans for the
appropriation and expenditure for fixed asset during the budget period‖.

Robert N. Anthony defined as ―Capital Budget is essentially a list of what management

believes to be worthwhile projects for the acquisition of new capital assets together with the
estimated cost of each product‖.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 377

 10.2 NEED OF CAPITAL BUDGETING DECISION

The selection of the most profitable project of capital investment is the key function of
Financial Manager. The decisions taken by the management in this area affect the
operations of the firm for many years. Capital budgeting decisions may be generally needed
for the following purposes:
a) Expansion; b) Replacement; c) Diversification; d) Buy or lease and e) Research and
Development.

a) Expansion: The firm requires additional funds to invest in fixed assets when it intends to
expand the production facilities in view of the increase in demand for their product in
near future. Accordingly the current assets will increase. In case of expansion the existing
infrastructure – like plant, machinery and other fixed assets is inadequate, to carry out the
increased production volume. Thus the firm needs funds for such project. This will include
not only expenditure on fixed assets (infrastructure) but also an increase in working
capital (current assets).

b) Replacement: The machines and equipment used in production may either wear out or
may be rendered obsolete due to new technology. The productive capacity and
competitive ability of the firm may be adversely affected. The firm needs funds or
modernisation of a certain machines or for renovation of the entire plant etc., to make
them more efficient and productive. Modernization and renovation will be a substitute for
total replacement, where renovation or modernization is not desirable or feasible, funds
will be needed for replacement.

c) Diversification: If the management of the firm decided to diversify its production into
other lines by adding a new line to its original line, the process of diversification would
require large funds for long-term investment. For example ITC and Philips company for
their diversification.

d) Buy or Lease: This is a most important decision area in Financial Management whether
the firm acquire the desired equipment and building on lease or buy it‖. If the asset is
acquired on lease, there have to be made a series of annual or monthly rental
payments. If the asset is purchased, there will be a large initial commitment of funds, but
not further payments. The decision – making area is which course of action will be better
to follow? The costs and benefits of the two alternative methods should be matched and
compared to arrive at a conclusion.

e) Research and Development: The existing production and operations can be improved by
the application of new and more sophisticated production and operations management
techniques. New technology can be borrowed or developed in the laboratories. There is
a greater need of funds for continuous research and development of new technology
for future benefits or returns from such investments.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 378

 10.3 SIGNIFICANCE OF CAPITAL BUDGETING DECISIONS

Capital Budgeting decisions are considered important for a variety of reasons. Some of them
are the following:
1) Crucial decisions: Capital budgeting decisions are crucial, affecting all the departments
of the firm. So the capital budgeting decisions should be taken very carefully.
2) Long-run decisions: The implications of capital budgeting decisions extend to a longer
period in the future. The consequences of a wrong decision will be disastrous for the
survival of the firm.
3) Large amount of funds: Capital budgeting decisions involve spending large amount of
funds. As such proper care should be exercised to see that these funds are invested in
productive purchases.
4) Rigid: Capital budgeting decision cannot be altered easily to suit the purpose. Because
of this reason, when once funds are committed in a project, they are to be continued till
the end, loss or profit no matter.

10.4 PROCESS OF CAPITAL BUDGETING

The major steps in the capital budgeting process are given below. They are a) Generation of
project; b) Evaluation of the project; c) Selection of the project and d) Execution of the
project. The capital budgeting process may include a few more steps. As each step is
significant they are usually taken by top management.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 379

a) Generation of Project: Depending upon the nature of the firm, investment proposals can
emanate from a variety of sources. Projects may be classified into five categories.
(i) New products or expansion of existing products.
(ii) Replacement of equipment or buildings.
(iii) Research and development.
(iv) Exploration.
(v) Others like acquisition of a pollution control device etc.
Investment proposals should be generated for the productive employment of firm‘s
funds. However, a systematic procedure must be evolved for generating profitable
proposals to keep the firm healthy.

b) Evaluation of the project: The evaluation of the project may be done in two steps. First the
costs and benefits of the project are estimated in terms of cash flows and secondly the
desirability of the project is judged by an appropriate criterion. It is important that the
project must be evaluated without any prejudice on the part of the individual. While
selecting a criterion to judge the desirability of the project, due consideration must be
given to the market value of the firm.

c) Selection of the project: After evaluation of the project, the project with highest return
should be selected. There is no hard and fast rule set for the purpose of selecting a
project from many alternative projects. Normally the projects are screened at various
levels. However, the final selection of the project vests with the top level management.

d) Execution of project: After selection of a project, the next step in capital budgeting
process is to implement the project. Thus the funds are appropriated for capital
expenditures. The funds are spent in accordance with appropriations made in the capital
budget funds for the purpose of project execution should be spent only after seeking
format permission for the controller. The follow – up comparison of actual performance
with original estimates ensure better control.

Thus the top management should follow the above procedure before taking a capital
expenditure decision.

10.5 INVESTMENT CRITERION-METHODS OF APPRAISAL

The capital budgeting appraisal methods or techniques for evaluation of investment

proposals will help the company to decide the desirability of an investment proposal,
depending upon their relative income generating capacity and rank them in order if their
desirability. These methods provide the company a set of normal method should enable to
measure the real worth of the investment proposal. The appraisal methods should posses
several good characteristics, which are mentioned as under.

Characteristics of a Sound Appraisal Method

(i) It should help the company to rank the investment proposals in order of their desirability.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 380

(ii) It should provide a technique for distinguishing between an acceptable and non-
acceptable project.
(iii) It should provide a criteria to solve the problem of choosing among alternative projects.
(iv) It should recognize the importance of time value of money i.e. bigger benefits are
preferable to smaller ones and early benefits are preferable to later benefits.
(v) It should provide the criteria for the selection of investment proposals.
(vi) It should take into account the pattern of cash flows.

Traditional Methods
These methods are based on the principles to determine the desirability of an investment
project on the basis of its useful life and expected returns. These methods depend upon the
accounting information available from the books of accounts of the company. These will not
take into account the concept of ‗time value of money‘ which is a signification factors to
desirability of a project in terms of present value.

Pay-back Period
It is the most popular and widely recognized traditional methods of evaluating the
investment proposals. It can be defined as ―the number of years to recover the original
capital invested in a project‖. According to Weston and Brigham, ―the payback period is the
number of years it takes for the firm to recover its original investment by net returns before
depreciation, but after taxes:

a) When cash flows are uniform: If the proposed project‘s cash inflows are uniform the
following formula can be used to calculate the payback period.
Initial Investment
Payback period =
Annual Cash inflows

b) When cash flows are not uniform

When the project‘s cash inflows are not uniform, but vary from year to year pay back period
is calculated by the process of cumulating cash inflows till the time when cumulative cash
flows become equal to the original investment outlay.

The payback period can be used as an accept or reject criterion as well as a method of
ranking projects. The payback period is the number of years to recover the investment made

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 381

in a project. If the payback period calculated for a project is less than the maximum
payback period set-up by the company, it can be accepted. As a ranking method it gives
the highest rank to a project which has the lowest payback period, and the lowest rank to a
project with the highest payback period. Whenever a company faces the problem of
choosing among two or more mutually exclusive projects, it can select a project on the basis
of payback period, which has shorter period than the other projects.

Merits: The following are the merits of the payback period method:
(i) Easy to calculate: It is one of the easiest methods of evaluating the investment projects. It
is simple to understand and easy to compute.
(ii) Knowledge: The knowledge of payback period is useful in decision-making, the shorter
the period better the project.
(iii) Protection from loss due to obsolescence: This method is very suitable to such industries
where mechanical and technical changes are routine practice and hence, shorter
payback period practice avoids such losses.
(iv) Easily availability of information: It can be computed on the basis of accounting
information, what is available from the books.

Demerits: However, the payback period method has certain demerits:

(i) Failure in taking cash flows after payback period: This methods is not taking into account
the cash flows received by the company after the payback period.
(i) Not considering the time value of money: It does not take into account the time value of
money.
(iii) Non-considering of interest factor: It does not take into account the interest factor
involved in the capital outlay.
(iv) Maximisation of market value not possible: It is not consistent with the objective of
maximizing the market value of share.
(v) Failure in taking magnitude and timing of cash inflows: It fails to consider the pattern of
cash inflows i.e. the magnitude and timing of cash inflows.

Accounting or Average Rate of Return (ARR)

This technique uses the accounting information revealed by the financial statements to
measure the profitability of an investment proposal. It can be determined by dividing the
average income after taxes by the average investment. According to Soloman, Accounting
Rate of Return can be calculated as the ratio, of average net income to the initial
investment.

On the basis of this method, the company can select all those projects whose ARR is higher
than the minimum rate established by the company. It can reject the projects with an ARR
lower than the expected rate of return. This method also helps the management to rank the
proposal on the basis of ARR.

Accounting Rate of Return (ARR) = Original Investment AverageNet Income

OR
Accounting Rate of Return (ARR) = Average Investment AverageNet Income

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 382

Acceptance Rule:
The project which gives the highest rate of return over the minimum required rate of return is
acceptable

Merits: The following are the merits of ARR method:

(i) It is very simple to understand and calculate;
(ii) It can be readily computed with the help of the available accounting data;
(iii) It uses the entire stream of earnings to calculate the ARR.

Demerits: This method has the following demerits:

(i) It is not based on cash flows generated by a project;
(ii) This method does not consider the objective of wealth maximization;
(iii) It ignore the length of the projects useful life;
(iv) If does not take into account the fact that the profile can be re-invested; and
(v) It ignores the time value of money.

Discounted Cash Flow Techniques:

The discounted cash flow methods provide a more objective basis for evaluating and
selecting an investment project. These methods consider the magnitude and timing of cash
flows in each period of a project‘s life. Discounted Cash Flows methods enable us to isolate
the differences in the timing of cash flows of the project by discounting them to know the
present value. The present value can be analyses to determine the desirability of the project.
These techniques adjust the cash flows over the life of a project for the time value of money.
The popular discounted cash flows techniques are:
(a) Net Present Value
(b) Internal Rate of Return, and
(c) Profitability Index

Time Value of Money:

The value of money received today is more than the value of money received after some
time in the future due to the following reasons:
(i) Inflation: Under inflationary conditions the value of money expressed in terms of its
purchasing power over goods and services declines.
(ii) Risk: Having one rupee now is certain where as one rupee receivable tomorrow is less
certain. That is a bird-in-the-hand principle is most important in the investment decisions.
(iii) Personal Consumption Preference: Many individuals have a strong preference for
immediate rather than delayed consumption. The promise of a bowl of rice next week
counts for little to the starving man.
(iv) Investment Opportunities: Money like any other commodity has a price. Given the
choice of ` 1000/- now or the same account in one year time, it is always preferable to
take ` 1000/- now, because it could be invested over the next year @ 12% interest, to
produce ` 1,120/- at the end of year. If the risk-free rate of return in 12%, then you would
be indifferent in receiving ` 1000/- now or `1120/- in ones year‘s time. In other words, the
present value of `1120/- receivable one year hence is `1000/-.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 383

Present Value:
The value of a firm depends upon the net cash inflows generated by the firm assets and also
on future returns. The amount of cash inflows and risk associated with the uncertainty of
future returns forms the basis of valuation. To get the present value, cash inflows are to be
discounted at the required rate of return i.e., minimum rate expected by the investor to
account for their timing and risk. The cash inflows and outflows of an investment decision are
to be compared at zero time period or at the same value by discounting them at required
rate of return. The following formula can be used to discount the future inflows of a project to
compare with its cash outflows.

C1 C2 C3 Cn
1= + 2
+ 3
+...................
(1+K)1
(1+K) (1+K) (1+K)n

Where V = Present value of cash inflows of the project during its life time.
0

C , C , ----C = Expected cash inflows of the project during its life time.
1 2 n

K = Discount rate.
n = Expected life of the project.

1. Net Present Value (NPV):

The net present value method is a classic method of evaluating the investment proposals. It is
one of the methods of discounted cash flow techniques, which recognizes the importance
of time value of money. It correctly postulates that cash flows arising at time periods differ in
value and are comparable only with their equivalents i.e. present values.

It is a method of calculating the present value of cash flows (inflows and outflows) of an
investment proposal using the cost of capital as an appropriate discounting rate. The net
present value will be arrived at by subtracting the present value of cash outflows from the
present value of cash inflows. According to Ezra Soloman, ―it is a present value of the cast of
the investment.‖

Steps to compute net present value:

(i) Estimation of future cash inflows
(ii) An appropriate rate of interest should be selected to discount the cash flows. Generally,
this will be the ―cost of capital‖ of the company, or required rate of return.
(iii) The present value of inflows and outflows of an investment proposal has to be computed
by discounting them with an appropriate cost of capital.
(iv) The net value is the difference between the present value of cash inflows and the
present value of cash outflows.

The formula for the net present value can be written as:
C1 C2 C3 Cn
NPV = + 2
+ 3
+................... -I
(1+K)1
(1+K) (1+K) (1+K)n

Where
C = Annual Cash inflows,
C = Cash inflow in the year n
n

K = Cost of Capital
I = Initial Investment

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 384

Acceptance Rule:
If the NPV is positive or atleast equal to zero, the project can be accepted. If it is negative,
the proposal can be rejected. Among the various alternatives, the project which gives the
highest positive NPV should be selected.

NPV is positive = Cash inflows are generated at a rate higher than the minimum required by
the firm.
NPV is zero = Cash inflows are generated at a rate equal to the minimum required.
NPV is negative = Cash inflows are generated at a rate lower than the minimum required by
the firm.
The market value per share will increase if the project with positive NPV is selected.

The accept/reject criterion under the NPV method can also be put as:
NPV>Zero Accept
NPV<Zero Reject
NPV=0 May accept or reject

Merits: The following are the merits of the net present value (NPV) methods:
(i) Consideration to total Cash Inflows: The NPV methods considers the total cash inflows of
investment opportunities over the entire life-time of the projects unlike the payback
period methods.
(ii) Recognition to the Time Value of Money: This methods explicitly recognizes the time value
of money, which is investable for making meaningful financial decisions.
(iii) Changing Discount Rate: Due to change in the risk pattern of the investor different
discount rates can be used.
(iv) Best decision criteria for Mutually Exclusive Projects: This Method is particularly useful for
the selection of mutually exclusive projects. It serves as the best decision criteria for
mutually exclusive choice proposals.
(v) Maximisation of the Shareholders Wealth: Finally, the NPV method is instrumental in
achieving the objective of the maximization of the shareholders‘ wealth. This method is
logically consistent with the company‘s objective of maximizing shareholders‘ wealth in
terms of maximizing market value of shares, and theoretically correct for the selections of
investment proposals.

Demerits: The following are the demerits of the net present value method:
(i) It is difficult to understand and use.
(ii) The NPV is calculated by using the cost of capital as a discount rate. But the concept of
cost of capital itself is difficult to understand and determine.
(iii) It does not give solutions when the comparable projects are involved in different
amounts of investment.
(iv) It does not give correct answer to a question when alternative projects of limited funds
are available, with unequal lives.

Profitability Index (PI)

This method is also known as ‗Benefit Cost Ratio‘. According to Van Horne, the profitability
Index of a project is ―the ratio of the present value of future net cash inflows to the present
value of cash outflows‖.
Present value of cash inflows
Profitability Index =
Present value of cash outflows

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 385

Decision criteria: If the Profitability Index is greater than or equal to one, the project should
be accepted otherwise reject.

Merits: The merits of this method are:

(i) It takes into account the time value of money
(ii) It helps to accept / reject investment proposal on the basis of value of the index.
(iii) It is useful to rank the proposals on the basis of the highest /lowest value of the index.
(iv) It takes into consideration the entire stream of cash flows generated during the life of the
asset.

Demerits: However, this technique suffers from the following limitations:

(v) It is somewhat difficult to compute.
(vi) It is difficult to understand the analytical of the decision on the basis of profitability index.

Internal Rate of Return (IRR):

IRR method follows discounted cash flow technique which takes into account the time value
of money. The internal rate of return is the interest rate which equates the present value of
expected future cash inflows with the initial capital outlay. In other words, it is the rate at
which NPV is equal zero.

Whenever a project report is prepared, IRR is to be worked out in order to ascertain the
viability of the project. This is also an important guiding factor to financial institutions and
investors.
Formula:
A1 A2 A3 An
C= + + +...................
(1+ r) (1+ r)2
(1+ r)3
(1+R)n

Where
C = Initial Capital outlay.
A , A , A etc. = Expected future cash inflows at the end of year 1, 2, 3 and so on.
1 2 3

r = Rate of interest
n = Number of years of project

In the above equation ‗r‘ is to be solved in order to find out IRR.

Computation of IRR
The Internal rate of return is to be determined by trial and error method. The following steps
can be used for its computation.
(i) Compute the present value of the cash flows from an investment, by using arbitrary by
selected interest rate.
(ii) Then compare the present value so obtained with capital outlay.
(iii) If the present value is higher than the cost, then the present value of inflows is to be
determined by using higher rate.
(iv) This procedure is to be continued until the present value of the inflows from the
investment are approximately equal to its outflow.
(v) The interest rate that bring about equality is the internal rate if return.

In order to find out the exact IRR between two near rates, the following formula is to be used.
A1
IRR = L + ×D
(1+ r)

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 386

Where,
L = Lower rate of interest
P = Present value at lower rate of interest
1

P = Present value at higher rate of interest

2

C = Cash outlay
o

D = Difference in rate of interest

Acceptance Rule
If the internal rate of return exceeds the required rate of return, then the project will be
accepted. If the project‘s IRR is less than the required rate of return, it should be rejected. In
case of ranking the proposals the technique of IRR is significantly used. The projects with
highest rate of return will be ranked as first compared to the lowest rate of return projects.
Thus, the IRR acceptance rules are
Accept if IRR > k
Reject if IRR < k
May accept or reject if IRR = k
Where
K is the cost of capital.

MERITS
The following are the merits of the IRR method:
(i) Consideration of Time of Money: It considers the time value of money.
(ii) Consideration of total Cash Flows: It taken into account the cash flows over the entire
useful life of the asset.
(iii) Maximising of shareholders‘ wealth: It is in conformity with the firm‘s objective of
maximizing owner welfare.
(iv) Provision for risk and uncertainty: This method automatically gives weight to money
values which are nearer to the present period than those which are distant from it.
Conversely, in case of other methods like ‗Payback Period‘ and ‗Accounting Rate of
Return‘, all money units are given the same weight which is unrealistic. Thus the IRR is
more realistic method of project valuation. This method improves the quality of estimates
reducing the uncertainty to minimum.
(v) Elimination of pre-determined discount rate: Unlike the NPV method, the IRR method
eliminates the use of the required rate of return which is usually a pre-determined rate of
cost of capital for discounting the cash flow consistent with the cost of capital. Therefore,
the IRR is more reliable measure of the profitability of the investment proposals.
DEMERITS
The following are the demerits of the IRR:
(i) It is very difficult to understand and use
(ii) It involves a very complicated computational work
(iii) It may not give unique answer in all situations.
(iv) The assumption of re-investment of cash flows may not be possible in practice.
(v) In evaluating the mutually exclusive proposals, this method fails to select the most
profitable project which is consistent with the objective of maximization of shareholders
wealthy.

The result of this method may be inconsistent compare to NPV method, if the projects differ in
their (a) expected lives (b) investment or (c) timing of cash inflows.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 387

IRR vs. NPV:
Comparison of both the techniques
(i) Both techniques use Discounted Cash Flow (DCF) method.
(ii) Both recognize the time value of money.
(iii) Both take into account the cash flows over the entire life of the project.
(iv) Both are consistent with the objective of maximizing the wealth of shareholders.
(v) Both are difficult to calculate.
(vi) Both techniques may often give contradictory result in the case of alternative proposals
which are mutually exclusive.

Contrast, i.e. Points of difference

(i) Interest Rate: NPV uses the firm‘s cost of capital as Interest Rate. Unless the cost of capital
is known, NPV method cannot be used. Calculating cost of capital is not required for
computing IRR.
(ii) NPV may mislead when dealing with alternative projects or limited funds under the
conditions of unequal lives. IRR allows a sound comparison of the project having different
lives and different timings of cash inflows.
(iii) NPV may give different ranking in case of complicated projects as compared to IRR
method.
(iv) NPV assumes that intermediate cash flows are re-invested at firm‘s cost of capital
whereas IRR assumes that intermediate cash inflows are reinvested at the internal rate of
the project.
(v) The results of IRR method may be inconsistent compared to NPV method, if the projects
differ in their (a) expected lives or (b) investment or (c) timing of cash inflow.
(vi) IRR method favours short-lived project so long as it promises return in excess of cut-off rate
whereas NPV method favours long-lived projects.
(vii) Sometimes IRR may give negative rate or multiple rates. NPV does not suffer from the
limitation of multiple rates.

Recommendation
The NPV method is generally considered to be superior theoretically because:
(i) It is simple to calculate as compared to IRR.
(ii) It does not suffer from the limitation of multiple rates.
(iii) NPV assumes that intermediate cash flows are reinvested at firm‘s cost of capital. The
reinvestment assumption of NPV is more realistic than IRR method.

But IRR method is favoured by some scholars because:

(i) It is easier to visualize and to interpret as compared to NPV.
(ii) Even in the absence of cost of capital, IRR gives an idea of project‘s profitability.

Note:
Unless the cost of capital is known, NPV cannot be used.
(iii) IRR method is preferable to NPV in the evaluation of risky projects.

Modified Internal Rate of Returns (MIRR)

IRR assumes that interim positives cash flows are reinvested at the rate of returns as that of
the project that generated them. This is usually an unrealistic scenario.. To overcome this
draw back a new technique emerges. Under MIRR the earlier cash flows are reinvested at

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 388

firm‘s rate of return and finding out the terminal value. MIRR is the rate at which present value
of terminal values equal to outflow (Investment).

The procedure for calculating MIRR is as follows:

Step I: Calculate the present value of the costs (PVC) associated with the project, using cost
of capital (r) as the discount rate.
n Cash outflow
PVC =  t=0 (1+ r)t
t

Step 2: Calculate the future value (FV) of the cash inflows expected from the project:


n
FV = Cash outflowt (1 + r)n-t
t=0

Step 3: Obtain MIRR by solving the following equation:

FV FV (positive cash flows reinvestment rate)
PVC = or MIRR = n 1
(1+MIRR)N P (negative cash flows rate)

n = Numbers of periods over which cash flows Occurred

Discounted Pay Back Method:

Under this method the discounted cash inflows are calculated and where the discounted
cash flows are equal to original investment then the period which is required is called
discounting payback period. While calculating discounting cash inflows the firm‘s cost of
capital has been used.

Formula:
Investment
Discounted payback period (DPP) =
Discounted Annual cash in flow

DECISION CRITERIA: Out of two projects, selection should be based on the period of
discounting payback period (Lesser payback period should be preferred.)

Illustration 1:
The directors of Beta Limited are contemplating the purchase of a new machine to replace
a machine which has been in operation in the factory for the last 5 years.

Ignoring interest but considering tax at 50% of net earnings, suggest which of the two
alternatives should be preferred. The following are the details:
OLD MACHINE NEW MACHINE
Purchase price `40,000 `60,000
Estimated life of machine 10 years 10 years
Machine running hours per annum 2,000 2,000
Units per hour 24 36
Wages per running hour 3 5.25
Power per annum 2,000 4,500
Consumables stores per annum 6,000 7,500
All other charges per annum 8,000 9,000
Materials cost per unit 0.50 0.50
Selling price per unit 1.25 1.25

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 389

You may assume that the above information regarding sales and cost of sales will hold good
throughout the economic life of each of the machines. Depreciation has to be charged
according to straight-line method.
Solution:

Appraisal of replacement decision under Average Rate of Return Method (ARR)

Particulars Existing Machine New Machine
Cost of Machine (`) 40,000 60,000
Life of Machine 10 years 10 Years
Machine running hours 2,000 2,000
Depreciation [40,000 / 10] [60,000 / 10](`) 4,000 6,000
Production in units [2,000 x 24] [2000 x 36] 48,000 72,000

` `
Sales [48,000 x 1.25] [72,000 x 1.25] [A] 60,000 90,000
Cost of sales:
Depreciation 4,000 6,000
Wages [2000 x 3] [2000 x 5.25] 6,000 10,500
Power 2,000 4,500
Consumables 6,000 7,500
Other charges 8,000 9,000
Material [48,000 x 0.50] [72,000 x 0.50] 24,000 36,000
Total Cost [B] 50,000 73,500
Profit Before Tax [A-B] 10,000 16,500
Less: Tax at 50% 5,000 8,250
Profit after tax 5,000 8,250

Investment 40,000 60,000

Average rate of return [On investment] 5,000 8,250
x 100 x 100
= Profit after tax/original investment x 100 40,000 60,000
= 12.5% = 13.75%

Comment:
From the above computation, it is clear that new machine can be replaced in place of old
machine because it has higher ARR.

Illustration 2:
A company has just installed a machine Model A for the manufacture of a new product at
capital cost of `1,00,000. The annual operating costs are estimated at `50,000 (excluding
depreciation) and these costs are estimated on the basis of an annual volume of 1,00,000
units of production. The fixed costs at this volume of 1,00,000 units of output will amount to
`4,00,000 p.a. The selling price is `5 per unit of output. The machine has a five year life with no
residual value.

The company has now come across another machine called Super Model which is capable
of giving, the same volume of production at an estimated annual operating costs of `30,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 390

exclusive of depreciation. The fixed costs will however, remain the same in value. This
machine also will have a five year life with no residual value. The capital cost of this machine
is `1,50,000.

The company has an offer for the sale of the machine Model A (which has just been
installed) at `50,000 and the cost of removal thereof will amount to `10,000. Ignore tax.

In view of the lower operating cost, the company is desirous of dismantling of the machine
Model A and installing the Super Model Machine. Assume that Model A has not yet started
commercial production and that the time lag in the removal thereof and the installation of
the Super Model machine is not material.

The cost of capital is 14% and the P.V. Factors for each of the five years respectively are
0.877, 0.769, 0.675, 0.592 and 0.519.

State whether the company should replace Model A machine by installing the Super Model
machine. Will there be any change in your decision if the Model A machine has not been
installed and the company is in the process of consideration of selection of either of the two
models of the machine? Present suitable statement to illustrate your answer.

Solution:

A) Appraisal of replacement decision under NPV method

Step 1:
Calculation of Present value of net cash outflow or net investment required.
Cost of super model 1,50,000
Less: Sale proceeds of Model A 50,000
(-) Cost of removal 10,000 40,000
Net investment required 1,10,000

Step 2:
Calculation of present value of incremental operating cash flows:
Particulars Model A Super Model Incremental
Sales p.a. (units) [a] 1,00,000 1,00,000
Sales p.a. [`] [1,00,000 x 5] 5,00,000 5,00,000
Less: Expenses
Operating cost 50,000 30,000
Fixed cost 4,00,000 4,00,000
Total Cost [b] 4,50,000 4,30,000
Cash Inflows [a-b] 50,000 70,000 20,000

Step 3:
Present value of terminal cash inflow [Salvage value] - NIL

Step 4:
Calculation of NPV `
*Present value of total cash inflows* (Recurring + Salvage) 68,660
Less: Outflow 1,10,000
Net Present Value (41,340)

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 391

Comment:
As net present value is negative, the replacement decision is not financially feasible.

Working Notes:
* 1. Total incremental cash inflows = ` 20,000
Present value of incremental recurring cash inflows for 5 years
= 20,000 x PVAF 5 years 14%
= 20,000 x 3.433
P.V of cash flows = ` 68,660

B) Appraisal of mutually exclusive decision under NPV method

Alternative I – Model A

Calculation of NPV under Alternative I

Step 1:
Calculation of Present value of cash outflow Cost of machine = `1,00,000

Step 2:
Calculation of present value of recurring cash inflows or operating cash inflows

Cash inflows after tax (as above) – `50,000

PV of operating cash inflows for 5 years = 50,000 x PVAF 5 years 14%
= 50,000 x 3.433
= ` 1,71,650
Step 3:
Calculation of PV of terminal cash inflows = Nil

Step 4:
Calculation of NPV `
PV of total cash inflows = 1,71,650
Less: Outflow = 1,00,000
Net Present Value (under alternative I) = 71,650

Alternative 2:- Super Model

Calculation of NPV under Alternative II Step 1:

Calculation of Present value of cash outflow

Cost of Machine = ` 1,50,000

Step 2:
Calculation of operating cash inflows or PV of recurring cash inflows
PV of operating cash inflows for 5 years = 70,000 x PVAF 5 years 14%
= 70,000 x 3.433
= ` 2,40,310
Step 3:
Calculation of PV of terminal cash inflow – NIL

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 392

Step 4:
Calculation of NPV `
PV of total cash inflow = 2,40,310
[2,40,310 + 0]
Less: Outflow = 1,50,000
Net Present Value (under alternative II) = 90,310

Comment:
As NPV of Super Model is more [`90,310] than that of Model A [`71,650], it is advised to Select
Super Model.

Illustration 3:
Techtronics Ltd., an existing company, is considering a new project for manufacture of
pocket video games involving a capital expenditure of `600 lakhs and working capital of
`150 lakhs. The capacity of the plant is for an annual production of 12 lakh units and
capacity utilisation during the 6-year working life of the project is expected to be as
indicated below.

Year Capacity utilisation (%)

1 33 1/3 %
2 66 2/3 %
3 90 %
4-6 100 %

The average price per unit of the product is expected to be `200 netting a contribution of
40%. Annual fixed costs, excluding depreciation, are estimated to be `480 lakhs per annum
from the third year onwards; for the first and second year it would be `240lakhs and `360
lakhs respectively. The average rate of depreciation for tax purposes is 33 1/3% on the
capital assets. No other tax reliefs are anticipated. The rate of income-tax may be taken at
50%.
At the end of the third year, an additional investment of `100 lakhs would be required for
working capital.
The company, without taking into account the effects of financial leverage, has targeted for
a rate of return of 15%.
You are required to indicate whether the proposal is viable, giving your working notes and
analysis.
Terminal value for the fixed assets may be taken at 10% and for the current assets at 100%.
Calculation may be rounded off to lakhs of rupees. For the purpose of your calculations, the
recent amendments to tax laws with regard to balancing charge may be ignored.

Solution:

Evaluation of Expansion decision under NPV method

Step 1: ` In lakhs
Calculation of PV of cash outflow
Cost of fixed asset at [t0] – 600 x 1 = ` 600
Cost of working capital at [t0] – 150 x 1 = ` 150
Additional WC required at [t3] – 100 x PVF 3yrs 15% - 100 x 0.66 = ` 66
PV of cash outflow = ` 816

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 393

Step 2:
Calculation of PV of operating cash inflow for six years (working notes) = ` 826 lakhs

Step 3:
Calculation of PV of terminal cash inflow
Salvage value of fixed assets [600 x 10/100] = 60
Less: Tax on profit at 50% [60-53] x 50/100 = 3.5(rounded off) = 4
56
WC recovered [100%] [100 + 150] = 250
= 306

Its present value = 306 x PVAF 6 yrs 15% = 306 x 0.432 = ` 132 lakhs

Step 4:
Calculation of NPV
PV of total cash inflows [Recurring + Terminal i.e., 826 + 132] = ` 958
Less: Outflow = ` 816
NPV = ` 142 lakhs
Comment:
As NPV is positive, it is advised to implement the new project.
Working Notes:
1. Calculation of Operating Cash Inflows
Year Production Contribution Fixed expenses Depreciation (WDV) PBT PAT CIAT PV at 15% PV
1 400 320 240 200 (120) (60) 140 0.870 121.80
2 800 640 360 133 147 74 207 0.756 156.49
3 1080 864 480 89 295 148 237 0.658 155.95
4 1200 960 480 59 421 210 269 0.572 153.87
5 1200 960 480 40 440 220 260 0.497 129.22
6 1200 960 480 26 454 227 253 0.432 109.29
PV of operating cash inflows for 6 years 826.62

Illustration 4:
A chemical company is considering replacing an existing machine with one costing `65,000.
The existing machine was originally purchased two years ago for `28,000 and is being
depreciated by the straight line method over its seven-year life period. It can currently be
sold for `30,000 with no removal costs. The new machine would cost `10,000 to install and
would be depreciate over five years. The management believes that the new machine
would have a salvage value of `5,000 at the end of year 5. The management also estimates
an increase in net working capital requirement of `10,000 as a result of expanded operations
with the new machine. The firm is taxed at a rate of 55% on normal income and 30% on
capital gains. The company‘s expected after-tax profits for next 5 years with existing
machine and with new machine are given as follows:
Expected after-tax profits
Year With existing machine (`) With new machine (`)
1 2,00,000 2,16,000
2 1,50,000 1,50,000
3 1,80,000 2,00,000
4 2,10,000 2,40,000
5 2,20,000 2,30,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 394

a) Calculate the net investment required by the new machine.
b) If the company‘s cost of capital is 15%, determine whether the new machine should be
purchased.

Solution:
Appraisal of replacement decision under NPV method

Step 1:
Calculation of present value of net investment required: ` `
Cost of new asset 65,000
Add: Installation cost 10,000
75,000
Add: Additional WC 10,000
85,000
Less: Sale proceeds of old machine 30,000
Less: Tax [8,000 x 55/100 + 2000 x 30/100] 5,000 25,000
Net Investment required 60,000

Step 2:
Calculation of Present Value of Incremental Operating cash inflows for 5 years.
Year CIAT (PAT + Dep) New Incremental PV factor at 15% Present Value
1 2,04,000 2,30,000 26,000 0.8696 22,609
2 1,54,000 1,64,000 10,000 0.7561 7,561
3 1,84,000 2,14,000 30,000 0.6575 19,725
4 2,14,000 2,54,000 40,000 0.5718 22,872
5 2,24,000 2,44,000 20,000 0.4972 9,944
PV of cash inflows for 5 years 82,711

Step 3:
Calculation of PV of terminal cash inflow
`
Salvage value of asset [No tax because book value and salvage value are equal] 5,000
Working capital recovered [100% recovered] 10,000
Terminal cash inflows 15,000

Its PV at the end of 5th year = 15,000 x 0.4972 = 7,458

Step 4:
Calculation of NPV `
PV of total cash inflows [82,711 + 7,458] = 90,169
(–) Outflow = 60,000
NPV = 30,169

Comment:
As NPV is positive, it is advised to replace.

Note 1:
Depreciation for old Machine = 28,000 / 7 = ` 4,000
65,000 + 10,000 - 5,000
Depreciation for new Machine = = ` 14,000
5

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 395

Illustration 5:
A Company is considering two mutually exclusive projects. Project K will require an initial cash
investment in machinery of ` 2,68,000. It is anticipated that the machinery will have a useful
life of ten years at the end of which its salvage will realise `20,500. The project will also require
an additional investment in cash, Sundry debtors and stock of `40,000. At the end of five
years from the commencement of the project balancing equipment for `45,000 has to be
installed to make the unit workable. The cost of additional machinery will be written off to
depreciation over the balance life of the project. The project is expected to yield a net cash
flow (before depreciation) of `1,00,000 annually.
Project R, which is the alternative one under consideration, requires an investment of
`3,00,000 in machinery and as in Project K investment in current assets of `40,000. The residual
salvage value of the machinery at the end of its useful life of ten years is expected to be
`25,000. The annual cash inflow (before depreciation) from the project is worked at `80,000
p.a. for the first five years and `1,80,000 per annum for the next five years.
Depreciation is written off by the Company on sum-of-the years‘ digits method, (i.e., if the life
of the asset is 10 years, then in the ratio of 10, 9, 8 and so on). Income tax rate is 50%. A
minimum rate of return has been calculated at 16%. The present value of ` 1 at interest of
16% p.a. is 0.86, 0.74, 0.64, 0.55, 0.48, 0.41, 0.35, 0.30, 0.26 and 0.23 for years 1 to 10
respectively.

Which Project is better? Assuming no capital gains taxes, calculate the Net Present Value of
each Project.
Solution:
Appraisal of mutually exclusive decision under NPV method
Alternative 1: Project K
Calculation of NPV under alternative I
Step 1:
Calculation of present value of cash outflow
`
Cost of machine at (t0) (2,68,000 x 1) 2,68,000
Additional working capital at (t0) [40,000 x 1] 40,000
PV of additional asset at (t5) [45,000 x 0.48] 21,600
PV of total cash outflow 3,29,600
Step 2:
Calculation of PV of operating cash inflows for 10 years
Year Cash profit Dep. on Dep. on PBT PAT at CIAT PV factor PV
before dep. original asset additional asset 50% at 16%
1 1,00,000 45,000 -- 55,000 27,500 72,500 0.86 62,350
2 1,00,000 40,500 -- 59,500 29,750 70,250 0.74 51,985
3 1,00,000 36,000 -- 64,000 32,000 68,000 0.64 43,250
4 1,00,000 31,500 -- 68,500 34,250 65,750 0.55 36,163
5 1,00,000 27,000 -- 73,000 36,500 63,500 0.48 30,480
6 1,00,000 22,500 15,000 62,500 31,250 68,750 0.41 28,188
7 1,00,000 18,000 12,000 70,000 35,000 65,000 0.35 22,750
8 1,00,000 13,500 9,000 77,500 38,750 61,250 0.30 18,375
9 1,00,000 9,000 6,000 85,000 42,500 57,500 0.26 14,950
10 1,00,000 4,500 3,000 92,500 46,250 53,750 0.23 12,363
3,21,123

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 396

Note 1: Calculation of depreciation under sum of the years digits method:
Cost of asset - Scrap
Depreciation = × 10/9/8 ...... and so on
Sum of the year
2,68,000 - 20,500
= × 10/9/8 ...... and so on
55

1 2 3 4 5 6 7 8 9 10
4500 x 10 4500 x 9 4500 x 8 4500 x 7 4500 x 6 4500 x 5 4500 x 4 4500 x 3 4500 x 2 4500 x 1
45,000 40,500 36,000 31,500 27,000 22,500 18,000 13,500 9,000 4,500

Note 2: Calculation of depreciation on additional asset

Cost of asset - Scrap
Depreciation =
Sum of the year
45,000 - 0
=
15
= 3,000

6 7 8 9 10
3000 x 5 3000 x 4 3000 x 3 3000 x 2 3000 x 1
15,000 12,000 9,000 6,000 3,000

Step 3: Calculation of present value of terminal cash inflows:

`
Realizable value of asset 20,500
WC recovered (100%) 40,000
60,500

Its present value = 60,500 x 0.23 = 13,915

Step 4:
Calculation of NPV
PV of total cash inflows [3, 22,123 + 13,915] 3,35,038
Less: outflow 3,29,600
NPV 5,438

Alternative II – Project R
Calculation of NPV under alternative II

Step 1:
Calculation of initial investment
`
Cost of asset = 3,00,000
(+) Working capital = 40,000
Initial investment = 3,40,000

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 397

Step 2:

Calculation of PV of recurring cash inflows for 10 years.

Year Cash profit before tax Dep PBT PAT at 50% CIAT PV factor at 16% PV
1 80,000 50,000 30,000 15,000 65,000 0.86 55,900
2 80,000 45,000 35,000 17,500 62,500 0.74 46,250
3 80,000 40,000 40,000 20,000 60,000 0.64 38,400
4 80,000 35,000 45,000 22,500 57,500 0.55 31,625
5 80,000 30,000 50,000 25,000 55,000 0.48 26,400
6 1,80,000 25,000 1,55,000 77,500 1,02,500 0.41 42,025
7 1,80,000 20,000 1,60,000 80,000 1,00,000 0.35 35,000
8 1,80,000 15,000 1,65,000 82,500 97,500 0.30 29,250
9 1,80,000 10,000 1,70,000 85,000 95,000 0.26 24,700
10 1,80,000 5,000 1,75,000 87,500 92,500 0.23 21,275
3,50,825

Step 3:
Calculation of PV of terminal cash inflows
`
Scrap value = 25,000
WC = 40,000
= 65,000
Its PV = 65,000 x 0.23 = 14,950

Step 4:
`
PV of total cash inflows [3,50,825 + 14,950] = 3,65,775
Less: Outflow = 3,40,000
NPV = 25,775

Comment:
Project R is better compared to project K because it has positive NPV.

Illustration 6:
A product is currently manufactured on a machine that is not fully depreciated for tax
purposes and has a book value of `70,000. It was purchased for `2,10,000 twenty years ago.
The cost of the product are as follows:
Unit Cost
Direct Labour `28.00
Indirect labour 14.00
Other variable overhead 10.50
Fixed overhead 17.50
70.00

In the past year 10,000 units were produced. It is expected that with suitable repairs the old
machine can be used indefinitely in future. The repairs are expected to average ` 75,000 per
year.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 398

An equipment manufacturer has offered to accept the old machine as a trade in for a new
equipment. The new machine would cost `4,20,000 before allowing for `1,05,000 for the old
equipment. The Project costs associated with the new machine are as follows:

Unit Cost
Direct Labour `14.00
Indirect labour 21.00
Other variable overhead 7.00
Fixed overhead 22.75
64.75

The fixed overhead costs are allocations for other departments plus the depreciation of the
equipment. The old machine can be sold now for `50,000 in the open market. The new
machine has an expected life of 10 years and salvage value of `20,000 at that time. The
current corporate income tax rate is assumed to be 50%. For tax purposes cost of the new
machine and the book value of the old machine may be depreciated in 10 years. The
minimum required rate is 10%. It is expected that the future demand of the product will stay
at 10,000 units per year. The present value of an annuity of ` 1 for 9 years @ 10% discount
factor = 5.759. The present value of `1 received at the end of 10th year @10% discount factor
is = 0.386. Should the new equipment is purchased?

Solution:

Evaluation of replacement decision under NPV Method

Step 1: Calculation of PV of net cash outflow

Cost of new machine 4,20,000
Less: Exchange price for old machine 1,05,000
3,15,000
Add: Tax on profit on exchange [1,05,000 – 70,000] [35,000 x 50%] 17,500
Net Investment 3,32,500

Step 2: Calculation of PV of incremental operating cash inflows for 10 years

Existing New Incremental
Number of units 10,000 10,000 --
Variable cost per unit 52.5 42 1,05,000
Variable Cost 5,25,000 4,20,000 75,000
Repairs 75,000 -- [33,000]
Depreciation 7,000 40,000
[2,10,000 – 70,000]/20
[4,20,000 – 20,000]/10
Total Savings before tax 1,47,000
Less: Tax at 50% 73,500
Savings after tax 73,500
Add: Depreciation 33,000
CIAT 1,06,500

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 399

Note: The allocations from other department are irrelevant for decision making.

Step 3: Calculation of terminal cash inflows

Salvage value of machine = `20,000

Step 4: Calculation of NPV:

Operating cash inflow from 1 to 9 years `
[1,06,500 x 5.759] = 6,13,334
PV of cash inflow for 10th year (1,06,500 + 20,000) x 0.386 = 48,829
PV of total cash inflow = 6,62,163
Less: Outflow = 3,32,500
NPV = 3,29,663

Comment:
Since NPV is positive, it is advised to replace the machine.

Note:
Since the exchange value is greater than open market value, the open market value is
irrelevant.

Illustration 7:
Ram Ltd. specialise in the manufacture of novel transistors. They have recently developed
technology to design a new radio transistor capable of being used as an emergency lamp
also. They are quite confident of selling all the 8,000 units that they would be making in a
year. The capital equipment that would be required will cost `25 lakhs. It will have an
economic life of 4 years and no significant terminal salvage value.

During each of the first four years promotional expenses are planned as under:

1st Year 1 2 3 4
Advertisement 1,00,000 75,000 60,000 30,000
Others 50,000 75,000 90,000 1,20,000
Variable cost of production and selling expenses: `250 per unit

Additional fixed operating costs incurred because of this new product are budgeted at
`75,000 per year.
The company‘s profit goals call for a discounted rate of return of 15% after taxes on
investments on new products. The income tax rate on an average works out to 40%. You can
assume that the straight line method of depreciation will be used for tax and reporting.
Work out an initial selling price per unit of the product that may be fixed for obtaining the
desired rate of return on investment.
Present value of annuity of `1 received or paid in a steady stream throughout 4 years in the
future at 15% is 3.0079.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 400

Solution:

Calculation of Selling Price

Let x be the selling price.
Evaluation under NPV method

Step 1:
Initial Investment = 25,00,000

Step 2:
PV of operating cash inflows per annum
A. Sales p.a. 8,000 X
B. Expenses 6,25,000
Depreciation [(25,00,000 – 0) / 4] 1, 50,000
Promotion Expenses 20, 00,000
Variable costs 75,000
Fixed costs `28,50,000
PBT (A-B) = 8,000 X-28,50,000
Less: Tax at 40% = 3,200 X-11,40,000
PAT = 4,800 X-17,10,000
Add: Depreciation 6,25,000
Cash inflow after tax = 4,800 X-10,85,000

At required return at 15%

PV of total cash inflow = outflow
[4,800 X – 10,85,000] x 3.0079 = 25,00,000
14,437.92 X – 32,63,572 = 25,00,000
14,437.92 X = 32,63,572 + 25,00,000
32,63,572 + 25,00,000
X =
14,437.92
= 399.196
= 400
Initial selling Price = ` 400

Illustration 8:
Rajesh Ltd is considering the purchase of a delivery van, and is evaluating the following two
choices:
The company can buy a used van for ` 20,000 and after 4 years sell the same for ` 2,500 (net
of taxes) and replace it with another used van which is expected to cost ` 30,000 and has 6
years life with no terminating value,
The company can buy a new van for ` 40,000. The projected life of the van is 10 years and
has an expected salvage value (net of taxes) of ` 5,000 at the end of 10 years.
The services provided by the vans under both the choices are the same. Assuming the cost
of capital at 10 percent, which choice is preferable?

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 401

Solution:

Calculation of mutually exclusive decision

Alternative I : Company purchased a used van

Calculation of PV of cash outflow:

Year Cash outflow PV factor at 10% Present Value
t0 20,000 1 20,000
t4 27,500 0.6830 18,783
(30,000-2,500)
PV of total cash outflow under Alternative I 38,783

Alternative II : Company purchased a new van

Year Cash outflow PV factor at 10% Present Value
t0 40,000 1 40,000
t10 (5,000) 0.3855 (1,928)
PV of net cash outflow 38,072

Comment:
It is advised to select alternative II as it involves lower cash outflows.

Illustration 9:
Following are the data on a capital project being evaluated by the management of PKJ
Ltd.:
Project M
Annual cost saving ` 40,000
Useful life 4 years
I.R.R 15%
Profitability Index (PI) 1.064
NPV ?
Cost of capital ?
Cost of project ?
Pay back ?
Salvage value 0

Find the missing values considering the following table of discount factor only:
Discount Factor 15% 14% 13% 12%
1 year 0.869 0.877 0.885 0.893
2 years 0.756 0.769 0.783 0.797
3 years 0.658 0.675 0.693 0.712
4 years 0.572 0.592 0.613 0.636
2.855 2.913 2.974 3.038

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 402

Solution:

CIAT = 40,000
Life = 4 years
IRR = 15%
PI = 1.064
At 15% IRR

PV of cash inflow = Cost of project

40,000 PVAF 4 yrs 15% = Cost of project
Cost of project = 40,000 x 2.855
= 1,14,200
PV of cash inflow
PI =
Initial outflow
= 1.064
PV of cash inflow
1.064 =
1,14,200
PV of cash inflow = 1,21,509
Less: Outflow = 1,14,200
NPV = 7,309

At cost of capital
Let r be the Cost of Capital (K0 )
PV of cash inflow
40,000 PVAF r% 4 yrs = 1,21,509
PVAF n% 4 yrs = 1,21,509 / 40,000 = 3.038
r = 12%

Initial Investment 1,14,200

Payback period = = = 2.855
Annual Cash flow 40,000

Illustration 10:
Projects P and Q are analysed and you have determined the following parameters. Advise
the investor on the choice of a project:
Particulars Project P Project Q
Investment `7 Cr. `5 Cr.
Project life 8 years 10 years
Construction period 3 years 3 years
Cost of capital 15% 18%
N.P.V. @ 12% `3,700 `4,565
N.P.V. @ 18% ` 325 `325
I.R.R. 45% 32%
Rate of return 18% 25%
Payback 4 years 6 years
B.E.P. 45% 30%
Profitability index 1.76 1.35

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 403

Solution:

Determination of Priority of the Project

P Q
NPV at 12% II I
NPV at 18% Same Same
IRR I II
ARR II I
Pay back I II
PI I II

Decision:
1. As the outlays in the projects are different, NPV is not suitable for evaluation.
2. As there is different life periods, ARR is not appropriate method for evaluation.

On the basis of remaining evaluation methods [IRR, PBP, PI] Project P is occupied first priority.
Hence, it is advised to choose project P.

Self Learning Questions:

1. State the needs of Capital Budgeting Decisions.

2. What will be the effect on NPV of a one year project if fixed costs are increased from `
200 to `300. When the firm is profit making, pays tax @35% and has 12% cost of Capital.
[Ans: `58.04 decrease in NPV]
3. State the procedure involved in the ―Forfeiting‖ Financial Services.
4. Write a short note on a Foreign Currency Convertible Bonds (FCCBs).
5. Explain the major steps in the capital budget process.
6. A bond costing @ `800 are redeemable after 5 years @ `1000. No interest is to be
received and the discounting rate is 10%. What would be the NPV of bonds? [Ans: (179)]
7. State the significance of Capital Budgeting Decisions.
8. Explain the characteristic of a sound Appraisal method.
9. Distinguish between NPV and IRR.
10. What are the various financial factors used in Project Evaluation?
11. State the disadvantages of Pay Back period method.
12. Explain in brief the acceptance rule of Net Present Value method.
13. State the benefits accrue out of Internal Rate of return method.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 404

 Practical Problem

Illustration 1:
Pankaj Ltd is evaluating a project costing `20 lakhs. The Project generates savings of `2.95
lakhs per annum to perpetuity. The business risk of the project warrants a rate of return of
15%.
 Calculate Base case NPV of the project assuming no tax.
 Assuming Tax Rate of 30% with 12% Cost of Debt constituting 30% of the cost of the
project, determine Adjusted Present Value.
 Find out minimum acceptable Base Case NPV, as well as Minimum IRR.

Solution:

Computation of Base case NPV

Particulars ` lakhs
Investment Cost 20.00
Annual saving 2.95
Annual Savings 2.95 19.67
Present value of Perpetual savings = =
Rate of Return 15%
Net Present Value [PV of Inflows 19.67 Less Investment Cost 20.00] (0.33)

Observation: The base case NPV is negative and therefore, the project cannot be accepted
as it is.
Computation of Adjusted NPV
Particulars ` lakhs
Total Investment 20.00
Debt Component [30% of investment Cost of `20.00 Lakhs] 6.00
Interest on Debt @ 12% [`6 Lakhs x 12%] 0.72
Tax saving on Interest on debt [`0.72 Lakhs x 30%] 0.216
Annual Savings 0.216 1.80
Present value of tax saving on perpetuity = =
Interest Rate 12%
Base case NPV (0.33)
Adjusted NPV [base Case NPV + PV of tax saving due to Interest on debt] 1.47

Minimum base case NPV without Tax Shield

At Minimum Base case NPV, Adjusted NPV = 0
=> 0 = Base Case NPV + tax shield on Interest
=> 0 = Base Case NPV + `1.80 Lakhs
=> Minimum base Case NPV = (`1.80 lakhs)
=> 0 = PV of perpetual Inflow - Investment + Tax shield
Perpetual Inflow
=> 0 = - 20.00 + 1.80
0.15
Perpetual Inflow
=> 0 = - 18.20
0.15
Perpetual Inflow
=>18.2 =
0.15
`2.73 Lakhs
=> Perpetual Inflow = ` 18.20 Lakhs × 0.15 = ` 2.73 Lakhs => 20.00 Lakhs = 13.65%
`

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 405

Illustration 2:
PKJ Ltd. is considering two mutually- exclusive projects. Both require an initial cash outlay
`10,000 each for machinery and have a life of 5 Years. The Company's required rate of return
is 10% and it pays tax at 50%. The projects will be depreciated on a straight-line basis. The
net cash flows (before taxes) expected to be generated by the projects and the present
value (PV) factor (at 10%) are as follows:

Year
1 2 3 4 5
` ` ` ` `
Project 1 4,000 4,000 4,000 4,000 4,000
Project 2 6,000 3,000 2,000 5,000 5,000
PV factor (at 10%) 0.909 0.826 0.751 0.683 0.621

You are required to calculate

I. The Pay Back Period of each project;
II. The NPV and the profitability index of each project.

Solution:

CALCULATION OF NET INCOME AND NET CASH FLOW AFTER TAXES:

Project -1
Year Cash Flow before Depreciation Income Tax (`) Net Income Net cash Flow
tax (`) (`) before tax (`) (`) after tax (`)
1 4,000 2,000 2,000 1,000 1,000 3,000
2 4,000 2,000 2,000 1,000 1,000 3,000
3 4,000 2,000 2,000 1,000 1,000 3,000
4 4,000 2,000 2,000 1,000 1,000 3,000
5 4,000 2,000 2,000 1,000 1,000 3,000

Project - 2
Year Cash Flow before Depreciation Income Tax (`) Net Income Net cash Flow
tax (`) (`) before tax (`) (`) after tax (`)
1 6,000 2,000 4,000 2,000 2,000 4,000
2 3,000 2,000 1,000 500 500 2,500
3 2,000 2,000 - - - 2,000
4 5,000 2,000 3,000 1,500 1,500 3,500
5 5,000 2,000 3.000 1,500 1,500 3,500

I. Pay Back Period:

PROJECT -1
Cash outlay `10,000
Cash flow p.a. ` 3,000
Payback period: 10,000 / 3,000 = 3.33 years
PROJECT - 2
Cash inflows: ` (4,000 + 2,500 + 2,000) = `8,500 in 3 Years.
4th Year Balance - `1,500.
Therefore, 1,500/3,500 = 0.43 Years
Payback period = 3 Years + 0.43 Years = 3.43 years.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 406

II. Net Present value (NPV):
PROJECT-1:
Present value = 3,000 x 3.790 = ` 11,370
(0.909 + 0.826 + 0.751 + 0.683 + 0.621)
Less: Initial cash outlay = ` 10,000
Net Present value (NVP) = ` 1,370
PROFITABILITY INDEX = 11,370/10000= 1.1370

PROJECT - 2:
Net cash flow after tax (`) PV factor Present Value (`)
4,000 0.909 3636.00
2,500 0.826 2065.00
2,000 0.751 1502.00
3,500 0.683 2390.50
3,500 0.621 2173.50
11,767
Less: Initial cash outlay 10,000.00
Net Present value (NPV) 1,767

PROFITABILITY INDEX = 11,767/10,000 = 1.177

Illustration 3:
A chemical company is considering replacing an existing machine with one costing 765,000.
The existing machine was originally purchased two years ago for 728,000 and is being
depreciated by the straight line method over its seven-year life period. It can currently be
sold for 730,000 with no removal costs. The new machine would cost 710,000 to install and
would be depreciate over five years. The management believes that the new machine
would have a salvage value of 75,000 at the end of year 5. The management also estimates
an increase in net working capital requirement of 710,000 as a result of expanded operations
with the new machine. The firm is taxed at a rate of 55% on normal income and 30% on
capital gains. The company's expected after-tax profits for next 5 years with existing
machine and with new machine are given as follows:

Expected after-tax profits

Year With existing machine With new machine
1 2,00,000 2,16,000
2 1,50,000 1,50,000
3 1,80,000 2,00,000
4 2,10,000 2,40,000
5 2,20,000 2,30,000
(a) Calculate the net investment required by the new machine.
(b) If the company's cost of capital is 12%, determine whether the new machine should be
purchased.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 407

Solution:

(a) Net Investment required by the New Machine:

Calculation of present value of net investment required:

`
Cost of new asset 65,000
Add: Installation cost 10,000
75,000
Add: Additional WC 10,000
85,000
Less: Sale proceeds of old machine 30,000
Less: Tax [8,000 x 55/100 + 2000 x 30/100] 5,000
Net Investment required 50,000

(b) Appraisal of Replacement decision under NPV Method:

Calculation of Present Value of Incremental Operating cash inflows for 5 years.

Year CIAT (PAT + Dep) Incremental PV factor at Present

Old New 12% Value
1 2,04,000 2,30,000 26,000 0.8928 23,213
2 1,54,000 1,64,000 10,000 0.7971 7,971
3 1,84,000 2,14,000 30,000 0.7117 21,351
4 2,14,000 2,54,000 40,000 0.6355 25,420
5 2,24,000 2,44,000 20,000 0.5674 11,348
PV of cash inflows for 5 years 89,303

Calculation of PV of terminal cash inflow `

Salvage value of asset 5,000
[No taxes because book value and salvage value are equal]
Working capital recovered [100% recovered] 10,000
Terminal cash inflows 15,000
Its PV at the end of 5th year = 15,000 x 0.5674 = 8,511

Calculation of NPV `
PV of total cash inflows [89,303 + 8,511] = 97,814
(-) Outflow (Net Investment Required) = 60,000
NPV = 37,814

Comment:
As NPV is positive, it is advised to replace.

Note 1:
Depreciation for old Machine = 28,000 / 7 = ` 4,000
Depreciation for new Machine = [(`65,000 + `10,000 - `5,000) ÷ 5] = ` 14,000.

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 408

Illustration 4:
A limited company is considering investing a project requiring a capital outlay of ` 2,00,000.
Forecast for annual income after depreciation but before tax is as follows:
Year `
1 1,00,000
2 1,00,000
3 80,000
4 80,000
5 40,000

Depreciation may be taken as 20% on original cost and taxation at 50% of net income. You
are required to evaluate the project according to each of the following methods:
a) Pay-back method
b) Rate of return on original investment method
c) Rate of return on average investment method
d) Discounted cash flow method taking cost of capital as 10%
e) Net present value index method
f) Internal rate of return method.
g) Modified internal rate of return method.

Solution:

Working Notes:
Year Profit Profit Cash Cumulative Discounting Present Discounting Present Discounting Present Discounting Present
before after inflows cash inflow factor @ 10% value factor @ 20% value @ factor @ 30% value @ factor @ 32% value @
tax tax @ after tax 20% 30% 32%
50% [pat +
Dep]
1 1,00,000 50,000 90,000 90,000 0.9091 81,819 0.8333 74,997 0.7692 69,228 0.7576 68,184
2 1,00,000 50,000 90,000 1,80,000 0.8264 74,376 0.6944 62,496 0.5917 53,253 0.5739 51,651
3 80,000 40,000 80,000 2,60,000 0.7513 60,104 0.5787 46,296 0.4552 36,416 0.4348 34,784
4 80,000 40,000 80,000 3,40,000 0.6830 54,640 0.4823 38,584 0.3501 28,008 0.3294 26,352
5 40,000 20,000 60,000 4,00,000 0.6209 37,254 0.4019 24,114 0.2693 16,158 0.2495 14,970
3,08,193 2,46,487 2,03,063 1,95,941

(a) Pay Back Method:

Payback period = 2,00,000/80,000 = 2.5 years (or) 2 years 3 months

(b) Rate of Return on Original Investment Method.

ARR = Average Profit after Tax / Investment x 100 = 40,000 / 2,00,000 x 100 = 20%

(c) Rate of Return on Average Investment Method

ARR = Average Profit after tax / Average investment x 100
= 40,000 / [2,00,000 + 0/2] x 100
= 40%

(d) Discounted Cash Flow Method taking Cost of Capital as 10%

`
Present value of cash inflows after tax 3,08,193
Less: Outflow 2,00,000
Net Present Value 1,08,193

COST & MANAGEMENT ACCOUNTING AND FINANCIAL MANAGEMENT 409

(e) Profitability Index
Profitability Index = P.V of Cash Inflows / Cash Outflow = 3,08,193 / 2,00,000 = 1.54
Since PI is more than 1 it can accept the project.

(f) Internal Rate of Return Method

IRR = L + [P1 – I / P1 – P2] x d
= 30 + [2,03,063 – 2,00,000 / 2,03,063 – 1,95,941] x 2
= 30 + 0.8602
= 30.8602%

(g) MIRR
1 2 3 4 5 Total (`)
Cash inflow after tax 90,000 90,000 80,000 80,000 60,000 --
Re-investment period 4 3 2 1 0
Re-investment at 10% 10% 10% 10% 10%
Future value factor (1.1)4 (1.1)3 (1.1)2 (1.1) 1
Future value 1,31,769 1,19,790 96,800 88,000 60,000 4,96,359

At MIRR = 2,00,000 [1 + MIRR]5 = 4,96,359

= [1 + MIRR]5 = 4,96,359 / 2,00,000 = 2.48
MIRR = 20% (Refer Annuity tables)

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