INTRODUCTION TO FUSION (R11) ORACLE FUSION APPLICATIONS. Qracel Financials is best E wards Procurement is best Peoplesoft -HCM is best Siebel - CRM is b . _ __PMiavera = Projact Planning &-Scheduling is best (part of ERP] —_ Hyperion - Planning, Reporting is best (part of ERP) Cloud ~ itis technology Sr3eou 8 Oracle has acquired all the above applications. Each one is specialized in onf& module & it provides all these solutions as a package. With this business will have best solution for all these areas? £ c ON PREMISE Vs CLOUD (On Premise: Companies buy server infrastructure & Biiy license from oracle. Company need to hav technical eam to install Client has to maintain the server. Fully secured as serve is in theif premise Cloud: Server is maintained by the oracle & no techical team is required for the campany. No need to take license by the client & pay depending on the usage. Servers are virtual. Security is less when compared with on premise server OPTIONS IN. CLOUD SERVICES | SAAS: Software as a’ Service’ ~ No customizations, we have report customizations. Third party integrations are possible. Auto up gradation is availabe. (Most ofthe clients opt this) PAAS: Platform as a Service ~ Certain tools are provited by oracle to do customizations. Auto up gradation is not possible. (8ig Companies only choose this) VAAS: Infrastructure as a Service — Customization is allowed; some accéss to DB; allowed to take care of ORACLE FUSION ARCHITECTURE “Oracle Fusion Financials [ Oracle Financials, SCM, HCM Middleware (security & integration part is done) _ | 1O1M/OM, APM, BPM, OUM, SOA, BPEL Database [Oracle Database, Essbiase Database 1M / 10M = identity Manager / Oracle Identity Manager (this is = system administrator) t APM = Authorization/Access Policy Manager (all roles are managed here) | 8PM = Business Process Management (setup approvals) UCM = Universal Content Management (importing / exporting data to system ~ Data Migration) SOA = Service Oriented Architecture (Technical ~ Third Party integrations are done here) BPEL = Business Process Execution Language (used in SOA) Introduction To Fusion Page 1.EUSION ENTERPRISE STRUCTURE ‘Oracle Fusion Enterprise Structure Enterprise (L instance 1 Enterpri EBS Ri2— Multi Org Structure BusinessGroup Division (Not Mandatary) Primary Ledger Primary Ledger Legal Entity 7 ~~ J operating Unit Business Unit ————— = Inventory Organization Distribution Centers (Not Mana —_— Inventory Organization Legislative Data Group (LDG): Each country treated as one business group = BG In EBS R12 Division: If group is in different LOB (Line of Business) each line of business can be taken as a division. sion security Roles ‘Role Bases Access Control (RBAC) Fisica earn [es naz ae “Job Roles (Payables Manager) [ Menu (AP_NAVIGAE_GUII2) Duty Roles = ‘Submenu Data Roles ob Role [Assign PL/OU Types of Roles: Job Roles (Menu) Duty Roles {Sub Menu) Data Roles {Job Role + Duty Role ~ Automatically Created by system) ~ Resp+PL/OU Abstract Roles (Employee) Note: No profile options required to build enterprise structure. Fusion Users _ User Creation in Fusi ‘User Creation in BBS RAZ 1M/OIM, HEM ‘System Administrator Responsibi User User Assign Data Roles to User Assign Responsibility to user, NA Assign Employee to user Type of Users: Implementation User: We will create from IDM/OIM. Employee User: Will create from HCM. ADMIN (Fusion Applications Admin) _ [SYSADMIN ‘pplication Implementation Consultat [System IT Security Manager {these two are mandatory to all users) Se “Introduction To Fusion Page 2$$ IDM User: Non-employee user HEM: We can assign employee to HCM user only. Ram ~> Assign -> Employee Note: > For HCM user creation Business Unit & Legal Entity is @ must. So we initially create user from , IDM, 0 > From IDM user we cannot create supplier site, All other activities can be done. 2. Eeaggcag tes, Fengucte waiatss) Application Implementation Consultant ——PECERS Woe LSTA IT Security Manager—_.CCESS Woy Secuntey Camacho Los _ en S Fp eee ede a pusaSS) inet MAS. Pestova Eset Fe en DIMPLEMENTATION " one A . __._ FUNCTIONAL SETUP — —_ Functional Setup Manager (FSM) ‘Recounting Setup Manager (ASM ~ EBS RI2)_ : ‘All setups are done here PL, RI, SL, LE, Intra Inter Company trans i i GL= Options i ‘AP = Options PPM = Offerings ‘AR = Options CRM = Offerings Procurement = Offering Steps tostart: > Enable Offering t > Enable Options i > Create implementation Project (without this we cannot do any setups) | > Select offerings &options uy Swaube Wo owe Preyer: |, [> system creates Task List (It includes all setups need to be done in all offerings & options) i > Assign project /offering/option/task list/task to a resource Teaus\eramter sy GRrerel) ; > System Configuration > Setstatus Lagdore Srumarcbe Gece Erion > TrackStatus To speed up bur implementation process & to save more time. Spreadsheets (Fill Data & Upload) DATA CONVERSION IN FUSION APPLICATION FUSION EBS RIZ Download Templates Create Data Templates Collect Data From Users Get Templates With Data E Convert into CSV ‘Share With Technical Load in to UCM (Universal Content Management) Populate Data into interface — import [Coding ————Validate Interface Tables $$ Import ‘Note: Points in red — These needs to be done by technical team. USER CREATION ‘Create Taplementation User: We create initial user through IDM (Create Roles (Application Implementation User & IT Security Manager & Employee) Note: In Fusion we have Scheduled Processes window = 5 Request =Job fin Fusion) Eruployee role wil give access to scheduled process Devinstance we can use for CRP, testing & UAT Prod is Production Instance > > > > It User: FAADMIN (Applicatior SYSADM (Only for IDM) System Administrator “Manage Job Roles” with this we can shift from application screen to IDM. Create User: * Login with default user * Click on user (on right top drop down menu) ‘on Administration Console hyperlink Click on “Create User” Fill Mandatory fields For Organization select Xellerate User (default) Select User Type: Consultant © Click on save Click on setup and maintenance (it will take to FSM) ‘Type in search bar as “manage job roles” & click on search Click on Manage Job Roles hyperlink & it will redirect to IDM ‘+ Click on Roles tab (Alf users is the default role assigned to user) Click on Assign tab > add application implementation & IT Security Manager & Employee) LDAP runs in FSM. Click on Navigator on left top. Click on Schedule New Process tab ~> LDAP Click on submit & OK > Refresh © Glick on More > Tools > click on Scheduled Processes. Login to new user & change password. Note: Y When there is a bug, first we need to identify whether itis functional or technical then vee will raise SR, Once oracle confirms itis bug then it will apply patch Fusion is not browser specific; it will work in any browser. Introduction To Fusion Page 4$$ If we forgot password in EBS R12 we need to contact DBA. In fusion we can easily reset. Roles availabe from APM (Authorization Policy Manager) Roles need to be validated by LDAP (Light Weight Directory Access Protocol) LDAP helps in synchronizing the roles and role grants & this is equal to R12 Refresh in SRS For each module & IDM, APM, LDAP, Login oracle maintains separate servers. 1 SAAN 8 ENABLING OFFERINGS & OPTIONS ‘We can do all below activities & system related configurations from FSM © Login to our user ‘+ Glick on user click on setup and maintenance. ‘+ Select Financials > you can see all the available options below > open offering content guide PDF to view detailed information (view all POF files). Note: In fresh instance when you select Financials you need to click on Configure then only actions and, setup will be activated. * Click on configure > click’on Change configuration. ‘+ Enable all required options. Supplier invoice processing is AP, Expenses is Fusion Expenses and Customer invoice Processing is AR. You can also change status of options. ‘+ Glick on setup to view all the setup’s for the options. sEOGRAPHIES + Location structure is address style in R12. * For fresh implementation we need to gather this information to do before all setups ‘+ Login to instance and click on setup & maintenance. * Click on implementation projects & click on overview to see for whom the project is assigned. ‘+ _ Insearch bar %manage geographies% and enter click on hyperlink. Country Name: USA Country Code: US and click on search Click on Geocoding Defined right arrow icon to enable * Click on Address Cleansing right arrow icon to enable * Click on structure defined > Add Geography Type: Add state, county, city, postal code. (in Same order) + Glick on save and close. ‘+ For fresh instance we cannot see any data if we click on country. Then click on actions tab and ‘ click on “Import Nokia Data”, on Hierarchy Defined ~ click on county & state to view all, ‘+ Glick on Validation Defined > click on county & state to view all + Click on done. JON PRI ‘+ In FSM click cn implementation project. + Click on + icon > Name: Sun implementation Project. > Code: Sun Implementation Project, Introduction To Fusion$$ > Status: Not Started select employee = Click on Next [eee rinancials and enable include (do for all required AP AR GLLCM FA PO BUDGET) ¢ Click on save and open project. 6 @ Click on EDIT > Status = In Progress click on Financials expand button you can see all the tasks, Click on offering and click on Edit & change status to Tr Progress. | eee on Gtfering and click on Assign Task > Assign to any user Set due date | Chek on task and cick on Authorized Roles - you can see which roles are required to complete this tack (Application Implementation Consuitant role is enough to ‘complete all setups) «Tatrack status of the project — goto project and click on averview & you can Soe the graph Note: Y Project can be assigned only to one user. Options and offerings can be assigned to different users. Y ifmultiple countries better to do 1 country as 1 project CREATE ACCOUNTING CALENDAR ‘+ ntask bar accounting calendar% Click on ealendar from financials J click on go to task of Manage Accounting Calendar 2 To know navigation click on upward arrow before calendar conn aveate calendar from global seen / common sereens 1" sereen ater logging in~ not recommended) + Clickon create Name: OF¢ 13 Accounting Calendar Start Date: 1/1/17 Period Frequency: Monthly (as per requirement) “Adjusting Period Frequency: Once at year end Separator: /- Format: MMYYYY Click on Next > Save Click on Add Year to add periods for next year Click on Save and Close. vvvvyvy ENABLE CURRENCY «am task bar domanage currencies > click on Go to taskicon > Currency Code: USD > Currency Name: United States Dollar + Check whetheritis enabled or not. OO “Page 6 Tnroduction To Fusion$s CHART OF ACCOUNTS Fusion COA Structure = EBS R12 COA Structure Create Value Sets Segments (COA Structure Value Sets Create Segments ‘Assign value sets to Segments Assign Segment Labels(FFQ) to Segment ‘Assign FFQ to Segments [Create COA Structure instance | Freeze & €ompite COA | Deploy Create Segment Values Create Segment Values ‘Assign Segment Qualifiers to Segment Values ‘Assign Value Attributes for Segment values Create Value Set: # Intask bar %COA value set% > Click on go to task icon. ‘© Click on + icon to create new value set Value set Code: Ore_Company Module: Gt Validation Type: Independent Value Data Type: Character Value Subtype: Text Maximum Length: 4 vyvvyy ‘Click on Save and Close (In the same way create for Department & Account) Create COA Structur ‘+ Intask bar %COA Structure% > Click’on go to task icon. > key Flexfield Name: Accounting Key Flex Feld - click on Search ‘© Click on manage structure tab * Click on + icon to create GOA structure > Structure Code: ORC_KFF ~ > Name: ORC Accounting Fl ———palimiter: select as per req Create Segment jel Structure ment (click on Save) '* Continuation from above step. Click on + icon to create segments Segment Code: Orc Company Name: Company Sequence Number: 1 Prompt: Company Short Prompt: Com Display Width: 30 Column Name: Segment 1 vvvvvvY VV loss. Click on Save and Close v Introduction To Fusion Default Value Set Code: Ore Company Segment Labels: Primary Balancing Segment B4\9p~ 2% Note: Secondary & Third segment is used to track retained earnings or realized gain or API (Application Programming Interface)Name: Orc Company GES VAWSSE TS -sagyrensd) Page 7 ota toy Gea) WRGqwens Sas]$s ‘© Create segments for Department & Account in the same above manner, click on DONE. ‘Create COA Structure Instance: '* Continuation from above steps - Click on Manage Structure Instances * Glick on + icon tocreate Structure Instance Code: Orc_Instance . > API Name: Orc instance Name: Ore Accounting Instance Enabled ~ Check in a Dynamic Combination Creation Allowed — Check in ‘Structure Name: Orc Accounting Flex Field Structure. All segments are displayed below. Select each segment & enable required. (By this we can make that segment as mandatory) Reauteed, BIsplage ‘a ‘* Click on Save and Close > Done. . ae 4 rGrash hy Deploy COA Structure: Caen gle ovthig CO OnE COR Wrench Bogang ConsibinrAl cons Ratton’ Continuation fom above eps Select Gt~AFFand cick dn Deploy Flex Feld con waste > Ra BBA Que, SAD OIE Rodtrhe Create segment vats: (Wstsnoam easier nected ‘2 Conitinuation from above steps click on go to task icon of “Manage COA Value Set Values” t | CG > Value Set Code: Ore & press enter c | vyyy > You can see segments which we created. Select 1 segment and click on Manage Values > Click on +icon to create ce ¥ Valie: 1000 c A ¥ Description: Orc Financial Services Peer ee Summary No ¢ net Sara YES~ Y- Allow Posting: Yes Vale, PADRES, Segura n—-Bunthiens. ¥ Bllow Budgeting: Yes Bere g eI) - f __* Click on Save & Close. 1 SON e intostoue 8 “Wi sameway create segment values for other segments. (Ce Rete TREE & TREE eenaon pone E PRIMARY LEDGE! ay Create PL aon! & we ‘Specify Ledger Options Cem Create Lega ates Pek pore conta cane Create Legal Entity 7 ‘Assign UE to PL % ReemRe es Assign BSV to Le * Prorat cannon Review and Submit Accounting Configuration (Complete PL in R12) CE Re tones 0) fr review GLb Rats Eereeemeniecergartond) f Create Primary Ledger: a * Got to our project > setup and maintenance > in task bar %Manage PL% ~ click on go to task icon 4 © Click on + icon to create new PL > Name: Ore PL } COA: Orc COA Accounting Instance Page 8 Introduction To Fusion$$ > Accounting Calendar: Ore - > Currency: USO > Accounting Method: Standard Accrual © Click on Save and Edit Task Li ‘Specify Ledger Option: ‘+ Intask bar %Specify Ledger Options% ~ click on go to task icon. > PL:Ore PL > Tournal Language: English > Retained Earnings: select code combination * Click on Save and Clos. : Note: If you want to assign ledger options for Secondary Ledger place cursor on the Specify ledger options > click on Orc PL-> Now you can select secondary ledger. Create Legal Address: , * In task bar soManage Legal Address% > click on go to taskiicon. + Click on + icon to create Legal Address - > Cuntry: USA, > City: Atlanta > State: Georgia Click on save and close. Create Legal Entity: + In task bar s6lanage Legal Entity% > click on go to task icon. > Select create new > click on Apply & go to task ‘+ Click on + icon to create legal entity Country: USA Name: Orc USA Legal Entity Legal Entity Identifier: 0123456789 Legal Address: Orc Legal Address EIN or TIN: 712457896, Enable Legal Employer & Payroll Statutory Unit Click on save and close. vyvvvy Assign Legal Entity to Pl: * In task bar Assign Legal Entities% > click on go to task icon. (system automaticaly link our PL) ‘+ Click on select and add icon to add LE click on Apply > click on done. Assign BSV to LE: * In task bar assign BSV to Legal Entities? ->Click on gotta task icon. Note: ‘By mistake if you assign BSV to PL you can't assign tc LE. Then we need to create new values. ‘We can undo only before review and submit accounting step. * Glick on + icon to create > LE OrcLe > Company Value: 1000 > Click on save and assign another a Introduction To Fusion Page 9 E38 Oo > Insame way add remaining company values. Also, we can delete if necessary © Click on save and close. ¢ Review and Submit Accounting Configuration: GC ‘+ Intask bar %Review and submit accounting configuration% ~ Click on go to task icon. | ‘+ Here system will validate PL, which LEis assigned & which BSV are assigned toLE. GC ‘+ Date is stored in ESS base database — cubes (Multi-Dimensional Cubes) for reporting purpose. va ~—-System automatically creates date roles. (COA related information stored in oracle Database in e R12) nn —__ yu ‘© Check the status of PL open our PL & see the status. — a a ‘+ "In task bar %éReview and submit accounting configuration% -> Click on go to task icon. Gi ‘+ Click on submit > Click on Ok. c.f '* Click on Navigator (on left top) ~> click on Scheduled Processes under Tools. Gi Review GL Job Roles: C | * Job roles is Menu’s in R12 * We need view job roles from APM (Access/Authorization Policy Manager) { 3 ‘© Im homepage in search bar type “Manage Duties” click on go to task and it will redirect to APM ¢ 7 '* In search option click on Role Template > Type General Ledger > Enter -> Double Click on Cc template. Financial Officer, General Accountant & General Accounting Manager) Cc Note: Job roles are termed as External Rolesin APM eal Assign Data Rolesto User: B PrOWd<. Hada neces Wor WMA, * In homepage in search bar type “Manage Job Roles/Implementation User” click on go to task and it will redirect to IDM. ‘© Click on Administration hyperlink > search our user -> click on user & click on Roles Tab ¢ * Click on Assign & search-with our PL we cam-find all the 5 data roles created by system. > Add ( all 5 roles c ‘* Run LDAP job in Scheduled Process. Co Note: * Lotti wight econ Ase G * “Job roles & Data roles in APM C © Those roles assigned to IDM -> Run LDAP to synchronize all these (will update users and user f related roles & role grants). * Only for Data Roles we run LDAP & for job roles we don’t run. —f Open GL Periods: * Glick on Navigator > General Accounting ~ Click on Period Close. . + InData Access Set: select Ore PL-> OK. Click on GL Never Opened -> Open First period & open target period. CREATE /OURNAL Click on Navigator -> Under General Accounting select Journals, ( lick on Tasks (on right top} > Click on create journal > Journal Batch: Expense Batch (it will treat 1 journal as 2 journal batch} ( Page 10, Introduction To Fusion$8 ‘Accounting Period: Feb 17 Balance Type Actual Journal: Expense Ledger: Ore PL ‘Accounting Date: 1-4-17 Category: Labor Cost 7 . Currency: USD Enter debit and credit lines. ‘lick on Save > Post 'F you want to create one more journal in same EXPENSE batch click on + to create new one. Go to scheduled process to view the request. You can status as posted in Manage Journals. Click on Balances select QTD, PTD, YID as per requirement to view the balances of each account, Social icon ~this is used to share JE on FB or any social media. Technical setup is required. vyvvvvy Page 11 f i | i itable come nleeeond ane ee “Zo go Ce nas DODLLE | ae WOeOoCceec Pode,$$ ~~ GENERAL LEDGER URNAL APP| H ING Introduction: We can set authorization limits to post the journals. Posting will be done after approvals. Create Approval Group © Approval Rule # Enable Journal Ay ‘% Enable Journal Approvals at Journal Sources Create Approval Group: * Goto our Project > In task bar %Manage Approval Group% -> click on go to task icon -> click on + icon to create > Name: Orc Journal Approval Gorup > “Click on + icon to add members > Add our user & super use. 9 ok > Save Approval Rulé: * Goto our Project > In task bar %Manage Journal Approvals. -> click on go to task icon -> click a Hats + Glick on Assignees > Disable all nodes -> select Approval Group/single Approval > click ant" C@eeN ‘Advanced tab & uncheck ignore Participant > Click an Save & Conmmit. * Click on Assignees > select Approval Group/Single Approval > Right click &click on go to rule > select default rule & uncheck Active (Deactivating) > click on + icon to create, > Orc Journal Approvals > click on Expand > Select Long Value under Max Journal Net Amount. > Same or less than > select Constant — 50,000. > Glick on down arrow beside + icon Select Approval > Approval Gorup ~ Ore Approval Group > Glick of Validate > Save & Commit Enable Journal Approvals at Ledger Options» *~S. Ggdaoy) s22.tinaye\iation Qe-ounye ere’: * Goto our Project > In task bar Specify Ledger Options% click on go to task icon check in Enable Journal Approval under Journal Processing > Click on Save & Close, Enable Journal Approvals at Journal Source: * Goto our Project > in task bar %XManage Journal Sourcest > click on go to tas Manual & search -> Make sure Require Journal Approvals enabled Testing: Create Journal: Follow standard process > Save & Complete > Post ~ You will get status as Approval Required. Approval: Open same user or super user > Click notifications -> Select request & click on Approve. Now n> Type 20 Keon to create Do this from BPM ~> Task Configuration “> FinGRLJournal Approval. Sywctweisaton. of Youcan post thatjournal. Ges armen PIU Bantopar dU Raguhet CREATE JOURNALS IN ADEDI AR OeL Introduction: We can enter journal through excel sheet. Download plug-in: Navigator > Download Plug-in Create Journal in ADFAt. ‘* Navigator or Spring Board (icons) > Click on Journal under General Accounting > Task Panel > Click on Create Journal in Spread Sheet > Login > Fill ail mandatory fields > Enter Debit & ‘Credit line > Click on Submit - Submit & Post > we have separate pages for Single & Multiple Journals Find this jouratin eu system, Source — agvendsnear: Fusion General Ledger Page 1$8. LOADING J THI BDI TEMPLATE Introduction: With this we can load bulk data. We can fill data in FBDI template & upload in to system. Download FEDI Template: ‘+ Go to Oracle Repository URL -> Financials ->-Version 11 -> FBDI Financials Cloud -> Journal import > Right click on XLSM & save ‘+ Open Excel sheet > Go to GL interface page ~Delete default date. ad "> tedger 49 ~Fo get this ID go to system & in task bar search with PL & click on View > Colurnn > Ledger 0 -This will display all ledger id's & we cam setect ours; ———__ ‘+ Fillall mandatory fields in excel -> Goto instructions page & click on Generate CSV files ~ Save, ‘+ Navigator > Journals > Task Panel click on Upload Journals from Spread Sheet. Batch Name: Ore Customers; Data File: select ZIP File > Click on Submit -> You can view journal in system.\ Tagore towel Goat tetas emote}, introduction: Creating journat in foreign currency. > Create daily rates © Create foreign currency journals F ‘Create Daily Rates: o C * Go to our Project > In task bar %Manage Daily Rate?s > click on go to task icon > Click on Create in Spreadsheet > Open & Login > Fill mandatory data > Click on Submit. Create foreign currency journals: = VSD, THR, Conprraney SUstepre, ol halg, 66. : + Greate Journal in foreign currency ~ Follow standard process “> Save > Complete > Post. REVERSEJOURNALS pated) Sourabacwdypase coun FOIA * Introduction: To modify the posted journal we can use the-concept of reverse journals. Reverse Journal: Open the journal > Select a journal & click on Reverse Journal Or Open invoice & click on Batch Actions 9 Click on Reverse Journals. DATA ACCESS SET € Introduction: We can set read only, ead & write access to specific balancing segment values. a % Create Data Access Set (After this system will reate data roles automatically) a f * Create New User + Assign DAS Data Roles to User Create Data Access Set | * Go to our Project > In task bar Manage Data Access Set% ~ click on go to task icon “> Click ee fon + icon to create f > Name: ORC OAS Access Set Type: Primary balancing Segment ValunGr¥Gn Le dqoy COR: Ore COA € ¢ Accounting Calendar: Orc ~17 _Click on + icon to-create All Valu > > > > Single Val Single V: u Fusion General Ledger ie$8 * Click on Save & Close. Create New Urer: Follow Standard Process ‘Assign DAS Data Roles to User: = * Open new user > Click on Roles & select helow roles & Click on Assign, > Chief Financial Officer Ore DAS > Controller DAS > Financial Analyst Orc DAS __> General Accountant Orc BAS———— > General Accounting Manager Orc DAS “> click on ADD Run LDAP: + Log in to new user > Try creating anew journal with 2 &3 Segment it will throw an error. We can create journal only with 1 segment. CROSS VALIDATION RULES, Introduction: We can set invalid code combinations. We can set validation rules across segmerit levels. He works at COA structure. : Créate Cross Validation Rule: + Go to our Project > In task bar %Manage Cross-Validation Rules% > click on go to task icon > Click on + icon to create > COA: Ore Accounting FF Instance + Click on + icon to create Name: Ore CVR Description: f 8SV 1000 Department 3000's Invalid From Date: x10 ‘Check in Enabled. Click on Condition Fier Add Fields > Company ->Company- Equals -1000 > OK Validation Filter Conditions Defined: Department ~ Does not Equal ~ 3000 > Ok Error Message: Invalid Code Combination -> Save & Close + Goto our Project > In task bar %Manage COA Structure% ~> click on go to task icon > Deploy Flex Field. + You may disable or you can give end date if you don't use. r + Navigater > Journals > Create a Journal with company 4 & department 3 systems will threw error message as “Invalid Code Combinations’ vyvvyvvy SECURITY RULES. Introduction: Allow user to access specific segment values. Other segment values can be restricted. Security rule works at responsibility level in fusion it is data role “Create Security Rule Assign SR to Data Role “Create a New User “Assign Data Role to User Create Security Rule: © Go to our Project ~> In task bar %Manage Segment Value Security Rules% You can also do this frorr COA Value Sets> click on go to task icon > Select our value set (company, department) & click on EDIT > Enable Security Enabled — Data Security Resource Name: SR1 ~ Click Save Fusion General Ledger cane, Page 3 ep pan NED ea7 $s Assign SR to Data Rol > - > Click on EDIT Data Security (continuation from above steps) + Glick on +icon to create > Name: BSV Rule > Display Name: BSV Rule : > _Clickon + iconto create Column Name- . [Vatue ¥ Glick on Save & Close oo + Click on Policy ~ Click on + icon to add > Name: BSV Rule > Start Date: ro00000 > Module General Ledger > Click on Role tab ~ click on + Icon Select General Accountant Orc USA PL ‘ > Click on Rule tab ~ Row Set: All Values > Click on Submit > Save & Close CG Create a New User: Follow standard process C3 Assign Data Roles to User: OG + Select our User > Click on Roles> Select General Accountant Ore USA PL & assign. € + Run LDAP job & Employee (Deploy FF if necessary). GC i: Now we can create journal only with segment 1. 2 & 3 seginents are restricted as per rule. LEDGER SET Introduction: We can group multiple ledgers & assign to single responsibilities. Using this user we can have access to multiple ledgers. For grouping ledgers condition is COA & calendars should be same. In ‘case of Fusion with one data role (= responsibility in £85) user can have access to multiple ledgers. + Create New Ledger (For Ledger Set purpose} Create Ledger Set “Create New User + Assign Ledger Set Data Roles to New User > Open Periods Create New Ledger: * Go to our.Project > In task bar %Manage Primary Ledgers% >Click on Go to task icon ~>Click on + icon to create. , > Name: Orc India PL > COA: Ore Accounting Flex Field instance > Accounting Calendar: Orc Accounting Calendar > Currency: INR > Accounting Method: Standard Accrual > Save & Close * Go to our Project > In task bar %6Manage Ledger Optioinst Click on Scope & change to India PL Click on Save & Open > Journal Language: American English > Retained Earnings Account: xxx “> Click on Save & Close * Go to our Project > In task bar %Mangge Review & Submit Accounting Configuration% >Click ‘on Go to task icon >Click on new PL & click on submit > System will generate Data Roles. Create Ledger Set: * Goto our Project > In task bar %éManage Ledger Sets% Click on Go to task icon ~>Click on + icon to create. Page 4 Fusion General Ledger$$ > Name: Orc Ledger Set > COA: Orc Accounting FF Instance > Accounting Calendar: Orc Accounting Calendar > Default Ledger: Orc USA PL Click on+ icon to create ~ Select 2 ledgers USA & INDIA PL.-> Click on Save & Close -> System will create Data Roles for this. Create New User: Follow standard process Assign Data Roles To New User: __ = ‘© “Open New User-> Click on Roles tab -> Click on assign & add below roles. > Chief Financial Officer Orc Ledger Set > Controller Orc Ledger Set > Financials Analyst Orc Ledger Set > General Accountant Orc Ledger Set > Gene-al Accounting Manager Orc Ledger Set © Run LDAP job Open Periods: ‘© Open New User -> Navigator > General Accounting ->-Period-Close > Select New PL & open first & target periods. Navigator > General Accounting > Journals -> Task Panel > Create Journal > You can see 2 ledgers REPORTING LEDGER/REPORTING CURREN! Introduction: While Feporting if there is change only in currency we use Reporting Ledger/Reporting Currency. For this COA & Calendar shculd be same as Pi. At the time of posting system will generate Reporting Ledger ~ Transaction/Journal Level & all transactions should be reported to Reporting Ledger. Ifyou create transaction in PL it should reflect in RL 4 Create Reporting Ledger ~ System Generates Data Roles + Create New User + Assign Reporting Ledger Data Roles to NewUser ~ Run LDAP % Open Periods in Reporting Ledger + Define Dally Rates Create Reporting Ledger: * Go to our Project > in task bar.%Manage Reporting Currencies’ ->Click on Go to task icon Click on Scope & select respective PL Click on +icon to create > Name: Orc RLINR plowct > Currency Conversion Level: Balance BE. > Currency: Journal > Currency: NR > Default Conversion Kate Type: Corporate > Click on Save & Clase ~ System generates data roles Create New User: Follow standard process Assign Reporting Ledger Data Roles to New User ~ Run LDAP: ‘© Open New User > Click on Roles tah ~ Ctick on assign & add below roles. > Chief Financial Officer Orc RL > Controller Ore RL > Financials Analyst Ore RL — eee Fusion General Ledger Page 5 t H$$ General Accountant Orc RL > General Accounting Manager Ore RL 2 Run LDAP job. ‘Open Periods: ve Open New User > Navigator > General Accounting > Pe first & target periods. - Define Daily Rates: aan ear Project > In task bar %Manage Dally Rates% ->Click on Go to task icon > lick on Daily Rates > Click on Create in Spreadsheet > Logir& Con «sila mandstory parameters & click on submit, Date should bein system format > You can #86 row inserted successfully Testing: Create Journal in PL & Post: Follow standard process Crea eurnal in Reporting Ledger: Open Al User > Search for Journals you can find in IN riod Close > Select New RL & open SECONDARY LEDGER introduction: When there is need for reporting other than currency change or secondary ledger (it may.only be 2 segments also), “Create COA for Secondary Ledger ~ 2 segments “Create Secondary Ledger + Specify Ledger Options 4 Map COA of PL & SL. (This has to be don do Map PL. to SL) “Map PLto St + Create New User for SL Assign Data Roles ~ Run LDAP + Open Periods in SL User Create COA for Secondary Ledger: .ge COA Structure% “>Click on Go to task icon Search ‘© Goto our Project > In task bar %#Manag & open Accounting Flex Field > Click on Manage structures > Click on + icon to Create > Structure Code: Ore Secondary Flex Field Name: Orc Secondary Flex Field Structure > Description: Orc Secondary Flex Field Structure > Delimiter: . > Click on Save # Under Segments click on + icon to create ‘Segment Code: Company ‘API Name: Company Name: Company Sequence Number: 1 Prompt: Company Short Prompt: Company Display Width: 30 Column Name: Segment 1 Default Value Set Code: Orc_ Company (select PL value set codes) ‘Segment Labels: Primary Balancing segment > Save & Close + Create Account Segment in above process > Done = ick on Manage Structure Instances > Click on + icon to create any Cin four C's we use 1 only if COA is different. If COA is same we will directly vVY¥VVVVVVVY Fusion General Ledger _ "Page 6 QoOOO Os. oy > Amy Or DMO SY oc c rn oorFe a ° $s B i i eee Seer eee ome > Under Segment instances select both segments & enable required > Save & Close > Gick on Deploy Flex Field — : ‘Create Secondary Ledger: i _ ___* Go toour Project -> in task bar ssManage Secondary Ledger%_->Click on Go to Taskis i —— , on+ icon to create Avimart ip secondory OS | eae passpr es OP BE eo > COA: Ore Secondary Instance Tents 2 > Accounting Calendar: Ore Calendar a > Data Conversion Level: Journal -> Click on Save & EDIT Task List > ‘System generates eee * Go to our Project > In task bar %Specify Ledger Options% —>Select SL & Click ‘oni Go to Task > Retained Earnings: Code Combination > Click dn Save & Close. Map COA of PL & St: This has to be done only if COAis different. COA is same we wil directly do Map PLIoSL + Goto our Project -> In task bar %Manage COA Mapping% > Click on Go to Task icon > Click on icon to create gat > Name: Ore PL COA & SL COA Mapping > Target COA: Select SLCOA Instance COR ret. Ero sour > Source COA: PLCDA Instance ie ha ‘+ _lf we have same segments we go with Segment Rules & if different we Use Account Rules. TARGET SEGMENT MAPPING METHOD __| Target Segment Value _| SOURCE SEGMENT copy | Copy aon ens Comany Account Copy value from source. Account * Cick one Coe * Go to our Project - In taskbar %&Complete Primary to Secondary Ledger Mapping >Click on Go toTaskicon > COA Mapping: Orc PLCOA & SL.COA Mapping >Click on Save & Close Create New User: Follow standard process Gye. SLY, ‘Assign Reporting Ledger Data Roles to New User Run LDAP. + OpenNew User > Glick on Roles tab Click on assign & add below roles. > Chief Financial Officer Ore SL > Controller Ore SL > Financials Analyst Ore SL > General Accountant Ore SL > General Accounting Manager Ore SL + Run LDAP ob 5 Note: if the Cloud instance i upgraded from R10 to R11 version we have assign data roles from IDM only & if the cent have access directly to Ri he can assign data roles through FSM\In cask list you wil find) eS ; Fusion General Ledger Page 7 i | i | |Mrowege Bak CCE ter UAE: hace “Gees, SS “gC | feet $8 gu — ORE SL. Open Periods: ‘© Open New User > Navigator > Genéral Accounting > Period Close -> Select New SL & open first & target periods. Testing: + Create Journal in PL & Post: Follow standard process * Find Journal in Secondary Ledger: Open SL User -> Search for Journals you can find in 2 segments. ee Introduction: Based on certain criteria we can post the journals automatically. Select criteria & run auto post % Create Auto Post Criteria Set + Create Multiple Journals for Testing 4 Run/Schedule Auto Post Create Auto Post Criteria Set: Go to our Project > In task bar %Manage Auto Post Criteria Sets% ->Click on Go to Task icon > Click on + icon to create > Name: Ore Auto Posting-> Check in Enabled icon r Auto Post Criteria click on + icon to create Priority Ledger or | Source Category ‘Accounting | Balance Type Ledger Set Period i ‘Orc USAPL___| All All [bone ‘Actual, ick on Save & Close > if you have journal you can select criteria set & post/generate from same window. ~ Create Multiple Journals for Testing: Follow Standard process to create. Run/Schedule Auto Post: Navigator > Journals > Task Panel > Run Auto Post Journals > Select Orc Auto Posting “>Click ‘on Submit. Click on Advance tab > Click on Schedule > Enable Using a Schedule > Frequency: Hourly/Minute. > StartDate & Date ‘You can also do this from scheduled process > Run -> Auto Post job AUTO REVERSAL Introduction: If you want to modify the posted journals we can use auto reversal based on certain criteria, Create Auto Reversal Criteria Set Assign Auto Reversal criteria Set to Ledger Options + Create Multiple Journals for Testing * Run/Schedule Auto Reversal ‘Create Auto Reversal Criteria Set: Go to our Project > In task bar %Manage Auto Reversat icon > Click on + icon to create > Name: Ore Auto Reversal Criteria Set Select any category; Category: Adjustment Reversal Period: Same Period Reversal Date: Next Day Reversal Method: Switch Debit or Credit —_— Page 8 Fusion General Ledger oe riteria Sets% >Click on Go to Task vvvy MOOD ni al ay AcaAtAosy> Automatic Reversal Option: Revérse & Post Automatically > Save & Close Assign Auto Reversal criteria Set to Ledger Options: * Goto our Project -> In task bar %Spedify Ledger Options% -> Click on Go to Task icon Dunder Journal Processing tab select Journal Reversal Criteria Set: Orc Auto Reversal. Create Multiple Journals for Testing: Follow Standard process to create. Run/Schedule Auto Reversal: s ‘* Navigator > Journals > Task Panel > Run Auto Reversal Journals > Select Orc Auto Reversal Select Orc PL; Period: ox - Click on Submit. _ + Glick on Advance tab - Click on Schedule > Enable Using a Schedule > Frequency: Hourly/Minute > Start Date & Date > check in Journal for reversal entry ‘+ You can also do this from scheduled process > Run > Auto Post job REVALUATION Introduction: By using this we can know the unrealized gain or less. We do this for foreign currency transactions. It is done for current assets & liabilities. It is required for PO & Payment based on market fluctuations on exchange rates. Whenever performed revaluation, system creates revaluation journal entry ‘Create Daily Rates + Perform Revaluation Create Daily Rates: * Go to our Project > In task bar %Manage Daily Rate% > click on go to task icon > Click on Create in Spreadsheet > Open & Login - Fill mandatory data -> Click on Submit (for 1" Feb-68 rupees), ¢ Greate orie more for 3 in above format for 65. Perform Revaluation: + Navigator > General Accounting -> Period Close -> Task Panel -> Revalue Balances -> Click on +icon to create Name: Orc Revaluation COA: ORC Accounting FF instance Currency: INR Conversion Rate Type: Corporate Days to Roll Forward: 0 (Today Rate}; 2 (Past 2 days rate) ~ we use this in absence of rates, > Unrealized Gain Account: code combination =e R620 . > Unrealized Loss Account: code combination > Enable Post Automatically ao + Under Revaluation tab click on + icon to add > add Account = AP account > Save & Close + Select our Revaluation set > Click on Generate aaiwn. > Ledger: Ore PL. > Accounting Period: xxx >Click on Submit > Scheduled Process - Refresh vyvvy Testing: Create Journal on 1* Feb 1 USD = 68 INR: Follow standard process to create foreign currency journal Make sure journal is posted before performing revaluation. Today ~ Revaluation 3" 1 USD = 65 INR: Perform Revaluation Journal System Creates Revaluation Journal Entry: Search in Journals > you can see Gain/Loss journal. Fusion General Ledger. Page 9 ne$s TRANSLATION introduction: Converting functional currency to reporting/forelgn currency. for the purpose of consolidation. ston gate Types (Period End Rate: Used for Assets; Period Average, Rates: Expenses & revenue; Historical: Ownership) : 4 Assign Rate Types to Ledger : 4 Set Rates for Rate Type _Add Foreign Currency as Reporting Currency at Ledger : “Run Translation - Create Rate Types: seats ype yoject-> In task bar %6Manage Daily Ratex > cick on go to task icon > lick on Rate Types tab-> Click on +icon to create > Name: Orc Period End Rate > Enforce Inverse Relationship: check in Create one more for Period average rate in above process > Save & Close ‘Assign Rate Types to Ledger: Bory to our Project -> In task bar %Specify Ledger Options% > cick on go to task icon > under + Period Close tab > Default Period End Rate Type: Ore Period End Rate > Default Period Average Rate Type: Orc Period Average Rate > Cumulative Translation Adjustment Account: Code Combination 3600» Set Rates for Rate Type: aeaee ero our Project > In task bar %6Manage Dally Rate% > click on go to task icon > dick on Datly Rates tab > Click create in spreadsheet > Open & Login > Fill mandatorn 12 > dick oo rent Period Average & END rate (Functional to Foreign currency — USD.0 AED) + Click on Historical Rates tab Ledger: Ore PL Ledger currency: Functional Currency > Target Currency: Foreign Currency -KED , ‘Add Foreign Currency as Reporting Currency at Ledger: Ferny pagject > in tack bar Reporting Currencies > click on go to taskicon > cick on * icon to add ‘Name: Orc AED Currency Conversion Level: Balance Currency: AED Period Average Rate Type: Orc Period Average Rate Peried End Rate Type: Orc Period End Rate ~> Click on Save & Close Run Transtation: a Navigator > General Accounting > Period Close > Task Panel > Translate Balances > Data Access Set: Ore PL > Ledger or Ledger Set: Orc PL > Target Currency: AED > Accounting Period: 10x F Aetancing Segment: Optional > click on Submit > Scheduled Process > Refresh vyvvy CONSOLIDATION Introduction: Merging different ledgers for consolidated reports ‘usion General Ledger$$ _ Create Consolidation Ledger. [AE Q Gunna) nccnoabivg wamaqoe Specify Ledger Options For Consolidation Ledger @ 3, mecalotBap-n cp santorst Review & Submit Accounting Configuration ® aa reate COA Mapping between subsidiary COA & Consolidation COA “NED y Babsaceadly WEED Consctise Create New User ar ‘Assign Consolidatio¥ Ledger Data Roles to User >> Run LDAP pen Periods in Consolidation Ledger i fer Ledger Balances from Subsidiary to Consolidation Ledger i ‘Find Translated Balances Journals in Consolidation Ledger a Create Consolidation Ledger: 5 '* Go to our Project -> In task bar %Manage Primary Ledger% ~> click on go to task icon ~ click > Name: Orc UAE Consolidated Ledger ' > COA: Ore Accounting FF Instance > Accounting Calendar: 0000 > Currency: AED > Accounting Method: As itis consolidation this is not required -> Save & Close ' Specify Ledger Option’ For Consolidation Ledger: * Go to our Project > In task bar %Specify Ledger Options% -> click on Scope & select | Consolidation Ledger-> Click on Save & Open, > Retained Earnings: Code Combination > Click on Save & Close Review & Submit Accounting Configuration: * Go to our Project > In task bar %Review and Submit Accounting Configuration% > click on Scope & select Consolidation Ledger ~ Click on Go to task icon > Click on Submit. Create COA Mapping between subsidiary COA & Consolidation COA: + Gotoour Project > in task bar %Manage COA Mappings% > click on go to task icon “>Click on +icon to create > Name: Orc Subsidiary COA & Consofidation COA Mapping > Target COA: Ore Accounting FF instangePafent) > Source COA: Orc Accounting FF Instance + Click on Account Rules tab Target Segment Mapping Method Source Segment Company, —_ | Copy value from source Company Department Copy value from source Department ‘Account. Copy value from source ‘Account __I Click on Save & Close Create New User: Follow standard process Assign Consolidation Ledger Data Roles to New User— Run LDAP: *_ Open New User > Click on Roles tab > Click on assign & add below roles. > Chief Financial Officer Orc UAE CL > Controlier Ore UAE CL > Financials Analyst Orc UAE CL > General Accountant Orc UAE CL > General Accounting Manager Orc UAE CL © Run LDAP job. Open Periods:$$ «open New User > Navigator General Accounting > Petiod Close > select New CL & open first & target periods. “Transfer Ledger Balances from Subsidiary to Consolidation Ledger: ie eee peduled Processes > Run Transfer Ledger Balances job lick on > Source Ledger: Ore AED Translation > Target Ledger: Ore AED Consolidation Ledger > COA Mapping: Ore Subsidiary COA to Consolidation COA Amount Type: PTD (Period to date balance type) - > Source Ledger Period: nom > Target Ledger Period: xm > Run Journal Import: Enable > Create Summary Journals: > un Automatic Posting: Enable > Cick on Submit ->Refresh ote: If there is suspense account in Subsidiary ledger vts_have to ‘add it in ledger options of aorealidation ledger. Also Checkin Enable Suspense ~ General Ledger Find Translated Balances Journals in Consolidation Leder: Login to Consolidation user > Navigator “> General Accounting > Journals enable RAPID IMPLEMENTATION (Ri) Introduction: We can load setup related data in to system ‘through excel, We can upload only specific setup/area related data ~ for all manual related setups we ‘cr't upload, only specific. Usually we upload enterprise related data. seers > In task bar %Define Common Financials Config an also see Rl for other areas ~ Module Wise) % - Clic tasks) > Create COA, LE, BU & PLto Download Click on COA, Calendar & Ledger page —you can modify after ‘uploading. SS Name: Orc (with this name it will ereate COA, Calendar & Ledger) > Currency: USO > Period Frequency: Monthly > Adjusting Periods: Once at Year End > Fiscal Year Start Date: 1/1/17 juration for Rapid Implementation (We on go to task list (you can see various Chart Of Accounts *Segment Segment Label “Short Prompt i ‘Company Primary Balancing | COMP Segment Department Cost Center Segment | COST 20 ‘Account ‘Natural ‘Account | ACCT 20 Segment |__ Project PRT 20 Sheet Tor adaltional segments (Cormpany & Account are default) Click on Add Segment _ 4 Glick on Susiness Unit page = Name Sea) Bea Legs Et Name _— Ore US Business Unit Orc US Legal Entity _ ‘OreIN Business Unit Fore tegal Entity . Gick on Companies & Legal Entities page. __ 2 [Parent T Parent chia —~TcernpanyDeserntion |] (ait { “Tail companies _} Fusion General i$$ | 2000. “Software Services i110 Si Tes > Enter mandatory fields — identifier: LE Number; Country; Address, etc., — follow system format to avoid errors while validation. Enter multiple companies. Click on Natural Accounts page ~ Grouping rules (Parent - Child) ~Enter Accounts ‘Glick on Financials Sequences page ~ here we can give numbering for process — Naming convention should be same forall the pages. Alter creating PL we need to give retained earnings, here sy take automaticatty for that process is: Go to Accounts page > Select Retained Earnings account & mention “Owner's Equity = Retained Earnings’ & Financials category: Retained Earnings. With this system pick automaticaly Note: For intercompany if ou click on add segment sheet it will not create new page because it will use same COA. In Home page you can find all instructions on how to upload. Save ~ Excel Macro Enabled Workbook > Click on Validate > Click on Generate COA file~ It will generate a file si it (system will capture COA data _ fromthis file). : ~ "5° Giek’on Generate Ledger, LE & BU - ft will generate a file save it (system will capture PL, LE & BU data from ths file). COA & PL LE files to System: Go to our project in task bar % Define Common Financials Configuration for Rapid Implementation % - hx Click on Upload COA file ~ Enable Upload Enterprise Structure (to make changes/override to Hierarchy — Upload Hierarchy) ~> Click on Choose file~ Select COA file -> Click on Submit -> Go to scheduled process & check status (Refresh) > You can find new COA. > To change Hierarchies ~ in task bar %Manage Account Hierarchies% Select our Segment & make necessary changes > you can see Base({nitial) & Current (after changes ~ for 2" ‘one will current only). > To Change: select Current & EDIT (Initially it will be in draft mode) >Next > Expand tree/tlierarchy ~ Make necessary changes > Click on Submit, Click on Ledger, LE & BU file ~ click on Choose file: Select Zip file of LE > Update > Glick on Submit > Refresh & Check in output & log file if the warning is related to us or not > Go to ledger check for uploaded Pl’s "¥f CONFIGURATION S. JOVE SETUPS FROM ONE TO ANOTHER INSTANCE] , Introduction: To copy data from Test/UAT or Development instance to Production instance we use this. Usually we upload all setups from che to other instance. Export the data from source instance (Test Instance) import the date nto target stance (Production Instance) Export the data from source instance: Go to FSM * Click on Task Panel > Manage Configuration Packages > Click on Create Name: Select source project to copy ~ the sarne name will copy to Configure Package Details — change naming convention to identify > Click on Next > uncheck any setup if not required > lick on Submit > Yes > click on Download to get setup data in Excel file. Click on search (keep it blank) to view how many packages are available. Import the date in to target instance: Go to Other Instance > Go to FSM ~> Click on Task Panel -> Manage Configuration Packages ~> Click on Upload ~ Select the File > Upload. cn Fusion General Ledger Page 12ia Fustond eri 4, no “re ony Wreat — or aAc~ yo ate rk nore 1S FAR FAVE TCR L netnty ttn BI Tans wey os ing eyperakay ye ewe ete Angee dog MI ony WSIS EY wo AMvet ce Jw bce Creer) Corned nie Sper greek 40 \iven sere owwonwt Vive Csmed— TD ad$8 SION ACCOt BLE’ RPRISE STRU 2) ‘Create Enterprise (we can create 1 enterprise for 1 instance). Create Business Unit Locations Create Reference Data Sets (Hold * while doing payment terms) Create-Business Units — — — — Assign Business Unit Functions to Business Unit Create Legislative Data Group (86 in R12 ~ Country Specific) Assign Legislative Data Group to LE Create Employee User ‘Assign Implementation Consultant Roles :o User Create Procurement Agents Poe eee ees Create Enterprise: * InFSM in search bar %Enterprise HCM% click on go to task icon and click on Edit -> click on Correct > "Name: Orc Fusion Enterprise > Status: Active > “Worker Number Generation: Automatic > Allow Employment Terms Override Assignment: NO * Click on submit > Yes. Create Business Unit Location: * Go to implementation project in task bar %Manage Location% Click on go to task icon. © Glick on create Name: Orc Location Code: Ore Loc Country: United States Address: Saint Joe ity: Atlanta State: Georgia Zip Code: 123458 * Glick on submitj-> Yes > Done. vvvvvvyv Create Business Unit: * Goto Implementation project in task bar %Manage Business Unit% Click on go to task icon. * Click on +icon to create > Name: Ore US BU > Location: Ore Location > Manager: jptional Field ~ we assign branch manager ision Accounts Payables Page 1 aE cerea $$ . > Default Set: Common Set + Click on Save and Close > Done Note: Im AR when you are doing customer refund this will nat work if we don't give location (treating it as optional) —— Assign Business Unit Functions to Business Unit * Purchase invoice, billing, payment, customer-payments{Procurement, project billing) are business functions and these need to be assigned to BU. What are all the business functions that need to be assigned to BU.? * Goto Implementation project in task bar %Assign BU Bi “on, ‘© BU: select BU and click on Apply and goto task, ‘© Enable required options which are as below. > Enable Billing and Revenue Managenient > Enable Collections Management > Enable Customer Contract Management > Enable Customer Payments > Enable Expense Management > Enable Materials Management > Enable Payables invoicing > Enable Payables Payment > Enable Procurement > Enable Requisitioning > PL OrepL > LE: Orc LE ‘© Click on Save and Close. Note: You may enable all options because if you forget any one it may not allow while doing AP. To avoid this we can select all options. sss Func 1% Click on go to task Create Legistative Data Group: «From home page of FSM in search bar %éMarage Legislative Data Groups% click on goto task =f icon. offering os Cen PomnAtOn, C © Click on+ to create new MANNE ARMAS 5 > Name. Orc USA Legislative Data Group De > Country: USA 7 > cureney USD OC 7 Favion Accounts Payee Tage3s Assign Legislative Data Group to LE: ‘+ From home page of FSM in search bar Legal Entity HCMY% click on go to task icon, ‘+ Glick on create HCM Information in Spreadsheet. > An exce! sheet will open click on Yes. > Navigator > Tools > Download ADF Desktop Integrator -> Double click on setup.exe {used to download required file) > _An excel fle will open, click on home click on Excel Options-->-Click on-Frust Center=———— ‘Trust Center Settings > Go to Macro Settings > Enable Trust Access to the VBA project object model; Enable all macros ~> Click on Ok” ‘+ You can fill date in excel sheet Legal Entity Identifier: OLE4SB555855, Asooriated Legislative Data Group: Orc US Legislative Data Group Salary Level: Terms Row Inserted Successfully -> Done. vvvy Create Employee User (Create from HCM): * Click on Navigator > Under My Team — click on Manage Users. © Click on + to create : Last Name: Fin Email: [email protected] Hire Date: User Name: Fin Person Type: (these come under Abstract Roles) Employee Legal Employer: Select LE Business Unit: Ore BU © Glick on Save and Close. Goto IDM (Manage Job Roles in search bar) > Open our User > Reset Password Click on Roles -> Click on Assign to assign below roles > IT Security Manager > Application implementation Consultant > Employee > GL related roles (5 roles) Run LDAP from scheduled processes. vvvvyyy Create Procurement Agent: * This is equal to buyer (Purc.asing) in EBS R12. We can classify empioyee user as procurement user. * Only HCM user can create a procurement agent. + Goto.our project > Assign our project to New HCM User with help of EDIT option, * _ InTask bar %Maniage Procurement Agent% click on go to task icon, BU: Select Ore BU > Apply and Go To Task icon. ‘usion Accounts Payables Page” ° Ps Click on + icon to create, Procurement BU: Ore BU ‘Agent: Select our HCM user Default Requisitioning BU: Orc BU Default Printer: Optional Status: Active vvvvy Close. Click on Done. FUSION ACCOUNTS PAYABLES SETUPS Common Options for Payables and Procurement (= to Financials options in EBS) Invoice Options Configuration (Financials Options) Payment Options Configuration this point & above = to Payable Options in E8S) Create Reference Data Sets Create Payment Terms Create Reference Data Set to BU ‘Create Distribution Sets Specify Suppliers Number Generation Options Assign Supplier Roles to User Create Supplier Create Supplier Addresses Create Supplier sites Assigning Supplier Sites to Procurement Business Units Create Banks Create Branches Create Bank Accounts Create Payable Documents Create Check Books Create Payment Method Create Payment Process Profile Create Payables Lookup Values Introduction to Payables Role Templates Assigning Data Roles to User Submitting LOAP Job Opening AP Periods Common Options for Payables and Procurement: Creaté all mandatory accounts in our COA to add this step. This is BU level setup (BU Specific) {In our project > in task bar %manage Common options for Payables & procurement% click on gototask Fusion Accounts Payables $$ ~ > Enrathte-all-Agent Access. You can also select as per business requirements > Save and |viyvvvvvy Liability: select code combination 22100. Prepayment: select code combination (3 SOO Bill Payable: select code combination > \\o0. Conversion Rave Variance Gain: select code combination = 50S Conversion Rave Variance [aw select code combination =. QDS Discount Taken: select code combination =\~4600. Realized Gain Distribution: select code combination =. 9613 Realized Loss Distribution: select code combination gga. * Click on Save and Close. Invoice Options Configuration: * In our project ~ in task bar % manage Invoice options % click on go to task vvvvyvvvvy BU: Orc BU > Click on Apply & Go to Task icon Payment Priority: 99 Payment Terms: Terms Date Basis: Date Basis: Tnvore sate. ‘cou Budge Date 8a Payment Terms: Immediate Note: Allow Online Validation is Automated (no need to enable) + Click on Save and Close > Done Payment Options Configuration: * In our project > in task bar % Payment Invoice options % click on go to task ‘+ Click on Save and Close (no changes) > Done Create Reference Data Sets: + Thisis used to setup data sharing. + Payment Terma > Assign to Reference Data Set BU > Assign to BUS (then only it works) * Payment Term1 -> Assign to Reference Data Set BU2 & BU3 > Assign to BUI & BUS (then only it works) + PT4,2,3-> Assign to Common Set > Assign to BU * Go toour project > In task bar %business unit% > click on our BU goto task icon, + Select our BU & Click on EDIT > Name: Common set (default). We can overwrite tis from other place (can see in below Note: if you want to use reference data set, i step). reference data set then only it works, * Go to our project > In task bar %reference data set% -> click cn go to task icon (its mandatory field) ‘usion Accounts Payables $$ invoice options for payment terms also we should change Page 538 ‘+ Click on create + icon > Set Code: Ore_US_8U Vv > Set Name: Orc US BU Set x ‘+ Click on Save and Close. 5 ow a vu Create Payment Terms: "+ Goto our project >In task bar %spayment terms% > click on goto task icon Click on + icon to create our payment terms. > Name: Orc Net 30 > From Date: 1-2-3 > Ininstallments click on + to add Due: 100% - Days 30 > Indiscount fil as per Susiness requirement. > In Set Assignments click on + icon to create ~ select Ore US BU Set ‘+ Glick on Save and Close. > Click on immediate > EDIT >In Set Assignments click on + icon and select our ORc US BU ‘+ Click on Save and Close. Lora ert f ¢ ic ¢ C : 5 Assign Reference Date Set to BU: Go to our project > In task bar %Manage BU Set Assignments? > click on go to task icon I | + Select our BU > Apply & Go to task —find our BU + Select Payables Payment Terms ~ Select Orc US BU Set ¢ ‘+ Click on Save and Close. Note: n if you want to create for all BU's we need to create reference data set & assign to all BU's. This logic is simitar to Data Access Set in GL. ray { Create Distribution Sets: (BU Specific) a * Go to our project > In task bar %Distribution Sets% > click on go to task icon i * Click on + icon to create. f > Business Unit: Orc US BU ‘ > Name: Expense = > ‘Distribution Percentage: 100% (as per requirement) > - Line: 1 ~ Distribution: 100% - Distribution Combination: Select Code Combination [OTDO. lick on Save’and Close Note: Reference Data Set is not applicable to Distribution Set because of below: Distribution set is assigned with code combination When accounting comes in to picture we have to restrict by LE & other by security of menu/BSV's. Page 6 Fusion Accounts Payables$$ Specify up Suppliers Number Generation Options (Payable system setup in EBS R12}: + Gotoour project > In task bar %specify supplier Numbering% > click on goto task icon ‘+ Next Supplier Number: Enter Desired Number (Mandatory in Fresh Instance). ‘© Click on Save and Close, ‘Assign Supplier Role to User: + Goto 1DM/Create Implementation. Users->-Administration >Select our user--> click on Roles. tab ‘© Click on Assign -> Search with %supplier% > Select Supplier Administrator to last role Click on Add. Suede PROSE: ‘+ Run LDAP from scheduled process. Create Supplier: * Click on Navigator > under procurement click on Create Supplier. ‘Click on task icon on right top > cick on Create Supplier. > Supplier: Ore Supplier > Business Relationship: Spend Authorized (Prospective ~ we can't create invoice) > Tex Organization Type: corporation * Click on Create, Click on Addresses tab & click on + icon to create new address Address Name: Ore Supplier Address Country: USA ‘Address: Orc Supplier Address City: Texas State: TX Postal Code: 77844 ‘Make sure ordering and Remit to are enabled + Click on payments tab vyvvvyvy > Click on check option on click on right mark to set as default. * Click on Save and Close. Create Supplier Sit ‘© Continuation on above step -> Click on Sites tab. Click on + icon to create site > Procurement BL: Ore US BU > Address Name: Orc Supplier Address > Site: Orc Sitet — click on Save © Click on Payments tab --here check will be defaulted © Click on Site Assignments tab & click on icon to add > Glient BU: Orc US BU > Billto BU: Orc US BU Fusion Accounts Payables Page 7$$ «Click on Save and Close. > go to Manage suppliers to view our suppliers Note: fa p12 Liability & prepayment account are mandatory & it avalable at Financial Options 1 {info at common options for Payables & «in Fusion Liability & prepayment accounts are optional procurement). create Bank, Branch, Account & Payment Document + Goto out project, in task bar %awanage Ba + click on con to create > Country: USA > Bank Name: RBS Ore : + we-can provide Address & Conte :ts > Clik on Save and Close + Select ourbank and click on reate branch. > Bank: RBS Bank > Country: USA > ranch Name: Ore Branch > click on Save and Close + Click on Bank Accounts + Click on +icon to ereate new bank account rank Branch: Ore Branch Account Name: Ore RBS Account Aecount Number: 123456789 Currency: USD Legal Entity Name: Orc LE Enable check box for Payables & Receivables > Provide cash and cashalearing account , (EA- «scroll dowin and under the Payment Documents lick on + icon t0 create Payment Document: Orc Check Paper Stock Type: Blank Stock First Available Document Number: 1 Last Available Document Number: 1000 Format: Standard Check Format Under eheckbooks click on icon Click on Ok + Gick on Business Unit Aecess tab > click on + ico re BU > click on ok vyvvvv 10 add check book number. vvyvvvvy ntoadd > Business Unit: + Click on Save and Close. Create Payment Method: {At time to bill payable we will do it Fusion Accounts Payables ‘ C OO ——— | EE 0 TE Ss NANG$$ (> Create Payment Process Profile: = Goto our project, in task bar 96PPP% > click on go to task icon ~> click on. > Name: Orc Payment Process Profile > Code: Ore PPP > From Date: > Payment File Format: Standard Check Format — > Process Type: Printed > In Usage Rule if you select any BU itis restricted only to that BU. ‘© Glick on Save and Close. Create Payables Lookup Values: Pending Introduction to Payable Role Templates: ‘+ _ In homepage in search bar %smanage duties% click on go to task icon it ‘+ In Application Roles select Role Templates > %Payables% click on the folder. + Click on External Roles & we can see 3 roles of Payables > Accounts Payable Supervisor > Accounts Payable Specialist > Accounts Payable Manager system will create roles with our user ex: Orc Accounts Payable Supervisor (check from Fedifect to APM ‘Summary tab) Assign Data Roles to User & Run LDAP: ‘ * Goto IDM and open our user > Click on Roles tab > click’on assign to add roles + Add 2 roles of Orc AP Supervisor, Specialist & Manager '* Goto Scheduled Processes and run LDAP program. ‘Open AP Periods: ‘+ Click on navigator > Under Payables click on invoices ~ It will direct to Invoice Workbench > click on task panel icon > click on Manage Accounting Periads -> Select our PL ~ Open first period. ‘+ Click on Action tab & click on Open Target Period — click on required period & click on open (periods will open until that period) > Click on Done. INVOICES Standard Invoice Creation ‘+ Click on navigator -> Under Payables click on invoices ~ it will direct to Invoice Workbench, Click on Task Panel & clickon create invoice > BU:Ore BU Supplier: Orc Supplier IT Page 9 Fusion Accounts Payables$$ > Supplier Site: Orc Supplier Site — - > LE Orc USLE > Number: 1 > Amount: USD 20,000 > Type: Standard > Date: 8-9-2017 > Payment Terms: immediate > Terms Date: ~ > Attachments: if you want to attachment you can > Click on show more in Header level to view more information. > Invoice Group: If you need you can write a name — optional ‘© Line Level & Distribution ~ Fill the amount & account > Amount: 25,000; Distribution Sets’ xy2; Distribution Combination: select code combination. > Click on line 1 & click on Distribution tab to view the respective account. «Click on Invoice Actions > Click on Validate -> Click on Post to Ledger = to Final Post in R12 (Account in Draft = to Draft mocie in R12}. > click on View accounting to see accounts. Click on invoice Actions and click of Pay in Full— > Bank Account: Orc Bank > PPP: Orc PPP > Payment Document: Ore Check > Payment Number: 1 —click on Submit # Click on Invoice Actions & Click on Manage Installments ~ Here defaulted. If you need to change you can change. 0 make payment create accounting isnot mandatory. You can pay after validating. payment method ~ check is Note: Invoice creation via Spreadsh ‘This is similar to Web ADI (Application Desktop Integrator) in R12 and used only in GL. Thi (application Desktop Framework Data Integrator) in Fusion and used in every module “© Download ADFdi . “Enable Excel Options 4 Create Invoices in Spread Sheet “%& Import invoices in to AP Download ADFdi: ‘© Goto Navigator > Under Tools click on ADFdi > open the folder > cl is ADFéi Jick on setup.exe file to install Enable Excel Options: © Open excel > Home ~ Excel options > Trust Center ~ Trust Center Settings > Enable all Macros & check in Trust aecess to the VBA project object modet > ok. Macro Settings ~ Create Invoices In Spreadsheet: ‘© Intnvoice workbench ~ In tasks click on create invoices in spreadsheet, Page 10 Fusion Accounts Payables SO IC oe Ghee | aos a +3 ©" Glick on Connect (before this close all excel files) > enter credentials to login * Fillall the star fields which are mandatory. You can enter N number of invoices. * Toenter distribution set we can select 1* cell & right click and click on Unhide. * Click on Save and Submit. You can see Row Status as Row Inserted. * You can fill info like BU; invoice Group; lick on submit. Import Invoices to AP: ‘*—Go to Invoice workbench:-> Refresh & we tan See Hew invoice; Select H and click on Validate & Post to Ledger. Open invoice and make payment. Also click on recent to view latest invoices within 24 hours. DEBIT MEMO INVOICE Definition: When we want to decrease the supplier liabil:y in case of purchase returns we use this, Create Standard Invoice for 10,000 + Create Debit Memo for -2,000 (negative sign) Make Payment — select standard invoice & debit memo so payment will be for 8,000. Create Standard Invoice: Follow standard process for creating Invoice - 10000 Create Debit Memo: Same invoice process ~ Select Type as Debit Memo— Amount - 3000 \n Match Invoice Lines — Select “Correct Unmatched Invoices” > clck on go > select invoice of 10k Enable correct & Amount -3000 > Click on Apply > CleK on Ok-> Validate > Create Accounting Make Payment: * Click on Navigator -> Click on Payments under Payables > click on Task Icon & click on Payments. + Fill info for BU; Supplier; Suppl PPP; check * Under Invoice to Pay > click on select & add ~ select Invoice & DM > Click on Apply -> Click on ‘OK. ante Abeeo. + Click on Select & Close Con cdaneiwge BOER, Liaenerie” seco. Site; Payment Date; Type; Bank Account; Payment Method; DEBIT MEMO INVOICE Definition: When we want to decrease the supplier liability other than purchase returns. * Create Standard Invoice for 5,000 ‘© Greate Debit Memo for-2,000 (negative sign) Make Payment ~ select standard invoice & debit memo'so payment will be for 8,000. ‘Create Standard Invoice: Follow standard process for cre Create Credit Memo: * Same invoice process ~ Select Type as Credit Memo — Amount -2000 * In Match Invoice Lines ~ Select “Correct Unmatched invoices” > click on o> select invoice of 5k Fusion Accounts Payables Page 11 Invoice — 5000$$ ms vv + Enable correct & Amount -2000->clck on Apply > Click on Ok -> Validate >. Create Accounting G ‘Make Payment: © Glick on Navigator -> Click on Payments under Payables > click on Task Panel & click on CG Payments. ‘a B PRP; check Under Invoice to Pay > click On select Badd-— select Invoice & CM -> Click on Apply -> OK. Click on Select & Close © Toview Accounting Go to Payments workbench and select one line and click on Actions -> Click on Post to Ledger > oe oc G YGilcanclickon view acountinginAdons Menu, “RU be. gs Core cleorive 000, G e meamment «— Uvetury 800. a Definition: Advance give to supplier Is treated as prepayment (In R12 supplier/employee is treat: Qa vaidared Ungar prepayment). We have Perranent & Temporary préfraymen ("Gea repayment nce 2500 + Payment for Prepayment Invoice 2500 WASH Porgrnunic: — -Awoatlabte G + Create Standard Invoice 25000 POL std kar eated — Ayvoatlase + Apply Prepayment on Standard tnvoice 25000 Q Sad ersnggiod — FUE ApRed Create Prepayment Invoice: ty Select Type: Prepayment; Payment Terms: immediate; Enter amount at Line Level, <_f a Click on show more — Apply After (settlement date in R12) > Validate > Create Accounting. Payment for Prepayment invoice: + Click on Navigator > Click on Payments under Payables -> click on Task Panel & click on Payments. Q ‘+ Fill info for BU; Supplier; Supplier Site; Payment Date; Type; Bank Account; Payment Method; PPP; check Create Standard invoice: create an invoice in standard process Apply Prepayment on Standard Invoice: Alter creating invoice > click on invoice Actions > Click on Apply or Unapply Propayments ~> Select prepayment invoice & click on apply > Click on-OK. CREATING PAYMENT PROCESS REQUEST (PPR) i: With this we can automate payments for multiple invoices or suppliers. Through payment Defini manager we can apply PPR. & Create Multiple invoices “> Create PPR Template “Submit PPR Fusion Accounts Payables$$ Create Multiple Invoices: Create invoices in stahdard process. Create PR Template: * Goto payment workbench -> Click on Navigator > Payables >. Payments ‘Click on Task Panel > click on create PPR = Click on >> icon > click on + icon to add new template > Name: Ore Payment Templates >Click on Payment & Processing Options tab Bank Recount: OFC Baa > Payment Document: Ore Check A patos properedh, ponywaes > PPP: Orc Payment Process Profile > lick on Save and Close WA creste. ROYALE Survey + Glick on Done. Submit Payment Process Reques Select; Build; Format; Confirm + Gotopayment workbench -> Click on Navigator > Payables > Payments ‘*. Click.on Task Panel click on submit PPR’ > NamezOre PPR > ‘TemplaterOrc Payment: ‘Template > Pay Through: This date where due invoices will start automatic payments, * Glick on Task Panel > Manage PPR = Name: Ore PPR and clck on search, ® Click on Right Arrow under Action -> you can view all the selected invoices; you can ese ay ety ces or ened) srioutt) ee eety terete Roane oy cen > Click on Resume Payment Process. TRA ay ty Sa be. dome ORAL ont. * Search with our Ore PPR & click on right arrow icon > Fill printer related info & click oh * Search with our Ore PPR & click on right arrow icon ~ Click on Record Print Status > Click on Submit (Irreversible Action) > Click on Done. * Clckon Refesh & you cansee succeeded, PPR foaunent= PTR TS PRR, Movs Sarolts pony SO Ornrtnolw, WITHHOLDING TAX URE ES outer, Definition: If TDS or tax is applicable we will deduct from the invoice & will pay to Tax Authority In USA we call TDS a WHT. Holding tax amount and paying remaining to the supplier & the taxis paid to tax authorities, Create Payables Calendar Create WHT Authority as Supplier > Create Tax Codes Create Tax Groups ‘> WHT Options (In R12 Payable Options enabling WHT) Assign WHT group to Standard Supplier Create Payables Calendar: * Goto our Project > In task bar %Payables Calendars% > Click on Go to Task Icon, ‘* ick on +icon to create Fusion Accounts Payables Page 13$$ papenenseonns > Naime: Ore WHT, Dc Recunay > Calendar Type: Sere eS we a > Period Frequency: Monthy ka > Start Date: 1-1-2017 precession, > Period Name Format: MM > Click on Save > Click on Generate Periods > Click on Save | > Glickon Add Yearstabto-addmore years. > Click on Save and Close. —_ Create WHT Authority as Supplier: '* Navigator > Procurement > Suppliers ‘+ Click on Task Panel and cick on Create Supplier > Supplier: Ore WHF Authority > Business Relationship: Spend Authorized > Tax Organization Type: Corporation > Click on Create + Click on Address Tab & click on +icon to create > Address Name: WHT Address > Country: USA > City: Aaron > state: ky > Enable Remit to > Click on Save and Close. + Gick on Sites tab & click on + icon to create > Procurement BU: Orc BU % Address Name: WHT Address > ‘Site: WHT Site Enable Pay > Click on Save > Click on Payments tab ~> Select check and click on correct icon to default > Click on Site Assignments > Select Orc BU > Glckon Save and Close '* Click on Profile tab and select Supplier Type as Tax Authority ‘Create Tax Codes: = * Goto our Project > In task bar Manage Tax Codes% > Click on Go to Task con. + lick +icon to create > BU: Ore BU Country: USA. ioe ‘Tax Regime Code: Tax Status Code: ‘Tax Rate Code: PENDING > > > Tax i > > ‘usion Accounts Payables Page 14$$ ILLS PAYABLES CONFI Definition: These are future dated payments. While issuing PDC (Post Dated Checks) we use these bills payables. + Provide Bills Payable Account in Common Options for Payables & Procurement. “Create Payment Method For Bills Payables Provide Bills Payable Account In Common Options for Payables 8 Procurement: — '* Go to our Project > In task bar %Manage Common Options for Payables & Procurement’ > Click on Go to Task Icon. ‘+ _ In Bills Payable Account - select the account -> Click on Save and Close Create Payment Method For Bills Payables: + Goto our Project -> In task bar %Manage Payment Methods% > Click on Goto Task Icon. + Click on + icon to create > Name: Ore Check- Bills > Code: Bills - - > Click on Bills Payable tab & Enable Use Payment method to issue bills payable Click o Save and Close > Done Testing: : © Create an invoice & make payment with future date. ‘+ At time to payments ~ Click on Invoice Actions and click on Manage Installments > Under Payment Method select Fusion Check Bills > Click on Save and Close Ii Task list click on Create Payment > Change Payment Method to Fusin Check Bill. All emai ‘+ Click on Advance tab & in Maturity Date give future date * Under Invoice to Pay tab click on + icon to add invoice for payment -> Save & Close -> Done. fields as same as Standard PAY ALONE Definition: If we want to issue one check for one invoice we use this Pay Alone concept. ‘Enable Pay Alone at Supplier Enable Pay Alone at Supplier: ‘+ Goto our Navigator > Under procurement click on Supplier. ‘+ Search with our Supplier & Open > Click on Profile Details section click on Payment tab & click on Payment Attributes > click on Payment Specifications & Enable Pay Each Document Alone option > Save * Click on Address Tab -> Click on Edit > Click on Address Details section click on Payment tab & click on Payment Attributes > click on Payment Specifications & Enable Pay Each Document Alone option > Save Click on Sites Tab and click on EDIT > Click on Payment tab & click on Payment Attributes - click on Payment Specifications & Enable Pay Each Document Alone option > Save oe Fusion Accounts Payables Page 15,$$ ‘© Create two invoices with standard process ‘+ Navigator > Payables > Payments-> Click on Task list & select Create Payment. > Try selecting two invoices to pay at a time system will throw an error with PAY ALONE, = FOREIGN CURRENCY INVOICE & PAYMENT Definition: Create invoice in Toreigircurreney and-pay in foreign currency ‘Setup Common Options = Bank Account Level Setup Define Daily Rates ‘Setup Common Options: '* Go to our Project > in task bar %Manage Common Options for Payables & Procurement% > Click on Go to Task tcon. Fill Realized Gain & Loss .ccounts; Conversion Rate Type: Corporate. Bank Account: 2 © Goto our Project > In task bar %Manage Bank Account% > Click on Go to Task Icon. Search, and open our bank account. ‘© Under Additional Information section Enable Multicurrency Account > Click on Save and Chose. YE Define Day Rates: 5 et ‘* "Go to our Project ~Y In task bar %Manage Daily Rates% -> Click on Go to Task Icon. Click on i Dally Rates tab > Click on Create in Spreadshest 0 + Connect > Provide credentials ~ Filrall * fields and click on submit “ Testing: a “+ Create invoice in foreign currency. Pay in full for foreign currency and you can see rate. { SureuER MERGE Q Definition: When an employee creates same supplier with two different names we need to finalize one ep name and can merge in order to avoid duplication, If one supplier acquires another in this case also we m will be merging both the suppliers. Also if supplier having 2 sites & closing 2" site we can merge both the sites as 1. Create two suppliers, ‘Perform Supplier Merge (This irreversible action) Create Supplier: create new supplierin standard process Perform Supplier Merge: ‘+ Goto navigator > Procurement > Suppliers ~> Click on Task Panel & Click on Supplier Merge > Click on + icon to add suppliers to merge. In Transfer Options seiect All Purchase Orders a and Invoices. r > Click on Submit > Click on Yes > Click on Ok. > You can see the program running under Process section or Scheduled Process b Fusion Accounts Payables Page 16a c $$ - ST INVOIC Definition: For late payments interest is applicable based on suppliers, For this we will use interest inwe ‘Configure Invoice Options ‘Define Interest Rates + Set Interest Invoice Option at Supplier ‘Configure invoice Options: + Goto our Project > In task bar %Manage Invoice Options % > Click on Go to Task Icon. ‘+ Under Interest Section ~ Enable Create Interest Invoice; Minimum Interest Amount: 10S; Interest Expense Distribution Account:Select WC A340 * Glick on Save and Close. Define Interest Rates: * Goto our Project -> In task bar %Manage Interest Rates % > click on Go to Task Icon. ‘+. Click on + icon to create Interest Rates > From & to Date & Interest rate ‘Set interest Invoice Option at Supplier: ‘* Goto Navigator > Under Procurement click on supplier -> Open our supplier > EDIT * Glick on Sites tab & EIDT > Click on tnvoicing tab > Under Terms Create Interest Invoice select Yes. Testing: Create an invoice with past date & pay on current date ECURRING INVO! For periodic transactions instead of creating invoices frequently we use this recurring Defini invoice, ‘© Create Payables Calendar ‘Create Distribution Set % Create Recurring Invoice Template -Generate Recurring Invoice Create Payables Calendar: ‘+ Goto our Project > In task bar %6Payables Calendar % ~ Click on Go to Task leon > Select BU & click on Save and Close > Click on + icon to create. Name: Ore Recurring Description: Ore Recurring. Calendar Type: General Purpose Period Frequency: Monthly Periods Per Year: 12 Start Date: 1/1/17 Period Format: MMM Click on Generate Periods ccounts Payables Page 17iv) 3 $$ Oe © > Click on Add Years—1. > Click on Save and Close Create Distribution Set: We can use existing distribution set which we created. ‘Create Recurring Invoice Template: _ Go to Navigator > Payables > Invoices > click on Task Panel -> click on Create Recurring COS tee ly ies:> Connect & provide credentials. eqs 2ieZ'S “rit astar fields; Calendar name: Ore Recurring; From & to Period; Select Distribution set (In R12 itis mandatory & fusion nor mandstory)->-ClickonGenerate. Go to Invoices workbench & check for newly created invoices ~ Open; Validate & Create ‘Accounting. oO ‘THIRD PARTY PAYMENTS ¢ Definition: Buying something from a supplier and making payment to other party (collection agent) on Cc request of our supplier. ¢ + Create One More Supplier (Collection Agent for our supplier) G Create Relationship’ € “Invoice Options Go + Payment Options . ! C (e Create Supplier: ‘+ Goto Navigator > Procurement > Supplier > Click on Task Panel and click on Create Supplier > Follow Standard Process > Create Address & Site > Payments Check as default ~ Site Assignments add our site. Create Relationship: + Open Our Supplier > click on Sites > cick on Invoicing tab ~ Under Third Party Relationship click on+ icon to add new supplier; select address set rom date set this as default. Invoice Option: (To change third party selection at invoice level) 6 3% > > enatftone aN p Go to our Project > In Task Bar S6lnvoice Of to supplier override for third party payments. -> Click on Save and Close Payment Options: (To change third party selection at Payment level) "i 0 to our Project > In Task Bar Payment Options% P-GiekonGeteseskeon> Enable Allow nr Payee Override for third party payments. > Click on Save and Close Testing: Create Invoice with Supplier X and make payment to party Y (as we selected default in relationship tab — collection agent supplier will default in payment). RP CROSS CURRLNCY PAYMENTS A Definition: Invoice created in one currency and payment is made in other currency (In 114i & R12 this doesn’t work). (3 + Invoice Options (Not Mandatory ~To sei as default we use this) + Supplier Site (Not Mandatory — To set as default we use this) \ & + Bank Account Page 18 Fusion Accounts Payables$$ Daily Rates Invoice Options: (These are BU Level Options) + Gote our Project > In task bar Sélnvoice Cptions% > Click on Go to Task icon > Set Invoice ‘currency as USD & Payment Currency as INR > Click on Save and Close ‘Supplier Site: Open Our Supplier -> click on Sites tab & Click on Invoicing tab -> Set Invoice currency as USD & Payment Currency as INR. -> Click on Save & Close. Bank Account: ‘+ Goto our Project > In Task bar %Bank Account% >Click gfrGerts tast-ebn-> click on EDIT > Enable Multi Currency Account —Ack—G\esnerra Tabs « Daily Rate: + Goto our Project > In task bar %¢Manage Daily Rates% -> Click on Go to Task Icon. Click on Daily Rates tab -> Click on Create ‘= Spreadsheet + Connect > Provide credentials > Fill all* fields and click on submit — Testing: Create Invoice in INR & make payment in USD (for making payment use MANUAL PAYMENT ~ not Pay in ful) IRITY £E MOAC CONFIGURATION & TE! Definition (This.is MOAC in R12): We can group multiple Business Units with single user through this security profile option. In R12 we have security profile & Global Security Profile (for within OU & Across U's) however, in Fusion we have only one security profile, ‘Create Organization Security Profile : ‘Create Organization Data Role (Assigning Security profile to Job Roles (assigning security profile to responsibility in R12) © Create User © Assign Data Role to User ‘Run LDAP Job Note: * Data Roles = Responsibility In R12) * Security Profile > Responsibility > User (R12) ‘+ Create Security Profile > Data Roles > User (Fusion) Create Organization Security Profile (HCM Reiated Task): '* Search from FSM home screen task bar %4Manage Organization Security Profile% > Click on that & dick on sicon to create new one, > Name: Orc 1 BU Security Profile > Enable Secure by Organization Classification — > Click on + icon to add classification Name: Business Unit Enable Secure by Organization list > Click on + icon to add Organization: Orc BU © Click on Save and Close a Fusion Accounts Payables Page 19 arr a RN$s Create Organization Data Role (Security profile-———-Assign—> Job Roles): ‘© From FSM home screen (outside our project as we don’t have HCM) %Manage Data Rolesand Security Profiles% - click on the task > Click on + icon to create > Data Role: Orc] BU Data Role _y Accounts POrpadle Su VET: > Job Role: AP Supercar Geko Het > Person Security Profile: Create new; Name: Orc BU; Enable Secure by Business Unit > click omer > Under Workforce Structure: Select Orc TBU Security Profile->Click on Next > Review > Glick on Submit > Click on Done. Create User: Create User through IDM with standard process. Assign Data Role to User: Click on Roles tab and click on Assign and add Ofc 1BU Security Profile lun LDAP job from scheduled processes, (CREATE PAYABLES LOOKUP VALUES Definition: We can group multiple suppliers based on their nature. Say we can create one group for all foreign suppliers/government suppliers. Pay group is part of lookup values. Go to Setup & Maintenance > In search bar %Manage Payables Lookup% ~> Click on Go to task Run LAP Jol icon (we can do this from our project or from FSM Homepage). Lookup Type: Pay Group & search > Click on + icon to create new row under Financials Generic Lookup Type > Lookup Code: Orc Foreign; Reference Data Set: Common Set; Meaning: Orc Foreign Suppliers. * Glick on Save > Click on Done. Go to Supplier & open our supplier > Click on Invoicing tab & assign pay group While making payment for invoice you can see the pay group > Go to Task panel & click on submit PPR > Under pay group check in Specific & select our pay group. Fusion Accounts Payables$$ PAYMENT FORMATS Introduction: In EBS we don’t modify this only technical team do this. Create Template = Create Format Select Format for Documents Create Payment Process Profile Create Template: — ‘+ Login to URL: https://nws-fsp0712-fs.oracledemos.com/xmipserver - bold word should be added to URL > Click on catalog ‘+ Expand Shared Folder > Expand Financials -> Select Payments (you can see all formats)-> select Disbursement Payment File Formats (Don't modify itis seeded one) ~ click on More -> Customize ~ “hen the copy will be stored in Customer Folder (under shared folder you can find custom folder > Financials > Payments) you can see the user name also * © Glick on sDIT > you can see all seeded templates ~ click on Standard Check > EDIT -> System _ _——-- -will download RTF (Rich Text Format), save it: : 7 ° # Click on +icon to create(Changes are done by Bl team) > Click on Upload or Generate Layout > > Layout Name: Orc Bank Check Layout > Template File: Upload ATF file > Type: RTF Template > Locate: English USA -> Upload > Save Report > View List ~ To view our format > select PDF format & save. (Create Format: + Goto our Project > In task bar %Manage Formats% -> Click on Go to Task Icon > Select Type: Disbursement Payment File Format >Click on Create. > Name: Orc Bank Check Format > Code: Orc_Bank_Check > BI Publisher Template: Ore Bank Check Layout ‘+ Click on Save & Close > Done Select Format for Documents: + Goto our Project > In task bor %Manage Bank Accounts% ~> Cick on Go to Task Icon > Search for our Bank Account - Click on EDIT > Under Payment Documents, select Orc check and click on E0IT > Format: Ore Bank Check Format (which we created) > Okay > Done Create Payment Process Profile: * Gotoour Project > In task bar Manage Payment Process Profile% > Click on Go to Task Icon Search for our PPP Clicn on EDIT > > Format: Orc Bank Check Format (which we created) -> Okay -> Done ———— Fusion Accounts Payables Page 21$$ o INVOICE IMAGING SOLUTIOI VU or this we will have 1PM (Imaging & G Introduction: 300 dpi (Pixel Quality) formats are a 8 © We need separate Process Management) server. TIFF, JPG, PDF, accepted by IPM server. 1s Allinvoices are scanned & sent to IPM servers in oF Fe access IPM website using emaitaddress url would be, https://emall id/imaging ‘© Click on Payable Invoice Search ge cee ‘© Click on any invoice & click on update (0 Navigator > Invoices license for invoice imaging solution. F Word - in system. rder to get updated nly certain fields can be modified) ¢ To Import in to AP: |S cick on Scanned invoices info led Task Panel > Import invoices > BU: keep bla > PL: Orc PL > Source: invoice Image : & nk (sometimes if you mention it will not work) ‘© You will also have scanned image of invoice in the = You can validate > create accounting. “Raise SR to Oracielif client subscribes for AP he wil attachment for reference. C € 1 receive an email id for Payables Invoice, a ‘same with other modules) “Mail ID for Payables Invoice “> Mall ID for 1 Expense ! | | i GL Can WVOCS I 8 Epok | ope C mV] 6 eC tary eo (npr fenagey Ge HOOK F rmvicgy RL Congt BE Loney P? tease foray ; Page 22 Fusion Accounts Payables— Ce esd | myrore~ ACCOUNTS RECEIVABLES All setups are same for AR in EBS R12 & Fusion Financials We need to Create Reference Data Set for Customer Site. We can’t use common set for customer site. Each BU ore reference set should be created. Below are the AR setups. Functionality =~ Define Transaction Types (Control & Defaults transactions) Define Transactions Sources (to generate transaction numbers) ‘Auto accounting Configuration (Specific to transactions) Greate Payment Terms Create Statement Cycles Collector Collection Create Customer Profile Class Create Reference Data Set Customer Site (To assign ship to & bill to) Create Customer Create Customer Site Create Remit to Address ‘Memo Lines Creation (used for Non Inventory items - SERVICES) Create Receivables Activities (To capture Earned & Unearned discount we will do this setup) Create Receipt Class & Method (Classis Global definition & Method is BU specific) Create Receipt Source “Overview of AR Role Templaté Assign Receivables Data Roles to User “Submitting LDAP job * Open Receivables Periods Pe eee ee Receivables System Options Configuration: : + We can control receivables transaction activities. We can set high evel control for receivables * Go to our Project -> In Search bar %Manage System Options% click on go to task icon > Click fon + icon to create & select our BU Split Amount: 0 Daysin Days Sales: 0 Application Rule Set: Prorate All Discount Basis: Invoice Amount ‘Tax Account: Select Sales Tax (2990. Cross Currency Rounding Account: Select CC -ABS$O- Realized Gains Account: select CC }BSOSt Realized Loss Account: select CC _3&sS- Tax Invoice Printing Option: Total Tax Only ‘Grouping Rule: Default re ‘usion Accounts Receivables Page t vyvvvVvVy¥vv t : :> Maximum Memory Bytés: 1024 > Log File Message Level: 1024 '* Click on Cash Processing tab > Charge Back Due Date: Receipt Date > Invoices Per Commit: 100 > Receipts Per Commit: 100 Click on Save & Close. To EDIT select BU Define Transaction Types: = Gor ‘on + icon to, create. > Transaction Type Set: Common Set > Legal Entity: Ore LE > Name: Orc Invoice > Transaction Class: Invoice > Transaction Status: Open > Creation Sign: Positive Sign > Generate Bill Yes Click on sicon to assign ~ select BU & LE > Click on Save & Create Another 2 Insame above stey + Insame above steps create Charge Bac Note: Deposit & Guarantee Define Transaction Sources: © Go to our Project > In Search bar %M: Click on + icon to create. } Transaction Source Set: Common Set Legal Entity: Orc LE Name: Orc tnvoice Description: Orc invoice Type: Manual From Date: x0000% Last(Next) Transaction Number: 1 > Standard Transaction Type: Orc Invoice > Glick on Save & Create Another. = Inssame way create transaction source for CM «+ Inssame way create transaction source for OM + For Charge Backitis predefined. ‘Auto-Accounting Configuration: vvyvyvy -k on + icon to creat Page 2 Fusion Accounts Receivables & select line & Click on EDIT. ‘0 our Project > In Search bar %Manage Transaction Typess = dick on OK. ps ereate CM Sign should be NEGATIVE. In same above steps create DM — Sign should be POSITIVE k~ Sign should be POSITIVE. ‘transaction types are not available in this version. Even if we create system will not use Go to our Project > In Search bar %6Manage Auto accounting $$ 6 click on go to task icon > Click fanage Transaction Sources%s click on go to task icon > 1g Rules% click on go to task icon > a D « @ : GIOOOO aay OOS. Xe ya$$ F Select BU; Account Type: Receivable (it-will debit); Company: select Constant Values C (Code Combination). Click on Create Another. 7 > In same way create for REVENUE ~ Create Payment Terms: * Go to our Project > In Search bar %sManage Receivables Payment Terms% click on go to task icon > Click on + icon to create. Payment Term Set: Common Set. : Name: Orc Immediate Base Amount: 100 Discount Basis: Invoice Amount Discount Basis Date: Receipt Application Date From Date: x00 Installment. Options: Tax & Freight in 1" Installment Under Payment Schedule ~ click on + icon to create & in Days give 0; Relative Amount: 100 _ mee E : - ount: select Discount. Create Statement Cycles: © Goto our Project > In Search on + icon to create. > Name: Orc Menthly; Interval: Monthly % Under, Cycle Dates section you can create cycles. BU; Orc US BU; Statement Date: azp2017 > Glick on Save & Close Collectors Collection: * Goto our Project > In Search bar %Manage Collectors% click on go to task icon -> Click on + icon to create. > Collector Name: Orc Collector > Type: Employee > Employee Or Group: Ore > Enabled: Yes > Collector Set: Common Set ; Create Customer Profile Class: * Go to our Project > in Search bar séManage Receivables Customer Profile Classi click on go to taskicon > Click on + icon to create, > Profile Class Name: Ore Cec % Under Profile Class tab ~ Collector: Orc Collector; Payment Terms: Orc immediate; Statement Cycle: Orc Monthly (If you don't want disable it); Grouping Rule: Default ® lick on tate Charges tab ~ click on + icon to add currency as USD. Create Reference Data Set Customer Site: '* Go to our Project > in Search bar %IManage Reference Data Set% click on go to task icon > Click on + icon to create. vvvvvvyvv 2Wanage Statement Cycles% click on go to task icon > Click Fusion Accounts Receivables Page 3$$ > Set Code: Ore_US_BU_Cust Site; Set Name: Ore US BU Customer Site - + Gickon Save & Close. , tamed tarfoensssa __ Create Customer &Site: _nSSqn BPO Peewee Gres CARS) * Goto our Project > In Search bar %Create Customer% click on go to task icon > Chek on + icon tocreate, > Name: Ore Customer "Account Name:Ore Orc US BU Customer Site > Address (All are Mandatory Fields even without star): Fil details ——— a > Under Address Purposes: Click on add & select Purpose ship to (select bill to also) & bill to. > Click on Save & Close ‘+ Search for our customer & select Under Accounts section select account number & click on Profile History tab ~ select the line click on Actions & select correct record > Change default to Ore Standard > Save and Close * Under Sites Click on Site Number ~ Click on Profile History tab > Click on Create Site Profile ~ Click on Save & Close (check for Orc Standard). Create Remit to Address: * Go to our Project'Pin Search bar %Manage Remit To Addresses% dlick on go to task icon > Click on + icon to create > Remit to Address Site: Common Set > Country: Usa > Address: Fill détails & click on Save & Clase. ‘+ Search & find our remit to address -> select ours > Under Receipt from criteria select + icon to create > Select USA country and click on Save & Close. Create Memo Lines: + Go to our Project in Search bar séManage Standard Memo Lines% click on go to task icon > Click on + icon to create. > Memo Line Set: Comman Set > Name: Oracle Training > Description: Oracle Training C > Type: Line + Under Reference Accounts ~ Click on + icon to add BU Select & add our BU. r * Click on Done. Create Receivable Activities: tn EBS for this we need to create party tax profile for specific OU in EBT. n fusion its not mandatory. * Go to our Project in Search bar %Manage Receivable Activities% click on go to task iCon > c Click on + iconto create. > BU: Ore Bu > Name: Orc Earned Discount > Description: Orc Earned Discount > Activity @ Type: Earned Discoynt ' rr Fusion Accounts Receivab!$s > Activity GL Account: Select code cofnbination of Famed Discount > GL Account Source: Activity GL Account =TAMCD « > Tax Rate Code Source: None . > Click on Save & Close +n sameway create recehabl avy for Uneamed Bgcount by ccking Save & Create Another. Create Receipt Classes & Methods: aes + Goto our Project >in Search har S4Manage Receipt Glasses Methods Hickam gato taco > Glick on + icon to create. > Name: Ore Manual > Creation Method: Manual > Remittance Method: Standard > Clearance Method: By Matching Under Receipt Methods ~ click on + icon to create Name: Ore Check; Printed Name: Check; Select Date, + _ Under Remittance Bank Accounts ~ click on + icon to create > BUsselect BU > Bank: Orc Bank > ranch: Ore Branch > Account: Ore Account > Under Gt Accounts: select all respective GL Accounts + Glick on Save 7 Close Create Receipt eas: Souse 2 a * Goto our Project >in Search bar KManage Receipt Cases MTA click on goto taskicon > Gickon +icon to create. > BU:Ore BU > Name: Ore Manual Receipt Source > Receipt class: Orc Manual > Receipt Method: Ore check > > Bank Account: Ore Bank Batch Numbering: Manual * Click on Save & Close, Overview on AR Role Template: * From FSM home page in search bar %Manage Duties% it will redirect to APM > select For as Role Template -> search as recelvable ~ select “Receivables Template for Business Functions Bill & click on open folder > Click on External Roles tab to view roles created. Assign Date Roles to User: * Switch to IDM (Manage Job Roles) -> Select our User > Click on Roles tab & click on Assign > select “Accounts Receivable Manager Orc BU" & “Accounts Receivable Specialist Ore BU” click on add. > Also assign Revenue Analyst & Revenue Manager Orc BU roles. > Assign Billing Manager & Billing Specialist roles to user, —— Fusion Accounts Receivables Page 5 | seer A SEE a$$ fun LDAP Job: Through scheduled process submit LDAP job & refresh it. s - Open Receivables Periods: Fromm FSM-homepage Navigator > under Receivables ~ click on Accounts Receivables “> Click.on Task Panel ~ Select Manage Accounting Periods ~ Select our PL — open respective periods > click on done. Note: Perform BU Set Assignments. ~ Go tour projeetin. search bar MBU Set Assignments% > click on go to task icon “>Select and add our BU a > Under Customer Account Site —Select Ore BU Customer Site > Click on Save & Close ~ Click on Done. . f NCR ‘+ Navigator > Under Receivables select Billing “go to task panel & click on create transaction > BU:OreBU > - > Tra ti S R 0 ‘Transaction Source: Orc voice qacekosa > Transaction Type; Orc Invoice : ewe ON > Bill to Name: Ore customer pen > Payment Terms: Ore Immediate Adimy > Under invoice Line: Mention services, units & amount 2 Cos gist fe > sceconpuaescnysnarstemmay Tn Kea gists f Soe Be side) ik on Incomplete to make changes > Click on View Image to view the print screen (to print) : * Crete Receipt — go to Navigator -> under Receivables click on Accounts Receivables > Go to taskpanel cick on Create Receipt. ' > BU: Ore BU é > Receipt Method: Orc Check Coekeod cash Bk ‘ > Receipt Number: 11211111 ox: € > Entered Amount: 20000 A > Under Customer Section: Selet Ore customer & site r canaggie 38) > Under Remittance Bank: Select Bank, Branch & Account > Click on Submit & Apply Manually ‘+ Click on Add Open Receivables tab(To apply on transaction) & select the transaction & click on ny ‘add > Click on done > Click on Post to Ledger -> Click on save & close. ‘MANUAL CREDIT MEMO TRANSACTION CREATION “Create Transaction - 10000 + Create cM ~2000 ‘Apply CM on transaction - 8000 (10000-2000), Fusion Accounts Receivables Page 6$$ (Create Transaction: Follow standard transaction process for this (Navigator > Billing ->Task Panel > Create Transaction). Create Credit Memo: Navigator -> Receivables -> Billing ->Task Panel > Create Transaction ‘Transaction Type & Source: Credit Memo Apply CM on Transaction: Navigator > Receivables -> Accounts Receivables ->Task Panel > Click on APC RHEHIEOE Wronmorpe. Cred BU: Ore. BUS ee se * Customer: Ore Customer & Search + Select CM & sickon-Sophy” * Glick on Add Open Receivables — select transaction number & click ofi ADD & Done. * Click on Save & Close ui cr EMC ISACTION Create Credit Transaction: Navigator -> under Receivables - Billi. ->Task Panel -> click on Credit Transaction - ‘+ Number: select transaction number & tab out. ‘+ Transaction Source: Fe Invoice ‘+ Uncheck automatically derive tax from lines, * Credit Entire Balance tab if you click on this entire amount will be credited else enter specific ‘amount (-2000) to be deducted, * Click on complete & ciose: ‘+ Click on Manage Transaction to view the newly created CM Transaction MEMO CREATI Definition: IF you want to add amount to the existing invoice we use this DM. % Create Invoice Transaction ‘Create DM Transaction * Apply DM on Invoice Transaction Create Invoice Transactios * Go to Navigator > Under Receivables select go to task panel & click on create transaction, We can do this for existed transaction or for new transaction, Create Debit Memo: Navigator > Receivables > Billing ->Task. Panel > Create Transaction — ‘Transaction Type & Source: Debit Memo “Lines 1k & description as addition. * Click on Show More > Click on Miscellaneous ->Cross Reference: Enter Invoice Transaction Number > Click on Save -> Complete. By this we can create invoice for 1k, the claange can not reflect in standard invoice transaction. TRANSACTION WITH MEMO LINES Definition: Creating transaction with services. Create Invoice Transaction: Fusion Accounts Receivables Page?Do, $$ . Go to Navigator >Under Receivables select go to task panel & click on create transaction — Dezcription is mandatory; Memo line: Oracle Training > Complete & Review PMO@ae co \CTION Definition: We can change the due date for an invoice transaction on request of customer. System will dose the open Rem transaction & balance amount willbe showed a chargeback transaction +t Create Receivable Activity for Chargeback Transaction | 4 Create Invoice Transaction — 10000 ee + Receipt (Customer Paid) ~ 5000 1 ‘Create Chargeback Transaction ~ 5000 Create Receivable Activity for Chargeback Transaction: Go to our Project ->in carch bar Manage Receivables Activties% click on go to task icon > select our BU & click on search - click on predefined chargeback adjustment & Click on EDIT aaa one’ © % GL Account Source: Activity GL Account > Activity GL Account: Select Code Combination for chargeback burden A/C SX330 > Clickon Save & Close. Create Invoice Transaction 10000: + Navigator > Under Receivables select Billing > go to task panel & click on create transaction for 20,0001mR p (= Create Receipt (Customer Paid) - 5000: + Crete Receipt ~ go to Navigator > under Receivables click on Accounts Receivables > Go to ‘task panel &click on Create Receipt. > BU: Ore BU > Receipt Method: Orc Check i > Receipt Number: 11111111 ‘ > Entered Amount: 5000 A > “Under Customer Section: Select Orc customer & site ne > Under Remittance Bank: Select Bank, Branch & Account eC > Glick on Submit & Apply Manually Click on Add Open Receivables tab(To apply on transaction) & select the customer & click on ry add toadd transaction, CUC Eon gout Reger nbd ORO Recdmaiyy daleet— | ‘reate Chargeback Transaction 5000; LOWE TN EID KOA —D Lee OFME Crary tay from above step. Select the line & click on Action “> click on Create Chargeback © -Continuati > Type: Ore chargeback > Amount: 5000 > Distribution: select code combine"ion : > Due Date: Change the date > Glick on Save & Close Go to manage transactions & find newly created chargeback transai io tsoz$$ ON ACCOUNT RE Definition: When we get some excess amount from the customer & he ‘Says to use it for future purpose ‘we will kep it on customer account. Create Transaction with 2000 = + Create Receipt with 2800 ~ On Account with 800 ___Sreate Transaction: Follow standard process to create a standard transaction for 2000, ~ ‘Create Receipt: Follow standard process to create a Receipt for 2800 ‘On Account: ‘* From receipt screen click on Actions > click on More -> Click on Create On-Account ‘Application. > Enter amount 800 & click on ok. +, To UN apply select on account transection & click on Un apply Application ~ Click o ‘Close -> Now you can apply this on another transaction. miss Definition: When we receive revenue from miscellaneous activities (not Fegula we got income from sale of scrap. Create Receivable Activity for Misc, Revenue Create Misc. Receipt Create Receivable Activity for Misc. Revenue: ‘* Go to our Project >In Search bar %Manage Receivables Activitiest click on go to task icon Select BU & click on Search > Click oh + icon to create. BU: Ore BU Name: Orc Misc Revenue Activity Type: Miscellaneous Cash Gl Account Source: Activity GL Account ‘Tax Rate Code Source: None Activity GL Account: select Misc Revenue account GaSe Click on Save & Close Create Miscellaneous Recei Go to Navigator > Click on Accounts Receivables under Receivables > click on Task Panel & Click on - Create Receipt. Receipt Type: Miscellaneous; Receivables Activity: Orc Misc Receipt & all other same process. Lngeiad cou couse of Business) say vyvvvvy RECEIPT / BATCH CREATION IN SPREADSHEET & PROC # Create Receipts % Import Receipts Post Receipts © Find Receipts SS ‘usion Accounts Receivables Page 9Create Receipts: Go to Navigator > Click on Accounts Receivables under Receivables “> click on Task Panel & KX Click on Create Receipt in Spreadsheet -> Ok-> Connect > pu:oray > Batch Source: Ore Manual Receipt Source > Batch Name: Ore Receipt Batch Ore Check Fc Bank (Double click to create} — > Remittance Bank: Orc Bank Account > Control & Amount: This is like Transaction Batch & we can set control on number & amount. > Fillall the details of receipt. Create 4 receipts Import: Click on Upload > Ok Posi Receipts: * Goto Navigator > Click on Accounts Receivables (From here you can view the receipt batch we created.) under Receivables - Click on Task Panel & Click on Create Manage Receipt > from here you can view the receipt batch Click on Receipt Batch > Click on Post or you can open batch & click on post. Find Receipts: You can view receipts only after posting. Go to Navigator > Click on Accounts Receivables under Receivables ~ click on Task Panel & lick on Manage Receipts, ‘STANDARD RECEIPT REVERSAL © Create Transaction 1000 * Create Receipt 1000 Apply on Transaction - Reverse Receipt + Remit Check to Bank Create Transaction: Follow standard process to create transaction for 1000 Crate Receipt & Reverse: '* Follow standard process to create receipt for 1000 and apply on transaction. Click on Actions > Go to transaction & Click on Review Installments you see.o as we applied receipt. Open Receipt > Click on Actions > Click on Reverse > Category: Non-Sufficient Funds > Reason: Non-Sufficient Funds > Click on Save & Close Open respective trensaction check the amount will be opened. DEBIT MEMO © Create Transaction 1000 © Create Receipt 1000 Apply on Transaction ~-DM Reverse Receipt Remit Check to Bank Create Transaction: Follow standard process to create transaction for 1000 Fusion Accounts Receivables$$ Crate Receipt & Reverse: '* Follow standard process to create receipt for 1000 and apply on transaction. Click on Actions > Go to transaction & Click on Review Installments you see o as we applied receipt. * Open Receipt > Click on Actions > Click on DM Reverse. > Category: Non-Sufficient Funds > Reason: Non-Sufficient Funds > _Enable Debit Memo Reversal -Type: Orc DM; CC: Go to Transaction workbench & find out the new DM. slect Code Combination. _ gl ER Mi CESS _—~ Definition: Transaction made to Bill to Customer & payment done by another party. Enable Re.:procal Customers Check Box in System Options ‘Crate New Customer to Test This Process Create Reciprocal Relationship between the Customers * Set Assignments (Reference Data Set) at BU. : ‘Enable Reciprocal Customers Check Box in System Options: * Go to our Project in Search bar %Manage System Options% click on.go to task icon >Select BU & click on Search > select BU & Click on’ EDIT. * Under Billing & Revenue tab — Under Customer section > Enable Create Reciprocal Customer > Click on Save & Close. Create Customer: Follow customerin standard process Go to our Project > In Search bar %Create Cilstomer% click on go to task icon > Click on + icon to create. > Name: Orc Customer2 Account Name; Ore Orc US BU Customer Site ‘Address (All are Mandatory Fields even without star): Fill details Under Address Purposes: Click on add & select Purpose ship to (select bill to also) & bill to. > Click on Save & Close + Search for our customer & select * Under Accounts section select account number & click on Profile History tab — select the line click on Actions & select correct record -> Change default to Orc Standard -> Save and Close * Under Sites Click on Site Number ~ Click on Profile History tab -> Click on Create Site Profile ~ Click on Save & Close (check for Ore Standard). Create Reciprocal Relationship between the Customers: ‘+ Open Bill to Customer (old er cusotmer1) > Click on Account Number > Click on Relationships tab & click on + icon to create (we need to make note of customer? account number). > Related Account: customer? accouint number > Enable Reciprocal Customer > Account Relationship Set: Ore BU Customer Site - Click on OK vvy Fusion Accounts Receivables Page 11$s > Account Relationship Set: Orc US BU Customer Site under RELATIONSHIPS tab ~> Click (on + icon to create & fill customer numnber2; enable reciprocal customer; set. > ok. ‘Set Assignments (Reference Data Set) at BU: This is BU specific ‘© Goto our Project -> In Search bar %Manage BU Set Assignments% click on go to task icon. ‘© For Customer Account Relationship select Orc BU Customer Site © Click on Save & Close. “© Create Transaction — Customer = 10000—————____ Crate Receipt —Customer2-10000 + Apply customer2 receipt on transaction with customer1 GROSS CURRENCY RECEIPTS Definition: Transaction in one currency & receipt in different currency. We can apply that receipt on ‘transaction, + Configure System Options for Cross Currency Receipts ‘Enable Multi Currency Account Check Box at Bank Account Level + Define Daily Rates Configure System Options for Cross Currency Receipts: * Go to our Project >In Search bar Manage System Options% click on go to task icon >Select BU & click on Search > Select BU & Click on EDIT. * Select cross currency rounding account; realized gains accounts; res combination > Click on Save & Close > Click on Done. Enable Multi Currency Account Check Box at Bank Account Level: * Go to our Project in Search bar %eManage Bank Accounts% click on go to task icon >Select ‘our Orc bank & click on search > Select Bank & cick on EDIT to open. * Enable Multicurrency Account. Click on Save & Close Define Daily Rates: + Go to our Project ->in Search bar %Manage Daily Rates% click on go to task icon > Click on Daily Rates tab > Click on Create in Spreadsheet > ok > Connect Now you can check from currency fields. id loss accounts cove > Create Transaction in USD > Create Receipt in AUD > Apply receipt on transaction RECEIPT WRITE-OFF Definition: When customer paid excess amount than the transaction & he says that he don’t want money back we will treat it as Receipt Write Off “Setup Write Oif Limits at System Options 1-10000 Setup Write Off Limits for User * Create Receivables Activity for Receipt Write Off usion Accounts Receivables$$ acca cE f ‘Setup Write Off Limits at System Options: “~"e" Go to our Project >In Search bar %Manage Receivables System Options% click on go to task icon >Select BU & click on Search - Select BU & Click on EDIT. * Click on Cash Processing tab — In To Write Off Limit Per Receipt 10000 > Click on Save & Close Setup Write Off Limits for User: ~ * Goto our Project in Search bar %Approval Limits% click on go to task icon ->Select + icon to create ~~ ® User Name: Orc User (Self Approval Limits are not allowed. To do this we have to do froma different user-> Log into other user > Search Approval Limits) > Document Type: Receipt Write Off > currency: USD > Minimum Approval Amount: 1 > Maximum Approval Amount: 100 ->Click on Save & Close. Create Receivables Activity for Receipt Write Off: * Go to our Project “>in Search bar %Manage Receivables Activities% click on'go to task icon" Open our BU Click on + icon to create BU: Ore BU Name: Orc Receipt Write Off Activity Type: Adjustment ' i GL Account Source: Activity GL Account | | | Tax Rate Code Source: None ‘Activity. GL Account: Select Code Combination of Receipt Write Off > Save & Close. vvvvyy Comneermned Cosh (9998. * Create a Transaction 9999 (Follow standard process) * Create Receipt with 10000 (Follow standard Process) Receivantey AAAS * Apply Receipt on Transaction 9999 (Follow standard process) wate A * Unapplied Amount 1 - Receipt Write Off-> After applying receipt on transaction you can see up applied amount as 1. » Glick on Actions -> More > Click on Create Write Off > Enter amount as 1$ & Recelvable Activity as Orc Receivable Activity Definition: When cst pay ore theme eeeton count & it for vet we do so > Set Minimum Refund Amount at ‘System Of 6 "Sec Appeal thr Des peat rel inet ree Set nmin Eehed Amante aan * Go to our Project >in Search bar %Manage Receivables System Options% click on go to task icon >Select BU & click on Search > Select BU & Click on EDIT, © Click on Cash Processing Tab ~ in Minimum Refund tab enter 10. > Save & Close. iccounts Receivables Page 13 - iyCreate Set Approval Limits for User (In EBS approval ismot required): Testing: $s Receivable Activity for Refund: a Go to our Project >In Search bar %Manage Receivables Activities click ca go to task icon> Open our BU-> Click on +icon to create > BU:Ore BU > Name: Ore Customer Refund > Activity Type: Adjustment * > __GL Account Source: Activity GLAccount = 4GO9> > Tax Rate Code Source: None a ae > Activity GL Account: Select Code Combination of Customer Refund > Save & Close. Go to our Project in Search bar Approval Limits% click on go to task icon -PSelect + icon to create > User Name: Orc User (Self Approval Limits are net allowed. To do this we have to do froma different user-> Log into other user > Search Approval Limits) > Document Type: Credit Memo > Currency: USD € > Minimum Approval Amount: 1 > Maximum Approval Amount: 5000 > Click on Save & Close. ‘ C create a Transaction 9000 Create a Receipt 10000 ¢ Apply Receipt on Transaction 2000 Pe Remit Receipt to Bank > Navigator > Accounts Receivable > (lick on Task Pane! ~ click on Create Receipt Remittance Batch & fil all the detalls > Click on sicon under Receipts, select & . slick on Save & Done. > Click on Save & Close. —* f > Remit Receipt to Bank > Navigator -> Accounts Receivable > click on Manage Receipt Remittance Batch & fil all the details. Select the batch & ick on Task Panel > f Approve. Now you can find receipt status as REMITTED. Perform Customer Refund 1000 > Need to check Payable periods are open -> after appiying ( Click on Actions tab “> More ~> Issue Refund ~ Select Customer Site & Refund Payment Method . as CHECK, f ‘System Create Payment Request Invoice in AP 1000 > Go to AP & check. 7 AGING METHODS / BUCKETS ( Definition: We can know the customer past, present & future due balances. “© Create Aging Method “Run “Create Accounting” Generate Aging Report Create Aging Method: * Goto our Project in Search bar %Manage Aging Methods% click on go to task icon “>Click om & +iconto create Fu jon Accounts ReceivablesDefinition: Wi due, if customer involved in any contracts then we do billing later oF postponing, We can have schedules to recognize the revenue & until then we can term / maintain the revenue as unearned revenue. if we want to postpone billing/revenue recognition we can use this concept. Auto Accounting Configurati Fusion Accounts Receivables $$ ‘Aging Method Name: Orc 4 Buckets Aging Type: 4 Bucket Aging Enabled: Yes ‘Aging Method Set: Common Set ‘Aging Method Description: Ore4 Buckets Glick on Save -> select our line and click on +icon below to create Aging Method Details. ‘Aging Days Range from & to days (1-10 Past Due) 7 ‘Aging Bucket Heading: Past > In same process create for past/present & current. vvvvvyvy Run Create Accounting Program: '* Go to scheduled processes or from Navigator > Receivables > Billirig > Go to Task Panel > Select Create Accounting —select parameters > Transfer to GL: Yes > Pore > Post in Ledger: No > Note: Open PERIODS Navigator -> Receivables > Go to Task Panel..>Manage ‘Accouinting Periods (Open Target Period). Open periods in Gl as well Navigator General Accounting > Period Close. Go to scheduled: processes to monitor the ‘report. Report + Goto Scheduled Process > Click on New Process > Enter “Collections Aging 4 Bucket Report” ‘We can also run this report from BI (Navigator > Reports & Analytics > Expand Shared Folder > Financials > Collections > Aging > Collections A 1g 4 Bucket Report > Right click & open, ~ fil parameters > In print you have different options) * Fill Parameters BU; Aging Method; Report Surnmary: Customer Summary; Order By: Customer; Aging Bucks rc Aging Bucket. ‘REVENUE RECOGNITION recording transaction we do billing & revenue recognition immediately if there is no ‘Auto Accounting Configuration (unbilled receivables & unearned revenue are scheduled here) ‘Create Revenue Schedules * Go to our Project “>in Search bar %Manage Auto Accounting Rules% click on go to task icon Open our BU > click on + icon to create for unbilled receivables & uneerned revenue > BU:OreBU > Account Type: Unbilled Receivable \2Z10 > Select constant value (code combination) > Glick on Done > Gick on create another for unearned revenue & follow same steps. 2NS00-$8 = Create Revenue Schedules: Goto our Project >in Search bar séManage Revenue Scheduling Rules% click on go to task ‘con >Click on +icon to create. 8 a o > Type: Fixed Schedule Name: Orc 4 Months : | j I ay Wumberor Periods-4Periods You can change the percentage in each period > Ciek@W Dome Testing: - + Create Transaction with Contract Value: Follow standard process; lnvoiing Rule: In Advance; In ; C Lines - Description: Service Contract; Quantity: 1; Unit Price: 50; > Click on Revenue Scheduling tab & under Rule select Ove 4 Months. Click on complete and review. Recognize Revenue (by submitting the program): Go to sch~duled process and find our program. Select Recognize Revenue program. Select BU; Print Format: Summary; Maximum Number of Workers: 4 > Click on Submit. £ workbench & open the recent transaction & Actions > view pn > Go to transactic accounting (submit create accounting before this). ‘ BALANCE FORWARD BILLING Definition: This is alzo known as consolidated bing. To bill multiple transactions in single bill we use el this. “Create BFB Cycle © f + Greate AFB paymenieTerms. ts 4 Create BFB Customer Profile Class . 0 & Create New Customer ~ Ore BFB Customer. Assign BFB Customer Profile Class to BFB Customer. G Create BFB Cycle: * Go to our Project ->in Search bar Manage BEB Cycles% click on go to task icon >Click on + ¢ icon to create. tf > Name: Orc BFB Monttily > Start Date: wcxx200e, > Frequency: Monthly = > Repeat Every: 1 (Select Day of the Month) > . Click on Done. A Create BF8 Payment Terms: 7 Go to our Project “Pin Search bar SéManage Receivables Payment Terms%S click on gr to task r icon >Click on + icon to create. 7 > Payment Term Set: Common set > Name: Orc BFB Net 30. Base Amount: 100 \ > Billing Cycle: Orc Monthly > Discount Basis: Invoice Amount i n Accounts Receivables$s > Discount Basis Date: Receipt Application Date. > From Date: 1000 > Installment Option: include Tax & Freight in first installment. - ‘+ Under Payment Schedule tab enter the number of days > Click on Save & Close Create BFB Customer Profile Class: ~ les cusiwmer privle clatter, * Go to our Project >In Search bar Manage S2"GPC% click on gto task icon >Click on tocreate. ____> Profile Gass Name: Ore BF Profte Class — Under Credit & Collections tab select collector: Orc Collector. Under Batance Forward Billing tat Enable check in; Bill Level: Account; Bill Type; Detail Under Terms tab select Payment Terms: BFB Payment Terms Under invoicing tab Grouping Rule: Default Under Statement & Dunning tab Statement Cycle: Orc Monthly Under Late Charges tab > Currency Setting tab lick on + con to create to enable USb. Create New Customer - Ore BFB Customer: vyyvvyy Goto our Project >in Search bar Manage create customer click on go.to task con click on + con to create, Customer Type: Organization Under Organization Information tab Name: Orc BFB Custorier; Registry ID: 0%; Under Account Information tab Account Number: 000% Under Account Address tab select Account Address Set: Ore Customer ~ Fill address. Under Address Purposes tab click on + icon ‘o add purpose ship to & bill to Click on Save & Close Assign BFB Customer Profile Class to BFB Customer: + Search & open our customer * Click on account number -> Click on Profile History tab & click on actions tab & select correct record & select Orc BFB CPC ~ Click on Save & Close * Glick on site number -> Click on Create Site Profile > Click on Profile History tab & click on actions tab & select correct record & select Orc BF8.CPC > Click on Save & Close. Testing: . © Create multiple transactions: Follow standard process for transactions ‘= Generate BFB: Go to scheduled process and submit “create Balance Forward Bills” (Draft first & later final mode). vyyvvyy REVIEWING CUSTOMER ACCOUNT BALANCES. Introduction: For this we have to relevant jobs in scheduled process then only we can review customer balances. Go to scheduled process, & submit “Process Receivables Transaction for Customer Account” {after performing job we need to do this. Navigator Receivables -> Billing > Task Panel -> Review Customer Account Balances). ‘+ Submit “Refresh Receivables Transactions for Customer Account” job. ‘+ Navigator > Receivables > Billing -> Task Panel > Review Customer Account Balances, Select, ‘our customer; bill to site (if you don’t know keep is not blank) & click on search. Now you can see customer account balances. ‘usion Accounts Receivables nee a ESSA a% “Customer Import Template” & save it > In that excel file click on HZ_IMP_Parties_T page v $$ EILE BASED DATA IMPORT (FBDI) PROCESS ~ CUSTOMERS ~ Goto oracle repository URL -> Financials > Version R11 -> Click on FBDI for Financials Cloud, ‘+ Glick on expand File-Based Data Import > Click on Customer Import -> Right click on link {HZ=TCA = Trading Company Architecture). This is very complex & we ean ignore. o.open simplified templates Navigator > Receivables -> Billing > Task Panel > Upload Customers from Spreadsheet click this-to-download & click on download tab -> Click on excel file ——— > Here we have only four tabs, Instructions, Customers, Contacts, Reference Accounts & Customer Bank Accounts. > In instructions tab if you click on Show Extensible Attributes it will display additional fields in remainir~ pages; if you click on Hide Extensible Attributes it will hide the additional fields. . + > Enter customer information in customers tab (remove default date). Customer address site should match with the system so, take from the system, > In Contacts page enter customer contact infortmation. Note: We should not customize the excel sheet iso, it will not work / not supported by ORACLE. > Click on Generate CSV files. Save it & > Navigator > Receivables > Billing > Task Panel ->click on Upload Customers from Spread Sheet. Batch Name: Orc Customers; Data File: selec ZIP File > Click on Submit > Now you can view the successful & unsuccessful records. Click on unsuccessful record to view. > In customer workbench you can find our customer uploaded through spreadsheet. FILE BASED DATA IMPORT (FBDI) PROCESS ~ AUTO INVOICE Auto Accounting Configuration Gor at CCR AYRES, + Transaction Source: Imported $. Line Transaction Descriptive Flex field + Memory Size ‘Auto Accounting Configuration: * Go to our Project >in Search bar %Manage Auto Accounting Rules% click on go to task icon Select our BU & search, + Select BU; Account Type: roe {it_will debit); Company: select Constant Values (Code Combination). ¢Go.y,_ RAE Savor cloning IAQ ‘Transaction Source: Importet a ae eeeme tel '* Go to our Project >In Search bar ‘Manage Transaction Sources% click on go to task icon Receivables Import transaction source is seeded & you can see this in fresh instance also. Select {it & for Standard Transaction Type: Orc invoice. > Click on save and close. © AL EMATY ‘Line Transaction Descriptive Flex field: * Go to our Project >in Search bar Sivianage Receivables Descriptive Flex Fields% click on go to tack con > iLine Transaction’ gest & cick on EDIT. lek on Manage Contexts > Click on + icon to create > Display Name: Orc Auto Invoice » Context Code: Orc Aute Invoice > APIName: Orc Auto invoice > Click on Save + Click on Context Sensitive Segment ticon to create ee Fusion Accounts Recelvables Page 18$$ Name: Ore tine Number SO_xtueber Code: Line Number Data Type: Character ‘Table Column: interface_Line_Altributed ick on Create Value Set - Value Set Code: Lie Number; Module: Common Receivables; Validation Type: Format Only; Value Data Type: Character > Click on Save & Close > Click on Save & Create Another. > Name: Invoice Number; Code: Invoice Number; AP Name; Inv — Giraraeter; Table Colurnn:interface_Line_Attribute2 > Glick on Create Value Set - Value Set Code: Orc Invoice Number; Module: Common Receivables; Validation Type: Format Only; Value Data Type: Character -> Value Subtype: Text; Maximum Length: 30; Click on Save & Close > Click on Save & Close. > SelectLine Transaction Descriptive Flex Field & Deploy it > lick on Done. ‘Memory Size: + Go to our Project ->1n Search bar Manage System Options click on go to task icon >Select our BU & search + Under Auto Invoice tab you can see Maximum Memory in Bytes (This we need to-change) Download Auto invoice Template * Goto oracle repository UR > Financials > Version R11 > vyvyy Number; Data Type: ‘on FBDI for Financials Cloud -> Click on expand File-Based Data Import > Auto Invoice Import > Right Click on Auto Invoice Import template & save it. ‘* Open the auto invoice excel fle & delete default date. In RA_Interface_Lines_All page enter the required information, ‘Transaction Batch Source Name: Receivables Import BU: Ofc BU Transaction Type Name: Orc Invoice (date should match with system else it will fail) ‘Transaction Date: cx000000% Bill To Customer Site Number: take from customer data Bill To Customer Account Number: take from customer data Transaction Line Description: Orc Services Currency Conversion Type: User Currency Code: USD Transaction Line Amount: 5000 Line Transaction Flex Field Context: Ore Auto Invoice Line Transaction Flex Field Segment 1: 0000%(code combination) Line Transaction Flex Field Segment 2: ro0«xx (code combination) Line Transaction Flex Field Segment 3: 2000 (cade combination) * Click on RA_Interface_Distributions_All page: remove all default date Account Class: Receivables Percent: 100 ine Transaction Flex field Context: Ore Auito Invoice Line Transaction Flex Field Segment 1: woox{code combination} Line Transaction Flex Field Segment 2: 000 (remove unnecessary date) Line Transaction Flex Field Segment 3: x00xx (code combination) In above satne way create one more line for revenue, ‘+ Navigater > File Import or Export > click.on + icon to Upload the zip file; Account: fin/receivables/import > Click on save & close. vvvvvvyivyvyyyyYY yyy Fusion Accounts Receivables Page 19, | |Goto scheduled processes and select Load Interface File for Import job > Import Process: Import Auto Invoice > Data File: ArAutolnvoicelmport.zip > click Submit Go to scheduled processes and select Import Auto Invoi Source: Receivables Import > Click on Submit. «Navigator > Receivables Billing" Task Panel all the mistakes done in auto invoice) > in this file we can edit delete. Transaction Source: Receivables Import ILE BASED DATA IMPORT (EBD!) PR «Goto oracle repository URL > Financials > Version Click on expand File-Based Data Import > Receivable ‘Auto Invoice, NOT POSSIBLE TO DO IN THIS INSTANCE ‘SMART RECEIPTS OVERVIEW. NOT POSSIBLE TO DOIN THIS INSTANCE ‘= AUTO INVOICE (AUTO LOCK BOX IN EB R11 > Click on FBDI for Financials Cloud > 1s Standard Receipt Import > Right Click on AUTOMATIC RECEIPTS CONFIGURATION & SETUPS Introduction: Based on the bank transfers or card payments wi receipts. ‘Create Automatic Receipt Class & Method + Ledger Options Set Sequential Numbering + Create Document Numbering “Assign Automatic Receipt Method to Customer, Bank Account Create Receipt Source (Automatic Numbering) Define internal Payee (this is related to payables setup as this concept i Create Autornatic Receipt Class & Method: it Class and Method% click on go to task icon © Go to our Project “>In Search bar %Manage Recel click on + icon to create > Name: Orc Automatic > Creation Method: Automatic > Remittance Method: Standard ‘+ Under Receipt Methods section click on + icon to create > Name: Ore Bank Transfers > Printed Name: Orc Bank Transfers > Effective Start Date: 200% © Under Automatic Processing tab > Enable Receipts inherit transaction > Receipt Maturity Date Rule: Earliest > Number of Receipts Rule: One Per invoice > Leave Days: 0 Customer Payment Method: Bank Account Transter «+ Under Remittance Bank Accounts tab click on + icon to add details BU: Orc Bu Bank: Ore ‘Account: Ore Corporate Account: ‘Minimum Receipt Amount: 100 Cash: select code combination vyvvy Page 20 Fusion Accounts Receivables is related AP also) $$ ice job. In parameters Transaction 11 Manage Auto Invoice Lines (here we can see i/add/delete information. Save = re can convert those transactions to ¢ + > OD GOIN S PaneRecaier- Cannematfion \2ZVAO- Remittance: select code combination \2\60 Unapplied Receipts: select code combination \BXR0 . Unidentified Receipts: select code combination (2130 ‘On-Account Receipts: select code combination \S\\o- > Unearned Discount: select code combination > Earned Discount: select code combination -> Click on Save & Close > Done > > > > Ledger Options Set Sequential Numbering: Go to our Project >In Search bar %Manage'Specify Ledger Options% click on go to task icon > elect our PL under sequencing Section Enable Ledger treld- Click on Save & Cose Create Document Numbering: Go to our Project “>in Search bar %éManage Receivables Document Sequences% click on taskicon click on + icon to create > Document Sequence Name: Orc Bank Transfers >. Application: Receivables > Modute: Common Receivables > Type: Automatic > Determinant Type: Ledger -Under Ore Bank Transfers: Assignment Section click on + icon to crea > Document Sequence Category Name: Orc Bank Transfers > Method: Actomatic > Ledger Value: Orc US PL > Click on Save & Close Assign Automatic Receipt Method to Customer, Bank Account: Navigator > Receivables ~> Billing > Task Panel > Manage Customer > Open our custor click on customer account number. Under Payment Details section (under Receipt Met click on + icon to create & select Ore Bank Transfers and check in Primary box. $$ goto mer & sthods) Click on Bank Accounts(Under Payment Instructions) tab & click on Create > Fill all details > Click on Save & Close Under Debit Authorizations tab click on + icon create ~> Select LE & Click on Save & Close. Under Bank Account Transfer Attributes tab~> In Local instrument: Accounts Receivable Purpose Code: Other > Click on Save Check; Click on Customer Site Number to update at site level - Under Payment Details section (under Receipt Methods) click on + icon to create & select Orc Bank Transfers and check in Primary box. Click on Bank Accounts (Under Payment Instructions) tab & click on add and provide bank details which we created. ‘Under Bank Account Transfer Attributes tab > In Local Instrument: Accounts Receivable Purpose Code: Other > Click on Save Create Receipt Source {Automatic Numbering): Go to our Project “>in Search bar %Manage Receipt Sources click on go to taskicon ~>click on + Mani OOO Fusi icon to create BU: Ore BU Name: Ore Automatic Receipt Class: Orc Automatic Receipt Method: Ore Bank Transfers Bank Account: Ore Corporate Account Batch Number Starts After: 100 >Click on Save & Close age Internal Payee: vyyvvy™ jon Accounts Receivables Check; Page 21$s «Go to cur Project “>in Search bar séManage Define Funds Capture% click on go to task icon click on Manage Internal Payees Select Vision Online & click on EDIT. Under BU click on + icon to add our BU (IF you want to add your own you have to create payment system accounts first) > Click on Save & Close > Done Testing: «create 2 transactions: Follow standard process. After that click on show more & click on payment tab here, we should make sure receipt method is Bank Transfers. «Create Automatic Receipt Bath: Navigator > AR Task Panel ~ Create Automatic Receipts —__—>—Receipt Method: Jick on Submit. Check in scheduled processes. -ceipts > Clic ‘s Find Automatic Recelpts: Navigator > AR ~> Task Panel -> Create Automatic Re‘ ‘on batch number > Approve & Format > Scheduled Process & check in Manage Receipts. REATI ING ENTRIE! ING «Goto scheduled process & submit “Create Accounting" job -> Fill Parameters ~ Click on Submi- ‘+ Find Journals in GL: Navigator> General Accounting > Journals OVERVIEW ON RECEIVABLES PERIOD CLOSE PROCESS + Complete all transactions & review unapplied receipts + Remitall receipts to bank + Create Accounting + Check all open transactions + Reconciliations RECEIVABLES TO GENERAL LEDGER RECONCILIATION © Go to auto accounting & select our BU & check which account we gave for Accounts Receivables. \2X0\ + Go to our Project “>In Search bar %Manage COA Value Set Open Accounts & select Account Receivables account > Reconcile: Yes > Financials Category: Accounts Receivables > Clickon Save & Close «Goto scheduled process & submit “Prepare Receivables to General Ledger Reconciliation’ > Click on OK > Fill parameters, > Request Name: date > Click on Account Filter Conditions Defined & select ACCOUNT & select Account Receivables Account (our AR account) + Navigator > Accounts Receivables ~> Task Panel Receivables to parameters like PL, BU and click on APPLY. Values% click on go to task icon > Ledger Reconciliation > Fill ~~ Page 22 ‘Fusion Accounts Receivables O« Laden 3 a SCaC oO -$$ ~- —BUSION:FIXED-ASSETS: Create Value Sets for Category KFF - Create Value Sets for Location KFF Create Value Sets for Asset Key KFF Create CategoryKFF Structure ~ Create Location KFF Structure Setups: Asset Key KFF Structure Create Category KFF Structure Instance Create Location KFF Structure Instance Create Asset Key KFF Structure Instance (1-9 steps are done only in fresh instance) Create Segment Value to 3 KFF Segments Configure System Controls Create Fiscal Year Calendar Greate Assets Calendar" Define Prorate Convention } Create Prorate Calendar... : Create Asset Book Create Tax Book Create Asset Categories Overview on Asset Book Role Template ‘Assign Data Roles to User PESOS SEES EEE EES SEES Note: Manage System Controls is one time setup & we can’t do for each BU or country Create Value Sets for Category KFF: * - Goto our project > In search bar %Manage Fixed Assets Mipy Flex fields Value Sets% > Click on goto task icon > click on + icon to create (Disable the check box to create ours) Value Set Code: Orc Major Category Descriptions: Orc Major Category Module: Assets Validation Type: Independent Value Data Type: Character Value Subtype: Text ‘Maximum Length: 30 > Click’on Save & Close. Create one more for Minor category follow above process. * Add Value Set Values to Major Category: click on Fixed Assets Key Flex fields Value Sets. In Value Set code search for Orc Major Category click on Manage Values ~ Click on + icon to create > Value: Buildings > Click on Save & Close + Add Value Set Values to Minor Category: click on Fixed: Assets Key Flex fields Value Sets. In Value Set code search for Orc Major Category click on Manage Values -> Click on + icon to create > Value: Office Buildings; Independent Value: vyvvvyy juildings > Click on Save & Close Create Value Sets for Location KFF: Follow above process Create Value Sets for Asset KF Create Category KFF Structure: ‘cllow above process . * Goto our project > In search bar %Manage Fixed Assets Key Flex fields% ~ Click on go to task icon > Search KFF as Category ~ Click on Manage Structure ~ Click on + icon to create — Fusion Fixed Assets Page 1$$ > Structure Code: Ore Category FF > Name: Ore Category FF > Delimiter: > Click on Save ‘© Glick on + icon below to create KFF segment. > Structure Code: Major - > API Name: major > Name: Major > Sequence Number: 1 . Prompt: iaJor > Short Prompt: Major ——— > Display Width: 30 > Column Name: Segment. > Default Value Set Code: Ore Major Category > Under Segment Labels assign Major Category - Click on Save & Close * Greate one more for minor KFF segment - follow above process. Create Location KFF Structure: Follow above process _ Cp ster eae Create Asset KFF Structure: Follow above process 8 Create Category KFF Structure Instance: Sete ixed Assets Key Flex fiélds% > Click on go to task +. Goto our project > In search bar %Manage Fi icon > Search KEF as Category > Click on Manage Structure Instance ~ Click on + icon to create > Structure Instance Code: Ore Category > API Name: Orc Category > Name: Ore Category > Structure Name: Fusion Categoty © Under Segment Instance select Major & Minor and enable Required field -> Click on Save. + Deploy Flex Field. Create Location KFF Structure instance: Follow above process Create Asset Key FF Structure Instance: Follow above process Create Segment Value to 3 KFF Segments: ‘Add Value.Set Values to Major Category: click on Fixed Assets Key Flex fields Value Sets. In * Value Set code search for Orc Major Category click on Manage Values ~> Click on + icon to create Value: Buildings > Click on Save & Close ‘Add Value Set Values to Minor Category: click orrFixed Assets Key Flex fields Value Sets. In Value Set code search for Ore Major Category click on Manage Values ~> Click on + icon to create > Value: Office Buildings; Independent Value: Buildings > Click on Save & Close Configure System Cont Go to our project > In search har %6Manage System Controls%6 > Click on go to task icon > 2 time setup. . Go to Manage Structure & check out ENABLED field for our ORC & Deploy Flex Field. Check in ENABLED field for Vision/New (whichever 1" created & system allows only one or in Fresh Instance) Create Fiscal Year Calendar: © Go to our project > In search bar %6Manage Fiscal Years% -> Click an go to task icon > dick on + icon to create Fusion Fixed Assets> Name: Orc Fiscal Year > Description: Orc Fiscal Year > Click on Save #¢- Glick on + icon to add $$ Fiscal Year *Start Date en ate Date Middle Year Start Date 2016 (01-01-2016 > Glickon Save. or\er\ve- Telals \aarb. ‘© Glick on + icon to adder row it creates a new year. ___ Greate Assets/Depreciation Calendar: —_———— on + icon to create > Name: Ore Depreciation > Description: Orc Depreciation Calendar > Fiscal Year Name: Orc New Fiscal > Periods Per Year: 12 > Period Suffix: Fiscal * Goto our project > In search bar %Manage Asset Calendars% > Click on go to task icon click + cickon __ ‘*Period Name ‘Start Date *End Date Yan-16(Should — match | 1 01-02-2026 3292206 cai ena ae Calendar format) [oeisien i i | | ‘© Click on Save > click on + icon to add period & give period name (Feb-16) > Done Define Prorate Convention: * Go to our project > In search bar %Manage Prorate Convention% > Click on go to task icon click on + icon to create > Name: Ore Full > Description: Ore Full, — > Reference Data Set: Common Set (To Group Setup Date we use Reference Data Set. It Is not BU specific & it is used across modules. For Customer Sites it is mandatory to create own RDS) > Fiscal Year Nainé: Ore New Fiscal Year + _Under Prorate Dates click on + ion Ep Start Date “End Date “Prorate Date ile 3/31/16 w/e seat + Click onSave > click on + icon to add pérbas.” Define Prorate Convention: Use depreciation calendar as prorate calendar. Create Asset/Corporate Book: Introduction: Assets are created & maintained here, Depreciation is calculated as per companies act for 10 years only.” + Gotoour project > in search bar %Manage Asset Book% -> Click on go to task icon ~>elick on + iconto create Name: Orc Corporate Book . : Description: Ore Corporate Book Book Class: Corporate Ledger: Ore PL + Depreciation Calendar: Ore Depreciation Calendar Prorate Calendar: Orc Prorate Current Period: »00000 vv vyyvy ee usion Fixed Assets Page 3 ——$$ > Divide Depreciation: Evenly > Fiscal Year Name: Ore New Fiscal ‘© Under Accounts tab fill all code combinations. ‘+ - Under Rules tab set Reference Data Set Code as Common for all reference data objects. ‘© Click on Save & Close. = Create Asset Categories: to our project > In search bar %6Manage Asset Categories% > Click on go to task icon Dclick on + icon to-create-tbefore doing this we need to ‘create value for Major & Minor icon > Book: Orc Corporate Book > Fillall code combinations for accounts under Accounts tab. Click on Default Rules tab & click on + icon to create > Depreciation Method: STL > Life in Years: 60 S > Life in Mont > Prorate Convention: Ore Prorate > Retirement Convention: Orc Ful > Glick on Save & Close > Done Overview on Asset Book Role Template: Goto APM > In Search bar %Manage Duties% > Select Role Template & search Asset > select ‘Assets Template for Asset Book & click on Folder. Click on External Roles tab — here you can view the asset roles, below are asset roles > asset Accountant > Asset Accounting Manager: Assign Data Roles to User: Open our User through IDM click on Roles tab -> search & assign below asset roles > Asset Accountant > _Asset Accounting Manager © Run LDAP job MANUAL ADDITION ‘There is no separate way for ‘Quick; & ‘Detail’ Additions. Navigator -> Fixed Assets > Assets > click on Task Panel > Click on Add Asset Book: Ore Corporate Asset Type: Capitalized Category: Ore Buildings Description: Buildings Cost: 1,00,000 Units: 1 Location: Ore Location Expense Account: select EXPENSE account code combination > Click on Submit Navigator > Fixed Assets - Assets inquiry > search with date & we can see. ADD ASSETS THROUGH ADEDI Download Plug-in: Navigator ~> Download ADF Desktop Integrator vyvyvyyvyY Page 4 Fusion Fixed Assets categories) > Select Major & Minor categories; Category Type: Nontease > Click on + ico under Books tab, SS Betguti-onenchickon rae ARO ESET 183 Loan we,lie OUcet tke c Pre pou i bate on ase i a PR | Cece ante Ys fa Pueee Ty See $s * Add Assets Through ADFDI: > Fixed Assets > Assets > click on Task Panel > Click on Add e Asset in Spreadsheet. t > Book: Ore Corporate | > Asset Type: Capitalized > Click Gn ok > Login to excel ‘+ Im Excel Sheet: Fill ll * fields > To enter existing values like Category we need to double click eS {on field; Fill Depreciation Expense Account, +” Glick on Submit; To use Submit & Post Mass (To create & post mass additions) we need to set Queue as POST. > Now'you can see row inserted successfully. : Prepare Source tines {Prepare Mass Additions in-£85):-Navigatr->-Fixed Assets ->Assets > __ dick on Task Panel > Click on Prepare Source Lines > Search & Select our asset from excel > ick on Actions tab & select EDIT. > Queue: Post > You may add additional information, Save & Close * Select our asset line > click on Post All or you can sbmit Post Mass additions program from scheduled process. + Toicheck Asset: Navigator > Fixed Assets > As_~ts Inquiry > search with date & we can see. ~ ‘MASS ADDITIONS Introduction: It is process of transferring the asset from AP to FA. Create invoice: ‘+ Switch to AP > Navigator > Payables > Click on Invoices > Task Panel -> Create Invoice. > Follow standard process > Don’t select distribution set > For Distribution Account ~ select Asset Clearing account > Click on Asset tab > Make sure Track as Asset is enabled. Gagrendess ‘>. Validate the invoice -> Post To Ledger. in aston: fe Mass Additions: A Navigator > Payables > click on Invoices > Task Panet-> Create Mass Addins > Date: 0x ( Asset Book: Ore Book > Click on Submit > Go to scheduled process & Refresh. 7 Prepare Source Lines: ( wsilitch to FA- Navigator ~> Fixed Assets > Assets > click on Task Panel ->Prepare Source Lines Select asset > Actions -> EDIT > Queue: Post > Description: Building % Category: Ore Category \_> Asset Type: Capitalized > > Depreciation Expense Account cod combination yoo Location: Ore Location | gue) << a Click on save & Close ee aie sr PON ane ot Source nes: 288s Sie wer we Navigator > Fixed Assets -> Assets Tatusry > search cee ourasset > Click on Post All ( + 650 to scheduled process & Refresh. 1 To check Asset: Navigator > Fixed assets-> Assets inquiry > search-vith date & we can see (MERGE ASSET LINES Introlfuction: To merge multiple asset fine to single asset fine we use thi Creat Mulifle Asset Lines Through Mass Additions: Follow above standard process to create multiple aewet lines from AP to FA Merge Asset Lin Fusion Fixed Assets Page S$$ + To check Asset: Navigator > Fixed Assets > Assets Inquiry-> search with date & we can see. >Select multiple assets lines and lick on MERGE You can set 1 line as parent. > Select the merged line & click on Actions tab > Click on EDIT > Queue: Post; Descriptions Category; Location; Asset Depreciation Account, ‘sf Source Lines: * Navigator > Fixed Assets > Assets Inquiry > search & select our asset ~ Click on Post All, + _ Goto scheduled process & Refresh. “To check Asset: Navigator Fixed Assets > Assets Inquiry > search with date & we can see SPLIT ASSET LINE Introduction: to spit single asst ine to multiple lines we use split asset line. Create Asset Through Mass Additions: Follow above standatd process to create multiple asset lines from AP to FA £ Prepare Source Lines: “ = Switch to FA* Navigator > Fixed Assets > Assets > click on Task Panel Prepare Source Lines ‘Select asset > Actions > EDIT > Queue: Post > Description: Building Category: Asset Type: Capit Units: 5 (Split) (GnderPPronind acres yp Drenwed Qdueead Depreciation Expense Account: code combination Location: Ore Location Click on save & Close Prepare Source Lines: +. Select ourasset & click on Split > Yes “ = Click on incomplete asset lines > Actions > EDIT > Change status to POST. Post Source Lines: vvvvvvy ;, / + Navigator > Fixed Assets > Assets Inquiry > search & select oisr asset ines > Click on Post All + Goto scheduled process & Refresh. ( * To check Asset: Navigator > Fixed Assets “> Assets Inquiry -> search & find asset. / ~N P ASSET & “ATION Introduction: There are the assets wiich are in the process of capitalization. Add Asset: . + Navigator > Fixed Assets > Assets ~> click on Task Panel > Click on Add Asset ‘ Book: Orc Corporate Asset Type: CIP (Only difference) Category: Orc Buildings Location: Orc Locativn : . Expense Account: select EXPENSE account code combination : Click on Next click on Source Lines > add amount Glick on Submit * To check Asset: Navigator Fixed Assets > Assets Inquiry > search & find asset CIP Capitalization: The process of adding cost to CIP asset & then it will be capitalized asset, Capitalize CIP Asset: — Fusion Fixed Assets vyvv¥VVV YY$$ + Navigator: Fixed Assets > Assets “> click on Task Panel > Capitalize CIP Assets > select our ip asset > Click on Capitalize. RECLASSIFICATION Introduction: To change the asset category we use this reclassification ex: reclassifying office buildings to residential buildings. We need to have minimum two categories. Reclassification: + Navigator > Fixed Assets > Assets > click on Task Panel > Adjust Assets > Select asset to reclassify -> click on Change Category > Comments: »oe000% > New Category: select new category > click on Submit > Done * Tocheck Asset: Navigator > Fixed Assets > Assets Inquiry > search & find asset. DEPRECIATION Introduction: Due to wear & tear, vamage, lost ie., we use depreciation. ‘¢ In Assets home page click on down arrow'of DEPRECIATION (Info led's) > click on Calculate Depreciation (Draft .">de) > Go to Scheduled Process & Refresh. — + To check Asset: Navigator. Fixed Assets > Assets Inquiry > search & find asset - Depreciation for current period. You can change the tax to corporate book and vice versa. ‘+ Final Mode Depreciation: click on down arrow of DEPRECIATION (Info led's) -> Click on Close Period (itis Final Mode in E8S) select corporate book > Click on Close Period ~ Refresh. Rollback Depreci his is done when changes are required, we undo specific asset & depreciation willbe 0 then we can make changes. This is performed after draft mode is run ‘Navigator > Fixed Assets > Assets > click on Task Panel -> Adjust Assets > Select asset to rollback > click on Change Financials Details tab > Change life period > Done. % -To-check Asset: Navigator > Fixed Assets > Assets Inquiry -> search & find asset ~ now depreciation will be 0. TAX BOOK Introduction: Assets are maintained here but cannot create here. Here depreciation will be calculated as. per IT act for 15 years. As soon as we create tax book system generates data roles & these should be assigned to user to get access to use it. + Create Tax Book 4 Assign Data Roles to User 4 Run LDAP job Assign Categories to Tax Book Create Tax Book: * Gotoour project > In search bar %Manage Asset Book% > Click ongo to task icon “click on + icon tocreate Name: Ore Tax Book Description: Cre Tax Book Book Class: Tax Associated Corporate Book: Orc Corporate Book Ledger: Orc PL Depreciation Calendar: Ore Depreciation Calendar Prorate Calendar: Ore Prorate Current Peried: xo0c004 Divide Depreciation: Evenly vyvvvvVvyy ————— Fusion Fixed Assets. Page 7 RN SEEM oo$$ > Fiscal Year Name: Orc New Fiscal Under Accouats tab fill al code combinations. Under Rules tab set Reference Data Set Code as Common for al reference data objects. ‘© Glick on Tax tab> Enable Allow Mass: Cony © Glick on Save & Close. BS Assign Data Roles to User: Run Assit Open our user & click on Roles tab and assign below roles > Asset Accountant Orc Tax Book > Asset Accounting Manager Orc Tax Book LDAP Job: Go to scheduled process & submit LDAP job > Refresh ign Categories to Tax Boo) * Go to our project > In search bar s6Manage Asset Categories’ > Click on go to task icon > Search & open aur asset category > click on EDIT ~ Click on + icon to add Tax Book >. Fill all code combinations Click on Default Rules tab & click on + icon to add > Depreciation Method: 15008 > fe in Years: 60 > tife in Months: 0 > Prorate Convention: Orc Full > Retirement Convention: Orc Full > Save & Close. MASS COPY troduction: To copy assets irom corporate book to tax book we use Mass Copy. It is of two types. Initial Mass Copy: It is one time setup, @ Implementation time, All assets are copied from corporate book to asset book itrespective of periods. Periodic Mass Copy: Assets brought periodically are copied from corporate to tax books, Create Mass Copy: Periodic Mass Copy: Navigator > Fixed Assets > Assets > click on Task Pane! > Manage All Books > Select our Tax book and click on Copy from Corporate tab > Mention period. Initial Mass Copy: We can do this from scheduled process > Submit Perform Initial Mass Copy Job. ~ select Ore Tax Book as parameter WHAT IF ANALYSIS Mf we want to calculate depreciation by changing asset attributes we use what if analysts. Introdus Ex: life of asset; depreci Perform What-if Analysis: ‘+ Navigator > Fixed Assets > Assets click on Task Panel > Click on "Perform What > Book: Orc Corp in method; > Starting Period: xxoco00 > No. Of Periods: 6 > Asset Number: xix (Seiect our asset) > Change any of the standard parameter & submit > Goto scheduled process and refresh > View Report. ASSET RETIREMENT fh any reason from company. We can also relnitiate asset after Introduction: We can retire any asse retirement. a Page 8 7 u Pusion Fixed AssetsEL) $s ‘+ Navigator > Fixed Assets > Assets -> click on Task Panel ->Retire Assets > Select Asset & click on Retire. > Cost Retired: 10000-> Click on Submit. * Retire By Units: Navigator > Fixed Assets > Assets > click on Task Panel ~>Retire Assets > Select Asset & click on Retire Units. ‘ASSET REINSTATE Introduction: We can reinstate any asset retired. © Navigator > Fixed Assets > Assets ~> click on Task Panel ->Reinitiate Assets -> Select Asset & click on Reinstate. EBDI (ASSETS) ‘+ Log in to oracle repository > Financials > FBDI Financials Cloud > F&OI > Fixed Assets Mass Additions import Template ->Right click on XLSM Template & save (Here you can find the job to submitted in schedul ‘table name where the data + Remove all defauit data. Our naming convention should match with system else it will throw an ‘+ Filla fidlds in tabs — Mass Additions & Distributions + Click on instructions & CSV Generation page & click on Generate CSV files > Save it + Load to UCM: Go to Scheduled process > Submit “Load Interface File for Import” fill below parameters. > Import Process: Post Mass Additions > Data File select the path for zip file > Submit + Import Data: Go to Scheduled process > Submit “Post Mass Additions” fill below parameters. > Book: Ore Corporate Book > Submit. ‘+ Now we can find this in assets - To check Asset: Navigator ~> Fixed Assets > Assets Inquiry > search & find asset. (CREATE ACCOUNTING ‘© Navigator > Fixed Assets > Assets > click on Task Panel > Create Accounting -> Fill parameters & click on OK > Scheduled Process ~> Refresh. © We can also do this from scheduled process — Submit Create Accounting job { Rare end Correa cose — ero LI. ° we OER — thane: =| Noo: | {5 00. ove Rape NOT Bok vase, — a BECHSAS oepewataa 6 | 6 > | ws oc SakeanaetS Re mrercabsha cathe — 18600 ed pagina Ease Ig908. | ITF Yoo Seegeciaton— grew © Wen Reading Ae -ePialpo Goucted, usion Fixed Assets Page 9ease | 22.94 2. 28 fOn@s@uG GES - PRA GCBR AIAG ce ecannoaceaace'scrt ce e egaeasReagoOnC.EL $8 ~ CASH MANAGEMENT: 7 (Cash Mariagemitnt Basic Configuratior ‘System Parameters for our LE is mandatory in EBS (This isnot there in FUSION) Assign “Cash Manager’ Role to User “Run LDAP Job 7 Assign Cash Manager Role to User: © Goto IDM “Manage Job Roles” ~ Select our user & click on Roles tab -> Search & Select > Assign Cash Manager role. Run LDAP: © Goto Scheduled Process >Run LDAP Job > Refresh MANUAL BANK STATEMENT CREATION Introduction: For this we need physical bank statement. In EBS for manual reconciliation we do not need transaction codes but we need transaction codes incase of automatic reconciliation. In Fusion we need bank transaction codes for both manual & automatic. ‘> Create Bank Statement Transaction Codes % Create Manval Bank Statement Create Bank Statement Transaction Codes: * Goto our project > in Task bar %Manage Bank Statemient Transaction Codes% > Click on Go to task icon > click on + icon to create > Transaction Code: 999 > Description: Payment > Transaction Type: Check > Click on Save & Close > Done, Create Manual Bank Statement: * To Get Date: Navigator > under CM click on Bank Statements and Reconciliations > click on Task Panel > Click on Manual Reconciliation (To get date & not to perform) > Select our Bank & Search you can see transactions > Click on Export to Excel{we can save it as Bank Statement) + Navigator > under CM click on Bank Statements and Reconciliations >> click on Task Panel > Click on Create Bank Statement. Bank Account: Ore Bank Account Period Start Date: noose Period END Date: xoooccc Statement 1: 00% ‘Under Balances tab you can enter opening & closing balances (real time) + Gick on statement Lines tab > Click on + icon to create Booking Date: :00x Reconciliation Reference: xox (Sank Transaction Number) ‘Transaction Code: 999 ‘Transaction Type: Checi Flow indicator: Debit (Payments = Debit; Receipts = Credit) Amount: :000% > Click on Create Another in same way create few transactions with above process > Save & Close > Ok vvvvy vv VVYVY MANUAL RECONCILIATION, ‘+ Navigator > under CM dick on Bank Statements and Reconciliations > click on Task Pané! > Click on Manual Reconciliztion under Reconciliation section > Select our bank & search, ——— Fusion €ash Management Page 1 i tmOo $$ wv + You can see the system date & bank data. Select once transaction from bank & system & click on Reconcile, Gow Hakerment— Rath > SY Henn Themngebfous Be Nek moon aos Seepiclla Aah Me Qetoncnal Ty, + Create Bank Statement Reconciliation Matching Rules = ‘Create Bank Statement Reconciliation Rule Sets Assign Automatic Reconciliation Rule Set to Bank Account Create Bank Statement Reconciliation Matching Rules: ‘* Go to our project > In Task bar S6Manage Bank Statement Reconcili Click on Go to task icon > click on + icon to create % Name:Payments .nece ic vicu ting Sade > Transaction Sources: Enable Payables (As per business requirement) > Matching Type: One to One eRwtivn Ratfevennse, > Under Matching Criteria cre irre ‘eclose Note: Payables Reference Match is common one Kany oné cafTUse It is nt BU or LE specific Create Bank Statement Reconciliation Rule Sets: * Goto our project > In Task bar éManage Bank Statement Reconciliation Rule SetX > Click on Goto taskicon > clckon + icon tocreate > Name: Ore Rule Set > Description: Orc Rule Set lick on +icon to add wegen Reg cab > Matching Rule: Payables Reference Match > click on Ok > Create one more for Receivables Date & Amount > Greate one more for Ore Bank Account Charges > Click on Save & Close ‘Assign Automatic Reconciliation Rule Set to Bank Account: * Go toour project > In Task bar Manage Bank Accounts%-> Click on Goto task con > Search & open our bank account > Click on Controls tab > Automatic Reconciliation Rule Set: Ore Rule Set > Under Bank Statement Transaction Creation Rules tab select Rule: Orc Bank Charges > ick on save & close > Done ‘Automatic Reconciliation: ‘Navigator 2 under CW click on Bank Statements and Reconeilations > click on Task Panel > Click of RitSmatic Reconciliation under Reconciliation section -> Select our bank & search. > Bank Account: Orc Corporate Bank > Statement 0: 999 ADE Veen TAC, > From Statement End Date: vov0n > TosStatement End Date: noon Submit Owe Recmnu\renuy, TRE EOS AL. Seoraty Wrens EXTERNAL CASH TRANSACTIONS — MANUAL Tee om l Introduction: Any transactions reflected in bank statement but not in system we treat ac external 2 transactions. Say...Bank chaiges in bank statement don’t reflect in system so, we should enter these in. to system in two ways manual or automatic. For manual way of entering these charges we use External ‘Cash Transactions. Creat External Cash Trassction in Sank Statement 4 create Bernat ash Tenscton in ystern + Perform Mama Reconition Create External Cash Transaction in Bank Statement: ion Matching Rules’ -> Fusion Cash Management Page 2pM $$ ‘Navigator > under CM click on Bank Statements and Reconciliations > click on-Task Panel >Click on Manage Bank Statements > Search & Open our Statement & Expand -> Click on EDIT ~ Glick on + icon to add one more line Booking Date: 100% Reconciliation Reference: 11211 Transaction Code: 999 ‘Transaction Type: Fee Flow Indicator: Debit ‘Amount: 500 Click on Ok. ‘Create External Cash Transaction in System: ‘+ Navigator > under CM click on Bank Statements and Reconciliations ~> click on Task Panel >Click on Create Transactions (under External Cash Transactions) > Bank Account: Ore Corporate Account > BU: Orc BU or > Amount: 500 > Transaction Type: Fee > Offset Account: Select Bank Charges Account Perform Manual Reconciliation: ‘Navigator > under CM dick on Bank Statements and Reconciliations -> click on Task Panel -> Click on Manual Reconciliation under Reconciliation section > Select our bank & search + You can see the system date & bank data, Select once transaction from bank & system & cick on Reconcile. 1:16 -31" Video vyvvyvy GENERATE CASH TRANSACTIONS ~ AUTOMATIC Introduction: Any transactions: reflected in bank statement but not in system we treat as external transactions. Say..ank charges in bank statement don’t reflect in system so, we should'enter these in to system in two ways manual or automatic. For automatic way of entering these charges we use Generate Cash Transactions. ‘Create Bank Statement Transaction Cre Create Cash Transaction Type Mapping “Create Bank Statement Reconciliation Matching Rules (This wil help for manual reconciliation & itis not a setup — for external transactions) . “Map With Bank Account Create Bank Statement Transaction Creation Rules: * Go to our project > In Task bar %Manage Bank Statement Transaction Creation Rules% -> Click on Go to task icon > click on + icon to create ‘Nome: Ore Bank Charges Legal Entity: Orc Legal Entity Type: Fee Transaction Code: select one or which we created, Bussiness Unit: ORC BU (If you don’t select it wili be LE specific) Cash Account: select code combination Offset Account: select Bank Charges code combination (Account to be debited) Click on Save & Close Create Cash Transaction Type Mapping: * Go to our project > In Task bar %Manage Cash Transaction Type Mapping% > Click on Go to task icon > click on + icon to create. jon Rules vVyvvvvyvy Fusion Cash Management Page 3 |$s > Type: Disbursement > Transaction Type:Fee > Method: Electronic/check > Click on Save & Close > Done Create Bank Statement Reconciliation Matching Rules: This will help for manual reconciliation & it is not a setup = © Goto our project > In Task bar %Manage Bank Statement Reconciliation Matching Rules > Click on Go to task icon - click on + icon to create ' > Name: Ore Bank Charges > Transaction Sources: Enable External > Matching Type: One to One > Under Matching Criteria enable Reconeiliation Reference. Save & Close. Reports: ¢ Greate Accounting: Navigator > under CM click on Bank Statemc.,t¢ and Reconciliations > click on Task Panel > Create Accounting ‘© Cash to General Ledger Reconciliation Report: Navigator > »nder CM click on Bank Statements and Reconciliations ~> click on Task Panel > Click on Cash to General Ledger Reconciliation Report. Fusfon Cash Management Page 4 t$$ FUSION TAX CONFIGURATION Create Tax Regime Create Taxes Create Tax Jurisdictions ATA Mawroget Create Tax Status : Create Tax Rates ETON Boden Create Configuration Owner Tax Options i Poe e oes % Geographies ~ Check Tax Validation - Run Validate Geographies Address Create Tax Regime: i * Goto our project and in task bar %Manage Tax Regime% ~> Click on go to task icon click on + i icon to create. : ‘Tax Regime Code: Orc US Tax Regime ‘Tax regime Name: Orc US Tax Regime Regime Level: Country : Country: USA Start Date: Past Date - Minimum Accountable Unit: 0.01 Tax Precision: 2 Enable “Allow overtide & entry of inclusive tax lines”. In Configuration Options tab ~ Party Name: Orc BU; Configuration for Taxes & Rules: Common Configuration With Party Override; Configuration for Product Exceptions: Common Configuration; Effective Start Date: noo 2 > Click on Save & Close Create Taxes: eae + Go to our project and in task bar %Manage Taxes% > Click on go to task icon > click on + icon i f vyyvvYVY to create. Tax Regime Code: Orc Tax Regime Configuration Owner: Global Configuration Owner Tax: Ore VAT Tax Name: Ore VAT Tax Type: VAT Start Date: Past Date ‘Under Tax information tab ~ Geography Type: State Parent Geography Type: Country Parent Geography Name: USA Tax Currency: USD + Under Controls and Defaults tab enable below options Enable Allow Override & Entry of Inclusive Tax Lines Enable Allow Override of Calculated Tax Lines Enable Allow Entry of Manus Tax tines Use Legal Registration Number Allow Creation of Multiple Jurisdictions Click on Save + Click on Tax Rule Defaults tab > lace of Supply: Ship To > Tax Applicability: Applicable vyvvvvvyYY vyvvvy , Fusion Tax & Fusion Expenses Page 1$$ > Tax Registration: Ship To, Bill To-> Glick on Save Create Tax Jurisdictions: — * Continuation rom abovestep, SOW TOK Rule Belkawles Ep + Click on Tax Jurisdiction > Click on Create Default ee > TaxJurisdiction Code: Orc Jurisdiction > Tax Jurisdiction Name: Orc Jurisdiction > Geography Type: State 7 > Geography Name; CA > Parent Geography Type: Country > Parent Geography Name: USA > Glick on Save & Close Create Tax Status: * Continuation from above steps + Select Tax Status & click on Create Default > Tax Status Name: Ore Standard + Click on Save & close Create Tax Rates: + Continuation from above steps ‘+ Select Tax Rate & click on Create Default > Tax Status Code: Orc Standard > Tax Rate Code: Orc VAT @ 10% > Tax Rate Type: Percentage > Under Rate Periods tab: Rate Percentage: 10 + Click on Tax Accounts tab click on + icon to create & select PL & BU. > Tax Liability Account: select code combination for Liability Account S00. + Click on Save & Close Create Configuration Owner Tax Options: * Goto our project and in task bar %Manage Configuration Owner Tax Options% -> Click on go to task icon > click on + icon to create. > Configuration Owner: Orc BU > Party Type: BU Owning Tax Content > Event Class: Standard Invoices > Start Date: 1000x > Regime Determinant Set: Tax regime ~ Determine Applicable Tax Regimes + Click on Save & Close > Done Enable Tax Validation check box at Geographies: + Go to our project and in’task bar SsManage Geographies% -> Click on go to task icon > In Country Code: select USA > Below you wil find USA select & click on Validation Defined. > Make sure Address Style Formats (US Postal Address Format; Tax Address format & No Styles Format) Tax Validation is enabled > Click’on save & close > Done Page 2 Fusion Tax & Fusion Expenses { {$$ Run Validate Geographies Address: Go to Scheduled Processes and submit “Validate Geographies of Addresses against Master Geographies” job > Fill parameters (Location Table Name; Per_Addresses_F; Run Type: All; Usage Code: Tax) or you can submit openly (it wll take more time) > Refresh > Success Create Location: © Go to our project and in task bar %Manage Locations% > Click on go to task icon >Click on + Icon to create. > Name: Ore Tax > Code: Ore_Tax_CA > Fill complete Address & State > Click on Save > Review > Submit > Done Assign Location to Supplier: ‘© Open our supplier — Navigator > Procurement > Supplier > Open our supplier ~ EDIT ~ Sites ~ EDIT. > Click on Site Assignments tab > Provide the location which we created in Ship To Location ‘© Click on Save & Close > Done Enable Tax For Simulation: ‘© Goto our project and in task bar Manage Taxes% > Click on go to task Icon > Search for tax ‘= Enable checkbox of Enable Tax for Simulation > Save & Close > Done ‘Simulator Testing: * Go to our project and in task bar %ManageR&x°Simulator Transactions% > Click on go to task icon >Click on + icon to create Document Event class: Purchase invoice LE: Ore LE BU: Ore BU : Document Number: :0x (any number) Name: Ore Supplier Site: Orc Site ‘+ Under Transactional Lines tab enter Amount — 10000 > Save * Click on View Tax Lines ~ Here you can view the tax calculated on 10k invoice. (Check In Enable Tax For Transactions: * Goto our project and in task bar %Manage Tax Simulator Transactions% > Click on go to task icon. * Check in Enable Tax for Transactions > Save ->.Done Testing: Create an Invoice Transaction (AP): Follow standard process “> Invoice Actions ~ Calculate Tax. > Update the amount + tax in AMOUNT field vyvvvy Fusion Tax & Fusion Expenses Page 3 | | |$s FUSION EXPENSE Setups: Configure System Options % Create-Expense Report Templates Create User (Manager for Approval) + Assign Data Roles to User (Orc, Orc Manager) Run LDAP Set Default Expense Account + Create Employee & Supervisor Relationship : + Set Approvals Configure System Options: ‘+ Go to our project and in task bar %Manage Expenses System Options% > Click on go to task con go through all options avaitable (you can use depending on requirement) > Select Pay Expense Reports Through: Payables > Expense Report Number PrefixcE > Save * Under Secific Business Units tab click on create icon > Business Unit: Ore BU -> you may change options depending on requirement. > Employee Liability Account: Define Value Specific to Business Unit — select code combination {not mandatory = instead taking from common options system witl pick this for credit item). Click on Save & Close > Done Create Expense Report Templates: * Go to our project and in task bar %Manage Expense Report Templates% ~ Click on go to task icon >Click on + icon to create. > Name: OreTravel Template > Description: Orc Travel Template > BU: Orc BU Under Expense Types tab click on create icon > Name: Air Fair > Category: Air Fair > Account: select code combination > Save & create another for food expenses in same way. © Check in Set as default for our BU. Create User (Manager for Approval}: Employee & manager user creation date should be same or manager date should be before. Navigator > My Team > Manage Users > click on + icon to create > Follow standard process ~ Hire Date: Past Date {should match with user creation date). ‘Assign Data Roles to User: + Go'to IDM “Manage Job Roles"-> Search our Manager User >Click on Roles tab ->click on Expense Audit Manger Ore BU - > Expense Auditor Ore BU > Expense Manager Orc BU > Employee role Reset the password for new user (Manager User). Run LDAP: Go to scheduled process > Run LDAP job > Refresh > ok Fusion Tax & Fusion Expenses Assign tab ~ assign below roles Brat agus d Wor curecot= Wend ODE no agin U RO OER Page 4$s Set Default Expense Account: * Open our user Navigator > Manage Users > Open our User Select our user -> Click on Actions > click on Manage Expense Information. > Fill complete address > Default Expense Account: select code combination > Expense Check Sent to Address: Office * Glick on Save & Close. Create Employee & Supervisor Relationship: . * Open our user Navigator > Manage Users > Open our User Manager: Orc Manager User. * Click on Save & Close. Set Approvals: ‘+ Navigate to BPM (use Mozilla Only) > In search bar %Approval Groups for Financials% * Glick on Task Configuration > Select “FinsEXMIExpense Management) Workflow Expense Approval” > Click on EDIT ~ Click on Assignees > Disable all nodes except the one which we require “Expense Peport"(Select Each node > Click on Advanced tab check in Ignore Participant) + Click on save > dick on Commit. * Click on Task Configuration > Select “Fin EXM(Expense Management) Workflow Expense Approval” ~ Giick on EDIT ~> Click on Assignees ->You can all nodes are disabled except Expense Report > click on Expense Report & select go to rule. > Click on Rule Set. > Expand Customer & uncheck Active field (we need to deactivate default rules) > Forall default rules we need to do "Click on Validate. > Save & Commit Click on Task Configuration > Select “fin EXMIExpense Management) Workflow Expense ‘Approval’ > Click on EDIT > Click on Assignees > click on Expense Report & click on Go to Rule > Click on Rule set & click on + icon to create our RULE Orc Expense Manager Rule & click ‘on Expand button. A ty A RA) conten > Click on dropdown of + icon > select Add Approver ~ click on Supervisory > Number of Levels: 1-> Starting Partcipa © Gererorayyrs® list Builder: Supervisory * Reference User: Taskecreator{use same format) > Click on Ok. > Top Participant: check in Get User; Reference User: “Orc User” > click on Ok > Auto Action: Null oy TERREL Auer > Rule Name: Fusion Expense (system defaults) + Click on Validate check for validation errors > Save & Commit Testing: ‘+ Orc User: Create Expense Report & Submit for Approval ‘+. Orc Manager: Will approve the Expense Report ‘© Submit “Process Expense Reimbursement”. + systein creates “Payment Request” in AP (Ore User: Create Expense Report & Submit for Approval: + Navigator > About Me > Expenses > Click on Create Expense Report 5 Purpose: Orc Travel > Payment Method: Check > Enable “Ihave read andi accept the corporate travel & expense policy” + Click on + icon to create under Expense item Fusion Tax & Fusion Expenses Page 5 brn $$ °C > Type: Airfare > Amount: 5000 USD > Clickon Save & Create Another > Type: Food : > Amount 100 USO > Click on Save & Create Another ‘+ Click on Saved beside Status -> you can see approval hierarchy + Glick on Submit -> Ok. aT ORC Manager: Will approve the Expense Report: + Login to Ore Manager User > Click on notification bar & click on the request ‘+ You can view the report > Click on Approve + Log in to Or user & you can open approved expense report (you can also open from BPM — in search bar %Approval Groups%). c ‘Note: Before doing this expense report we need to make sure LOCATION is mentioned in BU. ‘Submit Process Expense Reimbursement: * Goto scheduled processes and submit Process Expense Reimbursement and Cash Advances job > Refresh > Parameters ~ select BU; Type: Expense Reimbursements -> click on output file to view. System creates “Payment Request” in AP: ‘+ Switch to AP > Go to Invoice workbench -> Search with Type: Payment.Request > Open & Validate -> Create Accounting. Note: % We can create Cash Advance 5000 iri Fusion Expensed (In Systern Options enable Cash Advances) Ly ‘Run program Process Expense Reimbursement and Cash Advances os fH Run Expense Report 2000 (settlement takes place if it for same employee 50G0-2000+3000} (C: G oO s ( = Oo DQ & ray Page 6 Fusion Tax & Fusion Expenses$s IMPLEMENTATION - REAL TIME ‘TYPE OF PROJECTS This isa fresh implementation in the instance, Roll Out: Extending oracle application to other entities, one country first & other country later. They extend upon the success factor. They implement this phase by phase (Ex: in first phase 100 branches & 2" & 3"*200 branches each). . ‘Support: * Inhouse: company internal team support. * Outsource: To other company / Oracle + Insome cases both are taken in place. Upgrading: upgrading old version to new version ‘Tes: ing: Test to measure quality of system Enhancement / CR (Change Request}: Internal, outsource. Effort estimation —to estimate how much time, money charged for designing a report. Implementati ~HOW COMPANY GETS A PROJECT X Company wants to change its “accounting system” it will look for the available products in the market. Company will prepare a document RFP (Request for Proposal) on current business process, This is sent to the sales team. Note: IBM, Accenture will give demo on SAP, Oracle and other systems. While giving projects to companies they will check attrition rate. x ¥ ‘Company ¥ sends RPF to X Consulting Sales Team | Global Delivery Manager (MEA) India, Malaysia, EEEEEEEEE ECE CECE EE EEE | Singapore, Duba, projects in Hand (20) Delivery Manager India Operations head projects inhand (4) Pre-sales team (Orade Team) CECE SE _| Project Manager a Project Lea Team tead [Consultants RFP rotated to consulting team sales team. This will be sent to company global delivery head. APPLICATION IMPLEMENTATION METHODOLOGY {AIM) is 3.6.4—OUMis 6.1.8 (Only Fusion). We have 6 phases of AIM: Definition Analysis + Operational Analysis Solution Desig» Build + Transition / UAT ‘Production / Go Live Definition: in this phase only higher management is involved, this has all terms & conditions of what ‘work we do, When SOW (Scope of Work/Statement of Work ~ Most used) is signed by both parties itis official document. SOW has the below contents. —— Implementation - RT Page 1 4Kick $$ Scope of work Financials, HRMS, SCM AP, AR, GL, CM, FA data migration Time lines (Project Charter & number of phases) Basic Infrastructure (System & Man power) Escalations POC (point of contact) hierarchy Skil set (Consultants & experience) Master Data: setup related date, suppliers, customers and employee's data. ‘Transactional Data: Financials Data ‘Audit Compliance: Every company should have minimum S years data. Project Costing: > Fixed: fixed amount of money released by phases, if delayed charges are levied. This is ‘most used in the market > Time & Money: Client is charged based on hours we work off Meeting: Management team & client team introductions takes place. SOW to be shared to team. Usually management will prepare 2 SOW’s one for higher management & other for the team. Operational Analysis: This usually takes 20-30 days (45 days including weekend) As. RI ‘Transaction calendar: Here we can define holidays & non working days. Ex: for Spain Decemb last working day of year, here 3 days are left to close period. Here we should treat 29,30,31 as non + BP 40~1 week RD 20~1 week BR 30-1 week~Gap Document BP 80~10 days Define Setups—2 days = CRP1—5-7 days BR 100-5 days + BR120—5 days - Security Matrix Document -1S Document: To perform this we need to be in client location and it is expensive - Docurnent is BP40 * Understand client business needs + For every process we give numbering > ForGl-1.1 > Journals-Gt_1_1 > Recurring Journals ~Gt_2_1 > Revaluation—GL_3_1 > Reversal-Gi > This numbering is always constant. 1D 20: After preparing requirement gathering and getting signoff we will give document to client to review & changes if required. This is only for 1-2 days. Note: ; Retained earnings calculated after closing of 12" period. Auditing takes place and if they suggest periods. Transaction is also one reason for adjustment. Also ‘changes it will be noted in adjusti ask starting and ending day of period/month. Only for adjusting period start & end date can be anything. Ex: 20" is starting day. For each & every document signoff is 2 must. We will start configuration only after signoff. 28" is ‘working days in transactiorial calendar. BP 80: This is To Be / Future Business Document. Implementation - RT ag QO Oo uv 9g S| a) ul$$ We prepare this document module wise. For all documents same fond should be used To change an item in index we need to go to that page & change it. Go to index & right click on that line & click update. We should not disturb index as it contains hyperlinks. Heading of the page should be mentioned in footer EX: Accounting entries ~ Footer=-Accounting entries 1 We need to keep “business need!” in 8P 080 EX: Types of Retirement — Unit & Cost retirement. Business need & business purpose will have same definition Enter accounting entries respectively Run reports Process benefits ~ legacy system Open issues — knowledge/info gaps from client or us. Solution Design Phase: BP 40 ~As Is Study: Takes supervisor approval offline | Manage ApprovallV | User books JV Ulournal Voucher / 10 book JVin to system Journal Entry) User runs 1V by day report User runs T8 to reconcile balances User stores physical copy oF voucher for audit purpose We need to show this in pictorial representation Author Name; creation date Always change document & save. Don't modify/change original ~ make copy & modify Take approvals {In change record change date, name, reviewers ‘Questions Usually Asked to Client ~ General & Oracle Terminology: How many customers ~ their bill to & ship to Good & bad customers How will you receive payments ~ Payment Method? Do you provide any discounts? How much time you give for payments Any customer acting as supplier— AP AR Netting Tax & Freight ~ Distribution Sets Bank Accounts BR110 SECURITY MATRIX DOCUMENT For Africa, Middle East, this document is not required. Client doesn’t spend time. New menu creation Menu/Function includes & exclude New Request group creation Responsibility creation Profile options setup For preparing this we need data and prepare an excel sheet and below are examples: > Number of AP user invoice responsibilities — Implementation - RT Page 3$s AP Inquiry - Only view purpose (given to consultants) ‘AP Suppliers ~ Only view purpose (given to consultants) ~~ ‘AP Setups~ Only view purpose (given to consultants) — [AP Supervisor ~ Only view purpose (given to consultants) AP Period Closing — Only view purpose (given to consultants) We need to prepare a excel document & mention all menus & sub menus info. Excel Document: Import all menu info in excel and mention responsibility name then For Reports: Prepare an excel with all reports in a module along with definition. This i should be given to client and ask for which user which report is required. Qf] 5 vo vyyvvvvy ‘© _ Mention all profile options which are required. Also which BG should be mentioned? Now we u should prepare BRI00 document. * setup in system is enable currency > Period Type > Calendar-> COA DF 100 / BR100 seTUP/CONFIG ION DOCUMENT Lon cee. 3 Cc | i [Al setup’s done in systemare mentioned here. g Some companies do ths in excel and some da in documentation. G We need to mention setups and navigation on hove we do. In document avays don't copy poste. So that we can paste those names in system. In word document Review > Track Changes we have to enable this before sending this document to client. So that we can track.all changes made by client. We can also enter comments > ifyes right click & accept else decline > Review -> Accept (check all options) > Review > Accept (check all options) Don’t delete any headings only modification to be done. Open and close issues (GAP's) Font size ~this wl be quality issues After closing > Select file > Right click -> Properties > Details > change as per requirement. (this is quality issue and it is mandatory) This should be very clear ~ Client will be Mandatory. ( 3 ¢ CONFERENCE ROOM PILOT y ‘CRP1: . + Weneed to prepare a PPT to the cient. ( + We should present only standard functionality, No gaps should be shown because client may be new to oracle & chance of confusion. a, "+ Define setups and show how we do in system. MD 50 MODULE DESIGN DOCUMENT © Application extension functional design document © GAP'sinterms of report > Group has one logo and it has different logos for other countries so while selecting one ry country LE/Company respective logo should be printed in report. oe + Steps for a Report: Business need (why need is raised) ( © Business rules (run report & print ~ In which circumstances we use) ~ © Report Format Type (Print Format) Implementation - RT Page 4 a$$ Report Headers (Bll To; Heading; Invoice Date) ‘Report Parameters (Specific customer transaction) ‘+ _ Report Submission (How many places we can run report) ‘+ Assumptions (Optional —In which format t should be PDF; Excel) © Testing Note: © Invoice is a legal obligation. Invoice, Performa invoice (estimation), delivery note. Remittance Advice —used in AP > Number of invoices paid by one cheques. > While paying to suppliers we provide this. > If customers are paying us they provide this. Report Parameter: This is the most challenging in MD 50. We need to know which is mandatory fields ‘and which are optional. Note: ‘+ Place cursor on field Help record to know in which base table data is stored. + For report headers info should be taken from invoice trarisaction base. Transaction base tables should be mentioned in report. + Amount can he taken from line amount or unit X price © if ship to bill to changes it means transaction changes — to be remembered. + BR10& BR 30 are GAP documents. Supplier Open Balance Report: This is GAP (MD - 50) * We run this every month end and inform to supplier that these are open/outstanding invoice, ‘With output we can sefid an email to supplier. #° "You can also send email to emails. SMTP is the server and itis integrated to oracle server so this helps in sending emails to external emails > Submit Report. ‘Supplier email address can be stored in supplier master data -> This default for report. Need to segregate mandatory and optional. + Forall client report requirements oracle has similar reports ~ we need to check which the best is, Testing Output: * No display of aid invoices. Specific to as of date; supplier name. Data From ‘AsonDate | Parameter = Manually entered Supplier Supplier Table | te LE Table = HR Organization For every GAP we will give a number in BP80 for every process we give numbering we will prefix this, respectively. Business Need: To know supplier outstanding balances. Business Rule: Run this to know unpaid / outstanding; Report Format Type: Supplier name; as on date Report Headers: Supplier name; Inventory number; tax; total amount — Here we should give table name for data sheet. Report Parameters: As on Data; OU; Supplier Name; LE Report Submission: SRS; mention navigation — Implementation - RT Page 5 | |$s Assumption: Formats; manual/automatic run. DATA SOURCE Backend Tools: SQL Plus & SQL Developer (free tool no license required); Toad - - ‘© Select * from FA Categories > Enter (table name you can find in HELP > View Record History) 3 + Select* from FA.Categories where category ID= 5 + _ Technical team ins two tables by adding cornmon data to fetch desired date, = a Field Table Name | Table Column . Category FA, Categories Category 1D g! [Asset Account FA. Categories Books | Asset, Cost Account a] FA. Categories Book Asset Cost Account ol Asset_Cost Account i Reserve Account Expense Account FA_Categories Books ‘© For Defaults: Select * from FA_Category_Book Defaults Life -FA_Category_Book_Defaults— tife Method Depreciation - FA_Category_Book_Defauits — Depreciation Method E BUILD PHASE (60-70 DAYS) a ‘+ MD70; MD6O; M0120; CVvO10; CVO4O; TEAO; Key User training material; CRP2; BR100. 7 MD 670: This depends on MD 50— Purely technical team is involved. SQL is mentioned, custom | ‘component development. This és Application extension technical design document. ae | F MD 060: DBA team will prepare this. Here DBA will inform how much space is required for . ‘custom component. NEVER TOUCH STANDARD. This is Database application extension design c document. CV 030: High fevel conversion strategy. Mention all modules topics to be converted in high level. mentioned. + CV 040: Detaited level of conversians is mentioned; method of conversion is al This is one of tough task. We provide a template to client to fil data (download from Google). Need to explain fields to client. wwwi.docs.oracle.com + CV 060: Technical Conversion Strategy for each individual component. Depends on CV 40 queries on how to convert data. Purely prepared by technical team. . noe. Test-Scripts documents. These can be prepared in excel/word document. 7 aa ? (SOAs) ‘TESTING TYPES Ge-40) eo a Unit Testing: Test a particular component example: Journal, {myo ce WZ Cc Integration / System Integration Testing: For custom components we do system integration test ps without disturbing standard functionality & Performance Testing: Speed & time calculated when n number of users connected to same server/instance. Usually this is done through automatic testing, 71 “Prace Cwik totnd -f- Regression Testing: When patch is applied we need to check it functionality (some times it can disturb - entire standard functionality), UPTPeLow onl Sone Patehey Prep QO Rup Upgrade: When EBS R 12.1.3%s upgraded to R 12.1.4 itis known as RUP upgrade. ‘TE 040: Test Cases; Defect Log: When there isan error we will mention it here, €VS0: Detailed Level Conversion Strategy is mentioned here + Typical Essay © Business Needs AW, ‘= Major Feature Implementation - RT Page 6 u( Key User Training: Create PPT mention Day 1, Day 2, Day CRP 2: Definition of Client System Environment jgenda ‘We will send this to client before meeting starts. Client will see andthen attend. ‘We need to explain every topic. ‘We give presentation to client with both standard and custom functionalities. If client advices any changes we need-to prepare CRP3. After preparing CRP2 we need to update all changes to’BR 100 & BR 110. Until we go live we keep on updating BR100, 8R110 documents. ITERFACES $8 When we want to get the data from legacy system to target system ~ other eironment such a mainframes, SAP etc. When we want to get data from feeder system which has same environment like target system is being used currently: 7 Invoice Number = inv_lok Code Tv AM The templates (flat files) which have been proposal by us we will be sent to Technical team. Technical team will prepare staging tables where the data will be stored/loaded and validated. Validated data at staging table will be dumped in to interface table, there everything is fine only * that data will be moved to base tables, that data will be moved to base tables. Run validation and create accounting. Steps to do: Receive flatfile from business Place file in the server Run SQL loader program Verify the data. Run SQL/PL validation program Run payables open interface import Review log file for any exceptions Run invoice validation Create accounting program to be run Request Set: XBG AP Invoice Loader Program XBG AP Invoice Up loader Open payables interface import Invoice validation Create Accounting Implementation - RT i H$$ DATA FLOW FROM FEEDER SYSTEM TO ORACLE SYST! sat toader |} Staging Tables >| Interface Tables I Base Tables Done by Tech team (1*& 2nd) SQL/PL Interface Program ‘Note: From base table functional consultants wll data in respective modules & they need to validate & create accounting. DATA MIGRATION Data Migrc'on Transactional Data (TD) ¥ Historical Data (HD) Inemena cot teoting | MD: Used to recover transactional data will not impact on financial data. TD: Trial balance, foreign currency, budget. HD: Which has been held in previous year which we have closed the year is historical. ‘Master Data (MD) ‘This will come across in roll out project, CV 020: will tell about what we want to migrate from legacy to target and the strategy of doing that. CV 040: Tell us about solutions ll be designed by technical team, How we are going to upload the data from legacy to target. GLData Master Data ~~ COA Values, Cost Center, Natural Accounts ete Loading, Budget Journals | Done through Web ADI, API, Data Loader, Open | Done through Data loader or Open interfaces Interfaces ‘Tools used in Data Migration: * Data Loader Open Interface SQL Scripts APL + Web aot Implementation - RT - Page 8Implementation Setup’s (Web ADI): - ‘Security Rules (SR & CVR done through Data VR Rules Budget Org & Assignment Ranges API (Oata Loader} FF Value Uploads Interfaces in GL: Journal Upload Budget Upload Dally Exchange Rates Upload Open $s Loader) Transactional Data Master Data ‘Open invoice, Standard invoice, OM, CM, Prepayment Invoice, Pay Prepayment invoice | payment (onty this is done manually) ‘Sugplie:s, Supplier Headers, Supplier Site, Supplier Contacts, Supplier Banks, Suppliers Bank Branches 2. Accounts Done through Open interfaces Done through Open Interfaces Post implementation Data Loading: ‘© Payment Terms © Distribution sets ‘Standard Invoice, Deposits, Cha (Done through Data Loader or Open Interfaces) ARData Migration Above are done through Data Loader [Master Data [ Parties, Customers Accounts, Customer Party Relations, Customer Sites, Customer Contracts done through Open Interfaces Receipts (On Account, unapplied — from Data Loader) Post Implementation Data Loading: * Payment Terms * Transaction Types * Receivable Activities + Profile Classes © Remit to Address Above are done through Data Loader FAData Migration _ “Transactional Data Master Data ‘Asset Additions, CiP Additions, Leased Assets, FF Values, Asset KFF, Asset Location KFF, Asset Categories - Done thre igi API or Data Loader Done through Web ADI or Open Interfaces ‘Asset Categories, Asset Location Combination, Fiscal Year Calendar, Depreciation Calendar, Prorate Calendar ~ done through Data Loader. Post implementation Data Loading: * Distribution Sets > Above are done through Data Loader Implementation - |Transadional Data === | Master Data ‘Banks, Bank Branches, Bank Accounts, Bank Statements Done through API's or Open interfaces DATA MIGRATION PLANNING Cutoff Date: Will gather unsettled data as per cut off data: Go Live Date: Date from when oracle product willbe used by client, Cutoff Date: ‘AP: Unpaid, available prepayment, CM AR: Uncollected Receivables, Unapplied Receipts, Deposits (unutiized), On Account Receipts, CM. HD: Data which has been settled, ‘Trial Balance Loaded Options: © Asof date balances + YTDwith PTO + YTD balances + PTD balances We cannot maintain status of period balance position maintained in legacy system in oracle because its not available in this. Website is www.dataloader.com System process ~ Data Loader * Click on creaté new value at COA + Goto Data Loader select record > OK Record Mouse Click Enable. © Go backto oracle start entering the values press ‘tab’ description value qualifiers > ok > Press Ctrit down arrow. * Copy data in to excel sheet that needs to split into columns. + To copy the data hold Shift + Right Arrow and copy in to excel. * Click on create at application * Click on right arrow at loader ect all cells > Command Group £85 R12 > Window Name: Oracle Application > Ok. 6 fe Settings in Data Loader: ‘+ Select Time settings ~ below are data load delays é > Date celtis loaded ~ 0.5 > Collis processed 0.4 > Window is activated ~0.5 + Tostop the loading process press Escape. A ‘SYSTEM PROCESS OF WEB ADI- FA ‘Switch to FA: Mass Additions > Addition integrator > Select Corporate book -> cont Click on Next > Asset Detailed >Click on Next > Click on Ok > to get a confirmation. Excel Sheet Setting: ‘+ Excel Options > Trust Center-> Trust Center Settings > Macro Settings > enable all macros option > Enable Trust > Click on Ok > Click on Queue LOV > login > Responsibility Enable Post jue > Excel > Implementation - RT$$ Enter details of asset what you want to enter in application through web ADI - [Rescription Major Minor ‘Asset Number [Test 123 DM_M DM, 12567 * Expense Account — Depreciation Account = * Clearing account — Date: 00x Asset Number: Enter which you want to enter —if you want to enter previous asset number that needs to be entered infield . Sf you want to start with new number in FA then that field should be left as blank. ‘+ To Upload: Go to > Additions > Select Oracle -> upload > Enable creaté assets to be posted > Enable Upload FA~ Mass Additions > Prepare Mass Additions > Book Name -> Find —ifitis fine. + Run Post Mass Additions. Parameters to Submit! After correcting the assets we must do following to run create accounting must be submitted — transfer data to GL_ : Go to GL query journals -> Reverse Journals > Post This is because we already got trial balance which has asset value as same value. So that is why we are reversing the journal to get asset value (individual) zero. tm case we would not do so it will add this value to TB that shows as double values for that and make distinguish to trial balance, oading CIP Assets We can load Capitalized Assets (Regular; Group), CIP Assets & Leased Assets. Loading CP Assets: ‘+ Switch to FA > Mass Additions > Additions integrator > Select Corporate Book > Continue > Viewer: Excel > Next > Layout: Add CIP Assets > Next . > Open With > Ok-> Close Excel wil be open -> Click on login - Select FA Responsibility > Check in Post Enter Asset details al ® fields > Major & Minor categories; units; cost; countries; location; depreciation expense account; CIP Clearing account; data placed in service; asset number, legacy asset number; asset key —None; parent asset + Glick on Add-INS > Oracle -> upload ~> Enable Validate before upload > Upload , Ifyou get any errors you can see in message column. if you want to upload only successful data then remove flags for error columns and you can upload. ‘System FA~> Mass Additions > Prepare Mass Additions > Select CIP & click on open > ‘Queve Post -> Run Post Mass Additions -> Corporate book Submit -> SRS Refresh. Run Create Accounting > GL Responsibility: Journals > View with source > Open and reverse journals > Post the reversal journal. If corporate book doesn't display it means there are no qualified assets to post. ‘Sub ledger journals should not make changes in GL. It has to be done only in sub ledgers (AP, AR, Gi, CMand FA). Else you can freeze it. if we are loading with open interface tables we can see data from the assets screen. You can’t see this if using API, Data loader. ————— Implementation -RT Page 11 4 4 é$$ How to Freeze Sub Ledger journals GL: Setup > Journals > Sources > Query with assets Source: Assets; Source Key: Assets ~> Click on YES. Click on save and dose ‘While doing data migration intially we set this NO, after posting we can freeze for regular users. After reversal of sub ledger journals run “Trial Balance Report” ~SRS~“Run TB Detail” - Fill parameters-> Click on Submit > Refresh > View output. Reason to Revérse: Trial balance should show zero balance then only we can upload GL Trial Balance. Reconciling Uploaded with Client Data Sheet: After uploading we need to inform and get confirmation from dient. Report to be Run: ‘+ Assets Additions Report CIP Additions Report © General Entry Reserve Ledger Report (optional) Pre-Requisites to Load Supplier Data: Fill parameters; respective date / period > Submit > Refresh DATA MIGRATION FOR PAYABLES Numbering; tax details; pay group; vendor type; payment method (check, wire, EFT} Supplier header and supplier site details are captured in one excel sheet only. If he has multiple sites header info will be same & site changes. ‘+ Vendor types should be segregated in other page. Payment terms also in separate page and client should not ad new terms/types other than this. 1 so while uploading we will get error. * Address should be country specific. +> Note: In automatic numbering, only numbers are allowed and in a same sequence for all countries ~ no alphanumeric is allowed. Pre-Requisites to Load Open Invoices: + We need to prepare an excel sheet with all mandatory/optional fields (same or above) + OU, Payment Terms, Distribittion Sets, Supplier. ‘When client gives TB it also has AP balances so invoices total should be equal to GL and TB total = else after go live balances won't match. * Client has to rectify balances in GL or AP. | we have multiple lines for a single invoice we enter like ~ header info will be same and line fo changes. Currencies to be mentioned in codes not in description. Client should not remove/hide any column in excel sheet we give. If so the data will overlap while migrating, ‘AP DM PROCESS SETUPS ~ OPEN INTERFACE + Receive data from client + Place file in the server ‘Run SQL loader program (this uploads the data in to staging tables from excel sheet) AP_Invoice_Interface; AP_Invoice Line_Interface) Run payable open interface program (imports data from AP Interface to AP Base Tabies ~ AP_Invoices_All,AP_invoices Lines All; AP_Invoices_ Distributions) Page 12 Implementation - RT Run PL/SQL upload program (this validates the data and uploads the data in to interface tables co od o Sor$s + Run invoice validation program (validates the uploaded data) ‘Run create accounting program (this vill account the invoices and transfers the data to GL) * Note: VLOOK UP Formula: V lookup = V Look Up (x,y,1,0)~ > In above formula x= for comparing tables; y = for comparing column. > fwe don't know v-look up selects various colurnns >Click on Data > Data Validations > Highlight Duplicates, “AP WORKFLOW — DATA MIGRATION ‘AP_Interface_Table ‘AP_Invoice Interface AP_Invoice_Lines_Interface AP Base Table _|y. le— tagging Table b+ Flat File ‘TYPES OF INSTANCES Usually we have four types of instances in all major companies. in small companies we have a minimum 2 instances. Development Instance: ‘CRPL Setups > Workshops — Demo-CR? > Develops custom components > Run test cases for custom components > > v Prepare BR100 based on CRP1 setups Prepare BR110 on CAPI results Test instance: CRP 2 and setups Conduct workshops Update BR100 bases on CRP? feedback Update BR110 based on CRP2 feedback Key/End user trainings Test data migration scripts with same data JAT Instance: UAT instance setups Data migration User acceptance testing Results comparison with legacy production Update BR100 based on UAT feedback Update BR110 based on UAT feedback Production instance: > Production instance setups >. Data Migration > Data Migration Reconciliation > > Release system for business > Enter day today business transactions Above servers/instance cepends on client financial position, Minimum should be two one for development, test, UAT other is for production (always separate server for production). ‘Arman Backup: Copy basic setups from one instance to other (UAT to Prod) Rollout Project: Definition, operational analysis phases will not be there. vvvvvy vVvVVVY Implementation - RT Page 13, |$$ Vv | ul ¢ F 21- October Customer Menu & Customer Creation notes tobe noted separately ‘al Note: How to freze sub ledger journals from suresh notes & i CG C e o a Bp Page 14 « Implementation -$$ ERIOD/MONTH END CLOSING PROCEDURE ‘The sequence of closing module is below: Inventory — Once closed can't reopen - ~ ‘Accounts Payables ~ If itis AP oriented company AP is closed first Purchasing — Ifit is PO oriented company PO is closed first Accounts Receivable ~ Re-openable periods Fixed Assets - Only closing of period e Cash Management ~ NO PERIOD CLOSING General Ledger ~ Re-openble periods & this is the last closed period Only client side key user’s do period close. We only provide support. ‘Support: we have Normal Support > Proactive Support -> Period Closing Support 24x7. ‘Ways of Closing Period: we have two ways of closing periods. Le 2 Note: ‘Status: Soft Close: No issues during month/period & moving to next period. Hard Closé: We have issue and moving to next period. We can sweep issue to next period. Issues in perod close ae SEV1 issues In last week of period oracle provides > Health Check (Complete data as on day/month/period) & Diagnostics Run —In order to check health/issues in Production Instance. fun‘the script in production instance provided by oracle and submit report to client side Key user, Inventory team will do period closure. Open stock, closing stock and run related programs. We need to prepare period closing process in a document each module wise to the client. Year starting we need to check whether calendar is there, period open, We can never override fist ever open period. AP PERIOD CLOSING PROCESS Never Opened Opened Future Closed Permanently Closed — inables only when period is closed Report to be Run: Run “Invoice Validation Progrant” ~ To validate all open/outstanding invoices. Run “invoice on Hold Report” ~ To identify all hold and discrepancies ~ Need to review output. We can have only count of invoices which are on hold. Run “Unaccounted Transaction Report (XML)" — Identify invoices to be acccunted, review anc! to be fixed for invoices and payments, user will fix. We can suggest running this report daly, so that it will easy at the period end. Re-Run invoice validation and hold report—There shouldn't be any pending data. Create Accounting program Period Closing Procedure Page 1 t i$$ Run “Transfer Journal Entries to General Ledger” program. Re-Run the “Unaccounted Transaction Report’. Run “Mass Additions create” program —To transfer assets to FA. Mass Addition create report Run “Payables Posted Payment Register” — Optional, but we should suggest. Run “Payables Posted invoice Register” ‘Run “AP Trial Balance or Open Account Balances Listing Run”. ‘alin “Period Close Exceptions Report (KML)” ~if any exceptions run SR. ‘+ *Rum “Sub-Ledger Period Close Exceptions Report’. & G Reconciliation Formula: AP -> GL Last Month TB outstanding + Present month Payable Post Invoice Register ~ Payables Posted Pay Register = APTB outstanding >>> APTB o/s should be transferred to GL & posted > Compare with GL TB > of Liability Account. Example: 10 Cr+ Cr—7Cr= 8 Cr. '* Goto control payable-neriods and close a period if we get “exceptions error message” it is HARD h CLOSE. Review period close exception report > Click on Exception > Review. : ‘+ Sweep: To transfer outstanding balances to next periods. if we sweep the transactions — GL data will be changed to next month date ~ Raise SR and get the fix based on Invoice 1D & Payment 10 Note: Follow Create Accounting > Transfer to Gl. Run APTB report © Run APTB Parameters: GU & Payables ifwe wont report daly select GL & do R. a! > Click on Output to review — code combination derived from financial options. cd > Switch to GL query with Unported to check for un-posted journals. ol * Before rurining GLTB we need to check all the JE to be posted. There should be no outstanding 7y balances. Fill GLTB parameters — click on output & compare TB balances of AP to GL of AP TO Gi RECONCILIATION PROCESS ( 3 Of [Code Combination ‘APTS Amount GLTB Amount a ‘Liability Account - 21001 | 1855025, 1855025, Co Liability Account 21002 1855025 1023138 53 ‘© IFGLTBis less than APTB balance ~ check un-posted JE > Post all E> Run TB. co > tfno outstanding JE request technical team to check if data is present in interface tables. > Journal > import > Run (Source: Payables) t 9 > above process doesn’t work raise SR.? i ‘* IGLTBis greater than APTB~ checkif AP has pending data, we > Check un-posted JE in GL at > Run “Account Analysis Report” we can know impact. Parameters: Type: Source iter; (3 | Order By: Source Item > Run i Reason could be manually entered iE > Click on output — note the other sub-ledger entries amount. 7 | Note: To restrict manual journal entry we use “Third Party Controt” account as ‘YES’ for lability ‘account. AP team will inform to PO tear about period closure. As we have expense item at puschasi option level we will close AP fist. eo - Page 2 oc ‘Period Closing Procedure$s SING PERIOD CLOSING PRO -- Reports to Run: ‘* Uninvoiced receipts report—To know unaccounted PO & Receipts © Create accounting receiving program + Transfer to GL~To generate JEin GL - ‘© Accrual Reconciliation Load Run ~ AP to PO ‘+ Miscellaneous Accrual Reconciliation Run Report ‘© Summary Accrual Reconciliation Run Report Soe 7 © Rum Period End Accrual Program PO Reconciliation process: Example: PO expense account -> Period End > 200 PO's with expense items ‘Number of PO’ [GRN Invoi 50 |x = = 70 v x ‘Expense Dr TO Expense Accrual Account __| 30 Cancelled x x 70 _ ft” ¥v iene “ system will create unbilled PO, Invoice apart from this it will create accounting entries for that PO's. Switch to Gt: ‘© Run GLTB for Expense AP Accrual Account. 7 Reverse accrued JE in next month first date. If we don’t get receipts by year end we should use “Expense AP Accrual Write Off" account, Source to Gl: Cot Management; Category: Accrual 7 AR PERIOD CLOSING PROCESS Complete Auto frivoice Processin month end Run Transaction Register *Un-posted Item report Run Create Accountirig Program Run Transfer to GL Run Invoice Exception Report ~To identify the issues Run Un-Applied Receipt Report Run Un-Applied Invoice Report Run Adjustment Report Run Aging Report Run Revenue Recognition Program Run sub-ledger exception report AR to GL Reconailiation Report AR Reconeiliation Formula: ‘Transaction Register for the Period (-) Applied Receipts Register for the period () Un-Applied Receipts Register for the period (+) Adjustments Register for the period (Invoice Exceptions for the period (+) Rounding Differences for the Period Period Closing Procedure Page 3 ‘ a 4 i$s (+) CM gain/loss for the period Sub-ledger Exception Report > Closed (Soft Close) > Open Next Month Oracle has provided patch to apply sweep functionality in AR from 12.2.1 version tion ->. Match with GL TB report AR to GL Reconciliation: _-Aging Bucket Report {for Receivable Account)/AR to GL. Recor EA PERIOD CLOSING PROCESS" Switch to FA: Depreciation -> Run Projections ‘There should not be any un-posted mass additions, post mass additions, retirements, cost falances. adjustments. Run Create Accounting Transfer to GL fun Draft Mode depreciation (5 programs will run in backend —JE Reserve Ledger is *) Run Final Report of FA © Switch to GL Run & Post JE FA to GL Reconciliation: © RunJE Reserve Ledger General Ledger Trial Balance Cc 1 Depreciation ‘We can transfer 15 categories from FAtoGL. CM PERIOD CLOSING PROCESS NO PERIOD CLOSING PROCESS FOR CASH MANAGEMENT CM-GL Reconciliation: + Do manual clearing/Recon Do BRS Clearing/Recorciliation Run Create Accounting & Transfer to GL General Ledger Reconciliation Report ‘Account Analysis Report for Cash Account ion Period Closing Procedure Page 4 Acta tener esc$$ ‘GLPERIOD CLOSING PROCESS Enter any manual adjustment entry for corrections. Generate accrued JE through recurring/manual JE Import the third party journals and post Ex: Web ADI Import any pending source journals — from other sub-ledgers Post the journal entries: Manual, Batch, Auto post . Run GLTB compare to sub-ledger accounts > Ex: Liability, prepayment, receivable, depreciation, accumulated depreciation, cash, cash Clearing, inventory AP Accrual, expense AP accrual, COGS Run Account Analysis Report & Compare balances, discrepancies Run GL Ledger 130 & 180 Report Run Revaluation, Translation After revaluation & translation next month 1° journa., Ifitis year-end change year name. date — reverse revaluation and translation Period Closing Procedure Page 5.C$$ REAL TIME - SUPPORT - Joining - - Pool / Competency Project (from here they will (work from send CV to other day 1) projects) Raise a ticket for request access Share the ticket details with manager to get the fequired approvals (Once we get approvals, client IT team will create the LDAP on your name If an employee is{n pool, he will have interview only for 10-20 minutes while taking to project. Raise ticket to install required software's like TOAD, VPN (Virtual Private Network), Outlook etc. Validate login details ‘Take access to share point to view client documents & point of contacts list Knowledge transfer plan KNOWLEDGE TRANSFER (K: High level overview of oracle receivables and financial modules, customization. ~ Interfaces (staging tables) Common responsibilities used : Service Request (SR) access details Known issues / repeated issues Month end closing acti Templates used for documentation Ticket life cycle process & KT on ticketing tool (Service now, BMC, Remedy, Nshore, SFDC, Jeera = BMC & Remedy owned by same company) Mailing templates on drafts. Note: share point owned by Microsoft. TEAM SIZE ~ FOR S OR MORE COUNTRIES i — = FUNCTIONAL TEAM ~ - Finance SCM St HRMS. = [ae se 7 ae — — TECHEAL TEAR = Support RT ' i —38 T 2 2 = DBA SHIFTS ~ e) ke 3 7 PROJECT MANAGER 1 5 vihen compared to finance. SCM . ® Go [DELIVERY LEAD 5;,0 9g © Usually in manufactured companies SCM will have many issue: | usually get more issue in modules like inventory -> Order Management > Purchasing Ji poems G| + DBA3 persons will workin each sift respectively. t a & $ TEAM SIZE — FOR 1 OR 2 COUNTRIES f FUNCTIONAL TEAM GY Finance OQ 2 2 | Cc DELIVERY LEAD fl e a ‘For HAMS 1 person will be dedicated to payroll everytime. TICKETING LIFE CYCLE © Ticketis also known as incident, “User creates a ticket for issue “Tickets picked up by the global help desk & review ticket details Help desk aig Hike to respecte groups ke France, SCM, HAMS Manager of Client Side CO —————— 8 communicates with wer | Team member will acknowledge th Perfo RCA to identifyihe sue | Update user with reiev Support- RT4 i $$ Fix the issue : “Take approval from cent IT team & move solution to production | | “Take confirmation from user & mark the issue as closed. Issue Type ‘ > feombleta | Non- Re-Producible Issue Reproducible Issue: When user & support consultant replicates the same issue it is known as reproducible issue. Ex: payment terms when user & support consultant does it, will have same impact. Non Reproducible Issue: When user & support consultant can’t replicate the same. in case of Re-producible Issue we follow the below. — Test/UAT Instance Production Instance Development instance When there is an issue in production instance itis replicated in development instance first. Once there is a fix we will implement the Same in test instance & after signoff & prior approvals we will implement same fixin the production. eccceneney a TR AEE AEETESIT AESTT Tet GRE py lol help ck & rib wat ata User - Help Desk Help desk assigns ticket to resp Support Team Key Users / 1T Manager of Glient Side “Team member will acknowledge the ticket and communicate with user. | Support tear will try to replicate the issue in development ina fix the issues. ‘Once the issues are fixed in development instance, we apply same soiution to| | UAT/Test instanc# ‘After applying the fix Support - RTConfirm the issue is fixed. fice we receive the confirmation we apply the fix in production instance with prior approvals for changes to be implemented. ‘After applying the fix in production we take the confirmation from user & dose ticket. In-case of Non - Re-producible Issue we follow the below. Development instance ‘Test/UAT Instance 31- 1-sep-2017 oct-2017 aslo Production Instance ~ Upto Date © Usually we have up to date data in production instance as it is live system. When there is an {issue in preduction instance we cannot replicate the issue in development/test as we don't have update information. For this we will clone the production instance to development or test instance, ‘+ Clone: copying the complete data of production to other ~ once cloning is done all past date will Go be erased. Once there is a fix we will test it & after signoff & prior approvals we will do in - -Production instance. This is done by DBA team & usually it takes Gto8 hours and only in a ‘weekends, also inform to employees. | _ “Tleket is picked up by the global help desk & review ticket detail User 1 | Help Desk % Help desk assigns ticket to respective groups ike Finance, SCM, HRMS ‘12 | Support Team i 1B | Key Users / IT ny Manager of ( Glent Side \ ‘TL verifies the group queue & assigns the ticket to team members ‘Team member will acknowledge the ticket and communicate ith user. Support team will try to replicate the issue on development instance, i the support team is unable to replicate the issue they will request for a production clone. ‘Onice the production clone is available, support team will work on fixing the iss inTest/Development instance {where clone isdone). [nce the Tis applied in UAT Instance we wil quest The uier to fan nes cases ‘Support - RT$$ {o confirm the issue is fixed. ‘Once we receive the confirmation we apply the fx in production with prior | approvals for changes to be implemented. ‘After applying the fixin production we take the confirmation from user & close the ticket. CHANGE REQUEST Introduction: If client asks for any task/functionality which isnot mentioned inthe contract we will raise change request for that. For this we charge the client for number of hours spent. Usually this is moved to production instance Tuesday or Thursday (most companies follow this). User creates a ticket for issue Tickets picked up by the global help desk & review ticket details User —_ ii [Help Desk | Telp desk assigns ticket to respective groups ike Finance, SCM, HANS 12 | Support Team 7 1B | Key Users / iT Manager of Glient Side [Ti verifies the group queue ‘Team member will acknowledge the Heckel and communicate with user? } Support team creates a CR & submits the proposal to client Project Manager. POC (point of contact; on trial & ercor) ‘Support team will do the setups in development instance and perform testing to check the functionality is working fine. Alter successful completion in development instance, support team will do same ups in test instance. Support team will prepare the test cases and shares the same with user to perform testing, same for approval (dient IT team) I _.. - Client approves the change and specifies the timelines to mave the changes to production. ‘Support- RT Page 5 i 4 4 i t i iWo | Poo Support team raise access reuest for the required responsibilities to move the | changes to production. ‘Once we obtain the approvals fom the dient we deploy the changes in prune te apewesmetaes 9 ‘After production deploy we send mailto user to check and provide confirmation z - ol to close the incident. | We dois hee ond v1 sal _ ISSUE PRIORIT'ES Gt “Priority | Priority ‘SLA Time to Fix ‘SLA Time to Acknowledge ‘ | - Definition |: o [pa [critical Shouse — iS minutes =| a [e2 | High S hours to a 15iminutes 7 2 Medium 1-2 Days 30 minutes . € Pa tow 255 Days | 30 minutes: aaa 9 ( co Pa Issues: + Users are unable to login (Bulk users only) + System connectivity issues (Bulk users only) * Unable to make payments (always P1) ‘+ Unable to close periods-~ * Unable te pen forms for booking transactions Unable to validate invoices (at the time of period close} Unable to complete payment batches — always P2 + Unable to account transactions Unable to import data from feeder & sub ledgers (at the time of period close) Unable to import exchange rates(at the time of period close —else Pa) P3 Issues: Unable to import data from feeder & sub ledgers ‘+ Forms issue while queering transactions ‘+ Form version update issues "+ Invoice hold issues Patssues: * New CR (New reports; forms; workflows) New setups (new responsibilities; new functionality setups) ‘new column and rows, removing colurins and rows, font changes + Report modification (ade etc) + Report issues like data reconciliations, incorrect balances etc. Product Bug: Error with the Oracle ~ Raise SR. No effect of SLA ‘System Bus: Error with system Internal Issue I Page 6 Support - Rf$$ ISSUE STATUS ‘S.No | Status Name Details 1 [Assigned Ticket is assigned to consultant 2 In Progress Acknowledge ticket and started working on it '3_| Pending with Vendor Pending with Oracle to provide the issue resolution 4___| Pending with Team Member | Pending with technical/DBA team to help on fixing the issue Ss Pending with User Pending with user to provide additional details to work on 6 Pending for Testing Fix is applied in UAT/Test and waiting for user to test and provide | signoff. 7 | Pending for Approvals | Testing is completed and need to migrate the issue to production ‘once approvals are obtained. __ @ | Pending for Migration ‘Migration approvals are provided. Waiting for the fix to be applied in production instance. —_ aa ‘9 [Pending for Confirmation | Fixis applied in production & waiting for user to provide issue fix confirmation mail 10 _| Resolved Issue is resolved & confirmation recelved, 11 [Gosed Ficketis closed, + When ticketis assigned SLA comes in to picture * When status is resolved ticket moves to L1 for total check and they will cios place. INTERFACE ERRORS | a i Oradle GL interface Table ‘Sub Ledger (AP, AR, | GL, CM, FA & PO) Feeder System, ‘+ Feeder System: Other than Oracle ‘* Banking systems like 124, Flexi Cube, Mainframes and Point of Sales 1 [Journals Gt _Interface Gl_JE_Headers GLJE_Uines GL_JE_Batches After posting a GL Balances 2__| Daily Exchange Rates | Gl_Daily_Rates_Interfaces GL_Daily Rates ‘3 | Budget Journals GL_Budget_Interfaces GL_Budget_Types GL_Budget_Assignments I GL_Budget,tnterir ISSUES IN GL GL Interface Errors: Hf we disable any code combinations (GL>Account>Combinations) that respective account will not display in any report. If required we have to reclassify and disable. ee Support - RT Page 7© $s {ssue: Invalid Code Combinations. Below are the ways to correct: ‘© Delete JE from GL Interface & enter a New JE from correct accounts © Correct the Gt codes and import a Correct the GL Codes & Import: © GL Responsibility > journals > import > Current > Ledger: woo. > Group 1: x000«x (we can get this from SRS Output) > Clickon Accounts tab to view code combination and enter the correct account -> Save ODO ae * To Import: Journals > Import > Run | > Source: Spreadsheet 7 2 vl > Seleaion Ctra: Specie Group 1D I > Specific Value: oo (Group 10) Gi > Glckon import > es Ok ot GI > lick on view > Request > Find > click on output: Status: Success (system automaticai,, creates a batch). > Review journal in system Journals > Enter > Batch name —enter-> Review > Post Note: If user disabled any account ask him why he did that & make corrections. ° Issue: When code combinations fail check: : Journals > Account > Combinations to check account is enabled or not. Else check whether allow dynamic inserts is enabled or not. Issue: Sequential Numbering Error. When sequential numbering is not assigned for journal category of a PL & company made it as mandatory Solution: we should assign to JE category of that PL. * GL: Sequential Numbering > Define > Name: DM_SEQ; Application: Gt; From: Date; Type: Automatic; > Click on Save & Close. > Application: Gl; Category: Adjustment; PL: xx Pl; Method: Manual/Automatic; GL: Sequential Numbering > Assign ‘Sequence: DM_Sequence (which we created); click on Save & Close CC ( Import: Journals Import > Run (Fill Parameters) ~SRS-> Check output. y ‘Note: Sequential Numbering Method ‘Manual: gives numbering only for manually updated journals i ‘Automatic: gives numbering only for imported/sub ledger journals s —e | Null: gives numbering for both manually and automatic journals Now import again to the result. We should also understand in which scenario client fs doing this. Issue: Journal import for closed period or non opened period. Issues to be practiced by us: + Enter foreign currency journals without defining daily rates. ‘© Entered unbalanced journals Disable a segment value and try uploading journals using the disabled code ~ enter journials and {ey posting journal enn t Support: RT Pagsa) at | aL$$ Posting Errors: We have 33 types of errors. ‘Time Stamp: Te‘defend our analysis with client we provide the timings of the record history. Issue 2: User got error of invalid code combination while posting, but he is able to create line with code ‘combination. ae - Solution: User posted JE after disabling the code combination JE created @ 10:11 - JE Disabled @ 10:12 JE Posted @ 10:20 (we should serid this time stamp to client as a proof) Issue2: Unopened period in RL & dally rates not defined, Solution: open period in RL & post the ledger. ‘© Conversion rates should be functional to reporting ledger currency for this we should create the bleow. Im PL: AUD to INR; RL: currency is USD Here we should create two conversion rates for PL: AUD to INR; RL: AUD to USD Perlod Close/Open Error: For muitiple cétnties if we fave same server period open or close will become an issue due to time gap f different nations. To avoid this we should make once country as common and only in that country we should open or cose all periods. AP ISSUES. DATA INTERFACE & SLA ‘Accounts Payable >| SUA Tables >| GtCinterface ‘ fun tepats +f peatiounais J} ———[ioretinpo] ‘AP Payment Base Tables > APInvoices_all > AP_Payments_All > APtnvoices_tines_All > AP_Ched > AP_Invoices_Distributions_All {___ > AP_Payments_Schedules_All (Due date will be stored here} Support - RT$$ ‘Suppliers Base Tables > AP_Supliers_All > AP_Supplier_Site_All > AP_Supplier Contacts (Works at Header Level) > 1BY_Ext_Bank_Accounts (system no. will be stored) > PO_Vendors_All (View Tables) ‘Bank, Branches & Account Base Tables CE_Banks CE_Banks_Branches CE_Banks_Account_Uses_All CE_Payment_Documents (we have check details) vyyy AP Interface Tables > XLA_AE Headers > AP_Invoice_Interface > XIATAE Lines > APLinvoice_tines. interface > XLA_Events (Type of invoices) > A®_Interface_ Rejections > XLA Distribution Links . > xUCTransaction_Entites > a jolds & Releases — These are manual and system. They go hand in hand & most of the holds are system holds. ‘Custom Holds: we can create holds based on business requirements. Purpose: Set control to stop making payments. Tolerance: We-set tolerance for Goods (quantity variance) & Services (price variance), Distribution Hold: when header & line amount is same and distribution is different. Line Variance Hold: when header & distribution amount is same and line amount is different. create sample errors invoices for above- Issue: Other Holds: Quantity Holds Quantity receiving holds Price holds Tolerances: When we assign tolerances holds comes in to picture. Below are the steps: % Define Tolerances + Assign Tolerances to Suppliers : 2 Testing: Create PO for 100. Qty Match invoice with 120 aty System puts invoice on hold Create CM & apply against the PO to reduce billed quantity Validate invoice to release from hold Page 10 ‘Support-RT PRY O POM? u$$ Define Tolerances (for Goods}: Quantity Ord Hold Switch to AP > Setup > Invoices > Tolerances Name: DM_Goods Tolerance; Description: DM_Goods. Tolerance ‘Type: Goods; Tolerance: 10%;Ordered: 10; Maximum Ordered: (ordered and max ordered only one can be used at atime); received: 0%; Price:0% Exchange Rate Amount: Enabled -> Save, Define Tolerances (for Service): . Switch to AP-> Setup > Invoices > Tolerances ‘Name: DM_Service_Tolerance; Type: Setvices; Price:0%; > Save Assign Tolerances to Supplier: AP > Open our supplier -> Check in enable box of supplier and click on update ~> Go to Invoice ‘Management > Click on invoice Tolerance ~> Select our tolerances > scroll to right ~ mention service tolerance >Click on Save. Create PO: Switch to PO > Furrhase Order > Purchase Order Select quantity, item, price, units; Set Match Option: PO ->Save > Approve Switch to AP > Invoices > Entry-> Invoices - Match Option: PO; Click on Match; Give quantity of 121 If we give PO number it matches with entire PO it may have multiple lines): If we give line ‘umber it will match with line & if shipmerit is given it will match with shipment. Ive do manual release our user name will be captured. NOT TO DO Sotutions: we have 3 different types of solutions which are as below: 1. Go toPO & Correct Amount 2. We can do manuial release 3. Create CM & Release (Most Used) 1.- Goto PO & Correct Amount: Switch to PO and open respective PO, change the amount. + PO-> Purchase Order -> Purchase Order > Open our PO & correct amount to 120 > Save > Approve ~ system generates PO revision number in case of approved PO, to make a note that it is revised. Switch to AP > Invoices > Entry > Invoices > Open our invoice > Validate — hold will be released. 2- We can do manual release: Go to invoice > Click on Holds tab select a reason & click on Release, 3 ~Create CM & Release (Most Used): ‘+ AP-> Create an invoice for 10000 with matching option as PO Validate creates a hold. Create CM for -2000 with matching option. as PO > Click on Match > Select PO > Enter Quantity -20-> Save Record > Close + Select invoice & CM > Click on Validate. ‘witch to PO ~ Purchase Order > Purchasing Summary > Open our PO -> Click on inqu View Invoices ~ with this we can find how many invoices are matched with this PO. Click on lines & shipments to check whether itis matched with line/shipment. Tools -> Control ~ if we select action as close that line will be closed for matching. If we select Finally close: cannot modify the PO. PO Status: > Incomplete —— Support - RT$s In progress - Closed Finally closed Cancelled ‘Approved Re-approval vyyvyy INVOICE RECEIVED HOLD. ‘When billed quantity exceeded the received quantity we get these holds. Process: Create a PO with 100 quantities © Create a receipt with 120 Create an invoice with 120 quantities —we will Invoice received Hold. * Greate a CM for remaining 20 Note: if quantity is less than the ordered no hold will comes to picture. If invoice quantity is > PO / received quantity hold comes to picture. PO ~ 100 ary Here we will not get any because receipt & invoice are less than the PO QTY. Receipt - 80 Q1Y Invoice 80 Po - 100 aTY Here we will not get Received quantity hold as invoice QTY is> Receipt QTY. Receipt -80 QTY Invoice - 90 : Po-a00 ary Here we will get 3 Holds Ordered QTY, Received QTY & Inspected QTY. Receipt- 80 QTY Inspection —80 QTY tnvoice ~ 120 aTY Note: Quantity ordered, quantity received is most frequent errors. PRICE HOLDS When there isa price variance from PO to Invoice we will get this hold Process: + Create a PO for 100 QTY @ price 10 * Create an invoice for 100 QTY @ price 15 (we do this @ MATCH): Here invoice price exceeds PO price ~ this leads to HOLD. Note: Invoice price variance account defauits from Invoice Options (other accounts tab). Solution: © Manual Release —We do this when supplier says price increased after creating the FO * Create CM & reduce the supplier liability Create CM Solution: Create CM for 5 price difference ~ Match Option: PO; Payment Terms: Immediate; Click on corrections > click on Price Correction > Find > Enable the line > mention price § (diference price) > Save & Close -> Validate the CM & Invoice to release the hotd. Support- RT Page 12$$ Issue: Cre Solution: ‘Bx: Party X has invoice for 10k & CM for 1k = Payment of 9k to be made but its charging 10k only. Here PPR and Payment Batch ignore the CM or negative valies. ‘+ Uncheck “Pay Alone” option at supplier site. This is future solution. ‘+ For current document -> Query invoice workbench > Go to show field -> uncheck “Pay Alone”. amotnt not considered in payment batch (for this kind of issues we should speak to user) Issue: Unable to update employee bank account information at invoice header level - grey out Solution: Enable Allow remit to supplier override & Enable allow remit to account override at payable options. Past Invoice: Query Invoice > Click on Schedule Payment tab-> In Remit to bank account you can enter bank account information. Issue: Supplier has two Prepayment invoices and while running Expense Report it shows as 1 repayment invoice with amount combined. User says without selecting those two invoices it should not display. mince Solution: Raised SR & they told itis standard functionality and cannot be changed. Issue: Unable to see OU name in report level LOV—This is a form error. Solution: © Switch to System Administration responsibility > Concurrent > Programs > Application: Payables >. Program: Payables Posted Invoice -> Update ©. Click'on Request tats . > Enable Allow multiple pending requests ~>Enable Save -> Click on Apply Note: APTB report shows all outstanding balances. If invoice is paid & transferred to GL this info will not be displayed. If the invoice is paid & not transferred to GL this kind of balances will be in report. Issue: Payment records are showing in APTB report — we do this at month end. Requirements: AP user will provide problematic invoice numbers Soluti © Query invoice and verify below statuses. © Check if tis validated, create accounting, and transfer to GL, payment and report ~ also check when these actions are performed. Example is below: ae Validated Create Accounting | Transferto GL | Payment | Report 3™ December | 3" December | 8 December __| 7" December | 9" December + In report we have APYB definition name Query APB - Switch to AP: Setup > Accounting Setup > Sub-ledger Accounting Setup > Open ‘Account Balances > Click on Update > Click on Apply + thisis not fixed we have to raise SR + We should also remove CACHE. To do switch to Functiovial Administrator responsibility -> Core Services > Remove Cache. Support-RT Page 13 a$$ INVALID ACCOUNTING FLEX FIELDS! If user validates the invoice after a long time & by that time GL tes les/inactivate the account cade combination we get these kinds of holds. Solution: User alternative account. ‘MINIMUM ORDERED HOLD Usually company set some quantity as benchmark & bookings should be done with that minimum & not —ess than that, iFanyone books less than that quantity we will get a HOLD. Solution: book with minimum. THI TAK HOLD ‘When tax is calculated by giving date where periods are over for special calendar we will get hold, Usually for calculating tax this will be enough but if we want to create invoice for the tax we need special calendar. Example: Special ends by December 2017 & user gives January 2018 now hold takes place. EXCHANGE RATE MISSING HOLD Due to bug sometimes even though we mention exchange rate it will disappear & exchange rate missing hold takes place. To avoid this we should run Auto Report in SRS ~ this helps to repopulate exchange rates automatically SERVICE REQUEST CREATION (SR) Reason to Create: When there isan issue, bug ori we need any clarifications we raise SR, We segregate severity on the fur levels which areas below: + Sevi + seva + sev3 + Seva SEV 2: We should be getting an update for every 1 hour from oracle. They work for both 9-6 shift and 24x7 timings. After 946 shift they should transfer ticket to other country that will working after them & both these parties should respond in one hour. © Torise SR go to www. support orace.com ‘+ We should have login, password, CSt (Customer Service Identifier - Number). we cannot access to site. CSI should be linked to 1D then only we can raise SR. 4 Clickon Signin - Enter credentials * Click on Knowledge tab — In search bar we can find all frequently asked errors, Search with error code/description then we can find detailed solution. + Glick on Service Request tab > Click on Crete Problem: Error Code Summary: Unable to calculate tax Problem Description: Unable to calculate tax Error Codes: Optiona! Product: Select Module (AP,AR,GL,CM & FA) Product Version: 12:1:3 Language: English Operating System: Windows/Linux etc DB Version: 11.2.0.4 {in instance click on Help > About Oracle Apps) Problem Type: Topics to be selected Support Identifier: CSt number > Click on Next > Next. vv vvvvvyyvy ee ‘Support - RT Page 14