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Excel User Tips - Printing

This document provides tips for avoiding the printing of specific rows in an Excel worksheet. It describes how to use Excel's outline feature to group rows that should not be printed and then hide the grouped rows before printing. The outline remains after printing, making it easy to re-display the hidden rows. An alternative for printing only a portion of the worksheet is also presented.

Uploaded by

Leon Fourone
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
18 views

Excel User Tips - Printing

This document provides tips for avoiding the printing of specific rows in an Excel worksheet. It describes how to use Excel's outline feature to group rows that should not be printed and then hide the grouped rows before printing. The outline remains after printing, making it easy to re-display the hidden rows. An alternative for printing only a portion of the worksheet is also presented.

Uploaded by

Leon Fourone
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Excel User Tips

Avoid printing specific rows


In some cases, you may wish to avoid printing certain rows in your worksheet. For
example, the rows may contain confidential information, or intermediate results that
need not be printed.

To avoid printing specific rows, you can hide the rows before you print, and then unhide
the rows after printing. If your sheet has many rows that should not be printed, hiding
and unhiding the rows may be a tedious process. This tip presents a way to quickly
toggle the hidden status of any number of rows. It takes advantage of Excel's Group and
Outline feature.

The figure below shows a simple example. In this case, rows 5, 10, 15, and 20 should not
be printed.

To set up a simple outline, follow these steps:

1. Select Row 5
2. Choose Data - Group and Outline - Group (or, use Alt+Shift+RightArrow)
3. Select Row 10
4. Press F4 (this key repeats the last command)
5. Select Row 15
6. Press F4

Excel User Tips_Printing


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7. Select Row 20
8. Press F4
The preceding steps created a simple outline on the worksheet, and the outline symbols
are displayed along the left side of the sheet. You can hide all of the "grouped" rows by
clicking the small "1" button at the top of the outline symbol area (see the figure below).

After you've printed the sheet, click the "2" button to redisplay all of the rows.

Note: To hide the outline symbols, press Ctrl+8. The outline remains, but the symbols
are hidden. To re-display the outline symbols, press Ctrl+8 again.

Printing Just a Portion of Your Worksheet


If you need to print just a small portion of your worksheet:

1. Select the cells that you want to print


2. Choose File - Print
3. In the Print dialog box, choose the Selection option
4. Click OK
If you've specified a print area, this will not change it.

Note
If your selection consists of a non-contiguous range (a multiple selection), each area is
printed on a separate sheet of paper.

Excel User Tips_Printing


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