sTrGftq srm-ftfir4

Department of Posts: India

Bgq il;rCm ffi-rzrterq, SiBer qftdFT

Office of the Chief Postmaster General, Odisha Circle.
sffifrqTt_251001
Bhubaneswar-751001

No. 5T/46- 1 lF.lgl2} 15-Con Dated at Bhubaneswar the 2l.0l.2}lg

To
The Postmaster General,
Berhampur (Gm)/S ambalpur Region
All the SSPOs/SpOs/SSRM/SRMs in Odisha Circle,
The DAP Cuttack-753004
The Manager, Postal printing press, Bhubaneswar
The Supdt. PSD Samb alpurlBhubaneswar
All Group Offcers, Circle Office, Bhubaneswar

Sub: - Guidelines for transfer to regulate transfers of Group 'C' officials,

Group ,8, (non-
gazetted) officials and Assistant Superintendent of Posts
(Group ,B, Gazetted).

Ref: - Directorate letterno. r41-14112013-spB-II dated 17.01 .2019.

I am directed to send enclosed herewith photocopy of the

Directorate letter cited
above regarding the subject mentioned above for your kind
information and necessary action.

This is further to mention that in supercession of this office

letter of even no. dated
17 '01'2019, rotational transfer of 2019 will be guided by above guidelines.
However the
schedule fixed and circulated vide this office letter
of even no. dated 0g.01.201g fbr different
phasesofrotationaltransferexercisewillho1dgood.

-/
Enct-Asabove
\-gf
frr t1
(G.Dash)
sdl-{rfr E-*rai"ag
Asst.Director (Staff
g.v).rn.a *.rqia-q
Office of Chief postmaster General
srlBerT qkrisil, er+iqr{_zs 1oo I
Odisha Circle, Bhubaneswar_75 I 00 1
 F. No. 141- 14L12013-SPB-II
Government of India
Ministry of Communications 2\'
y-
Department of Posts
i'Personnel Division
Dak Bhawan, Sansad Marg,
New*ftlhi ' 110001
Dated: - llJanuary, 2Ol9

To
A]I Chief Postmasters Ge,neral,

Subject: - Guidelines for transfer to regulate transfers of Group 'C' offi.cials, Group 'B'
(non'gazetted) officials and Assistant Superintendent of Posts (Group 'B'
Gazetted).

Sir/l\{adam,

Iam directed to forward herewith the revised 'Guidelines for Transfer' to

regulate transfer of Group 'C' officials, Group 'B' (non-gazetted) offrcials and Assistant
Superintendent of Posts (Group 'B' Gazetted).

2. These guidelines wilt supersede earlier guidelines circulated vide

communication no. 141'141/2013'SPB'II dated 31.07.2018 and will come into force with
immediate effect.

3. These guidelines are being uploaded in the India Post Employees Corner
Website for the information and guidance of all concerned.

4. Hindi version will follow.

Yours faithfully,
Encl.: As above

(satyaffil
Director (SPN)
Tel:23096092

Copy forwarded to:-

1. PS to Minister of State for Communications (I/C)

2. ST.PPS to Secretary (Posts) / ST.PPS to Director General Postal Services
J. PPS/ PS to Addl. DG (Co'ordination)/ Member (Bankin$/ Member (O)/
Member (P)/ Member (Planning & HRD)| Member (PLI)/ Member (Tech)
4. Additional Secretary & Financial Adviser
5. Sr. Deputy Director General (Vigilance) & CVO
6. Director General P&T (Audit), Civil Lines, New Delhi
 7. DDG (Technology) for information. She is requested to make necessary
modification in the HRMS module of CSI as per the revised guidelines. rl
Secretary, Postal Services Boardl All Deputy Directors General
Chief Engineer (Civil), Postal Directorate
All Sections of Posta1 Directorate
A11 recognized Federations / Unions / Associations
GM, CEPT for uploading the order on the India Post web site
Guard File
Spare copies.

M'P't
(atot Kumar Tiwari)
Section Officer (SPB'II)

1. General Manager CEPT, Mysore for uploading guidelines on India Post

website for information of employees of Department of Posts.
 F. No. L4L'14712013-SPB-II

Guidelines for Transfer

Applicability: -

These guidelines shall be applicable to the following: -

Group 'C' officials
Group'B' (non- gazetted) officials
Assistant Superintendent of Posts (Group 'B' Gazetted)

Transfer under Rule 37 of Postal Manual Volume fV: -

Notwithstanding anything contained in these guidelines an official is iiable to

be transferred to any part of India unless it is expressly ordered otherwise for any
particular class or classes of officials.

Provided that Postmen, Village Postman and MTS should not, except for very
special reasons to be recorded in writing, be transferred from one Division to another.

3. Transfer at one's own request under Rule 38 of Postal Manual Volume IV: -

A. General Conditions: -

(r) As a general rule, an official shall not be transferred from one unit to another,
either within the same Circle, or to another Circle unless he has completed
probation period satisfactorily.

(iil Transfer of an official when requested for own convenience, shall not be
discouraged if they can be made without injury to the rights of others.

(iiil as it is not possible to accommodate an official borne on one gradation list into
another gradation list without injury to the other members in that gradation
list, such transfers shall not ordinarily be allowed except by way of mutual
exchange. Transfers by way of mutual exchange, if in themselves inherently
unobjectionable, shall be allowed. But in order to safeguard the rights of
employees borne in the gradation lists of both the offices, the official brought in
sha1l take the place, in the new gradation listi that would have been assigned to
him had he been originally recruited in that unit or the place vacated by the
official with whom he exchanges appointment, whichever is the lower.

(iv) When an official is transferred at his own request but without arranging for
mutuai exchange, he shall rank junior in the gradation list of the new unit to all
officials of that unit on the date on which the official joins the new unit.

(v) If the old and the new unit form parts of a wider unit for the purpose of
promotion to a higher cadre, the transferee (whether by mutual exchange or
otherwise) will retain his original seniority in the gradation list of the wider
unit.
Page I of 11
 I+l- L4L|ZVL6-

(vi) An official transferred from one unit to anothel $'ril L= :,1..,u'ed to seek
as a fres
transfertohj.s/heroldunit.However,suchcasesshalli.,e. -::siileled
these suidelines.
of
transfer case under Rule 38 subject to all other provisions
a unit from
(vii) To remove any d,oubt, it is clarified that an official on l'e't,anste, to
where he/she was transfened. earlier shall not be
entitled to the seniolitl- or any
been entitled b1- r'irtue of
other special privilege to which the official would have
before such initral transfer'
his/her position in the gradation list of the old unit
mannel provided in para
Seniority of such official wiil be determined' in the
3(A)(iii),3(A)(iv)&3(A)(v)hereinabove.However,ifanofficialwhohad
und'er this rule' he/she
appeared in a Departmentai Exami.nation before transfer
in the old unit on the
will not forf'eit the right "f b";; considered for promotion
such right jn the new unit' If
basis of such Examination, but,"will not ha"e any
Flxamination which heishe appeared in
an official qualifies in the Departmental
post in the old unit and
old unit, such official shal1 directly join the promoted
such appointment in the old unit shall not be
treated as transfer under this rule'

(viii)Transfer under RuIe 3g shali be permitted o_n1y against simjlar type/categories

vacancy i.".-Olr".i Recruit shall be transferred
against Direct Recruitment
Further Llnreservea (UR)
vacancy and promotee agarnst a promotion 'utu"tyl
OBC candjdate against OBC
candidate sha1l be transferrud aguirrst UR vacancy,
vacancy, sc candid,ate against sc \-acanc)- u"a
sT cancliclate against sT
vacancy.

[Explanation: SC/ST/OBC canchclate Ieclulteci

ega]rst L-P' :''1--1:l-i
35 j
considered as SCiST/OBC fol' transfer uncler Rule
one distinct cadre to
(ix) under RuIe 3g, inter-circle and intra-cir.cle transfe, from
Offrce, SBCO, Postai Assistant
another viz. post Offices to Circle Office, Regional
to sorting Assistant etc. or vice versa shall not be allowed'
put in minimum service of 2
(x) only such official who have compieted probation or shali be eligible for
years in the grade where there is no probation period
transfer under RuIe 38:

Provid.ed that the condition of 2 years or

probation period sha1l not be applicable
for Persons with Disabilities (PwD):
probation period shall not be
Provided further that the cond.ition of 2 years or
children are suffering
applicabie if employee/his or her sporrse/irIly d'ependent
shall be referred to
from Terminal illness. Transfer .u*" of such officials concerned supported by
Directorate with due lecommendation of CPMsG
to seek second medical
relevant documents. It shall be open to the Directorate
opinion of the appropriate authority'

Page 2 of 11
 F. No. L47-L4ll20IB-SPB-II

Provided further that an official who has been transferred

to a unit shall not be
eligible for transfer under this rule before completion
of 2 years of service in new
unit.

(xi) Under Rule 38, an official will be elig"ible

for two Inter-circle transfer and two
Intra-Circle transfer during entire .".rri"".
(xii) one additional chance for transfer in
both the categories, viz. Inter-circle and
Intra-Circle, will be allowed to Persons with Disabilities (pwD).
disabiiity who has been appointed without availing relaxed i*rr"r". ;;;
standard of merit for
PH candidates or an employee who suffered disability
shall be allowed transfer as of a PwD candidate," subjectinitial employment,
after
appropriate certificate as per Government of India's io s.,b*ission of
instructions in support of
ciaim of being disabled.

(xiii)An Assistant superintendent of Posts

shall not be transferred under rule 3g to a
circie where alt his senior borne originally in the grade
of Inspector posts of that
circle are not promoted to Assista"t Supe.intendent
of posts, excluding those
who have not been promoted due to disciplinary action
promotion. or who have denied

Explanation: tr'or the purpose of this clause 'senior borne

originally in the grade
of Inspector posts of that circle' means those Inspector posts
*ho *"*. appointed
first time as Inspector Posts in that circle and shall not include
such Inspector
Posts who is transferred from other circle thereby
Inspector Posts on the date of joining the Circle.
becoming junior to all

Illustration: An official 'X' in the grade of IP on transfer -A to. Circie-

from
B' under Rule 38. become junior to alt officials in the grade circle
of Ip in Circle-B on
the date of joining irrespective of the fact that many
such officials may have
been appointed as IP on the basis of examination
examination in which 'X' qualified. When another
held later than the
official'y'in Circle (including
cilcie'A), after being promoted as ASP, seeks transfer under
Rule-Bg to circle-B,
his transfer shall be allowed if all officials originally
borne in the grade of Ip in
circie'B and senior to 'Y have been p*omotef, as ASp.
Further,
shall not be denied on the ground that 'Y' was originally junior transfer of ,y
,X,
to be promoted as ASP by virtue of being junior to to who is yet
all offilials in the grade of Ip
in Circle-B on the date of joining.
Example:'

x Y Z W V
Year of Exam 2008 2008 2008 2008 20L0
Rank 20 30 25 35
Date of 01.01.2010 05.11.2010 70.02.20t0 20.03.20t0 05.04.20L2
5

Joinine
Circle A A B B B

Page 3 of 1l

i
i,
I
Il
I
 111-147t2013-SPB-

In the above table, 'X' is senior to ,y,, ,2,

and..\\:, b), r,irtue of hrghe. r.ank in
Examination' However, if 'x'is transferr"a 200g
become junior to 'z','w' and 'v,
to circle B on 01.01.2016, he ,,viil
in circle g. rr ,y after promotecl as \
transfer to circle B, his transfer will -{Sp seeks
be allowed if 'z,is also p,omotecl
even though ,X,, ,W, and ,V, are not promoted. as ASp

kiv) where spouse of an employee is- working, guidelines

Personnel & Trainin g uid"b.u. No. issued b5' Depai.tment of
280fa 6)zoog-nstt. (A) dated s0.09.2009
amended from time to time regarding posting as
station shall be taken into account while of husband and wife at same
considering request for transfer under
Rule 38

B. Authority competent to approve transfer

under Rule Bg: -
(I) Cases where all conditions are met:
(r) Inter chief postmaster General (cpMG) of both
(ii) Intra -- circle - chief postmaster
circre
circles
- Generar concerned
(II) cases where any of the conditions of these guidelines
is not met - Directorate
c' Maintenance of request register & schedule
for transfer under Rule Bg: -
(1) An application for Inter-circle/Intra'circle
t,ansfer in Fo,'m-1 shali be submitted
to the chief Postmaster General of the circle
Advance copy of application should not
*'he,e ,r.. oin.r"l is ri.orkins.
be sent to the autho.rtl- *-here transfe.
sought. i-.

(u)
fer der Ru
tmaste al (CP tce chi
appU.
1.t to 30th June of
entertained in any circumstances.
office hourofBom
(iii) Applications received till the
closing hours shalt be recorded in outward
in Form-2 to be maintained in circle office--The register
service in a unit (circle or Division, officiat h;;g more length of
as the case may be) wiil be placed
official(s) having less length of service above the
shall be maintained for lach type or po.t
in a unit. separate outward Register
Divisional cadre posts the entry in the such as ASp/Ip/pA/sA etc. For
outward register shali be made division-
wise.

(iv) Request of those officials who

futfill all eligrbility criteria for Rule 3g transfer
on 30th June shall only be entered in ttre as
officials who do not fuifill eligibitity criteria outward Register. Request of the
straightawav and the officials wili uu u. or, 30th June shall be rejected
irrio.rrred accordingly by the office of
CPMG' Eligible requests received dr.irrg
in the outward register immediately beiowi* ipril
to Bgth June shall be entered
uii p".rai.rg requests from previous
Page 4 of 11
 F. No. t4L- L4I12013-SPB-II

year. The valid list of transfer requests as per outward register shall be
in the India Post/Ci office of CPMG
31't July for information of all concerned.

(v) If the informat r on found to be i

application shall also be rejected and relevant entrlz in the outward reeister shall
be deleted.

(vi) Officiai who has completed required probation period of service by 3gtt June but
orders regarding completion of probation have not been issued shall also be
considered. However, in case the probation period is extended before the official
is relieved, the official shall not be transferred, even after issue of approval for
transfer. Mere transfer of an officiai shall not be construed as completion of
probation for which specific orders are required to be issued.

(vii) Office of CPMG shall prepare Circle-wise list of cases of inter-circle transfer and
send to respective circle by 31st July requesting their accommodation report.
Copy of the application form shall also be sent.

(viiilOn receipt of transfer request lists from other circles, office of CPMG will
prepare composite inward transfer list for each type of posts/cadre (Division wise
for Divisional cadre) incorporating both Intra'Circle and Inter-Circle transfer
requests. Order of priority in the composite inward request list shall be prepared
in the manner provided in point (iii) above. Inward transfer list, thus, prepared
will be entered in inward request register in Form-S for each type of post/cadre,
to be maintained in Circle Office.

(ix) After preparation of outeoing and incomine request reeister. the office of CPMG
re. bv 31.t Aup"ust. hoth lists wi ivision(s) to orovide
recommendations/comments on each request by 3OthSeptember. Copy of
application of each official shall also be sent. While , giving
recommendations/comments, the Divisional Head shall take into consideration
availability of vacancy in respective category (UR/SC/ST/OBC) /mode of
recruitment (Direct Recruitment/Promotion). Since vacancy may arise over a
period of one(1) year, details of occurrence of vacancies category'
wise/recruitment mode-wise shall also be communicated. The Divisional Head
shall also verifiz and confirm the information in the application form in respect of
official for whom he/she is the controlling authority. This exercise for Circle
cadre officials shall be done by the office of CPMG itself within stipulated date
i.e. 30th September.

(x) Transfer of officials shall not be denied solely on the sround of shortage of staff
where workins strength of the cadre in the concerned unit is 75% of sanctioned
stren€th or more. However, the unit head (Head of Circle or Head of Division as
the case may be) may permit transfer in deserving cases for reasons to be
recorded in writing even if the working strength of a cadre is less than75%.

Page 5 of 11
 747-14112013-SPB

(xi) On receipt of information from Divisions, Office of CPIIG n.ill decide the
approved list of transfer as per priority lists vis-d-vis avarlabilitl- of vacerncies \
and shall communicate, by 31't October, the accommodation leport to .rther
circles in respect of inter circle transfer. \
(xii) After other circles. t
office of CPMG shall decide and publish the final list of Inter-Circle and Intra-
Circle transfer by 30th November indicatine the relieving date for each official.
The controiling officer of the official approved for transfer shall relieve the
official as per the schedule approved by the Office of CpMG.

(xiii) The officials who don't figure in the approved list of transfer shall be in
the
waiting list for consideration in subsequent year. The waiting list shall also be
published for information of all concerned.

(xiv) Before announcing vacancies for a particuiar recruitment year whether

under
Direct Recruitment, Departmental Examination or Promotion, request received
under Rule 38 shall be considered first. Oniy after considering all such requests
vacancies shall be announced for different modes of recruitment.

(xv) Requests of transfer und.er Ruie 38 can be considered/approved by the competent

authority even during the pendency of any vigilance case/disciplinarl'
proceedings against an official. However, the controlling officer shali not issue
orders to relieve an official approved for transfer unless such official is clear fi.om
vigilance angle. Accordingly, if an official approved for transfer is not clear fi'om
vigilance angle, the controlling officer shall inform the offrcial as well as the
controlling officer of the unit where the official is approved for transfer
preferably 15 days before the approved date of transfer. However, if such an
official is iater on cleared from vigilance angle, the controlling officer shail
initiate the process of relieving in consultation with the controlling officer of the
unit where the official is approved for transfer.

4. Request for temporary inter-Circle transfer.

Request for temporary inter-Circle transfer shalt not be entertained except only in
deserving cases for reasons to be recorded in writing. The guidelines in this regard
are as underl

(.) TemDorary inter-circle transfer shall be approved onhr b.,r the Directo{ate on
the recommendation of both CPMsG. The parent Circle of the official shall
forward the proposal to the Directorate inter alia including the
recommendation of the other Circle.

(iil The Circles shali not entertain requests for interCircle transfer on temporary
basis in a routine manner. Such requests shall be considered by the Circles in
the first instance under Rule 38 of Postal Manual Volume IV and instructions
issued by the Directorate from time to time, if they are otherwise eligible. If

Page 6 of 11
 F. No. L47'L4L12013-SPB-II

the case is not considered under Rule 38, the reasons therefor may be
recorded.

(iiil Such inter-Circle transfer cases of officials on temporary basis, referred to

Directorate, will be considered only when both the CPMsG of the Circles have
agreed to in deserving cases after the genuineness of ground for such transfer
stated by the official is established.

(iv) Inter-Circle transfer on temporary basis shall be available to only those

officials, who have compieted probation period, wherever applicable, and in
other cases on completion of two years of service in the grade.

(v) Temporarlr transfer shail be allowed to an official for a maximum period of

three vears. in the entire service. in one spell or two spells. However. there
shall be a minimum gap of 3 ]rears between two spells of temporary transfer.

(vi) Grant of temporary transfer from one Circle to another will be considered by
the Directorate initially for a period of one year only on recommendations of
the CPMsG concerned. Extension of temporary transfer beyond one year may
be sent to the Directorate by the borrowing Circle with the consent of parent
Circle atleast 45 days before completion of approved period.

(vii) Inter-Circle transfer on temporary basis from one cadre to another cadre, e.g.
Postal Assistant to Sorting Assistant etc. shall not be permissible. Circles
should not forward such request to the Directorate.

(viii) ff the official is promoted during the period of temporary transfer, such official
shall be relieved immediately but not later than one month to join the
promoted post, failing which, he/she shall be debared for promotion for one
)'ear.

(ixl Requests of temporary transfers and extension thereof already granted to the
officiais by the Directorate before issue of these guidelines will also be
regulated as per these new guidelines.

5. Rotational Transfers

Rotational transfer of employees shall be regulated as underl -

(il Post tenure of an employee shall be 3 years and station tenure shall be 6
years. However, an employee may be transferred before completion of
post/station tenure on administrative grounds for reasons to be recorded
in writing by an authority who is superior to the authority competent to
order such transfer. The Authority Competent to approve the rotational
transfer in normal course will initiate the proposal with proper
justification for approval of the Superior Authority.

Page 7 of 11
 F. No. t4t-747/2013_SPB
(ti)
resource with requirements or posts
ifr::l#tl ?i"n#" and placing
ad m i,i s tl ;,". ilffifiil "'# :l H?;.;1"T:S* ; ;
"'
;; ;;,ii . J#.,,,
"
(nr)
austeritlr measures.
(iv) Each
!irc19 shall publish schedure, cut-off date etc. of
- rotationar transfer
"f::l:'J" d" ri,". u,, n o t r
1T*
circle
i*';,*il*THCi* "::^ qT ate r trr an s o
or Stutu. scheauJe;; in the pu,ti",ru*
;Ti:tr"X""Jil11*
any circumstances untess
;*:1::tl,J.,rl,lo"" tn.#ti.b:#ffJ_*
(v) All such officials who are
due for rotational transfer
tenure/station tenu.u
of posting/station *iir'
.rrli_ il;.;;iffi;: on
at reast rnr""
*tons to enabrJ tn" u,rirrlriri".
,

rirlll":Hr:iff;J
i"".onsider the same
r, * ffi ;:rlr grl: f# I*iijtrni:; x;1,:i:,
b e c. n s i du. u r
., bj ;;"
(vi) on completion of post-tenyle
station to- the extent possible' 9{three years, all officials will be posted in
some of them outside wrr..""iil.'*, possibre ," ao ., q,ithout same
present stations to
;;;i, present stations,.ih"y *uyr" shifting
the extent administruri""fy or.,"a outside their
feasible
(vii) In respect of cities where
the whole citl, forms
of station a.postar Region. on compietron
theDivis,::;T"?:.ilr,"."T,:*:;;:,.ilT,T=:Hk+inf
postar Region
sha, .o.rrr. as a station for circre ;.f i,T,l"ffi,
cadre bfficials.
(viii) If officials.belonging
to various cadres are
to particular sratio.r. waiting since rong for
u.rJ it- rru, ,roi iluJo'rorr;;;;r;#'t=o their posting
request for one reason u.."du to their
o, o*r.., J".t;"hlr* r"ir..i.?"i*urrrfer
t u""i" g cases bv may be
ffi i:-. ni",ffi:l.]u transie*i" g
",ri "m.r.,. havin g ronge st
(ix) Ali Sub postmaster/postal
A
orri ce s * b e hirt J-;
positively,",,
s ;":;ffiill,lL, ;i1-i: ;;x;:r:? if, ljJ iffJ
even if it invotrru.
Further, as per .*rr,irrg t,#Ji
out of station of their
.the instr"ll::.,
present postings.
issued bv Investigation preventive vigilan.u
oirrSio, of"i;y"1r"_,
4/2005-rnv' DateJ zz"os'i,os, the oirultorute vide th; *"r.r.u,
been posted as^-sub p"tt-"terlPostalt?.ot.ibiiffi 08.t2.2012, oiii.iurs No. g.
letters
handed post office l***".iie a..*rr", in a singie handed who or
have
of perioJ"ir#irg/compleii",
not be posted back to'trr" ^.u*"
doubre
office .u."r, qtu" ; ;;;;.- "rtenure should
i, o,n.* words,
;lHlli ;'. ::t-"",,,| :l nm {r*
:f o rrice c an h ave o,,rv o,-"
,1;"3;*;:.,
Page 8 of tI
 F. No. r41-L4Ll20 l3-SPB-II
t

(x) However, Divisional Heads, subject to following conditio'ns have been vested
with the powers to consider an official, who had earlier served in the
single/double handed office to be posted back to the same office or other single
and double handed office in the division:

(a) The Divisional Head will satisfy himselflherself about the antecedents and
character of the officials for whom the provision are being relaxedi and
note to this effect will be given in the file. 1

(b) No official will be posted back to the same single'handed/double handed

post office on transfer/deputation or otherwise before a break of full tenure
period.
(c) Information about cases of relaxation so exercised by the Divisional Head
will be communicated to the Regional Postmaster General/Chief
Postmaster General as the case may be, in a half yearly statement.

(xi) Officials, other than Sub Postmaster/Postal Assistants in a single handed or

double handed Post Offices, who are due for retirement within one year shall
not be transferred, unless otherwise specially specified or there are very
special reasons to be recorded in writing by the Head of the Circle. Further,
official due for retirement within two years shall not be posted as Sub
Postmaster/Postal Assistants in a single handed or double handed Post Office.

(xii) Extension of post tenure in respect of all Group 'C' staff, other than Sub
Postmaster/Postal Assistant in a single handed or double handed Post Offices,
may be ailowed in deserving cases for a period of one year by the Regional
Postmasters General/ Chief PMG after recording full justification on filb. Such
extensions to Group 'B' officials shall be granted by the Head of the Circle
after due consideration. In no case, post tenure of an official shall be extended
beyond one year.

(xiii) Rotational Transfer of officials working in Saving Bank Control Organization

shall be made within the cluster of Divisions. However, in exceptionai
circumstances, DPS (Hqs.) in consultati.on with Accounts Officer ICO (SB)
may consider movement of SBCO officials outside the cluster.

(xiv) An Official on his transfer, after joining the station assigned to him, shall not
be considered for retransfer for a period of two years to the station from wlich
he was transferred. Two year break isi however, only a mihimum .condition
and it will not entitle an officer/official to claim retransfer to the old station in
preference to others who have spent longer period out-side. Retransfer before
completion of two years may be considered only in extreme public interest or
on extreme compassionate grounds in exceptional cases with the approval of
the Head of the Circle.

Page 9 of l1
a F. No. t4t_t4tth01B_Sp
(xv) Maii overseers, Postman and Multi'Tasking
rotational transfer except on administrative staff are exempted from .
I
grounds. Heads of circies shal
formulate an
I
p o. t * u rr.
and
d circ
circulate oucy,;;;;dr;;
ut ate ppolicy ,"gJdi"* i.
n.r,
rr =r"
rotation
r r'r'rT" i,ff,fl1r
of NIaiI%overseers ]lro,
":rr:;j::r.
ani \
(xvi) where sr.olse of an employ"^.-r: w-orking, guidelines
Personnel & Training iiau o.M. Nr. issued by Department of
286'8; Dr2oog-Estr. (A) dated 30.09.2009
as amended from time to time regarding
posting. of husband
be taken into account while implementins and wife at same
;l1l':r?":yll rotationar transfer

(xvii) tr'or Persons with Disabilities, guidelines

issued by Department of personnel
Training vtde o.M. No. A-B t+otttqrrcorn.tt.(ni &
of Department of Personnei ;tI;-il.6l.rgro, para 2H
Trainlng o.u. No. s603 stiitizo1:o.astt. (Res.)
-&
dated 31'03'2014 and o'M' No- 4201ttsizit+-nstt.
(Res.) dated 06.06.2014
amended from time to time regarding as
posting of such shali be
considere d wh,e imp re me ntin g "*ploy"es
rotatiorr"ai-t"arsfe.
(xviii) For employees having
differently abied dependents, guidelines
Department of Personnel & Trainin g issued by
dated 08.10.201g as amended frot time
ui"b-nr. xo.+ioitiiiz014-Estt. (Res.)
Government employees who have arr"r".rtrv !o time regarding posting of
into account while implementing transf* abled dependents shall be taken
S;a"hrrur.
(xix) It may be ensured that women empioyees
' only aftet ensuring that basic u.rd are posted/transferred to an office
are available there. ".."riiuiu.r"rities for \\,omen as required
(xx) New products/services and modern
technology are being introduced in
Department of Posts in a big way. Heads the
of circies/Regional Heads/Divisional
Heads/unit Heads thereforl, .t oJJ u*ri
handte these new products and te_chnologf "n a poor of trained officiars to
;ir;j;;;."."1il,
readilv available to replace the officiar.;;""tly manpower is
tenure and to ensure achievement of working on completion of
desired objectives. proper succession
planning will have to be made by
the rrocjn"gional/Divisional/unit Heads
well in time' The Department has alreaav
tut necessary steps to train its
manpower for successful implementatioi ",
o? tt project.
difficult to replaco such offi"iul. -.Lpr"ti* - It should not be
of tenure. As such, the
""
ensure rransfer of such staff on completion posr
;:ftti:*lTfiTl"should of

(xxi) nal lra

When orders are not implemented within n
instances to the Directorate with 45 days, Circle shall report such
reasons and names of officer/official
responsible for non- implementation
of the transfer orders within stipulated
time.

Page l0 ofll
 F. No. ]4L' L4L12013'SPB-II

6. Provisions of these guidelines are in additioh to the provisions of Postal

fldanual Volume fV and therefore provisions of Postal Manual Volume IV which are
not incorporated here shall continue to prevail. In case of conflict between any
provision of the Postal Manual Volume IV and these guidelines, relevant provision
of these guidelines shall prevail and the provision of the Postal Manual shall be
deemed to be modified.

7. Bringing of direct or indirect political or other outside influence regarding

posting/transfer would attract the provisions of RuIe 20 of CCS (Conduct) Rules,
1964, as per which an appropriate disciplinary action may be initiated against the
officer/offi.cial.

Page 11 of 11
 !'vMv! I
-

To
The Chief Postmaster General,
Postai Circle,

1. Name of the applicant

2. Cadre of the applicant
o
r)- Name of the unit presently working
(Division/Circle)
4. Date of Birth
5. Date of initial appointment in the Department
6. Date of entry in present cadre
7. Whether Direct Recruit or promotee
8 Name of examination through which
(a) recruited/year of DPC
(b) Whether probation period has been
completed?
(c) Ifves, order has been issued or not
(d) Grade previously held before
appointment/promotion to present srade.
q
Catesory (UR/OB C/S C/ST/PwD)
10. Whether Temp./Permanent
11 Whether transfer is requested by providing
mutual exchange or not. If yes, particular of
the official consenting for transfer
12. Details of earlier Rule 38, if availed:
(a) Date of transfer
(b) Name of old unit
13. No. of Inter-Circle transfers availed during
n,hole service
t4. No. of Intra-Circle transfers availed during
whole service
15. Name of the unit where transfer sought
(Name of Division and Circle for Divisional
cadre official/Name of Circle for Circle cadre
officials)
16. \4rhether transfer is under specific provision
t7. Grounds for transfer
18. Additional information if anv may be submitted n separate annexure

Declaration: I, hereby declare that the information

furnished above is true to the best of my knowledge. I shall abide by provisions
contained in Transfer guidelines issued by Department of Posts vide letter no. 141-
141/2013-SPB-II dated , as amended ftom tirrie to time.
Date:
Place:
Name, Signature &
Office of working of applicant
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