24 - 27 September 2020

Auto Cluster Exhibition Centre, Pune

 24 - 27 September 2020
Auto Cluster Exhibition Centre, Pune

PUNE MACHINE TOOL EXPO 2020

24 - 27 September 2020, Auto Cluster Exhibition Centre, Pune

Indian Machine Tool Manufacturers’ Association (IMTMA) is organizing the third edition of
Pune Machine Tool Expo 2020 at Auto Cluster Exhibition Centre, Pune from 24 - 27 September
2020.

IMTMA’s regional machine tool exhibitions have been well represented by both Indian and foreign
machine tool builders. The objective of organizing the show is to take the latest manufacturing
technologies to the doorsteps of Tier 2, Tier 3 and Tier 4 cities. The regional machine tool
exhibitions have been receiving phenomenal response from manufacturing industries attracting
large number of visitors and trade delegations besides generating good business leads for the
participants.

Pune has been the most important market for machine tool builders considering its dominance
in various industry sectors such as Automobile, Auto Components, Heavy Engineering, Defence,
Ordnance, Electronics and many more. I am confident that Pune Machine Tool Expo 2020 will
once again be able to attract the best manufacturing industry professionals.

The second edition of Pune Machine Tool Expo held in 2018 was a great success with over 88
exhibitors attracting 11,000 visitors and more than 86 industry trade delegations.

Pune Machine Tool Expo 2020 will be much bigger both in terms of exhibition participation and
visitor footfall.

You have been the patron of IMTMA, supporting its various initiatives. I am writing to invite you
to participate in Pune Machine Tool Expo 2020 and make the best use of the show to generate
new business opportunities.

We enclose the Guidelines & Application Form of Pune Machine Tool Expo 2020 for your reference
and use.

Look forward to your participation at Pune Machine Tool Expo 2020.

Warm regards,

Yours sincerely,

V. Anbu
Director General & CEO
 EXHIBITION G UI D E L I N E S
SUMMARY
Show : Pune Machine Tool Expo 2020

Organisers : Indian Machine Tool Manufacturers’ Association (IMTMA)

Dates & Venue : 24 - 27 September 2020, Auto Cluster Exhibition Centre, Pune

Product Scope : • Metal cutting machines

• Metal forming & sheet metal working machines
• Welding machines
• Machine tool accessories
• Measurement & quality control equipment
• Hand tools
• Material handling equipment
• Robotics & Automation
• Consumables-cutting Tools, Grinding wheels, Welding Electrodes,
Coolants, Oils, Lubricants, Packing Materials etc.
• Factory & Workshop Furniture
• Factory Storage Systems
• Shop Floor Maintenance
• Lighting Systems
• Cleaning Equipment
• Energy Efficient Devices
• Safety Equipment
• Pollution Control Equipment
• Low cost Automation
• Enterprise Software-low cost Tally, ERP, Daily work management software
etc
• Design software - CAD/CAM/CAE
• Financing
• Skill building - Educational institutes, Training institutes etc.
• Logistics & Supply chain management
• Industrial development authorities
• Technical journals
• Digital Manufacturing

Eligibility : Indian & Overseas Manufacturers & Distributors of eligible products & services.
Space is available in either Raw (bare) form or as shell scheme (constructed
booth).

Stand details : Exhibitors need to book a minimum of 12 sqm (Shell Scheme Space) or a minimum
of 24 sqm. (Raw Space).

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 EXHIBITION G UI D E L I N E S
Allotment of stall on first-come-first serve basis.
Space Rentals : Raw Space: Min. 24 sqm. Shell Scheme : Min. 12 sqm. Raw Shell
IMTMA Member Companies 5550 6665
IMTMA Member Companies 5050 6160
(registered under Category IV) rate applicable upto 12 sqm. only)
Other Companies (Non Micro & Small) 6175 7280
Other Companies (Micro & Small) 5825 6950
(rate applicable upto 12 sqm. only)
Foreign Companies (in USD) 146 168
Any other India Companies 7175 8280
(displaying products manufactured outside India)

For additional open sides, charges are as follows:

2 sides open : 20% extra; 3 sides open : 30% extra; 4 sides open : 50 % extra

Security Deposit : Area Indian Exhibitor Foreign Exhibitor

12-50 sqm. Rs. 25,000 US$ 600
51-100 sqm. Rs. 50,000 US$ 1200
101 sqm. & above Rs. 75,000 US$ 1800

Utility charges : Utility Indian Exhibitor Foreign Exhibitor

Power (per KW) Rs. 3,000 US$ 60
Compressed Air (per conn) Rs. 23,000 US$ 400
Water Rs. 9,000 US$ 220

Payment : Stage 1 : Application form with 25% advance including open side charges
deadline: April 2020
Stage 2 : Application form with 25% + 35% + 100% security deposit
deadline: July 2020
(This payment is necessary for confirmation of space)
Stage 3 : Balance 40% deadline: Aug 2020

Cancellation : Before 30 June 2020: 25% of space charges (excluding open side + Prime location
+ Mezzanine charges)

1 July - 31 July 2020: 50% of space charges (Including open side + Prime location
+ Mezzanine charges + Service charges)

On / After 1 Aug 2020: 100% of total space charges including open side + 100%
utility charges + Other charges if any

Exhibitor Info : A detailed Exhibitors’ Manual would be furnished to all exhibitors, to facilitate
their participation in the show

Fair Catalogue : Each exhibitor will be given a free entry in the official fair catalogue

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 EXHIBITION G UI D E L I N E S
Important information
To ensure that arrangements run smoothly and your participation in Pune Machine Tool Expo is a
success, please take a careful note of the following conditions and the dates mentioned under ‘Schedule’.

1. Deadline for submitting applications

Please return your application form latest by 31.07.2020 (see Article II/7d). Space will be alloted
on first-come-first serve basis.
2. Deposit
Please note that the Organisers will not process application forms which are not accompanied
by the necessary deposit (60% of total space charges including open side charges,
deadline 31 July 2020).
To avoid unnecessary delays in registering your requirements, please make sure that you attach
your deposit amount to your application.
35% of space charges (deadline 31 July 2020) + 100% security deposit is necessary for confirmation
of space. (See Article III/15b)
3. Exhibits
Only the products listed in Article I/5 are permitted as exhibits.
4. Minimum stand size
Please note that in accordance with Article III/11a, the minimum stand size for raw space is 24
sqm. and for shell scheme stand is 12 sqm.
5. Stand facilities
Please ensure that you fully comply with the conditions on stand facilities, especially the stand
height not to exceed 3 m. (Article IV/22)
6. Exhibitors’ Manual
The Exhibitors’ Manual will be sent out on 30 June 2020. It would include order forms which you
should use to order additional services you may require.

Schedule
31.07.2020
Last date for application

14.08.2020
Debit Note for balance payment, Stand allotment, Participation Certificate and Exhibitors’ Manual.

31.08.2020
Last date for balance payment

21.09.2020
Stand setup for exhibitors opting for raw space

23.09.2020
Stand possession to exhibitors opting for shell scheme construction

24.09.2020 to 27.09.2020
Duration of exhibitions

28.09.2020
Dismantling
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Contents
Article I
1. Sponsor.............................................................................................................................................. 6
2. Organiser........................................................................................................................................... 6
3. Dates and venue................................................................................................................................ 6
4. Exhibition hours................................................................................................................................ 6
5. Permissible exhibits.......................................................................................................................... 6
6. Exhibitors.......................................................................................................................................... 6

Article II
7. Application......................................................................................................................................... 7
8. Admission and contract..................................................................................................................... 7
9. Stand allocation........................................................................................................................................................................... 7
10. Sub-exhibitors.................................................................................................................................. 7

Article III
11. Stand rental..................................................................................................................................... 8
12. Open side........................................................................................................................................ 9
13. Additional charges.......................................................................................................................... 9
14. Security deposit.............................................................................................................................. 9
15. Conditions of payment.................................................................................................................... 9
16. Withdrawal & non-participation................................................................................................... 10

Article IV
17. Other services................................................................................................................................ 11
18. Exhibitor passes............................................................................................................................ 11
19. Exhibition catalogue...................................................................................................................... 11
20. Exhibitors’ Manual........................................................................................................................ 11
21. Stand erection................................................................................................................................ 11
22. Stand facilities............................................................................................................................... 11
23. Site handling agencies................................................................................................................... 11
24. Technical services.......................................................................................................................... 12
25. Security.......................................................................................................................................... 12
26. Cleaning......................................................................................................................................... 12
27. Dismantling................................................................................................................................... 12
28. Damage.......................................................................................................................................... 12
29. Access to third-party stands.......................................................................................................... 12
30. Sales............................................................................................................................................... 12
31. Advertising on fair grounds........................................................................................................... 12

Article V
32. Force Majeure................................................................................................................................ 13
33. Intellectual Property Rights
34. Limit of liability............................................................................................................................. 13
35. Local & site regulations................................................................................................................. 13
36. Safety regulations.......................................................................................................................... 13
37. Photographs & films...................................................................................................................... 13

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 EXHIBITION G UI D E L I N E S
Article I •
•
Shop Floor Maintenance
Lighting Systems
1. Sponsor
• Cleaning Equipment
2. Organiser
• Energy Efficient Devices
3. Dates and Venue
• Safety Equipment
4. Exhibition hours
• Pollution Control Equipment
5. Permissible exhibits
• Low cost Automation
6. Exhibitors
• Enterprise Software-low cost Tally, ERP,
Daily work management software etc
1. Sponsor
• Design software - CAD/CAM/CAE
Pune Machine Tool Expo 2020 is sponsored by the
• Financing
Indian Machine Tool Manufacturers’ Association
• Skill building - Educational institutes,
(IMTMA)
Training institutes etc.
• Logistics & Supply chain management
2. Organiser
• Industrial development authorities
Indian Machine Tool Manufacturers’ Association
• Technical journals
(IMTMA)
• Digital Manufacturing
BIEC, 10th Mile, Tumkur Road, Madavara Post
Bangalore - 562 123.
Tel : +91 80 66246600, Fax : +91 80 6624 6661 Display of second hand exhibits is strictly
E-mail : [email protected], Web : www.imtma.in prohibited.

3. Dates and venue Stands offering only information material, shall

Pune Machine Tool Expo 2020 will take place from be permissible for service companies covered by 6
24 - 27 September 2020 at Auto Cluster Exhibition below.
Centre, Pune
Setup: 21 - 23 September 2020 (3 days) Exhibitors may use machines for the demonstration
Dismantling: 28 September 2020 (1 day) of their products, subject to the following conditions:
• Sale and publicity of the machines used for
4. Exhibition hours demonstration, will not be permitted
For business visitors: 10:00 am - 06:00 pm on all • Space and power utilised by the machines
exhibition days. During this period the stands will be chargeable in accordance to Article III
must be staffed and exhibits uncovered. • Details of machines used for demonstration
For exhibitors : 09:00 am - 07:00 pm will not feature in the exhibition catalogue
• Only new machines should be used for
5. Permissible exhibits demonstration
• Metal cutting machines
• Metal forming & sheet metal working 6. Exhibitors
machines Any company, agency or organisation which has
• Welding machines applied to the Organiser to participate in Pune
• Machine tool accessories Machine Tool Expo 2020 and has been alloted
• Measurement & quality control equipment space, to display their products /services as per
• Hand tools details submitted by them to the Organiser in the
• Material handling equipment application form. The following companies shall be
• Robotics & Automation admitted as exhibitors:
• Consumables-cutting Tools, Grinding a. Manufacturers
wheels, Welding Electrodes, Coolants, Oils, b. Sales companies of domestic and foreign
Lubricants, Packing Materials etc. manufacturers
• Factory & Workshop Furniture c. Trading firms of domestic and foreign
• Factory Storage Systems manufacturers

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 EXHIBITION G UI D E L I N E S
d. Services: Finance, publishing, educational & d. The Organiser shall be authorised to cancel
training institutes, leasing and engineering admission if this was based on incorrect
firms dealing with the product groups listed criteria or information, or if an Exhibitor no
under article 1/5 above. Right of admission longer satisfies the criteria for admission.
of service companies reserved with the
Organisers. 9. Stand allocation (first-come-first)
a. Exhibitors shall be sent a stand allotment
Article II plan by approximately 14 August 2020,
7. Application showing the exhibition site, halls and
8. Admission and contract stand location, together with a copy of the
9. Stand allocation Exhibitors’ Manual and order forms for
10. Sub-exhibitors additional services.
b. The stand allocation shall only be valid for
7. Application the exhibitor specified in the application.
Application must be made on the enclosed Subletting to third parties shall not be
application form which involves acceptance of the permitted.
conditions laid down in this booklet for Exhibitors, c. If the allocated area is not available for
the conditions in Exhibitors’ Manual to be issued reasons beyond the control of the Organisers,
later, and any circulars issued by the Organisers the Exhibitor shall be entitled to a refund of
from time to time. the rental. Claims for further damages would
Application forms must be fully completed and not be admitted.
returned to: Indian Machine Tool Manufacturers’ d. If circumstances urgently require, the
Association (IMTMA), BIEC, 10th Mile, Tumkur Organisers may on stating the reasons
Road, Madavara Post, Bangalore - 562 123 change a stand allocation or change the area
a. The exhibits must be clearly designated. of a stand allotted to the exhibitor(s).
b. Conditions or reservations written in the e. The Organisers reserve the right to change
application shall have no validity. Special the position of the entrances and exits to the
requests shall be met wherever possible but exhibition site and halls and of any passages.
shall not form a condition of the application.
No exclusion of competition shall be 10. Sub-exhibitors
accepted. a. Sub-exhibitors may only be admitted
c. Applications shall only be valid on receipt additionally on stands of distributors or
of the application forms and the necessary trading companies and must be entered in
deposit by the Organisers. the application form. Stands would be alloted
d. Applications complete in all respects must be in the name of one (main) applicant only who
returned by 31.07.2020 will be responsible for making all payments
mentioned in the application.
8. Admission and contract b. Sub-exhibitors shall be companies which
a. Only companies whose range of exhibits at the request of the main exhibitor are to
complies with the list in Article I/5 shall be be listed by name and product range in the
admitted as exhibitors. Exhibition Catalogue.
b. The Organiser shall decide on admission of
exhibitors and exhibits. There shall be no Article III
legal entitlement to admission. 11. Stand rental
c. Exhibitors shall be notified of admission. 12. Open side charges
Notice of admission shall apply solely to the 13. Additional charges
specified exhibitor. Notification of admission 14. Security deposit
shall constitute a legal contract between the 15. Conditions of payment
Organiser and the Exhibitor. 16. Withdrawal and non-participation

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 EXHIBITION G UI D E L I N E S
11. Stand rental c. Members of IMTMA participating directly in
The net stand rental for Pune Machine Tool Expo their own name and displaying products
2020 shall be: manufactured by themselves can avail
Space Rentals : members’ rate for space.
Raw Space: Min. 24 sqm. Raw Shell d. Associate companies of IMTMA member
Shell Scheme: Min. 12 sqm. companies, which are not members of
IMTMA Member Companies 5550 6665 IMTMA, shall not be treated as members of
IMTMA Member Companies 5050 6160 IMTMA, while calculating space charges.
(registered under Category IV) e. Indian agents/distributors of foreign
Other Companies (Non Micro & Small) 6175 7280 products must apportion a minimum of 5
Other Companies (Micro & Small) 5825 6950 sqm. space or double the floor space occupied
Foreign Companies (in USD) 146 168 by the exhibits (whichever is higher)
displayed by each foreign principal. Payment
Any other Indian Companies 7175 8280
of space so apportioned is payable as per
(displaying products manufactured
outside India) rates applicable for foreign companies, in
US$ only.
Note: Discounted rate is applicable to micro and f. Indian exhibitors displaying products
small scale companies against MSME certificate, made by their Indian associate companies,
for a maximum of 12 sqm. must apportion a minimum of 5 sqm. space
a. The minimum raw space area that may be or double the floor space occupied by the
booked by an exhibitor is 24 sqm. exhibits (whichever is higher) of their
The minimum shell scheme space that may associate companies. Payment for space
be booked by an exhibitor is 12 sqm. so apportioned is payable as per rates
• Shell scheme space would include side and applicable for Indian companies.
Rear wall panels. One reception counter. g. To suit the requirement and overall layout
• One round discussion table. of the exhibition, the area allotted by the
• Three chairs. Organisers may vary from the area applied
• 4 spotlights. for. However the maximum variation in such
• One 5amp socket point for either a pedestal cases will be confined to the following limits:
fan or laptop (no exhibits will be permitted to For stands upto 100 sqm. = +/- 20%
be connected to this plug point). For stands above 100 sqm. = +/- 10%
• One waste paper basket. Exhibitors shall be liable to pay space
• Needle punched carpet, for every 12 sqm. of charges for the area actually allotted.
space booked. Fraction of a sqm. will be invoiced as one full
sqm.
Further details would be available in the h. While applying for space exhibitors may note
Exhibitors’ Manual. the following apportioning of space:
Not more than 60% of the total space be used
I. Part shell scheme construction of stands shall for display of exhibits.
not be entertained by the Organisers. Not more than 20% of the total space be used
II. Exhibitors apportioning space for their for office area.
overseas principals, shall have to pay space A minimum of 20% of the total space should
charges for space so apportioned in US$ only. be left open for free movement of visitors.
III. Additional furniture required by Exhibitors I. All charges indicated above are nett. As per
would be available on hire, details of which Govt. of India regulations, GST would be
would be available in the Exhibitors’ Manual. levied on total space charges and additional
b. IMTMA member’s rate is applicable to charges like power, compressed air and
companies which are registered members of water.
IMTMA as on 31 March 2019 and have no The present rate of GST is 18%.
outstanding dues towards IMTMA on any
account.
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 EXHIBITION G UI D E L I N E S
12. Open side foreign exhibits in a stand, charges for
Exhibitor should pay additional open side charges services like power, compressed air and
as per rates specified below. These charges should water utilised by the foreign exhibit would
be paid proportionately by each indirect exhibitor be paid in US$ only. Organisers reserve the
also, based on the space apportioned for. right to determine the extent of space/power/
2 sides open 20% of space charges compressed air/water to be apportioned for
3 sides open 30% of space charges the direct/indirect Exhibitors and Exhibitors
4 sides open 50% of space charges should agree to abide by such observations
and remit charges to Organisers accordingly.
To suit the overall layout of the exhibition, if e. Charges mentioned above are as per existing
Organisers allot more open sides than requested tariffs. In case of revision in the tariff
for in the Application Form, Exhibitors would have structure, the Organisers reserve the right
to pay the cost of additional open sides allotted. to change tariffs and intimate Exhibitors
accordingly.
13. Additional charges
Utility Indian Foreign 14. Security deposit
Exhibitors Exhibitors Besides the charges mentioned above, Exhibitors
(Rs.) (US$) need to pay a refundable security deposit to the
Power (per KW) 3,000 60 Organisers as per the table given below. These
Compressed Air 23,000 400 charges are payable with the application.
Water 9,000 220 Area Indian Foreign
Exhibitors (Rs.) Exhibitors (US$)
a. Power : Exhibitors must indicate their power 12-50 Sqm 25,000 600
requirement in terms of maximum connected 51-100 Sqm 50,000 1,200
load for lighting and exhibits separately, 101sqm /above 75,000 1,800
in KW. Exhibitors should pay for power in
complete KW only. Exhibitors opting for shell a. Security deposit will not be adjusted against
scheme may only apply for power for exhibits any amounts due, for which debit notes have
and additional lighting, if any. been raised on exhibitors.
The electric power supply available at the b. Security deposits would be refunded to
exhibition is as under : Exhibitors approximately 60 days after
the end of the exhibition, provided all dues
Single Phase : 230 Volts +/- 6% payable by the Exhibitor to the Organisers
3 Phase : 415 Volts +/- 10% (including cost of damages caused by the
Frequency : 50 CPS +/- 3% exhibitor/authorised representatives of
Exhibitors, or damages/losses suffered by
b. Compressed Air : Exhibitors are not the Organisers due to any act/omission
permitted to use their own compressors of the Exhibitor/agent) are cleared, and
for exhibiting their products. A maximum the exhibits have been removed from the
pressure of 6 bar would be made available exhibition grounds as per schedule.
during the exhibition through ½ inch quick c. Exhibitors having a mixed display of Indian
release coupling. Further technical details & foreign exhibits and Indian agents/
for compressed air supply will be given in companies displaying foreign exhibits only,
the Exhibitors’ Manual. may pay security deposit in Indian Rupees
c. Water : Water will not be available for use only.
in Pantry/Kitchen. Drainage system is not
available in the Exhibition Hall. Therefore 15. Conditions of payment
disposal of Collants & waste water shall be a. Terms & conditions
the Exhibitor’s responsibility after exhibition i. Payments towards space charges should be
hours. made after considering provisions under
d. In case of mixed display of Indian and Article11 & 12.
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 EXHIBITION G UI D E L I N E S
ii. Exhibitors should calculate payments as Bank Address : Makam Plaza, IIIrd Main
indicated in application form and remit Road, 18th Cross Road
the amounts to the Organiser as per the Malleshwaram
schedule of payments given hereunder. Bangalore-560055, Karnataka
Organisers will issue a Proforma Invoice Account type : Savings Account
/ Proforma Debit Note along with stand IFSC Code :HDFC0000041
allotment advice on 31 July 2020 indicating Bank Account No. : 00411450000131
all charges and balance payment. Final 9 Digit MICR Code : 560240003
Invoice/Debit Note will be issued after Note : All bank charges for remittance are to be
the show together with refund of security borne by the applicant.)
deposit.
b. Schedule of payments 16. Withdrawal & non-participation
i. Application form with 25% advance deadline: Once Organisers confirm acceptance of application;
April 2020 cancellation/withdrawal of application or any
Application form with 25% + 35% + 100% reduction in requirement for space and service will
security deposit deadline: July 2020 attract cancellation charges as indicated below.
Balance 40% deadline: Aug 2020 Withdrawal of application by Exhibitor on account
ii. If balance payment is not received by of any reason including force majeure, strike,
30 Aug 2020, interest @ 2.5% p.m. will be lockout etc. will also be treated as cancellation of
charged on the outstanding payment. participation.
Beyond 30 Aug 2020, Organisers
reserve the right to cancel the allotment Before 30 June 2020 : 25% of total space
of space of the defaulting exhibitor levying charges including open side
full cancellation charges and shall allot the 1 July - 31 July 2020 : 50% of total space
stand to any wait-listed applicant willing to charges including open side + 100% utility charges
participate at Pune Machine Tool Expo 2020. + other charges if any
c. Mode of payment On/After 1 Aug 2020: 100% space charges including
i) Indian Exhibitors By Demand Draft open side + 100% utility charges + other charges if
in favour of Indian Machine Tool any
Manufacturers’ Association payable at The date on which the written communication
Bangalore only. conveying cancellation or reduction of stall space
ii) US$ payments by SWIFT transfer only or services like power, compressed air and water
J.P. Morgan Chase Bank, New York Branch is received by the Organisers, shall be considered
Swift Code : CHASUS33 as the effective date of determining cancellation
Chips ABA No. : 0002 charges. Organisers shall not deviate from the
Favouring : HDFC Bank, Mumbai rules pertaining to cancellation even if the space
A/C No. : 001-1-406717 is allotted to another applicant from the wait
Beneficiary : Indian Machine Tool list. Decision of the Organisers shall be final and
Manufacturers’ Association binding on all applicants.
HDFC Bank, Bangalore,
Malleswaram Branch Article IV
A/C No. : 00412430000403 17. Other services
Swift Code : HDFCINBB 18. Exhibitor badges
Purpose : Participation charges for 19. Exhibition Catalogue
Pune Machine Tool Expo 2020. 20. Exhibitors’ Manual
21. Stand erection
RTGS/NEFT 22. Stand facilities
Beneficiary name : Indian Machine Tool 23. Site handling agencies
Manufacturers’ Association 24. Technical services
Name of the Bank : HDFC BANK LTD 25. Security
Branch : Malleshwaram 26. Cleaning
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 EXHIBITION G UI D E L I N E S
27. Dismantling 20. Exhibitors’ Manual
28. Damage With the stand allocation advice, exhibitors shall
29. Access to third-party stands receive a copy of the Exhibitors’ Manual with order
30. Sales forms for:
31. Advertising on the fair grounds • entry and exit procedure
• advertisements in exhibition catalogue
17. Other services • furniture on rent
The stand rental includes the following services: • additional exhibitor passes
• Stand area with load bearing capacity. • freight forwarding & site handling services
• General hall lighting • security services
• General hall cleaning • hotel accommodation
• General hall security
• Inclusion of exhibitor details in alphabetic 21. Stand erection
order in the exhibition catalogue a. Exhibitors applying for raw space may start
• One copy of the catalogue per stand to the stand erection work from 21-23 Sept 2020,
exhibitor and must complete work latest by 23 Sept
• Exhibitor passes (see pt.18) General 2020 noon.
advertising & publicity of the exhibition b. Exhibitors applying for shell scheme
• Visitor promotional material depending upon construction may take possession of their
area booked stands on 23 Sept 2020.
c. If the stand possession is not taken on
18. Exhibitor passes time the Organiser shall be free to rent the
a. Each exhibitor shall receive three free stand to third party. The exhibitor shall
exhibitor passes for stands up to 12 sqm. and not be entitled to any refund or damages if
one additional free exhibitor pass for every exhibitor arrives at site later than stipulated
additional 10 sqm. or part thereof. Further dates. Further under such event exhibitor
passes may be requested on the appropriate will be liable to pay full stand rental and
form accompanying the Exhibitors’ Manual charges for additional services ordered
against payment of Rs.100 for each
additional pass.
b. The passes are solely for the use of the 22. Stand facilities
exhibitor and their representatives for The maximum height of booths and decoration
attending to visitors in their stand. In the material shall be 3m. Discussion cubicles should
event of misuse, passes will be forfeited. not occupy more than 20% of the total stand area.
c. The inclusion of sub-exhibitors shall not Further conditions on stand decoration will be
increase the entitlement to free exhibitor announced in the Exhibitors’ Manual. Exhibitors
passes. must comply with relevant legislation and
administrative regulations.
19. Exhibition catalogue
• Organisers shall publish an official trade 23. Site handling agencies
fair catalogue containing the following Handling of exhibits at exhibition site i.e
information: unloading, unpacking, placement of exhibits in
• General information stand, re-packing and loading etc., shall be the
• Exhibitor information in alphabetical order sole responsibility of the agencies appointed by
• Hall plan the Exhibition Committee. Contact details of the
• Product-wise information on Exhibitors approved agencies and tariff for site handling will
• Country-wise company index be provided in the Exhibitors’ Manual.
• Advertisements from exhibiting companies
and members of IMTMA 24. Technical services
The Organisers will provide for general lighting in
the hall.
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 EXHIBITION G UI D E L I N E S
The costs of installing water, electricity and 27. Dismantling
compressed air connections to the exhibits in Stands may be dismantled only after end of the
individual stands shall have to be borne by exhibition. The halls must be completely cleared
the exhibitor. Each stand will be provided with including restoration of flooring before 06:00 pm on
one outlet for electricity, compressed air and 28.09.2020. Thereafter, Organisers shall have the
water of adequate capacity depending upon the discretion to remove and store goods until claimed
requirements received from each exhibitor. The by the Exhibitor. All costs of removal and storage
installation work inside the stand should be carried as well as the risk of theft, loss or damage shall be
out by authorized/specialist electrical contractors borne by the Exhibitor.
which must be informed to the Organisers in
advance. The Organisers shall be authorised but 28. Damage
not obliged to supervise the installation work. The At the close of the exhibition the stand including
exhibitor shall be liable for any damage caused by hall flooring shall be restored by the exhibitor to its
the installations. original condition at the time of occupation.
The exhibitor shall be liable for any damage to
Machinery and equipment which are not authorised, fixtures and fittings made available, and specifically
do not comply with the relevant regulations or for damage to hall flooring.
have a higher consumption of power and other
services than stated in the application, will be 29. Access to third-party stands
removed at the exhibitor’s expense. The exhibitor Third-party stands may not be entered outside
shall be liable for all damages resulting from opening hours without the permission of the
unregulated consumption of energy. The technical exhibitor.
implementation committee shall not be liable for
any losses or damage resulting from disruptions in 30. Sales
energy supply. Exhibits may be delivered to customers after the
end of the exhibition. Legislation and regulations
25. Security must be complied with by the exhibitor in connection
The Organisers shall be responsible for general with sales and delivery to customers.
hall security. Security services will be in place from
erection period till the close of the dismantling 31. Advertising on fair grounds
period. The Organisers shall be entitled to carry a. Printed matter and advertising material may
out any checks needed for security. only be distributed from the stand and not in
The general security service provided by the hall passages or outside the exhibition hall.
Organisers shall not affect the exclusion of liability b. All exhibitor advertising material must
for all personal injury and damage to property. relate to the exhibition, complying with
the law and public policy and should not
Exhibitors may hire security staff from the security be political or ideological in character.
company appointed by the Organisers to guard Comparison and superlative advertising
their exhibits in their own interest. Tariff and order are not permitted. The Organiser shall be
forms for ordering security by exhibitors would be entitled to prohibit the distribution and
available in the Exhibitors’ Manual. display of advertising which may arouse
objection and shall confiscate such material
26. Cleaning for the duration of the exhibition.
The Organisers shall be responsible for general c. Audio visual displays by exhibitors should
cleaning of the hall and aisles. Exhibitors shall be restricted to their stands only. Causing of
be responsible for stand cleaning, which must be disturbance to outsiders is prohibited. The
completed daily before the exhibition opens. Organiser shall be entitled to intervene and
Exhibitors who wish to engage cleaning discontinue or remove equipment if they
services may employ companies approved by the cause any disturbance in their opinion.
Organisers, details of which would be available in
the Exhibitors’ Manual.
12
 EXHIBITION G UI D E L I N E S
Article V 34. Limit of liability
32. Force majeure Organisers are not liable for any loss or damage
33. Intellectual Property Rights to Exhibitors’ property at the exhibition site or
34. Limit of liability injury to their personnel and visitors. Exhibitors
35. Local & site regulations shall agree to refrain from making any claim on
36. Safety regulations the Organisers and indemnify claims, if any, by
37. Photographs & Films third party, arising out of Exhibitors’ conduct.
All disputes shall be subject to Bangalore Court
32. Force Majeure jurisdiction.
Under the conditions of Force Majeure, which also
include strike, lock-out, bandh or riot, natural 35. Local & site regulations
calamities and other events and decisions beyond Exhibitors agree to abide by the local and site
the control of the Organisers, the Organisers are regulations with respect to law and order, safety
entitled to alter the opening dates and duration, etc. The Organisers will take necessary action
or even cancel the entire exhibition. In the event against exhibitors who do not comply with the
of cancellation of the exhibition the participation guidelines and regulations.
charges will be refunded to Exhibitors after Exhibitors are requested to co-operate with the
deduction of costs already incurred by the Organisers and their authorised representatives
Organisers, proportionately. who wish to inspect/examine all the exhibits
displayed in their stands.
33. Intellectual Property Rights
• The exhibitor/exhibitors hereby undertake 36. Safety regulations
that they shall not breach any intellectual Generally accepted safety regulations relating to
property rights owned by other participants/ technology, labour, safety and accident prevention
exhibitors (“third party intellectual property must be followed by the exhibitors. Proper
rights”) which may include but is not limited safeguards must be provided on the exhibits for
to Trademarks, Copyrights, Patents and protection against sparks, flying chips, heat etc.
Designs. Organisers are entitled to prohibit operation of
• The exhibitor/exhibitors further undertake machines or equipment, if in their opinion, they
that IMTMA shall not be made party to pose a danger and annoyance to visitors/other
disputes if any arising out of such violation of Exhibitors.
third party intellectual property rights.
• The exhibitor/exhibitors agree that no legal 37. Photographs & films
recourse shall be taken within the exhibition Organisers have exclusive right to take photographs
premises against any other participant/ and films of the exhibition stands. Prior permission
exhibitor at the show without prior of the Organisers will be essential for taking
intimation to IMTMA. photographs and films by Exhibitors for areas
• IMTMA reserves the right to temporarily other than their own stands.
suspend/disqualify the participation of
exhibitor/exhibitors in the event of the breach
of third party intellectual property rights.
• The exhibitor/exhibitors hereby undertake to
indemnify and to keep IMTMA indemnified
from and against all actions, demands,
claims, liabilities, losses, damages, costs,
expenses and other liabilities whatsoever
suffered or incurred, resulting from or arising
in connection with the disputes pertaining to
violation of third party intellectual property
rights by exhibitors, if any.

13
 24 - 27 September 2020
Auto Cluster Exhibition Centre, Pune

The Organiser
Indian Machine Tool Manufacturers’ Association
APPLICATION FORM
10th Mile, Tumkur Road Application form with 25% advance deadline: April 2020
Madavara Post Application form with 25% + 35% + 100% security deposit deadline: July 2020
Bangalore - 562 123 (Karnataka) India Balance 40% deadline: Aug 2020
We apply for participation at PMTX 2020 . We have read the guidelines, rules and regulations, and under take to abide by them.

Company............................................................................................................................................................................................................................
Address..............................................................................................................................................................................................................................
...........................................................................................................................................................................................................................................
City.................................................. Pin/Zip.........................................State................................................. Country.....................................................
Phone..................................................................................................... Fax......................................................................................................................
Email...............................................................................................................Website.......................................................................................................

CEO’s Name.......................................................................................................... Email...................................................................................................

Phone (Direct).....................................................................................................Mobile...................................................................................................

Contact Person for Exhibition....................................................................................................................Designation..................................................

Email.............................................................................................Phone(Direct)........................................... Mobile.......................................................
Local office / India Agent
Contact Person..................................................................................................................................................................................................................
Address..............................................................................................................................................................................................................................
Phone.................................................. Fax...........................................Mobile..................................................Email.......................................................
Short Name of the Company
Max. 15 characters for listing in Exhibition Catalogue

We are: Manufacturers Sales Trading Company Service Company Others

1. Participation Charges ( Raw Space : Min. 24 sqm., Shell Scheme : Min. 12 sqm. )

Raw Space Shell Space Rupees US$

Enter your GST No..............................................................
IMTMA Member Companies 5550 6665 x .................. sqm

IMTMA Members (registered under Category IV) [rate applicable upto 12 sqm. only] 5050 6160 x .................. sqm

Other Companies (Non Micro & Small) 6175 7280 x .................. sqm

Other Companies (Micro & Small) (rate applicable upto 12 sqm. only) 5825 6950 x .................. sqm

Foreign Companies (in USD) 146 168 x .................. sqm

Any other Indian Companies (displaying products manufactured outside India) 7175 8280 x .................. sqm

2. Open side charges 2 20% of space charges 3 30% of space charges 4 50% of space charges
Total Space Charges (Total 1 to 2)

3. Electric Power
a. Indian exhibits (Rs 3,000/kw) x Single Phase .................... kw + Three Phase .................. kw = Total ................ kw
b. Foreign exhibits (US$ 60/kw) x Single Phase .................... kw + Three Phase .................. kw = Total ................ kw

4. Compressed Air
a. Indian exhibits (Rs. 23,000/connection) x ................................. connection(s) volume ............................ connection
b. Foreign exhibits (US$ 400/connection) x ................................... connection(s) Pressure (Max 6 bar)

5. Water
a. Indian exhibits (Rs. 9,000/connection) x .................................... connection(s)
b. Foreign exhibits (US$ 220/connection) x .................................... connection(s)

Total Additionl Charges (Total of 3 to 5)

6. Net Amount Payable (Total Space charges + Total Additional charges [ Total 1 to 5 ] )

7. GST [ 18% of net amount payable (6) ]

8. Security Deposit
12 - 50 sqm. (Rs. 25,000/US$ 600) 51 - 100 sqm (50,000/US$1,200) 101 sqm/above(75,000/US$1,800)
Total Amount payable (Net amount payable + GST + Security Deposit) [Total of 6 to 8]
Advance amount payable [25% of Total Space Charges (1 to 2)]
Note: Invoice will be raised as per application name and address. It cannot be changed at any stage.
Other Indian & Foreign Sub-Exhibitors displaying products in our stand (use additional sheets if necessary)

Company City Country

1 ......................................................................................... ................................................................... ..............................................

2 ......................................................................................... ................................................................... ..............................................

3 ......................................................................................... ................................................................... ..............................................

4 ......................................................................................... ................................................................... ..............................................

5 ......................................................................................... ................................................................... ..............................................

Details of Indian Exhibits are mandatory (use additional sheets if necessary)

Sl. General Description Model Exhibition Qty Length Width Height Wgt. Value Power Manufacturer
No. of Machines/Product No. Code as per (m) (m) (m) (kgs.) (Rs/US$) (Kw) Company/City/
Product million Country
Index

Total

Details of Foreign Exhibits are mandatory (use additional sheets if necessary)

Notes:
1. Please enclose illustrated catalogue/leaflets of all exhibits.
2. It is essential to mention power requirement in terms of connected load of individual exhibits.
3. Give Exhibit code numbers as per the Product Index for all the exhibits individually for classifications in Exhibition Catalogue.
4. Exhibits other than mentioned above will not be allowed for display.
5. Keep a copy of the Application Form for your future reference and use.

Other Special Requirement

..............................................................................................................................................................................................................................................
..............................................................................................................................................................................................................................................
Enclosures with Application RTGS/NEFT For foreign Exhibitors Only
1. Product catalogue, Excise registration certificates, SSI Beneficiary name : Indian Machine Tool Please provide bank account details with
certificates if applicable Manufacturers’ Association SWIFT code for post-show refund for
security deposit
2. Indian Rupee payments: Name of the Bank : HDFC BANK LTD
by Demand Draft / Cheque payable at Bangalore in favour of Branch : Malleshwaram ....................................................................
Indian Machine Tool Manufactures’ Association Bank Address : Makam Plaza, III Main
3. US$ payments by SWIFT transfer only Road, 18th Cross Road, Malleshwaram ....................................................................
J.P. Morgan Chase Bank, New York Branch Bangalore - 560055, Karnataka
Swift Code : CHASUS33, Chips ABA No. : 0002 Account type : Savings Account ....................................................................
Favouring : HDFC Bank, Mumbai IFSC Code : HDFC0000041
....................................................................
Beneficiary A/C No. : 00412430000403 Bank Account No. : 00411450000131
Beneficiary Name : Indian Machine Tool Manufacturers’ Association 9 Digit MICR Code : 560240003 ....................................................................
HDFC Bank, Bangalore, Malleswaram Branch
Swift Code : HDFCINBB Note : All bank charges for remittance ....................................................................
Purpose : Participation charges for Pune Machine Tool Expo 2020. are to be borne by the applicant.)

Approval Note of Organisation office Company stamp and authorised signature