Setting up Clients/Portfolios Page 1 of 12

Setting up Clients/Portfolios Top Previous Next

To set up a new client/portfolio Top Previous Next

1. Click on the menu item “Setup”

2. Click on “Clients”
3. System will load the clients window
4. Click on “New” – System will load the clients window

5. Enter the client’s details and save. Please note all required fields are highlighted in the pre-selected color

To add a new member to an existing Portfolio/Client Top Previous Next

1. On the clients window, click “Add Member”

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2. Enter details on the Members window.

3. Save the details

Setting up Members to Access custody Online System Top Previous Next

1. On the new member window, select the “Online Access” tab

2. Check the “Allow Online Access” checkbox to allow the selected member access the online system
3. Provide the login name in the “Login” field.
4. Click “Save”

Note: If the member forgets their password, the “Reset Password” button on the “Allow Online Access” tab to reset the forgotten password to the system default
password

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To add a cash or depository account to a Portfolio/Client Top Previous Next

1. On the clients window, click “Add Account”

2. Select the type of account you want to create

3. Enter the details
4. Save the account details
5. Select the transaction types to determine where the account will be used when trading

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To add safe keeping fees or transaction fees to a Portfolio/Client Top Previous Next

1. On the clients window, click “Add Fee”

2. Select the fee type and the mode e.g Per transaction, Percentage, Per Unit etc.
3. Enter the value of the fee.
4. Save the fee.

5. Click on the “Taxes ” tab to setup any taxes applied to the fee.

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6. Check the applicable asset categories applicable for the fee

To add Transaction Fees specific to different securities Top Previous Next

1. On the client’s details window, click “Add Transaction Fee”

2. On the window opened select the asset category to be affected by the transactions fees
3. Enter “Amount”
4. Click “Save”

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5. Click on the “Taxes ” tab to setup any taxes applied to the fee.
6. Click on 'Add Tax'.
6. Check the applicable asset categories applicable for the fee for valuation

To Setup applicable taxes for a client Top Previous Next

1. Click on the “Taxes & Fees” tab and navigate through the four tabs.
2. On the first tab “Withholding tax” select an option for the tax on any interest earned
3. On the second tab “Withholding tax on share dividends” for tax on dividends
4. On the third tab "Capital Gains Tax" On the fourth tab “VAT” select the value for the client’s VAT

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VAT
5. Double click on a fee to add a tax to the fee

6. Click on add Tax

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7. Navigate to the applicable asset categories check the categories that the tax will be applied to.
8. Click on save.

To set up asset configurations Top Previous Next

1. Click on the “Asset Configurations ” tab and navigate through the tabs.
2. Click on the billables tab and check the securities to be billed automatically.
3. Navigate to the Asset Classes shown in summary check the Securities that will appear i the holdings summary.
4. Navigate to the Asset classes shown for valuation check the asset classes that will appear on the valuations report.
5. Navigate to the Asset classes shown for unitization check the asset classes that will appear on the valuations

report.

To add/attach documents for the client Top Previous Next

1. On the clients window, click on the Documents Tab

2. Click on “Attach …”
3. Select the document type and enter other relevant details
4. Click on “Select File”
5. Select the file from the appropriate location
6. Click on

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“Save”

To add Limits for the Client/Portfolio Top Previous Next

1. On the clients window, click on the Limits Tab

2. Click on “Add Limit”
3. Select the limit type
4. Enter the details as guided
5. Click on “Save”

NB: The bank Exposure allows you to set limits in which the clients have invested in a specific bank or broker and determine how the bank and broker
exposure reports appear.

To Set up KYC requirements for different client subtypes Top Previous Next

1. Click on “Setup” then “KYC Items”

2. Click on ”New” on the top right side of the KYC tab
3. Enter the name of the KYC Item
4. Click on “Save”
5. Click Setup then Clients then Client Subtypes
6. Double click on the client subtype
7. Select the “KYC Items“ tab
8. Click on ‘Add item’ button at the bottom of the window
9. Select Item, Check ‘Active’
10. Click on

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“Save”

To Set up Mandatory and optional KYC Items. Top Previous Next

1. Click on “Setup” then “KYC Items”

2. Click on ”New” on the top right side of the KYC tab
3. Enter the name of the KYC Item
4. Click on “Save”
5. Click Setup then Clients then Client Subtypes
6. Double click on the client subtype
7. Select the “KYC Items“ tab
8. Click on ‘Add item’ button at the bottom of the window
9. Select Item, Check ‘Active’
10. Check ‘Mandatory’ if the KYC is a required document for the client subtype.
11. Click on “Save”

Note: Optional KYC items will appear with the ‘Mandatory’ field unchecked. The system will not activate clients whose mandatory KYC items have not been
received.

To Enter the Know Your Client (KYC) requirements Top Previous Next

1. On the clients window, click on the KYC Tab

2. Select the KYC items that have been checked or approved
3. Click on “Save”

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To View the Client Dashboard Top Previous Next

1. Click on the “Operations” Menu

2. Click the “Dashboard” menu item

3. Select the client you want to view the asset allocation graph.

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graph.

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