Remote UI Guide

Please read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place for future reference. ENG
 0

Ot¯

imageRUNNER
4570/3570/2870/2270
Remote UI Guide
 Manuals for the Machine
The manuals for this machine are divided as follows. Please refer to them for detailed information.
The manuals supplied with optional equipment are included in the list below. Depending on the system
configuration and product purchased, some manuals may not be needed.
Guides with this symbol are PDF manuals included on the
Guides with this symbol are printed manuals.
CD-ROM accompanying CD-ROM. (See footnote on the next page.)

• Basic Operations
• Troubleshooting Reference Guide
• Copying Instructions
Copying Guide
• Mail Box Instructions
Mail Box Guide
• Sending/Fax Instructions
Sending and Facsimile
Guide
• Setting Up the Network Connection and
Installing the CD-ROM Software Network Quick Start Guide
• Remote User Interface Instructions
Remote UI Guide CD-ROM
(This Document)
• Network Connectivity and Setup Instructions
Network Guide CD-ROM

• Network ScanGear Installation and

Instructions Network ScanGear CD-ROM
User's Guide
• PS/PCL/UFR II Printer Instructions
PS/PCL/UFR II Printer CD-ROM
Guide
• PCL Printer Driver Installation and
Instructions PCL Driver Guide CD-ROM

• PS Printer Driver Installation and

Instructions PS Driver Guide CD-ROM

• Mac OS X PS Driver Installation and

Instruction Mac PS Driver Guide CD-ROM

• UFR II Printer Driver Installation and

Instructions UFR II Driver Guide CD-ROM
• Mac OS X UFR II Printer Driver Installation
and Instructions Mac UFR II Driver Guide CD-ROM

• Fax Driver Installation and Instructions

Fax Driver Guide CD-ROM

• Installing MEAP Applications and Using the

Login Service MEAP SMS Administrator CD-ROM
Guide

• To view the manual in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat Reader/Acrobat is not installed on
your system, please download it from the Adobe Systems Incorporated website (http://www.adobe.com).
• The machine illustration on the cover may differ slightly from your machine.
 How This Manual Is Organized
Chapter 1 Using the Remote UI

Chapter 2 Checking and Managing Functions

Chapter 3 Customizing Settings

Chapter 4 Appendix

Includes the glossary and index.

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
How To Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii
Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii

Chapter 1 Using the Remote UI

Overview of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Before You Start the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Setting the Remote UI to On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Starting the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Chapter 2 Checking and Managing Functions

Device Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Managing Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Managing Copy, Send, and Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13
Managing Receive Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20
Managing Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
User Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27
Memory RX Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40
Confidential Fax Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47
Printing PDF, PS, or Image Files Directly (Direct Print) . . . . . . . . . . . . . . . . . 2-52
Printing PDF Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52
Printing PS Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-55
Printing Image Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57
Managing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59
Operating the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60
Operating the System Reference Address Book . . . . . . . . . . . . . . . . . . . . . . 2-70

v
Chapter 3 Customizing Settings

Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Customizing System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2
Restarting the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10
Specifying LDAP Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14
Specifying Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19
Managing Department IDs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-27
Import/Export Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-33
Saving the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34
Loading an Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37
Saving Forwarding Settings in Files (Export) . . . . . . . . . . . . . . . . . . . . . . . . .3-40
Loading a Forwarding Settings File (Overwrite/Import) . . . . . . . . . . . . . . . . .3-43
Saving Additional Functions Settings in Files (Export). . . . . . . . . . . . . . . . . .3-45
Loading Additional Functions Settings Files (Overwrite/Import) . . . . . . . . . .3-47
Device Custom Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-50
Backing Up Inbox Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-53
Setting the Backup Destination for Inbox Documents . . . . . . . . . . . . . . . . . .3-53
Performing the Inbox Document Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-56
Restoring Backed Up Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-57
Installing a Certificate File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-59
Installing a Key Pair and Server Certificate . . . . . . . . . . . . . . . . . . . . . . . . . .3-59
Installing a CA Certificate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-66

Chapter 4 Appendix

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7

vi
 Preface
Thank you for purchasing this Canon product. Please read this manual thoroughly before
operating the product in order to familiarize yourself with its capabilities, and to make the
most of its many functions. After reading this manual, store it in a safe place for future
reference.

How To Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and instructions that should be observed for safety.
.

CAUTION Indicates a caution concerning operations that may lead to injury to

persons, or damage to property if not performed correctly. In order to use
the machine safely, always pay attention to these cautions.
.

IMPORTANT Indicates operational requirements and restrictions. Be sure to read

these items carefully in order to operate the product correctly, and to
avoid damage to the product.
.

NOTE Indicates a clarification of an operation, or contains additional

explanations for a procedure. Reading these notes is highly
recommended.

vii
 Keys and Buttons Used in This Manual
The following symbols and key/button names are a few examples of how keys and
buttons to be pressed are expressed in this manual:

Touch Panel Display Keys: [Key Name]

Examples: [System Settings]

[Done]

Control Panel Keys: <Key icon>+(Key Name)

Examples: (Additional Functions)

- (Numeric Keys)

Buttons on Computer Operation Screens: [Button Name]

Examples: [Job Status]

[OK]

viii
Displays Used in This Manual
Screen shots used in this manual are those taken when the Universal Send Kit has
been activated and the following optional equipment is attached to the
imageRUNNER 2870: the Feeder (DADF-N1), Super G3 FAX Board, Multi-PDL
Printer Kit, Saddle Finisher-Q4, and Cassette Feeding Unit-Y2.
Functions that are unavailable due to a particular combination of accessories and
optional equipment are not displayed on the web browser. Therefore, screen shots
of computer operation screens used in this manual may differ from the ones you
actually see, depending on the model or options that come with your machine.
The keys or buttons that you need to press during the procedure are marked with a
, as shown in the example below. If multiple keys or buttons can be pressed,
they are all enclosed within a . Select the appropriate key or button according to
your needs.

1 Click [Job Status] ➞ select [Print Job] from the menu that
appears under [Job Status].

Click one of
these keys for
operation.

ix
 Abbreviations Used in This Manual
In this manual, product names and model names are abbreviated as follows:

Microsoft® Windows® 2000 operating system: Windows 2000

Microsoft® Windows® 98 operating system: Windows 98

Microsoft® Windows NT® 4.0 operating system: Windows NT

Microsoft® Windows® Millennium Edition operating system: Windows Me

Microsoft® Windows® XP Home Edition operating system: Windows XP

Microsoft® Windows® XP Professional Edition operating system: Windows XP

Microsoft® Windows® operating system: Windows

x
Legal Notices

Trademarks
Canon, the Canon logo, imageRUNNER, MEAP, and the MEAP logo are
trademarks of Canon Inc.
Adobe, Adobe Acrobat, and PostScript are trademarks of Adobe Systems
Incorporated.
Macintosh, Mac OS, and QuickTime are trademarks of Apple Computer, Inc.
Active Directory, Microsoft, Windows, and Windows NT are registered trademarks
of Microsoft Corporation in the United States and other countries.
Netscape, Netscape Communicator, and Netscape Navigator are trademarks of
Netscape Communications Corporation.
Java and all Java-based trademarks and logos are trademarks or registered
trademarks of Sun Microsystems, Inc. in the United States and other countries.
Other product and company names herein may be the trademarks of their
respective owners.

Copyright
Copyright 2005 by Canon Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of
Canon Inc.

xi
 Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON
INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES
RESULTING FROM THE USE OF THIS MATERIAL.

xii
Using the Remote UI 1
CHAPTER

This chapter describes the features and benefits of the Remote UI, and how to start it.

Overview of the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Before You Start the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Setting the Remote UI to On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

Starting the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

1-1
 Overview of the Remote UI
1 The Remote UI (User Interface) is preinstalled software in the machine that enables
you to access the machine's functions by using a web browser. For example, the
Using the Remote UI

Remote UI enables you to access the machine to check job status, execute jobs,
and specify various settings. To be able to use the Remote UI, all you need is a web
browser and a network connection between your computer and the machine.

In order to use the Remote UI, you must first enter an IP (Internet Protocol) address
for the machine from the control panel and set up the necessary network
connection. Once this is achieved, start your web browser and enter the machine's
IP address. The Remote UI screen appears on your computer screen and is ready
for use.

You can operate the machine through the Remote UI

from a PC using a web browser.

PC Screen Shots

Windows Macintosh

PC Connected to Network

Touch Panel Display imageRUNNER 4570/3570/2870/2270

Screen Shots
You can operate the machine from the control panel
and touch panel display.
1 2 3

4 5 6

7 8 9

Control Panel of Machine

1-2 Overview of the Remote UI

■ Checking the Status of the Machine from a Networked Computer
The Remote UI enables you to access the machine via a network, enabling you to display
the current status and settings for the machine, and the status of all information and job
processing. You can manage the machine from a computer connected to the network
without having to perform operations on the machine itself.

When you enter the machine's IP address into your web browser, the Remote UI's top
page or main screen is displayed on your computer screen, as shown below:
1

Using the Remote UI

The left column of the Remote UI's top page contains the function buttons, which allow
you to navigate the functions of the Remote UI.

Takes you to the Remote UI top page.

Displays information such as the product name, printer status, scanner
status, and fax status.

Displays the machine's current status, settings information, and the optional
equipment that is attached to the machine.

Displays the current status of jobs, and permits changes to jobs being
processed by the machine.

Enables you to print, move, or send documents stored in inboxes.

Enables you to print PDF (Portable Document Format), PS (PostScript), and

image files that are stored in your computer or on the network without
opening the files. The Direct Print function is available and [Direct Print] is
displayed only if the optional Multi-PDL Printer Kit is installed.

Overview of the Remote UI 1-3

 Enables you to manage the machine's Address Book, including the storing
and editing of addresses.

Enables you to specify or change various system settings on the machine.

This updates or refreshes the currently displayed screen with the latest
information. Information is not updated automatically. When you click this
button, the latest information from the machine is acquired.
1
Using the Remote UI

NOTE
• You can change the language displayed on the screen by clicking the Language
drop-down list and selecting the desired language, regardless of the language used on
the touch panel display of the machine.
• If you change the language, characters of the displayed language can be entered.
However, if the displayed language is different from the language used on the touch
panel display of the machine, the language may not be displayed correctly.
• If Language Switch is set to 'On' from the touch panel of the machine, some characters
are restricted and cannot be entered.

■ Setting and Controlling the Machine from a Computer

The Remote UI enables you to pause and resume jobs, view and print jobs stored in
inboxes, and change various settings from a computer without using the machine's control
panel.

1-4 Overview of the Remote UI

■ Viewing Documents Stored in Inboxes on Your Computer Screen
By clicking [Mail Box], you can view documents stored in the machine's inboxes as files in
the JBIG format, using the JBIG Image Viewer.

Using the Remote UI

NOTE
To view the documents stored in an inbox, it is necessary to install the JBIG Image
Viewer. For instructions on installing and using the JBIG Image Viewer, see the /Jbig/
readme.txt file on the accompanying CD-ROM.

Overview of the Remote UI 1-5

 ■ Link to MEAP Portal
A list of the MEAP (Multifunction Embedded Application Platform) applications can be
displayed by clicking [http://<the IP address of the device:8000>/] for Link to MEAP Portal
on the top page of the Remote UI.

1
Using the Remote UI

1-6 Overview of the Remote UI

NOTE
• You can set a MEAP application for administrator/system manager only, if you enter the
authentication login screen as an Administrator. (See Chapter 5, "Registering/Editing
Login Data," in the MEAP SMS Administrator Guide.)
• If Department ID Management is set to 'Off' and a System Manager is not specified,
depending on the login services you are using, all users may be considered as
Administrators without authentication. (See Chapter 6, "System Manager Settings," in
the Reference Guide.)
1

Using the Remote UI

• [Link to MEAP Portal] appears only if a MEAP application called "PortalService" is
installed on the machine. PortalService can be installed using the MEAP Administration
Software CD-ROM.

Overview of the Remote UI 1-7

 System Requirements
1 The system requirements for the Remote UI are as follows:
Using the Remote UI

■ Windows
• OS (Operating System)
- Microsoft Windows 98
- Microsoft Windows 2000 Professional
- Microsoft Windows Me
- Microsoft Windows NT Workstation 4.0 + Service Pack 3, or later
- Microsoft Windows XP
• Web Browser
- Microsoft Internet Explorer 5.01 SP2, or later
- Netscape Communicator 4.6, or later

■ Macintosh
• OS (Operating System)
- Mac OS 8.6, or later
• Web Browser
- Microsoft Internet Explorer 5.0, or later

IMPORTANT
• Available browsers may be limited depending on the login services for the MEAP function
you are using. For instructions on how to use the login services, see the MEAP SMS
Administrator Guide.
• If you are using Netscape 6.2, click [Edit] ➞ select [Preferences] ➞ click [Advanced]
menu under Category ➞ click [Cache] ➞ set [Compare the page in the cache to the page
on the network] to [Once per session] or [Never]. If you do not make this setting, you may
have problems accessing the machine using other web browsers.

NOTE
• Apart from those mentioned above, no other software, such as a web server, is
necessary. (There already is a web server inside the machine.)
• To view the documents stored in an inbox, it is necessary to install the JBIG Image
Viewer. The JBIG Image Viewer is included with the PS/PCL package.

1-8 System Requirements

Before You Start the Remote UI
Before you start the Remote UI, perform the following: 1

Using the Remote UI

■ Specify the Network Settings
Specify the settings under Network Settings in System Settings (from the Additional
Functions screen) and find out the machine's IP address. If you do not know the
machine's IP address, consult your network administrator. (See Chapter 3, "Using a TCP/
IP Network," in the Network Guide.)

■ MEAP Settings
Set Use HTTP in MEAP Settings in System Settings (from the Additional Functions
screen) to 'On'. (See Chapter 6, "System Manager Settings," in the Reference Guide.)

■ Set Remote UI to On
Set Remote UI in System Settings (from the Additional Functions screen) to 'On'. It is also
recommended that Device Information Settings in System Settings be set up.

■ Install the JBIG Image Viewer

To view the documents stored in an inbox, it is necessary to install the JBIG Image Viewer.
For instructions on installing and using the JBIG Image Viewer, see the readme.txt file on
the accompanying CD-ROM.

IMPORTANT
• Connection via a proxy server is not possible. If your system environment has a proxy
server, perform the following setting. (Settings vary according to the system environment,
consult your network administrator.)
- Enter the IP address of the machine into Exceptions in the web browser proxy server
settings.
- You must set your web browser to enable all cookies and use Java Script. Otherwise,
you will not be able to change the machine's settings using the Remote UI.
• If the control panel of the machine is being used for a particular operation, you cannot
perform the same operation using the Remote UI.
• If multiple Remote UIs are running simultaneously, the latest setting that was made is
enabled. It is recommended that only one Remote UI be running at a time.
• To enter characters from a web browser, use the characters that you can enter from the
touch panel display of the machine. If you use the other characters, they may not be
displayed/recognized properly on the machine.

Before You Start the Remote UI 1-9

 Setting the Remote UI to On
You must use the machine's control panel to set the Remote UI on or off.

1 1 Press (Additional Functions) ➞ [System Settings].

Using the Remote UI

2 Press [Remote UI].

If the System Manager ID and System Password have already been set, enter the
System Manager ID and System Password using - (numeric keys) ➞ press
(ID).

NOTE
If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired
setting.

1-10 Before You Start the Remote UI

3 Press [On] or [Off].

Using the Remote UI

● If [On] is selected:
❑ Select [On] or [Off] ➞ press [OK].

<Use SSL>:
[On]: Allows secured transmission using SSL.
[Off]: Prohibits secured transmission using SSL.
The selected mode is set.

Before You Start the Remote UI 1-11

 ● If [Off] is selected:
❑ Press [OK].

1
Using the Remote UI

The selected mode is set.

NOTE
Any changes made to <Use SSL> are also applied to <Use SSL> in <Use HTTP>
in MEAP Settings in System Settings (from the Additional Functions screen).

4 Press [Done] repeatedly until the Basic Features screen

appears.

5 Turn OFF the main power of the machine, wait 10 seconds,

and then turn ON the power.

IMPORTANT
The [Remote UI] setting is made effective only after turning the machine's power
OFF, and then ON.

1-12 Before You Start the Remote UI

Starting the Remote UI
To start the Remote UI, follow the procedure described below. 1

Using the Remote UI

NOTE
For details of selection and setting of a login service, consult your system administrator.

1 Start your web browser.

2 Enter the appropriate URL into [Address] or [Location].

http://<the IP address of the device>/

NOTE
• If a login service is not set, it is unnecessary to proceed to step 3. However, if
System Manager Settings is set, log in using the contents set for the settings, or
click [Cancel] without logging in.
• If you do not know the appropriate URL, consult your system administrator.

Starting the Remote UI 1-13

 3 Enter the required data ➞ click [Login].

1
Using the Remote UI

SDL is set as a login service.

SSO is set as a login service.

1-14 Starting the Remote UI

The Remote UI screen is displayed.

Using the Remote UI

IMPORTANT
If there is more than a 30 minute difference between the current time set in the
computer register by the Active Directory and the time set in the computer that you
use for login, an error occurs when you log in using SSO. To be able to log in using
SSO, it is necessary to match the current time on both computers.

NOTE
• If Default Authentication is set as the login service, a login screen is not displayed.
The top page of the Remote UI is displayed.
• If Default Authentication is set, and an ID and password for the system manager in
the System Manager Settings (from the Additional Functions screen of the
machine) have been set, you can also enter the System Manager ID in the
Department ID section and the System Manager password in the password section
to login.
• You must use the user login name (pre-Windows 2000) registered in Active
Directory in order to then enter a user name for SSO authentication.
• You can use only alphanumeric characters, . (period), - (hyphen), or _ (underscore)
for a user name for SSO authentication. You can log in only if you use valid
characters.
• You can select up to four trusted domain names in addition to the domain the
machine belongs to for the DNS Domain Name.
• Even if you install multiple login services, they cannot be used simultaneously. Only
the login screen for the set login service is displayed.

Starting the Remote UI 1-15

1
Using the Remote UI

1-16 Starting the Remote UI

Checking and Managing
Functions 2
CHAPTER

This chapter describes the various functions for checking and managing the Remote UI.

Device Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Managing Print Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Managing Copy, Send, and Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13
Managing Receive Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20

Managing Inboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

User Inboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-27
Memory RX Inbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-40
Confidential Fax Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-47

Printing PDF, PS, or Image Files Directly (Direct Print) . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Printing PDF Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-52
Printing PS Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-55
Printing Image Files Directly. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-57

Managing the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Operating the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-60
Operating the System Reference Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-70

2-1
 Device Status and Information Display
You can use the Remote UI (User Interface) to check the machine's current status,
such as the amount of paper remaining in the various paper sources, and to check
for any errors. You can also obtain information on the machine's system manager,
2 the location where the machine is installed, and the machine's protocol settings.
Checking and Managing Functions

1 Click [Device] ➞ select the item you want to display from the
menu that appears under [Device].

Details of each item are shown below.

[Status]: Displays the remaining amount of paper in the various paper

sources, the remaining amount of consumables, and any error
messages. To check the details of the error, click [Error
information].

[Information]: Displays information related to the machine, such as the

system manager's information and the location where the
machine is installed.

2-2 Device Status and Information Display

[Features]: Displays the optional equipment (such as the feeder or a
finisher) that is attached to the machine and the functions that
are available with the current system configuration.

[Network]: Displays the machine's protocol settings.

[Counter Check]: Displays the total number of pages that have been output for
printing, copying, and received job printing only if the
Universal Send Kit is activated, or the optional Super G3 FAX
Board or Multi-Line FAX Board is installed.

Information for the selected item is displayed.

2

Checking and Managing Functions

Device Status and Information Display 2-3

 Job Management
The Remote UI provides you with job management capabilities, which enable you
to check job status, pause/resume jobs, and prioritize print jobs.

2 The types of jobs that can be managed are:

• Print
Checking and Managing Functions

jobs
• Copy jobs
• Send jobs
• Receive jobs
• Sending Fax jobs
• Receive Fax jobs

IMPORTANT
• Send jobs and receive jobs can be managed only if the Universal Send Kit is activated.
• Fax jobs can be managed only if the optional Super G3 FAX Board or Multi-Line FAX
Board is installed.
• If the iR Security Kit is activated and Job Log Display in System Settings (from the
Additional Functions screen) is set to 'Off,' [Receive Job] and [Log] are not displayed.

NOTE
• The job management operations available using the Remote UI are the same as those
that you can access from [System Monitor] on the control panel of the machine. For more
information on operations from the touch panel display, see Chapter 5, "Checking Job
and Device Status," in the Reference Guide, and Chapter 8, "Checking/Changing the
Send/Receive Status," in the Sending and Facsimile Guide.
• For more information on job management, see Chapter 5, "Checking Job and Device
Status," in the Reference Guide.
• For more information on send jobs, receive jobs, and fax jobs, see Chapter 8, "Checking/
Changing the Send/Receive Status," in the Sending and Facsimile Guide.

2-4 Job Management

Managing Print Jobs

1 Click [Job Status] ➞ select [Print Job] from the menu that
appears under [Job Status].

Checking and Managing Functions

If Department ID Management is set, a dialog box prompting you to enter the
Department ID and password appears. Enter the Department ID and password
➞ click [OK].
The list of print jobs is displayed.

Job Management 2-5

 2 To perform operations on a job, click [ ] (Select) to the left of
the job ➞ click one of the following buttons:

2
Checking and Managing Functions

Details of each item are shown below.

Stops the output of print jobs that are sent from computers (printer driver).
(This button cannot be used to stop the output of other types of jobs, such
as copy jobs or print jobs of documents stored in inboxes.)

Resumes the output of print jobs that are sent from computers (printer
driver). (This button cannot be used to resume the output of other types of
jobs, such as copy jobs or print jobs of documents stored in inboxes.)

Moves the selected job up to the top of the print queue so that it is printed
immediately after the current job is complete.

Deletes the selected job (cancels processing). The job cannot be retrieved
once it is deleted.

NOTE
A triangular mark appears when you click [ ] (Select), and the job is selected.

2-6 Job Management

3 To display the details of a job, click its job number.

Checking and Managing Functions

The same result can be achieved by clicking [ ] (Status).
The job's Property screen is displayed.

Job Management 2-7

 4 If the job is a Secured Print Job, enter the password ➞ click
[ ] (Resume).

2
Checking and Managing Functions

Printing starts.

NOTE
If a job is currently being printed, or if there are reserved jobs, the Secured Print
Job is placed in the print queue.

2-8 Job Management

5 If you want to display the job log, click [Log] ➞ select the type
of job whose log you want to display from the Print Job Log
drop-down list.

Checking and Managing Functions

Details of each item are shown below.

[Copy]: Displays the copy job log.

[Printer]: Displays the print job log.

[Local Print]: Displays the local print job log, including jobs from inboxes.

[Remote Copy]: Displays the remote copy job log.

[RX Print]: Displays the receive print job log.

[Report Print]: Displays the report print job log.

[Network]: Displays the network print job log.

NOTE
• The types of log that appear under the Print Job Log drop-down list vary depending
on the optional equipment attached.
• For more information on each type of job, see the Reference Guide.
• To return to the main Job status screen, press ( ) (Back).

Job Management 2-9

 ● To save the job log:
❑ Click [Save in CSV Format].

2
Checking and Managing Functions

❑ Click [OK].

2-10 Job Management

❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save].

Checking and Managing Functions

If the file name is not entered, one of the following names is used as the file
name:
• Copy: pcopy.csv
• Printer: pprint.csv
• Local Print: plocal.csv
• Remote Copy: xxx.csv
• Receive Print: prx.csv
• Report Print: preport.csv
• Network: network.csv

Job Management 2-11

 The type and order of items saved in the file are identical to the ones
displayed on each job log.

2
Checking and Managing Functions

The Job Log file is saved.

NOTE
• The latest 100 jobs are displayed in the job log. (The jobs other than the latest 100
jobs are not saved in the log.)
• The dialog box that is displayed when you save the job log in CSV format may vary
depending on the manufacturer and version of the browser.

2-12 Job Management

Managing Copy, Send, and Fax Jobs

1 Click [Job Status] ➞ select the job type from the menu that
appears under [Job Status].

Checking and Managing Functions

If Department ID Management is set, a dialog box prompting you to enter the
Department ID and password appears. Enter the Department ID and password
➞ click [OK].
The example above shows [Copy Job] being selected.
The list of jobs for the selected job type is displayed.

Job Management 2-13

 2 If you want to cancel a job, click [ ] (Select) next to the job
that you want to cancel ➞ click [ ] (Delete).

2
Checking and Managing Functions

A triangular mark appears when you click [ ] (Select), and the job is selected.

2-14 Job Management

3 To display the details of a job, click its job number.

Checking and Managing Functions

The same result can be achieved by clicking [ ] (Status) next to its job number.
The job's Property screen is displayed.

Job Management 2-15

 4 To display the job log, click [Log].

2
Checking and Managing Functions

● To save the job log:

❑ Click [Save in CSV Format].

2-16 Job Management

❑ Click [OK].

Checking and Managing Functions

❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save].

Job Management 2-17

 If the file name is not entered, one of the following names is used as the file
name:

Copy Job Log: copy.csv

Send Job Log: tx.csv
Sending Fax Job Log: ftx.csv
Receive Fax Job Log: frx.csv
The type and order of items saved in the file are identical to the ones
2 displayed on each job log.
Checking and Managing Functions

The Job Log file is saved.

NOTE
• The latest 100 jobs are displayed in the job log. (The jobs other than the latest 100
jobs are not saved in the log.)
• The latest 100 send and receive jobs are displayed in the send/receive job log. The
latest 100 send fax and receive fax jobs are displayed in the send fax/receive fax
job log.
• The dialog box that is displayed when you save the job log in CSV format may vary
depending on the manufacturer and version of the browser.

2-18 Job Management

The Job Log screen is displayed.

Checking and Managing Functions

Job Management 2-19

 Managing Receive Jobs

1 Click [Job Status] ➞ select [Receive Job] from the menu that
appears under [Job Status].

2
Checking and Managing Functions

2-20 Job Management

● To save the job log:
❑ Click [Save in CSV Format].

Checking and Managing Functions

❑ Click [OK].

Job Management 2-21

 ❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save].

2
Checking and Managing Functions

If the file name is not entered, the file is saved as 'rx.csv'.

2-22 Job Management

 The type and order of items saved in the file are identical to the ones
displayed on the receive job log.

Checking and Managing Functions

The Job Log file is saved.

NOTE
• The latest 100 jobs are displayed in the job log. (The jobs other than the latest 100
jobs are not saved in the log.)
• The latest 100 send and receive jobs are displayed in the send/receive job log.
• The dialog box that is displayed when you save the job log in CSV format may vary
depending on the manufacturer and version of the browser.
The log for receive jobs is displayed.

Job Management 2-23

 2 If you want to display the forwarding status, click [Forwarding
Status].

2
Checking and Managing Functions

The forwarding status for receive jobs is displayed.

NOTE
You can check the details of forwarded jobs from the forwarding status screen. For
more information, see Chapter 6, "Receiving Documents," in the Sending and
Facsimile Guide.

2-24 Job Management

3 To display the details of a forwarded job, click its job number.

Checking and Managing Functions

The same result can be achieved by clicking [ ] (Status).
The details for the selected forwarded job are displayed.

Job Management 2-25

 Managing Inboxes
The Remote UI enables you to perform operations on documents stored in inboxes
as well as specify settings for the inboxes. The types of inboxes that can be
managed are as follows.
2
NOTE
Checking and Managing Functions

The inbox management operations available using the Remote UI are the same as those
available from the control panel of the machine. For instructions on using the control
panel to manage inboxes, see Chapter 5, "Using/Arranging Documents Stored in an
Inbox," in the Mail Box Guide.

■ User Inboxes
Scanned documents are stored here. Up to 100 User Inboxes can be used. You can print,
send, move/duplicate, or delete documents stored in User Inboxes. You can also assign
names to the inboxes, protect them with passwords, and specify how long documents are
stored in them before they are automatically deleted.

IMPORTANT
Documents stored in User Inboxes can be sent only if the Universal Send Kit is activated,
or the optional Super G3 FAX Board or Multi-Line FAX Board is installed.

■ Memory RX Inbox
Documents received in memory through the Fax/I-fax function are stored here. You can
print, send, or delete documents stored in the Memory RX Inbox. You can also set
whether Fax/I-fax documents are received in memory, and whether to protect the Memory
RX Inbox with a password.

IMPORTANT
The Memory RX Inbox is available only if the Universal Send Kit is activated, or the
optional Super G3 FAX Board or Multi-Line FAX Board is installed.

NOTE
• In order to be able to receive Fax/I-fax documents in memory, you must set Use Fax
Memory Lock or Use I-fax Memory Lock in Memory RX Inbox Settings (from the
Additional Functions screen) to 'On'.
• For more information on the Fax/I-fax memory mode, see Chapter 11, "System Manager
Settings," in the Sending and Facsimile Guide.

2-26 Managing Inboxes

 ■ Confidential Fax Inboxes
Documents received through the Fax/I-fax function that meet the specified forwarding
conditions are stored here. Up to 50 Confidential Fax Inboxes can be created. You can
print or delete documents stored in Confidential Fax Inboxes. You can also assign names
to the inboxes and protect them with passwords.

IMPORTANT
Confidential Fax Inboxes are available only if the Universal Send Kit is activated, or the
optional Super G3 FAX Board or Multi-Line FAX Board is installed.
2
User Inboxes

Checking and Managing Functions

1 Click [Mail Box] ➞ select [User Inboxes] from the menu that
appears under [Mail Box].

If Department ID Management is set, a dialog box prompting you to enter the

Department ID and password appears. Enter the Department ID and password
➞ click [OK].
The list of User Inboxes is displayed.

Managing Inboxes 2-27

 2 Click the number of the desired inbox.
If the desired inbox is set with a password, enter the password ➞ click [OK].
You can also select the desired inbox by entering its number next to [Inbox
Number (00-99)] ➞ click [Open].
The list of documents stored in the selected inbox is displayed.

2 3 If you want to select and perform an operation on a document,

select the check box next to the document under [Select] ➞
Checking and Managing Functions

click one of the buttons on the User Inboxes toolbar.

Details of each item are shown below.

The machine prints out the selected document.

Sends the selected document to a specified destination.

The destination must already be stored in the Address
Book.

Moves/duplicates the selected document to another

User Inbox.

Deletes the selected document. Once a document is

deleted, it cannot be retrieved.

2-28 Managing Inboxes

 You can combine a number of documents stored in user
inboxes and save them as one document.

You can insert a document stored in a user inbox into

another document at any location, and create a new
document.

● Printing the document:

❑ Click [Print].
❑ If necessary, change the print settings ➞ click [Start Print].
2

Checking and Managing Functions

For more information on changing the print settings, see p. 2-30.

By selecting a document and clicking the buttons under Document Order, you
can change the order in which the documents are printed.
• Move to top
• Move up one level
• Move down one level
• Move to bottom
If you want the document to be automatically deleted after it is printed, select
the [Erase Document After Printing] check box.

Managing Inboxes 2-29

 ● Changing the print settings:
❑ Click [Change Print Settings] in the Print Settings pane.
The Change Print Settings screen is displayed.
❑ Change the necessary print settings.
Use the scrollbar to view/edit additional settings.
If you want to discard any changes you made and return to the previous
screen to print with the original settings, click [Original Settings].
❑ After changing the settings, click [Start Print].
2
Checking and Managing Functions

If you try to specify settings that cannot be set together, an error dialog box
appears and you will not be able to print. When this happens, start the
procedure from the beginning.

NOTE
• [Store Print Settings] enables you to store the settings changed by clicking
[Change Print Settings], when one document is selected.
• For more information on specifying the print settings, see Chapter 5, "Using/
Arranging Documents Stored in an Inbox," in the Mail Box Guide.
• The settings that appear on the Print Settings screen vary depending on the
optional equipment attached to the machine.

2-30 Managing Inboxes

● Sending the document:
❑ Click [Send].
❑ Specify the address, user, and send settings ➞ click [Start Send].

Checking and Managing Functions

By selecting a document and clicking the buttons under Document Order, you
can change the order in which the documents are sent.
• Move to top
• Move up one level
• Move down one level
• Move to bottom
If you want the document to be automatically deleted after it is sent, select the
[Delete After Sending] check box.
Click [Address Book] under Address Settings to display a list of destinations
from which you can select the desired destination.
You can delete an address from the list by selecting it and clicking [Delete].

IMPORTANT
The Send function is available only if the Universal Send Kit is activated, or the
optional Super G3 FAX Board or Multi-Line FAX Board is installed.

NOTE
For more information on send settings, see Chapter 2, "Basic Sending Methods," in
the Sending and Facsimile Guide.

Managing Inboxes 2-31

 ● Moving/duplicating the document to another inbox:
❑ Click [Move and Duplicate].
❑ Click the Name drop-down list under Target Box ➞ select the inbox where you
want to move/duplicate the document ➞ click [Start].

2
Checking and Managing Functions

To duplicate the document to another inbox, select the [Duplicate Documents]

check box.

● Deleting a document:
❑ Click [Delete].

2-32 Managing Inboxes

● To merge and save documents:
❑ Click [Merge and Save].
❑ Enter the necessary settings ➞ click [Start].

Checking and Managing Functions

By selecting a document and clicking the buttons below, you can change the
order in which the documents are merged.
• Move to top
• Move up one level
• Move down one level
• Move to bottom

Managing Inboxes 2-33

 ● To insert a document into another document:
❑ Click [Document Insertion].
❑ Specify the document you want to insert ➞ click [Next].

2
Checking and Managing Functions

2-34 Managing Inboxes

 ❑ Enter the necessary settings ➞ click [Start Insert].

Checking and Managing Functions

If you want to return to the previous document insertion screen, click [Back].

4 To display the details of the document, click the document

name.
You can also click [ ] (Type) to display the document details.
You can change the document name by clicking [Change Document Name].
The Document Property screen is displayed.

Managing Inboxes 2-35

 5 If you want to display the image file of the document, click [ ]
(Size).

2
Checking and Managing Functions

Details of each item are shown below.

You can change the name of the document by clicking

this button.

You can erase any page in a document by placing a

check mark next to the page you want to erase and
clicking [Page Erase].

You can erase the number of consecutive pages at

one time by clicking this button and specifying the
pages you want to erase.

If the number of pages exceeds 100, you can select a

range of pages displayed from the drop-down list.

2-36 Managing Inboxes

An image file in the JBIG format is displayed.

Checking and Managing Functions

NOTE
• The images that are stored in inboxes can be displayed.
• [ ] (Size) does not appear for documents whose images cannot be displayed.
• If the size of the image is larger than 1 MB, the message <The data size of the
selected image is 1 MB or more. It may take time to display it. Are you sure you
want to display it?> is displayed. To display the image file, click [OK]. To cancel
displaying the image file, click [Cancel].
• For instructions on installing and using the JBIG Image Viewer, see the /Jbig/
readme.txt file on the accompanying CD-ROM.

Managing Inboxes 2-37

 6 If you want to specify the inbox name, protect the inbox with a
password, or set the storing period, click [Settings].

2
Checking and Managing Functions

The User Inboxes Settings screen is displayed.

2-38 Managing Inboxes

7 Set each item as necessary ➞ click [OK].

Checking and Managing Functions

NOTE
For more information on the User Inboxes settings, see Chapter 6, "Customizing
Settings," in the Mail Box Guide.

Managing Inboxes 2-39

 Memory RX Inbox
IMPORTANT
The Memory RX Inbox function is available only if the Universal Send Kit is activated, or
the optional Super G3 FAX Board or Multi-Line FAX Board is installed.

2 1 Click [Mail Box] ➞ select [Memory RX Inbox] from the menu

that appears under [Mail Box].
Checking and Managing Functions

If Department ID Management is set, a dialog box prompting you to enter the

Department ID and password appears. Enter the Department ID and password
➞ click [OK].
The list of Memory RX Inbox is displayed.

2 Click [Memory RX Inbox].

If the Memory RX Inbox is set with a password, enter the password ➞ click [OK].
The list of documents stored in the selected inbox is displayed.

2-40 Managing Inboxes

3 If you want to select and perform an operation on a document,
select the check box next to the document under [Select] ➞
click one of the buttons on the Memory RX Inbox toolbar.

Checking and Managing Functions

Details of each item are shown below.

The machine prints out the selected document. A

document is automatically deleted once it is printed.

Sends the selected document to a specified

destination.

Deletes the selected document. Once a document is

deleted, it cannot be retrieved.

Click this button to specify settings for receiving

documents in memory.

Managing Inboxes 2-41

 ● Printing the document:
❑ Click [Print] ➞ [Start Print].

2
Checking and Managing Functions

2-42 Managing Inboxes

● Sending the document:
❑ Click [Send].
❑ Specify the address, user, and send settings ➞ click [Start Send].

Checking and Managing Functions

Managing Inboxes 2-43

 By selecting a document and clicking the buttons under Document Order, you
can change the order in which the documents are sent.
• Move to top
• Move up one level
• Move down one level
• Move to bottom
If you want the document to be automatically deleted after it is sent, select the
[Delete After Sending] check box.
Click [Address Book] under Address Settings to display a list of destinations
2 from which you can select the desired destination.
You can delete an address from the list by selecting it and clicking [Delete].
Checking and Managing Functions

NOTE
For more information on send settings, see Chapter 2, "Basic Sending Methods," in
the Sending and Facsimile Guide.

● Deleting the document:

❑ Click [Delete].

● Specifying Memory Lock Settings:

❑ Click [Memory Lock Settings] ➞ specify the settings as necessary ➞ click [OK].

For more information on the Memory Lock Settings, see Chapter 4, "Storing
Received Documents," in the Mail Box Guide.

2-44 Managing Inboxes

4 To display the details of the document, click the document
name.
You can also click [ ] (Type) to display the document details.
The Document Property screen is displayed.

5 If you want to protect the inbox with a password, click

[Settings].
2

Checking and Managing Functions

● If you want to set a password:
❑ Enter a password.
❑ Confirm the password.
❑ Select [Set Mail Box Password].

Managing Inboxes 2-45

 ❑ Click [OK].

2
Checking and Managing Functions

The list of Memory RX Inbox is displayed.

● If you do not want to set a password:

❑ Click [Cancel].
The list of Memory RX Inbox is displayed.

NOTE
• You cannot change the name of the Memory RX Inbox. Only the password can be
specified or changed.
• For more information on the Memory RX Inbox settings, see Chapter 4, "Storing
Received Documents," in the Mail Box Guide.

2-46 Managing Inboxes

Confidential Fax Inboxes
IMPORTANT
Confidential Fax Inboxes are available only if the Universal Send Kit is activated, or the
optional Super G3 FAX Board or Multi-Line FAX Board is installed.

1 Click [Mail Box] ➞ select [Confidential Fax Inboxes] from the 2

menu that appears under [Mail Box].

Checking and Managing Functions

If Department ID Management is set, a dialog box prompting you to enter the
Department ID and password appears. Enter the Department ID and password
➞ click [OK].
The list of Confidential Fax Inboxes is displayed.

2 Click the number of the desired inbox.

If the desired inbox is set with a password, enter the password ➞ click [OK].
You can also select the desired inbox by entering its number next to [Inbox
Number (00-49)] ➞ click [Open].
The list of documents stored in the selected inbox is displayed.

Managing Inboxes 2-47

 3 If you want to select and perform an operation on a document,
select the check box next to the document under [Select] ➞
click one of the buttons on the Confidential Fax Inboxes
toolbar.

2
Checking and Managing Functions

Details of each item are shown below.

The machine prints out the selected document.

Deletes the selected document. Once a document is deleted, it cannot

be retrieved.

2-48 Managing Inboxes

 ● Printing the document:
❑ Click [Print] ➞ [Start Print].

Checking and Managing Functions

If you want the document to be automatically deleted after it is printed, select
the [Erase Document After Printing] check box.

● Deleting a Document:
❑ Click [Delete].

4 To display the details of the document, click the document

name.
You can also click [ ] (Type) to display the document details.
The Document Property screen is displayed.

Managing Inboxes 2-49

 5 If you want to protect the inbox with a password or name the
inbox, click [Settings].

2
Checking and Managing Functions

The Confidential Fax Inboxes Settings screen is displayed.

2-50 Managing Inboxes

6 Set each item as necessary ➞ click [OK].

Checking and Managing Functions

NOTE
For more information on the Confidential Fax settings, see Chapter 4, "Storing
Received Documents," in the Mail Box Guide.

Managing Inboxes 2-51

 Printing PDF, PS, or Image Files Directly (Direct
Print)
You can print PDF, PS, or image files directly from the Remote UI, without having to
open the files. For more information on print settings, see Chapter 2, "Printer
Settings Menu," in the PS/PCL/UFR II Printer Guide.
2
Checking and Managing Functions

IMPORTANT
• [Direct Print] is available only if the Multi-PDL Printer Kit is installed.
• The image files that you can print directly are TIFF and JPEG files.

NOTE
Even in cases where you cannot print a file using the Direct Print function, or if the print
output is out of alignment, you may still be able to open the file in an application and print
it using the printer driver.

Printing PDF Files Directly

1 Click [Direct Print] ➞ select [PDF File] from the menu that
appears under [Direct Print].

2-52 Printing PDF, PS, or Image Files Directly (Direct Print)

 If Department ID Management is set, a dialog box prompting you to enter the
Department ID and password appears. Enter the Department ID and password
➞ click [OK].

2 Specify the location of the PDF file that you want to print.

Checking and Managing Functions

To specify the location using the pathname, click [File Path] ➞ enter the
pathname in the entry box.
To specify the location using the URL, click [URL] ➞ enter the URL in the entry
box ➞ enter a user name and password in the [User] and [Password] entry
boxes.
You cannot specify multiple PDF files at the same time.

Printing PDF, PS, or Image Files Directly (Direct Print) 2-53

 If a password is set for the specified PDF file, enter the password.

NOTE
• If you specify to print a PDF file by entering its URL, the next print job cannot be
processed until the download of the PDF file is complete or until the browser has
disconnected from the web server.
• Only the HTTP protocol is supported for the printing of a PDF file by entering its
URL.

2 3 Specify the settings for Specify Print Range.

Checking and Managing Functions

If you want to specify the pages to print by the page number, click [Pages] ➞
enter the page numbers. Only the setting for the item whose radio button is
selected will be effective.
To restore the settings to their original values, click [Reset].

4 Specify the settings under Print Settings according to your

preference.

Scroll down if desired settings are not displayed.

2-54 Printing PDF, PS, or Image Files Directly (Direct Print)

 5 Click [Start Print].
To check the files that have been sent to the machine to be printed, click [to Job
List] on the message box that appears after you click [Start Print].
The message <Sending the direct print job is complete.> is displayed.

NOTE
For more information on the various functions, see Chapter 2, "Printer Settings
Menu," in the PS/PCL/UFR II Printer Guide.
2

Checking and Managing Functions

Printing PS Files Directly

1 Click [Direct Print] ➞ select [PS File] from the menu that
appears under [Direct Print].

If Department ID Management is set, a dialog box prompting you to enter the

Department ID and password appears. Enter the Department ID and password
➞ click [OK].

Printing PDF, PS, or Image Files Directly (Direct Print) 2-55

 2 Specify the location of the PS file that you want to print.
To specify the location using the pathname, click [File Path] ➞ enter the
pathname in the entry box.
To specify the location using the URL, click [URL] ➞ enter the URL in the entry
box ➞ enter a user name and password in the [User] and [Password] entry
boxes.
You cannot specify multiple PS files at the same time.

2 If a password is set for the specified PS file, enter the password.

Checking and Managing Functions

3 Specify the Print Settings according to your preference ➞

click [Start Print].

To restore the settings to their original values, click [Reset].

To check the files that have been sent to the machine to be printed, click [to Job
List] on the message box that appears after you click [Start Print].
The message <Sending the direct print job is complete.> is displayed.

NOTE
For more information on the various functions, see Chapter 2, "Printer Settings
Menu," in the PS/PCL/UFR II Printer Guide.

2-56 Printing PDF, PS, or Image Files Directly (Direct Print)

Printing Image Files Directly

1 Click [Direct Print] ➞ select [Image File] from the menu that
appears under [Direct Print].

Checking and Managing Functions

If Department ID Management is set, a dialog box prompting you to enter the
Department ID and password appears. Enter the Department ID and password
➞ click [OK].

2 Specify the location of the image file that you want to print.
You cannot specify multiple image files at the same time.
If a password is set for the specified image file, enter the password.

Printing PDF, PS, or Image Files Directly (Direct Print) 2-57

 3 Specify the print range and print settings ➞ click [Start Print].

2
Checking and Managing Functions

If you want to specify the pages to print by the page number, click [Pages] ➞
enter the page numbers. Only the setting for the item whose radio button is
selected will be effective.
To restore the settings to their original values, click [Reset].
To check the files that have been sent to the machine to be printed, click [to Job
List] on the message box that appears after you click [Start Print].
The message <Sending the direct print job is complete.> is displayed.

NOTE
For more information on the various functions, see Chapter 2, "Printer Settings
Menu," in the PS/PCL/UFR II Printer Guide.

2-58 Printing PDF, PS, or Image Files Directly (Direct Print)

Managing the Address Book
The Remote UI enables you to manage the Address Book by performing such
operations as storing new addresses, editing addresses, and changing the name of
the subaddress books. The types of addresses that can be managed are as
follows. 2

Checking and Managing Functions

■ Address Book
Used when sending documents.

• Group Address
You can store multiple addresses under a single group address.
• E-mail Address
You can store e-mail addresses.
• Fax Address
You can store fax numbers.
• I-fax Address
You can store I-fax addresses.
• File Server Address
You can store the information needed to save scanned documents in the file server, such
as the protocol, host name, and pathname of the destination folder.

IMPORTANT
• Group addresses can be managed only if the Universal Send Kit is activated, or the
optional Super G3 FAX Board or Multi-Line FAX Board is installed.
• E-mail addresses, I-fax addresses, and file server addresses can be managed only if the
Universal Send Kit is activated.
• Fax addresses can be managed only if the optional Super G3 FAX Board or Multi-Line
FAX Board is installed.

NOTE
The Address Book management operations available using the Remote UI are the same
as those available from the control panel of the machine. For instructions on using the
control panel to manage the Address Book, see Chapter 10, "Storing/Editing Address
Book Settings," in the Sending and Facsimile Guide.

■ System Reference Address Book

You can register devices to specify for remote copying.

Managing the Address Book 2-59

 Operating the Address Book

1 Click [Address] ➞ select [Address Book] from the menu that

appears under [Address].

2
Checking and Managing Functions

NOTE
If Department ID Management is set, a dialog box prompting you to enter the
Department ID and password appears. Enter the Department ID and password ➞
click [OK].

2 Select the subaddress book (Address Book 01 to 10 or

One-touch) that contains the address that you want to display.
You can also click [ ] (Address Book) next to the subaddress book's name.
If the selected subaddress book is protected by a password, a dialog box
prompting you to enter the password appears. Enter the password ➞ click [OK].
The list of addresses stored under the selected subaddress book is displayed.

2-60 Managing the Address Book

 NOTE
• If Access Number Management is set to 'On', only those addresses that are not set
with an access number are displayed. To also display addresses set with an access
number, enter the access number in [Access Number] ➞ click [Refresh]. To only
display addresses that are not set with an access number, click [None]. [Access
Number] appears only if Access Number Management is set to 'On'.
• For instructions on setting Access Number Management, see Chapter 10, "Storing/
Editing Address Book Settings," in the Sending and Facsimile Guide.
• To only display a certain address type, click the Type drop-down list and select the
desired address type. You can also limit the number of addresses that are 2
displayed by selecting the letter that the address begins with from the Initial

Checking and Managing Functions

drop-down list. If you select [All], all addresses stored under the selected
subaddress book are displayed.
• If you select [Address Book One-touch], click the List Number drop-down list ➞
select the desired one-touch button number.

3 If you want to perform an operation on an address or store a

new address, click one of the buttons on the toolbar.

Managing the Address Book 2-61

 Details of each item are shown below.

Enables you to store group addresses in the Address Book. (This button
does not appear if [Address Book One-touch] is selected.)

Enables you to store addresses in the Address Book, except for group
addresses. (This button does not appear if [Address Book One-touch] is
selected.)

Enables you to move addresses from one subaddress book to another. (This
button does not appear if [Address Book One-touch] is selected.)
2
Enables you to delete addresses from the Address Book. Once an address
Checking and Managing Functions

is deleted, it cannot be retrieved.

● Storing a group address:

❑ Click [ ] (Register New Group).
❑ Enter a name for the group in [Group Name] ➞ click [Address Book] under
Members List.

The list of addresses in the subaddress book is displayed.

2-62 Managing the Address Book

❑ Click [Select] next to each address you want to add to the group address ➞
click [OK].

Checking and Managing Functions

The selected addresses appear in the Members List.
❑ Verify the settings ➞ click [OK].

Managing the Address Book 2-63

 To delete an address from the Members List, select the address ➞ click
[Delete].
If you want to store documents sent to this group in a User Inbox, select [Store
In User Inbox] ➞ select the inbox from the drop-down list.
If you include a User Inbox in the destination (group) to which you are sending
your document, the document is stored in the selected User Inbox for later
use. Documents stored in a User Inbox can be printed and sent to other
destinations.
The group address is stored.
2
● Storing an address:
Checking and Managing Functions

❑ Click [ ] (Register New Address).

❑ Specify the type of address from the Type drop-down list ➞ enter the necessary
information depending on the type of address you have selected ➞ click [OK].

The new address is stored in the subaddress book.

2-64 Managing the Address Book

● Moving an address:
❑ Click [ ] (Select) next to the address name ➞ click [ ] (Move to Another
Address Books).
❑ From the Address Book drop-down list, select the Address Book where you
want to move the address ➞ click [OK].

Checking and Managing Functions

The new address is moved.

● Deleting an address:
❑ Click [ ] (Select) next to the address name ➞ click [ ] (Delete the Selected
Address) ➞ click [OK] on the dialog box that appears to ask for your
confirmation to delete the selected address.

The selected address is deleted.

Managing the Address Book 2-65

 4 Edit the address and the name of the subaddress book.

● To edit the details of the address:

❑ Click the name of the address.
You can also display the details of the address by clicking the icon to the left
of the address name.
If [Address Book One-touch] is selected, you can also click the one-touch
button number of the address to display its details.
2 ❑ Click [Edit].
Checking and Managing Functions

You can edit the name of a group address by clicking [Edit] on the Group
Property screen. In addition, you can also edit the individual addresses stored
under the group address by clicking [Edit] under [Members List].
The Edit Address screen appears.

2-66 Managing the Address Book

❑ Make the necessary changes ➞ click [OK].

Checking and Managing Functions

For an E-Mail Address

For a Fax Destination

You can only change the password if you have selected the [Change
Password] check box.

Managing the Address Book 2-67

 NOTE
• You can set or change the password only if a fax or file server address is selected.
• For more information on the various settings for the different types of addresses,
see Chapter 10, "Storing/Editing Address Book Settings," in the Sending and
Facsimile Guide.

● To change the name of the subaddress book:

❑ Click [Register Address Book Name].
2 The Register Address Book Name screen appears.
❑ Enter the new name for the address book ➞ click [OK].
Checking and Managing Functions

The name for [Address Book One-touch] cannot be changed.

● To store a new address in an unregistered one-touch button:

❑ Click [Unregistered] of the desired one-touch button on the Address Book
One-touch screen.
You can also display the Register New Address screen by clicking the number
to the left of [Unregistered].
If you want to store one-touch buttons 013-200, click the List Number
drop-down list.
The Register New Address screen is displayed.

2-68 Managing the Address Book

❑ Select the type of address that you want to store ➞ enter the necessary
information ➞ click [OK].

Checking and Managing Functions

The above screen shot shows [E-mail] being selected.

NOTE
For more information on the various settings for the different types of addresses,
see Chapter 10, "Storing/Editing Address Book Settings," in the Sending and
Facsimile Guide.

Managing the Address Book 2-69

 Operating the System Reference Address Book

1 Click [Address] ➞ select [System Ref.] from the menu that

appears under [Address].

2
Checking and Managing Functions

NOTE
If Department ID Management is set, a dialog box prompting you to enter the
Department ID and password appears. Enter the Department ID and password ➞
click [OK].

2-70 Managing the Address Book

2 Click [Address Book for Remote Copy].
A list of registered remote copy printers appears.

Checking and Managing Functions

3 If you want to perform an operation on an address or store a
new address, click one of the buttons on the toolbar.
Details of each item are shown below.

: You can register remote copy printers.

: You can move a printer up the order of priority. Click [ ] (Selection button)
at the front of the printer name, then click this button.

: You can delete a printer from the address book. Click [ ] (Selection button)
at the front of the printer name, then click this button.

NOTE
If you click [ ], you can display the top page of the Remote UI of a remote copy
printer.

Managing the Address Book 2-71

 ● To edit a remote copy printer address:
❑ Click on the IP address of the remote copy printer that you want to edit.
The Edit Remote Device screen is displayed.

2
Checking and Managing Functions

❑ Re-enter the IP address ➞ click [OK].

2-72 Managing the Address Book

Customizing Settings 3
CHAPTER

This chapter describes the various functions for customizing settings of the Remote UI. The
system manager for the machine is the only user authorized to make these settings if
Department ID Management has been enabled.

Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Customizing System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2
Restarting the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Specifying LDAP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Specifying Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19
Managing Department IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27
Import/Export Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33
Saving the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34
Loading an Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37
Saving Forwarding Settings in Files (Export) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40
Loading a Forwarding Settings File (Overwrite/Import) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-43
Saving Additional Functions Settings in Files (Export) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-45
Loading Additional Functions Settings Files (Overwrite/Import). . . . . . . . . . . . . . . . . . . . . . . . .3-47

Device Custom Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-50

Backing Up Inbox Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-53
Setting the Backup Destination for Inbox Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-53
Performing the Inbox Document Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-56
Restoring Backed Up Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-57

Installing a Certificate File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-59

Installing a Key Pair and Server Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-59
Installing a CA Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-66

3-1
 Customizing System Settings

Customizing System Information

The Remote UI enables you specify the machine's system settings.

3 IMPORTANT
• If you are performing user authentication using the SDL or SSO login service, you cannot
Customizing Settings

change the Additional Functions settings of the machine if you are logged in as a general
user.
• If you are logged in as an Administrator, you can change the Additional Functions
settings of the machine. (When the dialog box prompting you to enter the System
Manager ID and System Password appears, enter the System Manager ID and System
Password).

NOTE
• Some of the system settings available using the Remote UI are the same as those that
you can access from the control panel of the machine by pressing (Additional
Functions) ➞ [System Settings] ➞ [System Manager Settings]. For instructions on using
the control panel to specify system settings, see Chapter 6, "System Manager Settings,"
in the Reference Guide, and Chapter 11, "System Manager Settings," in the Sending and
Facsimile Guide.
• The maximum number of digits you can store for the Department ID and password is
seven. If you enter fewer than seven digits for either setting, the machine stores them
with leading zeros.
- Example: If <321> is entered, <0000321> is stored.

3-2 Customizing System Settings

1 Click [Add. Func.] ➞ select [System] from the menu that
appears under [Add. Func.].

Customizing Settings
The current system settings are displayed.

NOTE
If the System Manager ID and password have been set, a dialog box prompting you
to enter the System Manager ID and password appears. Enter the System
Manager ID and password ➞ click [OK].

Customizing System Settings 3-3

 2 Click [Edit].
The Edit System Settings screen is displayed.

3
Customizing Settings

3-4 Customizing System Settings

3 Enter the necessary information ➞ click [OK].

Customizing Settings

1. Specify the Message Board settings.

Status Display: The message you enter here is displayed at the bottom
of the touch panel display. Enter a message (23
characters maximum).

Pop-up Window: The message you enter here is displayed on the touch
panel display. Enter a message (23 characters
maximum for each line). You can enter up to four lines.

Customizing System Settings 3-5

 Display: This setting determines the way the pop-up window is
displayed.

If you select [All Times], the message can only be

cleared from the machine's touch panel display if you
press (Additional Functions) ➞ [System Settings]
➞ [Clear Message Board], or reset the setting using
Remote UI to [On Auto Clear Time].

If you select [On Auto Clear Time], the message is

cleared from the touch panel display if you press
[Done]. However, the message is redisplayed after
the Auto Clear mode initiates.
3 Remote UI: If you specify this setting, the contents of the pop-up
window will be displayed on the main screen of the
Customizing Settings

Remote UI as well.

2. Specify the Device Information Settings.

Device Name: Enter a name for the machine (32 characters

maximum).

Location: Enter the location where the machine is installed (32

characters maximum).

3. Specify the System Manager Information.

System Manager: Enter the name of the System Manager (32 characters
maximum).

Contact Information: Enter the contact information of the System Manager

(32 characters maximum).

E-mail Address: Enter the e-mail address of the System Manager (64
characters maximum).

4. Specify the support information.

URL: Specify the URL for support. This information is

displayed on the main screen of the Remote UI.

5. Specify the MEAP Settings.

Use HTTP: Select [Use HTTP] to access the machine from a Web
browser and use MEAP functions.
After you change the MEAP Settings, restart the
machine to enable the changed settings.

6. Specify the Remote UI Settings.

3-6 Customizing System Settings

 Use SSL: Set when using SSL encrypted communication. The
SSL settings of the MEAP function are also changed.
After you change the SSL settings, restart the machine
to enable the changed settings.

● To protect the Address Book with a password, enable Access

Number Management, and Restrict New Addresses:
❑ Click [Manage/Access to Address Book].
The Manage/Access to Address Book screen is displayed.
❑ Specify the necessary fields ➞ click [OK].
3

Customizing Settings
Details of each item are shown below.
Set Address Book Password:
Set a password for the Address Book. If this
check box is selected, a dialog box prompting
you to enter the password is displayed whenever
you try to display or manage the Address Book.
Address Book Password: Specify a password for the Address Book (seven
digits maximum). You cannot store a password
with only zeros as the number, such as
<0000000>.

Customizing System Settings 3-7

 Confirm: Enter the password again. If the number you enter
here is different from the number entered for
[Address Book Password], an error dialog box
appears.
Enable Access Number Management:
Selecting this check box specifies Access Number
Management for the Address Book. Once Access
Number Management is specified, you must enter
the correct access number for the address to
display it. This feature offers protection for every
address that is set with an access number.
Restrict New Addresses: Restricts users from being able to send to a newly
3 entered destination. When specifying a
destination, users must select a destination stores
Customizing Settings

in the Address Book, or a User Inbox.

Allow Fax Driver Send TX: Allows users to send documents via the fax driver.

NOTE
For more information on Access Number Management, see Chapter 10, "Storing/
Editing Address Book Settings," in the Sending and Facsimile Guide.

3-8 Customizing System Settings

● To set the System Manager ID and password:
❑ Click [Register ID and Password].
The Register ID and Password screen is displayed.
❑ Specify the necessary fields ➞ click [OK].

Customizing Settings
Details of each item are shown below.
Use ID and Password: Set the System Manager ID and password. If this
check box is selected, a dialog box prompting you to
enter the ID and password is displayed whenever you
try to use Additional Functions.
System Manager ID: Set the System Manager ID (seven digits maximum).
System Password: Set the System Manager password (seven digits
maximum).
Confirm: Enter the password again. If the number you enter
here is different from the number entered for [System
Password], an error dialog box appears.

Customizing System Settings 3-9

 Restarting the Machine
The System Manager Settings enable you to restart the machine from the Remote
UI.

CAUTION
When the machine is restarted, all the jobs currently underway are canceled.
Make sure that all processing is complete before restarting the machine.

IMPORTANT
• If the System Manager Settings are not set, the machine cannot be restarted from the
3 Remote UI.
• After you change the network settings, restart the machine to enable the changed
Customizing Settings

settings.

1 Click [Add.Func.] ➞ enter the user name and password.

2 Select [System] from the menu that appears under

[Add.Func.].

The current system settings are displayed.

3-10 Customizing System Settings

3 Click [Restart Machine].

Customizing Settings
The Restart Machine screen is displayed.

Customizing System Settings 3-11

 4 Click [Perform Restart].

3
Customizing Settings

3-12 Customizing System Settings

5 Click [OK].

Customizing Settings
The machine restarts.

CAUTION
When the machine is restarted, all the jobs currently underway are
canceled.
Make sure that all processing is complete before restarting the machine.

NOTE
It takes approximately 30 seconds to restart the machine.

Customizing System Settings 3-13

 Specifying LDAP Server Settings
The Remote UI enables you to store and edit the LDAP (Lightweight Directory
Access Protocol) server settings. If the LDAP server information is stored, the
machine can access the LDAP server on the network to search and obtain
addresses when you are storing or specifying addresses.

3 IMPORTANT
The LDAP server function is available only if the Universal Send Kit is activated, or the
Customizing Settings

optional Super G3 FAX Board or Multi-Line FAX Board is installed.

NOTE
The LDAP server settings available using the Remote UI are the same as those that you
can access from the control panel of the machine by pressing (Additional Functions)
➞ [System Settings] ➞ [Register LDAP Server]. For instructions on using the control
panel to specify LDAP settings, see Chapter 11, "System Manager Settings," in the
Sending and Facsimile Guide.

3-14 Specifying LDAP Server Settings

1 Click [Add. Func.] ➞ select [Register LDAP Server] from the
menu that appears under [Add. Func.].

Customizing Settings
A list of the LDAP servers stored in the machine is displayed.

NOTE
If the System Manager ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
ID and password ➞ click [OK].

2 Specify the LDAP server settings.

● To register an LDAP server:

❑ Click [ ] (Register) on the Register LDAP Server screen.

The Register LDAP Server edit screen is displayed.

Specifying LDAP Server Settings 3-15

 ❑ Specify the necessary fields ➞ click [OK].

3
Customizing Settings

Details of each item are shown below.

Server Name: Enter the name of the LDAP server.
Server Address: Enter the address of the LDAP server.
Location to Start Search:
Enter the location (the directory in the LDAP server) from
which to start searching.
Use SSL: Set whether to use SSL or not. If this check box is selected,
SSL will be used. (SSL is the acronym of "Secure Socket
Layer." An HTTP protocol with the security function added, it
was devised to safely perform the exchange of information
on the Internet.)
Port Number: Enter the port number that the LDAP server uses. The
default port number that is displayed varies depending on
whether the [Use SSL] check box is selected or not. If
necessary, change the default port number setting.

3-16 Specifying LDAP Server Settings

 Max Number of Addresses to Search:
Enter the maximum number of addresses to search on the
LDAP server.
Search Timeout: Enter the maximum search time for addresses on the LDAP
server before the session times out.
Login Information: Set the login information. Click the Login Information
drop-down list ➞ select the type of login information ➞
specify the necessary fields. Some fields may be disabled,
depending on the type of login information selected.

NOTE
For more information on these settings, see Chapter 11, "System Manager 3
Settings," in the Sending and Facsimile Guide.

Customizing Settings
● To edit LDAP server settings:
❑ Click the LDAP server name.
The Edit LDAP Server screen is displayed.
❑ Specify the necessary fields ➞ click [OK].

You can also display the Edit LDAP Server screen by clicking [ ] to the left of
the server name.

Specifying LDAP Server Settings 3-17

 ● To delete an LDAP server:
❑ On the Register LDAP Server screen, click [ ] (Select) for the LDAP server
that you want to delete ➞ click [ ] (Delete) ➞ click [OK] on the dialog box that
appears to ask for your confirmation to delete the selected LDAP server.

IMPORTANT
Once an LDAP server's settings are deleted, they cannot be retrieved.

3
Customizing Settings

3-18 Specifying LDAP Server Settings

Specifying Forwarding Settings
The Remote UI enables you to specify the forwarding conditions for forwarding
received documents.

IMPORTANT
Forwarding settings are available only if the Universal Send Kit is activated, or the
optional Super G3 FAX Board or Multi-Line FAX Board is installed. 3

Customizing Settings
NOTE
The forwarding settings available using the Remote UI are the same as those that you
can access from the control panel of the machine by pressing (Additional Functions)
➞ [System Settings] ➞ [Forwarding Settings]. For instructions on using the control panel
to specify forwarding settings and more information on forwarding settings, see Chapter
11, "System Manager Settings," in the Sending and Facsimile Guide.

1 Click [Add. Func.] ➞ select [Forwarding Settings] from the

menu that appears under [Add. Func.].

A list of the forwarding settings stored in the machine is displayed.

Specifying Forwarding Settings 3-19

 NOTE
If the System Manager ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
ID and password ➞ click [OK].

2 Click the Receive Type drop-down list ➞ select the receiving

mode.
If you select [All], all the forwarding settings stored in the machine are displayed.

NOTE
3 The types of receiving modes that can be selected vary depending on the optional
equipment attached to the machine.
Customizing Settings

3-20 Specifying Forwarding Settings

● To add a new forwarding condition:
❑ Click [ ] (Add New Conditions) on the Forwarding Settings screen.

The Add new Conditions screen is displayed.

❑ Specify the necessary fields ➞ click [OK].

Customizing Settings

Details of each item are shown below.

Receive Type: Select Fax or I-Fax for the receiving mode.
Condition Name: Enter a name for the forwarding condition. If you
select the [Enable This Forwarding Condition] check
box, this forwarding condition will be enabled.
Forwarding Conditions: The settings here enable you to specify the
forwarding conditions that the received documents
must meet in order to be forwarded.

Specifying Forwarding Settings 3-21

 Forwarding Destination: To specify an address from the Address Book, click
[Select from Address Book] ➞ click [Address Book]
➞ select the desired address from the displayed list
➞ click [OK].
If you want to forward documents to a Confidential
Fax Inbox, click [Select from Confidential Fax Box] ➞
click the Confidential Fax Inbox drop-down list ➞
select the desired Confidential Fax Inbox to forward
documents to.
Forwarding Setting: Specify the necessary settings for forwarding
documents, such as the document name and file
format.
If you select the [Divide into Pages] check box, you
3 can forward files as divided pages.
If you select the [Specify Forwarding Time] check
Customizing Settings

box, you can specify the time when forwarding is

enabled. To enable forwarding every day, select
[Everyday] ➞ set the start and end time. If you want
to enable forwarding on certain days only, click
[Period Specification] ➞ specify the day, start time,
and end time to enable forwarding.
If you want a confirmation notice to be sent
whenever forwarding completes successfully, select
the [Forwarding Done Notice] check box ➞ click
[Address Book] ➞ select the destination for the
confirmation notice.
If you want a notice to be sent only when there has
been an error, select the [Notice Only for Errors]
check box.
If you want to print the documents to be forwarded or
store them in memory, select the [Store/Print
Received Document] check box.

NOTE
For more information on forwarding conditions, see Chapter 11, "System Manager
Settings," in the Sending and Facsimile Guide.

3-22 Specifying Forwarding Settings

● To forward all received documents without specific conditions:
❑ Click [Forwarding without Conditions] on the Forwarding Settings screen.
The Forwarding without Conditions screen is displayed.
❑ Specify the necessary fields ➞ click [OK].

Customizing Settings
Details of each item are shown below.
Receive Type: Select the receiving mode.
Enable This Forwarding Condition:
If you select this check box, the forwarding
condition registered here is enabled.
Forwarding Destination: To specify an address from the Address Book, click
[Select from Address Book] ➞ click [Address Book]
➞ select the desired address from the displayed list.
If you want to forward documents to a Confidential
Fax Inbox, click [Select from Confidential Fax Box]
➞ click the Confidential Fax Inbox drop-down list ➞
select the desired Confidential Fax Inbox to forward
documents to.
If you want to send a link via e-mail to the
Confidential Fax Inbox that the documents are
stored, select the [Enable URL Send] check box.

Specifying Forwarding Settings 3-23

 Forwarding Setting: Specify the necessary settings for forwarding
documents, such as the document name and file
format.
If you want a confirmation notice to be sent
whenever forwarding completes successfully, select
the [Forwarding Done Notice] check box ➞ click
[Address Book] ➞ select the destination for the
confirmation notice ➞ click [OK].
If you want a notice to be sent only when there has
been an error, select the [Notice Only for Errors]
check box.
If you want to print the documents to be forwarded
or store them in memory, select the [Store/Print
3 Received Document] check box.
Customizing Settings

3-24 Specifying Forwarding Settings

● To edit a forwarding condition:
❑ Click the name of the forwarding condition that you want to edit.
The Edit Conditions screen is displayed.
❑ Edit the necessary fields ➞ click [OK].

Customizing Settings

Specifying Forwarding Settings 3-25

 ● To set the e-mail priority:
❑ Click [E-mail Priority Settings] on the Forwarding Settings screen.
The E-mail Priority screen is displayed.
❑ Click the E-mail Priority drop-down list ➞ select the desired priority ➞ click
[OK].

3
Customizing Settings

E-mail Priority:
High: Use this priority setting for important e-mail.
Normal: Use this priority setting for ordinary e-mail.
Low: Use this priority setting for e-mail with a low priority.

● To delete a forwarding condition:

❑ On the Forwarding Settings screen, click [ ] (Select) for the forwarding
condition that you want to delete.
A triangular mark appears when you click [ ] (Select), and the forwarding
condition is selected.
❑ Click [ ] (Delete the Selected Conditions) ➞ click [OK] in the confirmation
dialog box that appears.

IMPORTANT
Once a forwarding setting is deleted, it cannot be retrieved.

3-26 Specifying Forwarding Settings

Managing Department IDs
You can manage Department IDs with the Remote UI.
Follow the procedure below to specify Department ID Management settings from
the Remote UI.

IMPORTANT
Department ID Management is automatically set if the optional Card Reader-C1 is
3
attached to the machine.

Customizing Settings
NOTE
• The Department ID Management settings available using the Remote UI are the same as
those that you can access from the control panel of the machine by pressing
(Additional Functions) ➞ [System Settings] ➞ [Dept. ID Management]. For instructions
on using the control panel to specify Department ID Management settings and more
information on Department ID Management, see Chapter 6, "System Manager Settings,"
in the Reference Guide.
• If the optional Card Reader-C1 is attached, the screens that appear are different from
those shown in the procedure below.

Managing Department IDs 3-27

 1 Click [Add. Func.] ➞ select [Department ID Management] from
the menu that appears under [Add. Func.].

3
Customizing Settings

The list of Department IDs registered in the machine is displayed in groups of

one hundred. If you want to display another group, click [ ] (Dept. ID Group)
drop-down list ➞ select a group from the drop-down list.

IMPORTANT
If the optional Card Reader-C1 is attached, [ ] (Register New Department) and
[ ] (Delete the Selected Department) do not appear.

NOTE
If the System Manager ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
ID and password ➞ click [OK].

3-28 Managing Department IDs

2 To specify Department ID Management settings, click
[Settings] ➞ specify the desired settings on the Department ID
Management Settings screen ➞ click [OK].

Customizing Settings
Details of each item are shown below.
Enable Department ID Management:

If this check box is selected, Department ID Management is

enabled. When Department ID Management is enabled, the
user must enter the Department ID to be able to use functions,
such as the Copy and Send functions. (This enables you to
keep track of the total number of prints by department and set
impression limits.) In addition, when Department ID
Management is enabled, the user must enter the Department
ID and password to be able to execute jobs and perform
operations on inboxes.
If the optional Card Reader-C1 is attached, this check box
does not appear.

Limit Functions: This setting enables you to select the function for which you
want to set Department ID Management. If this check box is
selected, Department ID Management is set for all functions. If
this check box is not selected, Department ID Management is
set for the Print function only.

Managing Department IDs 3-29

 Allow Black Print Jobs with Unknown IDs:

Select this check box to enable printing for computers that use
printer drivers that do not support Department ID
Management. If this check box is not selected, only computers
with printer drivers that support Department ID Management
can print.

Allow Remote Scan Jobs with Unknown IDs:

Select this check box to enable remote scanning for

computers that use printer drivers that do not support
Department ID Management. If this check box is not selected,
only computers with printer drivers that support Department ID
3 Management can perform remote scanning.
Customizing Settings

Clear All Counts: Click this button to reset the counter to zero for all
departments.

3 To register a new department, click [ ] (Register New

Department) ➞ specify the necessary fields on the Register
New Department screen ➞ click [OK].

3-30 Managing Department IDs

 Details of each item are shown below.

Department ID: Enter a number (seven digits maximum).

Password: Enter a number (seven digits maximum).

Confirm: Enter the password again. If the number you enter here is
different from the number entered for [Password], an error
dialog box appears.

Page Limits: Enter the maximum number of prints the department is allowed
to make.

IMPORTANT
3
If the optional Card Reader-C1 is attached, you cannot register a new department.

Customizing Settings
NOTE
<Total Print Limit> is the sum of <Copy Limit> and <Print Limit>.

4 To delete a department, click [ ] (Select) for the department

that you want to delete ➞ click [ ] (Delete the Selected
Department).

A triangular mark appears when you click [ ] (Select), and the department is
selected.
Click [ ] (Delete the Selected Department) ➞ click [OK] in the dialog box that
appears to ask for your confirmation to delete the selected department.

Managing Department IDs 3-31

 IMPORTANT
If the optional Card Reader-C1 is attached, you cannot delete a department.

5 To change the password and page limit setting, click the

desired Department ID ➞ change the necessary fields on the
Edit Department screen ➞ click [OK].

3
Customizing Settings

You can also display the Edit Department screen by clicking [ ] to the left of the
Department ID.

NOTE
To clear the print total for the department, click [Clear Count] ➞ click [OK] on the
dialog box that appears to ask for your confirmation to clear the total.

3-32 Managing Department IDs

Import/Export Function
The Remote UI enables you to save the Address Book and other settings
information, such as forwarding settings, as a file that can be loaded into the
machine when needed. This function is useful when you want to use the same
settings on another machine, and for backing up. The Import/Export function is
intended for data exchange, and is available only through the Remote UI.
3
CAUTION

Customizing Settings
The Import/Export operation may take more than six minutes to complete. Do
not turn the machine's main power OFF until the operation is complete.
Otherwise, the machine may malfunction.

IMPORTANT
• The import/export of the Address Book, Forwarding Settings, and Communications
Settings (from the Additional Functions screen) is available only if the Universal Send Kit
is activated, or the optional Super G3 FAX Board or Multi-Line FAX Board is installed.
• During an Export operation, the screen display does not change until the operation is
complete. Do not click [Start Export] while the hourglass or pointer indicates that the
operation is still being processed.
• The machine's control panel cannot be used while files are being imported/exported.

NOTE
If you select [Additional Functions] under [Import/Export], you can backup and restore
the following control panel settings:
- Common Settings
- Timer Settings (You cannot import/export the Time Fine Adjustment setting.)
- Adjustment/Cleaning
- Report Settings
- System Settings (You cannot import/export the Date & Time Settings, print totals under
Department ID Management, Forwarding Settings, and the Memory RX Inbox Settings.)
- Copy Settings
- Communications Settings

Import/Export Function 3-33

 Saving the Address Book
You can store the Address Book as a file in your computer.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].

3
Customizing Settings

NOTE
If the System Manager's ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
ID and password ➞ click [OK].

2 Click [Address Book].

The list of subaddress books stored in the machine is displayed.

3-34 Import/Export Function

3 Click [Export].

Customizing Settings
NOTE
If a password is set for the Address Book, a dialog box prompting you to enter the
password appears. Enter the Address Book password ➞ click [OK].

Import/Export Function 3-35

 4 Select the subaddress book to export and the file format ➞
click [Start Export].

3
Customizing Settings

Details of each item are shown below.

Address Book: Select the subaddress book to be saved as a file from the
drop-down list.

File Format: Select the format in which to save the file.

Custom Format: Select this if the file is to be imported into another machine
that is similar to this one.

LDAP Format: Select this if the file is to be used by another application

(e.g., Microsoft Internet Explorer, Netscape Navigator,
Microsoft Outlook, Eudora, etc.). Import this file as LDAP
data from within these applications.

If you want to encrypt the passwords of the exported addresses, select [Encrypt
Confidential Information of Address Book] ➞ enter a password in the [Password]
entry box ➞ enter the same password in the [Confirm] entry box to confirm the
password.

3-36 Import/Export Function

 NOTE
• If you select [LDAP Format], only e-mail addresses and fax numbers can be saved.
To save all the information stored in the subaddress book, select [Custom Format].
• The name of the subaddress book is not exported.
• If you are importing the addresses to a fax driver address book, select [Custom
Format] here. You cannot import an address book in the LDAP format for a fax
driver address book.

5 Follow the instructions on the screen to specify the location

where you want to save the file.
The file is saved in the specified location. 3

Customizing Settings
Loading an Address Book
You can load address books into the machine from saved files.

IMPORTANT
• If you import the Address Book (Erase and Overwrite), Forwarding Settings, or Additional
Functions settings, the information stored in Favorites Buttons and Recall memory are
erased.
• If you select [Erase and Overwrite] as the [Import Method], the machine's control panel
settings return to their default settings or standard mode.
• You cannot import a file while the machine is scanning.

NOTE
• You can register up to 1,800 addresses in the Address Book. (200 of these are
addresses assigned to the one-touch buttons.) Each address is treated as a separate
item. When importing additional addresses, make sure that you do not exceed an overall
total of 1,800 addresses.
• When importing an LDAP format file, entries with e-mail addresses or fax numbers are
imported into the machine.
• The information in the address book's one-touch buttons cannot be imported in LDAP
format.

Import/Export Function 3-37

 1 Click [Add. Func.] ➞ select [Import/Export] from the menu that
appears under [Add. Func.].
If necessary, see the screen shot in step 1 of "Saving the Address Book," on p.
3-34.
The Import/Export screen is displayed.

NOTE
If the System Manager ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
3 ID and password ➞ click [OK].
Customizing Settings

2 Click [Address Book].

The list of subaddress books stored in the machine is displayed.

3 Click [Import].

If a password is set for the Address Book, a dialog box prompting you to enter
the password appears. Enter the Address Book password ➞ click [OK].

3-38 Import/Export Function

4 Click [Browse] ➞ select the file to import ➞ specify the
necessary fields ➞ click [Start Import].

Customizing Settings
Details of each item are shown below.

Address Book: Select the subaddress book to be imported.

Import Method: Select the import method.

Append: The addresses in the file are added to the machine's

Address Book. No changes are made to the
pre-existing addresses in the Address Book.

Erase and Overwrite: All addresses stored in the machine are deleted, and
the contents of the file are loaded into the machine.

File Path: Specify the location of the file to load.

File Format: Select the format of the file that is to be loaded.

Custom Format: Select this if the file to be imported was saved and
exported by another machine that is similar to this one.

LDAP Format: Select this if the file is to be imported from another

application.

If you want to import encrypted addresses, select [Decode Confidential

Information of Address Book] ➞ enter the correct password in the [Password]
entry box.

Import/Export Function 3-39

 NOTE
• If you select [Append] as the [Import Method], addresses in the file that have the
same name as those already stored on the machine will be treated as new
registrations with the same name. However, if [Address Book One-touch] is
selected as the [Address Book], you cannot select [Append] as the [Import
Method].
• If you select [Overwrite] as the [Import Method] when [Address Book One-touch] is
selected as the [Address Book], the addresses stored in the machine are not
deleted all at once. Instead, they are overwritten one at a time.
• If you select [Erase and Overwrite] as the [Import Method], the addresses in the file
are registered after all the addresses stored in the machine are deleted.
• If you select [LDAP Format], only e-mail addresses and fax numbers can be
3 imported. The contents of one-touch buttons are not imported when [LDAP Format]
is selected. To save all the information stored in the file, select [Custom Format].
Customizing Settings

• The name of the address book is not imported.

Saving Forwarding Settings in Files (Export)

You can store forwarding settings as a file in your computer.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].
If necessary, see the screen shot in step 1 of "Saving the Address Book," on p.
3-34.
The Import/Export screen is displayed.

NOTE
If the System Manager ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
ID and password ➞ click [OK].

2 Click [Forwarding Settings].

The list of forwarding settings stored in the machine is displayed.

3-40 Import/Export Function

3 Click [Export].

Customizing Settings

Import/Export Function 3-41

 4 Click [Start Export].

3
Customizing Settings

The contents of the Address Book are exported.

If you want to encrypt the passwords of the exported addresses, select [Encrypt
Confidential Information of Address Book] ➞ enter a password in the [Password]
entry box ➞ enter the same password in the [Confirm] entry box to confirm the
password.

NOTE
If you import encrypted address data into a machine which does not have a
decryption function, fax and file server addresses set with a password may not be
imported, or may not be imported correctly.

5 Follow the instructions on the screen to specify the location

where you want to save the file.
The file is saved in the specified location.

3-42 Import/Export Function

Loading a Forwarding Settings File (Overwrite/Import)
You can load forwarding settings into the machine from saved files.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].
If necessary, see the screen shot in step 1 of "Saving the Address Book," on p.
3-34.
The Import/Export screen is displayed.
3

Customizing Settings
NOTE
If the System Manager ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
ID and password ➞ click [OK].

2 Click [Forwarding Settings].

The list of forwarding settings stored in the machine is displayed.

3 Click [Import].

Import/Export Function 3-43

 4 Select the format type from the File Format drop-down list ➞
click [Browse] ➞ select the file to import ➞ click [Start Import].

3
Customizing Settings

Details of each item are shown below.

File Format: Select the format in which to save the file.

FIA Format: Select this when importing information registered for

Forwarding Settings, the Address Book, or Favorites
Buttons.

FIL Format: Select this when importing information registered for

Forwarding Settings or the Address Book.

File Path: Specify the path of the file to import. You can only select files
whose file extension is '.fia' or '.fil'.

If you want to import encrypted addresses, select [Decode Confidential

Information of Address Book] ➞ enter the correct password in the [Password]
entry box.

3-44 Import/Export Function

 IMPORTANT
• When forwarding settings are imported, the Address Book is also automatically
erased and overwritten.
• The machine must be restarted to enable the imported forwarding settings. After
importing, turn OFF the main power of the machine, wait 10 seconds, and turn the
power back ON.
• After importing forwarding settings, the Remote UI cannot be used to perform other
operations until the machine is restarted.

NOTE
Do not import any files while the machine is executing other jobs.
3
Saving Additional Functions Settings in Files (Export)

Customizing Settings
You can store Additional Functions settings as a file in your computer.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].
If necessary, see the screen shot in step 1 of "Saving the Address Book," on p.
3-34.
The Import/Export screen is displayed.

NOTE
If the System Manager ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
ID and password ➞ click [OK].

2 Click [Additional Functions].

The list of Additional Functions settings stored in the machine is displayed.

Import/Export Function 3-45

 3 Click [Export].

3
Customizing Settings

4 Click [Start Export].

3-46 Import/Export Function

 IMPORTANT
If the System Manager ID is not set when the Additional Functions settings file is
exported, the print totals under Department ID Management are cleared when the
file is imported. However, if the System Manager ID is set, the print totals in the
machine are overwritten by the print totals saved in the file.

5 Follow the instructions on the screen to specify the location

where you want to save the file.
The file is saved in the specified location.

3
Loading Additional Functions Settings Files (Overwrite/

Customizing Settings
Import)
You can load Additional Functions settings into the machine from saved files.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].
If necessary, see the screen shot in step 1 of "Saving the Address Book," on p.
3-34.
The Import/Export screen is displayed.

NOTE
If the System Manager ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
ID and password ➞ click [OK].

2 Click [Additional Functions].

The list of Additional Functions settings stored in the machine is displayed.

Import/Export Function 3-47

 3 Click [Import].

3
Customizing Settings

3-48 Import/Export Function

4 Click [Browse] ➞ select the file to import ➞ click [Start Import].

Customizing Settings
IMPORTANT
• When Additional Functions settings are imported, the System Manager ID,
Department IDs, Address Book password, and Network settings are automatically
overwritten.
• If the System Manager ID is not set when the Additional Functions settings file is
exported, the print totals under Department ID Management are cleared when the
file is imported. However, if the System Manager ID is set, the print totals in the
machine are overwritten by the print totals saved in the file.
• The machine must be restarted to enable the imported Additional Functions
settings. After importing, turn OFF the main power of the machine, wait 10
seconds, and turn the power back ON.
• After importing Additional Functions settings, the Remote UI cannot be used to
perform other operations until the machine is restarted.

NOTE
Do not import any files while the machine is executing other jobs.

Import/Export Function 3-49

 Device Custom Settings
The machine's custom settings can be edited with the Remote UI.
Follow the procedure below to customize the machine's settings from the Remote
UI.

NOTE
3 • The custom settings that are available using the Remote UI are part of the settings
available from the control panel of the machine. For instructions on using the control
Customizing Settings

panel to specify the machine's custom settings, see Chapter 6, "System Manager
Settings," in the Reference Guide.
• For more information on the machine's custom settings, see the other manuals relating to
the function that needs to be set.
• Of the settings available by pressing (Additional Functions) on the machine's control
panel, the following settings are accessed from other menus within the Remote UI.
- Mail Box Settings: Specify settings by clicking [Mail Box]. (See "Managing
Inboxes," on p. 2-26.)
- Address Book Settings: Specify settings by clicking [Address] ➞ [Address
Book]. (See "Managing the Address Book," on p. 2-59.)
- System Settings:
- System Manager Settings: Specify settings by clicking [Add. Func.] ➞ [System].
(See "Customizing System Settings," on p. 3-2.)
- Register LDAP Server: Specify settings by clicking [Add. Func.] ➞ [Store
LDAP Server]. (See "Specifying LDAP Server
Settings," on p. 3-14.)
- Forwarding Settings: Specify settings by clicking [Add. Func.] ➞
[Forwarding Settings]. (See "Specifying Forwarding
Settings," on p. 3-19.)
- Dept. ID Management: Specify settings by clicking [Add. Func.] ➞
[Department ID Management]. (See "Managing
Department IDs," on p. 3-27.)

3-50 Device Custom Settings

1 Click [Add. Func.] ➞ select [Custom Settings] from the menu
that appears under [Add. Func.].

Customizing Settings
NOTE
If the System Manager ID and password are set, a dialog box prompting you to
enter the System Manager ID and password appears. Enter the System Manager
ID and password ➞ click [OK].

2 Click the type of custom setting that you want to specify.

A settings screen for the type of selected setting is displayed.

Device Custom Settings 3-51

 3 Specify all the necessary fields ➞ click [OK].

3
Customizing Settings

The above screen shot shows [Standard Local Print Settings] (under [Custom
Common Settings]).

IMPORTANT
If you are changing the network settings, the machine must be restarted to enable
the settings. Turn OFF the main power of the machine, wait 10 seconds, and turn
the power back ON. You can restart the machine from the Remote UI. (See
"Restarting the Machine," on p. 3-10.)

NOTE
For more information on each setting, see other manuals relating to the function
that needs to be set.

3-52 Device Custom Settings

Backing Up Inbox Documents
You can back up inbox documents stored in the machine to a file server connected
to the network. Inbox documents backed up in this way can be restored from the file
server at a later date.
The following data can be backed up and restored:
• Inbox Settings (inbox names, passwords, and auto erase times) 3
• Inbox document image data

Customizing Settings
• Inbox document settings

CAUTION
It may take up to five hours to complete an inbox document backup/restore
operation. Do not turn the main power switch of the machine OFF until the
operation is complete, as this may cause the machine to malfunction.

IMPORTANT
In order to backup/restore inbox documents, it is necessary to have an SMB server
connected to the network.

NOTE
• For more information about the Mail Box function, see Chapter 1, "Introduction to the Mail
Box Function," in the Mail Box Guide.
• For more information on SMB servers, see the Network Guide.
• Data backed up in this way can only be restored using the same model as your machine,
or an upgraded model of your machine.
• It is recommended that you regularly back up important data.

Setting the Backup Destination for Inbox Documents

You can specify the address, user name, password, and file path of the SMB server
used to backup inbox documents.

IMPORTANT
If the Language Switch in Common Settings (from the Additional Functions screen) is set
to 'On', the host address and file path of the SMB server may not be displayed correctly,
and may not be able to be accessed.

Backing Up Inbox Documents 3-53

 NOTE
• For instructions on entering characters, see Chapter 2, "Basic Operations", in the
Reference Guide.
• You can enter up to 128 characters for the host address.
• You can enter up to 255 characters for the file path.
• You can enter up to 128 characters for the user name.
• You can enter up to 14 characters for the password.

1 Click [Add.Func.] ➞ select [Custom Settings] from the menu

3 that appears under [Add.Func.].
Customizing Settings

2 Click [Backup Destination Settings].

The Backup Destination Settings screen is displayed.

3-54 Backing Up Inbox Documents

3 Specify the necessary fields ➞ click [OK].

Customizing Settings
Details of each item are shown below.

Host IP Address: The unique name used to identify the file server on the
network. Enter the IP address of the SMB server used to back
up the inbox documents.

User Name: Enter the user name for the SMB server used to back up the
inbox documents.

Password: Enter the password for the SMB server used to back up the
inbox documents.

File Path: Specify where to store the backup data on the SMB server. A
temporary folder named "BOX.tmp" is created in the specified
location. The name of this folder changes to "BOX" when the
data has finished transmitting.

NOTE
• If you do not enter the correct host IP address, user name, password, and file path,
the backup will not be performed.
• Make sure that the user limit of the folder is set to allow two or more users. If the
user limit is set to allow only one user, the data will not be able to be restored
correctly.
• If a previous "BOX" or "BOX.tmp" folder exists in the specified file path, the backup
will not be performed correctly. In this case, delete or rename the existing folder in
advance.

Backing Up Inbox Documents 3-55

 Performing the Inbox Document Backup
Before upgrading the firmware of the machine, you can back up the inbox
documents stored in the machine to the destination specified in "Setting the Backup
Destination for Inbox Documents," on p. 3-53.

1 Click [Add.Func.] ➞ select [Custom Settings] from the menu

that appears under [Add.Func.].
If necessary, see the screen shot in step 1 of "Setting the Backup Destination for
3 Inbox Documents," on p. 3-53.
Customizing Settings

2 Click [Backup].
The Backup screen is displayed.

3 Click [Execute].

3-56 Backing Up Inbox Documents

Restoring Backed Up Data
You can restore inbox document data which has been backed up on a server to the
machine.

1 Click [Add.Func.] ➞ select [Custom Settings] from the menu

that appears under [Add.Func.].
If necessary, see the screen shot in step 1 of "Setting the Backup Destination for
Inbox Documents," on p. 3-53.
3
2

Customizing Settings
Click [Restore].
The Restore screen is displayed.

3 Click [Execute].

The inbox documents will be restored after you restart the machine (the main
power of the machine is turned OFF, and then ON again).

Backing Up Inbox Documents 3-57

 NOTE
• If you restore the inbox documents, all of the documents in the Memory RX Inbox
and Confidential Fax Inboxes of the machine and image forms for the Form
Composition mode are erased.
• If you restore the inbox documents, the following settings are initialized:
- Names and passwords for Confidential Fax Inboxes.
- Numbers for inbox documents.

3
Customizing Settings

3-58 Backing Up Inbox Documents

Installing a Certificate File
It is necessary to install a key pair from a computer in order to use encrypted SSL
communication for IPP printing, E-mail and I-faxes, the Remote UI, and delivering
device information.
Apart from the X.509 (DER) format server certificate preinstalled in the machine,
you can also install a CA certificate file from your computer to use for encrypted
SSL communication. 3

Customizing Settings
You can install a key pair and server certificate file created on a computer or a CA
certificate using the Remote UI.

NOTE
• A CA certificate is a digital certificate issued by a third party CA (Certificate Authority).
• X.509 is a standard for digital key certificates defined by the ITU (International
Telecommunications Union).

Installing a Key Pair and Server Certificate

IMPORTANT
For more information on registering a key pair and server certificate file, see the Network
Guide.

Installing a Certificate File 3-59

 1 Click [Add. Func.] ➞ select [Custom Settings] from the menu
that appears under [Add. Func.].

3
Customizing Settings

The Custom Settings screen is displayed.

NOTE
If a System Manager ID and password are set, a dialog box prompting you to enter
the System Manager ID and password appears ➞ Enter the System Manager ID
and password ➞ click [OK].

3-60 Installing a Certificate File

2 Click [Key and Certificate Settings].

Customizing Settings
The Key and Certificate Settings screen is displayed.

Installing a Certificate File 3-61

 3 Click [Register Key and Certificate].

3
Customizing Settings

The Register Key and Certificate screen is displayed.

3-62 Installing a Certificate File

4 Click [Install].

Customizing Settings
The Installation of Key and Certificate screen is displayed.

Installing a Certificate File 3-63

 5 Enter the path for the key and certificate file to install ➞ click
[Start installation].

3
Customizing Settings

The maximum number of characters that you can enter for the file path is eight,
excluding the file extension '.p12'. Specify the name of the file to install so that it
will not exceed eight characters.
Alternatively, click [Browse] to navigate to the path.

3-64 Installing a Certificate File

The key and certificate file are stored on the Key and Certificate Settings screen.

Customizing Settings

Installing a Certificate File 3-65

 Installing a CA Certificate
IMPORTANT
For more information on registering a CA certificate file, see the Network Guide.

1 Click [Add. Func.] ➞ select [Custom Settings] from the menu

that appears under [Add. Func.].

3
Customizing Settings

The Custom Settings screen is displayed.

NOTE
If a System Manager ID and password are set, a dialog box prompting you to enter
the System Manager ID and password appears ➞ Enter the System Manager ID
and password ➞ click [OK].

3-66 Installing a Certificate File

2 Click [CA Certificate Settings].

Customizing Settings
The CA Certificate Settings screen is displayed.

Installing a Certificate File 3-67

 3 Click [Register CA Certificate].

3
Customizing Settings

The Register CA Certificate screen is displayed.

3-68 Installing a Certificate File

4 Click [Install].

Customizing Settings
The Installation of Key and Certificate screen is displayed.

Installing a Certificate File 3-69

 5 Enter the path for the key and CA certificate file to install ➞
click [Start installation].

3
Customizing Settings

The maximum number of characters that you can enter for the file path is eight,
excluding the file extension '.cer'. Specify the name of the file to install so that it
will not exceed eight characters.
Alternatively, click [Browse] to navigate to the path.

3-70 Installing a Certificate File

The key and CA certificate file are stored on the CA Certificate Settings screen.

Customizing Settings

Installing a Certificate File 3-71

3
Customizing Settings

3-72 Installing a Certificate File

Appendix 4
CHAPTER

This section contains the glossary and index.

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

4-1
 Glossary

B
BOOTP
BOOTstrap Protocol. A protocol that enables a client machine to automatically obtain
network setup information from a server over a TCP/IP network. BOOTP enables a
client to automatically locate such information as the host name, domain name, and
IP address, so that it is not necessary to enter these items manually.
4
C
Appendix

CA Certificate
A digital certificate issued by a third party CA (Certificate Authority), to be used for
identification purposes in digital business transactions.

Confidential Fax Inbox

A type of inbox for storing received fax/I-fax documents. If received fax/I-fax
documents match the forwarding conditions, they are forwarded to the Confidential
Fax Inbox corresponding to the forwarding conditions, without being printed. The
documents can then be printed whenever necessary. If a password is set for a
Confidential Fax Inbox, it is necessary to enter a password to print the documents.

Cookie
A file left on a user's computer when the user visits a Web site. A cookie allows the
Web site to recognize the user on subsequent visits. Cookies are generally used to
enable a user to automatically sign on to certain Web sites and to customize the
features offered by such sites.

D
DHCP
Dynamic Host Configuration Protocol. A protocol which automatically specifies the
network settings of a client on a TCP/IP network. Many of the settings required to set
up TCP/IP, which is the standard protocol of the Internet, can be made automatically
using DHCP.

4-2 Glossary
F
FQDN
Fully Qualified Domain Name. A full domain name, consisting of its local host name
and its domain name. An FQDN is sufficient to ascertain a specific Internet address
for any host on the Internet. This (name resolution) process uses DNS (Domain
Name System).

FTP
File Transfer Protocol. A client-server protocol enabling a user to transfer files on one
computer to and from another computer over a TCP/IP network. The File Transfer
Protocol also governs the client program with which the user transfers files.

H 4
HTTP

Appendix
Hypertext Transfer Protocol. The client-server TCP/IP protocol used on the World
Wide Web for the transfer of HTML (Hyper Text Mark-up Language) documents
across the Internet.

I
I-fax
I-fax (Internet Fax) enables you to send and receive a scanned original converted to
TIFF (Tagged Image File Format) or PDF (Portable Document Format) image data as
an e-mail attachment to/from any I-fax compatible facsimile or personal computer with
Internet e-mail functionality.

IPP
Internet Printing Protocol. A protocol used between a client and a print server for
carrying out remote printing over the Internet.

J
JBIG
Joint Bi-level Image Experts Group. An experts group file specification that defines a
standard for compressing (reducing the size of) image files without any loss in image
information. Files containing photographic images in Web pages are generally
compressed so they can be transferred across the Internet more quickly. JPEG, the
format currently used, causes some loss in image data after compression and so
reduces image quality. JBIG compression overcomes this shortcoming.

Glossary 4-3
 JPEG
Joint Photographic Experts Group. An experts group file specification that defines a
standard for compressing (reducing the size of) photographic and photorealistic
image files. The image compression method used involves some loss of information,
and so reduces image quality. Files containing photographic images in Web pages
are generally compressed by using the JPEG format so they can be transferred
across the Internet more quickly.

L
LDAP
Lightweight Directory Access Protocol. A network protocol that enables you to locate
organizations, individuals, and other resources, such as files and printers on a
network, whether on the public Internet or on a corporate intranet.
4
Appendix

M
MEAP
Multifunctional Embedded Application Platform. A system enabling the installation of
the Java platform and Java applications on your machine. Utilization of MEAP also
enables you to install and uninstall MEAP applications.

P
PCL
Printer Control Language. A protocol originally designed by Hewlett-Packard,
enabling PCs to communicate with printers. PCL has become a standard for laser
and ink jet printers, and is now supported by most printer manufacturers.

PDF
Portable Document Format. The page description language used in Adobe Systems'
Acrobat document exchange system, which is restricted neither by device nor
resolution. PDF displays documents in a way that is independent of the original
application software, hardware, and operating system used to create those
documents. A PDF document can contain any combination of text, graphics, and
images.

Protocol
A set of rules that govern the transmission of data across a network. Examples of
protocols are FTP, DHCP, BOOTP, RARP, IPP, TCP/IP, and LDAP.

4-4 Glossary
Proxy server
A server that provides a cache of files available on remote servers that are slow or
expensive to access. The term "proxy server" normally refers to a World Wide Web
server that, upon receiving a URL, tries to supply the requested file from its cache. If
the proxy server cannot locate the file in its cache, it obtains the file from the remote
server, and saves a copy in its cache so that the next request can be obtained locally.

PS (PostScript)
Post Script. A representative page descriptive language developed by Adobe, which
provides flexible font capability and high-quality graphics, especially for
high-resolution printing.

R
RARP 4
Reverse Address Resolution Protocol. A protocol which associates a network adapter

Appendix
address (MAC address) with an IP (Internet Protocol) address.

Remote UI
Remote User Interface. The Remote UI is software that enables you to perform
operations, which are usually performed on the machine's control panel, using a Web
browser (such as Netscape Navigator/Communicator or Microsoft Internet Explorer)
over a network.

T
TCP/IP
Transmission Control Protocol/Internet Protocol. The protocol used to connect to the
Internet or wide area networks.

TIFF
Tagged Image File Format. A file format that saves images as high-density bitmaps,
and is suitable for large amounts of image data. The information field (tag) at the start
of each image data record indicates the type of data represented.

U
UFR II
Ultra Fast Rendering II. A printing algorithm for realizing high speed monochrome
rendering. UFR II enables processing tasks to be executed and divided appropriately
between the host PC and the printer to greatly reduce overall printing time.

Glossary 4-5
 URL
Uniform Resource Locator. A standard way of specifying the location of an object,
usually a Web page, on the Internet. The URL for a Web page would look something
like this: "http://www.w3.org/default.htm". Here, "http:" indicates that a Web page is
being accessed, "www.w3.org" is the address of the server containing the Web page,
and "default.html" is the file name under which the Web page is stored on the server.

X
X.509 (DER)
X.509 is a standard for digital key certificates defined by the ITU (International
Telecommunications Union). DER (Distinguished Encoding Rules) is a binary
encoding format for digital key data.

4
Appendix

4-6 Glossary
Index

A C
Abbreviations used in this manual, x CA Certificates, 4-2
Access Number Management, 3-7 Clear All Counts, 3-30
Additional Functions settings Clear Count, 3-32
Exporting, 3-45 Confidential Fax Inbox, 4-2
Importing, 3-47 Controlling machine remotely, 1-4
Address Book Cookie, 4-2 4
Changing the name of a subaddress book, Copy jobs, managing, 2-13

Appendix
2-68 Copyright, xi
Deleting an address, 2-65
Editing an address, 2-66
Exporting, 3-34 D
Importing, 3-38
Department IDs
Managing the Address Book, 2-59
Managing, 3-27
Moving an address, 2-65
Device status, 2-2
Storing a group address, 2-62
DHCP, 4-2
Storing a new address, 2-64
Direct Print
Storing a new address in a one-touch button,
About Direct Print, 2-52
2-68
Printing Image files directly, 2-57
Address Book Password, 3-7
Printing PDF files directly, 2-52
Allow Black Print Jobs With Unknown IDs, 3-30
Printing PS files directly, 2-55
Allow Remote Scan Jobs With Unknown IDs,
Disclaimers, xii
3-30
Displays used in this manual, ix
Documents, viewing remotely, 1-5

B
Before using the Remote UI E
Set Remote UI to On, 1-9, 1-10
E-mail Priority, 3-26
Specify the network settings, 1-9
Enable Department ID Management, 3-29
BOOTP, 4-2
Export function, 3-33

Index 4-7
 F IPP, 4-3

Fax jobs, managing, 2-13

Forwarding settings J
Adding a forwarding condition, 3-21
Deleting a forwarding condition, 3-26 JBIG, 4-3
Editing a forwarding condition, 3-25 Job management
Exporting, 3-40 About job management, 2-4
Forwarding without conditions, 3-23 Copy, send, and fax jobs, 2-13
Importing, 3-43 Print jobs, 2-5
Specifying, 3-19 Receive jobs, 2-20
FTP, 4-3 JPEG, 4-4

4
G K
Appendix

Glossary, 4-2 Keys used in this manual, viii

H L
HTTP, 4-3 LDAP, 4-4
LDAP server settings
Deleting an LDAP server, 3-18

I Editing LDAP server settings, 3-17

Registering an LDAP server, 3-15
I-fax, 4-3 Specifying, 3-14
Import/Export function Legal notices
About the Import/Export function, 3-33 Copyright, xi
Exporting Additional Functions settings, 3-45 Disclaimers, xii
Exporting forwarding settings, 3-40 Trademarks, xi
Exporting the Address Book, 3-34 Limit Functions, 3-29
Importing Additional Functions settings, 3-47 Link to MEAP Portal, 1-6
Importing forwarding settings, 3-43
Importing the Address Book, 3-38
Inbox management M
About inbox management, 2-26
Confidential Fax Inboxes, 2-27, 2-47 Machine
Memory RX Inbox, 2-26, 2-40 Checking status, 1-3
User Inboxes, 2-26, 2-27 Controlling remotely, 1-4
Information display, 2-2 Customizing settings, 3-50

4-8 Index
 Setting up remotely, 1-4 Setting the System Manager ID and password,
MEAP, 4-4 3-9
MEAP Settings, 1-9 System Manager ID, setting, 3-9
Message Board, 3-5 System password, setting, 3-9
System requirements
Macintosh, 1-8
O Windows, 1-8

Overview of the Remote UI, 1-2

T
P TCP/IP, 4-5
TIFF, 4-5
PCL, 4-4 4
Trademarks, xi
Page Limits, 3-31

Appendix
PDF, 4-4
Print jobs, managing, 2-5
Protocol, 4-4
U
Proxy server, 4-5 UFR II, 4-5
PS, 4-5 URL, 4-6

R V
RARP, 4-5 Viewing inbox documents remotely, 1-5
Receive jobs, managing, 2-20
Remote UI, 4-5
X
X.509 (DER), 4-6
S
Send jobs, managing, 2-13
Setting, 1-10
Setting the Remote UI to On, 1-10
Setting up machine remotely, 1-4
SSL, 3-16
Starting Remote UI, 1-13
Status of machine, checking, 1-3
Symbols used in this manual, vii
System information
Customizing, 3-2

Index 4-9
4
Appendix

4-10 Index
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