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This document outlines the City of El Paso's Perfect Attendance Program policy which provides monetary awards and sick leave conversion incentives for employees who maintain perfect attendance over designated six-month periods. Eligible regular employees can receive $50 and convert 8 hours of sick leave to personal leave for perfect attendance, defined as having no absences other than approved leave types. The policy establishes guidelines for participation and payment distribution procedures.

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869 views

PDF Perfect Attendance Program

This document outlines the City of El Paso's Perfect Attendance Program policy which provides monetary awards and sick leave conversion incentives for employees who maintain perfect attendance over designated six-month periods. Eligible regular employees can receive $50 and convert 8 hours of sick leave to personal leave for perfect attendance, defined as having no absences other than approved leave types. The policy establishes guidelines for participation and payment distribution procedures.

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HR Syscore
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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ADMINISTRATIVE POLICIES AND PROCEDURES

Policy: Perfect Attendance Program


Creation Date: March 1, 2016
Revision Date:
Prepared By: Human Resources Department
Approved By: City Manager
Legal Review:

POLICY: PERFECTATTENDANCE PROGRAM

Regular attendance and punctuality by employees are essential elements in the City of El Paso’s
efforts to maintain high levels of customer service and satisfaction. As part of the FY2016 adopted
budget, the El Paso City Council approved the institution of a goal-based attendance incentive
program for employees who have perfect attendance during a designated six (6) month period,
as established herein.

This policy establishes and outlines the procedures and guidelines that must be followed, and the
goals that must be attained, in order for eligible employees to receive an award — a monetary
payment and/or the conversion of sick leave hours to personal leave hours - under this program.
This policy has been established to ensure fair and equal treatment of all types of leave for the
attendance awards.

ELIGIBILITY:

All regular employees in City service who accumulate sick and personal leave are eligible to
receive a $50 monetary payment and/or to convert eight (8) hours of sick leave to personal leave,
on a semi-annual basis, so long as they have perfect attendance, as defined below, during a
designated six-month period. Uniformed Police and Fire employees covered under a Collective
Bargaining Agreement (CBA) are not eligible to participate in or receive a monetary payment
under the monetary award portion of this program. Uniformed Police employees are eligible to
participate in the sick leave conversion portion of this program; uniformed fire employees are
not.
GUIDELINES AND CRITERIA:

Perfect attendance is defined as having:

• No sick leave usage;


• No absences for work-related injuries/Workers Compensation time;
• No leave of absence time (voluntary or involuntary) (defined as, a period of time that one
is away from his or her job with the City of El Paso, while maintaining the status of
employee);
• No unexcused or unauthorized absence of any kind;
• No absence for any disciplinary action; and
• No unpaid excused absences.

The following approved absences will not affect perfect attendance:

» Paid vacation;
• Paid personal leave (SPD);
• City holidays;
• Absences for attendance at authorized City-related business (e.g., conferences, training,
etc.);
• Funeral leave taken in accordance with Ord. 8065, Rule 6;
• Civil leave taken in accordance with Ord. 8064, Section 4.6; and
• Military leave (up to 15 days).

The designated six-month periods are as follows:

• September 1— February 28
• March 1 - August 31

PROCEDURE:

1. Monetary Attendance Award:

The monetary attendance award payment will be distributed to successful employees in their
first paycheck issued during the months of May and November, subject to the following:

1. The employee must be a current City employee on the day the award is paid.
2. The award amount will be included in the employee’s regular paycheck.
3. The award is subject to all applicable taxes.
4. The award is not subject to Pension.
5. To participate in the Attendance Award Program, the employee must complete the
“Perfect Attendance Program Request Form" and submit it to his/her department
head or designee for approval no later than the thirtieth (30'h) day following the last
day of the designated six-month period in which there has been no sick leave used

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