PHILIPPINE LUZON DISTRICT

OF KIWANIS INTERNATIONAL INC.

AMENDED BY-LAWS

ARTICLE I. DEFINITIONS

Section 1. Wherever these terms appear throughout these bylaws, "club"

means a club in good standing as defined from time to time by Kiwanis
International and "active member" means a member in good standing with
his/her club. However, provisions regarding sending notice to clubs about
meetings, amendments, and resolutions and provisions regarding payment
of club financial obligations shall apply to all chartered clubs, whether in
good standing or not in good standing.

ARTICLE II. PURPOSE AND STRUCTURE

Section 1. ​The name of this organization shall be the PHILIPPINE

LUZON DISTRICT OF KIWANIS INTERNATIONAL.

Section 2. ​The territorial limits of this district shall be confined to the

area covered by the territorial jurisdiction of the Republic of the Philippines
(to include the Province of Palawan) except areas covered by the Visayas
and Mindanao Regions. Neither the district name nor territorial limits shall be
changed unless permission shall first have been obtained from the Kiwanis
International Board of Trustees.

Section 3. ​The purpose of this district shall be primarily to help

Kiwanis clubs and Kiwanis International advance the Objects, objectives,
policies and strategic goals of Kiwanis, and specifically to cooperate with
Kiwanis International in:

• Building new clubs and strengthening existing clubs;

• Delivering education to clubs, and;
• Delivering service leadership programs and global campaign for
children programming to and through clubs.

​The purpose of this district shall also be to promote the interests of the
clubs within the district to Kiwanis International.

Section 4. ​ ​The district shall group clubs into divisions. The

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 territorial limits of the division shall be defined by the District Board in
district policies.

Section 5. ​ ​Each club within the district boundaries is a member

of the district and is entitled to all the rights, privileges and responsibilities
thereof.

ARTICLE III. OFFICERS

Section 1.

a. ​The officers of the district shall be the Governor, Governor-

elect, Immediate Past Governor, Secretary, Treasurer and a Lieutenant
Governor for each division.

b. ​No offices other than those of Secretary and Treasurer may be

combined in one person.

c. ​After their election and before their assumption of office, all

officers shall be known and designated by the titles of the offices to which
they have respectively been elected followed by the term "designate."

Section 2. ​Each district officer shall be an active member in a club of

the district for at least five (5) years prior to election. The Governor,
Governor-Elect, Immediate Past Governor and Treasurer also must have
completed a term of office as Lieutenant Governor. Each Lieutenant
Governor shall be a member of a club in the division from which elected and
must have completed a term of office as a club president. The Governor and
the Governor-elect shall have and maintain a clear criminal history
background check conducted and verified by Kiwanis International.
Additionally, each district officer shall not have been convicted by competent
authority of any crime involving moral turpitude or committed any act
inimical to the Kiwanis image or considered as morally reprehensible as
determined by the District Board.

Section 3. ​All officers shall serve for a term of one (1) year,
beginning on October 1.

Section 4. Each district officer has the duty and responsibility to:

a. ​Promote the Objects and objectives of Kiwanis International.

b. ​Promote the interests of the clubs within the district.

c. ​Perform such duties and responsibilities as are currently

prescribed or as may be amended in the bylaws, policies, or procedures of

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 Kiwanis International or of the district or as may be assigned by the District
Board.

d. ​Actively promote implementation of growth efforts of the

district in conjunction with Kiwanis International’s strategic growth plan.

e. ​ Actively promote and support programs of emphasis by

Kiwanis International, such as the service leadership programs (where
applicable) and the global campaign for children.

f. ​Attend all meetings required by the district.

g. ​Whenever possible, all district officers are encouraged to

attend the Kiwanis International Convention and if applicable, attend the
Asia-Pacific Convention.

Section 5. The GOVERNOR has the further duties and responsibilities:

a. ​Serve as the chief executive officer of the district, under the

direction and supervision of the Kiwanis International Board of Trustees.

b. ​Be responsible for planning and developing the general

program for the district convention and conferences with the advice and
consent of the District Board.

c. ​Preside at all district conventions and meetings of the District

Board.

d. ​Attend all conventions and other meetings required by

Kiwanis International.

e. ​ e responsible for implementing growth efforts of the district

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in conjunction with Kiwanis International’s strategic growth plan.

f. ​Actively promote the Service Leadership Programs of Kiwanis

International and assure proper supervision of those programs on a local,
divisional, and district level.

Section 6. The GOVERNOR-ELECT has the further duties and

responsibilities:

a. ​Attend all meetings required by Kiwanis International for

Governors-elect, including the Governors-elect Education Conference and the
International Convention.

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 b. ​Be responsible for the training of incoming Lieutenant
Governors and district committee chairs; for implementing club education
programs; and for education programs at the district convention.

c. ​ upport the Governor in his/her role as an officer of Kiwanis

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International.

Section 7. The IMMEDIATE PAST GOVERNOR shall be a resource to the

District Governor and District Board.

Section 8. The DISTRICT SECRETARY has the further duties and

responsibilities:

a. ​ ssist the Governor and District Board in conducting the

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business of the district

b. ​Keep all records of the district.

c. ​Be the executive in charge of the District Office and, subject

to the approval of the District Board, select the employees (if any).

d. Submit to the proper officers, committees, or persons all

communications received from Kiwanis International and cooperate with the
Governor in forwarding all reports required by Kiwanis International.

e. ​ ttend and keep the minutes of the meetings of the District

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Board and the district conventions.

f. ​Make a report to the district at its annual convention and such

other reports as directed by the Governor or the District Board.

Section 9. The DISTRICT TREASURER has the further duties and

responsibilities:

a. ​Be a member of the Finance Committee.

b. ​Regularly review and advise the District Board on the

financial condition of the district and its service leadership programs.

c. ​Make a report at the annual convention.

d. ​Keep the financial accounts and records and be responsible

for proper internal control procedures, including the receipt,

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 deposit, and disbursement of district and service leadership
programs in the manner authorized and prescribed by the District
Board.

e. ​Make available for inspection by the Governor, the District

Board, or any authorized parties, the financial accounts, records, and
books of the district and its service leadership programs (if any).

Section 10. The LIEUTENANT GOVERNORS have the further duties and
responsibilities:

a. ​Perform the duties as a member of the District Board.

b. ​Provide support and assistance to the clubs in their division.

c. ​ lan and preside at divisional meetings, under the direction of the

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District Board.

d. ​Assist the Governor and the District Board in communicating and

implementing the plans and goals of the district in their divisions.

e. ​Report to the Governor about the condition and activities of clubs

within their divisions.

f. ​ isit each club in the division as many times as required by the

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district.

g. ​While serving as Lieutenant Governor-elect shall assure training of

the incoming club officers.

ARTICLE IV. DISTRICT BOARD

Section 1. ​The District Board shall consist of the Governor, Governor-

elect, Immediate Past Governor, Secretary, Treasurer and a Lieutenant
Governor for each division. The Secretary shall be without vote.

Section 2. ​The management and control of the affairs of the district

not otherwise provided for in these bylaws shall be vested in the District
Board, subject to the supervision and control of the Kiwanis International
Board of Trustees. The District Board may adopt policies and/or procedures,
provided they are not in violation of any applicable laws or any higher
governing documents.

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 Section 3. ​The District Board shall hold at least two (2) regular
meetings during each administrative year, one of which shall be held prior to
October 31, at such times and places as designated by the Governor. If the
first meeting is held prior to October 1, any action taken shall become
effective on October 1, unless a later date is specified.

Section 4. ​A special meeting of the District Board may be called by

the Governor or two-thirds (2/3) of the entire Board.

Section 5. ​Subject to the laws of local jurisdiction, the District Board

may meet and conduct business by any method that allows all participants
to simultaneously communicate with one another or as otherwise allowed by
law. Participation by such methods constitutes attendance. Normal board
meeting rules and processes apply unless otherwise determined by the
Board.

Section 6. ​The District Secretary shall notify each member of the

District Board and the Executive Director of Kiwanis International of the
time, place, and date of any regular meeting at least three (3) weeks in
advance and of any special meeting at least three (3) days in advance.

Section 7. I​ n the absence of the Governor from a meeting, the

District Board shall elect one of its members to act as presiding officer.

Section 8. ​A majority of the total members of the District Board

constitutes a quorum, and a majority vote of those present and voting is
required for all business unless otherwise provided in these bylaws.

Section 9. ​Within thirty (30) days after any District Board meeting,
the District Secretary shall provide a draft of the meeting minutes or a
summary of the actions taken to Kiwanis International, and a copy shall be
made available to clubs in the district. The district shall provide a copy of the
official minutes of each board meeting to Kiwanis International within thirty
(30) days after approval by the District Board.

ARTICLE V. COMMITTEES

Section 1. ​The titles, structure, and duties of district standing

committees shall be those defined by the Kiwanis International Board of
Trustees in policies.

Section 2. ​ ​The district shall also have the following standing

committees:

a. ​Achievement. The Committee on Achievement shall

encourage all Kiwanis clubs in the district to prepare and submit
achievement reports in accordance with the rules formulated by

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 Kiwanis International and shall select outstanding reports for
appropriate recognition.

b. ​Administration. The Committee on Administration shall

recommend programs and procedures providing for the effective
administrative functioning of clubs. Areas of concern include club
meeting programs, music, interclub relations, fellowship, house and
reception, as well as other areas, which the committee may deem
pertinent. The Committee shall make suggestions to the club of
means whereby more effective administration proposals may be
implemented.

c. ​Past District Governors. The Committee of Past District

Governors shall be composed of all past governors of the district who
are still active members of district clubs. The committee shall select
its chairman. It shall meet at the district convention and may hold
other meetings at the call of the chair. The committee shall consider on
all matters referred to it by the district board. It may also initiate other
subjects for consideration that further the aims of the District and of
Kiwanis International. The committee shall report to the district board
on all matters considered.

d. ​Past Lieutenant Governors. The Committee of Past

Lieutenant Governors shall be composed of all past lieutenant
governors of the district who are still active members of district clubs.
The committee shall select its chairman. It shall meet at the district
convention and may hold other meetings at the call of the chair. The
committee shall consider all matters referred to it. It may also initiate
subjects for consideration that further the aims of the District and of
Kiwanis International. The committee shall report to the district board
on all matters considered. The committee shall also offer suggestions
and advice to the Governor-elect on how to better communicate with,
organize, inspire and lead the Lieutenant Governors-elect when they
assume their terms of office as Lieutenant Governors.

e. ​Strategic Planning. The Strategic Planning Committee

shall be responsible for the long range planning for the District. The
Team will accomplish its goal through planning for district growth,
training others to be on the team, expanding Kiwanis’ reach by
opening new clubs, rebuilding small clubs, encouraging clubs to invite
new members, providing clubs with tools for member retention and
serving as marketing and public relations ambassadors to the district.

Section 2. ​Each standing committee shall cooperate with the

appropriate committee of Kiwanis International.

Section 3. ​The Governor may create special committees, subject to

the approval of the District Board.

Section 4. ​ ​Unless otherwise provided in Section 2, the Governor

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 shall appoint all committee chairs and members, subject to approval of the
District Board.

Section 5: ​ ​The Governor shall be an ex-officio member of all

standing and special committees of the district.

Section 6. ​All committee members appointed by the Governor shall

be subject to removal by the Governor.

ARTICLE VI. CONVENTIONS

Section 1. ​The annual convention of the district shall be held at such

place and date, between March 15 and September 25, as shall be mutually
agreed upon by the District Board and the Kiwanis International Board of
Trustees, except that no district convention shall be held within the period of
thirty (30) days prior to, during, or thirty (30) days following the Convention
of Kiwanis International. In the event the annual convention of Kiwanis
International is held within the geographic boundaries of a district, the
district may hold its convention in conjunction with the Kiwanis International
convention; in such cases, district functions may not be held during general
sessions of the International Convention.

Section 2. ​Special conventions of the district shall be called by the

Governor upon the request of a majority of the clubs or upon the request of
three-fourths (3/4) of the members of the District Board.

Section 3. ​The District Secretary shall notify each club and the
Executive Director of Kiwanis International at least sixty (60) days prior to
the date of the annual convention and at least thirty (30) days prior to the
date of any special convention or rescheduled annual convention.

Section 4. ​The District Board shall have full supervision and

management of all conventions.

Section 5. ​For each convention, the Governor shall appoint a

Committee on Credentials and a Committee on Elections, each to consist of
at least three (3) members. All members of the Committee on Elections
shall be delegates.

Section 6. ​ ​At any district convention, each club shall be entitled

to seat up to three (3) delegates, two (2) of whom should be the club
president and president-designate, as well as nominate three alternates who
may serve if any delegate is absent. Club delegates and alternates shall be
active members of the clubs they represent. However, the Lieutenant
Governor or a past Lieutenant Governor may represent any club in their
division not otherwise represented by three delegates. Delegates shall be
elected by each club prior to the convention and certified to the district by
the club president and secretary. A current or past Lieutenant Governor

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 representing a club may be certified by the Credentials Committee or its
designee.

Section 7. ​Official delegates of a newly organized club shall be

granted full privileges at district conventions after the charter has been
approved by the Kiwanis International Board of Trustees, even if it has not
been formally presented to such club.

Section 8. ​All officers and past Governors of the district who are
active members of a club in the district shall be delegates-at-large to all
district conventions.

Section 9: ​ ​To be accredited, a delegate must have paid a

convention registration fee, if such is required.

Section 10. ​There shall be no voting by proxy or absentee ballot.

Section 11. ​The District Board may establish registration fees to be

paid by persons attending any district convention. The proceeds derived
from such registration fees shall be expended solely upon approval of the
District Board.

Section 12. ​The convention may propose, discuss, and adopt

resolutions, and may recommend matters or concerns to Kiwanis
International. ​The convention shall also consider and act upon matters
submitted to it by Kiwanis International.

Section 13. ​In the absence of the Governor from any convention of
the district, the District Board shall designate any elected member of the
District Board to act as presiding officer.

Section 14. ​Delegates from at least one-third (1/3) of the district

clubs shall constitute a quorum at any district convention, and no less than a
majority vote of the delegates present and voting is required to approve all
business unless otherwise provided in these bylaws.

Section 15. ​Within thirty (30) days after any convention, the District
Secretary shall provide a written report of the actions taken, approved by
the Governor, and shall transmit the report to the Executive Director of
Kiwanis International. A copy of the report shall be made available to clubs
in the district.

Section 16. ​ In the event the District Board shall determine by

resolution that there exists a condition of emergency that compels
cancellation of the annual district convention, the Board shall notify Kiwanis
International and district clubs immediately and shall determine one of the
following methods to transact any and all business that was to be transacted
at the annual convention, as soon as practical. The preference will be to

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 reschedule the convention, if possible, or, alternatively, to call a meeting of
all persons having the status of delegates-at-large at district conventions, a
quorum of which shall be a majority.

Section 17. ​The official program of a convention as approved by the

District Board shall be the order of the day for all sessions. Changes in the
agenda of the House of Delegates may be made from time to time by a
majority vote of the house.

Section 18. ​RESOLUTIONS

a. A club, by majority vote of its active members or board, may propose

resolutions to be considered at any convention of the district, provided
they are submitted to the District Secretary not less than sixty (60) days
prior to the date of the convention. Resolutions may also be proposed by
the District Board.

b. All proposed resolutions shall be referred to the Committee on

Resolutions and Bylaws for its consideration and recommendation ​to
the District Board. The Committee may modify, combine, edit, or not
accept any club proposals. The District Board shall have final authority on
resolutions to be considered at the convention.

c. No later than thirty (30) days prior to the district convention, the
Secretary shall make available to each club in the district a copy of all
proposed resolutions other than those of memoriam and appreciation.
No other resolutions shall be considered unless approved for
consideration by two-thirds (2/3) vote of the District Board and
presented no later than the beginning of the House of Delegates.

d. No other resolutions shall be considered unless approved for

​consideration by two-thirds (2/3) vote of the District Board and
​presented no later than the beginning of the House of Delegates.

e. Resolutions may be adopted by a majority of the valid votes cast by

the delegates present and voting, except those recommended by the
Board less than sixty (60) days in advance which shall require two-
thirds (2/3) vote to adopt.

Section 19. ​The House of Delegates shall adopt standing rules to

conduct business.

ARTICLE VII. NOMINATION AND ELECTION OF OFFICERS

Section 1. ​ ​The election of officers, except as otherwise provided

in these bylaws, shall be held at the annual convention. The official program

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 of the convention shall indicate the time and place of the elections.

Section 2. ​The Secretary who will assume office on October 1 shall

be appointed by the Governor-designate, subject to the approval of the
District Board-designate.

Section 3. ​ ​The nominating and election procedure for officers to

be elected at the annual convention shall be as follows:

a. The Governor-elect shall be the sole candidate for the office of

Governor.

b. All qualified candidates for offices to be elected at the annual

convention must submit written notice of candidacy to the District
Secretary no later than the beginning of the first convention session
and shall comply with district policies regarding campaigning, provided
such policies do not contradict any provisions of these bylaws. Any
candidate who does not adhere to such policies may be disqualified
upon 2/3 votes of the incumbent District Board who shall deliberate
thereon not less than a month before the election.

c. Qualified candidates for Governor and Governor-elect shall also:

* Submit a signed agreement to Kiwanis International to fulfill
the duties of office.
*Have a clear criminal history background check conducted and
verified by Kiwanis International.

d. Prior to elections, the Secretary shall report the qualified candidates

to the House of Delegates.

e. Nothing in this article shall be construed as limiting the right to

make further nominations of qualified candidates during the House of
Delegates session.

f. A majority of all valid votes cast shall be necessary for each office
elected at the convention. In the event that no nominee receives a majority
of valid votes cast, a new election shall take place immediately, with the
nominee receiving the fewest number of votes eliminated from the ballot.
This procedure shall be followed until one nominee receives a majority vote.

g. The voting shall be by ballot only where there are two (2) or more
candidates for the same office.

h. Cumulative voting shall not be permitted.

Section 3. Duties of Credentials Committee and Elections Committee

a. ​ he Credentials Committee shall verify all delegates and

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determine the seating of any delegates not previously certified by their club.

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 Prior to the elections taking place, the Credentials Committee shall report
the delegate count to the District Secretary and Elections Committee, and
shall make available to them, upon request, a list of the delegates.

b. ​The Elections Committee shall have general charge of the

election and of distributing and counting all ballots. The Elections Committee
shall report promptly to the convention the results of all balloting. The report
shall be signed by a majority of the committee.

Section 4. Election of Lieutenant Governor and Lieutenant Governor-elect

a. ​The Lieutenant Governor of each division shall hold, not

earlier than the first week of the administrative year and not later than the
annual district convention preceding the expiration of the Lieutenant
Governor’s term, a meeting to elect a Lieutenant Governor and a Lieutenant
Governor-elect for the next term. The time and place of this meeting shall
be designated by the Lieutenant Governor. The president of each club in the
division shall be notified at least 10 days prior to the meeting. Past
Governors, current and past Trustees, and past Lieutenant Governors who
are active members of a club in the division, as well as non-delegate club
members, shall also be invited to the meeting and shall have the privilege of
the floor, but shall be without vote.

b. ​Each club in the division is entitled to seat up to three (3)

delegates, two (2) of whom should be the club president and president-
designate, as well as nominate three alternates who may serve if any
delegate is absent. All club delegates and alternates shall be active
members.

c. ​Delegates from at least a majority of the clubs in the division

shall constitute a quorum.

d. ​The Immediate Past Lieutenant Governor shall conduct the

elections, unless he/she is a candidate for election. If the presiding officer is
absent or ineligible to serve, the delegates shall elect a delegate to conduct
the elections.

e. ​No person shall be considered a candidate for Lieutenant

Governor or Lieutenant Governor-elect without first providing consent and
an agreement to carry out the duties and responsibilities of office.

f. ​The Lieutenant Governor-elect shall be the sole candidate for

the office of Lieutenant Governor. However, nothing shall preclude additional
nominations of qualified candidates from the floor.

g. ​Voting shall be by ballot only where there are two (2) or more
candidates for the same position. A majority of all valid votes cast shall be
necessary for elections. In the event that no nominee receives a majority of
valid votes cast, a new election shall take place immediately, with the
nominee receiving the fewest number of votes eliminated from the ballot.

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 This procedure shall be followed until one nominee receives a majority vote.
In the event of a tie vote, the Lieutenant Governor shall be entitled to vote.

h. ​The presiding officer shall report the election results

immediately to the District Secretary who shall report the results to Kiwanis
International.

i. ​A Lieutenant Governor-elect is not a district officer.

ARTICLE VIII. VACANCIES IN OFFICE

Section 1. ​In the event of a vacancy in the office of Governor or

Governor-elect, the vacancy for the unexpired term shall be filled by
majority vote of the District Board from among the qualified past Governors,
current or past Lieutenant Governors, or current or past Trustees.

Section 2. ​In the event of a vacancy in the office of Immediate Past

Governor, the qualified member who served as Governor most recently prior
to the Immediate Past Governor who is willing and able shall automatically
become the Immediate Past Governor.

Section 3. ​In the event of a vacancy in the office of Secretary or

Treasurer, the Governor shall appoint a qualified member of a club of the
district to fill the office for the unexpired term, subject to the approval of the
District Board.

Section 4. ​In the event of a vacancy in the office of Lieutenant

Governor, the District shall notify the clubs in the affected division that a
replacement Lieutenant Governor may be elected at a division meeting to be
held within thirty (30) days from the date of such vacancy. In the absence
of a replacement being elected by the division, a qualified member of a club
in the same division shall be elected by a majority vote of the District Board.

Section 5. ​ ​In the event that the election of any district office
cannot be completed for any reason, the District Board may consider the
office to be vacant and may fill it as a vacancy as provided in these bylaws
for such office.

Section 6. ​In the event that, after election and before October 1, any
district officer-designate is unable to serve for the year elected, the District
Board-designate for said year shall fill the position as a vacancy as provided
in these bylaws for such office. Disability or inability of a Governor-designate
to serve for the year for which elected shall first be determined by a two-
thirds (2/3) vote of the entire District Board-designate.

Section 7. ​In the event that the Governor is temporarily

incapacitated and is unable to discharge the duties of office, the District
Board shall elect, by a majority vote a qualified past Governor, current or

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 past Lieutenant Governor to become Acting Governor until the Governor is
able to resume the duties of office. While the Governor is incapacitated, the
Acting Governor shall have all the duties, responsibilities, and authority
given to the Governor by these bylaws and the Bylaws of Kiwanis
International. If, after a period of sixty (60) days, it appears to the Board
that the Governor continues to be incapacitated and is not able to resume
the duties and responsibilities of office, the Board may declare the office of
Governor vacant and the vacancy shall be filled in accordance with the
provisions for filling vacancies in such office as provided in these bylaws.

ARTICLE IX. DISCIPLINE OF OFFICERS

Section 1. If a district officer is alleged by the Governor or two-thirds (2/3)

of the District Board to be failing to perform his/her duties, the District
Board shall investigate the allegation and determine the matter at a meeting
held within forty-five (45) days after the investigation is complete or as soon
as reasonably possible. Written notice of the allegation, investigation, and
meeting shall be given to the accused officer at least thirty (30) days prior to
the meeting. The accused officer shall be permitted to attend the meeting
and present a defense. If the allegation(s) is sustained by no less than a
two-third (2/3) vote of the entire Board, the office shall be declared vacant.

Section 2.

a. “Conduct unbecoming a member of the Kiwanis family” is defined in

Kiwanis International Policy as any conduct that: is incompatible with the
best interests of the public or of members of the Kiwanis family or tends to
harm the standing of Kiwanis in the local or global community.

b. If an allegation of ‘conduct unbecoming a member of the Kiwanis family’

is made against a district officer, allegedly committed while he/she was
engaged in his/her duties as a district officer, the Governor shall immediately
request from Kiwanis International a copy of the detailed procedures to be
followed by the district and shall appoint a special investigator to investigate
the matter. If an allegation is made against the Governor, it shall be referred
to the Kiwanis International President and Executive Director to be handled
under the process for Kiwanis International Officers. If the investigation
report concludes there is a reasonable basis for the allegation, the Governor
shall notify the accused officer and refer the matter to the District Board to
conduct a hearing to decide the matter. The Board shall then meet and
report its decision whether the accused officer did or did not engage in
‘conduct unbecoming,’ and, based on that decision, the appropriate
disciplinary action, as follows: counseling, a verbal or written reprimand, or
suspension or removal from office.

c. If either the accused officer or the Investigator believes some part of the
investigation was faulty or the determination was incorrect, either party has
the right to request in writing reconsideration by the Board. The Board’s
decision on the matter shall be final.

d. If, at any point during the ‘conduct unbecoming’ process, possible criminal
wrongdoing is discovered, the matter shall be reported to the proper
authorities.

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 e. All materials, facts, and information related to the investigation,
determination, and reconsideration (if any) shall be kept confidential at all
times by any parties or persons involved in any part of the process.

f. The district shall retain all official records on the matter (Allegation Report,
Investigation Report, Hearing Record, Board Report, and Reconsideration
Record if any) in a confidential file as long as required by applicable law, and
shall send a copy to Kiwanis International, to be retained in a confidential
file.

Section 3. ​ ​If the district employs the Secretary, Treasurer, or

other district officers, the employment relationship supersedes the officer
relationship.

Section 4. ​Whenever a district officer is removed from office for

reasons involving conduct unbecoming a member of the Kiwanis family or
failure to perform the duties of office or resigns from office, that person may
be declared by the District Board to be ineligible to hold a district office or
appointment in the future.

ARTICLE X. REVENUE

Section 1. ​Each club shall pay dues to the district of PESOS: ONE
THOUSAND (Php1,000.00) for each active member (Php850.00 for the
administrative expenses, Php100.00 for the bulletin fund and Php50.00 for
the calamity fund). However for clubs formed in July and thereafter, the
district dues to be charged shall be reduced by the amount of Php250.00 per
member. Dues shall be based on each club’s annual membership report to
Kiwanis International as of September 30 of each year.

Section 2. ​The District Board may establish registration fees for

district conferences or other meetings.

Section 3. ​No financial obligation shall be placed upon clubs of the

district other than those provided in these bylaws or adopted by a two-thirds
(2/3) vote of the House of Delegates.

ARTICLE XI. FINANCE

Section 1. ​Not later than October 31, the District Board shall approve
a budget of estimated revenues and expenses for the year, including capital
expenditures.

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 Section 2. ​The financial records of the district shall be examined at
the end of each fiscal year by a qualified individual(s) or company selected
by the District Board. The individual(s) should be qualified to perform such
work in their respective jurisdiction. A copy of the annual financial
examination shall be sent to the Executive Director of Kiwanis International
by March 31 and to the District Board and shall be made available, upon
request, to clubs and members in the district.

Section 3. ​ he District Board shall determine the official depository or

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depositories and shall designate persons authorized to disburse funds.

Section 4. ​The district will comply with all governmental reporting

requirements for finances, taxation, employment and any other areas of
operation.

Section 5. ​The district shall report its financial status annually to

clubs and to the Kiwanis International Board and at such other times and
including such information as requested by the Kiwanis International Board.

ARTICLE XII. OTHER AUTHORITIES

Section 1. ​ ​This district’s bylaws and policies will comply with all
applicable laws in its local jurisdiction(s).

Section 2. ​For authority on all matters not covered by these bylaws,

the following documents will apply, in this order of priority:

First--Kiwanis International Bylaws

Second--Kiwanis International Policies and Procedures
Third—The bylaws of Kiwanis Asia-Pacific
Fourth—District Policies or Procedures
Fifth—Roberts Rules of Order Newly Revised (latest edition)

ARTICLE XIII. AMENDMENTS

Section 1.

a. ​A club, by majority vote of its active members, may propose

bylaw amendments to be considered at any convention of the district,
provided they are submitted to the District Secretary not less than sixty (60)
days prior to the date of the convention. Bylaw amendments may also be
proposed by the District Board.

b. ​ o later than thirty (30) days prior to the district convention,

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the Secretary shall make available to each club in the district a copy of all
proposed bylaw amendments.

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 c. ​Amendments to these bylaws may be adopted by two-thirds
(2/3) of the valid votes cast by the delegates present and voting.

Section 2. ​ ​These bylaws and any amendments to them shall be

in conformity with the Kiwanis International Bylaws and the Standard Form
for District Bylaws. Amendments previously verified by Kiwanis International
to be in conformity may become effective immediately, unless a later
effective date is specified upon adoption. Any amendments not in conformity
shall not be effective until or unless approved by the Kiwanis International
Board. Any questions regarding conformity shall be determined by the
Kiwanis International Board.

Section 3. ​ ​If the Kiwanis International Bylaws are amended in

such a way that necessitates revisions to the Standard Form for District
Bylaws, the District Board shall amend the district bylaws at the next
regularly scheduled board meeting to reflect such revisions and shall inform
clubs and members.

ARTICLE XIV. SEVERABILITY

Section 1. ​In the event that any provision of these bylaws is held
invalid, all other provisions shall remain in effect.

ARTICLE XV. INCORPORATION AND DISSOLUTION

Section 1. ​ ​The district will incorporate or register with the

proper authority(ies) as may be required by applicable law and shall
maintain such incorporation or registration as required by law.

Section 2. ​ ​If the district ceases operations for any reason, the
last District Board will provide for proper distribution of district funds or
other assets, in accordance with applicable law. If the District Board does not
so provide, the Kiwanis International Board shall do so.

ARTICLE XVI. GENERAL PROVISIONS

Section 1. ​ ​The district shall not be used for political purposes,

including propaganda, trying to influence legislation, or participating in a
campaign for or against any candidate for public office.

Section 2. ​ ​The administrative and fiscal year of the district shall

be October 1 – September 30.

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 ADOPTION CERTIFICATION

If the district’s bylaws are amended, send one copy of all adopted
amendments and one copy of the revised bylaws to the Governance
Specialist at Kiwanis International ([email protected]) for review,
approval, and filing. The district then will be notified when its amended
bylaws are approved by Kiwanis International.

These bylaws were adopted (as amended) by the PHILIPPINE LUZON

DISTRICT OF KIWANIS INTERNATIONAL on the 8th day of September 2018
at Festival Tent, Alabang, Muntinlupa City.

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