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Wunderman POC

1. The document outlines the scope and process for an AETS proof-of-concept (POC) between Wunderman and Smart 24x7. Modules like employee management, vehicle tracking, and notifications will be included in the POC. 2. A success matrix details functionality to be demonstrated for employee management, transport tracking and notifications. Wunderman will provide data and manage vendor/driver training, while Smart 24x7 will setup the system and track success criteria. 3. Key steps in the POC process include roster uploading, trip assignment, driver acceptance/tracking, employee notifications, and reporting. Success will be evaluated based on demonstration of these features to employees, transport supervisors and leadership

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Ramesh Kumar
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77 views3 pages

Wunderman POC

1. The document outlines the scope and process for an AETS proof-of-concept (POC) between Wunderman and Smart 24x7. Modules like employee management, vehicle tracking, and notifications will be included in the POC. 2. A success matrix details functionality to be demonstrated for employee management, transport tracking and notifications. Wunderman will provide data and manage vendor/driver training, while Smart 24x7 will setup the system and track success criteria. 3. Key steps in the POC process include roster uploading, trip assignment, driver acceptance/tracking, employee notifications, and reporting. Success will be evaluated based on demonstration of these features to employees, transport supervisors and leadership

Uploaded by

Ramesh Kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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AETS POC in Wunderman

1. Modules under POC Scope are:

i. Employee Management ( Add / Edit / Deactivate)


ii. Vehicle Assignment
iii. Vehicle Tracking
iv. Employee SMS's & OTP for boarding, Proximity Alerts, OTA/OTD
v. No-show ( Mobile based & Trip Sheet Based)
vi. Single dashboard for Shift Tracking

2. Modules which are not parts of POC Scope as told to Smart 24x7
i. Scheduling
ii. Routing
iii. Cab Compliance
iv. Cab audit
v. Billing & Internal MIS
vi. Penalty levying
vii. Escort management

3. Process Taken for POC


❖ Wunderman team will upload the select employee rosters.
❖ Rosters will be sent to vendors for trip assigning to cabs.
❖ Driver receives the roster, then accepts it. Checkpoint [1]: SMS alert to employee of trip details with OTP
is sent. Notification on TPT dashboard of acceptance.
❖ Driver cancels. Checkpoint [2] : Notification sent to TPT team of rejection on dashboard.
❖ Driver starts the trip. Checkpoint [3] : Start time is captured, movement and location of vehicle is updated
every 5 seconds on dashboard.
❖ First pick up employee gets proximity alert of vehicle reaching, (default setting is 2 kms).
Checkpoint [4] : Employee gets notification on mobile.
❖ Employee gives OTP to the driver, Driver feeds the OTP in the application. Application accepts the OTP.
Checkpoint [5] : Boarding time is recorded on dashboard.
❖ Driver accelerates beyond the prescribed speed limit. Checkpoint [6] : Alerts will be triggered on
dashboard.
❖ Panic button working. Checkpoint [7] : Alerts showing on dashboard.
❖ Cab reaches the geofenced corporate campus. Checkpoint [8] :TPT dashboard gets the alert.
❖ In case of last female employee drop, she confirms through TMS app, in case she doesn’t system calls up
to confirm. Checkpoint [9] TPT Dashboard gets the notification
❖ MIS reports. Check for reports of No Show, safe drop report, planned vs actual occupancy, late arrivals.
Checkpoint [10) :Download from dashboard.
4. Success Matrix

Success Matrix
Response
[Y-Yes, N-
Functionality/ No Comments,
Scope Details
Module PA- If Any
Partially
Available]

1. IS TPT Admin able to add/edit/deactivate Employees    


Employee Management 2. Is TPT Admin able to set employee latitude/longtitude using Google map GUI    
3. Is TPT Admin able to bulk upload/Update/Edit and Download the data?    
 
1. IsTPT team able to upload the roster in system?    
2. Is Multiple shift is getting uploaded?    
TPT Roster Dashboard
3. Is TPT team able to add/edit/Manage shift OTA/OTD?    
4. Is transport team easily able to identify the issue while uploading the roster? If any.    

1. Is Vendor Supervisor able to allocate vehicle/driver on route    


Supervisor/ Tracker 2. Is Vendor supervisor able to see the driver action (Acceptance/Rejection/Start/Pick
interface to manage and Drop Action)    
Cabs 3. Is Vendor Supervisor able to Add/Upload compliance of vehicles/Drivers    
4. IS Vendor Supervisor able to see the real time location of his operating cabs ?    
   
1. Is TPT team able to see the shift upload, assign time?    
2. All action done by drivers are easly readable by team?    
TPT Team Tracking
Dashboard 3. Notification of driver action is getting notified to TPT team?    
3. Is TPT team able to Add and delete the employee for routes?    
4. SOS pressed by Employee/Driver are coming to dashboard?    
 
1. Are employees able to Register/Login in to the mobile app using their Corporate Email
ID With OTP Verification.    
Mobile App for 2. Is Employee able to see the current assigned vehicle and Driver detail.    
Employees 3. Are Employees able to see map to track their cab on real time.    
4. Are Employee getting automated notification to submit the Trip Feedback.    
5. Is Employee able to press the panic button and coming to Transport team?    
 

Are Employees getting SMS/Notification accordin to the following ongoing trip action-    
1. On Vehcile/Driver Assignment    
SMS and Notification
2. When driver Start Trip    
3. Proximity when cab is 2 KM away from pickup location    
4. Picked/Dropped/No Show/Wait n Move    
 
1. Is Registered Driver able to login through his mobile no and OTP ?    
2. Is driver able to Select his vehicle no ?    
Driver APP
3. Drivers gets Trip details on their Andriod Smart phone.    
4. Is driver able to accept/Start Trip    
5. Drivers are able to use high end navigation digital map based tracking to reach the
employee location    
6. Drivers are able to mark Pick/Drop/No Show and Wait n Move    
7. Is driver able to connect employee and helpdesk through mobile app    
 
Leadership team to 1. Is Management team is able to see the OTA/OTD Trends with graphs ?    
Check OTA reports 2. Is Management able to See the Governance Report Graph online with counts?    

❏ Employee APP will be demonstrated and used by all employees who are having Smartphone.

Responsibility of Wunderman-SPOC would be


i. Provide Data in agreed format to Smart team
ii. Vendor Counselling
iii. Identify Driver and Vehicles which should not change during POC.
iv. Arrange Drivers for Training session. This will be done Multiple Times.
v. Arrange Training session for Employees.
vi. Align Vendor Trackers for training and Tracking of vehicles.
vii. Finalize the Communication going to Employees and Driver
viii. Responsible for Uploading the Roster on Daily Basis.
ix. Responsible for Creating Report from Dashboard and AETS System.
x. Conduct Weekly Review meeting with Smart and Wunderman management with Issue Trackers

Responsibility of Smart-SPOC would be

i. Setup the System as per WUNDERMAN POC requirements as mentioned above.


ii. Take Sign Off on the Success Matrix
iii. Draft the Communication to Wunderman Employees and Drivers (SMS / EMAIL)
iv. Responsible for Training of Drivers & Employees.
v. Responsible for Training Trackers/ Vendor Supervisors/ WUNDERMAN SPOC.
vi. Responsible for Creating all No Show/ OTA & OTD Reports/ Planned Vs Actual for first 7 days,
post that Wunderman SPOC will do the same
vii. Coordinate with SMART for any Issues.

Note

1. We need 7 days for the system to stabilize after all the set up & data upload.
2. Under POC, as agreed upon, 2 vendors will be identified with 15 vehicles each, none of the vehicles to
change during trial period.
3. Trial run duration for 21 days

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