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Forms: Which Form Do I Use?: Parental Consent Form For An ECA Outside of School

This document outlines 8 types of events at the school and the required forms for each: 1) Student-led events outside of school require parental consent forms for younger students, while older students only need forms if staff are supervising. 2) Staff-led outside events need parental consent forms. 3) Staff schedule internal events online. 4) Student-led internal events require initial approval and recruiting a staff member. 5) Visitors must sign codes of conduct and be accompanied. 6) Unstaffed external volunteer events require parental consent forms for younger students and indemnity forms for all. 7) Unstaffed internal events require permission and indemnity forms. 8) Sponsorship requires initial and multiple approval forms.

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Paul Murray
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45 views

Forms: Which Form Do I Use?: Parental Consent Form For An ECA Outside of School

This document outlines 8 types of events at the school and the required forms for each: 1) Student-led events outside of school require parental consent forms for younger students, while older students only need forms if staff are supervising. 2) Staff-led outside events need parental consent forms. 3) Staff schedule internal events online. 4) Student-led internal events require initial approval and recruiting a staff member. 5) Visitors must sign codes of conduct and be accompanied. 6) Unstaffed external volunteer events require parental consent forms for younger students and indemnity forms for all. 7) Unstaffed internal events require permission and indemnity forms. 8) Sponsorship requires initial and multiple approval forms.

Uploaded by

Paul Murray
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Forms: Which form do I use?

Types of Events:

1. Student-led ECA’s out of school


2. Staff-led ECA’s out of school
3. Staff-led Events in school
4. Student-led event in school
5. Visitors to school
6. Out of school un-staffed voluntary event
7. In school un-staffed event
8. Sponsorship

1. Student-led ECA event out of school

This is not authorized unless it is only A2 students who are attending. Any student on an ECA out of
school event that is G1,G2, A1 must have staff supervision (see number 2).

2. Staff-led ECA out of school

With staff supervision, the correct form that needs returning to ECA staff leader is:
Parental Consent Form for an ECA outside of school

3. Staff-led Events in school

Staff complete ‘Create an event’ on CMS. This is authorized and put on the calendar by APP.

Staff will need to also book the venue and ensure any visitors sign the code of conduct and ensure they
are accompanied until they leave the site.

4. Student-led event in school

Student Union representative completes the Event Application Form stage 1 and meets with the APP for
initial approval. The rest of the form is then completed.

The student MUST recruit a member of staff to support them with their planning and on the event itself.
5. Visitors to school

A member of staff must have requested this event, even if it is student led. The Code of Conduct -
Chinese Version OR the Code of Conduct - English Version must be signed by the visitor, and the visitor
must be accompanied by a member of staff until they leave the site.

6. Out of school un-staffed voluntary event

Students who partake in voluntary work outside of school without staff supervision must have parents
complete and return SCIE Parental Consent Form for an un-staffed event to the APP if they are G1, G2, A1
students. A2 students can attend without parental permission sought. ALL STUDENTS must have
completed an Unstaffed off-site Indemnity form, even if they are A2 students.

7. In school un-staffed event

Students who wish to use areas of the school without staff supervision must have done the following;
sought permission from the relevant member of staff or APP, and then completed and returned an
Unstaffed onsite Indemnity form along with a list of students who will be using the venue. E.g. Dance
studio, Auditorium etc.

8. Sponsorship

Staff or students wishing to gain sponsorship for an event must complete the Sponsorship form and
meet with the APP initially. Final checks will be through Jamie in 303 and finally with the Non-Academic
Deputy Principal.

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