FORM 2005012 TEST CODE 01329020

JANUARY 2005
CARIBBEAN EXAMINATIONS COUNCIL
SECONDARY EDUCATION CERTIFICATE
EXAMINATION
INFORMATION TECHNOLOGY
PAPER 02 - Technical Proficiency

PRACTICAL
Word processing
Spreadsheet
Database Management
2 hours

(12 JANUARY 2005 (a.m.)

No printing is to be done in the 2 hours allotted for the examination.

Time will be given for printing at the end of the examination.
INSTRUCTIONS TO CANDIDATES
1. Attempt ALL questions.
2. Read the instructions carefully before attempting EACH question.
3. Perform the instructions for EACH question in the order given.

4. Report any problems with the computer or software to the invigilator who will, if possible,
grant you extra time to make up for time lost.
5. If problems are experienced in printing your files, you may request aid from the
invigilator or teacher. Printing is not considered to be part of the examination.

6. After printing, it is your responsibility to ensure that: (a) All side perforations (if any) are
removed.
(b) Continuous paper (if used) is separated into single sheets which are then put together
in the correct order.

(c) Your candidate number appears in the upper right-hand corner of every page.
(d) Each page is correctly labelled with the name(s) of the files being printed.
(e) All pages being attached belong to you.
Failure to comply with these instructions could be disadvantageous to you.

7. A diskette will be provided and must be submitted together with all printouts at the end of
the examination. Note that the examination will be marked from the printed output and NOT
from the diskette.
8. An adequate amount of stationery will be provided.
DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO

Copyright © 2004 Caribbean Examinations Council All

rights reserved.

01329020/JANUARY/F 2005
 - 2-

Answer ALL questions.

Perform instructions in the order given.

Save your work at regular intervals as you proceed.

1. (a) Open the file named CAREERS located on your diskette.

(b) Change all margins to 1.5 inches. (1 mark)

(c) Change the paper size to letter size (8.5 inches x 11 inches) with landscape orientation.
(1 mark)

(d) Insert the text COMPUTER CAREERS as the title of the document. The title line
should be two lines above the content of the document, bold, centered and with Arial font
style of size 16. (4 marks)

(e) Insert the file named "SALARY" located on your diskette as the SECOND paragraph in
the document. (2 marks)

(2 marks)

Data Entry Clerk o 5000

(g) Centre the table between the left and right margins and remove all borders. (2 marks)

(h) Insert the text below as the description for the new position of Data Entry Clerk:

Data Entry Clerk

Inputs data into the computer using an input device such as a keyboard.
(2 marks)

(i) Divide the page into TWO newspaper-style columns with the title "COMPUTER
CAREERS" not affected by the columns. (2 marks)

(j) Place the FIRST and SECOND paragraphs in Column 1 and the remaining paragraphs in
Column 2. (2 marks)

(k) Replace all occurrences of '+' with '- Plus'. (1 mark)

(1) The underlined words are incorrectly spelt; use the spell checker to correct the spelling of
ALL underlined words. (1 mark)

(m) Indent the LAST paragraph and italicize ALL the text in this paragraph. (2 marks)

(n) Interchange the THIRD and the LAST paragraphs. (2 marks)

(0) Save your file as "CAREERS 1".

Total 24 marks

GO ON TO THE NEXT PAGE

01329020/JANUARY/F 2005
2. - 3 -

(a) Open the spreadsheet file named "REPAIRS" located on your diskette so that it begins in
cell A6.

(b) Enter your candidate number in cell A1. (1 mark)

(c) Use the date function to insert the system date in cell E1. (1 mark)

(d) Label cells F6, G6 and Al2 with the text "Total", "Percentage", and "Total" respectively.
(1 mark)

(e) Insert a row between Printers and UPS and enter the following data:

Scanner 10 15 10 20 (2 marks)

(f) In cells A3 and A4, enter the spreadsheet title rows respectively:

FIXIT COMPUTER REPAIRS

REPAIRS 2004 (2 marks)

(g) In the appropriate cells, insert formulae to compute the total repairs for EACH quarter
and by EACH type of equipment. (2 marks)

(h) In Column G insert the appropriate formula to compute percentage of jobs accounted for
by EACH equipment. Use absolute addressing. (2 marks)

(i) In the range AI5:AI9, enter the following text:

SUMMARY

Average
Minimum
(1 mark)
Maximum

(j) In the range BI7:BI9, insert appropriate functions to compute the quarterly average,
I
minimum and maximum number of repairs done. (3 marks)

(k) Insert an outside border around the range A17:B19. (1 mark)

(1) Format the spreadsheet as follows:

(i) The title rows have Arial font of size 20 and are bold and centered across columns
A through G. (2 marks)

(ii) The headings for ALL numeric columns are right-aligned. (1 mark)

(iii) The numeric data in columns B through F are in comma format with 0 decimal
position. (1 mark)

(iv) The numeric data in column G are in percentage format with TWO decimal places.
(1 mark)

GO ON TO THE NEXT PAGE

01329020/JANUARY/F 2005
(m) Sort the
-4- spreadsheet in
ASCENDING
order by Equipment. (2 marks)

(n) Extract the records that represent equipment whose QTR4 repairs were above
60. Include
the equipment and the QTR4 figure. The criterion range should start in Cell
A25 arid the extracted data range should start in Cell A30. (3 marks)

(0) Create a pie chart showing the total jobs for EACH type of equipment for the
year. Use
an appropriate title for your pie chart. EACH slice of the pie should indicate
the equipment and percentages. Place the chart on a vacant area in the
spreadsheet.

(4 marks)

(p) Save your spreadsheet as "REPAIRS l".

Tota
l 30
mar
ks

3. (a) Open the database file named "SERVICE" from the diskette.

(b) Open the table named "TECHNICIAN'" and add a NEW record with the
following data:

Code First Last Specialization Experience

TMC Terrance Monroe Computer 7 (1 mark)

(c) Also add a record in the ORGANISATION Table to indicate that the above
technician
did 45 jobs with the airline organisation.
(1 mark)

(d) Remove the record with organisation = "Electricity Utility" from the
ORGANISATION
table.
(1 mark)

(e) In the TECHNICIAN Table, Mohan Singh's experience is listed incorrectly.

Make the
changes to reflect that his experience is 5.
(1 mark)

(f) Sort the TECHNICIAN Table by the Technician's LAST name and the
ORGANISATION
Table by the NAME of the organisation. Both tables should be sorted in
ASCENDING order. Save the updated tables 'as TECHNICIANl and
ORGANISATIONl respectively.
(3
m
ar
ks
)

(g) Choose the appropriate table and use queries to calculate the following:
 ( TOTAL number of jobs done by the Technicians. Save the query as
i "JOBQRY".
)
(2 marks)

(ii) The number of Technicians. Save the query (2

as :'TECQRY". marks)

(iii) The average experience of the Technicians. Save the query as

"EXPQRY".
(2 marks)

GO ON TO THE
NEXT PAGE
01329020/JANUARY/F 2005
 -5-

(h) Each technician is given an incentive of $20 per year of experience. Create a new field in
the TECHNICIAN Table named "INCENTIVE" to calculate the incentive for EACH
technician. Name this query "INCENTQRY". Also calculate the TOTAL incentive to be
paid to the technicians. Name this query "INCENTIQRY". (5 marks)

(i) Create a query by joining the two tables to list the name and specialization of ALL
technicians who did jobs for the Trade Bank. Your query should display ONLY the first
name, last name, specialization and experience of the technicians. Name the query
TRADEQRY. (4 marks)
Generate a report on the query TRADEQRY. Sort the data on experience. Name the report
(j) "TRADERPT". (3 marks)

(k) Generate a report sorted by SPECIALIZATION then by LAST and showing the list of
Technicians. The report should display ONLY the last name, first name, specialization, and
experience for EACH technician. The report should have the title "LIST OF
TECHNICIANS". Name this report "TECSTAFF". (5 marks)

Total 30 marks

4. Type the following mail merge letter, using the query TRADEQRY as the data source. Save the letter as
"GOOD". Note the places for inserting merge fields in the letter:

Professional Technicians
Down Town

To: <first and last name> Nelson Als

From:

Dear <first ratulated you on the professional job performed on a <specialization> at their bank.
name>:
We Your <experience> years of experience will be acknowledged shortly. Thank you for a job well
Dea done!
Dear
<firs Sincerely,
t Nelson Als
nam Total 6 marks
e>:

We END OF TEST
are
plea NOTE: The following files are to be printed at the end of the examination:
sed
to CAREERSl; REPAIRSl; TECHNICIANl; ORGANISATIONl; JOBQRY; TECQRY; EXPQRY;
repo INCENTQRY; TRADEQRY; TRADERPT; TECSTAFF; GOOD; INCENTlQRY
rt
that 01329020IJANUARY/F 2005
Trad
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has
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