‘CANDIDATE PLEASENOTE: PRINT your thisbooket wi oso may result in diaqalifeation, FORM : TEST CODE, CARIBBEAN EXAMINATIONS COUNCIL CARIBBEAN SECONDARY EDUCATION CERTIFICATE® EXAMINATION ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT Paper 01 ~ General Proficieney J hour 30 minutes 02 JUNE 2017 (a.m.) READ THE FOLLOWING INSTRUCTIONS CAREFULLY. 1 This test consists of 60 items. You will have | hour and 30 minutes to answer them, 2. In addition to this test booklet, you should have an answer sheet. 3. Each item in this test has four suggested answers lettered (A), (B). (C), (D). Read each item you are about to answer and decide which choice is best. 4. On your answer sheet, find the nuniber which corresponds to your item and shade t'e space having the same letter as the answer you have chosen, Look at the sample item below. Sample {term ‘The MOST appropriate salutation for a business letter is Sample Answer (A) Hi James (B) Dear Mrs Ali ®©®eO0OO (©) My Dear Solomon (D) ToALl Staff Members ‘The best answer to this item is “Dear Mrs Ali”, so (B) has been shaded 5. If you want to change your answer, erase it completely before you fill in your new choice. 6. When you are told to begin, turn the page and work as quickly and as carefully as you can, If you cannot answer an item, go on to the next one. You may return to that item later. DO NOT TURN THIS PAG! UNTIL YOU ARE TOLD TO DO 80. Copyright © 2016 Caribbean Examinations Council All rights reserved. 2017Items 1-3 Some of the following sentences contain errcrs of punctuation or capit: > correct, Select the letter (A), (B) or (©) to 1, Several boys participated in the boat race, Stephen, Amir, Raoul and James. NO ERROR (A) (B) © @) 2, The final stop on the itinerary is port of Spain, Trinidad and Tobago. NO ERROR “ ®) «© (D) 3. “Why can’t you come to the fair?” she asked. NO ERROR (A) (BC) @) jems4 = 10 refer to the following incomplete sentences. Choose the word or words to BEST complete EACH sentence, 4. Although students are being reminded on several occasions, students who still bring. .- phones into the examination room. coos are still a few (A) their, they (B) they, their (©) there, their (D) they, there 5. Last week, Samud and I ... our birthdays with a visit to the museum. (A) celebrate (B) celebrated (©) . celebrates (D) celebrating 6. After the concert, the students could not remember .. the school bus was parked. (A) ware (8B) wear (©) whare (D) where 7. Everyone was when Mr Richards announced that the practical examination ‘was postponed, (A) televed (B) relieved (©) releived (D) — teleeved GO ON TO THE NEXT PAGE 201710. u Ra B. 63h ‘The students in Mrs Roberts” class were pleased with their ..... -- on the Mathematies test. (A) achevements (B) —_achievments (©) achievements (PD) acheivements Makada wrote headings for each column, (A) separate (B) seperate © — seperete (D) — separete Bus .. for physically challenged students is subsidized by the government. (A) fear (B) fair (©) fare ©) ter Which of the following abbreviations may be used in a manuscript to represent the word ‘necessary’? (A) necy (B) necey (C) neery (D) ~ nesry Which of the following words is represented by the abbreviation ‘sh’ in a manscript? (A) shall (B) shell (©) should (D) shout In which of the following components can the CPU, ROM and RAM be found? (A) Hard drive (B) Hard board (©) Motherboard (D) Memory stick GO ON TO THE NEXT PAGE 201714. 15, 16. 17, 18. Which of the following is NOT a peripheral device? (A) Mouse (B) Speaker (©) Keyboard (D) Floppy disk Which of the following devices may be classified as BOTH input and output? (A) Mouse (B) Webcam (© Keyboard (D) Headphones Which of the following printers is MOST suitable for producing monthly bills in duplicate for a company which hhas more than 5000 customers? (A) Laser (B) Inkjet (©) Thermal (D) Dot matrix Which of the following de used to read pencil or pen marks multiple-choice answer sheet? (Pos (8) OMR © ocr ©) MIcR Which of the following storage media normally requires a USB connector? (A) Flash drive ®) Cloud drive (©) Compact disk (D) Memory card 2017 19. 20, 21. Which of the following software is used to boot a computer? (A) Utility (B) System (C) Firmware (D) Application Mary is producing an electronic presentation for the CBO who will be travelling shortly and wishes to take the presentation with him. Wha: is the MOST appropriate media for Mary to store the presentation on? (A) Compact disk (B) Floppy disk (©) Hard drive (D) Flash drive Repetitive strain injury may be avoided by (A) typing with an keyboard (B) changing the lozation of the computer (©) covering the CPU after use (D) using a screensaver ergonomic GO ON TO THE NEXT PAGEaoe Item 22 refers to the following screenshot. 22. The correct term for the rectangle indicated by the arrow is A) active cell (B) name box (©) status bar (D) formula bar 2017 GO ON TO THE NEXT PAGE23. re Items 23-24 refer to the following screenshot. Lorem Ipsum ‘ore ipsum dooe sit ans, 5 pubergren plilovophia fe idque vitupeats men ‘Cumt an peicula siilique philosopbiailad patogueperciitr ius, Eos propria: Aisentiet id. Oporteat splendide mel ad, cu acowam ‘odswet accommedate cum. Quo quem vivendu ecusrbo ut lum fuissct nee At aru saltand honest ‘is volupatibs, us ao pes puta! quaerendum. Debet cause epudire eum | Eu nostrum conteationes eum, dicta ndootum consegu- ‘atu sed an. Solum grace lent nam cu, sed in veniam decor, obi temportus an mei, Probo soc delist e ‘et, paulo utoque ao mel. Minim ales alien prise, Bus possit mel et, his nc suas nov, bas mininaua incident ‘The vertical line at the end of paragraph 1 24, Which paragraph alignment has been indicates applied? (A) the last character that was typed (A) Left (B) the end of the first paragraph (B) Right typed (© Centre (©) © where the next character to be (D) Justified typed will go (D) the paragraph that has been selected GO ON TO THE NEXT PAGE 201725, 26. 27. 28, The cell reference A10:A13 refers to cells located in (A) column A, namely A10 and AL3 (B) row A, columns 10 to 13, inclusive (Cc) column A, rows 10 to 1+, inclusive (D) column A, rows | to 10 and 10 to 13 The purpose of the freeze panes feature of a spreadsheet is to (A) hide the row or column: (B) _ key the row or column headings isible (c) insert the absolute value of formulas (D) keep the font size of value ina field constant Which of the following will determine the special effects seen as a screen changes from one slide to another? (A) Outlines (B) Animations (C) Transitions (D) Pointer options Which of the following features is used to create a presentation with a consistent appearance on all slides? (A) Animation (B) Slide master (©) Design template (D) Auto correet wizard 2017 29. 30. 31. 32, At the end of a business letter, five blank lines are inserted before the writer's name for the (A) salutation (B) typist’ initials (C)_— writer’s signature (D) enclosure notation Which of the foliowing is the correct formula to subtract the value in cell Gt from the value in cell C2? (A) =02-G1 (8) =GI-c2 © () — =DIFE(GI:C2) The preprinted contact information on a company’s business stationery is called the (A) footer (B) header (C) template (D) letterhead The minutes of a meeting (A) give notice of an upcoming meeting (B) list the decisions taken at the meeting, ©) list items to be discussed at the meeting (D) summarize what has taken place at the meeting GO ON TO THE NEXT PAGE34. 38. 36. Which of the following is MOST 37, appropriate for a secretary to use to transmit a message to members of staff about a social event? (A) Fax B) Letter © Notice (D) Agenda 38. An advantage of using the Interne: for research is that (A) the data have been written by experts in the field (B) itis readily available and users can access the latest research (©) the data are always reliable and available to multiple users (D) itis up-to-date and the data can be saved by copying and pasting 39. The abbreviation WWW represents (A) Word Wild Web (8) Word Wide Web (©) World Wide Web (D) _ World Wild Wob In the URL httpviwww.toys.com, the phrase “toys.com’ represents the 40. (A) extension (8) domain name (©) company name () Internet company 2017 Electronic mail may be transmitted using a (A) printer (B) telephone (C) computer (D) fax machine ‘Telecommuting can be BEST described as (A) using telephones to market products (B) travelling between home and the traditional office (© establishing a communica link between companies (D) working from a remote location outside of a traditional office An electronic mail (e-mail) was sent with the addresses of Joe and Paula in the CC field and Maria in the BCC field. The individual receiving the e-mail knows that it was sent to (A) Joe, Paula and Maria (B) Joe but not Pauls and Mari (©) Joe and Pasa but not Mari (D) Maria but not Joe and Paula Which of the following are advantages of using electronic mail (e-mail) instead ‘of postal mail? 1 Speed of delivery I, Access from any location IIL Receipt of bulk mail ‘unknown sources from (A) Land tt only (8) Land It only (©) Mand Monty (D) [Hand itt GO ON TO THE NEXT PAGEal. 2. 43. 44, Which of the foilowing factors should be considered when sending commuricati about a pending storm? (A) Location (B) Efficiency (©) Desvee of urgency (D) Level of confidentiality ‘The MAIN difference between a blog and a traditional website is that a blog (A) isupdated frequently (B) can be used for marketing (C) has more up-to-date content (D)__canonly be accessed by a single user Which of the following is an advantage of an electronic filing systern compared with a manual filing system? (A) It takes up less space (B)__ [tis cumbersome to work with (©) _ Itcan be accessed if there is no electricity. (D) ‘tis time-consuming to search for a document. Which of the following storage systems would be MOST suitable for a client. register in a large organization? (A) Blectronie (8) Microfilm (C)__ Image based (D) Paper based 2017 45. 46. 48. Which of the following strategi would BEST reduce the risk of invasion to privacy over the Internet? (A) Set the browser to disallow cookies. (B) Use encryption techniques during transmission. (C) Change the Internet service provider regularly. (D) Increase the level of security ings on the browser. In document management, a retention schedule details (A) the way a document is ereated, filed and maintained (B) how the original document is to be created and stored (C) any activity that needs to be scheduled ahead of the time of destruction (D) the length of time each document will be kept as an active record Which of the following would BEST guard computers against viruses? (A) Installing anti-virus programs (B) Installing computer security devices (©) Servicing the computer devices regularly (D) Hiring an expert to search for viruses on the system Which of the following should be used to keep track of different versions of a document? (A) Track change (B) Track control (C) Version contro (D) Version manager GO ON TO THE NEXT PAGE49. 50, Si. 52. 53. a0 Which of the following features is 54. MOST appropriate for sorting files in a folder to identify the latest versions? (A) Size (B) Date © Type () Name Which of the following is located at the LOWEST level of the file structure in an electronic filing system? A) File ®) Drive ©) Folder 35. (D) — Sub-folder The document which is used as a guide to destroy the original hard copy content of a file after scanning is called a (A) service contract (B) vendor contract (C) retention schedule (D) disposal schedule 36, Which of the following is an example of a literary work? (A) Poem B) Dance (© Movie (D) Painting 57. Using someone else’s idea or words without properly documenting the original source is known as (A) editing (B) copyright (©) plagiarism (D) — misquoting 2017 ig is the correct APA style referencing format when the information is sourced from a book? (A) Last Name, Initial (year). Title of Book, Publication Data. (B) Publication Data. Title of Bewk, (year). Last Name, Initial. (©) (Wear). Title of Book. Last Name. Initial. Publication Data. ile of Book. (Year). Publica 1 Data, Last Name, Initial ©) Which of the following lists is placed at the end ofa research paper and includes information on the titles of sources and theie authors, and publication data? (A) Citation (B) Quotation (©) Summary (D) Bibliography Which of the following characteristic; is NOT considered a work ethic? (A) Posture (B) Attitude (©) Integrity (D) Behaviour Which of the following practices is NOT a desired habit in the workplace? (A) Recognizing diversity (B) Respecting the rights of others (C) Wearing the appropriate attire () Sharing confidential information GO ON TO THE NEXT PAGE58. 59, == Johan comes to work on time every 60. day and is only absent from work with permission. Under which of the following categories could Johan be awarded? (A) Punctuality and regularity (B) Productivity and regularity (C) Attendance and obedience (D) Cooperation and punctuality Which of the following are NOT protected by copyright? (A) Films (B) Books (C) Inventions (D) Broadcasts END OF TEST Which of the following symbols indicates thata literary work is protected by copyright? “ ®) © » © IF YOU FINISH BEFORE TIME IS CALLED, CHECK YOUR WORK ON THIS TEST, > 2017