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Contents of Report: Project Close Out Report For (Project Title)

This project closeout report summarizes performance on a construction project. It highlights that the project was completed on time and within budget, except for a $5,000 cost increase when the client requested expanding the carport by 3 meters. It also notes some lessons learned, such as the need to clarify client requirements upfront to avoid scope changes, and to ensure scheduling staff are trained on project management software before a project starts. Key documents in the report include approvals, an executive summary of achievements and issues, and analysis of scope, time, cost, quality, and risk. Lessons learned are compiled for organizational learning.

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TuanHung
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41 views

Contents of Report: Project Close Out Report For (Project Title)

This project closeout report summarizes performance on a construction project. It highlights that the project was completed on time and within budget, except for a $5,000 cost increase when the client requested expanding the carport by 3 meters. It also notes some lessons learned, such as the need to clarify client requirements upfront to avoid scope changes, and to ensure scheduling staff are trained on project management software before a project starts. Key documents in the report include approvals, an executive summary of achievements and issues, and analysis of scope, time, cost, quality, and risk. Lessons learned are compiled for organizational learning.

Uploaded by

TuanHung
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Project Close out Report for (Project Title)

Project Charter Template Project Specifics


Project Identification Unique ID for Project
www.scopetraining.com.au
Project Organisation Organisation performing the project

Project Manager Person heading up the project

Sponsor Organisation Organisation receiving the benefits or funding the project

Sponsor Signs here Position In company Showing


delegated authority.

Contents of Report
Approvals and confirmations.................................................................................................................2
Executive Summary...........................................................................................................................3
Project Performance Analysis............................................................................................................4
Project Governance...........................................................................................................................4
Project Scope.....................................................................................................................................4
Project Time......................................................................................................................................5
Project Cost.......................................................................................................................................5
Project Quality...................................................................................................................................6
Project Stakeholders..........................................................................................................................6
Project Human Resources..................................................................................................................7
Project Communications...................................................................................................................7
Project Risk........................................................................................................................................7
Lessons Learnt...................................................................................................................................8

Project Document Version Control


Version Number Date
Project Close out Report for (Project Title)

Project Charter Template

Approvals and confirmations


www.scopetraining.com.au

Review confirmation
This report has been received and represents a true account of the project’s performance.
Project Manager Sponsor
Sign

Date

Project Finalisation
I accept that the project has been completed in line with the agreement
Project Manager Sponsor
Sign

Date

Project Handover
I accept that the project deliverable has been provided and inspected by the client fulfilling the
project agreement
Project Manager Sponsor
Sign

Date

Project Document Version Control


Version Number Date
Project Close out Report for (Project Title)

Project Charter Template

www.scopetraining.com.au On target Within acceptable Outside


Executive Summary limits acceptable limits
Change dot to show closed status

(Should be equal or greater than the worst rating at a knowledge area level)

Provide a short summary of the project (this should be high level and not go into detail)

MUST highlight any variances outside acceptable limits

 Achievements
 Issues
o Indicate project areas for review
 Continuous Improvements
o Show key lessons learned

Project Document Version Control


Version Number Date
Project Close out Report for (Project Title)

Project Performance Analysis


This should provide an analysis of all relevant project areas in the comparison of the baseline vs actuals. It can be a summary of all status reports.

Project Governance
Changes in project governance structure

Role Change Impact on Project Lessons Learnt


Director Change of Personnel Negligible NIL
Project Manager Lowered spending approval limit Low NIL
to $20,000

Project Scope
Variance in project scope

WBS Reference Variance Cause Lessons Learnt


5.1 3 m to carport Client Changes Increase initial consultation with client- ask what vehicle they are
planning to accommodate
Project Close out Report for (Project Title)

Project Time
Variance in project time

WBS Reference Variance Impact on Project Approved Lessons Learnt


by
NIL

Project Cost
Variance in project Cost

WBS Reference Variance Impact on Project Approved Lessons Learnt


by
5.1 Carport increased by 3m to Increase of Client
allow for extra car room $5,000
Project Close out Report for (Project Title)

Project Quality
Variance in project Quality

WBS Reference Variance Impact on Project Approved Lessons Learnt


by
5.1 Carport increased by 3m to Increased benefit Client
allow for extra car room for client
8.2.1 Colour change for all carpets Colour change Project
arising from variation request resulted in Manager
aesthetic change
only

Project Stakeholders
Changes in project Stakeholders

Stakeholder Variance Risk/Opportunity Lessons Learnt


City Council Increased Zoning Strategy Increased land value Communicate information with client and propose addition of 2
Increase number of units dwellings.
Neighbour Complaints of excessive Complaint reaches council Use only hand tools prior to 8am
noise in the early morning
Project Close out Report for (Project Title)

Project Human Resources


Changes in Human Resources (note this information will be communicated so refrain from confidential/sensitive comments)

Personnel Issue/development need Status Lessons Learnt


Scheduler MS Project proficiency Training occurred on 10th June Make sure Schedulers are trained on software prior to project
commencement

Project Communications
Changes or issues in communication

Issue Stakeholder Result to date Lessons Learnt


Council Sign off on Local Council Tentative inspection Confirm closer to date
fencing appointment made on 12 June
2014

Project Risk
Potential risk events

Risk Residual Rating Lessons Learnt


Council may not 5 Complete an internal audit 2 weeks prior
provide approval at
inspection
Project Close out Report for (Project Title)

Lessons Learnt

Compile all the lessons learned to benefit the organisation in the undertaking of similar projects.

Lessons Learnt ID Area if applicability (e.g. Details


finance, schedule, scope,
procurement etc.)

Show where this information will be stored so it can be accessed (insert hyperlink where possible).

Lessons Learnt has been saved in the following Date Contact Person
location

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