Rules 5th Edition IATF 16949 TRANSITION AUDIT OFF-SITE DOCUMENT REVIEW WORKSHEET FOR MANUFACTURING SITES

Company / MFG. Site Name: Magna Assembly Systems de Mexico, S.A. de C.V. BVC Contract#: 349996
Site Address City, State: Blvd. Fusion # 50 Parque Industrial Dynatech Sur
Contact Name: Lilliana Félix Méndez Phone#: 52 662 4569900 Email: [email protected]

INSTRUCTIONS - GENERAL
This form has been created to meet the IATF off site document review requirements for transition audits from ISO/TS16949 to IATF16949 per the
IATF - TRANSITION STRATEGY ISO/TS 16949 › IATF 16949 — REVISION 3.
“If the client does not provide the minimum required information for the off-site documentation review prior to the audit to the certification body, the
audit shall not begin. It is at the discretion of the certification body to schedule additional audit days on-site to conduct an additional in-depth review
of the documentation provided by the client prior to the audit. If the transition audit cannot be conducted within the required timeframe, the client
shall start over with an initial audit.”
Therefore, it is critical for a successful audit that we receive this worksheet and all requested information at least 30 days prior to your scheduled
audit.

Rules for Attachments:

 MS Office and Adobe PDF files are preferred.
 Please name files appropriately so that it is clear which files relate to which pre-planning item.
 Please identify the specific filenames being submitted for every relevant “attachment” field in this form.
 For multiple page files please also identify what pages, sections, slides, etc. contain the evidence.

Are there any Remote Support Sites? YES or NO - If you answered “YES” please complete the following table:

REMOTE SUPPORT SITES (RSS) ATTACHMENT # /

YOUR COMMENTS /
For each Remote Support Site Please FILENAMES BVC AUDITOR COMMENTS
EXPLANATIONS
provide:
Status of last 3rd party audit (TS16949 or Magna Ext Troy ISO9k Attached you can find the Adequate? YES or NO
IATF16949?) Has the RSS completed a and Magna Exteriors ISO9001:2015 certificate of
If NO, please explain why:      
transition audit to IATF16949? Holdings - FUR our remote support site.
For any Remote Support Site NOT yet       N/A Adequate? YES or NO
transitioned to IATF16949 provide a
If NO, please explain why:      
complete gap analysis, including a detailed
action plan to fulfil the applicable
requirements of IATF 16949
For any Remote Support Site NOT yet       Our remote support site was Adequate? YES or NO
transitioned to IATF16949 provide a certified to ISO9001:2015
If NO, please explain why:      
complete system internal audit report(s), since December 2017
clearly identifying which standard the
internal audit of the remote support site was
performed to (TS16949 or IATF16949?)

Revision 23-September-2017 Page 1

 Rules 5th Edition IATF 16949 TRANSITION AUDIT OFF-SITE DOCUMENT REVIEW WORKSHEET FOR MANUFACTURING SITES

FOR BVC Auditor: Has all required

information for the remote support site(s)
been supplied in advance and is it
YES NO
adequate?

Required Documentation for off-site review. Please complete the following table and submit identified files:

7.5.1.1 Quality management system documentation - The organization’s quality management system shall be documented and include a quality
manual, which can be a series of documents (electronic or hard copy). The format and structure of the quality manual is at the discretion of the
organization and will depend on the organization’s size, culture and complexity. If a series of documents is used, then a list shall be retained of the
documents that comprise the quality manual for the organization. The quality manual shall include, at a minimum, the following:

ATTACHMENT # / YOUR COMMENTS /

QUALITY MANUAL BVC AUDITOR COMMENTS
FILENAMES / PAGES EXPLANATIONS
a) The scope of the quality management MAS-MSC-100 Manual de Please see page 24 of this Adequate? YES or NO
system, including details of and any calidad page 24 manual
If NO, please explain why:      
justification for any exclusions;
The QM must clearly describe WHO, does
WHAT, WHERE –
Identify the scope of the entire QMS e.g.
“The design and manufacture of diesel
engines”.
Identify the locations of every site that
makes up the QMS. Specifically identify
WHAT each site actually does. Identify the
processes that occur at each site and the
site(s) that they support.
b) Documented processes established for TS Preplanning Info Yes, Adequate? YES or NO
the quality management system, or Request sheet 6
If NO, please explain why:      
reference to them;
The QM must include or reference the many
required documented processes of the IATF
16949 Standard (over 20!)
c) The organization’s processes and their MAS-MSC-100 Manual de This requirement were Adequate? YES or NO
sequence and interactions (inputs and calidad page 14 -22 included / specified on our
If NO, please explain why:      
outputs), including type and extent of Quality Manual

Revision 23-September-2017 Page 2

 Rules 5th Edition IATF 16949 TRANSITION AUDIT OFF-SITE DOCUMENT REVIEW WORKSHEET FOR MANUFACTURING SITES

control of any outsourced processes;

The Quality Manual should include an
overall management system process map
showing all processes where they occur
and showing the linkages / interfaces
between each manufacturing site and any
remote support sites / functions /
outsourced processes.
It must then include or reference the
individual process definitions showing their
sequence and interactions (inputs, outputs,
measures).
NOTE: if the detailed process definitions are
referenced from the QM then these files
must be provided as well.
d) A document (i.e., matrix) indicating where MAS-MSC-100 Manual de This requirement were Adequate? YES or NO
within the organization’s quality calidad page 2-4 included / specified on our
If NO, please explain why:      
management system their customer- Quality Manua
specific requirements are addressed.
NOTE A matrix of how the requirements of
the Automotive QMS standard are
addressed by the organization’s processes
may be used to assist with linkages of the
organization’s processes and this
Automotive QMS.

FOR BVC Auditor: Has the Quality Manual

been supplied in advance and is it
adequate?
YES NO

Revision 23-September-2017 Page 3

 Rules 5th Edition IATF 16949 TRANSITION AUDIT OFF-SITE DOCUMENT REVIEW WORKSHEET FOR MANUFACTURING SITES

SPECIFIC ATTACHMENT YOUR COMMENTS /

REQUIRED DOCUMENTATION BVC AUDITOR COMMENTS
# / FILENAMES / PAGES EXPLANATIONS
7.2.3 Internal auditor competency See attached document Yes, we have a documented Adequate? YES or NO
MAS-IT-314 Calificación process to assure the internal
The organization shall have a documented If NO, please explain why:      
de auditores internos auditor competences.
process(es) to verify that internal auditors
are competent, taking into account any
customer-specific requirements. For
additional guidance on auditor
competencies, refer to ISO 19011.
7.2.3 Internal auditor competency See attached file "Lista de Yes, we have a list of Adequate? YES or NO
auditores internos 2018" qualified internal auditors, in
The organization shall maintain a list of If NO, please explain why:      
this list we specify te
qualified internal auditors.
competences, focus process,
Quality management system auditors, IATF , ISO9001 and CSR
manufacturing process auditors, and requirements, core tools, etc.
product auditors shall all be able to
demonstrate the following minimum
competencies:
a) Understanding of the automotive process
approach for auditing, including risk-based
thinking;
b) Understanding of applicable customer-
specific requirements;
c) Understanding of applicable ISO 9001
and IATF 16949 requirements related to the
scope of the audit;
d) Understanding of applicable core tool
requirements related to the scope of the
audit;
e) Understanding how to plan, conduct,
report, and close out audit findings.
Additionally, manufacturing process
auditors shall demonstrate technical
understanding of the relevant
manufacturing process(es) to be audited,
including process risk analysis (such as
PFMEA) and control plan. Product auditors
shall demonstrate competence in

Revision 23-September-2017 Page 4

 Rules 5th Edition IATF 16949 TRANSITION AUDIT OFF-SITE DOCUMENT REVIEW WORKSHEET FOR MANUFACTURING SITES

understanding product requirements and

use of relevant measuring and test
equipment to verify product conformity.
Where training is provided to achieve
competency, documented information shall
be retained to demonstrate the trainer’s
competency with the above requirements.

FOR BVC Auditor: Has evidence of internal

auditor competencies been supplied in
advance and is it adequate?
YES NO

Revision 23-September-2017 Page 5