Backup4all

Take full control of your backup

Backup4all User Manual

Copyright © 2012 Softland
 Backup4all User Manual
for Backup4all version 4
by Softland

This documentation contains proprietary information of Softland.

All rights reserved. No part of this documentation shall be reproduced, stored in a
retrieval system or transmitted by any means, electronic, mechanical,
photocopying, recoding, or otherwise, without permission from Softland. No patent
liability is assumed with respect to the use of the information contained herein.

The information in this document is subject to change without notice. Although

every precaution has been taken in the preparation of this book, Softland assumes
no responsibility for errors and omissions. Nor is any liability assumed for
damages resulting from the information contained herein.

Windows ® is a registered trademark of the Microsoft Corporation. All other

products or company names in this document are used for identification purposes
only, and may be trademarks of their respective owners.
 Contents 3

Table of Contents

Part I Introduction 8
1 Product Description
................................................................................................................................... 8
2 What Edition
...................................................................................................................................
to Choose? 9
3 System Requirements
................................................................................................................................... 10
4 Installation
................................................................................................................................... 10
Command Line Parameters
.......................................................................................................................................................... 12
5 Features...................................................................................................................................
Summary 13
6 Feature Matrix
................................................................................................................................... 16

Part II Getting Started 23

1 How to Configure
...................................................................................................................................
a New Backup? 23
2 How to Run
...................................................................................................................................
a Backup Job? 27
3 How to Manage
...................................................................................................................................
Backup Jobs? 27
4 How to Restore
...................................................................................................................................
from a Backup? 27
5 How to Test
...................................................................................................................................
a Backup? 28
6 How to Password
...................................................................................................................................
Protect a Backup? 30
7 How to Schedule
...................................................................................................................................
a Backup? 31
8 How to Backup
...................................................................................................................................
to FTP? 32
Connecting in Passive
..........................................................................................................................................................
Mode 33
Connecting Through
..........................................................................................................................................................
Proxy 33
Using SSL Encryption
.......................................................................................................................................................... 34
9 How to Backup
...................................................................................................................................
to SFTP? 34
10 How to Backup
...................................................................................................................................
to USB or Firewire drives? 36
11 How to Send
...................................................................................................................................
Email Notifications? 37
12 How to Configure
...................................................................................................................................
One Touch Backup? 37
13 How to Use
...................................................................................................................................
One Touch Backup? 38
14 How to Enable
...................................................................................................................................
Detailed Logging? 38

Part III Backup Types 40

1 Backup Types
................................................................................................................................... 40
2 Full Backup
................................................................................................................................... 41
3 Differential
...................................................................................................................................
Backup 41
4 Incremental
...................................................................................................................................
Backup 42
5 Mirror Backup
................................................................................................................................... 43
6 Backup Types
...................................................................................................................................
in Backup4all 44

Part IV Backup to CD, DVD or Blu-ray 48

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 4 Backup4all 4

1 Backup to
...................................................................................................................................
CD, DVD or Blu-ray 48
2 Use Built...................................................................................................................................
in Driver 48
3 Use Packet
...................................................................................................................................
Writing 49
4 Writing to
...................................................................................................................................
CD, DVD or Blu-ray disc 50
5 Other CD/DVD/Blu-ray
...................................................................................................................................
Settings 50

Part V Main Window 53

1 Commands
................................................................................................................................... 53
2 Getting Started
................................................................................................................................... 57
3 Backup List
................................................................................................................................... 59
4 Manage Backup
...................................................................................................................................
Groups 60
5 Create Shortcut
................................................................................................................................... 61
6 Brief View
................................................................................................................................... 65
7 Explore View
................................................................................................................................... 66
8 Backup View
................................................................................................................................... 69
9 Statistics...................................................................................................................................
View 70
10 Summary...................................................................................................................................
View 73
11 Progresss
...................................................................................................................................
View 75
12 Open backup
................................................................................................................................... 76
13 Test ................................................................................................................................... 80
14 Clean backup
................................................................................................................................... 82
15 Schedulers
................................................................................................................................... 84
Scheduler Properties
.......................................................................................................................................................... 86
16 Erase CD/DVD/Blu-ray
................................................................................................................................... 89
17 Plugins ................................................................................................................................... 91
18 Logging ................................................................................................................................... 92
19 History ................................................................................................................................... 94
20 Import ................................................................................................................................... 95
21 System Tray
................................................................................................................................... 97
22 Keyboard
...................................................................................................................................
Shortcuts 98

Part VI New Backup Wizard 100

1 Overview
................................................................................................................................... 100
2 Name and
...................................................................................................................................
destination 100
Local .......................................................................................................................................................... 101
Network .......................................................................................................................................................... 102
FTP .......................................................................................................................................................... 104
SFTP .......................................................................................................................................................... 105
3 What do...................................................................................................................................
you want to backup? 107
4 How do...................................................................................................................................
you want to backup? 108
5 When do
...................................................................................................................................
you want to backup? 109

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 Contents 5

Part VII Backup Properties 112

1 Overview
................................................................................................................................... 112
2 General................................................................................................................................... 112
3 Destination
................................................................................................................................... 114
Local hard drive .......................................................................................................................................................... 115
External hard drive
.......................................................................................................................................................... 116
CD, DVD or Blu-ray
.......................................................................................................................................................... 117
Removable .......................................................................................................................................................... 118
Network .......................................................................................................................................................... 120
FTP server .......................................................................................................................................................... 121
Edit configuration
......................................................................................................................................................... 123
SFTP server .......................................................................................................................................................... 125
Edit configuration
......................................................................................................................................................... 127
4 Sources................................................................................................................................... 129
5 Filters ................................................................................................................................... 130
Customize .......................................................................................................................................................... 131
6 Type ................................................................................................................................... 133
Full .......................................................................................................................................................... 134
Differential .......................................................................................................................................................... 136
Incremental .......................................................................................................................................................... 137
Mirror .......................................................................................................................................................... 139
7 Compression
................................................................................................................................... 142
8 Advanced
................................................................................................................................... 145
9 Email ................................................................................................................................... 150
10 Scheduler
................................................................................................................................... 155
Scheduler Properties
.......................................................................................................................................................... 157

Part VIII Restore Wizard 162

1 Where and
...................................................................................................................................
how to restore 162
2 What do...................................................................................................................................
you want to restore 163
3 To what...................................................................................................................................
date do you want to restore 164
4 Do you ...................................................................................................................................
want to filter the files 166
5 Preview...................................................................................................................................
the files to be restored 167

Part IX File Filtering 169

1 Overview
................................................................................................................................... 169
2 File Filter
................................................................................................................................... 169

Part X Command Line 175

1 Command
...................................................................................................................................
Line Parameters 175
2 Command
...................................................................................................................................
Line Application 176

Part XI Options 180

1 General................................................................................................................................... 180

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2 Preferences
................................................................................................................................... 181
3 Startup................................................................................................................................... 184
4 Application
...................................................................................................................................
folders 186
5 Backup................................................................................................................................... 187
6 Filters ................................................................................................................................... 189
7 Logs and
...................................................................................................................................
history 193
8 Backup...................................................................................................................................
on demand 195
9 CD, DVD
...................................................................................................................................
or Blu-ray 196
10 FTP ................................................................................................................................... 198
11 SFTP ................................................................................................................................... 201
12 Email ................................................................................................................................... 205
13 Updates................................................................................................................................... 207

Part XII Help 210

1 Support...................................................................................................................................
Request 210
2 Purchasing
...................................................................................................................................
and Registration 210
3 Check for
...................................................................................................................................
Updates 213
4 About ................................................................................................................................... 213

Index 214

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Introduction

Part

I
 8 Backup4all 4

1 Introduction
1.1 Product Description
Backup4all is an award-winning backup software for Windows. Backup4all protects your valuable
data from partial or total loss by automating backup tasks, password protecting and compressing
it to save storage space. Using Backup4all you can easily backup to any local, network drive,
backup to FTP (with support for SSL encryption, proxy server, passive mode), SFTP backup to CD,
DVD or Blu-ray disc, or other removable media (such as USB or Firewire drives).

Backup4all can backup open/locked files (if the files are located on local partitions on Windows
XP/2003/Vista/Windows 7) and it can perform full, differential, incremental and mirror backups.
When defining a backup you can also set file filters and schedule the backup for automatic
execution. Once a backup is performed, you can see what files have been changed since the last
backup or you can read the statistics about the next backup execution. You can use the context
menu from the tree to run standard actions associated with the file type.

There is also the option to run predefined backups, such as My Documents, My Pictures, Internet
Explorer Favorites, Mozilla FireFox Profiles, Mozilla Thunderbird or Outlook Express emails and
settings.

Backup4all has ZIP64 support (can create backups over 2 GB) and creates standard zip files,
meaning that you can access it with any zip compatible utility. Backup4all also allows you to
encrypt your backup using AES encryption (128/192/256-bit).

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 Introduction 9

Backup4all keeps track of file versions. You can easily restore any version of files or a whole
folder. You can filter files to be restored.
Backup4all tests the backup files automatically to ensure the backup is safe and correctly
executed (uses CRC32). You can also enable email notifications to receive an email in case of
success/error/warning.

Backup4all works with any drive letter, including mapped network drives and UNC paths. It comes
with its own built-in CD/DVD/Blu-ray burning support.
Backup4all runs on Windows 2000 Server/2003/XP/Vista/Windows 7/Windows 2008 both 32-
bit/64-bit and offers multi language support.

1.2 What Edition to Choose?

There are three editions available: Lite, Standard and Professional.

Backup4all Lite edition implements the basic functionalities of a backup application:

· Easy file and folder selection
· File filtering - powerful filtering engine with lots of options (filter by attribute, size, date,
name and type)
· Multiple backup job configurations
· Intuitive interface - explorer-like, lets you see all files from the backup and new files that
will be stored at the next backup execution
· Backup open files (files in use) - uses the Volume Shadow Copy service that allows you to
back up local open files from NTFS partitions in Windows XP/2003 Server
· Predefined backups (My Documents, My Pictures, IE Favorites, Outlook Express, Microsoft
Outlook, Vista Mail, Backup4all Configurations)
· Backup summary/statistics
· Backup plugins - possibility to import plugins as Predefined Backups
· Mirror backup with individual file compression and encryption
· Mirror backup that copies NTFS permissions and alternate streams
· Backup and test operations can be paused/resumed/stopped
· Automatic updates
· Back-up empty folders
· Brief view and "Getting Started" window with shortcuts to main operations
· Possibility to set memory usage for backing up
· MSI setup for automatic deployment
· Standard encryption (Zip2 compatible)
· Command line version
· Schedule backups (using Windows scheduler)

Backup4all Standard edition has all the features of Backup4all Lite plus:
· Full backup - starting point for all other backups, and contains all the data in the folders and
files that are selected to be backed up
· Differential backup - contains all files that have changed since the last full backup
· Backup directly to CD, DVD and Blu-ray - Backup4all has its own built-in CD/DVD/Blu-ray
burning support
· Version tracking - you can selectively restore any previous version of a backed up file
directly from the main window
· Creates standard zip files that can be opened with any zip utility
· Zip64 support (can create zip files over 4GB)
· Disk spanning - automated support for splitting your backup between many removable
disks or even on the same media
· Backup on-demand - you can configure Backup4all to execute a backup job or a backup
group when a button from an USB enclosure is pressed
· Sound notification - play custom success/warning/error sounds at the end of the backup

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 10 Backup4all 4

· Run action before/after backup

· Create shortcut for backup job/group
· Cleanup operation (wich supports pause/stop)
· History window for Backup/Restore/Test/Cleanup operations
· Search as-you-type for backup jobs/groups in backup list
· Use sources from network destinations or mapped network drives
· Scheduled backups (using internal scheduler) - easily setup a powerful scheduler using the
available scheduler configurations to make unattended backups
· Create and use predefined filters
· Option to lock program interface
· Backup View that shows the backup versions for each included file

Backup4all Professional edition has all the features of Backup4all Standard, plus:
· Incremental backup - stores all files that have changed since the last full, differential or
incremental backup
· Backup to FTP and SFTP - backup your files to remote locations using the FTP and SFTP
service (with SSL support, active/passive transfer modes, firewall support)
· Test FTP backups using XCRC (is supported by server) - this speeds up the testing as
Backup4all will verify the backup based on the CRC information received from server
· Email notifications - you can configure Backup4all to send custom emails after a finished
backup with success, error, warning notifications
· Run backup at system shutdown
· AES encryption - supports 128-bit, 192-bit and 256-bit AES encryption
· Delete empty directories after backup

See Feature Matrix for a more detailed comparison between Lite, Standard and Professional
editions.

1.3 System Requirements

To install Backup4all you need Windows 2000/XP/Server 2003/Vista/Windows 7 or Windows 2008
and at least 50 megabytes of free disk space. Installing additional language files may increase the
space requirements.

Because the application uses zip compression, additional disk space is needed for the temporary
directory. The amount of free space depends on the size of files to backup.

Note: Backup4all can backup open files only if installed on Windows XP, Windows 2003 Server,
Windows Vista, Windows 7 or Windows 2008 and if the files are on NTFS partitions. Backup4all
works on Windows 2000 too but this feature will not be available on these systems.

1.4 Installation
Install

To install Backup4all on a computer you need to have administrative rights. The installation
process does not take much time. All you need to do is to follow the instructions of the Backup4all
Setup Wizard. A reboot will be required after installing of SPTD driver.

If you have already installed an older version of Backup4all, you can install the new version on top
of the older one, no need to uninstall it (the installer will recognize if the program is running and
ask if you wish to close it in order to continue). You might need to close Backup4all manually if it
is in a middle of an operation.
Note: If you have version 3.x (or previous) installed, you can install version 4.x without

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 Introduction 11

uninstalling the other one. Backup4all 4 will be installed and run separately, and will give you the
option to import your backup jobs/groups from the previous versions.

When you start the installation process you will be prompted to choose a language for the setup
wizard. Later during the setup you can check to install other language files too. If you install
multiple language files, Backup4all will use the selected language as the default one. After
installation, to switch between them, go to Backup4all's menu, select Tools->Options->General

Steps during installation:

1) Select setup language - you need to choose from the drop-down box a language for the
setup wizard
2) Setup welcome message - press Next to continue
3) License agreement - shows the Backup4all EULA. After you read and accept it, check the
I accept the agreement option and click Next to continue.
4) Choose setup type
· Typical - Backup4all will be installed with the default settings
· Custom - you can choose the features to be installed, select different application
folders and additional tasks.
Choose which features will be installed.
You can change the folder where Backup4all will be installed. By default it creates an
entry in the Program Files directory.
· Complete - Backup4all will be installed with all default settings.
5) Select default settings - lets you select if you want to have the settings (and backup
jobs) kept different for each users (Current User) or shared for all users (All Users). Also it
allows to override the location of the default destination and folder where settings will be
kept.
6). Select additional tasks
· Create a desktop icon - checked by default, places a shortcut on desktop
· Associate Backup4all 4 with the ".bkc" extension - checked by default, will
associate the .bkc files with Backup4all (".bkc" are catalogs created by Backup4all
after each backup)
· Start on Windows startup - if checked Backup4all will load each time Windows starts
· Create a Quick Launch icon - checked by default, places an icon in the Quick Launch
toolbar
· Check for updates weekly
· Start 'One Touch Backup' Agent
· Install SCSI Pass Through Direct Layer (SPTD)
7) Select default backup folder - select a folder where backups will be stored by default
8) Select languages for the interface - you can check to multiple languages for
Backup4all's interface
9) Select default interface language - if multiple languages were selected, you need to
select a default one
10) Ready to install Backup4all. Click on Install to start the installation.

Uninstall

To uninstall Backup4all, first you need to close the application. Then go to the Backup4all
application group (from the Windows Start -> Programs -> Backup4all 4 menu and click
Uninstall).
You can also uninstall Backup4all using the Add/Remove Programs option from Start->Settings-
>Control Panel.

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 12 Backup4all 4

1.4.1 Command Line Parameters

Installing Backup4all with command line parameters

Backup4all can be installed with various command line parameters that are useful when an
unattended installation is needed.

Syntax

msiexec /i b4a-pro.msi [switches]

Switches can be any combination of the following parameters:

/QUIET - Instructs Setup to be quiet. When a setup is quiet, there is no user interaction and the
installation progress window is not displayed. However the error messages during installation are
displayed.

/PASSIVE - Instructs Setup to be quiet. When Setup is quiet, the wizard and the background
window are not displayed but the installation progress window is. Everything else is normal so for
example error messages during installation are displayed. If a restart is necessary and the /
NORESTART command isn't used (see below) and Setup is quiet, it will display a "Reboot now?"
message box.

/q[n|b|r|f] - Sets user interface level

n - No user interface
b - Basic user interface
r - Reduced user interface
f - Full user interface (default)

/NORESTART - Do not restart after the installation is complete

APPDIR="installation path" - Overrides the default directory name displayed on the Select
Destination Location wizard page. A fully qualified pathname must be specified.
SETTINGS_AVAILABLE_FOR="CurrentUser"|"AllUsers" - Specifies if the settings for
Backup4all will be used for the current user only or for all users

DEFAULT_BACKUP_DEST="default backup destination path" - Specifies the path of the

folder where program's settings will be kept. If DEFAULT is selected, the path will be "C:
\Documents and Settings\<CURRENT USER NAME>\Application Data\Softland\" (same as if
<PATH> would be empty). Otherwise if a full path is entered that will be where the settings folder
will be kept.

SETTINGS_FOLDER="Backup4all settings path" - Specifies the path of the folder where

program's settings will be kept. If DEFAULT is selected, the path will be "C:\Documents and
Settings\<CURRENT USER NAME>\Application Data\Softland\" (same as if <PATH> would be
empty). Otherwise if a full path is entered that will be where the settings folder will be kept.
Bellow is a list of tasks that should be initially selected or deselected. To select a task, mark it as
"TRUE". To deselect a task, use "". Only the specified tasks (and their children) will be selected;
the rest will be used as default.
Bellow is a list of tasks that should be initially selected or deselected. To select a task, mark it as
"TRUE". To deselect a task, use "". Only the specified tasks (and their children) will be selected;
the rest will be used as default.

CREATE_DESKTOP_ICON="TRUE"|"" - Choose if a desktop icon will be created or not.

ASSOCIATE_BKC="TRUE"|"" - Choose if the bkc files will be associated with Backup4all or not.

AUTOSTART="TRUE"|"" - Choose if you want Backup4all to start at system startup or not.

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 Introduction 13

QUICK_START="TRUE"|"" - Choose if you want to create a quick launch icon or not.

CHECK_FOR_UPDATES="TRUE"|"" - Choose if you want to check for updates weekly or not.

START_OTB="TRUE"|"" - Choose if you want to start the OTB agent or not.

REGISTRATION_NAME="registration name" - Backup4all registration name

REGISTRATION_KEY="registration key" - Backup4all Registration key

Uninstalling Backup4all with command line parameters

The uninstaller has also some parameters for silent uninstall.

Syntax

msiexec /x b4a-pro.msi [switches]

Switches can be any combination of the following parameters:

/QUIET - Instructs uninstaller to be very silent during uninstallation. When a setup is very silent
the uninstallation progress window is not displayed. However the error messages during
uninstallation are displayed.

/PASSIVE - Instructs uninstaller to be silent during uninstallation. When Setup is silent the
wizard and the background window are not displayed but the uninstallation progress window is.
Everything else is normal so for example error messages during uninstallation are displayed.

/q[n|b|r|f] - Sets user interface level

n - No user interface
b - Basic user interface
r - Reduced user interface
f - Full user interface (default)

1.5 Features Summary

Intuitive interface
The Brief View and Getting Started window allows you to easily define/run backup jobs or restore
backed up data. Switching to the Explore View, you can see all the files/folders that are in the
backup job and the new files that will be stored at the next backup execution. You can sort and
search the file tree in Explore view. You can start this backup application at windows startup or
minimize it to the system tray.

Backup locked or open files (XP/2003/Vista/Windows 7)

Backup4all uses the Volume Shadow Copy service that allows you to back up local open files from
NTFS partitions in Windows XP/2003/Vista/2008 Server. Now you can backup your emails and
settings without closing Microsoft Outlook, Outlook Express or other email clients.

File and Folder Filters

Powerful file and folder filtering engine with lots of options to filter by attribute, size, date, name
and type). You can create filters using a combination of restrictions and you can define separate
filters for inclusion and exclusion.

Built-in Scheduler
You can easily setup a powerful scheduler using the available scheduler configurations to make
unattended backups. Backups can also be scheduled to run when the computer shuts down.

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 14 Backup4all 4

Manage multiple backup jobs

This backup software allows defining multiple backup jobs and saving them for future use. On the
main form, you have an overview of all defined backups organized in groups. Backup4all comes
with several predefined backup jobs: "My Documents", "My Pictures", "Outlook Express" and
allows importing backup plugins for dozens of other applications.

Email notifications
You can configure Backup4all to send custom emails after a backup finished, with success, error
and warning notifications. Additional options allow you to attach the backup log file and send the
email to several addresses.

Pause/Resume or Stop operation

The backup operation now supports pausing and resuming, so running a backup job can be
interrupted and continued at a later time. There is also a Stop operation now, that when pressed
will not Cancel the backup, but instead will save everything until that point when it was pressed.

Automatic updates
Backup4all can now check for updates either manually or automatically at a scheduled date. This
allows you to better stay in touch with the latest development of Backup4all.

Backup catalog file

Backup4all stores a summary snapshot of the file and folder information into a backup catalog file
(".bkc") each time a backup is executed. This catalog is stored in a different file than the backup
itself and it allows Backup4all to keep track of the backed up files. The advantage of using a
catalog is faster backup execution. Another advantage is that you can run Backup4all together
with other backup applications because they will not interfere with each other.

Backup directly to CD/DVD/Blu-ray

This backup software comes with its own built-in CD/DVD/Blu-ray burning support. Just set the
destination on CD/DVD/Blu-ray disc and execute the backup job. However, you can use UDF
format (using SPTD driver installed with Backup4all, or other products such as DirectCD or InCD)
or the Joliet format. Backup4all also has the possibility to erase CD-RW/DVD-RW/Blu-ray media.

FTP Backup
You can backup your files to remote locations using the FTP service (with SSL support, active/
passive transfer modes, firewall support, XCRC tests). You just have to select FTP as destination,
enter the FTP configurations and you are ready to backup to FTP.

SFTP Backup
You can backup your files to remote locations using the SFTP service. Select SFTP as destination,
enter the configurations and you are ready to backup to SFTP.

Backup Destination
You can store the backup in a local folder, on another computer in the same LAN, on media such
as: CD-R, CD-RW, DVD+R, DVD-R, DVD+RW, DVD-RW, Blu-ray, Blu-ray RW, on USB drives or
other removable media, on FTP or SFTP.

Extra Actions
Perform extra actions before and/or after backup execution.

Create shortcut for backup job/group

You can create a "shortcut" of a backup job or backup group to a desired location. Whenever you
will double-click that shortcut, the backup job defined will start running. You can make it a "one
click backup" if you place that shortcut in the Quick Launch menu.

Statistics
You can actually see the number of files that will be processed at next backup (very useful when

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 Introduction 15

you have a large number of files). Other information refers to the size and date of the executed
backups and the available free space on storage destination.

Play custom sounds

Backup4all can play custom success/warning/error sounds at the end of the backup.

File warnings
File warnings are displayed to the user during backup execution if the user chooses so. These
warnings are also written to the log file. Scheduled backups do not show these warnings even
when this option is set.

New Backup Wizard

This backup software provides step-by-step instructions to create a new backup job by selecting
Where, What, How and When to backup.

Easy File and Folder Selection

You can browse a folder tree to select several files and folders as source of the backup or you can
include or exclude them individually. Multiple files/folders can be added as Sources at once (drag-
and-drop supported).
Backup Types
Different backup types to choose from: full backup, differential backup, incremental backup and
mirror backup.

Standard Zip Compression and zip64 support

If the zip file size is less than 2 Gbytes, Backup4all creates standard zip files. This format is
compatible with any zip utility available on the market. Unlike other backup softwares, for zip files
greater than 2 Gbytes, Backup4all uses zip64 technology (which allows unlimited zip file size).

Backup Plugins
Starting with version 3.10 is possible to load plugins to backup/restore the settings of specific
programs. A plugin is actually an XML file that once imported in Backup4all adds a predefined
backup. For instance, a backup plugin for Mozilla FireFox, when loaded, will automatically add in
the Predefined Backup list an entry for Firefox, so when defining a new backup job if that’s
selected, the FireFox profiles will be added as source for the new backup.

Customized Zip Names

You can customize name prefixes for the zip archives, which store your backup versions.
Backup4all also supports file/folder paths longer than 260 characters (turn off file parsing).

Password Protection
You can protect your ZIP files by setting a password for each backup job. Besides normal
password protection, Backup4all also supports 128-bit, 192-bit and 256-bit AES encryption. These
numbers reflect the encryption key size used to encrypt the data - a higher key strenght provides
stronger encryption.

Snapshots
Mirror backup type makes an exact copy of selected files and folders (copying NTFS permissions
and alternate streams), including empty folders too (for an exact copy of the source). Optionally,
for mirror backups you can choose to zip the backed up files individually.

Disk Spanning
Automated support for splitting your backup between many removable disks or even on the same
media. You can specify the maximum size of the zip archives. When performing a mirror backup
and using disk spanning you can choose not to split the files. This is an useful option because you
can copy your music/movies to CD, DVD or Blu-ray disc and not have them split up when the CD,
DVD or Blu-ray disc is full.

Logs

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 16 Backup4all 4

The operations performed by Backup4all are logged. This allows you to see the status of
performed operations (backup/test/cleanup/restore). A backup job/group History view is available
too (which also lets you export the information as .csv).

Command Line
A command line version of this backup application is available too (that lets you run different
operations using parameters).

Restore Wizard
Restore backed up data step-by-step. Allows you to choose the version of files which will be
restored and filter them to restore only the needed versions (file versioning applies to full,
differential and incremental backups only). You can quickly restore the latest version of a file/
folder as well as restoring versions of files backed up at a specific date.

Compatibility
You can restore data using any standard zip software. Backup4all gives you this way more
flexibility if you need to restore data on a different computer (if the backup was created using
independent splits, see this section on how to restore correctly using 3rd party zip software).

One touch backup

Some USB enclosures have a button to start the execution of an associated program. If you have
such a device, you can configure Backup4all to execute a backup job or a backup group when this
button is pressed (works only with certain USB enclosures).

Summary
Text description of the full setup for each backup job that allows you to easily review the
information regarding the backup.

Program security
Backup4all offers an option to lock its interface so that when it starts you will need to provide a
password in order to unlock it and be able to make changes to its settings.

Test backup
The application tests the backups (using CRC32). This ensures that the files have been backed up
properly and the backup is safe. You can also test the backup integrity at a later time from
Backup4all's main menu. When backing up to removable media, after each media item written
the backup test is performed (for spanned backups). When backing up to FTP, the XCRC
command can be used (if supported by server). This speeds up the testing as Backup4all will
verify the backup based on the CRC information received from server.

1.6 Feature Matrix

Backup4all comes in three* editions: Lite, Standard and Professional.

Professional is the full edition with all features enabled, while Standard and Lite are the
limited-functionality editions.
Below you can find a comparison of the features available in each edition.
*Backup4all Portable Edition is a custom version of Backup4all that works only on portable
devices.

Interface
Lite Standard Professional Portable
Edition

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 Introduction 17

Start application at Windows startup

Minimize/close application to system tray

Browsable file and folder tree of the backup

sources
Add sources with drag-drop

Backup View

Brief view

Backup statistics

Backup summary

Lock program interface with a password

Show "Getting Started" window

Show versions in Explore View

Search as-you-type for backup jobs/groups in

backup list
Show History window with backup/restore/test/
cleanup logs
Browsable file and folder tree of the backup
contents
File finder in Explore view (by name)

Sort files in Explore view (by name, size or date)

Available space in destination on Statistics view

Multiple selection in Explore view

Manage multiple backup configurations

Group backup configurations

Create desktop shortcut to backup jobs and

backup groups
Predefined backups

Microsoft Outlook backup plugin

Resizable windows. Store window position and

size
Resizable columns. Store position, size and
visibility
Toggle toolbar buttons hints and captions

Show/hide main toolbar

Visualization modes for application startup

Change background color option

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"Show errors in tray" option

View jobs/groups as: Tree, Icons or List

Lock program interface with a password

MSI setup for automatic deployment

Backup
Lite Standard Professional Portable
Edition
Backup open files (locked or in use)

Backup wizard

Browsable file and folder selection

Select individual files and folders to be backed up

Inclusion and exclusion filters for files and folders

Create and use general predefined filters

Possibility to Pause/Resume or Stop the backup

Customize filters

AES encryption (128-bit, 192-bit and 256-bit)

Email notifications on success, errors, warnings

Built-in scheduler

Run program/action before and/or after backup

Run program/action only once

Run at system shutdown

"Clean backup" action with parameters

Clear backup before executing a scheduled job

Erase disc before backup

Use local catalogs

Play sound on success, warning, error

Assign volume labels for removable media

Assign label for each backup version

Set backup thread priority

One Touch Backup feature

Independent spanned backups

Back up empty folders

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 Introduction 19

Delete Sources after successful backup

Create backup log

Create backup catalog file

Run backup at log on OR log off

Free Backup Plugins

Possibility to set memory usage for backing up

Plug-n-backup

Backup types
Lite Standard Professional Portable
Edition
Mirror backup (without zip)

Mirror backup with individual file archiving (zip

format)
Full backup

Store multiple versions for full backup type

Differential backup

Store multiple versions for differential backup

Incremental backup

Store multiple versions for incremental backup

Limit number of backup versions

Backup format
Lite Standard Professional Portable
Edition
Compress backup files (zip format)

Support for zip64 technology

Choose zip compression level

Password protected zip files

Customize zip name prefix

Split zip files

One to one copy (mirror backup)

Custom file locations (for temporary,

initialization, log, catalog file folder)
Backup media
Lite Standard Professional Portable
Edition
Backup from/to local hard drives

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 20 Backup4all 4

Backup from network drives

Backup to network drives

Backup from/to external hard drives

Backup to FTP (SSL support, active/passive

transfer modes, firewall support)
Backup to SFTP

Backup from/to ZIP drives

Backup from/to removable media

Backup from/to CD, DVD or Blu-ray disc (using

UDF drivers)
Backup from/to CD, DVD or Blu-ray disc (using
built-in burner)
Backup execution
Lite Standard Professional Portable
Edition
Show backup progress

Execute all backup configurations in a group

Perform unattended backups using built-in

schedulers
Perform unattended backups using built Windows
scheduler
Command line

Test
Lite Standard Professional Portable
Edition
Test backups (uses CRC32)

Test FTP backups (uses XCRC)

Test after backup option

Set test thread priority

Backup test performed after writing each disc

Delete Sources after successful backup

Create test log

Restore
Lite Standard Professional Portable
Edition
Restore wizard

Restore specific backup increments

Filter files to restore

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 Introduction 21

Restore all files as of specific date

Restore to different folder

Restore selected file

Restore selected version of a file

Restore selected folder

Restore preview

Set restore thread priority

Create restore log

Languages
Lite Standard Professional Portable
Edition
Multi-language support

Legend
"New" means the feature is new and is available only from Backup4all 4

"Yes" means the feature was already available in previous Backup4all versions

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Getting Started

Part

II
 Getting Started 23

2 Getting Started
2.1 How to Configure a New Backup?

To create a new backup job, click on the New Backup Wizard toolbar button ( ). For each
backup job you must specify at least its name, a valid storage destination and the source files
(first two steps of this wizard), the rest of the options not being mandatory. In New Backup
Wizard, you can switch anytime to Advanced mode for more configuration options.

These are the steps you must perform in the New Backup Wizard:
1) Enter the name of the backup in the Backup name field and select a location where you
want to save the backup. You can choose as destination:
· your local hard drive (Local)
· a network computer (LAN)
· an FTP location (FTP)
· an SFTP location (SFTP)

Click Next to go to the following step.

2) Select the files and folders you want to backup (sources of the backup) or choose a
predefined backup from the drop down list and click Next.

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3) Select how do you want to backup. By default, the Make incremental option is selected.
You can also use encryption for the backup types that creates zip files.

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 Getting Started 25

4) Choose when do you want to backup: how often, what day and what hour. Schedule the
backup job for unattended backup executions.

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Backup4all provides extended information about the backup, which can be consulted before the
backup execution. You can switch between views by selecting one of the available views from the
drop down list:
· Brief - shows basic information about the backup job and the buttons for backup and
restore
· Explore - shows the source files and folders for the backup job
· Backup - shows the list of backup executions with the sources status before each execution
· Statistics - shows statistics about the latest backup and the next backup job
· Summary - shows configuration information about the backup

The wizard creates an ".ini" file in the IniFiles folder (usually in C:\Documents and
Settings\<user>\Application Data\Softland\Backup4all 4\) with the same name as the backup
job. In addition, a backup catalog file (".bkc") is created both in the destination and locally in the
BkcFiles folder (same directory where the IniFiles folder is created).

Manually modifying ".bkc" or ".ini" files may result in corrupted backup jobs and the impossibility
of restoring the data you backed up. A backup job is automatically created when double clicking
on a ".bkc" file. You can also recreate the backup job by opening a ".bkc" or ".ini" file from the
File->Open Backup menu.

Once the backup job is created, it will be displayed on the left side of the application's main
window. On the right, you will see the content of the backup job (files and folders), depending on
the chosen view (brief, explore, backup, statistics or summary).

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2.2 How to Run a Backup Job?

To start a backup click the Backup button ( ) from the application's toolbar or press F6.

During the execution of the backup, you will see a Backup image appear in front of the icon
chosen for the backup job. If the backup is finished successfully (without errors and warnings)
this image will disappear restoring the initial view of the backup jobs' icon.

If one or more files could not be backed up (not enough user rights etc.), then the Warning icon
appears in front of the default backup job icon, after the backup finished. Read the log files (from
View->Job Logs->Last Backup log) for details about the files that were not backed up. The
Warning icon will disappear when the backup is executed again and all files were backed up.

If an error occurred during backup and the backup was aborted, the Error icon appears in front of
the backup job. Read the log files (from View->Job Logs->Last Backup log) for details about
the errors. The icon will disappear when the backup is executed again and the execution is
successful.

2.3 How to Manage Backup Jobs?

Copy an Existing Backup Configuration

You can use the Create Like (Ctrl+L) option from the File menu to create a duplicate of the
selected backup job and after that you can easily modify its configuration. This option can also be
selected from the right-click menu of the backup job.

Modify a Backup Job Configuration

First you must select the backup job you wish to modify. Then press the Properties button (
) from the application's toolbar. This will open the Backup Properties window. You can also
change its configuration by choosing Properties from the right-click menu of the backup job.
After the Properties window is opened, go to the page with the settings you want to modify.

Delete a Backup Job

Select the backup job you want to delete and select Delete Backup option from the File menu.
Another possibility is to choose Delete from the right-click menu of the backup job.
Files and folders from the source and destination will not be deleted, by any of these operations.

2.4 How to Restore from a Backup?

With Backup4all you can do the following restore operations:
· restore the latest version of all files
· restore all files as they were on a specified date
· filtered restore

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· restore all files from a folder

· restore the latest version of a particular file
· restore the latest version of multiple selected files
· restore any version of a particular file
To make a full or a filtered restore start the Restore Wizard by pressing the Restore button (

) from the application's toolbar. You can restore to the original location or to a different
location of your choice.

You can restore the latest version of a file, several selected files or all files from a folder by
selecting the files or folder in the Explore View, right-click and select Restore Latest Version
or Restore Latest Version To...

If you want to restore a particular file version, switch to the Explore View, select the targeted
file in the tree, right-click on a file version from the bottom list and choose Restore or Restore
to...

Beside files, folder information is also added to backup, so a restore process can recreate the
original folder structure.

2.5 How to Test a Backup?

With Backup4all you can:
· test one or more versions of a backup (you can select any version for testing)
· automatically test latest version of a backup at each backup job execution

To test a selection or all the versions for the selected backup job, open the Test Backup window

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 Getting Started 29

by pressing the Test button ( ) from the application's toolbar (or using the keyboard shortcut
F9).

In the test window, select the backup versions you wish to test and press the Test button. You
can also modify the priority of the test process by moving the slider to a lower or higher priority
(default is Normal). A High priority process finishes faster but consumes more resources than a
Normal priority process.

You can also test a backup execution if you switch to Backup View, right-click on a version and
select Test.
While performing the operation, a Test icon appears in front of the icon of the backup job being
tested.

To be sure the test automatically runs after each backup, you should open the Backup

Properties window by pressing the Properties button ( ) from the application's toolbar and
in the Advanced tab make sure the Test after backup option is checked.

If the test was executed automatically after backup and it failed, the Error icon appears in front
of the backup job icon. Read the log file for details about the errors (View->Job Logs->Last
Test log). The icon will disappear when the backup job will be successful.

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2.6 How to Password Protect a Backup?

Passwords are used to protect your backup files from unauthorized access.

Setting the Password

The Encryption Settings window is shown in the Compression page under the Type section of
the Backup Properties window or in the New Backup Wizard. The button is available only for
full, incremental, differential and mirror with zip backup types (not available for mirror without
zip).

By default the No encryption option is selected.

If you want to protect your backup, you can choose the type of the encryption to be used.
The Zip(2) compatible encryption offers moderate security but is compatible with all third
party zip applications.

The best choice is the AES encryption which is the new standard in ZIP protection, but is
recognized only by the latest version of third party zip applications (like Winzip or PKWare).
Backup4all supports AES encryption in 3 different key strengths: 128-bit, 192-bit and 256-bit.
These numbers reflect the size of the encryption keys used to protect the data - the higher the
number the stronger the encryption. All three types provide higher security than the password
protection method.
When choosing a password, it is recommended that you use a combination of letters and numbers
and at least a 6 character long password.

You should manually enter the password in the New password field and re-enter it in the
Confirm new password field to avoid typing errors.
The Old password field is enabled only when the backup job already has a password. You can
change the password only if you enter the old one in this field.
This way only the owner of the backup will be allowed to change the password.

The system makes it possible to set different passwords for the same backup job, so the backup
may contain zip files with different passwords. Make sure that you remember all passwords that
have been used for a backup job, or you will not be able to restore your files.

How to Remove the Password?

In the Backup Properties->Compression page, go to Encrypt the zip file section, select the
No Encryption option and enter the password that you used in the Old password field. You
cannot remove the password if you don't provide the old one.
If you have the Zip(2) compatible encryption or AES encryption option selected, you can also
remove the password by entering the Old password and leave the New password and
Confirm new password fields empty.

Using Passwords when Restoring

During the restore process of backups with password protection, the Enter Password dialog will
appear. Enter the password and press OK. If you do not know the password for this backup
number you can:
· press Skip backup to go to the next archive - the restore may be incomplete in this case.
· press Stop restore to stop the whole process - the restore will be incomplete, because
only a part of the files were restored.

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2.7 How to Schedule a Backup?

You can schedule a backup either from the Backup Properties window or from the Schedulers
window.

Open the Backup Properties window by pressing the Properties button ( ) from the
application's toolbar and go to Scheduler page, or open the Schedulers overview window by

pressing the Scheduler button ( ).

The difference between the two methods is that the first displays the scheduled tasks only for the
selected backup job, while the second will show you the scheduled tasks for all the backup jobs
and groups.

Backup4all uses by default the Windows Task Scheduler in order to run the scheduled backups
so you need to make sure that the Task Scheduler service is enabled on your computer. Use the
Windows Help in order to find out more information about scheduling a task using the Task
Scheduler. If you don't want to use the Windows Task Scheduler, you can use Backup4all's
standalone scheduler by selecting Use Standalone Scheduler.

In order to add a new scheduled backup press the Add button and select the needed
configuration in the newly opened window.
If your user account has a password make sure that you enter it by pressing the Set Password
button. We do not save your password but it is needed in order to set up the scheduled task in
the Windows Task Scheduler.
If your user account does not have a password you must select the Allow blank passwords
when scheduling option from the Preferences page in the Tools->Options window.
After defining the scheduled backup you must set its run time by pressing the Schedule button.
If you skip this step the default Windows value will be used (usually is Daily at 9:00 am). Use the
Windows Help in order to find out more information about scheduling a task using the Task
Scheduler.
The scheduled backup jobs can be easily recognized because they have the clock icon displayed

over the job's icon.

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2.8 How to Backup to FTP?

Backup4all supports backing up to a remote computer or device using FTP (File Transfer Protocol)
connection. This is a practical backup destination because the backed up data can be easily
accessed from any other computer with an Internet connection.

Defining FTP configuration

Before using FTP as a destination for backing up, you should define a new FTP configuration using
the Tools->Options->FTP window. Once defined, you will be able to apply this FTP configuration
to individual backup jobs.
Press the Add button once in Tools->Options->FTP to add a new FTP connection . The New
FTP configuration name will appear in the list and you can enter the other settings for this
connection:
· Configuration name - Enter here an arbitrary name for the connection.
· Server name or IP - In this field you have to enter the name or IP address for the FTP
server
· Port - In this field you have to enter the port number if different than the default FTP ports
(21).
· Destination folder - Here you can enter the destination path if different than root.
· User name - If this is a private FTP server (no anonymous access allowed) enter the user
name for your account.
· Password - In this field enter the password for the FTP server.

There are FTP servers that allow anonymous access (public FTP servers). You can connect to
these types of FTP servers using as user name Anonymous and your email address as password.
It is not recommended to backup important files to public FTP servers.
In the When destination server is not ready section you can enter the number of attempts
and time between those attempts to connect to the FTP server. By default, if the FTP server is not
reachable, Backup4all will try 3 times at a 5 seconds delay before aborting the backup. You can
increase or decrease these values using the Retry and wait fields.
Additional settings like bandwidth, SSL connection and firewall can also be configured from this
page.

Once you have finished defining the connection, press the Test button to check if the FTP details
you have entered are correct. If the test was successful, The ftp connection was tested
successfully message will be displayed.

Setting the destination to FTP

When defining a new backup job using the New Backup Wizard, select the FTP option in the d
estination section (1st page of the wizard). If you already have a backup job defined and want to
change the destination to FTP, select that backup job, open the Properties window (Ctrl+P), go
to the Destination page and select FTP server. After that, go to FTP server page and specify
an existing FTP configuration or create a new one.

From the Use existing configuration select an already defined FTP configuration (given that
you added one in the Tools->Options->FTP window). The description of the selected FTP
configuration will be listed bellow.
You can change the defined settings by selecting the Custom configuration option and pressing
the Edit configuration button. Here you can modify the data in the fields and press OK to save.
However, if you do changes, it is recommended to use the Test FTP connection button to see if
the FTP settings are correct.
Once you press the OK button, Backup4all will try to connect to the FTP server to see if a backup
catalog already exists on the destination. If the FTP destination is not available, a Cannot

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 Getting Started 33

connect to the FTP server message is displayed in the status bar (bottom of the main window).
In the Tools->Options->Backup window you can set the number of retries and the time
between the retries when the FTP server is unavailable (the When destination not ready
section).

Recommendations for backing up to FTP

1) After each change to the FTP configuration be sure to use the Test function.
2) Most FTP sites have policies against hammering (trying repeatedly to connect to an
unavailable FTP server with little or no time between connection attempts). Thus they require
FTP clients to set retry times at specific intervals, commonly at least 120 seconds between
each attempt to connect. Most FTP sites can also monitor for devices that hammer, and once
detected the server will ban access to the offending IP address either permanently or for a
limited amount of time. Thus, when you set the retry times intervals in Tools->Options-
>FTP, you should use 60 seconds or more.
3) If you backup important data to a remote location using FTP, encrypt the zip files for
increased security. In this case, even if another person manages to gain unauthorized access
to the FTP, your files will still be protected.
4) Use XCRC when testing the FTP backups (faster)

2.8.1 Connecting in Passive Mode

Some FTP servers require the connection to be established in a passive mode (i.e. your computer
establishes the connection so the flow of data is set up and initiated by you).
Most Web browsers (which act as FTP clients) use passive FTP by default because companies
prefer it as a safety measure. So switching to passive mode may be necessary with some FTP
servers that are behind firewalls that do not allow connections from outside.

To set Backup4all to connect using Passive mode:

1) On the Destination->FTP server window (or Tools->Options->FTP) click Edit
configuration
2) Check the Use passive mode for transfers (like WWW browsers) option
3) Press OK

After that use the Test FTP connection button to see if the FTP connection works.

2.8.2 Connecting Through Proxy

If you are connecting to the Internet through a proxy server, you will have to enter the
connection details in the FTP Configuration window in order to be able to backup to FTP.

Setting Backup4all to backup to FTP using proxy

1) Go to Backup Properties->Destination->FTP server->Edit configuration (or Tools-

>Options->FTP->Edit)
2) Select a Proxy Type from the available options:
· None - Sends the User name and optional Password for the FTP server as entered in
the FTP window
· Send command USER - Sends the User name and optional Password defined in the
proxy settings, followed immediately by the User name and optional Password for
the FTP server.
· Send command SITE - Sends the User name and optional Password defined in the
proxy settings, the SITE command with the Host value, and the User name and
optional Password for the FTP site.
· Send command OPEN - Sends the User name and optional Password defined in

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the proxy settings, sends the OPEN command with the Host value, and the User
name and optional Password for the FTP site.
· USER user@firewalluser@hostname / PASS pass@firewallpass - Sends the
command USER user@proxyuser@host, then the command PASS pwd@proxypwd
, or optionally PASS pwd.
· Transparent - Sends the User name and optional Password defined in the proxy
settings, followed immediately by the FTP server User name and optional Password.
3) Enter the name or IP address for the proxy server (firewall) in the Host name or IP field.
4) Enter the port number in the Host Port field.
5) Enter the user name and password needed for this proxy connection in the User name
and Password fields.
6) Press OK and then test the connection.

2.8.3 Using SSL Encryption

When you connect through FTP to a remote computer you send the username and password in
clear, unencrypted text. Also, when you backup your files to a remote computer, the information
is not sent directly to that computer. Instead it is routed through several other computers to get
there. Anyone along the route can access what you are sending, including your username and
password, if the data is not encrypted. If an unauthorized person has access to this data, your
account and the remote system you have access to, may no longer be secure. Backup4all solves
this by allowing SSL encryption support when using FTP (and also AES encryption for the backed
up zip files).

SSL (Secure Sockets Layer) is a protocol used for transmitting private documents via the
Internet. SSL uses a cryptographic system that uses two keys to encrypt data - a public key
known to everyone and a private or secret key known only to the recipient of the message.

Backing up to FTP using SSL encryption

1) In Backup Properties->Destination->FTP server->Custom configuration. (or the

Tools->Options->FTP window)
2) From the SSL encryption level box select an option that applies to your situation:
· No SSL - the server does not require Secure Socket Layer transport
· Implicit SSL - implies that Secure Socket Layer is in use
· Only explicit SSL - allows the connection to the FTP server only if SSL is available.
· Explicit SSL, if available - When SSL is available, uses explicit security by default.
The server allows regular FTP sessions without encryption as well as encrypted FTP
sessions using SSL.
3) Press OK and test your connection

2.9 How to Backup to SFTP?

Backup4all supports backing up to a remote computer or device using SFTP (SSH File Transfer
Protocol) connection. This is also practical backup destination because the backed up data can be
easily accessed from any other computer with an Internet connection.

Defining SFTP configuration

Before using SFTP as a destination for backing up, you should define a new SFTP configuration
using the Tools->Options->SFTP window. Once defined, you will be able to apply this SFTP
configuration to individual backup jobs.

Press the Add button once in Tools->Options->SFTP to add a new FTP connection . The New

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 Getting Started 35

SFTP configuration name will appear in the list and you can enter the other settings for this
connection:
· Configuration name - Enter here an arbitrary name for the connection.
· Server name or IP - In this field you have to enter the name or IP address for the SFTP
server
· Port - In this field you have to enter the port number if different than the default SFTP
ports (22).
· Destination folder - Here you can enter the destination path if different than root.
· User name - If this is a private SFTP server (no anonymous access allowed) enter the user
name for your account.
· Password - In this field enter the password for the SFTP server.

In the When destination server is not ready section you can enter the number of attempts
and time between those attempts to connect to the FTP server. By default, if the FTP server is not
reachable, Backup4all will try 3 times at a 5 seconds delay before aborting the backup. You can
increase or decrease these values using the Retry and wait fields.
Additional settings like private key, bandwidth limitation, authentications, encryption and
compression can also be configured from this page.

Once you have finished defining the connection, press the Test button to check if the SFTP details
you have entered are correct. If the test was successful, The sftp connection was tested
successfully message will be displayed.

Setting the destination to SFTP

When defining a new backup job using the New Backup Wizard, select the SFTP option in the d
estination section (1st page of the wizard). If you already have a backup job defined and want to
change the destination to SFTP, select that backup job, open the Properties window (Ctrl+P), go
to the Destination page and select SFTP server. After that, go to SFTP server page and
specify an existing SFTP configuration or create a new one.

From the Use existing configuration select an already defined SFTP configuration (given that
you added one in the Tools->Options->SFTP window). The description of the selected SFTP
configuration will be listed bellow.

You can change the defined settings by selecting the Custom configuration option and pressing
the Edit configuration button. Here you can modify the data in the fields and press OK to save.
However, if you do changes, it is recommended to use the Test SFTP connection button to see
if the SFTP settings are correct.

Once you press the OK button, Backup4all will try to connect to the SFTP server to see if a
backup catalog already exists on the destination. If the SFTP destination is not available, a
Cannot connect to the SFTP server message is displayed in the status bar (bottom of the main
window).

In the Tools->Options->Backup window you can set the number of retries and the time
between the retries when the SFTP server is unavailable (the When destination not ready
section).

Recommendations for backing up to SFTP

1) After each change to the SFTP configuration be sure to use the Test function.
2) Most SFTP sites have policies against hammering (trying repeatedly to connect to an
unavailable SFTP server with little or no time between connection attempts). Thus they
require SFTP clients to set retry times at specific intervals, commonly at least 120 seconds
between each attempt to connect. Most SFTP sites can also monitor for devices that hammer,
and once detected the server will ban access to the offending IP address either permanently

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or for a limited amount of time. Thus, when you set the retry times intervals in Tools-
>Options->SFTP, you should use 60 seconds or more.
3) If you backup important data to a remote location using SFTP, encrypt the zip files for
increased security. In this case, even if another person manages to gain unauthorized access
to the SFTP, your files will still be protected.

2.10 How to Backup to USB or Firewire drives?

You can backup your data to an USB or Firewire drive and from an USB or Firewire drive using
Backup4all. This is a practical backup destination as it allows you to store important files to
external devices, offering increased portability. It can be considered as an additional protection
against data loss as the result of hardware failure or other disasters.

There are external USB hard drives with performance comparable to conventional hard drives.
These portable drives (called enclosures) are composed of devices that connect through USB on
one side and to conventional hard drives on the other side. A hard drive is installed into the
enclosure and then the enclosure is plugged into the computer, thus creating a normal USB
backup device. Given the size of nowadays hard drives, this can be considered a mass storage
device for backup purposes.

There are external hard drives that beside the USB technology use also Firewire as a connection
port. On one side Firewire hard drives tend to have increased speed over USB, but on the other
side USB ports are more common on computers.

Steps in backing up to USB drive with Backup4all:

1) Start your USB device. Before starting the backup process make sure that the USB drive
is started and working. Usually the enclosure should have a start button and display the
status of the drive using led displays. When it is started a green led should be lighted.
2) Make sure your drive is formatted. If you have just purchased the drive and didn’t use
it yet, you might have to format it (only if you didn’t use it before, since formatting will erase
everything from it). Formatting the USB drive in Windows Vista:
· Go to Start->Settings->Control panel->System and Maintenance->Administrative
Tools->Computer Management
If you are prompted for an administrator password or confirmation, type the password or
provide confirmation.
· Under Storage click Disk Management
· To format the volume with the default settings, in the Format dialog box, click OK,
and then click OK again.
· Test to see if the drive is now recognized by going to Windows Explorer (a new
drive letter should appear)
3) Configure Backup4all. If the drive is formatted and recognized by Windows, it will be
recognized by Backup4all too. Now, to backup to the USB drive you should define a backup
job in Backup4all that has the destination set to the USB drive. To ensure this, please select
the backup job you want to run, press CTRL+P in order to open the Backup Properties
window and select the USB and Firewire page under Destination. Select a drive from the
External hard drive drop down list. You can also define a new backup job and in the "Where
do you want to save your backup" section, select the USB drive.

Some USB drives have a button to start the execution of an associated program. If you have such
a device you can configure Backup4all to execute a backup job or a backup group when the
button is pressed. After the USB drive is ready, go to the Tools->Options menu of Backup4all,
select Backup on demand and press Detect to check if the USB drive is compatible with the
One Touch Backup feature of Backup4all.

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 Getting Started 37

2.11 How to Send Email Notifications?

Send Email notifications is a very useful feature that enables Backup4all to send an email with
information about the status of the performed backup job upon its completion.

Enabling email notifications

1) Open Tools->Options->Email
2) Check the Enable email notifications box
3) Enter the following details:
· SMTP Server - specify the name or IP address of the SMTP server used for sending
the mail (example: smtp.novapdf.com) in the Server name or IP field and a Port
number for it (usually is 25); you can also use Secure Socket Layer when connecting
to the SMTP server.
· Email addresses - you must specify the email address used to send the email (From
field) and optionally a Reply To email address
· Authentication - if the SMTP server requires authentication check the Server
requires authentication box and enter an user name and a password.
· Dial-up connection - if you are using a dial-up connection select from the drop-down
box a method that Backup4all should use to be able to send emails: automatically
connect (it will connect without user assistance) or manually connect (it will require
user assistance to enable the connection).
4) Click on the Send test email button from the SMTP Server section and enter the email
address where you want to receive the notification. Once you press OK you should receive a
test email. If you didn't receive it, you must revise the settings you configured.
5) Press OK to save your settings

Sending email notifications

You have to enable separately for each backup job the option to send emails. To do so follow
these steps:
1) Select a backup job and open the Backup Properties window (right click and select
Properties or Ctrl+P)
2) Go to the Email page and check the Enable email notifications option.
3) Optionally you can edit the default emails sent and also to attach the backup log to the
email
4) Press OK to save your changes.

2.12 How to Configure One Touch Backup?

Some USB enclosures have a button to start the execution of an associated program. If you have
such a device, you can configure Backup4all to execute a backup job or a backup group when this
button is pressed. If your One Touch Backup device is not detected by Backup4all (Backup4all is
not natively compatible with the device), you could use the command line parameters to create a
command that can be associated to the One Touch button of your device.

See this section for details.

If the One Touch Backup option is enabled when the application starts and there is no backup job
or backup group set to be executed when the One Touch button of the USB enclosure is pressed,
the user will be asked to choose one from the options displayed in the One Touch Backup dialog:
· Create a new backup job for One Touch Backup. If you select this, the New Backup
Wizard will start and you can create a new backup job to be used with the One Touch
Backup feature

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 38 Backup4all 4

· Select an existing backup job or backup group for One Touch Backup. If you select this,
the Backup on demand page of the Options window will open and you can select the
backup job or group you want to use. This option is disabled when there is no backup job to
select.
· Disable this feature (you can activate it back at any time from Options). This will disable
the One Touch Backup feature. You can activate it again from the Backup on demand
page of the Options window.

If you press Cancel, Backup4all will open, but when you will press the One Touch button of the
USB device the same dialog will be displayed. This dialog will appear again if the backup job
(executed when the One Touch button is pressed) was deleted.

2.13 How to Use One Touch Backup?

You enable the One Touch Backup support from Options->Backup on demand page. At first
run there is no backup job configured to execute when the One Touch button is pressed, so you
will have to configure it as explained in the How to Configure One Touch Backup? tutorial.

Once everything is configured, you will just have to push the One Touch button and the selected
backup job or backup group will be executed.

If Backup4all is not started, it will start automatically. If it is already started, but minimized it will
show a pop-up window or the main window while backing up (depending on the settings from the
Options window).

When the backup finishes Backup4all is minimized, if the Hide when finished option is checked.
If the main window of the application was already open when the One Touch button was pressed,
the Hide when finished option will be ignored.

2.14 How to Enable Detailed Logging?

Backup4all allows you to log detailed information about the operations executed (backup, restore
or test). Practically, this means that beside the warnings and errors, the log file will contain
detailed information about all files handled by the backup, restore or test process.

To enable detailed logging:

1) Go to Tools menu and open the Options window
2) Switch to the Logs and history page
3) Check the Log detailed information option
4) Check the Include summary in log option (this will include in the log file all the
information available from the Summary view)
5) Additionally you can limit the size of the log folder too. Just select in the Restricted to
section the maximum values you want to allow the log folder to grow to.
6) From the Log Viewer section, you can change the program to open the log files. From the
drop down list you can select Notepad or Wordpad. You can also browse the computer to
select another text editor.
7) From the log file extension list, you can select the extension of the generated log file: .log
or .txt
8) Click OK to close the window and save the changes

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Backup Types

Part

III
 40 Backup4all 4

3 Backup Types
3.1 Backup Types
Backup4all stores a summary snapshot of the file information into a backup catalog file (".bkc")
each time a backup is executed. For every file backed up, the snapshot contains the file name,
size and attributes as well as the date and time of creation, latest modification and latest access.

Legacy backup applications inspect each file's archive flag to identify which files have been
changed. Backup4all will not interfere with any other backup software, because it does not read
or change the archive flag, it uses the catalog file to decide which files have to be backed up and
which not.
Backup4all implements all four fundamental backup types: full backup, differential backup,
incremental backup and mirror backup. Below you can find an overview of these types.

Full Backup

Full backup is the starting point for all other backups and contains all the data in the folders and
files that are selected to be backed up. Because full backup stores all files and folders, frequent
full backups result in faster and simpler restore operations. Remember that when you choose
other backup types, restore jobs may take longer.

Differential Backup

A differential backup contains all files that have changed since the last full backup. The advantage
of a differential backup is that it shortens restore time compared to an incremental backup.
However, if you perform the differential backup too many times, the size of the differential backup
might grow to be larger than the baseline full backup.

Incremental Backup

An incremental backup stores all files that have changed since the last full, differential or
incremental backup. The advantage of an incremental backup is that it takes the least time to
complete. However, during a restore operation, each incremental backup must be processed,
which could result in a lengthy restore job.

Mirror Backup

A mirror backup is identical to a full backup, with the exception that the files are not compressed
in zip files and they cannot be protected with a password. A mirror backup is most frequently
used to create an exact copy of the backup data. It has the benefit that the backup files can also
be readily accessed using tools like Windows Explorer.
Using the mirror backup type, you can also choose to zip each file individually, preserving the
folder structure. This allows you to use the zip compression and encryption features.

Save storage space

In Backup4all you have two options for saving the storage space. You can use the Yes, limit
number of file versions and Yes, limit maximum number of stored backups to options to
reduce the backup size. When you limit the number of backups, you can also use the Merge
backups option to perform an internal merge operation between backups to maintain the

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 Backup Types 41

maximum limit. These options can be used only for Full, Differential and Incremental backup type.

3.2 Full Backup

What is Full Backup?

Full backup is the starting point for all other backups, and contains all the data in the folders and
files that are selected to be backed up. Because the full backup stores all files and folders,
frequent full backups result in faster and simpler restore operations. Remember that when you
choose other backup types, restore jobs may take longer.

Description of the Full Backup Type

It would be ideal to make full backups all the time, because they are the most comprehensive and
are self-contained. However, the amount of time it takes to run full backups often prevents us
from using this backup type. Full backups are often restricted to a weekly or monthly schedule,
although the increasing speed and capacity of backup media is making overnight full backups a
more realistic proposition.

Full backups, if you have the time to perform them, offer the best solution in data protection. In
effect, a single backup can provide the ability to completely restore all backed-up files.

However, you should be aware of a significant security issue. Each full backup contains an entire
copy of the data. If the backup media were to be illegally accessed or stolen, the hacker or thief
would then have access to an entire copy of your data.

Advantages
· Restore is the fastest

Disadvantages
· Backing up is the slowest
· The storage space requirements are the highest (compared to incremental or differential
backups)

Full Backup Type in Backup4all

Backup4all supports the full backup type and offers a solution for the storage space requirement
issue. You can use the Yes, limit number of file versions and Yes, limit number of backups
options to reduce the backup size. The output of a full backup is a container file, which is created
with zip compression. You can select the zip compression ratio from the Compression page in
Backup Properties. Backup4all also offers an option to encrypt your backup. This gives you the
option to protect your important backed up data in case a backup got lost or stolen.

3.3 Differential Backup

What is Differential Backup?

A differential backup contains all files that have changed since the last full backup. The advantage
of a differential backup is that it shortens restore time compared to a full backup or an
incremental backup. However, if you perform the differential backup too many times, the size of
the differential backup might grow to be larger than the baseline full backup.

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 42 Backup4all 4

Description of the Differential Backup Type

There is a significant, but sometimes confusing, distinction between differential and incremental
backup.
Incremental backup stores all the new and modified files since the last full, differential or
incremental backup.
Differential backup offers a middle ground by backing up all the new and modified files since
the last full backup. That is where it gets its name: it backs up everything that's different since
the last full backup.

Restoring a differential backup is a faster process than restoring an incremental backup because
only two backup container files are needed: the latest full backup and the latest differential
backup.

Backup4all uses the information it has recorded in its catalog file (".bkc") to determine whether a
file has changed since the last full backup or not.

Use differential backup if you have a reasonable amount of time to perform backups. The upside
is that only two backup container files are needed to perform a complete restore. The downside is
if you run multiple differential backups after your full backup, you're probably including some files
in each differential backup that were already included in earlier differential backups, but haven't
been recently modified.

Advantages
· Restore is faster than restoring from incremental backup
· Backing up is faster than a full backup
· It uses less storage space than full backup

Disadvantages
· Restore is slower than restoring from full backup
· Backing up is slower than incremental backup
· It uses more storage space than incremental backup

Differential Backup Type in Backup4all

Backup4all supports the differential backup type and offers a solution for the slow backup issue.
In time, the differential can grow to a size that is equal or larger than the full version. Therefore
the following options can be used to trigger the creation of a new full backup:
· Automatically make full backup if the differential exceeds ...% of full backup size
(default is 50%)
· Automatically make full backup if the differential exceeds ... (default is 100 MB)

The system calculates the backup size for the differential backup and if the selected condition is
met it performs a full backup.

3.4 Incremental Backup

What is Incremental Backup?

An incremental backup stores all files that have changed since the last full, differential or
incremental backup. The advantage of an incremental backup is that it takes the least time to
complete. However, during a restore operation, each incremental backup must be processed,
which could result in a lengthy restore job.

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 Backup Types 43

Description of the Incremental Backup Type

Incremental backup provides a faster method of backing up data than repeatedly running full
backups. During an incremental backup only the files that have changed since the most recent
backup are included. That is where it gets its name: each backup is an increment since the most
recent backup.

The time it takes to execute the backup may be a fraction of the time it takes to perform a full
backup. Backup4all uses the information recorded in its catalog file (".bkc") to determine whether
a file has changed since the most recent backup.

The advantage of reduced backup duration comes with a price: increased restore duration. When
restoring from incremental backup, you need the most recent full backup as well as every
incremental backup you've made since the last full backup.

For example, if you did a full backup on Friday and incremental on Monday, Tuesday and
Wednesday, and the PC crashes Thursday morning, you would need all four backup container
files: Friday's full backup plus the incremental backup for Monday, Tuesday and Wednesday. By
comparison, if you had done differential backup on Monday, Tuesday and Wednesday, then to
restore on Thursday morning you'd have needed Friday's full backup plus Wednesday's differential
backup.

Advantages
· Backing up is the fastest
· It uses the least storage space

Disadvantages
· Restore is the slowest

Incremental Backup Type in Backup4all

Backup4all supports incremental backup type and offers a solution for the slow restore issue.
To keep the number of stored backups to a reasonable number and reduce the size of the
backups, Backup4all provides three options: Yes, limit number of file versions, Yes, limit
number of backups and Merge backups. These options will perform an internal merge to keep
the number of stored backups under the selected limit.
The following options can be used to trigger the creation of a new full backup:
· Automatically make full backup if all increments exceed ... % of full backup size
(default is 50%, not checked)
· Automatically make full backup if all increments exceed ... (default is 100 MB, not
checked)

The system calculates the file sizes for the incremental and if the selected condition is met, it
performs a full backup.

3.5 Mirror Backup

What is Mirror Backup?

A mirror backup is identical to a full backup, with the exception that the files and folders are not
compressed in zip files and they cannot be protected with a password. A mirror backup is most
frequently used to create an exact copy of the backup source data. It has the benefit that the
backup files can also be readily accessed using tools like Windows Explorer.

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 44 Backup4all 4

Description of the Mirror Backup Type

A mirror backup is an exact copy of the selected folders and files at a given time. Mirror backup is
the fastest backup method because it copies files and folders to the destination without any
compression. However, the increased speed has its drawbacks: it needs larger storage space and
it cannot be password protected.

While the other backup types collect all the files and folders being backed up each time into a
single compressed container file, a mirror backup keeps all the individual files separately in the
destination. That is, the destination becomes a mirror (exact copy) of the source. You can even
directly access files in the destination without needing to use Backup4all's restore feature,
because each file is just an exact copy of the original.

One handy feature of mirror backup is Backup4all's Fast mirror option. When this option is
selected, any mirror operation after the first will only copy new and modified files, making the
operation very fast.

Another important feature is that users can choose to zip each file individually using the Zip the
files option. In this case, the compression and encryption options can be used.

A mirror backup cannot keep track of different versions of files. However, Backup4all provides an
option to customize destination folder names using user-defined parameters, giving you the
ability to save each mirror backup in a different folder location. Restore using Backup4all is
possible only from the latest mirror backup, but all previous mirror backups remain available in
the destination and can be accessed manually.

Advantages
· The fastest backup type, especially in conjunction with the Fast mirror option
· It creates a snapshot of the selected files and folders in the destination which you can
browse and access later without needing to run Backup4all
· If used with Zip the files option, a selective restore is faster than in any other backup type
with zip.

Disadvantages
· If not zipped, it needs more storage space than any other backup type
· Cannot track different versions of files

3.6 Backup Types in Backup4all

How are the Backup Types Implemented in Backup4all?

Backup4all creates two main types of backups:

· Backup types with zip compression
· Mirror backup type

User can change the backup type from the Type page in Backup Properties, or from a specific
type page, by checking the box to select that type as default backup type.

Backup Types with Zip Compression

Full, differential and incremental backup use zip compression to reduce the size of the stored
backup versions. To keep the number of stored zip files at a reasonable number, the application
provides three options: Yes, limit number of file versions, Yes, limit number of backups
and Merge backups. These options either delete older stored backups or perform an internal
merge to keep the number of stored backups or file versions under the selected limit.

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 Backup Types 45

The Yes, limit number of file versions, Yes, limit number of backups and Merge backups
options cannot be used when the backup destination is on a removable media: floppy disk, CD,
DVD, Blu-ray disc etc.

Customize zip name prefix

Typically the name of the zip file is something like: "1_C.zip", "1_D.zip" etc. (one zip for each
drive). The names of these zip files do not make much sense for the user but they can be
customized by pressing the Insert tag button. Following tags are predefined:
· Backup Name (<BACKUP NAME>)
· Backup Number (<BACKUP NUMBER>)
· Backup Type (<BACKUP TYPE>)
· Backup Date (<DATE>)
· Backup Time (<TIME>)
· Backup Year (<YEAR>)
· Backup Month (<MONTH_MMM>)
· Backup Month - numeric (<MONTH_MM>)
· Backup Week (<WEEK>)
· Backup Day of Week (<DAY OF WEEK>)
· Backup Day (<DAY>)

You can also add your text in the edit tag field. Use the Preview button to see how the names of
the zip files will look like.
Windows does not allow the following characters in the file name: / \ * ? : " < > |
Therefore Backup4all will prompt you to change these characters if present in the Customize
prefix of backup files field.

Full Backup Type

The full backup type will always backup all the files defined in the sources. Incremental and
differential backups will create a full backup first, because they will back up the new files (all files
are new if the backup was never executed).

Differential Backup Type

For a differential backup the system will always backup the differences from the last full backup,
regardless of the intermediate versions between the latest full and the current differential backup.
The first execution of a differential backup is a full backup, because it backs up the new files (and
all the files are new if the backup was never executed).

Incremental Backup Type

In case of incremental backups only the new and the modified files since last backup (differential,
incremental or full backup) are added to the backup. Each file can have many versions stored in
the backup files..

Backup4all can generate custom zip file names, set a size limit for zip files and encrypt them. For
more details look at the Compression page from the Backup Properties window.

If a new backup job is created and the backup type is set to incremental or differential, then when
the backup job is first run, the application will perform a full backup. This also happens when the
catalog (".bkc") file is not found in the destination folder or the Clear backup action was
executed before backup (see the Advanced page of the Backup Properties window).

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 46 Backup4all 4

Mirror Backup Type

The mirror backup implementation provides some useful options to improve the backup quality.

Since the mirror backup keeps only one version of each file, you can use the Create subfolder
(s) in destination with following name option to copy the files to customized subfolders,
therefore keeping more versions of the files. Backup4all can only use the latest version for the
Restore or Test operations. You can restore older versions manually.

If the Copy files in a subfolder option is checked, the files will be copied in a subfolder of the
destination folder (typically you will see a ".bkc" file and a folder with the same name). If the
option is not set, the files (and folder structure) will be copied directly into the destination folder.

When the Fast Mirror (copy only new or modified files) option is used, Backup4all uses the
information stored in ".bkc" files to copy only new or modified files to the destination. If this
option is not set, the system will copy all files each time the backup is executed.

Using the mirror backup type, you can also choose to Zip the files. This option will zip each file
individually, preserving the folder structure. In this case, you can use the zip compression and
encryption.

When changing the backup type between Full, Incremental or Differential the older backups are
not deleted, only the type of the next backup is changed. If the Yes, limit number of file
versions, Yes, limit number of backups and Merge backups options are used, the
application will delete or merge older backups so that the number of versions is less or equal to
the specified limit. However when changing between Mirror and Full, Incremental or Differential,
the older versions are deleted.

By default the Yes, limit number of file versions and the Yes, limit number of backups
options are not enabled. This means that the system will keep all the stored backup versions. If
you choose to enable the Merge backups option, when the limit is reached the system will
perform an internal merge between the older versions keeping the number of stored backups
equal to the specified limit (the merge between zip files is necessary to keep at the latest file
version from each zip file to be merged).
However when changing between Mirror and Full, Incremental or Differential, the older versions
are deleted.

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Backup to CD, DVD or Blu-ray

Part

IV
 48 Backup4all 4

4 Backup to CD, DVD or Blu-ray

4.1 Backup to CD, DVD or Blu-ray
Backing up to CD, DVD or Blu-ray media has become increasingly common due to mature
technology and cheap CD, DVD or Blu-ray burners.
If you plan to do a backup to a CD, DVD or Blu-ray disc, please consider our recommendations:
· Do not use the same CD, DVD or Blu-ray disc to store consecutive backup versions. It's
better to use different CD, DVD or Blu-ray media for each backup version (change the CD,
DVD or Blu-ray disc at each backup run). Use a set of CD, DVD or Blu-ray media and rotate
them periodically (e.g.: take 7 CD media, one for each week day; start with the first CD
again every 7 days). The reason for this is that in case the burn process fails or the CD,
DVD or Blu-ray data becomes corrupted, you still have the previous backup version on a
different disc.
· Rewritable CD, DVD or Blu-ray media can be burned only a limited number of times. When
strange errors happen you should consider that the CD, DVD or Blu-ray disc might be over-
burned (worn out).
· Always test the backed up data after burning. Backup4all has a special option to automate
the test after backup and also in case you are spanning multiple CD, DVD or Blu-ray discs ,
Backup4all test each CD, DVD or Blu-ray disc before writing the next one.

Backup4all makes the backup to CD, DVD or Blu-ray disc process to be easy to perform: just set
the backup destination to the CD, DVD or Blu-ray burner drive and run the backup. By default
Backup4all uses its own built-in burning engine to backup to CD, DVD or Blu-ray media (you do
not need third party drivers or burning software to be installed).

If you prefer packet writing (using third party software) you can select it in the Write method
section.

If the backup does not fit onto one CD, DVD or Blu-ray disc, Backup4all will automatically span
the backup over multiple media. Each disc is assigned a different label for future identification. We
recommend marking the CD, DVD or Blu-ray disc with this label.

A few recommendations before backing up to CD, DVD and Blu-ray discs:

· Before backup execution, be sure to insert the CD, DVD or Blu-ray disc containing the latest
".bkc" file if you have the option Use local catalogs unchecked (in Backup Properties-
>Advanced->Backup options section, default is checked)
· On backups to hard disk, you can limit the number of stored zip backups by using the Yes, l
imit number of file versions, Yes, limit number of backups and Merge backups
options. These options do not apply to CD, DVD or Blu-ray media, you cannot limit the
number of stored backups on removable media.
· A mirror backup copies every file matching the sources and the file filter to CD, DVD or Blu-
ray disc. On a mirror backup to hard disk, files that are deleted and excluded from sources
can be deleted from destination too if you want so. This is not possible on the CD, DVD or
Blu-ray disc, so deleted and excluded files are just left there as they were burned before,
but the catalog (".bkc") file is updated and the restore operation will not copy these files
back.
· When backing up to CD, DVD or Blu-ray discs Backup4all requires additional free space on
the drive where the Temporary Folder is located (at least 700Mb when backing up to CDs,
or 4.7Gb when backing up to DVDs)

4.2 Use Built in Driver

Backup4all does not need third party drivers or other CD, DVD or Blu-ray burning software to be
installed (like ActiveX, ASPI, etc) to be able to burn a CD, DVD or Blu-ray. Backup4all has a built-

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 Backup to CD, DVD or Blu-ray 49

in CD, DVD or Blu-ray burner to backup to CD, DVD or Blu-ray disc directly.

Set Up Internal CD, DVD or Blu-ray Burner

There are three simple steps to set up the internal CD, DVD or Blu-ray burner:
1) Open the Backup Properties window and go to the Destination page.
2) Select the drive letter for the CD, DVD or Blu-ray burner device you want to use. If the CD,
DVD or Blu-ray device is compatible with the built-in burner, you will see the following
message: [Device name] Using internal burner
3) In the same page, you can:
· configure the burn speed
· set the Erase disk before writing option
· switch the write method between build-in driver and UDF file system
· use a custom prefix

You can use two burners for UDF disc format: Use SCSI Pass Through Direct layer (SPTD)
and Use native Win32 interface (SPTI). This format can be used to write on CD-R/CD-RW/
DVD-R/DVD+R/DVD-RW/DVD+RW/DVD-DL/HD-DVD/Blue-ray/Blu-ray DL.

Use internal CD, DVD or Blu-ray burner

Typically, a backup to CD, DVD or Blu-ray disc performs additional steps shown in the status bar
at the bottom of the main window: burning, finalizing, and loading disc. During the last
operation, the CD, DVD or Blu-ray disc is ejected and reloaded. After this step the backup is
tested and the CD, DVD or Blu-ray disc ejected again (if these options are set).
Backup4all can also perform an additional Erase CD/DVD/Blu-ray... action for appropriate
media (rewritable CD, DVD or Blu-ray discs)

4.3 Use Packet Writing

If you do not wish to use the built-in burner or your CD, DVD or Blu-ray device is not compatible,
you can use third party packet writing software.

Packet Writing Software

Packet writing software can write only to CD-RW, DVD-RW or DVD+RW if the disks are formatted
using the Universal Data Format (UDF) file system.

The advantage of packet writing is that your rewritable media can be used like a floppy or zip disk
(drag and drop from Windows Explorer is also possible). The disadvantage of using packet
writing is that CD, DVD or Blu-ray discs written with this method are recognized on other
computers only if the same third party packet writing software is installed there too.

Here are the most important free packet writing applications:

1) DELL DLA, distributed by DELL (free) (for Windows XP)
2) IBM DLA , distributed by IBM (free) (for Windows XP)

Set Up Packet Writing

There are three simple steps to set up the packet writing to work with Backup4all:
1) Open New Backup Wizard or Backup Properties and go to the Destination page.
2) Select the drive letter for the CD, DVD or Blu-ray burner device you want to use.
3) You must select Use UDF file system. Here you can also set the Erase disk before
writing option. Press the OK button.

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4) If packet writing is set, you will see the following message on the Destination page:
[Device name] Writing method is UDF

Use Packet Writing

Backup4all detects if the CD-RW, DVD-RW, DVD+RW or Blu-ray RW disc is UDF formatted. If the
disc is not UDF formatted it will show the following message: Disk in drive [drive letter] is not
UDF formatted. Please insert a UDF formatted disc.

4.4 Writing to CD, DVD or Blu-ray disc

By default, the backup catalog (.bkc) is stored both on the destination CD, DVD or Blu-ray disc
and locally. To see if the catalog will be stored locally too, select Backup Properties for a backup
job, go to Advanced and see if the Use local catalogs (.bkc) option is checked.
If it is unchecked the backup catalog is stored only on the destination. The recommended option
is to leave it checked.

When the backup process starts, Backup4all searches for the ".bkc" file locally (by default,
assuming that you didn't uncheck the option Use local catalogs), then:
· If the catalog file is found, Backup4all will make a new version for the backup job. If you
wish to write the new backup version on a separate CD, DVD or Blu-ray disc (this is
recommended) then you should set the Ask for a new disk before backup option.
· If the backup catalog is not found locally (was deleted by mistake) or if the Use local
catalogs option is unchecked, Backup4all will ask for the last CD, DVD or Blu-ray disc used
for the backup. When it finds the backup catalog, Backup4all will make a new version for
the files in the backup job.
· If the catalog file is not found on the destination either, Backup4all will start with a new full
backup

Backup4all will automatically span the backup over multiple media if the size of the backup job
does not fit on a single CD/DVD/Blu-ray disc. For each disc Backup4all will assign a different label
for future identification. We recommend marking the CD, DVD or Blu-ray disc with this label.
When spanning multiple CD, DVD or Blu-ray discs, Backup4all will create independent zip files,
meaning that if you have a backup that spans over 3 CDs and if one of the CDs becomes
unreadable, you will still be able to access and recover the data on the other 2 CDs.

It is recommended to always leave the Test after backup option (Backup Properties-
>Advanced) checked, especially if your backup is written on CD, DVD or Blu-ray disc. In case of
disk spanning, Backup4all will test your backed up data after each individual written disc. This
way if one of the discs has errors you know before the backup job is finished and you can
interrupt the backup process in time.

Note that when backing up to CD, DVD or Blu-ray disc Backup4all requires additional free space
on the drive where the Temporary Folder is located (at least 700Mb when backing up to CDs,
4.7Gb when backing up to DVDs or 25GB when backing up to Blu-ray discs).

4.5 Other CD/DVD/Blu-ray Settings

The Tools->Options->CD, DVD or Blu-ray window contains various settings related to the
burn process.

CD, DVD or Blu-ray

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Use SCSI Pass Through Direct Layer (SPTD)

Selected by default. Backup4all uses this internal burning engine to write CD, DVD, HD-DVD or
Blu-ray discs. SPTD is a new method of access to storage devices and has the ability to provide
direct control of devices without risk of compromising it by some malicious 3rd party filter drivers
or other "rootkit" applications.
SPTD is currently supported only on Microsoft OS Windows 2000 and above. SPTD (similar to
other access layers) is not removed from your system after Backup4all uninstall, in order not to
disrupt other applications that may use it.

Use native Win32 Interface (SPTI)

If you have problems backing up using the SPTD method, we recommend you to use this option.
Eject CD, DVD or Blu-ray disc After Backup
You can leave the CD, DVD or Blu-ray disc ejected after the backup is finished (and tested). To do
so, go to Tools->Options->Backup and check the Eject CD, DVD or Blu-ray after backup
option.

Ask for a New Disk Before Backup

You can start with a new CD, DVD or Blu-ray disc each time the backup is executed. To do so, go
to Tools->Options->Backup and set the Ask for a new disk before backup option.

Warn Before Completely Erasing a Disk

If the Erase disk before writing option is set, then each disk you insert is erased before the
backup (or backup span) is written. If you set this option in Tools->Options->Backup,
Backup4all will always ask you to confirm disk erasing.

Show disk label message after writing a disk

If this option is set in Tools->Options->Backup, you will be asked to mark the disc (CD, DVD or
Blu-ray) with a label after each disk is completely written. The system suggests you the disk
labels and will refer to each disk using its label (while restoring). By default this option is checked.

Note:
· The Use SCSI Pass Through Direct Layer (SPTD) and Use native Win32 interface
(SPTI) burning methods use the UDF disc format.

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Part

V
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5 Main Window
5.1 Commands
Toolbar

The toolbar contains a selection of the most important Backup4all functions.

New - starts the New Backup Wizard

Open - creates a new backup job from the opened ".bkc" or ".ini" file

Properties - opens a dialog to edit the backup job configuration

Views - clicking this button will show the following drop-down menu:
· Brief - switches to Brief view
· Explore - switches to Explore view
· Backup - switches to Backup view
· Statistics - switches to Statistics view
· Summary - switches to Summary view

Backup - starts the backup process for the currently selected backup job. Clicking the small
arrow displays the following drop-down menu:
· Make - performs the backup type defined in backup properties
· Make Full - performs a full backup regardless of the backup type
· Make Differential - performs a differential backup regardless of the backup type
defined in backup properties
· Make Incremental - performs an incremental backup regardless of the backup type
defined in backup properties

Restore - starts the Restore Wizard

· Restore Latest Version - restores the latest version to its original location without
showing the Restore wizard
· Restore Latest Version To - restores the latest version to another location (prompts
for one) without showing the Restore wizard

Test - opens the Test Backup window

Pause - pause the backup, test or restore process

Resume - resume the backup, test or restore process

Stop - stops the backup, test or restore process

Cancel - cancels the backup, test or restore process

Refresh - reloads the backup catalog

Scheduler - opens the Schedulers window to see the scheduled tasks

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Menu commands

File

· New Backup... starts the New Backup Wizard, same as the New toolbar button or
keyboard shortcut Ctrl+N
· Open Backup... creates a new backup job from the opened ".bkc" or ".ini" file, same as
the Open toolbar button or the keyboard shortcut Ctrl+O
· Open Backup From - creates a new backup job from the opened ".bkc" or ".ini" file, and
user can select to open the catalog from multiple locations as: local hard drive, network,
FTP or SFTP server.
· Create Like duplicates the selected backup job, same as the toolbar button Create Like or
the keyboard shortcut Ctrl+E
· Create Shortcut... creates a shortcut to a backup job (for easy backup execution from
outside the program) on your desktop, quick launch or other location
· Delete Backup - removes the current selected backup, same as the toolbar button Delete
or the keyboard shortcut Ctrl+Del
· Properties... opens the backup properties window, same as the toolbar button Properties
or the keyboard shortcut Ctrl+P
· New Group... creates a new backup group
· Rename Group... renames the current expanded group
· Delete Group - removes the current expanded backup jobs group
· Import from version 2... imports ".ini" files from version 2 of Backup4all
· Import from version 3... imports ".ini" files from version 3 of Backup4all
· Import from version 4... imports ".ini" files from version 4 of Backup4all
· Exit - exits the application, same as the keyboard shortcut Alt+F4

View

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· Brief - switches to Brief view, same as the Explore toolbar button or keyboard shortcut F4
· Backup - switches to Backup view, same as the Explore toolbar button or keyboard
shortcut CTRL + F2
· Explore - switches to Explore view, same as the Explore toolbar button or keyboard
shortcut F2
· Statistics - switches to Statistics view, same as the Statistics toolbar button or keyboard
shortcut F3
· Summary - switches to Summary view, same as the Summary toolbar button or
keyboard shortcut CTRL + F4
· Open Folder - shows list of folders that can be opened with Windows Explorer
· Destination Folder - folder containing the destination files
· Catalog Folder - folder containing the ".bkc" files
· Initialization Folder - folder containing the ".ini" files
· Job Logs - contains a list of available logs
· Last Backup Log - shows the latest backup log for the selected backup job. If there
is no log file, the menu is disabled.
· Last Restore Log - shows the latest restore log for the selected backup job. If there
is no log file, the menu is disabled.
· Last Test Log - shows the latest test log for the selected backup job. If there is no log
file, the menu is disabled
· Last Cleanup Log - shows the latest cleanup log. If there is no log file, the menu is
disabled
· Open Log Folder - opens Windows Explorer showing the contents of the log folder
· History - opens the History window. If there are no items in history, this option is
disabled.
· View Application Log - shows the application's log file. If there is no log file, the menu is
disabled.
· View jobs as - change the display mode of the backup list
· Tree - the backup groups and jobs will be shown in a tree
· Icons - the backup jobs will be shown with large icons
· List - the backup jobs will be shown in a list
· Show Toolbar - if not selected, the toolbar will be hide. By default this option is selected.
· Restore Default Layout - restores Backup4all's windows size, position and columns

Actions

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· Backup
· Make Backup - starts the backup process for the selected backup job, same as the
Backup toolbar button or keyboard shortcut F6
· Make Full Backup - performs a full backup regardless of the backup type
· Make Differential Backup - performs a differential backup regardless of the backup
type
· Make Incremental Backup - performs an incremental backup regardless of the
backup type
· Backup <Name of group> Group - starts the backup process for each backup job in
the opened group, one backup job at a time. Backup jobs are executed in the same
order as they are visible in the backup group
· Backup all groups - starts the backup process for all groups. The backup groups will
be processed in the same time, one backup job from each group will be executed at a
time.

· Restore
· Restore... starts the Restore wizard same as the Restore toolbar button or the
keyboard shortcut F7
· Restore Latest Version - restores the latest version to its original location without
showing the Restore wizard
· Restore Latest Version To... - restores the latest version to another location
(prompts for one) without showing the Restore wizard
· Test... opens the Test Backup window, same as the Test toolbar button or the keyboard
shortcut F9
· Clean - opens the Clean Backup window that shows a list of backup numbers that can be
removed
· Pause (CTRL + F8) - pause the backup, test or restore process, same as the Pause
toolbar button
· Stop (CTRL + S) - stops the backup, test or restore process, same as the Stop toolbar
button
· Cancel (F8) - cancels the backup, test or restore process, same as the Cancel toolbar
button
· Refresh (F5) - reloads the backup catalog

Tools

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· Schedulers... (F11) - opens the Schedulers window

· Erase CD/DVD/Blu-ray - opens the Erase CD/DVD/Blu-ray window
· Plugins - opens the Manage Plugins window
· Getting Started - opens the Getting Started window
· Options - opens the Options window

Help

· Backup4all Help (F1) - opens the help file

· Backup4all on the Web - opens http://www.backup4all.com/
· Support Request... starts a new email message that will be sent to the support team
· How to Order - provides information about where and how to buy the application
· Register... opens the Register Backup4all window
· Check for updates - displays a window with the available updates
· About Backup4all - opens the About box of Backup4all

5.2 Getting Started

This window is displayed when you first run Backup4all. You can also access this window if you
select Getting Started from the Tools menu.
There are two large buttons for backup and restore and a list of articles about Backup4all.

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Backup

Press this button to create or run backup jobs.

Create a new Backup

Press the New button to start creating a new backup job using the New Backup Wizard.
If you want to assign the new backup job to your One touch device, check the Use the new job
for One Touch Button option.

Run Selected Backup

Select an existing backup job from the list and press Backup to run the selected job.
If you want to assign the selected backup job to your One touch device, check the Use the new
job for One Touch Button option.

Restore

Open an Existing Backup

Use the Open button to recreate a backup job from the backup catalog (.bkc) or from the
initialization file (.ini).
The recreated backup job will be added to the backup list.

Restore Selected Backup

Select an existing backup job from the list and press Restore to open the Restore Wizard.
If you don't want to show the Backup4all Startup window next time you open Backup4all,
uncheck the Show this dialog at next start option.

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By default this option is checked.

5.3 Backup List

Backup list contains all the defined backups visible in the left side of Backup4all's main window.
The backup jobs are grouped into backup groups, for easy handling.

To configure a backup job's appearance (icon and label) in the backup list, you have to open the
Backup Properties window, switch to the General tab, change the name of the backup job,
choose the group of the backup job and select a backup job icon. If you have several backup jobs
defined in the same group, you can check the option Sort backup jobs alphabetically in a
group from Tools->Options->Preferences to have them ordered by name. When you backup
an entire group, the backup jobs are backed up in the order that they are displayed in the group.

When right clicking a backup job, a menu is displayed giving the following options:
· Make Backup - starts the backup process for the selected backup job
· Make Full Backup - performs a full backup regardless of the backup type
· Make Differential Backup - performs a differential backup regardless of the backup type
· Make Incremental Backup - performs an incremental backup regardless of the backup
type
· Restore - opens the Restore Wizard window for the currently selected backup job
· Restore Latest Version - starts the latest version restore process for the selected backup
job
· Restore Latest Version To - opens a window to select the folder were you want the
backup to be restored
· Test... starts the test process for the currently selected backup job
· Clean - opens the Clean Backup window for the selected backup job
· Cancel - aborts current backup process

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· Pause - pause the current backup/test/cleanup/restore process

· Stop - stops the current backup/test/cleanup/restore process
· Job Logs - lets you open and view the Last Backup Log, Last Restore Log, Last Test
Log and Last Cleanup Log
· Job History - opens the History window for the current backup job
· Group History - opens the History window for the current backup group
· Create Shortcut... creates a shortcut to the backup job
· View as - lets you select one of the view types: Tree, Icons and List
· Backup <Selected Group Name> Group - executes all backup jobs from the group
· New Group... adds a new group
· Rename group... renames the selected group
· Delete Group - deletes the selected group and all its backup jobs
· Create Like - duplicates a backup job
· Delete Backup - deletes a backup job
· Properties... opens the Backup Properties window

Backup4all can process multiple backup jobs at the same time. You can filter the backup list to
see which backup jobs are executed at a certain time.
From the drop-down list above the backup list, you can filter the backup jobs in list. You can
choose to see all groups, only the active jobs or only a specified group.
If there are many backups listed, you can search for a backup job by typing its name in the Type
to search box on the bottom of the Backup List.

5.4 Manage Backup Groups

Create a new backup group

1) When creating (or editing) a backup job using the New Backup Wizard in Advanced
mode (or Backup Properties), type a new name (that does not exist) for the backup group.
The new group will be created when the wizard is finished.

2) Right click on backup list (left panel of the main window) and choose New Group. The
Create a new group window will appear and you can enter the name of the group. A new
empty group will be created (which can be selected later from the Groups combo of the New
Backup Wizard or from the Backup Properties window).

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Rename a backup group

Select the backup group from the groups drop-down list. Open the File menu or right click on the
backup list and choose Rename Group. A window similar with the one for Create a new group
will appear. You can enter the new name and press OK. The group will be renamed and it will
keep all the backup jobs it had.

Delete a backup group

Select the backup group from the groups drop-down list. Go to File menu or right-click in the
backup list and choose Delete Group. A warning message will appear before the deletion. If you
choose Yes, the backup group will be deleted with all its backup jobs. To move backup jobs to a
different backup group, you must edit the backup job's properties and select a different group for
them.

5.5 Create Shortcut

The Create Shortcut window can be opened from the File->Create Shortcut... menu item or
by right-clicking the backup job from the backup list and selecting Create Shortcut... It creates
a shortcut for the backup job on a designated location and you can simply run the backup job by
double-clicking it.

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Once you have selected the Action to be performed and the backup job/group to run, press OK to
create the shortcut. A window will prompt you to select a name for your shortcut and its
destination. Once that's completed, the shortcut will be placed in the selected destination.

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Run

· Backup job - Select a backup job from the list to be executed

· Backup group - Select a backup group from the list to be executed
· Backup all groups - The shortcut will start the back up for all groups
· One Touch Backup - The shortcut will start the backup job/group assigned to One Touch
Backup

Execute

Main application
Option set by default. When you will double-click the backup shortcut, the main application will
start and the backup will be executed. Furthermore, if the Close after run option is checked,
Backup4all will be closed after the backup job is executed.

Command line application

Backup4all has also a command line version. If this option is selected, instead of the main
application window a command line window will appear when the shortcut will be double-clicked.
After the backup finishes the window is closed. If you want the backup to be executed in the
background, you can check the Hide Window option.

Action

You can select an action to perform when you double-click on the shortcut:
· Backup
Type

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· Default - executes the default backup type defined in the backup job
· Full - executes a full backup, no matter what the backup type defined in the backup
job is
· Differential - executes a differential backup, no matter what the backup type defined
in the backup job is
· Incremental - executes an incremental backup, no matter what the backup type
defined in the backup job is

Clear backup before run

If this is checked, Backup4all will first delete the ".bkc" file and all zip files associated with the
current backup job and after that execute the action.

· Load - at the scheduled date it opens Backup4all and selects the backup job

· Test - you can create a shortcut to a test operation instead of a backup. When Test is

selected, the Backup Numbers box is displayed . You can type in there
the backup numbers you want to test. The order you type them in is the order they will be
tested in. Use the * character to test all backup numbers, or the # character to test only
the last backup.

· Cleanup - you can create a shortcut for a scheduled Cleanup operation, that will delete
the selected backup numbers at the scheduled date. When Cleanup is selected, other
options become available to filter the backup numbers that will be deleted:
· Newer than - if checked backup numbers that are newer than the selected date will
be deleted when the shortcut is double-clicked
· Older than - if checked backup numbers that are older than the selected date will be
deleted when the shortcut is double-clicked
· Older than (fixed date) - backup numbers that are Older than a certain fixed date
will be deleted when the shortcut is double-clicked
· Do not delete full backups - if this is checked, the full backups will be kept even if
they fall into the range of files filtered for deletion
· Do not delete differential backups - if this is checked, the differential backups will
be kept even if they fall into the range of files filtered for deletion
· Clear the destination folder - deletes any files and folders inside the destination
folder even if they are not related to the backup job.

Priority
User can change the priority of the action started by the shortcut: backup, load, test or cleanup.
Just move the cursor to a lower or higher priority level.

Icon

Use icon from backup job

If this option is checked, the shortcut placed on the desktop, quick launch or other location, will
have the same icon as the one it has in the backup list. If unchecked, the default Backup4all icon
will be displayed.

Tip:
· drag-and-drop the shortcut in Quick Launch to create a 1-click-backup action (this way
when you do a single click on the icon the shortcut action will be executed

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5.6 Brief View

You can activate Brief view by:
· selecting the Brief menu item from the View menu
· pressing F4 keyboard shortcut
· selecting Brief from the Views drop-down list

This view provides basic details and buttons for the selected backup job.

Backup
Pressing this button starts the backup process for the currently selected backup job.

Restore
Pressing this button starts the Restore Wizard.

Destination
Shows the destination of the backup job.

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Backup type
Shows the backup type of the backup job.

Go to Summary
This link will lead you to the Summary view for a complete description of the backup

Last backup on
Date and time of the last backup

Last backup status

Displays the following information:
· Last backup was successful when everything went OK
· Last backup failed when the backup was aborted due to an error
· Last backup had <X> warnings when the backup was done, but <X> files could
not be backed up
· Last backup was canceled when the user canceled the backup execution

Next scheduled backup

Date and time when the backup is scheduled to be executed again

Go to Statistics
This link will lead you to the Statistics view for a complete statistics listing

View configuration errors

Press this link to open a new window with the configuration errors found in the current backup
job. For each error there is a suggestion about how to fix the problem.

When the program starts, go directly to

Check this option if you want to can change the default action of the Views button. The available
options are: Explore, Backup, Statistics and Summary.
The default action of the Views button can also be changed from Tools->Options-
>Preferences.

5.7 Explore View

You can activate Explore view by:
· selecting Explore from the Views drop-down list
· selecting the Explore menu item from the View menu
· pressing F2 keyboard shortcut

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The Explore View consists of a File Tree on top and a File Version List at the bottom.

File Tree

The file tree content depends on the backup sources and file filters defined for the selected
backup job. You can right-click on the folders and files in the tree to open the same context menu
that is available from Windows Explorer if the option Show context menu from Tools-
>Options->Preferences is checked. If that option is unchecked, the right-click operation will
display only the Restore Latest Version and Restore Latest Version to... You can select
multiple files.

Be careful about handling files in the Explore view with the Show context menu option
checked: all actions are performed on the hard disk and any deletion will actually remove the file
from your hard disk!

Beside the Windows Explorer context menu items, there are also two custom menu items,
which enable the restore of the last version of a file: Restore Last Version and Restore Last
Version To...

If you want to exclude a file/folder from the backup sources, you can right-click that file/folder
and choose Exclude from backup sources option. This action will uncheck the file/folder in
Backup Properties->Sources.

The file tree shows the last modified date, size and attributes for each file in additional columns.
This information is the same as shown in Windows Explorer. You can sort the files by name,
date, size or attributes by simply clicking on the appropriate column header. The files are sorted
within their folders. Size, Modified and Attributes columns can be hidden if you right click on
the column header and uncheck the names of the columns that you want to remove.

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There are seven buttons on top of the file tree that help you show/hide files depending on their
status:

If pressed, files that will be added to the backup are shown in the tree. All files with this status
will have picture in front of them.
If pressed, files that have not been changed since last backup are shown in the tree. All files
with this status will have picture in front of them.
If pressed, files that have been changed since last backup are shown in the tree. All files with
this status will have picture in front of them.
If pressed, files that are already present in backup and are now excluded by new changes in
file filter are shown in the tree. All files with this status will have picture in front of them.
If pressed, files that have been deleted from hard disk are shown in the tree. All files with this
status will have picture in front of them.
If pressed, all directories in the tree will be expanded. For a large number of files and
directories, this operation can take a longer time. Press the ESC key to stop the process.
If pressed, all directories in the tree will be collapsed.

If you do not want to see empty folders when clicking on Expand all, check Hide empty folders
on expand all in the Tools->Options->Preferences window and click Expand all again. The
tree will show only folders containing at least one file.

There is an easy way to search for a file in the files and folder tree: simply start typing the file's
name and the matching file name will be selected. Only files that are visible in the tree are found,
so if you want to search in all files, you have to do an Expand all first.
If you want to see only the backed up files press these buttons:
For the files that will be added to the next backup press:

File Version List

If a file is selected in the tree, at the bottom of the view, you can see the list of the file's versions
from the backup. Information provided for each version:
· Type - Type of the Backup. Each of the backup types is represented by a descriptive icon:
Full, Incremental, Differential, Mirror
· Ver. - File version number
· Bck. No. - Number of the backup
· Backup Date - Date and time when the version was added to the backup
· Status - Status of operation performed on that file version (added, excluded...)
· Size - Size of the file version
· Modified - Date and time when the file version was last modified (at backup execution)
· Attributes - Attributes of the file version at backup execution (read-only, hidden, archive).
This column is hidden by default
· Bkc. Label - Label of the backup increment. This column is hidden by default

The file versions in the list can be sorted by clicking on the column headers. The right-click menu
on the column header provides a handy way to show/hide unnecessary columns (except the
Version column which is grayed out).

Backup4all provides an easy way to restore any file version. Just right-click on the file version you
want to restore and:
· choose Restore if you want to restore the version in the original location
· choose Restore to... if you want to restore the version in another location

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· choose Open if you want to open/view that version of the file with the associated Windows
application
· choose View with Notepad if you want to open/view that version of the file with Notepad
· choose Compare with source if you want to compare the selected version with the
existing source
· choose Compare versions if you want to compare the selected versions
· choose Select columns to enable/disable the columns displayed

5.8 Backup View

You can activate Backup view by:
· selecting Backup from the Views drop-down list
· selecting the Backup menu item from the View menu
· pressing CTRL + F2 keyboard shortcut

The Backup View consists of a Backup Version List on top and a File Tree at the bottom.

Backup Version List

If a backup version is selected, at the bottom of the view, you can see the list of the files in that
backup and their status before that backup. Information provided for each version:
· Type - Type of the Backup. Each of the backup types is represented by a descriptive icon:
Full, Incremental, Differential, Mirror
· Backup Date - Date and time when the backup was created
· Bck No. - Number of the backup
· File No. - Number of files in that backup
· Folder No. - Number of folders in that backup

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· Comp. Size - Compressed size of the file version

· Uncomp. Size - Uncompressed size of the file version
· Label - Label of the backup increment.

The backup version list can be sorted by clicking on the column headers. The right-click menu on
the column header provides a handy way to show/hide unnecessary columns (except the Type
column which is grayed out).

Backup4all provides an easy way to restore or test a backup version. Just right-click on the
backup version and:
· choose Restore if you want to restore the version in the original location
· choose Restore to... if you want to restore the version in another location
· choose Test if you want to test that backup version
· choose View Backup Log if you want to open/view that log with the selected log viewer.
Initially the default text editor is used.

File Tree

The file tree content depends on the files from the selected backup version. You can right-click on
the folders and files in the tree to open a menu that allows you to choose the following options:
· Restore if you want to restore the version in the original location
· Restore to... if you want to restore the version in another location
· Open if you want to open/view that version of the file with the associated Windows
application
· View with Notepad if you want to open/view that version of the file with Notepad
· Full expand to expand all the tree

The file tree shows the file/folder name, bck no. size, last modified date, attributes and status for
each file in additional columns. You can sort the files by simply clicking on the appropriate column
header. The files are sorted within their folders. Except File/Folder, each column can be hidden
if you right click on the column header and uncheck the names of the columns that you want to
remove.

There are seven buttons on top of the file tree that help you show/hide files depending on their
status:
If pressed, files that were added to the backup as new are shown in the tree. All files with this
status will have picture in front of them.
If pressed, files that were added to the backup as modified are shown in the tree. All files with
this status will have picture in front of them.
If pressed, files that had been in backup and were excluded by new changes in file filter are
shown in the tree. All files with this status will have picture in front of them.
If pressed, all directories in the tree will be expanded. For a large number of files and
directories, this operation can take a longer time. Press the ESC key to stop the process.
If pressed, all directories in the tree will be collapsed.
If pressed, the Filter window will be shown. Use this option to filter the files displayed in the
tree.

5.9 Statistics View

You can activate Statistics view by:
· selecting Statistics from the Views drop-down list
· selecting from the View menu the Statistics menu item
· pressing the F3 keyboard shortcut

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This view provides statistical information about the last backup performed and calculates statistics
about the next backup, based on the current backup job configuration.

Information list:

Last backup on
Date and time of the last backup

Last backup duration

Shows the duration of the last backup execution

Last backup size

Shows the size of the last backup (compressed) / size of all files present in backup
(uncompressed) / compression percentage

Last full backup on (not displayed for mirror backup type)

The date and time when the last full backup was executed. Note that the first backup is always a
full backup, even if the backup type is set to incremental or differential.

Last full backup duration (not displayed for mirror backup type)
Shows the duration of the last full backup execution

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Last full backup size (not displayed for mirror backup type)
Shows the size of the last full backup (compressed) / size of all files present in backup
(uncompressed) / compression percentage.
For example 10 MB/30 MB/33% means that the size of the last full backup was 10 MB, the
uncompressed size of the files backed up was 30 MB and the compression ratio was 33%.

Total size of backup (not displayed for mirror backup type)

Total size of the backup takes into consideration all backup increments, ".bkc" file and any folders
that might have been created. It shows the total size after compression / without compression /
compression percentage For mirror backup the compressed values are not shown, because there
is no compression.

Number of backups
Number of times the backup job was executed

Last backup status

Displays the following information:
· Last backup was successful when everything went OK
· Last backup failed when the backup was aborted due to an error
· Last backup had <X> warnings when the backup was done, but <X> files could
not be backed up
· Last backup was canceled when the user canceled the backup execution

Files/folders in backup
Shows the number of files in the backup. The number between the brackets is for the files added
at the last backup. For full backup the number of files added to the last backup will be always the
same with the total number of files. The same for mirror backup without the Fast mirror option
activated.

Next scheduled backup

Date and time when the backup is scheduled to be executed again

Next scheduled group backup

Date and time when the backup group is scheduled to be executed again.

Statistics for next backup:

The Calculate Statistics for Next Backup (Ctrl+F5) button will start counting the new,
modified, unchanged and excluded files since the last backup execution. The counters will be
shown in the labels below, divided into two sections: Files to backup containing the counters for
the files that will be added to the next backup, and Changes since last backup containing the
counters for the files changed since the last backup. For a large number of files, counting can be
time consuming. If you want to stop the counting process press the Cancel button from the
toolbar. Calculate Statistics for Next Backup (Ctrl+F5) uses the catalog file (".bkc"). If this
catalog is on a CD, DVD or Blu-ray disc and you enter a previous backup version, the counters will
be different. Files to backup counters are calculated depending on the backup job settings:
backup type, <Clear backup> action etc. Changes since last backup counters are always the
same no matter the backup job settings.

Files/Folders to backup
For full and differential backup types these counters are calculated based on the changes since
the last full backup.For the incremental backup type, the counts are based on the changes since
the last backup (differential, full or incremental).

New files/folders
The number of new files/folders that will be added to backup. For mirror backup (with the Fast
mirror option unchecked), the new files/folders counter equals the total number of files/folders.

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Modified files/folders
Shows the number of modified files/folders to be added to backup. For mirror backup (with the
"Fast mirror" option unchecked), this number will always be 0.

Unchanged files/folders
Shows the number of unchanged files/folders to be added to backup. For differential, incremental
and mirror backup with Fast mirror option unchecked, this number will always be 0.

Excluded files/folders
Shows the number of excluded files/folders, which will be removed from the backup.

Changes since last backup

Counts the changes since the last backup, regardless of the backup settings

New files/folders
Shows the number of new files/folders since last backup.

Modified files/folders
Shows the number of modified files/folders since last backup.

Unchanged files/folders
Shows the number of unchanged files/folders since last backup.

Excluded files/folders
Shows the number of excluded files/folders. A file/folder gets excluded because of the changes in
file/folder filter or because it was deleted or moved from the backup sources.

Total files/folders to backup

Shows the total number of files and folders that will be added to backup next time. This should be
the sum of the new, modified and unchanged file and folder counters.

Total size (uncompressed) to backup

Shows the sum of all file sizes to be included in the backup next time it is executed.

Free disk space on destination

Shows the available free disk space on the destination drive.

5.10 Summary View

You can activate the Summary view by:
· selecting Summary from the Views drop-down list
· selecting from the View menu the Summary menu item
· pressing the CTRL + F4 keyboard shortcut

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This view provides a text description containing all the configurations made for a backup job. You
can copy this text description and put it in a file for later use.

Information included in the Summary:

· General:
· Name:
· Group:
· Predefined backup:
· Description:
· Ini file:
· Destination:
· Destination type:
· Drive:
· Folder:
· Catalog:
· Source(s):
· Filters:
· Main:
· Include filter:
· Exclude filter:
· Customize
· Backup type:
· Type:
· Save storage space:
· Clear archive bit:
· Folder name prefix:
· Fast mirror:
· Create full paths:
· Copy files in a subfolder:

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· Remove excluded or deleted files from backup:

· Zip the files:
· Sort mirror files for optimized spanning:
· Compression level:
· Do not compress files of type:
· Always use temporary folder to create zip files:
· Use alternate zipping mode:
· Password:
· Use Zip AES encryption:
· Key strength:
· Zip split size:
· Create independent splits:
· Advanced settings:
· Backup:
· Use local catalog:
· Test after backup:
· Delete sources after successful backup:
· Ask for backup label before execution:
· Backup open files:
· Backup execution priority:
· Actions:
· Action before backup:
· Action after backup:
· Comparison:
· Comparison criteria:
· Sounds:
· Emails:
· Scheduler:
· Show warning and error messages when scheduled:
· Abort backup when network sources are not available:
· Ask for user input when backup cannot continue:

5.11 Progresss View

You can activate the Progress view by:
· selecting Progress from the Views drop-down list
· selecting from the View menu the Progress menu item
· pressing the CTRL+F3 keyboard shortcut

Please note Progress view is active only when the backup is running. When the backup is not
running, that option is grayed out.
When the backup is started, Backup4all will switch automatically to Progress view and after the
backup is done it will switch back to your previous view.

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Action: Indicate the action in progress: Backup, Restore, Test, Clean

Operation: Indicate the operation in progress: Creating file list, Updating catalog, Testing
backup etc

Current file: Displays the current file processed

On the Progress view page you can also see the file progress, file count, total progress, elapsed
time and estimate time.

The Pause, Cancel and Stop buttons at the bottom of Progress view can be used for a better
control of the backup jobs.

5.12 Open backup

There are two ways to open a backup job from Backup4all.
· You can open the backup catalog (.bkc) or ini file using the Open Backup command from Files
menu. You just need to browse your computer and indicate the catalog or ini file location.

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· You can open the backup catalog (.bkc) or ini file using the Open Backup From command
from Files menu. This option is recommended to be used if the catalog is located on a network
location or on an FTP/SFTP server, but can also be used for local hard drives.

Open backup from a local hard drive

Use this page if the catalog is on a local hard drive. Browse your computer and indicate the folder
containing the catalog(s) or ini file(s).
Press Show to display the folders and selected file types (.bkc or ini). Press Scan to display a list
of only .bkc/ini files from all folders and subfolders in that location.

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Open backup from a network drive

Use this page if the catalog is on a network drive. Select the network location and enter the
username/password if necessarily.
Press Show to display the folders and selected file types (.bkc or ini). Press Scan to display a list
of only .bkc/ini files from all folders and subfolders in that location.

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Open backup from an FTP server

Use this page if the catalog is on an FTP server. Configure the FTP server or choose an existing
configuration.
Press Show to display the folders and selected file types (.bkc or ini). Press Scan to display a list
of only .bkc/ini files from all folders and subfolders in that location. Here you can see how to
configure the FTP server.

Open backup from an SFTP server

Use this page if the catalog is on an SFTP server. Configure the SFTP server or choose an existing
configuration.
Press Show to display the folders and selected file types (.bkc or ini). Press Scan to display a list
of only .bkc/ini files from all folders and subfolders in that location. Here you can see how to
configure the SFTP server.

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5.13 Test
The backup test is meant to ensure the validity and the integrity of the backup files and the
backup catalog. During test, all files and folders from destination will be tested to make sure they
were safely copied. The files in destination are not compared with the backup sources but with the
information stored in backup catalog.

The Test window can be opened from Actions->Test... menu item or by pressing the F9
keyboard shortcut. It lists all the available information about the backup versions of the current
backup job.

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When you open the window all the backup versions that can be tested are selected. You can
select/deselect multiple backup versions you want to be tested using batch selection on that list.
To define the selection, keep the Shift key pressed and use the up and down arrow keys from
your keyboard or the mouse. If you want to select multiple individual items, press and hold the
Ctrl key and select using the mouse the items you want tested.
Some backup versions created with older releases of Backup4all cannot be tested. These versions
are disabled and cannot be included in test selection.

There are several columns in the Test window that provide information for each backup version:
· Type - Type of the backup. Each of the backup types is represented by a descriptive icon:
Full, Differential, Incremental, Mirror
· Backup No. - Number of the backup
· Backup date - Date and time when the version was added to the backup
· File No. - Number of files included in that backup
· Folder No. - Number of folders included in that backup
· Comp. Size - The compressed size of the backup
· Uncomp. Size - The uncompressed size of the backup
· Label - Label of the backup increment.

The backup versions in the list can be sorted by clicking on the column headers. The right-click
menu on the column header provides a handy way to show/hide unnecessary columns (except the
Type column which is grayed out).

Using the Priority slider you can set the test execution speed compared to the rest of the
running processes on your computer. Default is Normal priority, but there are other 4 priority
levels: Lowest priority, Low priority, High priority and Highest priority. On Lowest priority
the test process will consume the minimum amount of computer resources but will take the
longer to complete, while Highest priority will consume the highest amount of computer
resources but will take the least to complete.

To test the selected backup versions press the Test button, or press Cancel (or the Escape key)
to close the window.

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After finishing the test, a pop-up message is displayed with the test results:
· Testing <backup name> found no errors - means that there are no corrupted/missing
files in the backup

· Testing <backup name> found error(s). Do you want to see the log file? - means
that some files are corrupted or missing from the backup; you should press Yes to see the
test log file (also available from the View->Job Logs->Last Test Log menu too)

Backup4all has also the option to test the files automatically after backup. This option is checked
by default and it is recommended to leave it this way. However, if you want to modify it, you can
find the Test after backup option in the Backup Properties- >Advanced window for the selected
backup job.

5.14 Clean backup

The Clean backup window can be opened from the Actions->Clean menu item. It gives options
to delete backup numbers based on certain criteria.

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When you open the window all the backup numbers are displayed. You can either manually check
multiple backup numbers you want deleted or use the filter options to have them automatically
selected if they match a certain criteria. Once you select a type of backup, if there are other
backup numbers depending on it they will automatically be selected too. For instance, selecting a
Full Backup (marked with red in the list) will also batch select the other incremental or differential
backup numbers that depend on the selected full backup (to keep some of the backup numbers
that depend on the full backup, you will have to start unselecting them in the order they were
created).
Please note that when you delete a certain backup number using the Clean Backup tool,
all the files in the destination that were created for that backup number will be
removed.

There are several columns in the Clean Backup window that provide information for each backup
number:
· Delete - Shows if a backup number is selected for deletion. You can manually check/
uncheck the backup numbers you want deleted. Once selecting a backup number all the
other backup numbers that depend on it will also be selected.
· Type - Type of the backup. Each of the backup types is represented by a descriptive icon
and text: Full, Incremental, Differential, Mirror. Additionally, full backups are
marked with red.
· Backup No. - Number of the backup
· Backup date - Date and time when the backup was executed
· File No. - Number of files included in that backup
· Folder No. - Number of folders included in that backup

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· Total size - Size of the backup

· Label - Label of the backup increment.

The backup numbers in the list can be sorted by clicking on the column headers. The right-click
menu on the column header provides a handy way to show/hide unnecessary columns.

You can select a backup number by right-clicking it and choosing Check Selected (or uncheck it
using Uncheck Selected). The right-click menu also allows selecting all backup numbers (Check
all) or unselecting them (Uncheck all).

Using the Priority slider you can set the execution speed compared to the rest of the running
processes on your computer. Default is Normal priority, but there are other 4 priority levels:
Lowest priority, Low priority, High priority and Highest priority. On Lowest priority the
process will consume the minimum amount of computer resources but will take the longer to
complete, while Highest priority will consume the highest amount of computer resources but
will take the least to complete.

Filter backups by date

Newer than
If checked backup numbers that are newer than the selected date will be removed when the
Clean operation is executed.

Older than
If checked backup numbers that are older than the selected date will be removed when the Clean
operation is executed.

Older than (fixed date)

The backup numbers that are Older than a certain fixed date will be deleted when the Clean
operation is executed.

Filter by backup type

Do not delete full backups

If this is checked, the full backups will be kept even if they fall into the range of files filtered for
deletion.

Do not delete differential backups

If this is checked, the differential backups will be kept even if they fall into the range of files
filtered for deletion. Note that this option is available only when Do not delete full backups is
checked, because differential backups depend on full backups.

Reset to filters
Pressing this will ignore any manual selection done and restore the default selection based on the
filters applied.

Clean the destination folder

Deletes any files and folders inside the destination folder even if they are not related to the
backup job.

5.15 Schedulers
The Schedulers window can be opened from the Tools->Schedulers menu, by pressing the
Scheduler button from the toolbar or by pressing the F11 keyboard shortcut. It lists all the
available information about the scheduled tasks and allows you to Add, Edit, Delete and

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Schedule the tasks.

Right-clicking an existing scheduled task will display the following options:

· Add - allows you to easily add a new scheduled task
· Edit
· Properties - opens the Scheduler Properties window where you can edit selected
task's options
· Schedule - opens the Windows Scheduled Tasks properties window (or the standalone
scheduler properties window, if this is the one used instead of the Windows Task
Scheduler) that allows you to set the time and frequency for the selected scheduled
task. By default, when you add a new scheduled task, Windows schedules the task for
9 a.m. each day.
· User and password - opens a window where you can set the username and the
password.
· Delete - removes the selected scheduled task
· Refresh - refreshes the scheduled tasks list
· Select columns - select which columns will be displayed

Filter tasks:
· Filter by name - you can filter by name the existing scheduled tasks by writing the backup
job name in the Filter by name field. As you write, you will see that only the matching tasks
will be displayed.
· Filter by action - lets you select additional filters that show only scheduled tasks that have
a certain action defined: Full backup, Differential backup, Incremental backup, Default
backup, Load backup job, Group backup, OTB backup, Test backup, Clean backup,
INVALID. Its default value is <All> that shows all the scheduled tasks no matter the type of
action.

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There are several columns in the Schedulers window that provide information for each scheduled
task:
· Enabled - if the checkbox is marked then the scheduled task will run, if is unchecked it will
not be executed
· Name - displays the name of the backup job as defined in its backup properties
· Job Type - displays the type of the job: job or group
· Scheduler - displays the scheduler used
· Run with - displays if the scheduler will be run using main application or command line
application
· Action - shows the type of action associated with the scheduled task (default, full,
differential, incremental, cleanup, test)
· Task file - displays the name of the task file as you can find it on your computer
· Status - displays the status of the scheduled task
· Next Run Time - calculates the date and time when the scheduled task will run next
· Last Run Time - shows the date and time when the scheduled task last ran
· Schedule - shows the scheduler time and frequency
· User - shows the user name for which the job is scheduled to run

The scheduled tasks in the list can be sorted by clicking on the column headers. The right-click
menu on the column header provides a handy way to show/hide unnecessary columns (except the
Enabled and Name columns which are grayed out).

You can also schedule a task from the Backup Properties->Scheduler window. The difference
between the two methods is that the Backup Properties->Scheduler window displays the
scheduled tasks only for the selected backup job, while Tools->Schedulers will show you the
scheduled tasks for all the backup jobs and groups.

Backup4all uses by default the Windows Task Scheduler in order to run the scheduled tasks so
you need to make sure that the Task Scheduler service is enabled on your computer. Use the
Windows Help in order to find out more information about scheduling a task using the Task
Scheduler. If you don't want to use the Windows Task Scheduler, you can use Backup4all's
standalone scheduler by selecting Use Standalone Scheduler.
The scheduled backup jobs in backup list will have the clock icon displayed over the job's icon.

5.15.1 Scheduler Properties

Once you click on Add from Tools->Schedulers, the Scheduler Properties window will be
shown.

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Execute backup using

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Main application
Option set by default. If Backup4all is closed when a scheduled task needs to be executed, the
main application starts and the task runs. Furthermore, if the Close after run option is checked,
Backup4all will be closed after the task is executed.

Command line application

Backup4all has also a command line version. If this option is selected, instead of the main
application window a command line window will appear when a scheduled task runs. After the
task finishes the window is closed. If you want the task to be executed in background, you can
check the Hide Window option.

Scheduler

Select Scheduler type allows scheduling a task to run either using the Windows scheduler, the
built-in scheduler or at system shutdown:
· With Windows scheduler - If this is selected, the tasks will be scheduled and executed
using the internal scheduler from Windows. Over the standalone scheduler (Backup4all's
internal scheduler), the Windows Scheduler has the advantage of being able to run the task
even if there is no user logged in or if the computer is in hibernation/stand by.
· With built-in scheduler - If this is selected, the tasks will be scheduled and executed
using Backup4all's internal scheduler. If this option is selected, the User account field is
grayed out since the Windows login username/password are not required. Using the built-in
scheduler tasks cannot be executed if there is no user logged in to Windows. To be able to
run tasks when no user is logged in you have to use the Windows Scheduler option.
· At system shutdown - If this is selected, the task will be executed when the shutdown
command is started. Backup4all intercepts the shutdown message and there is no way to
know if a restart or a shutdown was requested. This is why it will always shutdown your
computer after the task is executed.

User account
In this field, by default, the current logged in user's login name will be displayed. If your user
account has a password make sure that you enter it by pressing the Set password button. We
do not save your password but it is needed in order to set up the scheduled task in the Windows
Task Scheduler. If your user account does not have a password you must select the Allow
blank passwords when scheduling option from Tools->Options->Preferences. Also, make
sure that you enter the correct password - if the password is wrong the scheduled task will not
run.

Run

· Backup job - This option allows you to schedule a backup job from the ones already
defined. You can choose the backup job from the Select a backup job box and select an
action to perform when the backup job runs.
· Backup group - This allows you to schedule a backup group. In the Select a backup
group you can choose a group to execute but you can't select an action. Each backup job
from that group will perform the backup type defined in its configuration.
· Backup all groups - This allows you to run all backup groups. Inside each group, the jobs
will be executed one after another.
· One Touch Backup - If this is selected, the scheduled task will run the backup using
settings from Tools->Options->Backup on demand. If the option Enable "One Touch
Backup" support is not enabled, the scheduled task will not run.

Action

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You can select an action to perform when the scheduled task for a backup job or group runs:
· Backup type
· Default - executes the default backup type defined in the backup job
· Full - executes a full backup, no matter what the backup type defined in the backup
job is
· Differential - executes a differential backup, no matter what the backup type defined
in the backup job is
· Incremental - executes an incremental backup, no matter what the backup type
defined in the backup job is
Clear backup before run
If this is checked, Backup4all will first delete the ".bkc" file and all zip files associated with the
current backup job and after that execute the scheduled backup.
Erase disk before backup
This option is available only when the destination of the backup job is on removable media. If
this is checked, Backup4all will first erase the disk (if supported) and after that execute the
scheduled backup.

· Load - at the scheduled date it opens Backup4all and selects the backup job

· Test - you can schedule a test operation instead of a backup. When Test is selected, the

Backup Numbers box is displayed . You can type in there the backup
numbers you want to test. The order you type them in is the order they will be tested in.
Use the * character to test all backup numbers, or the # character to test only the last
backup.

· Cleanup - at the scheduled date it deletes the selected backup numbers. When Cleanup is
selected, other options become available to filter the backup numbers that will be deleted:
· Newer than - if checked backup numbers that are newer than the selected date will
be deleted when the scheduled Cleanup operation runs
· Older than - if checked backup numbers that are older than the selected date will be
deleted when the scheduled Cleanup operation runs
· Older than (fixed date) - backup numbers that are Older than a certain fixed date
will be deleted when the scheduled Cleanup operation runs
· Do not delete Full backups - if this is checked, the full backups will be kept even if
they fall into the range of files filtered for deletion
· Do not delete Differential backups - if this is checked, the differential backups will
be kept even if they fall into the range of files filtered for deletion. Note that this option
is available only when Do not delete full backups is checked, because differential
backups depend on full backups.
· Clear the destination folder - deletes any files and folders inside the destination
folder even if they are not related to the backup job.

5.16 Erase CD/DVD/Blu-ray

The Erase CD/DVD/Blu-ray window can be opened from the Tools->Erase CD/DVD/Blu-
ray... menu item.

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When the window is shown, devices capable of writing to CD, DVD or Blu-ray disc are listed in it.
The first device from the list is selected by default.
A summary of properties is shown for each device (calculated by Backup4all's internal burner):
· Maximum read speed of device - shows the maximum reading speed of the device (kb/
s)
· Maximum write speed of device - shows the maximum writing speed of the device (kb/
s)
· Reading capabilities - displays a list of media the device can read from
· Writing capabilities - displays a list of media the device can write to
· Disk type - shows the type of media inserted
· Sessions on disk - number of sessions on the disk
· Disk free space - free space on disk
· Disk size - total size of disk
· Maximum read speed of media - maximum reading speed of media
· Maximum write speed of media - maximum writing speed of media
When an erase is performed, the progress bar shows the percentage of the operation completed.

Options

Erase
Erases the CD/DVD/Blu-ray based on the selection from the combo:
· Quick erase - disk appears to be empty, but the data is not physically erased (selected by
default)
· Full erase - will physically erase all data on disk. Takes longer to perform

Load
Closes the CD/DVD/Blu-ray tray. The button is enabled only when a device is selected.

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Eject
Opens the CD/DVD/Blu-ray tray. The button is enabled only when a device is selected.

Refresh
Will reload all information about the CD/DVD/Blu-ray burners.

Close
Closes the Erase CD/DVD/Blu-ray window.

5.17 Plugins
The Manage Plugins window allows you to add, remove, enable or disable the Backup4ll plugins.
After installing a plugin, you can use it on the What do you want to backup page when
creating a new backup job using the New Backup Wizard or on the Sources page using
Advanced mode (Backup Properties).

Add
Press this button to install a new backup plugin.
You will be asked to select the plugin file location from your computer. Multiple plugin files can be
selected and open.

Delete
Use this button to remove one or more selected plugins from the list. This plugins will be removed
from the New Backup Wizard too.
Please note that if you delete a plugin from Backup4all, all backup jobs using that plugin will be

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removed when you restart Backup4all.

Properties
Pressing this button will open a window with details about the selected plugin and its creator as:
Plugin Name, File Name, Plugin GUID, Company, Company Site and Company E-mail.

Get Plugins
Pressing this button will open our internet website on the Free Backup Plugins page.
Here you can download plugins to be used when creating backup jobs.

Close
Press this button to close the Manage Plugins window.

5.18 Logging
Backup4all provides a log engine that helps you track the backup, restore and test operations. It
is composed of four subsystems: backup logging, restore logging, test logging and cleanup
logging. Log files are accessible from the View->Job Logs menu item. You can also see an
"overview" of all three subsystems by selecting the View Application Log menu item.

For each operation the system logs:

· start time and date
· the operation
· errors or warnings
· end time and date

The Tools->Options->Logs and history configuration window provides additional options that
you can select to further customize the logging process.

Content

Log detailed information

If this option is enabled, the logs will contain information about every file used in the backup,
restore or test process.

Include summary in log

If this option is checked, the logs will include all the text available in the Summary view.

Log folder

After a long period the application will generate a large number of log files. Since all the log files
are stored in the same folder, the system has an option to limit the size of the log folder. Just
select Restricted to and choose a Size and Unit for the log folder (default is 10MB). If the log
file of the running backup job is larger than the limit, it will still be stored in the log folder. When
the same operation will run again, the previous log file will be deleted.

Backup Logging

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· Checking sources/destination
· Creating file list
· Archiving files
· Merging files
· Burning CD, DVD or Blu-ray
· Saving catalog

Other information added to the logs: the total number of files added to backup, the total size of
files added to backup and the number of files excluded.

Restore Logging

Logged operations:
Logged operation (except mirror backup): Processing zip file. The total number of restore files
is logged and the start/end time of restoring.

Test Logging

Logged operations: Testing zip file or Testing files (for mirror backup without zip). The result
of the operation is also logged.

Cleanup Logging

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Logged operations: Cleanup. Shows the backup numbers that are deleted and logs the result of
the operation.

5.19 History
The History window can be open from View->History.

In History window you can see all logs for the backup, restore, test and clean actions.
The logs can be filtered by job/group name, action type, status (success, warning or error) and
date.
Double click or right-click on a log to open it.

You can also open the History window if you right-click the job/group in the backup list and
choose the Job History/Group History option.

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In this case, the History window will be automatically filtered for that backup job/group.

You can customize the History window if you right-click on the header and check another
columns.
The available columns are:
· Name - shows the name of the backup job/group. It cannot be unchecked
· Type - shows the type of the backup: job or group
· Default Backup Type - shows the default backup type for each backup job
· Action Type - shows what action was performed: backup, restore, test or cleanup
· Action Backup Type - shows what type of backup was performed: full, differential,
incremental or mirror
· Forced - shows if the backup type was forced or it was the default one
· Application - shows if the main application or command line was used to run that backup
· Start Date - shows the backup start date
· End Date - shows the backup end date
· Duration - shows the backup duration
· Status - shows the backup status: success, warning or error
· Files - shows the number of files backed up
· Folders - shows the number of folders backed up
· Size Uncomp - shows the uncompressed backup size
· Size Comp - shows the compressed backup size
· Log Path - shows the path of the log file

Under the history list, there is the Export button which can be used to Export all columns or
Export all visible columns.
Selecting one of these two options, will open the Save statistics as window where you can type
a name and select the path for the file.
The history will be exported into a CSV file format.

5.20 Import
The Import window can be opened from the File menu. Depending on your previous Backup4all
version, you can select one of these two options: Import from version 2..., Import from
version 3... or Import from version 4...

The Import from version 3 option also appear when you run for the first time a newly installed
Backup4all major version on a computer where a previous major version of Backup4all is
installed. If you select this option and no previous major versions were installed, you'll be
informed that there are no backup jobs to import.

If you had previous major versions installed, you'll have the option to import the backup jobs and
backup groups from a previous major version of Backup4all.

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Select ini files to import

When the Import window is opened, a list with all the .ini files found from a previous version is
displayed and you can check the ones that you want to import in the backup list of the new
version. For your convenience, you can use the Uncheck all or Check all options if you have lots
of .ini files and want to deselect/select them all at once. Note that the backup jobs will be actually
moved into the latest version, thus you will not be able to use them in the previous version.

There are three main columns in the display list:

· Import - if the checkbox is marked, the backup job will be imported
· Name - it displays the name of the backup job as it was defined in the previous version
· Scheduled - it shows if the respective backup job was a scheduled backup or not
· Group - shows the group name the backup job belonged to

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Scheduler

If the backup jobs were scheduled to run in the previous version, when importing the scheduled
tasks, you will be asked to type the password for your current Windows login account in order to
have them correctly set up.

Tip:
· if you want to open an .ini file of a current version instead, you can use the File->Open
backup (Ctrl+O) option - this will recreate the backup job opened (if is not in the backup
list already)

5.21 System Tray

When is Backup4all shown in the system tray?

Backup4all is minimized to the system tray when the Minimize to tray option from the Tools-
>Options->Startup window is checked and the user minimizes the main window. When the
Close to tray option is checked Backup4all will not exit when you press the Close button, but
instead it will always be displayed in the system tray .

The right-click menu of the tray icon allows to:

· Show/Hide - shows/hides Backup4all's main window
· Backup Group - lists all the existing groups, to back them up without opening the main
window
· Exit - closes Backup4all completely and removes it from the system tray.

Tray Icon Hints:

1) When backups are executed, restored or tested, the tray icon is animated and the name of
the backup jobs are shown in the hint along with the current operation.

2) If the application is idle the Backup4all 4 text is displayed in the hint.

3) When a backup is finished with errors, these are shown in the tray icon too. The
information will disappear when the main window of the application is opened. If you do not
wish to see the information in case of errors, just uncheck Show errors in tray from the Tools-
>Options->Startup window.

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5.22 Keyboard Shortcuts

Keyboard shortcuts configured in Backup4all:

New backup wizard - CTRL + N

Open backup - CTRL + O

Backup job properties - CTRL + P

Brief - F4
· Explore - F2
· Backup view - CTRL + F2
· Statistics - F3
· Summary - CTRL + F4

Refresh - F5

Execute backup - F6

Restore - F7

Pause - CTRL + F8

Stop - CTRL + S

Cancel - F8

Test - F9

Scheduler - F11
Show New Files - CTRL + 1
Show Unchanged Files - CTRL + 2
Show Modified Files - CTRL + 3
Show Excluded Files - CTRL + 4
Show Deleted Files - CTRL + 5
Expand All - CTRL + 6
Collapse All - CTRL + 7

Focus menu - F10

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6 New Backup Wizard

6.1 Overview
Using the New Backup Wizard you can easily create a new backup job. The steps in wizard
must be followed in the given order.

If you want to create a new backup job using advanced options, you can do that by pressing the
Advanced mode button that will open the Backup Properties window. All settings from the
New Backup Wizard are included in the Backup Properties.

The New Backup Wizard will be used to create new backup jobs, if the Use New Backup
Wizard to create backup jobs option (from the Other section in Tools->Options-
>Preferences) is checked. If that option is not checked, the Backup Properties will be used to
create new backup jobs.

6.2 Name and destination

In the first step of the New Backup Wizard you can configure the backup name and the backup
destination.

Name your backup

Backup Name
Enter the name of the backup job. This name will appear in the backup list, right under the
chosen picture. This field is mandatory.

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The name of the backup job is closely related to the name of the subdirectory in destination that
contains zipped and mirrored files and to the name of the catalog. That is why when you rename
the backup job, the name of the catalog and the name of the subdirectory from destination are
also changed if possible.
If the destination is on HDD (local), LAN (network) FTP or SFTP (remote) the name of the
subdirectory and the name of the catalog can be changed, except for the case when you do not
have enough permission to rename or some files are locked.
If the destination is on a removable disk CD, DVD or Blu-ray disc, floppy disc and you have run
the backup job, the catalog and the subdirectory in destination are already created and they will
not be changed. If the backup job has not been run yet, then the catalog and the subdirectory will
be created with a name similar to the backup job at first backup run.

Where do you want to save your backup

User can select one of the available destinations:

· Local: hard disk drive, floppy drive, zip drive, CD/DVD/Blu-ray drive, USB drive, mapped
network drive
· Network: UNC network drive
· FTP: remote FTP locations
· SFTP: remote SFTP locations

6.2.1 Local
You can use a valid local destination for your backup: hard disk drives, floppy disk drives, zip
drives, CD, DVD or Blu-ray drives, USB drives or other removable media.
The Local option is selected by default when you define a new backup. From the Drive list, you
can select either one of your hard disk partitions, mapped network drives, the floppy disk, CD/
DVD/Blu-ray drive or other removable drive. By default, the first partition is selected (usually C:).

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In the Folder where to perform the backup field by default it is the path to the My
Backup4all 4 folder (\Users\<user name>\Documents\MyBackup4all 4). You can click the
Browse button and select a destination folder of your choice where the backup will be stored.

If the destination drive is missing (when the network is disconnected for instance or floppy, CD,
DVD or Blu-ray is missing), an error message is shown containing the list of missing drives. The
user can choose Cancel to stop the backup process or Retry to check the drive again. If the
scheduler starts the backup then the system will retry as many times as set in the Tools-
>Options->Backup window and if still not possible to access the drive it will abort the backup
process.

6.2.2 Network
You can use a network destination for your backup by selecting the Network option in the
Where do you want to save your backup? section.

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Click the Browse button and go through the My Network Places to select a destination where
the backup will be stored.

You can also enter network paths in the Folder field. Only a full path is allowed. For example,
suppose \\Backup_Server\PC1 is mapped on your workstation as drive X, then the following
paths are both valid and indicate the same folder: \\Backup_Server\PC1\Backup or X:
\Backup.

Make sure you can write in the destination and in the selected folder (you have the proper rights
and the media is not write-protected) before finishing the backup configuration. You can enter an
User name and Password to access the network destination if it requires authentication. If you
are logged in as an user that has rights to write to the specified network destination, you can
check the First use Windows auth. option. What this option does is that it checks on the
network destination if the logged in user has rights to access it.
After entering the path and eventually the username and password, use the Test button to see if
the destination is reachable and that you have sufficient rights to access it. The network
connection was tested successfully pop-up message means that the network destination was
accessible. In case of insufficient rights the following error message will appear: Network
connection error. Access is denied. In this case you have to either make sure that the entered
username and password values are correct, or contact the network administrator to obtain the
necessary rights.

If the destination is missing (when the network is disconnected), an error message is shown.

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The user can choose Cancel to stop the backup process or Retry to check the network
connection again. If the scheduler starts the backup then the system will retry as many times as
set in the Tools->Options->Backup window and if still is not possible to access the network
destination, it will abort the backup process.

6.2.3 FTP
Backup4all supports backing up to a remote computer or device using FTP (File Transfer Protocol)
connection. This is a practical backup destination because the backed up data can be easily
accessed from any other computer with an Internet connection. Select the FTP option from the
Where do you want to save your backup? section to be able to configure the backup to FTP.

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Use configuration
You can select an already defined FTP configuration given that you added one in the Tools-
>Options->FTP window. All the fields will be filled with the information from the configuration
file. If no configuration was previously defined, you will have to enter the other details.

Host / Port
In this field you have to enter the name or IP address for the FTP server and a port if different
than the default FTP port (21). The format is host:port; e.g. ftp.Backup4all.com:1002 will backup
to ftp.Backup4all.com connecting through port 1002.

Folder
Enter a folder name where the backup files will be stored on the remote computer via FTP. If the
folder does not exist, a new one is created with that name. If that field is left blank, Backup4all
will automatically create a folder using the name of the backup job and place the backup files in
there.

User
In this field you can enter the user name for the FTP server.

Password
Type the password used for FTP server access.

There are FTP servers that allow anonymous access (public FTP servers). You can connect to
these types of FTP servers using as user name Anonymous and your email address as password.
It is not recommended to backup important files to public FTP servers.

By pressing the Test button you can check to see if the settings you have entered are correct. If
the test was successful, The ftp connection was tested successfully message will be displayed.

6.2.4 SFTP
Backup4all supports backing up to a remote computer or device using SFTP (SSH File Transfer
Protocol) connection. This is a practical backup destination because the backed up data can be
easily accessed from any other computer with an Internet connection. Select the SFTP option
from the Where do you want to save your backup? section to be able to configure the backup
to SFTP.

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Use configuration
You can select an already defined SFTP configuration given that you added one in the Tools-
>Options->SFTP window. All the fields will be filled with the information from the configuration
file. If no configuration was previously defined, you will have to enter the other details.

Host / Port
In this field you have to enter the name or IP address for the SFTP server and a port if different
than the default SFTP port (22). The format is host:port; e.g. ftp.Backup4all.com:1002 will
backup to ftp.Backup4all.com connecting through port 1002.

Folder
Enter a folder name where the backup files will be stored on the remote computer via SFTP. If the
folder does not exist, a new one is created with that name. If that field is left blank, Backup4all
will automatically create a folder using the name of the backup job and place the backup files in
there.

User
In this field you can enter the user name for the SFTP server.

Password
Type the password used for SFTP server access.

There are SFTP servers that allow anonymous access (public SFTP servers). You can connect to
these types of SFTP servers using as user name Anonymous and your email address as password.
It is not recommended to backup important files to public SFTP servers.

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By pressing the Test button you can check to see if the settings you have entered are correct. If
the test was successful, The sftp connection was tested successfully message will be displayed.

6.3 What do you want to backup?

In the second step of the New Backup Wizard, you must select the files and folders to be used
by Backup4all for the backup.

You can:
· add a whole folder by pressing the Add folder button
· add one or several files by pressing the Add files button
· remove any file or folder by selecting it and pressing the Remove button
· exclude subdirectories and files from backup by un-checking the thickbox

You must add at least one file or directory in order to continue with the next step of the
wizard.

During backup, if the source drive is missing (when the network is disconnected for instance or
CD/DVD/Blu-ray is missing), a warning message is shown containing the list of missing drives.
The user can choose Abort to stop the backup process, Retry to check the drive again, Ignore
to mark the source folder as deleted and continue with the next sources. If the backup is started
by the scheduler, then the system will try to access the sources for as many times as set in the
Tools->Options->Backup window. When all retries are done with no success, the backup will
abort.
If you have filters defined in Tools->Options->Filters, they will be listed in the Filters list. You can
use this filters to customize the backup sources selection. All filters listed are include filters. Do
not select any filter if you want to backup all files.

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Filters list

In the right side of the New Backup Wizard window there is the Filters list. You can use these
filters to customize the file selection.
The filters are defined in Tools->Options->Filters. Only the filters that have "Show filter in
New Backup Wizard" option set are shown. Filters can be of type include (backup files that
match the filter) or exclude (do not backup files that match the filter).
By default, the list contains filters to exclude temporary and system files/folders such as:
hiberfil.sys, pagefile.sys, System Volume Information, Temp, etc. If you don't want to use a filter
from that list, simply clear (un-check) it. Clear all filters if you want to backup all files.

Tips:
· try to keep the number of checked files and folders greater than the number of unchecked
files and folders - backup process will run faster this way.
· you can add files/folders to the Sources window by dragging and dropping them from
Windows Explorer.

6.4 How do you want to backup?

In the third step of the New Backup Wizard you can choose the backup type.

How do you want to backup?

From the drop-down list, you can choose one of the available options:

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· Make full
· Make differential
· Make incremental
· Make mirror

Make full
Full backup is the starting point for all other backups and contains all the data in the folders and
files that are selected to be backed up. Because full backup stores all files and folders, frequent
full backups result in faster and simpler restore operations. Remember that when you choose
other backup types, restore jobs may take longer.

Make differential
A differential backup contains all files that have changed since the last full backup. The advantage
of a differential backup is that it shortens restore time compared to an incremental backup.
However, if you perform the differential backup too many times, the size of the differential backup
might grow to be larger than the baseline full backup.

Make incremental
An incremental backup stores all files that have changed since the last full, differential or
incremental backup. The advantage of an incremental backup is that it takes the least time to
complete. However, during a restore operation, each incremental backup must be processed,
which could result in a lengthy restore job.

Make mirror
A mirror backup is identical to a full backup, with the exception that the files are not compressed
in zip files and they cannot be protected with a password. A mirror backup is most frequently
used to create an exact copy of the backup data. It has the benefit that the backup files can also
be readily accessed using tools like Windows Explorer.
If you choose the Make mirror option, you can also check the Compress option to zip each file
individually, preserving the folder structure. This allows you to use the zip compression and
encryption features.

Encrypt?

Use this option if you want to add zip protection to your backups. Type the password you want to
use for this backup.
The default encryption used is Advanced Encryption Standard (AES), the best choice in zip
protection, but recognized only by the latest version of third party zip applications. The default
size of the encryption key is 128 bits. If you want to configure more encryption settings or choose
a stronger encryption key, press the Advanced mode button.

6.5 When do you want to backup?

On the last page of the New Backup Wizard, you can choose When to run the backup.

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How often?
From the drop-down list, you can select one of the available option:
· Manually - the backup job will be started manually by the user
· Daily - the backup job will be started daily at its scheduled time
· Weekly - the backup job will be started weekly at its scheduled time
· Monthly - the backup job will be started monthly at its scheduled time
· Shutdown - the backup job will be started at the computer shutdown
By default, the selected option is Manually.

What day?
This field is activated only when the Weekly or Monthly option is selected in the How often list.
If the Weekly option is selected, you can choose the day of the week when to run the backup.
If the Monthly option is selected, you can choose the day number of the month when to run the
backup.

What hour?
From this field, you can select the hour for the backup job to start.
User
In this field, by default, the current logged in user's login name will be displayed.

Password
If your user account has a password make sure that you enter it by pressing the Set password
button. We do not save your password but it is needed in order to set up the scheduled task in
the Windows Task Scheduler. If your user account does not have a password you must select
the Allow blank passwords when scheduling option from Tools->Options->Preferences.
Also, make sure that you enter the correct password - if the password is wrong the scheduled
task will not run.

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7 Backup Properties
7.1 Overview
The Backup Properties window can be used to create new backup jobs in the advanced mode,
or to edit an existing backup job.

By default, the New Backup Wizard will be used to create new backup jobs. To use the Backup
Properties when creating new jobs, uncheck the Use New Backup Wizard to create backup
jobs option from the Other section in Tools->Options->Preferences.

7.2 General
The General page defines the appearance of the backup job in the backup list.

Name
Enter the name of the backup job. This name will appear in the backup list, right under the
chosen picture. This field is mandatory.
The name of the backup job is closely related to the name of the subdirectory in destination that
contains zipped and mirrored files and to the name of the catalog. That is why when you rename
the backup job, the name of the catalog and the name of the subdirectory from destination are
also changed if possible.
If the destination is on HDD (local), LAN (network) FTP or SFTP (remote) the name of the

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subdirectory and the name of the catalog can be always changed, except for the case when you
do not have enough permission to rename or some files are locked.
If the destination is on a removable disk, CD, DVD or Blu-ray disc, floppy disc and you have run
the backup job, the catalog and the subdirectory in destination are already created and they will
not be changed. If the backup job has not been run yet, then the catalog and the subdirectory will
be created with a name similar to the backup job at first backup run.

Group
Select the group where you want the backup job to appear. If no group is available or you want to
define a new group, just type the name of the group and it will be created. This field is
mandatory.

Description
You can write in here a text describing the backup job defined

Icon

Press the Change Icon button to manage the backup job icons. This icon will be shown in the
Backup List. You can add a new icon by clicking on the Add button. Only Windows icons (files
with ".ico" extension) or bitmaps (files with ".bmp" extension) can be added to the list. To remove
an icon from the list, you have to select it and then click on the Delete button. By default, each
new backup job icon will be the first icon from the Change Icon list.

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7.3 Destination
The Destination page defines where the backup archive will be stored.

Destination

Valid destination types:

· Local hard drive
· External hard drive
· CD, DVD or Blu-ray
· Removable
· Network
· FTP server
· SFTP server

Selecting a backup destination type on the Destination page, will enable the options on the
corresponding type page.
You can also change the backup destination from any destination type page by checking the
Change destination to... option.

If you lost your backup job from the backup list and you want to recreate it, you can do so by
using the File->Open backup option and selecting an existing ".bkc" or ".ini" file. The same
action takes place if you double click on the ".bkc" file. A new backup job configuration will be
added to the backup list and the configuration of the new backup job is copied from the ".bkc"

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file.

7.3.1 Local hard drive

You can use a valid local hard disk destination for your backup. The Local hard drive option is
selected by default when you define a new backup.

Destination

If the current backup destination is not a local hard drive, you can change it by checking the
Change destination to local hard drive option.
In the Folder where to perform the backup field by default it is the path to the My
Backup4all 4 folder (\Documents and Settings\<user name>\My Documents\MyBackup4all 4).
You can click on the Browse... button and select a location of your choice where the backup will
be stored.
In destination folder field, you can use Environment Variables as %Computername%, %
SystemDrive%, %UserName% etc.

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7.3.2 External hard drive

You can select an external hard drive as destination for backup.

Destination

If the current backup destination is not an external hard drive, you can change it by checking the
Change destination to local hard drive option.

From the External hard drive list, you can select either an USB or a Firewire external hard drive.
You can type a folder name in the Folder field or you can click the Browse button to choose
another folder where the backup will be stored.
In destination folder field, you can use Environment Variables as %Computername%, %
SystemDrive%, %UserName% etc.

Lock the destination to this external hard drive

When disconnecting and reconnecting an external drive, your computer may not assign it the
same drive letter. If the drive letter was changed, the backup might fail because Backup4all is
trying to backup to the same old drive letter which probably does not exist.
Use this option if you want Backup4all to detect the external drive after its own serial number and
automatically change the backup destination according with the new drive letter.
You should not check this option if you use a rotation backup scheme with two or more external
hard drives.
By default, this option is not checked.

Enable disk spanning

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The option is effective when there is not enough space to copy all files in the external drive
destination. If checked, the application will copy files to the destination until a file will not fit. Then
it will ask you for another drive to continue with the rest of the files. If the option is not set,
Backup4all will stop when the destination drive is full.
By default, this option is not checked.

7.3.3 CD, DVD or Blu-ray

You can select a CD, DVD or Blu-ray drive as destination for backup.

Destination

If the current backup destination is not a CD, DVD or Blu-ray drive, you can change it by checking
the Change destination to CD, DVD or Blu-ray option.
You can type a folder name in the Folder field or you can click the Browse button to choose
another folder where the backup will be stored.
In destination folder field, you can use Environment Variables as %Computername%, %
SystemDrive%, %UserName% etc.

Erase disk before writing

When this option is checked, the rewritable CD, DVD or Blu-ray disc is erased before burning the
backup files. By default this option is not marked.

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Write method

Burn using built-in driver

Backup4all has built-in burning capabilities. Depending on the option selected in CD, DVD or Blu-
ray (from Tools->Options->Backup), one of the internal burners will be used to write the CD,
DVD or Blu-ray disc. This option is checked by default.

Speed
Use this option to specify a different speed for burning the CD, DVD or Blu-ray disc. By default
this option is set to Maximum speed.

Use third-party packet writing software

UDF is a platform-independent file system; the same media can be written and read by any
operating system or vendor. Each CD, DVD or Blu-ray disc must be UDF formatted before burning
otherwise the backup will fail. The limitation of this type is that you must have an UDF reader
installed on each computer you wish to use the CD, DVD or Blu-ray disc.

Volume label

Use custom prefix

You can type your own volume label prefix to customize the backups.

7.3.4 Removable
You can save your backup to a removable drive (USB flash drive, floppy etc) as destination for
backup.

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Destination

If the current backup destination is not a removable drive, you can change it by checking the
Change destination to removable disk option.
You can type a folder name in the Folder field or you can click the Browse button to choose
another folder where the backup will be stored.
In destination folder field, you can use Environment Variables as %Computername%, %
SystemDrive%, %UserName% etc.

Lock the destination to this external hard drive

When disconnecting and reconnecting an external drive, your computer may not assign it the
same drive letter. If the drive letter was changed, the backup might fail because Backup4all is
trying to backup to the same old drive letter which probably does not exist.
Use this option if you want Backup4all to detect the external drive after its own serial number and
automatically change the backup destination according with the new drive letter.
You should not check this option if you use a rotation backup scheme with two or more external
hard drives.
By default, this option is not checked.
Erase disk before writing
When this option is checked, the removable disk is erased before burning the backup files. By
default this option is not marked.

Volume label

Use custom prefix

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You can type your own volume label prefix to customize the backups.

7.3.5 Network
You can choose to save your backup to a shared network drive (another computer or NAS).

Destination
You can use a network destination for your backup by selecting the Network option from the
Destination window or by checking the Change destination to network option from the
network page.

Click the Browse button to open My Network Places and select a destination where the backup
will be stored.
You can also enter network paths in the Network path (UNC) field. Only a full path is allowed.
For example, suppose \\Backup_Server\PC1 is mapped on your workstation as drive X, then
the following paths are both valid and indicate the same folder: \\Backup_Server\PC1
\Backup or X:\Backup.
In destination folder field, you can use Environment Variables as %Computername%, %
SystemDrive%, %UserName% etc.

Authentication

Make sure you can write in the destination and in the selected folder (you have the proper rights
and the media is not write-protected) before finishing the backup configuration. You can enter an
User name and Password to access the network destination if it requires authentication. If you

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are logged in as an user that has rights to write to the specified network destination, you can
check the Try Windows user and password first option. What this option does is that it checks
on the network destination if the logged in user has rights to access it.

You can set Backup4all to disconnect and reconnect the network drive if already connected by
checking the Reconnect if already connected option. By default, this option is not checked.
After entering the path and eventually the username/password, use the Test network
connection button to see if the destination is reachable and that you have sufficient rights to
access it. The network connection was tested successfully pop-up message means that the
network destination was accessible. In case of insufficient rights the following error message will
appear: Network connection error. Access is denied. In this case you have to either make
sure that the entered username/password values are correct, or contact the network
administrator to obtain the necessary rights.

If the destination is missing (when the network is disconnected), an error message is shown.

The user can choose Cancel to stop the backup process or Retry to check the network
connection again. If the scheduler starts the backup then the system will retry as many times as
set in the Tools->Options->Backup window and if still is not possible to access the network
destination, it will abort the backup process.

7.3.6 FTP server

Backup4all supports backing up to a remote computer or device using FTP (File Transfer Protocol)
connection. This is a practical backup destination because the backed up data can be easily
accessed from any other computer with an Internet connection.

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Destination

Select the FTP server option from the Destination window to be able to configure the backup to
FTP. If the current backup destination is not an FTP server, you can change it by checking the
Change destination to FTP option.

Use existing configuration

Use this option if you want to use an already defined FTP location in Tools->Options->FTP.
From the drop-down list, select the FTP location you want to use.
The advantage is that if you use the same FTP destination for multiple backup jobs and a
modification is needed for destination, you can change only the FTP configuration from Tools-
>Options->FTP and all backup jobs destinations will be updated.

Custom configuration
Use this option to add a new FTP location or to edit an existing one by pressing the Edit
configuration button.

Description

Here you can see a listing of the FTP settings.

If you configured a new FTP location or you edit an existing one, you should use the Test FTP
connection button to see if the FTP settings are correct. If the test was successful, The ftp
connection was tested successfully message will be displayed.
Once you press the OK button, Backup4all will try to connect to the FTP server to see if a backup

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catalog already exists on the destination. If the FTP destination is not available, a Cannot
connect to the FTP server message is displayed in the status bar (bottom of the main window).

7.3.6.1 Edit configuration

This window is shown when selecting Edit configuration from the Destination->FTP server
window.

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General

Reset to configuration
If you want to add a new FTP location, the <New> option should be selected. To edit an existing
FTP location, select it from the drop-down list. All fields will be filled with the values of the
selected FTP.

FTP server

· Server name or IP - In this field you have to enter the name or IP address for the FTP
server
· Port - In this field you have to enter the port number if different than the default FTP ports
(21).
· Destination - Here you can enter the destination path if different than root.
· User name - If this is a private FTP server (no anonymous access allowed) enter the user
name for your account.
· Password - In this field enter the password for the FTP server.

Bandwidth limitation

Bandwidth limitation - allows setting different limitations for upload/download speeds:

· Limit upload speed - if checked you can set a maximum upload speed for the FTP transfer
· Limit download speed - if checked you can set a maximum upload speed for the FTP
transfer

Advanced

SSL encryption level - indicates the level of Transport Layer Security (TLS) required for control
channel and data channel connections to the FTP server:
· No SSL - the server does not require Secure Socket Layer transport
· Implicit SSL - implies that Secure Socket Layer is in use
· Only explicit SSL - allows the connection to the FTP server only if TLS is available.
· Explicit SSL, if available - when SSL is available, uses explicit security by default. The
server allows regular FTP sessions without encryption as well as encrypted FTP sessions
using SSL.

Use passive mode for transfers (like WWW browsers) - each file transfer (upload or
download) needs an additional connection for the data stream. Normally (in active mode), the
server establishes this connection. In passive mode, however, the client establishes the
connection. This may be necessary through some firewalls, which do not allow connections from
outside.

Use extended passive mode - the FTP Server operates exactly the same as passive mode,
however it only transmits the port number (not broken into high and low bytes) and Backup4all is
to assume that it connects to the same IP address that was originally connected to. Use this
option if the normal passive mode connection failed.

Use XCRC when testing (if available) - if the server supports the XCRC extension Backup4all
can verify that files transferred to the server have been transmitted correctly using the CRC
information received from the FTP server. This results in faster testing, as the files will not be
downloaded to perform the CRC testing.

Resume upload/downloads (if available) - it resume the backup upload if the server
supports resume command.

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Transfer mode - here you can select the FTP transfer type you want to use:
· Binary: it refers to transferring files as a binary stream of data. The binary mode transmits
the raw bytes of the file being transferred. In this way, the file is transferred in its exact
original form.
· ASCII: it stands for American Standard Code for Information Interchange, and is a type of
character encoding based on the English language used on devices that handle information
stored in text. It includes 33 non-printed control characters and 94 printed characters such
as letters and punctuation.
· Auto: according to the list of ASCII files defined in Tools->Options->FTP, the files will be
uploaded in ascii or binary mode, depending on their extension.
By default, binary mode is selected and it applies only to Mirror backup type. That is useful if you
have a Linux FTP server as backup destination and want to download the backed up files with
another application which uses the Auto transfer mode. Uploading the files to a Linux server in
binary mode and downloading them in Auto mode, causes the files to be modified by adding a
new empty line at the end of each file.

Maximum file size - specify the maximum file size you want to have. Please note that many FTP
servers does not allow you to upload files larger than 2 GB.

Timeout - you can set the time interval (in seconds) that is allowed for no data transfer before
the transfer operation is interrupted and must be resumed. Default is 15 seconds.

Firewall

Proxy type - select one of the options below (supported by your firewall) if you use a proxy to
connect to the FTP:
· None - Sends the User name and optional Password for the FTP server as entered in the
FTP window
· Send command USER - Sends the User name and optional Password defined in the proxy
settings, followed immediately by the User name and optional Password for the FTP server.
· Send command SITE - Sends the User name and optional Password defined in the proxy
settings, the SITE command with the Host value, and the User name and optional Password
for the FTP site.
· Send command OPEN - Sends the User name and optional Password defined in the proxy
settings, sends the OPEN command with the Host value, and the User name and optional
Password for the FTP site.
· USER user@firewalluser@hostname / PASS pass@firewallpass - Sends the command
USER user@proxyuser@host, then the command PASS pwd@proxypwd, or optionally PASS
pwd.
· Transparent - Sends the User name and optional Password defined in the proxy settings,
followed immediately by the FTP server User name and optional Password.
Host name or IP - In this field you have to enter the name or IP address for the proxy server
(firewall).
Host port - Type the port number if different than the default port (80).
User name - This field is used to enter the proxy user name.
Password - In this field you can enter the password for the specified user name.

7.3.7 SFTP server

Backup4all supports backing up to a remote computer or device using SFTP (SSH File Transfer
Protocol) connection. This is a practical backup destination because the backed up data can be
easily accessed from any other computer with an Internet connection.

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Destination

Select the SFTP server option from the Destination window to be able to configure the backup
to SFTP. If the current backup destination is not an SFTP server, you can change it by checking
the Change destination to SFTP option.

Use existing configuration

Use this option if you want to use an already defined SFTP location in Tools->Options->SFTP.
From the drop-down list, select the SFTP location you want to use.
The advantage is that if you use the same SFTP destination for multiple backup jobs and a
modification is needed for destination, you can change only the SFTP configuration from Tools-
>Options->SFTP and all backup jobs destinations will be updated.

Custom configuration
Use this option to add a new SFTP location or to edit an existing one by pressing the Edit
configuration button.

Description

Here you can see a listing of the SFTP settings.

If you configured a new SFTP location or you edit an existing one, you should use the Test SFTP
connection button to see if the SFTP settings are correct. If the test was successful, The ftp
connection was tested successfully message will be displayed.
Once you press the OK button, Backup4all will try to connect to the SFTP server to see if a

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backup catalog already exists on the destination. If the SFTP destination is not available, a
Cannot connect to the SFTP server message is displayed in the status bar (bottom of the main
window).

7.3.7.1 Edit configuration

This window is shown when selecting Edit configuration from the Destination->SFTP server
window.

General

Reset to configuration
If you want to add a new SFTP location, the <New> option should be selected. To edit an existing
SFTP location, select it from the drop-down list. All fields will be filled with the values of the
selected SFTP.

SFTP server

· Server name or IP - In this field you have to enter the name or IP address for the SFTP
server
· Port - In this field you have to enter the port number if different than the default SFTP
ports (22).

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· Destination - Here you can enter the destination path if different than root.
· User name - If this is a private SFTP server (no anonymous access allowed) enter the user
name for your account.
· Password - In this field enter the password for the SFTP server.

Private key

· None - no private key is used

· Key file - allows user to specify a key file that will be used
· Personal certificate store - allows user to import and use different certificate formats

Bandwidth limitation

Bandwidth limitation - allows setting different limitations for upload/download speeds:

· Limit upload speed - if checked you can set a maximum upload speed for the SFTP
transfer
· Limit download speed - if checked you can set a maximum upload speed for the SFTP
transfer

Advanced

· Verify host key: If checked, the host key will be verified each time
· Maximum file size - specify the maximum file size you want to have. Please note that
many SFTP servers does not allow you to upload files larger than 2 GB.
· Timeout - you can set the time interval (in seconds) that is allowed for no data transfer
before the transfer operation is interrupted and must be resumed. Default is 15 seconds.

Authentication

You can select which authentication methods will be used when backing up. Available options:
publickey and password.
The priority of these options can also be changed.

Encryption

· Ciphers: clear or select the check boxes to specify which ciphers you want to allow for
encrypting SFTP sessions. A Cipher is the algorithm(s) used for symmetric session
encryption. To give a cipher a lower priority rating, select it with the mouse and then click
the Down button.
· MACs: clear or select the check boxes to specify which MACs you want to allow for
encrypting SFTP sessions. A MAC (Message Authentication Code) is the algorithm(s) used
for data integrity verification. To give a MAC a lower priority rating, select it with the mouse,
and then click the Down button.

Compression

SFTP supports the use of data compression to reduce the amount of data that is transmitted.
Both the client and server agree on a compression algorithm. They then compress data before
sending and decompress data when it is received.
Typically, zlib compression is the compression algorithm most commonly supported in SFTP
servers. No compression is set as the default, and zlib is specified as an option. If the server
forces use of zlib compression it will happen automatically

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7.4 Sources
The Sources page defines what files and folders will be used by Backup4all for the backup.

You can:
· add a whole folder by pressing the Add folder button
· add one or several files by pressing the Add files button
· remove any file or folder by selecting it and pressing the Remove button
· exclude subdirectories and files from backup by un-checking the thickbox
· select all files and folders by pressing the Check all button
· unselect all files and folders by pressing the Uncheck all button

At least one source must be added to the backup job.

If the source drive is missing (when the network is disconnected for instance or CD/DVD/Blu-ray
is missing), a warning message is shown containing the list of missing drives. The user can
choose Abort to stop the backup process, Retry to check the drive again, Ignore to mark the
source folder as deleted and continue with the next sources. If the scheduler starts the backup
then the system will retry as many times as set in the Tools->Options->Backup window and if
still not possible to access the drive it will abort the backup process.

Tips:
· try to keep the number of checked files and folders greater than the number of unchecked
files and folders - backup process will run faster this way.

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· you can add files/foders to the Sources window by dragging and dropping them from
Windows Explorer

7.5 Filters
The Filters page defines files and folders filters to be applied to backup sources. Only files and
folders that match the filters will be added to backup.
You can use the Add include and Add exclude buttons to add filter rules for the current backup
job.

The system selects only files that match the include filter and do not match the exclude filter. This
means the exclude filter is more powerful: if a file satisfies both include and exclude filters, it will
be excluded.

Include and exclude filters are composed from filter restrictions. Two or more filter restrictions in
the include filter means that a file must satisfy at least one restriction to be included in the
backup. Two or more filter restrictions in the exclude filter means that a file must satisfy any
restriction to be excluded.

All filters with the Active box checked will be used by the current backup job. To disable a filter,
just uncheck the Active box.

Note:
Filters on files and filters on folders must be created individually. If you use a file and a folder
filter condition in the same filter, files will be filtered only if both filter conditions were met.

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Example:
If you use a single filter for .jpg files and Temp folder, only the .jpg files from Temp folder will be
filtered. If you use separate filters for files and folders, all .jpg files and whole Temp folder will be
filtered.

You can manage filter restrictions using the buttons:

· Add include - this will open a new Filter Properties window from where you can add a new
include restriction to the filters list.
· Add exclude - this will open a new Filter Properties window from where you can add a new
exclude restriction to the filters list.
· Edit - will open the selected filter's properties window. You will be able to modify the
selected restriction.
· Copy - this will create a copy of the selected filter.
· Delete - will remove the selected filter from the list of include or exclude filters.

7.5.1 Customize
On the Customize page you can override the main backup filter. It will show a tree with all
selected sources for the backup job.

The customized filter can be defined only for folders. That is why add button is not enabled for
files.

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Any customized filter completely replaces the main filter. Once defined, the customized filter
applies on the current folder and recursively on all its subfolders until another customized filter is
met. The behavior is the same for include and exclude filters.

Suppose we have the folder structure in the picture above. Backup source is "D:\Backup sources".
A main filter is defined to include all .txt and .doc files. Suppose we do not want to backup .txt
files from "ccc" folder. For this we define a customized filter on "ccc" that includes only .doc files.

The result is that all .txt and .doc files will be included except the .txt files inside "ccc" folder as in
the picture bellow:

When a folder is selected, the Add include and Add exclude buttons from the bottom are
activated (these are activated only for folders, not for individual files). That means you can
replace the main filter with a different one. The customized filter is valid only for the selected
folder and its descendants. Click the Add include or Add exclude button to define the
customized filter. This will open a Filter Properties window. You can define include or exclude
filters in this window just as you do in the Filter page.

All files and folders for which a customized filter is applied are shown in red color. You can Edit,
Copy or Delete a customized filter by selecting the folder and clicking one of the buttons bellow.

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7.6 Type
Backup type

User can select one of these backup types:

· Full
· Differential
· Incremental
· Mirror

The backup type can be changed from the Type page in Backup Properties, or from a specific
type page, by checking the box to select that type as default backup type.
Full, differential and incremental backup types use zip compression to reduce the size of the
stored backup versions.
The mirror backup type creates in destination an exact copy of the source file without zipping
them.

Save storage space?

To keep the number of stored zip files at a reasonable number, the application provides three
options: Limit number of file versions, Limit number of backups and Merge backups.
These options either delete older stored backups or perform an internal merge to keep the
number of stored backups or file versions under the selected limit.

The Limit number of file versions, Limit number of backups and Merge backups options

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cannot be used when the backup destination is on a removable media, CD, DVD or Blu-ray disc
etc.

By default the Limit number of file versions and the Limit number of backups options are
not enabled. This means that the system will keep all the stored backup versions. If you choose to
enable the Merge backups option, when the limit is reached the system will perform an internal
merge between the older versions keeping the number of stored backups equal to the specified
limit (the merge between zip files is necessary to keep at the latest file version from each zip file
to be merged).
However when changing between Mirror and Full, Incremental or Differential, the older versions
are deleted.

The Limit number of file versions option will delete from the backups only the files that have
more versions than the maximum allowed limit, to keep the number of versions under the
specified limit.
The Limit number of backups option will delete the backups to maintain the maximum limit.

Other

If the Clear archive bit option is checked, the application will remove the Archive flag of the files
that were added to the backup. By default Backup4all uses the current comparison criteria and
the information from catalog file to detect if a file was modified or not since the last backup, which
is more accurate than using only the Archive bit (as other backup programs do). However, if you
want to backup files based only on the Archive bit attribute, you can change the comparison
criteria from the Properties->Type window.

7.6.1 Full
Full backup is the starting point for all other backups, and contains all the data in the folders and
files that are selected to be backed up. Because the full backup stores all files and folders,
frequent full backups result in faster and simpler restore operations. This backup type is slow on
large volumes of data, so it is recommended to be done periodically (each Week/Month) and in
between to use other backup types like Incremental or Differential. The advantage is that you
only need the result of one backup execution to make a full restore.

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If the Full type is not your default backup type, you can check the Select Full as the default
backup type option.

Customize prefix of backup files

Typically the name of the zip file is something like: "1_C.zip", "1_D.zip" etc. (one zip for each
drive). The names of these zip files do not make much sense for the user but they can be
customized by pressing the Insert tag button. Following tags are predefined:
· Backup Name (<BACKUP NAME>)
· Backup Number (<BACKUP NUMBER>)
· Backup Type (<BACKUP TYPE>)
· Backup Date (<DATE>)
· Backup Time (<TIME>)
· Backup Year (<YEAR>)
· Backup Month (<MONTH_MMM>)
· Backup Month - numeric (<MONTH_MM>)
· Backup Week (<WEEK>)
· Backup Day of Week (<DAY OF WEEK>)
· Backup Day (<DAY>)

You can also add your text in the edit tag field. Use the Preview button to see how the names of
the zip files will look like.
Windows does not allow the following characters in the file name: / \ * ? : " < > |
Therefore Backup4all will prompt you to change these characters if present in the Customize zip

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name prefix field.

7.6.2 Differential
A differential backup contains all files that have changed since the last full backup. The
advantage of a differential backup is that it shortens restore time compared to a full backup or an
incremental backup. However, if you perform the differential backup too many times, the size of
the differential backup might grow to be larger than the baseline full backup. At the first backup
execution the catalog was not created yet, so the application will perform a full backup. The rest
of the backups contain only the files that differ from the latest full backup.

If the Differential type is not your default backup type, you can check the Select Differential
as the default backup type option.

Customize prefix of backup files

Typically the name of the zip file is something like: "1_C.zip", "1_D.zip" etc. (one zip for each
drive). The names of these zip files do not make much sense for the user but they can be
customized by pressing the Insert tag button. Following tags are predefined:
· Backup Name (<BACKUP NAME>)
· Backup Number (<BACKUP NUMBER>)
· Backup Type (<BACKUP TYPE>)
· Backup Date (<DATE>)
· Backup Time (<TIME>)

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· Backup Year (<YEAR>)

· Backup Month (<MONTH_MMM>)
· Backup Month - numeric (<MONTH_MM>)
· Backup Week (<WEEK>)
· Backup Day of Week (<DAY OF WEEK>)
· Backup Day (<DAY>)

You can also add your text in the edit tag field. Use the Preview button to see how the names of
the zip files will look like.
Windows does not allow the following characters in the file name: / \ * ? : " < > |
Therefore Backup4all will prompt you to change these characters if present in the Customize zip
name prefix field.

Automatically make full backup

If the differential exceeds % of full backup size

In time, the size of the differential can outgrow the full version. For maximum efficiency, the size
of the differential should be kept as small as possible. This option will trigger the creation of a full
backup when a certain percentage of the full backup will be exceeded (default is 50%).

Make full backup when the differential exceeds

If this is checked, Backup4all will trigger the creation of a full backup when that custom size is
reached (default is 1 MBytes).

7.6.3 Incremental
An incremental backup stores all files that have changed since the last full, differential or
incremental backup. The advantage of an incremental backup is that it takes the least time to
complete. However, during a restore operation, each incremental backup is processed, which
could result in a lengthy restore job.

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If the Incremental type is not your default backup type, you can check the Select Incremental
as the default backup type option.

Customize prefix of backup files

Typically the name of the zip file is something like: "1_C.zip", "1_D.zip" etc. (one zip for each
drive). The names of these zip files do not make much sense for the user but they can be
customized by pressing the Insert tag button. Following tags are predefined:
· Backup Name (<BACKUP NAME>)
· Backup Number (<BACKUP NUMBER>)
· Backup Type (<BACKUP TYPE>)
· Backup Date (<DATE>)
· Backup Time (<TIME>)
· Backup Year (<YEAR>)
· Backup Month (<MONTH_MMM>)
· Backup Month - numeric (<MONTH_MM>)
· Backup Week (<WEEK>)
· Backup Day of Week (<DAY OF WEEK>)
· Backup Day (<DAY>)

You can also add your text in the edit tag field. Use the Preview button to see how the names of
the zip files will look like.
Windows does not allow the following characters in the file name: / \ * ? : " < > |
Therefore Backup4all will prompt you to change these characters if present in the Customize zip

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name prefix field.

Automatically make full backup

Make full backup when all increments exceed % of full backup size
In time, the size of the incremental can outgrow the full version. For maximum efficiency, the size
of the incremental should be kept as small as possible. This option will trigger the creation of a full
backup when a certain percentage of the full backup will be exceeded (default is 50%).

Make full backup when all increments exceed

If this is checked, Backup4all will trigger the creation of a full backup when that custom size is
reached (default is 1 MBytes).

7.6.4 Mirror
A mirror backup is identical to a full backup, with the exception that the files and folders are not
compressed in zip files and they cannot be protected with a password. A mirror backup is most
frequently used to create an exact copy of the backup source data. The sources folder tree will be
recreated in the destination.
This backup type is the fastest, provided that Fast mirror option is checked.

If the Mirror type is not your default backup type, you can check the Select Mirror as the
default backup type option.

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Create subfolder(s) in destination

Use this option to create a subfolder in the destination. The name of the folder can be customized
by pressing the Insert tags button. Following tags are predefined:
· Backup Name (<BACKUP NAME>)
· Backup Number (<BACKUP NUMBER>)
· Backup Type (<BACKUP TYPE>)
· Backup Date (<DATE>)
· Backup Time (<TIME>)
· Backup Year (<YEAR>)
· Backup Month (<MONTH_MMM>)
· Backup Month - numerical (<MONTH_MM>)
· Backup Week (<WEEK>)
· Backup Day (<DAY>)

You can also add your text in tag field. Use the Preview button to see how the name of the
subfolder will look like.

Note that the Fast mirror option will be ignored if you choose to create subfolders in the
destination with a different name each time.

The option is useful to store "snapshots" of the backup sources at different points in time. For
example, if you insert a <DATE> tag in the Create subfolder(s) in destination with following
name and schedule Backup4all to do a mirror backup daily, Backup4all will create every day a
copy of your backup sources in a subfolder named as the date when the backup was executed.
On the other hand, if you insert a <MONTH_MMM> tag and execute the backup daily, the first
time your sources will be copied entirely in a subfolder named as the month when it was
performed, but in the other remaining days of the month only the new or changed files will be
copied in the same subfolder - when the month name will change another subfolder will be
created and the procedure repeated.

Options

Fast mirror (copy only new or modified files)

Use this option to make mirror backups even faster. When this option is set, Backup4all uses the
information stored in ".bkc" files to copy only new or modified files to the destination. If this
option is not set, the system will copy all files each time the backup is executed. By default this
option is checked.

Create full paths (including drive letter)

Sometimes there can be sources with the same names. The system will detect this conflict
situation and will show a warning message.
To avoid files to be overwritten check the Save full folder info option. This will create the full
path of the source in the destination.
For example, suppose we have the backup source "C:\My Documents\My Pictures". Without this
option, only the My Pictures folder will be created and its subfolders. With this option set, the

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destination will contain the C folder, My Documents inside C folder, My Pictures inside My
Documents folder and so on. By default this option is unchecked.

Copy files in a subfolder

If checked, the files will be copied in a subfolder of the destination folder (typically you will see a
".bkc" file and a folder with the same name). If the option is not set, the files (and folder
structure) will be copied directly into the destination folder. By default this option is checked.

Remove excluded or deleted files from backup

Use this option to remove from the backup the files that were deleted (or excluded) from the
backup sources. When you select this option (unchecked by default), you'll get a warning
message that the deleted files will be removed from the backup too - press Yes if you want to
continue.

Only if the source drive is available

Use this option to avoid removing your files from backup if the sources are not available all the
time.
If you don't use this option, when the source files are not reachable, Backup4all will consider
them as being deleted or excluded.
The deleted or excluded files will be removed from the backup.

Others

Zip the files

Use this option to zip each file individually. The folder structure will be preserved, only the files
will be zipped.

Copy NTFS security permissions

Use this option to copy the files NTFS security permissions

Copy NTFS alternate file streams

Use this option to copy the NTFS alternate file streams

Allow file splitting when spanning

The option is effective only when there is not enough space in the destination to copy all files
(removable media is full, USB drive is full, etc.). If checked, the application will copy files to the
destination until a file will not fit. Then it will split that file and continue with the rest of it on the
next disk. If the option is not set, files are not split. If you are backing up media files (music,
videos) you should uncheck this option so that you will not have any melody/movie split. By
default this option is checked.

Sort mirror files for optimized spanning

This option is useful when spanning the backup over multiple removable drives. If this is checked,
Backup4all will sort the files by size (descending) before copying them on the removable drive.
This way it will start with the larger files and put the smaller ones towards the end of the backup
(optimizing the space used on the removable drive). By default this option is not checked.

Be aware that you can restore only from the latest version of a mirror backup from the Backup4all
interface. You can restore however manually previous versions as they are accessible from any
file manager, like Windows Explorer.

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7.7 Compression
On the Compression page, you can configure the compression and encryption settings.

Compression

Level
You can set different compression levels for the backup:
· Zip without compression (Fastest) - files are just copied inside the zip archive, without
any compression
· Low compression (Fast) - select this option if the size of the zip archive is not important,
but the speed of the backup is
· Normal compression (Medium) - this is usually the best choice because it provides the
optimum rate between zip archive size and the backup speed
· Best compression (Slow) - use this compression level to reduce the zip archive size as
much as possible (the backup speed is reduced)
Use No compression or Low compression if you backup large files to speed up the backup
process. Use High compression when you want to create the smallest archive possible. This
option takes more time if the files included in archive are large.

Do not compress files of type

The filter can be applied to increase the compression performance. It defines what types of files
to be stored uncompressed in the zip file. These are files that are already compressed (e.g. zip,
rar, mp3 or avi) and using the zip compression on them wouldn't result in a smaller sized backup.
You can use the already defined file types or you can add others using the Default compression

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filter list in Tools->Options->Backup. The result will be that the backup will take less time
when using compression.

Always use temporary folder to create zip files

If checked, the zip files are created in the temporary folder and then moved to the destination
folder. This means that there should be enough free disk space on the drive where the temporary
folder is located.

When backing up to removable media (CD, DVD or Blu-ray disc, floppy, zip disk, etc.) this option
is ignored, the zip files are always created in the temporary folder and then copied to the
destination. When backing up to internal hard drives or LAN, you should uncheck this option to
speed up the backup execution. By default this option is not checked.

Use alternate zipping mode

If not checked (default zipping mode), each file is compressed in blocks that are immediately
added to the final zip file. If checked (alternate zipping mode), each file is compressed in blocks in
a temporary file. When the whole file is compressed in the temporary file, it is added to the final
zip file.
This option has effect only when backing up to internal hard drives and LAN. In all other cases this
option is ignored. When backing up to LAN drives, it is recommended to check this option and
uncheck Always use temporary folder to create zip files option. When backing up to internal
hard drives, it is recommended to uncheck both options. By default this option is not checked.

Encrypt the zip files

No encryption
The zip files created are not protected by password for unauthorized access.

Strong encryption (AES)

This is the Advanced Encryption Standard, the best choice in zip protection, but recognized only
by the latest version of third party zip applications.
Backup4all supports AES encryption in three different strengths:
· 128 bit (strong) - size of the encryption key is 128 bits. This provides significantly better
security than standard zip 2.0 encryption.
· 192 bit (stronger) - size of the encryption key is 192 bits
· 256 bit (strongest) - size of the encryption key is 256 bits. This is the strongest
encryption method for zip files and it provides the best security.

Standard encryption (Zip2 compatible)

This is the standard Zip 2.0 encryption: an older encryption technique that provides relatively
weak security compared to AES encryption. Zip 2.0 encryption format cannot provide protection
from individuals with access to specialized password recovery tools. Its advantage over AES
encryption is the compatibility with all third party zip applications.

Set password
After you press this button, a windows with the following fields will appear:
· New password
Manually enter the password you want to use for your zip files in this field

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· Confirm new password

Re-enter the password in this field to avoid typing errors.
· Old password
This field is enabled only when the backup job already has a password. You can change the
password only if you enter the old one in this field. This way only the owner of the backup will be
allowed to change the password.

The system makes it possible to set different passwords for the same backup job, so the backup
may contain zip files with different passwords.

Tips:
· when choosing a password, it is recommended that you use a combination of letters and
numbers and at least 8 characters.
· make sure that you remember all passwords that have been used for a backup job, or you
will not be able to restore your files.

Split (does not apply to Mirror backup type)

Split by size type

· Automatic
This is the default split option, meaning that the size of the zip is limited to the maximum file
size allowed by the file system.

· Predefined
The predefined values are provided for floppy disks, zip disks and different CD media types.

· Custom size
Sometimes these predefined values are not enough. Therefore you can select Custom size in
the combo and specify the maximum archive size you want. The minimum span size is 512
kilobytes. The value in the Size field means that each span should not exceed this value.
However, because of the zip algorithm limitation, the system might create spans with size up
to 32-64 kilobytes smaller than this value.

Split by file number type

· None

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The split by file number option is disabled

· Custom files and folders number

Specify the maximum number of files and folders to be included in a zip file. This option is
useful if the application is using a lot of computer memory

Create independent splits

Using this option, each backup split can be independently restored.
If you have a large backup that spans over several removable media (CD/DVD/Blu-ray, floppy)
each spanned backup can be independently restored. Thus, if one of the spanned backup disks is
corrupted you can still restore the other files.
Example: you have a backup that was spanned over 20 CDs, and you didn't leave the Create
independent splits option checked. If you need to do a restore and one of the zip files is
damaged, you lose all the data from the 20 CDs. Now, if the Create independent splits would
have been checked, even if one zip file would have been damaged, the data from the other 19
could have been recovered.

Each zip file created with Backup4all can be extracted with standard zip utilities. However, when
using the Create Independent Splits option and backing up a file big enough to be split into
more than one zip file, you will need to perform an additional operation if you want to restore that
file manually (without using Backup4all).

7.8 Advanced
Options on this page affect the way a particular backup job is executed. Options that are marked
with (*) might not be available in your edition - check Feature Matrix for detailed information on
differences between editions.

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Backup options

Use local catalogs (.bkc)

If this option is checked, Backup4all will keep a local copy of the backup catalog for the current
backup job. Keeping a local copy of the catalog is recommended in most cases, except when

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using a backup rotation scheme to back up to CD, DVD or Blu-ray disc, USB or external drives.

Example: the option Use locals catalogs is unchecked and you are performing an incremental
backup to DVD, but on each working day you're changing the DVD so that if one DVD fails you'll
still be able to recover most of your files. So on Monday you insert DVD 1, Backup4all runs and
performs a full backup. On Tuesday you insert DVD 2 (which is empty) and Backup4all performs a
full backup that includes all the data that's on DVD 1 plus the data that was added in between.
Now, if the Use local catalogs option would have been checked, Backup4all would have executed
on DVD 2 an incremental backup because of the full backup already executed on DVD 1.

Test after backup

If this option is set Backup4all will test the resulting backup for data integrity after every backup
process. Only the latest backup number will be tested after the backup execution. If you wish to
test other backup numbers you can do so from the Test Backup window.

Delete sources after successful backup

If this option is checked the backup sources will be deleted after performing the backup.
This option is disabled if the Test after backup option is not enabled.

Ask for backup label before execution

If this option is set a window will be shown and will prompt the user to enter the label description
of the backup increment.
If you do not want to give a label to the current backup, leave the edit control empty. Check the
Don't label next backups if you do not want to see this window when the current backup job is
executed in the future. This feature is particularly useful for incremental backup types, when the
label can be seen as a milestone for all files backed up. These labels are visible on the Versions
page of the Restore Wizard and in the list of file versions in the Explore view.

Backup open files

If checked, the application will back up open files. Please note backing up open files is possible
only on Windows XP or higher, if the file is stored on a local NTFS hard drive and the VSS service
is running and properly configured.

Store temporary catalog data in memory

If checked, the catalog file will be stored in RAM memory. If you receive an "Out of memory"
warnings or you have a large catalog file, we recommend you to uncheck that option. If
unchecked, the catalog file will be stored in a temporary file on your hard drive.

Backup priority
Using the slider you can set the backup execution priority compared to the rest of the running
processes on your system. Setting it to Highest priority, for instance, will determine the system
to allocate most of its resources for this backup execution.

Run action before backup

Run program/action
Check this option and select one of the predefined actions or choose a different executable file.

You can either enter directly the path to the program (has to be between quotes) or click the
button to browse for the file. Backup4all waits until the action is finished before proceeding with
the actual backup process.

The <Clear backup> predefined action deletes the ".bkc" file and all zip files associated with the
current backup job. If this action is set, then the backup performed is a full backup, even if the
backup type is set to incremental or differential . You can customize it with the following
parameters (numbers can be changed as necessary):
· <Clear backup d=7> - Clear backup is executed only if 7 days have passed since the first

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backup increment (the full backup).

· <Clear backup n=10> - Clear backup is executed only if the number of file versions is 10.
· <Clear backup d=7 n=10> - Clear backup is executed if 7 days have passed since the
first backup increment (the full backup) or if the number of file versions is 10.
· <Clear backup dw=1,2,7> - Clear backup is executed only in the first, second and
seventh day of the week (Monday, Tuesday and Sunday in the given example). Valid
values: 1-7 (if a parameter outside of these values is set, it will be ignored).
· <Clear backup dm=23, 30> - Clear backup is executed only in the 23rd and 30th day of
the month. Valid values: 1-31 (if a parameter outside of these values is set, it will be
ignored, same as using the value 31 for a month having only 30 days).

Run only once

If this option is set, the action will run only once at the next backup execution and the Run
program/action option will be reset and disabled afterwards.

Abort backup when action fails

User can check this option to abort the backup if the action ran before the backup failed.
Backup4all uses the exit codes returned by the applications.
If the exit code is 0 (zero), it means the action was successful.
If the exit code is different than 0 (zero), the action was not successful and the backup will be
aborted.

Backup4all returns exit codes after each task execution (backup, independent test or cleanup).
As a general case, if the backup was successful, the exit code is 0, otherwise is different.
Here are the possible exit codes:
- if backup was successful, the exit code is 0
- if there are parameter errors or syntax errors, the exit code is 1
- if backup was aborted, the exit code is 2
- if backup was finished with warnings, the exit code is 3
- if the independent test was finished with errors, the exit code is 4
- if cleanup was finished with errors, the exit code is 5
- if B4aCmd was not correctly installed, the exit code is 6

Run action after backup

Run program/action
Check this option and select one of the predefined actions or choose a different executable file.

You can either enter directly the path to the program (has to be between quotes) or click the
button to browse for the file. Backup4all does not wait for the action to be finished before
proceeding.

Available predefined actions:

· <Stand by> - The computer will enter in the Stand by state after the backup is executed.
· <Hibernate> - Computer enters in Hibernate (if available) after the backup execution.
· <Log off> - Logs off current user.
· <Shut down> - Shuts down the computer after the backup was executed.

Run only once

If this option is set, the action will run only once at the next backup execution and the Run
program/action option will be reset and disabled.

Run program or action on

You can set conditions to run the action after the backup: on Success, on Warnings or on
Errors. You can check multiple options or a single one, but at least one option must be checked.

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Comparison

Criteria
This section contains special settings for advanced file comparison. You can set what properties of
a file will be used when deciding if a file was modified or not.

There is a list of quick sets to choose for predefined comparison criteria:

· None - if this is selected, a warning window is shown asking you to confirm if you want the
Date modified criteria disabled or not. If this criterion is disabled, Backup4all will only
backup files that have the size changed.

· Custom - this is the default option and has several important file properties and attributes
selected as comparison criteria (Size, Date modified, Date created, Archived, Hidden,
System, Read-Only).
· Archive attribute only - if this is selected, a warning window is shown asking you to
confirm if you want the Date modified criteria disabled or not. If this criteria is disabled,
Backup4all will only backup files that have the archive attribute changed.
· FAT attributes - if this is selected, a set of File Allocation Table attributes will be used for
comparison
· NTFS attributes - if this is selected, a set of NTFS (New Technology File System) attributes
will be used for comparison. Note that these attributes are available only on Windows 2000,
Windows XP, Windows Server 2003, Windows Vista and Windows 7.

Available file properties are:

· Size - file size (it is mandatory)
· Date modified - the latest date and time when the file was modified (a warning message
is displayed if you uncheck it)
· Date created - the date and time when the file was created
· CRC32 - the most comprehensive criteria because it calculates a checksum based on file
contents and compares it with the checksum from the backup (this slows the process)

Available file attributes are:

· Read-Only - file can be read, but not modified or deleted
· Archived (unavailable when the Clear archive bit option is checked from the Backup
Properties->Type window) - file attribute used for backup. When a file is created, the
archive bit is turned on. When a backup program copies the file, it turns off the archive
attribute.
· Hidden - files marked Hidden do not normally display unless the file manager option to
display them is selected
· System - files marked System do not normally display unless the file manager option to
display them is selected
· Compressed (only NTFS) - file that is made generally much smaller than the original size
of file. Decompression occurs automatically when the file is read. The file is compressed
again when it is closed or saved.
· Temporary (only NTFS) - the file is being used for temporary storage.
· Encrypted (only NTFS) - file is encrypted on a NTFS volume to protect it from
unauthorized access
· Not indexed (only NTFS) - file not indexed by the content indexing service
· Offline (only NTFS) - content of the file is not immediately available. This attribute
indicates that the file data has been physically moved to an offline storage.
· Reparse point (only NTFS) - reparse points are used as building blocks by Microsoft and

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third-parties to enhance NTFS file system behavior.

· Sparse file (only NTFS) - in a sparse file, large ranges of zeroes may not require disk
allocation. Space for nonzero data will be allocated as needed as the file is written.

If you select more than one attribute, Backup4all will consider the file for backup if any of the
attributes selected is changed.
Legacy (use archive bit)
If this is selected, Backup4all will determine which files will be backed up by verifying if the
archive bit attribute is set. If the archive bit attribute for a file is not set, that file will be ignored
(even if its size was modified for instance). Our recommendation is to use the Criteria option
since it's more accurate than using the archive bit alone.

Play sounds after backup

Use this section to set sound notifications to be played when the backup is finished. There are
three types of sound notifications depending on the backup status: success, warning and error.

Play sounds
If checked then success, warning and error sounds will be played at the end of the backup. By
default this option is not checked.

On success
It indicates the sound that will be played when the backup is finished with success. The default

sound is <Default beep sound>, but you can change it using the Open button . If you

press the Play button you can hear the selected sound file. To disable this sound you can
select from the drop-down box <No success sound>.

On warning
It indicates the sound that will be played when the backup is finished with warnings. The default

sound is <Exclamation sound>, but you can change this using the Open button . If you

press the Play button you can hear the selected sound file. To disable this sound you can
select from the drop-down box <No warning sound>.

On error
It indicates the sound that will be played when the backup has failed because of an error. The

default sound is <Asterisk sound>, but you can change this using the Open button . If you

press the Play button you can hear the selected sound file. To disable this sound you can
select from the drop-down box <No error sound>.

Open sounds
This button will open the standard Sounds and Multimedia Properties->Sounds window of
the operating system (that can also be opened from the Control Panel). You can use this to
configure or troubleshoot your sounds settings.

7.9 Email
Use this section to set email notifications to be sent when the backup is finished. There are three
types of email notifications depending on the backup status: success, warning and error email
notifications.

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Emails

Send emails to:

If checked then notification emails will be sent at the end of the backup, test or cleanup operation
to the specified email addresses (email addresses must be separated by comma to be
recognized). This option can be checked/unchecked only if the Tools->Options->Email window
has the Enable email notification option checked.

Send emails to:

Specify the email address where the notification emails will be sent. You can enter multiple email
addresses separated by comma.

Log

Attach log file to email

If this option is checked, the backup log file will be attached to the email.

Compress the log file

Option is active only if Attach log file to email option is checked. If this option is enabled,
Backup4all will zip the log file before sending it. Additionally you can encrypt the log file.

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No encryption
The zipped log file created is not protected by password for unauthorized access.

Zip(2) compatible encryption

This is the standard Zip 2.0 encryption: an older encryption technique that provides relatively
weak security compared to AES encryption. Zip 2.0 encryption format cannot provide protection
from individuals with access to specialized password recovery tools. Its advantage over AES
encryption is the compatibility with all third party zip applications.

AES encryption(*)
This is the Advanced Encryption Standard, the best choice in zip protection, but recognized only
by the latest version of third party zip applications. Backup4all supports AES encryption in three
different strengths:
· 128 bit (strong) - size of the encryption key is 128 bits. This provides significantly better
security than standard zip 2.0 encryption.
· 192 bit (stronger) - size of the encryption key is 192 bits
· 256 bit (strongest) - size of the encryption key is 256 bits. This is the strongest
encryption method for zipped log file and it provides the best security.

Set password
After you press this button, a windows with the following fields will appear:

· New password
Manually enter the password you want to use for your zipped log file in this field. If you
enter a password with less than 8 characters, a warning window will be displayed when
you click OK notifying that the password is not secure enough.

· Confirm new password

Re-enter the password in this field to avoid typing errors.

· Old password
This field is enabled only when the log file encryption already has a password. You can
change the password only if you enter the old one in this field. This way only the owner
will be allowed to change the password.

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Tips:
· when choosing a password, it is recommended that you use a combination of letters and
numbers and at least 8 characters.
· make sure that you remember the password used, or you will not be able to extract the log
file.

Email Messages

On successful backup send

It indicates the email that will be sent when the backup is finished with success. The default email

is <Default email>, but you can change it using the Open button . If you press the Edit

button you can modify the selected email file (except the default email). Also there is the
option to choose <No email> if you don't want Backup4all to send an email if a backup was
successful.

On backup with warnings send

It indicates the email that will be sent when the backup is finished with warnings. The default

email is <Default email>, but you can change this using the Open button . If you press the

Edit button you can modify the selected email file (except the default email). Also there is
the option to choose <No email> if you don't want Backup4all to send an email if a backup was
completed and there were warnings during execution.

On backup with errors send

It indicates the email that will be sent when the backup has failed because of an error. The

default email is <Default email>, but you can change this using the Open button . If you

press the Edit button you can edit the selected email file (except the default email). Also
there is the option to choose <No email> if you don't want Backup4all to send an email if there
were errors during the execution of the backup.

On successful test send

It indicates the email that will be sent when the test operation is finished with success. The

default email is <Default email>, but you can change it using the Open button . If you

press the Edit button you can modify the selected email file (except the default email). Also
there is the option to select <No email> if you don't want Backup4all to send an email if a test
operation was successful.

On test with errors send

It indicates the email that will be sent when the test operation failed because of an error. The

default email is <Default email>, but you can change this using the Open button . If you

press the Edit button you can modify the selected email file (except the default email). Also
there is the option to select <No email> if you don't want Backup4all to send an email if there
were errors during the test operation.

On successful cleanup send

It indicates the email that will be sent when the cleanup operation is finished with success. The

default email is <Default email>, but you can change it using the Open button . If you

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press the Edit button you can modify the selected email file (except the default email). Also
there is the option to select <No email> if you don't want Backup4all to send an email if the
cleanup operation was successful.

On cleanup with error send

It indicates the email that will be sent when the cleanup operation failed because of an error. The

default email is <Default email>, but you can change this using the Open button . If you

press the Edit button you can modify the selected email file (except the default email). Also
there is the option to select <No email> if you don't want Backup4all to send an email if there
were errors during the cleanup operation.

Customizing emails

If you want to create a customized email to be sent (on success/warning/error), the email
template will have to include special tags that Backup4all will recognize and replace according to
the description (note that the format of the tag must be <#tag_name>):
· <#BACKUP_NAME> - will insert the name of the executed backup job
· <#GROUP_NAME> - will insert the name of the backup group
· <#SOURCES> - will insert the sources of the executed backup
· <#DEST_DRIVE> - will insert the destination drive letter
· <#DEST_DRIVE_TYPE> - will insert the destination drive type
· <#DEST_FOLDER> - will insert the name of the destination folder
· <#DEST_CATALOG_FILE> - will insert the name of the catalog file created
· <#BACKUP_TYPE> - will insert the backup type that was performed
· <#SCHED_NEXT_EXECUTION> - will insert the next scheduled execution
· <#SCHED_NEXT_GROUP_EXECUTION> - will insert the next scheduled group execution
· <#BACKUP_START_TIME> - will insert the start time of the backup executed
· <#BACKUP_END_TIME> - will insert the end time of the backup executed
· <#TEST_START_TIME> - will insert the start time of test
· <#TEST_END_TIME> - will insert end time of test
· <#LAST_BACKUP_SIZE_COMPR> - will insert the resulted size of the last backup
· <#TOTAL_BACKUP_SIZE> - will insert the total backup size
· <#REMAINING_DISC_SPACE> - will insert the remaining space on the destination drive
· <#NBR_FILES_ADDED> - will insert the number of files added to the backup
· <#SIZE_FILE_ADDED> - will insert the size of the added files
· <#NBR_FILE_WARNINGS> - will insert the number of warnings
· <#NBR_ERRORS> - will insert the number of errors
· <#LAST_LOG_NAME> - will insert the name of the last log file
· <#EXCLUDED_SOURCES> - will insert the list of sources excluded
· <#TESTED_VERSIONS> - will insert the list of tested backup numbers
· <#TEST_SUMMARY> - will insert the detailed list of test backup numbers
· <#REMOVED_VERSIONS> - will insert the list of backups removed after cleanup
· <#CLEANUP_SUMMARY> - will insert the detailed list of backup numbers removed
· <#CLEANUP_START_TIME> - will insert the start time of cleanup
· <#CLEANUP_END_TIME> - will insert the end time of cleanup
· <#PROCESSED_SIZE> - will insert the total size of the files removed

For an example of tag usage, open one of the 5 default emails. The emails are stored in text
format in application's directory (i.e. "C:\Program Files\Softland\Backup4all 4\") with the following
filenames: SuccessFullEmail.txt, WarningFullEmail.txt, ErrorFullEmail.txt for backup
emails, TestSuccessFullEmail.txt and TestErrorFullEmail.txt for test emails.

The subject line of the email sent can be customized too by adding the following line at the
beginning of the customized file that will be used by Backup4all as an email: <! Subject of the

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 Backup Properties 155

email !>

Here is an example of a customized email that can be sent when a cleanup operation is successful
(note that the first line of this will be used as the subject line of the email):

<!Cleanup for <#BACKUP_NAME> finished successfully at <#CLEANUP_END_TIME>!>

Cleanup for backup job <#BACKUP_NAME> at <#CLEANUP_START_TIME> finished successfully.
See log file <#LAST_LOG_NAME> for more information.
Removed backups : <#REMOVED_VERSIONS>
Removed version details:
<#CLEANUP_SUMMARY>
-----
Total removed file size : <#PROCESSED_SIZE>
Free space on destination: <#REMAINING_DISC_SPACE>
Cleanup started at: <#CLEANUP_START_TIME>
Cleanup finished at: <#CLEANUP_END_TIME>

7.10 Scheduler
Scheduler

Scheduler lists all the available information about the scheduled tasks and allows you to Add,
Edit, Delete and Schedule new tasks. This only applies to the current backup job.

Right-clicking an existing scheduled task (or using the top buttons) will display the following

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options:
· Add - opens the Scheduler Properties window and allows you to add a new scheduled task
· Edit
· Properties - opens the Scheduler Properties window where you can edit selected the
scheduled task
· Schedule - opens the Windows Scheduled Tasks properties window that allows you to
set the time and frequency for the selected scheduled task.
· User and password - opens a window where you can set the username and the password.
· Delete - removes the selected scheduled task
· Refresh - refreshes the scheduled tasks list

There are several columns in the Schedulers window that provide information for each scheduled
task:
· Enabled - if the checkbox is marked then the scheduled task will run, if is unchecked it will
not be executed
· Scheduler - shows the scheduler type: Windows, Standalone or Shutdown.
· Action - shows the type of action associated with the scheduled task (default, full,
differential, incremental, cleanup, test)
· Job Name - shows the task name assigned by the scheduler
· Status - displays the status of the scheduled task
· Next Run Time - calculates the next date and time when the scheduled task will run.
· Last Run Time - shows the last date and time when the scheduled task ran.
· Schedule - shows the type of schedule selected for the task
· User - shows the user name for which the job is scheduled to run

The scheduled tasks in the list can be sorted by clicking on the column headers. The right-click
menu on the column header provides a handy way to show/hide columns (except the Enabled
which are grayed out).

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Options

Show warnings and errors

If this is checked, when errors/warnings occur for the scheduled task, a window will prompt the
user that there were errors/warnings and give an option to open the log file for more details.

Abort backup when source drives are not available

If this option is checked the backup will be aborted when using sources from unavailable drives

Ask for user input when backup cannot continue

If this is checked, the scheduled task will be paused when errors/warning occur and the user will
be prompted to take an action (skip/retry/continue).

Backup4all uses by default the Windows Task Scheduler in order to run the scheduled tasks so
you need to make sure that the Task Scheduler service is enabled on your computer. Use the
Windows Help in order to find out more information about scheduling a task using the Task
Scheduler. If you don't want to use the Windows Task Scheduler, you can use Backup4all's
standalone scheduler by selecting Use Standalone Scheduler.

The scheduled backup jobs in backup list will have the clock icon displayed over the job's icon.

7.10.1 Scheduler Properties

The Scheduler Properties window will be displayed when you click on the Add or Edit button in
the main Scheduler window or in the Scheduler page of the Backup Properties. This allows
you to add or edit a scheduled task for the current backup job.

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Execute

Main application
This is the option set by default. If Backup4all is closed when a scheduled task needs to be
executed, the main application starts and the task runs. Furthermore, if the Close after run
option is checked, Backup4all will be closed after the task is executed.

Command line application

Backup4all has also a command line version. If this option is selected, instead of the main
application window a command line window will appear when a scheduled operation runs. After
the backup finishes the window is closed. However, if you want this to be executed in the
background, you can check the Hide Window option.

Scheduler

Select Scheduler type allows scheduling a task to run:

· With Windows scheduler - If this is selected, the tasks will be scheduled and executed
using the internal scheduler from Windows. Over the standalone scheduler (Backup4all's
internal scheduler), the Windows Scheduler has the advantage of being able to run the task
even if there is no user logged in or if the computer is in hibernation/stand by.
· With built-in scheduler - If this is selected, the tasks will be scheduled and executed
using Backup4all's internal scheduler. If this option is selected, the User account field is
grayed out since the Windows login username/password are not required. Using the
standalone scheduler tasks cannot be executed if there is no user logged in to Windows. To
be able to run tasks when no user is logged in you have to use the Windows Scheduler
option.
· At system shutdown - If this is selected, the task will be executed when the shutdown
command is started. Backup4all intercepts the shutdown message and there is no way to
know if a restart or a shutdown was requested. This is why it will always shutdown your
computer after the task is executed.

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 Backup Properties 159

User account
In this field, by default, the current logged in user's login name will be displayed. If your user
account has a password make sure that you enter it by pressing the Set password button. We
do not save your password but it is needed in order to set up the scheduled task in the Windows
Task Scheduler. If your user account does not have a password you must select the Allow
blank passwords when scheduling option from Tools->Options->Preferences. Also, make
sure that you enter the correct password - if the password is wrong the scheduled task will not
run.

Action

You can select an action to perform when the scheduled task for the current backup job runs:

· Backup
Type
· Default - executes the default backup type defined in the backup job's properties
· Full - executes a full backup, no matter what the backup type defined in the backup
job is
· Differential - executes a differential backup, no matter what the backup type defined
in the backup job is
· Incremental - executes an incremental backup, no matter what the backup type
defined in the backup job is

Clear backup before run

If this is checked, Backup4all will first delete the ".bkc" file and all zip files associated with the
current backup job and after that execute the scheduled backup.

Erase disk before backup

This option is available only when the destination of the backup job is on removable media. If
this is checked, Backup4all will first erase the disk (if supported) and after that execute the
scheduled backup.

· Load - At the scheduled date it opens Backup4all and selects the backup job

· Test - you can schedule a test operation instead of a backup. When Test is selected, the

Backup Numbers box is displayed . You can type in there the backup
numbers you want to test. The order you type them in is the order they will be tested in.
Use the * character to test all backup numbers, or the # character to test only the last
backup.

· Cleanup - at the scheduled date it deletes the selected backup numbers. When Cleanup is
selected, other options become available to filter the backup numbers that will be deleted:
· Newer than - if checked backup numbers that are newer than the selected date will
be deleted when the scheduled Cleanup operation runs
· Older than - if checked backup numbers that are older than the selected date will be
deleted when the scheduled Cleanup operation runs
· Older than (fixed date) - backup numbers that are Older than a certain fixed date
will be deleted when the scheduled Cleanup operation runs
· Do not delete Full backups - if this is checked, the full backups will be kept even if
they fall into the range of files filtered for deletion
· Do not delete Differential backups - if this is checked, the differential backups will
be kept even if they fall into the range of files filtered for deletion. Note that this option
is available only when Do not delete full backups is checked, because differential
backups depend on full backups.

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· Clear the destination folder - Deletes files and folders that should not be in the
destination folder. Only the files mentioned in backup catalog are kept.

Priority

Indicates the task priority. Move the cursor to right or left in order to increase or decrease the
priority.

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Restore Wizard

Part

VIII
 162 Backup4all 4

8 Restore Wizard
8.1 Where and how to restore
Using the Restore Wizard you can restore from a backup job. In the first step you can choose
the destination, the priority of the execution and customize the restore operation if you wish.

Where do you want to restore?

Use original location

Copies the files from the zip backup into the original location. If a file with the same name already
exists, a dialog will be shown prompting for an action before the restore can continue.

Choose another location

Copies files from the zip backup to a different folder. If selected, you can choose a different folder

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 Restore Wizard 163

to restore files from the backup.

Do not create drive letter folder

If checked, Backup4all will restore the files in the designated location using the original directory
structure. If you select this option and you have files from multiple drives, some files might get
overwritten. For example, if you backed up your Documents and Settings folder from your C
drive, when you restore it to a different location having the Do not create drive letter folder
unchecked, Backup4all will first create a folder named C and in it place the Documents and
Settings folder. If you would have checked the Do not create drive letter folder option, the
folder named C wouldn't have been created.

How do you want to restore?

Restore the latest version of all files

Backup4all will restore the latest version for all the files in the backup.

Restore all files as of

Choose the date to which you want to restore the files. The restored files will be exactly as they
were on the selected date.

Note: If you used the Limit number of file versions option, restoring the files as of a specified
date could not restore all your files if some of them were deleted by the file version limitation.

Choose files and restore the latest version

Backup4all will restore the latest version for all the files in the backup. You will be able to filter the
files using the Preview page.

Choose/filter files and restore the latest version

Backup4all will restore the latest version of the files. Files that are excluded from backup are not
restored. Check the status of the files in the Explore view of the main screen.

Choose/filter files and restore any version

Lets you specify which version of the files will be restored. For example, you might restore all files
in their original state from the first backup number.

Restore excluded and deleted files

If this option is checked, the latest version of all files will be restored, even if these files were
excluded from the backup.

Preview files at the end of wizard

If checked, a preview page with the files to be restored will be shown at the end of wizard.

Using the slider from the bottom of the Restore Wizard window, you can set the restore execution
priority compared to the rest of the running processes on your system. For example, setting the
priority to Highest priority, will determine the system to allocate most of its resources for the
restore execution.

8.2 What do you want to restore

This is the second step of the Restore Wizard. It appears only for Choose files and restore
from the latest version, Choose/filter files and restore the latest version and Choose/
filter files and restore from any version options.

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You can uncheck the files you don't want to restore. By default, all files are checked.

Information provided for each file:

· File/Folder - Name of the file/folder
· Size - Size of the the file
· Modified - Date and time when the file version was last modified (at backup execution)
· Backup no. - The last backup number containing the file

The file versions in the list can be sorted by clicking on the column headers. The right-click menu
on the column header provides a handy way to show/hide unnecessary columns (except the File/
Folder column which is grayed out).

8.3 To what date do you want to restore

This is the third step of the Restore Wizard if the Choose/filter files and restore any
version option was chosen.

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Restore as of
This option allows you to restore your files and folders to a specified date. Just select the data,
press Apply and then press Finish.

The purpose of this step is to let you select versions to restore. Use left mouse clicks together
with SHIFT and/or CTRL keys to select several backup numbers to restore. The most recent
version of a file in the selected backup number will be restored. If you select all backup numbers,
then a full restore is performed just as the Choose/filter files and restore the latest version
restore option.

Note: If you used the Limit number of file versions option, restoring the files as of a specified
date could not restore all your files if some of them were deleted by the file version limitation.

If you use the Mirror backup type, the Restore as of feature is not available. The Mirror backup
type does not keep track of file versions. Only the last version is available for restore.

Information provided for each version:

· Type - Type of the Backup. Each of the backup types is represented by a descriptive icon:
Full, Incremental, Differential, Mirror
· Backup Date - Date and time when the version was added to the backup
· Backup No. - Number of the backup increment
· File No. - Number of files in the backup
· Folder No. - Number of folders in the backup
· Comp. Size - Size of the file version (compressed)
· Uncomp. Size - Size of the file version (uncompressed)
· Label - Label of the backup number. This column is hidden by default

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8.4 Do you want to filter the files

This is the third step of the Restore Wizard for Choose/filter files and restore the latest
version restore type. For Choose/filter files and restore any version restore type, this is the
fourth step. You can filter the files to be restored.
Its behavior is the same as the Filters page of the New Backup Wizard or the Backup
Properties window, except that the process is restore and not backup.

The Filters page defines files filters to be applied to files that are going to be restored. Only files
and folders that match the filters will be restored.

You can add include or exclude filters. By default all files are included in the list to be restored.

The system selects only files that match the include filter and do not match the exclude filter. This
means the exclude filter is more powerful: if a file satisfies both include and exclude filters, it will
not be processed by the system.
Include and exclude filters are composed from filter restrictions:
· two or more filter restrictions in the include filter means that a file must satisfy at least one
restriction to be restored.
· two or more filter restrictions in the exclude filter means that a file must satisfy any
restriction to be excluded.
In the Type column you can see if the filter is for include or exclude. To change the filter type,
press the "Change to Include" or "Change to Exclude" button.

You can manage filter restrictions using the buttons:

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 Restore Wizard 167

· Add include - this will open a new window from where you can add a new restriction to the
list of include filters.
· Add exclude - this will open a new window from where you can add a new restriction to
the list of exclude filters.
· Edit - will open the same window as Add, with the selected filter's properties. You will be
able to modify the selected restriction.
· Copy - will create a copy of the selected filter.
· Delete - will delete the selected filter from the list.

8.5 Preview the files to be restored

This page is the final step of the Restore Wizard. It appears only if the Preview files at the
end of wizard option is checked. The purpose of this step is to show a preview of the files that
will be restored. If any other customization is required, user must go back and reselect the files to
be restored.

For the Choose/filter files and restore any version restore type, files and folders shown in
the tree are calculated based on selected backup versions. Files that have not been backed up in
the selected backup versions or were filtered will not be shown in the tree. Selecting all backup
versions in the Choose/filter files and restore any version restore type is the same as using
the Choose/filter files and restore the latest version type.

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File Filtering

Part

IX
 File Filtering 169

9 File Filtering
9.1 Overview

File filtering in Backup4all provides an intuitive way to define what files and folders to back up or
restore.

Select Folders and Files for filtering

The files can be filtered when added to backup. On the "What do you want to backup" page, from
the Backup Wizard or Backup Properties->Sources page each file and folder is shown in the tree
with a checkbox in front of it. If you uncheck it, the file or folder will be excluded from the backup
or restore process.

After applying filters, each file and folder is shown in the tree with a checkbox in front of it. If you
uncheck it, the file or folder will be excluded from the backup or restore process.

Filter

The role of the filter is to restrict the files from the sources or destination that will participate in
the backup or restore process. The filter actually consists of two filters: the include filter and the
exclude filter.

Include filter shows which files will be included in the backup or restore process. If the filter type
is "Include", it means the files which match the filter will be included in backup.
Exclude filter shows the files that will be excluded from the backup or restore. If the filter type is
"Exclude", it means the files which match the filter will be excluded from backup.
You can change the filter type from Include to Exclude or from Exclude to Include if you press the
"Change to Include"/"Change to Exclude" button. If no filters are defined, then all the files and
folders from sources will be backed up or restored.

Customize

There are special situations when the main filter is not enough to define the files to be backed up
or restored. In this case, you can refine the filters adding individual filters for folders. The refined
filter applies to all the files and subfolders of that folder. All files and folders for which a refined
filter is applied are marked with red.
To remove a refined filter, select the folder, select the filter and press the Delete button.

9.2 File Filter

The Edit file filter item window is shown every time a file filter restriction is added or modified.
It can be opened by pressing the Add button from the Filters page (New Backup Wizard, Backup
Properties, Restore Wizard window or Tools->Options) or the Edit button (if filters are already
defined).

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What do you want to do?

User can Create new filter, Create new starting from existing filter or Use existing filter.
The existing filters are listed in the drop down list and they can be added, edit or deleted from
Tools->Options->Filters

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 File Filtering 171

General

In the Filter name field you can type the name of the created filter. By default, the "New filter
configuration" name is assigned. If you use an existing filter, the name of that filter is used.

File name

Enabling this will allow defining filters based on file name pattern.
Press Add and select an existing file extension from the Filter combo (*.doc, *.pdf, *.zip etc.). If
the extension does not exist in the combo, just type it in and press OK. You can use the Edit or
Delete buttons to modify/remove the file name filters defined.

File name patterns can include:

· * - it matches one or more letters. For example a*.doc matches all files that start with a
and have .doc extension
· ? - it matches only one letter. For example a*.do? matches all files that start with a and
have any extension composed of three letters, the first two being do

Folder name

Enabling this will allow defining filters based on folder name pattern.
Enter the directory name that you want to filter in the following format: *\directory_name\*
(leading *\ and ending \* are required). Backup4all will apply the filter to all the directories that
are called directory_name. If you want to apply the filter to directories containing a specific word,
you must enter it in the following format *\*keyword*\*. Now Backup4all will apply the filter to all
the directories that have the word keyword in their names. You can use the Edit or Delete buttons
to modify/remove the folder name filters defined.
You can also use environment variables when creating filters: %temp%, %SystemRoot% etc.

File attributes

Enabling this section allows the user to specify file filters depending on the file attributes.
There is a list of quick sets to choose for predefined filter criteria:
· Custom - this is the default option and allows you to check whatever attributes you want
· None - if this is selected all the file attributes check boxes are unchecked
· FAT attributes - if this is selected, a set of File Allocation Table attributes will be used
for file filtering.
· NTFS attributes - if this is selected, a set of NTFS (New Technology File System) attributes
will be used for filtering. Note that these attributes are available only on Windows 2000,
Windows XP, Windows Server 2003, Windows Vista and Windows 7.

File attributes available for file filters:

· Read-Only - if checked files with read-only attribute will be selected
· Archived - if checked files with archived attribute will be selected
· Hidden - if checked files with hidden attribute will be selected
· System - if checked files with system attribute will be selected
· Compressed (only NTFS) - if checked files with compressed attribute will be selected
· Temporary (only NTFS) - if checked files with temporary attribute will be selected
· Encrypted (only NTFS) - if checked files with encrypted attribute will be selected
· Not indexed (only NTFS) - if checked files with "not indexed" attribute will be selected
· Offline (only NTFS) - if checked files with offline attribute will be selected
· Reparse point (only NTFS) - if checked files with reparse point attribute will be selected

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· Sparse file (only NTFS) - if checked files with sparse file attribute will be selected

For example, if you want to include files with read-only and archived attributes set, you have to
check both attributes checkboxes in a single restriction. If you want to include files with read-
only or archived attributes set, you have to make two separate restrictions: one for read-only
and another for archived.

File dates

This section allows the user to build restrictions based on file dates and times. To enable options
in this section, check the Filter by date option.
Filters in this section can be applied by selecting one of the available date filters:
· date accessed
· date and time accessed
· date modified
· date and time modified
· date created
· date and time created

You can compare these dates and times with a fixed date or a relative date: today, yesterday,
one week ago or one month ago.
Comparison operators available:
· < > date (and time) not equal to fixed or relative date
· < = date (and time) less than or equal to fixed or relative date
· > = date (and time) greater than or equal to fixed or relative date
· < date (and time) less than fixed or relative date
· > date (and time) greater than fixed or relative date
· in interval - date (and time) in a particular time interval between the Start date and End
date

File size

This section provides the possibility to build restrictions based on the file size. To enable the
options in this section, check the Filter by size option. You can enter a file size in the Size field
and select a measurement Unit. The filter will compare the file size on disk with the size you
enter using the comparison filters you selected:
· < > file size on disk not equal to the value in the Size field
· < = file size on disk less than or equal to the value in the Size field
· > = file size on disk greater than or equal to the value in the Size field
· < file size on disk less than the value in the Size field
· > file size on disk greater than the value in the Size field

Note:
Filters on files and filters on folders must be created individually. If you use a file and a folder
filter condition in the same filter, files will be filtered only if both filter conditions were met.

Examples
· If you use a single filter for .jpg files and Temp folder, only the .jpg files from Temp folder will
be filtered. If you use separate filters for files and folders, all .jpg files and whole Temp folder
will be filtered.
· Suppose you want to backup (or restore) all .pdf files accessed in the last month and all .doc
files modified in the last week, but you don't want to backup (or restore) system or hidden files.
Here are the steps to define this filter starting from the default filter:
1) Add a new restriction in the include filter: enable File name, add *.pdf file pattern and set
date accessed to be greater than or equal to fixed date one month ago; click OK
2) Add a new restriction: add *.doc file pattern and set date and time modified to be greater

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 File Filtering 173

than or equal to fixed date one week ago; click OK

3) Add a new restriction: enable File attributes and the System checkbox, then click OK
4) Add a new restriction: enable File attributes and the Hidden checkbox, then click OK
5) For the last two restrictions, check the Use as exclude filter boxes.

If filters predefined in Tools->Options->Filters are used in Backup Properties->Filters, you have

the possibility to lock that filter selecting the "Lock to filter" option.

By locking a filter in Backup Properties to a predefined filter (Tools->Options->Filters), all changes

of the predefined filter will propagate to the job filter. This is useful when you want to use the
same predefined filter in several backup jobs. All locked job filters will be updated when the
predefined filter is changed in Options->Filters.

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Command Line

Part

X
 Command Line 175

10 Command Line
10.1 Command Line Parameters
Backup4all can be started with various command line parameters to execute different actions on
backup jobs or groups, load backup jobs, run the application minimized to tray or run the backup
configured for the One Touch Backup button. The parameters can be used to create shortcuts
which start actions automatically or load directly a specified backup job. Also if your One Touch
Backup button device is not detected by Backup4all (Backup4all is not natively compatible with
the device), you could use the command line parameters to create a command that can be
associated to the One Touch Backup button of your device.

Syntax
Backup4all [[{/l|/f|/d|/i|/r|/e|/t|/c|/x}] name | /g group | /otb] [/s]

Formatting legend
Italic - Information that must be supplied by the user
Bold - Elements that the user must type exactly as shown
/ - Switches are preceded by slash
[] - Elements between square brackets are optional
| - Vertical line separates possible choices
{} - Items between braces are a set of choices from which the user must choose only one

Valid parameter is an ".ini" file (with its full path), a ".bkc" file (with its full path) or the name of
the backup job. The ".ini" or ".bkc" file must exist in the specified path, the backup job must be
defined in Backup4all or otherwise the backup will not run.

Switches that apply to this parameter (case insensitive, preceded by "/" or "-"):
· /l - load the specified backup job, .ini file or .bkc file
· /f - force the execution of a full backup
· /d - force the execution of a differential backup
· /i - force the execution of an incremental backup
· /r - execute the backup with its defined type (this is the default behavior when the backup
name is specified without switches)
· /e - erase the disc (FDD/CD/DVD/Blu-ray) before backup
· /t - tests the named backup job. Supports also an additional parameter [/TN
1,2,5..20|*|#] - if no TN is set then it will test all backup jobs same as using *; if # is used
it will test only the last backup job (# can be used in the same time with other numbers
too).
· /c - deletes the .bkc file and all zip files associated with the named backup job
· /x - cleans the backup. Supports additional parameters:
· [/IE mm.dd.yyyy] - clean the backups older than the specified date
· [/IS mm.dd.yyyy] - clean the backups newer then the specified date
· [/OT n /OTU {D|W|M|Y}] - n is the number of days (D), weeks (W), months (M) or
years (Y)
· [/KD] - keep Differential backups
· [/KF] - keep Full backups

If the backup job to be executed has the backup type set to Mirror, then a mirror backup will be
performed and the "/f", "/d", "/i" switches will be ignored even if they are set.

You can also have as parameter an existing backup group. This group must be defined in
Backup4all, otherwise the backup will not run. Switch to apply to this parameter (case insensitive,
preceded by "/" or "-"):
· /g - execute the jobs in the backup group with their defined types (the switch is mandatory
if you want to execute a backup group)

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When called without parameters, but with the /otb switch, Backup4all executes the backup job or
backup group specified in the OTB settings (from the Options->One Touch Backup page of
Backup4all).

There is an extra switch, "/s". You can use it to start Backup4all minimized to the system tray.
This switch can be used in combination with the other parameters and switches to run backup
jobs or backup groups minimized to the system tray, or to load a specific backup job, while the
application is still in minimized state.

Examples:
To force a full backup on the backup job associated with the IE Favorites..bkc located in the "E:
\Backup Destination" folder, use:
Backup4all /f "E:\Backup Destination\IE Favorites.bkc"

To start Backup4all minimized and force an incremental backup on the My Documents backup
job, use:
Backup4all /i "My Documents" /s

To execute all backup jobs from the Samples group, use:

Backup4all /g Samples

To execute the backup job or backup group associated with One Touch Backup, use:
Backup4all /otb
To execute a test for all backup numbers of the My Pictures backup job
Backup4all /t "My Pictures" /tn *

To execute a test for first two and last backup number of the My Pictures backup job
Backup4all /t "My Pictures" /tn 1,2,#

To clean all backup versions older than two weeks and keep the full and differential backups of
the My Pictures backup job, use:
Backup4all /x "My Pictures" /OT 2 /OTU W /KF / KD

Backup job definitions (".ini" files) are saved separately for each Windows user. These files can be
found in the "Application Data\Softland\Backup4all 4\IniFiles" folder of your user profile (if it's not
changed in the Tools->Options->File locations window). Backup catalogs (".bkc" files) are
saved locally and in the backup destination together with the backup files. When a backup job is
executed for the first time, a .bkc file is created. There is only one .bkc file for each backup job.

When valid parameters are provided with valid switches Backup4all will execute the commands.

10.2 Command Line Application

B4aCmd (the command line application of Backup4all) is a small application that runs
independently from the main application. It can be used to create batch files. Also if your One
Touch Backup button device is not detected by Backup4all) Backup4all is not natively
compatible with the device), you could use the command line parameters to create a command
that can be associated to the One Touch Backup button of your device. When executed without
any parameters it displays the usage information.

Syntax
B4aCmd [{/f|/d|/i|/r|/e|/t|/c|/x}] name | /g group | /otb

Formatting legend
Italic - Information that must be supplied by the user
Bold - Elements that the user must type exactly as shown

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/ - Switches are preceded by slash

[] - Elements between square brackets are optional
| - Vertical line separates possible choices
{} - Items between braces are a set of choices from which the user must choose only one

Command line backup can have as parameters an ".ini" file (with its full path), a ".bkc" file (with
its full path) or the name of the backup job. The ".ini" or ".bkc" file must exist in the specified
path, the backup job must be defined in Backup4all or otherwise the backup will not run.

Switches that apply to this parameter (case insensitive, preceded by "/" or "-"):
· /f - force the execution of a full backup
· /d - force the execution of a differential backup
· /i - force the execution of an incremental backup
· /r - execute the backup with its defined type (this is the default behavior when the backup
name is specified without switches)
· /e - erase the disc(Floppy/CD/DVD/Blu-ray) before backup
· /t - starts the test operation for the named job. Supports also an additional parameter [
/TN 1,2,5..20|*|#] - if no TN is set then it will test all backup jobs same as using *; if # is
used it will test only the last backup job (# can be used in the same time with other
numbers too).
· /c - deletes the .bkc file and all zip files associated with the named backup job
· /x - clean the backup. Supports additional parameters:
· [/IE mm.dd.yyyy] - clean the backups older than the specified date
· [/IS mm.dd.yyyy] - clean the backups newer then the specified date
· [/OT n /OTU {D|W|M|Y}] - n is the number of days (D), weeks (W), months (M) or
years (Y)
· [/KD] - keep Differential backups
· [/KF] - keep Full backups

If the backup job to be executed has the backup type set to Mirror, then a mirror backup will be
performed and the "/f", "/d", "/i" switches will be ignored even if they are set.

You can also have as parameter an existing backup group. This group must be defined in
Backup4all, otherwise the backup will not run.
Switch to apply to this parameter (case insensitive, preceded by "/" or "-"):

· /g - execute the jobs in the backup group with their defined types (the switch is
mandatory if you want to execute a backup group)

When called without parameters, but with the "/otb" switch, Backup4all executes the backup job
or backup group specified in the OTB settings (from the Tools->Options->One Touch Backup page
of Backup4all).

Examples
To force a full backup on the backup job associated with the IE Favorites.bkc located in the "E:\
\Backup Destination" folder, use:
B4aCmd /f "E:\Backup Destination\IE Favorites.bkc"

To force an incremental backup on the My Documents backup job, use:

B4aCmd /i "My Documents"

To execute all backup jobs from the Samples group, use:

B4aCmd /g Samples

To execute the backup job or backup group associated with the One Touch Backup, use:
B4aCmd /otb

To execute a test for all backup numbers of the My Pictures backup job

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B4aCmd /t "My Pictures" /tn *

To execute a test for first two and last backup number of the My Pictures backup job
B4aCmd /t "My Pictures" /tn 1,2,#

To clean all backup versions older than two weeks and keep the full and differential backups of
the My Pictures backup job, use:
B4aCmd /x "My Pictures" /OT 2 /OTU W /KF / KD

Backup4all returns exit codes after each task execution (backup, independent test or cleanup).
As a general case, if the backup was successful, the exit code is 0, otherwise is different.
Here are the possible exit codes:
· if backup was successful, the exit code is 0
· if there are parameter errors or syntax errors, the exit code is 1
· if backup was aborted, the exit code is 2
· if backup was finished with warnings, the exit code is 3
· if the independent test was finished with errors, the exit code is 4
· if cleanup was finished with errors, the exit code is 5
· if B4aCmd was not correctly installed, the exit code is 6

Backup job definitions (".ini" files) are saved separately for each Windows user. These files can be
found in the "Application Data\Softland\Backup4all 4\IniFiles" folder of your user profile (if it's not
changed in the Tools->Options->File locations window). Backup catalogs (".bkc" files) are saved
locally and in the backup destination together with the backup files. When a backup job is
executed for the first time, a .bkc file is created. There is only one .bkc file for each backup job.

If the parameters are not valid you will be shown the start screen with an appropriate error
message. When valid parameters are provided with valid switches B4aCmd will execute the
commands. There is a progress meter showing the progress of the backup execution in percents.
When the backup finishes and if you have the Test after backup option enabled, then the test
operation starts with its own progress.

The command line application uses the same engine, same configuration files and the same log
files as the main application. It always performs an unattended backup. You can use Backup4all's
interface to define backup jobs and backup groups which can be used later as parameters for the
command line application. You can create a shortcut to a backup job or to a backup group so you
won't have to use complicated paths. To create a shortcut, use the Create Shortcut menu item
from the File menu.

The same license is valid for the command line application as for the main application. Once the
main application is licensed the command line application automatically recognizes the license.

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Part

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11 Options
11.1 General
The General page of the Options window (accessible from the Tools, Options menu item)
contains general settings of the program.

Use settings for

Current User
If this is selected, the settings used in Backup4all (including backup jobs) are available only for
the current logged in user. This way if there are 3 people using the same computer and each
logging in through a different account, Backup4all will have different settings and jobs for each
account. This can be selected upon installation too, in the Select Default Settings step. These
settings are kept in a file whose location is customizable.

All Users
If this is selected, the settings used in Backup4all (including backup jobs) are available for all
users on the computer where it's installed. This way if there are 3 people using the same
computer and each logging in through a different account, Backup4all will have the same settings
and jobs for each account (kind of like a shared profile). This can be selected upon installation
too, in the Select Default Settings step. These settings are kept in a file whose location is
customizable.

Security

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Backup4all allows you to lock the program interface, using a password.

Press the Set password button to add or change the password. Near this button, the security
status is displayed: "No password" or "Password protected".
When opening the program's interface, if the interface is locked, you will be asked for the
password.
To remove the password, press the Set password button, type the old password and press OK.

Language

In the Language section you can select the language of the program interface by choosing
another one from the drop down list. Only the languages that were installed with the program are
displayed. The language of the interface changes only after the Options window is closed by
pressing the OK button. The selected language is kept as long as you don't change it or it
becomes invalid due to software updates.

The text box below the Language field shows details about the selected language (like translator
name and contact information).

11.2 Preferences
The Preferences page of the Options window (accessible from the Tools, Options menu item)
contains settings related to the display of the Toolbar menu.

Toolbar

Show Toolbar
User can choose if the toolbar will be displayed or not. By default, this option is checked.

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Show toolbar button hint

If checked a hint will be displayed when hovering over a toolbar button with the mouse. By
default this option is checked.

Show toolbar button captions

If checked the toolbar buttons will display their caption. Uncheck if you need more space in the
main window. You can use the button hints in this case. By default this option is checked.

Align caption to the right

If checked the toolbar buttons will have their caption displayed on the right of the icons, if not
they will be shown below the icons. This option is only valid if the Show toolbar button
captions option is checked. By default this option is not checked.

Toolbar icon size

You may use this drop down list to select the size of the toolbar buttons. Possible choices are:
Small, Medium and Large. By default this option is set to Small.

Views

Default view
The selected view will be assigned as default to the Views button from the application toolbar.
The possible views are: Brief, Explore, Backup, Statistics and Summary.

Show explorer icons

If checked a small icon is shown for each file in the Explore view. The icon is the standard icon
associated with the type of the file. You will see the same icons as in Windows Explorer. If the
Explore view contains a large number of files, you can uncheck this option to show files faster. By
default this option is checked.

Hide empty folders on expand all

If checked the folders that do not show any file in the Explore view will be automatically hidden
when pressing the Expand All button. By default this option is not checked.

Show context menu

If checked it will display the context menu when right clicking on a file or folder in the main
window's Explore view or the Sources page of the Backup Properties and New Backup
Wizard windows. By default this option is checked.

Job list

Background color
Press the (...) button if you want change the background color of the main window's Backup List
and the button list of the Backup Properties window.
View list as
Choose the listing mode for the backup jobs and groups in the Backup List. The possible choices
are: Tree, Icons and List.

Sort backup jobs alphabetically in a group

If checked the backup jobs are sorted alphabetically in each backup group. By default this option
is not checked.

Measurement unit

Auto

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If checked the file sizes are shown like in Windows Explorer. By default this option is checked.

Custom
If checked you can see all file sizes in the same unit. You can set the desired unit from the drop
down list. Possible choices are: Bytes, KB (kilobytes), MB (megabytes) or GB (gigabytes). Be
advised that if you select GB as a unit, for files under 10MB the size will be shown as 0GB. By
default this option is not checked.

Application priority

Users can move the application priority cursor to a higher or a lower value.

External program

Difference viewer: Choose an application to compare the selected file version with the source
file in Explore View. You can also use parameters for difference viewer application.

Other

NTFS daylight saving correction

The Windows NT File System (NTFS) reports wrong file times after the clock changes according to
daylight saving time rules. As a consequence, the program sees these files as changed and backs
them up. When you check this option these files will not be reported as modified. By default this
option is checked.

Show Task Scheduler error message

If checked Backup4all will show an error message when a scheduled backup has errors. This
requires user intervention for the backup to continue. By default this option is checked.

Allow blank passwords when scheduling

If checked this option will enable usage of blank passwords in your Windows system and in
Windows Task Scheduler.
When checking this option you may receive a message from you antivirus, letting you know there
is a suspicious activity in Backup4all.exe that might pose a security risk. You don't have to worry,
you can press OK because Backup4all just wants to modify a registry entry to allow blank

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passwords.

Blank passwords are disabled in Windows by default as a security measure. Instead of enabling
this option we recommend to set a password for each Windows user account. By default this
option is not checked.
If you uncheck this option at a later time, you will be informed that for existing scheduled backups
you'll need to provide an username/password in order to be able to run them.

Warn when insecure passwords are used

If checked Backup4all will display a warning window when you enter passwords for zip encryption
that contain less than 8 characters.

Show hidden files in open dialogs

If checked files marked as hidden will be displayed in Open dialogs. This is very useful if you want
to add hidden files to your backup sources. By default this option is checked.

Use New Backup Wizard to create backup jobs

If checked, when pressing the File->New Backup button, the New Backup Wizard will be
open.
If unchecked, the Backup Properties will be used to create the new job.

11.3 Startup
The Startup page of the Options window (accessible from the Tools, Options menu item)
contains startup related settings of the program.

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Startup and tray

Start at Windows startup

If checked the program is started when Windows starts using the window state set in the
Visualization mode group. By default this option is not checked.

Show "Getting Started"

If checked, the "Getting Started" window is displayed when you start Backup4all.

Show tray icon

If checked the program icon is displayed in the Taskbar Notification Area.

Minimize to tray - Check this option if you want to show Backup4all in the taskbar tray when
the application is minimized. If unchecked, the application is minimized normally to the Windows
taskbar. By default this option is not checked

Close to tray - Check this option if you want to show Backup4all in the taskbar tray even when
you close it from the File->Exit menu or the title bar close button. If unchecked, Backup4all will
terminate when you exit the application. By default this option is not checked

Show errors in tray - The error icon appears when the application is minimized to tray and a
backup had errors. The error icon will blink over the default Backup4all tray icon. Uncheck this
option if you do not want to see the error icon in the tray. By default this option is checked.

Visualization mode
Manual Run - You can select the way Backup4all's main window will be displayed after a normal
startup. The options are: Last window state, Normal and Maximized.

Windows Startup - You can select the way Backup4all's main window will be displayed after

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Windows starts. The options are: Last window state, Minimized, Normal, Maximized and Tray (if
the Show tray icon option is checked). This setting is available only if Start at Windows startup is
checked.
Scheduled Startup - You can select the way Backup4all's main window will be displayed when a
scheduled backup starts it. The options are: Last window state, Minimized, Normal, Maximized
and Tray (if the Show tray icon option is checked).

11.4 Application folders

The Application folders page of the Options window (accessible from the Tools, Options menu
item) contains general settings of the program.

Override settings folder

This is the folder where the program's settings are kept. You can use the Browse button to
select an existing folder. By default this option is set to the "Application Data\Softland\Backup4all
4\" folder of your Window login account profile.

Override initialization folder

This is the folder where the initialization files are saved. You can use the Browse button to
select an existing folder. By default this option is set to the "Application Data\Softland\Backup4all
4\IniFiles" folder of your Window login account profile.

Override local catalog folder

This is the folder where the cached catalog files ("*.bkc") are saved. You can use the Browse

button to select an existing folder. By default this option is set to the "Application
Data\Softland\Backup4all 4\BkcFiles" folder of your Window login account profile.

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Override log folder

This is the folder where the log files are saved. You can use the Browse button to select an
existing folder. You can change the folder, but the existing log files will not be copied to the new

location (you can do this manually, if you wish). You can use the Browse button to select an
existing folder. By default this option is set to the "Application Data\Softland\Backup4all 4\Logs"
folder of your Window login account profile.

Override plugins folder

This is the folder where the plugin files are saved. You can use the Browse button to select an
existing folder. By default this option is set to the "Application Data\Softland\Backup4all 4
\Plugins" folder of your Window login account profile.

Override default destination folder

This is the folder used as destination for the newly created backup jobs. The existing backup job
destinations will not be affected if you change this option (you have to manually change the

destination for them). You can use the Browse button to select an existing folder. By default
this option is set to the "My Documents\MyBackup4all 4\" folder of your Window login account
profile.

Override temporary folder

This folder is used by the compression engine to handle compressed files (.zip). Only a full path is
allowed. The recommendation is to set the temporary directory on the hard disk partition with the

most free space available. You can use the Browse button to select an existing folder. By
default the option is set to the operating system's temporary folder.

11.5 Backup
The Backup page of the Options window (accessible from the Tools, Options menu item)
contains settings related to the backup operations.

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Confirmations

Warn before completely erasing a disk - Check this option if you want to be warned each
time Backup4all wants to completely erase a disk. By default this option is checked.

Show warnings dialog at the end of the backup - Check this option if you want to be notified
if any warnings or errors appeared while performing the backup. You can always check for
warnings and errors in the log file. The warning or error icon is shown over the backup job no
matter if this option is checked or not. By default this option is checked.

Show success messages - Check this option if you want Backup4all to pop-up a success
message when the backup or restore operation was executed with no errors or warnings. By
default this option is not checked.

Ask for a new disk before backup - Check this option if you want to be asked to enter a new
disk before backup execution starts. This way you can have different backup executions on
different disks. By default this option is not checked.

Show disk label message after writing a disk - This option applies only when you back up to
removable media and the backups are spanned to multiple disks. If this option is set, you will be
asked to mark the disk with a label after each disk is completely written. The system suggests
you the disk labels and will refer to each disk using its label (while restoring). By default this
option is checked.

Show file warnings - If checked file warnings like access denied, locked files etc. are displayed
to the user during backup execution. These warnings are also written to the log file. Scheduled
backups do not show these warnings even when this option is set. By default this option is
checked.

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Warn before canceling the backup - If checked a confirmation message will be displayed when
a backup is canceled before being completely executed. By default this option is checked.

Default compression filter

This default filter is applied to new backup jobs by default, to increase the compression
performance. It defines what types of files to be stored uncompressed in the zip file. These are
files that are already compressed (e.g. zip, rar, mp3 or avi) and using the zip compression on
them wouldn't result in a smaller sized backup. This can also be modified individually from each
backup job's Properties->Types->Advanced window in the Filters box.

When destination not ready

The options from this group affect scheduled backups. The first number (Retry option) indicates
how many times the application tries to access the destination location if it is not available. By
default this option is set to 3 attempts. The second number (Wait option) indicates how many
seconds to wait between two consecutive attempts to access the destination location. By default
this option is set to 5 seconds.

Memory usage

This option allows you to change the memory usage level. You can move the memory indicator to
a lower or a higher level.

11.6 Filters
On the Filters page of the Options window (accessible from the Tools, Options menu item) you
can define filters to be used in the application.

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General

Filter name
Type a name for the filter to be recognized when you want to use it later.

File name

Enabling this will allow defining filters based on file name pattern.
Press Add and select an existing file extension from the Filter combo (*.doc, *.pdf, *.zip etc.). If
the extension does not exist in the combo, just type it in and press OK. You can use the Edit or
Delete buttons to modify/remove the file name filters defined.

File name patterns can include:

· * - it matches one or more letters. For example a*.doc matches all files that start with a
and have .doc extension
· ? - it matches only one letter. For example a*.do? matches all files that start with a and
have any extension composed of three letters, the first two being do

Folder name

Enabling this will allow defining filters based on folder name pattern.
Enter the directory name that you want to filter in the following format: *\directory_name\* .
Backup4all will apply the filter to all the directories that are called directory_name. If you want
to apply the filter to directories containing a specific word, you must enter it in the following
format *\*keyword*\*. Now Backup4all will apply the filter to all the directories that have the

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word keyword in their names. You can use the Edit or Delete buttons to modify/remove the
folder name filters defined.
You can also use environment variables when creating filters: %temp%, %SystemRoot% etc.

File attributes

This section allows the user to specify file filters depending on the file attributes. To enable the
filter options in this section you have to check the Filter by attributes option.
There is a list of quick sets to choose for predefined filter criteria:
· None - if this is selected all the file attributes check boxes are unchecked
· Custom - this is the default option and allows you to check whatever attributes you want
· FAT attributes - if this is selected, a set of File Allocation Table attributes will be used
for file filtering
· NTFS attributes - if this is selected, a set of NTFS (New Technology File System) attributes
will be used for filtering. Note that these attributes are available only on Windows 2000,
Windows XP, Windows Server 2003, Windows Vista and Windows 7.

File attributes available for file filters:

· Read-Only - if checked files with read-only attribute will be selected
· Archived - if checked files with archived attribute will be selected
· Hidden - if checked files with hidden attribute will be selected
· System - if checked files with system attribute will be selected
· Compressed (only NTFS) - if checked files with compressed attribute will be selected
· Temporary (only NTFS) - if checked files with temporary attribute will be selected
· Encrypted (only NTFS) - if checked files with encrypted attribute will be selected
· Not indexed (only NTFS) - if checked files with "not indexed" attribute will be selected
· Offline (only NTFS) - if checked files with offline attribute will be selected
· Reparse point (only NTFS) - if checked files with reparse point attribute will be selected
· Sparse file (only NTFS) - if checked files with sparse file attribute will be selected

For example, if you want to include files with read-only and archived attributes set, you have to
check both attributes checkboxes in a single restriction. If you want to include files with read-
only or archived attributes set, you have to make two separate restrictions: one for read-only
and another for archived.

File dates

This section allows the user to build restrictions based on file dates and times. To enable options
in this section, check the Filter by date option.
Filters in this section can be applied by selecting one of the available date filters:
· date accessed
· date and time accessed
· date modified
· date and time modified
· date created
· date and time created

You can compare these dates and times with a fixed date or a relative date: today, yesterday,
one week ago or one month ago.
Comparison operators available:
· < > date (and time) not equal to fixed or relative date
· < = date (and time) less than or equal to fixed or relative date
· > = date (and time) greater than or equal to fixed or relative date
· < date (and time) less than fixed or relative date
· > date (and time) greater than fixed or relative date
· in interval - date (and time) in a particular time interval between the Start date and End

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date

File size

This section provides the possibility to build restrictions based on the file size. To enable the
options in this section, check the Filter by size option. You can enter a file size in the Size field
and select a measurement Unit. The filter will compare the file size on disk with the size you
enter using the comparison filters you selected:
· < > file size on disk not equal to the value in the Size field
· < = file size on disk less than or equal to the value in the Size field
· > = file size on disk greater than or equal to the value in the Size field
· < file size on disk less than the value in the Size field
· > file size on disk greater than the value in the Size field

Settings

Show filter in the New Backup Wizard

If checked, the current filter can be selected from the Filters list in New Backup Wizard.

Automatically add filter to new backup jobs

If checked, the current filter will be automatically added to backup jobs you create. You can
specify the default type as: include filter or exclude filter.
Using this option you can automatically exclude specific file types from your backups.

Example
Suppose you want to backup (or restore) all .pdf files accessed in the last month and all .doc
files modified in the last week, but you don't want to backup (or restore) system or hidden files.
Here are the steps to define this filter starting from the default filter:
1) Add a new restriction in the include filter: enable File name, add *.pdf file pattern and set
date accessed to be greater than or equal to fixed date one month ago; click OK
2) Add a new restriction: add *.doc file pattern and set date and time modified to be greater
than or equal to fixed date one week ago; click OK
3) Add a new restriction: enable File attributes and the System checkbox, then click OK
4) Add a new restriction: enable File attributes and the Hidden checkbox, then click OK
5) For the last two restrictions, check the Use as exclude filter boxes.

11.7 Logs and history

On the Logs and history page of the Options window (accessible from the Tools, Options menu
item) you can change log and history options.

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Content

Log detailed information

If checked the program will log detailed information about all files handled by the backup, restore
or test process. By default this option is not checked.

Include summary in log

If checked the logs will contain all the text available in the main window's Summary view. By
default this option is not checked.

Log folder

In this group you can set the size limits for the folder where the logs are stored. The path to the
logs is set on the File Locations page of the Options window.

Unlimited size
If checked the log folder size is not limited, and its size will increase as needed. After a long
period the program will generate a large number of log files, so you might want to clean up the
log folder manually. By default this option is not checked.

Restricted to
If checked the log folder size is limited to the value set in the Size field below. If the log file of the
running backup job is larger than the limit, it will still be stored in the log folder. When the same
operation will run again, the previous log file will be deleted. By default this option is checked.

The log folder size will be less or equal then the selected value. By default this option is set to 20
MB.
You can set the desired unit from the drop down list. Possible choices are: Bytes, KB (kilobytes),

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MB (megabytes) or GB (gigabytes). By default this option is set to MB.

Log Viewer

Program
User can choose which program to be used when opening the log files with Backup4all. The
available options are: <Default text editor>, <Notepad> or <Wordpad>. User can also browse
the computer to choose another program.

Log file extension

User can change the extension of log files. The available options are: log and txt.

History

Delete records older than

If checked the history records older than the selected period will be deleted. The available time
units are: Days, Weeks, Months and Years. By default, this period is set to 3 Months.

Delete corresponding log files too

This option can be used only if the Delete records older than option is checked. This option is
equivalent with: delete log files older than the period selected above.

11.8 Backup on demand

The Backup on demand page of the Options window (accessible from the Tools, Options menu
item) contains settings for the one touch button of some USB/FireWire devices.

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Some USB enclosures have a button to start the execution of an associated program. If you have
such a device, you can configure Backup4all to execute a backup job or a backup group when
this button is pressed. If your One Touch button device is not detected by Backup4all (
Backup4all is not natively compatible with the device), you could use the command line
parameters to create a command that can be associated to the One Touch button of your device.

See this section for details.

Backup on demand
Enable One Touch Backup support
Use this option to enable the Plug-and-Backup functionality. If the option is set, you can choose
which Backup job or Backup group will be executed when the portable drive is plugged in.
Sometimes (when the backup job or the backup group is deleted or renamed) the target backup
cannot be executed. In this case a dialog will be shown asking you to either create a new backup,
select another backup or disable the Plug-and-Backup functionality.

Detect
Please connect your USB enclosure and make sure it is turned on and ready. Press the Detect
button to check the compatibility with the One Touch Backup feature. If there is at least one
compatible device, a message will be shown listing all the disk partitions (drives) on the devices.
You will be informed if there are no compatible devices. In this case the Enable One Touch Backup
support option will have no effect even if it is set.

What to execute

Backup job
Use this option to select a backup job.

Backup group
Use this option to select a backup group.

What to display

On Backup
You can control the behavior of the application when the One Touch button of your USB device is
pressed. The application can: show nothing, show a tray popup or show the main window.
By default this option is set to show nothing. If the show the main window option is selected, the
Hide when finished option becomes available too (checked by default).

Minimize to tray when finished option will minimize the application to tray after the backup
finishes. This option works only if the application was started by OTB. If the application was
already open, the option does not work.

11.9 CD, DVD or Blu-ray

The CD, DVD or Blu-ray page of the Options window (accessible from the Tools, Options menu
item) contains the settings of the CD, DVD or Blu-ray burners.

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Engine

Use SCSI Pass Through Direct Layer (SPTD)

Selected by default. Backup4all uses this internal burning engine to write CD, DVD, HD-DVD or
Blu-ray discs. SPTD is a new method of access to storage devices and has the ability to provide
direct control of devices without risk of compromising it by some malicious 3rd party filter drivers
or other "rootkit" applications.
SPTD is currently supported only on Microsoft OS Windows 2000 and above. SPTD (similar to
other access layers) is not removed from your system after Backup4all uninstall, in order not to
disrupt other applications that may use it.

Use native Win32 Interface (SPTI)

If you have problems backing up using the SPTD method, we recommend you to use this option.

Other

Load CD, DVD or Blu-ray before backup

If checked, the CD, DVD or Blu-ray media is loaded before the execution of a backup. This option
is useful when the CD, DVD or Blu-ray disc was previously ejected by another process.

Eject CD, DVD or Blu-ray after backup

If checked, the CD, DVD or Blu-ray media is ejected, but not reloaded after burning process is
finished. By default this option is not checked.

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11.10 FTP
The FTP page of the Options window (accessible from the Tools, Options menu item) contains
FTP settings.

When FTP server not ready

The first number (Retry option) indicates how many times the application tries to access the
destination server if it is not available. By default this option is set to 3 attempts. The second
number (wait option) indicates how many seconds to wait between two consecutive attempts to
access the destination location. By default this option is set to 5 seconds. This option is useful
when the destination FTP server has restrictions (i.e. only 2 users logged in the same time, no. of
accesses etc.) and insures that if the FTP server cannot accept your connection, it will not be
"hammered" by sending log-in requests frequently.

Configurations

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The Tools->Options->FTP window allows you to define FTP configurations that can be used on
the Destination page in the New Backup Wizard or Backup Properties windows. You can
add, edit, copy or delete an FTP connection using this window.
In order to add a new FTP connection press the Add button. The Define FTP configuration
window will appear in the list and you can enter the other settings for this connection.

General

Configuration name
Enter here an arbitrary name for the connection. By default the New FTP configuration name is
assigned.

FTP Server

Server name or IP
In this field you have to enter the name or IP address for the FTP server

Port
In this field you have to enter the port number if different than the default FTP ports (21).

Destination folder
Here you can specify a destination folder on the remote FTP server where the backup will be
stored. If the entered folder does not exist, it will be created on the server. If no destination
folder is set, Backup4all will automatically create a folder using the name of the backup job.

User name
If this is a private FTP server (no anonymous access allowed) you have to enter the user name for
your account.

Password
In this field you can enter the password for the FTP server. There are FTP servers that allow
anonymous access (public FTP servers). You can connect to these types of FTP servers using as
user name Anonymous and your email address as password. It is not recommended to backup

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important files to public FTP servers.

Bandwidth limitation

This section allows setting different limitations for upload/download speeds:

· Limit upload speed - if checked you can set a maximum upload speed for the FTP transfer
· Limit download speed - if checked you can set a maximum upload speed for the FTP
transfer

Advanced

SSL encryption level

Indicates the level of Transport Layer Security (TLS) required for control channel and data
channel connections to the FTP server:
· No SSL - the server does not require Secure Socket Layer transport
· Implicit SSL - implies that Secure Socket Layer is in use
· Only explicit SSL - allows the connection to the FTP server only if TLS is available.
· Explicit SSL, if available - when SSL is available, uses explicit security by default. The
server allows regular FTP sessions without encryption as well as encrypted FTP sessions using
SSL.

Use passive mode for transfers (like WWW browsers)

Each file transfer (upload or download) needs an additional connection for the data stream.
Normally (in active mode), the server establishes this connection. In passive mode, however, the
client establishes the connection. This may be necessary through some firewalls, which do not
allow connections from outside.

Use extended passive mode

The FTP Server operates exactly the same as passive mode, however it only transmits the port
number (not broken into high and low bytes) and Backup4all is to assume that it connects to the
same IP address that was originally connected to. Use this option if the normal passive mode
connection failed.

Use XCRC when testing (if available)

If the server supports the XCRC extension Backup4all can verify that files transferred to the

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server have been transmitted correctly using the CRC information received from the FTP server.
This results in faster testing, as the files will not be downloaded to perform the CRC testing.

Timeout (seconds)
You can set the time interval (in seconds) that is allowed for no data transfer before the transfer
operation is interrupted and must be resumed. Default is 15 seconds.

Firewall

Proxy type
Select one of the options below (supported by your firewall) if you use a proxy to connect to the
FTP:
· None - Sends the User name and optional Password for the FTP server as entered in the
FTP window
· Send command USER - Sends the User name and optional Password defined in the proxy
settings, followed immediately by the User name and optional Password for the FTP server.
· Send command SITE - Sends the User name and optional Password defined in the proxy
settings, the SITE command with the Host value, and the User name and optional Password
for the FTP site.
· Send command OPEN - Sends the User name and optional Password defined in the proxy
settings, sends the OPEN command with the Host value, and the User name and optional
Password for the FTP site.
· USER user@firewalluser@hostname / PASS pass@firewallpass - Sends the command
USER user@proxyuser@host, then the command PASS pwd@proxypwd, or optionally PASS
pwd.
· Transparent - Sends the User name and optional Password defined in the proxy settings,
followed immediately by the FTP server User name and optional Password.

Host name or IP
In this field you have to enter the host name or IP address for the proxy server (firewall).

Host port
Enter the host port number in this field. By default, the port number is set to 80.

User name
This field is used to enter the proxy user name.

Password
In this field you can enter the password for the specified user name.

ASCII file types

It includes the list of all file extensions that will be transfered as ASCII when using Auto transfer
mode for FTP uploads. You can filter, add, edit or delete the file extensions listed here.
Please note: if you add non-ASCII file types in this list, when you back up such files in ASCII
mode they will get corrupted and you won't be able to use them.

11.11 SFTP
The SFTP page of the Options window (accessible from the Tools, Options menu item) contains
SFTP settings.

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When SFTP server not ready

The first number (Retry option) indicates how many times the application tries to access the
destination server if it is not available. By default this option is set to 3 attempts. The second
number (wait option) indicates how many seconds to wait between two consecutive attempts to
access the destination location. By default this option is set to 5 seconds. This option is useful
when the destination FTP server has restrictions (i.e. only 2 users logged in the same time, no. of
accesses etc.) and insures that if the FTP server cannot accept your connection, it will not be
"hammered" by sending log-in requests frequently.

Configurations

The Tools->Options->SFTP window allows you to define SFTP configurations that can be used
on the Destination page in the New Backup Wizard or Backup Properties windows. You can
add, edit, copy or delete an SFTP connection using this window.

In order to add a new SFTP connection press the Add button. The Define SFTP configuration
window will appear in the list and you can enter the other settings for this connection.

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General

Reset to configuration
If you want to add a new SFTP location, the <New> option should be selected. To edit an existing
SFTP location, select it from the drop-down list. All fields will be filled with the values of the
selected SFTP.

SFTP server

· Server name or IP - In this field you have to enter the name or IP address for the SFTP
server
· Port - In this field you have to enter the port number if different than the default SFTP
ports (22).
· Destination - Here you can enter the destination path if different than root.
· User name - If this is a private SFTP server (no anonymous access allowed) enter the user
name for your account.
· Password - In this field enter the password for the SFTP server.

Private key

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· None - no private key is used

· Key file - allows user to specify a key file that will be used
· Personal certificate store - allows user to import and use different certificate formats

Bandwidth limitation

Bandwidth limitation - allows setting different limitations for upload/download speeds:

· Limit upload speed - if checked you can set a maximum upload speed for the SFTP
transfer
· Limit download speed - if checked you can set a maximum upload speed for the SFTP
transfer

Advanced

· Verify host key: If checked, the host key will be verified each time
· Maximum file size - specify the maximum file size you want to have. Please note that
many SFTP servers does not allow you to upload files larger than 2 GB.
· Timeout - you can set the time interval (in seconds) that is allowed for no data transfer
before the transfer operation is interrupted and must be resumed. Default is 15 seconds.

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Authentication

You can select which authentication methods will be used when backing up. Available options:
publickey and password.
The priority of these options can also be changed.

Encryption

· Ciphers: clear or select the check boxes to specify which ciphers you want to allow for
encrypting SFTP sessions. A Cipher is the algorithm(s) used for symmetric session
encryption. To give a cipher a lower priority rating, select it with the mouse and then click
the Down button.
· MACs: clear or select the check boxes to specify which MACs you want to allow for
encrypting SFTP sessions. A MAC (Message Authentication Code) is the algorithm(s) used
for data integrity verification. To give a MAC a lower priority rating, select it with the mouse,
and then click the Down button.

Compression

SFTP supports the use of data compression to reduce the amount of data that is transmitted.
Both the client and server agree on a compression algorithm. They then compress data before
sending and decompress data when it is received.
Typically, zlib compression is the compression algorithm most commonly supported in SFTP
servers. No compression is set as the default, and zlib is specified as an option. If the server
forces use of zlib compression it will happen automatically

11.12 Email
On the Email page of the Options window (accessible from the Tools, Options menu item) you
can set configurations necessary to send emails.

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Email notifications

Enable email notifications

If checked the email notifications are available in the backup jobs on the Advanced\Emails page
in the backup job Properties or New Backup Wizard (accessible from the File menu). By
default this option is not checked.

SMTP server

Server Name or IP
Enter the DNS name or IP address of the SMTP server to be used to send emails (example: mail.
yourdomain.com) This field is mandatory.

Port
Enter the port number to be used by the SMTP server to send the emails. The default value is 25.

Use SSL
If checked the Transport Layer Security (TLS) will be used for control channel and data channel
connections to the SMTP server. By default this option is not checked.

Send Test Email

Press Send Test Email if you want to test the configuration you just entered. In the box that
pops-up, enter the email address where you want to receive notifications and press OK. If all the
settings are correct, a test email should arrive in your specified email account.

Email addresses

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From
Enter the sender's email address. If you enter a wrong email address, the email notification will
not be sent. This field is mandatory.

Reply To
Optionally you can specify a different reply email address. If no value is entered the From email
will be used.

Authentication

Server requires authentication

If checked the SMTP server uses authentication and you will need to supply a user name and a
password. By default this option is not checked.

User name
Enter the user name to be used when authenticating on the SMTP server.

Password
Enter the password to be used when authenticating on the SMTP server.

Dial-up connection

In this group you can set how the program should handle dial-up connections. The available
options are: Do not start, Automatically start-up, Manually start-up.

Do not start
If selected email notifications are sent only if your computer is already connected to the Internet.
If you have a connection but you are not connected the program will not dial for you.

Automatically start-up
If selected and you are not connected to the Internet, the program attempts to make the
connection for you automatically.

Manually start-up
If selected and you are not connected to the Internet, the program asks you if it should connect.
You can approve or deny the request.

Hang up when finished

If checked the dial-up connection will be closed after the notification email is sent.

11.13 Updates
On the Updates page of the Options window (accessible from the Tools, Options menu item) you
can configure Backup4all when to check for updates.

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Check for updates

Check mode
User can choose one of these modes:
· Manual - user will manually check for new updates. This option is selected by default.
· Reminder - the program will remind you with the selected frequency to check for new
updates
· Automatically - the program will automatically check for new updates with the selected
frequency.

Frequency
User can set the frequency for Backup4all to remind or to automatically check for new updates.

Check at application startup

If checked, the program will check for new updates at application startup.

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Part

XII
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12 Help
12.1 Support Request
Before asking for support, please make sure you have installed the latest version of Backup4all.
Also visit our online Knowledgebase, as it contains valuable information and your questions
might already be answered there.

If you can’t find an answer to your questions in our Knowledgebase, please go to Backup4all’s
Help tab and click on Support Request. This will open an email and it will include at the bottom
some basic information we would need (application build number, operating system and
registration details).

Please include in your support request the following details:

· Exactly what did you do?
· Can you reproduce the problem again?
· If possible send us a screenshot of the error message.
We might ask you for additional information, if we cannot reproduce the problem.

12.2 Purchasing and Registration

How to Know What Edition to Buy?

Backup4all has a trial period of 30 days. During these 30 days you have access to all application
features. After this period, you have to decide which edition you want to use: Professional edition
(fully featured application), Standard or Lite edition (not all features are available).

Please read the What edition to choose? section for a summary of differences between Lite,
Standard and Professional edition. The Feature Matrix section presents in detail the differences
between Lite, Standard and Professional edition.

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Register

The Register Backup4all window appears when clicking on Register menu item from the Help
menu of Backup4all. This window also appears when the application starts if the trial period has
expired (the registration window might be different in the OEM editions).

On the Register Backup4all window (Help->Register), please copy and paste the exact values
as you received them by email in the Registration name and Registration key fields. Press the
Register button bellow when you are ready.

If the registration information is valid, you will get a confirmation message saying Backup4all has
been successfully registered. After the confirmation message, you can see the registration details
at the bottom of the about box of Backup4all (Help->About Backup4all).

If you lost your registration key, please send us an email to Sales Support. You should specify
your purchase information (purchase number and approximate date), the name (or company
name) and email address you used to buy your copy of Backup4all. We will send to you the
registration key again.

If you have questions or you experience problems related to the registration process, you can use
the General Support button (from Help->Register) under Support section to contact us. We
will be happy to assist you with the registration.

Buy now

In the Buy Now! section you'll see information on how to order Backup4all and pressing the Buy

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now! button opens the online web-page where you can purchase Backup4all.

After completing the purchase, a registration key will be delivered to you by email. This key is
required to register the program. It is recommended that you make a backup copy of this email
(e.g. print out a hard copy).

Backup4all is available as Shareware - another way of saying Try before you buy. It is fully
functional for a period of 30 days. After 30 days, the program will start only if you enter a valid
registration key (OEM version users might be asked to enter their registration keys sooner). You
can buy Backup4all online if you fill out the online purchase form.

There are two ways to start the order process:

· go to the Help menu of Backup4all and click on How to Order
· go to the Help menu, click Register and press the Buy now! button from the Buy Now
section
An online Buy Now page will be opened in your browser. After you select the desired edition,
press the Buy Now buttons (from the online ordering page) and the online ordering form will be
displayed.

Support

If you want to report bugs, feature requests or want to ask general software usage questions, you
can contact our support department.
Pressing the General Support button, starts a new email message that will be sent to the
support team.

If you experience any problems during the registration process, you can contact our sales
department.
Pressing the Sales Support button, starts a new email message that will be sent to the sales
team.

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12.3 Check for Updates

You can manually check for updates from Help -> Check for Updates.
In the Upgrade window, you can see if there are any updates available and what is new in the
update.

12.4 About
The About page of Backup4all contains information about the version and edition you have
installed, as well as the information about the registration status. If Backup4all is registered, you
can see the Registration Name and Registration Key, otherwise it will show as UNREGISTERED
and mention the number of days left until the trial version expires.

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Backup properties sources 129

Index Backup to Blu-ray 48

Backup to CD 48
Backup to DVD 48
Backup to FTP 32
-.- Backup to SFTP 34
Backup to USB drives 36
.bkc 48, 50
backup type 108, 133
.ini 95
Backup types
Differential backup 40
-A- Full backup 40
Incremental backup 40
Abort backup 155 Mirror backup 40
Add scheduled backup Backup types in Backup4all 44
Blank passwords 86 Backup versions 80
Internal scheduler 86 Backup wizard destination 100, 101, 102, 104, 105
Main application 86 Backup wizard general 112
Set password 86 Backup wizard name 100
System shutdown 86 Backup wizard overview 100
User account 86 Backup wizard what to backup 107
Windows scheduler 86 Backup4all 8
Advanced mode 112 Backup4all 2 95
Application log 92 Backup4all 3 95
Archive bit 145 Backup4all 4 95
ASPI 48 Backup4all Configurations 112
Attributes 66 Backup4all Lite 9
Automatically span 50 Backup4all Professional 9
Backup4all Standard 9

-B- Bandwidth limitation 123, 127

Blank passwords 157
Backup 53 Blu-eay 48
Backup date 66 Blu-ray 117
Backup groups Built in 48
Delete group 60 Built-in driver 117
New group 60 Burner 48
Rename group 60 Buy 210
Backup list 59
Backup logs 94
Backup options
-C-
Compression filter 187 Calculate statistics 70
File warnings 187 Cancel 53
Retry 187 Captions 181
Show success 187 Catalog 48, 50
Show warning 187 CD 48, 117
Wait 187 CD drive 114
Warn 187 CD/DVD/Blu-ray options
Backup Properties destination 114 Burning engine 196
Backup Properties overview 112 Eject CD/DVD/Blue-ray 196
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CD/DVD/Blu-ray options Default paths 186

Load CD/DVD/Blue-ray 196 Delete 53
SPTD 196 Delete group 53
SPTI 196 Delete sources 145
Change criteria 145 Description 8
Change Icon 112 Detailed logging 38
Changed files 66 Device name 49
Choose edition 9 Differential 40, 133
Clean backup 82 Differential backup 41, 108, 136
Clear archive bit 133 Disc 48
Clear backup 157 Drive letter folder 162
Close to tray 97 DVD 48, 117
Collapse 53
Column headers 80
Command line -E-
Silent install 12
Editions 9
Command line application
Eject 48, 50, 89
B4aCmd 176
Email notifications
Erase disc 176
Authentication 37
Force differential 176
Email address 37
Force full 176
Send test email 37
Force incremental 176
SMTP server 37
Load 176
Email options
Syntax 176
Authentication 205
Test 176
Dial-up connection 205
Command line parameters Email addresses 205
Erase disc 175
Email notifications 205
Force differential 175
Hang up 205
Force full 175
IP 205
Force incremental 175
Port 205
Load 175
SMTP server 205
Syntax 175
SSL 205
Test 175
Empty directories 145
Commands 53
Enable detailed logging 38
Comparison criteria 145
Enclosures 36, 37
Comparison table 9, 16
Encryption 127
Compression 127 AES encryption 30
Configure new backup 23 Zip encryption 30
Configure One Touch Backup 37
Erase CD/DVD 89
Copy 53
Erase disc 48, 157
Create a new backup 23
Exact copy 43
Create like 53
Exclude 169
Create shortcut 61
Execute backup 27
Customize filter 131
Exit 53, 97
Expand 53
-D- Explicit SSL 123
Explore 53
Default destination 186 Explore View 66
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External device 36 FireWire 36, 116, 195

flash 118

-F- floppy 118

Floppy drive 114
Folder filtering 169
Fast mirror 43, 139
FTP 100, 104, 114, 121
Feature matrix
Hammering 32
Lite 16
Port number 32
Professional 16
Proxy server 32
Standard 16
Remote location 32
Features summary 13
Retry times 32
File filtering 169
SSL 32
File locations
XCRC 32
BkcFiles 186
Catalog 186 FTP options
Host name 198
Destination 186
Password 198
IniFiles 186
Port 198
Initialization 186
Retry 198
Log 186
Username 198
Temporary 186
Wait 198
File tree 66
Full 40, 133
File version list 66
Full backup 41, 108, 134
File versions 41, 42
Backup number 164 Full erase 89
Backup time 164
Label 164
Total size 164
-G-
Type 164 General options
Files in backup 70 Align caption 180
Filter Appearance 180
By attribute 169 Background color 180
By date 169 Blank passwords 180
By name 169 Captions 180
By size 169 Context menu 180
Directories 169 Daylight saving 180
Files 169 Explorer icons 180
Folders 169 Hidden files 180
Filter backup Hide empty folders 180
Customize filter 130 Hint 180
Exclude files 130 Icon size 180
Include files 130 Insecure passwords 180
Main filter 130 Measurement 180
Filter restore Sort backups 180
Customize filter 166 Toolbar 180
Exclude files 166 Getting Started
Include files 166 Backup 57
Main filter 166 New 57
Finalizing CD/DVD 48 Open 57
Firewall 123 Restore 57
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Group 112 Local drives 100, 101, 114

Logging 38, 92

-H- Logging options

Detailed log 193
Error logging 193
Hard disk drive 114
Restricted size 193
Hide empty folders 66
Summary log 193
High priority 80
Warning logging 193
Highest priority 80
Logs 94
Hint 181
Low priority 80
Hints 97
Lowest priority 80
History 92, 94

-I- -M-
Make 53
Icon size 181
Make differential 53
Implicit SSL 123
Make full 53
Import 53, 95
Make incremental 53
Import inactive schedulers 95
Manage backup groups 60
Include 169
Manage backup jobs
Incremental 40, 133
Copy backup 27
Incremental backup 42, 108, 137
Delete backup 27
Independent zip files 50
Modify backup 27
Installation
Install 10 Manage plugins 91, 107
License agreement 10 Mapped network drive 114
Setup language 10 Merge 48
Uninstall 10 Minimize to tray 97
Mirror 40, 133
Introduction 8
Mirror backup 43, 108, 139
Mirror with zip 139
-K- My Documents 112
My Pictures 112
Keyboard shortcuts 98

-L- -N-
Name 112
Labeling 48, 145 New 53
LAN 100, 102, 114, 120 New backup 23
Last backup size 70 New backup wizard
Last backup status 70 Advanced 23
Last CD/DVD/Blu-ray 50 Destination 23
Legacy 145 Explore 23
Limit 48 Filters 23
Lite 9 General 23
Load 89 Scheduler 23
Loading CD/DVD 48 Sources 23
Local catalog 48, 145 Statistics 23
Local destination 115
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New backup wizard Purchasing 210

Summary 23
Type 23
New features 16 -Q-
New group 53
Quick erase 89
Next scheduled backup 70
No SSL 123
Normal priority 80
Not changed 66
-R-
Notifications 37 Refresh 53
NTFS 145 Refresh list 89
Number of backups 70 Registration 210
Reload 48
removable 118
-O- Remove password 30
Rename group 53
One Touch Backup 37
Reset node 167
One Touch Backup options
Reset tree 167
Detect 195
Restore 53
Open backup 53, 76, 95 Advanced 162
Open Backup From 76 Basic 162
Open files 145 Full 162
OTB 37 Restore latest version 27
Outlook Express 112 Restore to 27
Override catalog 114 Restore wizard 27
Override filter 130, 166, 169 Standard 162
Restore from a backup 27
-P- Restore versions 164
Restrictions 130, 166
Packet writing software 49 Run a backup job 27
Passive mode 123 Run at shutdown 157
Firewalls 33 Run backup 27
Password 30 Running 53
Password protect a backup 30
Portability 36
Predefined backup 91, 107, 112 -S-
Preview 167
Save storage space 40
Previous version 95
Schedule 109
Priority slider 80 Add 84, 155
Private key 127 Close window 157
Product description 8 Command line 157
Professional 9 Delete 84, 155
Progress View 75 Edit 84, 155
Properties 53 Hide window 157
Proxy Main application 157
Port 33
Refresh 84
Transparent 33
Schedule 155
Proxy type 123
Schedule a backup 31

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Scheduler 53, 86 Standard 9

Standalone scheduler 31 Start backup 27
Task scheduler 31 Startup options
Send email notifications 37 Windows startup 184
SFTP 105, 125 Statistics 53
Hammering 34 Statistics View 70
Port number 34 Status 66
Remote location 34 Summary 53, 163
Retry times 34 Summary View 73
SSH 34 System requirements 10
SFTP options System tray 97
Host name 201
Password 201
Port 201 -T-
Retry 201
Task 155
Username 201
Task scheduler 84
Wait 201
Temporary folder 48
Shortcut 61
Test 53, 145
Show context menu 66
Test a backup 28
Show deleted 53
Test after backup 28
Show disk label message 50
Test backup 28, 80
Show excluded 53
Test log 28
Show modified 53 Timeout 123
Show new 53
Toolbar 53, 181
Show unchanged 53
Tray icon 97
Size 66 Close 184
Snapshot 43 Minimize 184
Sources Show errors 184
Abort 107, 129
Type differential 136
Add files 107, 129
Type full 134
Add folder 107, 129
Type incremental 137
Ignore 107, 129
Type mirror 139
Remove 107, 129
Retry 107, 129
Spanning 48
Speed 117
-U-
SPTD 50 UDF 49, 117
SPTI 50 UNC network drive 114
SSH 201 Universal Data Format 49
SSL 198 usb 116, 118
Encryption 34 USB backup
Explicit SSL 34 Detect device 36
Implicit SSL 34 Format device 36
Layer 34 One Touch Backup 36
Secure 34 Start device 36
Sockets 34 USB drive 36, 114
SSL encryption level 123 USB enclosure 195
Standalone scheduler 84, 155, 157 Use built in driver 48

Backup4all 4 User Manual Copyright © 2012 Softland

 220 Backup4all 4

Use One Touch Backup 38

Use packet writing 49

-V-
View menu 66
Visualization
Maximized 184
Window state 184
Volume Shadow Copy 145

-W-
Warn before erasing 50
Windows 2000 10
Windows 2003 Server 10
Windows 98 SE 10
Windows Me 10
Windows NT SP6 10
Windows scheduler 155, 157
Windows XP 10
Wizard 100, 112
Writing to Blu-ray 50
Writing to CD 50
Writing to DVD 50

-X-
XCRC 123

-Z-
Zip backup 41, 134
Zip compression 142
Zip drive 114
Zip encryption 142

Backup4all 4 User Manual Copyright © 2012 Softland