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Microsoft Word Screen Elements PDF

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Navoneel Biswas
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344 views

Microsoft Word Screen Elements PDF

Uploaded by

Navoneel Biswas
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Microsoft Word – Screen Elements

Screen Elements
Microsoft Word is a very powerful word processor used to create many different styles
of documents. Examples are letters, memos, reports, newsletters, tables and much
more. Before we begin to explore Microsoft Word we need to understand a few basic
things.

Maximize
Standard
Toolbar Title Bar
Minimize

Close

Menu Bar
Formatting
Toolbar

Task Pane

Scroll Bar
Status Bar

1
The Title Bar
At the very top of the screen is the title bar. The title bar will tell you the name of the file
(I.e. Document1) and the application you are currently using.

To the right of the title are three buttons Minimize, Maximize or Restore and Close
• Minimize will minimize Microsoft Word and place it at the bottom of your screen
on the Task Bar
• Restore will return the window to its previous size
• Close will close Microsoft Word as well as your document
• Maximize will increase the size of the window

Menu Bar

When you first start Word, the menus and toolbars display basic commands and
buttons. As you work with Word, the commands and buttons that you use most often
are stored as personalized settings and displayed on menus and toolbars.

To access a menu using a mouse:


Simply position the mouse on any menu and click once.

To access a menu without using a mouse:


Hold down the Alt button on the keyboard and press the underlined letter in the menu
you would like to access. Once in a menu, you can access any command just by
pressing the underlined letter. You do not have to hold the Alt key.

Toolbars
The Standard Toolbar

The Formatting Toolbar

Below the Menu Bar are the Toolbars. There are 16 different Toolbars in Word. The
two most common ones are the Standard and Formatting Toolbars. When several
toolbars are docked on the same row, they might show only the buttons that you have
used most recently.

The Horizontal Ruler


The ruler is a very handy tool located just below your toolbars. The ruler is used to
adjust margins, indent paragraphs, set tabs and adjust column widths.

The Vertical Ruler


The vertical Ruler is often used to adjust the Top and Bottom margins of a document.

2
Vertical Scroll Bar
The Vertical Scroll Bar allows you to scroll through the document top to bottom.

Horizontal Scroll Bar


The Horizontal Scroll bar allows you to scroll through the document left and right.

Note: Also positioned on the Horizontal Scrollbar are 4 view buttons which are
shown in the “Types of Views” table below.

The Status Bar

The status bar is a located at the bottom of the document window in Microsoft Word. It
provides information about the current state of what you are viewing in the window.

Page number Page number the cursor is located on.


Section number The section number of the page shown in the window.
Number/number The page number and the total number of pages based on the physical
page count in the document.
At The distance from the top of the page to your insertion point.
Ln The line of text where the insertion point is located.
Col The distance, in number of characters, from the left margin to the
insertion point.

Types of Views
There are 4 different types of views one can access when working in Microsoft Word:

Normal View Normal view shows text formatting but simplifies the layout of the page so
that you can type and edit quickly. In normal view, not all data is displayed
(i.e. headers and footers, page numbering).
Web Layout View Work in Web layout view when you are creating a Web page or a
document that is viewed on the screen. In Web layout view, you can see
backgrounds, text is wrapped to fit the window, and graphics are positioned
just as they are in a Web browser.”
Print Layout View Work in print layout view to see how text, graphics, and other elements will
be positioned on the printed page. This view is useful for editing headers
and footers, for adjusting margins, and for working with columns and
drawing objects.” It is the default view.
Outline View Work in outline view to look at the structure of a document and to move,
copy, and reorganize text by dragging headings. In outline view, you can
collapse a document to see only the main headings, or you can expand it
to see all headings and even body text. In outline view, page boundaries,
headers and footers, graphics, and backgrounds do not appear.

You can switch to any of these views by selecting the View Menu or by clicking one of
the view buttons on the Horizontal Toolbars.

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