19000047-HB-11845:1809d63db9dc0d0a8ba9ac15cbe1fa82

Tender No. : 19000047-HB-11845 Tender Published On : 05-Mar-2020 08:43

Basic Information Of Tender

Title AMC OF PUMPS
Description AMC for product pumps, submersible pumps, jockey pumps and fire water pumps
Tender Type Limited
Tender Scope Domestic
Bid Type Two Bid
Evaluation Criteria Overall L1 for all items
Tender Due Date & Time 13-Mar-2020 10:00
Reverse Auction Applicable No
Pre Bid Conference Start Date & Time
Pre Bid Conference End Date & Time
Queries Start Date & Time 05-Mar-2020 09:00
Quries End Date & Time 11-Mar-2020 19:00
Un Priced Bid Open Date & Time 13-Mar-2020 10:00
Purchase Deptt. PURCHASE DEPT-IRUMPANAM TML
TF/EMD Drop Box Address HPCL Irumpanam Terminal Seaport Airport road
Tender Description This Tender is floated for carrying out AMC of product pumps, submersible pumps, jockey pumps and fire
water pumps at HPCL Irumpanam Terminal.
Notice Inviting Tender
Currency Type Tender Fee EMD
INR 0.0 0.0
Delivery Terms - Free to Destination location unless specified otherwise. Validity of offer - 90 days from the initial or extended Due Date for submission
of Tender whichever is later unless specified otherwise. Liquidated Damages/Price Reduction clause accepted unless specified otherwise.

In case bidder does not deviate from the standard offer validity in on line deviation form, bid’s offer validity shall be considered as mentioned above.

In case a Revised priced bid is initiated for this tender, at a later date (eg Technical evaluation stage etc), it shall be incumbent upon the bidder to submit
revised bids for the specified items/entire tender. In the absence of revised bids rom the bidder within specified time period, the original bid submitted by
the bidder shall not be considered for evaluation.

Organization reserves the right to reveal the contents of the bid documents submitted by the vendor during the witness bid opening process as per
prevailing policy of the corporation.

Please quote all the taxes, if applicable, only in percentage terms and not in Per unit(Amount) basis. The Per unit option is provided only to quote for
extras like Loading charges, packing charges, TPI charges etc. In case, it is found that you have quoted taxes in amount basis, your bid may be liable for
rejection.

Signed By BINU
K
Date:05.03.2020
08:45:45 IST
Tender No. : 19000047-HB-11845 Tender Published On : 05-Mar-2020 08:43

Line Details Of Tender

Srl. Line Description Ship To Location UOM Quantity HSN Code Location Mandatory
No. GSTIN
AMC FOR PUMPS Manadatory: Yes
1 AMC DOSING PUMPS 11845-Irumpanam Terminal Each 144 998719 32AAACH1 Yes
118B1ZL
DESCRIPTION => AMC TO APPROVED MAKE PUMPS FOR SERVICING OF PUMPS TO MAINTAIN HEALTINESS AND HAVE SMOOTH OPERATION OF PUMPS. IT
INCLUDES PERIODIC VISITS FOR SERVICING.
2 AMC JOCKEY PUMPS 11845-Irumpanam Terminal Each 48 998719 32AAACH1 Yes
118B1ZL
DESCRIPTION => AMC TO APPROVED MAKE PUMPS FOR SERVICING OF PUMPS TO MAINTAIN HEALTINESS AND HAVE SMOOTH OPERATION OF PUMPS. IT
INCLUDES PERIODIC VISITS FOR SERVICING.
3 AMC FIRE PUMPS 11845-Irumpanam Terminal Each 144 998719 32AAACH1 Yes
118B1ZL
DESCRIPTION => AMC TO APPROVED MAKE PUMPS FOR SERVICING OF PUMPS TO MAINTAIN HEALTINESS AND HAVE SMOOTH OPERATION OF PUMPS. IT
INCLUDES PERIODIC VISITS FOR SERVICING.
4 OVERHAULING DOSING 11845-Irumpanam Terminal Each 12 998717 32AAACH1 Yes
PUMPS 118B1ZL
DESCRIPTION => OVERHAULING OF CENTRIFUGAL PUMP JOB SCOPE:1. DISMANTLING OF EQUIPMENT.2. NOTING THE OBSERVATIONS.3. CLEANING OF ALL
COMPONENTS.4. CHECKING OF SHAFT, CLEARANCES, BEARING FIT UPS, ETC IN WITH CHECK LIST.5. DISMANTLING OF MECHANICAL SEAL.6. REPLACING
OF DAMAGED SPARES/COMPONENTS.7. ASSEMBLY OF SEAL8. ASSEMBLY OF PUMP.9. NOTING OF OBSERVATIONS.10. HOUSE KEEPING ON DAILY BASIS.11.
SUBMISSION OF REPORT TO THE SUPERVISOR.
5 OVERHAULING JOCKEY 11845-Irumpanam Terminal Each 6 998717 32AAACH1 Yes
PUMPS 118B1ZL
DESCRIPTION => OVERHAULING OF CENTRIFUGAL PUMP JOB SCOPE:1. DISMANTLING OF EQUIPMENT.2. NOTING THE OBSERVATIONS.3. CLEANING OF ALL
COMPONENTS.4. CHECKING OF SHAFT, CLEARANCES, BEARING FIT UPS, ETC IN WITH CHECK LIST.5. DISMANTLING OF MECHANICAL SEAL.6. REPLACING
OF DAMAGED SPARES/COMPONENTS.7. ASSEMBLY OF SEAL8. ASSEMBLY OF PUMP.9. NOTING OF OBSERVATIONS.10. HOUSE KEEPING ON DAILY BASIS.11.
SUBMISSION OF REPORT TO THE SUPERVISOR.
6 OVERHAULING FIRE PUMPS 11845-Irumpanam Terminal Each 16 998717 32AAACH1 Yes
118B1ZL
DESCRIPTION => OVERHAULING OF CENTRIFUGAL PUMP JOB SCOPE:1. DISMANTLING OF EQUIPMENT.2. NOTING THE OBSERVATIONS.3. CLEANING OF ALL
COMPONENTS.4. CHECKING OF SHAFT, CLEARANCES, BEARING FIT UPS, ETC IN WITH CHECK LIST.5. DISMANTLING OF MECHANICAL SEAL.6. REPLACING
OF DAMAGED SPARES/COMPONENTS.7. ASSEMBLY OF SEAL8. ASSEMBLY OF PUMP.9. NOTING OF OBSERVATIONS.10. HOUSE KEEPING ON DAILY BASIS.11.
SUBMISSION OF REPORT TO THE SUPERVISOR.
Tender No. : 19000047-HB-11845 Tender Published On : 05-Mar-2020 08:43

TENDER TERMS AND CONDITION

Sl.No. Description Attached File Set Value Supporting
Doc. Req'd
1 Tender Terms and Condition TENDER TERMS AND - No
CONDITION.pdf
 Tender Terms and Condition
This Tender is floated for carrying out AMC of product pumps, submersible pumps, jockey pumps
and fire water pumps at HPCL Irumpanam Terminal.

1.Special Terms & Conditions:

1.1 Applicable taxes to be mentioned separately.

1.2 Purchase order will be awarded to the L1 party.

1.3 Tenders are floated in two bid system.

1.3.1 Technical Bid or Unpriced Bid.

1.3.2 Price Bid.

1.4 Rate should not be quoted in technical bid or Schedule of rates or anywhere except Price Bid.

1.5 The offer shall be valid for a period of 3 months from the date of opening of the un-priced bid. In
case of successful tenderers, the finalized rate shall remain valid till conclusion of the contract in all
respects.

Awarding of Contract: The contract shall be awarded to a single party with lowest quote on overall
basis

2. SCOPE OF JOB: The Contractor's Scope of Work shall consist of, but not be limited to,
maintenance & inspection of pumps at HPCL Irumpanam Terminal, as per the norms published in
OISD standards, standard checklists developed by HPCL and OEM recommendations. Scope of job
also includes AMC of fire pumps and jockey pumps. Job has to be carried out at operating locations
handling highly inflammable petroleum products. The bidders' service engineers and mechanics
should strictly follow all safety precautions and work permit systems stipulated by HPCL during
execution of the job at the locations. Inspection has to be carried out on monthly basis as per the
inspection checklists enclosed.

Following parameters (brief scope of work) of each pump need to be checked and all rectifications
(major repairs / over hauling will be paid separately) should be completed by the vendor's service
engineers.

a. Coupling bushes, pins, rubber parts to be checked and to be replaced if required

b. Gland packing to be checked and to be replaced if it is worn out.

c. Mechanical seal condition to be checked and suitable recommendations to be made.

d. Oil levels, grease in bearings to be checked and replenished if necessary.

e. Current, voltage, speed, pressure to be measured and recorded.

f. Noise, vibration and temperature levels to be checked and recorded

g. Alignment of pump set to be checked on quarterly basis and in case if required rectification to be
carried out and readings to be recorded.

For detailed scope of work, details of pumps, other terms and conditions, refer to the tender
document
3. COMPLETION PERIOD: This Tender is for "AMC" contract for a period of two years. On
satisfactory completion of the annual contract, HPCL and the vendors, based on their mutual
consent, can extend the contract for a period of one more year at the same rates, terms &
conditions.

Frequency of AMC visit is monthly.

Order period: Order validity from 01.02.2020 to 31.01.2022.

4. PAYMENT TERMS: Bills has to be submitted by the contractor for each service visit / repairs
covered under the contract, to the concerned officer, on completion of servicing / repairs. Payment
will be made through e payment within 15 days from the date of receipt of bills, along with
supporting documents. Vendor has to upload required documents in vendor portal and send the bill
copies and documents to HPCL disbursement section Chennai.

5. TERMS & CONDITIONS: All other terms and conditions are as per the tender attached documents
and GTC

HPCL reserves the right to cancel tender anytime without any prior notice and
clarification.
.
Tender No. : 19000047-HB-11845 Tender Published On : 05-Mar-2020 08:43

Terms and Conditions

Sl.No. Description Attached File Set Value Supporting
Doc. Req'd
1 General terms and condition GTC Works GST2.pdf - No
 GENERAL TERMS & CONDITIONS OF WORKS CONTRACT
___________________________________________________________________

1 PRELIMINARY

1.1 This is a Contract for execution of job as defined in tender document at the
specified Location.

1.2 The tenderer for the abovementioned item of work is the company/ proprietary
concern/ individual (as per details & address mentioned in the un-priced bid) and
undersigned (digitally) is authorized to submit the bid on behalf of tenderer.

1.3 The terms and conditions mentioned hereunder are the terms and conditions of
the Contract for the execution of the work mentioned under item 1.1 above.

1.4 It is the clear understanding between Hindustan Petroleum Corporation Limited

and the tenderer that in case the bid of tenderer is accepted by Hindustan
Petroleum Corporation Limited and an intimation to that effect is so issued and
also a Procurement Order is on the tenderer this document shall form part of the
Contract between the parties and terms and conditions hereunder would govern
the parties interest.

1.5 Interpretation of Contract Documents: All documents forming part of the Contract
are to be taken mutually explanatory. Should there be any discrepancy,
inconsistency, error or omission in the contract, the decision of the
Owner/Engineer-in- Charge/Site-in-Charge shall be the final and the contractor
shall abide by the decision. The decision shall not be arbitrable. Works shown
upon the drawings but not mentioned in the specification or described in the
specifications without being shown on the drawings shall nevertheless be
deemed to be included in the same manner as if they are shown in the drawings
and described in the specifications.

1.6 Special conditions of Contract: The special conditions of contract, if any provided
and whenever and wherever referred to shall be read in conjunction with
General Terms and Conditions of contract, specifications, drawings, and any
other documents forming part of this contract wherever the context so requires.
Notwithstanding the subdivision of the documents into separate sections, parts
volumes, every section, part or volume shall be deemed to be supplementary or
complementary to each other and shall be read in whole. In case of any
misunderstanding arising the same shall be referred to decision of the
Owner/Engineer-in-Charge/Site-in-Charge and their decision shall be final and
binding and the decision shall not be arbitrable. It is the clear understanding that
wherever it is mentioned that the Contractor shall do/perform a work and/or
provide facilities for the performance of the work, the doing or the performance or
the providing of the facilities is at the cost and expenses of the Contractor not
liable to be paid or reimbursed by the Owner.

30048800/SV Page 1 of 35
2. DEFINITIONS

In this contract unless otherwise specifically provided or defined and unless a

contrary intention appears from the contract the following words and expressions are
used in the following meanings;

2.1. The term "Agreement" wherever appearing in this document shall be read as
"Contract".

2.2. The "Authority" for the purpose of this Contract shall be the Chairman and
Managing Director or any other person so appointed or authorised.

2.3. The "Chairman and Managing Director" shall mean the Chairman and
Managing Director of HINDUSTAN PETROLEUM CORPORATION LIMITED
or any person so appointed, nominated or designated and holding the office of
Chairman & Managing Director.

2.4. The "Change Order" means an order given in writing by the Engineer-in-
Charge or by Owner to effect additions to or deletion from or alterations into
the Work.

2.5. The "Construction Equipment" means all appliances and equipment of

whatsoever nature for the use in or for the execution, completion, operation or
maintenance of the work except those intended to form part of the Permanent
Work.

2.6. The "Contract" between the Owner and the Contractor shall mean and
include all documents like enquiry, tender submitted by the contractor and the
procurement order issued by the owner and other documents connected with
the issue of the procurement order and orders, instruction, drawings, change
orders, directions issued by the Owner/Engineer-in-Charge/Site-in-Charge for
the execution, completion and commissioning of the works and the period of
contract mentioned in the Contract including such periods of time extensions
as may be granted by the owner at the request of the contractor and such
period of time for which the work is continued by the contractor for purposes
of completion of the work.

2.7. "The Contractor" means the person or the persons, firm or Company whose
tender has been accepted by the Owner and includes the Contractor's legal
heirs, representative, successor(s) and permitted assignees.

2.8. The "Drawings" shall include maps, plans and tracings or prints thereof with
any modifications approved in writing by the Engineer-in-Charge and such
other drawings as may, from time to time, be furnished or approved in writing
by the Engineer-in-Charge.

2.9. The "Engineer-in-Charge or Site-in-Charge" shall mean the person

appointed or designated as such by the Owner and shall include those who
are expressly authorised by the owner to act for and on its behalf.

30048800/SV Page 2 of 35
2.10. "The Owner" means the HINDUSTAN PETROLEUM CORPORATION
LIMITED incorporated in India having its registered office at PETROLEUM
HOUSE, 17, JAMSHEDJI TATA ROAD, BOMBAY - 400020 and Marketing
office at the address mentioned for this purpose in the tender header or their
successors or assignees.

2.11. The "Permanent Work" means and includes works which form a part of the
work to be handed over to the Owner by the Contractor on completion of the
contract.

2.12. "Project Manager" shall mean the Project Manager of HINDUSTAN

PETROLEUM CORPORATION LIMITED, or any person so appointed,
nominated or designated.

2.13 The "Site" means the land on which the work is to be executed or carried out
and such other place(s) for purpose of performing the Contract.

2.14 The "Specifications" shall mean the various technical and other
specifications attached and referred to in the tender documents. It shall also
include the latest editions, including all addenda/corrigenda or relevant Indian
Standard Specifications and Bureau of Indian Standards.

2.15 The "Sub-Contractor" means any person or firm or Company (other than the
contractor) to whom any part of the work has been entrusted by the
Contractor with the prior written consent of the Owner/Engineer-in-
Charge/Site-in- Charge and their legal heirs, representatives, successors and
permitted assignees of such person, firm or Company.

2.16 The "Temporary Work" means and includes all such works which are a part of
the contract for execution of the permanent work but does not form part of the
permanent work confirming to practices, procedures applicable rules and
regulations relevant in that behalf.

2.17 The "Tender" means the document submitted by a person or authority for
carrying out the work and the Tenderer means a person or authority who
submits the tender offering to carry out the work as per the terms and
conditions.

2.18 The "Work" shall mean the works to be executed in accordance with the
Contract or part thereof as the case may be and shall include extra,
additional, altered or substituted works as maybe required for the purposes of
completion of the work contemplated under the Contract.

3. SUBMISSION OF TENDER

3.1 Before submitting the Tender, the Tenderer shall at their own cost and
expenses visit the site, examine and satisfy as to the nature of the existing
roads, means of communications, the character of the soil, state of land and
of the excavations, the correct dimensions of the work facilities for procuring
various construction and other material and their availability, and shall obtain

30048800/SV Page 3 of 35
 information on all matters and conditions as they may feel necessary for the
execution of the works as intended by the Owners and shall also satisfy of the
availability of suitable water for construction of civil works and for drinking
purpose and power required for fabrication work etc. Tenderer, whose tender
may be accepted and with whom the Contract is entered into shall not be
eligible and be able to make any claim on any of the said counts in what so
ever manner for what so ever reasons at any point of time and such a claim
shall not be raised as a dispute and shall not be arbitrable.

A Pre-bid meeting may be held as per the schedule mentioned in the

ender.

3.2 The Tenderer shall be deemed to have satisfied fully before tendering as to
the correctness and sufficiency of his tender for the works and of the rates
and prices quoted in the schedule of quantities which rates and prices shall
except as otherwise provided cover all his obligations under the contract.
3.3 It must be clearly understood that the whole of the conditions and
specifications are intended to be strictly enforced and that no work will be
considered as extra work and allowed and paid for unless they are clearly
outside the scope, spirit, meaning of the Contract and intent of the Owner and
have been so ordered in writing by Owner and/or Engineer-in-Charge/Site-in-
Charge, whose decision shall be final and binding.

3.4 Before filling the Tender the Contractor will check and satisfy all drawings and
materials to be procured and the schedule of quantities by obtaining
clarification from the Owner on all the items as may be desired by the
Tenderer. No claim for any alleged loss or compensation will be entertained
on this account, after submission of Tender by the Tenderer/Contractor and
such a claim shall not be arbitrable.

3.5 Unless specifically provided for in the tender documents or any Special
Conditions, no escalation in the Tender rates or prices quoted will be
permitted throughout the period of contract or the period of actual
completion of the job whichever is later on account of any variation in
prices of materials or cost of labour or due to any other reasons. Claims
on account of escalation shall not be arbitrable.

3.6 The quantities indicated in the Tender are approximate. The approved
schedule of rates of the contract will be applicable for variations up to plus or
minus 25% of the contract value. No revision of schedule of rates will be
permitted for such variations in the contract value, including variations of
individual quantities, addition of new items, alterations, additions/deletions or
substitutions of items, as mentioned above. Quantities etc. mentioned and
accepted in the joint measurement sheets shall alone be final and binding on
the parties.

3.7 Owner reserve their right to award the contract to any tenderer and their
decision in this regard shall be final. They also reserve their right to reject any
or all tenders received. No disputes could be raised by any tenderer(s) whose
tender has been rejected.

30048800/SV Page 4 of 35
3.8 The Rates quoted by the Tenderer shall include Costs and expenses on all
counts viz. cost of materials, transportation of machine(s), tools, equipment,
labour, power, Administration charges, price escalations, profits, etc. etc.
except to the extent of the cost of material(s), if any, agreed to be supplied by
Owner and mentioned specifically in that regard in condition of Contract, in
which case, the cost of such material if taken for preparation of the
Contractor's Bill(s) shall be deducted before making payment of the Bill(s) of
the Contractor. The description given in the schedule of quantities shall unless
otherwise stated be held to include wastage on materials, carriage and
cartage, carrying in and return of empties, hoisting, setting, fitting and fixing in
position and all other expenses necessary in and for the full and complete
execution and completion of works and in accordance with good practice and
recognised principles in that regard.

3.9 Employees of the State and Central Govt. and employees of the Public Sector
Undertakings, including retired employees are covered under their respective
service conditions/rules in regard to their submitting the tender. All such
persons should ensure compliance to the respective/applicable conditions,
rules etc. etc. Any person not complying with those rules etc. but submitting
the tender in violation of such rules, after being so noticed shall be liable for
the forfeiture of the Earnest Money Deposit made with the tender, termination
of Contract and sufferance on account of forfeiture of Security Deposit and
sufferance of damages arising as a result of termination of Contract.

3.10 In consideration for having a chance to be considered for entering into a

contract with the Owner, the Tenderer agrees that the Tender submitted
by him shall remain valid for the period prescribed in the tender
conditions, from the date of opening of the tender. The Tenderer shall
not be entitled during the said validity period, to revoke or cancel the
tender without the consent in writing from the Owner.
In case the tenderer revokes or cancels the tender or varies any of terms of
the tender without the Consent of the Owner, in writing, the Tenderer forfeits
the right to the refund of the Earnest Money paid along with the tender.

3.11 The prices quoted by the Tenderer shall be firm during the validity
period of the bid and Tenderer agrees to keep the bid alive and valid
during the said period. The Tenderers shall particularly take note of this
factor before submitting their tender(s).

3.12 The works shall be carried out strictly as per approved specifications.
Deviations, if any, shall have to be authorised by the Engineer-in-Charge/Site-
in-Charge in writing prior to implementing deviations. The price benefit, if any,
arising out of the accepted deviation shall be passed on to the Owner. The
decision of Engineer-in-Charge shall be final in this matter.

3.13 The contractor shall make all arrangements at his own cost to transport the
required materials outside and inside the working places and leaving the
premises in a neat and tidy condition after completion of the job to the
satisfaction of Owner. All materials except those agreed to be supplied by the

30048800/SV Page 5 of 35
 Owner shall be supplied by the contractor at his own cost and the rates
quoted by the Contractor should be inclusive of all royalties, rents, taxes,
duties, statutory levies, if any, etc.

3.14 The Contractor shall not carry on any work other than the work under this
Contract within the Owner’s premises without prior permission in writing from
the Engineer-in-Charge/Site-in-charge.

3.15 The Contractor shall be bound to follow and ensure compliance to all the
safety and security regulations and other statutory rules applicable to the
area. In the event of any damage or loss or sufferance caused due to non-
observance of such rules and regulations, the contractor shall be solely
responsible for the same and shall keep the Owner indemnified against all
such losses and claims arising from the same.

3.16 At any time after acceptance of tender, the Owner reserves the right to add,
amend or delete any work item, the bill of quantities at a later date or reduce
the scope of work in the overall interest of the work by prior discussion and
intimation to the Contractor. The decision of Owner, with reasons recorded
therefor, shall be final and binding on both the Owner and the Contractor. The
Contractor shall not have right to claim compensation or damage etc. in that
regard. The Owner reserves the right to split the work under this contract
between two or more contractors without assigning any reasons.

3.17 Contractor shall not be entitled to sublet, sub contract or assign, the work
under this Contract without the prior consent of the Owner obtained in writing.

3.18 All signatures in tender document shall be dated as well as all the pages of all
sections of the tender documents shall be initialled at the lower position and
signed, wherever required in the tender papers by the Tenderer or by a
person holding Power of Attorney authorising him to sign on behalf of the
tenderer before submission of tender.

3.19 The tender should be quoted in English, both in figures as well as in words.
The rates and amounts tendered by the Tenderer in the Schedule of rates for
each item and in such a way that insertion is not possible. The total tendered
amount should also be indicated both in figures and words with the signature
of tenderer.

If some discrepancies are found between the rates given in words and
figures of the amount shown in the tender, the following procedure shall
be applied:

(a) When there is a difference between the rates in figures and words,
the rate which corresponds to the amount worked out by the tenderer
shall be taken as correct.
(b) When the rate quoted by the tenderer in figures and words tallies but
the amount is incorrect, the rate quoted by the tenderer shall be
taken as correct.

30048800/SV Page 6 of 35
 (c) When it is not possible to ascertain the correct rate in the manner
prescribed above the rate as quoted in words shall be adopted.

3.20 All corrections and alterations in the entries of tender paper will be signed in
full by the tenderer with date. No erasures or over writings are permissible.

3.21 Transfer of tender document by one intending tenderer to another is not

permissible. The tenderer on whose name the tender has been sent only can
quote.

3.22 The Tender submitted by a tenderer if found to be incomplete in any or all

manner is liable to be rejected. The decision of the Owner in this regard is
final and binding.

4. DEPOSITS

a) EARNEST MONEY DEPOSIT (EMD):

The tenderer will be required to pay a sum as specified in the covering letter, as
earnest money deposit along with the tender either thru a crossed demand draft or a
non-revokable Bank Guarantee in favour of Hindustan Petroleum Corporation
Limited, from any Scheduled Bank (other than a Co-Operative Bank) payable at
Mumbai in favour of Hindustan Petroleum Corporation Limited, Mumbai in the
proforma enclosed. The earnest money deposit will be refunded after finalisation of
the contract.

Note: Public sector enterprises and small scale units registered with National Small
Scale Industries are exempted from payment of Earnest Money Deposit. Small scale
units registered with National Small Scale Industries should enclose a photocopy of
their registration certificate with their quotation to make their quotation eligible for
consideration. The Registration Certificate should remain valid during the period of
the contract that may be entered into with such successful bidder. Such tenderers
should ensure validity of the Registration Certificate for the purpose.

b) SECURITY DEPOSIT:

The tenderer, with whom the contract is decided to be entered into and intimation is
so given will have to make a security deposit of one percent (1%) of the total contract
value in the form of account payee crossed demand draft drawn in favour of the
Owner, within 15 days from the date of intimation of acceptance of their tender,
failing which the Owner reserves the right to cancel the Contract and forfeit the EMD.

1% of PO/Contract value as Security deposit will be acceptable in the form of

Demand draft up to ` 50,000/- and in the form of Demand draft / Bank guarantee
beyond ` 50,000/-.

Composite Performance Bank Guarantee (CPBG) for 10% of PO value towards

Performance Bank Guarantee inclusive of Security Deposit shall be accepted

30048800/SV Page 7 of 35
(in lieu of deduction of retention money); such CPBG shall be valid up to a
period of 3 months beyond the expiry of defect liability period.

Demand Draft should be drawn on Scheduled Banks, other than co-operative

bank.

5. EXECUTION OF WORK

All the works shall be executed in strict conformity with the provisions of the contract
documents and with such explanatory details, drawings, specifications and
instructions as may be furnished from time to time to the Contractor by the Engineer-
in-Charge/ Site-in- Charge, whether mentioned in the Contract or not.

The Contractor shall be responsible for ensuring that works throughout are executed
in the most proper and workman- like manner with the quality of material and
workmanship in strict accordance with the specifications and to the entire satisfaction
of the Engineer-in- Charge/Site-in-Charge.

The completion of work may entail working in monsoon also. The contractor must
maintain the necessary work force as may be required during monsoon and plan to
execute the job in such a way the entire project is completed within the contracted
time schedule.

No extra charges shall be payable for such work during monsoon. It shall be the
responsibility of the contractor to keep the construction work site free from water
during and off the monsoon period at his own cost and expenses.

For working on Sundays/Holidays, the contractor shall obtain the necessary

permission from Engineer In-charge/Site In-charge in advance. The contractor shall
be permitted to work beyond the normal hours with prior approval of Engineer-In-
Charge/Site-In-Charge and the contractors quoted rate is inclusive of all such
extended hours of working and no extra amount shall be payable by the owner on
this account.

5.a SETTING OUT OF WORKS AND SITE INSTRUCTIONS

5.a.i The Engineer-in-Charge/Site-in-Charge shall furnish the Contractor with only

the four corners of the work site and a level bench mark and the Contractor
shall set out the works and shall provide an efficient staff for the purpose and
shall be solely responsible for the accuracy of such setting out.

5.a.ii The Contractor shall provide, fix and be responsible for the maintenance of all
necessary stakes, templates, level marks, profiles and other similar things and
shall take all necessary precautions to prevent their removal or disturbance
and shall be responsible for consequences of such removal or disturbance
should the same take place and for their efficient and timely reinstatement.
The Contractor shall also be responsible for the maintenance of all existing
survey marks, either existing or supplied and fixed by the Contractor. The
work shall be set out to the satisfaction of the Engineer-in-Charge/Site-in-

30048800/SV Page 8 of 35
 Charge. The approval thereof or joining in setting out the work shall not
relieve the Contractor of his responsibility.

5.a.iii Before beginning the works, the Contractor shall, at his own cost, provide all
necessary reference and level posts, pegs, bamboos, flags ranging rods,
strings and other materials for proper layout of the work in accordance with
the scheme, for bearing marks acceptable to the Engineer-in-Charge/Site-in-
Charge. The Centre longitudinal or face lines and cross lines shall be marked
by means of small masonry pillars. Each pillar shall have distinct marks at the
centre to enable theodolite to be set over it. No work shall be started until all
these points are checked and approved by the Engineer-in-Charge/Site-in-
Charge in writing. But such approval shall not relieve the contractor of any of
his responsibilities. The Contractor shall also provide all labour, materials and
other facilities, as necessary, for the proper checking of layout and inspection
of the points during construction.

5.a.iv Pillars bearing geodetic marks located at the sites of units of works under
construction should be protected and fenced by the Contractor.

5.a.v On completion of works, the contractor shall submit the geodetic documents
according to which the work was carried out.

5.a.vi The Engineer-in-Charge/Site-in-Charge shall communicate or confirm his

instructions to the contractor in respect of the executions of work in a "work
site order book" maintained in the office having duplicate sheet and the
authorised representative of the contractor shall confirm receipt of such
instructions by signing the relevant entries in the book.

5.a.vii All instructions issued by the Engineer-in-Charge/Site-in-Charge shall be in

writing. The Contractor shall be liable to carry out the instructions without fail.

5.a.viii If the Contractor after receipt of written instruction from the Engineer-in-
Charge/ Site-in-Charge requiring compliance within seven days fails to comply
with such drawings or 'instructions' or both as the Engineer-in-Charge/Site-in-
Charge may issue, owner may employ and pay other persons to execute any
such work whatsoever that may be necessary to give effect to such drawings
or `instructions' and all cost and expenses incurred in connection therewith as
certified by the Engineer-in-Charge/ Site-in-Charge shall be borne by the
contractor or may be deducted from amounts due or that may become due to
the contractor under the contract or may be recovered as a debt.

5.a.ix The Contractor shall be entirely and exclusively responsible for the horizontal
and vertical alignment, the levels and correctness of every part of the work
and shall rectify effectually any errors or imperfections therein. Such
rectifications shall be carried out by the Contractor, at his own cost.

5.a.x In case any doubts arise in the mind of the Contractor in regard to any
expressions, interpretations, statements, calculations of quantities, supply of
material rates, etc. etc., the contractor shall refer the same to the Site-in-
Charge/ Engineer-in-Charge for his clarification, instructions, guidance or

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 clearing of doubts. The decision of the Engineer-in-Charge/Site-in-Charge
shall be final and the contractor shall be bound by such a decision.

5.a.xi “The Contractor shall take adequate precautions, to ensure that his operations
do not create nuisance or misuse of the work space that shall cause
unnecessary disturbance or inconvenience to others at the work site".

5.axii “All fossils, coins articles of value of antiquity and structure or other remains of
geological or archaeological discovered on the site of works shall be declared
to be the property of the Owner and Contractor shall take reasonable
precautions to prevent his workmen or any other persons from removing or
damaging any such articles or thing and shall immediately inform the Owner/
Engineer-in-Charge/Site-in-Charge."

5.a.xiii “Contractor will be entirely and exclusively responsible to provide and

maintain at his expenses all lights, guards, fencing, etc. when and where even
necessary or/as required by the Engineer-in-Charge/Site-in-Charge for the
protection of works or safety and convenience to all the members employed at
the site or general public."

5.b. COMMENCEMENT OF WORK

The contractor shall after paying the requisite security deposit, commence work
within 15 days from the date of receipt of the intimation of intent from the Owner
informing that the contract is being awarded. The date of intimation shall be the
date/day for counting the starting day/date and the ending day/date will be
accordingly calculated. Penalty, if any, for the delay in execution shall be calculated
accordingly.

Contractor should prepare detailed fortnightly construction programme for approval

by the Engineer-in-Charge within one month of receipt of Letter Of Intent. The work
shall be executed strictly as per such time schedule. The period of Contract includes
the time required for testing, rectifications, if any, re-testing and completion of work in
all respects to the entire satisfaction of the Engineer-in-Charge.

A Letter of Intent is an acceptance of offer by the Owner and it need not be accepted
by the contractor. But the contractor should acknowledge a receipt of the purchase
order within 15 days of mailing of Purchase Order and any delay in acknowledging
the receipt will be a breach of contract and compensation for the loss caused by
such breach will be recovered by the Owner by forfeiting earnest money deposit/bid
bond.

5.c. SUBLETTING OF WORK

5.c.1 No part of the contract nor any share or interest thereof shall in any manner or
degree be transferred, assigned or sublet, by the Contractor, directly or
indirectly to any firm or corporation whatsoever, without the prior consent in
writing of the Owner.

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5.c.2 At the commencement of every month the Contractor shall furnish to the
Engineering-charge/Site-in-Charge list of all sub-contractors or other persons
or firms engaged by the Contractor.
5.c.3 The contract agreement will specify major items of supply or services for
which the Contractor proposes to engage sub-Contractor/sub-Vendor. The
contractor may from time to time propose any addition or deletion from any
such list and will submit the proposals in this regard to the Engineer-in-
charge/Designated officer-in-charge for approval well in advance so as not to
impede the progress of work. Such approval of the Engineer-in-
charge/Designated officer-in-charge will not relieve the contractor from any of
his obligations, duties and responsibilities under the contract.
5.c.4 Notwithstanding any sub-letting with such approval as resaid and
notwithstanding that the Engineer-in-Charge shall have received copies of any
sub-contract, the Contractor shall be and shall remain solely to be responsible
for the quality and proper and expeditious execution of the works and the
performance of all the conditions of the contract in all respects as if such
subletting or sub-contracting had not taken place and as if such work had
been done directly by the Contractor.
5.c.5 Prior approval in writing of the Owner shall be obtained before any change is
made in the constitution of the contractor/Contracting agency otherwise
contract shall be deemed to have been allotted in contravention of clause
entitled “sub-letting of works” and the same action may be taken and the
same consequence shall ensue as provided in the clause of “sub- letting of
works”.

5.d EXTENSION OF TIME

1) If the Contractor anticipates that he will not be able to complete the work
within the contractual delivery/ completion date (CDD), then the
Contractor shall make a request for grant of time extension clearly
specifying the reasons for which he seeks extension of time and
demonstrating as to how these reasons were beyond the control of the
contractor or attributable to the Owner. This request should be made
well before the expiry of the Contractual Delivery/ Completion Date
(CDD).

2) If such a request for extension is received with a Bank Guarantee for the
full Price Reduction amount calculated on the Total Contract Value, the
concerned General Manager of the Owner shall grant a Provisional
extension of time, pending a decision on the request.

3) The concerned General Manager of the Owner shall expeditiously decide

upon the request for time extension and decide the levy of price
reduction within a maximum period of 6 months fom the CDD or date of
receipt of the request, whichever is earlier.

4) Grant of any extension of time shall be by means of issuance of a

change order.

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 5) In order to avoid any cash crunch to the Contractor, a Bank Guarantee
could be accepted against Price Reduction, as stated above. Once a
decision is taken, the Price Reduction shall be recovered from any
pending bills or by encashment of the BG. Any balance sum of
Contractor or the BG (if Price Reduction is fully recovered from the bills)
shall be promptly refunded/returned to the Contractor.

5.e. SUSPENSION OF WORKS

5.e.1 Subject to the provisions of this contract, the contractor shall if ordered in
writing by the Engineer- in-Charge/Site-in-Charge for reasons recorded
suspend the works or any part thereof for such period and such time so
ordered and shall not, after receiving such, proceed with the work therein
ordered to suspended until he shall have received a written order to re-start.
The Contractor shall be entitled to claim extension of time for that period of
time the work was ordered to be suspended. Neither the Owner nor the
Contractor shall be entitled to claim compensation or damages on account of
such an extension of time.

5.e.2 In case of suspension of entire work, ordered in writing by Engineer-in-

Charge/Site-in-Charge, for a period of 30 days, the Owner shall have the
option to terminate the Contract as provided under the clause for termination.
The Contractor shall not be at liberty to remove from the site of the works any
plant or materials belonging to him and the Employer shall have lien upon all
such plant and materials.

5.e.3 The contractor shall, in case of suspension have the right to raise a dispute
and have the same arbitrated but however, shall not have the right to have the
work stopped from further progress and completion either by the owner or
through other contractor appointed by the owner.

5.f. OWNER MAY DO PART OF WORK

Notwithstanding anything contained elsewhere in this contract, the owner upon

failure of the Contractor to comply with any instructions given in accordance with the
provisions of this contract, may instead of Contract and undertaking charge of entire
work, place additional labour force, tools, equipment and materials on such parts of
the work, as the Owner may decide or engage another Contractor to carry out the
balance of work. In such cases, the Owner shall have the right to deduct from the
amounts payable to the Contractor the difference in cost of such work and materials
with ten percent overhead added to cover all departmental charges. Should the total
amount thereof exceed the amount due to the contractor, the Contractor shall pay
the difference to the Owner within 15 days of making demand for payment failing
which the Contractor shall be liable to pay interest at 24% p.a. on such amounts till
the date of payment.

5.g. INSPECTION OF WORKS

5.g.1 The Engineer-in-Charge/Site-in-Charge and Officers from Central or State

Government will have full power and authority to inspect the works at any time

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 wherever in progress, either on the site or at the Contractor's
premises/workshops of any person, firm or corporation where work in
connection with the contract may be in hand or where the materials are being
or are to be supplied, and the Contractor shall afford or procure for the
Engineer-in-Charge/Site-in-Charge every facility and assistance to carry out
such inspection. The Contractor shall, at all times during the usual working
hours and at all other times at which reasonable notice of the intention of the
Engineer-in-Charge/Site-in-Charge or his representative to visit the works
shall have been given to the Contractor, either himself be present to receive
orders and instructions, or have a responsible agent, duly accredited in
writing, present for the purpose. Orders given to the Contractor's agent shall
be considered to have the same force as if they had been given to the
Contractor himself. The Contractor shall give not less than seven days’ notice
in writing to the Engineer-in-Charge/Site-in-Charge before covering up or
otherwise placing beyond reach of inspection and measurement any work in
order that the same may be inspected and measured. In the event of breach
of above, the same shall be uncovered at Contractor's expense for carrying
out such measurement and/or inspection.

5.g.2 No material shall be removed and despatched by the Contractor from the site
without the prior approval in writing of the Engineer-in-charge. The contractor
is to provide at all times during the progress of the work and the maintenance
period proper means of access with ladders, gangways, etc. and the
necessary attendance to move and adapt as directed for inspection or
measurements of the works by the Engineer-in-Charge/Site-in-Charge.

5.h. SAMPLES

5.h.1 The contractor shall furnish to the Engineer-in-charge/Site-in-Charge for

approval when requested or required adequate samples of all materials and
finishes to be used in the work.

5.h.2 Samples shall be furnished by the Contractor sufficiently in advance and

before commencement of the work so as the Owner can carry out tests and
examinations thereof and approve or reject the samples for use in the works.
All material samples furnished and finally used/applied in actual work shall
fully be of the same quality of the approved samples.

5.i. TESTS FOR QUALITY OF WORK

5.i.1 All workmanship shall be of the respective kinds described in the contract
documents and in accordance with the instructions of the Engineer-in-Charge
/ Site in-Charge and shall be subjected from time to time to such tests at
Contractor's cost as the Engineer-in-Charge/Site-in-Charge may direct at the
place of manufacture or fabrication or on the site or at all or any such places.
The Contractor shall provide assistance, instruments, labour and materials as
are normally required for examining, measuring and testing any workmanship
as may be selected and required by the Engineer-in-Charge/Site-in-Charge.

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5.i.2 All the tests that will be necessary in connection with the execution of the
work as decided by the Engineer-in- charge/Site-in-Charge shall be carried
out at the contractors cost and expenses.

5.i.3 If any tests are required to be carried out in connection with the work or
materials or workmanship to be supplied by the owner, such tests shall be
carried out by the Contractor as per instructions of Engineer-in-Charge/Site-
in-Charge and expenses for such tests, if any, incurred by the contractor shall
be reimbursed by the Owner. The contractor should file his claim with the
owner within 15 (fifteen) days of inspection/test and any claim made beyond
that period shall lapse and be not payable.

5.j. ALTERATIONS AND ADDITIONS TO SPECIFICATIONS, DESIGNS AND

WORKS

5.j.1 The Engineer-in-Charge/Site-in-Charge shall have powers to make any

alterations, additions and/or substitutions to the schedule of quantities, the
original specifications, drawings, designs and instructions that may become
necessary or advisable or during the progress of the work and the Contractor
shall be bound to carry out such altered/extra/new items of work in
accordance with instructions which may be given to him in writing signed by
the Engineer-in-Charge/Site- in-Charge. Such alterations, omissions,
additions or substitutions shall not invalidate the contract. The altered,
additional or substituted work which the Contractor may be directed to carryon
in the manner as part of the work shall be carried out by the Contractor on the
same conditions in all respects on which he has agreed to do the work. The
time for completion of such altered added and/or substituted work may be
extended for that part of the particular job. The rates for such additional
altered or substituted work under this Clause shall, be worked out in
accordance with the following provisions:

5.j.2 If the rates for the additional, altered or substituted work are specified in the
contract for similar class of work, the Contractor is bound to carry out the
additional, altered or substituted work at the same rates as are specified in the
contract.

5.j.3 If the rates for the additional, altered or substituted work are not specifically
provided in the contract for the work, the rates will be derived from the rates
for similar class of work as are specified in the contract for the work. In the
opinion of the Engineer-in-Charge/Site-in-Charge as to whether or not the
rates can be reasonably so derived from the items in this contract, will be final
and binding on the Contractor.

5.j.4 If the rates for the altered, additional or substituted work cannot be
determined in the manner specified above, then the Contractor shall, within
seven days of the date of receipt of order to carry out the work, inform the
Engineer-in-Charge/ Site-in-Charge of the rate at which he intends to charge
for such class of work, supported by analysis of the rate or rates claimed and
the Engineer-In-Charge/ Site-in-Charge shall determine the rates on the basis
of the prevailing market rates for both material and labour plus 10% to cover

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 overhead and profit of labour rates and pay the Contractor accordingly. The
opinion of the Engineer-in-Charge/Site-in-Charge as to current market rates of
materials and the quantum of labour involved per unit of measurement will be
final and binding on the contractor.

5.j.5 In case of any item of work for which there is no specification supplied by the
Owner and is mentioned in the tender documents, such work shall be carried
out in accordance with Indian Standard Specifications and if the Indian
Standard Specifications do not cover the same, the work should be carried
out as per standard Engineering Practice subject to the approval of the
Engineer-in-Charge/ Site-in-Charge.

5.k. PROVISIONAL ACCEPTANCE

Acceptance of sections of the works for purposes of equipment erection, piping,

electrical work and similar usages by the Owner and payment for such work or parts
of work shall not constitute a waiver of any portion of this contract and shall not be
construed so as to prevent the Engineer from requiring replacement of defective
work that may become apparent after the said acceptance and also shall not absolve
the Contractor of the obligations under this contract. It is made clear that such an
acceptance does not indicate or denote or establish to the fact of execution of that
work or the Contract until the work is completed in full in accordance with the
provisions of this Contract.

5.l. COMPLETION OF WORK AND COMPLETION CERTIFICATE

As soon as the work is completed in all respects, the contractor shall give notice of
such completion to the site in charge or the Owner and within thirty days of receipt of
such notice the site in charge shall inspect the work and shall furnish the contractor
with a certificate of completion indicating:

a) Defects, if any, to be rectified by the contractor

b) Items, if any, for which payment shall be made in reduced rates
c) The date of completion.

5.m. USE OF MATERIALS AND RETURN OF SURPLUS MATERIALS

5.m.1 Notwithstanding anything contained to the contrary in any or all of the clauses
of this contract, where any materials for the execution of the contract are
procured with the assistance of Government either by issue from Government
stocks or procurement made under orders or permits or licences issued by
Government, the contractor shall use the said materials economically and
solely for the purpose of the contract and shall not dispose them of without the
permission of the Owner.

5.m.2 All surplus(serviceable) or unserviceable materials that may be left over after
the completion of the contract or at its termination for any reason whatsoever,
the Contractor shall deliver the said product to the Owner without any demur.
The price to be paid to the Contractor, if not already paid either in full or in
part, however, shall not exceed the amount mentioned in the Schedule of

30048800/SV Page 15 of 35
 Rates for such material and in cases where such rates are not so mentioned,
shall not exceed the CPWD scheduled rates. In the event of breach of the
aforesaid condition the contractor shall become liable for contravention of the
terms of the Contract.

5.m.3 The surplus (serviceable) and unserviceable products shall be determined by

joint measurement. In case where joint measurement has failed to take place,
the Owner may measure the same and determine the quantity.

5.m.4 It is made clear that the Owner shall not be liable to take stock and keep
possession and pay for the surplus and unserviceable stocks and the Owner
may direct the Contractor to take back such material brought by the
Contractor and becoming surplus and which the Owner may decide to keep
and not to pay for the same.

5.n. DEFECT LIABILITY PERIOD

The contractor shall guarantee the work executed for a period of 12 months from the
date of completion of the job. Any damage or defect that may arise or lie
undiscovered at the time of completion of the job shall be rectified or replaced by the
contractor at his own cost. The decision of the Engineer In-charge/Site-In-
charge/Owner shall be the final in deciding whether the defect has to be rectified or
replaced.

Equipment or spare parts replaced under warranty/guarantees shall have further

warranty for a mutually agreed period from the date of acceptance.

The owner shall intimate the defects noticed in writing by a Registered A.D. letter or
otherwise and the contractor within 15 days of receipt of the intimation shall start the
rectification work and complete within the time specified by the owner failing which
the owner will get the defects rectified by themselves or by any other contractor and
the expenses incurred in getting the same done shall be paid by the Contractor
under the provision of the Contract.

Thus, defect liability is applicable only in case of job/works contract (civil,

mechanical, electrical, maintenance etc.) where any damage of defect may arise in
future (i.e. within 12 months from the date of completion of job) or lie undiscovered at
the time of completion of job.

In other words, in case of service contracts (like car hire etc.) where there is no
question of damage or defect arising in future, the defect liability clause is not
applicable.

5.o. DAMAGE TO PROPERTY

5.o.1 Contractor shall be responsible for making good to the satisfaction of the
Owner any loss of and any damage to all structures and properties belonging
to the Owner or being executed or procured by the Owner or of other
agencies within the premises of the work of the Owner, if such loss or damage

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 is due to fault and/or the negligence or wilful acts or omission of the
Contractor, his employees, agents, representatives or sub-contractors.

5.o.2 The Contractor shall indemnify and keep the Owner harmless of all claims for
damage to Owner's property arising under or by reason of this contract.

6. DUTIES AND RESPONSIBILITIES OF CONTRACTOR

6.a. EMPLOYMENT LIABILITY TOWARDS WORKERS EMPLOYED BY THE

CONTRACTOR

6.a.1 The Contractor shall be solely and exclusively responsible for engaging or
employing persons for the execution of work. All persons engaged by the
contractor shall be on Contractor’s payroll and paid by the Contractor. All
disputes or differences between the Contractor and his/their employees shall
be settled by Contractor.

6.a.2 Owner has obsoletely no liability whatsoever concerning the employees of the
Contractor. The Contractor shall indemnify Owner against any loss or damage
or liability arising out of or in the course of his/their employing persons or
relation with his/their employees. The Contractor shall make regular and full
payment of wages and on any complaint by any employee of the Contractor
or his sub-contractor regarding non-payment of wages, salaries or other dues,
Owner reserves the right to make payments directly to such employees or
sub-contractors of the Contractor and recover the amount in full from the bills
of the Contractor and the Contractor shall not claim any compensation or
reimbursement thereof. The Contractor shall comply with the Minimum Wages
Act applicable to the area of work site with regard to payment of wages to his
employees and also to employees of his sub-contractor.

6.a.3 The Contractor shall advice in writing or in such appropriate way to all of his
employees and employees of sub-contractors and any other person engaged
by him that their appointment/ employment is not by the Owner but by the
Contractor and that their present appointment is only in connection with the
construction contract with the Owner and that thereof, such an employment/
appointment with the construction contract
.
6.a.3 The Contractor shall advise in writing or in such appropriate way to all of his
employees and employees of sub-contractors and any other person engaged
by him that their appointment/employment is not by the Owner but by the
Contractor and that their present appointment is only in connection with the
construction contract with Owner and that therefore, such an
employment/appointment would not enable or make them eligible for any
employment/appointment with the Owner either temporarily or/and permanent
basis.

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6.b. NOTICE TO LOCAL BODIES

The contractor shall comply with and give all notices required under any Government
authority, instruction, rule or order made under any act of parliament, state laws or
any regulations or by-laws of any local authority relating to the works.

6.c. FIRST AID AND INDUSTRIAL INJURIES

6.c.1 Contractor shall maintain first aid facility for his employees and those of his
sub-contractors.

6.c.2 Contractor shall make arrangements for ambulance service and for the
treatment of all types of injuries. Names and telephone numbers of those
providing such services shall be furnished to Owner prior to start of
construction and their name board shall be prominently displayed in
Contractor's field office.

6.c.3 All industrial injuries shall be reported promptly to owner and a copy of
contractor's report covering each personal injury requiring the attention of a
physician shall be furnished to the Owner.

6.d. SAFETY CODE

6.d.1 The Contractor shall at his own expenses arrange for the Safety provisions as
may be necessary for the execution of the work or as required by the
Engineer-in-Charge in respect of all labours directly or indirectly employed for
performance of the works and shall provide all facilities in connections
therewith. In case the contractor fails to make arrangements and provide
necessary facilities as aforesaid, the Owner shall be entitled to do so and
recover the cost thereof from the Contractor.

6.d.2 From the commencement to the completion of the works, the contractor shall
take full responsibility for the care thereof and of all the temporary works
(defined as meaning all temporary works of every kind required in or for the
execution, completion or maintenance of the works). In case damage, loss or
injury shall happen to the works or to any part thereof or to temporary works
or to any cause whatsoever repair at his (Contractor's) own cost and make
good the same so that at the time of completion, the works shall be in good
order and condition and in conformity in every respect with the requirement of
the contract and Engineer-in-Charge's instructions.

6.d.3 In respect of all labour, directly or indirectly employed in the work for the
performance of the Contractor's part of this agreement, the contractor shall at
his own expense arrange for all the safety provisions as per relevant Safety
Codes of C.P.W.D Bureau of Indian Standards, the Electricity Act/I.E. Rules.
The Mines Act and such other Acts as applicable.

6.d.4 The Contractor shall observe and abide by all fire and safety regulations of
the Owner. Before starting construction work, the Contractor shall consult with
Owner's Safety Engineer or Engineer-in-Charge/Site-in-Charge and must

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 make good to the satisfaction of the Owner any loss or damage due to fire to
any portion of the work done or to be done under this agreement or to any of
the Owner's existing property.

6.d.5 The Contractor will be fully responsible for complying with all relevant
provisions of the Contract Labour Act and shall pay rates of Wages and
observe hours of work/conditions of employment according to the rules in
force from time to time.

6.d.6 The Contractor will be fully responsible for complying with the provision
including documentation and submission of reports on the above to the
concerned authorities and shall indemnify the Corporation from any such
lapse for which the Government will be taking action against them.

6.d.7 Owner shall on a report having been made by an inspecting Office as defined
in the Contract Labour Regulations have the power to deduct from the money
due to the Contractor any sum required or estimated to be required for making
good the loss suffered by a worker(s) by reasons of non-fulfilment of
conditions of contract for the benefit of workers no-payment of wages or of
deductions made from his or their wages which are not justified by the terms
of contract or non-observance of the said contractor's labour Regulation.

6.e. INSURANCE AND LABOUR

Contractor shall at his own expense obtain and maintain an insurance policy with a
Nationalised Insurance Company to the satisfaction of the Owner as provided
hereunder.

6.e.1. EMPLOYEES STATE INSURANCE ACT

i. The Contractor agrees to and does hereby accept full and exclusive
liability for the compliance with all obligations imposed by Employees State
Insurance Act, 1948, and the Contractor further agrees to defend
indemnify and hold Owner harmless from any liability or penalty which may
be imposed by the Central, State or local authority by reason of any
asserted violation by Contractor, or sub-contractor of the Employees' State
Insurance Act, 1948 and also from all claims, suits or proceedings that
may be brought against the Owner arising under, growing out of or by
reason of the work provided for by this contract whether brought by
employees of the Contractor, by third parties or by Central or State
Government authority or any political subdivision thereof.

ii. The Contractor agrees to file with the Employees State Insurance
Corporation, the Declaration forms and all forms which may be required in
respect of the Contractor's or sub-contractor's employee whose aggregate
remuneration is within the specified limit and who are employed in the
work provided or those covered by ESI Act under any amendment to the
Act from time to time. The Contractor shall deduct and secure the
agreement of the sub-contractor to deduct the employee's contribution as
per the first schedule of the Employee's State Insurance Act from wages

30048800/SV Page 19 of 35
 and affix the employee's contribution cards at wages payment intervals.
The Contractor shall remit and secure the agreement of the sub-contractor
to remit to the State Bank of India, Employee's State Insurance
Corporation Account, the Employee's contribution as required by the Act.

iii. The Contractor agrees to maintain all records as required under the Act in
respect of employees and payments and the Contractor shall secure the
agreement of the sub-contractor to maintain such records. Any expenses
incurred for the contributions, making contribution or maintaining records
shall be to the Contractor's or sub-contractor's account.

iv. The Owner shall retain such sum as may be necessary from the total
contract value until the Contractor shall furnish satisfactory proof that all
contributions as required by the Employees State Insurance Act, 1948,
have been paid.

v. WORKMAN'S COMPENSATION AND EMPLOYEE'S LIABILITY

INSURANCE

Provide Insurance for all the Contractor's employees engaged in the

performance of this contract. If any of the work is sublet, the Contractor
shall ensure that the sub-contractor provides workmen's compensation
and Employer's Liability Insurance for the latter's employees who are not
covered under the Contractor's insurance.

vi. AUTOMOBILE LIABILITY INSURANCE

Contractor shall take out an Insurance to cover all risks to Owner for each
of his vehicles plying on works of this contract and these insurances shall
be valid for the total contract period. No extra payment will be made for
this insurance. Owner shall not be liable for any damage or loss not made
good by the Insurance Company, should such damage or loss result from
unauthorised use of the vehicle. The provisions of the Motor Vehicle Act
would apply.

vii. FIRE INSURANCE

Contractor shall within two weeks after award of contract insure the Works,
Plant and Equipment and keep them insured until the final completion of
the Contract against loss or damage by accident, fire or any other cause
with an insurance company to be approved by the Employer/Consultant in
the joint names of the Employer and the Contractor (name of the former
being placed first in the Policy). Such Policy shall cover the property of the
Employer only.

6.e.2 ANY OTHER INSURANCE REQUIRED UNDER LAW OR REGULATION OR

BY OWNER
i. Contractor shall also provide and maintain any and all other insurance
which may be required under any law or regulations from time to time. He

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 shall also carry and maintain any other insurance which may be required
by the Owner.
ii. The aforesaid insurance policy/policies shall provide that they shall not be
cancelled till the Engineer-in-Charge has agreed to their cancellation.
iii. The Contractor shall satisfy to the Engineer-in-Charge/Site-in-Charge from
time to time that he has taken out all insurance policies referred to above
and has paid the necessary premium for keeping the policies alive till the
expiry of the defects liability period.
iv. The contractor shall ensure that similar insurance policies are taken out by
his sub-contractor (if any) and shall be responsible for any claims or losses
to the Owner resulting from their failure to obtain adequate insurance
protections in connection thereof. The contractor shall produce or cause to
be proceed by his sub-contractor (if any) as the case may be, the relevant
policy or policies and premium receipts as and when required by the
Engineering-Charge/Site-in-Charge.
v. Contractor shall at his own expenses cover all the workmen engaged
under him under “Pradhan Mantri Suraksh Bima Yojana (PMSBY)” and
submit proof of the same to HPCL. (Included since 20-05-2016)

6.e.3. LABOUR AND LABOUR LAWS

i. The contractor shall at his own cost employ persons during the period of
contract and the persons so appointed shall not be construed under any
circumstances to be in the employment of the Owner.

ii. All payments shall be made by the contractor to the labour employed by
him in accordance with the various rules and regulations stated above.
The contractor shall keep the Owner indemnified from any claims
whatsoever inclusive of damages/costs or otherwise arising from injuries
or alleged injuries to or death of a person employed by the contractor or
damages or alleged damages to the property.

iii. No labour below the age of eighteen years shall be employed on the work.
The Contractor shall not pay less than what is provided under the
provisions of the contract labour (Regulations and Abolition) Act, 1970 and
the rules made thereunder and as may be amended from time to time. He
shall pay the required deposit under the Act appropriate to the number of
workman to be employed by him or through sub-contractor and get himself
registered under the Act. He shall produce the required Certificates to the
Owner before commencement of the work. The Owner recognises only the
Contractor and not his sub-contractor under the provisions of the Act. The
Contractor will have to submit daily a list of his workforce. He will also
keep the wage register at the work site or/and produce the same to the
Owner, whenever desired. A deposit may be taken by the Owner from the
Contractor to be refunded only after the Owner is satisfied that all
workmen employed by the Contractor have been fully paid for the period of
work in Owner's premises at rates equal to or better than wages provided
for under the Minimum Wages Act. The contractor shall be responsible
and liable for any complaints that may arise in this regard and the
consequences thereto.

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 iv. The Contractor will comply with the provisions of the Employee's Provident
Fund Act and the Family Pension Act as may be applicable and as
amended from time to time.

v. The Contractor will comply with the provisions of the payment of Gratuity
Act, 1972, as may be applicable and as amended from time to time.

vi. IMPLEMENTATION OF APPRENTICES ACT, 1961

The Contractor shall comply with the provisions of the Apprentices Act,
1961 and the Rules and Orders issued thereunder from time to time. If he
fails to do so, his failure will be a breach of the contract and the Engineer-
in-Charge may, at his discretion, cancel the contract. The Contractor shall
also be liable for any pecuniary liability arising on account of any violation
by him of the provision of the Act.

vii. MODEL RULES FOR LABOUR WELFARE

The Contractor shall at his own expenses comply with or cause be

complied with Model rules for Labour Welfare as appended to those
conditions or rules framed by the Government from time to time for the
protection of health and for making sanitary arrangements for worker
employed directly or indirectly on the works. In case the contractor fails to
make arrangements as aforesaid the Engineer-in-Charge/Site-in-Charge
shall be entitled to do so and recover the cost thereof from the contractor.

6.f. DOCUMENTS CONCERNING WORKS

6.f.1 All documents including drawings, blue prints, tracings, reproducible models,
plans, specifications and copies, thereof furnished by the Owner as well as all
drawings, tracings, reproducible, plans, specifications design calculations etc.
prepared by the contractor for the purpose of execution of works covered in or
connected with this contract shall be the property of the Owner and shall not
be used by the contractor for any other work but are to be delivered to the
Owner at the completion or otherwise of the contract.

6.f.2 The Contractor shall keep and maintain secrecy of the documents, drawings
etc. issued to him for the execution of this contract and restrict access to such
documents, drawings etc. and further the Contractor shall execute a
SECRECY agreement from each or any person employed by the Contractor
having access to such documents, drawings etc. The Contractor shall not
issue drawings and documents to any other agency or individual without the
written approval by the Engineer-in-Charge/Site-in- Charge.

6.f.3 Contractor will not give any information or document etc. concerning details of
the work to the press or a news disseminating agency without prior written
approval from Engineer-in-charge/Site-in-Charge. Contractor shall not take
any pictures on site without written approval of Engineer-in-Charge/Site-in-
Charge.

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7. PAYMENT OF CONTRACTOR'S BILLS

7.1 Payments will be made against Running Accounts bills certified by the
Owner's Engineer-in-Charge/Site-in-Charge within 15 days from the date
of receipt of the bill.

7.2 Running Account Bills and the final bill shall be submitted by the Contractor
together with the duly signed measurements sheet(s) to the Engineer-in-
Charge/ Site-in-Charge of the Owner in quadruplicate for certification. The
Bills shall also be accompanied by quantity calculations in support of the
quantities contained in the bill along with cement consumption statement,
actual/theoretical, wherever applicable duly certified by the Engineer-in-
Charge/ Site-in-Charge of the Owner.

7.3 All running account payments shall be regarded as on account payment(s) to

be finally adjusted against the final bill payment. Payment of Running Account
Bill(s) shall not determine or affect in any way the rights of the Owner under
this Contract to make the final adjustments of the quantities of material,
measurements of work and adjustments of amounts etc., in the final bill.

7.4 The final bill shall be submitted by the Contractor within one month of the date
of completion of the work fully and completely in all respects. If the Contractor
fails to submit the final bill accordingly Engineer-in-Charge/Site-in-Charge
may make the measurement and determine the total amount payable for the
work carried out by the Contractor and such a certification shall be final and
binding on the Contractor. The Owner/Engineer- in-Charge/Site-in-Charge
may take the assistance of an outside party for taking the measurement, the
expenses of which shall be payable by the Contractor.

7.5 Payment of final bill shall be made within 30 days from the date of receipt of
the certified bill by the Disbursement Section of the owner.

7.6 Wherever possible, payment shall be tendered to the contractor in

electronic mode (e-Payment) through any of the designated banks. The
contractor will comply by furnishing full particulars of Bank account
(mandate) to which the payments will be routed. Owner reserves the
right to make payment in any alternate mode also.

7.a. MEASUREMENT OF WORKS

7.a.1 All measurements shall be in metric system. All the works will be jointly
measured by the representative of the Engineer-in-Charge/Site-in-Charge and
the Contractor or their authorised agent progressively. Such measurement will
be recorded in the Measurement Book/Measurement Sheet by the Contractor
or his authorised representative and signed in token of acceptance by the
Owner or their authorised representative.

7.a.2 For the purpose of taking joint measurement, the Contractor/representative

shall be bound to be present whenever required by the Engineer-in-

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 Charge/Site-in-Charge. If, however, they are absent for any reasons
whatsoever, the measurement will be taken by the Engineer-in-Charge/Site-
in-Charge or his representative and the same would be deemed to be correct
and binding on the Contractor.

7.a.3 In case of any dispute as to the mode of measurement for any item of work,
the latest Indian Standard Specifications shall be followed. In case of any
further dispute on the same the same shall be as per the certification of an
outside qualified Engineer/ Consultant. Such a measurement shall be final
and binding on the Owner and the Contractor.

7.b. BILLING OF WORKS EXECUTED

The Contractor will submit a bill in approved proforma in quadruplicate to the

Engineer-in-Charge/Site-in-Charge of the work giving abstract and detailed
measurement for the various items executed during a month, before the expiry of the
first week of the succeeding month. The Engineer-in-Charge/Site-in-Charge shall
take or cause to be taken the requisite measurements for the purpose of having the
bill verified and/or checked before forwarding the same to the disbursement office of
the Owner for further action in terms of the Contract and payment thereafter. The
Engineer-in-Charge/Site-in-Charge shall verify the bills within 7 days of submission
of the Bill by the Contractor.

7.c. RETENTION MONEY

10% of the total value of the Running Account and Final Bill will be deducted and
retained by the Owner as retention money on account of any damage/defect liability
that may arise for the period covered under the defect liability period clause of the
Contract free of interest. Any damage or defect that may arise or lie undiscovered at
the time of issue of completion certificate connected in any way with the equipment
or materials supplied by contractor or in workmanship shall be rectified or replaced
by the contractor at his own expense failing which the Owner shall be entitled to
rectify the said damage/defect from the retention money. Any excess of expenditure
incurred by the Owner on account of damage or defect shall be payable by the
Contractor. The decision of the Owner in this behalf shall not be liable to be
questioned but shall be final and binding on the Contractor.

Thus, deduction towards retention money is applicable only in case of job/works

contracts (civil, mechanical, electrical, maintenance etc.) where any damage or
defect may arise in future (i.e. within 12 months from the date of completion of job) or
lie undiscovered at the time of issue of completion certificate.

7.d. STATUTORY LEVIES

7.d.1 The Contractor accepts full and exclusive liability for the payment of any and
all taxes, duties, cess, levies and statutory payments payable under all or any
of the statutes. Variations of taxes and duties arising out of the amendments
to the Central / State enactments, in respect of sale of goods / services
covered under this bid shall be to HPCL’s account, so long as:

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  They relate to the period after the opening of the price bid, but before the
contracted completion period (excluding permitted extensions due to delay on
account of the contractors, if any) or the actual completion period, whichever
is earlier; and
 The vendor furnishes documentary evidence of incurrence of such variations,
in addition to the invoices/documents for claiming Input Tax credit, wherever
applicable.
 All contributions and taxes for unemployment compensation, insurance and
old age pensions or annuities now or hereafter imposed by Central or State
Governmental authorities which are imposed with respect to or covered by the
wages, salaries or other compensations paid to the persons employed by the
Contractor and the Contractor shall be responsible for the compliance with all
obligations and restrictions imposed by the Labour Law or any other law
affecting employer-employee relationship and the Contractor further agrees to
comply and to secure the compliance of all sub-contractors with all applicable
Central, State, Municipal and local laws, and regulations and requirements of
any Central, State or Local Government agency or authority.
 Contractor further agrees to defend, indemnify and hold harmless from any
liability or penalty which may be imposed by the Central, State or Local
authorities by reason of any violation by Contractor or sub-contractor of such
laws, regulations or requirements and also from all claims, suits or
proceedings that may be brought against the Owner arising under, growing
out of, or by reasons of the work provided for by this contract by third parties,
or by Central or State Government authority or any administrative sub-division
thereof. The Contractor further agrees that in case any such demand is raised
against the Owner, and Owner has no way but to pay and pays/makes
payment of the same, the Owner shall have the right to deduct the same from
the amounts due and payable to the Contractor.
 The Contractor shall not raise any demand or dispute in respect of the same
but may have recourse to recover/receive from the concerned authorities on
the basis of the Certificate of the Owner issued in that behalf.

7.d.2 The rates quoted should be inclusive of all rates, however wherever the Tax is
to be deducted at source, the same will be deducted from the bills of the
contractor and paid to the concerned authorities. The proof of such payments
of tax will be furnished to the contractor.

The vendor shall comply with all the provisions of the GST Act/ Rules /
requirements like providing of Tax Invoices, payment of Taxes to the
authorities within the due dates, filing of returns within the due dates etc., to
enable HPCL to take Input Tax Credit. In case of imports, vendor shall provide
import documents and invoice fulfilling the requirement of Customs Act and
Rules. Vendor will be fully responsible for complying with the customs
provisions to enable HPCL to take Input Tax Credit.

In case, HPCL is not able to take Input Tax Credit due to any non-compliance/
default/ negligence of the seller of goods/ service provider, the same shall be
recovered from the pending bills/ dues (including security deposit, BG etc.,).

30048800/SV Page 25 of 35
 Vendor shall be responsible to indemnify he corporation for any loss, direct or
implied, accrued to the corporation on account of supplier/ service provider
failure to discharge his statutory liabilities like paying Taxes on time, filing
appropriate returns within the prescribed time etc.,

Anti-Profiteering Clause:

GST Act, Anti-Profiteering provisions mandates that any reduction in Tax

rates or benefits of Input Tax Credits be passed on to the consumer by way of
commensurate reduction in prices. Vendors to take note of the same and
pass such benefits while quoting their price.

7.d.3 Income tax will be deducted at source as per rules at prevailing rates, unless
certificate, if any, for deduction at lesser rate or nil deduction is submitted by
the Contractor from appropriate authority.

7.d.4 The contractor shall provide accurate particulars of PAN number as required,
under Section 206AA of Income Tax Act 1961.

7.d.5 The contractors having their ‘tax residency status’ outside India shall
provide Tax Residency Certificate (TRC), issued by Government of the
Country or the specified territory where the Contractor is a Resident.
Rule 21AB of the Income Tax Rules, 1962 has prescribed the contents of
a TRC. This would enable the Corporation to deduct tax at source by
duly considering the ‘treaty relief’, if any, under Double Taxation
Avoidance Agreement (DTAA) entered into between GOI and the
respective country/specified territory in which the Contractors’ ‘tax
residency status’ is currently in force.

7.e. MATERIALS TO BE SUPPLIED BY CONTRACTOR

7.e.1 The Contractor shall procure and provide the whole of the materials required
for construction including tools, tackles, construction plant and equipment for
the completion and maintenance of the works except the materials viz. steel
and cement which may be agreed to be supplied as provided elsewhere in the
contract. The contractor shall make arrangement for procuring such materials
and for the transport thereof at their own cost and expenses.

7.e.2 The Owner may give necessary recommendation to the respective authority if
so desired by the Contractor but assumes no responsibility of any nature. The
Contractor shall procure materials of ISI stamp/certification and supplied by
reputed suppliers borne on DGS&D list.

7.e.3 All materials procured should meet the specifications given in the tender
document. The Engineer-in-charge may, at his discretion, ask for samples
and test certificates for any batch of any materials procured. Before procuring,
the Contractor should get the approval of Engineer-in-Charge/Site-in-Charge
for any materials to be used for the works.

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7.e.4 Manufacturer's certificate shall be submitted for all materials supplied by the
Contractor. If, however, in the opinion of the Engineer-in-Charge/Site-in-
Charge any tests are required to be conducted on the material supplied by the
Contractor, these will be arranged by the Contractor promptly at his own cost.

7.f. MATERIALS TO BE SUPPLIED BY THE OWNER

7.f.1 Steel and Cement maybe supplied by the Owner to the contractor against
payment by Contractor from either godown or from the site or within work
premises itself and the contractor shall arrange for all transport to actual work
site at no extra cost.

7.f.2 The contractor shall bear all the costs including loading and unloading, carting
from issue points to work spot storage, unloading, custody and handling and
stacking the same and return the surplus steel and cement to the Owner's
storage point after completion of job.

7.f.3 The contractor will be fully accountable for the steel and cement received from
the Owner and contractor will give acknowledgement/receipt for quantity of
steel and cement received by him each time he uplifts cement from Owner's
custody.

7.f.4 For all computation purposes, the theoretical cement consumption shall be
considered as per CPWD standards.

7.f.5 Steel and Cement as received from the manufacturer/stockists will be issued
to the contractor. Theoretical weight of cement in a bag will be considered as
50 Kg. Bags weighing upto 4% less shall be accepted by the contractor and
considered as 50 Kg. per bag. Any shortage in the weight of any cement bag
by more than 4% will be to the Owner's account only when pointed out by the
Contractor and verified by Engineer-in-Charge/Site in Charge at the time of
Contract or taking delivery.

7.f.6 The contractor will be required to maintain a stock register for receipt,
issuance and consumption of steel and cement at site. Cement will be stored
in a warehouse at site. Requirement of cement on any day will be taken out of
the warehouse. Cement issued shall be regulated on the basis of FIRST
RECEIPT to go as FIRST ISSUE.

7.f.7 Empty cement bag shall be the property of the Contractor. Contractor shall be
penalised for any excess/under consumption of cement. The penal rate will be
twice the rate of issue of cement for this work.

7.f.8 All the running bills as well as the final bills will be accompanied by cement
consumption statements giving the detailed working of the cement used,
cement received and stock-on-hand.

7.f.9 The Contractor will be fully responsible for safe custody of cement once it is
received by him and during transport. Owner will not entertain any claims of
the contractor for theft, loss or damage to cement while in their custody.

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7.f.10. The contractor shall not remove from the site any cement bags at any time.

7.f.11 The Contractor shall advise Engineer-in-charge/Site-in-charge in writing at

least 21 days before exhausting the Cement stocks already held by
Contractor to ensure that such delays do not lead to interruptions in the
progress of work.

7.f.12 Cement shall not be supplied by the Owner for manufacturing of mosaic tiles,
precast cement jali and any other bought out items which consume cement
and for temporary works.

7.f.13 Cement in bags and in good usable condition left over after the completion of
work shall be returned by the contractor to the Owner. The Owner shall make
payment to the Contractor at the supply rate for such stocks of cement they
accept and receive. Any refused stock of cement shall be removed by the
Contractor from the site at his cost and expenses within 15 days of completion
of the work.

8. PAYMENT OF CLAIMS AND DAMAGES

8.1 Should the Owner have to pay money in respect of claims or demands as
aforesaid the amount so paid and the costs incurred by the Owner shall be
charged to and paid by the Contractor and the Contractor shall not be entitled
to dispute or question the right of the Owner to make such payments
notwithstanding the same may have been without his consent or authority or
in law or otherwise to the contrary.

8.2 In every case in which by virtue of the provisions of Workmen's Compensation

Act, 1923, or other Acts, the Owner is obliged to pay Compensation to a
Workman employed by the Contractor in execution of the works, the Owner
will recover from the Contractor the amount of compensation so paid and
without prejudice to the rights of Owner under the said Act. Owner shall be at
liberty to recover such amount or any part thereof by deducting it from the
security deposit or from any sum due to the Contractor whether under this
contract or otherwise. The Owner shall not be bound to contest any claim
made under Section 12 sub section (1) of the said Act, except on the written
request of the Contractor and upon his giving to the Owner full security for all
costs for which the owner might become liable in consequence of contesting
such claim.

8.a. ACTION AND COMPENSATION IN CASE OF BAD WORK

If it shall appear to the Engineer-in-Charge/Site-in-Charge that any work has been

executed with bad, imperfect or unskilled workmanship, or with materials, or that any
materials or articles provided by the Contractor for execution of the work are not of
standards specified/inferior quality to that contracted for, or otherwise not in
accordance with the contract, the CONTRACTOR shall on demand in writing from
the Engineer-in-Charge/Site-in-Charge or his authorised representative specifying
the work, materials or articles complained of, notwithstanding that the same may

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have been inadvertently passed, certified and paid for, forthwith rectify or remove
and reconstruct the work so specified and at his own charge and cost and expenses
and in the event of failure to do so within a period of 15 days of such intimation/
information/knowledge, the Contractor shall be liable to pay compensation equivalent
to the cost of reconstruction by the Owner.

On expiry of 15 days period mentioned above, the Owner may by themselves or

otherwise rectify or remove and re-execute the work or remove and replace with
others, the materials or articles complained of as the case may be at the risk and
expenses in all respects of the Contractor. The decision of the Engineer-in- Charge/
Site-in-Charge as to any question arising under this clause shall be final and
conclusive and shall not be raised as a dispute or shall be arbitrable.

8.b. INSPECTION AND AUDIT OF CONTRACT AND WORKS

This project is subject to inspection by various Government agencies of Government

of India. The contractor shall extend full cooperation to all the Government and other
agencies in the inspection of the works, audit of the Contract and the documents of
Contract Bills, measurements sheets etc. etc. and examination of the records of
works and make enquiries interrogation as they may deem fit, proper and necessary.
Upon inspection etc. by such agencies if it is pointed out that the contract work has
not been carried out according to the prescribed terms and conditions as laid down
in the tender documents and if any recoveries are recommended, the same shall be
recovered from the contractors running bills/final bill/from ordered/suggested
Security Deposit/retention money. The Contractor shall not rise any dispute on any
such account and the same shall not be arbitrable.

9. CONTRACTOR TO INDEMNIFY THE OWNER

The Contractor shall indemnify the Owner and every member, officer and employee
of the Owner, also the Engineer-in-Charge/Site-in-Charge and his staff against all
the actions, proceedings, claims, demands, costs, expenses, whatsoever arising out
of or in connection with the works and all actions, proceedings, claims, demands,
costs, expenses which may be made against the Owner for or in respect of or arising
out of any failure by the Contractor in the performance of his obligations under the
contract. The Contractor shall be liable for or in respect of or in consequence of any
accident or injury to any workmen or other person in the employment of the
Contractor or his sub-contractor and Contractor shall indemnify and keep
indemnified the Owner against all such damages, proceedings, costs, charges and
expenses whatsoever in respect thereof or in relation thereto.

10. Price reduction

i) In case of any delay in completion of the work beyond the CDD, the
Owner shall be entitled to be paid Price Reduction by the Contractor.
The price reduction shall be initially at the rate of 0.5% (half percent)
of the total contract value for every week of the delay subject to a
maximum of 5% of the total contract value. The price reduction shall
be recovered by the Owner out of the amounts payable to the
Contractor or from any Bank Guarantees or Deposits furnished by

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 the Contractor or the Retention Money retained from the Bills of the
Contractor, either under this contract or any other contract.
ii) The Contractor shall be entitled to give an acceptable unconditional
Bank Guarantee in lieu of such a deduction if Contractor desires any
decision on a request for time extension.
iii) Once a final decision is taken on the request of the Contractor or
otherwise, the price reduction shall be applicable only on the basic
cost of the contract and on each full completed week(s) of delay (and
for part of the week, a pro-rata price reduction amount shall be
applicable).
iv) This final calculation of price reduction shall be only on the value of
the unexecuted portion/quantity of work as on the CDD.
v) Contractor agrees with the Owner, that the above represents a
genuine pre-estimate of the damages which the Owner will suffer on
account of delay in the performance of the work by Contractor. The
Contractor further agrees that the price reduction amount is over and
above any right which owner has to risk purchase under Clause 12.4
and any right to get the defects in the work rectified at the cost of the
contractor.

11. DEFECTS AFTER TAKING OVER OR TERMINATION OF WORK CONTRACT

BY OWNER

The Contractor shall remain responsible and liable to make good all losses or
damages that may occur/appear to the work carried out under this Contract within a
period of 12 months from date of issue of the Completion Certificate and/or the date
of Owner taking over the work, whichever is earlier. The Contractor shall issue a
Bank Guarantee to the Owner in the sum of 10% of the work entrusted in the
Contract, from any Scheduled Bank (other than a Co-Operative Bank)
acceptable to the Owner and if however, the Contractor fails to furnish such a Bank
Guarantee the Owner shall have right to retain the Security Deposit and Retention
Money to cover the 10% of the Guarantee amount under this clause and to
return/refund the same after the expiry of the period of 12 months without any
interest thereon. (Please refer to clause 4. Deposits)

12. TERMINATION OF CONTRACT

12.1 The owner may terminate the contract at any stage of the construction for
reasons to be recorded in the letter of termination.

12.2 The Owner inter alia may terminate the Contract for any or all of the following
reasons that the contractor
a) Has abandoned the work/contract
b) Has failed to commence the works, or has without any lawful excuse under
these conditions suspended the work for 15 consecutive days
c) Has failed to remove from the site or to pull down and replace the work within
15 days after receiving from the Engineer written notice that the said materials
or work were condemned and / or rejected by the Engineer under specified
conditions.

30048800/SV Page 30 of 35
 d) Has neglected or failed to observe and perform all or any of the terms acts,
matters or things under this contract to be observed and performed by the
contractor.
e) Has to determent of good workmanship or in defiance of the Engineer’s
instructions to the contrary sun-let any part of the contract
f) Has acted in any manner to the detrimental interest, reputation, dignity, name
or prestige of the owner
g) Has stopped attending t work without prior notice and prior permission for a
period of 15 days
h) Has become untraceable
i) Has without authority acted in violation of the terms and conditions of the
contract and has committed breach of terms of the contract in best judgement
of the owner
j) Has been declared insolvent/ bankrupt
k) In the event of sudden death of the contractor

12.3 The owner on termination of such contract shall have the right to appropriate
the Security Deposit, Retention Money and invoke the Bank Guarantee
furnished by the contractor and to appropriate the same towards the amounts
due and payable by the contractor as per the conditions of Contract and
return to the contractor excess money, if any, left over.

12.4 In case of Termination of the contract, Owner shall have the right to
carry out the unexecuted portion of the work either by themselves or
through any other contractor(s) at the risk and cost of the Contractor. In
view of paucity of time, Owner shall have the right to place such
unexecuted portion of the work on any nominated contractor(s).
However, the overall liability of the Contractor shall be restricted to 100
% of the total contract value.

12.5 The contractor within or at the time fixed by the Owner shall depute his
authorised representative for taking joint final measurements of the works
executed thus far and submit the final bill for the work as per joint final
measurement within 15 days of the date of joint final measurement. If the
contractor fails to depute their representative for joint measurement, the
owner shall take the measurement with their Engineer-in-Charge/Site-in-
Charge or any other outside representatives. Such a measurement shall not
be questioned by the Contractor and no dispute can be raised by the
Contractor for purpose of Arbitration.

12.6 The Owner may enter upon and take possession of the works and all plant,
tools, scaffoldings, sheds, machinery, power operated tools and steel, cement
and other materials of the Contract at the site or around the site and use or
employ the same for completion of the work or employ any other contractor or
other person or persons to complete the works. The Contractor shall not in
any way object or interrupt or do any act, matter or thing to prevent or hinder
such actions, other Contractor or other persons employed for completing and
finishing or using the materials and plant for the works. When the works shall
be completed or as soon thereafter the Engineer shall give a notice in writing
to the Contractor to remove surplus materials and plant, if any, and belonging

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 to the Contractor except as provided elsewhere in the Contract and should the
Contractor fail to do so within a period of 15 days after receipt thereof the
Owner may sell the same by public auction and shall give credit to the
contractor for the amount realised. The Owner shall thereafter ascertain and
certify in writing under his hand what (if anything) shall be due or payable to or
by the Owner for the value of the plant and materials so taken possession and
the expense or loss which the Owner shall have been put to in procuring the
works, to be so completed, and the amount if any, owing to the Contractor
and the amount which shall be so certified shall thereupon be paid by the
Owner to the Contractor or by the Contractor to the Owner, as the case may,
and the Certificate of the Owner shall be final and conclusive between the
parties.

12.7 When the contract is terminated by the Owner for all or any of the reasons
mentioned above the Contractor shall not have any right to claim
compensation on account of such termination.

13. FORCE MAJEURE

13.1 Any delay in or failure of the performance of either part hereto shall not
constitute default hereunder or give rise to any claims for damage, if any, to
the extent such delays or failure of performance is caused by occurrences
such as Acts of God or an enemy, expropriation or confiscation of facilities by
Government authorities, acts of war, rebellion, sabotage or fires, floods,
explosions, riots, or strikes. The Contractor shall keep records of the
circumstances referred to above and bring these to the notice of the Engineer-
in-Charge/Site-in-Charge in writing immediately on such occurrences. The
amount of time, if any, lost on any of these counts shall not be counted for the
Contract period. Once decision of the Owner arrived at after consultation with
the Contractor, shall be final and binding. Such a determined period of time be
extended by the Owner to enable the Contractor to complete the job within
such extended period of time.

13.2 If Contractor is prevented or delayed from the performing any of its obligations
under this Agreement by Force Majeure, then Contractor shall notify Owner
the circumstances constituting the Force Majeure and the obligations
performance of which is thereby delayed or prevented, within seven days of
the occurrence of the events.

14. ARBITRATION

14.1 All disputes and differences of whatsoever nature, whether existing or which
shall at any time arise between the parties hereto touching or concerning the
agreement, meaning, operation or effect thereof or to the rights and liabilities
of the parties or arising out of or in relation thereto whether during or after
completion of the contract or whether before after determination, foreclosure,
termination or breach of the agreement (other than those in respect of which
the decision of any person is, by the contract, expressed to be final and
binding) shall, after written notice by either party to the agreement to the other

30048800/SV Page 32 of 35
 of them and to the Appointing Authority hereinafter mentioned, be referred for
adjudication to the Sole Arbitrator to be appointed as hereinafter provided.

14.2 The appointing authority shall either himself act as the Sole Arbitrator or
nominate some officer/retired officer of Hindustan Petroleum
Corporation Limited (referred to as owner or HPCL) or a retired officer of
any other Government Company in the Oil Sector of the rank of Ch.
Manager & above or any retired officer of the Central Government not
below the rank of a Director, to act as the Sole Arbitrator to adjudicate
the disputes and differences between the parties. The contractor/vendor
shall not be entitled to raise any objection to the appointment of such
person as the Sole Arbitrator on the ground that the said person is/was
an officer and/or shareholder of the owner, another Govt. Company or
the Central Government or that he/she has to deal or had dealt with the
matter to which the contract relates or that in the course of his/her
duties, he/she has/had expressed views on all or any of the matters in
dispute or difference.

14.3 In the event of the Arbitrator to whom the matter is referred to, does not
accept the appointment, or is unable or unwilling to act or resigns or
vacates his office for any reasons whatsoever, the Appointing Authority
aforesaid, shall nominate another person as aforesaid, to act as the Sole
Arbitrator.

14.4 Such another person nominated as the Sole Arbitrator shall be entitled
to proceed with the arbitration from the stage at which it was left by his
predecessor. It is expressly agreed between the parties that no person
other than the Appointing Authority or a person nominated by the
Appointing Authority as aforesaid, shall act as an Arbitrator. The failure
on the part of the Appointing Authority to make an appointment on time
shall only give rise to a right to a Contractor to get such an appointment
made and not to have any other person appointed as the Sole Arbitrator.

14.5 The Award of the Sole Arbitrator shall be final and binding on the parties to
the Agreement.

14.6 The work under the Contract shall, however, continue during the Arbitration
proceedings and no payment due or payable to the concerned party shall be
withheld (except to the extent disputed) on account of initiation,
commencement or pendency of such proceedings.

14.7 The Arbitrator may give a composite or separate Award(s) in respect of each
dispute or difference referred to him and may also make interim award(s) if
necessary.

14.8 The fees of the Arbitrator and expenses of arbitration, if any, shall be borne
equally by the parties unless the Sole Arbitrator otherwise directs in his award
with reasons. The lumpsum fees of the Arbitrator shall be ` 40,000/- per
case for transportation contracts and Rs.60,000/- for engineering
contracts and if the sole Arbitrator completes the arbitration including

30048800/SV Page 33 of 35
 his award within 5 months of accepting his appointment, he shall be
paid Rs.10,000/- additionally as bonus. Reasonable actual expenses for
stenographer, etc. will be reimbursed. Fees shall be paid stage wise i.e.
25% on acceptance, 25% on completion of pleadings/documentation,
25% on completion of arguments and balance on receipt of award by the
parties

14.9 Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act,
1996 or any statutory modification or re-enactment thereof and the rules made
thereunder, shall apply to the Arbitration proceedings under this Clause.

14.10 The Contract shall be governed by and constructed according to the laws in
force in India. The parties hereby submit to the exclusive jurisdiction of the
Courts situated at “location given in tender header” (say Mumbai*) for all
purposes. The Arbitration shall be held at “location mentioned for such
purpose in Tender header” (say Mumbai*) and conducted in English
language.

14.11 The Appointing Authority is the Functional Director of Hindustan Petroleum

Corporation Limited. (Note:- * = While printing the GTCs, each Procurement
Authorities at various location, may mention the correct place before printing
the GTC and not leave Clause 14.10 blank or as stated above. Bracketed
portion is to be removed.

15. GENERAL

15.1 Materials required for the works whether brought by them or supplied by the
Owner shall be stored by the contractor only at places approved by Engineer-
in-Charge/Site-in-Charge. Storage and safe custody of the material shall be
the responsibility of the Contractor.
15.2 Owner and/or Engineer-in-Charge/Site-in-Charge connected with the contract,
shall be entitled at any time to inspect and examine any materials intended to
be used in or on the works, either on the site or at factory or workshop or at
other place(s) manufactured or at any places where these are laying or from
which these are being obtained and the contractor shall give facilities as may
be required for such inspection and examination.
15.3 In case of any class of work for which there is no such specification supplied
by the owner as is mentioned in the tender documents, such work shall be
carried out in accordance with Indian Standard Specifications and if the Indian
Standard Specifications do not cover the same the work should be carried out
as per standard Engineering practice subject to the approval of the Engineer-
in-Charge/Site-in-Charge.
15.4 Should the work be suspended by reason of rain, strike, lockouts or other
cause the contractor shall take all precautions necessary for the protection of
the work and at his own expense shall make good any damages arising from
any of these causes.
15.5 The contractor shall cover up and protect from injury from any cause all new
work also for supplying all temporary doors, protection to windows and any
other requisite protection for the whole of the works executed whether by

30048800/SV Page 34 of 35
 himself or special tradesmen or sub- contractors and any damage caused
must be made good by the contractors at his own expense.
15.6 If the contractor has quoted the items under the deemed exports, then it will
be the responsibility of the contractor to get all the benefits under deemed
exports from the Government. The Owner’s responsibility shall only be limited
to the issuance of required certificates. The quotation will be unconditional
and phrases like “subject to availability of deemed exports benefit” etc. will not
find place in it.

16 Integrity Pact: Effective 1st September, 2007, all tenders and contracts shall
comply with the requirements of the Integrity Pact (IP) if the value of such
tenders or contracts is Rs.1 Crore & above. Failure to sign the Integrity Pact
shall lead to outright rejection of bid.

17 Grievances: Grievances of parties participating or intend to participate

in the tender shall be addressed in writing to the officer designate of the
Grievance Redressal cell where the tender have to be submitted within
the stipulated period. Detailed mechanism of Grievance Redressal is
available on the HPCL website.
18 The guidelines for Holiday Listing as adopted and available on HPCL
website shall be applicable to all Tender floated and all Purchase
Orders/Contracts placed by HPCL.

30048800/SV Page 35 of 35
Tender No. : 19000047-HB-11845 Tender Published On : 05-Mar-2020 08:43

SAFETY TERMS AND CONDITION

Sl.No. Description Attached File Set Value Supporting
Doc. Req'd
1 Safety terms and condition Safety_Terms_and_Conditions. - No
pdf
 ANNEXURE- SAFETY PROVISIONS

PROVISIONS FOR SAFETY IN CONSTRUCTION

A PERSONNEL PROTECTIVE EQUIPMENT (PPE): To be used as per the job

requirement.
1 Safety Helmets
2 Safety Shoes
3 Safety Belts with life line
4 Goggles
5 Face Protection
6 Breathing Apparatus

B SAFETY IN EXCAVATION
1 Provision of proper barricading (1Mt. height) around pit / excavated pits
2 Provision of Reflective sign boards ahead of barricade / material heaps, with
adequate message such as ‘CAUTION WORK IN PROGRESS’.
3 Proper shoring for the excavation is to be provided to prevent cave-in for side
of slope >45 Degree
4 Proper precautions to be taken if the excavation is adjoining to heavy structure
like building, street and roadways.

C SAFETY IN CONFINED SPACE (Tank - cleaning / modification.)

1 Work to be carried out only in presence of a supervisor when worker enters in
confined space. Only properly trained men with sound health be deployed for
such jobs.
2 Medical certificate for such men not more than a month old to be submitted to the
EIC.

D ELECTRICAL SAFETY
1 Provision of first aid kit for electrical shock.
2 Provision of CO2 type fire extinguisher in adequate nos as per EIC directions.
3 Provision of minimum 3 nos of sand buckets with moisture free, dry sand.
4 Contractor to engage electrician (s) having valid electrical license in line with
provisions in Indian Electricity Rules and to submit the license to the EIC.
 ANNEXURE- SAFETY PROVISIONS

PROVISIONS FOR SAFETY IN CONSTRUCTION

E WORKING AT HEIGHTS
1 Take work permission from EIC to take up work at height above 3 mts
2 Provision of suitable platform with all scaffoldings to be made, its construction to
be as per specification with toe board and railing?
3 The area below working at height should be cordoned.
4 ISI approved quality and good condition safety belts to be used while working at
heights
5 Ropes used should be in good condition and adequate strength free of defects
6 Ladder to be placed at secured and leveled surface
7 Scaffolding to be erected on rigid / firm / leveled surfaces only

F GENERAL
1 Provision of "No Smoking" notices prominently displayed.
2 Unfinished erected structures to be properly tied up with guy ropes , nuts / bolts of
critical section tightened during heavy winds
3 Provision of min. 2 nos of 10 kg DCP type fire extinguisher
4 Provision of 3 nos sand buckets duly filled with dry sand.
4 Training on safe practices to workmen.

ALL ABOVE IS TO BE ENSURED AND PROVIDED, AS APPLICABLE, BY THE

CONTRACTOR DURING ALL SORTS OF CONSTRUCTION. NO EXTRA COST
SHALL BE PAID TOWARDS COMPLIANCE OF ABOVE SAFETY POINTS
Tender No. : 19000047-HB-11845 Tender Published On : 05-Mar-2020 08:43

HSE Policy
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Doc. Req'd
1 HSE POLICY HSE Policy1.pdf - No
 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

HSE Policy for

Construction
Initiated By:

Darshan Pandya
(Const. Engineer- E&P)

Issued For Approval of Review Committee by Engineering Cell

No Designation Name Date Signature
1 Ch Manager-E & P (ASR) A S REDDY
2 Ch Manager- HSE (SSVP) S S V PRASAD
3 Ch. Manager-E & P (DG) DEBASISH GOSWAMI

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 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

Contents
1.0 SCOPE .............................................................................................................................................................4
2.0 REFERENCE .....................................................................................................................................................4
3.0 DEFINITIONS AND ABBREVIATIONS ................................................................................................................5
4.0 REQUIREMENTS OF HEALTH, SAFETY & ENVIRONMENT (HSE) MANAGEMENT SYSTEM TO BE COMPLIED
BY BIDDERS .................................................................................................................................................................7
4.1 MANAGEMENT RESPONSIBILITY .............................................................................................................7
4.2 HOUSE KEEPING ........................................................................................................................................8
5.0 SAFETY REQUIREMENT AT CONSTRUCTION WORK .......................................................................................9
5.1 MEANS OF ACCESS AND EGRESS ............................................................................................................ 11
5.2 PRECAUTIONS AGAINST THE FALL OF MATERIALS & PERSONS AND COLLAPSE OF STRUCTURES ....... 11
5.3 PREVENTION OF UNAUTHORISED ENTRY .............................................................................................. 11
5.4 EXCAVATION ........................................................................................................................................... 12
5.5 SCAFFOLDING, LADDERS & SHUTTERING ............................................................................................... 14
5.6 PERSONNEL PROTECTION ....................................................................................................................... 18
5.7 STRUCTURAL WORK, LAYING OF REINFORCEMENT & CONCRETING .................................................... 19
5.8 ROAD WORK............................................................................................................................................ 23
5.9 CUTTING/WELDING ................................................................................................................................ 24
5.10 WORKING IN CONFINED SPACES ............................................................................................................ 26
5.11 PROOF/PRESSURE TESTING .................................................................................................................... 27
5.12 WORKING AT HEIGHTS ........................................................................................................................... 28
5.13 HANDLING AND LIFTING EQUIPMENT: .................................................................................................. 30
5.14 VEHICLE MOVEMENT .............................................................................................................................. 36
5.15 ELECTRICAL .............................................................................................................................................. 37
5.16 DEMOLITION ........................................................................................................................................... 40
5.17 RADIOGRAPHY ........................................................................................................................................ 42
5.18 GRIT SHOT/ SLAG BLASTING/ SPRAY PAINTING .................................................................................... 43
5.19 FIRE PREVENTION AND FIRE FIGHTING .................................................................................................. 43
5.20 LIGHTING ................................................................................................................................................. 44
5.21 PLANT, MACHINERY, EQUIPMENT AND HAND TOOLS .......................................................................... 45
5.22 MISCELLANEOUS ..................................................................................................................................... 47

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 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

5.23 REPORTING OF ACCIDENT ...................................................................................................................... 47

6.0 DETAILS OF HSE MANAGEMENT SYSTEM BY CONTRACTOR ....................................................................... 48
7.0 ADDITIONAL GUIDELINES TO BE FOLLOWED FOR PROJECTS IN OPERATIONAL TERMINAL/DEPOT
PREMISES AND UNITS WITH HYDROCARBONS ....................................................................................................... 50
8.0 WORK PERMIT SYSTEM ............................................................................................................................... 53
9.0 NON COMPLIANCE OF SAFETY AND HEALTH PROVISIONS.......................................................................... 58
9.1 DISCIPLINARY ACTION ............................................................................................................................ 58
9.2 PENALTIES ............................................................................................................................................... 59
10.0 CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES ..................................................... 62

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 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

1.0 SCOPE
1.1 This document specifies guidelines on safe practices to be adhered to during construction activities
in Marketing Installations of oil industry. However before commencing any job, specific hazards and
its effects should be assessed and necessary corrective / preventive actions should be taken by all
concerned. This document is intended only to supplement and not to replace or supersede the
prevailing statutory requirements which shall be adhered to as applicable.
1.2 The scope of this document does not include the design aspects and quality checks during
construction.
1.3 The purpose of this Policy is to create awareness among Project engineers, describe procedures and
guidelines for ensuring safety during construction activity undertaken at Project sites. The
implementation of this system will help in reducing the risks at work sites, thereby reducing
possibility of any accident, fire, explosion, property damage and adverse effects on environment.
1.4 This Manual covers the Safety guidelines to be adopted at Project Sites both at Greenfield and
Brownfield locations.
1.5 This Manual does not cover the design safety standards to be considered for any project.

2.0 REFERENCE
2.1 This document shall be read in conjunction with following:
- General Conditions of Contract (GCC)
- Special Condition of Contract (SCC)
- Job Specifications
- Any other conditions/enclosures which form part of the contract
2.2 For personnel protective equipment (PPE), OISD-STD-155 (Part-I & II) shall be referred to.
2.3 Project Sites may be either Greenfield or Brownfield locations. Work at Brownfield locations
(working / operating locations) shall be governed by the Work Permit System stipulated in OISD-
STD-105.
2.4 This policy summarizes some of the HSE requirements which are abstracted from OISD-GDN-192
(Safety Practices during Construction) and OISD-GDN-207 (Contractor Safety). However, it may be
noted that all the provisions mentioned in the OISD Standards / Guidelines referred to above shall
be adhered to. OISD-GDN-192 and OISD-GDN-207 have been attached with this document.
2.5 In case of any contradiction in provisions mentioned herein, applicability of the provisions shall be
determined on the basis of the following hierarchy:
2.5.1 Statutory Requirements
2.5.2 OISD Standards / Guidelines / Recommended Practices
2.5.3 Special requirements specified in the SCC
2.5.4 Health Safety and Environment (HSE) Policy (this document)

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 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

2.5.5 General Conditions of Contract (GCC)

2.5.6 Good Engineering Practices

3.0 DEFINITIONS AND ABBREVIATIONS

a) Hot Work: An activity that can produce a spark or flame or other source of ignition having sufficient
energy to cause ignition, where the potential for flammable vapours, gases, or dust exists. This
includes all works, which produces spark, running of IC engine, breaking of concrete, use of ordinary
torches, use of battery operated devices, etc.

b) Cold Work: Cold Work is an activity that does not produce sufficient heat to ignite a flammable air-
hydrocarbon mixture or a flammable substance.

c) Radiation Work: Any activity that is carried with a source of ionizing radiation, which does not
produce sufficient heat to ignite a flammable air- hydrocarbon mixture or a flammable substance.

d) Working at Height: Any activity that is carried out at 2.0 meters & above on temporary structure,
scaffolds or on a structure meant to do particular job safely.

e) Excavation: Any job, which requires excavation/ digging of earth.

An Excavation is any man-made cut, cavity, trench, or depression in an earth surface that is formed
by earth removal. A Trench is a narrow excavation (in relation to its length) made below the surface
of the ground. In general, the depth of a trench is greater than its width, and the width (measured at
the bottom) is not greater than 15 ft (4.6 m).

f) Confined Space: It is an enclosure with known potential hazards and restricted means of entrance
and exit. It is not meant for normal occupancy of people and is usually not well ventilated such as
Underground tanks, vessels, boilers, storage tanks, large diameter piping, etc. The following shall be
classified as confined space:
 Any excavation more than 1.50 M deep
 Entry into floating roof tanks with roof at short leg or long leg
 Entry in to Underground Tanks
 Space located below ground level such as pits, drain channels etc.

g) Lower Explosive Limit (LEL): LEL is the minimum concentration of a vapour in air (or other oxidant)
below which propagation of flame does not occur on contact with an ignition source. This is usually
expressed as volume percentage of the vapour in air.

h) Upper Explosive Limit (UEL): UEL is the maximum concentration of a vapour in air (or other oxidant)
above which propagation of flame does not occur on contact with and ignition source. This is usually

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 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

expressed as a volume percentage of vapours in air.

i) Pyrophoric Substance: Substances that ignites spontaneously in air at ambient temperature. In

hydrocarbon industry, iron sulphide is the most commonly observed pyrophoric substance and is
called as pyrophoric iron.

j) Self-Contained Breathing Apparatus (SCBA): It is a lifesaving personal protective apparatus

consisting of a face mask: combined with a hose and source of fresh air generally in form of a
cylinder of compressed air to be carried by bearer.

k) Work Permit issuer: He is a designated officer authorized to issue work permit in case of following:
 Confined space working
 Electrical Connection & welding clearance Permit
 Height permit.

He signs & issues the permit for the particular job after receiving the recommendation from the job
engineer for issuing the permit. The particular job engineer shall address & check all the checklist
points of permit and then recommend the permit by signing.

l) Permit Receiver: He is the designated person authorized by the Contractor to receive work permit.

m) Adequate, appropriate or suitable are used to describe qualitatively or quantitatively the means or
method used to protect the worker.

n) Brace: A structural member that holds one point in a fixed position with respect to another point;
bracing is a system of structural members designed to prevent distortion of a structure.

o) By hand: The work is done without the help of a mechanized tool.

p) Competent Authority: A statutory agency having the power to issue regulations, orders or other
instructions having the force of law.

q) Competent person: A person possessing adequate qualifications, such as suitable training and
sufficient knowledge, experience and skill for the safe performance of the specific work. The
competent authorities may define appropriate criteria for the designation of such persons and may
determine the duties to be assigned to them.

r) Execution agency: Any physical or legal person, having contractual obligation with the owner, and
who employs one or more workers on a construction site

s) Owner: Any physical or legal person for whom construction job is carried out. It shall also include
owner's designated representative/consultant/nominee/agent, authorized from time to time to act
for and on its behalf, for supervising/workplace or for escaping in case of danger.

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 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

t) Scaffold: Any fixed, suspended or mobile temporary structure supporting workers and material or
to gain access to any such structure and which is not a lifting appliance as defined above.

u) Toe-board: A barrier placed along the edge of a scaffold platform, runway, etc., and secured there to
guard against the slipping of persons or the falling of material.

v) Worker: Any person engaged in construction activity.

w) Workplace: All places where workers need to be or to go by reason of their work.

4.0 REQUIREMENTS OF HEALTH, SAFETY & ENVIRONMENT (HSE) MANAGEMENT

SYSTEM TO BE COMPLIED BY BIDDERS

4.1 MANAGEMENT RESPONSIBILITY

4.1.1 The contractor should have a documented HSE policy covering commitment of their
organization to ensure health, safety and environment aspects in their field of
operation.

4.1.2 The HSE management system of the contractor shall cover the HSE requirements for
ensuring safe execution, including but not limited to what is specified in the scope of
this document.

4.1.3 The Contractor shall ensure that the Health, Safety & Environment (HSE) requirements
are clearly understood & faithfully implemented at all levels at the site.

4.1.4 The Contractor shall promote and develop consciousness for Safety, Health and
Environment among all personnel working for the Contractor. Regular awareness
programs, site meetings, Tool Box Talks shall be arranged on HSE activities to cover
hazards involved in various operations during construction.
4.1.5 Arrange necessary first aid measures such as First Aid Box, trained personnel to
administer First Aid, Stand-by vehicle in case of an emergency and install fire protection
measures such as adequate number of steel buckets with sand and deploy adequate fire
extinguishers as per the site requirement.
4.1.6 The Contractor shall implement a comprehensively planned and documented system for
monitoring of the HSE requirements. This shall be submitted to HPCL/Owner for
approval. The monitoring for implementation shall be done through regular inspections
and compliance of the observations thereof. The Contractor shall get similar HSE
systems implemented at his sub-contractor(s) work site/office. However, compliance of
HSE requirements shall be the sole responsibility of the Contractor. Any review /

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 HINDUSTAN PETROLEUM CORPORATION LIMITED
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approval by HPCL/Owner shall not absolve contractor of his responsibility / liability in

relation to all HSE requirements.

4.1.6.1 Non-Conformance on HSE by Contractor (including his Sub-contractors) as brought out

during review/audit by HPCL representatives shall be resolved forthwith by Contractor.
Compliance report shall be provided to HPCL.

4.1.6.2 The Contractor shall ensure participation of his Resident Engineer / Site-in-Charge in
the Safety Committee / HSE Committee meetings arranged by HPCL. The
compliance of any observations shall be ensured at the earliest.

4.1.6.3 The Contractor shall consistently adhere to all provisions of HSE requirements. In case
of non-compliance or continuous failure in implementation of any of the HSE
provisions; HPCL may impose stoppage of work. In case stoppage of work is imposed
by HPCL, any Cost & Time implications arising out of the duration of the stoppage shall
be entirely to the account of the contractor and no claim whatsoever in this regard shall
be tenable. The decision of imposing stoppage work, its duration or imposing a
monetary penalty (in line with the provisions mentioned elsewhere in this document)
shall rest with HPCL & shall be binding on the Contractor.

4.1.6.4 All fatal accidents, incidents involving injuries or loss of property and near misses at
the worksite shall be investigated by a team of Contractor’s senior personnel for
root causes, with recommendations regarding corrective and preventive measures.
Findings shall be documented and actions taken to avoid recurrences shall be
communicated to HPCL. HPCL shall have the liberty to independently investigate such
incidents and Contractor shall extend all necessary help and co-operation in this regard.

4.2 HOUSE KEEPING

4.2.1 Contractor shall ensure that a high degree of housekeeping is maintained and shall
ensure inter alia the followings wherever applicable:

a. All surplus earth and debris is removed/disposed of from the working areas to
identified location(s).

b. Unused/Surplus Cables, steel items and steel scrap lying scattered at different
places within the working areas are removed to identified location(s).

c. All wooden scrap, empty wooden cable drums and other combustible packing
materials shall be removed from work place to identified location(s).

d. Roads shall be kept clear and materials like pipes, steel, sand boulders, concrete,
chips and bricks etc. shall not be allowed on the roads to obstruct free
movement of men, machinery and vehicles.

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 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

e. Fabricated steel structural, pipes & piping materials shall be stacked properly
for erection.

f. Water logging on roads shall not be allowed.

g. No parking of trucks / trolleys, cranes and trailers etc. shall be allowed on roads
which may obstruct the traffic movement.

h. Utmost care shall be taken to ensure overall cleanliness and proper upkeep of
the working areas.

i. Trucks carrying sand, earth and pulverized materials etc. shall be covered while
moving within the premises.

j. Only properly designed steel scaffolding materials to be used for working at heights
more than 3.0 M. Double scaffolding using wooden ballis may be allowed for
working at height less than 3.0 M, with prior permission of Engineer-in-charge.

5.0 SAFETY REQUIREMENT AT CONSTRUCTION WORK

A fulltime / dedicated Safety Officer should be assigned, where more than 100 workers are
employed at site. For smaller jobs, the supervisor should assume the additional responsibility of
safety officer.

Duties & responsibilities of the contractor’s Supervisor / Safety Officer should include the following:
i. To ensure strict compliance with work permit system by carrying out work only with appropriate
work permits and after ensuring that all safety precautions / conditions in the permit are
complied with and closing the same after job completion.
ii. To ensure that required guards and standard personal protective equipment are provided, used, and
properly maintained including contingency requirement.
iii. To ensure inspection, tested, certification and maintenance of all tools and ensure removal of
defective tools.
iv. To plan the workload and assign workers to jobs in commensuration with their qualification,
experience and state of health.
v. To ensure that all the preventive measures for identified hazards (e.g. Job Safety Analysis, Job
Hazard Analysis, HIRA, etc.) are in place and communicated to workers.
vi. To take immediate corrective action against the violation of safety rules observed or reported.
vii. To ensure that the workers likely to be exposed to hazardous chemicals/materials have access to
appropriate Material Safety Data Sheets (MSDS), and provide necessary mitigation measures.
viii. To ensure that appropriate warning signboards or tags are displayed.

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 HINDUSTAN PETROLEUM CORPORATION LIMITED
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ix. To ensure that all workers have proper training for their job assignments, including use of
appropriate PPE, first aid and firefighting equipment.
x. To ensure that only medically fit person shall be engaged in work and also ensure that sick / or
injured workers during course of work should receive timely and appropriate first aid and/or
medical attention.
xi. To report each incident and/or injury in accordance with established procedures and assist in
investigation.
xii. Maintain Daily HSE observation log book at site.
xiii. Conduct Tool Box talks along with Site Engineers/ supervisors.
xiv. Maintain the published HSE literature, HSE regulations, codes and other communications. Advise
management of compliance and conditions requiring attention.

Contract workers
The duties & responsibilities of the contractor worker should include the following:
i. To perform work safely as per the job requirement and instructions.
ii.To inform all concerned regarding unsafe conditions / and unsafe acts.
iii.
To wear PPEs as stipulated and necessary for the job.
iv.To inform promptly to their supervisor regarding all work related incidents resulting in personal
injury, illness and/or property damage.
v. To take all necessary and appropriate safety precautions to protect themselves, other personnel and
the environment.

 This specification deals with the safety and protection to be observed in during Construction. These
shall be adhered to along with all related statutory requirements/obligations including Governmental
byelaws, codes, regulations of local or central authorities related to the construction work.

 In case of complicated work like deep excavation, intricate shuttering and formwork, excavation in
loose soil and below water table, stacking of excavated earth etc., work plan with necessary
drawings and documents have to be prepared by the Contractor and approved by the Site Engineer
(Owner).

 All openings and other areas likely to pose danger to workers should be clearly indicated.

 Workers & Supervisors should wear safety helmet, safety shoes and other requisite Personal
Protective Equipment according to job & site requirement. They should be trained to use personal
protective equipment.

 Never use solvents, alkalis and other oils to clean the skin.

 Lift the load with back straight and knees bent as far as possible. Seek the help in case of heavy load.

 Ensure the usage of correct and tested tools & tackles. Don't allow make shift tools and tackles.

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 No loose clothing should be allowed while working near rotating equipment or working at heights.

5.1 MEANS OF ACCESS AND EGRESS

Adequate and safe means of access (at least two, differently located) to and egress from all
workplaces should be provided. Same should be displayed and maintained.

5.2 PRECAUTIONS AGAINST THE FALL OF MATERIALS & PERSONS AND COLLAPSE OF
STRUCTURES

5.2.1 Precautions should be taken such as the provision of fencing, look-out men or barriers to
protect any person against injury by the fall of materials, or tools or equipment being raised
or lowered.

5.2.2 Where necessary to prevent danger, guys, stays or supports should be used or other
effective precautions should be taken to prevent the collapse of structures or parts of
structures that are being erected, maintained, repaired, dismantled or demolished.

5.2.3 All openings through which workers are liable to fall should be kept effectively covered or
fenced and displayed prominently.

5.2.4 As far as practicable, guardrails and toe-boards should be provided to protect workers from
falling from elevated workplaces.

5.3 PREVENTION OF UNAUTHORISED ENTRY

5.3.1 Construction sites located in built-up areas and alongside vehicular and pedestrian traffic
routes should be fenced to prevent the entry of un-authorized persons.

5.3.2 Visitors should not be allowed access to construction sites unless accompanied by or
authorized by a competent person and provided with the appropriate protective equipment.

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5.4 EXCAVATION

5.4.1 No excavation or earth work below the foundation level of an adjoining building shall be
taken up unless adequate steps are taken to prevent damage to the existing structure or fall
of any part.

5.4.2 Every accessible part of an excavation, pit or opening in the ground into which there is a
danger of persons falling shall be suitably cordoned off up to a height of one metre suitably
placed from the edge of the excavation as far as practicable. Red tape & warning boards shall
be used.

5.4.3 No material or load shall be placed or stacked near the edge of the excavation or opening in
the ground. The excavated material shall not be placed within 1.5 m of the trench or half of
the depth of the trench, whichever is more.

5.4.4 Cutting shall be done from top to bottom. No undercutting of sides of excavation shall be
allowed.

5.4.5 Materials shall not be dumped against existing walls or partition to a height that may
endanger the stability of the walls.

5.4.6 While withdrawing piled materials like loose earth, crushed stone, sand, etc. from the stock
piles, no overhanging shall be allowed to be formed in the existing dump.

5.4.7 No material on any of the sites of work shall be so stacked or placed as to cause danger or
inconvenience to any person or public or any other agency at work.

5.4.8 All excavation work should be planned and the method of excavation and the type of support
work required should be decided considering the following:
• the stability of the ground;
• the excavation will not affect adjoining buildings, structures or roadways;
• to prevent hazard, the gas, water, electrical and other public utilities should be shut
off or disconnected, if necessary;
• presence of underground pipes, cable conductors, etc.,
• the position of culvert/bridges, temporary roads and spoil heaps should be
determined;

5.4.9 Before digging begins on site, all excavation work should be planned and the method of
excavation and the type of support work required decided.

5.4.10 All excavation work should be supervised.

5.4.11 Sites of excavations should be thoroughly inspected:

• daily, prior to each shift and after interruption in work of more than one day;
• after every blasting operation;

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• after an unexpected fall of ground;

• after substantial damage to supports;
• after a heavy rain, frost or snow;
• When boulder formations are encountered.

5.4.12 Safe angle of repose while excavating trenches exceeding 1.5 m depth up to 3.0 m should be
maintained. Based on site conditions, provide proper slope, usually 450, and suitable bench
of 0.5 m width at every 1.5 m depth of excavation in all soils except hard rock or provide
proper shoring and strutting to prevent cave-in or slides.

5.4.13 As far as possible, excavated earth should not be placed within one meter of the edge of the
trench or depth of trench whichever is greater.

5.4.14 Don't allow vehicles to operate too close to excavated area. Maintain at-least 2 m distance
from edge of excavation. No load, plant or equipment should be placed or moved near the
edge of any excavation where it is likely to cause its collapse and thereby endanger any
person unless precautions such as the provision of shoring or piling are taken to prevent
the sides from collapsing.

5.4.15 Adequately anchored stop blocks and barriers should be provided to prevent vehicles being
driven into the excavation. Heavy vehicles should not be allowed near the excavation
unless the support work has been specially designed to permit it.

5.4.16 If an excavation is likely to affect the security of a structure on which persons are working,
precautions should be taken to protect the structure from collapse.

5.4.17 Barricade at 1 m height (with red & white band/self-glowing caution board) should be
provided for excavations beyond 1.5 m depth. Provide two entries/exits for such
excavation.

5.4.18 Necessary precautions should be taken for underground utility lines like cables, sewers etc.
and necessary approvals/clearances from the concerned authorities shall be obtained
before commencement of the excavation job.

5.4.19 Water shall be pumped / bailed out, if any accumulates in the trench. Necessary precautions
should be taken to prevent entry of surface water in trenches.

5.4.20 During rains, the soil becomes loose. Take additional precaution against collapse of side wall.

5.4.21 In hazardous areas, air should be tested to ascertain its quality. No one should be allowed
entry till it is suitable for breathing.

5.4.22 In case of mechanized excavation, precaution shall be taken to not to allow anybody to come
within one meter of extreme reach of the mechanical shovel. The mechanized excavator
shall be operated by a well-trained experienced operator. When not in operation, the

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machine shall be kept on firm levelled ground with mechanical shovel resting on ground.
Wheel or belt shall be suitably jammed to prevent any accidental movement of the
machine. Suitable precautions as per manufacturer guidelines should be taken for dozers,
graders and other heavy machines.

5.4.23 In case of blasting, IS: 4081-1986 & Indian Explosive Act and rules for storage, handling and
carrying of explosive materials and execution of blasting operation shall be strictly adhered
to.

5.5 SCAFFOLDING, LADDERS & SHUTTERING

5.5.1 For all work that cannot be done from the ground level or from part of any
permanent structure or from other available means of support, soundly constructed
scaffoldings of adequate strength shall be used as a safe means of access to places
of work.

5.5.2 All scaffolding shall be securely supported or suspended and wherever necessary be
properly braced to ensure stability.

5.5.3 All working platforms and stages from which workers are liable to fall shall be of
adequate width depending on the type of work done and closely boarded and
planked.

5.5.4 Every ladder shall be securely fixed at top and bottom. A ladder more than 5 m long
shall have a prop.

5.5.5 No portable single ladder shall be over 8 m in length.

5.5.6 Unfinished scaffolding which is under construction shall be prominently marked as

unsafe and any access points shall be closed.
5.5.7 Shuttering
The above remarks shall be applicable for shuttering also. Shuttering, particularly for
slabs, should be treated as a scaffold. Unfinished shuttering should be marked as
dangerous. Similarly the finished form work should be adequately supported & care
being taken to avoid trap door effect.
5.5.8 Metal as material of construction
I. A scaffold should be provided and maintained or other equally safe and suitable
provision should be made where work cannot safely be done on or from the
ground or from part of a building or other permanent structure.

II. Scaffolds should be provided with safe means of access, such as stairs, ladders or
ramps. Ladders should be secured against inadvertent movement.

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III. Every scaffold should be constructed, erected and maintained so as to prevent

collapse or accidental displacement when in use.

IV. Every scaffold and part thereof should be constructed :

• in such a way so as not to cause hazards for workers during erection and
dismantling;

• in such a way so as guard rails and other protective devices, platforms, ladders,
stairs or ramps can be easily put together;

• With sound material and of requisite size and strength for the purpose for
which it is to be used and maintained in a proper condition.

V. Boards and planks used for scaffolds should be protected against splitting.

VI. Materials used in the construction of scaffolds should be stored under good
conditions and apart from any material unsuitable for scaffolds.

VII. Couplers should not cause deformation in tubes. Couplers should be made of drop
forged steel or equivalent material.

VIII. Tubes should be free from cracks, splits and excessive corrosion and be straight to
the eye, and tube ends cut cleanly square with the tube axis.

IX. Scaffolds should be designed for their maximum load as per relevant code.

X. Scaffolds should be adequately braced.

XI. Scaffolds which are not designed to be independent should be rigidly connected to
the building at designated vertical and horizontal places.

XII. A scaffold should never extend above the highest anchorage to an extent which
might endanger its stability and strength.

XIII. Loose bricks, drainpipes, chimney-pots or other unsuitable material should not be
used for the construction or support of any part of a scaffold.

XIV. Scaffolds should be inspected and certified:

• before being taken into use;

• at periodic intervals thereafter as prescribed for different types of scaffolds;

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• After any alteration, interruption in use, exposure to weather or seismic

conditions or any other occurrence likely to have affected their strength or
stability.

XV. Inspection should more particularly ascertain that:

• the scaffold is of suitable type and adequate for the job;

• materials used in its construction are sound and of sufficient strength;

• it is of sound construction and stable;

• That the required safeguards are in position.

XVI. A scaffold should not be erected, substantially altered or dismantled except by or

under the supervision.

XVII. Every scaffold should be maintained in good and proper condition, and every part
should be kept fixed or secured so that no part can be displaced in consequence of
normal use.

XVIII. If out-rigger scaffolding is to be used, it should be specifically designed and inspected

before putting in use.

5.5.9 Lifting appliances on scaffolds

I. When a lifting appliance is to be used on a scaffold:

• the parts of the scaffold should be carefully inspected to determine the additional
strengthening and other safety measures required;

i. any movement of the scaffold members should be prevented;

• If practicable, the uprights should be rigidly connected to a solid part of the building
at the place where the lifting appliance is erected.

5.5.10 Prefabricated scaffolds

I. In the case of prefabricated scaffold systems, the instructions provided by the manufacturers
or suppliers should be strictly adhered to. Prefabricated scaffolds should have adequate
arrangements for fixing bracing.

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II. Frames of different types should not be intermingled in a single scaffold.

III. Scaffolding shall be erected on firm and level ground.

IV. All members of metal scaffolding shall be checked periodically to screen out defective /
rusted members. All joints should be properly lubricated for easy tightening.

V. Entry to scaffolding should be restricted.

VI. Erection, alteration and removal shall be done under supervision of experienced personnel.

VII. Use of barrels, boxes, loose bricks etc., for supporting platform shall not be permitted.

VIII. Each supporting member of platform shall be securely fastened and braced

IX. Where planks are butt-joined, two parallel putlogs shall be used, not more than 100mm
apart, to give support to each plank.

X. Platform plank shall not project beyond its end support to a distance exceeding 4 times the
thickness of plank, unless it is effectively secured to prevent tipping. Cantilever planks
should be avoided.

XI. The platform edges shall be provided with 150mm high toe board to eliminate hazards of
tools or other objects falling from platform.

XII. Erect ladders in the “four up-one out position”

XIII. Lash ladder securely with the structure.

XIV. Using non-slip devices, such as, rubber shoes or pointed steel ferules at the ladder foot,
rubber wheels at ladder top, fixing wooden battens, cleats etc.

XV. When ladder is used for climbing over a platform, the ladder must be of sufficient length, to
extend at least one meter above the platform, when erected against the platform in “four
up-one out position.”

XVI. Portable ladders shall be used for heights not more than 4 m. Above 4 m flights, fixed ladders
shall be provided with at least 600 mm landings at every 6 m or less.

XVII. The width of ladder shall not be less than 300 mm and rungs shall be spaced not more than
300 mm.

XVIII. Every platform and means of access shall be kept free from obstruction.

XIX. If grease, mud, gravel, mortar etc., fall on platform or scaffolds, these shall be removed
immediately to avoid slippage.

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XX. Workers shall not be allowed to work on scaffolds during storms or high wind. After heavy
rain or storms, scaffolds shall be inspected before reuse.

XXI. Don't overload the scaffolding. Remove excess material and scrap immediately.

XXII. Dismantling of scaffolds shall be done in a pre-planned sequential manner.

5.5.11 Suspended scaffolds/boatswain’s chair

I. In addition to the requirements for scaffolds in general as regards soundness, stability and
protection against the risk of falls, suspended scaffolds should meet the following specific
requirements.

• platforms should be designed and built with dimensions that are compatible with the
stability of the structure as a whole, especially the length;

• the number or anchorage should be compatible with the dimensions of the platform;

• the safety of workers should be safeguarded by an extra rope having a point of

attachment independent of the anchorage arrangements of the scaffold;

• the anchorage and other elements of support of the scaffold should be designed and
built in such a way as to ensure sufficient strength;

• the ropes, winches, pulleys or pulley blocks should be designed, assembled, used and
maintained according to the requirements established for lifting gear adapted to the
lifting of persons according to national laws and regulations;

• Before use, the whole structure should be checked by a competent person.

5.6 PERSONNEL PROTECTION

5.6.1 Those engaged in white washing and mixing or stacking of cement bags or any materials
which is injurious to the eyes, shall be provided with protective goggles.

5.6.2 Suitable personnel protective equipment (PPE) such as safety helmets, safety boots, safety
belts, gloves for welders, clear glass safety goggles etc., as considered adequate by the Site
Engineer have to be made available for the use of persons employed at the site of work and
maintained in condition suitable for immediate use and Contractor shall take steps to ensure
proper use of PPE by the workers.

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5.6.3 Sign boards (1 m x 1.5 m in size) shall be displayed prominently with the following wording at
the access points to the construction areas - “CONSTRUCTION AREA, PPE REQUIRED TO BE
WORN BEYOND THIS POINT”.

5.6.4 Arrangement for rendering prompt and adequate first aid to the injured persons shall be
maintained at every work site. Depending upon the magnitude of the work, the availability of
an ambulance at a very short notice (a telephone call) shall be ensured.

5.6.5 First-aid arrangements commensurate with the degree of hazard and with the number of
workers employed shall be maintained in a readily accessible place. Arrangements shall be
made for calling the medical officer, when such a need may arise. It is recommended that
foreman / assistant foreman / supervisor/ permanent workmen who are normally present at
each working phase in each shift are given adequate training on first-aid methods.

5.7 STRUCTURAL WORK, LAYING OF REINFORCEMENT & CONCRETING

5.7.1 General provisions

I. The erection or dismantling of buildings, structures, civil engineering works, formwork, false
work and shoring should be carried out by trained workers only under the supervision of a
competent person.

II. Precautions should be taken to guard against danger to workers arising from any temporary
state of weakness or instability of a structure.

III. Formwork, false work and shoring should be so designed, constructed and maintained that it
will safely support all loads that may be imposed on it.
IV. Formwork should be so designed and erected that working platforms, means of access,
bracing and means of handling and stabilizing are easily fixed to the formwork structure.

5.7.2 Erection and dismantling of steel and prefabricated structures

I. The safety of workers employed on the erection and dismantling of steel and prefabricated
structures should be ensured by appropriate means, such as provision and use of:
• ladders, gangways or fixed platforms;
• platforms, buckets, boatswain's chairs or other appropriate means suspended from
lifting appliances;
• safety harnesses and lifelines, catch nets or catch platforms;
• Power-operated mobile working platforms.

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II. Steel and prefabricated structures should be so designed and made that they can be safely
transported and erected.

III. In addition to the need for the stability of the part when erected, the design should explicitly
take following into account:
• the conditions and methods of attachment in the operations of transport, storing and
temporary support during erection or dismantling as applicable;
• Methods for the provision of safeguards such as railings and working platforms, and,
when necessary, for mounting them easily on the structural steel or prefabricated parts.

IV. The hooks and other devices built in or provided on the structural steel or prefabricated
parts that are required for lifting and transporting them should be so shaped, dimensioned
and positioned as:
 to withstand with a sufficient margin the stresses to which they are subjected;
 Not to set up stresses in the part that could cause failures, or stresses in the structure
itself not provided for in the plans, and be designed to permit easy release from the
lifting appliance. Lifting points for floor and staircase units should be located (recessed if
necessary) so that they do not protrude above the surface;
 To avoid imbalance or distortion of the lifted load.

V. Store places should be so constructed that:

 there is no risk of structural steel or prefabricated parts falling or overturning;
 storage conditions generally ensure stability and avoid damage having regard to the
method of storage and atmospheric conditions;
 Racks are set on firm ground and designed so that units cannot move accidentally.

VI. While they are being stored, transported, raised or set down, structural steel or prefabricated
parts should not be subjected to stresses prejudicial to their stability.

VII. Every lifting appliance should:

 Be suitable for the operations and not be capable of accidental disconnection;
 Be approved or tested as per statutory requirement.

VIII. Lifting hooks should be of the self-closing type or of a safety type and should have the
maximum permissible load marked on them.

IX. Tongs, clamps and other appliances for lifting structural steel and prefabricated parts
should:
 (a) be of such shape and dimensions as to ensure a secure grip without damaging the
part;
 (b) Be marked with the maximum permissible load in the most unfavorable lifting
conditions.

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X. Structural steel or prefabricated parts should be lifted by methods or appliances that prevent
them from spinning accidentally.

XI. When necessary to prevent danger, before they are raised from the ground, structural steel
or prefabricated parts should be provided with safety devices such as railings and working
platforms to prevent falls of persons.

XII. While structural steel or prefabricated parts are being erected, the workers should be
provided with appliances for guiding them as they are being lifted and set down, so as to
avoid crushing of hands and to facilitate the operations. Use of such appliances should be
ensured.

XIII. A raised structural steel or prefabricated part should be so secured and wall units so propped
that their stability cannot be imperiled, even by external agencies such as wind and passing
loads before its release from the lifting appliance.

XIV. At work places, instruction should be given to the workers on the methods, arrangements
and means required for the storage, transport, lifting and erection of structural steel or
prefabricated parts, and, before erection starts, a meeting of all those responsible should be
held to discuss and confirm the requirements for safe erection.
XV. During transportation within the construction area, attachments such as slings and stirrups
mounted on structural steel or prefabricated parts should be securely fastened to the parts.

XVI. Structural steel or prefabricated parts should be so transported that the conditions do not
affect the stability of the parts or the means of transport result in jolting, vibration or stresses
due to blows, or loads of material or persons.

XVII. When the method of erection does not permit the provision of other means of protection
against fall of persons, the workplaces should be protected by guardrails, and if appropriate
by toe-boards.

XVIII. When adverse weather conditions such as snow, ice and wind or reduced visibility entail risks
of accidents, the work should be carried on with particular care, or, if necessary, interrupted.

XIX. Structures should not be worked on during violent storms or high winds, or when they are
covered with ice or snow, or are slippery from other causes.

XX. If necessary, to prevent danger, structural steel parts should be equipped with attachments
for suspended scaffolds, lifelines or safety harnesses and other means of protection.

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XXI. The risks of falling, to which workers moving on high or sloping girders are exposed, should
be limited by all means of adequate collective protection or, where this is impossible, by the
use of a safety harness that is well secured to a strong support.

XXII. Structural steel parts that are to be erected at a great height should as far as practicable be
assembled on the ground.

XXIII. When structural steel or prefabricated parts are being erected, a sufficiently extended area
underneath the workplace should be barricaded or guarded.

XXIV. Steel trusses that are being erected should be adequately shored, braced or guyed until they
are permanently secured in position.

XXV. Load-bearing structural member should not be dangerously weakened by cutting, holing or
other means.

XXVI. Structural members should not be forced into place by the hoisting machine while any
worker is in such a position that he could be injured by the operation.

XXVII. Open-web steel joists that are hoisted singly should be directly placed in position and secured
against dislodgment.

5.7.3 Reinforcement

I. Ensure that workers use Personnel Protective Equipment like safety helmet, safety shoes,
gloves etc.

II. Don't place the hand below the rods for checking clear distance. Use measuring devices.

III. Don't wear loose clothes while checking the rods.

IV. Don't stand unnecessarily on cantilever rods.

V. To carry out welding/cutting of rods, safety procedures/precautions as required are followed.

VI. For supplying of rods at heights, proper staging and/or bundling to be provided.

VII. Ensure barricading and staging for supplying and fixing of rods at height.

VIII. For short distance carrying of materials on shoulders, suitable pads to be provided.

IX. While transporting material by trucks/trailers, the rods shall not protrude in front of or by the
sides of driver's cabin. In case such protrusion cannot be avoided behind the deck, then it

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should not extend 1/3rd of deck length or 1.5 M whichever is less and tied with red
flags/lights.

5.7.4 Concreting

I. Ensure stability of shuttering work before allowing concreting.

II. Barricade the concreting area while pouring at height/depths.

III. Keep vibrator hoses, pumping concrete accessories in healthy conditions and mechanically
locked.

IV. Pipelines in concrete pumping system shall not be attached to temporary structures such as
scaffolds and formwork support as the forces and movements may affect their integrity.
V. Check safety cages & guards around moving motors/parts etc. provided in concreting mixers.

VI. Use Personal Protective Equipment like gloves, safety shoes etc. while dealing with concrete
and wear respirators for dealing with cement.

VII. Earthing of electrical mixers, vibrators, etc. should be done and verified.

VIII. Cleaning of rotating drums of concrete mixers shall be done from outside. Lockout devices
shall be provided where workers need to enter.

IX. Where concrete mixers are driven by internal combustion engine, exhaust points shall be
located away from the worker's workstation so as to eliminate their exposure to obnoxious
fumes.

X. Don't allow unauthorized person to stand under the concreting area.

XI. Ensure adequate lighting arrangements for carrying out concrete work during night.

XII. Don't allow the same workers to pour concrete round the clock. Insist on shift pattern.

XIII. During pouring, shuttering and its supports should be continuously watched for defects.

5.8 ROAD WORK

5.8.1 Site shall be barricaded and provided with warning signs, including night warning lamps at
appropriate locations for traffic diversion.

5.8.2 Filled and empty bitumen drums shall be stacked separately at designated places.

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5.8.3 Mixing aggregate with bitumen shall preferably be done with the help of bitumen batch
mixing plant, unless operationally non-feasible.

5.8.4 Road rollers, Bitumen sprayers, Pavement finishers shall be driven by experienced drivers
with valid driving license.

5.8.5 Workers handling hot bitumen sprayers or spreading bitumen aggregate mix or mixing
bitumen with aggregate shall be provided with PVC hand gloves and rubber shoes with
legging up to knee joints.

5.8.6 At the end of day's work, surplus hot bitumen in tar boiler shall be properly covered by a
metal sheet, to prevent anything falling in it,

5.8.7 If bitumen accidentally falls on ground, it shall be immediately covered by sprinkling sand, to
prevent anybody stepping on it. Then it shall be removed with the help of spade.

5.8.8 For cement concrete roads, besides site barricading and installation of warning signs for
traffic diversion, safe practices mentioned in the chapter on "Concreting", shall also be
applicable.

5.9 CUTTING/WELDING

5.9.1 Common hazards involved in welding/cutting are sparks, molten metal, flying particles,
harmful light rays, electric shocks etc. Following precautions should be taken:
I. Dry chemical type fire extinguishers shall be made available in the work area.
II. Adequate ventilation shall be ensured by opening manholes and fixing a shield or forced
circulation of air etc. while doing a job in confined space.
III. Ensure that only approved and well-maintained apparatus, such as torches, manifolds,
regulators or pressure reducing valves, and acetylene generators, be used.
IV. All covers and panels shall be kept in place, when operating an electric Arc welding machine.
V. The work piece should be connected directly to Power supply, and not indirectly through
pipelines/structures/equipment etc.
VI. The welding receptacles shall be rated for 63 a suitable for 415V, 3-Phase system with a
scraping earth. Receptacles shall have necessary mechanical interlocks and earthing facilities.
VII. All cables, including welding and ground cables shall be checked for any worn out or cracked
insulation before starting the job. Ground cable should be separate without any loose joints.
VIII. Cable coiling shall be maintained at minimum level, if not avoidable.
IX. An energized electrode shall not be left unattended.

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X. The power source shall be turned off at the end of job.

XI. All gas cylinders shall be properly secured in upright position.
XII. Acetylene cylinder shall be turned and kept in such a way that the valve outlet points away
from oxygen cylinder.
XIII. Acetylene cylinder key for opening valve shall be kept on valve stem, while cylinder is in use,
so that the acetylene cylinder could be quickly turned off in case of emergency. Use flash
back arrestors to prevent back-fire in acetylene/oxygen cylinder.
XIV. When not in use, valves of all cylinders shall be kept closed.
XV. All types of cylinders, whether full or empty, shall be stored at cool, dry place under shed.
XVI. Forced opening of any cylinder valve should not be attempted.
XVII. Lighted gas torch shall never be left unattended.
XVIII. Store acetylene and oxygen cylinders separately.
XIX. Store full and empty cylinders separately.
XX. Avoid cylinders coming into contact with heat.
XXI. Cylinders that are heavy or difficult to carry by hand may be rolled on their bottom edge but
never dragged.
XXII. If cylinders have to be moved, be sure that the cylinder valves are shut off.
XXIII. Before changing torches, shut off the gas at the pressure reducing regulators and not by
crimping the hose.
XXIV. Do not use matches to light torches, use a friction lighter.
XXV. Move out any leaking cylinder immediately.
XXVI. Use trolleys for oxygen & acetylene cylinder and chain them.
XXVII. Always use Red hose for acetylene and other fuel gases and Black for oxygen, and ensure
that both are in equal length.
XXVIII. Ensure that hoses are free from burns, cuts and cracks and properly clamped.
XXIX. Avoid dragging hoses over sharp edges and objects
XXX. Do not wrap hoses around cylinders when in use or stored.
XXXI. Protect hoses from flying sparks, hot slag, and other hot objects.
XXXII. Lubricants shall not be used on Ox-fuel gas equipment.
XXXIII. During cutting/welding, use proper type goggles/face shields.

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5.10 WORKING IN CONFINED SPACES

5.10.1 Following safety practices for working in confined space like towers, columns, tanks and
other vessels should be followed in addition to the safety guidelines for specific jobs like
scaffolding, cutting/welding etc.
I. Shut down, isolate, de-pressurize and purge the vessel as per laid down procedures.
II. Entry inside the vessel and to carry out any job should be done after issuance of valid permit
only in line with the requirements of OISD-STD-105.
III. Ensure proper and accessible means of exit before entry inside a confined space.
IV. The number of persons allowed inside the vessel should be limited to avoid overcrowding.
V. When the work is going on in the confined space, there should always be one man standby at
the nearby man way.
VI. Before entering inside the vessels underground or located at lower elevation, probability of
dense vapors accumulating nearby should also be considered in addition to inside the vessel.
VII. Ensure requisite O2level before entry in the confined space and monitor level periodically or
other wise use respiratory devices.
VIII. Check for no Hydrocarbon or toxic substances before entry and monitor level periodically or
use requisite Personal Protective Equipment.
IX. Ensure adequate ventilation or use respiratory devices.
X. Depending upon need, necessary respirator system, gas masks and suit shall be worn by
everyone entering confined space. In case of sewer, OWS or in the confined area where
there is a possibility of toxic or inert gas, gas masks shall be used by everyone while entering.
XI. Barricade the confined spaces during hoisting, radiography, blasting, pressure testing etc.
XII. Use 24V flameproof lamp fittings only for illumination.
XIII. Use tools with air motors or electric tools with maximum voltage of 24V.
XIV. Housekeeping shall be well maintained.
XV. Safety helmet, safety shoes and safety belt shall be worn by everyone entering the confined
space.
XVI. Don't wear loose clothing while working in a confined space.

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XVII. In case of the vessels which are likely to contain pyrophoric substances (like Iron Sulphide),
special care need to be taken before opening the vessel. Attempt should be made to remove
the pyrophoric substances. Otherwise, these should be always kept wet by suitable means.
XVIII. The cutting torches should also be kept outside the vessel immediately after the cutting.
XIX. The gas cylinders used for cutting/welding shall be kept outside.
XX. All cables, hoses, welding equipment etc., shall be removed from confined space at end of
each work day, even if the work is to be resumed in the same space the next day.
XXI. To the extent possible sludge shall be cleared and removed from outside before entering.
XXII. No naked light or flame or hot work such as welding, cutting and soldering should be
permitted inside a confined space or area unless it has been made completely free of the
flammable atmosphere, tested and found safe by a competent person. Only non-sparking
tools and flameproof hand lamps protected with guard and safety torches should be used
inside such confined space or area for initial inspection, cleaning or other work required to be
done for making the area safe.
XXIII. Communication should be always maintained between the worker and the attendant.

5.11 PROOF/PRESSURE TESTING

5.11.1 Review test procedure before allowing testing with water or air or any other fluid.

5.11.2 Provide relief valves of adequate size while testing with air or other gases.
5.11.3 Ensure compliance of necessary precautions, step wise loading, tightening of fasteners,
grouting etc. before and during testing.

5.11.4 Inform all concerned in advance of the testing.

5.11.5 Keep the vents open before opening any valve for filling/draining of liquid used for hydro
testing. The filling/draining should not exceed the designed rate for pressure testing.

5.11.6 Provide separate gauges of suitable range for pressurizing pump and the equipment to be
tested.

5.11.7 Provide gauges at designated locations for monitoring of pressures.

5.11.8 Check the calibration of all pressurizing equipment and accessories and maintain records.
5.11.9 Take readings at pre-defined intervals.

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5.12 WORKING AT HEIGHTS

5.12.1 General Provision

I. While working at a height of more than 3 meters, ISI approved safety belt shall be used.
II. While working at a height of more than 3 meters, permit should be issued by competent
person before commencement of the job.
III. Worker should be well trained on usage of safety belt including its proper usage at the time
of ascending/descending.
IV. All tools should be carried in tool kits to avoid their falling.
V. If the job is on fragile/sloping roof, roof walk ladders shall be used.
VI. Provide lifeline wherever required.
VII. Additional safety measures like providing Fall Arrestor type Safety belt, safety net should be
provided depending upon site conditions, job requirements.
VIII. Keep working area neat and clean. Remove scrap material immediately.
IX. Don't throw or drop material/equipment from height.
X. Avoid jumping from one member to another. Use proper passageway.
XI. Keep both hands free while climbing. Don't try to bypass the steps of the ladder.
XII. Try to maintain calm at height. Avoid over exertion.
XIII. Avoid movements on beam.
XIV. Elevated workplaces including roofs should be provided with safe means of access and
egress such as stairs, ramps or ladders.

5.12.2 Roof Work

I. All roof-work operations should be pre-planned and properly supervised.
II. Roof work should only be undertaken by workers who are physically and psychologically fit
and have the necessary knowledge and experience for such work.
III. Work on roofs shouldn't be carried on in weather conditions that threaten the safety of
workers.
IV. Crawling boards, walkways and roof ladders should be securely fastened to a firm structure.
V. Roofing brackets should fit the slope of the roof and be securely supported.
VI. Where it is necessary for a person to kneel or crouch near the edge of the roof, necessary
precautions should be taken.
VII. On a large roof where work have to be carried out at or near the edge, a simple barrier
consisting of crossed scaffold tubes supporting a tubing guardrail may be provided.

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VIII. All covers for openings in roofs should be of substantial construction and be secured in
position.
IX. Roofs with a pitch of more than 10 should be treated as sloping.
X. When work is being carried out on sloping roofs, sufficient and suitable crawling boards or
roof ladders should be provided and firmly secured in position.
XI. During extensive work on the roof, strong barriers or guardrails and toe-boards should be
provided to stop a person from falling off the roof.
XII. Where workers are required to work on or near roofs or other places covered with fragile
material, through which they are liable to fall, they should be provided with suitable roof
ladders or crawling boards strong enough and when spanning across the supports for the
roof covering to support those workers.
XIII. A minimum of two boards should be provided so that it is not necessary for a person to stand
on a fragile roof to move a board or a ladder, or for any other reason.

5.12.3 Work on tall chimneys

I. For the erection and repair of tall chimneys, scaffolding should be provided. A safety net
should be maintained at a suitable distance below the scaffold.
II. The scaffold floor should always be at least 65 cm below the top of the chimney.
III. Under the working floor of the scaffolding the next lower floor should be left in position as a
catch platform.
IV. The distance between the inside edge of the scaffold and the wall of the chimney should not
exceed 20 cm at any point.
V. Catch platforms should be erected over:
 The entrance to the chimney;
 Passageways and working places where workers could be endangered by falling objects.
VI. For climbing tall chimneys, access should be provided by:
 Stairs or ladders;
 A column of iron rungs securely embedded in the chimney wall;
 Other appropriate means.

VII. When workers use the outside rungs to climb the chimney, a securely fastened steel core
rope looped at the free end and hanging down at least 3 m should be provided at the top to
help the workers to climb on to the chimney.
VIII. While work is being done on independent chimneys the area surrounding the chimney should
be enclosed by fencing at a safe distance.
IX. Workers employed on the construction, alteration, maintenance or repair of tall chimneys
should not:

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 work on the outside without a safety harness attached by a lifeline to a rung, ring or
other secure anchorage;
 put tools between the safety harness and the body or in pockets not intended for the
purpose;
 haul heavy materials or equipment up and down by hand to or from the workplace on
the chimney;
 fasten pulleys or scaffolding to reinforcing rings without first verifying their stability;
 work alone;
 climb a chimney that is not provided with securely anchored ladders or rungs;
 Work on chimneys in use unless the necessary precautions to avoid danger from smoke
and gases have been taken.

X. Work on independent chimneys should not be carried on in high winds, icy conditions, fog or
during electrical storms.

5.13 HANDLING AND LIFTING EQUIPMENT:

5.13.1 General Provisions

Following are the general guidelines to be followed with regard to all types of handling and
lifting equipment in addition to the guidelines for specific type of equipment dealt later on.

I. There should be a well-planned safety program to ensure that all the lifting appliances and
lifting gear are selected, installed, examined, tested, maintained, operated and dismantled
with a view to preventing the occurrence of any accident;

II. All lifting appliances shall be examined by competent persons at frequencies as specified in
"The Factories Act".
III. Check thoroughly quality, size and condition of all lifting tools like chain pulley blocks, slings,
U-clamps, D-shackles etc. before putting them in use.
IV. Safe lifting capacity of all lifting & handling equipment, tools and shackles should be got
verified and certificates obtained from competent authorities before its use. The safe
working load shall be marked on them.
V. Check periodically the oil, brakes, gears, horns and tire pressure of all moving equipment like
cranes, forklifts, and trailers etc. as per manufacturer's recommendations.
VI. Check the weights to be lifted and accordingly decide about the crane capacity, boom length
and angle of erection.

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VII. Allow lifting slings as short as possible and check packing at the friction points.
VIII. While lifting/placing of the load, no unauthorized person shall remain within the radius of the
boom and underneath the load.
IX. While loading, unloading and stacking of pipes, proper wedges shall be placed to prevent
rolling down of the pipes.
X. Control longer jobs being lifted up from both ends.
XI. Only trained operators and riggers should carry out the job. While the crane is moving or
lifting the load, the trained rigger should be there for keeping a vigil against hitting any other
object.
XII. During high wind conditions and nights, lifting of heavy equipment should be avoided. If
unavoidable to do erection in night, operator and rigger should be fully trained for night
signaling. Also proper illumination should be there.
XIII. Allow crane to move on hard, firm and leveled ground.
XIV. When crane is in idle condition for long periods or unattended, crane boom should either be
lowered or locked as per manufacturer's guidelines.
XV. Hook and load being lifted shall remain in full visibility of crane operators, while lifting, to the
extent possible.
XVI. Don't allow booms or other parts of crane to come within 3 meters reach of overhead
electrical cables.
XVII. No structural alterations or repairs should be made to any part of a lifting appliance, which
may affect the safety of the appliance without the permission and supervision of the
competent person.

5.13.2 Hoists
I. Hoist shafts should be enclosed with rigid panels or other adequate fencing at:
 ground level on all sides;
 all other levels at all points at which access is provided;
 All points at which persons are liable to be struck by any moving part.

II. The enclosure of hoist shafts, except at approaches should extend where practicable at least
2 m above the floor, platform or other place to which access is provided except where a
lesser height is sufficient to prevent any person falling down the hoist way and there is no
risk of any person coming into contact with any moving part of the hoist, but in no case
should the enclosure be less than 1mt in height.

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III. The guides of hoist platforms should offer sufficient resistance to bending and, in the case of
jamming by a safety catch, to buckling.
IV. Where necessary to prevent danger, adequate covering should be provided above the top of
hoist shafts to prevent material falling down them.
V. Outdoor hoist towers should be erected on firm foundations, and securely braced, guyed and
anchored.
VI. A ladder way should extend from the bottom to the top of outdoor hoist towers, if no other
ladder way exists within easy reach.
VII. Hoisting engines should be of ample capacity to control the heaviest load that they will have
to move.
VIII. Hoists should be provided with devices that stop the hoisting engine as soon as the platform
reaches its highest stopping place.
IX. Winches should be so constructed that the brake is applied when the control handle is not
held in the operating position.
X. It should not be possible to set in motion from the platform a hoist, which is not designed for
the conveyance of persons.
XI. Winches should not be fitted with pawl and ratchet gears on which the pawl must be
disengaged before the platform is lowered.
XII. Hoist platforms should be capable of supporting the maximum load that they will have to
carry with a safety factor.
XIII. Hoist platforms should be equipped with safety gear that will hold the platform with the
maximum load if the hoisting rope breaks.
XIV. If workers have to enter the cage or go on the platform at landings there should be a locking
arrangement preventing the cage or platform from moving while any worker is in or on it.
XV. On sides not used for loading and unloading, hoist platforms should be provided with toe-
boards and enclosures of wire mesh or other suitable material to prevent the fall of parts of
loads.
XVI. Where necessary to prevent danger from falling objects, hoist platforms should be provided
with adequate covering.
XVII. Counterweights consisting of an assemblage of several parts should be made of specially
constructed parts rigidly connected together.
XVIII. Counterweights should run in guides.

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XIX. Platforms should be provided at all landings used by workers.

XX. Following notices should be posted up conspicuously and in very legible characters:
a) on all hoists:
• on the platform: the carrying capacity in kilograms or other appropriate standard unit of
weight;
• on the hoisting engine: the lifting capacity in kilograms or other appropriate standard
unit of weight;
b) on hoists authorized or certified for the conveyance of persons:
• on the platform or cage: the maximum number of persons to be carried at one time;
c) on-hoists for goods only:
• On every approach to the hoist and on the platform: prohibition of use by persons.

XXI. Hoists intended for the carriage of persons should be provided with a cage so constructed as
to prevent any person from falling out or being trapped between the cage and any fixed part
of the structure when the cage gate is shut, or from being struck by the counterbalance
weight or by articles or materials tailing down the hoist way.
XXII. On each side in which access is provided, the cage should have a gate fitted with devices
which ensure that the gate cannot be opened except when the cage is at a landing and that
the gate must be closed before the cage can move away from the landing.
XXIII. Every gate in the enclosure of the hoist shaft which gives access from a landing place to the
cage should be fitted with devices to ensure that the gate cannot be opened except when
the cage is at that landing place, and that the cage cannot be moved away from that landing
place until the gate is closed.

5.13.3 Derricks
I. Stiff-leg derricks

a) Derricks should be erected on a firm base capable of taking the combined weight of the
crane structure and maximum rated load.
b) Devices should be used to prevent masts from lifting out of their seating.
c) Electrically operated derricks should be effectively earthed from the sole plate or framework.
d) Counter weights should be so arranged that they do not subject the backstays, sleepers or
pivots to excessive strain.
e) When derricks are mounted on wheels:
• a rigid member should be used to maintain the correct distance between the wheels;

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• They should be equipped with struts to prevent them from dropping if a wheel breaks or
the derrick is derailed.

f) The length of a derrick jib should not be altered without consulting the manufacturer.
g) The jib of a scotch derrick crane should not be erected within the backstays of the crane.

II. Guy derricks

a) The restraint of the guy ropes should be ensured by fitting stirrups or anchor plates in
concrete foundations.
b) The mast of guy derricks should be supported by six top guys spaced approximately equally.
c) The spread of the guys of a guy derrick crane from the mast should not be more than 450
from the horizontal.
d) Guy ropes of derricks should be equipped with a stretching screw or turnbuckle or other
device to regulate the tension.
e) Gudgeon pins, sheave pins and fool bearings should be lubricated frequently.
f) When a derrick is not in use, the boom should be anchored to prevent it from swinging.

5.13.4 Gin poles

I. Gin poles should:
a) be straight;
b) consist of steel or other suitable metal;
c) be adequately guyed and anchored;
d) be vertical or raked slightly towards the load;
e) Be of adequate strength for the loads that they will be required to lift/move.

II. Gin poles should not be spliced and if a gin pole is composed of different elements, they should
be assembled in conformity with their intrinsic material strength.

III. Gin poles should be fastened at their feet to prevent displacement in operation.

IV. Gin poles, which are moved from place to place and re-erected, should not be taken into use
again before the pole, lifting ropes, guys, blocks and other parts have been inspected, and the
whole appliance has been tested under load.

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V. When platforms or skips are hoisted by gin poles, precautions should be taken to prevent them
from spinning and to provide for proper landing.

5.13.5 Tower cranes

I. Where tower cranes have cabs at high level, persons, capable and trained to work at heights,
should only be employed as crane operators.

II. The characteristics of the various machines available should be considered against the
operating requirements and the surroundings in which the crane will operate before a
particular type of crane is selected.
III. Care should be taken in the assessment of wind loads both during operations and out of
service. Account should also be taken of the effects of high structures on wind forces in the
vicinity of the crane.
IV. The ground on which the tower crane stands should have the requisite bearing capacity.
Account should be taken of seasonal variations in ground conditions.
V. Bases for tower cranes and tracks for rail-mounted tower cranes should be firm and level.
Tower cranes should only operate on gradients within limits specified by the manufacturer.
Tower cranes should only be erected at a safe distance from excavations and ditches.
VI. Tower cranes should be sited where there is clear space available for erection, operation and
dismantling. As far as possible, cranes should be sited so that loads do not have to be handled
over occupied premises, over public thoroughfares, other construction works and railways or
near power cables.
VII. Where two or more tower cranes are sited in positions where their jibs could touch any part of
the other crane, there should be direct means of communication between them and a distinct
warning system operated from the cab so that one driver may alert the other of impending
danger.
VIII. The manufacturers' instructions on the methods and sequence of erection and dismantling
should be followed. The crane should be tested before being taken into use.
IX. The climbing operation of climbing tower cranes should be carried out in accordance with
manufacturers' instructions. The free-standing height of the tower crane should not extend
beyond what is safe and permissible in the manufacturers' instructions.
X. When the tower crane is left unattended, loads should be removed from the hook, the hook
raised, the power switched off and the boom brought to the horizontal. For longer periods or
at times when adverse weather conditions are expected, out of service procedures should be

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followed. The main jib should be slewed to the side of the tower away from the wind, put into
free slew and the crane immobilized.
XI. A wind speed measuring device should be provided at an elevated position on the tower crane
with the indicator fitted in the drivers' cab.
XII. Devices should be provided to prevent loads being moved to a point where the corresponding
safe working load of the crane would be exceeded. Name boards or other items liable to catch
the wind should not be mounted on a tower crane other than in accordance with the
manufacturers' instructions.
XIII. Tower cranes should not be used for magnet, or demolition ball service, piling operations or
other duties, which could impose excessive loading on the crane structure.

5.13.6 Lifting ropes

I. Only ropes with a known safe working capacity should be used as lifting ropes.

II. Lifting ropes should be installed, maintained and inspected in accordance with manufacturers'
instructions.
III. Repaired steel ropes should not be used on hoists.
IV. Where multiple independent ropes are used, for the purpose of stability, to lift a work
platform, each rope should be capable of carrying the load independently.

5.14 VEHICLE MOVEMENT

5.14.1 Park vehicles only at designated places. Don't block roads to create hindrance for other
vehicles.

5.14.2 Don't overload the vehicle.

5.14.3 Obey speed limits and traffic rules.
5.14.4 Always expect the unexpected and be a defensive driver.
5.14.5 Drive carefully during adverse weather and road conditions.
5.14.6 Read the road ahead and ride to the left.
5.14.7 Be extra cautious at nights. Keep wind screens clean and lights in working condition.
5.14.8 All vehicles used for carrying workers and construction materials must undergo
predictive/preventive maintenance and daily checks
5.14.9 Driver with proper valid driving license shall only be allowed to drive the vehicle

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5.14.10 Routes shall be leveled, marked and planned in such a way so as to avoid potential hazards
such as overhead power lines and sloping ground etc.
5.14.11 While reversing the vehicles, help of another worker should be ensured at all times
5.14.12 An unattended vehicle should have the engine switched off
5.14.13 Wherever possible one-way system shall be followed
5.14.14 Barriers/fixed stops should be provided for excavation/openings to prevent fall of vehicle
6.10.15 Load should be properly secured
5.14.15 The body of the tipper lorry should always be lowered before driving the vehicle off.
5.14.16 Signs/signals/caution boards etc. should be provided on routes.

5.15 ELECTRICAL
5.15.1 General Provisions
I. Only persons having valid licenses should be allowed to work on electrical facilities.
II. No person should be allowed to work on live circuit. The same, if unavoidable, special care and
authorization need to be taken.
III. Treat all circuits as "LIVE" unless ensured otherwise.
IV. Electrical "Tag Out" procedure MUST be followed for carrying out maintenance jobs.
V. Display voltage ratings prominently with "Danger" signs.
VI. Put caution/notice signs before starting the repair works.
VII. All electrical equipment operating above 250V shall have separate and distinct connections to
earth grid.
VIII. Proper grounding to be ensured for all switch boards and equipment including Portable ones
prior to taking into service.
IX. Make sure that electrical switch boards, portable tools, equipment (like grinding machine etc.)
don't get wet during their usage. If it happens, stop the main supply, make the tools dry and
then only use them. Check proper earthing. All temporary switch boards/ KIOSKS put up at
work site should be suitably protected from rain and the level of same should be high enough
to avoid contact with water due to water logging.
X. Don't work wet on electrical system.
XI. Don't overload the electrical system.

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XII. Use only proper rated HRC fuses.

XIII. Industrial type extension boards and Plug sockets are only to be used.
XIV. ELCB for all temporary connections must be provided. Use insulated 3-pin plug tops.
XV. All power supply cables should be laid properly and neatly so that they don't cause hindrance
to persons working and no physical damage also takes place to the cables during various
construction activities.
XVI. All Power cables to be properly terminated using glands and lugs of proper size and adequately
crimped.
XVII. Use spark-proof/flame proof type electrical fittings in Fire Hazard zones as per area
classification under OISD-STD-113.
XVIII. Check installations of steel plates/pipes to protect underground cables at crossings.
XIX. Don't lay unarmored cable directly on ground, wall, roof or trees. All temporary cables should
be laid at least 750 mm below ground and cable markers should be provided. Proper sleeves
should be provided at road crossings. In case temporary cables are to be laid on wooden
poles/steel poles, the minimum cable heights should be 4.5 M.
XX. Maintain safe overhead distance of HT cables as per Indian Electricity Rules and relevant acts.
XXI. Don't connect any earthing wire to the pipelines/structures.
XXII. Don't make any unsafe temporary connections, naked joints/wiring etc.
XXIII. Ensure that temporary cables are free from cuts, damaged insulation, kinks or improper
insulated joints.
XXIV. Check at periodic intervals that pins of sockets and joints are not loose.
XXV. Protect electrical wires/equipment from water and naked flames.
XXVI. Illuminate suitably all the work areas.
XXVII. All switchboards should be of MS structure only and incoming source should be marked.
XXVIII. Hand lamps should not be of more than 24V rating.
XXIX. Fire extinguishers (DCP/CO2/Sand buckets) should be kept near temporary switch boards being
used for construction purposes. Don't use water for fighting electrical fires.
XXX. Insulating mats shall be provided in the front and back end of switch boards.
XXXI. All parts of electrical installations should be so constructed, installed and maintained as to
prevent danger of electric shock, fire and external explosion. Periodic checking/certification of

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electrical safety appliances such as gloves, insulating mats, hoods etc. to be done/witnessed
along with maintaining a register at site signed by competent authority.

XXXII. A notice displaying following, should be kept exhibited at suitable places:

a) prohibiting unauthorized persons from entering electrical equipment rooms or from handling
or interfering with electrical apparatus;
b) containing directions as to procedures in case of fire, rescue of persons in contact with live
conductors and the restoration of persons suffering from electric shock;
c) Specifying the person to be notified in case of electrical accident or dangerous occurrence,
and indicating how to communicate with him.

XXXIII. No other cables/pipes to be laid in trench used for electrical cables.

XXXIV. Utmost care should be taken while excavating Earth from cable trench to avoid damage or any
accident.
XXXV. Sub-station floor cut-outs meant for switch board installations to be covered wherever
installation is incomplete.

NOTE: A Residual Current Operated Circuit Breaker (RCCB) or Earth Leakage Circuit Breaker (ELCB),
when installed, protects a human being to the widest extent. RCCB or ELCB should be provided as per
Indian Electricity Rules.

5.15.2 Inspection and maintenance

I. All electrical equipment should be inspected before taking into use to ensure suitability for its
proposed use.
II. At the beginning of every shift, the person using the electrical equipment should make a
careful external examination of the equipment and conductors, especially the flexible cables.
III. Apart from some exceptional cases, work on or near live parts of electrical equipment should
be forbidden.
IV. Before any work is begun on conductors or equipment that do not have to remain live:
a) the current should be switched off by a responsible authorized person;
b) precautions should be taken to prevent the current from being switched on again;
c) the conductors or the equipment should be tested to ascertain that they are dead;
d) the conductors and equipment should be earthed and short-circuited;
e) Neighboring live parts should be adequately protected against accidental contact.

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V. After work has been done on conductors and equipment, the current should only be switched
on again on the orders of a competent person after the earthing and short-circuiting have been
removed and the workplace reported safe.
VI. Electricians should be provided with approved and tested tools, and personal protective
equipment such as rubber gloves, mats etc.
VII. All conductors and equipment should be considered to be live unless there is a proof of the
contrary.
VIII. When work has to be done in dangerous proximity to live parts the current should be cut off. If
for operational reasons this is not possible, the live parts should be fenced off or enclosed by
qualified staff from the sub-station concerned.

5.15.3 Testing
I. Electrical installations should be inspected and tested and the results recorded.

II. Periodic testing of the efficiency of the earth leakage protective devices should be carried out.
III. Particular attention should be paid to the earthing of apparatus, the continuity of protective
conductors, polarity and insulation resistance, protection against mechanical damage and
condition of connections at points of entry.

5.16 DEMOLITION
5.16.1 General provisions
I. When the demolition of any building or structure might present danger to workers or to the
public:
a) necessary precautions, methods and procedures should be adopted, including those for the
disposal of waste or residues;
b) The work should be planned and undertaken only under the supervision of a competent
person.

II. Before demolition operations begin:

a) structural details and builders' drawings should be obtained wherever possible;

b) details of the previous use should be obtained to identify any possible contamination and
hazards from chemicals, flammables, etc.;
c) An initial survey should be carried out to identify any structural problems and risks associated
with flammable substances and substances hazardous to health.

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d) The survey should note the type of ground on which the structure is erected, the condition of
the roof trusses, the type of framing used in framed structures and the load-bearing walls;
e) a method of demolition should be formulated after the survey and recorded in a method
statement having taken all the various considerations into account and identifying the
problems and their solutions;
III. All electric, gas, water and steam service lines should be shut off and, as necessary, capped or
otherwise controlled at or outside the construction site before work commences.
IV. If it is necessary to maintain any electric power, water or other services during demolition
operations, they should be adequately protected against damage.
V. As far as practicable, the danger zone round the building should be adequately fenced off and
sign posted. To protect the public a fence 2m high should be erected enclosing the demolition
operations and the access gates should be secured outside working hours.
VI. The fabric of buildings contaminated with substances hazardous to health should be
decontaminated. Protective clothing and respiratory devices should be provided and worn.
VII. Where plant has contained flammable materials, special precautions should be taken to avoid
fire and explosion.
VIII. The plant to be demolished should be isolated from all other plant that may contain flammable
materials. Any residual flammable material in the plant should be rendered safe by cleaning,
purging or the application of an inert atmosphere as appropriate.
IX. Care should be taken not to demolish any parts, which would destroy the stability of other
parts.
X. Demolition activities should not be continued under adverse climatic conditions such as high
winds, which could cause the collapse of already weakened structures.
XI. To prevent hazards, parts of structures should be adequately shored, braced or otherwise
supported.
XII. Structures should not be left in a condition in which they could be brought down by wind
pressure or vibration.
XIII. Where a deliberate controlled collapse technique is to be used, expert engineering advice
should be obtained, and:
a) it should only be used where the whole structure is to come down because it relies on the
removal of key structural members to effect a total collapse;
b) It should only be used on sites that are fairly level and where there is enough surrounding
space for all operatives and equipment to be withdrawn to a safe distance.

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XIV. When equipment such as power shovels and bulldozers are used for demolition, due
consideration should be given to the nature of the building or structure, its dimensions, as well
as to the power of the equipment being used.

XV. If a swinging weight is used for demolition, a safety zone having a width of at least one-and-a-
half times the height of the building or structure should be maintained around the points of
impact.

Demolition of structural steelwork

I. All precautions should be taken to prevent danger from any sudden twist, spring or collapse of
steelwork, ironwork or reinforced concrete when it is cut or released.
II. Steel construction should be demolished tier by tier.
III. Structural steel parts should be lowered and not dropped from a height.

5.17 RADIOGRAPHY
5.17.1 All radiography jobs shall be carried out as per BARC Safety Regulations
5.17.2 During field radiography, nearby area around the radiation source should be cordoned off.
5.17.3 If the field radiography is to be done at the same location repeatedly, it is advisable to
provide either a wire fencing around or a temporary brick enclosure.
5.17.4 Special permission/permit should be taken for radiography from area-in-charge.
5.17.5 As far as possible, field radiography should be done only during night time when there is little
or no occupancy there.
5.17.6 Radiation warning signals should be pasted all along the cordoned off area.
5.17.7 Entry into the restricted area by unauthorized persons should be strictly prohibited during
exposure.
5.17.8 The radiation level along with the cordon should be monitored by a suitable and well-
calibrated radiation survey meter.
5.17.9 All personnel working with radiography sources should wear appropriate protective
equipment and film badges issued by BARC.
5.17.10 Protection facilities such as manipulator rod, remote handling tongs, lead pots,
radiation hazard placards and means of cordon off shall be available at each site.
5.17.11 The radiography source shall never be touched or handled directly with hands.

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5.17.12 The package containing radiography cameras and sources should never be carried by
public transport like bus, train etc.
5.17.13 Radiography sources and cameras, when not in use, should be stored inside a source
pit with lock and key arrangement as approved by BARC.
5.17.14 The storage room should preferably be located in an isolated area of minimum
occupancy and radiation level outside the storage room should not exceed 0.25
mR/hr as per BARC Regulations.
5.17.15 In case of an accident (due to loss or of damage to radiography source), action
should be taken in line with BARC Safety Rules/Guidelines.

5.18 GRIT SHOT/ SLAG BLASTING/ SPRAY PAINTING

5.18.1 Blasting for surface preparation should be used only after approval from competent person.
5.18.2 Air Compressor used for grit/shot/slag blasting/painting should have guard and positioned
away from the work place.
5.18.3 Exhaust of the prime mover, if IC engine is used, should be fitted with PESO approved spark
arrester (in case of work in hazardous area) and directed away from the work place.
5.18.4 In case of motor driven compressor, the body of the motor as well as the compressor to be
properly earthed.
5.18.5 The hoses used for compressed air should be of proper quality, and health of the same to be
ensured through regular check/ test.
5.18.6 The operator of grit/shot/slag blasting/painting should wear suitable PPE's including mask
and the area should be cordoned off.
5.18.7 Adequate measures to be taken to suppress dust/spray particle.
5.18.8 When these activities are done in confined places, adequate measure to be taken including
monitoring Oxygen level and ensuring proper ventilation.
5.18.9 Proper fire fighting arrangements are to be made where spray painting is in progress.
5.18.10 Some paints and their supplements are toxic also and emit offensive smell. PPE to workers
should be suitable to address this issue.
5.18.11 “No Smoking Zone” boards should be displayed prominently in paints shop/ spray paint area.

5.19 FIRE PREVENTION AND FIRE FIGHTING

5.19.1 All necessary measures should be taken by the executing agency and owner to:
I. avoid the risk of fire;

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II. control quickly and efficiently any outbreak of fire;

III. bring out a quick and safe evacuation of persons.
IV. Inform unit/fire station control room, where construction work is carried out within existing
operating area.

5.19.2 Combustible materials such as packing materials, sawdust, greasy/oily waste and scrap wood
or plastics should not be allowed to accumulate in workplaces but should be kept in closed
metal containers in a safe place.

5.19.3 Places where workers are employed should, if necessary to prevent the danger of fire, be
provided with:
I. suitable and sufficient fire-extinguishing equipment, which should be easily visible and
accessible;
II. an adequate water supply at sufficient pressure meeting the requirements of various OISD
standards.

5.19.4 To guard against danger at places having combustible material, workers should be trained in
the action to be taken in the event of fire, including the use of means of escape.

5.19.5 At sites having combustible material, suitable visual signs should be provided to indicate clearly
the direction of escape in case of fire.

5.19.6 Means of escape should be kept clear at all times. Escape routes should be frequently
inspected particularly in high structures and where access is restricted.

5.20 LIGHTING
5.20.1 Where natural lighting is not adequate, working light fittings or portable hand-lamps should
be provided at workplace on the construction site where a worker will do a job.

5.20.2 Emergency lighting should be provided for personnel safety during night time to facilitate
standby lighting source, if normal system fails.

5.20.3 Artificial lighting should not produce glare or disturbing shadows.

5.20.4 Lamps should be protected by guards against accidental breakage.

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5.20.5 The cables of portable electrical lighting equipment should be of adequate size &
characteristics for the power requirements and of adequate mechanical strength to
withstand severe conditions in construction operations.

5.21 PLANT, MACHINERY, EQUIPMENT AND HAND TOOLS

5.21.1 General Provisions
I. Plant, machinery and equipment including hand tools, both manual and power driven, should:
a) be of proper design and construction, taking into account health, Safety and ergonomic
principles.
b) be maintained in good working order;
c) be used only for work for which they have been designed.
d) be operated only by workers who have been authorised and given appropriate training.
e) be provided with protective guards, shields or other devices as required.

II. Adequate instructions for safe use should be provided.

III. Safe operating procedures should be established and used for all plant, machinery and
equipment.
IV. Operators of plant, machinery and equipment should not be distracted while work is in
progress.
V. Plant, machinery and equipment should be switched off when not in use and isolated before
any adjustment, clearing or maintenance is done.
VI. Where trailing cables or hose pipes are used they should be kept as short as practicable and
not allowed to create a hazard.
VII. All moving parts of machinery and equipment should be enclosed or adequately guarded.
VIII. Every power-driven machine and equipment should be provided with adequate means,
immediately accessible and readily identifiable to the operator, of stopping it quickly and
preventing it from being started again inadvertently.
IX. Operators of plant, machinery, equipment and tools should be provided with PPEs, including
where necessary, suitable ear protection.

5.21.2 Hand tools

I. Hand tools should be repaired by competent persons.

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II. Heads of hammers and other shock tools should be dressed or ground to a suitable radius on
the edge as soon as they begin to mushroom or crack.
III. When not in use and while being carried or transported sharp tools should be kept in sheaths,
shields, chests or other suitable containers.
IV. Only insulated or non-conducting tools should be used on or near live electrical installations.
V. Only non-sparking tools should be used near or in the presence of flammable or explosive
dusts or vapours.

5.21.3 Pneumatic Tools

I. Operating triggers on portable pneumatic tools should be:
a) so placed as to minimize the risk of accidental starting of the machine.
b) so arranged as to close the air inlet valve automatically when the pressure of the operator's
hand is removed.

II. Hose and hose connections for compressed air supply to portable pneumatic tools should be:
a) designed and tested for the pressure and service for which they are intended;
b) fastened securely on the pipe outlet and equipped with the safety chain, as appropriate.

III. Pneumatic shock tools should be equipped with safety clips or retainers to prevent dies and
tools from being accidentally expelled from the barrel.
IV. Pneumatic tools should be disconnected from power and the pressure in hose lines released
before any adjustment or repair is made.

5.21.4 Electrical Tools

I. Low voltage portable electrical tools should generally be used.

II. All electrical tools should be earthed, unless they are "all insulated" or "double insulated" tools
which do not require earthing.
III. All electrical tools should get inspected and maintained on a regular basis by a competent
electrician and complete records kept.

5.21.5 Engines
I. Engines should:
a) be installed so that they can be started safely and the maximum safe speed cannot be
exceeded.
b) have controls for limiting speed.
c) have devices to stop them from a safe place in an emergency.

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II. IC engines should not be run in confined spaces unless adequate exhaust ventilation is
provided.

III. When IC engines are being fuelled:

a) the engine should be shut off.
b) care should be taken to avoid spilling fuel;
c) no person should smoke or have an naked light in the vicinity.
d) a fire extinguisher should be kept readily available.
IV. Secondary fuel reservoir should be placed outside the engine room.

5.22 MISCELLANEOUS
5.22.1 The Contractor shall provide necessary cordoning off barricades and lights to prevent
accidents.
5.22.2 To ensure effective enforcement of the rules and regulations relating to safety precautions,
the arrangements made by the Contractor shall be open to inspection by the Engineer-in-
Charge.
5.22.3 All sources of ignition shall be prohibited in areas where flammable liquids are stored,
handled and processed. Suitable warning and ‘NO SMOKING’ signs shall be posted in all
such places. Receptacles containing flammable liquids shall be stacked in such a manner as
to permit free passage of air between them.
5.22.4 All combustible materials shall be continuously removed from such areas where flammable
liquids are stored, handled and processed. All spills of flammable liquids shall be cleared up
immediately. Containers of flammable liquids shall be tightly capped.

5.23 REPORTING OF ACCIDENT

5.23.1 All accidents, major or minor must be reported immediately. The Contractor, will provide first
aid to the injured person immediately and the injured person shall report to the first aid
station along with the ‘INJURED ON WORK’ form duly filled in and submit to the Officer of
the First Aid Station.

5.23.2 Serious Injury

In case of serious injury, the following procedure shall be adopted by the Contractor:

I. Provide First Aid at his own First Aid Station.

II. Take the injured person to the Hospital along with the “INJURED ON WORK” form duly filled
in.
III. Reporting the accident to the Owner/Engineer by the Contractor.

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5.23.3 Fatal Accident

Fatal accident must be reported immediately to the Engineer/Owner as well as to the Police.

6.0 DETAILS OF HSE MANAGEMENT SYSTEM BY CONTRACTOR

6.1 ON AWARD OF CONTRACT

Prior to commencement of work, the Contractor shall submit his Health, Safety and
Environment policy and HSE Plans for approval by HPCL. The Contractor shall participate in
the pre-start meeting with HPCL to finalize HSE Plans including the following :

- Job procedure to be followed by Contractor for activities covering - Handling of

equipment, Scaffolding, Electric Installation etc., describing the risks involved,
actions to be taken and methodology for monitoring each activity.
- HPCL/Owner review / audit requirement.
- Organization structure along with responsibility and authority records / reports etc.
on HSE activities.

6.2 DURING JOB EXECUTION

Implement approved Health, Safety & Environment management procedure including but
not limited to as brought out under above sections. Contractor shall also ensure to:

a. Arrange workmen compensation insurance, registration under ESI Act, third party
liability insurance etc., as applicable.
b. Arrange all HSE permits before start of activities (as applicable) like hot work,
confined space, work at heights, storage of chemical / explosive materials and their
use and implement all precautions mentioned therein.
c. Timely submission of completed checklist on HSE activities, Monthly HSE report, accident
reports, investigation reports etc. as per HPCL requirements. Compliance of instructions
on HSE shall be done by Contractor and confirmed immediately to HPCL.
d. Ensure that Resident Engineer / Site-in-Charge of the Contractor shall attend all the
Safety Committee / HSE meetings arranged by HPCL. Only in case of his absence from
site that a second senior most person shall be nominated by him in advance and
communicated to HPCL.
e. Display at site office and work locations caution boards, list of hospitals, emergency
services available etc.
f. Provide posters, banners for safe working to promote safety consciousness.
g. Carryout audits / inspection at sub-contractor works as per approved HSE document
and submit the reports for HPCL review.
h. Assist in HSE audits by HPCL, and submit compliance report.
i. Generate & submit HSE records / report as per HSE Plan.

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j. Appraise HPCL on HSE activities.

HPCL Engineer in-Charge would monitor and record the safety performance of the contractor during the
execution of the job and this performance would be given adequate weightage at the time of renewal of
Registration / Vendor Rating.

6.3 TRAINING

General Safety Training to all categories of contractor employees should be imparted before
induction and annually thereafter. No person should be allowed to enter the installation without
undergoing this training. This training program should cover:

i) Mandatory uses of PPE like Cotton clothes, Helmet, Safety Shoes, Full Body
Safety harness, dust masks, safety goggles, etc.
ii) Probable Hazards related to industry
iii) Job specific hazards
iv) Important Telephone No / Escape route
v) First Aid
vi) Use of Fire extinguisher
vii) Location of assembly points
viii) Procedure of calling fire crew in case of any emergency
ix) Wind direction

Yearly training program should be carried out for contractor worker and the records should be
maintained. The training program should cover at least the following:

i) Worker responsibility for safety of himself and work area.

ii) Associated hazards with the job and job area including electrical shock hazards.
iii) Importance of First Aid fire-fighting equipment, their use & operations
iv) Communication system at the installation
v) Fire / Accident Reporting procedure
vi) General Safety rules
vii) Safety Measures during execution of job such as:
- Welding / Cutting / Grinding
- Working at height
- Confined space entry
- X ray / radiation
- Erection / Dismantling of scaffolding
- Tank construction and repairs

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- Handling of chemicals etc.

- Hydrojetting
- Leak testing of pipelines and equipment (hydro and pneumatic testing)
- Grit / other methods of blasting for surface preparation blasting etc.
- Chemical cleaning & pickling
- Catalyst loading & storage
- ELCB

viii) Importance & use of PPE

ix) Emergency Routes
x) Assembly Points
xi) Job Specific Training

7.0 ADDITIONAL GUIDELINES TO BE FOLLOWED FOR PROJECTS IN OPERATIONAL

TERMINAL/DEPOT PREMISES AND UNITS WITH HYDROCARBONS
In addition to general safety precautions as outlined above for the activities, following additional safety
precautions need to be taken for the sites within the operating area or nearby, where presence of
Hydrocarbons cannot be ruled out.

7.1 Police Verification

 Contractor must submit Police Verification of Antecedents of all workmen engaged by for
executing jobs within HPCL premises.

NOTE:
 Every person other than HPCL Employee or a casual visitor entering HPCL premises would
be governed by the above conditions.
 The term ‘Supervisor’ would mean any person who oversees the works of a group of
Workmen. All other persons will be considered as ‘Workmen’.
 Violation of any of the above conditions of Safety would attract penal actions, including
termination of the Contract/Registration.
 Meticulous adherence to these requirements would be checked by HPCL.
 All safety precautions, safety norms & safety practices as required by the Terminal/Depot
shall be followed by the contractor and his workers. All safety/ security/ statutory
requirements have to be strictly adhered to by the Contractor and his employees.

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7.2 Compliance to Work Permit System

 No job shall be carried out without a valid permit. Permit should be in line with OISD-STD-
105 "Work Permit System".
 Provisions as mentioned in OISD-STD-105 have to be strictly adhered to and records
maintained.
 Do not carry out any work without valid Work Permit issued by the authorized person
in the HPCL premises as per Work Permit System.
 Comply with all the Fire/Safety/Excavation/Radiography Permit conditions specified
in the Permit and clearances given from time to time.

 Display Permit at Worksite for random checking by the HPCL officials.

7.3 Smoking Regulation

i) Smoking should be prohibited in all places containing readily combustible or flammable materials and
"No Smoking" notices be prominently displayed. Smoking is strictly prohibited inside Terminal/Depot
premises. Match box, cigarette lighters, cigarettes, bidis, any other inflammable materials are not
permitted inside Terminal/Depot and have to be deposited with the Security before entering the
premises.

7.4 General Safety Precautions, Fire Fighting Equipment, Emergency Preparedness

 Fire-extinguishing equipment should be well maintained and inspected at suitable intervals

by a competent person. Access to fire-extinguishing equipment such as hydrants, portable
extinguishers and connections for hoses should be kept clear at all times.
 All supervisors and workers should be trained in the use of fire extinguishing equipment, so
that adequate trained personnel are readily available during all working periods.
 Audio means to give warning in case of fire should be provided where this is necessary to
prevent danger. Such warning should be clearly audible in all parts of the site where persons
are liable to work. There should be an effective evacuation plan so that all persons are
evacuated.
 Notices should be posted at conspicuous places indicating:
(a) the nearest fire alarm;
(b) the telephone number and address of the nearest emergency services.
 The work site shall be cleared of all combustible materials, as sparks and molten metal
coming from the welding job can easily ignite combustible materials near or below the

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welding site. If the combustible materials cannot be removed from the area, the same shall
be properly shielded.
 Adequate number of dry chemical type fire extinguishers (DCP) shall be made available in the
work area. Also fire protection facilities like running hoses etc. as per permit should be
complied with.
 Wherever required, welding screens shall be put up to protect other equipment in adjoining
areas against flying sparks. Material used should be metal / fire proof blanket / water curtain.
 Welding or cutting of vessels / equipment used in Hydrocarbon / hazardous flammable
chemicals shall be done after ensuring hydrocarbon free area and verifying the same with the
suitable hydrocarbon detector.
 The confined space / equipment shall be made gas free (hydrocarbon and toxic) and cleaned
and the same shall be ensured with the help of suitable gas detectors.
 Adequate precautions against pyrophoric material shall be ensured.
 Non-sparking tools must be used while carrying out work in hazardous areas.
 In confined spaces and other places where flammable gases, vapours or dusts can cause
danger, following measures should be taken:
(a) only approved type electrical installations and equipment, including portable lamps,
should be used;
(b) there should be no naked flames or source of ignition;
(c) oily rags, waste and clothes or other substances liable to spontaneous ignition should be
removed without delay to a safe place;
(d) Air operated ventilation system should be provided.

7.5 Mobile Regulation

Mobile phones are strictly prohibited inside licenced premises. Any person found with mobile
phone inside licenced premises shall be suspended from entering the premises with immediate
effect. Mobiles have to be deposited with the Security before entering the premises.

7.6 Traffic Safety

 Contractor’s drivers must get themselves familiarized with HPCL roads and traffic
regulations on certain roads.
 Only vehicles with diesel engines fitted with PESO approved and certified spark arrestors
are allowed to enter the premises.
 All vehicles entering or leaving the HPCL must stop at the security gates, for checking by
the security personnel.
 The maximum speed limit for vehicles within the premises is 10 KMPH.

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 Anyone driving a motor vehicle must be in possession of a valid driving license for that
class of vehicle.
 Transport vehicles permitted inside the HPCL premises shall be parked in the designated
parking areas only.
 Contractor’s employees will use designated HPCL entrance and will proceed directly to the
contractor’s job site by way of HPCL roads. They shall not pass through HPCL operating
area.
 Contractor’s employees should not wander from their job site, nor loiter around HPCL
operating units, control houses etc.
 Vehicles or other mobile equipment shall not be parked in any manner that will block fire
hydrants, fire equipment, building exits, walkways etc.
 It shall be the responsibility of the contractor to ensure that materials are properly
stacked in the transport vehicles to avoid items dropping from the vehicles while in
transit.
 Bicycles can be used inside HPCL premises on need basis. However, pillion rider on
bicycles is not permitted.
 Crane Operator should not allow anybody to sit on vehicle body.
 Transportation of contract personnel not permitted by goods carrier like Tractor trolley,
forklift, Dumper etc.

8.0 WORK PERMIT SYSTEM

8.1 INTRODUCTION

The objectives of the Work Permit System are to exercise control over the construction activities by
assigning responsibilities, ensuring clear cut communication between interested functions & safety
considerations to the job, its hazards & the precautions required. It ensures that the work is
properly defined & authorized and project personnel are aware what is going on, precautions to be
taken are specified and the persons executing the job understand the nature and extent of hazards
involved.

Work Permit System is an important element of safety management system and implementation of
this in true spirit shall help in ensuring a safe working environment, thereby reducing possibility of
injury to personnel, protect property, avoid fire, explosion & adverse effect on environment.

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8.2 WORKS THAT MAY REQUIRE PERMIT

Normally all maintenance, repair, construction work shall be carried out with a proper work permit.
The nature of jobs requiring work permits and the formats shall be as stipulated by the owner / Site
In-charge.

Some of the activities that normally require work permits are mentioned below :

 Construction
 Demolition
 Welding work
 Working in confined space
 Work at height
 Electrical Work
 Erection and dismantling of scaffold
 Radiography

8.3 TYPES OF WORK PERMITS / CLEARANCES

8.3.1 ELECTRICAL CONNECTION & WELDING CLEARANCE PERMIT

This permit covers provision of safe electrical connections.

8.3.2 WORKING AT HEIGHT

This permit covers safe access/platform/working arrangement at height for carrying out
the job. The permit shall be issued after checking the Pre-erection Checklist for Scaffolds.

Before erection, when scaffold materials are kept at site of erection, "Pre Erection Checklist for
Scaffold" shall be carried out in prescribed format.

All tubular scaffolds need to checked and certified before being used.

Workmen required to work at height should submit requisite medical certificate.

8.3.3 RADIOGRAPHY CLEARANCE

This permit authorizes radiography of weld joints.

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8.4 GENERAL REQUIREMENTS OF WORK PERMIT

8.4.1 Permits and clearances shall be in printed forms, in duplicate or triplicate, depending on nature
of job, serially numbered, Format Number and different colour code should be adopted for
different types of permits and clearances. Where ever Online Work Permit System of HPCL is
available, the same shall be used for issuance of work permits.

8.4.2 Duly signed "Dos and Don'ts" for related jobs shall be attached with each permit and safety
guidelines mentioned shall be complied at work site.

8.4.3 Depending on nature of jobs, type of permit required shall be decided.

8.4.4 In case of Permit for working at heights, the following is to be ensured:

I. All tools should be carried in tool kits to avoid their falling.

II. Throwing or dropping of material / equipment from height is prohibited.
III. Avoid jumping from one member to another of a structure. Use proper passageway.
IV. Both hands should be free, while climbing the ladder. Bypassing the steps of ladder should be
avoided.
V. Avoid movements on overhead beam without proper fall protection.

8.4.5 For Radiation Permit jobs, the following shall be ensured:

A warning or protective barricade of 1 m height should be provided around the surrounding
area, meeting the distance requirement as mentioned in permit and radiation signs &
symbols to be displayed prominently by the Permit Receiver.

8.4.6 Permit issuing authority shall satisfy that permit conditions are met before issuing permit. It is
also to be ensured that permit conditions are maintained in course of execution of the job.

8.4.7 All concerned shall be trained on Work Permit System for proper implementation. One day
training shall be mandatory for signatory of permit and further, he shall attend a refresher
course at a gap not exceeding 2 years. Project Head shall keep a record of such trainings and
ensure that no untrained person is signing the permit. He shall also initiate action in advance to
train the person, whose validity is expiring.

8.5 SURRENDERING OF WORK PERMIT

On completion of a work, the permits (original with copies) shall be signed by the receiver and
returned to the issuer. The issuer shall retain the copies of various permits in chronological order in a
folder for a period of minimum 3 months from the date of closure of permit or from the date of
commissioning of facilities, whichever comes later.

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In case of serious lapse or violation of permit conditions, where safety of the working personnel or
equipment is likely to be affected, the execution of the job can be stopped by permit issuing
authority or any other personnel authorized by the management for the purpose.

In case of any accident or fire at the work site, the permit shall get automatically cancelled. Fresh
permit shall be obtained for restarting the job.

8.6 SURVEILLANCE AND WITHDRAWAL OF PERMIT

The permit issuing authority and executing authority shall inspect the work site frequently to
ensure that permit conditions are being complied and maintained.

Officers shall make surprise checks at the sites where jobs against work permit are in progress.
Surprise checks shall be carried out on a structured checklist and findings shall be documented.
Date and time of such surprise checks shall be recorded. The corrective measures shall also be
taken.

The permit can be withdrawn by issuing authority or any person authorized by management in
case of violation of permit condition, Site emergency or any other unsafe situation.

8.7 TRAINING AND AWARENESS

Any person who is authorized to issue or receive the work permit shall be imparted training for a
period of not less than one day covering various aspects of work permits’ system. Further all the
persons authorized to issue/ receive the work permit shall be given a minimum of one day training
once in a year on the work permit system and records maintained.

Training and awareness programs are to be organized from time to time for issuer & receiver of
permit to make them conversant about work permit system. These programs should include
"class room" as well as "on the job training" like

 Filling of permits, assessing hazards and correction, Work Permit procedure

 Atmosphere monitoring with portable gas testers.
 Use of PPE including SCBA & airline respirators
 Carrying out different jobs safely

Awareness programs should be arranged in the form of "Class room training" as well as "On the
job training" for contractors (Supervisor and their workmen) about work permit system.

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8.8 REVIEW

Review of work permit system shall be carried out at least once in two years or following a major
and/or high-potential incident / accidents or change in statutory requirements / norms.

8.9 AUDIT OF WORK PERMIT SYSTEM

The Work Permit System shall be audited at least annually by a multi-disciplinary team constituted
by management for the purpose. For the audit, detailed format shall be developed by the
Department. The audit shall include checking of procedure for permit / clearances being followed
and physical check at site. The guidelines for audit checklist are as follows:

 The permit, clearances and format have been properly filled up and recommendations are
mentioned categorically.
 The permit signatories are trained and they have been trained within 2 years. Check the
content of training program to a s s e s s the coverage on "Work Permit System’. Ask questions
from workmen, supervisors, and signatories of permit about their knowledge on subject to
a s s e s s the effectiveness of training program.
 Check for training record of toolbox talk and effectives of training.
 Check for detailed procedure including closing of permits, record keeping.
 Check work sites to observe deviation from procedures, permits, clearances and format.

8.9.1 Safety Meeting

Action points related to safety issues related to the project is discussed. Weekly meeting shall be
conducted by contractors for the entire work force.

8.10 Pre-Job Meeting / Pep talks

The Pre-Job Meeting is meant for consultation before start of activity. At this meeting the “pre-job
checklist” shall be handed over and worked out with all persons involved.

 These are meant for developing safety awareness and to remind the various safety measures and
rules to be followed by the working group

 During the talk, the safety precautions for various activities and general HSE rules would be
highlighted.

 Ensure active participation, interaction of workmen and encourage them to share their similar
experiences of other sites

 The records of Pep talks are to be maintained and a copy of the same is to be sent to Project
Head/HQO.

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8.11 Tool Box Meetings

Toolbox meetings are a kind of consultation wherein executing employees will be informed about
the actual work. A toolbox meeting is a medium to inform executing employees.

 The meetings will be organized by Contractors/Sub-contractors at their respective work locations

daily.

 The meeting would be held with the concerned staff / workmen involved in the specific job. In
the meeting the safety measures and the procedures to be adopted would be conveyed to all
concerned after discussing/assessing associated risks prevailed in the work activity.

 The meeting would be held on need basis and conducted by Site Engineer/Foremen/EHS
coordinator as and when changes of procedure/machinery and for new teams.

 The records of Tool Box meetings are to be maintained and a copy of the same is to be sent to
Project Head.

9.0 NON COMPLIANCE OF SAFETY AND HEALTH PROVISIONS

The compliance of the Safety and Health provisions are of utmost importance. HSE Manager/Officer,
HPCL has the right to order stoppage of work till rectification is carried out to the satisfaction of HSE
Manager/Officer. All stoppage on this account will be at the entire risk cost and consequence of the
erring individuals/contractors.

9.1 DISCIPLINARY ACTION

Non-compliance of Safety and Health and Environmental provisions will result in disciplinary action as
given below:

Violations Action

Written warning & monetary penalty

First instance
of Rs. 1000 /-

Written warning & monetary penalty

Second instance
of Rs. 5000 /-

Third instance Removal from site

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 In case of unsafe conditions, the work will be immediately suspended till safe conditions
are restored / safety compliance is ensured.

 In case of unsafe acts by individuals (for eg. not wearing PPEs etc.), the person will not be
allowed to work till the compliance is ensured.

 In case any person brings himself or others in direct life threatening situations or where
he/she creates a large material loss, the offender will be immediately removed from the
Site

 The contractor who regularly, repetitively violates the provisions will be removed from the
site.

9.2 PENALTIES

All contractors working for HPCL have to strictly follow safety norms as per rules and
regulations. Contractors who violate safety norms while executing the job will be penalized.
Safety violations can be reported by Safety Engineer (HPCL), Safety Supervisor (contractor), HPCL
personnel, Inspecting authorities or any person working at the site. All Safety violations shall be reported to
the Location in- charge / Project In-charge.

Penalties for violation / non -adherence of various safety norms are given below:

PENALTY SAFETY VIOLATION TYPE PENALTY

CLAUSE
1 Non-usage of PPEs like Safety helmet / Safety shoes / Safety As per 10.1
goggles / safety gloves / Face Shield / Respiratory protection
etc. by the contractor personnel.
2 Working without valid work permit / Violation of any of the Work to be suspended till
conditions specified in the permit / JSA. issuance of Work Permit.

First instance : Written

Warning & penalty of
Rs. 10,000 /-

Second instance : Written

warning & penalty of
Rs. 20,000 /-

Third instance : Removal

from site

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3 Carrying out electrical jobs by un-authorised person / As per 10.1

Non deployment of the licensed electricians for electrical
job.
4 Non-usage of safe electric practices at work site : As per 10.1
- non-installation of ELCB,
- not providing earthing connections for electrical
appliances,
- not providing emergency isolation switches,
- using poor joints of cables,
- using naked wire without top plug into socket,
- laying wire / cables on the roads etc.

5 Working at heights without safety belt / Non-usage of the As per 10.1

full body safety harness and fall back arrester with life line
properly anchored by the workers while working at height
6 Non-standard / unsafe platform/ladder, Non-standard / As per 10.1
unsafe Scaffolding, not having proper arrangement for fall
protection, not providing safety nets etc.
7 Throwing up/down any material from height or not making As per 10.1
proper provision to bring down material safely from height

8 Unsafe handling of compressed gas cylinders : As per 10.1

- no trolley, jubilee clips, double gauge regulator
- improper storage / handling
- keeping compressed gas cylinders in horizontal
position etc.

9 Non fencing / barricading of excavated areas. First instance : Written

Unsatisfactory fencing / barricading of excavated areas, Not warning & penalty of
providing proper shoring /strutting /proper slope and Not Rs. 20,000 /-
keeping the excavated earth at least 1.5 meter away from Second instance : Removal
excavated area from site

10 Use of domestic LPG for cutting purpose Rs. 1000 /- per instance

11 - Usage of untested and uncertified pressure vessel. Rs. 5000 /- per instance
- Usage of untested and uncertified lifting tools/tackle.

12 Not providing sufficient illumination / ventilation at the work Rs. 5000 /- per instance
site, including confined spaces

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13 - Driving without valid license First instance : Written

- Over speeding of vehicles Warning & penalty of
- Driving vehicles without PESO approved and certified Rs. 10,000 /-
spark arrestors within working locations Second instance : Written
- Un-authorised road closure / blockage warning & penalty of
- rash driving / overtaking within working locations Rs. 20,000 /-
- wrong parking Third instance : Removal
- parking the vehicles at non-designated places inside from site
premises
- parking in front of any fire-fighting equipment etc.

14 Riding on material handling vehicles or trolleys or hydra. As per 10.1

15 Non-display of name board, permit, etc. at site Rs. 500/- per instance

16 Non-deployment of safety supervisor / supervisor responsible Rs. 5000/- per week or part
for safety at work site thereof

17 Failure to maintain safety register and record by Contractor Rs. 1,000/- per week or part
Safety Supervisor or Supervisor responsible for safety. thereof

18 Failure to submit monthly safety report by the 5th of the next Rs. 1,000/- per week or part
month to the Engineer-in-Charge thereof

19 Failure to adhere to the incident reporting system Rs. 10,000/- per instance

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10.0 CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES

ACTIVITY TYPE OF EFFECT OF PREVENTIVE MEASURES

HAZARD HAZARD
(A) Falling into pit Personal injury Provide guard rails/ barricade with warning
EXCAVATION signal
Pit Excavation Provide at least two entries/ exits.
upto 3.0m Provide escape ladders.
Earth Collapse Suffocation/ Provide suitable size of shoring and strutting, if
Breathlessness required.
Buried Keep soil heaps away from the edge equivalent
to 1.5m or depth of pit whichever is more.
Don't allow vehicles to operate too close to
excavated areas. Maintain at least 2m distance
from edge of cut.
Maintain sufficient angle of repose. Provide
slope not less than 1:1 and suitable bench of
0.5m width at every 1.5m depth of excavation in
all soils except hard rock.
Battering/benching the sides.

Contact with Electrocution Obtain permission from competent authorities,

buried electric Explosion prior to excavation.
cables Locate the position of buried utilities by referring
Gas / Oil to plant drawings.
Pipelines Start digging manually to locate the exact
position of buried utilities and thereafter use
mechanical means.

Pit Excavation Same as above Can cause Prevent ingress of water

beyond 3.0m plus Flooding due drowning Provide ring buoys
to excessive rain / situation Identify and provide suitable size dewatering
underground pump or well point system
water
Digging in the Building/Structure Obtain prior approval of excavation method from
vicinity of may collapse local authorities.
existing Building / Injury / Use under-pinning method.
Structure loss of property Construct retaining wall side by side.
Movement of May cause cave- Barricade the excavated area with proper lighting
vehicles/ in or slides. arrangements.
equipment close Persons may get Maintain at least 2m distance from edge of cut
to the edge of cut. buried. and use stop blocks to prevent over-run.
Strengthen shoring and strutting.

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ACTIVITY TYPE OF EFFECT OF PREVENTIVE MEASURES

HAZARD HAZARD
Narrow deep Same as above May cause Battering/benching of sides.
excavations for plus Frequent severe Provide escape ladders.
pipelines, etc. cave-in injuries or prove
or slides fatal
Flooding due to Drowning Same as above plus
Hydro- static situation may Bail out accumulated water.
testing arise Maintain adequate ventilation.
Rock by Improper May prove fatal Ensure proper storage, handling & carrying of
excavation handling of explosives by trained personnel.
blasting explosives Comply with the applicable explosive acts &
rules.
Uncontrolled May cause Allow only authorized persons to perform
explosion severe blasting operations.
injuries or prove Smoking and open flames are to be strictly
fatal prohibited.
Scattering of Can injure people Use PPE like goggles, face mask, helmets etc.
stone pieces in
atmosphere
Rock excavation Entrapping of May cause Barricade the area with red flags and blow siren
by blasting persons / animals. severe before blasting.
(Contd.) injuries or prove
fatal
Misfire May explode Do not return to site for at least 20 minutes or
suddenly unless announced safe by designated person.
Piling Work Failure of pile - Can injure people Inspect Piling rigs and pulley blocks before the
driving beginning of each shift.
equipment
Noise pollution Can cause Use personal protective equipment like ear
deafness plugs, muffs, etc.
and psychological
imbalance.
Extruding Can injure people Barricade the area and install sign boards.
rods/casing
Working in the Can cause Keep sufficient distance from Live-Electricity as
vicinity of 'Live- electrocution / per IS code.
Electricity' Asphyxiation Shut off the supply, if possible.
Provide artificial/rescue breathing to the injured.
(B) Air pollution by May affect Wear respirators or cover mouth and nose with
CONCRETING cement Respiratory wet cloth.
System
Handling of Hands may get Use gloves & other PPE.
ingredients injured

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Protruding Feet may get Provide platform above reinforcement for

reinforcement injured movement of workers.
rods.

Earthing of Can cause Ensure earthing of equipment and proper

electrical electrocution/ functioning of electrical circuit before
mixers, asphyxiation commencement of work.
vibrators, etc.
not done.
Falling of Persons may get Use hard hats.
materials from injured Remove surplus material immediately from work
height. place.
Ensure lighting arrangements during night hours.
Continuous Results in fatigue Insist on shift operation.
pouring by same and may Provide adequate rest to workers between
gang lead to accident. subsequent pours.
Revolving of Parts of body or Allow only mixers with hopper.
concrete mixer/ clothes may get Provide safety cages around moving parts.
vibrators entrapped. Ensure proper mechanical locking of vibrator.
Super-structure Same as above Shuttering/props Avoid excessive stacking on shuttering material.
plus may collapse and Check the design and strength of shuttering
Deflection in prove fatal material before commencement of work.
props or Rectify immediately the deflection noted during
shuttering concreting.
material
Passage to work Improperly tied Ensure the stability and strength of passage
place and designed before commencement of work.
props/planks may Do not overload and stand under the passage.
collapse
(C) Curtailment and Persons may get Use PPE like gloves, shoes, helmets, etc.
REINFOR- binding of rods injured Avoid usage of shift tools.
CEMENT Carrying of rods Persons may get Provide suitable pads on shoulders and use
for short injured (hand & safety gloves.
distances/at shoulders) Tie up rods in easily liftable bundles.
heights Ensure proper staging.
Checking of Rods may cut or Use measuring devices like tape, measuring rods
clear distance / injure the fingers etc.
cover with hands
Hitting projected Persons may get Use safety shoes and avoid standing
rods and injured and fall unnecessarily on cantilever rods.
standing on down Avoid wearing of loose clothes.
cantilever rods.
Falling of material May prove fatal Use helmets.
from height Provide safety nets.

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Transportation of Protruded rods Use red flags/lights at the ends.

rods by trucks/ may hit the Do not protrude the rods in front of or by the side
trailers persons of driver's cabin.
Do not extend the rods beyond 1/3rd of deck
length or 1.5m whichever is less.
(D)WELDING Welding radiates Radiation can Use specified shielding devices and other PPE of
AND GAS invisible damage eyes and correct specifications.
CUTTING ultraviolet and skin. Avoid Thoriated Tungsten electrodes for GTAW
infra-red rays
Improper Explosion may Move out any leaking cylinders
placement of occur Keep cylinders in vertical position.
oxygen and Use trolley for transportation of cylinders and
acetylene cylinders chain them.
Use flashback arrestors.
Leakage/ cuts in May cause fire Purge regulators immediately and then turn off.
hoses Never use grease or oil on oxygen line
connections and copper fittings on acetylene
lines.
Inspect gas carrying hoses regularly.
Always use red hose for acetylene & other
fuel gases and black for oxygen.
Opening-up of Cylinder may Always stand back from the regulator while
cylinder burst opening the cylinder.
Turn valve slowly to avoid bursting.
Cover the lug terminals to prevent short
circuiting.
Welding of tanks, Explosion may Empty & purge them before welding.
container or pipes occur Never attach the ground cable to tanks, container
storing flammable or pipe storing flammable liquids.
liquids Never use LPG for gas cutting.

(E) Ionizing Radiation may Ensure Safety regulations as per BARC / AERB
RADIOGRAPHY Radiation react with the skin before commencement of job.
and can cause Cordon off the area and install Radiation warning
cancer, skin symbols.
irritation, Restrict the entry of unauthorized persons.
dermatitis, Wear appropriate PPE and film badges issued by
etc. BARC / AERB.

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Transportation Same as above Never touch or handle radiography source with

and Storage of hands.
Radiography Store radiography source inside a pit in an
source exclusive isolated storage room with lock and
key arrangement. The pit should be approved by
BARC / AERB.
Radiography source should never be carried
either in passenger bus or in a passenger
compartment of trains.
BARC / AERB has to be informed before source
movement.
Permission from Director General of Civil
Aviation is required for booking radio isotopes
with airlines.
Loss of Radio Same as above Try to locate with the help of Survey Meter.
isotope Inform BARC / AERB
(F) Short circuiting Can cause Use rubberized hand gloves and other PPE.
ELECTRICAL Electrocution or Don't lay wires under carpets, mats or doorways.
INSTALLATION Fire Allow only licensed electricians to perform on
AND USAGE electrical facilities.
Use one socket for one appliance.
Ensure usage of only fully insulated wires or
cables.
Don't place bare wire ends in a socket.
Ensure earthing of machineries and equipment.
Do not use damaged cords and avoid temporary
connections.
Use spark-proof flame proof type field
distribution boxes.
Do not allow open/bare connections.
Provide all connections through ELCB.
Protect electrical cables/equipment from water
and naked flames.
Check all connections before energizing.

Overloading of Bursting of Display voltage and current ratings prominently

Electrical system with 'Danger' signs.
System can occur which Ensure approved cable size, voltage grade and
can lead to fire type.
Switch off the electrical utilities when not in use.
Do not allow unauthorized connections.
Ensure proper grid wise distribution of Power.

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Improper laying Can cause Do not lay un-armoured cable directly on ground,
of overhead and electrocution and wall, roof of trees.
underground prove fatal Maintain at least 3m distance from HT cables.
transmission All temporary cables should be laid at least 750
lines/cables mm below ground on 100 mm fine sand
overlying by brick soling.
Provide proper sleeves at crossings/ inter-
sections.
Provide cable route markers indicating the type
and depth of cables at intervals not exceeding
30m and at the diversions/termination.

(G) FIRE Small fires can Cause burn In case a fire breaks out, press fire alarm system
PREVENTION become big ones injuries and shout "Fire, Fire".
AND and may spread and may prove Keep buckets full of sand & water/ fire
PROTECTION to the fatal extinguishing equipment near hazardous
surrounding locations.
areas Confine smoking to 'Smoking Zones' only.
Train people for using specific type of fire
fighting equipment for different classes of fire.
Keep fire doors/shutters, passages and exit doors
unobstructed.
Maintain good housekeeping and first-aid boxes
Don't obstruct access to Fire extinguishers.
Do not use elevators for evacuation during fire.
Maintain lightning arresters for elevated
structures.
Stop all electrical motors with internal
combustion.
Move the vehicles from dangerous locations.
Remove the load hanging from the crane booms.
Remain out of the danger areas.

Improper It may not Ensure usage of correct type of fire extinguisher

selection of Fire extinguish the fire meant for the specified fire.
extinguisher Do not attempt to extinguish Oil and electric
fires with water. Use foam cylinders/C02/sand
or earth.

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Improper storage Same as above Maintain safe distance of flammable substances

of highly from sources of ignition.
inflammable Restrict the distribution of flammable materials
substances to only minimum necessary quantity.
Construct specifically designed fuel storage
facilities.
Keep chemicals in cool and dry place away from
heat.
Ensure adequate ventilation.
Before welding operation, remove or shield the
flammable material properly.
Store flammable materials in stable racks,
correctly labeled preferably with catchment
trays.
Wipe off the spills immediately.
(H) Crossing the Personal injury / Strictly adhere to the speed limits and traffic
VEHICULAR Speed Limits Acccidents rules.
MOVEMENT (Rash driving) Always expect the unexpected and be a
defensive driver.
Use seat belts/helmets.
Blow horn at intersections and during
overtaking operations.
Maintain the vehicle in good condition.
Do not overtake on curves, bridges and slopes.
Do not force the driver to drive fast and round the
clock.
Do not day dream while driving.
Adverse weather Same as Above Read the road ahead and ride to the left.
condition Keep the wind screen and lights clean.
Do not turn at speed.
Recognize the hazard, understand the defense
and act correctly in time.
Consuming Same as above Alcohol and driving do not mix well. Either
alcohol before choose alcohol or driving.
and during the If you have a choice between hitting a fixed
driving object or an on-coming vehicle, hit the fixed
operation object.
Quit the steering at once and become a
passenger.
Take sufficient rest and then drive.

Falling objects/ May prove fatal Ensure effective braking system, adequate
Mechanical visibility for the drives, reverse warning alarm.
failure Proper maintenance of the vehicle as per
manufacturer instructions.

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( I ) PROOF Bursting of May cause injury Prepare test procedure & obtain Consultant /
TESTING piping. and prove fatal owner's approval.
(HYDROSTATIC Collapse of Provide separate gauge for pressurizing pump
/ PNEUMATIC tanks. and piping/equipment.
TESTING) Tanks flying off. Check the calibration status of all pressure
gauges, dead weight testers and temperature
recorders.
Take dial readings at suitable defined intervals
and ensure most of them fall between 40-60% of
the gauge scale range.
Provide safety relief valve (set at pressure
slightly higher than test pressure) while testing
with air / nitrogen.
Ensure necessary precautions, stepwise increase
in pressure, tightening of bolts/nuts, grouting, etc.
before and during testing.
Keep the vents open before opening any valve
while draining out of water used for hydro-testing
of tanks.
Pneumatic testing involves the hazard of
released energy stored in compressed gas.
Specific care must therefore be taken to minimize
the chance of brittle failure during a pneumatic
leak test.
Test temperature is important in this regard and
must be considered when the designer chooses
the material of construction.
A pressure relief device shall be provided, having
a set pressure not higher than the test pressure
plus the lesser of 345 KPa (50 psi) or 10% of the
test pressure.
The gas used as test fluid, if not air, shall be non-
flammable and non-toxic.

(J) Person can fall May sustain Provide guard rails/barricades at the work place.
WORKING AT down severe injuries or Use PPE like full body harness, life line, helmets,
HEIGHTS prove fatal safety shoes etc.
Obtain a permit before starting any work at height
above 3 meters.
Fall arrestor, safety nets etc. must be installed.
Provide adequate working space (min. 0.6 m).
Tie/weld working platform with fixed support.
Use roof top walk ladder while working on sloping
roofs.
Avoid movement on beams.

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May hit the scrap Ensure proper housekeeping.

/ other material Keep work place neat and clean.
stacked at the Remove scrap immediately.
ground or in
between
Material can fall May hit the Same as above plus,
down workers working Do not throw or drop materials or equipment from
at lower levels height.
and prove fatal All tools to be carried in a tool-kit, bag or on
working uniform.
Remove scrap from the planks.
Ensure workers are wearing helmets & safety
shoes.
(K) CONFINED Suffocation / Unconsciousness Use respiratory devices, if required.
SPACES Drowning / Death Avoid overcrowding inside a confined space.
Provide exhaust fans for ventilation.
Do not wear loose clothes, neck ties etc.
Ensure conditions of the work permit are fulfilled.
Check for presence of hydrocarbons, O2 level.
Obtain work permit before entering a confined
space.
Ensure that the connected piping of the
equipment which is to be opened is pressure
free, fluid has been drained, vents are open and
piping is positively isolated by a blind flange.
Presence of Inhalation can Same as above plus
foul smell and pose Check for hydrocarbon and Aromatic compounds
toxic threat to life before entering a confined space.
substances Depute one person outside the confined space
for continuous monitoring and for extending help
in case of an emergency.
Ignition/ flame Person may Keep fire extinguishers nearby.
can cause fire sustain Remove surplus material and scrap immediately.
burn injuries or Do not smoke inside a confined space.
explosion may Do not allow gas cylinders inside a confined
occur space.
Use low voltage (24V) lamps for lighting.
Use tools with air motors or electric tools with
max. voltage of 24V.
Remove all equipment at the end of the day.

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(L) Failure of load Can cause Avoid standing under the lifted load and within
HANDLING lifting and accident the operating radius of cranes.
AND moving and prove fatal Check periodically oil, brakes, gears, horns and
LIFTING equipment tyre pressure of all moving machinery.
EQUIPMENT Check quality, size and condition of all chain
pulley blocks, slings, U-clamps, D-shackles, wire
ropes, etc.
Allow crane to move only on hard, firm and
leveled ground.
Allow lifting slings as short as possible and
check gunny packing at the friction points.
Do not allow crane to tilt its boom while moving.
Install Safe Load Indicator.
Ensure certification by applicable authority.

Overloading of Same as above Safe lifting capacity of derricks and winches

lifting written on them shall be got verified.
equipment The max. safe working load shall be marked on
all lifting equipment.
Check the weight of columns and other heavy
items painted on them and accordingly decide
about the crane capacity, boom and angle of
erection.
Allow only trained operators and riggers during
crane operation.

Overhead Can cause Do not allow boom or other parts of crane to

electrical wires electrocution and come within 3m reach of overhead HT cables.
fire Hook and load being lifted shall preferably
remain in full visibility of crane operators.
(M) Person can fall Person may Provide guard rails for working at height.
SCAFFOLDING, down sustain Face ladder while climbing and use both hands.
FORMWORK severe injuries Ladders shall extend about 1m above landing for
AND and easy access and tying up purpose.
LADDERS prove fatal Do not place ladders against movable objects
and maintain base at 1/4 unit of the working
length of the ladder.
Suspended scaffolds shall not be less than 500
mm wide and tied properly with ropes.
No loose planks shall be allowed.
Use PPE like helmets, safety shoes etc.

HSE Policy for Construction Page 71 of 73

 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

Failure of Same as above Inspect visually all scaffolding materials for

scaffolding stability and anchoring with permanent
material structures.
Design scaffolding for max. load carrying
capacity.
Scaffolding planks shall not be less than 50x250
mm full thickness lumber or equivalent. These
shall be cleated or secured and must extend over
the end supports by at least 150mm and not
more than 300mm.
Don't overload the scaffolds.
Do not splice short ladders to make a longer one.
Vertical ladders shall not exceed 6m.
Material can Persons working Remove excess material and scrap immediately.
fall down at Carry the tools in a tool-kit bag only.
lower level gets Provide safety nets.
injured

(N) Personal Can cause injury Do not take rest inside rooms built for welding
STRUCTURAL negligence and or casualty machines or electrical distribution system.
WORKS danger of fall Avoid walking on beams at height.
Wear helmet with chin strap and full body
harness while working at height.
Use hand gloves and goggles during grinding
operations.
Cover or mark the sharp and projected edges.
Do not stand within the operating radius of
cranes.

Lifting / slipping Same as above Do not stand under the lifted load.
of material Stack properly all the materials.
Avoid slippage during handling.
Control longer pieces lifted up by cranes from
both ends.
Remove loose materials from height.
Ensure tightening of all nuts & bolts.

(0) Erection/ Can cause injury Do not stand under the lifted load.
PIPELINE lowering failure Do not allow any person to come within the
WORKS radii of the side boom handling pipes.
Check the load carrying capacity of the lifting
tools & tackles.
Use safe Load Indicators.
Use appropriate PPE.

HSE Policy for Construction Page 72 of 73

 HINDUSTAN PETROLEUM CORPORATION LIMITED
E & P Department , Gresham House-2

Other Same as above Wear gum boots in marshy areas.

Allow only one person to perform signaling
operations while lowering of pipes.
Provide night caps on pipes.
Provide end covers on pipes for stoppage of pigs
while testing / cleaning operations.

(P) Pollution in Can cause Ensure the blasting is done in enclosed shed.
GRIT neighboring personal Keep safe distance from blasting operations.
BLASTING area, hit by grits injury Wear positive pressure blast hood or helmet with
and high view window, ear muff/plug, gloves, overall or
pressure air leather coat /apron, rubber shoes.

HSE Policy for Construction Page 73 of 73

Tender No. : 19000047-HB-11845 Tender Published On : 05-Mar-2020 08:43

Declaration 1
Sl.No. Description Attached File Set Value Supporting
Doc. Req'd
1 Declaration 1 Declaration I.pdf - No
 DELCLARATION

I/We _________________________ hereby declare/clarify that we have not

been banned or delisted by any Government or quasi Government Agencies or
Public Sector Undertakings

Date: Stamp & Signature of the bidder

Note: If a bidder has been banned by any Government or Quasi Government Agencies
or PSUs, this fact must be clearly stated with details. If this declaration is not given
along with the UNPRICED Bid, the tender will be rejected as non-responsive.
-------------------------------------------------------------------------------------------------------------
----
Tender No. : 19000047-HB-11845 Tender Published On : 05-Mar-2020 08:43

Declaration 2
Sl.No. Description Attached File Set Value Supporting
Doc. Req'd
1 Declaration 2 Declaration II.pdf - No
 DECLARATION

The Tenderer is required to state whether he/ she is a relative of any Director of
the HPC or the tenderer is a firm in which Director of HPC or his relative is a
partner or is any other partner of such a firm or alternatively the Tenderer is a
private company in which Director of HPC is member or Director, (the list of
relative(s) for this purpose is given below)

N.B: Strike off whichever is not applicable. If the tenderer employs any person
subsequent to signing the above declaration and the employee so appointed happens to
be relative of the Officer of the HPC/Central/ State Government, the tenderer should
submit another declaration furnishing the names of such employees who is/are related
to the Officer/s of the HPC/ Central/ State Government.

Date: ____________ Signature_____________________

Name of Person signing_____________________

Tenderer's Name and address with seal____________________

--------------------------------------------------------------------------------------------------------------------
-

LIST OF RELATIVES

A person shall be deemed to be a relative of another, if any and only if,

He / She / They are members of Hindu Undivided family or

He / She / They are Husband & Wife or
The one is related to the other in the manner indicated below:

Father
Mother (including Step Mother)
Son (including Step Son)
Son’s Wife
Daughter (including Step Daughter)
Father’s Father
Father’s Mother
Mother’s Mother
Mother’s Father
Son’s Son
Son’s Son’s Wife
Son’s Daughter
Son’s Daughter’s Husband
Daughter’s Husband
Daughter’s Son
Daughter’s Son’s Wife
Daughter’s Daughter
Daughter’s Daughter’s Husband
Brother (including Step Brother)
Tender No. : 19000047-HB-11845 Tender Published On : 05-Mar-2020 08:43

Documents to upload
Sl.No. Description Attached File Set Value Supporting
Doc. Req'd
1 Please confirm that the person who had digitally signed and uploaded the Bid Confirmed. No
Documents in response to this tender inquiry is an authorised representative of
your firm and duly authorised by your management to sign and upload documents
on behalf of the firm.
2 Firm Prices - No
Confirm quoted prices will remain FIRM and Fixed till complete execution of the
order.
3 Delivery Period - No
Confirm acceptance of delivery period as indicated in the tender documents
4 Delayed Delivery or Liquidated Damages - No
Confirm your acceptance for delayed delivery clause as per the attached Terms
and Conditions.
5 Payment terms : - No
Confirm acceptance of tender payment terms
6 Upload duly filled , signed, stamped declaration regarding Relatives in HPCL in - Mandatory
the format provided in Tender
7 Upload duly filled , signed, stamped declaration on non-Blacklisting by any - Mandatory
govt/Semi govt/PSU in the format provided in Tender
8 Uploading any other document as required in Tender - Allowed
9 Uploading any other document as required in Tender - Allowed