Ten Steps to Writing an

Effective Case Report

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6 BOOK COLLECTIONS
 A Case Report is a detailed report of the symptoms, signs,

diagnosis, treatment, and follow-up of a patient. Case Reports

may contain a demographic profile of the patient but usually

describes an unusual or novel occurrence.

 An unexpected association between diseases or symptoms 

 An unexpected event in the course of observing or treating a

patient 

 Findings that shed new light on the possible pathogenesis

of a disease or an adverse effect 

 Unique or rare features of a disease 

 Unique therapeutic approaches 



 A positional or quantitative variation of the anatomical

structures 

Journal selection should be based on the type of your Case Report.

Example,

Unusual injury presentations are more likely to be accepted in

journals such as Trauma, rather than more mainstream,

general-interest journals such as British Medical Journal; this

does not publish Case Reports but only Lesson of the Week.
Another important point with respect to journal selection is

that it is extremely important to follow the basic format

required by the journal. Your Case Report may be rejected

because it does not conform to the standard format, no matter

how good the content is. Therefore, formatting such as

margins, spacing, figure numbering, and style of references

(Vancouver, Harvard, etc.), all are important aspects.

Example,

A suggested outline of sections for a Case Report is listed below.

 Abstract/Summary 

 Case Presentation 

o Patient’s Examination/Identification

o Medical History

o Analysis of test results

o Appropriate plan and analysis

  Differential Diagnosis 

o Support for conditions considered

o Support for additional investigations

 Pathophysiology 

 Treatment/Patient Management 

 Discussion 

o Etiology

o Epidemiology

o Prevalence
 o Complications

o Prognosis

o Ethical

Dilemmas (if any)

o Conclusion

So, how do you begin?

A Case Report is a way of communicating information to the

medical world about a rare or unreported feature, condition,

complication, or intervention by publishing it in a medical

journal. Decide whether your Case Report is publishable. This

can be decided based on the following criteria:

 Does your Case Report,

 Describe rare, perplexing, or novel diagnostic features of a

diseased state? 

 Report therapeutic challenges, controversies, or dilemmas? 

 Describe a new surgical procedure? 

 Report how a drug can enhance a surgical procedure? 

 Report new medical errors or medication errors? 

 Describe rare or novel adverse drug reactions? 

 Describe a therapeutic failure or a lack of therapeutic

efficacy? 
 You should also ensure that you adhere to the following points:

 Do an extensive literature search—PubMed, Medline,

Ovid, Embase, and even search engines like Google will

give you a vast amount of information related to your

topic. 

 Narrow down the search to your actual topic 

 If this comes up with very few search results, it means

(assuming your search method is correct) that the case is

rare, and the report is therefore more likely to be

published. 


  Use the patient’s notes to record the details of all the

events in the patient’s care—that is, history, examination

findings, results of investigations with dates, and operative

findings, if any, together with the details of the actual

interventions and follow-ups. 

 Use copies—do not take the originals of radiographs,

photographs, etc. (they are the patient’s only records for

future reference). 

 Verify all patient data such as history and dates of

examination with the patient again and make sure you

have got the facts right. 

 Summarize the information that you have gathered:

 A brief history and important and relevant positive and

negative findings with details of investigations 

 Treatment 

 The condition of the patient after treatment 

Example,

A common form of presentation is to divide the content into a

textbook style of presentation without the headings—history,

examination, investigation, treatment, and outcome in

separate paragraphs.

Follow the rule of brevity!

State the issue and its significance. You can also cite some

articles that have already referred to this problem.

Tip 1!

Do not forget to mention how rare the condition is.

Since a Case Report is usually about a single or a group of

patients, this section plays a very important role. Patient

consent is a very crucial point and should compulsorily be

mentioned. Obtaining consent from the patient is not only a

good medical practice but also mandatory for most journals,

such as BMJ (which has its own consent form on the journal’s

website).

The case is usually described in chronological order.

 Tip 2!

Provide the results of the relevant examinations and laboratory

tests, usually only those with positive results.

These sections are written differently from those in other types of

research articles.

Proceed point-by-point when writing the Discussion:

 First, explain the objective of reporting the case. 

 Describe what others have written before about the condition

or any related feature. 

Note!

Be generous in quoting literature but do not include unnecessary

details.

 The most important point to note is that your reviewers

want proof of the rarity of the condition and the scientific

explanations for it. 

Example,

Answer these questions in the Discussion section:

 Describe the cause of the condition or why a particular

procedure or feature was chosen. 

 How did it influence the outcome? 


  How does it differ from usual and what are your

recommendations? 

 Are there any lessons to be learnt? 

The Conclusion is not always necessary in a Case Report, but if

it is, summarize in a few sentences.

The reference section is extremely important. Adhere to the

style (Vancouver, Harvard, etc.) that your journal requires. Also,

as mentioned previously, the formatting will affect the

acceptance of your report to a great extent. Therefore, take

care of all formatting instructions related to margins, spacing,

figure numbering, and the type of English.

 Introduction

Content should be brief and less than 3 paragraphs:

 State the purpose of the case report 

 Provide background information and pertinent definitions 

 Introduce the patient’s case 

 Patient’s Case Presentation

Ensure that the patient’s case presentation provides enough

detail for the reader to establish the case’s validity:

 Patient demographics (age, sex, height, weight, etc.)—

avoid patient identifiers (date of birth, initials) 

 Patient’s complaints 

 Patient’s present illness and medical/family/social/medication

history before admission 

 Each drug’s name, strength, dosage form, route, and dates of

administration 


  The completed diagnostic procedures that are pertinent

and support the case and their salient results. 

 Photographs of histopathology, roentgenograms,

electrocardiograms, skin manifestations, or anatomy 

 Patient consent and adherence to institutional guidelines 

 Discussion

Justify the uniqueness of the case in this section:

 Compare and contrast the nuances of the case report with the

literature review 

 List the limitations of the case report and describe their

relevance 

 Confirm the accuracy of the descriptive patient case report 

 Summarize the salient features of the case report 

 Draw recommendations and conclusions 

 Conclusion

This section should be brief and not exceed one paragraph:

 Provide a justified conclusion 

 Provide evidence-based recommendations 

 List opportunities for research 

We hope you find the information valuable while writing your Case

Report.
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