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Guidelines Relative To Printing and Distribution of Notarial Books

This document summarizes the guidelines from the Supreme Court of the Philippines regarding notarial books and fees. It outlines where notaries can obtain notarial registers, the cost of the registers, how funds from register sales will be managed, temporary procedures for notaries awaiting registers, the involvement of the Solicitor General's office, and authorizes court clerks to notarize documents under certain conditions.

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109 views

Guidelines Relative To Printing and Distribution of Notarial Books

This document summarizes the guidelines from the Supreme Court of the Philippines regarding notarial books and fees. It outlines where notaries can obtain notarial registers, the cost of the registers, how funds from register sales will be managed, temporary procedures for notaries awaiting registers, the involvement of the Solicitor General's office, and authorizes court clerks to notarize documents under certain conditions.

Uploaded by

Marieal Inot
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Guidelines relative to printing and distribution of

notarial books, 2004 Rules on Notarial Practice, A.M.


No. 02-8-13-SC, SC En Banc Resolution dated August
15, 2006
Re: 2004 Rules on Notarial Practice
Sirs/Mesdames:

Quoted hereunder, for your information, is a resolution of


this Court dated AUG 15 2006.
“A.M. No. 02-8-13-SC.- Re: 2004 Rules on Notarial
Practice.- The Court Resolved to

(a) APPROVE the Proposed Guidelines in the


Implementation of the Provisions of the Memorandum of
Agreement between the Office of the Court
Administrator and the Office of the Solicitor General
relative to printing and distribution of Notarial Books, to
wit:
1. Notaries public who render legal and notarial services
within the National Capital Judicial Region shall secure
their notarial registers from the Property Division, Office
of the Administrative Services of the Office of the Court
Administrator (OCA).

2. Notaries public in other judicial regions shall secure


their notarial registers from the Office of the Clerk of
Court (OCC) of the Regional Trial Court (RTC) of the city
or province under the supervision of the Executive
Judge who issued their respective notarial
commissions.  However, they may also secure notarial
registers from the Office of the Court Administrator.
3. Notarial registers shall be available at P1,200.00[1][1]
each.  Said amount shall cover only the costs of printing
and binding of the notarial registers exclusive of
shipping charges when sold in the provinces.  Payments
shall be made either to the Cash Division, Financial
Management Office, OCA, or to the Clerk of
Court/accountable officer in the OCC of the RTC, as the
case may be.
a. The amount collected shall be receipted and
deposited to a separate account of the fiduciary fund to
be known as the “Notarial Register Fund” (NRF).

b. The Cash Division, FMO, OCA, shall maintain with the


Land Bank of the Philippines a separate special account
of the fiduciary fund specifically for the NRF.  A
separate cashbook shall also be kept and maintained for
the fund.  Withdrawals of deposits shall be made only
upon authorization or approval by the Chief Justice or
his duly authorized representative.

c. The Court Administrator and the Financial Office of


the OCA shall be the authorized signatories for this fund.

4. In view of the current unavailability of notarial


registers, notaries public shall be allowed to use the
temporary form attached hereto.  The notary public
concerned shall file a written request to use the
improvised form with the executive judge that issued his
commission.  A copy of his current commission shall be
attached to such request.
The notaries public who have been authorized to use
such forms shall have them book-bound and initialed on
each and every page by the executive judge before
whom the request was filed.  Each bound copy shall
have a maximum of 106 pages and shall be treated and
used in the same manner as the new notarial book.

Each request shall be limited to one bound copy. 


Should the bound copy be used up before the new
notarial books are available, the notary public
concerned may request anew for the use of bound
temporary forms.  The use of bound temporary forms
shall end when the new notarial books are available but,
upon written request, the executive judge may allow the
notary public to use up the bound temporary forms.

5. The OCA shall, within the first ten (10) days of the
first month of every quarter remit to the Office of the
Solicitor General an amount equivalent to 10% of the
gross collections during the preceding quarter as the
share of the OSG in the sale of the notarial registers.

6. The printed certification of the Court Administrator as


to the number of pages of each notarial register shall be
countersigned by the following:

a. In the National Capital Judicial Region, the official of


the Office of the Court Administrator authorized by the
Court Administrator to so countersign; and
b. In the case of the other judicial regions, the Clerk of
Court of the Regional Trial Court of the city or province
where such book has been obtained for cost.

7. The Supreme Court Printing Office shall print the


notarial registers.  In the event the Printing Office
cannot meet the requirements of the OCA, and subject
to Republic Act No. 9184 (Government Procurement
Reform Act), its implementing rules and regulations, and
existing Supreme Court issuances on procurement, the
Court Administrator may contract out the printing of
notarial registers to the following printers in the
following order:

a.       UP Printing Services

b.       The National Printing Office, or

c.       Private printing firm

The OCA shall resort to the third option only if the first
two printers can not accommodate the requirements of
the Court.

After the approval by the Court of these guidelines, the


OCA shall disseminate the same through a circular.

(b) DENY for lack of merit the motion filed by Chief


Public Attorney Persida V. Rueda-Acosta, praying for a
reconsideration of the resolution of January 31, 2006
which denied her request for the exemption of PAO
lawyers from the payment of the fees for notarial
commission and for the exemption of their clients from
the payment of filing fees;
(c) NOTE the letter dated September 5, 2005 of Mr.
Prescillano Y. Aguinias, Jr.;
(d) CONFIRM the opinions of then Court Administrator
Presbitero J. Velasco, Jr. and Deputy Court
Administrator Jose P. Perez that the Court does not
render advisory opinions;
(e) INFORM Mr. Agunias, Jr. that neither does the
Subcommittee on Revision of Rules Governing Notaries
Public render advisory opinions;
(f) AUTHORIZE the Clerks of Court of the Regional Trial
Courts to notarize not only documents relating to the
exercise of their official functions but also private
documents, subject to the following conditions: (i) all
notarial fees charged in accordance with Section 7(o) of
Rule 141 of the Rules of Court, and, with respect to
private documents, in accordance with the notarial fee
that the Supreme Court may prescribe in compliance
with Section 1, Rule V of the 2004 Rules on Notarial
Practice, shall be for the account of the Judiciary and
(ii) they certify in the notarized documents that there
are no notaries public within the territorial jurisdiction
of the Regional Trial Court;
(g) DIRECT the Court Administrator to issue a circular
for the purpose of implementing the above authority; and
(h) ADOPT a consolidated and uniform rate of fees for
notarial services.”  Corona, J., on leave.  Azcuna, J.,
abroad on official business.
Very truly yours,
(SGD.) MA. LUISA D. VILLARAMA

Clerk of Court

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