UHL 2432 FINAL PROJECT SEMESTER II 2019/2020

CENTRE FOR MODERN LANGUAGES

UHL 2432 ENGLISH FOR PROFESSIONAL COMMUNICATION
SEMESTER II 2019/2020
ASSESSMENT 4 [CO1, CO2, CO3, PO4]
FINAL PROJECT - MEETING SKILLS (135 MARKS – 35%)
WEEK 14

MARKS
CO1 CO2 CO3 TO
Language CONTENT DELIVERY (1
STUDENT
NAME (50m) (70m) (15m)
ID Role Minutes Meeting TOTAL Role Notice Minutes TOTAL Role play
play (15m) Script CO1 play & (15m) CO2 (15m)
(15m) (20m) (50m) Agenda TOTAL
(5m) CO3

1.

2.

3.

4.

5.

SECTION: GROUP: COMMITTEE/DEPARTMENT:

OBJECTIVES:
 To use the correct format in writing notice, agenda and minutes of a meeting.
 To use appropriate language and correct tenses in writing notice, agenda and
minutes of a meeting.
 To demonstrate the ability to participate effectively in a group meeting lasting
not more than 15 minutes.
 To express ideas effectively in a group meeting using appropriate language
expressions in meetings.

VERIFIED BY:
DR. FATIMAH BINTI ALI
HEAD OF PROGRAMME (ENGLISH LANGUAGE)
CENTRE FOR MODERN LANGUAGES
UHL 2432 FINAL PROJECT SEMESTER II 2019/2020

SCENARIO:
1. You are a member of a committee at your workplace. The committee is required to
conduct a formal problem-solving meeting to discuss two issues at your workplace.

INSTRUCTIONS:

1. In a group of four to five members, conduct a 15 minute meeting. In preparing for

the meeting:
a. Name your committee (e.g. Workers Welfare Committee etc.).
b. Choose a role for each committee member (e.g. chairperson, health and safety
officer etc.).
c. Choose two issues at your workplace.
d. Prepare a meeting notice with an agenda. Send the notice via email to multiple
recipients (include all committee members as primary recipient, chairman as CC
recipient and your course teacher as BCC recipient) at least 5 days prior to the
date of the meeting.
e. Write a complete script of the meeting based on the prepared agenda.
Additionally, include the following:
- Discussion on the issues, possible solutions and the best action(s) to be
taken.
- One example of a negative behaviour in a meeting and how it is handled
professionally.
- One example of effective use of visual aid (e.g. graph/chart/pie
chart/diagram/photograph/table/drawing etc.) to enhance audience
understanding in the meeting
2. Based on the script (1e), you are required to role-play the meeting and
demonstrate the effective meeting skills. The role-play can be carried out either
during the class sessions (with your course instructor) or at your own convenience
in week 14/before the deadline.
- If your group decides to carry out at your own convenience, you must
record the role-play (e.g. google meet video call recording/meeting video
recording). Essentially, you should ensure the highest quality of the video
recording which includes a clear sound and picture.
3. After the meeting role-play, in your respective group, do the following:
a. Prepare minutes of resolution of the meeting based on a contemporary format.
b. Submit the following documents (to be submitted by group via e-
mail/Edmodo/Google Drive etc. or as prescribed by the course instructor)
latest by Tuesday, 4 August 2020:
i. The notice with agenda via email (should be submitted at least 5-7
days prior to the date of the meeting)
ii. The meeting script
iii. Minutes of the meeting
iv. Meeting video recording / google meet video call recording (if you
carry out the meeting role play at your own convenience)
 UHL 2432 FINAL PROJECT SEMESTER II 2019/2020
ASSESSMENT 4: Meeting Role-Play Evaluation Form
Rate each speaker according to the following scale:
5-point rating scale 1 – Very Poor 2– Poor 3– Average 4– Good 5– Excellent

1. 2. 3. 4. 5.
Name
Descriptors Rating/Marks
Appropriate choice of words – able to 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
communicate meaning effectively
Language 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
(CO1) Grammatically correct language use
(15 marks) Appropriate language expressions for meeting 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
Total / 15 / 15 / 15 / 15 / 15
Opening Ordinary Business 1 2 3 4 5
Issues identified: Issue 1 1 2 3 4 5
Issues identified: Issue 2 1 2 3 4 5
Solutions provided: Issue 1 1 2 3 4 5
Content of Special Business
meeting Solutions provided: Issue 2 1 2 3 4 5
(CO2)
(50 marks) Decision(s): Issue 1 1 2 3 4 5
Group
Decision(s): Issue 2 1 2 3 4 5
marks
Final Ordinary Business 1 2 3 4 5
Appropriate response to negative behaviour 1 2 3 4 5
Visual aids to enhance understanding 1 2 3 4 5
Total / 50
Demonstrate appropriate non-verbal 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
communication throughout the meeting (voice &
eye contact)
Delivery
(CO3) Clear, appropriate and intelligible pronunciation 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
(15 marks) Coherence (organised and smooth flow of 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
thought)
Total / 15 / 15 / 15 / 15 / 15