GOVERNMENT OF KERALA

 A bstract
   
Natural Calamity ­ Norms of relief assistance ­ Revised guidelines for issue of 
administrative/technical   sanction   and   execution   of   works   relating   to 
repair/restoration of damaged roads caused due to natural calamities ­ Revised 
­ orders issued.
­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­
DISASTER MANAGEMENT( REVENUE ­ K) DEPARTMENT
G.O.(MS) No.384/2012 /DMD               Dated,Thiruvananthapuram, 10/10/2012 
­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 
Read: 1.  G.O (MS) 272/2004/RD dated 1/09/04.
2.  G.O(MS) 3483/2004/RD dated 16/09/04.
          3.  G.O (MS) 6466/2005/RD dated 13/12/05.
4   G.O(MS) 396/2009/DMD dated 08/10/2009.
5   G.O(MS) No.55/2010/DMD, dated 06/02/2010.
6   G.O(MS)No.251/2012/DMD, dated 22/06/2012 
ORDER

   Government are pleased to issue the following revised guidelines in the 
matter of issuing Administrative Sanctions and execution of works relating to 
repairs/restoration   of   damaged   roads   due   to   natural   calamities   by   utilising 
funds from State Disaster Relief Fund. (formerly CRF)

1.   Applications for sanction and execution of works relating to repairs and 
restoration   of   damaged   roads   to   be   considered   by   Government   should   be 
exclusively those which are recommended by,   Members of Lok Sabha, Rajya 
Sabha,   MLAs   of   the   locality,   Local   Self   Government  Institutions,   Voluntary 
Organizations,   Residence   Associations,   Taluk   Department   Committees   and 
Gramasabha

2.   The road should be in Municipal  or Panchayat  area

3. It should not be a State road under Public Works Department except in 
very special cases.

 4.   Roads leading to  S.T.Colonies/habitations are to be given priority.
 ­2­
5    After having issued Administrative Sanction, the list of such works will   be 
forwarded     to     District       Collectors     immediately.   The   District Collectors  
concerned must cross­check the said Government Order with the Government 
Order already    entered    in    the    Kbase    database   for   final   verification 
www(210.212.239.21/search)   and   immediately   forward   it   to 
Corporation/Municipality/Gramapanchayath concerned within two weeks from, 
the   date   of   receipt   of   the   Government   Order.     The   Corporation/Muncipality/ 
Gramapanchayath       will   complete   all   formalities   and   forward   the   same   to 
Disrict   Collectors   for   Technical   Sanction   within   two   months   on   receipt   of 
Government Order in their office.  Administrative Sanction/Technical Sanction 
should not be issued from Collectorate for those Government Orders not entered 
in Kbase register.

The   District   Collectors   will   thereafter   issue   Execution   Sanction   for   all 
such works which satisfy the above conditions within a maximum period of 2 
months.  All these items of work have to be completed  and the final bill entered  
in the seniority register within a maximum period of 9 months. The District 
Collectors   should ensure the same.     If the work is not executed within two 
years from the date of issue of the Government Order, it will  be deemed to be 
cancelled forthwith.  District Collectors concerned need not report such cases, if 
any,   to   Government   for   immediate   cancellation/modification.     The   District 
Collector concerned may report such cases to Government to consider it as fresh 
proposal with suitable explanation as to why the sanction lapsed in the past.

6.  Maximum amount that can be sanctioned for a single work should not 
exceed `.10 Lakhs.

7.  District   Collectors   concerned   must   also   strictly   ensure   that   amount 
utilised from SDRF should be utilized for the repair/ restoration of the damaged 
roads and not for the construction of new roads (original in nature).The District 
Collector should certify that the road was damaged due to floods,landslide or 
any other calamity. District Collectors will ensure that no violation of the said 
guidelines   has   occurred   at   any   level   which   will   be   viewed   seriously   by 
Government.
8. No fund will be sanctioned for works for which financial assistance had 
already been sanctioned in the last 3 years.
 ­3­
9.In case where the road is divided into more than one reach, only the road work 
relating to one reach of the road will be sanctioned and executed in a year.

10. Repair/restoration of roads with a minimum width of 2 meters will alone 
be taken up.  This will be applicable to pending works which have already been 
given administrative sanction.

11. The works upto and including 10 lakhs (Ten lakhs only) executed by the 
beneficiary agencies / committees will be exempted from tender system subject 
to the condition that eligible profit   allotted to beneficiary committee convener 
in such works should be included in the total estimate of the work.

12. MLAs/MPs/DCs may encourage free labour contribution by beneficiaries 
through voluntary  labour (Shramadanam)which will not be counted within`.10 
lakhs.

13. Payment   of   works   which   doesn't   satisfy   the   above   said   conditions   and 
time limit shall not be effected at any cost.

14.   No payment shall be effected for any incomplete work.

15.  The   works   will   be   executed   by   Local   Bodies   viz,   Gramapanchayath, 

Muncipality, Zila Panchayath and Corporation with the help of their Engineers. 
The Local bodies shall entrust the work to the Assistant Executive Engineer, 
PWD (Spl. Buildgs)  Division within  the locality,  in the absence  of  their   own 
Engineers   or   Engineers   deployed   in   such   local   bodies.     For   the   purpose   of 
execution of work Local bodies may entrust  the work to PWD (Roads & Bridges) 
Division also, in the   absence of their own Engineers and PWD (Spl.Building) 
Division Engineers.  In case where the road is passing through more than one 
Grama Panchayat, the work will be undertaken by concerned Block Panchayath 
and Technical Sanction shall be issued by the District Collector on the basis of 
verification of estimates by the Assistant Executive Engineer concerned , PWD 
(Spl Bldgs) Division.   Besides, the work shall also be entrusted to PWD (Spl. 
Blds/Roads & Bridges)    Division.

16. Government     had   instructed   the   District   Collectors   that   the   payment 
should be made based on a seniority list prepared for the purpose,  in  the  order 
of  furnishing  final  bills, in the collectorate after completion of the work.  It is 
 ­4­
reiterated   that   the   priority   order   should   strictly   be   abided   by   all   concerned 
while making payments.

17.  The details of all works done with SDRF Assistance shall be maintained 
electronically in each District and Taluk.
18. Utilization   Certificate   shall   be   submitted   by   the   District   Collector   to 
Government   within   two   months   of   completion   of   works.     In   cases,   where 
utilization certificate is not received in time, sanction for the work will stand 
withdrawn and responsibility will be fixed by District Collector for the delay.
19. The   Disaster   Management   (Revenue­K)Department   will   maintain   a 
database of all works for which  Administrative Sanction have been issued and 
moniter   the   progress   of   work   through   the   District   Collectors   concerned.   The 
above guidelines should be complied with in letter and spirit while sanctioning 
and executing works relating to Calamity Relief. District Collectors will ensure 
that   no   violation   of   guidelines   occurr   at   any   level.     As   SDRF   is   meant   for 
immediate and timely relief for the affected, completion of work on schedule is 
of paramount importance.
Any violation of the  above guidelines will be viewed seriously.
These guidelines will take effect from the date of order.
                   (BY ORDER OF THE GOVERNOR)
         Dr. K.B.Valsalakumari
To                Principal Secretary to Govt.
      All District Collectors,
      The Commissioner of Land Revenue, Thiruvananthapuram
      The Principal Accountant General (Audit) , Kerala, Thiruvananthapuram 
      The Accountant General (A&E),Kerala, Thiruvananthapuram.
       The Accountant General , Branch office,
        Kottayam/Thrissur/Ernakulam/Kozhikode
       Stock file / Office Copy
Copy to:­
Finance Department
Special Secretary to Hon'ble Chief Minister
PS to Minister (Revenue)
PA to Principal Secretary (Revenue)
Revenue (K2, K3 & K4) Seats
          Forwarded/By Order

      Section Officer