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Simple Server IT Inventory Excel Spreadsheet

The document provides instructions for completing an asset inventory spreadsheet template. It lists 5 steps: 1) read field comments, 2) review current assets, 3) copy existing data or asset file to template, 4) acquire missing required data through observation, 5) send completed template to central location. It describes filling in columns for server details like name, manufacturer, hardware specs, OS, storage, networking etc. Fields are marked as required, optional or useful for critical systems.

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Tom Cat
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457 views13 pages

Simple Server IT Inventory Excel Spreadsheet

The document provides instructions for completing an asset inventory spreadsheet template. It lists 5 steps: 1) read field comments, 2) review current assets, 3) copy existing data or asset file to template, 4) acquire missing required data through observation, 5) send completed template to central location. It describes filling in columns for server details like name, manufacturer, hardware specs, OS, storage, networking etc. Fields are marked as required, optional or useful for critical systems.

Uploaded by

Tom Cat
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
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Instructions for use:

Please note the attributes are listed on the next worksheet within this document.
When you create your spreadsheet from the template, you can delete this "instructions" workshee

1 Read comments associated with each field in the spreadsheet.


Make sure you understand what each field represents.

2 Review your current asset inventory(ies) to determine what data


is responsive to the requested data.

3 Either:
a. Copy and paste existing data into the appropriate column
of the template spreadsheet, or

b. Send your current inventory file (in spreadsheet


format), along with a mapping file that defines the relationship between
the columns in your spreadsheet and the columns in the template.

4 For columns that have no equivalent in your current inventories,


acquire the information by direct observation, if the column is on the
required' list. If the column is on the one of the optional elements, then it's
up to you. This optional, or 'Extra-credit', information is especially useful for
mission-critical line of business servers, as opposed to conventional
infrastructure servers such as file/print, DNS, web, etc.

5 Send to central location.


tructions" worksheet.
Agency Name:
Site Name:
Prepared By:
Date:
Key: Required Optional Utiliz-oriented
Auto- Not Auto- optional/need
Discovered Discovered for a sample

Primary Host Operational Infrastructure Primary Server


Server Friendly Name Name Class vs. LOB Function

Application;"Me
ssaging";"Prese
ntation";"Databa
se";"File/Print
(NAS)";"Director
Production;"Sta y";"Security";"Tr
ging";"Develop Infrastructure;"Li anslation";"Othe
ment" ne of Business" r"
Primary Server Application Other Server Applications
Name (List) Server Manufacturer
Owner Owning Processor Processor Processor
Date Installed (contact) Agency Name Maker Family Speed

Pentium
Pro;"Pentium
II";"Pentium
III";"Pentium
IV";"Core";"Core
"Intel";"AMD";"O 2";"Athlon";"Opt
ther X86";"Non- eron";"Sempron
X86" "; "Other"
Installed Physical
Installed Memory Installed OS Installed OS Physical/Virtua Server Host
Processors Capacity Name Version l Server? Name

"Physical";"Virtu
al"
Mfr's Model Server Serial #
Description/Comments Model Number Config Detail (from BIOS) BIOS Maker
Lease/Warrant Max Max Memory
BIOS Name BIOS Version y Period Processors Memory Speed Capacity
Local Storage Local Storage Local Storage Local Storage Local Storage
Adapters Type Disk Count Capacity Used SAN Attached?

SCSI;"IDE";"SA
S";"SATA";"Fibr
e
Channel";"Other
"
HBA Overall
Installation SAN Link SAN Port Allocated SAN NAS Storage Storage
Count Speed Count Capacity Used Growth Rate
Installed Installed Primary Network
Network Installed Network Network Bandwidth Peak Rate
Adapters Network Ports Adapter Type Protocol Constrained? Limiter

"Compute";"Me
mory";"Network
TCP/IP;"IPX/SP I/O";"Storage
10;100;1000;10 X";"NetBEUI";"N I/O"; "Other";
000 etBIOS";"Other" "Y", "N" "None"
Estimated Estimated 5-year New Instance
Peak Rate Maintenance Acquisition Migration Growth Growth
Timing Cost Cost Expectations Rationale Expectations

Morning;"Daily";
"Overnight";"We
ekly";"Monthly";"
Quarterly";"Ann "Yes", "No",
ually" "Maybe"
New Instance Instance Isolation
Growth Uptime Isolation Requirement Consolidation Consolidation
Rationale Requirement Required? Type assessment Cost Estimate

"Disaster-
Proof";
"Continuous"; Legal;"Operatio
"99.999"; nal";"Security";" Yes;"No";"Possi
"99.99"; "99"; Business"; bly"; "Not
"<99" "Application" Assessed"

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