Microsoft

Excel 2003

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Workbook - Foundation Level
European Edition

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© 1995-2006 Cheltenham Courseware Ltd.

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All trademarks acknowledged. E&OE.

© Cheltenham Courseware Ltd. 1995-2006 No part of this document may be copied without written permission from
Cheltenham Courseware unless produced under the terms of a courseware site license agreement with Cheltenham

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Courseware.

All reasonable precautions have been taken in the preparation of this document, including both technical and non-technical
proofing. Cheltenham Courseware and all staff assume no responsibility for any errors or omissions. No warranties are made,
expressed or implied with regard to these notes. Cheltenham Courseware shall not be responsible for any direct, incidental or
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Sample versions of courseware from Cheltenham Courseware

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TRAINING, SAMPLE, or similar, then it cannot be used as part of a training course, and is made available purely for content
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For current license information

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Look for this icon for the New features of this software version.
Look for this icon for the Enhanced features of this software version.
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COURSE BASICS............................................................................................................................................... 5
TOOLBARS .......................................................................................................................................................... 5
The Title Bar ................................................................................................................................................ 5
The Menu Bar .............................................................................................................................................. 5
The Tool Bar ................................................................................................................................................ 5
The Status Bar............................................................................................................................................. 6
The Scroll Bar .............................................................................................................................................. 6
FILE MANAGEMENT ............................................................................................................................................ 6
Opening Files............................................................................................................................................... 7
Saving Files.................................................................................................................................................. 7
Closing Files ................................................................................................................................................ 8

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INSTALLING THE SAMPLE FILES ......................................................................................................................... 9
INTRODUCTION TO MICROSOFT EXCEL 2003........................................................................................ 10
USING THE FORMULA BAR ............................................................................................................................... 10
EXPLORING TASK PANES ................................................................................................................................. 10
USING TOOLBARS ............................................................................................................................................ 16
Working with Toolbars .............................................................................................................................. 16

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Using the Standard Toolbar............................................................................................................... 18
Using the Formatting Toolbar.................................................................................................................. 19
USING THE OFFICE ASSISTANT........................................................................................................................ 20
WORKBOOKS AND WORKSHEETS............................................................................................................ 24
CREATING AND OPENING WORKBOOKS .......................................................................................................... 24
Creating a new Workbook........................................................................................................................ 24
Creating a new Workbook using a template on your computer ................................................... 24
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Creating a new Workbook using an online template....................................................................... 25
Opening an existing Workbook ............................................................................................................... 25
WORKING WITH WORKBOOKS.......................................................................................................................... 26
Minimising a Workbook ............................................................................................................................ 26
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Saving Workbooks .................................................................................................................................... 26

Saving a backup copy .............................................................................................................................. 27
Saving Summary Information .................................................................................................................. 27
Closing Workbooks ................................................................................................................................... 28
WORKING WITH WORKSHEETS ........................................................................................................................ 28
NAVIGATING WORKSHEETS AND WORKBOOKS ............................................................................................... 30
COMPARING TWO WORKBOOKS SIDE-BY-SIDE ........................................................................................ 32
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SPREADSHEET DATA .................................................................................................................................... 35

ENTERING DATA ............................................................................................................................................... 35
USING TIME SAVING FEATURES ...................................................................................................................... 37
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Using Auto Complete................................................................................................................................ 37

Using AutoCorrect..................................................................................................................................... 39
Using Smart Tags ..................................................................................................................................... 40
Turning Smart Tags on............................................................................................................................. 41
Enabling Date and Person Name Smart Tags................................................................................ 41
CHECKING THE SPELLING ................................................................................................................................ 43
FORMATTING AND CUSTOMISING DATA................................................................................................. 45
SELECTING ITEMS IN EXCEL ............................................................................................................................ 45
Selecting a Row......................................................................................................................................... 45
Selecting a Column................................................................................................................................... 45
Selecting a Range..................................................................................................................................... 45
Selecting a non-contiguous Range......................................................................................................... 46
Selecting an entire worksheet ................................................................................................................. 46
Selecting several Worksheets ................................................................................................................. 46
Selecting all Worksheets.......................................................................................................................... 47

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FORMATTING TEXT........................................................................................................................................... 47
FORMATTING NUMBERS ................................................................................................................................... 50
MANIPULATING DATA ....................................................................................................................................... 51
FORMATTING COLUMNS AND ROWS ................................................................................................................ 54
FORMATTING WITH COLOURS AND PATTERNS ................................................................................................ 55
ADDING AND EDITING BORDERS ...................................................................................................................... 57
USING AUTOFORMAT ....................................................................................................................................... 58
EDITING SPREADSHEETS ............................................................................................................................ 60
CUTTING, COPYING, AND PASTING .................................................................................................................. 60
Cutting data................................................................................................................................................ 60
Copying and Pasting data........................................................................................................................ 60
Inserting copied Cells ............................................................................................................................... 61

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Copying data over several cells .............................................................................................................. 62
Copying multiple items to the Office Clipboard..................................................................................... 63
INSERTING AND DELETING DATA ..................................................................................................................... 64
USING FIND AND REPLACE .............................................................................................................................. 65
Searching for Text or Numbers ............................................................................................................... 65
Replacing text or numbers....................................................................................................................... 66
USING UNDO AND REDO .................................................................................................................................. 67

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FORMULAS AND FUNCTIONS...................................................................................................................... 68
ENTERING FORMULAS ...................................................................................................................................... 68
ENTERING FUNCTIONS ..................................................................................................................................... 68
USING NAMED CELLS AND RANGES IN FORMULAS ......................................................................................... 70
PRINTING ........................................................................................................................................................... 73
USING PAGE SETUP ......................................................................................................................................... 73
MARGINS .......................................................................................................................................................... 74
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HEADERS AND FOOTERS ................................................................................................................................. 75
PRINTING A SPREADSHEET .............................................................................................................................. 76
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Course Basics

Toolbars

The Title Bar

• The title bar is displayed along the top of almost all program, folder and

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dialog box windows. It is used to display information such as the name of
the application (or folder) and the document you are working on.
Information which is displayed here may vary. The example shown
illustrates the title bar for a program called Microsoft Word, in which a
document called Document1 has been opened or saved:

The Menu Bar

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The menu bar is located under the title bar, and contains a series of drop
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down menus. The example shown illustrates the Microsoft Word Menu Bar:
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To execute Menu commands

• In most cases, you are asked to use the mouse to execute a series of menu
commands (e.g., File > Save As). What this means is that you select File
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from the main menu, followed by Save As:

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The Tool Bar

• The tool bar contains a series of icons, which allow you to achieve a desired
effect as quickly as possible. In the example shown, taken from the Microsoft

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Word Formatting toolbar, to make the selected text bold, you would click on
the Bold icon:

The Status Bar

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• Most application windows have a status bar displayed along the bottom of the
window. In the example illustrated, taken from Microsoft Word, the status
bar conveys information about the page within the document which you are
working on, along with other relevant information:

The Scroll Bar

•
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When a program or folder needs to display information within a window, two
sets of scroll bars may be displayed along the bottom and right side of the
window. By using the scroll bars it is possible to move to any position within
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a document and also work on a document many times bigger than your
physical screen size.
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To move up and down within a window (using the scroll bar)

• To scroll upwards in a window, click on the upwards-pointing arrow at the top
of the vertical scroll bar:
• To move downwards in a window, click on the downwards-pointing arrow at
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the bottom of the vertical scroll bar:

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To move right to left within a window

• To move to the right-hand side of a window, click on the right-hand arrow on
the horizontal scroll bar:
• To move to the left-hand side of a window, click on the left-hand arrow on
the horizontal scroll bar:

File Management

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Opening Files
• From the main menu, select File > Open command or click on the Open
icon and select the required file from the dialog box displayed:

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•
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Use the Look in drop-down menu to select the drive or folder which contains
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the file you want.
• To open the file you require either double-click on the file name
or select the file name by clicking on it, and then click on the Open button.
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Saving Files
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To save a new document

• From the main menu, select File > Save command or click on the Save icon
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and from the dialog box displayed select the required folder. Enter a file
name and then click on the Save button:

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• After you have saved the file for the first time, clicking on the Save icon will
automatically save your document with the filename you gave it. It does not
give you the option to rename.

To save a document under another name and/or location

• The Save As command can be used to save a file under a different name, to
save a file in a different word processor format, or to save a file to a different
drive and/or folder. From the main menu, choose File > Save As command.

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Note: The File > Save As command will rename the document on the
screen so that you can keep the earlier version, as well as saving any
changes you have made.

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To create a new folder in which to save your document
• Click on the Create New Folder icon, displayed within the Save As dialog
box.
• This will display the New Folder dialog box. Enter the name of the new
folder, and then click on the OK button:
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Note: The folder will be created under the current folder.

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Closing Files
• Click on the Close Window icon displayed at the top-right of the document
window. Be sure to click on the Close Window icon, (as opposed to the
Close icon):

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Installing the Sample Files

• Use Windows Explorer to create a folder called Excel 2003 Foundation
Samples, in the My Documents folder.
• Copy the sample files for this course to the My Documents\Excel 2003
Foundation Samples folder.
• If these files have been copied to your network server, then ask your
trainer/supervisor for more information about how to copy these files to your

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PC’s hard disk.

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Introduction to Microsoft Excel 2003

Using the Formula Bar

• To begin, start Microsoft Excel 2003.
• From the main menu, select File > New to create a new workbook.
• From the main menu, choose View > Formula Bar
(you will see a check mark beside it when the Formula Bar is visible):

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• Observe the Formula Bar:

• Now you will hide the Formula Bar. From the main menu, choose View >
Formula Bar
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(you will not see a check mark beside it when the Formula Bar is hidden).
• Observe that the Formula Bar is no longer visible. Now choose View >
Formula Bar to make it visible once again.
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• Close the workbook without saving the changes.

Exploring Task Panes

• In this exercise, you will explore a useful time-saving Excel 2003 feature –
the Task Pane.
• To begin, create a new workbook by selecting File > New from the main
menu.
• Choose View > Task Pane from the main menu to display the Getting
Started task pane (if it is not already visible). If necessary, click on the
down arrow to expand the menu in order to locate Task Pane:

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• Briefly look at the list of tasks you can perform using this new Excel 2003
Task Pane, such as opening an existing workbook or creating a new one:

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• Click on the Other Task Panes down arrow on the Task Pane and select
New Workbook from the menu:
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• Briefly look at the list of tasks you can perform using this pane, such as

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opening/creating workbooks and selecting workbook templates:
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• Click on the Other Task Panes down arrow and select Help from the menu:
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• Now you will perform a search. In the Search for field, type Task Panes,
and click on the green Start Searching arrow:

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• View the query results in the Search Results task pane:

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• Click on the Other Task Panes down arrow and select Clipboard from the
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menu:
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• Look at the list of tasks you can perform using this pane:

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• Click on the Other Task Panes down arrow and select Research from the
menu (a new Excel 2003 Task Pane).
• Look at the list of research-oriented tasks you can perform using this pane.
You can enter a query in the Search for field, and click on the green arrow
button to perform a search for a Budget, as illustrated:

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• Click on the Other Task Panes down arrow and select Clip Art from the
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menu.
• Look at the list of tasks you can perform using this pane, such as searching
for clip art:
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•

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To begin a search, type school in the Search for field and click on the Go
button, as illustrated:
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• View the results of your query:

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•
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Choose View > Task Pane on the main menu to close the Task Pane.
Close the workbook without saving the changes.
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Using Toolbars

Working with Toolbars

• Create a new workbook.
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• From the main menu, choose View > Toolbars > Drawing to display the
Drawing toolbar (if it is not already visible):
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• Notice how the Drawing toolbar now appears just above the Status bar, at
the bottom of your screen:

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• Position your mouse over the four small dots (beside Draw) at the left of the
Drawing toolbar until your mouse cursor turns into a move cursor , as
illustrated:

• Continue depressing your mouse and drag the toolbar up from the bottom of
the window to float the toolbar.
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• Now drag the Drawing toolbar to the left edge of the Excel window to dock
the toolbar. Your Worksheet window should look similar to the below
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illustration (observe the position of the Drawing toolbar on the left side of
the window):
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• From the main menu, choose View > Toolbars > Drawing to hide the
Drawing toolbar.
• Now place your mouse over the icons on the Standard and Formatting
toolbars to see the descriptive Tool Tip for each icon, as illustrated:

• Close the workbook without saving the changes.

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Using the Standard Toolbar
• Create a new workbook.
• Experiment with the Standard Toolbar by clicking on the various menu

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options:

• Select the Open button to display the Open dialog box::

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• Click Cancel to close the Open dialog box.

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• Click the Microsoft Excel Help button to display the Excel Help task pane:

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•
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Close the workbook without saving the changes.
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Using the Formatting Toolbar

• Create a new workbook.
• Experiment with the Formatting Toolbar by clicking on the various menu
options:
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• Click on the Fill Color button, and notice how the colour of the active cell will
change:

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• Exit Excel 2003 without saving the changes.

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Using the Office Assistant
• Start Excel 2003.
• Click on the Help from the main menu and select Show the Office

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Assistant from the sub-menu, as illustrated:
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• To display ask a question, click on the Office Assistant:

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• In the What would you like to do section, type How do I use the Office
Assistant, and click on the Search button:

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• View the results of your query in the Search Results pane:

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• To activate the Tip of the Day, right click your mouse on top of the Office
Assistant and select Options:
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• This will display the Office Assistant dialog box.

• Click on the Options tab, and select the Show the Tip of the Day at
startup checkbox.
• Click OK:

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 PAGE 22 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

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• Now you will change the default paperclip image to another image provided
in the gallery.

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• Right-click on the Office Assistant and select Options… from the pop-up
menu

OR from the Office Assistant dialog box, click on the Options button
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• Click on the Gallery tab in the Office Assistant dialog box.

• Click on the Next button until The Dot image is selected:
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• Click OK to close the dialog box.

• You observe that the Office Assistant image has now been changed:

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• Right-click on the Office Assistant and from the pop-up menu, select Hide:

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• Exit Excel 2003.

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Workbooks and Worksheets

Creating and Opening Workbooks

Creating a new Workbook
• Start Excel 2003.
• From the main menu, choose File > New and click on the Blank workbook
link in the New Workbook pane:

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•
OR click on the New icon

OR press the Ctrl + N key combination.

Close the workbook.

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on the Standard toolbar
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Creating a new Workbook using a template on your computer

• From the main menu, choose File > New.
• Click on the On my computer… link in the New Workbook pane to display
the Templates dialog box.
• Click on the Spreadsheet Solutions tab from the Templates dialog box.
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• Select a template and click OK:

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Note: You can create a new workbook using the default template by clicking
on the Workbook icon located within the General tab.

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 PAGE 25 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Close the workbook, and exit Excel 2003.

Creating a new Workbook using an online template

• Start Excel 2003.
• If the task pane is not already visible, select View > Task Pane from the
main menu.
• In the task pane window, click on the Other Task Panes down arrow, and
select New Workbook.
• Type a query - i.e. "budgets" - into the Search online for textbox, and click

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on the Go button:

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• The Search Results pane will appear, giving you a list of templates that
match your query:
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• Click on the blue link to view the template of your choice. You can then
decide whether or not you wish to download it and save it on your computer's
hard drive.
• Close the workbook.

Opening an existing Workbook

• From the main menu, choose File > Open (this will display the Open dialog
box).
• Select Sales.xls from the Excel 2003 Foundation Samples folder.

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• Click Open.
• Close Sales.xls.

Working with Workbooks

Minimising a Workbook
• Create a new workbook.

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• Click on the Minimize Window button at the top-right corner of the
workbook window:

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the workbook window.
Exit Excel 2003.
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Restore the window by clicking the Restore button at the top-right corner of
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Saving Workbooks
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• Start Excel 2003.

• Create a workbook.
• From the main menu, choose File > Save.
• In the displayed Save As dialog box, navigate to the Excel 2003
Foundation Samples folder.
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• In the File Name field, type Save.xls:

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• Click Save.

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• Exit Excel 2003.

Saving a backup copy

• Start Excel 2003.
• Click on the Open button on the Standard toolbar to display the Open
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dialog box, and open Save.xls from the Excel 2003 Foundation Samples
folder.
• Now you will create a backup copy of this file. From the main menu, choose
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File > Save As to display the Save As dialog box.

• Enter Save Backup.xls in the File name text box.
• Click Save.
• Exit Excel 2003.
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Saving Summary Information

• Start Excel 2003.
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• Click on the Open button on the Standard toolbar to display the Open
dialog box, and open Save.xls from the Excel 2003 Foundation Samples
folder.
• From the main menu, choose File > Properties to display the Properties
dialog box.
• Click on the Summary tab.
• In the Title field, type Save, and in the Author field, type your name:

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•
•
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From the main menu, select File > Save.
Exit Excel 2003. ON
Click OK. The Summary Information will now be saved with the file.
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Closing Workbooks
• Start Excel 2003.
• From the main menu, choose File > Close
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OR double-click on the Control menu in the top-left corner of the workbook

window:
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Note: You will be prompted to save your workbooks if there are unsaved
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changes.

Working with Worksheets

• Choose File > Open to open an existing file. This will display the Open
dialog box:

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• Select the file, Sales1.xls from your Excel 2003 Foundation Samples

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folder, and click Open.
• Take a brief look at the worksheet - notice how difficult it is to read the data,
as it is very small. To fix the problem, click on the Zoom down arrow on the
Standard Toolbar, and select 100% from the menu:
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• Right-click on the Quarter 1 sheet tab and select Tab Color. Choose a
colour, from the dialog box and click OK. Do the same for the other sheet
tabs:
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• Now choose Insert > Worksheet from the main menu:

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• Double-click on the new sheet tab (Sheet 1), type Summary, and press the
Return button to change the sheet tab name.
• Drag the Summary sheet tab from its current location to the right of the
Quarter 4 sheet. To achieve this, click and hold down the mouse button on
the Summary sheet tab until a page icon and a black triangle appear by the

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mouse pointer:

• Drag the mouse to the right of the Quarter 4 Worksheet and release the
mouse button (the black triangle will move as you drag your mouse to
indicate the location of the Worksheet):
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• Click on the Summary sheet tab to display it.

• Choose Edit > Delete Sheet from the main menu.

Note: You may need to use the down arrow to open up the menu to find
Delete Sheet. A dialog box may then appear, warning you that data will be
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deleted. Select the Delete button.

• Choose File > Close and click No to close the file without saving.
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Navigating Worksheets and Workbooks

• Open Sales1.xls from your Excel 2003 Foundation Samples folder.
• Choose Edit > Go To in order to open the Go To dialog box. If necessary,
click on the down arrow to open up the menu to find Go To:

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• Enter G12 in the Reference text box, and click OK to navigate to that cell,
as illustrated:

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• Click on the Quarter 1 sheet tab to display it:

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• Now experiment moving around the Worksheet using the following keys:

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• Notice the changes in the contents of the Formula bar and the movement of

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the Active Cell pointer as you move around the worksheet. In this example,
the active cell is B12:
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• Press the Ctrl + PgDn key combination to move to the Quarter 2

Worksheet.
• Press the Ctrl + PgUp key combination to move back to the Quarter 1
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Worksheet.
• Choose File > Close and click No to close the file without saving.
SA

Comparing Two Workbooks Side-By-Side

• Excel 2003 now enables you to compare two workbooks side-by-side -
without the aggravation of switching back-and-forth between workbooks or
tiling windows. Let’s put this new feature to use by comparing an imaginary
company’s 2002 employee sales records with statistics from 2003.
• Open the file, Yearly Sales 2002.xls from the Excel 2003 Foundation
Samples folder.
• Now click on the Open icon on the Standard toolbar, and select Yearly
Sales 2003.xls from the Excel 2003 Foundation Samples folder:

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• In order to compare the 2002 and 2003 workbooks side-by-side, go to the

main menu and select Window > Compare side by side with Yearly
Sales 2002, as illustrated:

LY
ON
• You will now be able to view both workbooks side-by-side. Note the
automatic display of the Compare side by side toolbar:
E
PL
M
SA

• In order to simultaneously scroll down both Worksheets in order to view the

rest of the data, click on the Synchronous Scrolling button on the
Compare side by side toolbar:

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 PAGE 34 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Use the scroll bar on the bottom Worksheet – you’ll see that both Worksheets
move in tandem:

LY
•
ON
Close both Yearly Sales 2002.xls and Yearly Sales 2003.xls without
saving the changes.
E
PL
M
SA

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 PAGE 35 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

Spreadsheet Data

Entering Data
• Click on the New icon on the Standard toolbar to create a new workbook.
• Click on cell A1, enter your name (place an apostrophe before your name),
and press the Return button.
• Notice that text is automatically left aligned:

LY
• Click on cell C1, enter the number 1, and press the Return button. Enter

ON
the number 2 in cell C2, and press the Return button. Continue entering
numbers until you have entered the number 5 in cell C5, and press the
Return button.
• Observe that the numbers are automatically right aligned:
E
PL

• Now we will enter a number as text. Click on cell E1, enter an apostrophe (‘)
followed by the number 12. Press the Return button.
• Observe the green triangle in the top left-hand corner of the cell, which
M

indicates the presence of a Number Stored as text smart tag. The smart
tag appears because Excel 2003 recognises numbers stored as text as an
error:
SA

• Select cell E1. Float your mouse over the smart tag icon , click on the
drop-down arrow, and select Ignore Error from the menu, as illustrated:

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 PAGE 36 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Note that the smart tag is no longer present.

LY
• Click on cell A3, enter today’s date separating the month, day, and year with
slashes. Press the Return button (note: depending on your settings, a Date
smart tag may appear when you enter the date. You can choose to remove it
by selecting Remove this Smart Tag from the smart tag drop-down menu):

•
ON
Click on cell A4 and press the Ctrl + ; key combination followed by the
Return button to enter the current date:
E
PL

• Click on cell A5 and press the Ctrl + Shift + : key combination followed by
M

the Return button to enter the current time:

SA

• Click and drag your mouse from cell B7 to B10 to select the range:

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 PAGE 37 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Enter the numbers 9 to 12, separating each number with the Return button.
(Notice how the Active Cell moves within the selected range.):

LY
•
ON
With the range still selected, enter the number 18, and press the Ctrl +
Shift + Return button combination to fill the range with the number 18:
E
PL
M

• Close the workbook without saving.

SA

Using Time Saving Features

Using Auto Complete

• Open the List.xls file from the Excel 2003 Foundation Samples folder.
• Click on cell A11, enter the letter f, and press the Return button to enter
Forest Green with AutoComplete:

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 PAGE 38 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• In cell A12, enter the letter c. (Notice that AutoComplete was not activated

LY
since there are two items that starts with the letter c.) Now enter the letter
e, and press the Return button to enter Centreline Yellow with
AutoComplete:

ON
E
• Press Return.
PL

• Right-click on cell A13, choose Pick From Drop-down List from the menu:
M
SA

• Select Knight Black from the list to enter data using a Pick List:

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 PAGE 39 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Click on cell C1 and enter the following into your Worksheet:

LY
• Press Return.
• Notice how this entry is changed by AutoCorrect:

• Close List.xls without saving.

Using AutoCorrect
ON
E
• Create a new workbook.
• From the main menu, choose Tools > AutoCorrect Options to display the
AutoCorrect dialog box.
PL

• Click on the AutoCorrect tab, and use the scroll bars to move through the
items listed in the Replace and With section.
• For example, if you enter (c), AutoCorrect will automatically replace the
entry with the symbol. Select the (c) and option, as illustrated:
M
SA

• Click OK to close the AutoCorrect dialog box.

• In cell A1, type (c), and press the Return button:

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 PAGE 40 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• You will notice that Excel 2003 has automatically replaced (c) with ©:

• From the main menu, choose Tools > AutoCorrect Options to display the
AutoCorrect dialog box.
• Click on the AutoCorrect tab, enter the incorrect entry, execl, in the
Replace box.

LY
• Enter the correct entry, excel, in the With box.
• Click on the Add button to add the entry to the AutoCorrect list:

•
•
Click OK to apply the changes.
ON
Type the word execl in cell A1, and press Return.
E
• Notice how Excel 2003 has automatically corrected the spelling.
• From the main menu, choose Tools > AutoCorrect Options to display the
PL

AutoCorrect dialog box.

• Click on the AutoCorrect tab, and select the entry you just created (execl
and excel) from the scrollable list.
• Click on the Delete button to remove the entry from the AutoCorrect list.
• Click OK.
• Close the workbook without saving the changes.
M

Using Smart Tags

SA

• Create a new workbook.

• Type MSFT in cell A1. Press Return.
• Place your mouse over a purple triangle in the bottom right-hand corner of
the cell to display the Smart Tag icon

• Move your mouse over the Smart Tag icon and click on the down arrow to
display the options. As you can see, the Smart Tag provides you with options
to gain more information about the company from the Internet:

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 PAGE 41 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

LY
• Close the workbook without saving the changes.

Turning Smart Tags on

ON
• Create a new workbook.
• From the main menu, choose Tools > AutoCorrect Options to display the
AutoCorrect dialog box.
• Click on the Smart Tags tab, and select the Label data with smart tags
checkbox:
E
PL

• Click OK.
• Close the workbook.
M
SA

Enabling Date and Person Name Smart Tags

• Create a new workbook.
• From the main menu, choose Tools > AutoCorrect Options to display the
AutoCorrect dialog box.
• Click on the Smart Tags tab, and select the Label data with smart tags
checkbox (if it is not already selected). Make sure that Date (Smart tag
lists) and Person Name (Outlook e-mail recipients) are selected, and
click OK:

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 PAGE 42 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

LY
ON
• The Date Smart Tag allows you the option of viewing your Outlook 2003
calendar when you enter a date into a cell. In cell A1, enter the date
01/01/01, and press the Return button.
• Place your mouse over a purple triangle in the bottom right-hand corner of
the cell to display the Smart Tag icon:
E
• Move your mouse over the Smart Tag icon and click on the down arrow to
display the options. As you can see, the Smart Tag allows you the option of
viewing your Microsoft Outlook 2003 calendar:
PL
M
SA

Note: You must have already installed Microsoft Outlook 2003 to use this
option. If you do not have access to this application, please ask your
instructor for clarification.

• The Person Name Smart Tag recognises names and allows you to work with
Outlook 2003 to complete tasks such as locating an individual's phone
number, or even schedule a meeting.
• In cell A2, enter the name Enrico Gonzales, and press the Return button.
• Move your mouse over the Smart Tag icon and click on the down arrow to
display the options. As you can see, the Smart Tag allows you the option of
scheduling meetings, sending mail, etc.:

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 PAGE 43 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

LY
Note: You must have already installed Microsoft Outlook 2003 to use this
option. If you do not have access to this application, please ask your
instructor for clarification.

ON
• Close the workbook without saving the changes.

Checking the Spelling

• Open the file Spelling.xls from the Excel 2003 Advanced Samples folder.
• To spell check the entire worksheet, select a single cell.
E
• From the main menu, choose Tools > Spelling

OR press the F7 key.

PL

• If Excel identifies words that are not in the dictionary, the Spelling dialog
box is displayed:
M
SA

• From the Spelling dialog box, choose the word correct from the
Suggestions list, and select Change to correct the spelling.
• When the spelling check is complete, the following message will appear.
Click OK:

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 PAGE 44 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

Note: If you began the spelling check in the middle of the worksheet, you
may be asked whether you want to continue checking at the beginning of the
sheet. Click Yes to continue:

LY
• Close the file without saving the changes.

ON
E
PL
M
SA

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 PAGE 45 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

Formatting and Customising Data

Selecting Items in Excel

Selecting a Row
• Create a workbook.

LY
• Click on the row heading number:

• Close the workbook.

Selecting a Column
• Create a workbook.
ON
E
• Click on the column heading letter:
PL

• Close the workbook.

M

Selecting a Range
SA

• Create a workbook.
• Click on cell A1 and drag the mouse to cell D5

OR click on cell A1, hold down the Shift key, and click on cell D5:

• Close the workbook.

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 PAGE 46 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

Selecting a non-contiguous Range

• Create a workbook.
• Select the first range (A1:B2), hold down the Ctrl key, and select the other
range (C4:E5):

LY
• Close the workbook.

Selecting an entire worksheet

•
•
Create a workbook.
ON
Click the Select All square in the top-left corner of the worksheet. (The
Select All square is located at where the row headings and column headings
meet):
E
PL

OR press the Ctrl + A key combination.

• Close the workbook.

M

Selecting several Worksheets

SA

• Create a workbook.
• Click on the Sheet 1 tab, hold down the Ctrl key, and click on the Sheet 2
and Sheet 3 tabs in order to select all of the worksheets:

• Close the workbook.

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 PAGE 47 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

Selecting all Worksheets

• Create a workbook.
• Right-click on a sheet tab, and choose Select All Sheets from the pop-up
menu:

LY
• Close the workbook.

Formatting Text
•
•
•
ON
Open Format.xls from the Excel 2003 Foundation Samples folder.
Click on the Quarter 1 sheet tab to display it.
Select row 1, right click on the selection and choose Format Cells from the
E
drop down menu:
PL
M
SA

• This will display the Format Cells dialog box. Click on the Font tab, and
select the following options:

Font – Times New Roman

Font style – Bold
Size – 12

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 PAGE 48 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Click OK.
• Select range A2:H12, and right click with your mouse.
• Choose Format > Cells from the main menu, which will display the Format
Cells dialog box.

LY
• Click on the Font tab, and select the following options:

Font – Arial
Font Style – Regular
Size – 10

ON
E
• Click OK.
• Click on cell A4, click on the Font Size down arrow (on the Formatting
PL

toolbar) and select 11:

M

• Now you will change the default font characteristics of the current workbook.
Select cell A15. From the main menu, choose Format > Style to display
SA

the Style dialog box:

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 PAGE 49 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Select Normal from the Style name drop-down menu, and click on the
Modify button to display the Format Cells dialog box.
• Click on the Font tab on the Format Cells dialog box, and select Times
New Roman from the Font list:

LY
•

•
changes.
ON
Click OK to return to the Style dialog box, and click OK to confirm the

Select any blank cell, and type a word. Note that the default font type is now
E
Times New Roman. Delete the word you just typed by selecting the cell
and pressing the Delete button.
• Now you will change the default font characteristics for all Excel 2003
PL

workbooks.
• From the main menu, choose Tools > Options to display the Options dialog
box.
• Click on the General tab, and select Arial from the Standard font list (if it is
not already selected), and click OK:
M
SA

Note: You must exit Excel 2003 for this default font change to take effect.

• From the main menu, select File > Save As.

• In the displayed Save As dialog box, type Format Sample.xls in the File
name field.
• Click Save.
• Close Format Sample.xls.

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Formatting Numbers
• Open Format Sample.xls from the Excel 2003 Foundation Samples
folder.
• Select range H5:H12, click on the Percent Style icon on the Formatting
toolbar:

LY
• Select the cell range G5:G12, click on the Comma Style icon on the
Formatting toolbar, and double click on the Decrease Decimal icon on the
Formatting toolbar to remove the decimal places:

•
•

•
Select range G5:G12.
ON
From the main menu, choose Format > Cells to display the Format Cells
dialog box.
Click on the Number tab, and select Currency from the Category scrolling
text area:
E
PL
M
SA

• Select the £ pound symbol from the Symbol list.

• Enter 0 in the Decimal places field:

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 PAGE 51 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

LY
• Click OK to apply the format:

ON
E
PL

• Click Save.
• Close Format Sample.xls.
M

Manipulating Data
SA

• Open Format Sample.xls from the Excel 2003 Foundation Samples

folder.
• Select cell A5, and click on the Center icon on the Formatting toolbar.
• Select cell A5, and click on the Align Right icon on the Formatting
toolbar.
• Select cell A5, and click on the Align Left icon on the Formatting
toolbar.
• Select range A1:H1, click on the Merge and Center icon on the
Formatting toolbar.

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 PAGE 52 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Select range A2:H2, click on the Merge and Center icon on the Formatting
toolbar.
• Let’s take a look at the effects thus far:

LY
•
•

•
Select cell A14, and right click.

ON
Choose Format Cells from the popup menu to display the Format Cells
dialog box, and click on the Alignment tab.
In the Degrees field, type 90:
E
PL
M
SA

• Click OK to view the changes:

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 PAGE 53 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

LY
• Click the Undo icon on the Standard toolbar to undo the vertical text
alignment.
• Select cell A14 again, and right click.
• Choose Format Cells from the popup menu to display the Format Cells

ON
dialog box, and click on the Alignment tab.
• Select the Wrap text checkbox, and click OK:

• Look at the changes made to the text:

E
PL

• Select cell A14.

M

• Click on the Increase Indent button on the Formatting toolbar.

• Click on the Decrease Indent button on the Formatting toolbar.
• Select range A5:A10.
SA

• Right-click on the selection and choose Format Cells from the popup menu
to display the Format Cells dialog box, and click on the Alignment tab.
• You can change the Orientation of the text by entering 20 in the Degrees
box, which will set the level of rotation.
• Click OK to apply the format:

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 PAGE 54 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Click the Undo icon on the Standard toolbar to undo the text alignment

LY
changes.
• Select cell A14, and press the Delete button.
• Click Save.
• Close Format Sample.xls.

Formatting Columns and Rows

•

•
ON
Open Format Sample.xls from the Excel 2003 Foundation Samples
folder.
Select column A.
E
• From the main menu, choose Format > Column > Width to display the
Column Width dialog box.
• Enter 11 in the Column width text box, and click OK:
PL
M

• Select column A.
• Placing the mouse over the right border of column heading (your mouse
SA

pointer will change to ), drag the column border to the width you want:

• Now select column A again.

• Placing the mouse over the right border of column heading (your mouse
pointer will change to ), double-click the column border. The column will
be as wide as the largest entry in it.
• Select columns A to H.

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 PAGE 55 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Placing the mouse over any of the right borders in the selection (your mouse
pointer will change to ), double-click the column border. The column
widths will change to match their largest entry:

• Select columns A to H.
• Choose Format > Column > AutoFit Selection from the main menu to
automatically change the column widths.

LY
• Click Save.
• Close Format Sample.xls.

Formatting with Colours and Patterns

•

•
folder.
ON
Open Format Sample.xls from the Excel 2003 Foundation Samples

Select range A4:H4, click on the Fill Color down arrow on the Formatting
toolbar, and select Red:
E
PL

• Click on the Bold and Italic icons on the Formatting toolbar.

M

• Select range A5:A12, click on the Bold icon on the Formatting toolbar.
• Select range A5:A10, click on the Italic icon on the Formatting toolbar.
• Select range A5:F12, click on the Fill Color down arrow, and select Light
Yellow:
SA

• Select range G5:H12, click on the Fill Color down arrow, and select Gray
25%:

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 PAGE 56 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Select cell A1.

• From the main menu, choose Format > Cells to display the Format Cells
dialog box, and click on the Patterns tab.

LY
• From the Pattern dropdown menu, choose the Thin Diagonal Crosshatch
pattern and Yellow for a colour.
• Click OK:

ON
E
PL

• Select cell A1.

• From the main menu, choose Format > Cells to display the Format Cells
dialog box, and click on the Patterns tab.
• From the Pattern dropdown menu, choose the Solid pattern.
• Click OK:
M
SA

• Select cell A1.

• Click on the arrow to the right of the Fill Color button on the Formatting
toolbar, and select No Fill:

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 PAGE 57 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Click Save.
• Close Format Sample.xls.

LY
Adding and Editing Borders
• Open Format Sample.xls from the Excel 2003 Foundation Samples

ON
folder.
• Select range A11:H11. Click on the Border down arrow on the Formatting
toolbar, and select Top and Bottom Border:
E
PL

• Select cell range A4:H4. Click on the Border down arrow on the
Formatting toolbar, and select Thick Bottom Border:
M
SA

• The results should be similar to the illustration below:

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 PAGE 58 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

LY
• Click Save.
• Close Format Sample.xls.

ON
Using AutoFormat
• Open Format Sample.xls from the Excel 2003 Foundation Samples
folder.
• Click on the Quarter 2 sheet tab to display it.
• Select range A4:H12, choose Format > AutoFormat from the main menu.
• Use the scroll bar to browse the selection of formats. Select Colorful 2 from
E
the table format styles section of the dialog box, and click OK:
PL
M
SA

• Select range A5:F12, right-click on the selection and choose Format > Cells
from the menu.
• Click on the Patterns tab, and select white, as illustrated:

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 PAGE 59 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

LY
• Click OK.

ON
• Select columns A to H, choose Format > Column > AutoFit Selection
(from the main menu) to change the column widths.
• View the results:
E
PL

• Save Format Sample.xls.

M

• Close the workbook.

SA

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Editing Spreadsheets

Cutting, Copying, and Pasting

Cutting data
• Open the Edit.xls file from the Excel 2003 Foundation Samples folder.

LY
• Select range C4:C12, click on the Cut icon on the Standard toolbar.
• Right-click on cell B4, choose Insert Cut cells from the menu.
• From the main menu, select File > Save As.
• In the File name field, type Edit Sample.xls and click Save.
• Close the workbook.

Copying and Pasting data

•
•
•
Begin by selecting cell A1.
From the main menu, choose Edit > Copy
ON
Open Copy.xls from the Excel 2003 Foundation Samples folder.
E
OR click on the Copy icon on the Standard toolbar

OR right-click on the selection and choose Copy from the pop-up menu
PL

OR press the Ctrl + C key combination.

• Place the cursor on cell A7.

• From the main menu, choose Edit > Paste
M

OR click on the Paste icon on the Standard toolbar

OR right-click on the cell and choose Paste from the pop-up menu
SA

OR press the Ctrl + V key combination.

Note: After pasting your selection, a Paste Options smart tag may
appear. You can ignore the options or click on the icon to view and select an
option. The following is an example:

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 PAGE 61 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Close Copy.xls without saving the changes.

LY
Inserting copied Cells
• Open Copy.xls from the Excel 2003 Foundation Samples folder.
• Select cell range B2:B3 (you will insert the selected range at the destination
range D4:D5).
•

• ON
Hold down the Ctrl + Shift key combination and drag on the border of the
selection (your mouse pointer will appear as a pointer arrow with a small plus
(+) sign).
As you drag, an insert indicator will appear to show you where the copied
cells will be inserted. A vertical indicator shows that the cells to the right will
be moved to make room, and a horizontal indicator shows that cells below
will be moved to make room. Release the mouse when the indicator is at the
E
location D4:D5:
PL
M
SA

• Observe that range B2:B3 has been copied to the range D4:D5:

• Close Copy.xls without saving the changes.

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 PAGE 62 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

Copying data over several cells

• Open the Edit Sample.xls file from the Excel 2003 Foundation Samples
folder.
• Click on cell A14, type End and press the Return button.
• Select the cell A14, click on the Fill Color down arrow, and select Yellow:

LY
•

•
to cell F14:

Click on the AutoFill Options icon

ON
Still with active cell A14, drag the small square at the bottom-right of the cell

, and choose the Fill Formatting

E
Only option button from the drop-down list. Now double-click in an open cell
to remove the AutoFill Options icon:
PL
M

• View the results:

SA

• From the main menu, select File > Save.

• Close Edit Sample.xls.

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Copying multiple items to the Office Clipboard

• Open Edit Sample.xls from the Excel 2003 Foundation Samples folder.
• Choose Edit > Office Clipboard from the main menu to display the
Clipboard pane. Select the Clear All button:

• Select range A5:F5, click on the Copy icon (on the Standard toolbar).

LY
• Select range A6:F6, click on the Copy icon.
• Select range A7:F7, click on the Copy icon.
• Select range A8:F8, click on the Copy icon.
• Select range A9:F9, click on the Copy icon.
• Select range A10:F10, click on the Copy icon. Let’s view the Clipboard

ON
pane:
E
PL
M

• Click on cell A5, click on the Wendy item on the Clipboard pane.
• Click on cell A6, click on the Tom item on the Clipboard pane.
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• Click on cell A7, click on the Nancy item on the Clipboard pane.
• Click on cell A8, click on the Mary item on the Clipboard pane.
• Click on cell A9, click on the Frank item on the Clipboard pane.
• Click on cell A10, click on the Ben item on the Clipboard pane.

• Click on the Clear All button on the Clipboard pane to delete all items.
Let’s view the results:

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 PAGE 64 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

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• From the main menu, choose File > Save.
• Close the workbook.

ON
Inserting and Deleting Data
• Open Edit Sample.xls from the Excel 2003 Foundation Samples folder.
• Click on cell A2, and choose Insert > Rows from the main menu.
• Right-click on cell A12, choose Delete from the menu. This will display the
Delete dialog box. Select the Entire row option button:
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• Click OK to delete.
• Select range B6:F11, press the Delete key to delete the data.
• Click on the Undo icon on the Standard toolbar to undo the delete.
• Click on cell A14, choose Edit > Clear > Contents to delete the word End
SA

without deleting the Yellow Fill.

• Let’s view the results:

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 PAGE 65 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

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• From the main menu, choose File > Save.
• Close Edit Sample.xls.

Using Find and Replace

Searching for Text or Numbers

•
ON
Open Find and Replace.xls from the Excel 2003 Foundation Samples
folder.
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• From the main menu, choose Edit > Find to display the Find and Replace
dialog box.
PL

• Click on the Find tab and enter Scanners in the Find what text box:
M
SA

• Click on the Options button to add more options to narrow your search.
Check the Match case checkbox:

• Click Find All to search:

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 PAGE 66 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Click Close to exit the Find and Replace dialog box.

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• Close Find and Replace.xls without saving the changes.

Replacing text or numbers

• Open Find and Replace.xls from the Excel 2003 Foundation Samples

ON
folder.
• From the main menu, choose Edit > Find to display the Find and Replace
dialog box, and click on the Replace tab.
• Enter Scanners in the Find what text box, and enter DVD in the Replace
with text box:
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• Click Replace All to replace:

SA

• A dialog box will be displayed, informing you that Excel has made one
replacement. Click OK:

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 PAGE 67 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Click Close to exit the Find and Replace dialog box.

• Close Find and Replace.xls without saving the changes.

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Using Undo and Redo
• Create a new workbook.
• In cell A1, type workbook, and press Return.
• In cell A2, type Excel, and press Return.
•
•

•
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In cell A3, type worksheet, and press Return.
Click on the Undo icon on the Standard toolbar

OR press the Ctrl + Z key combination.

Click on the down arrow beside the Undo icon on the Standard toolbar, and
select both of the previous 2 actions, as illustrated:
E
PL

• Click on the down arrow beside the Redo icon on the Standard toolbar, and
select all 3 of the previous actions that you just reversed:
M
SA

• Close the workbook without saving the changes.

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 PAGE 68 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

Formulas and Functions

Entering Formulas
• Open the Formulas.xls file from the Excel 2003 Foundation Samples
folder.
• Click on the Quarter 1 sheet tab.
• Click on cell B5, enter the following formula:

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• Press the Return button.
• Click on cell B5, and drag the small square at the bottom-right of the cell to
cell B10. Double-click in an open cell to remove the AutoFill Options icon:

ON
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• From the main menu, select File > Save As.

• In the File name field, type Formulas Sample.xls, and click Save.
• Close Formulas Sample.xls.

Entering Functions

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 PAGE 69 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Open the Formulas Sample.xls file from the Excel 2003 Foundation
Samples folder.
• Click on cell F12, click on the AutoSum down arrow on the Standard
toolbar and choose Min from the menu (the selected range should be
F5:F11):

LY
• Press the Return button. The result should be 8, as it is the smallest
number in the range you selected.
• Click on cell E12, click on the AutoSum down arrow on the Standard

•
E5:E11).

number in the cell range. ON

toolbar and choose Max from the menu (the selected range should be

Press the Return button. The result should be 89, as it is the largest

Click on cell D12, click on the AutoSum down arrow on the Standard
toolbar and choose Count from the menu (the selected range should be
D5:D11).
E
• Press the Return button. The result should be 6, as there are 6 items in the
cell range you selected.
• Click on cell C12, click on the AutoSum down arrow on the Standard
PL

toolbar and choose Average from the menu (the selected range should be
C5:C11).
• Press the Return button. The result should be 81.16667, as it is the average
value in the range.
• Click on cell B12, click on the AutoSum icon on the Standard toolbar (the
selected range should be B5:B11).
M

• Press the Return button. The result should be 1643, as it is the sum of the
numbers in the range you selected.
• Let’s view the results thus far:
SA

• Click on cell H5, enter the following formula:

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 PAGE 70 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Press the Return button. The result should be 0.166159, as you have
divided cell B5 by cell B12.
• Click on cell H5, and drag the small square at the bottom-right of the cell to
cell H10. (Notice that this result in a #DIV/0 error.):

LY
• Double-click on cell H5, insert a dollar ($) sign in front of the number 12,
and press the Return button. (Your formula should be as follows:

ON
=B5/B$12.)
• Click on cell H5, and again drag the small square at the bottom-right of the
cell to cell H10. (Notice that this will fix the previous error.):
E
PL

• From the main menu, select File > Save.

• Close Formulas Sample.xls.
M

Using Named Cells and Ranges in Formulas

• Open the Formulas Sample.xls file from the Excel 2003 Foundation
SA

Samples folder.
• Click on cell B12, click in the Name Box on the Formula bar, and type
TotalSales. (Note: be sure not to put a space between the words Total and
Sales):

• Press the Return button.

• Select range A5:B10, choose Insert > Name > Create, and select the Left
Column checkbox in the dialog box. Click OK:

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 PAGE 71 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Click on cell I5, enter the following formula:

=Ben/TotalSales

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• Press the Return button.
• Click on cell I6, enter the following formula:

=Frank/TotalSales

•
•

•
•
Press the Return button.

=Mary/TotalSales

Press the Return button.

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Click on cell I7, enter the following formula:

Click on cell I8, enter the following formula:

E
=Nancy/TotalSales
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• Press the Return button.

• Click on cell I9, enter the following formula:

=Tom/TotalSales
M

• Press the Return button.

• Click on cell I10, enter the following formula:

=Wendy/TotalSales
SA

• Press the Return button.

• Click on the Sample sheet tab to see an example:

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 PAGE 72 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

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• From the main menu, select File > Save.
• Close Formulas Sample.xls.

ON
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 PAGE 73 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

Printing

Using Page Setup

• Open the Sales.xls file from the Excel 2003 Foundation Samples folder.
• Click on the Quarter 1 sheet tab.
• From the main menu, choose File > Page Setup to display the Page Setup
dialog box, and click on the Page tab. Select Landscape:

LY
ON
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• Select Adjust to and enter 60 in the Adjust to spin box

SA

• Choose A4 from the Paper size drop-down menu:

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 PAGE 74 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Enter 1 in the First page number text box:

• Click OK.
• Click the Print Preview button on the Standard toolbar.
• Click on the Close button to return to the worksheet,
• Close Sales.xls without saving the changes.

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Margins
• Open the Sales.xls file from the Excel 2003 Foundation Samples folder.

ON
• From the main menu, choose File > Page Setup to display the Page Setup
dialog box, and click on the Margins tab:
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• Enter 1.5 in both the Top and Bottom spin boxes.

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• Enter 1 in both the Header and Footer spin boxes.

• Click OK.
• From the main menu, choose File > Print Preview

OR click on the Print Preview icon on the Standard toolbar to display

the Print Preview window.

• Click on the Margins button to display the dotted margin guidelines.

• Click Close to return to the worksheet.
• From the main menu, choose File > Page Setup to display the Page Setup
dialog box, and click on the Margins tab.
• Select the Horizontally checkbox in the Center on page area.

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 PAGE 75 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Click OK.
• From the main menu, choose File > Print Preview to preview the changes.
• Click Close to return to the worksheet:
• Close Sales.xls without saving the changes.

Headers and Footers

• Open the Sales.xls file from the Excel 2003 Foundation Samples folder.

LY
• From the main menu, choose File > Page Setup to display the Page Setup
dialog box, and click on the Header/Footer tab:

ON
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• Click on the Header down arrow and choose Page 1 from the drop-down
menu:
M
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• Click on the Footer down arrow and choose Page 1 from the drop-down
menu:

• Click on the Custom Header button to display the Header dialog box.

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 PAGE 76 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• Click on the Font button to display the Font dialog box.

• Select Bold from the Font style area, and click OK.
• Click OK to save the custom header.
• Click OK to exit Page Setup.
• From the main menu, choose File > Print Preview to preview the changes.
• Click Close to return to the worksheet:
• Close Sales.xls without saving the changes.

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Printing a Spreadsheet
• Open the Sales.xls file from the Excel 2003 Foundation Samples folder.
• Select range A4:B12From the main menu, choose File > Print Area > Set
Print Area.

ON
• From the main menu, choose File > Print Preview to preview the changes.
• Click Close to return to the worksheet:
• Clear the Print Area by choosing File > Print Area > Clear Print Area.
• From the main menu, choose File > Page Setup to display the Page Setup
dialog box, and click on the Sheet tab.
• Enter the worksheet range A4:B12 in the Print area text box:
E
PL

• Click OK.
• From the main menu, choose File > Print Preview

OR click on the Print Preview icon on the Standard toolbar to display

the Print Preview window.
M

• Click Close to return to the worksheet.

• From the main menu, choose File > Page Setup to display the Page Setup
dialog box, and click on the Sheet tab.
SA

• Choose from Down, then over:

• Click OK.

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 PAGE 77 - EXCEL 2003 - FOUNDATION LEVEL WORKBOOK

• From the main menu, choose File > Print to display the Print dialog box:

LY
•

•
ON
Choose a printer from the Printer Name drop-down menu:

Click on the Properties button to display the printer’s properties dialog box.
E
• Change the options as required. The options will vary depending on the
printer. Click OK to save the options.
PL

• In the Print range area, select All:

M

• In the Copies area, enter 1 in the Number of copies spin box. Select the
Collate checkbox to collate the print job:
SA

• In the Print what area, choose Active sheet(s). Click OK to print:

• Close Sales.xls without saving the changes.

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© Cheltenham Courseware Ltd. 1995-2006 www.cheltenhamcourseware.com