Project Cost Estimation Summary

Project Name Charm - SAP Implementation

Project Manager Debbie Rumjey
Start Date 4-Mar-16
End Date 30-Nov-17
Labour Costs $140,650
Materials Costs $102,000
Other Costs* $163,713
Total Project Cost $406,363

* Including Contingency
WBS # Phase

1 Impact Analysis
1.1 System Scope and Design
1.1.1 HLP
1.1.2 Detailed Plan
1.2 Workshops
1.2.1 Methodology, Processes and Templates
1.2.2 Timeline

1.2.3 Deliverables and KPI's

2 Detailed Design and Build

2.1 FS
2.2 FDS
2.3 TDS
2.4 E2E Scope
2.5 Legacy Interfaces
3 Testing
3.1 FUT
3.2 IIT
3.3 Dry Run E2E
3.4 FTT
3.5 E2E
3.6 UAT
4 OCM
4.1 Change Impact
4.2 Role Mapping
4.3 SOP
4.4 Knowledge Transfer
5 Data Migration
5.1 Data Load #1
5.1.1 Extract Legacy Data
5.1.2 Transform Data
5.1.3 Load Data
5.2 Data Load #2
5.2.1 Extract Legacy Data
5.2.2 Transform Data
5.2.3 Load Data
5.3 Production Load
6 Infrastructure
6.1 User Alignment
6.2 Hardware Upgrade
6.3 Legacy Cloning

7 Training
7.1 Training Materials
7.2 TTT
7.3 EUT
8 Cutover
8.1 Plan
8.2 Legacy Freeze
8.3 Cutover
8.4 Go-Live
9 Hypercare
9.1 Plan
9.2 Execute
10 Administrative Support
11 Management
12 Overhead
Total
 Required Cost Per
Description
Hours Hour ($)
Analysing the current system, and putting together the blueprint for the
215 73.0
new one
What the new system will deliver, and when 80 82.5
High Level Plan 25 80.0
Usually in MSP format 55 85.0
With the planning team 135 66.7
Write new documents 80 65.0
Basic work plan 10 65.0
A list of what the new system will be compromised of, and how the process will
45 70.0
be measured
Configuring and customizing the new system to fit the needs of the
240 80.0
company
Functional Specifications 25 80.0
Functional Design Specification 80 85.0
Technical Design Specification 40 60.0
End-to-End 45 85.0
Designing the interfaces of the new system 50 90.0
Done in different environments 375 86.7
Functional Unit Testing 75 85.0
Interface Integration Testing 45 85.0
A string of FUT's, done in the developer environment 65 85.0
Functional Technical Testing 60 85.0
Same as the dry-run, but in the QA environment 60 85.0
User Acceptance Testing 70 95.0
Organizational Change Management 285 66.3
Analysing the changes which will affect the users 80 60.0
Who does what, and which permissions they require 45 60.0
Standard Operating Procedure 110 75.0
From the programmers to the users 50 70.0
Migrating the data from the legacy system to the new one 185 57.9
First trial of migrating the data 85 55
From the legacy system 20 50.0
Transferring to the new systems' code 45 65.0
Uploading it to the new system 20 50.0
Second trial of migrating the data 65 55.0
From the legacy system 15 50.0
Transferring to the new systems' code 35 65.0
Uploading it to the new system 15 50.0
The final load of the legacy info to the new system 35 75.0
The hardware 90 75.0
Aligning the servers to the new requirements 45 85.0
Purchasing the new servers 10 65.0
Cloning the legacy environments to the new system 35 75.0

Teaching the users how to use the new system 145 73.3
Writing the documents 85 65.0
Training the Trainers 25 75.0
End User Training 35 80.0
Transferring the users to the new system 30 33.8
Short term plan, for the cutover only 15 65.0
From this point on, no-one uses the old system anymore 0 0.0
Straight after the legacy freeze (#8.2) 15 70.0
The new system is live 0 0.0
Support by the programmers (3rd tier support) 135 67.5
Who will support which users, and when (roster) 15 45.0
24/7 support of the new users 120 90.0
Scheduling, printing, etc. 85 50.0
PM, PMO, COO, etc. 145 110.0
CFO, payroll, HR, etc. 100 80.0
Total 2030 69.3
Total Cost
($)

$15,695
$6,600
$2,000
$4,675
$9,000
$5,200
$650

$3,150

$19,200
$2,000
$6,800
$2,400
$3,825
$4,500
$32,500
$6,375
$3,825
$5,525
$5,100
$5,100
$6,650
$18,881
$4,800
$2,700
$8,250
$3,500
$10,704
$4,675
$1,000
$2,925
$1,000
$3,575
$750
$2,275
$750
$2,625
$6,750
$3,825
$650
$2,625

$10,633
$5,525
 $1,875
$2,800
$1,013
$975
$0
$1,050
$0
$9,113
$675
$10,800
$4,250
$15,950
$8,000
$140,650
 Material Description Units
Servers For the new system 3
Office Equipment Computers, Phones, Printing paper, Desks, Chairs, etc. -
Software Licenses OS, New system, etc. 40
Total
Price Per Unit ($) Total cost ($)
15,000 45,000
- 35,000
550 22,000
102,000
 Material
Travel
Office Space
Refreshments
Customer Hospitality
Insurance
Contingency Fund
Total
 Description Units
Air fare, Accommodations, Car rental, Per diem, Transportation -
Floor space, Car parking (in square meters) 245
Hot & Cold drinks, Fruits, Machines -
Restaurants, etc. -
Any insurance required by the country / municipality -
Between 10% and 30%: Dependant on the project type, length and innovation 15%
Total
Price Per Unit ($) Total cost ($)
- 75,000
80 19,600
- 1,800
- 9,700
- 5,000
Of total Costs 52,613
163,713