~ Officeof Contracting

City of Detroit
andProcurement (OCP)
Detroit Requestfor Proposal

TABLEOF CONTENTS

1. IN'TRODUCTION................................:·············..•·········.....................................................
2
2. MIN'll\tlUM QUALIFICATIONS.........:'.........................................................................
2
3. ADIIBRENCE TO 1'ERMSOFPROPOSALS ........................................................... 2
4. REJECTIONOF PROPOS.ALS.................................................................................... 2
S. BACKGROUND/DESCRIPTION OFENVIRONMENT......................................... 2
6. AWARD CLAUSEINCLUDINGRENEW AL OPTIONS........................................2
7. OPERA.TIONAL™FORMATION................................................................ "_.,,........... 2
8. SCOPE OF WORK................................................... ".......................................................
3
9. TECIIN'ICALINFORMATION .....................................................................................
3
10. RESPONDENTPERFORMANCE HISTORY.......................................................... 5
11. EVALUATIONCRITERIA ..........................................................................................
S
12. EVALUATIONPROCEDURE ..................................................................................6
13. CONTRACTAPPROVAL................................................... "..............................................6
14. REQUIR.ED SUBMIT1'ALINFORMATION ............................................................ 7
15. SUBMIITALJ:N'STR.UCTIONS ....................................................................................
7
16. PREPARATION OFPROPOSAL.............................................................................. 7
17. REQUIR.EDCON1'BNT................................................................................................ 7
18.. REQUIR.EDFORMAT.................................................................................................... 9
19. REQUIREDCOSTPROPOSAL................................................................................ 9
20. TECHNI'CALAPPROACH................................................... ~ ...............................................
9
21.. Q'lJESTIONDBADLIN'E................................................................................................. 9
22. ECONOMYOFPREPARATION .................................
.:...........................................9
23. PA~NT ............................................................................................................................
9
24. ORAL PRESENTATION/DEMONSTRATION ........................................................9
25. ASSIGNMENT.....................................................................................................................
10
26. MISCELL.ANEOUS...................................................................................................................
10
27. MODIFICATION OF SERVICESAFTERCONTRACT APPROVAL.................10
28. BID DEPOSIT& PERFORMANCE BOND(OPTIONAL) .....................................10
29. CHAN"GBS'IN FACTS........................................................................................................................
10
30.. CONFIDENTIALITYOF PROPOSALS................................................................................. 10
31.. NEWS RELEASE .........................................................................................................................
11
32. CHANGESIN PROPOSALREQUIREMENTS ...................................................... 11
33. OFFICE OF INSPECTOR GENE.'RAL 11
.....................................................................................

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 ~ City of Detroit
Officeof Contractingand Procurement(OCP)
Detroit Requestfor Proposal

1. INTRODUCTION
The City of Detroit Office of C<,ntractingand Procurement(OCP) requests proposals
from qualified firms to provide Facial Recognition Software solutions to be utilized by
the Detroit]>oliceDepartment (DPD) Real Time Crime Center (live video feeds) and by
DPD investigative pers~n~ _(~t~C. ~m~~~):I~,.ie~ .~e _P!~ ..~~_!@!i,!.~
~ o~ . Hil:ed (slatie~ pe~ent
~~~wi~ g,.apf1)lie
J!;~R)-~
camems))ti 9BF ~ile .tPR ~
~f-~!
-
Pettal,Je (LP-&, uftits f&r: field., d~.J~~I!~ •..~ ~Eli~t! .,.~as~ ~( -~- - i~~~tt,.!
~~~\~~~~~s ~i'-~~-e~d!ft _~ .:RJZP.
:.
2, MINIMUM QUALIFICATIONS
Proposals will only be accepted from those firms demonstratinga minimumof five years
of experience providing the services requested in the RFP for projects of similar scope
and size and authorized and approved frem Geaetee IBepartnerswith ID Networks and
Motorola Inc.

3. ADHERENCETO TERMSOF PROPOSALS

A proposal once accepted by the City of Detroit, may become a binding contractual
obligation of the respondent. The failme of a successful respondent to accept this
obligation and to adhere to the terms of the respondent'sproposalmay result in rejection
of the proposal and the cancellationof anyprovisionalaward to the respondent

4. REJECTION OF PROPOSALS
The City of Detroit expresslyreserves the right to reject any and all proposals, waive any
non-conformity,re-advertisefor proposals,to withhold the award for any reason the City
determines and/or to take any other appropriate action that is in the best interest of the
City.

~ BACKGROUND/DESCRIPTIONOFENVlRONMENT
The software/hardwarefettlliMtlreguired nmst be compatiblewiththe currentcomputer
te~hnologyuti~~ -~X.~-~-.~!1"¥ -o.f.J:?etroit,_
,I?~.~q~~.P-~1ice
Depnrtme~tand~~ Real Time
Crime Center.!!;~ -1!!~.J:!~..e~~~~~~: ,=t, _'!~.l!.8!i easee aaawill lle lttd1~eEleythe
Reel Time-Gt=i~.
Pelie&-J;>~!ffifB&HlS

6. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP it will be a City of Detroit Model Services
Contract. The term of the contract will be for one year with (3) one-year renewal options.
Any renewaloptionexercisedunder this contract is effectiveonly after the approval of
the Detroit City Council.The City anticipatesmultiple as a result of the RFP.

7. OPERATIONALINFORMATION
The respondent is expected to provide service in accordance with the terms of the
executed contract and under the rules,regulations,and supervisionof the City.

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Detroit Standan:Uzcd
Req~t for ProposalTemplate

8. SCOPEOF WORK
The vendor is responsib]eto work closely with City of Detroit, Detroit Police and
Motorolar:nc.,thevendorfor the CommandCentralAwareConsole,in the deploymentof
all technology.Bachtypeof Facial Recognitionsolutionhas specificneeds

In all cas~ vendorwill work closelywith City of Detroitand DetroitPoliceStaffand

MotorolaRepresentatives to ensurefunctionalityandto ensurethat the technology
meets
the needs of the City of Detroit and the DetroitPoJiceDepartmentReal Time Crime
Center.

Real TimeVideo Feed FacialRecognition

• Clientsoftwareto be integratedwith the MotorolaCommandCentralAware
Console
• Clientlicensing
• Interfacewith MotorolaCommandCentralAwareConsole
• Facialrecognitionsoftwarecapableof performingfacial recognitionsearches
on images obtainedfrom video streamsagainst the DetroitPolice Department
repositoryof over 500,000images
• Vendor solutionmustbe capableof facial recognitionon not less than 100
concurrentvideo feeds
• Vendormust have a proventrack recordwith biometric/imagedata stored
using the Detroit Police Department's current ID Networks data sources
• Serversoftwaremust be compatiblewith the Detroit Police Department's
MicrosoftWindows Serverand MicrosoftSQL Seiverversioning
• Client softvvaremustbe compatiblewith the DetroitPoliceDepartment's
MicrosoftWindows 7 or aboveworkstationenvironment
• Vendor must provide professionalservicesthat includeprojectmanagement,
installation,setup and training
Facial Recognition through Still Images
• Client softwareto be utilizedby Detroit Police Departmentinvestigative
personnel
• Client licensing for not less than 100concurrent users
• Facialrecognitionsoftwarecapableof performingfacialrecognitionsearches
on images obtain from physical and digital data formats against the Detroit
PoliceDepartmentrepositoryof over500,000images
• Vendor solutionmust supportmultiple digital image formats
• Vendor solutionmustbe capableof facial recognitionon not less than 100
concurrentworkstations
• Vendor must have a proventrack record with biometric/imagedata stored
using the Detroit Police Department,scurrentID Networksdata sources
• Serversoftwaremust be compatiblewith the Detroit PoliceDepartment's
MicrosoftWindows Seiver and MicrosoftSQL Serverversioning

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• Client softwaremust be compatiblewith the DetroitPoliceDepartment's

MicrosoftWindows7 or aboveworkstationenvironment
• Vendor must provideprofessionalservicesthat includeprojectmanagemen~
installation,setup and training

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TECHNICAL INFORMATION

The following is a list of vendors currently utilized by the City of Detroit and the Detroit
Police Department.

Provider of the MotorolaCommandCentralAware Console

MotorolaSolutions734--362-8272www.motorolasolutions.com

Providerof the ID Networks fingerprintand digital mugshotsolution

ID Networks-IdentificationTechnologies800-982--07S1 www.idnetworks.com

ofvideoserverand archivingsolutions
Provider
Genetec 514-332-4000www.genetec.com

All equipment and software must be compatiblewith the vendors hardware and software
solutionslisted above•

.9. RESPONDENTPERFORMANCE IDSTORY

The respondent shall provide the followinginformation:
a. Installers must be certified by Genetec and recommended by Genetec for the
project
b. Identify in detail at least three similarprojects by name, subject matter, location,
respondent's services provided and the length of time respondent's service were
provided on each (use attached reference form). Included in this informal shall
be the description of services provided and the time period during which the
services were provided;
c. Identify the respondent's key personnel working on the projects identified in
"section a" above;
d. Identify any projects in which the respondent's contract was terminated for any
reason;
e. Identify any claims or lawsui1sthat have beenbrought against your organization
as a result of any services providedwithin the last two yearsj
£ Attach your organization's financial statements (CPA Certified) for the previous
three years; and
g. Provide an organizationchart indicating the key personnel who will provide
services resulting from this RFP. Also provide a resume for each of the key
personnel.

10. EVALUATION CRITERIA

PHASEONECRITERIA-NON-ECONOMIC DEVELOPMENT

Price 30points

Experience 20 points

Delivery time lS points

Maximumpointsfor Phase One Criterianot to exceedsixtyfwe (65)points.

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Standardized

PHASE TWO CRITERIA-PRIME CONTRACTORECONOMICDEVELOPMENT

Detroit headquarteredbusiness 1Spoints

Detroit based business Spoints

Maximumpointsfor phase two not to exceedfifteen (15)points.

PHASE THREE CRITERIA ECONOMIC DEVELOPMENT & CONTRACT

PERFORMANCEOF PRIMEAND SUBCONTRACTOR($)

Detroit headquarteredbusiness 20 points

Detroit based business 10 points

Maximumpointsfor phase threenot to exceedtwenty(20)points

11. EVALUATIONPROCEDURE
After evaluating the proposal, oral presentationsmay be scheduledwith the respondents.
A final determinationwill be made after the oral presentationsare complete.

Followingthe receipt of proposals, a City designatedEvaluationCommitteewill evaluate

each response. All PROPOSALS,which meet the required format of this RFP, will be
evaluated. Any Proposals determinedto be non-responsiveto the specificationsor other
requirementsof the RFP, includinginstructionsgoverningsubmissionand format,will be
disqualified W1lessthe City determines,in its sole discretion,that non-complianceis not
substantial or that an alternative proposed by the Respondent is acceptable. The City
may also at its discretion,request oral presentations, make site visits at Respondent's
facility and may request a demonstrationof Respondent's operations.If scheduled,a final
determination will be made after the oral presentations and/or demonstrations are
complete. The City may also at its sole discretion, elect to rank order the qualified
proposals,and negotiate with some limited number of the highest scored qualified
respondents.A final determinationwould include the cumulativeinputs of this evaluation
procedW"C. All decisionsreachedby the EvaluationCommitteewill be by consensus.

12. CONTRACTAPPROVAL
Upon contract award. the City and the respondent shall execute a Professional Services
Contract, which shall contain all contractualterms and conditions in a form provided by
the City. No contract shall become effective until the contract has been approvedby the
required City Departments and Detroit City Council and signed by the City of Detroit
Chief Procurement Officer. Prior to the completion of this approval process, the
respondentshall have no authorityto begin work under the contract. The Chief Financial
Officer shall not authorize any payments to the respondentprior to such approvals; nor
shall the City incur any liability to reimburse the respondentregarding any expenditure
for the purchase of materials or the paymentof services.

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Detroit
13. REQUIRED SUBMI'ITAL INFORMATION
Describethe turnaroundtime you anticjpateit to take to fulfillan order for the Cityof
Detroit.

Describeyour company's experiencefacilitatinghardwareand softwarepurchasesas

outlinedin the RFP for other organizations.You mustincludethe organizationsi7.c,date
of service,volume,and contactinformationfor thisclient.
14. SUBMITTALINSTRUCTIONS
All proposals must be submitted throughthe Bidsync system. Ea.ch respondent is
responsible for ensuringthat its proposalis receivedby the City on a timely basis. Faxed
or malled proposalswill not be accepted.

Firms shall not distribute their proposals to any other City office or City employee.
Proposals receivedbecomethe propertyof the City. The City is not responsiblefor any
costs associatedwith preparationor submissionof proposals. All proposalssubmittedby
the due date will be recorded in the Bidsync System. Responsesreceived will not be
available for review. Proposalsreceived will be subjectto disclosureW1derapplicable
Freedomof InformationAct. An officerof the companyauthorizedto bind the company
to a contractualobligationwith the City must sign the proposalsin the Bidsync System.
The contact person regardingthe proposalshould also be specifiedby name, title, and
phone number. The successfulrespondentwill receive an awardletter. Respondentswho
are not awardedwill receive a notificationthat the awarddecisionbas been made.

15. PREPARATIONOF PROPOSAL

The proposal shall include all forms as specifiedin these instructions. Each proposal
shall show the full legal name and businesses address of the prospective respondent,
including street address if differentfrom mailing address,and shall be signed and dated
by the person or persons authorizedto bind the prospectiverespondent Proposalsby a
partnership or joint venture shall list the full names and addressesof all parties to the
joint venture. The state of incorporationshall be shown for each corporationthat is a
party to the proposedjoint venture.

Respondentshall provide notice in its proposalto take exceptionto any requirementof

the RFP. Shoulda respondentbe in doubt as to the true meaning of any portionof this
RFP or find any patent ambiguity,inconsistency,or omissionherein, the respondentmust
make a written request for an official interpretationor correctionin accordancewith the
instructionsfor submittingquestionsas specifiedin this RFP.

Respondents are advised that no oral interpretation,informationor instructionby an

officer or employeeof the City of Detroitshallbe bindingupon the Cityof Detroit

16. REQUIREDCONTENT
Bid responsesmust include the followingcontent:

Letter of Transmittal
The prospectiverespondent's proposal shall include a letter of transmittalsigned by an
individual or individuals authorized to bind the prospective respondent contractually.
The letter must state that the proposal will remain finn for a period of one hundred
twenty (120) days from its due date and thereafter until the prospective respondent

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withdrawsit, or a contractis executed,or the procurementis terminatedby the City of
Detroit, whichever occurs first

Required Clearances and Affidavits

The following clearances and affidavits are required to do business with the City of
Detroit Approvedclearances arc not required to submita response to the RFP but will
be requiredof the successfulrespondentprior to City Council approval.

Respondents must submit requests for clearance and affidavits electronically in the
BidSync system. If there is documentationthat the respondentis requiredto provide to
the City that contains personal identifiable information, the respondent must submit the
request for clearance throughthe BidSync system and send the confidentialinformation
to the City separately via email. Do not attach copies of clearance documentsor affidavits
to the bid response.

Rl!fluired Clearances RequiredAffidavits

IncomeTax SlaveiyEra
RevenueTax Hiring Compliance
Political Contributions
Human Ri2hts

Accuracyand Completenessof Information

All information pertaining to the prospective respondent's approach in meeting the
requirementsof the RFP shall be organized and presentedin the prospective respondent•s
proposal. The instructions containedin this RFP must be strictlyfollowed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal

statementswill be viewed unfavorably and may be consideredin the evaluation, Since
all or a portion of the successful proposalmay be incoxporatedinto any ensuing contract,
all prospectiverespondents are further cautionednot to make any claims or statements
that cannotbe subsequentlyincludedin a legallybindingagreement.

In your introduction,please include, at a minimum,the following informationand/or

documentation:
c A statementto the effectthat your proposalis in response to this RFP;
c A brief descriptionof your firm;
CJ The location of the firm's principal place of business and, if different. the
locationof the place of performanceof the contract;
CJ A commitment to perform the requested work in accordance with the
requirementsoutlinedin this RFP;
CJ The name and contact information of the of the firm's partner and or manager(s)
that will be in charge of this project;
o The fum's financialsolvency,fiscal responsibilityand financialcapability;
a The age of the firm's businessand the averagenumber of employeesduring each
of the last three (3) years;
CJ The firm's currenttax statusand FederalEmployer IdentificationNumber; and
o Evidence of any licensesor registrations required to provide the servicesunder
this contract

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Requestfor ProposalTemp1ate

17. REQUIREDFORMAT
To be consideredresponsive, each proposalmust. at a minimum,respond to the following
RFPsectionsin their entirety:
a Overall Scope of Work and OperationalResponsibilities;
a RespondentsPerformanceHistory;
a Proposal SubmissionProcedure;and
CJ Certificate of Good Corporate Standing. if a corporation Evaluation of the
respondent's proposal will be made in accordance with section ! ·: ·- ~ --: of this
RFP.

18. REQUIREDCOST PROPOSAL

Respondents are requested to make a finn cost proposal to the City of Detroit If a
contract is entered into as a result of this RFP, it will be a contract for fees as related to
providing all requested services, with a price not to exceed the total price quoted in the
proposal. The City of Detroit reserves the right to select proposals from the most
responsible respondents with the most reasonable costs. The City reserves the right to
select one or more firms to performall or separateparts of this function

lndicate the fees you will charge to perform the services. Attach a schedule of fees or
hourlyrates broken out for each type of staff member that will work on the project (i.e.,
Sr. Partner, Partner, Associate ParalegalTypist. etc.)

19. TECHNICAL APPROACH

Present a brief description of procedures to be followed,presented in a form which will
best assist the City is evaluatingyour firm's ability to identify, evaluate and communicate
while providing the requested services, e.g. fees.

20. QUESTIONDEADLINE
AU questions regarding the RFP shall be submitted through the Bidsync System.
Respondentsshall provide notice to take exceptionto any requirementsof the Request for
Proposals. Such exceptions may reflect negatively on the evaluation of the Proposal.
The City of Detroit does not guarantee a response to questions not submitted after the
questiondeadline.

21. ECONOMYOF PREPARATION

Proposals should be prepared simply and economically providing a straight forward,
concise description of the contractor's ability to meet the requirements of the RFP.
Emphasis should be on the completenessand clarity of content.

22. PAYMENT
All properly executed invoices submitted by the successful respondent will be paid in
accordancewith the City of Detroit Prompt Payment Ordinance.

23. ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion,to request Oral Presentationsregarding
proposals submitted in response to the RFP. Failure to make an oral presentationwill be
grounds for rejection of your proposal. Proponents will be notified by the : :,~ J
Department of the date, time and location for Oral Presentations.

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24. ASSIGNMENT
The services to be performed by the respondent shall not be 8SSigncd,sublet, or
transferred,nor shall the respondentassign any monies due or to become due to him
wider any contract entered into with the City pursuant to these specifications,without
prior written approvalof the City.

25. MISCELLANEOUS
It shall be the responsibilityof the respondentto thoroughlyfamiliarizethemselveswith
the provisions of these specifications. After executingthe contract, no consideration
will be givento any claim of misunderstanding.

The respondentagrees to abide by the mies and regulationsas prescribedherein·by the

City as the samenow existsor may hereafterfrom time-to-timebe changedin writing.

26. MODIFICATIONOF SERVICESAFTERCONTRACTAPPROVAL

The City reserves the right to modifythe servicesprovidedby the respondentawarded a
contract.Any modificationand resultingchangesin pricingshall be made by amendment
to the contractby the respondentand the City.

27. BID DEPOSIT & PERFORMANCE BOND (OPTIONAL)

Proposersmust submita bid depositvalid for at least 120 (One HundredTwenty)days,
in the fonn of a bid bond (Cicy of Detroit form attached)or cashier's check in lieu of a
bid bond in the amountof SL:~:'.:]. Checks are to be made payableto the Treasurerof
the City of Detroit. The amount of each respondentsbid depositwill be returned to all
unsuccessfulrespondentsand the successfulrespondentupon contractawardor rejection
of proposals. FAILURETO SUBMITTHE BID DEPOSITSHALLRESULTIN
PROPOSALREJECTION. BID DEPOSITSSUBMITTEDIN RESPONSETO
OTHER SOLICITATIONS ARE NOT VALID FOR THIS RFP. THE
ORIGINAL, FULLY EXECUTED BID BOND (ON THE CITY'S BID BOND
FORM)MUSTBE SUBMITIED WITH THE PROPOSAL.

The successfulrespondent(s)mustfurnish a performancebond in the amountof ~:-~

-~,:~;~~
of the contract value specified in the contract (City of Detroit form attached)
guaranteeingthe contractwill be acceptedif tenderedan award.

28. CHANGESIN FACTS

Proposersshall advise the City during the time the Proposalis open for considerationof
any changesin the principalofficers,organization>financialability of, or any other facts
presented in the proposalwith respect to the proposeror the proposalimmediatelyupon
occurrence.

29. CONFIDENTIALITY OF PROPOSALS

Proposalsshall be opened with reasonableprecautionsto avoid disclosureof contentsto
competingoffers during the process of evaluation. Once proposalshave been publicly
recordedthey are subjectdisclosureas per the requirementsof the MichiganFreedomof
InformationAct.

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30. NEWSRELEASE
News releases pertainingto these proposal specificationsor the provisions to which they
relate shall not be made without prior approval of the City and then only in coordination
with the City.

31. CHANGESIN PROPOSALREQUIREMENTS

The City may make changes to the requirements of this RFP, as it deems necessary.
Respondentswill bo notifiedby email if any changes are made to the RFP. If changes are
made, the City may, at its discretion,extendthe time allowed for submissionof proposals

32. OFFICEOF INSPECTORGENERAL

33.01 In accordance with Section 2-106.6 of the City Charter, this Contract shall be
voidable or rescindableat the discretionof the Mayor or InspectorGeneral at any
time if a Public Servant who is a party to the Contract has an interest in the
Contractand fails to disclose such interest.

33.02 This Contract shall also be voidable or rescindable if a lobbyistor employee of

the contractingparty offers a prohibited gift, gratuity, honoraria or payment to a
Public Servantin relation to the Contract.

33.03 A fine shall be assessedto the Contractor in the event of a violation of Section 2-
106.6 of the City Charter. If applicable, the actions of the Contractor, and its
representative lobbyist or employee, shall be referred to the appropriate
prosC¢Uting authorities.

33.04 Pursuant to Section 7.S-306 of the City Charter, the Inspector General shall
investigate any Public Servant, City agency, programor official act, contractor
and subcontractor providing goods and services to the City, business entity
seeking contracts or certification of eligibility for City contracts and person
seeking certificationof eligloility for participationin any City program, either in
response to a complaint or on the Inspector General's own initiative in order to
detect and preventwaste, abuse, fraud and corruption.

33.OS In accordance with Section 7.5-310 of the City Charter, it shall be the duty of
every Public Servant, conttactor, subcontractor, and licensee of the City, and
every applicant for certification of eligibility for a City contract or program, to
cooperate with the InspectorGeneral in any investigationpursuant to Article 7.5,
Chapter 3 of the City Charter.

33.06 Any PublicServantwho willfullyand withoutjustification or excuse obstructs an

investigationof the Inspector General by withholdingdocumentsor testimony,is
subject to forfeiture of office, discipline, debarment or any other applicable
penalty.

33.07 As set forth in Section 7.5-308 of the City Charter, the Inspector General has a
duty to reportillegal acts. If the Inspector General has probable cause to believe
that any Public Servant or any person doing or seeking to do business with the

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City hascommittedor is committingan illegal act, then the Inspector General

shall promptlyrefer the matterto the appropriateprosecutingauthorities.
For pwposesof this Article1

1
"Public Servant"means the Mayor,membersof City Council,City Clerk,appointiveofficers,any
member of a board, commissionor other voting body establishedby eitherbranchof City governmentor
the City Charter,and any appointee,employeeor individualwhoprovidesservicesto the City within or
outsideof its officesor facilitiespmsuantto a pexsonalservicescontract.

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