SAP Transaction Codes for Production & Maintenance Personnel

Plant Maintenance Material Management

S.No. Description Transaction Code S.No. Description Transaction Code

1 Functional Location
Structural Display Functional Location IH09 1 Manual Reservation Create MB21
Display Functional Location IL03
List Display Functional Location IL06 2 Reservation Printout ZM56_EP
2 Equipment
Display Equipment (Individual) IE03 3 Display Reservation MB23
List Display Equipment (Range) IH08
4 Stock Material Display MM03
3 Notification
Create Notification IW21 5 Stock Overview MMBE
Change Notification IW22
Display Notification IW23 6 Stock Material Multiple Items IH09
List Display All Notifications IW29
4 Work Order
Change Work Order IW32 Purchase Management
Display Work Order IW33
Close Work Order - Overall Completion Confirmation IW42 S.No. Description Transaction Code
Print Work Order IW3D
List Display All Work Orders IW39 1 Product Group
5 Measuring Point Display Product Groups ZM03_EP
Display Measuring Point IK03
List Display Measuring Point IK07 2 Requisition
Create Measurement Document IK11 Create ME51N
History of changes IK18 Display PR ME53N
Change PR ME52N
Report ZM13_EP
Plant Maintenance - Custom Reports Print-out ZM58_EP
List Display of PR ME5A
S.No. Description Transaction Code
Daily Activity Report YP02PK_EP
Monthly Activity Report YP01PK_EP 3 Call-off
Rescheduled Preventive Work Orders ZP00_EP Create ME21N
Print-out ZM59_EP
Total reset of a call off ZM29_EP
Listing - Purchase Document Release Status ZM24_EP
4 Contract Manager Report ZM27_EP

5 Service Entry ML81N

Service Entry Print out ML83
List of Service Entry Sheets ML84
Reporting on Services MSRV6
 NOTIFICATION CREATION
Step 1: Start Transaction Step 5: Select Specific Equipment and Its functional Location

IW21 = Create Not.

Open the Bhit Functional Location Tree and

Step 2: Enter Notification Type to be created Browse to Specific Equipment

M1 = Corrective
M2 = Modification
M3 = Activity Report

On Selection of an Equipment, there is a comparison Block

Step 6:
asking if the Data in Notification is Correct and Asks to re-write

Step 8: Save Notification

Fill in the Mandatory Fields (Marked by a
Step 3:
Tick

Save Notification to get a unique

Always Select "NO" for notification as Notification Number
your Planner Group is Different from
Equipment Planner Group

Note the Unique Notification

Number for reference

Enter Failure Catalogus

Step 7:
Use Match Code / Browse Button where ever possible
Mandatory Fields
Step 9: Find Notification in Your Mailbox and Release Notification

Use Failure Code Tab to enter

failure data

Main WorkCtr
Determines who will Select Notification, Notice the
perform the Job i.e. Number of Notification
Descipline Planner Group
Determines who has to
approve the Notification

Use Match Code button to help out

with Code Selection

Press ENTER key after

Selection / Filling of
Mandatory Fields

Step 10: Release Notification by Selecting the Option "Forward to Next Step"

END
Selecting an Option in the Priority Field will prompt for confirmation of
Step 4: Edit Notification
date change
Forward Notification to Shift
Engineer / DE for Approval
Delete Notification if
you feel its wrong
Add some Note / Other
Information

Selecting Yes will set the Notificaiton Requied End

Date as per Priority
 NOTIFICATION APPROVAL
Step 1: Find Notification in Your Mailbox

Select Notification, Notice the

Number of Notification

Step 2: Approve the Notification for Next Step

Reject the Notificaiton

Change Notification and
Approve the Notificaiton You have to add Rejection Note Reject the Notificaiton
Add / Correct any
for Next Step and Confirm the Status Change You have to add Rejection Note
information

Edit or Display any

previous Note e.g.
Rejection Note

Allow your B2B to also

see this Notification so
that he might process

Do nothing, just return to

mailbox. The notification
is NOT visibel to B2b

Detailed Overview: Read

Current Approval State of Notification Whole Notification
WREQ = Waiting Request (with Creator's Supervisor)
VAL = Validated (with Descipline Head)
AUTH = Authorized (with Assistant Engineers)

Quick Overview: Basic

Details
 Step 4: Verify that Basic Information for Order is Correct

WORK ORDER - PROCESSING

Step 1: Find Notification in Your Mailbox

Always Change
Planner Group to as
per your own
Discipline

Select Notification, Notice the

Mandatory Fields
Number of Notification

Step 2: Find Notification in Your Mailbox

Create Work
Order for the
Step 5: Verify that Basic Information for Order is Correct
Job

Create Work
Order for the
Job

Do Nothing and
Keep in Your Add any Warehouse
Mailbox Material Required here

Add / Change
Operations. Add
Standard Text Field
Operation that would
for attaching Job Plan
indicate Major Work
with the Operation

Save to Create the

Workorder with Unique
Number

Step 6: Using Mailbox to Edit the Status of the Workorder and Send for Approval

Step 3: Verify that Basic Information for Order is Correct

Work Order Type

PM01 = Corrective
PM02 = Preventive

Edit Add any Edit Status of WO

Workorder Information WMAT = Waiting for Material (Set by ADE)
Note to WO WPCO = Waiting for Plant Condition (Set by ADE)
Performing Descipline
WAPP = Send to DE for approval (Set by ADE)
Taken from Notification
APPR = Approved (Set by DE)
INP = Workorder in Progress (Set by ADE)
END WTCO = Waiting Technical Comp (Set by Technician)
TCOM = Technically Completed (Set by DE)
Make visible BCOM & CLOS = Completion (Set by Planning Engineer)
in B2B
Do Nothing Mailbox
and return to
Mailbox
Step 1: Start the Transaction IW42 Step 2: Open the Work Order for Closure

Scroll to Right and Fill in the Actual Start Time and Actual End Time for the Operation (JOB)

!
Scroll to Extreme Right and Fill in the Confirmation Text
To complete an operation, check all 3 boxes
F = Final Completion
C = Clear all Reservations against this operation
N = No Remaining Work

Fill in the Reading for Measuring Point for Equipment in Work order (if any e.g. Engines)

Enter Catalogue for Failed Enter Code for

Component Consequence Step 3: Set Status of Work Order from Mailbox
e.g. Fire Detector Power e.g. Reduced production or
Supply redundancy reduced etc

Enter Failure Mode

Enter Code for Failure Select Notification, Notice the
Cause Number of Notification
e.g. Fabrication Error,
Expected Wear and Tear
etc
!

Enter Code for Activities

Performed
e.g. Replace, Overhaul,
repair, adjust etc

Step 4: Approve the Notification for Next Step

Add / Display the Note against Workorder (if any)

Edit or Display Note against a

Edit Workorder
Work Order
Edit Status of the Workorder
INPR = In Progress (ADE or Technician)
WTCO = Waiting Technical Completion (Technician)
TCOM = Technically Complete (Discipline Engineer)
BCOM = Business Complete (Planning Engineer)

Allow your B2B to also see this Work Order

so that he might process

Do nothing, just return to

mailbox. The notification
is NOT visibel to B2B

Current Approval State of Notification

WSCH = Work Scheduled (ADE) Detailed Overview
WAPP = Waiting Approval (Descipline Head) Read Whole Work Order
APPR = Approved (Assistant Engineers)

WORK ORDER - COMPLETION

 Material Reservation
Step 1: Material Reservation via Workorder Step 2: Manual Material Reservation

!
Always remember to
RELEASE the workorder
WBS Element Number
before creating reservation
Use the Match Code to find
! required WBS Element
Good Movement
221 = Good Issue
against project (WBS)

Enter Material Required:

1. Material Code
2. Quantity
3. Class - L = Stock Matrial Number
4. Plant = P62P Use the Match Code to find
required Material Code

Save the Manual Reservation after filling in all the fields

Note the number appearing at the bottom of the screen

Step 3: Reservation Printout

Note the Reservation Number Custom Transaction

ZM56_EP for Reservation
Warehouse Movement Type Printout Select the Device Nearest to you from the List
261 = Good Issue against WO PK023: HP Color Laser Jet 5550ps
221 = Good Issue against Projct (WBS) PK024: CCR HP 4350
PK025: ICT Office HP 4350
PK026: Project Office HP 4350
PK027: Reception HP 4350
Required Quantity in Reservation
PK028: Camp 4 HP 8150
Reserved Items in Warehouse PK029: Warehouse Printer 8150
PK030: Main Office HP 9050
PK031: Workshop HP 9050
Checked when WH issues the Material
PK032: Support Engrs HP 4100
PK033: Project Office Plotr 9800
Mandatory Field PK034: Main OfficeColor CP6015 PS
Enter Reservation PK035: CCR Color Phaser 7700GX
Withdrawn Items from Store Number PK036: Project Office Color Xerox 7760
 Notification List Display
Step 2: Notification Selection Criteria

Step 1: Notification Overview

Input the Filter Criteria for the Notification.

If no criteria is specified, you will have a list of all
the notifications raised in the system.
Most commonly used criteria are:
1. Notification Type: M1
2. Main Work Center: INS*, MEC*, ELE*, CIV*
3. Planner Group: PRO, MEC, INS, ELE, CIV
4. Notification Date: Start / End

Step 2: List Display Notification

 Daily Activity Report
Step 1: Start Daily Activity Report Step 2: Specify Settings for Daily Activity Report

Specify the Dates according to the selection "Activity Report" or

"Maintenance Plan".
For "Activity Report" End date can be no futher than today
For "Maintenance Plan" the Start date can be no further than today
e.g 16.05.2010 for "Activity Report"

Select option "Activity Report" for

Daily Report / Previous Day Work

Select Option "Maintenance Plan" for

Next Day / Future Dates Planning

Step 3: Daily Activity Report

SAP WORKORDER Work Flow

Rejection
SAP NOTIFICATION Work Flow