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Section Six: School District Facilities: (Regulations)

The school district policy outlines the regulations for the use of video surveillance cameras (CCTV) in schools. Cameras may be used to monitor public areas but not private areas like washrooms. Signs must notify people that cameras are in use. Only designated staff have access to camera footage, which is stored securely and not publicly distributed. Footage is usually erased after 30 days unless being used for a specific incident. The superintendent reviews the policy annually to ensure compliance.

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49 views

Section Six: School District Facilities: (Regulations)

The school district policy outlines the regulations for the use of video surveillance cameras (CCTV) in schools. Cameras may be used to monitor public areas but not private areas like washrooms. Signs must notify people that cameras are in use. Only designated staff have access to camera footage, which is stored securely and not publicly distributed. Footage is usually erased after 30 days unless being used for a specific incident. The superintendent reviews the policy annually to ensure compliance.

Uploaded by

Anonymous MDkp0hnb3l
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
You are on page 1/ 3

School District No.

23 (Central Okanagan)

Policies And Procedures

Section Six: School District Facilities


“Together We Learn”

645R – VIDEO SURVEILLANCE


CLOSED CIRCUIT TELEVISION (CCTV)
(REGULATIONS)

1. Use of Cameras

1.1 Video cameras may be used to monitor and/or to record.

1.2 Video surveillance camera systems must be approved annually by the Parent
Advisory Council and supported by the building administrator and the officers of the
school district.

1.3 Before video surveillance is introduced at a new site, a report must be provided to the
Superintendent, explaining its necessity and identifying options for less invasive
solutions. Additionally, the report must indicate that consultation with the school
community has taken place and that the Parent Advisory Council has approved the
installation plan.

1.4 Signs must be clearly written and prominently displayed to notify the public of video
surveillance. Notices must include contact information for the building
administrator/responsible for answering questions about the surveillance system.
Signs indicating video surveillance is in the area shall not be posted in locations
where video surveillance is not operational.

1.5 Any exceptions to 1.4, such as a time limited specific investigation into criminal
conduct, must be authorized by the Superintendent. This will be approved only if
covert surveillance is essential to the investigation and this outweighs the privacy
interests of those likely to be observed. Covert surveillance may not be authorized
on an ongoing basis.

1.6 Generally, video surveillance is not to be used in locations where appropriate


confidential or private activities/functions are routinely carried out (e.g. washrooms,
private conference/meeting rooms). Any exception to this must be authorized by the
Superintendent on the basis that no other option is feasible, the need is pressing and
the privacy rights are outweighed. Surveillance of such locations may not be
authorized on an ongoing basis.

1.7 All organizations that rent/occupy any part of the school property after hours must be
advised that a recording CCTV system is in use and could potentially capture
individuals’ images.

645R Video Surveillance – Closed Circuit Television (CCTV)


(Regulations)
Page 1 of 3
School District No. 23 (Central Okanagan)

Policies And Procedures

Section Six: School District Facilities


“Together We Learn”

2. Security

2.1 Video cameras will be installed only by a designated employee or agent of the school
district. Only designated employees/agents and the building administrator shall have
access to the CCTV system. Only these employees shall handle the camera or
recorded images.

2.2 Recorded images shall be stored in a secure location not normally accessible to
students and the public.

2.3 Recorded images may never be sold, publicly viewed or distributed in any other
fashion except as provided for by this policy and appropriate legislation.

3. Viewing of Recorded Images

3.1 Monitors used to view recorded images should not enable public viewing.

Recorded images may only be viewed by:


 the building administrator or individual authorizing camera installation;
 management staff responsible for transportation where the image is from a bus
surveillance system;
 parents and students (see 3.3 below);
 school district staff with a direct involvement with the recorded contents of the
specific recorded images;
 employees or agents responsible for the technical operations of the system (for
technical purposes only);
 an employee or student facing any disciplinary action may authorize his/her union
representative or other advocate to view the recorded images; and,
 law enforcement agencies at the discretion of the Administrator.

3.2 The site administrator has the authority to grant temporary emergency responder
access to CCTV monitoring for that site:
 for a specific defined training exercise; and,
 in the event of an emergency situation.

3.3 Parents/guardians requesting to view recorded images of their child(ren) may do so.
Students may view recorded images relating to themselves if they are capable of
exercising their own access to information rights under the Freedom of Information
and Protection of Privacy Act. Student/parent/guardian viewing must be done in the
presence of an administrator.

645R Video Surveillance – Closed Circuit Television (CCTV)


(Regulations)
Page 2 of 3
School District No. 23 (Central Okanagan)

Policies And Procedures

Section Six: School District Facilities


“Together We Learn”

A student/parent/guardian has the right to request an advocate be present during


viewing. Viewing may be refused or limited if this would be an unreasonable
invasion of a third party’s personal privacy, would cause concern for a third party’s
safety, or on any other ground recognized in the Freedom of Information and
Protection of Privacy Act.

4. Retention of Recorded Images

4.1 Where an incident may lead to a legal claim against the Board of Education, the
recorded image, or a copy of it, shall be sent to the Board’s insurers.

4.2 Recorded images shall be erased within 30 days, unless they are being retained at the
request of the building administrator, Board officer, employee, parent or student for
documentation related to a specific incident, or are being transferred to the Board’s
insurers.

4.3 Recorded images retained under 4.2 shall be erased as soon as the incident in question
has been resolved, with one exception. If the recorded image has been used to make a
decision about an individual, the recorded image must be kept for a minimum of one
year (as required by the Freedom of Information and Protection of Privacy Act),
unless earlier erasure is authorized by or on behalf of the individual.

5. Review

5.1 Each building administrator is responsible for the proper implementation and control
of the video surveillance system.

5.2 The Superintendent of Schools, or his/her designate, shall conduct a review at least
annually to ensure that this policy and regulations are being followed. The
Superintendent will make a report to the Board on the use of video surveillance in the
school district.

Date Agreed: June 27, 2001

Date Reviewed/Amended: November 13, 2002


Date Amended: December 8, 2004, November 28, 2007
November 10, 2010; February 12, 2014; June 22, 2016
Related Documents: Freedom of Information
and Protection of Privacy Act
645R Video Surveillance – Closed Circuit Television (CCTV)
(Regulations)
Page 3 of 3

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