PROJECT OVERVIEW

Title : Communal work and Emergency briefing

Venue : Sekolah Agama Menengah Tinggi Tengku Ampuan
Jemaah,Shah Alam, Selangor
Date : 1 / 8 /2020
Faculty : Faculty of Mechanical Engineering
Subject : Engineer in Society (MEC600)

ORGANIZE BY
Engineer in Society (MEC600)
EMD7M3A

Prepared by:

MUSTAZA B. ABDUL RAHMAN 2017542399

ROAIZZAT B AWANG 2017928835

MUHAMMAD HAZIQ ZUHDI B SOHAIMI 2016656252

MUHAMMAD NUR ADLI ROSE AZMAN SHAH 2017741377

MUHAMMAD AZRI ZULKARNAIM 2017365581

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CONTENTS

INTRODUCTION...........................................................................................................................3

OBJECTIVES..................................................................................................................................3

PART A: RESEARCH ON COMMUNITY SERVICE..................................................................4

PART B: SITE VISITS AND COMMUNICATIONS....................................................................6

PART C: SOCIAL ISSUE...............................................................................................................8

MINUTE MEETING...................................................................................................................8

PART D: PROGRAM PLANNING AND DEVELOPMENT......................................................11

ORGANIZATION CHART.......................................................................................................11

SCOPE OF WORKS..................................................................................................................12

TENTATIVE OF THE CSR PROJECT....................................................................................13

STRATEGY AND PLANNING TO GET THE SPONSORSHIP AND DONATION............14

STRATEGY AND PLANNING TO FIND VOLUNTEERS....................................................14

PROJECT PLANNING.............................................................................................................15

PART E: PUBLIC AWARENESS AND PROMOTION ON THE PROGRAM.........................19

REFERENCES..............................................................................................................................21

2
LIST OF TABLE

Title Page

Table 1: Minute meeting 1 8

Table 2: Minute meeting 2 9

Table 3: Minute meeting 3 10

Table 4: Scope of works 12

Table 5: Tentative 13

Table 6: Material cost 15

Table 7: Total cost 15

Table 8: Risk 18

LIST OF FIGURE

Title Page

Figure 1: Organization chart 11

Figure 2: Video 19

Figure 3: Poster 20

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INTRODUCTION

Engineer plays important roles in society. Engineer in Society (MEC 600) is a subject
that teaches the students to play their role in society. As a requirement for this subject, we have
been tasked to carry out a CSR (Corporate Social Responsibility) program. Every industry player
needs to do CSR program as part of their responsibilities to the public. By doing this assignment,
students will understand the importance of doing CSR activity, the benefits gained from the
program towards company or university which they represent as well as the people being helped.

As for our group, after several discussions, we have appointed to do CSR related to preserving
the cleanliness of school and the importance of safety. For this assignment, we chose Sekolah
Agama Menengah Tinggi Tengku Ampuan Jemaah,Shah Alam, Selangor as our targeted
school.The beaches located in Shah Alam,which takes around 15 minutes from UiTM Shah
Alam.

OBJECTIVES

 To implement the essential of safety to school student

 To find suitable place for conducting CSR program

 To change behaviour that cause pollution

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PART A: RESEARCH ON COMMUNITY SERVICE

Corporate social responsibility (CSR) is a self-regulating business model that helps a

company be socially accountable. Basically it is relatable to itself, its stake holders, and the
public. In addition, corporate social responsibility is also known as corporate citizenship
companies can be conscious of the kind of impact they are having on all aspects of society
including economic, social, and environmental. Instead of contributing negatively to a certain
company, company can operate in a way that enhance society and the environment. Corporate
social responsibility (CSR) is also a broad concept that can take many forms depending on the
company and industry. Business can benefit society while boosting their own brand through CSR
programs, philanthropy and volunteer’s efforts. The importance of CSR for company is as equal
as to the community. Furthermore, stronger bond between employee and corporation can be
forge through CSR activity. In other words, they can boost morale and can help both employees
and employers feel more connected with the world around them. A company needs to be
responsible to itself and shareholders in order for a company to be socially responsible. Often,
companies that adopt CSR programs have grown their business to the point where they can give
back to society. Thus, CSR is primarily a strategy of large corporations. Also, the more visible
and successful a corporation is, the more responsibility it has to set standards of ethical behavior
for its peers, competition, and industry. For instant, through CSR activities, there will be an
ability to have positive impacts in the community. Keeping social responsibility front of mind
encourages businesses to act ethically and to consider the social and environmental impacts of
their business. For instant, by avoiding or mitigating detrimental impacts to the community of
their business. On the other hand, there is also an easy way to deliver benefits for the community
if the organizations can find ways to make changes in terms of their services or value chain. CSR
can also support public value outcomes because public value itself is defining that the value that
an organization contributes to the society. There are two situations to enhance this statement.
First, where this happened directly which is through the activities provided by the organization’s
itself such as volunteerism and philanthropy. Second is indirectly happened where the

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organization’s services enable others to contribute to the community. On the other hand, CSR
can also supports being an employer of choice. In other words, company has the ability to attract
and retain high caliber staff. In order to implement being an 4 employer of choice is that,
offering work life balance, positive working environment, and work place flexibility to the staff.
This CSR framework can also help the company to become more attractive to potential future
employees who are looking for a work places with socially responsible practices, community
mindedness and sound ethics. Moreover, both professional and personal development can also be
encouraging by practicing CSR. Staff can be trained or teach with a new skill by providing them
opportunity to be involved in company’s socially responsible which can be applied in the work
place as and in turn. Outside activities (beyond their usual work responsibilities) are also a
chance for the employees to contribute to work and causes that they might feel passionate about,
or learn something entirely new which can help enrich their own perspectives. By supporting
these activities, organizations encourage growth and support for employees. The most important
thing to implement CSR activities is that to enhance relationships with clients especially the
potential one. The strong framework is essential to build and maintain trust between the
company and clients. In order to have a loyal client, company first need to provide services /
products that can gain the clients trust towards the organizations itself. Customers trust is a
crucial matter that need to be consider because it helps in ensuring that a company can be survive
and having a production to sustain. Corporate social responsibility (CSR) should be a must
practice trademark for all organizations in order to gain benefit as stated earlier. There are so
much positive vibes can be gain from pertaining the CSR.

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PART B: SITE VISITS AND COMMUNICATIONS

We had sent an application letter towards Sekolah Agama Menengah Tinggi Tengku Ampuan
Jemaah to inform them about our plans. We also communicated with the headmistress by phone
call. We told them about what is the objective of our programme.

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 15 Mac 2020

Puan Robiah binti Ahmad

Sekolah Agama Menengah Tinggi Tengku Ampuan Jemaah,
Jalan Cahaya 11/7 Seksyen 11,
40100 Shah Alam,
Selangor Darul Ehsan

Puan,

PERMOHONAN UNTUK MENGADAKAN PROGRAM KHIDMAT MASYARAKAT (CSR) DI

SEKOLAH AGAMA MENENGAH TINGGI TENGKU AMPUAN JEMAAH

Merujuk perkara di atas, saya pelajar daripada Fakulti Kejuruteraan Mekanikal yang mengambil
subjek “Engineers in Society (MEC600)” daripada UiTM Shah Alam ingin memohon
mengadakan program CSR di Sekolah Agama Menengah Tinggi Tengku Ampuan Jemaah.

2. Cadangan program adalah seperti berikut:

Tarikh /Hari : 1 Ogos 2020 (Sabtu)

Masa : 8.00 pagi – 1.00 petang
Jumlah Pelajar : Seluruh pelajar tingkatan 1
Tujuan Program : Membersihkan kawasan sekolah, memupuk kesedaran pelajar
tentang pentingnya kebersihan dalam kehidupan seharian dan
memberi pengetahuan tentang penjagaan keselamatan semasa di
dalam sekolah dan di luar

3. Kerjasama daripada pihak puan dalam perkara ini amatlah dihargai. Wakil pelajar saya
iaitu Muhammad Azri Zulkarnaim (013-3701866) akan membuat tindakan susulan dengan
pihak puan berkaitan permohonan ini. Bersama-sama ini saya sertakan cadangan aturcara
program untuk rujukkan.

Kerjasama pihak puan diucapkan ribuan terima kasih.

Sekian,

Yang benar,

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MUHAMMAD AZRI ZULKARNAIM
Wakil pelajar MEC600
Fakulti Kejuruteraan Mekanikal

PART C: SOCIAL ISSUE

MINUTE MEETING
MEETING AGENDA

Meeting/Project Name: Engineers in Society

Date of Meeting: 03/11/2020 Time: 10.10 a.m. – 1.00 p.m.
(MM/DD/YYYY)
Meeting Facilitator: Muhammad Haziq Location: B3-A10-5/6
Zuhdi Bin Sohaimi

1. Meeting Objectives
 To determine the project
 To choose the place of the program
 To appoint member’s position

2. Attendees
Name Position E-mail Phone
Muhammad Haziq Leader [email protected] 013-3743950
Zuhdi Bin Sohaimi

Mustaza Bin Ab Assistant Leader [email protected] 012-6958687

Rahman

Roaizzat Bin Awang Planner [email protected] 019-9736367

Muhammad Nur Adli Secretary [email protected] 011-25496219

Bin Rose Azman Shah

Muhammad Azri Organiser [email protected] 013-3701866

Zulkarnaim

3. Discussion
 We had determined that our project is to clean a school and hold a talk about safety
 We made a shortlist of which school to hold the program which are SAMTTAJ,
SMK Seksyen 7 and SMK Seksyen 9
 Our group member’s position had been appointed

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 (Table 1: Minute meeting 1)

MEETING AGENDA

Meeting/Project Name: Engineers in Society

Date of Meeting: 03/18/2020 Time: 10.10 a.m. – 1.00 p.m.
(MM/DD/YYYY)
Meeting Facilitator: Muhammad Haziq Location: B3-A10-5/6
Zuhdi Bin Sohaimi

1. Meeting Objectives
 To determine the exact date of the program
 To secure the place of the program
 To plan the tentative of the program

2. Attendees
Name Position E-mail Phone
Muhammad Haziq Leader [email protected] 013-3743950
Zuhdi Bin Sohaimi

Mustaza Bin Ab Assistant Leader [email protected] 012-6958687

Rahman

Roaizzat Bin Awang Planner [email protected] 019-9736367

Muhammad Nur Adli Secretary [email protected] 011-25496219

Bin Rose Azman Shah

Muhammad Azri Organiser [email protected] 013-3701866

Zulkarnaim

3. Discussion
 The date of our program has been confirmed to 1 August 2020.
 The venue of our program is at Sekolah Agama Menengah Tinggi Tengku Ampuan
Jemaah (SAMTTAJ)
 We plan the activities to be included in the program

(Table 2: Minute meeting 2)

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MEETING AGENDA

Meeting/Project Name: Engineers in Society

Date of Meeting: 03/25/2020 Time: 10.10 a.m. – 1.00 p.m.
(MM/DD/YYYY)
Meeting Facilitator: Muhammad Haziq Location: B3-A10-5/6
Zuhdi Bin Sohaimi

1. Meeting Objectives
 To finalize the budget of the program
 To survey the materials needed

2. Attendees
Name Position E-mail Phone
Muhammad Haziq Leader [email protected] 013-3743950
Zuhdi Bin Sohaimi

Mustaza Bin Ab Assistant Leader [email protected] 012-6958687

Rahman

Roaizzat Bin Awang Planner [email protected] 019-9736367

Muhammad Nur Adli Secretary [email protected] 011-25496219

Bin Rose Azman Shah

Muhammad Azri Organiser [email protected] 013-3701866

Zulkarnaim

3. Discussion
 We had determine the budget needed to complete this program are RM1000 which
we will get from donations and funds
 The materials needed are garbage plastic, garden gloves, face mask and hand
sanitizer

(Table 3: Minute meeting 3)

PART D: PROGRAM PLANNING AND DEVELOPMENT

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ORGANIZATION CHART

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(Figure 1: Organization chart)

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SCOPE OF WORKS

POSITION SCOPE OF WORK

 Establish the organization

 Handle and lead meetings

LEADER
 Distribute works to every members

 Make a decision

 Helping the leader to distribute works

ASSISSTANT LEADER  Finding places to do CSR project

 Giving an idea towards problems

 Prepare minute of meeting

SECRETARY  Prepare the documentation

 Compiling the full report

 Finding volunteers

PLANNER  Organise activities

 Managing activities’ budget

 Design a poster

ORGANISER  Taking pictures during program

 Distribute promotion

(Table 4: Scope of works)

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TENTATIVE OF THE CSR PROJECT

TIME ACTIVITIES
7.45am Departing from UiTM Shah Alam
8.00am Arrive at the school
8.15am – 8.25am Short briefing to all participants
First session : Cleaning

 First activities: Setup a group and leader

8.30am – 10.45am  Second activities: Each group given a place to be clean

 Third activities: Briefing regarding to the safety

 Fourth activities: Cleaning session

10.45am –
Short breaks
11.00am
11.00am – 1.00pm Second session : Safety talk
1.00pm – 1.15pm Departing back to UiTM Shah Alam

(Table 5: Tentative)

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STRATEGY AND PLANNING TO GET THE SPONSORSHIP AND DONATION

There are some strategy and planning ideas that come from out to get the sponsorship and
donation from the outsider.

1. Prepare an appropriate paperwork for CSR project.

2. Write a formal letter to the company.

3. Target a sponsorship from personal individual person or organization.

4. Promote the program for the sponsorship by posting through media social.

STRATEGY AND PLANNING TO FIND VOLUNTEERS

For our program, we decided to find at least 15 volunteers. There some strategies to find the
target volunteers.

1. Make tweet about the event in Twitter

Every group members who has an account of Twitter makes a tweet to promote the
event and the rest of us re – tweet again so that our entire follower will know about our
program.

2. Post a poster in Instagram

Our entire members have an Instagram account post the program poster to Instagram
story and also post it on our account to attract the volunteers.

3. Post an event poster on Facebook

Team members decide to post about our program on our own wall. We also share our
post on Public Group on Facebook in order to attract the volunteer.

4. Ask from our nearest friends and housemate

We also ask our friends to join our program because many advantages and benefit if
they join this CSR program.

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PROJECT PLANNING

i. Budget
Budget is the managing the finance that helps to maintain the finance and to know
how much resources and expenses used in the program. The budget plan for this
program is prepared as shown in the table below.

a. List of material cost.

For the material use for the event, we had discussed to give more concern
about the hygiene of the volunteer due to the case of the Covid-19 that have
occur lately. All the cost is basically referred from the market price.

No. Material Number Cost per unit Total Cost

(RM) (RM)
1. Garbage plastic (76cm x 91cm) 13 pax 3.60 46.80
2. Cotton garden gloves ( 60 pairs ) 3 pax 46.00 138.00
3. Face mask (50 units) 3 pax 63,00 189.00
4. Hand sanitizer 300ml 13 units 14.99 194.87
5. Breakfast 130 units 3.00 390.00
TOTAL 958.67
(Table 6: Material cost)
b. Total Cost
The cost of this event is come from the funds that we get from state education
department and half more from the collection of donations.

No. Cost In (RM) Cost Out (RM)

1. Funds 500 -
2. Donation 500 -
3. Material cost - 958.67
TOTAL RM 41.33
(Table 7: Total cost)

ii. Communication plan.

In one event, communication plan are very important things that should have so that
the event that have been planning can be run smoothly. Its sets clear guideline for
how information will be shared as well as who is responsible for and needs to be
looped in on each project communication. It shown below:-

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 a. Kor Bomba Siswa UiTM Shah Alam
 We collaborate with the organization where to ask them to give a talk
and exposed about the safety to the student at the school.
b. Management of Sekolah Menengah Seksyen 11, Shah Alam
 We contact with Mr. Nur Syazlin Elissa the in-charge person that will
be handle the event to get the permission and to book the facility and
the time where the event will be held.
c. State Education Department
 We write an email and make a call to the management at there to get a
support in funds to our event to easier the event can be held.

We had also sent a letter to Jabatan Pendidikan Negiri Selangor to ask for some funds
and volunteers. Attached below is the letter that we sent to them.

15 Mac 2020
YBrs. Dr Mahanom binti Mat Sam
Jabatan Pendidikan Negeri Selangor,
Jalan Jambu Bol 4/3e Seksyen 4,
40604 Shah Alam,
Selangor Darul Ehsan
17
Tuan,
PERMOHONAN PERUNTUKAN DAN SUKARELAWAN DARI PIHAK JABATAN
PENDIDIKAN NEGERI SELANGOR
Merujuk perkara di atas, saya pelajar daripada Fakulti Kejuruteraan Mekanikal yang
mengambil subjek “Engineers in Society (MEC600)” daripada UiTM Shah Alam ingin
memohon peruntukan sebanyak RM 500 dan 30 orang sukarelawan daripada pihak tuan bagi
menjayakan program khidmat masyarakat di Sekolah Agama Menengah Tinggi Tengku
Ampuan Jemaah.

2. Tujuan program ini diadakan adalah untuk membersihkan kawasan sekolah. Selain itu,
kami ingin memupuk kesedaran pelajar-pelajar tentang pentingnya kebersihan dalam
kehidupan seharian dan memberi pengetahuan tentang penjagaan keselamatan semasa di
dalam sekolah dan di luar.

3. Cadangan program adalah seperti berikut:

Tarikh /Hari : 1 Ogos 2020 (Sabtu)

Masa : 8.00 pagi – 1.00 petang
Jumlah Pelajar : Seluruh pelajar tingkatan 1

4. Kerjasama daripada pihak tuan dalam perkara ini amatlah dihargai. Kami berharap
pihak tuan dapat memberikan maklum balas dalam masa yang terdekat. Wakil pelajar saya
iaitu Muhammad Azri Zulkarnaim (013-3701866) akan membuat tindakan susulan dengan
pihak tuan berkaitan permohonan ini. Bersama-sama ini saya sertakan cadangan aturcara
program untuk rujukkan.

Kerjasama pihak puan diucapkan ribuan terima kasih.

Sekian,

Yang benar,

MUHAMMAD AZRI ZULKARNAIM

Wakil pelajar MEC600
Fakulti Kejuruteraan Mekanikal

iii. Risk and Protection

In planning one event, we should consider the risk that could occur and how to avoid it
from happen so that in future when some incidents have, we already prepared the

18
 outcome.

No Risk Prevention / actions

.
1. Injury to participant -We already prepared all the student with the cotton garden to
prevent any injuries that came from sharp objects or thorns.
2. Unexpected -We discuss to divide the volunteer to 3 person each group of
accidents students to observe the student.
3. Food Hygiene -For the hygiene of the food we do some survey to find the best
caterer that can provide a clean food and trusted. In the way of
serving, we just ask the caterer to pack the food and then when the
break time, we and the volunteer will divide the food by group.

4. Hygiene participants -Due to the Covid-19 that occur, we provide all the volunteer with
extra hygiene care there is with the mask and the hand sanitizer to
avoid any participant that will infected.

(Table 8: Risk)

PART E: PUBLIC AWARENESS AND PROMOTION ON THE PROGRAM

VIDEO

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 (Figure 2: Video)

Link to the video:

https://www.instagram.com/p/B_MCAltHerY/?igshid=2v1dmfkxkgy1

POSTER

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(Figure 3: Poster)

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REFERENCES

 https://www.rospa.com/rospaweb/docs/advice-services/school-college-safety/review-se-
briefing-paper.pdf

 https://www.edutopia.org/blog/school-community-collaboration-brendan-okeefe

 https://www.unido.org/our-focus/advancing-economic-competitiveness/competitive-
trade-capacities-and-corporate-responsibility/corporate-social-responsibility-market-
integration/what-csr

 https://www.thebalance.com/corporate-social-responsibility-csr-4772443

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