VESSEL INTERNAL AUDIT CHECKLIST

DEC. 2005 - VERSION 02

REVISION - 02

VESSEL………………………………………

DATE: FROM…...………..TO…………….

AUDITOR …………………………………

MASTER …………………………………..

CH. ENGINEER ………………………….

LOCATION: …………………………………
 OCIMF / CDI STATUS

(1) Inspection
Port Inspector Outstanding Items / Comments
Date

AGIP

BP/Amoco
Chevron /
Texaco
Conoco

DOW
ExxonMobil
Hydro /
Phillips /
Statoil /
Navion
Neste

Repsol

Shell

TotalFinaElf

Petronas

CDI
Inspection

(1)
A tick in this column indicates
a standing instruction from
Owners to maintain approval.

Obtain this from AC

TECHNICAL SUPERINTENDENT VISITS

DATE PORT NAME STATUS

PORT STATE CONTROL

DATE AUTHORITY PORT STATUS

VESSELS IMPLEMENTATION OF INSTRUCTIONS

COMPLIANCE COMMENT

CIRCULARS

BULLETINS
 Close out of Previous Internal Audit by Company Internal Auditor

Date of Internal Audit

Auditor

Report Number

Corrective Action
Verified

Close out of Previous External ISSC Audit by Company Internal Auditor

Date of ISSC Audit

Auditor

Corrective Action
Verified

Close out of Previous External ISM Audit by Company Internal Auditor

Date of ISM Audit

Auditor

Corrective Action
Verified

Comments
Physical & Documentation Inspection - Bridge

Procedure Coide Y N NA NV
Wheelhouse manoeuvring information – in ballast and loaded condition,
07.02.07.03 with/without bow thruster (if applicable) Anchors & Chains
Steering gear block diagram

07.02.07.02.07 Steering change over procedures

ETA - Operating Instructions Displayed on Bridge
Watch-keeping roster posted/arrangements – check also posted in mess
07.02.03.05.06.01
rooms and on general notice board.
Navigational Voyage plan - Berth to berth & adequate standard, tidal
predictions for port and passage, weather chart for the first three days from
departure for possible heavy weather. Does 2/O have tidal calculations? Are
07.02.02.03
safety zones and dangers clearly defined by pencil and cross-hatching – NOT
to be defined in fluorescent highlite ink?

Braefoot Bay - Arrival / Departure checklist completed (As necessary)

07.02.08.04
Navigational Voyage plan - verified by Master, read and signed by all Deck
07.02.02.03 Officers and Cadets. Check whether plan discussed with all deck OOW’s
(MGN 72 Appraisal/9)
07.02.02.04.01 Largest scale chart available and in use
Form 103 - Passage Plan Checklist - See Bridge File 9.4 (4 pages including
07.02.02.03
Heavy Weather)
Appropriate position fixing, (frequency and method used) Is the
sight book for solar, stellar and lunar observations evident? Have entries
07.02.02.04.01 been made in the deck log book of sights during deep sea passages?

Position fixing:

07.02.02.04.01 1> Two methods of position fixing,

07.02.07.02.10 2> Visual and radar fixes taken when possible

07.02.02.04.05 Pilot Information ( Form 105 A ~D) forms in use

07.02.12.0207.02.12.02 Latest weekly Notice to Mariners: Week

07.02.12.02 Admiralty Lists of Lights corrected up to date: Week

07.02.12.02 Admiralty Lists of Radio Signals corrected up to date: Week

07.02.12.02 Corrections for Sailing Directions system in use

All charts in bridge corrected up to date, and quarterly inventory against KH
07.02.12.02
index completed.
Where charts stored ex-bridge and not kept corrected:

07.02.12.02 1> Telex from vessel Superintendent authorizing practice,

2> System in place to permit rapid correction when required.
T & Ps Log recorded in Chart Correction and notated on working charts. Are
07.02.12.02 they brought to the attention of the Master and deck officers in passage
planning?
 Procedure Coide Y N NA NV
Radio Navigational / Navtext warnings for trading area kept and available for
07.02.07.02.14
watchkeepers
Regular weather forecasts obtained. For vessels trading around Europe, are
07.02.03.02 the weather reports as sent over VHF written down when received? Do they
use a format?
Participation in AMVER for all passages over 72 Hrs. Log of messages sent
13.04.01.07.04
available.
Observance of position reporting schemes – should be included in passage
13.05.12.02.07.02
plan

Document Control - Shipboard / Company Forms. Send to HSC within last six
01.03.01
months / change command
Course recorder in use while V/L in service including Pilotage & notated
07.02.07.02.08

07.02.07.02.12 Echo sounding paper notated

07.02.13.06 Radar log book and required entries (Ref: FM2.4/3.4)

07.02.13.03 Radio Communications logbook.

07.02.07.02.06 Deviation curve posted

07.02.07.02.06 Compass check swing undertaken following last repair period

07.02.07.02.15 AIS - In use (Turned off in port)

07.02.07.02.14 Navtex - In use & Turned on in port

07.02.07.03 Mooring Plan - Fore/Aft. Displayed on bridge & Form 131 completed.

Bridge Files

07.02.12.02 Chart Correction Log (NP 133A) 1.0

13.04.01.08.07.06 Chart Index 1.1

1.2
Dispatch Notes, Chart Correction Certificates: Approved Contractor 1.3
13.04.01.08.07.06
Correspondence
07.02.12.02 T & P Notices, Navigation Warnings ( Including Navtex) 2.0

07.02.12.03 MCA Notices (MSN, MGN, MIN ) Index 3.0

Passage Planning Checklist – Form 103 (Pages 1 & 2), Voyage Planning – 4.0
07.02.14.02
Form 104
13.04.01.07.02 Form 133 - Checklist for Navigation in Restricted Visibility 4.0

13.04.01.07.02 Form 134 - Checklist for Navigating in Heavy Weather 4.0

Pilotage Information – Master/Pilot Information Exchange - Form 105 (A ~ D) 5.0
07.02.14.04

13.04.01.08.07.06 Bridge Equipment – Index of all equipment (name, type, serial #) 6.1
13.04.01.08.07.06 Copies of maintenance & repair records
13.04.01.08.07.06 Bridge Equipment 2 – Copies of all Instruction Booklets / pamphlets 6.1
Log Books and Bell Book

Log book - Company Navigation Orders signed by deck officers

Log book - Master’s Standing Orders written & signed by all Officers and Cadets
07.02.13.07 where applicable - this should include a procedure for addressing dragging anchor.
07.02.03.04.01
When to call Master to be included
07.02.13.01 Log book - Weekly accommodation inspection recorded
Log book - Watertight / Weather-tight checks prior departure & at intervals during the
07.02.13.01
voyage.
07.02.13.01 Log book - Records of emergency drills
07.02.02.05.01 Log book - Steering gear test in port every three days
Log book - Times of fire patrols (where no alarm system fitted)
07.02.08.02 Log book - Pre arrival tests and inspections
Log book - Pre departure tests and inspections – to include all types of steering
07.02.09.02 modes including the ‘Emergency’ steering mode

07.02.13.01 Log book - Daily inspection of bridge equipment

07.02.13.01 Log book - Stowaway and drug searches
Log book - Master’s night orders as appropriate & signed by all Officers and Cadets.
07.02.13.07

07.02.07.02.07 Log book - Time of engaging / disengaging auto pilot

07.02.02.05.01 Log book - Steering switched to manual mode once per watch
07.02.03.06.03 Log book - Time of engine room manned / unmanned. At sea & Anchor
07.02.13.01 Log book - End of each watch:
1> Direction of sea and swell, sea state, vessels movement in the seaway
2> Weather, cloud cover, visibility
3> True, gyro & magnetic course,
4> Gyro error, magnetic error, deviation & variation
5> Log distance and RPM
6> Name of Lookout / Helmsman
7> Signature of OOW
8> Record that rounds of deck and accommodation have been made by the
off-going watch officer
07.02.03.02 9> Form 109 completed and recorded.
07.02.13.09 Log book - Noon figures - including fuel consumptions
Log book - Deviations calculated once per watch, including when at anchor -
07.02.13.05
conditions permitting
07.02.13.05 Log book - Correlation between deviation curve and calculations
07.02.13.04 Log book - Daily chronometer error
07.02.02.05.01 Log Book - Emergency steering drill every 3 months.
Log Books - Entry where no certificated officer has been placed in charge of mooring
station.
Noon report sheet
Log Book - Anchoring:
1> Time anchor let go, lights and/or shapes exhibited, tide rode, wind rode
etc
07.0213.02
2> Position and time V/L “brought up,”
3> Record of bearing checks,
4> Anchor aweigh
Log book -Times of restricted visibility & action taken – reduced speed, sound fog
signal etc
07.02.07.02.13 Celestial observations taken, (Officers shall be proficient in observations)
Log book – Barge alongside, hoses on/off, Commence & complete bunkering, barge
07.02.13.09
away
Line throwing demonstration within last three months
(Liberian Flag vessels)
 Note: Following information to be in Bell book and transferred to Deck Log
07.02.13.02 Bell book - Arrival time and position
07.02.13.02 Bell book - Pre-arrival tests
Bell book - Berthing / Unberthing
1> Time alongside,
2> First line,
3> All fast,
07.02.13.02 4> FWE
5> SBE
6> Commence letting go
7> All clear
8> Clear of berth
Bell book - Time aboard and name of pilot – time of handing over the Pilot Card
07.02.13.02
recorded
Bell book - Record of tug operations, (name, times, lines from ship or tug, position
07.02.13.02
made fast etc.)
07.02.13.02 Bell book - Time of passing prominent navigation marks
Bell book - Other records so as to provide complete history of navigation of the
07.02.13.02
vessel from pre-arrival tests to full away on passage (FAOP), on departure
07.02.13.02 Bell book - Each page signed by Officer making the entry

Note: Following information to be in Cargo Log and transferred to Deck Log

07.02.13.12 Cargo log - Noxious Liquid Substances
07.02.13.12 Cargo log - Comprehensive record of cargo handling / preparation
05.04.02.09.02.02.01 Testing flammable atmosphere in hazard zone ( Not required to be transferred)
07.02.13.12 Cargo log - Cargo hold / tank cleaning operations
07.02.13.12 Cargo log - Opening / Closing hatches
07.02.13.12 Cargo log - Shore representative / surveyor cargo inspections
07.02.13.12 Cargo log - Commencing / finishing cargo operations
07.02.13.12 Cargo log - Stoppage / re-starting cargo operations
07.02.13.12 Cargo log - Notes on stevedore damage
 Safety Records Folder

During the physical inspection of the vessel, a random sample of safety

1>
equipment shall be checked to confirm that the details entered in the
Safety Records Folder accurately reflect the condition of the equipment.

2> Safety Records Folder is required to be carried as a Maintenance Manual

for Safety Equipment SOLAS III-52
During interviews, a random check of recorded drills and training should
3>
be made.

All items begin with the Infomanager procedure code

Job Code
05.04.01.
05-0084 01.02 Master’s monthly inspection of records

05-0085 01.03 Safety Officer recorded

05-0086 01.04 On board review of procedures during Master’s tenure

05-0093 02.01.02 Maintenance records – Port / Starboard / Freefall aft boat

05-0094 02.02.02 Maintenance records - Rescue boat

05-0090 02.01.02 Gravity davit falls end for end at 30 months, replaced at five years.

02.01.02 Mechanical (swaged) spliced falls renew every 4 years

05-0099 02.03.03 Liferafts - Shore service up to date

05-0098 02.03..03 Liferafts – correct markings on casing

Hydrostatic releases serviced as required or disposable. Extra liferaft not
05-0100 02.03.04 required to be fitted with HR.
Lifejackets regularly inspected and maintained/serviced. Number as per
05-0102 02.04.02 SEC Addendum.
02.04.02 Sufficient spare lifejackets on board.

05-0103 02.04.03 Inflatable lifejackets serviced every 12 months

Lights, ships name, retro-reflective tape, general condition. Expiry date of
02.04.02 light batteries?
Lifebuoys regularly inspected and maintained. Bridge wing buoy to be 4kgs
(SOLAS III-C/31/1.7) Grabline 9.5mm
05-0104 02.05.02 diameter. Buoyant
heaving line minimum 8mm diameter and minimum length 30 metres.
Faded/frayed from sunlight?
Correctly marked. Length of line with bridge man-overboard L/S float = as
05-0104 02.05.02 per manufacturer
Survival Craft Hand-held Radios - Correct #, batteries within expiry date, all
05-0106 .02.06.02 operating correctly.
EPIRB tested within previous month, (where required by manufacturer)
05-0108 02.06.02

05-0108 02.06.02 SART’s tested ? If free-fall lifeboat fitted, one SART in lifeboat?
Immersion suits (anti-exposure suits) and thermal protective aids in good
05-0106 02.07.01.01 condition?
TPA’s carried: __________________
05-0106 02.07.01.02 Immersion suits carried: ___________________
Bridge pyrotechnics – minimum 12 rocket parachute flares (SOLAS 1996
05-0110 Amendment, Ch.3, Part B, Reg 6.3)
Line throwing apparatus maintained
Manufacture date and Expiry date marked on rockets, cartridges and
05-0110 02.08.02
igniters?
Make of line throwing apparatus.
Instructions and/or diagrams for operation in English marked on
apparatus?
 Records of maintenance of SOLAS Training Manual / Muster Lists /
05-0111 02.09 Posting of SOLAS Certificates
Emergency lighting tested each drill – check lifeboats, overside,
05-0115 02.10.01.01 accommodation. Are the accommodation emergency lights marked to
show they are ‘emergency’ lights?

05-0116 02.10.01.02 Maintenance of Safety Signs

05-0115 03.01.02 Fire hydrants maintained

05-0115 03.01.02 All hand wheels in good condition. Wheel keys available?

Fire hoses, nozzles, boxes, securing clips etc all maintained in a good
05-0117 03.02.02 condition.
05-0118 03.02.02 Deck hoses pressure tested within last 12 months

05-0117 03.02.02 Condition of hoses on deck - good / fair / bad?

05-0118 03.02.02 Accommodation hoses pressure tested within last 12 months

05-0118 03.02.02 Engine room hoses pressure tested within last 12 months

05-0117 03.02.02 Condition of hoses in ER – good / fair / bad

Pressure test of fire main (highest hydrant) for main and emergency fire
05-0118 03.02.02 pump within last twelve months. Fire line stencilled with the test pressure
and date of test?

03.02.02 All hoses tested in last three months

05-0115 03.03.02.03 Foam hydrants maintained/tested quarterly

05-0121 03.08.02.03 Foam hoses/nozzles maintained/tested quarterly

05-0115 03.04 Fire / Foam main isolation valves regularly inspected / operated

03.05.02 Following to have been inspected within last three months:

1> Water level in water extinguishers to be at correct level,
05-0101 (vii) pressure in ‘green’?
2> Liquid level in foam extinguishers to be at correct level where
05-0101 (vii) it is possible to inspect,
05-0130 (viii) 3> Individual CO2 charges weighed where possible,
4> Dry powder extinguishers opened and contents “Fluffed up.”
05-0131 (x)
5> Foam extinguishers discharged and refilled on an annual
05-0132 (xi) basis?
Vessels trading to Italy, extinguishers serviced by shore contractor within
05-0132 last twelve months
Portable extinguishers, inspection/test as per USCG CFR 46 within last
(vi)
twelve months and entry placed in Deck Log Book.
All portable extinguishers serviced by a shore contractor with last 12
05-0132 (iv) months

Fixed pressure extinguishers to be hydrostatically tested every five years

05-0147

Fire extinguishers discharged on a rotational basis. Vessel to have

(xii) sufficient refills to allow this - spares as per flag state.

05-0125 (v) Fixed dry powder system checked monthly

05-0125 03.06.02 (v) Opened and fluffed up every six months.
05-0139 (viii) Fixed Co2 system, pipes blown through in last six months
Co2 alarms in ER, compressor room and all spaces covered tested weekly
05-0137 03.07.02 (v) / monthly
Fixed Co2 system, cylinder contents checked by shore contractor within
05-0093 (iv) last 24 months

If more than 12 months since shore contractor checked CO2 cylinder

05-0136 contents, have ships staff checked contents within last 12 months - Form
67B (Monthly Safety Equipment Test Report)?
Fixed foam system quarterly maintenance, including tests of foam and
05-0141 03.08.02.02 metering pumps
05-0144 03.08.02.02 Fixed foam system sample landed within last twelve months

05-0152 03.09.02 Halon - alarm tested monthly

Cargo hold sprinkler - visual inspection of nozzles when hold empty -
05-0154 03.10.02 Quarterly
05-0155 03.10.02 Cargo hold sprinkler - Annual test.
Deck water spray / Accom curtain system - tested at each fire drill.
05-0156 03.11.02

05-0160 02.12.02 Fireman’s outfits maintained - monthly check

BA sets in good condition? Date
05-0160 03.13.12 last Hydro test (stamped on cylinder).
03.13.02 EEBD's - Location / Inspection every 3 months

05-0164 03.14.02.01 Paint locker extinguisher system monthly check of nozzles

Type of extinguishing system? If water then annual test
05-065 03.15.02 Portable foam system inspected within last month
International Shore Connection inspected monthly and in position indicated
05-0168 03.16.02 on fire plan.

Fire Control Plans inspected quarterly, crew list updated after each crew
05-0172 03.17.02 change.
Do contents of lockers agree with the Fire Plans?

05-0173 04.01.01 General alarm system tested daily at sea.

Public address system (where applicable) tested daily
All fire detector heads tested within last 3 months - evidence of written plan
05-0176 04.02.02 for periodic testing.
05-0093 04.02.02 Records of testing submitted to TD every month
Battery powered smoke detectors tested monthly. Date batteries last
changed noted?

04.03.02 Cargo hold smoke / Fire detection system:

05- 0155 monthlyquarter basis,

05-0155 2> Blown through within last six months.

Fixed gas detection system - daily zero test and weekly / prior
05-0180 04.04.04 commencement cargo ops span test
05-0181 04.05.03 All remote trips and shut offs tested in last three months
1> Lifeboat engines, operated ahead & astern within last seven
05-0182 04.06 days,
2>Reversing gear and engine thoroughly inspected within
05-0183 last month.
05-0183 3>Last oil change, filter change

05-0185 04.07.01 Emergency power supply tested within last seven days
If battery, record of test.
05-0185 04.07.02 Emergency Generator, fuel tank full?
 Fire pump test after / before boat drill , not exceeding 1 month intervals :
05-0186 04.08 seven days when operational conditions permit..

05-0191 04.09.02 Water - Weather - Gas tight doors tested weekly

05-0189 04.09.02.01 Hydraulically operated water-tight doors weekly remote test

05-0191 04.09.02.02 Weather tight doors - monthly check

05-0192 04.09.02.03 Gas tight doors - monthly check

05-0193 04.09.02.04 Fire doors - monthly check & working correctly

05-0194 04.09.02.05 Emergency escapes - Monthly inspection, route free of debris

Breathing Air Compressor - Quarterly test sample for carbon monoxide
04.10.01

Breathing Air compressor running hours logged.

05-0198 04.10.02
Filter and oil last changed
04.10.02 Breathing Air Compressor - Annual air sample test
05-0199 04.11.02 Oxygen / Air Resuscitation Equipment regularly inspected.
Date of last bottle test?

05-0201 Vents / Fire Dampers - Regular inspections

04.12.02
Vents and dampers marked with areas covered?
Gas tankers - Additional requirements / Personnel escape suits, gas
05-0101 04.13.01 masks, gas-tight suits.
CDI 8.2.44 & 48 - Eyewash & decontamination showers can operate under all ambient
Observation temperatures?
05-0101 04.14.01 Chemical tankers - Additional requirement

05-0115 04.15.02 Signalling lamp inspected weekly.

At least two spare lamps in box.
Portable battery fully charged (where applicable)
04.16 Safety Training Videos – List of videos available
Personal Protective Equipment - Minimum levels established/inventory
05-0204 04.17.03 updated quarterly
04.18 Miscellaneous alarms, identified and test period stated.

05-0205 05.02 Weekly SOLAS inspection performed within last week

05-0206 05.03 Monthly SOLAS inspection performed within last month

05-0225 05.04 HSC Annual drill programme being maintained (DIR/008/SH/01)

05-0225 05.04.03.09.10 Emergency drill performed within last month & documented
Port boat launched and exercised in water within last three months
.02.01.02

Starboard boat launched and exercised in water within last three months
.02.01.02

Rescue boat launched and exercised in water within last three months
.02.02.02

CDI 10.48: - Observation If outboard motor, check fuel tank and supply of gasoline.
Aft boat (free fall), launched in water within last six months
.02.01.02 Lowered to the water on the davits every 3 months
SOLAS Amendments 1998 – 19/3.3.4 SOLAS III 18/3.7

05.05 Emergency steering drill within last three months

05.06 Oil spill drill performed within last month.

05-0106 06.01 Critical Equipment Identification List - Available & up to date

Physical Inspection - Accommodation
Muster lists - Means of giving the order to abandon ship stated. (HSC Lists?)
05.04.03.09.01

Muster lists - Posted & up to date – bridge, messroom, alleyways, engine room
05.04.03.09.01

Muster lists to be in compliance with Reg.37 and list of items/duties to be

05.04.03.09.01
performed by the crew
05.04.03.09.01 Muster lists - Signed by Master
05.04.03.09.01
05.04.03.09.01 Muster lists - Substitutes for key personnel nominated
05.04.03.09.01
05.04.03.09.01 Muster lists - Officer nominated for communications on GMDSS vessels

05.04.03.09.01 Muster lists - Chief Officer nominated responsible for ensuring LSA & FFA
05.04.03.09.01 maintained

05.04.007.12.01 Muster lists - Pollution stations included or posted adjacent.

05.04.01.02.10.01.02 Embarkation signs - visbile under emergency lighting conditions

05.04.03.09.04 Cabin Cards posted.

Lifejacket donning instructions posted for all types carried on board.

05.04.03.02.05 SOLAS Certificates posted in public place:

1> Safety construction,
2> Safety radio,
3> Safety equipment,
4> Load line,
5> IOPP,
6> DOC,
7> SMC.
05.04.03.04.02 Smoking regulations posted
05.04.03.04.02 Smoking regulations observed
For tankers only, designated smoking rooms nominated. (As per terminal
05.04.03.04.02
maximum).
14.05.04.01.10 External Doors/Ports kept closed

05.04.03.09.16 “Safety & Environmental Notice Board,” properly maintained

05.04.03.09.16 Last safety minutes posted

Fire plans posted, bridge, engine room, alleyways, gangways + up to date crewlist
05.04.01.03.07

05.04.03.08.02 Safety Posters displayed

05.04.03.08.02 MSDS Sheets posted (Tankers only)

“Designated Person” notice posted

Hygiene – galley, dry stores – freezers defrosted, past use by dates on tinned
foodstuffs,
05.04.03.03.09.35
Fridges - cleanliness
Fridge room shut-in alarms operational, visual and audible
Storage of chlorine based disinfectant - note signed by Master in medical locker .
03.03.10.02.10
stating location
05.04.04.04.06.01.35 Weekly menu’s produced and approved by Master – sight menu book

05.04.01.02.09 SOLAS Training manuals available in common areas

05.04.01.02.09 SOLAS Training manuals up to date and relevant to vessel

Content minimum as per SOLAS requirement
Drug & Alcohol Policy booklets in Officer common area and Crew common area.
4.01

Company Policy booklets available in Officer common area and Crew common
01.02.02
area.
09.03.01.20.01 Recreation Fund accounts posted (with Safety Meeting Minutes)
Physical Inspection of Deck & Engine Room
05.04.01.02.10.01.02 Instructions for operating survival craft posted at station
Harbour pins removed before proceeding to sea
End for end or renewal dates for lifeboat falls stencilled on davit
arm or adjacent bulkhead. Thirty / Sixty months if end for end – 48
05.04.01.02.01.02 months if mechanical spliced. Davit load test date also to be
stencilled.
Pumproom entry procedures posted – block, tackle and sling
05.04.04.03.08
ready for emergency use?
14.05.01.06.01.04 Pumproom adequately ventilated – safe entry sign posted?
Vents identified by stencil, (including open and close notation).
05.04.01.04.12.02

13.05.13.04.01 Vent pipe float balls in good condition

13.05.13.04.01 Flame proof gauzes in good condition

Sounding pipes identified by stencil
P/V Valve Stencilled by tank identification (Routine implemented
05.04.01.06.01.02 to check PV valves before load/discharge.) (Tankers only)

COW Machines stencilled by tank identification. (Crude tankers

only)
05.04.07.13.01.03 Swimming pool net rigged when pool empty

05.04.07.13.01.03 Swimming pool, “No Diving” etc. notice posted

Portable extinguishers - numbered/colour coded/maintained
05.04.01.03.05.02
quarterly (FM2.4/6.0 andSRF-2/2.62
LSA and FFA in good condition

05.04.01.03.17 Fire plans available in weather tight container

13.05.14.07.02 Elevator - Annual Test Certificate

Roller fairleads free to move
Mooring lines - no mixed moorings (wires/ropes through the same
12.02.01.05.01
lead)
12.02.01.05.01 Mooring equipment - split drum properly used
Mooring winches - drum marked to identify correct reeling
12.02.01.04.08
direction.
Mooring Winches - Brake Rendering Capacity Correctly Marked.
12.02.01.04.08

12.02.01.04.06 Mooring Spread - All lines balanced load / MBL

05.04.04.02.03 Safe Working Practices

05.04.04.02.03 Working conditions - Safety measures
Working conditions - Machinery guards
05.04.04.02.03.01 GAS: Compressor, Electric motor room, Booster pumps – guards
in place over rotating joints
05.04.03.03.03 Protective clothing in use
Protective headgear available, (in use when danger from aloft)
05.04.03.03.03

05..04.03.03.03 Eye/Ear protection available/Noise protection

Emergency escape routes & exits clearly marked, lighted and
05.04.01.04.09.02.05
chained off where necessary
Welding - Safety Measures. Safety Poster prominently displayed?
05.04.04.02.03.04.02
Monthly Inspection of Designated Hot Work Area - Recorded in
05.04.04.02.07.01
Engine Logbook
06.02.01.02.01 Self closing cocks on sounding pipes free to operate.

06.02.01.02.01 Self closing valve on gauge glasses free to operate

All non-cargo lifting devices positively identified so they can be
05.04.03.04.10 referenced to inspection records, (including chain blocks)

Company Standing Orders - E.R.log book signed by Chief and all

07.02.13.08
Engineer Officers
Chief Engineers Standing Orders in ER Log Book and signed by
09.03.02.02.07.07
all Engineer Officers
Unattended machinery spaces - checklist for change-over
procedure. (OP&CP - C/E File 9.0)
13.06.02
Detail as per Chief Engineer Standing Instructions for unmanned
machinery spaces.
07.02.13.13 Engine Log Book - Complete entries

07.02.13.14 Engine Movement records (if no electronic recorder installed)

Steering Gear - around/access - rails, gratings/non-skid paint for

safe passage
07.02.08.02.06 Steering Gear Repeater to be aligned with bridge gyro
Emergency (Fire) Wires rigged correctly – 5 turns on bitts, through
Panama lead, messenger made fast just aft of eye between 2-3
12.02.03.01.03 metres above the water line and with eye down to just above the
water line.
Safe access to/from vessel – gangway net rigged correctly?
05.04.03.03.07
GAS/CHEMICAL : Safety warning signs displayed at gangway
05.04.03.04.06
Fusible plugs (where fitted) clearly marked, melting temp 100C
14.05.03.08 indicated, ends clean and free of paint. Check positions marked
on Fire Plan.
Galley - fat collectors/vents cleaned weekly. Fire blankets
05.04.03.03.09.35 available and First Aid Kits fully replenished. Fire doors to galley
not lashed in the open position
Operation of fixed fire fighting equipment - CO2, Halon, Dry
Powder, Foam- Crew knowledge and instructions posted in
English.
13.0513.04.02 Colour coding of pipes
Emergency Towing Apparatus F & A (where fitted) –
Battery and light in aft ETA to be checked and date battery last
changed.
Any spare batteries for this apparatus on board?
Master - Interview and Document Check

Latest copy of “After Office Hours (telephone Numbers)” available

13.04.01.06

01.03.01 Obsolete controlled documents removed & destroyed

Approved Cargo Securing Manuals on board -Cargo vessels only.
13.05.07.04.01
Operational Procedures and Contingency Plans on board -
05.04.08
reviewed/revised.
Vessel manned to comply with Safe Manning Certificate / Sufficient
Observation
crew for operations and emergencies.
Any communications to Hanseatic requiring an answer not answered
Obs
within two working days
Obs Crew mail deliveries to vessel satisfactory

Obs Supply of cash to vessel in order

Cash onboard under $ 5,000. ($50000 <72hrs in port, $500 Masters
09.03.01.24.01.04
private cash)
Is balance consistently over USD 5,000 for successive months .

Any written warnings or dismissals occurred during tenure of current

09.03.01.07.03.01
Master, Form 24.
If yes to above, log book entries to show proper disciplinary hearing -
09.03.01.07.03.03 HSC Written Warning form issued if appropriate

If GMDSS, has any new equipment been recently fitted, (satcom,

Obs SART, EPIRB, HF/MF/DSC, VHF, 2182 Alarm etc.) If yes, has Shore
Maintenance Contract been updated?

(05.04.03.02) Boxes of matches freely available to the crew

13.04.01.07.05.01 Form 58A & B submitted to HSC monthly 1.2

Statutory certificates all in force
1.2
13.04.01.07.05.01 Any statutory certificates imminent or with conditions
1.2
Class status up to date
Any class items with conditions or imminent renewal
If conditions against Class or Statutory Certificates, Form 58C
completed
13.04.01.08.07.01 Employment contracts in order
3.1
01.02.03.06.02.02.04 Wages indicated on individual's contract on board

09.03.01.05.02 CBA on board if applicable

Crew lists and vaccination lists in order/Medical Certificates on board
09.03.01.14.01
and valid 3.2
13.04.01.08.07.01 Vacation and relief planning forms completed monthly Form 23
3.3
09.02.03.07.02 Appraisal forms - Form 22, completed quarterly
3.4
09.03.01.06.04 Recommendation for Training on Appraisal Form 22
Accident/Illness reports: Form 21 - required for all those requiring
09.03.01.24.02.04
medical treatment. 3.6
(If an accident is indicated, check File 9.2 for personnel accident
investigation and check Medical Log to ensure record of treatment)
05.04.03.09.13.02 Training & Development Schedule Completed to date 3.7
Form 27, Onboard training record. (To be completed for all staff on
13.04.01.07.02
tankers)
13.04.01.07.02 Form 28, Record of On board Instruction

13.04.01.07.02 Audio visual training record completed as appropriate - Form 30

13.03.01.03.01 All engineers to watch DNV Fuel Management tapes.

05.04.02.17 Instruction in use of davit launched liferafts (every 4 months)

SSP 18.2 Records of Security Training (ISPS Code)

Form 110 completed for all crew, supernumeraries and passengers

Familiarisation forms completed correctly i.e. Master does not sign for
05.04.03.09.13 himself!

Have any sub-contactors / company staff sailed on vessel recently. If

05.04.03.9.13 -
yes, was Form 110 completed for them. (If no, instruct Master to do so
(2 Part A)
on future occasions)
05.04.03.09.13 Form 84 completed for all engineer officers / Chief Engineer

05.04.03.09.13 Form 101 completed for all deck officers / Master

Where rating takes charge of mooring station:

05.04.04.04.06.01.06 1> Evidence of training

2> Proof that copy of training record forwarded to FPD

05.04.09.06.01.03.07 OPA90 Training

(Confirm 20 Booklets onboard and two Videos)

13.04.01.08.07.01 Crew certificates in order 3.8

13.04.01.08.07.01 Security Records 3.10

13.04.01.07.02 Form 97 (Overtime Summary) kept for each month 4.1

13.04.01.07.02 Cash accounts in order – Form 7

13.04.01.07.02 Cash Advance Payments – Form 8

13.04.01.07.02 Overtime Summary – Form 97

If HMTS Trainees are on board, confirm that no entry made in “Basic 4.2
13.04.01.07.02 Wages” box on Form 1, but monthly payment is entered as “Training
Allowance.”
13.04.01.07.02 Records of hours worked, or rest for each crew member:
13.04.01.07.02 Provision Account – Form 9 4.6

13.04.01.07.02 Provision Requisitions – Form59 – Receipts 4.7

Circular letter file in order- Check 001: Summary of Current 5.1
01.02.04.02.03
instructions.
01.02.02.02.01 Control Document Update Status in front of File 5.2

13.04.01.06.05 V/L originated Advice of Enclosures in order, Form 100 5.4

13.04.01.06.05 Crew List - up to date copies sent to office

13.04.01.06.05 Weekly management meeting minutes forwarded to office

13.04.01.06.05 Monthly safety meeting minutes forwarded to office

13.03.01.03.06 When bunkering stem is confirmed, inform FOBAS and HSC 5.5

13.04.01.06 Position reporting to Company

13.04.01.08.07.01 Cargo Documents – Letters of Protest 6.0

Port Disbursement Account – Form 41 – Commercially Managed
13.04.01.07.03
vessels only
13.04.01.7.02 Notice of Readiness – Form 43
Authorization for Agent to sign B/L – Form 47
 Voyage Information ( Including Form 46 – Commercially Managed 7.1
13.04.01.07.02
Vessels)
13.04.01.08.07.01 Monthly Voyage Reports 7.2

13.04.01.02.13 Operational Bulletins – Quality & Technical 8.0

01.02.01.03.03 Management meeting held weekly 9.1

01.02.01.03.04.02 Safety committee minutes 9.2

(Signed by Master & Chief Engineer)
Monthly Safety Inspection checklist completed and added to Safety 9.2
.05.04.03.08.02
Committee meeting minutes.
Form 106 - Reporting of Personal accident report forms to QMS and 9.3
05.04.03.08.02
copy filed with Safety Committee minutes.

13.04.01.07.03 Stevedore Indemnity Report – Form 44

13.04.01.07.03 Extract of Logbook – Form 80

Analytical reports on Accidents

13.05.07.03.01 Form 87A/B/C available - completed as necessary (TVEL) 9.4

13.04.01.08.07.01 Internal Audit reports: 9.5

07.02.14.10 Records of Master's Navigation Audit available

13.04.01.07.02 Form 138 - Pre- CDI Inspection Checklist (CDI v/l's only)
ISM / ISMA Audit Reports, Objective evidence to non-conformities 9.6
01.03.05.04.07

13.04.01.08.07.01 ISM Training material

13.04.01.08.07.01 Superintendents instructions Form 71 9.7
Evidence that vessel is being visited on average two times per year by
Obs
superintendent / Director / Tech. Manager
Section 1: Monthly record of alcohol sales. Levels to be within limits of 9.8
09.03.01.22.03 HSC D&A Policy

04.02.01.05.04.02 Section2: Records of random alcohol tests 9.8

04.02.01.05.04.02 Section 3: Records of sampling byshore contractor - Annualy

13.04.01.08.07.01 Handover reports Form 54 10.1

Document Control to Company every six months (January & July) and
13.04.01.07.04
on hand-over of Master.
13.05.16.07.04 Damage reports Form 52 (Vessel and Cargo) 11.1
13.05.02.05.04 Stevedore damage Reports – Form 53 11.2

Obs Copy of Charter party / charterers instructions 12.0

Obs Stability booklet approved by class

Obs Damage stability book class approved

Obs OCIMF Questionnaire completed

13.04.01.08.07.01 Filing system as per HSC requirements

Masters formal review of FM Vol1, SOPEP, VRP, Ops & Contingency
01.03.04.02
Plans each period on board.
Chief Engineer - Interview and Document Check
Any delays of over 2 months between requisition and receipt of
Observation stores
Observation Company supply of clothing
Observation Drawings & Manuals in order
Computerized planned maintenance system in order -
13.05.10.02.02
deficiencies recorded , reported & fixed.
08.02.04.10 HSC planned maintenance – Inventory
- Reporting
Observation Manufacturers’ test certificates in order 2.0

11.03.01.02.04 Requisition ledger in order 3.2

Requisitions properly completed - (used for deficiency reporting
11.03.01.02.04 / evidence of spares being requested to address deficiency)

11.04.01.02.06 Requisition update status received from office

Form 59B/C (Medical Requisition) completed in previous 12
13.04.01.07.06
months
13.04.01.08.07.02 Suppliers delivery notes in order 3.3

11.03.01.02.02 On board condition reports (Form 59A), completed as 3.4

appropriate (for incomplete supplies)
Landed goods advice (Form 66), completed as appropriate 3.7
11.03.01.02.06

Repair / Overhaul / Credit / Return

13.04.01.08.07.02 Monthly Voyage Report – Form 56 4.1

13.04.01.08.07.02 Deck Lubrication Report – Form 69 4.2

13.04.01.08.07.02 Monthly consumption & running hours - Form 73

13.04.01.08.07.02 Monthly Maintenance & Repair Report – Form 72 4.3

13.04.01.07.06 Boiler Condition report Form 74 (6 monthly) 4.3

13.04.01.07.06 Megger test report - Form 75 (quarterly) 4.3

13.04.01.08.07.02 Monthly M.E. Performance Report - Form 81A/B 4.3

Inert gas Plant fully operational - Form 76 (Monthly) Oxygen / 4.3
13.04.01.07.06
N2 % - last spanned?
Form 57 a ~ e - Main Engine Report 4.3

05.04.03.11.04.01 Form 139 - Checklist for Lighting 4.3

Form 60 completed as necessary (Repairs that cannot be 4.4
carried out on board - for dry-dock). Check completed
13.04.01.07.04 correctly with proper drawings, lights, ventilation, scaffolding
etc

13.04.01.07.06 Calibration Reports - Cylinder Units, Form 62 4.6/7

13.04.01.07.06 Crankshaft deflection report - Form 63

13.05.14.02 Calibration record sheets - Form 70 (Alarms/shutdowns, IG,

Oily water separator, thermometers, pressure gauges, level
sensors gas detectors callipers micro torque wrenches high
01.02.04.02.03 Circular Letters: latest on board? 5.1

01.02.04.02.05 Letters: latest on board? 5.3

 Hanseatic advised prior to bunkering if mixing with existing 6.1
13.03.01.02.02
bunkers.

Telex to Company, stating that:

1> Sample Landed

13.03.01.03.06 2> Laboratory forwarded to

3> Whether direct or via agent
4> If Rep signed "Request to Witness Sampling" form
Form 91C, “Request to Witness Sampling,” or FOBAS,
13.03.01.03.04 “Notification of Sampling” form completed regardless of
whether signed by suppliers rep.
Form 91A, Pro forma Invoice completed for each sample
13.03.01.03.04
landed
Form 91B, Chief Engineer’s Report Form forwarded with each
13.03.01.03.04
sample
Bunker delivery notes and sample delivery notes stamped:
13.03.01.03.04

Bunker storage report completed Form 94

“Inline drip sampler” on board (when fuel sample analysis
13.03.01.03.01
agreement only)
Main engine lube oil samples landed within last six months: 6.2
13.05.10.08

Auxiliary engine and stern tube lube oil samples landed within
13.05.10.08
last six months
Hydraulic system oil landed from vessel within last three
13.05.10.08
months:
Observation Lube oil analysis reports forwarded to V/L by HSC

13.03.01.04.02.01 Bunker check list, (Form 112) completed

13.03.01.04.02.01 Bunker check list, (Form 114) completed

13.04.01.02.13 Operational Bulletins - Quality / Safety & Technical 8.0

13.06.02 Machinery Spaces (UMS Checklists), 9.0

Copies of Management & Safety Committee Meeting Minutes 9.1
01.02.01.03.03

13.04.01.08.07.02 Handover Reports- Form 55 10.0

13.04.01.07,04 Guarantee Claim Report Forms - Form 83 12.0

13.04.01.08.07.02 Annual Work Planning 13.0

13.04.01.08.07.01 Superintendents Instructions - Form 71 14.0

13.05.10.03.01 CSM - C/Eng copy of Cert. Of Authorisation

13.05.10.03.05 Inspection/overhaul of equipment for CSM Form 61

Temperature reference apparatus last tested ashore – date of
13.05.14.02.09
certificate
Pressure reference apparatus last tested ashore – date
13.05.14.02.09
of certificate
Interview with Chief Officer
05.04.03.11.09.04.01 Approved COW Manual
14.05.04.01.05 (Crude tankers only)
05.04.03.08.02 Form 67(A & B), Monthly safety equipment test report 1.2

05.04.03.08.02 Form 108, Monthly safety inspection checklist. 1.2

Copies of Management & Safety Committee Meeting Minutes 1.3
01.02.03.08.09.06.05
Wires, ropes and lifting gear certificates (chains register - if over 2.0
13.05.14.07.03
1 tonne)
05.04.03.04.17.01 Stability calculations - signed by Master 3.1

13.05.03.02.08 Cargo Documents - Stowage Plans 3.2

Cargo Plan – correctly completed including before and after
14.05.01.04.01 estimated drafts, tides and written sequence of operational plan.
Signed by Master and all officers. All filed
13.05.02.05.04 Stevedore Damage Form 53
Cargo Documents -Current Voyage: Cargo Oil Transfer 3.3
05.04.04.04.06.01.08
Procedure (Form 132)
13.04.01.08.07.03 Cargo Documents -Past Voyages 3.4

13.04.01.08.07.03 Cargo Documents - IMO Cargoes 3.5

13.05.03.04.08 Mates Receipts - Miscellaneous Cargo Documents 3.6

06.01.09 MSDS for all paints and chemicals. 3.7

13.04.01.07.02 Voyage reports - Form 56 4.1

13.04.01.07.02 Monthly maintenance and Repair reports - Form 72 4.2

(Can accept PMS printouts - AMOS-D)

13.04.01.07.02 Dry Dock and Shore Repair Requests - Form 60 4.3

13.05.10.06.02.01 Hatch cover maintenance reports - Form 64 - All vessels 4.4

Non-cargo lifting appliances -Form 68A/B , Annual Inspection
13.05.14.07.03
,Certificates on board.
(ER , workshops, bunker hose, stores cranes. L/Boat/Rescue
13.04.01.07.02 boat davits and hooks, chain-blocks, gangway falls, slings)

5 yr load test on Non-cargo lifting Appliances : ER cranes, fixed

13.04.01.07.02 workshop cranes, bunker hose cranes, provision Cranes,
rescue/work-boat davits.
All toxic gas detector tubes (when carried) are within their expiry
05.04.03.04.18
date.
13.05.14.02 Calibration Records: (Form 70)
1> Gas Meters & O2 before use
2> Gas detection meter<fixed or portable> weekly/before use.

3> Ullage tapes,interface & temperature

4> Float Tapes & Tank Radar
5> High Level Alarms
6> Stability / stress computer – proof of test Form 70
13.04.01.07.02 Cargo history records - Form 65 4.7

14.05.01.04.01.04 Oil tankers - Cargo Sampling

03.03.01.02.05 Fresh water records - (receipts / analysis) 6.0

01.02.04.02.13 Operational Bulletins - Quality / Safety & Technical 8.0

 Check lists - Cargo and safety completed (From “Operational 9.0
Procedures and Contingency Plans” “Ship to Shore Safety
14.05.01.04 Checklist” Ship to Ship Checklists” and/or Terminal checklists).

Work Permits issued Form 116 – 130 completed as appropriate

05.04.04.01
Checklists:

Form 115 - Compliance of Bunker Supplier with Annex VI

05.04.03.03.06.02 Form 116 Pt 1 & 2 -Enclosed space entry
Form 117 CANCELLED

05.04.04.04.06.01.03 Form 118 Gas purging

05.04.04.02.06.01.03.06 Form 119 Tank measurement results

05.04.04.02.06.01.01 Form 120 Hot work

Form 121 Application for Permit for Entry and for Cold Work

05.04.04.02.06.01.03.02 Form 122 Cold Work

05.04.04.02.06.01.03.07 Form 123 Electrical Isolation Certificate (EIC)

Form 124 Working on pressure vessels OR systems capable of
05.04.04.02.06.01.03.08
being pressurized
Form 125 CANCELLED

05.04.04.02.06.01.03.03 Form 126 Working aloft (revised)

05.04.04.02.06.01.03.04 Form 127 Working overside (revised)

05.04.04.02.06.01.03.05 Form 128 Working from / small craft alongside

Form 129 CANCELLED
Form 130 Working on deck or Unprotected Space in Heavy
05.04.04.02.06.01.03.09
Weather
Proc: testing for flammable atmosphere in ballast tanks,
05.04.02.09.02.01 cofferdams and other such spaces within the Hazardous Zone

05.04.03.04.14 Procedure for use of Deck Crane?

05.04.03.04.14 Trained Personnel?

13.05.14.10.06.01 Fixed Gas Detector

Within Calibration Date / Spanned before use

13.04.01.08.07.03 Handover reports 10.0

(Not required under QAM)
Tank condition report Form 82 - all tanks entered within last 11.0
13.04.01.07.02
twelve months
13.04.01.08.07.02 Annual work planning 12.0
2nd. Engineers - Interview
Copies of Management & Safety Committee Meeting
01.02.01.03.03 1.0
Minutes & Monthly Safety Inspections
2.0
11.03.01.03.02 Ships Inventory – Full Inventory 3.1
Update within past six months and sent to office at end of
11.03.01.03.02
year
13.04.01.08.07.02 Work Planning, including Annual work planning 3.2
13.04.01.08.07.02 Outstanding work list 3.3
4.0
01.02.04.02.03 Circular Letters 5.1
01.02.04.02.05 Letters 5.3
5.4
13.04.01.08.07.05 Gas Bottle Records 6.1
13.04.01.08.07.05 Water Treatment & Chemical Stock Records 6.2
6.3
Health & Safety Documents for Chemicals / Oil etc) –
13.04.01.08 6.4
MSDS’s
13.04.01.02.13 Operational Bulletins – Quality & Technical 8.0
9.0
13.04.01.08.07.05 Handover Reports - Not required under QMS 10.0
SECURITY
ISPS
SSP
Procedure # Code Description Yes No N/A
Section
Section
SHIP SECURITY PLAN (SSP)
10.03.03.01 A/9.1 Is the Ship security planned approved?
A/9.5 Are all changes to the SSP approved by the administration?
A/9.4 Does the SSP address the following items?
Measures designed to prevent weapons, dangerous substances
and devices intended for use against persons, ships, or ports and
15.0 A/9.4.1 the carriage of which is not authorized from being taken on board
the ship.
14.0 / Identification of the restricted areas and measures for the
A/9.4.2
App. J prevention of unauthorized access to them
Measures for the prevention of unauthorized access to the ship
12.0 / 15.0 A/9.4.3
Procedures for responding to security threats or breaches of
12.0 A/9.4.4 security, including provisions for maintaining critical operations of
the ship or ship / port interface
Procedures for responding to any security instructions Contracting
10.4 A/9.4.5
Governments may give at Level III
10.4 / Procedures for evacuation in case of security threats or breaches
A/9.4.6
12.1.5 of security
Duites of Shipboard personnel assigned secutiy responsibilities
13.0 A/9.4.7 and of other shipboard personnel on security aspects

Procedures for auditing the security activities

4.1 / 7.2.1 A/9.4.8
24.0 / Procedures for training, drills and exercises associated with the
A/9.4.9
App. Q plan
23.0 A/9.4.10 Procedures for interfacing with port facilitiy security activities
7.2 / 7.3 A/9.4.11 Procedures for periodic review of the plan and for updating
12.2 A/9.4.12 Procedures for reporting security incidents
1.0 / 5.2 A/9.4.13 Identification of the SSO
App. F A/9.4.14 Identification of the CSO, including 24-hour contact details
14.3 / Procedures to ensure the inspection, testing, calibration and
A/9.4.15
App. L maintenance of any security equipment provided on board
14.3 / Frequency for testing or calibration of any security equipment
A/9.4.16
App. Q provided on board.
SSA Identification of the locations where the SSAS activation points
A/9.4.17
Plans are provided
Procedures, instructions and guidance on the use of the SSAS,
14.4 /
A/9.4.18 including the testing, activation, deactivation and restting and to
App. L
limit false alerts.
In the case that the plan is to be kept in electronic format, is it to
7.4 A/9.6 be protected by procedures aimed at preventing its unauthorized X
deletion, destruction or ammendment?
Is the SSP properly protected from unauthorized access or
18.2 A/9.7
disclosure?
Does the SSP include the following items?
13.0 B/9.2.1 Organizational structure of security for the ship
Details on the ship's relationships with the Company, port
7.1 B/9.2.2 facilities, other ships and relevant authorities with security
responsibilities
7.0 / 22.0 Details on the communication system to other ships and to port
B/9.2.3
/ 23.0 facilities
 ISPS
SSP
Procedure # Code Description Yes No N/A
Section
Section
10.2 B/9.2.4 Details on basic security measures for Security Level I
Details on how to upgrade the ship Security Level II without delay
10.3 / 10.4 B/9.2.5
7.0 B/9.2.6 Regular review and audit
8.0 / App. Reporting procedures to approriate Contracting Governements
B/9.2.7
A contact points
COMPANY RESPONSIBILITIES
App. F A/11.1 Has the Compnay appointed a CSO
Is the CSO's duties and responsibilities clearly described in the
4.1 A/11.2
SSP or another procedure?
Is port specific security information (threats and counter-
7.1 A/11.2.1
measures) readily available?
Are deficiencies or non-conformities properly addressed and dealt
4.1 A/11.2.4
with under the CSO's responsibility?
Is there evidence that shows security awareness and vigilance is
4.1 A/11.2.8
enhanced by the CSO?
Do the personnel responsible for the security of the ship receive
4.1 / 24.0 A/11.2.9 adequate training?

Does CSO co-ordinate implementation of the SSP with relevant

8.0 / 22.0 A/11.2.10
FPSO?
Do the ship's security requirements impede the safety
2.1 A/11.2.11
requirements?
The Master has available onboard updated documented
XI-2.5 information on who appoints the crew, who decided and decides
B/6.1 the employement of the crew, and who signed the charter party.

7.0 B/6.3 Is the above information written in English?

DECLARATION OF SECURITY
Is there a procedure available for the SSO to prepare a DOS for
6.0 / App. the purpose of co-ordination of SSO and FPSO responsibilities?
A&B/5
C

6.0 / App. Are DOSs kept onboard for the period specified by the flag
A.5.7
C administration or the last 10 port calls
6.0 / App. Is the agreed DOS signed and dated by both the port facility and
A/5.4
C the ship?
6.0 / App. Where the flag administration requested the completion of DOS,
B/5.2.1
C does the SSO acknowledge the request?
Does the agreed DOS indicate compliance with the requirements,
6.0 / App.
B/5.4.1 and include its duration, relevant security level and the relevant
C
contact lists?
6.0 / App. Is the agreed DOS completed in English or in language common
B/5.5
C to both the port facility and the ship(s)?
 ISPS
SSP
Procedure # Code Description Yes No N/A
Section
Section
SHIP SECURITY
Are the following measures taken in accordance with the
approved SSP?
10.0 A/7.2.1 The performance of all ship security duties
15.0 / Controlling access to the ship
A/7.2.2
App. H
16.0 A/7.2.3 Controlling embarkation of persons and their baggage
14.0 / Monitoring restricted areas to ensure that only authorized persons
A/7.2.4
App. J have access
17.0 A/7.2.5 Monitoring of deck areas and areas surrounding the ship.
Supervising the handling of cargo and ship's stores
19.0 / 21.0 A/7.2.6
8.0 A/7.2.7 Ensuring that security communication is readily available
Where Security Level II or III is set by the administration or
5.4 / 8.0 /
A/7.5 Contracting Government, does the ship acknowledge receipt of
10.3
the instruction on change of security level?
Where the ship's security level is higher than that set for the port,
6.0 / 10.1 A/7.7 does the ship advise the competent authority and PFSO?

In the above case, does the SSO liaise with the PFSO and co-
6.0 / 10.1 A/7.7.1
ordinate appropriate action?
Are all restricted areas clearly identified and secured against
App. J
unauthorized access, appropriate to the circumstances.
Are all emergency exits secured in a manner that will allow
access from both sides in an emergency situation.

SHIP SECURITY OFFICER (SSO)

1.0 / 5.2 A/12.1 Who has been appointed SSO?
Is there evidence that the SSO is undertaking regular security
5.1 A/12.2.1
inspections of the ship?
Does the SSO maintain and supervise the implementation of the
5.1 A/12.2.2
SSP?
Does the SSO co-ordinate the security aspects of the handling of
5.1 A/12.2.3 cargo and ship's stores with the shipboard personnel and relevant
FPSO?
5.1 A/12.2.4 Does the SSO propose modification of the SSP?
Is there evidence that the shows that the SSO is reporting all
5.1 A/12.2.5
security deficiencies, non-confomities, and security incidents?
Is there evidence that the correct actions are being implemented
5.1 A/12/2/5
Is there any evidence that shows security awareness and
5.1 A/12/2/6
vigilance is enhanced by the SSO?
A/12.2.9 Is the SSO knowledgeable about how to contact the CSO?
 ISPS
SSP
Procedure # Code Description Yes No N/A
Section
Section
24.0 B/13.1.1 Does the SSO have knowledge on security administration?
Does the SSO have knowledge on relevant international
24.0 B/13.1.2
conventions, codes and recommendations?
Does the SSO have the knowledge on relevant Government
24.0 B/13.1.3
Legislation and Conventions?
Does the SSO have the knowledge on responsibilities and
24.0 B/13.1.4
functions of other security organizations?
Does the SSO have the knowledge on methodology of ship
24.0 B/13.1.5
security assessment?
Does the SSO have the knowledge on methods of ship security
24.0 B/13.1.6
surveys and inspections?
Does the SSO have the knowledge on ship and port operations
24.0 B/13.1.7
and conditions?
Does the SSO have the knowledge on ship and port facility
24.0 B/13.1.8
security measures?
Does the SSO have the knowledge on emergency perparedness
24.0 B/13.1.9
and response and contingency planning?
Does the SSO have the knowledge on instruction techniques for
24.0 B/13.1.10 security training and education, including security measures and
procedures?
Does the SSO have the knowledge on handling sensitive security
24.0 B/13.1.11 related information and security related communications?

Does the SSO have knowledge of current security threats and

24.0 B/13.1.12
patterns?
Does the SSO have knowledge on to recognoze and detect
24.0 B/13.1.13
weapons, dangerous substances and devices?
Does the SSO have knowledge on how to recognize
24.0 B/13.1.14 characteristics and behavioral patterns of persons who are likely
to threaten security?
Does the SSO know techiques used to circumvent security
24.0 B/13.1.15
meausres?
Does the SSO know security equipment and systems and their
24.0 B/13.1.16
operational limitations?
Does the SSO know methods of conducting audits, inspections,
24.0 B/13.1.17
control and monitoring?
Does the SSO know methods of physical searches and non-
24.0 B/13.1.18
intrusive inspection?
Does the SSO know assessment of security drills and exercises?
24.0 B/13.1.19
24.0 B/13.1.20 Does the SSO have knowledge on the layout of the ship?
Does the SSO have knowledge of the SSP and related
24.0 B/13.2.2 procedures (including scenario-based training on how to
respond)?
Does the SSO have knowledge on crowd management and
24.0 B/13.2.3
control techniques?
Does the SSO have knowledge on operation of security
24.0 B/13.2.4
equipment and systems
Does the SSO have knowledge on testing, calibration, and whilst
24.0 B/13.2.5 at sea the maintenance of security equipment and systems?

Is there any evidence that the SSO has been given the necessary
A/6.2
support from the Company?
 ISPS
SSP
Procedure # Code Description Yes No N/A
Section
Section
MASTER
A/6.1 Is the Master knowledgeable about how to contact the CSO
Is it established in the SSP that the Master has the overall
2.1 A/6.1
resposnibility for the ship's safety and security?
Is it established in the SSP that the Master has the overriding
authority and responsibility to make decisionswith respect to the
2.1 A/6.1 safety and security of the ship and to request the assistance of
the Company or of any Contracting Government as may be
necessay? And does the Master understand it.
Is there any evidence that the Master has been given the
2.0 A/6.2
necessay support from the Company?
Does the Master have full understanding of the SSO's duties
A/6.1
versus his own durites?
SHIP'S PERSONNEL
Is the crew familiar with the content of the Company security
A/13.3
policy and related procedures, as described in the SSP?
Is there evidence about the crew's awareness in security related
issues (e.g. access control of people, cargo control, restricted
A/13.3
areas on board, resposnisibilities in case of security threats, etc)?

Does the crew know how to respond to an attack or threat

13.0 / 24.0 A/13.3
situation?
 ISPS
SSP
Procedure # Code Description Yes No N/A
Section
Section
SECURITY RECORDS
minimum period for record keeping is to be specified by the
Administration
18.1 / Are records of training, drills and exercises kept on board?
A/10.1.1
App. Q
Is the drill conducted at least once every 3 months? In case the
24.0 B/13.6
drill has been conducted, what kind of drill?
In cases where more than 25% of the crew has been chanaged at
any one time, with personnel that have not previously participated
24.0 B/13.6 in any drill on that ship, within the last 3 months, is the drill
conducted within one week of the change?

Has the SSO participated in the exercise? If so, what kind of

B/13.7
exercise, and who shall convene the exercise.
Are records of security incidents kept on board?
12.2 / 18.1
A/10.1.2
/ App. G
18.1 / Are records of breaches of security kept on board?
A/10.1.3
App. G
18.1 A/10.1.4 Are records of changes of security kept on board?
18.1 / Are records of communications relating to the security of the ship
A/10.1.5
App. D kept on board?
Are records of internal audits and reviews of security activities
18.1 A/10.1.6
kept on board?
Has the internal audit been conducted by the person independent
A/9.4.1
of the activities being audited?
18.1 A/10.1.7 Are records of periodic review of the SSA kept on board?
18.1 A/10.1.8 Are records of periodic review of the SSP kept on board?
Are records of implementation of any amendments to the SSP
18.1 A/10.1.9
kept on board?
Are records of maintenance, calibration and testing of security
18.1 A/10.1.10
measures and related equipment kept on board?
Are the records kept in English, or working lamnguage of the ship.
7.0 A/10.2 If this language is not English, French, or Spanish does a X
translation exist in any of these languages?
In the case that the records are to be kept in an electronic format,
18.2 A/10.3 are they protected by procedures aimed at preventing X
unauthorized deletion, destruction or amendment?
Are the records being protected from unauthorized access or
18.2 A/10.4
disclosure?
Environment
Area under Review YES NO NS
06.01 Is the HSC Environmental Policy on display in a conspicuous place
Are personnel aware of the contents of the policy
06.02.01 Are personnel aware of how their duties can affect the environment
06.02.01.02 Are personnel aware of HSC defined targets and objectives
06.02.01.03 Is the Master and Ch. Engineer following reporting requirements – records sighted
Random sample of completed planned maintenance:
06.02.01.04.02.02 a. Sewage Plant
b. Air Conditioning
c. Refrigeration
d. Engine Room Space air conditioning
06.02.01.09 e. Halon System – if fitted
06.02.01.04.02.03 f. Oil/Water Separator
06.02.01.04.02.03 g. ODME – if fitted
h. Cargo machinery
06.02.01.05 i. Incinerator
Is the oil record book completed correctly, up to date, all pages signed
06.02.01.04.02.04 Sludge Disposal recorded
Disposal of galley waste oil recorded.

06.02.01.06.04 Is there a full inventory of Oil Spill equipment. Does it comply with HSC minimum requirements

06.02.01.06.01 Random sample of Ch. Engineers Bunker Loading Plan

06.02.01.02.01 Date of last bunker pipeline pressure test (annual) ……………………..
06.02.01.11 Last date of propeller polish ………………………
06.02.01.11 Last date of hull scrub ………………………….
06.02.01.11 Is antifouling in good condition
Are engineers aware of the relationship between efficiency, maintenance and the environment.
06.02.01.12
(Best efficiency of plant then less use of fuel resource)
Are pre-arrival checklist correctly completed and comprehensive - Deck
Are pre-arrival checklist correctly completed and comprehensive - Engine
Are pre loading/discharging safety checklists completed correctly and filed
Random sample of Ch. Officers load/discharge plan
Random sample of Ch Officers ballast/deballast plan
Are there completed plans for warm up, cool down, inerting, purging etc as applicable
Records of stability/stress calcs prior to, during, completion of loading/discharging
Is stability book and loading computer approved by Class/flag – vessel must have a stamp or
letter stating class have done on behalf of Flag and are approved to do this.
Are ships staff aware of items that are not to be disposed of through the sanitary plant – e.g.
06.02.01.04.02.02
cigarettes, chemicals
06.02.01.04.02.02 Are there appropriate signs in the toilet/galley detailing the above
06.02.01.04.02.01 Is the Waste Management plan fully implemented
a Is garbage properly segregated
b. Are garbage records complete
c are receipts for garbage landed ashore filed
d Are inadequate port facilities reported to the company
 Area under Review YES NO NS
06.02.01.10 Are chemicals stowed correctly in well ventilated area and segregated

06.02.01.10 Are MSDS sheets available for all hazardous materials – are they located at the storage site

Are there chemical spill procedures onboard

Are HSC Navigational procedures followed (Form 135 Quaterly)
Are cargo and bunker samples correctly stowed
Are records of the above samples available and correct
Are bunker receipts filed and comply with Marpol Annex VI
Is the bunker log book completed correctly
Are Procedures available for discharges to air (Normal & abnormal - Start up smoke / soot
control)

06.02.01.10 Pollution gear as per SOPEP or VRP inventory (See company minimum requirements)

05.04.01.13.01.03 “Save All” capacities stencilled

05.04.0713.01.03 “Save All” have plug attached.

06.02.02.03.02.01 Garbage segregated and in enclosed containers including incinerator ash

13.03.01.03.01 Drip samplers removed from bunker manifold / line when not in use

06.02.01.02.01 Cargo/bunker lines stencilled - last pressure test date (previous 12 months)

06.02.01.02.02 OWS - Overboard valve to be locked and secured

Navigational Voyage plan - To include areas of environmental sensitivity - MARPOL V & VII
07.02.02.03

06.02.01.17 Atmospheric pollution procedures posted

06.02.02.01 MARPOL Annex V Regulations observed

Observation MARPOL equipment in order

Metal Garbage cans in use

Observation Sewage plant in order – Certificate available

Observation Incinerator in order – disposal of incinerator ash

Schematic Diagram displayed showing pipelines, valves, pumps, for bunker transfer/piping.
Observation

13.04.01.08.07.03 Ballast Water Handling Log, Ballast Water Report Forms

06.01.10 Waste Management Plan - Completed as required.

06.01.10 “Solid Waste Management Plan,” notice posted

05.04.03.03.09.35 Galley - fat collectors/vents cleaned weekly.

To be completed quarterly and sent to QMS, Copy to be placed in Masters File………………

Document Control
01.01 Original controlled documents in correct locations.

13.04.01.08.07 Filing Systemn Correct

Latest version of Company forms in use without
13.04.01.07.02 modification or alteration.
(Vessel may use own forms as attachment).
13.04.01.07.02 All forms properly signed and dated.

01.03.01 Obsolete documents removed and destroyed.

Evidence that for other than routine messages, originators
within Hanseatic are indicating which file a
01.02.04.02.01 communication should be placed in and where there is an
attachment, an indication where the attachment should be
filed.
Posters and notices etc. relating to technical / safety
01.03.01 operation of vessel from previous manager / Owner
removed.
KEY:-

Y = The item has been positively identified

N = The item has been negatively identified (vessel is in non compliance)

NA = The item does not apply to this vessel

NV = The item has not been seen (for whatever reason)

Auditor:All vessels operate under ISMA Code. Observe all

applicable International Conventions, Codes of Practice
and Rules and Regulations.

Version 1 - Rev 00 01-Feb-04 :mi

Version 1 - Rev 01 04-Mar-04:mi
Version 1 - Rev 02 08-Jul-04 :mi
Version 1 - Rev 03 25-Oct-04:mi
Version 1 - Rev 04 14-Apr-05:mi - Modified Security
Version 1 - Rev 05 11-May-05:mi - Environment Added
Version 2 - Rev 00 27-Jul-05:mi - Checklist reorganized
Version 2 - Rev 01 28-Sep-05 : mi
Version 2 - Rev 02 20-Dec-05:mi - Inspection of Designated Hot work Area
Vetting Issues

The items below have been appearing on a regular basis during vetting
inspections, most items have already identified in the previous sections, they
have been placed here as a reminder to ensure that they are specifically
verified.
OCIMF #

2.1 Conditions of Class

2.2 All certificates valid, IOPP/Ins/SMC-DOC addresses the same
2.3 All publications onboard and SMS
3.1 Cert. of competency, Endorsements (Gas/Chemical) for junior officers
Navigational equipment fitted/operational - 3cm radar, Navtex on
4.1
correct station, GPS
Safe Navigational procedures followed, course recorder/echo sounder
4.2
fitted/annoted,
4.5 All nautical publications onboard and up to date - all corrected , NTM's
4.7 Passage planning
4.8 BTM
4.9 Position fixing, second method, carried out as per passage plan
4.11 Nav warnings/Navtex, T&P's
Smoking regulations, ports closed, Muster list correct, loose gear
5.1
stowed
5.7 Enclosed space entry, p/r entry, p/r vents/fans
Firemans outfits - SCBA not fully pressurised, Emerg. Fire pump not
5.9
operational, faults, gauges faulty
Gas detection fitted in non cargo tank spaces/manual monitoring and
5.12
records
5.16 Hydro release on liferafts, safety signs
SOPEP - local contact details not recorded, National contact points -
6.1
latest
Spill containment - plugged, scuppers, manifold blanks fitted with all
6.7
bolts
6.11 ORB correctly filled out, Form B of IOPP correct
7.1 Enhanced survey report/planning document
7.2 Cargo and ballast tanks not inspected
8.4 Cargo monitoring equipment not operational
8.5 Condition of pipelines
8.9 Non approved stability computors
Portable gas detectors - calibration, onboard, records, knowledge and
8.22
use of
9.1 IGS fitted
Mooring - all polyprop ropes, reeled on drum wrongly, correctly placed
10.1
onto bits
Winch brake testing - rendering capacity on certificate, condition of
10.2
brakes
10.3 Bitter end connections not outside locker
11.3 Radio comms log contains all test details and required entries.
12.1 Cooling water lines - patches, leaks, temporary repairs
12.8 Engine room alarm testing and records
12.10 Engine leaks / oil in bilges
13.1 Condition of hull coating
13.3 Weather deck coating condition
Please add new items for audit on this page