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JioMeet User Guide v1.0

JioMeet is a video conferencing application available for download on Android and iOS devices. It allows users to create groups, make ad-hoc video calls, login to multiple devices, schedule meetings of up to 250 participants, and add preferred contacts to favorites. The document provides step-by-step instructions on installing JioMeet, logging in, understanding the home screen features, making ad-hoc and group calls, scheduling and joining meetings, using Outlook plugin, switching calls between devices, creating and making calls to groups, and host controls during meetings.

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Paras Chugh
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
142 views

JioMeet User Guide v1.0

JioMeet is a video conferencing application available for download on Android and iOS devices. It allows users to create groups, make ad-hoc video calls, login to multiple devices, schedule meetings of up to 250 participants, and add preferred contacts to favorites. The document provides step-by-step instructions on installing JioMeet, logging in, understanding the home screen features, making ad-hoc and group calls, scheduling and joining meetings, using Outlook plugin, switching calls between devices, creating and making calls to groups, and host controls during meetings.

Uploaded by

Paras Chugh
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 22

JioMeet Application is available for download on

For Android and iOS you can simply go to the


respective app stores and search for JioMeet and
install the app.
FEATURES OF JIOMEET

• Ability to create groups.


• Ability to make ad-hoc calls.
• Ability to login into multiple devices.
• Ability to dial out to VC room directly.
• Ability to add preferred contacts to favorites.
• Ability to schedule a meeting with capability to add upto 250 participants in
a single call.
INSTALLATION STEPS FOR JIOMEET

• Please visit the website


https://www.jiomeet.jio.com
• Select the device type on which
you wish to install on and the
exe/dmg file will start to
download automatically.
• Install the downloaded file in
your device.
LOGIN PROCEDURE FOR JIOMEET

• Please enter your complete email id


([email protected]) on the first
screen that appears as you open JioMeet
Application.
• When you click on login button it will take
you to the corporate sign in page for
validation.
• Enter username(e.g. Firstname.Lastname).
• Enter password.
Note: Your password will only change when
you change your domain password.
UNDERSTANDING THE HOME SCREEN

Once you have logged in you will be able to perform the following task
directly from the home screen:
1. Favorites : Add/Remove users, VC rooms, groups to favorites tab.
2. Recent : Able to view call history of past ad-hoc meetings, one-to-one
calls, group calls etc.
3. Contacts : Make instant ad-hoc calls with capability to add up to 100
participants. Under Contacts you will have following options:
1. Directory - You will find contacts within your organization will be
visible here.
2. VC Rooms - All the on-boarded VC Rooms in you organization will be
visible.
3. Groups - All the groups that you created or are a part of will be visible
here.

4. Meetings : Schedule the meetings and join the upcoming meetings on


15 minutes before the meeting starts.
AD-HOC MEETING

How to initiate a call or join an ad-hoc meeting with an individual or a


group of individuals?

1. Click on the contacts tab.


2
2. In case you want to make a video call to a single person simply select
the contact name from the contact list and click on video call icon. It
will give you two options: call the person directly or join personal room.
Choose the option accordingly.
3. In case you need to make a video call to multiple contacts, simply select 3
multiple contacts and click on start meeting option. A dial out to all the
participants will be made.
4. While in an ongoing video call, a provision to add participants on the
go is also provided. You simply need to click on the Add participants
button on the top right corner.
NOTE : These participants need to be logged in into the JioMeet
application to receive notification to join the meeting or enter a call. 4
VC ROOM MEETING

How to initiate a VC or join an ongoing VC meeting?

1. Click on the contacts tab >> VC rooms.


2. In case you need to make a video call to a single VC room simply
search the VC name from the VC list and click on video call icon.
3. In case you need to make a video call to multiple VCs, simply
select multiple contacts and click on start meeting option. A dial
out to all the VCs will be made.
4. While in an ongoing video call, a provision to add VCs on the go
is also provided. You simply need to click on the Add participants
button on the top right corner.
NOTE : VC rooms should be ON to receive the call. If the VC Rooms
have auto answer enabled, the incoming call will be automatically
accepted and will be part of the conference.
HOW TO SCHEDULE MEETINGS IN
JIOMEET?(1/2)
1. Click on the meetings tab.
2. Mention the subject and select the date and time for the
meeting you wish to schedule. Please note you can only
schedule a meeting 15 minutes from current time.
2
3. You can set the context of the meeting in the description tab.
This is an optional field.
4. In order to invite the people within your organization enter
the email address or name of participant under Add 1
participants tab. It will prompt with option to select the
registered users. You can also invite people from outside the
4
organization, type the email id you wish to invite.
5. Once all the participants are selected, click on Schedule
3
Meeting button. An email invite with joining details will be
sent to the invited participants. 5
HOW TO SCHEDULE MEETINGS IN
JIOMEET?(2/2)
6. You can also schedule a meeting using the Dynamic or
Personal Meeting ID.
6
7. You can also go in Advance option and change
settings for microphone even before your meeting
starts.

7
OUTLOOK PLUGIN FOR JIOMEET
MEETING
You can use the below link to install Outlook Plugin to schedule
JioMeet Meeting using Outlook application:
2
https://jiomeet.jio.com/assets/downloads/outlook_plugin/
JioMeetOutlookAddIn.exe
Once the Plugin is installed, open/restart Outlook app and
you’ll be able to view ribbon.
1. Click on Schedule Meeting Icon
2. Fill the meeting details
3. Click on Schedule Meeting

3
HOW TO JOIN MEETINGS SCHEDULED
USING JIOMEET?
1. If you are invited to a scheduled meeting, you will receive
two mail notifications from [email protected]
3
2. First mail will mention about the invitation. Another mail will
be sent on 15 minutes before the meeting time with link to
join along with PIN if required.
3. User can join the meeting in multiple ways: 3
1. Click on the Join button under the upcoming tab.
2. Click on the here button and select copy hyperlink option
and paste the URL in Chrome Browser. 3

4. Users can click on the link in invite mail and join from the App
installed without credentials or using the browser
NOTE: While scheduling meeting, host has the option to
enable/disable the requirement of PIN for joining the
conference.
HOW TO SWITCH CALL BETWEEN
DEVICES?
JioMeet provides an extraordinary feature to allow user to be
logged in onto multiple devices using the same credentials.
To switch and end calls between devices the following steps are to
be followed:
1. Switch call - If two devices are logged into JioMeet using same
credentials, then while in an ongoing call, the users have the
choice to transfer the call onto other logged in device by using 2
Switch option. 1
2. End call - If two devices are logged into JioMeet using same
credentials, then while in an ongoing call, the users have the
choice to end this looping WebRTC call for both devices using
End option.
HOW TO CREATE GROUP?

User can create a group using the following procedure:


1. Click on Create Group button in Group tab
2. Select the users you want to be part of the group
1
3. You can give a Name to the Group
4. Click on Create Group to complete Group creation 2
NOTE :
• There should be at least 3 users to form a Group including you
and click Next
• Only registered users can be part of the Group.
• Only the Creator of the Group can delete/Add more users/remove
users from the Group
4
HOW TO MAKE A VIDEO CALL TO A
GROUP?
User can make a video call to a created group using the
following procedure:
1. Click on the contacts tab --> Groups.
2. Select the group you want to make a video call to.
3. A dial out will be done to the users who are a part of the
group. 2

1
CONTACT ISN’T VISIBLE IN THE
DIRECTORY?
What if a contact that you’re tr ying to search isn’t
visible in the director y?
Then the user whom you’re searching for has not downloaded and
logged into the application.
Solution :
Just add the email address of the user in the invite participant
field. The invite mail will be sent to the participant and he/she will
be prompted to download the application when clicked on the
meeting link in mail.
JOIN MEETINGS SCHEDULED
THROUGH INVITE MAIL – 1/2

In order to join meeting through Laptop


using invite mail:
Step 1: Right Click on the highlighted Click here
link and copy paste the URL in Chrome browser.
Step 2: It will display a pop-up asking an option
to Open JioMeet. Choose Open JioMeet option
(if app already downloaded) and it will redirect to 2
the JioMeet home page. Enter the PIN.
JOIN MEETINGS SCHEDULED
THROUGH INVITE MAIL – 2/2

1
In order to join meeting through VC System:
Step 1: Dial the IP Address
• 10.143.90.135 : present in the invite mail for a
meeting inside RCP.
• 49.40.32.156 : present in the invite mail for a
meeting outside RCP.
Step 2: Enter the extension number present in
the invite mail followed by # key.
2
HOST CONTROLS – 1/3

1 2 3 4 5
HOST CONTROLS – 2/3

1. - Turn OFF or ON one’s camera

2. - Mute/unmute one’s microphone

3. - End ongoing call

4. - Share screen

5. - Toggle self screen


HOST CONTROLS – 3/3

6. - Share the link of an ongoing meeting to another user

7. - Mute/unmute one’s speaker


THANK YOU…!!

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