Create or delete a list

Applies to: Microsoft SharePoint Foundation 2010 , SharePoint Server 2010

With SharePoint 2010 you can create lists while editing pages, as well as from the Site Actions menu. You
can create lists by using list templates, such as calendar and tasks, by importing spreadsheets, and by
creating custom lists. Lists can include many kinds of data, ranging from text and dates, to calculations
based on other columns.

Lists can take advantage of e-mail features. For example, you can add content to discussion boards,
announcements, and calendar lists by sending e-mail, if incoming e-mail is enabled on your site.
Furthermore, tasks, project tasks, and issue-tracking lists can send e-mail alerts to people when items are
assigned to them, if outgoing mail is enabled for the site.

To create or delete a list, you must have at least the permissions obtained by being added to the default
Designer SharePoint group for the site.

Create a list by using a list template

SharePoint includes many kinds of list templates, such as calendar, survey, and tasks. Templates make it
easier for you to create the lists that you need.

CREATE A LIST FROM THE SITE ACTIONS MENU BY USING A LIST TEMPLATE

1. Click Site Actions  , click View All Site Content, and then click Create  .

 NOTE     A SharePoint site can be significantly modified. If you cannot locate an option, such as a
command, button, or link, contact your administrator.
2. Under Communications or Tracking click the type of list that you want to create, such
as Contacts or Calendar. Find more information about lists and related features in the See Also section.

3. Type the Name for the list. Name is required.

The name appears at the top of the list in most views, becomes part of the Web address for the list page,
and appears in site navigation to help users find the list. You can change the name of a list, but the Web
address will remain the same.

4. Type the Description for the list. Description is optional.

The description appears underneath the name in most views. Some kinds of lists can receive content by e-
mail. If you plan to enable the list to receive content by e-mail, you can add the e-mail address of the list
to its description so that people can easily find the e-mail address. You can change the description for a
list.

5. To add a link to the Quick Launch, verify that Yes is selected in the Navigation section.
6. If there is an E-mail section, your administrator has enabled lists on your site to receive content
by e-mail. To enable people to add content to this list by sending e-mail, click Yes under Enable this list
to receive e-mail. Then, in the Email address box, type the first part of the address that you want people
to use for the list. This option is not available for all kinds of list.

7. Click Create.

CREATE A LIST FROM A PAGE BY USING A LIST TEMPLATE

With SharePoint 2010 you can create lists from the pages that you are editing. This helps you more
efficiently and effectively create the pages and the lists that you need.

1. From a page, click the Edit tab, and then click the Edit command.

 NOTE     If the edit command is disabled, you may not have the permissions to edit the page, contact
your administrator.
2. Click on the page where you want to add a new list, click the Insert tab, and then click New List.

 NOTE     If you don't see the Edit tab or New List is disabled, you may not have the permissions that are
needed to create a list; contact your administrator.
3. In the Create List dialog, type the List Tile, select the type of list that you want to create, and then
click OK. Find more information about lists and related features in the See Also section.

Create a custom list

Creating a custom list resembles creating lists from a template, except that the custom list is created with
only three columns: Title, Created By, and Modified By. After you create a custom list, you can add
columns and make other changes to the list to meet your needs. Find more information about lists and
related features in the See Also section.

1. Click Site Actions  , click View All Site Content, and then click Create  .

©2009 Microsoft Corporation.

  NOTE     A SharePoint site can be significantly modified. If you cannot locate an option, such as a
command, button, or link, contact your administrator.
2. Under Custom Lists, click Custom List or Custom List in Datasheet View.

 NOTES 

 Use custom list when you primarily want to use a form to enter and view data in the list.
 Use custom list in datasheet view when you primarily want to use a grid, similar to a spreadsheet,
to enter and view data in the list. This is helpful when you have several items to update at the same
time. Datasheet view requires a control that is compatible with SharePoint 2010, such as Microsoft
Office 2010, and ActiveX controlsupport.
 You can change how you enter and display data in a list after a list is created.

3. Type the Name for the list. Name is required.

The name appears at the top of the list in most views, becomes part of the Web address for the list page,
and appears in site navigation to help users find the list. You can change the name of a list, but the Web
address will remain the same.

4. Type the Description for the list. Description is optional.

The description appears underneath the name in most views. Some kinds of lists can receive content by e-
mail. If you plan to enable the list to receive content by e-mail, you can add the e-mail address of the list
to its description so that people can easily find the e-mail address. You can change the description for a
list.

5. To add a link to the Quick Launch, verify that Yes is selected in theNavigation section.

6. If there is an E-mail section, your administrator has enabled lists on your site to receive content
by e-mail. To enable people to add content to this list by sending e-mail, click Yes under Enable this list
to receive e-mail. Then, in the Email address box, type the first part of the address that you want people
to use for the list. This option is not available for all kinds of list.

7. Click Create.

Create a list by importing a spreadsheet

You can save time creating a list by importing a spreadsheet that has the columns and data that you want
for the list. Importing a spreadsheet is also a way to create a list without the default Title column.

You must use a spreadsheet program that is compatible with SharePoint 2010. The following procedure
was performed with Microsoft Excel 2010. Your experience may vary if you are using a different
spreadsheet program.

1. Click Site Actions  , click View All Site Content, and then click Create  .

©2009 Microsoft Corporation.

  NOTE     A SharePoint site can be significantly modified. If you cannot locate an option, such as a
command, button, or link, contact your administrator.
2. Under Custom Lists, click Import Spreadsheet.

3. Type the Name for the list. Name is required.

The name appears at the top of the list in most views, becomes part of the Web address for the list page,
and appears in site navigation to help users find the list. You can change the name of a list, but the Web
address will remain the same.

4. Type the Description for the list. Description is optional.

The description appears underneath the name in most views. Some kinds of lists can receive content by e-
mail. If you plan to enable the list to receive content by e-mail, you can add the e-mail address of the list
to its description so that people can easily find the e-mail address. You can change the description for a
list.

5. Browse or type the File Location of the spreadsheet that you want to import and then
click Import.

6. In the Import to Windows SharePoint Services list dialog, select theRange Type, in Select

Range specify the range in the spreadsheet that you want to use to create your list.

 NOTE     Depending on your spreadsheet program, you may be able to select the range of cells that you
want directly in the spreadsheet. A table range and a named range must already be defined in the
spreadsheet to be able to select it in theImport to Windows SharePoint Services list dialog.
7. Click Import.

The types of columns that are created for a list are based on the kinds of data that are in the columns of
the spreadsheet. For example, a column in the spreadsheet that contains dates will typically be a date

©2009 Microsoft Corporation.

 column in the SharePoint list. The following image is the SharePoint list that was created by importing the
spreadsheet in the previous image.

After you import a spreadsheet, check the columns of the list to make sure that the data was imported as
you expected. For example, you may want to specify that a column contains currency instead of a number.
To view or change list settings, open the list, click the List tab, and then click List Settings.

Delete a list

Use the following procedure to delete a list.

Go to the list that you want to delete.

1. Click the List tab and then click List Settings.

2. On the list settings page, click Delete this list, and then click OK.

 NOTE     If List Settings is disabled or Delete this list isn't on the list settings page, you may not
have the necessary permissions to modify the settings or delete the list, contact your administrator.

©2009 Microsoft Corporation.