British Columbia Search And Rescue

ICS Forms

Instructions

The following instructions describe the use of the BC SAR Incident Command System forms. These
forms were designed to support SAR tasks within British Columbia. They are part of an effort to
standardize the recording of information during a SAR task.

On the following pages there is a brief description of each ICS form, which are presented in
numerical order. For each form, those individual fields whose function may not be apparent are
described in detail. For each item with a numbered black dot consult the page preceding the form
for specific instructions related to that field.

For all SAR tasks, some important things to remember:

Dates should be entered as text, i.e. June 12/05 rather than as numbers i.e. 06/12/05 to avoid
confusion with other dates.
Make all entries legible. Information on names, contact information, medications, etc. will not
be useable if it can’t be read. Correct spelling may also be critical.
Take the time to complete all vital information.
Do not limit investigation/information gathering to the fields on the forms. Record all relevant
data.
Utilize an appropriate filing system to organize documents during and after the operation.
Documents retained by Planning are filed by the Documentation Unit.
Some forms contain information or plans that must be periodically updated or replaced to
remain current.

Revised April 2007

EMD APRIL 2007 SAR MANAGEMENT

A SAR task will rarely use all of the ICS forms. In fact, a typical SAR task may only see a
requirement for a few of the forms utilized. As a SAR task grows in size and duration, more of the
forms may be utilized in order to assist the SAR Management Team with maintaining a span of
control over the information and organization of the task. Expanding the task and/or going into a
subsequent operational period will be greatly assisted if proper documentation was carried out from
the beginning. Remember that all large-scale SAR tasks start as small ones; trying to catch-up on
incomplete documentation as the task continues into a new operational period can be nearly
impossible.

SAR Managers should be in the habit of utilizing the ICS forms on all SAR tasks. This can be made
easier for the SAR Manager by having a series of the primary forms attached to a clipboard, ready
for service. This handful of forms will help the SAR Manager to organize and record information
right from the initial call.

Recommended forms for a SAR Manager’s clipboard:

Form Qty.
ICS302 Lost Person Questionnaire 1
ICS211 Check In Sheet 2
ICS309 Log 4
ICS204 Team Assignment/Debriefing 10
ICS301 Subject Profile 1
ICS204C Clue Tracking Sheet 4

EMD APRIL 2007 SAR MANAGEMENT

ICS FORMS LIST

PURPOSE: Serves as a general reference guide to the forms and their functions.

PREPARATION: Reference only.

DISTRIBUTION: Made available to all users of ICS forms.

# ITEM INSTRUCTIONS
1 IAP Column indicates forms that make up the Incident Action
Plan.
2 Functions Column indicates which functions have the responsibility for
each form. Note that the SAR Manager is responsible for all
forms unless someone is delegated to the appropriate
functional role. Functions are: Command, Operations,
Planning, Logistics, and Administration/Finance.
3 Revise/Replace Column indicates interval when it is recommended that forms
be updated or replaced. Can be: Start of Operational Period,
End of Operational Period or As Needed. Those blank are
not necessarily tied to an operational period or may not
require revision or replacement.
4 Initial Response Indicates forms that are generally required for virtually all
SAR operations. Though not all of these forms are
immediately required at the start-up of a response, they are
needed if the response grows and required additional
resources.
5 Supporting Documents Indicates forms that may be used as needed for various
circumstances and as needed.

EMD JUNE 2005 SAR MANAGEMENT

 B. C. SEARCH AND RESCUE
INCIDENT COMMAND SYSTEM FORMS
2

OPERATIONS
3

ADMIN./FIN.
LOGISTICS
PLANNING
COMMAND
ICS 1 REVISE/ FORM
DESCRIPTION
FORM # REPLACE REVISION
IAP DATE

302 LOST PERSON QUESTIONNAIRE IAP P Jan 24/05

302A MISSING VESSEL QUESTIONNAIRE IAP P Dec 16/04

211 CHECK-IN LIST L START O.P. Dec 13/04

309 LOG O Dec 13/04 4

INITIAL RESPONSE
207 ORGANIZATION CHART IAP C O P L A START O.P. May 10/05

301 SUBJECT PROFILE IAP P AS NEEDED Feb 7/05

201 INCIDENT BRIEFING IAP C P END O.P. May 31/05

202 INCIDENT OBJECTIVES IAP P START O.P. May 10/05

215 OPERATIONS PLAN IAP P START O.P. Dec 16/04

204 TEAM ASSIGNMENT / DEBRIEFING SHEET O P May 10/05

205 COMMUNICATIONS PLAN IAP L START O.P. Dec 13/04

206 MEDICAL PLAN IAP L START O.P. Jul 4/05

305 SAFETY PLAN C L AS NEEDED May 12/05

307 TRANSPORTATION PLAN L START O.P. Dec 16/04

220 AIR OPERATIONS PLAN L START O.P. Dec 16/04

308 FOOD & SHELTER PLAN L START O.P. Dec 20/04

5
204T TRACK REPORT O P Dec 16/04

SUPPORTING DOCUMENTS
204C CLUE TRACKING SHEET P May 12/05

214 UNIT LOG C O P L A START O.P.* May 31/05

216 URBAN SEARCH LOG O Dec 16/04

201A RESOURCE STATUS C P AS NEEDED Dec 20/04

215A OPERATIONS PLAN WORKSHEET P Dec 16/04

303 EQUIPMENT INVENTORY O L START O.P. Dec 16/04

213 GENERAL MESSAGE C O P L A May 30/05

306 PRESS RELEASE Dec 16/04

209 INCIDENT STATUS SUMMARY P AS NEEDED Dec 20/04

221 DEMOBILIZATION PLAN P START O.P. Dec 20/04

O.P. = Operational Period * Unit Log for Interview/Investigation is ongoing. FORM SET REV. July 4/05

These forms were created by volunteers in British Columbia as part of a New SAR Initiatives
fund grant by the Canadian National Search and Rescue Secretariat. They have since been
updated by the staff of the Justice Institute of B.C.
ICS 201 INCIDENT BRIEFING Pages: 2

PURPOSE: Provides the IC, (SAR Manager and SAR Commanders) Command and General
staff with basic information regarding the incident situation and the resources
allocated to the incident. Used in briefing the incoming management team during
shift changes.
Also serves as permanent record of the previous response actions.

PREPARATION: Prepared by the current SAR Manager and Planning at the end of an operational
period for presentation to incoming SAR Management team and used in the more
detailed oral briefing. Proper symbology should be used when preparing a map of
the incident.
Other forms are referenced for this briefing:
ICS207 ORGANIZATION CHART
ICS201A RESOURCE STATUS

DISTRIBUTION: After briefing is placed in the file for that operational period.

# ITEM INSTRUCTIONS
1 Summary of Current Actions In point form and chronological order, summarize the current
situation of the task and actions taken. Include specifics
such as names, times, locations, accomplishments, etc. This
information is used to paint a picture for the in-coming SAR
Management Team.
2 ICS207, ICS201A Other documents will need to be referenced during the
briefing. ICS207 ORGANIZATION CHART, ICS201A
RESOURCE STATUS.
3 Shift Change Briefing Check List Used only as a check list for the out-going SAR Manager
when briefing an in-coming SAR Management Team. Based
on SMEAC. SAR Mgr. May want to prepare additional notes
to support items on the check list.
Items should be checked-off as addressed during the
briefing.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # TASK NAME:
INCIDENT BRIEFING
PREPARED BY: FOR OP. DATE & TIME PREPARED:
PERIOD #

SUMMARY OF CURRENT ACTIONS:

1

For Organization, see ICS207 For Resource Status, see ICS201A 2 ICS201
 SAR MANAGER SHIFT CHANGE BRIEFING CHECKLIST 3
9 9
SITUATION 5 Safety Overall Safety/ Medical Plan
1 Task #/, Police/BCAS File # Advanced First Aid resources
2 Mobilization Time reported missing Injured/Deceased SAR Member
Time of Police request 6 Debriefing Plan
Details, subject history 7 Resources Assigned
Time SAR Unit called out Available
3 Subject What we know/believe Out of Service (Resting)
Information What needs to be checked On standby
PLS or LKP Anticipated Loss/Departure
Informant(s) contact info times
4 Terrain Map # Projected - Mutual Aid?
GPS Datum reference 8 Escalation Plan
Magnetic declination 9 Contingency Rescue
Map orientation Plans 2nd SAR Callout
Nature/type of terrain/ vegetation Suspension
Prominent landmarks Demobilization
Physical boundaries Transition to Criminal or
Determination of search area Coroner File
Search areas/segments Facility relocation (ICP,
Location of ICP/ other Facilities Staging areas, etc)
High priority areas ADMINISTRATION/LOGISTICS
Hazards 1 Logs, files, status map, info posted on walls
Altitude 2 ICP location, layout, routine
Exit routes 3 Feeding Supplier
Radio repeaters Plan Feeding location
5 Weather - Past, Current & Forecast Delivery plan/ schedule
6 Search General overview of past search 4 Shelter
History efforts/ Shifting POA’s 5 Stores
Objectives accomplished 6 Transport
Past high priority areas 7 Sanitation
Clues found 8 Accommodation
Current Mattson assessment 9 Media - policy on interviews/presence in area
Problems encountered 10 Relatives/ Friends/ Co-workers
Local knowledge input 11 Firearms
7 Significant events/information 12 Operational Periods, start & end, time of next
8 Theories Past/current shift change
Contrary opinions 13 Computer Support
Assumptions COMMAND/COMMUNICATIONS
MISSION Command - Identify members of Search Mgt.
1
1 Concise summary of objectives of SAR Mgt. Team, roles & responsibilities
Team for coming Operational Period.
EXECUTION 2 Communications Frequencies, nets
1 General - Overview of Search Action Plan and Plan Call signs
how it will accomplish the objectives to be Codewords
completed in the coming operational period. Radio Checks, Reports
2 Significant events/information 3 Synchronize Watches
3 Current Tasks/Activities/Location/Return times 4 Questions to/from
4 Coordinating Planned or Outstanding Tasks/ VISUAL AIDS/HANDOUTS
Details Activities/ Timings 1 Updated status/search maps
Movement Plan 2 Subject profile(s)
Special Assigned 3 Photo(s) of subject(s)
Equipment Available 4 Sketch of footwear sole pattern
Priority assignment 5 Air Photos
Anticipated loss
Departure

ICS201
Cont.
ICS 201A RESOURCE STATUS Pages: 1

PURPOSE: Provide an at-the-moment snapshot of the status of all resources involved.

PREPARATION: Prepared by Planning (Resource Status Unit) and SAR Manager during
operational period. Revise as needed.

DISTRIBUTION: Provided to SAR Management Team and used during shift change briefings.

# ITEM INSTRUCTIONS
1 Name Name of organization, agency, group, etc.
2 Type Type of organization based on resource provided.
3 Contact Contact person representing the organization.
4 Standby Date & Time Date and time the organization was contacted and put on
standby prior to call-out.
5 Called-In Date & Time Date and time the organization was called to respond to the
ongoing task.
6 ETA Estimated Time of Arrival. Clock time that members of the
organization are expected to arrive on-scene if not already
on-scene.
7 Est. # of People Estimate of the number of people the organization is/will be
sending.
8 # Available on Scene Member of the organization who are on-scene but not yet
assigned.
9 Reporting Location Location where the organization has been notified to send
their members to muster.

EMD APRIL 2007 SAR MANAGEMENT

 TASK # TASK NAME: FOR OPERATIONAL DATE & TIME PREPARED:
RESOURCE STATUS PERIOD #

REQUESTED RESOURCES AVAILABLE RESOURCES

EST # # #
RESOURCE STANDBY CALLED-IN ETA REPORTING ASSIGNED
OF AVAILABLE
DATE & TIME DATE & TIME LOCATION
PEOPLE ON SCENE
1 NAME: CONTACT:
1 3
TYPE: PHONE: 4 5 6 7 8 9
2
2 NAME: CONTACT:

TYPE: PHONE:

3 NAME: CONTACT:

TYPE: PHONE:

4 NAME: CONTACT:

TYPE: PHONE:

5 NAME: CONTACT:

TYPE: PHONE:

6 NAME: CONTACT:

TYPE: PHONE:

7 NAME: CONTACT:

TYPE: PHONE:

COMMENTS:
ICS201A

PREPARED BY (PLANNING):
ICS 201A
REV 07/04/26
ICS 202 INCIDENT OBJECTIVES Pages: 2

PURPOSE: The IAP documents the actions developed by the Incident Command, Command
and General Staff during the planning meeting. The IAP specifies the control
objectives, tactics to meet the objectives, resources, organization, communications
plan, medical plan and other appropriate information used in tactical operations.
Information is for use for the upcoming operational period.

PREPARATION: The IAP is completed by Planning following each formal planning meeting
conducted by the SAR Management Team, generally once per operational period.
The IAP must be approved by the SAR Manager prior to distribution.
ICS202 INCIDENT OBJECTIVES is the first page of an IAP.

DISTRIBUTION: Produced and distributed down to Unit Leader level as needed.

# ITEM INSTRUCTIONS
1 Police/BCAS File # Circle one or indicate if another and enter the number.
2 Approved By Sign-off by SAR Manager or SAR Commander before
passing on to Planning.
3 Priority Number priority for each item. There can be duplicate
numbers if items can be done concurrently.
4 Overall Objectives List the strategy objectives for the task. Those listed on the
form are examples typical of most searches; they can be
used or ignored.
5 Resources Indicate the types of resources that are planned to be used in
the task. Planning and Logistics will use this list as a guide.
6 Tactics Indicate the types of tactics that are planned. Planning and
Logistics will use this list as a guide.
7 Environment Indicate the environments that personnel will be expected to
operate.
8 Attachments Indicate the attachments and documents that accompany this
form.
9 IAP Attachments Indicate other ICS forms that make up this particular IAP.
10 Response Urgency Rating In each category select one value from the list and enter in
the box.
11 Factor Total Total sum of the ratings for each category from the column
above. Compare this value to the Response Decision scale
to determine a scale of response.
12 Response Decision Compare the value found in the Factor Total to the scale to
determine the appropriate level of response.

EMD JUNE 2005 SAR MANAGEMENT

 TASK #:
INCIDENT OBJECTIVES PAGE # 1 OF 2
TASK NAME: POLICE/BCAS FILE #: DATE & TIME PREPARED:
1
FOR OPERATIONAL FROM DATE & TIME: TO DATE & TIME:
PERIOD #:
PREPARED BY (PLANNING): APPROVED BY (SAR MGR.):
2

PRIORITY OVERALL OBJECTIVES (SEE OPERATIONS PLAN 215 FOR SPECIFIC ASSIGNMENTS)

3 Interview/Investigation 4

Reduce Search Area

Establish Communications Net

Containment / Attraction

Dog Search

Trackers

Ground Teams

Convergent Volunteers

RESOURCES 5 TACTICS 6 ENVIRONMENT 7 ATTACHMENTS 8

ROPE RESCUE TEAM TRACKING
HASTY TEAM WEATHER
AVALANCHE TEAM HASTY SEARCH
TRACKING TEAM TEMPERATURE
HELICOPTER SOUND SWEEP
VEHICLE TEAM DAYLIGHT
CASARA/PEP AIR DOG
DOG TEAM TERRAIN
RCMP AIR OPEN GRID SEARCH
SOUND SWEEP TEAM ACCESS
FOOD/SHELTER CLOSED GRID SEARCH
OPEN GRID TEAM AVALANCHE
OTHER SAR GROUPS
CLOSED GRID TEAM
EVIDENCE SEARCH
BOAT
RADIO RELAY/RPTR.
RAFT
RESERVE RESCUE TEAM
SWIFT WATER RESCUE
BASE CAMP KIT
MEDICAL
RESOURCE KIT
EVACUATION TEAM
MUTUAL AID
INCIDENT ACTION PLAN COMPRISES INCIDENT OBJECTIVES AND ATTACHMENTS:
ORGANIZATION CHART COMMUNICATIONS PLAN MEDICAL PLAN OPERATIONS PLAN
9 #207 #205 #206 #215 ICS 202
REV. 05/05/10
INCIDENT OBJECTIVES Cont. PAGE # 2 OF 2
COMPLETED DATE & TIME:
RESPONSE URGENCY
The lower the numerical rating of the factor, the higher the relative urgency.

FACTOR RATING
SUBJECT AGE
Very Young 1
*
Very Old 1 10
Other 2-3
SUBJECT MEDICAL CONDITION
Known or Suspected Injured, Ill or Mental Illness 1-2
*
Healthy 3

Known Fatality 3
NUMBER OF SUBJECTS
One Alone 1
*
More Than One (Very Young, Very Old) 1-2

More Than One (Unless separation suspected) 2-3

SUBJECT EXPERIENCE PROFILE
Not Experienced, Does Not Know Area 1

Not Experienced, Knows Area 1-2 *

Experienced, Not Familiar With Area 2

Experienced, Knows Area 3

WEATHER PROFILE
Past And/Or Existing Hazardous Weather 1

Predicted Hazardous Weather, (8hrs or Less) 1-2 *

Predicted Hazardous Weather, (More Than 8hrs) 2

No Hazardous Weather Predicted 3

EQUIPMENT PROFILE
Inadequate For Environment And Weather 1
*
Questionable For Environment And Weather 1-2

Adequate For Environment And Weather 3

TERRAIN/HAZARDS PROFILE
Known Hazardous Terrain Or Other Hazard 1 *

Few or No Hazards 2-3

Consider Elapsed Time In Response FACTOR 11

Determination TOTAL
*If Any Of The Factors Rate As A 1 Regardless Of Totals, The Search Requires
The Highest Urgency.

RESPONSE DECISION 12
8 10 12 14 16 18 20
HIGHEST INTERMEDIATE LOWEST
URGENCY URGENCY URGENCY
ICS202
Cont.
ICS 204 TEAM ASSIGNMENT SHEET/DEBRIEFING Pages: 2

PURPOSE: Initially created by Planning, the Team Assignment Sheet is used by Operations to
assemble and dispatch appropriate resources.
The same form is used to record debriefings from the teams so that they can be
referenced for future planning.

PREPARATION: Guided by the IAP, the Planning Section creates and prioritizes assignments for
field teams and other resources. Each is approved by the Planning Section Chief.
One form for each team assignment with a copy to the team leader.

Once completed by Planning, Assignments are sent to Operations who provide a

team and the resources required to complete the assignment. Operations
provides additional information for the form.

The Team Assignment Sheet is used to brief the team before being deployed.

DISTRIBUTION: A copy should be given to the team leader during briefing and the original retained
by Operations.

# ITEM INSTRUCTIONS
1 Priority Relative priority of the assignment compared to others.
There can be duplicates of priority numbers if assignments
can be carried out concurrently.
2 Completed, Done Incomplete Check boxes used during debriefing to indicate if the
assignment was completed or left incomplete so that
Planning can determine if another assignment is needed to
complete the segment.
3 Assignment Type Indicate the type of assignment. Generally only one box is
checked. For Grid Type and MR (Mountain Rescue), include
specifics for the type.
4 Terrain Type Brief description of the type of terrain to be searched so that
properly skilled searchers can be assigned.
5 Members Required Number of members that Planning has determined are
required to carry out the assignment.
6 Coverage The planned Coverage for the assignment, if applicable.
7 Planned Duration Anticipated time required to complete the assignment.
8 Briefing Checklist Used by Operations as a guide when briefing the team prior
to deployment.
9 Subject Info History During briefing: refer to ICS302 LOST PERSON
QUESTIONNAIRE or ICS301 SUBJECT PROFILE for
detailed information on the subject. Distribute copies of
ICS301.
10 Safety During briefing: Refer to ICS305 SAFETY PLAN for detailed
safety briefing.
11 Communications List the frequencies or channels to be used by the team.
12 Team Members List members of the team for the assignment, Team Leader
(TL) first, with indication of skills.
13 Attachments & Copies Check lists to indicate other documents that should be
accompanying the assignment sheet and who has been sent
copies.
14 Date & Time Started Actual time the assignment was started, not including access
time.
15 Date & Time Finished Actual time the assignment was finished, not including exit
time.

EMD APRIL 2007 SAR MANAGEMENT

16 Date & Time Date and time that the debriefing was conducted.
17 Explain What Your Team In the Team Leader’s own words report of what the team did,
Actually Did… saw, went, etc including times and locations. Note
differences from the original assignment.
“Assignment completed” is not an adequate report.
18 Deviation From Assignment Check if team deviated from the original assignment for any
reason. If the team was unable to complete the assignment
due to safety concerns, lack of resources, lack of time, etc or
was drawn off the original assignment, check the box. If the
assignment was left incomplete, check the box on the first
page as well.
19 Environment Note environmental factors that may have affected subject’s
detectability and search effectiveness, i.e. dense bush, loud
river, etc.
20 Searchers Note searcher factors that may have affected the subject’s
detectability and search effectiveness, i.e. fatigue,
distractions, etc.
21 Clues Note any clues that have been found by the team including
time and location. If it is determined that the clue is worth
follow-up, copy info onto ICS204C Clue Tracking Sheet and
note the clue number used in ICS204C.
22 Describe Difficulties or Gaps… Indicate factors that limited the team’s ability to effectively
search the area and any problems that may also affect other
teams in the same area. May be used to adjust the Safety
Plan.
23 Team Leader Signature Once completed, the Team Leader must sign the debriefing
form.

EMD APRIL 2007 SAR MANAGEMENT

 TASK # TASK NAME:
TEAM ASSIGNMENT SHEET
TEAM NAME/ FOR OP. DATE & TIME PREPARED:
CALL SIGN: PERIOD #

ASSIGNMENT# ASSIGNMENT NAME: PRIORITY:

1
CREATED BY: 2
COMPLETED DONE, INCOMPLETE PAGE 1 OF 2

ASSIGNMENT: ASSIGNMENT TYPE:

Hasty Search 3
Tracking
Sound Sweep
Dog
PLANNING

Grid, Type:
Rope Rescue
Swiftwater
OAR/Reserve Avalanche Team
Evacuation
MR
Terrain Type: 4 Members Required: 5 Coverage: 6 Other:

PLANNED START: PLANNED DURATION:

7
BRIEFING CHECKLIST MISSION ADMINISTATION SPECIAL EQUIPMENT:
8 Assignment Food/Water
SITUATION Tactics Transportation
Subject Info/History 9 Duration Media
Task Mgt. Details Family/Friends
Terrain EXECUTION
Preparation COMMUNICATIONS 11
Maps-GPS Datum, Declination
Hazards Special Equipment Primary Ch.
Exit Routes Deployment Secondary
Weather Return/Debrief Emergency
Other Teams Safety 10 Repeater(s)
ICP Call Sign

TRANSPORTATION: BRIEFED BY:

OPERATIONS

TEAM MEMBERS
ROPE RESCUE

12
TRACKER

FIRST AID

GROUP/ CALL
GSAR

NAME AGENCY SIGN PHONE # SPECIAL SKILL(S)

TL

ATTACHMENTS: Map Subject Profile COPIES TO: TL Operations Logistics 13 ICS 204
REV 07/04/26
 TASK# OPERATIONAL
ASSIGNMENT DEBRIEFING PERIOD #:

ASSIGNMENT# ASSIGNMENT NAME: DATE & TIME STARTED:

14
TEAM NAME: TEAM LEADER: DATE & TIME FINISHED:
15
DEBRIEFED BY (PLANNING): DATE & TIME:
16 PAGE 2 OF 2

EXPLAIN WHAT YOUR TEAM ACTUALLY DID, TACTICS USED (INCLUDE TIMES AND MAP COORDINATES IF AVAILABLE):
17

Map Attached Deviation From Assignment?

18 st
Use check boxes on 1 page to indicate Completed or Incomplete.
Describe factors affecting search effectiveness below:
Environment: Searchers:
19 20

CLUES - Include Time and Location CONT. ON CLUE TRACKING

21 SHEET (204C) No:

Current Status of Clues:

DESCRIBE DIFFICULTIES OR GAPS IN COVERAGE, PROBLEMS ENCOUNTERED:

22

DESCRIBE ANY HAZARDS OR DANGERS IN SEARCH AREA(S):

WEATHER OBSERVATIONS:

COMMENTS & SUGGESTIONS:

TEAM LEADER SIGNATURE:

23 ICS204
Cont.
ICS 204C CLUE TRACKING SHEET Pages: 1

PURPOSE: To document clues as they are found and log follow-up investigation and actions.

PREPARATION: Planning (Debriefing Unit) for use in tracking and logging follow-up investigation of a
clue as follow-up from assignment debriefing. One form for each clue.

A clue can be:

Sign (as found by a tracker)
Objects
Telephone tips
Witness reports
Vehicle and/or sightings
Lack of gear, i.e. hiking gear missing from home
Any other bit of information or artifact requiring investigation.

DISTRIBUTION: SAR Mgt. Team, retained in Planning.

# ITEM INSTRUCTIONS
1 Clue # Unique identifying number or name to use in tracking.
2 Value An estimate of the relative importance of the clue, i.e. “High.
Matches subject’s clothing description.”
3 Eliminated Check box indicating that the clue has been ruled out and
determined to not be associated with the current task.
4 Found By Team name and person who found the clue, for possible later
questioning.
5 Refer to Debrief for Assignment Cross-reference of the assignment number of the team that
found the clue so that the original assignment can be
reviewed.
6 Location Found Geographic reference including map coordinates sufficient
that someone else can find the location again.
7 Description of Location Physical description of the location the clue was found, i.e.
“Muddy bank on west side of creek”.
8 Location/Route Flagged? Indicate if location and/or route to location were flagged.
Include flagging colour and indicate if tape was labeled.
9 Current Status of Clue Indicate if clue was brought back and it’s current location or if
left in place, if it was covered, etc.
10 Evaluation An assessment of the clue, the likelihood of it being
associated with the subject(s) and what should be done with
regard to the clue.
11 Follow-Up Action A log indicating time, investigator’s name and actions taken
and results for each step in investigating the clue.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # TASK NAME:
CLUE TRACKING SHEET
RECORDED BY: FOR OP. DATE & TIME PREPARED:
PERIOD #

CLUE#: VALUE:
1 2 ELIMINATED
3
CLUE DESCRIPTION:

FOUND BY: Name, team DATE & TIME FOUND: REFER TO DEBRIEF
4 FOR ASSIGNMENT #: 5
LOCATION FOUND: DESCRIPTION OF LOCATION: LOCATION/ROUTE FLAGGED?:
6 7 8

CURRENT STATUS OF CLUE:

9
EVALUATION:
10

FOLLOW-UP ACTION: Record Name, date & time, Action, Results

11

ICS204C
REV: 05/05/12
ICS 204T TRACK REPORT Pages: 2 per sheet

PURPOSE: Report for recording observations in the field.

PREPARATION: Field teams, tracking teams; while in the field.

DISTRIBUTION: SAR Management Team. Retained by Planning.

# ITEM INSTRUCTIONS
1 TL TA T1 T2 Name of Team Leader. Circle one to indicate level of TL’s
tracking certification: TA=Track Aware, T1=Tracker 1,
T2=Tracker 2.
2 Ground Type of surface, hardness, ground cover, ground vegetation,
etc.
3 Grade Estimate of the slope of the ground.
4 Basic Type Indication of the basic sole or tread type.
5 Dimensions Measured observations. Do not include interpretations and
estimates.
6 Flagged Indicate if location is flagged and labeled sufficient for
another team to accurately find the location.

EMD JUNE 2005 SAR MANAGEMENT

 TEAM: TEAM:
TRACK REPORT TRACK REPORT
DATE & TIME: TL: 1 TA T1 T2 DATE & TIME: TL: TA T1 T2

LOCATION: LOCATION:

GROUND: GRADE: GROUND: GRADE:

2 3
SUBJECT HEADING: SUBJECT HEADING:

BASIC TYPE: BASIC TYPE:

4
PATTERN: PATTERN:

DIMENSIONS: Overall: L: W: HEEL: L: W: DIMENSIONS: Overall: L: W: HEEL: L: W:

5
STEP INTERVAL (Toe to Heel): STEP INTERVAL (Toe to Heel):

REMARKS: REMARKS:

FLAGGED: 6 FLAGGED:
ICS204T ICS204T
REV 04/12/16 REV 04/12/16
ICS 205 COMMUNICATIONS PLAN Pages: 1

PURPOSE: Provides in one location, information on all radio frequency assignments for each
operational period.

PREPARATION: Prepared by Logistics (Communications Unit Leader). One per operational

period.

DISTRIBUTION: Duplicated and given to all recipients of the IAP and the Comms Operator.

# ITEM INSTRUCTIONS
1 Comms System Indication of type of system used, i.e. “VHF Portables”, “FRS
radios”, etc.
2 Call Sign Radio call sign of a station if applicable, i.e. callsign of a
manual radio relay operator.
3 Comms Function The actual usage of the channel or system. A suggested list
is included which can be used or ignored.
4 Channel ID Channel name used with the Comms System.

EMD JUNE 2005 SAR MANAGEMENT

 TASK# TASK NAME: FOR OPERATIONAL DATE & TIME PREPARED:
COMMUNICATIONS PLAN PERIOD #

CHANNEL ALLOCATION

CHANNEL #
1 2 3 4
CHANNEL
COMMS SYSTEM CALL SIGN COMMS FUNCTION ID FREQUENCY COMMENTS
COMMAND NET

OPERATIONS

SUPPORT NET

TACTICAL

AIR NET

EMERGENCY CHANNEL

REPEATERS

PREPARED BY (LOGISTICS):
ICS 205

ICS 205
REV 04/12/13
ICS 206 MEDICAL PLAN Pages: 1

PURPOSE: Provides information on medical aid stations, transportation services, hospitals and
medical emergency procedures.
Prepared as part of planned response to medical needs of SAR personnel and for
the subject.

PREPARATION: Prepared by the Medical Unit Leader and reviewed by the Safety Officer. One per
operational period as needed.

DISTRIBUTION: May be attached to the Incident Objectives. May also become part of assignment
for designated team(s).

# ITEM INSTRUCTIONS
1 First Aid Stations List all of the first aid stations set up for the task. Provide
accurate contact and location information.
2 Resource Indicate the numbers of each resource or qualified members at
each station.
3 Evacuation Team May be a team located at a First Aid Station. List the call sign
and accurate location of the team. List all the members of the
team.
4 Resource Check the highest qualification for each member on the
Evacuation Team.
5 Equipment Check list for equipment for the Evacuation Team. Check all
those that apply. Additional items can be added to the list.
6 Evac Rendezvous Planned meeting point for evacuation team to meet with rescue
or injured party. Geographic location which can be helispot,
staging area, etc.
7 Ambulance List of ambulances available for the task.
8 Hospitals List of all local hospitals. Indicate required travel time for
evacuation of an injured person via air or ground. Also,
indicate specific capabilities. This list will be used get the
injured person to the best resources in the most rapid fashion.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # DATE & TIME PREPARED:
MEDICAL PLAN
FOR OP. TASK NAME: PREPARED BY (LOGISTICS):
PERIOD #

FIRST AID STATIONS 1 RESOURCE # 2

FIRST RESP.
PARAMEDIC
OFA 1

OFA 2

OFA 3

ALS
RADIO
STATION NAME/CALL SIGN FREQUENCY LOCATION

EVACUATION TEAM 3 RESOURCE 9 4 EQUIPMENT 9 5

CALL SIGN:
TRAUMA PACK

FIRST RESP.
PARAMEDIC
OXYGEN KIT, W/BVM & AIRWAYS
LOCATION:
SUCTION KIT
OFA 1

OFA 2

OFA 3

ALS
SPINE BOARD
# TEAM MEMBERS
HEAD IMMOBILIZER
1 HEAD SHIELD
BASKET STRETCHER
2 VACUUM SPLINT
SAGER SPLINT
3
SAM SPLINT

4 HYPOTHERMIA KIT
DEFIBRILATOR
5

6
EVAC RENDEZVOUS:
6

AMBULANCE SERVICES 7
ORGANIZATION CONTACT PHONE RADIO FREQ.

HOSPITALS 8
HYPOTHERMIA
TRAUMA UNIT

BURN UNIT

TRAVEL TIME
HELI PAD

NAME LOCATION AIR GROUND PHONE

ICS 206
REV 04/12/16
ICS 207 ORGANIZATION CHART Pages: 1

PURPOSE: Indicates what ICS organizational elements are currently activated and the names
of personnel staffing each element. Additional boxes can be added and existing
ones can be renamed as needed.

PREPARATION: Prepared for each Operational Period and updated as needed. Each Section
Chief to provide names as each function is staffed. One per operational period,
update as changes happen.

DISTRIBUTION: ICP

# ITEM INSTRUCTIONS
1 Approved By Name of SAR Manager approving the names and positions.
2 For Operational Period The Organization Chart applies to one operational period.
Indicate the operational period number and the start and end
times for the period.
3 Incident Command For most SAR operations, Unified Command is used for
Incident Command. Incident Command is made up of SAR
Commander (Police, Ambulance service, etc.) and SAR
Manager.
4 Boxes Enter names into boxes for each position. Additional boxes
can be added and the names of roles can be changed if
appropriate to the needs of the particular task.

EMD JUNE 2005 SAR MANAGEMENT

 TASK# TASK NAME: DATE & TIME PREPARED:
ORGANIZATION CHART
PREPARED BY (PLANNING): APPROVED BY (SAR MGR.):
1

FOR OPERATIONAL PERIOD:

2 3
FROM: DATE & TIME TO: DATE & TIME

ALL DUTIES ARE THE RESPONSIBILITY OF THE SAR MANAGER UNLESS DELEGATED.

ICS207
Rev 05/05/10
ICS 209 INCIDENT STATUS SUMMARY Pages: 1

PURPOSE: Provide an at-the-moment snapshot of the response effort for briefing in-coming
SAR Management team, police, etc.

PREPARATION: Planning Section (Incident Status Unit, Resource Status Unit). One per briefing,
as needed.

DISTRIBUTION: SAR Management Team, other agencies representatives.

# ITEM INSTRUCTIONS
1 Subject Name(s), etc. Name, age, sex and status of each subject. Status is their
current location if known and condition.
2 Description of Clues, Evidence… List of relevant clues that have been found.
3 Total Search Area Estimate of the total area encompassed in the search area at
this point.
4 Priority Number indicating the relative priority of a search area, 1
being the highest.
5 Resource Type of resource used to search the area, i.e. Hasty teams,
dogs, sound sweep, etc.
6 Times Searched Number of times the area has been searched with each
resource.
7 % POA Estimated Probability of Area.
8 C Coverage of the assignment area (segment).
9 SAR Groups Responding List of other SAR-trained groups that have or are responding
to the task.
10 Other Agencies Responding List of other non-SAR agencies and resources that have
responded to the task.
11 General Public Volunteers Number of non-SAR-trained, non-agency affiliated members
of the public who are participating.
12 Approved By Signature of the SAR Manager’s approval. Approval required
prior to distribution.

EMD APRIL 2007 SAR MANAGEMENT

 TASK # DATE & TIME COMPLETED:
INCIDENT STATUS SUMMARY
TASK NAME: FOR OP. PREPARED BY (PLANNING):
PERIOD #

# SUBJECT NAME(S) 1 AGE SEX STATUS

5
DATE LAST SEEN: TIME LAST SEEN: POINT LAST SEEN:

# DESCRIPTION OF CLUE/EVIDENCE FOUND 2 LOCATION DATE TIME

TOTAL SEARCH AREA (SQ Km/MILES): 3 # SAR GROUPS RESPONDING 9 #

1
SEARCHED

AREA/SEGMENT NAME %
PRIORITY

RESOURCE C
OR ASSIGNMENT # POA
TIMES

4 3
5 6 7 8
4

# OTHER AGENCIES RESPONDING 10 #

1

GENERAL PUBLIC VOLUNTEERS 11

TOTAL PERSONNEL ON SCENE

COMMENTS:

APPROVED BY SAR MANAGER:

ICS 209
REV 07/04/26
ICS 211 CHECK-IN LIST Pages: 1+

PURPOSE: Used for recording the arrival times of personnel, provide the SAR Mgt. Team with
a personnel roster for planning purposes, used to support demobilization and
serves as a log of those who participated on the task.

PREPARATION: Can be done at any facility location on a task, such as the ICP, staging area, base,
etc, though generally one site is best. Managed by Logistics (Check-In unit).
Information is forwarded to the Resource Status unit as soon as possible.
On a mutual aid task, it can be beneficial to have a separate Check-In list for each
participating group or agency and one for public or convergent volunteers.
New form(s) for each operational period.

NOTE: This same form is used by other PEP agencies beside SAR.

DISTRIBUTION: SAR Management Team. Past copies retained by Planning.

# ITEM INSTRUCTIONS
1 Group Name The name of the group or agency. It is recommended that
separate sheets be used for each group participating.
2 For Period Indicate the date and time of the period covered. The period
should correspond to the Operational Period.
3 Next of Kin Name and Phone Enter next of kin and contact information. Name of a friend is
not sufficient. Used to notify next of kin in the event of injury or
fatality of member.
4 Time IN Enter the time checked-IN and initial below.
5 Must Be Out By If the member must leave prior to anticipated end of operational
period, indicate time.
6 Time OUT Enter the time checked-OUT and initial below. Failure to
check-out prior to going home may result in a search for the
missing member.
7 Hrs. Hours involved in the task for the current period, from time IN
to time OUT.
8 Km/Mi. Distance traveled to assembly area including return trip.
9 Task Leader Signature Signature of SAR Manager. Required for Task Report.
10 Page Total Hours Total of hours from column above for this page.
11 Page Total km/Mi. Total of distance traveled from column above for this page.
12 Qualifications Check the qualifications that apply.

EMD JUNE 2008 SAR MANAGEMENT

 TASK # TASK NAME CHECK-IN LOCATION FOR OP.
CHECK-IN LIST PERIOD #

GROUP NAME: FOR PERIOD:

1 2
TO:

9 CHECK APPLICABLE QUALIFICATIONS

VOLUNTEER MUST
NEXT OF KIN & TIME TIME Km/
# PRINT NAME ADDRESS & HRS

OFA 3 +
TRCK A

OAR TL
BE

TRCK 1
TRCK 2
SMGR
RRTM
PHONE # IN OUT Mi
GSTL

RRTL

MR 1
MR 2
MR 3
OAR
OUT BY
SSO
SRT
PHONE #
: 4 : 6
12 3 INITIALS 5 INITIALS 7 8

: :
INITIALS INITIALS

: :
INITIALS INITIALS

: :
INITIALS INITIALS

: :
INITIALS INITIALS

: :
INITIALS INITIALS

I certify the People Checked-Off Above Attended This Task:

ICS 211

9 PAGE
PAGE ____ OF ____ Task Leader: _______________________________________ ICS 211 10 11
TOTALS:

REV 07/12/24
ICS 213 GENERAL MESSAGE Pages: 1

PURPOSE: Used to convey written messages between any persons involved in the task.

PREPARATION: Anyone.

DISTRIBUTION: Between sender and recipient. Copy retained by Planning.

# ITEM INSTRUCTIONS
1 To Person to whom the message is sent.
2 Position Name of their title on the Organization Chart.
3 From Person sending the message.
4 Subject Concise description of the subject matter.
5 Message Written message.
6 Received and Read By Name of the person receiving and reading the message and
the date and time read.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # DATE & TIME PREPARED:
GENERAL MESSAGE
TASK NAME: PREPARED BY: TITLE:

TO: *Note at bottom POSITION:

1 when received 3
FROM: POSITION:
2
SUBJECT:
4

MESSAGE:
5

RECEIVED & READ BY: 6 DATE & TIME:

ICS 213
REV 05/05/30
ICS 214 UNIT LOG Pages: 2+

PURPOSE: Used to record the activities of an individual unit. Completed logs can provide a
basic reference from which to extract information for inclusion in any after-action
report.

PREPARATION: Command staff, Division/Group Supervisors, Strike Team/Task Force Leaders and
Unit Leaders. Completed logs are forwarded to supervisors who forward them to
the Documentation Unit. Generally one per operational period though the
Interview/Investigation Unit can maintain an ongoing log.

DISTRIBUTION: Filed by Documentation Unit.

# ITEM INSTRUCTIONS
1 Personnel Roster Assigned Names and titles from the Organization Chart making up the
unit, if applicable.
2 Activity Log Note time and particulars for any major events the unit
participated in.
3 Continued on Back Make as many copies as needed of this page in order to
continue the log.

EMD JUNE 2005 SAR MANAGEMENT

 UNIT NAME: TASK # DATE & TIME PREPARED:
UNIT LOG
TASK NAME: FOR OPERATIONAL PREPARED BY:
PERIOD #
UNIT LEADER NAME: POSITION:

PERSONNEL ROSTER ASSIGNED 1

NAME ICS POSITION

ACTIVITY LOG (CONTINUE ON REVERSE) 2

TIME MAJOR EVENTS

PAGE: OF:
A UNIT IS ANY SINGLE FUNCTIONAL ENTITY WITHIN THE ICS ORG. CHART (ICS211) ICS 214
REV 05/05/31
 3
UNIT NAME: DATE & TIME PREPARED:
UNIT LOG Cont.

TIME MAJOR EVENTS

PAGE: OF: ICS 214

Cont.
ICS 215 OPERATIONS PLAN Pages: 1+

PURPOSE: Used to plan for needed resources and best use of available resources during
Planning Meetings. Communicates these decisions to the Resource Unit. Used to
determine needed resources prior to requests.

PREPARATION: Initiated by SAR Mgt. Team at each Planning Meeting, completed by Planning.
The format can be done in rough, i.e. on a white board, before recorded on the
Operations Plan. One per operational period.

DISTRIBUTION: Once finalized, is used by the SAR Mgt. Team in requesting and assigning
resources. Copy to the Resource Status Unit for use in Planning.

# ITEM INSTRUCTIONS
1 Priority Rank Number indicating relative priority for needed resources. The
same number can be used if two or more assignments have
the same priority.
2 Status Enter a number in each box under each qualification
indicating numbers required, have (and assigned) and
needed.
3 Requested Reporting Location… Indicate location and time for the members to assemble for
the assignment.
4 Coverage The desired Coverage for the assignment, if applicable.
5 Total Resources Enter totals for each qualification for those required, on-hand
and needed.

EMD APRIL 2007 SAR MANAGEMENT

 TASK # TASK NAME: FOR OP. DATE & TIME PREPARED:
OPERATIONS PLAN PERIOD #:

TOTAL # PEOPLE

ACCESS HOURS
REQUESTED
PRIORITY RANK

ROPE MEMBER
ASSIGNMENT #

TRACK AWARE
ROPE LEADER
TEAM LEADER
AREA (Sq. KM)
REPORTING

COVERAGE

TRACKER 1

TRACKER 2
2 LOCATION &

DURATION

FIRST AID
TIME

OAR-TM

OAR-TL

AVY 1
GSAR

SRT1

SRT2
POA
ASSIGNMENT STATUS 3

REQ
1 4 HAVE
NEED
REQ
HAVE
NEED
REQ
HAVE
NEED
REQ
HAVE
NEED
REQ
HAVE
NEED
REQ
HAVE
NEED
REQ
HAVE
NEED
PREPARED BY (PLANNING): TOTAL RESOURCES REQUIRED
ICS215

TOTAL RESOURCES ON HAND 5

PAGE ___ OF ___ TOTAL RESOURCES NEEDED ICS 215

REV 07/04/26
ICS 215A OPERATIONS PLAN WORKSHEET Pages: 1

PURPOSE: Aid to search planning for making calculations to determine priority for each
assignment and other calculations.

PREPARATION: Created by Planning and used to calculate priority for inclusion in ICS215.

DISTRIBUTION: Planning.

# ITEM INSTRUCTIONS
1 POA Probability of Area. Subjective relative rating of 1-9 for each
area to be searched. 1 being the highest estimated likelihood
that the subject is in the area.
2 %POD Required or requested Probability of Detection, as
percentage.
3 POA x %POD Calculated field.
4 Search Area Estimate of the area of the area to be searched.
5 Access Hours Time required, in hours, for a field team to reach the area to
start their assignment.
6 Search Hours Time, in hours, that a field team may spend actually
searching in the area.
7 Exit Hours Time required, in hours, for a field team to exit the area after
completing their assignment.
8 # of Searchers Number of individual searchers assigned to search the area
or segment.
9 Assignment Hours Calculated field.
10 Priority Value Calculated field providing an indication or relative priority.
11 Priority Ranking Using the Priority Value, rank each assignment in ascending
order of priority. Copy this value onto ICS215.
12 Formula for calculating Search Formula for calculating total search hours.
Hours
13 Formula for calculating number Formula for calculating number of searchers required.
of searchers required
14 Formula for calculating Formula for calculating searchable area.
searchable area

EMD JUNE 2005 SAR MANAGEMENT

 TASK # TASK NAME: FOR OPERATIONAL DATE & TIME PREPARED:
OPERATIONS PLAN PERIOD #
WORKSHEET
PREPARED BY (PLANNING):
RELATIVE POA RATING SCALE: HIGHER PRIORITY VALUE = HIGHER PRIORITY
9 = VERY LIKELY RANKING
7 = LIKELY
5 = EVEN CHANCE
3 = UNLIKELY 1 2 3 4 5 6 7 8 9 10 11
1 = VERY UNLIKELY

SEARCHER SPACING: METERS FEET COLUMN 3

A B AXB C D E F G (D+E+F) X G
SEARCH SPEED: Km/Hr Miles/Hr COLUMN 9

ASSIGNMENT HOURS
(INCLUDE # SWEEPS)
U.S. AREA CALC - REPLACE 1000 WITH 5280

PRIORITY RANKING
SEARCHER HRS.
PRIORITY VALUE
POA X %POD
# OF SEARCHERS

COPY TO ICS 215

SEARCH HOURS
(RATING OF 1-9)

SEARCH AREA

ACCESS HRS.
POA x %POD

EXIT HOURS
OR 'ROUTE'
(Sq.km/Mi.)
% POD
ASSIGNMENT POA
AREA DESCRIPTION & SEARCH RESOURCE

1 x 2 = 3 4 ( 5 + 6 + 7 )x 8 = 9 10 11

x = ( + + )x =
x = ( + + )x =
x = ( + + )x =
x = ( + + )x =
x = ( + + )x =
x = ( + + )x =
x = ( + + )x =
x = ( + + )x =
x = ( + + )x =
ICS215A

AREA CALC: SEARCH HOURS = 12 AREA CALC: # OF SEARCHERS = 13 AREA CALC: SEARCHABLE AREA = 14

SEARCHABLE AREA X # OF SWEEPS X1000 SEARCHABLE AREA X # OF SWEEPS X 1000 # OF SEARCHERS X SEARCH HOURS X SEARCH SPEED X SEARCHER SPACING ICS215A
# SEARCHERS X SEARCH SPEED X SEARCHER SPACING SEARCH HOURS X SEARCH SPEED X SEARCHER SPACING # OF SWEEPS X 1000

REV 04/12/16
ICS 216 URBAN SEARCH LOG Pages: 1+

PURPOSE: Log for field teams to record observations during an urban search.

PREPARATION: Field search teams.

DISTRIBUTION: SAR Management Team. Retained by Planning. (Accompanies ICS204

ASSIGNMENT SHEET/DEBRIEFING).

# ITEM INSTRUCTIONS
1 House # Street number of the residence or structure.
2 Occupant Interviewed? Indicate Y or N
3 How Long At Home? Record the number of hours the interviewee indicates he/she
has been home.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # OP# TASK NAME: TEAM DATE & TIME PREPARED:
URBAN SEARCH LOG NAME:
STREET NAME: ASST #: ASSIGNMENT NAME:

SAR CHECKED YARD?

HOW LONG AT HOME

OCCUPANT CHECKS

FOLLOW-UP VISIT
HOME & YARD? Y/N

REQUIRED? Y/N
# OF OCCUPANTS

LEFT FLYER? Y/N

INTERVIEWED?
OCCUPANT

COMMENTS
- including any places to hide
HOUSE TIME NAME OF OCCUPANTS

HRS?
# INTERVIEWED PHONE NUMBER

1 2 3

PREPARED BY: GENERAL COMMENTS:

ICS216

ICS 216
REV 04/12/16
ICS 220 AIR OPERATIONS PLAN Pages: 1

PURPOSE: Records information for briefing and tracking air resources.

PREPARATION: Prepared by Logistics and/or Operations (Air Director). One per operational
period, as needed.

DISTRIBUTION: All air resources, SAR Management Team, Comms Operator.

# ITEM INSTRUCTIONS
1 Weather for Period Record accurate aeronautical weather forecast for
operational period.
2 Aircraft Type and Call Sign Indicate type of aircraft and its designated radio call sign.
3 Home Base Location Indicate the resource’s home base. Used to determine flying
time to and from search area and fuel needs.
4 ICS Location & Freq. Physical location of ICP and radio frequency the pilot can use
to communicate with the ICP. Mountainous terrain may limit
aircraft communications so it is beneficial for the pilot to know
the location of the ICP.
5 Ground to Air Freq. Indicate frequency designated for air operations use.
Indicate frequency and AM of FM if using VHF band.
6 Air to Air Freq. Indicate frequency designated for aircraft-to-aircraft
communications. Indicate frequency and AM of FM if using
VHF band.
7 Notice to Airman (NOTAM) Issued Indicate if a NOTAM has been issued to other aircraft in the
area. NOTAM can only be requested by police and military.
(NOTAM is used to close airspace to unauthorized aircraft).

EMD JUNE 2005 SAR MANAGEMENT

 TASK # TASK NAME: FOR OP. DATE & TIME PREPARED:
AIR OPERATIONS PLAN PERIOD #

SUNRISE: SUNSET: WEATHER FOR PERIOD:

1
CEILING: VISIBILITY:

HELICOPTER
FIXED WING
AIRCRAFT ICP
GROUND AIR TO
TYPE AND LOCATION

HOURS
# ASSIGNMENT/ROUTE HOME BASE REFUEL START TO AIR AIR PILOT SPOTTER
CALL &
LOCATION LOCATION TIME FREQ. FREQ.
SIGN FREQ.

1
2 3 4 5 6

COMMENTS: NOTICE TO AIRMAN (NOTAM) ISSUED

ICS 220

PREPARED BY (LOGISTICS): AIR OPERATIONS DIRECTOR:

ICS 220
REV. 04/12/16
ICS 221 DEMOBILIZATION PLAN Pages: 1

PURPOSE: Provides the Planning Section with information on resource releases. Used to plan
demobilization and to track progress of demobilization.

PREPARATION: Initiated by Planning (Demobilization Unit Leader). One per operational period or
as needed.
Approved by SAR Manager.

DISTRIBUTION: Utilized by the Demobilization Unit or Planning Section.

# ITEM INSTRUCTIONS
1 Approved By The Demobilization Plan must be approved by the SAR
Manager prior to implementation.
2 Demobilization Declared Record time that demobilization was declared.
3 Released Check box Indicating if team has been released. Released
means that the team has been sent home and the members
must check out.
4 Location Location of team when demobilized.
5 Method of Transport Transportation mode for team to be returned to their
assembly area.
6 Pick-Up By Driver or operator providing transportation from the field.
7 Time Notified Time the team was notified.
8 Est. Return Time Clock time indicating when team will reach their assembly
area.
9 Returned Check box indicating the team has returned to their assembly
area, which may be the ICP, Base, Staging Area, etc.
10 SAR Groups List of all SAR groups currently involved in the task and their
current status.
11 Outside Resources List of all outside resources currently involved in the task and
their current status.
12 All Teams & Resources Signature of the SAR Manager indicating that he/she has
Demobilized verified that all resources have been demobilized and none
remain in the field.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # DATE & TIME COMPLETED:
DEMOBILIZATION PLAN
TASK NAME: PREPARED BY (PLANNING): APPROVED BY:
1

DEMOBILIZATION DECLARED (DATE/TIME):

FIELD PERSONNEL 2
METHOD OF
5

EST. RETURN
# MEMBERS
TRANSPORT

RELEASED
PICK-UP BY (NAME

RETURNED
NOTIFIED
OF DRIVER/PILOT,
OR LEAVE BLANK IF

ROAD
FOOT

BOAT

TIME

TIME
TEAM HAS OWN

AIR
# TEAM NAME LOCATION TRANSPORT)

1 3 4 6 7 8 9
2

10

11

12

13

14

15

SAR GROUPS 10
# MUTUAL AID SAR GROUP DEPARTURE LOCATION DATE OUT TIME OUT SIGNED OUT BY:

OUTSIDE RESOURCES 11
# TYPE DEPARTURE LOCATION DATE OUT TIME OUT SIGNED OUT BY:

ALL TEAMS & RESOURCES DEMOBILIZED. 12 SIGNED:

DATE & TIME: ICS 221
REV 04/12/20
ICS 301 SUBJECT PROFILE Pages: 1

PURPOSE: Provide briefing information for field teams and other agencies, such as the police.
This form can be used to summarize subject information from ICS302.

PREPARATION: Prepared by Planning. One per subject, revise as needed.

DISTRIBUTION: SAR Management Team, team leaders.

May be used for public distribution if confidential information is omitted or its release
is authorized.

# ITEM INSTRUCTIONS
1 Status Current known status of subject, i.e. “Missing 3 days”.
2 Not For Public Distribution Generally this form is not meant for public viewing. If
confidential information is omitted or it’s release authorized,
the form may be used for public distribution; simply scratch
out this line.
3 Answers To Subject’s nickname or codeword if a child.
4 Complexion Subject’s current complexion or skin colour.
5 Hair Subject’s length, colour and style of hair.
6 Build Subject’s physical build as part of their appearance.
7 Fitness Subject’s fitness level in terms of strength and endurance.
8 Distinguishing Marks Any tattoos or other distinguishing marks that are part of the
subject’s appearance.
9 Habits Any habits related to travel, attraction, motivation, behaviour,
etc.
10 Cooperation Indicate if subject is likely to cooperate or not with searcher’s
efforts to find him/her. I.e. indicate if subject may hide, not
respond to calls, etc.
11 Does Not Speak English Check box indicating if subject does not speak English.
12 Experience Level and type of experience of the subject in his/her current
activity.
13 Area Knowledge Subject(s) knowledge and experience in the area.
Differentiate summer vs. winter experience in the area.
14 Medical History Relevant medical history. Information related to medical
history, medications, disabilities and allergies should be
considered confidential unless the police authorize its release
as necessary for the search effort.
15 PLS/LKP Location Geographic location where the subject(s) was last seen or
last known to have been.
16 Circumstances of Incident Short history of subject’s intentions and events leading up to
subject being reported lost.
17 Number in Party The number of persons currently expected in the missing
party.
18 Mode of Travel The current expected mode of travel for the subject.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # TASK NAME:
SUBJECT PROFILE
PREPARED BY: FOR OP. DATE & TIME PREPARED:
PERIOD #

SUBJECT#: STATUS:
1

NOT FOR PUBLIC DISTRIBUTION 2

FIRST NAME:

LAST NAME:

ANSWERS TO:
3
AGE: SEX:

HEIGHT: WEIGHT:

COMPLEXION: AFFIX PHOTO IF AVAILABLE

4
HAIR:
5
EYES:

BUILD:
6
FITNESS:
7
DISTINGUISING MARKS: HABITS:
8 9
COOPERATION:
10 DOES NOT SPEAK ENGLISH 11
EXPERIENCE: AREA KNOWLEDGE:
12 13
MEDICAL HISTORY:
CONFIDENTIAL

14
MEDICATIONS: DISABILITIES: Inc. vision & hearing ALLERGIES:

CLOTHING:

FOOTWEAR:

EQUIPMENT:

LOCATION: DATE & TIME:

PLS LKP 15
CIRCUMSTANCES OF INCIDENT:
16

NUMBER IN PARTY: MODE OF TRAVEL:

17 18
NOTES:

ICS301
REV: 05/02/07
ICS 302 LOST PERSON QUESTIONNAIRE Pages: 3

PURPOSE: Gather and record information relevant to the subject as part of the investigation
phase of a search.

PREPARATION: SAR Manager or Planning (Interview and Investigation). Record information as

stated, in informant’s own words. Avoid interpretations. Information should come
from more than one source; verify whenever possible. Information gathered
should not be limited to the fields on this form. One per subject.

DISTRIBUTION: SAR Management Team. Retained by Planning.

NOTE: Some personal information recorded on this form may be confidential and
not meant for public distribution.

# ITEM INSTRUCTIONS
1 Informant Identification Indicate information of the person(s) being interviewed and
providing information for the questionnaire. Be sure to
include contact information for follow-up investigation.
2 Subject Information Information directly related to the lost subject. Information is
grouped into 5 categories: Identification, History, Behaviour,
Clothing/Equipment and Other People.
3 Answers To Name the subject may be likely to respond to. Includes nick
names. For children taught not to speak to strangers, they
may have been given a code name which they will respond
to.
4 Photo Available Check box if a recent photograph is available. Indicate its
location and if enroute, who is bringing it and ETA.
5 First Language Indicate the subject’s first/preferred language. Check box to
indicate if the subject does not speak English.
6 Fitness Indicate the subject’s level of physical fitness as related to
the planned activity.
7 Distinguishing Marks List any tattoos, scars, distinctive eyewear, etc. that can aid
in visual identification when interviewing other
hikers/witnesses who may have seen subject.
8 Disabilities List any impairments or disabilities that may limit the subject’s
movement, affect his/her survivability or affect the ability of
searchers to locate him/her.
9 Recent/Current Illness(es), List any illnesses or injuries that may affect the subject’s
Injury abilities (i.e. chance of reinjury) , behaviour, chances of
survival, etc.
10 Medications Indicate any medications the subject may be taking/required,
quantity he/she has and duration of that supply and time of
last dose. Correct spelling is imperative.
11 Allergies List all known allergies, especially those relevant to current
environment/activity, i.e. bee stings.
12 Vehicle Record description of subject vehicle. May be used to locate
the vehicle or for resources, such as trackers to find the
vehicle in order to begin an assignment.
13 History Record information specific to the current case. Check one
of: Point Last Seen (PLS) or Last Known Position (LKP) to
differentiate from a witnessed point (PLS) or one that is
determined from clues (LKP).
14 Date & Time Last Seen Record the date and time the subject was actually last seen
and where if not the LKP.
15 Last Seen By Record the name of the person who last saw the subject.

EMD JUNE 2005 SAR MANAGEMENT

16 Circumstances Brief description of events that led up to subject being lost
and events leading up to callout of SAR. I.e. “3 hours
overdue returning from day hike on valley trail. Due home for
dinner with friends.” If criminal activity is known or
suspected, with subject as victim or perpetrator, check the
box.
17 # In Party Indicate the number of people in the subject’s party.
18 Local Area Knowledge Indicate the subject(s) knowledge and experience in the area.
Specify season and activities.
19 Mode of Travel Indicate the subject(s) planned mode of travel for the activity.
20 Behaviour This section records factors that may affect the subject’s
behavior before and during the current case.
21 Cooperation Indicate level of cooperation searcher’s can expect from the
subject, i.e. will subject respond to calls, actively assist
searchers to find him/her, hide from searchers, etc.
22 Fears/Phobias Indicate anything that may affect the subject’s movement,
attitude in environment, etc.
23 Mental Attitude Recent overall attitude of the subject, i.e. positive, depressed,
angry, distraught, etc.
24 Cognitive Impairment Indicate any mental impairment resulting from disease or
injury that could affect subject’s judgment and decision-
making.
25 Financial Situation Indicate subject’s current financial situation as it may relate to
motivation and behaviour. This information may only be
available through police.
26 Criminal History Relevant history as may relate to current activity or situation.
Also, indicate anything that may indicate a hazard to
rescuers. This information may only be available through
police.
27 Relevant Hobbies/Interests Note anything that may demonstrate an attraction to a certain
area or activity. May also demonstrate mindset.
28 Experience and Skill with Indicate the subject’s actual skill and experience with his/her
Activity planned activity. Differentiate from other activities he/she
may partake in the same area.
29 Behaviour in Survival Situation Record past survival situations if any. Estimate how subject
may behave in current situation and environment.
30 Comments Record any other comments related to behaviour, such as
that in groups, personality, motivations, relationships, etc.
31 Clothing/Equipment Record equipment and clothing that can be used to
determine chances of survival as well as for identifying clues
that may be found. Also used to prepare physical description
for use when interviewing other potential witnesses and press
releases to the public.
32 Avalanche Beacon For winter in avalanche terrain, Indicate if subject(s) has an
avalanche beacon and whether is it “old” frequency (2.275
kHz), “new” frequency (457kHz) or both. Indicate if subject is
known or suspected of currently having a beacon.
33 Other People List any other people who can provide information on the
subject’s behaviour, plans, skill, history, experience, clothing
and equipment, etc. for additional interviews.
Verify information whenever possible through additional
sources.
34 Lost Person Behaviour Reference. If lost person behaviour data is to be consulted,
Categories ensure enough information has been gathered to place the
subject(s) in one of these categories.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # DATE & TIME PREPARED:
LOST PERSON
PAGE # 1 OF 3
QUESTIONNAIRE
TASK NAME: REVISED (DATE/TIME):

INTERVIEWED BY (PLANNING): POLICE/BCAS FILE #

SUBJECT # ____ OF ____

INFORMANT IDENTIFICATION 1
FIRSTNAME: ADDRESS:

LASTNAME: CITY: PROV:

RELATIONSHIP TO SUBJECT: HOMEPHONE #: POSTCODE:

CELLPHONE #: ALT. PHONE #:

SUBJECT INFORMATION 2
IDENTIFICATION
FIRSTNAME: ADDRESS:

MIDDLENAME: CITY: PROV:

LASTNAME: CELLPHONE #: PAGER #:

ANSWERS TO: ALT.PHONE #: HOMEPHONE #:

(Include Code Name for Child) 3

PHOTO AVAILABLE: 4
D.O.B. : AGE: SEX: HEIGHT: WEIGHT:

HAIR COLOUR, STYLE: EYES:

COMPLEXION: FIRST LANGUAGE:

5
DOES NOT SPEAK ENGLISH
BUILD: FITNESS:
6
DISTINGUISHING MARKS:
7
DISABILITIES: (Include vision & hearing)
8

RECENT/CURRENT ILLNESS(ES), INJURY: 9

MEDICATIONS, QTY ON HAND/DUR. OF SUPPLY:
10
ALLERGIES:
11
VEHICLE MAKE: 12 MODEL: COLOUR: LICENSE PLATE #:

LOCATION OF VEHICLE (TRANSPORTATION):

OTHER:

ICS302
Continues REV 05/01/24
 LOST PERSON QUESTIONNAIRE (CONT.) PAGE # 2 OF 3

HISTORY 13
LOCATION:
PLS
LKP
MAP # GRID REF:
DATE & TIME LAST SEEN: LAST SEEN BY:
14 15
CIRCUMSTANCES:
16
CRIMINAL ACTIVITY INVOLVED?

# IN PARTY: LOCAL AREA KNOWLEDGE: MODE OF TRAVEL:

17 18 19
INTENDED ROUTE/TRIP PLAN:

WEATHER AT TIME LAST SEEN, SINCE:

BEHAVIOUR 20
COOPERATION:
21
FEARS/PHOBIAS:
22
MENTAL ATTITUDE: COGNITIVE IMPAIRMENT:
23 24
FINANCIAL SITUATION:
25
CRIMINAL HISTORY:
26
RELEVANT HOBBIES/INTERESTS:
27
EXPERIENCE & SKILL WITH ACTIVITY:
28
BEHAVIOUR IN SURVIVAL SITUATION:
29
COMMENTS (DISPOSITION/PERSONALITY, RELATIONSHIP WITH SPOUSE/FAMILY/FRIENDS ETC.):
30

BRAND:
SMOKER

CLOTHING/EQUIPMENT 31
JACKET TYPE/COLOUR: RAIN GEAR TYPE/COLOUR:

PANTS TYPE/COLOUR: TOP TYPE/COLOUR: SWEATER TYPE/COLOUR:

SHOE TYPE/SIZE: SOLE PATTERN: SOCKS:

HAT/HELMET TYPE/COLOUR: GLOVES TYPE/COLOUR:

ADDITIONAL CLOTHING:

Continues ICS302
Cont.
 LOST PERSON QUESTIONNAIRE (CONT.) PAGE # 3 OF 3

Clothing/Equipment Cont.
TENT: PACK MAKE/COLOUR: AVALANCHE BEACON:
WHISTLE
OLD Fx
FLASHLIGHT 32
NEW Fx
GPS
COMPASS MAP: STOVE:
SKIS SNOWSHOES

ADDITIONAL EQUIPMENT:

FOOD & DRINK (TYPE/BRAND/QUANTITY):

OTHER PEOPLE 33
List those who may have been last to see subject, friends, club members, know activity or area, etc.
NAME RELATIONSHIP PHONE SIGNIFICANCE

Subject Next of Kin

FIRST NAME: ADDRESS:

LAST NAME: CITY: PROV:

RELATIONSHIP TO SUBJECT: POSTAL CODE: CELL PHONE #:

HOME PHONE #: ALT. PHONE #

EMPLOYER: ADDRESS:

SUPERVISOR'S NAME: CITY: PROV:

WORKPHONE #: HOME PHONE #:

NOTES: LOST PERSON BEHAVIOUR CATEGORIES

Children 1-3
Children 3-6
Children 6-12
Youth 13-15 34
Walk-aways
Despondent
Hikers
Hunters
Fishermen
Climbers
Skiers
Cone/Berry/Flower/Mushroom Pickers,
Photographers, Rock Hounds

ICS302
Cont.
ICS 302A MISSING VESSEL QUESTIONNAIRE Pages: 3

PURPOSE: For a missing vessel or watercraft on inland waters, gather and record information
relevant to the subject’s vessel as part of the investigation phase of a search.

PREPARATION: SAR Manager or Planning (Interview and Investigation). Record information as

stated, in informant’s own words. Avoid interpretations. Information should come
from more than one source; verify whenever possible. Information gathered
should not be limited to the fields on this form. One per subject vessel.

DISTRIBUTION: SAR Management Team. Retained by Planning.

# ITEM INSTRUCTIONS
1 Informant Identification Indicate information of the person(s) being interviewed and
providing information for the questionnaire. Be sure to
include contact information for follow-up investigation.
2 Registered Vessel Owner Record the actual owner of the missing vessel and include
contact information.
3 Vessel Information Record detailed information on the missing vessel.
Information will be used to determine best search techniques
and for interviewing potential witnesses. Information may
also be used in press releases seeking additional information
and witnesses from the public.
4 Sketch Intended Route Sketch the subject’s planned route. Include locations and
names of landmarks and cardinal directions. Also indicate
locations of planned activities along the route.
5 Subject’s Bad Weather Plan If the subject had indicated an alternative plan or route in
case of bad weather.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # DATE & TIME PREPARED:
MISSING VESSEL PAGE # 1 OF 3
QUESTIONNAIRE
TASK NAME: REVISED (DATE/TIME): INIT.

INTERVIEWED BY (PLANNING): POLICE/BCAS FILE #

VESSEL # ____ OF ____

INFORMANT IDENTIFICATION 1
FIRST NAME: STREET ADDRESS:

LAST NAME: CITY:

RELATIONSHIP TO OPERATOR: PROVINCE: POSTAL CODE:

HOME PHONE #: ALT. PHONE #

NAME: NAME: NAME:

ADDITIONAL
INFORMANTS/
WITNESSES PHONE: PHONE: PHONE:

REGISTERED VESSEL OWNER 2

FIRST NAME: STREET ADDRESS:

LAST NAME: CITY:

RELATIONSHIP TO OPERATOR: PROVINCE: POSTAL CODE:

HOME PHONE #: ALT. PHONE #

VESSEL INFORMATION 3
VESSEL TYPE CLASS SUB-CLASS CAPACITY CONSTRUCTION

KAYAK

CANOE

RAFT

CAR-TOPPER

SAILBOAT

POWERBOAT

HOUSEBOAT

NAME: LICENSE #:
IDENTIFICATION
LENGTH: BEAM:
SIZE
HULL: COMMENTS:
COLOUR
CABIN:

MOTOR:

SAIL(S):

ICS 302A
REV 04/12/16
 MISSING VESSEL QUESTIONNAIRE (CONT.) PAGE # 2 OF 3
VESSEL MAKE: MODEL:

MANUFACTURER
MOTOR MAKE: MODEL:

PROPULSION MAKE: MODEL:

TYPE: COMMENTS (EST. RANGE OF TRAVEL, SPEED CAPABILITY ETC.):

POWER
RATING (HP):

FUEL TYPE:

FUEL CAPACITY:

HULL:

CONDITION

MECHANICAL:

TYPE: COLOUR:
TRAILER
OARS: COMMENTS:

ACCESSORIES
PADDLES:

PFDs:

FLARES:

BAILER(S):

CLOTHING:

CANOPY:

FLASHLIGHT(S):

COOKING:

FIRST AID:

LAST SEEN
DATE LAST SEEN: TIME LAST SEEN:

POINT LAST SEEN (IF DIFFERENT FROM DEPARTURE POINT):

MAP # GRID REF:

LOCATION OF TRAILER AND/OR VEHICLE (TRANSPORTATION):

ICS302A
Cont.
 MISSING VESSEL QUESTIONNAIRE (CONT.) PAGE # 3 OF 3
SKETCH INTENDED ROUTE:

WEATHER AT TIME LAST SEEN:

SUBJECT'S BAD WEATHER PLAN:

5

COMMENTS:

ICS302A
Cont.
ICS 303 EQUIPMENT INVENTORY Pages: 1+

PURPOSE: Provide tracking of equipment resources deployed during a task.

PREPARATION: Logistics and/or Operation (as equipment is dispatched). One per operational
period.

DISTRIBUTION: Used by Logistics. Completed forms filed by Planning.

# ITEM INSTRUCTIONS
1 # of Units Indicate the number of pieces that make up the equipment.
2 Owner The group, agency or individual who owns the equipment.
3 Issued To The individual who takes receipt of the items, usually a Team
Leader.
4 Issued The quantity and time the equipment was issued and the
initials of the person receiving the equipment.
5 Returned The quantity and time the equipment was returned and the
initials of the person returning the equipment.
6 Comments Comments relating to consumable materials, such as
batteries, and any repairs or replacement required.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # TASK NAME: FOR OPERATIONAL DATE & TIME PREPARED:
EQUIPMENT PERIOD #
INVENTORY
ASSET # # OF UNITS ITEM DESCRIPTION OWNER ISSUED TO QTY TIME INIT COMMENTS

ISSUED 4
1 2 3 6
RETURNED 5

ISSUED

RETURNED

ISSUED

RETURNED

ISSUED

RETURNED

ISSUED

RETURNED

ISSUED

RETURNED

ISSUED

RETURNED

ISSUED

RETURNED

ISSUED

RETURNED

ISSUED

RETURNED
ICS 303

PREPARED BY (LOGISTICS):
ICS 303
REV 04/12/16
ICS 305 SAFETY PLAN Pages: 1+

PURPOSE: To document known or suspected hazards for planning and briefing purposes.

PREPARATION: Prepared by Command (Safety Officer) and/or Logistics. Utilize preplans wherever
possible to maintain documentation of known hazards. Use one page for each
type of hazard. One Safety Plan per operational period. Revise as necessary
during the period as new hazards emerge.

DISTRIBUTION: SAR Management Team, Team Leaders, Staging Area Managers, etc. Posted
where accessible to all members on-task.

# ITEM INSTRUCTIONS
1 Hazard Name Unique name identifying the hazard.
2 Description Description of the hazard, who may be affected by it,
Describe appearance and how the ha
3 Precautions List precautions that have been taken an precautions to be
taken by those exposed to the hazard.
4 Special Instructions Any special actions to be taken for avoidance or recovery,
communications, etc.
5 Safety Equipment Required Check all those items required. Add additional items to the
list as needed.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # DATE & TIME PREPARED:
SAFETY PLAN
FOR OP. TASK NAME: PREPARED BY (LOGISTICS):
PERIOD #

IDENTIFIED HAZARD # HAZARD NAME:

1
DESCRIPTION:
2

PRECAUTIONS:
3

SPECIAL INSTRUCTIONS:
4

SAFETY EQUIPMENT REQUIRED 5

ITEM DESCRIPTION ITEM DESCRIPTION ITEM DESCRIPTION
WORK GLOVES CLIMBING HELMET AVALANCHE BEACON

LATEX GLOVES ACCESS ROPE(S) AVALANCHE PROBE

GOGGLES EDGE ROPES AVALANCHE SHOVEL

PARTICLE MASK SEAT & CHEST HARNESS WANDS

WHITEWATER HELMET

WHITEWATER PFD PFD

THROW BAG(S) FLOATER SUIT

GLOW STICKS

PAGE # OF ICS 305

REV 05/05/12
ICS 306 PRESS RELEASE Pages: 1

PURPOSE: Provide format for statements to the press and a record of those statements.

PREPARATION: Command Staff with verification by SAR Manager and approval by the SAR
Commander.

DISTRIBUTION: Copies made available to each organization stated on the distribution list. A copy
retained by Planning.

# ITEM INSTRUCTIONS
1 Prepared By Name of the person writing the Information portion of the
form.
2 Verified By Signature of the SAR Manager verifying content and its
release.
3 Approved By Signature of SAR Commander giving permission for release
to press. All Press Releases must be approved prior to
release.
4 Distribution List all organizations that will be sent copies.
5 Information Detailed statement to the press. This information may be
quoted directly. It should be written clearly and in such a way
that it can be immediately used, perhaps even reproduced in
its entirety.
6 For Further Information… Provide contact names and phone numbers for the media to
contact in order to gain further information and to verify
information.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # DATE & TIME PREPARED:
PRESS RELEASE
TASK NAME: PREPARED BY (INFORMATION OFFICER):
1
VERIFIED BY SAR MANAGER: APPROVED BY SAR COMMANDER:
2 3

DISTRIBUTION 4
1 5

2 6

3 7

4 8

INFORMATION 5
(LOCATION):

FOR FURTHER INFORMATION, PLEASE CONTACT: 6

# NAME PHONE # NAME PHONE

1 2

ICS 306
REV 04/12/16
ICS 307 TRANSPORTATION PLAN Pages: 1

PURPOSE: Provide mechanism for planning and tracking transportation needs and resources.

PREPARATION: Logistics (Transportation Unit Leader). One per operational period.

DISTRIBUTION: Used by Logistics. Past copies retained by Planning.

# ITEM INSTRUCTIONS
1 Pick-Up Point Rendezvous location for transport to pick-up team.
2 Drop-Off Point Destination for transport to carry team.
3 Allocation Information on the transport resource planned and used.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # TASK NAME: FOR OP. DATE & TIME PREPARED:
TRANSPORTATION PLAN PERIOD #

# TEAM

EST. TRAVEL TIME

NAME/NUMBER

HELICOPTER
1 2 3

FIXED WING
# PEOPLE

VEHICLE
FOOT

BOAT
PICK-UP DROP-OFF
POINT POINT ALLOCATION
OPERATOR: CALL SIGN:

EQUIPMENT:

DEPART TIME: RETURN TIME:

OPERATOR: CALL SIGN:

EQUIPMENT:

DEPART TIME: RETURN TIME:

OPERATOR: CALL SIGN:

EQUIPMENT:

DEPART TIME: RETURN TIME:

OPERATOR: CALL SIGN:

EQUIPMENT:

DEPART TIME: RETURN TIME:

OPERATOR: CALL SIGN:

EQUIPMENT:

DEPART TIME: RETURN TIME:

OPERATOR: CALL SIGN:

EQUIPMENT:

DEPART TIME: RETURN TIME:

ICS307

PREPARED BY (LOGISTICS):
PAGE # ____ OF ____ ICS 307
REV 04/12/16
ICS 308 FOOD AND SHELTER PLAN Pages: 1

PURPOSE: Plan for providing food and shelter to personnel involved in a SAR operation and
track resources involved in providing those services.

PREPARATION: Prepared by Logistics. One plan per operational period.

DISTRIBUTION: Copies to Logistics staff involved. Completed copies filed by Planning.

# ITEM INSTRUCTIONS
1 Food Plan for meals required during the operational period,
numbers to feed and locations. Check meals for breakfast,
lunch, dinner and supper.
2 Kitchen Facilities List of resources for meal preparations.
3 Shelter/Accommodation Plan for determining the number of people requiring
accommodations and their distribution to different locations if
needed. Determine numbers of male and female if shared
accommodations are utilized.
4 Other Plan for other resources and facilities that may be required
for the task.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # DATE & TIME PREPARED:
FOOD & SHELTER PLAN
TASK NAME: FOR OP. PREPARED BY (LOGISTICS):
PERIOD #

FOOD 1
# MEAL SERVING
DATE TIME MENU SUPPLIER PREPARED BY QTY
B L D S LOCATION

COMMENTS:

KITCHEN FACILITIES 2
# LOCATION COOK SERVER SERVER

COMMENTS:

SHELTER/ACCOMODATION 3
TOTAL # PEOPLE: # MALE: # FEMALE:

#
# LOCATION NOTES
PEOPLE

COMMENTS:

OTHER 4
OUTHOUSES:

SHOWERS:

ICS 308
REV 04/12/20
ICS 309 LOG Pages: 1+

PURPOSE: Overall operational log of the task. Generally used to log radio communications
but should also be used to log time of initial callout, phone calls in and out of the
ICP, arrival and departure of key personnel at the ICP, key personnel changes,
damage or loss of equipment, etc.

PREPARATION: Recorder or Comms Operator.

DISTRIBUTION: Becomes part of task report.

# ITEM INSTRUCTIONS
1 Stn. Called For radio communications, the station the communication is
directed to.
2 This Is For radio communications, the transmitting station.
3 Subject Log entry. Entries can be made for radio communications,
phone calls in or out, major events, command decisions, etc.

EMD JUNE 2005 SAR MANAGEMENT

 TASK # FOR PERIOD:
LOG
RECORD COMMS & MAJOR EVENTS TO:
FOR OP. TASK NAME:
PERIOD #
RADIO OP. (OPERATIONS): LOG KEEPER: STATION
CALLSIGN:

STATION I.D.
3
STN. 1 THIS IS
2 SUBJECT
TIME CALLED

PAGE ____ OF ____ ICS 309

REV 04/12/13