Documentation for Confluence 7.

4
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Contents
Get started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Tutorial: Navigate Confluence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
The dashboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
The space directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
The space sidebar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Complete your mission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Tutorial: Space ace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Create a project space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Create your personal space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Create the team's PR space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Delete and archive spaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Spaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Create a Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Create a Space From a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Space Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Navigate Spaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Space Permissions Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Assign Space Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Make a Space Public . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Give Access to Unlicensed Users from Jira Service Desk . . . . . . . . . . . . . . . . . . . . . . . . . 43
Organize your Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Set up a Space Home Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Use Labels to Categorize Spaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Customize your Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Configure the Sidebar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Edit a Space's Color Scheme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Apply a Theme to a Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Documentation theme migration FAQ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Customize Space Layouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Archive a Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Delete a Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Export Content to Word, PDF, HTML and XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Customize Exports to PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Advanced PDF Export Customizations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Create a PDF in Another Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Pages and blogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Create and Edit Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Blog Posts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
The Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Symbols, Emoticons and Special Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Collaborative editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Move and Reorder Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Copy a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Delete or Restore a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Add, Remove and Search for Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Display Pages with Label Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Drafts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Concurrent Editing and Merging Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Page Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Anchors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Add, Assign, and View Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Autocomplete for links, files, macros and mentions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Page Layouts, Columns and Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Create Beautiful and Dynamic Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Page Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
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Create a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Create a Page from a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Blueprints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Decisions Blueprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
File List Blueprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Meeting Notes Blueprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Product Requirements Blueprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Shared Links Blueprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Jira Report Blueprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Retrospective Blueprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
How-To Article Blueprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Troubleshooting Article Blueprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Create a Blueprint-Style Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Import Content Into Confluence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Import a Word Document into Confluence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Undefined Page Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
View Page Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Page History and Page Comparison Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Confluence Markup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Confluence Storage Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192
Confluence Wiki Markup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204
Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
Upload Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214
Display Files and Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216
Manage Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220
Share and Comment on Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223
Edit Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
Edit in Office using the Office Connector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
Install Atlassian Companion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Confluence Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
Using the Confluence Server mobile app . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
Using Confluence via your mobile browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
Invite your team to use the app . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246
Mobile Device Management (MDM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247
Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250
Anchor Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
Attachments Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255
Blog Posts Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258
Change History Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261
Chart Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263
Wiki Markup Examples for Chart Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279
Cheese Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285
Children Display Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286
Code Block Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289
Column Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293
Content by Label Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
Content by User Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298
Content Report Table Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299
Contributors Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301
Contributors Summary Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305
Create from Template Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309
Create Space Button Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311
Excerpt Include Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313
Excerpt Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315
Expand Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317
Favorite Pages Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319
Gallery Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320
Global Reports Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324
HTML Include Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326
HTML Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328
IM Presence Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330
Include Page Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331
Sample Include Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333
Info, Tip, Note, and Warning Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334
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Jira Chart Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

Jira Issues Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340
Labels List Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 348
Livesearch Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349
Loremipsum Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351
Multimedia Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 353
Navigation Map Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 355
Network Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357
Noformat Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359
Office Excel Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 360
Office PowerPoint Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361
Office Word Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 362
Page Index Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 363
Page Properties Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365
Page Properties Report Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 368
Page Tree Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 372
Page Tree Search Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 374
Panel Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375
PDF Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 377
Popular Labels Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 378
Profile Picture Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380
Recently Updated Dashboard Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 381
Recently Updated Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 383
Recently Used Labels Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 387
Related Labels Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 389
Roadmap Planner Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 390
RSS Feed Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 392
Search Results Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 395
Section Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 397
Space Attachments Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 398
Space Details Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 400
Spaces List Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 401
Status Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 403
Table of Contents Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 405
Table of Content Zone Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 410
Task Report Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 414
User List Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 416
User Profile Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 418
View File Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 420
Widget Connector Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 422
Your profile and settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 426
Your User Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 427
Change Your Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 430
Edit Your User Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 431
Set Your Profile Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 433
Choose Your Home Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 435
Save for later . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 436
View and Revoke OAuth Access Tokens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 437
Collaboration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 439
Network Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 440
Likes and Popular Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 442
Mentions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 443
Share a Page or Blog Post . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445
Comment on pages and blog posts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 446
Watch Pages, Spaces and Blogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 448
Manage Watchers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 451
Email Notifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 452
Subscribe to RSS Feeds within Confluence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 456
Subscribe to pre-specified RSS feeds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 457
The RSS Feed Builder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 458
Subscribe to a Network RSS Feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 460
Workbox Notifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 462
Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 465
Confluence Search Syntax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 469
 5

Confluence Search Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 474

Search the People Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 479
Recently Viewed Pages and Blog Posts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 481
Permissions and restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 482
Confluence Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 484
Check who can view a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 485
Inspect permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 488
Permissions best practices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500
Add-ons and integrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 505
Use Jira applications and Confluence together . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 506
Use Hipchat and Confluence together . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 512
Request Marketplace Apps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 515
Use a WebDAV Client to Work with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 516
Mail Archives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 518
Add a Mail Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 519
Delete and Restore Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 521
Import Mail from an mbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 522
Gadgets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 523
Activity Stream Gadget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 525
Confluence Page Gadget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 526
Confluence QuickNav Gadget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 529
Confluence use-cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 530
Develop Technical Documentation in Confluence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 531
Use Confluence as a Knowledge Base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 537
Use Confluence as your Intranet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 539
Confluence for Software Teams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 542
Get started
Welcome to the Confluence getting started documentation. In this section, you'll find tutorials and other
information that'll be useful for evaluating Confluence, and getting to know it when you're starting out.

Teams in Space

For each tutorial in this section, we'll use a fictional organization known as 'Teams in Space'. Their mission is to:

"Perform flight research and technology integration to revolutionize aviation and pioneer
aerospace technology. Also, land the first humans on Mars by 2020."

You're an astronaut in the 'See Space EZ' team, which is working on the upcoming colonization of Mars.

Go ahead – dive into the tutorials, and let us show you around Confluence and some of its handy features.

Tutorial: Navigate Confluence

The dashboard
The space directory
The space sidebar
Keyboard shortcuts
Complete your mission
Tutorial: Space ace
Create a project space
Create your personal space
Create the team's PR space
Delete and archive spaces
Tutorial: Navigate Confluence
Confluence is pretty simple to use, once you get to know it. This tutorial aims to get you acquainted with the
Confluence user interface, and show you how and where to perform some common tasks.

Teams in Space
In this tutorial,you'll be working with some new Teams in Space recruits. Let's get to know them.

Alana Baczewski Emma Silvetti William Vladinov

Tech Lead Launch Specialist Aerospace Engineer

Now that you've met your team, let's take a look at your mission.

Mission brief
Your mission commander has thrown you a curveball: this week you'll be training new recruits at Teams in
Space HQ on your collaboration tool – Confluence. You just need to know the basics, so we'll go through the
main things you need to know to complete your mission.

Your mission is broken up into the following components:

Get to know the dashboard

Find your way in the space directory
Master the space sidebar
Impress everyone with keyboard shortcuts

Those new recruits will be here tomorrow; we better get started!

Let's go!
The dashboard
1. The dashboard
2. The space directory
3. The space sidebar
4. Keyboard shortcuts
5. Complete your
mission

The dashboard is the hub of your Confluence site, providing you with access to information and updates that
are important to you. It's also the first thing your new recruits will see, so you need to make a good
impression on this one.

You can get to the dashboard from anywhere in Confluence by choosing the site logo at the left of the
Confluence header.

The dashboard has a collapsible sidebar that helps you get around:

Discover
Watch the action unfold in real time with All updates or check out pages with lots of likes and activity
in the Popular feed.
My Work
Get lightning fast access to your recently created and edited pages in Recently worked on, get back
to that page you stumbled across yesterday in Recently viewed, and have mission critical pages on
speed dial under Saved for later.
My Spaces
This is where you can keep links to the spaces that you hop in and out of several times a day.

If you're a Confluence admin you can give the dashboard some personality by adding useful
announcements, links, or a photo from your last mission (or office party). The whole right hand column is
ready and waiting for you to customize.

1. Discover: see what's happening in your site.

2. Your work: get work done with recent and useful pages at your fingertips.
3. Customize: admins can add useful content to welcome people to the site.

Try clicking one of the spaces on the sidebar, then return to the dashboard by clicking the site logo. Even
when your shuttle is spinning out of control, the dashboard is there to orient you.

You'll discover more about the dashboard as you get to know Confluence, but, for now, let's move on to the
space directory.
Confluence 7.4 Documentation 2

Pro tips

You can choose to set any page as your personal home page
You can always get to the dashboard at https://yoursite.com/wiki/dashboard.
action
Your Confluence admin can customize the global dashboard that all users see

Next

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The space directory
1. The dashboard
2. The space directory
3. The space sidebar
4. Keyboard shortcuts
5. Complete your
mission

The space directory won't let you look up ET in the intergalactic phone book, but it will let you see and filter
all the spaces in your Confluence site. Spaces are places to collect pages with a common theme – you can
create as many spaces as you like – and you can find them all in the space directory.

Here are some tasks to get you comfortable using the space directory:

1. Visit the space directory – To get to the space directory, choose Spaces > Space directory in the
Confluence header.
2. Choose the spaces you'll use the most – No doubt there'll be a space or two that you'll use on a
regular basis. Click the star to the right of a space to make it appear under My Spaces on the
dashboard.
3. Choose space categories – Once you're there, you'll see a list of all the spaces in your Confluence
site. Choose the 'My Spaces' category on the left to see only the spaces you marked with a star. Then
choose all spaces again.
4. Filter the list of spaces – Type part of a space name in the Filter field at the top right. That'll quickly
narrow down the list of spaces if there are a lot of them.

You can also categorize spaces with labels you create yourself. We're not going to cover that here,
but, if you'd like to know more, you can check out Use Labels to Categorize Spaces.

Understanding and using the space directory will make it much easier to find pages and blog posts that are
relevant to you.

You're ready to impress those new recruits with your knowledge of Confluence's space directory; now it's
time to sneak a peek at the space sidebar.
Next
The space sidebar
1. The dashboard
2. The space directory
3. The space sidebar
4. Keyboard shortcuts
5. Complete your
mission

What's in the sidebar?

The sidebar is a feature of every Confluence space; it's where you'll find the page tree (a hierarchical list of
pages in the space), customizable space shortcuts, and a link to the space's blog.

The See Space EZ team will find their meeting notes, decisions, requirements, and other pages in the
sidebar. Basically any page you create in the space will appear in the sidebar by default.

When you use certain page templates, like meeting notes, Confluence will automatically add an
index page to your space shortcuts. The index page is just a place where you can view all pages of
the same type – meeting notes in this example – in one place.

The space's blog is great for announcements and what's new-type updates.
Confluence 7.4 Documentation 2

1. Space shortcuts: link to Confluence pages or other pages on the web

2. Page tree: hierarchical view of pages in this space.

The page tree in the sidebar shows the 200 pages closest to where you are. Hit Show all pages, if you want
to see all the pages in a space.

Configure the sidebar

You can expand or collapse the sidebar using the left square bracket ( [ ) on your keyboard, or by dragging it
with your mouse.
There are lots of things you can change in the sidebar, but we'll stick to the basics – just enough to train your
new recruits.

You need to be a space admin to complete this task. Take a look, but feel free to skip it if you're not
an admin of any space.

Try this out:

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

1. Choose Space tools > Configure sidebar from the bottom of the sidebar (or the cog menu if your
sidebar is collapsed)
2. Add a space shortcut by clicking +Add link
Shortcuts can be to Confluence pages or spaces, or to any other content on the web. Try linking to this
blog post, which mentions Teams in Space (we're always after a plug at Teams in Space HQ!)

You can also hide things – like the space's blog – in the sidebar, if they're of no use in the space.

The sidebar is pretty easy, right? You'll be schooling those recruits in no time. Next up: Impress them with
your knowledge of keyboard shortcuts.
Next

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Keyboard shortcuts
1. The dashboard
2. The space directory
3. The space sidebar
4. Keyboard shortcuts
5. Complete your
mission

Give a person some space food, and they'll eat for a day; teach a person to rehydrate their own space food,
and they're set for the whole mission. Or something like that. Keyboard shortcuts fall into this basket. We
could give you a list here, but then you'd need to keep referring to this page. The best way to go is to show
you how to find the list of keyboard shortcuts within Confluence.

Your recruits also need to work fast, so you'll need to pass this wisdom on to them.

Find the keyboard shortcuts

To open the list of keyboard shortcuts in Confluence, do any of the following:

Choose the help icon at top right of the screen, then choose Keyboard Shortcuts
When viewing a page, press Shift+?
While editing a page, choose the question mark icon in the editor toolbar

What you'll see is a dialog listing the available keyboard shortcuts, for your operating system, in Confluence.

The keyboard shortcuts are broken up into 3 categories:

General – Global, page and blog post shortcuts.

Editor – Text editing and formatting shortcuts.
Editor Autoformatting – Wiki markup and autoformatting shortcuts.

You can turn the 'General' keyboard shortcuts off when you visit the General tab in the keyboard
shortcuts dialog.

Take some time to open the dialog and take a look at the shortcuts, and maybe find some you'll use a lot.
Then, start practising!

Want a printable sheet of keyboard shortcuts? Keyboard shortcuts infographic - you're welcome.

Next, we'll wrap up this mission and give you some ideas about where to head from here.
Confluence 7.4 Documentation 2

Next

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Complete your mission
1. The dashboard
2. The space directory
3. The space sidebar
4. Keyboard shortcuts
5. Complete your
mission

Well done, astronaut, you've acquitted yourself admirably. I'm sure those new recruits will be mightily
impressed with your knowledge of Confluence.

In this tutorial, we've:

Explored the anatomy of the dashboard

Navigated using the space directory and favorited a space
Taken a look at and customized the space sidebar
Found a handy list of keyboard shortcuts to help you work faster

Just look at your team's adoring faces...

If you'd like to take things to the next level, check out our tutorial on becoming a space ace.
Tutorial: Space ace
This tutorial will take you on a journey through Confluence to create and customize spaces, and delete them
if you want to, so you can achieve the rank of 'Space Ace'!

You'll need to have the 'Create space' and 'Create personal space' permission to complete this tutorial. If
you've just set up Confluence, you won't have any trouble; if you're using an existing instance and you're not
an admin, speak to your Confluence admin to make sure you have the right permissions.

Teams in Space
In this tutorial you're a new recruit on the Teams in Space crew, but, even though you're new, you'll be given
a lot of responsibility. You need the power to go with it.
Mission brief
You're in charge of organizing information and resources for the planned mission to Mars. There's going to
be plenty of important information, and it must be readily available to the people who need it. Some
information, though, will be sensitive, and may be 'for your eyes only.' You'll use the power and flexibility of
Confluence spaces to organize information, and make sure it's visible to the right people.

Your mission is broken up into the following components:

Create a space to house all of the important information related to the mission
Create your own space to keep yourself organized
Create a public relations space, where you'll introduce your team the world

What's a space?
Well, being an astronaut, I hope you know what space is, but what's a Confluence space all about? It's really
just a place to put related things, like information pages and files. But spaces also give you a place to
collaborate with groups of people, whether that's your team, people working on a common project, or the
whole world.

Every space has its own permissions, allowing you to grant access and other privileges to the right people.
They also have a blog, so you can post important messages and updates to whoever can see the space.
You can have as many Confluence spaces as you like, and you can archive or delete spaces when you no
longer need them.

Enough about that; let's begin.

Start the mission!
Create a project space
1. Create a project space
2. Create your personal
space
3. Create the team's PR
space
4. Delete and archive
spaces

The Mars colonization crew needs a place to put all their mission-critical information and resources, and
you're charged with setting it up. This part is going to be easy, because the information needs to be viewable
by the entire Teams in Space organization. That means we can set up the project space without any special
permissions.

If you haven't done so already, open up Confluence and log in so we can get started.

Create the space

1. Choose Spaces > Create space from the Confluence header
2. Select the Blank space option and choose Next
3. Enter a Space name – for this space, we'll call it 'Mars Colony', as it's being used for the Mars
colonization project.
4. Change the Space key to 'MARS' – this step isn't absolutely necessary, but it helps people if they're
navigating to this space by name. The space key forms part of the URL, so making it a word or name
makes it much easier to associate with your project.
5. Click Create

You now have a space set up for the Mars colonization project. Because everyone at Teams in Space HQ
needs access to the information in this space, you don't need to do anything with the space's default
permissions. It's visible to everyone in your organization, but not to the general public.

Every space has a default home page, which you can customize to suit your needs. Add the following image
and text to your space's home page to get things started. Just click Edit (or press E on your keyboard) to
edit the home page, and copy and paste the text. For the image it's best to drag it to your desktop and save
it there, then drag it into your page. That'll make sure the image is attached directly to the page.

Hit Save when you're happy with the home page.

A human mission to Mars has

been the subject of science
fiction, engineering, and
scientific proposals throughout
the 20th century and into the
21st century. The plans
comprise proposals to land on
Mars, eventually settling on and
terraforming the planet, while
exploiting its moons, Phobos an
d Deimos.

Exploration of Mars has been a

goal of national space
programs for decades.
Preliminary work for missions
that would involve human explorers has been undertaken since the 1950s, with planned missions typically
being cited as taking place 10 to 30 years in the future when they are drafted. The list of manned Mars
mission plans in the 20th century shows the various mission proposals that have been put forth by multiple
organizations and space agencies in this field of space exploration.
Confluence 7.4 Documentation 2

Your 'Mars colony' space is ready for your team to add pages to. If you want to find it again, choose Spaces i
n the Confluence header, and select it from the list; to add a page to it, navigate to the space and hit Create i
n the header.

Now it's on to your personal space; a place where you can work in peace, and be sure that no one's looking
over your shoulder.
Next

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create your personal space
1. Create a project space
2. Create your personal
space
3. Create the team's PR
space
4. Delete and archive
spaces

As a newbie on the team, you might want to keep some work to yourself until you're ready to present it.
There's always the chance your mission commander will also send you some information that's 'for your
eyes only,' and you'll need to keep that in a safe place.

For this part of the mission, we'll be creating a special type of space: a personal space. We'll be using your
personal space like a sandbox, at least to start with – somewhere you can play around, draft pages, try out
features, and generally see what spaces are capable of.

Create your personal space

1. Choose your profile picture at the right side of the Confluence header
2. Select Add Personal Space...
3. Hit Create

You've now got a space that you can call your own. But we still need to lock it down to make sure it's
only visible to you.

4. Choose Space tools > Permissions from the bottom of the siderbar
5. Hit Edit Permissions (enter your password if prompted)

You should see the confluence-users group listed under Groups. To the left of the list of
permissions is the View permission, which determines whether everyone in that group can see your
space.

6. Uncheck View and hit Save all at the bottom of the page

You're now the only one that can view this space. Feel free to try anything in this space, and store super
secret stuff here.
Next
Create the team's PR space
1. Create a project space
2. Create your personal
space
3. Create the team's PR
space
4. Delete and archive
spaces

Now it's time to go public; the world needs to know about the mission and its brave participants.

In this step, we'll create a team space and open it up to everyone. That's right – you can open Confluence
spaces up to anonymous (not logged in) users.

In order to allow anonymous access to your Confluence site, a site admin needs to grant
anonymous users the 'Use Confluence' permission. Don't worry if you can't do that, or if it's not
done; it's just something to note if you're opening up your Confluence site for real.

Create a Team space

1. Choose Spaces > Create space from the header
2. Select Team Space and hit Next
3. Enter a Space name (let's call it 'Mars PR')
4. Change the Space key to 'MarsPR'
5. If there are other people using Confluence with you, feel free to add them as Team members (you
can remove them later), or just stick with yourself for now
6. Paste this in as the Description: Follow the progress of the brave Teams in Space astronauts as they
embark on their mission to colonize Mars.

Great! You now have a team space, again with its own home page. This home page is a little different to the
project space and your personal space – you'll see any team members you added, listed on the home page.

Each space you create also has its own blog, so your social media team will be able to create posts in this
space and speak directly to all those adoring fans. But none of those fans can see this space. Yet.

Allow anonymous access

It's time to let the world in by changing the permissions on this space.

1. Choose Space tools > Permissions from the bottom of the sidebar
2. Scroll down until you see Anonymous, then hit Edit Permissions
3. Tick the View permission for anonymous users and hit Save all
Confluence 7.4 Documentation 2

That's it. You can now share the space's URL, which will be http(s)://<your_confluence_site>/display
/MarsPR. Visitors to that space don't need to log in, or have a license for Confluence.
Next

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Delete and archive spaces
1. Create a project space
2. Create your personal
space
3. Create the team's PR
space
4. Delete and archive
spaces

We hope you've had a successful mission, and learned a bit about the power and versatility of Confluence
spaces. Flash forward 18 months, and just look how well the colony is coming along!

If you need to clean up old spaces (or destroy the evidence of a failed mission!), you can either archive or delete
a space. Archiving just means it won't show up in the regular search, whereas deleting is obviously a lot more
permanent.

To archive a space:

1. Choose Space tools > Overview from the bottom of the sidebar
2. Click Edit Space Details
3. Change the Status from 'Current' to 'Archived' and hit Save

To delete a space:

1. Choose Space tools > Overview from the bottom of the sidebar
2. Select the Delete Space tab

What next?
If you'd like to know more about spaces and the permissions that govern them, check out Spaces and Permissio
ns and restrictions in the Confluence documentation.

Teams in Space HQ, signing off.

Spaces
What is a space? On this page:
Spaces are Confluence's way of organizing content
into meaningful categories. Think of it like having What is a space?
different folders into which you can put your work. How do I use a space?

Related pages:
Spaces come in two main varieties:
Create a Space
Site spaces – These spaces are found in the Space Permissions Overview
Space Directory and are the areas where Navigate Spaces
you create content and collaborate with Organize your Space
others. They are sometimes called global Customize your Space
spaces. Archive a Space
Personal spaces – Every Confluence user Export Content to Word, PDF, HTML and
can set up a personal space which they can XML
keep private or make public so others can Delete a Space
view and edit. Personal spaces are listed in
the People Directory and found under your
personal profile.

How do I use a space?

Create as many spaces as you need to get things done:

Team spaces – Give each team (QA, HR, Engineering, Support, ...) their own space so they can
focus and make their information easier for everyone to find.
Project spaces – Put all the information related to your project in one place. This allows everyone to
work together in Confluence instead of emailing back and forth.
Personal space – Store everything you're working on individually, keep your to-do lists, and polish
any content before you move it into another shared space.
Confluence 7.4 Documentation 2

Stay up to date with spaces

Watch a space to stay up-to-date with any changes.

Add important spaces to your dashboard so that they're easy to find again.

Administer spaces
If you have admin permissions for a space you can:

Change the colors, logo, sidebar and homepage of that space.

Control who can view and edit your space.
Make your space public to share it with people who don't have access to Confluence.

Space Permissions
Some things we should make clear about space admin permissions:

The person who creates a space automatically has admin permissions for that space.
Space admins can grant admin permissions to others.
Space admins don't have to be Confluence admins and can have special permissions for a single
space. For example, you are the admin for your personal space, no matter what kind of access you
have anywhere else.

Want more ideas for using spaces? Check out our kickass guides on how to:

Use Confluence as a Knowledge Base

Develop Technical Documentation in Confluence
Use Confluence as your Intranet
Use Confluence for Software Teams

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create a Space
There's no limit to the number of Spaces you can create on Confluence.
You can choose to set up a space for each team, project, or a mix of both On this page:
depending on your needs.

Each space in Confluence functions autonomously, which means that each Create a personal
space: space
Create a site space
Has its own homepage, blog, pages, comments, files, and RSS Space permissions
feeds. Linking related
Can be customized with different color schemes, logo and sidebar. spaces
Has its own set of permissions, as set by the space admin. Tips

For example, an IT team can create one overarching space with all their roa Related pages:
dmaps, details of sub-teams, and a list of all the people and roles within that
team. They could then create a new space for each sub-team, such as Spaces
Quality Assurance, Developers, and Documentation, with guidelines, long Space Keys
term plans, and knowledge articles within them. Each project that these Create a Space
teams work on could also have its own space, which could be linked to the From a Template
team spaces using labels.

Create a personal space

Your personal space is always owned by you, and you can use it to store
your individual work, keep track of tasks, blog about what you've been
working on, or just use it to polish your pages before you move them into a
site space.
1. Choose your profile picture at top right of the screen, then choose Add Personal Space..
2. Choose Create.

You can change the permissions for your space at any time to determine who can and can't access the
content. So if you want it to be a private sanctuary, that's no problem.

To create a personal space you need the 'Personal Space' global permission.

Create a site space

You can create a site space for any team or project that would benefit from having a place where people can
work together and store related files. You can create these as blank spaces, or use templates, called space
blueprints , to help you create Team spaces, Knowledge Bases spaces, or Documentation spaces quickly
and easily.

1. Hit Spaces > Create space in the header.

2. Pick a type of space.
3. Enter the required details and create your space.
Confluence 7.4 Documentation 2

Choose your space key carefully as you can't change this later.

Each space you create will automatically have a home page that you can customize to display relevant
information for people viewing the space. If you use a space blueprint when creating a space, it will
customize your home page for you.

To create a site space you need the 'Create Space' global permission.

Space permissions
Each space is created with a set of default permissions. The user who created a site space is automatically
granted 'space admin' permissions for that space, which means that they can then grant permissions to
other users and groups. See Space Permissions Overview for more information.

System Administrators can edit the permissions of spaces in their Confluence site at any time.

Linking related spaces

You can link related spaces together using labels. This will create categories in the space directory for each
label, grouping all spaces with that label together.

You can also add a space description to make it easier for visitors to find the right space within each
category.

To help navigate between related spaces, you can use the Spaces List Macro on a page and filter by
category. This will let you insert a list of all the other spaces in a certain category into your space. You
can use this, for example, to keep a list in your team space of all the project spaces your team is
working on.

If you want to link to only certain pages of related content, rather than whole spaces, you can use the
Content Report Table Macro. You can use this, for example, in a space that functions as a workplace
directory, to create a list of all the team pages with everyone's roles and contact details across your
organization.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Tips
If your needs change, or your spaces grow too big, it's easy to copy or move content from one space
to another.
If the content or purpose of your space changes, you can update the space name, logo, colors and de
scription to reflect those changes.
If you no longer need a space, such as when a project has been completed, you can archive it, which
makes it less visible but retains the content on your site so that you can still refer back to it later.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create a Space From a Template
Confluence comes with a number of templates, known as space blueprints,
Related pages:
which have a customized homepage and sidebar, and may contain page
blueprints or sample content to help you get started. Create a Space

This page is about space blueprints. You can also use Blueprints to
create individual pages.

Your Confluence administrator can customize or disable particular

blueprint templates, so they may be different to the examples shown here.
Types of space blueprints

Team space

A great building block if you are using Confluence as an intranet or to manage teams. Team spaces highlight
the members of the team, and grants permissions to those users accordingly.

Knowledge base space

This space blueprint uses search and page labels to make content easier to find, right from the space
homepage. It also contains two page blueprints for creating how-to and troubleshooting articles. The
templates used in these page blueprints are completely customizable. The Knowledge Base space blueprint
also Use Jira applications and Confluence together.

Documentation space

This space blueprint displays the full page tree in the sidebar and hides other sidebar features including
blogs and shared links. The homepage uses search and page labels to make content easy to find. Add the
'featured' label to any page you want to highlight on the homepage. This space does not include any page
blueprints but you can create and promote templates for your documentation authors to use.

Software project space

This space is designed to help you organize your software project. The purpose-built space home page lets
you view and edit your roadmap, see team members, and Use Jira applications and Confluence
together#JIRA Software. Create pages in this space for requirements, meeting notes, decisions, retros, and
more.

The software project space blueprint will only appear if you have linked Confluence to your Jira Software
instance.
Confluence 7.4 Documentation 2

Check out our guides for some more tips on how to:

Use Confluence as a Knowledge Base

Develop Technical Documentation in Confluence
Use Confluence as your Intranet
Confluence for Software Teams

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Space Keys
Each Confluence space has a space key, which is a short, unique identifier
that forms part of the URL for that space. Related pages:

Create a Space
Create a Space
From a Template

When you create a site space, Confluence will suggest a space key or you can enter your own key to make
it more memorable.

For example, you might give your marketing team's space a key of MARKETING. You can then navigate
directly to the space using a URL like this - http://<yoursite>/display/marketing

Personal spaces always use your username as the space key.

Choosing a space key

Each space key:

Must be unique.
Can contain any alphanumeric character (a-z, 0-9).
Can be up to 255 characters long.

You can't change the space key after you create your space, so choose your space key carefully!
Navigate Spaces
How is content arranged in spaces?
On this page:
Think of a space as the container that holds all the important stuff a team,
group, or project needs to work. These are autonomous – that means that How is content
each space has its own pages, blogs, files, comments and RSS feeds. arranged in
spaces?
Each space is automatically created with a homepage - the first page you'll View all spaces in
see when you navigate to the space. You can edit your homepage and your Confluence
sidebar to help people navigate their way around your space.
Related pages:
Spaces can't be nested – you can't have a space within a space – but you
can Use Labels to Categorize Spaces. Spaces with the same label will Organize your
appear together in the the space directory and in the recent activity area of Space
the dashboard. Watch Pages,
Spaces and Blogs
Pages and blogs
Search

Inside the space, you can nest your pages, and you can create as many levels of hierarchy as you need.
Each space also has its own blog, which lets you share news and make announcements. Blog posts are a
great way to keep people involved in what's going on in your team or project.

You can set different levels of access for each space, and the pages and blogs within it, using Space
Permissions Overview.

View all spaces in Confluence

There are two main ways to view spaces in Confluence:

The space directory – choose Spaces > Space directory in the Confluence header for a list of all
the site and personal spaces you have permission to see. Filter the list of spaces by selecting from
the categories on the left of the space directory.
The dashboard – you can make your most useful spaces appear under My spaces on the
dashboard. Choose the star icon in the space sidebar or space directory to add a space to My spaces.
Confluence 7.4 Documentation 2

The spaces menu in the header also displays a list of your recently viewed spaces, allowing you to quickly
navigate to the things you view most often.

The Spaces List Macro allows you to display a list of spaces on a Confluence page, and lets you filter them
by category.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Space Permissions Overview
Every Confluence space has its own set of permissions which determine
Related pages:
what people can do in the space.
Confluence Groups
Space permissions are set by the space administrator. The user who Assign Space
created the space is automatically a space administrator, and other users Permissions
can also be granted Space Admin permission. Page Restrictions
Global Permissions
Overview

This page is about Space Permissions. Confluence also lets you set Page Restrictions.

Edit space permissions

To change permissions for a space, choose Space tools > Permissions from the bottom of the sidebar,
then choose Edit Permissions to change permission settings.

See Assign Space Permissions for more details.

Permissions Summary
The following permissions can be assigned in a space:

Category Permission

All View gives you permission to access the content in this space, and see it in the space
directory and other places like the dashboard.

Delete own gives you permission to delete any pages, blogs, attachments and comments
you've created in this space (regardless of whether other users have subsequently edited the
content).

Pages Add page gives you permission to create new pages and edit existing pages in this space
(assuming the page is not restricted for editing).

Delete page gives you permission to delete any page in the space.

Blog Add blog gives you permission to create new blog posts and edit existing blog posts in this
space (assuming the blog post is not restricted for editing).

Delete page gives you permission to delete any blog post in the space. Delete permission is
also required to move a page or blog to a different space.

Attachmen Add attachment gives you permission to upload (attach) files to pages and blog posts in this
ts space.

Delete attachment gives you permission to remove attached files from pages or blog posts
in the space.

People with only Add page or blog permissions can still insert existing attached files in the
editor, and remove files from the editor, so they're not displayed on the page or blog post.
They can't however upload a new file, a new version of the file, or delete the attached file
itself.
Confluence 7.4 Documentation 2

Comments Add comments gives you permission to add comments to a page, blog post or attached
file.

Delete comments gives you permission to delete any comment on a page, blog post or
attached file.

Restrictions Add restrictions gives you permission to apply page-level restrictions to a page or blog
post. You can restrict a page for viewing, or just for editing.

Delete restrictions gives you permission to remove restrictions from any page or blog post.

Mail Delete mail gives you permission to delete mail items that have been archived in this
space. This is not a commonly used feature.

Space Export space gives you permission to export all the contents of the space to PDF, HTML or
XML. This is different to single page exports - anyone who can view a page can also export it.

Admin gives you permission to access all space administration tools, including things like
permissions, templates, look and feel, and the ability to delete the whole space.

Here's how it looks on the Permissions screen:

How space permissions work

Space permissions are additive. If a user is granted permissions as an individual or as a member of one or
more groups, Confluence will combine these permissions together. This is sometimes known as their
effective permissions.
Sasha is a member of the confluence-users group and the developers group. The confluence-
users group has 'export' permission, but does not have 'restrict' permission. The developers group
has 'restrict' permission but does not have 'export' permission.

By being a member of these two groups, Sasha can restrict and export content. The permissions do not
conflict, they combine to determine what Sasha is allowed to do in this space.

If you have Confluence Data Center, Inspect permissions provides space admins and Confluence
administrators a great way to view someone's effective permissions.

Who is the space admin?

The user who created the space is automatically a space administrator, and other users can also be granted
Space Admin permission.

To find out who is an administrators in your space, either:

Go to Space Tools > Overview in the space.

Go to Spaces > Space Directory on the header, then choose theSpace Details icon beside the
space.

If you accidentally deny all admin access to a space, so that nobody has access to administer the space any
more, you can ask someone with Confluence Administrator global permission to recover Space Permissions.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Space admin superpowers

Space administrators can do a lot of things in the space such as:

grant permissions to users and groups (and themselves)

create templates
change the look and feel
delete the space
manually remove page restrictions (including on pages they can't see)
manage watchers, to change who is watching a page
inspect permissions to see what users can do in the space (Data Center only)

Confluence administrators aren't necessarily space administrators. If they don't have the Space Admin
permission (as an individual or member of a group), they can recover permissions to the space, which will
grant them space admin permission.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Assign Space Permissions
If you are the administrator of a space, you control the permissions for it.
You can choose to assign/revoke permissions on either an individual user On this page:
basis, or using Confluence Groups.
Grant space
Want to know the best way to set permissions for your team's permission
needs? Check out our Permissions best practices guide. Set default space
permission for all
new spaces
To view the permissions for a space:
Revoke space
permissions
1. Go to the space and choose Space tools > Permissions from the
Inspect permissions
bottom of the sidebar
Manage and
2. Choose Edit Permissions. recover space
admin permissions
The Edit Space Permissions page is divided into the following sections:
Related pages:

Space Permissions
Overview
Global Permissions
Overview
Make a Space
Public
Give Access to
Unlicensed Users
from Jira Service
Desk

Licensed Users - this is where you grant permissions to groups and individual users.
Anonymous Access - this is where you grant permissions to users who are not logged in (essentially
making the space public). Note: allowing anonymous access in a space will allow all logged in users
to see that space, even if your site is not Public.
Confluence 7.4 Documentation 2

Grant space permission

To add a new user or group to the permissions list:

1. Search for either a group or user in their respective sections and choose Add. The group or user will
appear in the list.
2. Select the specific permissions you'd like to apply then choose Save all.

You can bulk assign or revoke permissions by selecting Select All or Deselect All.

Permissions are managed on a space by space basis. Your Confluence Administrator is able to set default
space permissions, which will apply to any new spaces.

Set default space permission for all new spaces

If you regularly need to grant permissions to the same groups each time a new space is created, you should
consider updating the default space permissions.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

To set the default space permissions:

1. Go to > General Configuration > Space Permissions.

2. Choose Edit Permissions.

Default permissions are configurable for groups only, not for individual or anonymous users.

Revoke space permissions

To remove a user or group from the space permissions list, deselect all the checkboxes for that user or
group and save the changes. The user or group won't appear in the list once you save.

Inspect permissions
If you need to troubleshoot why someone can or can't do something in your space, and you have a Data
Center license, you can inspect permissions. See Inspect permissions for more information.

Manage and recover space admin permissions

If you're a Confluence Administrator you can recover permissions to a space. This is useful when the only
person with Space Admin permissions to a space leaves your organisation, for example.

To recover Space Admin permissions:

1. Go to > General Configuration > Space Permissions.

2. Locate the space in the list of individual spaces and choose Recover Permissions.

You can then choose Manage Permissions, and add any other appropriate permissions to the space.
Requests to recover permissions are recorded in the Confluence audit log.

People with System Administrator permissions are able to manage permissions for all spaces, they do not
need to first recover permissions.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Make a Space Public
If your site is public, and you want to share your space with people who are
Related pages:
not logged in to Confluence (anonymous users), you can make your space
public. Give Access to
Unlicensed Users
Making a space public does not let you choose who you want to share it from Jira Service
with – a public space can be viewed by anyone inside or outside of your Desk
organization.

In order to make a space public, your administrator must first turn on the global permission for
anonymous access.

This permission doesn't automatically grant anonymous users permission to see any of the spaces
on your site, that is done on a space by space basis.

To make your space public:

1. Go to the space and choose Space tools > Permissions from the bottom of the sidebar.
2. Choose Edit Permissions.
3. Scroll down to the Anonymous Access section and select the specific permissions you'd like
anonymous users to have.
4. Save All to apply the changes.

You can't grant space administration or page restriction rights to anonymous users. You can grant Delete
Own, but it will have no effect, as we have no way of knowing who an anonymous user is.

What happens when the site is not public?

If your Confluence administrator turns off anonymous access to your site, users who are not logged in will no
longer be able to see any spaces. However, all logged in users (regardless of their group membership) will
be able to see all spaces that have granted space permissions to anonymous users.

Auditing considerations

There are some additional things to be aware of if you grant the Add page permission to anonymous users.

You won't be alerted, when closing the editor or publishing a page, if the only unpublished changes on the
page were made by anonymous users. This means a logged in user may inadvertently publish changes
they were not aware had been made to the page.

The changes themselves are visible in the page, but the usual warning dialog will not appear if the only
people to have made changes were not logged in.
Confluence 7.4 Documentation 2

If there are unpublished changes from both logged in users and anonymous users, the warning dialog will
appear, but only the logged in users will be listed in the dialog. Changes made by all users (including
anonymous) will be included if you view the changes from that dialog.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Give Access to Unlicensed Users from Jira Service Desk
If you're using Confluence as a knowledge base for Jira Service Desk, you
can choose to allow all active users and customers (that is, logged in users Related pages:
who do not have a Confluence license) to view specific spaces. This can
only be turned on via JIRA Service Desk. Make a Space
Public
When a space is accessible to all active users, you'll see the following
message in the space permission screen.

This permission overrides all existing space permissions, so any logged in Confluence user will also be
able to see the space (regardless of their group membership).

You can edit this permission at any time to revoke access to a space, but it can only be re-enabled from Jira
Service Desk.

Active users who don't hold a Confluence license have very limited access to Confluence. They can view
pages, but can't like, comment, edit, view the dashboard, use the space directory, see user profiles or
search your full site.

See Use Jira applications and Confluence together for more information about Jira Service Desk integration.
Organize your Space
Here's a few tips that'll help you organize your
space so that everyone can find what they're On this page:
looking for and stay on top of what's important to
them.
How do I organize content within my
space?
Pages and blogs
Configure the sidebar
Using labels
How do I keep my space tidy?
Create a set of guidelines
Use page blueprints
Create from template macro
Create your own page templates
How do I help my team stay on top of
what's important?
My Spaces
Save for later
Watch a page, blog or space
@mentions

How do I organize content within my space?

Pages and blogs

Everything you create in Confluence, from meeting notes to retrospectives and everything in between, takes
the form of either pages or blogs.

Your homepage will be the first thing that visitors to your site see, so to help them find relevant
content, start by curating your homepage with useful macros and including information about what is
in your space. See Set up a Space Home Page for more information.
If you're creating content that is specific mainly to the current time-frame, and isn't going to change
over time, create it as a blog post. Your blog displays as an infinite scroll, so it surfaces the latest
news and visitors just need to scroll down if they're interested in older content.
If you're creating content that you want to last, and possibly evolve over time, then create it as a page.
Pages nest, so every page can have its own child pages, which lets you organize your content into
categories and subcategories.

Configure the sidebar

You can Configure the Sidebar to make it easier to navigate through your space.

The space shortcuts section of the sidebar lets you link to important content. You can use this to highlight
pertinent pages within your space, related content from other spaces, or to external content that is relevant
to your space.

The navigation display lists the pages in your space in either a page tree or child pages format. If you only
want some content to be visible in the sidebar, you can hide the navigation display and put the pages you
want to remain visible under Space shortcuts instead.
Confluence 7.4 Documentation 2

The page tree in the sidebar shows the 200 pages closest to where you are. Hit Show all pages, if you want
to see all the pages in a space.

Using labels

Labels are keywords or tags that you can add to pages, blog posts, and attachments.

Define your own labels and use them to categorize, identify, or bookmark content in Confluence. For
example, if you assign the label 'accounting' to all accounts -related pages on your site, you'll then be
able to:
Browse all pages with that label in a single space or across the site.
Display a list of pages with that label.
Search based on that label.
Use theContent by Label Macro to create a table of contents for your space that is organized by label
categories.
Labels aren't exclusive, so you can have as many labels as you want on a page. The page will then
appear under each of those categories. See Use Labels to Categorize Spaces for more information.

How do I keep my space tidy?

If you have lots of people creating in the same space, things can get messy fast. You can prevent this by
taking a few easy steps.

Create a set of guidelines

Let your collaborators know about what parent pages to create their child pages under, so no content
gets lost or misplaced.
Decide on standard labels to add to pages, blogs, and attachments so all content gets neatly
categorized.
Add a link to this in the Space Shortcuts section of the sidebar so that it's easy to find.

Use page blueprints

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Confluence 7.4 Documentation 3

Blueprints are templates that come with formatting, macros and sample content. You can customize these
Blueprints for each space. Everything created from a Blueprint will have it's own index in the sidebar, so for
example if you use the Meeting Notes Blueprint, you can select 'Meeting Notes' in the sidebar to see a list of
all the meeting notes in your space.

Create from template macro

Make things simpler for other contributors by using the Create from Template Macro. The Create from
Template Macro lets you put a button on a page that links to a specific template of your choice. When the
button is clicked, the macro opens the editor, ready to add a new page, and adds content to that page based
on the given template.

Create your own page templates

Create your own templates for any content that you want formatted the same way every time. For example, if
you have to create a regular report tracking the same criteria, create a template with headings, variable
dates, tables, and spaces for any graphics, so that each time all you have to do is input the new data instead
of creating the whole report from scratch.

How do I help my team stay on top of what's important?

If you've got a lot of content on Confluence, staying on top of everything may seem a little daunting – but
these features will help your team save and track all the content they care about.

My Spaces

Add any spaces that you want to be able to navigate to easily to your list of 'My Spaces'. This list can be
found under your dashboard and in the Space Directory, and you can also use the Spaces List Macro to
display it on a page or blog.

To add a space to your list of 'My Spaces', either navigate to that space or find it under the Space Directory,
and select the star icon next to the Space Name. To remove it from the list, just select the star icon again.

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Confluence 7.4 Documentation 4

Save for later

If you only want links to certain pages or blogs rather than a whole space, you can choose Save for later and
these will appear on your dashboard and under your profile. You can use the Favorite Pages Macro to
display a list of all of everything you've saved for later.

Watch a page, blog or space

If you want to keep track of all the changes made to a page, blog, or space, you can also watch them.
Watching any content means that you will receive email notifications for all edits, deletions, attachments or
comments made to that content.

To watch a page, navigate to the page you want to watch, then choose Watch > Watch page , or if
you want to watch the whole space, select Watch all content in this space.
To watch a blog, navigate to that blog and choose Watch this blog.
To stop watching something, deselect the relevant checkbox.

You can also manage watchers for your own space. This is useful when, for example, you're creating a new
project, and want the team members on that project to stay notified of its progress. Go to any page in that
space and choose Watch > Manage Watchers, then add or delete any names under 'Watching this space'.

@mentions

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Confluence 7.4 Documentation 5

Use @mentions for any work where you need someone else's input or want to assign someone a task.
Mentioning someone works like a tag; they'll immediately receive a notification that they've been mentioned,
and can click through to that page or blog. If you mention someone when creating a task, it'll assign that task
to them and they'll also be able to find it under their profile.

You can use this in place of emails – if you want someone to look something over, add in additional
information, or approve anything, simply put that work on Confluence and assign it to them as a task. They'll
be able to make any changes or comments within Confluence and let you know when they're done by
mentioning you back.

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Set up a Space Home Page
When you create a space, Confluence automatically
creates a home page for that space. Spaces On this page:
created with a blueprint come with a ready-made
home page populated with useful macros and
sample content specific to the blueprint's use case. Create a kick-ass home page
Top macros for common types of spaces
However, even if you've started with a blank space, Set up your personal space home page
you can still customize your home page to make it Set another page as your home page
easier for everyone using that space to navigate
their way around and find useful content. Related pages:

Organize your Space

Create a kick-ass home page

What is this space about?
Your home page is the first page visitors will see when they visit your space, so it helps to include
some information about what the space is about, and what you're working on. You can use the Info,
Tip, Note, and Warning Macros to create a colored box in which to put this information.

What is in this space?

You can use the Content Report Table Macro to create a table of contents for your space. You can
also set this macro to only display content with a particular label, so if you would like only some
content to display, you can do this by adding that label to only those pages and blogs you want listed
on your home page.

Organize your space with labels

You can organize content in your space with labels, so that for example, if you have a Learning and
Development space, you can create different labels for online learning resources, upcoming
workshops, and training strategy. You can then use the Labels List Macro to create a list of those
labels to make it easy for visitors to your space to find the content relating to each of those topics.

Add a search box so that it's easy to find content within your space
The Livesearch Macro allows you to add a search box to a Confluence page, and you can set it to
only find content within your space.

Keep everyone updated about the latest changes within your space
If it's important for your visitors to know about the latest changes to your space, you can use the Rece
ntly Updated Macro to display a list of the most recently updated content. You can set the space
parameter to show this for just your space, or, if you have related spaces, to show the most recently
updated content across all of those spaces as well.

Using Jira? Create and display your Jira issues on Confluence

If your Confluence site is connected to a Jira application, you can both create and display your Jira
issues without having to leave Confluence using the Jira Issues Macro. You can connect Confluence
to any Jira application, including Jira Software and Jira Service Desk.
Confluence 7.4 Documentation 2

Top macros for common types of spaces

Team Spaces:

Introduce the team: The User Profile Macro displays a short summary of a given Confluence user's
profile with their role, profile photo and contact details.
Share news and announcements with your team: The Blog Posts Macro displays a stream of your
latest blog posts so your team can easily see what's been going on.

Knowledge Base:

Have external content that you need on your page? Embed online videos, slideshows, photo
streams, and more, directly into your page with the Widget Connector Macro.
Put your own multimedia content onto the page: The Multimedia Macro embeds attached video,
animation, and other multimedia files on a Confluence page.
Create an index of all your content: The Page Index Macro creates a hyperlinked alphabetical
index of all page titles within the current space.

Planning/Project:

Keep track of everyone's tasks: Use the Task Report Macro to display a list of tasks on a page.
Filter the tasks by space, page, user, label, created date and more.
Is your project on track? The Status Macro displays a colored lozenge (a rounded box) that is
useful for reporting project status. You can choose the color of the lozenge and the text that appears
inside the lozenge.
Let everyone see where you're going: The Roadmap Planner Macro creates simple, visual
timelines that are useful for planning projects, software releases and much more.

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Confluence 7.4 Documentation 3

Using Macros

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro
details, so you can edit the macro parameters.

Set up your personal space home page

Whether you're using your personal space as a sandbox to draft and test content, a portfolio to show off
what you're working on, a home base to navigate to your content in other spaces, or something completely
different, these are some macros that should help you use your space more effectively.

Use the Favorite Pages Macro to create a list on your home page of all the pages you've saved for
later, so you can easily navigate back to any of them.
Use the Content by User Macro to keep track of all the current pages, comments and spaces you've
created so you can find everything you've been working on in one place.
Use the Task Report Macro to keep track of all tasks assigned to you, and tick them off as you finish
them.
Use the Recently Updated Dashboard Macro to keep track of all the content across your Confluence
site that you're interested in - the Dashboard lets you choose which spaces, users, blogs, pages or
files you would like to keep updated about.

Set another page as your home page

If at any point you decide that you would like another page within your space to be your home page, you can
easily change this from the Edit Space Details tab.

To edit a space's details:

1. Go to the space and choose Space tools > Overview from the bottom of the sidebar.
2. Choose Edit Space Details.
3. Enter the page you want use in the Home page field then choose Save.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

You can change the home page, name and description of your space, but you are not able to change the
space key.

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Use Labels to Categorize Spaces
If you've got lots of related spaces, you can use labels to group them
On this page:
together into categories in the Space Directory.

For example, if you're in an IT team who work on a number of projects, Categorize a space
each in a different space, you could label each space 'IT-projects-open'. View spaces in a
Then in the Space Directory you could select IT-projects-open to see all category
your current IT project spaces. Remove a space
from a category
You can add as many space categories to a space as you need, so that if, Search within a
for example, two different teams are working on a project together, you can space category
add labels for both teams and space will appear under both categories.
Related pages:
Labels are easy to add or remove, so if your needs change, you can always
recategorize your spaces. Add, Remove and
Search for Labels

Categorize a space
You need space administrator permissions to add categories to a space.

1. Go to the space and choose Space tools > Overview from the bottom of the sidebar
2. Choose Edit next to Space Categories.
3. Under Space Categories, enter your category name and choose Add.
Alternatively, choose a category in the list of Suggested Space Categories.
4. Choose Done.

Add a space description

Help make it easier to find the right space within a category by adding a description to your space:

1. Go to the space and choose Space tools > Overview from the bottom of the sidebar.
2. Choose Edit Space Details.
3. Under the Description field, type a short description to tell visitors what your space is about, then
choose Save.

View spaces in a category

To see what spaces are in a category, choose Spaces > Space directory in the Confluence header, then
select one of the categories from the list.

You can also view spaces by category by using the Spaces List Macro and filtering by category.
Confluence 7.4 Documentation 2

Head to My Spaces in the Space Directory to see all your favorite spaces. When viewing a space,
you can choose the star icon next to the space title in the sidebar to add it to My Spaces so that it's
easier to find later.

Remove a space from a category

1. Go to the space and choose Space tools > Overview from the bottom of the sidebar
2. Choose Edit next to Space Categories.
3. Under Space Categories, choose the x icon next to each category that you want to remove.

If you remove all spaces from a category, the category will no longer appear in the Space Directory.
There's no way to bulk remove a category, but you can choose the category in the Space Directory to find all
the spaces it appears on, and then remove it from each space.

Search within a space category

You can search for content within a specific space category using the search filter.

To search within a Confluence space category:

1. Click the search field in the top-right of Confluence to open the search panel.
2. Click the Space category filter on the left.
3. Start typing the category name and choose from the list of possible matches.

Learn more about searching Confluence.

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Customize your Space
Make your space stand out from the crowd by
Related pages:
customizing its appearance.
Changing the Look and Feel of Confluence
If you have space admin privileges, you can change
the color scheme for your space, add your own Styling Confluence with CSS
space logo, choose what shows up in your space's
sidebar, or use Atlassian Marketplace themes to
change the whole look of your space.

Configure the Sidebar

Edit a Space's Color Scheme
Apply a Theme to a Space
Customize Space Layouts
Confluence 7.4 Documentation 2

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Configure the Sidebar
If you have administration permissions for a space,
you can customize the space's sidebar to have its On this page:
own logo, change the way the hierarchy is
displayed, and add shortcut links to help navigate to
important content quickly. Change the space name and logo
Configure the sidebar links
To start configuring the sidebar, choose Space Change the navigation display options
tools > Configure sidebar. Adding custom content to a sidebar

Related pages:

Change the space name and logo Edit a Space's Color Scheme
Organize your Space
To change the space name:

1. Choose next to the space name.

2. Type in a new space name and Save.

1. Logo - change the space name and logo

2. Reorder - drag to reorder shortcuts
3. Hide - hide or show pages, blogs, shortcuts or navigation display options.

To change the space logo:

1. Choose the next to the space name.

2. Choose Upload an image.
3. Select an image from your computer.
4. Adjust the size of the image to fit within the highlighted circle.
5. Choose Save.

Things you should know:

Space logos are 48px x 48px. Logos smaller than these dimensions will be centred with whitespace
around them.
You can only change the space logo for a site space. For your personal space, your profile picture is
used as the space icon.

Configure the sidebar links

Confluence 7.4 Documentation 2

Choose the icons to show or hide pages, blogs, shortcuts or navigation options.
For example, if you want your space to be used primarily as a blog you can hide the 'Pages' link.
Add--ons such asTeam Calendars for Confluence Server may add other links in this section of the
sidebar and you can also show or hide these.
Choose Add link to add a shortcut link to the sidebar. This could be a link to an important page for
your team, or to an external site.
Drag links to reorder them within each section (you can't move a link from one section to another).

Change the navigation display options

Choose Child pages to see the current page and its children in the sidebar.
Choose Page tree to see the page tree for the entire space, expanded to the current page.
You can also choose to completely hide the navigation display options and instead add the pages you
want to be visible as shortcut links. Alternatively, you can remove the sidebar navigation altogether
and use a Page Tree Macro or Children Display Macro on your homepage for navigation instead.

Adding custom content to a sidebar

You can further customize a sidebar using wiki markup to add custom content.

To add custom content to your sidebar:

1. Go to the space and choose Space tools > Look and Feel from the bottom of the sidebar.
2. Choose Sidebar, Header and Footer.
3. Enter your custom content in the Sidebar field.

The sidebar, header and footer fields all use wiki markup, check our guide to wiki markup for help, or check
out some common customizations below.
To add a search field to the sidebar add the following wiki markup for a search macro in the Sidebar field.

For the Livesearch Macro macro:

{livesearch}

For the Page Tree Search Macro macro:

{pagetreesearch}

To add a panel with some custom content to the sidebar add the following wiki markup for the Panel
Macro in the Sidebar field:

{panel}This is some custom content to appear in the sidebar{panel}

To hide the default page tree and add your own, with additional parameters:

1. Add the wiki markup for the Page Tree Macro in the Sidebar field.
The following example includes parameters to expand the top three levels of the page tree by
default and include an Expand All and Collapse All link above the tree.

{pagetree:root=Page Name|startDepth=3|expandCollapseAll=true}

2. Go to Space Tools > Configure sidebar.

3. Use the Show and Hide icons to hide the default page tree from the sidebar.

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Edit a Space's Color Scheme
Spaces inherit the global color scheme by default, but if you have admin
Related pages:
permissions for a space, you can jazz it up with your very own customizable
color scheme. Configure the
Sidebar
To change the color scheme for a space: Apply a Theme to
a Space
1. Go to the space and choose Space tools > Look and Feel from the
bottom of the sidebar
2. Choose Color Scheme
3. Choose Select next to a scheme listed under Custom Color
Scheme (if not already selected)
4. Choose Edit
5. Enter standard HTML/CSS2 color codes or use the color-picker to
choose a new color from the palette provided

Customizable Elements
The color scheme allows you to edit the colors of UI elements including the top bar, tabs and backgrounds.

Some UI elements below are for specific themes, and color changes may not take effect for other themes.

Top Bar - the top navigation bar background

Top Bar Text - the text on the top navigation bar
Header Button Background - buttons on the top navigation bar (e.g. Create button)
Header Button Text - the text on buttons on the top navigation bar
Top Bar Menu Selected Background - background color of top navigation bar menu items when
selected (e.g. spaces)
Top Bar Menu Selected Text - text color of top navigation bar menu items when selected
Top Bar Menu Item Text - text on top navigation bar drop down menus (e.g. help or cog)
Menu Item Selected Background - highlight color on top navigation bar drop down menu items
Menu Item Selected Text - text color on highlighted top navigation bar drop down menu items
Search Field Background - the background color of the search field on the header
Search Field Text - the color of the text in the search field on the header
Page Menu Selected Background - the background color of the drop down page menu when
selected
Page Menu Item Text - the text of the menu items in the drop down page menu
Heading Text - all heading tags throughout the space
Links - all links throughout the space
Borders and Dividers - table borders and dividing lines
Confluence 7.4 Documentation 2

Handy Hint
If you mess things up, just choose Reset then try again.

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Apply a Theme to a Space
Themes are used to change the appearance of your space. Your
Related pages:
Administrator can download and install themes from The Atlassian
Marketplace. Applying a Theme
to a Site
Once a theme is installed it can be applied to the whole site or to individual Customize your
spaces. Space
Edit a Space's
To apply a theme to a space:
Color Scheme
Configure the
1. Go to the space and choose Space tools > Look and Feel from the
Sidebar
bottom of the sidebar
You'll need Space Admin permissions to do this.
2. Choose Themes and select a theme option.
3. Choose Confirm.

What is the global look and feel?

When a new space is created, whichever theme is applied to the whole site will be applied by default to the
new space. This is the global look and feel, and any changes made globally will flow through to all spaces
that inherit the global look and feel.

If a space has its own theme applied, or if changes have been made to customize the look and feel of the
space, it will no longer inherit changes from the global look and feel.

If you want to go back to inheriting the global look and feel choose Global look and feel from the Themes p
age.
Documentation theme migration FAQ
As previously announced, the documentation theme is not available in Confluence 6.0. We know you'll have a
lot of specific questions, so we've created this FAQ to help you prepare for upgrading to Confluence 6.0.

If you have further questions, you can ask them at the bottom of the page and we'll do our best to provide an
answer.

What does the default theme look like?

How can I check if I am using the documentation theme in my space?
How can I check if the documentation theme is being used anywhere in my site?
What will happen to my theme customizations during the upgrade?
Will my space break after the upgrade?
Can I add custom content to the sidebar, header and footer globally?
Can I still use macros in my sidebar, header or footer?
Where should I add custom content to the sidebar, header or footer?
How do I turn off the Pages and Blogs shortcuts at the top of the sidebar?
Can I edit the default theme's sidebar globally?
I want to see the page tree, not child pages. how do I do this?
Where is Space Administration and Space Operations?
Do I have to use wiki markup in the sidebar, header, and footer?
Can I hide or change the space logo appearance?
Can I hide the built in page tree and insert my own?
How can I make my page titles wrap in the sidebar?
Can I change the order in which things appear in the sidebar?
Can I still use the space jump macro?
Why don't child pages appear below the page?
Can I restrict search to just this space?
How do I view the pages in my space alphabetically?
What will happen if I import a space that uses the documentation theme?

What does the default theme look like?

Here's an example of the documentation theme, and default theme with the same custom content side by side:

1. Documentation theme: with custom sidebar content.

2. Default theme: with the same custom content in the sidebar.

How can I check if I am using the documentation theme in my space?

Confluence 7.4 Documentation 2

The easiest way to check whether your space is using the documentation theme is to look for a Browse menu
in the header, near the Create button. (If you're using the default theme already, you'll see a Space Tools menu
at the bottom of the sidebar instead.)

How can I check if the documentation theme is being used anywhere in my site?

There's no simple way to see a list of spaces using the Documentation theme in Confluence itself, however if
you have a very large site, your Confluence Administrator can use the following query to get a list of spaces
directly from the database.

SELECT *
FROM BANDANA B, SPACES S
WHERE B.BANDANAKEY='atlassian.confluence.theme.settings'
AND S.SPACEKEY=B.BANDANACONTEXT
AND B.BANDANAVALUE LIKE ('%documentation%')
ORDER BY S.SPACENAME;

This query will only find spaces that are explicitly using the documentation theme. It doesn't include spaces
using the global look and feel (these spaces automatically change when you change the Site Theme, you wont
need to change the theme space by space).

What will happen to my theme customizations during the upgrade?

During the upgrade we'll automatically turn on the default theme for any spaces that currently use the
documentation theme. If you've customized the documentation theme (by adding wiki markup to the sidebar,
header or footer) we'll take this wiki markup and drop it into the sidebar, header and footer in the default theme.

The default theme adds some new sections to the sidebar, such as links to pages, blogs and space
shortcuts. You can choose to hide these - head to Space Tools > Configure Sidebar and use the button to
hide any items you don't want to see.

Will my space break after the upgrade?

This depends on the amount of customization you have. In most cases your space sidebar may look a little
different but the changes shouldn't be dramatic.

If you've used CSS to change the appearance of your space (either in the space stylesheet or by using the
Adaptavist Content Formatting macros like {style} and {div} in the sidebar, header, or footer of the
documentation theme), you may need to make a few changes to some class names in your CSS to get your
space looking right. For example, if you specified #splitter-sidebar in the doc theme, you'll need to use .
acs-side-bar for the default theme.

If you have customized default theme layouts through the Confluence UI, you may find that your space looks
strange or broken when the default theme is re-applied to spaces previously using the documentation theme.

If you experience problems, you'll need to reset the broken layouts.

This method will only work if you have more than one theme available in your site. You'll need System
Administrator global permission to do this.

1. Switch to another theme temporarily.

If you're unable to use the space navigation, use this URL, replacing YOURSPACEKEY with the space
key for the space.

http://<yoursite>/spaces/choosetheme.action?key=YOURSPACEKEY

2. In the space administration options go to Layouts (if available) or use the following link, replacing YO
URSPACEKEY with the space key for the space.

http://<yoursite>/spaces/listdecorators.action?key=YOURSPACEKEY

3.

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Confluence 7.4 Documentation 3

3. Choose Reset Default next to any template that have been customized.
4. Return to the Themes page and try applying the default theme again.

Layouts can also be customized for the entire site - head to > General Configuration > Layouts if you
need to reset the layout for the entire site.
If you're unable to reset the layouts via the Confluence UI, you can remove the affected layouts directly in
the database. Be sure to take a full database backup before you try this.

First, use the following query to identify customized layouts:

Select *
FROM DECORATOR
ORDER BY SPACEKEY

Then, you can selectively remove records for spaces that are affected.

Can I add custom content to the sidebar, header and footer globally?

Yes. Head to > General Configuration > Sidebar, Header and Footer. All spaces that use the global look
and feel will inherit your custom content. Any custom content added to the sidebar, header and footer in a
particular space will override any custom content added globally.

Can I still use macros in my sidebar, header or footer?

Yes! If a macro worked correctly in the documentation theme it'll work in the default theme too.

Where should I add custom content to the sidebar, header or footer?

You can add custom content to the sidebar, header and footer in each space individually (Space Tools > Look
and Feel > Sidebar, Header and Footer) or globally ( > General Configuration > Sidebar, Header and
Footer).

Confluence displays global custom content in all spaces, except where a space has its own custom content
defined (space custom content overrides global custom content). This behavior applies field by field, so a space
can display a combination of custom content. For example you could define the content of a footer globally, and
content of a header in each space individually, or only in some spaces.

How do I turn off the Pages and Blogs shortcuts at the top of the sidebar?

Go to Space Tools > Configure Sidebar and use the icons to hide any items you don't want to see.

Can I edit the default theme's sidebar globally?

No. You can add custom content to the sidebar globally, but showing and hiding sections of the sidebar, setting
space logos, and adding shortcut links are done on a space by space basis.

I want to see the page tree, not child pages. how do I do this?

Head to Space Tools > Configure Sidebar and select Page Tree in the navigation options. The default for all
new spaces is Page Tree.

Where is Space Administration and Space Operations?

Instead of choosing between Space Operations and Space Administration, the documentation theme has a
single Space Tools menu that lets you jump right to Permissions, Content Tools, Look and Feel, or
Integrations.

Old Space Operations location New Location in the sidebar

Browse > Pages Pages on the sidebar or Space Tools > Reorder pages

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Confluence 7.4 Documentation 4

Browse > Blogs Blogs on the sidebar

Browse > Labels

Click a label on any page, then use the menu to see all
labels, popular labels or pages from other spaces

Browse > Space Operations > Space Tools > Overview

Space Details

Browse > Space Operations > Space Tools > Content Tools > Orphaned Pages
Orphaned Pages

Browse > Space Operations > Space Tools > Content Tools > Undefined Pages
Undefined Pages

Browse > Space Operations > Space Tools > Content Tools > Attachments
Attachments

Browse > Space Operations > Space Tools > Content Tools > Export
PDF, HTML, XML Export

Browse > Space Operations > Space Tools > Content Tools > RSS Feeds
RSS Feeds

Browse > Space Operations > Pages > Watch this space (or use the Watch button on any page)
Watch this space

Browse > Space Operations > Blogs > Watch this blog (or use the Watch button on any blog post)
Watch this blog

Browse > Space Operations > Use the icon in the sidebar (or in the space directory)
Remove from My Spaces

Browse > Space Admin > Space Space Tools > Overview
Details

Browse > Space Admin > Space Space Tools > Overview
Categories

Browse > Space Admin > Space Tools > Content Tools > Templates
Templates

Browse > Space Admin > Delete Space Tools > Overview > Delete Space
Space

Browse > Space Admin > Trash Space Tools > Content Tools > Trash

Browse > Space Admin > Space Tools > Permissions

Permissions

Browse > Space Admin > Space Tools > Permissions > Restricted Pages
Restricted Pages

Browse > Space Admin > Space Tools > Integrations > Application Links
Application links

Browse > Space Admin > Themes Space Tools > Look and Feel > Themes

Browse > Space Admin > Color Space Tools > Look and Feel > Color Scheme
Scheme

Browse > Space Admin > PDF Space Tools > Look and Feel > PDF Layout
Layout

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

Browse > Space Admin > PDF Space Tools > Look and Feel > PDF Stylesheet
Stylesheet

Browse > Space Admin > Space Tools > Configure Sidebar then choose the edit icon on the
Change Space Logo space logo

Browse > Space Admin > Hipchat Space Tools > Integrations > Hipchat
Integration

Do I have to use wiki markup in the sidebar, header, and footer?

Yes. Our main focus when adding this feature was to help people move from the documentation theme to the
default theme with a minimum of effort. Keeping these fields as wiki markup means that your existing
customizations can be pasted straight in.

Can I hide or change the space logo appearance?

You can upload any image to use as your space logo, but you can't change how it appears in the sidebar (it's
always round and always at the top).

Can I hide the built in page tree and insert my own?

Yes! If you want to have complete control over how the page tree appears in your sidebar you can hide the built
in page tree, and then add a Page Tree macro {pagetree} in the sidebar custom content.

How can I make my page titles wrap in the sidebar?

Page titles do not wrap in the sidebar of the default theme (regardless of whether you're using the built in page
tree or have added a {{pagetree}} macro as custom content). There's no way to change this.

Can I change the order in which things appear in the sidebar?

You can change the order of some items in the sidebar, such as the shortcuts, but the order of the sections
themselves can't be changed. Anything that has a icon can be moved.

Custom content appears above the page tree. You have the option to hide the built in page tree, and then add it
back in the custom content area using wiki markup. This can be useful if you want more control over the order of
the page tree and your custom content.

Can I still use the space jump macro?

No, the space jump macro was provided by the documentation theme and will not be available once the
documentation theme is removed. If you've used this macro on a page or in the header or footer of a space, it
will show the following error after the upgrade unknown macro: {spacejump}.

To find out whether the Space Jump macro is used on any pages in your site, enter macroName:spacejump
into the search bar. All pages containing the macro will be returned (it won't search the sidebar, header or
footer unfortunately).

Why don't child pages appear below the page?

The default theme does not list child pages below the sidebar, but you can achieve a similar result by adding a C
hildren Display macro to the footer.

Can I restrict search to just this space?

No, that is one of the features we removed with the documentation theme.

One workaround is to add a Livesearch macro to the sidebar or space homepage. Use @self in the spaces
parameter to restrict the search to the current space.

How do I view the pages in my space alphabetically?

The default theme does not have an option to view all pages in your space alphabetically.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 6

What will happen if I import a space that uses the documentation theme?

You should have no problems importing the space, but it will have the default theme applied and any wiki
markup customization in the theme will not be automatically migrated to the default theme. Before exporting the
space you should copy the wiki markup contents of the sidebar, header, and footer fields and keep it so that you
can add it back in manually after you've successfully imported your space.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Customize Space Layouts
You can modify Confluence's look and feel by
editing the layout files. This page tells you how to Related pages:
customize the layout files for a space. You'll need
the system administrator global permission plus spa Customize your Space
ce administrator permission for that space. Apply a Theme to a Space
Styling Confluence with CSS
People with system administrator permissions can
also customize the layout of the entire Confluence
site. For more information, see Customizing Site
and Space Layouts. Site layout customizations
modify the default layout of all spaces in the
Confluence site.

Any space layout customizations will override the

equivalent site customizations.

If you modify the look and feel of Confluence by following these instructions, you'll need to update
your customizations when you upgrade Confluence. The more dramatic the customizations are, the
harder it'll be to reapply your changes when upgrading. Please take this into account before
proceeding with any customizations.

For more information on updating your customizations, please refer to Upgrading Customized Site
and Space Layouts .

Confluence is built on top of the Open Source SiteMesh library, a web-page layout system that provides a
consistent look and feel across a site. SiteMesh works through 'decorators' that define a page's layout and
structure.

To edit the layout of Confluence, you will need to modify these decorator files. A decorator file is a .vmd file
and is written in a very simple programming language called Velocity. Learn more about Velocity. Once you
become familiar with Velocity, you can edit the decorator files to personalize the appearance of Confluence.

The decorator files in Confluence are grouped into the following categories:

Site layouts: These are used to define the controls that surround each page in the site. For example,
if you want to make changes to the header and the footer, you will need to modify these layouts.

Content layouts: These control the appearance of content such as pages and blog posts. They do
not change the way the pages themselves are displayed, but they allow you to alter the way the
surrounding comments or attachments are shown.

Export layouts: These control the appearance of spaces and pages when they are exported to
HTML. If you are using Confluence to generate a static website, for example, you will need to modify
these layouts.

Learn more about using decorators.

To edit a decorator file:

1. Go to the space and choose Space tools > Look and Feel from the bottom of the sidebar
2. Choose Layout (Layout is displayed only if you are a Confluence system administrator.)
You'll see a list of the layouts for the space
3. Click Create Custom to edit the default vmd file
This will open up the vmd file in edit mode. If you only want to view the vmd file, click View Default.
4. Make any changes and click Update
Confluence 7.4 Documentation 2

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Archive a Space
Archiving a space is useful when you have content that is no longer
On this page:
relevant, but you still want the option of accessing it at a later date. Archived
spaces are less visible, but still available on your site. Archiving a space is
easy to undo — you can make a space current again at any time. Archive a space
The effect of
Archive a space archiving a space
Spaces
1. Go to the space and choose Space tools > Overview from the Pages
bottom of the sidebar Change a space
2. Choose Edit Space Details. from archived to
3. Select Archived in the Status dropdown menu. current
4. Choose Save.
Related pages:

Delete a Space
Export Content to
Word, PDF, HTML
and XML

The effect of archiving a space

Spaces

If a space is archived, that space:

Won't appear in the Recent spaces section of the search panel.

Won't appear in search results, unless you select Search archived spaces.
Won't appear in advanced search results unless you select Search archived spaces.
Won't appear on the Spaces dropdown menu.

Won't appear in the general spaces lists in the Space Directory, but will instead appear under the Arc
hived Spaces list. It will, however, still appear under any categories it was labeled with.
Won't show up in activity streams when updated.
Won't appear on your dashboard.

Pages

Pages within an archived space will appear in a few places.

If you view a page within an archived space, that page will appear in:

The Recently visited section of the search panel.

The Recently viewed pages menu.

If you edit a page within an archived space, that page will appear in:

Activity streams
The Recently updated macro.

Pages within an archived space won't appear in search results, unless you select Search archived spaces.

These functions remain available for archived spaces:

You can view the content as usual, by following a link or typing in a URL belonging to the archived
space.
You can edit the content as usual, as determined by the space permissions.
RSS feeds, watches and notifications remain active.
Confluence 7.4 Documentation 2

Archiving a space has no effect on search results of external search engines. For example, a public space
will still appear in Google search results.

Change a space from archived to current

Through the space directory:

1. Go to Spaces > Space directory in the header.

2. Choose Archived Spaces on the left.
3. Find your space and click the on the right.
4. Choose Edit Space Details.
5. Change the Status from 'Archived' to 'Current' and hit Save.

Through the archived space:

1. If you know the space key, you can navigate straight to the archived space - http://yoursite
/display/SPACEKEY
2. Choose Space tools > Overview from the bottom of the sidebar.
3. Choose Edit Space Details.
4. Change the Status from 'Archived' to 'Current' and hit Save.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Delete a Space
Deleting a space permanently removes the space and all of its contents,
including any calendars and questions linked to that space. Only someone Related pages:
with space admin permissions can delete that space.
Archive a Space
Deleting a space is permanent – it does not go to the trash and cannot Export Content to
be undone. Word, PDF, HTML
and XML
If you're unsure about deleting a space, create an XML export of the space
as a backup before proceeding. You can then restore the space from the
XML export file if you need to.

To delete a space:

1. Go to the space and choose Space Tools > Overview from the
bottom of the sidebar.
2. Choose Delete Space.
3. Choose OK.

Members of the confluence-administrators group can also delete spaces, including personal
spaces.
Export Content to Word, PDF, HTML and XML
You can export all or part of a Confluence space to various formats,
On this page:
including Microsoft Word, HTML, PDF and XML.

To use the space export functionality, you need the 'Export Space' Export single
permission. See the guide to space permissions. pages to PDF
Export single
Export single pages to PDF pages to Word
Export multiple
If you need to send content to people who don't have access to Confluence, pages to HTML,
you can export a single page or blog post as a PDF. XML, or PDF
Customizing the
If you've got permission to view the page in Confluence, you'll be able to appearance of
export it in this way; go to the page and choose (Tools) > Export to PDF exports
PDF. Migrating content
to Confluence
Only published content is exported. This means you can create PDF Cloud
exports even while people are still working on the page.
Related pages:
When you export a single page to PDF, the PDF stylesheet customizations
Customize Exports
are applied, but any PDF layout customizations are not. To make your PDF
to PDF
layout customizations apply to a single page exported to PDF, you'll need to
Restoring a Space
use the 'multiple page' method described below to export the single page.
See Customize Exports to PDF.

Export single pages to Word

You can also choose to export single pages to a .doc file that can be opened in Microsoft Word.

If you've got permission to view the page in Confluence, you'll be able to export it in this way; go to the page
and choose Tools > Export to Word.

Only published content is exported. This means you can create Word exports even while people are still
working on the page. Also, only the first 50 attached images will be included in the export. See the notes
below for more information.

Note that due to the format of this file, it can only be opened in Microsoft Word and is not compatible with
other applications such as Open Office, Libre Office or Google Docs.

Export multiple pages to HTML, XML, or PDF

If you want to export a space – or selected pages in a space – to HTML, XML, or PDF, Confluence can
create a zipped archive of the HTML or XML files, or a single, downloadable PDF file.

PDF export is useful you're producing a printable user manual from your documentation space for example.
The HTML export can be used to convert your site content to a static website, and finally the XML export can
be used to import your space content into another Confluence space (running the same or later version of
Confluence).

To export pages to HTML, XML, or PDF:

1. Go to the space and choose Space tools > Content Tools from the bottom of the sidebar
2. Choose Export
3. Select either HTML, XML, or PDF, then choose Next
4. Select the type of export:
Normal Export (HTML and PDF) – to produce an HTML or PDF file containing ONLY the
pages that you have permission to view.
Full Export (XML) – to produce an XML file containing all the pages in the space, including
those that you do not have permission to view.
Custom Export – if you want to export selected pages only, or if you want to exclude
comments from the export.

5.
Confluence 7.4 Documentation 2

5. Choose whether to Include Page Numbers (PDF only)

6. Choose Export.

When the export process has finished, you can download the zipped archive or PDF.

What's included in the export?

The following content is included in space exports.

PDF export XML export HTML export

Pages Yes Yes Yes

Blogs No Yes No

Comments No Optional Optional

Attachments Images only Yes Yes

Unpublished changes No Yes No

Page numbers Optional N/A N/A

Restricted pages Only those Yes, they Only those

and blog posts you can view remain you can view
restricted

Customizing the appearance of PDF exports

You can add a title page, table of contents, and customized headers and footers to the PDF output. For
more advanced customizations, you can apply Cascading Style Sheet (CSS) modifications. These
customizations are specific to each space, and you need the 'Space Administrator' permission to apply these
customizations. For more information, see Customize Exports to PDF.

Notes on PDF exporting

To export a PDF containing international text, see Create a PDF in Another Language
Confluence's PDF export feature is designed to handle a wide variety of content, but on rare
occasions the PDF Export process may fail due to an unrecognized customization. If that happens,
the PDF export screen will indicate the title of the page in which the problem occurred, to help you
diagnose the cause of the failure.
Tables that exceed the width of a page, particularly those with images in them, might be cut off in the
PDF. See Wide tables are cut off in PDF exports for some suggested workarounds.
In Confluence Data Center, PDF exports are handled by the external process pool.

Notes on Word exporting

Only the first 50 images attached to the page are exported to your Word document. This is to prevent
out of memory errors affecting your whole Confluence site. See
CONFSERVER-34211 - If a page with big number of images Exported to Word, some images
are invisible GATHERING IMPACT
for more information, and to find out how you can temporarily increase this limit using a system
property.

Notes on HTML exporting

In the zip file, page attachments are placed in individual folders with names in the following format:
...\download\attachments\xxxxxx
where 'xxxxxx' is the page ID of the page containing the attachments.

To customize the HTML output, you'll need to modify the file confluence-x.y.z-jar/com
/atlassian/confluence/pages/Page.htmlexport.vm. To learn how to repackage this file,
see How to Edit Files in Confluence JAR Files

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Notes on XML exporting

You can only import a space into the same or later Confluence version. You can't import a space
into an earlier version.
Team Calendars aren't included in XML exports.
If you're doing the export for backup purposes, consider another means of backup. See Production
Backup Strategy.
If you are running Confluence behind Apache HTTP Server and are facing timeout errors, please
consider creating the export directly from Tomcat, instead of going through Apache. This will speed
up the process and prevent timeouts.
See Restoring a Space for notes on restrictions when importing a space into Confluence Server.

Migrating content to Confluence Cloud

If you're migrating from Confluence Server to Confluence Cloud, you can use the Confluence Cloud
Migration Assistant to migrate your content and spaces.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Customize Exports to PDF
Confluence provides a basic PDF export that you
On this page:
can customize and style to suit your needs.

You need Space Admin permissions to customize How it works

PDF exports in a space, and Confluence Limitations
Administrator global permissions to customize PDF Change the PDF layout
exports for the whole site. PDF Layout examples
Title page
Header or footer
Change the PDF stylesheet
PDF Stylesheet examples
Page size
Page orientation
Page margins
Page breaks
Word wrapping
Title page
Table of contents
Tables
Page numbers
Headings
Other formatting

Related pages:

Advanced PDF Export Customizations

How it works
When someone exports a space to PDF, Confluence will apply any layout and styling directions it finds in the
current space or set globally for the whole site.

The PDF Layout allows you to add a title page to your PDF, and add a header and footer to all
pages.
The PDF Stylesheet allows you to change the look of the PDF. You can change just about anything,
including the paper size, fonts and colours, spacing, and control behaviours like page breaks.

Both the PDF Layout and PDF Stylesheet can be customized on a space by space basis, or globally for the
whole site. Space customizations will always completley override any global customizations. This means
you can't mix and match and set some items globally and others at the space level.

Limitations
There are a few limitations to be aware of:

Changes to the PDF layout only apply to space exports, not to single page exports (via > Export
to PDF).
Confluence Server and Data Center process space exports slightly differently. This means that some
options, like adding page numbers via CSS, aren't available in PDFs created with Data Center. We
recommend selecting Include page numbers on the export screen if you need to number your
pages.
We provide a number of example customizations to get you started, however Atlassian Support can't
help you with styling your PDFs or problems introduced by your customizations. If you're new to CSS,
you might want to get help from an Atlassian Solution Partner, or check out a Marketplace app like Scr
oll PDF Exporter which has a WYSIWYG editor to help you produce beautifully styled PDFs.

Change the PDF layout

Confluence 7.4 Documentation 2

The PDF Layout is where you add a title page, header, or footer to your PDF exports. The PDF layout fields
accept HTML. You can include inline CSS in the HTML too.

To change the PDF layout for the whole site:

Go to > General Configuration > PDF Layout.

You need Confluence Administrator global permissions to do this.
You need
Choose Edit, then add your customizations in the Title, Header, or Footer fields.

To change the PDF layout for a specific space:

Go to the space and choose Space tools > Look and Feel from the bottom of the sidebar You'll need
Space Admin permissions to do this.
Choose PDF Layout.
Choose Edit, then add your customizations in the Title, Header or Footer fields

PDF Layout examples

Here are some examples of things you can do in the PDF Layout. The PDF layout can accept HTML and
inline CSS.

Title page

In this example we've added the title "Documentation for Confluence", a logo, and an additional title
"Contents" above the table of contents.

<div class="fsTitlePage">
<img src="/download/attachments/169118009/atlassian_logo.png" />
<div class="fsDocTitle">Documentation for Confluence</div>
</div>
<div class="tocTitle">Contents</div>

The logo image we've used is attached to a Confluence page in the same site. You can find out the
attachment ID by right clicking the image on the page, and copying its location.

Header or footer

In this example we've added plain text to the footer with some copyright information, and included a link.

Created in 2018 by Atlassian. Licensed under a <a href="http://creativecommons.org/licenses/by/2.5/au/"

>Creative Commons Attribution 2.5 Australia License</a>.

Change the PDF stylesheet

The PDF Stylesheet allows you to change the appearance of your PDF. This includes things like paper size,
fonts, colours, spacing, and other styling.

To change the PDF stylesheet for the whole site:

Go to > General Configuration > PDF Stylesheet.

You need Confluence Administrator global permissions to do this.
You need
Choose Edit, then add your CSS.

To change the PDF stylesheet for a specific space:

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Go to the space and choose Space tools > Look and Feel from the bottom of the sidebarYou'll need
Space Admin permissions to do this.
Choose PDF Stylesheet.
Choose Edit, then add your CSS.

PDF Stylesheet examples

Here are some examples of common CSS overrides that you can use in your PDF Stylesheet.

The default CSS rules will apply unless you have specified an override in the PDF Stylesheet.

Page size

The default page size is US Letter (8.5 inches wide by 11 inches long). To override this behaviour and
specify a particular size, add a size property to the CSS @page rule.

For example to export your space in A4 size:

@page
{
/*The A4 paper size is 210 mm wide by 297 mm long*/
size: 210mm 297mm;
}

Page orientation

To change the page orientation of your PDF document, reverse the order of the values declared in the @page
rule's size property. The first and second values of this property represent the width and height of the
page, respectively.

For example, to generate an A4 PDF in landscape, your @page rule might look like this:

@page
{
/*A4-sized pages in landscape orientation are 297 mm wide by 210 mm long*/
size: 297mm 210mm;
}

Page margins

The default margins are 0.5". To set all margins to 15 mm, with a paper size of A4, edit the CSS @page rule
in the PDF Stylesheet, like this:

@page
{
size: 210mm 297mm;
margin: 15mm;
}

To set the margins independently, edit the @page rule like this:

@page
{
margin-top: 2.54cm;
margin-bottom: 2.54cm;
margin-left: 1.27cm;
margin-right: 1.27cm;
}

To set margins to include a gutter for binding a printed document, you can use the :left and :right pseud
o-classes, as follows:

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

@page :left
{
margin-left: 4cm;
margin-right: 3cm;
}
@page :right
{
margin-left: 3cm;
margin-right: 4cm;
}
@page :first
{
margin-top: 10cm /* Top margin on first page 10cm */
}

In the example above we've also used the :first pseudo-class to define different margins for the title page.

Page breaks

By default, each Confluence page will start on a new page in the PDF. If you don't want each Confluence
page to start on a new page, you can override the default page breaks using the following CSS:

.pagetitle {
page-break-before: auto;
}

This behaviour changed in Confluence 6.13. If you're using Confluence 6.12 or earlier, page breaks are not
added before each page title.

If you're using Confluence Data Center, you won't be able to change this behavior, as PDFs are
generated page by page in the external process pool, and then combined together once all pages
are complete.

Word wrapping

Long, unbreakable words or strings (such as a URL) will automatically wrap to fit the page width, or cell
width if in a table.

If you don't want words or long strings to break you can use the following CSS:

div {
word-wrap: normal !important;
}

This may mean that the table formatting in your PDF is problematic, and very long content may overflow,
and be cut off the page.

Title page

If you have added a title page in the PDF layout, you can use the following rules to change the appearance
of the title page and title text.

.fsTitlePage
{
margin-left: auto;
margin-top: 50mm;
margin-right: auto;
page-break-after:always
}

.fsTitle
{
font-size: 42px;

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5
font-weight: bold;
margin: 72px 0 4px 0;
text-align:center;
}

Table of contents

A table of contents is included by default when you export a space to PDF. It will appear at the start of the
document, or after the title page, if you've configured a title page in the PDF layout.

To omit the table of contents, use the following override:

div.toc
{
display: none;
}

The table of contents uses a leader character to visually connect the page title with it's page number. By
default this is a dot. Allowed values are dotted, solid and space. You can also use a string, for example
leader(". . . ").

The example below uses solid line, instead of dots.

span.toclead:before
{
content: leader(solid);
}

Tables

When you export a page that contains a table, we'll reduce the width of the table columns as much as
possible, so that the whole table fits comfortably on the page. Individual columns are resized to fit the
contents of each column.

If you prefer table columns to always be of equal width, you can use the following CSS:

table.fixedTableLayout {
table-layout: fixed !important;
width: 98% !important;
}

Any images in a table will be exported using the size set in the editor. If your table contains large images,
part of the table may be cut off when exported to PDF. To ensure that nothing is cut off, we recommend
resizing images in the editor, so that the total width does not exceed about 600px (for an A4 page in portrait
orientation).

Alternatively you can use the following CSS to fit images to the available width:

table img.confluence-embedded-image {
-fs-fit-images-to-width: 100% !important;
}

Page numbers

The best way to add page numbers to your document is to select Include page numbers on the export
screen. If you're using Confluence Server, and want more control over where page numbers appear, you
can use CSS to add numbers instead.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 6

If you're using Confluence Data Center, you can't add page numbers using these methods, as PDFs
are generated page by page in the external process pool, and then combined together once all
pages are complete. Use the Include page numbers option on the export screen instead.

To add page numbers in the format "Page x of y" to the bottom of your page, add the following CSS to the
PDF stylesheet:

@page
{
@bottom-center
{
content: "Page " counter(page) " of " counter(pages);
font-family: ConfluenceInstalledFont, Helvetica, Arial, sans-serif;
font-size: 8pt;
}
}

Alternatively you can add page numbers into the footer. This requires making a change in the PDF layout
and the stylesheet.

First, add an element in the PDF layout. In this example we'll call it pageNum:

<span id="pageNum"/>

Then, in the PDF stylesheet, style the pageNum element as follows:

#pageNum:before
{
content: counter(page);
}

Headings

Heading sizes in the PDF export roughly match the sizes used on Confluence pages. You can easily
override them as follows:

h1 {
/* Custom styling */
}

h2 {
/* Custom styling */
}

This behaviour changed in Confluence 6.13. In Confluence 6.12 and earlier, headings were demoted based
on the position of the page in the page tree. Now headings are a consistent size on every page.

Other formatting

You can use the stylesheet to customize the output of just about anything on the page, including fonts,
tables, line spacing, macros, etc. The export engine works directly from the HTML output produced by
Confluence. Therefore, the first step in customizing something is to find a selector for the HTML element
produced by Confluence or the Confluence macro. Then add a CSS rule to the PDF stylesheet.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Advanced PDF Export Customizations
This page provides information about 'advanced'
PDF export customizations. These expand upon the On this page:
regular customizations described in Customize
Exports to PDF.
Header and Footer
Adding Headers and Footers to
The information below is for advanced users. Be
Single Page Exports
aware that the advanced customizations described
Adding Images to Headers and
below require knowledge of certain parts of
Footers
Confluence, and of CSS and HTML. Customizations
Incorporating Other Fonts
are not supported by Atlassian, so our support
Adding a Dynamic Title to the Title Page
engineers won't be able to help you with these
Hiding Text from the PDF Output
modifications.
Indexing
Notes

Related pages:

Customize Exports to PDF

Create a PDF in Another Language

Header and Footer

Adding Headers and Footers to Single Page Exports

Single page exports don't support adding HTML headers and footers via the PDF Layout page, but you can
use CSS rules in the PDF Stylesheet page (Space tools > Look and Feel > PDF Stylesheet) to produce
headers and/or footers for a single page export.

For custom headers, define any of the following rules within your @page rule: @top-left, @top-center, a
nd @top-right. These rules allow you to define the content of the left-hand side, centre and right-hand
side of your page's header area, respectively.

For custom footers, define @bottom-left, @bottom-center and @bottom-right rules within your @page
rule.

For example, the following rules add a document title at the centre of the header and a page number at the
centre of the footer:

CSS - PDF Stylesheet

@page
{
@top-center
{
content: "Document Title Goes Here"; /* This is the content that will appear in the header */
font-family: ConfluenceInstalledFont, Helvetica, Arial, sans-serif;
font-size: 8pt;
}
@bottom-center
{
content: "Page " counter(page); /* This is the content that will appear in the footer */
font-family: ConfluenceInstalledFont, Helvetica, Arial, sans-serif;
font-size: 8pt;
}
/* Any other page-specific rules */
}

Notes:
Confluence 7.4 Documentation 2

The font-family and font-size properties ensure that the header and footer text is rendered in
the same default font style used for the body text, based on the default CSS rules.
It is not possible to use this method to insert images (stored as attachments within your Confluence
instance) into the headers and footers of single page exports.

Adding Images to Headers and Footers

To insert an image into the header or footer, add HTML to the Header or Footer section of the PDF Layout
screen.

The following example uses an HTML img element with src attribute to add an image to the left of the
header. The src attribute refers to an image attached to a Confluence page. The image element is usually
placed within a div element container.

HTML - PDF Layout: Header Section

<div style="margin-top: 10.0mm;">

<img src="https://confluence.atlassian.com/download/attachments/12346/header-image.png" />
</div>

In the example above, the header includes an image called 'header-image.png'. The "12346" in the src
attribute is the ID number of the page to which the image is attached.

Follow these instructions to include an image on your page:

1. Attach the image to a Confluence page.

2. View the list of attachments on that page, then right-click the image and copy its location.
3. Paste the link into the appropriate src="" attribute in your PDF Stylesheet, as shown above.
4. Edit the image URL so that it is relative, by removing the first part of the URL before /download/....

Notes:

This example uses an inline CSS property margin-top in the style attribute to force the image
away from the top of the page by 10mm. This comes in handy when your header image is large
enough to touch or spill over the top of the page.
Likewise, for footers, you can use the margin-bottom:XXmm property to force an image away from
the bottom of the page by 'XX' mm.
Very large images can spill over into the body of a page or alter the position of text or other elements
used within a header or footer. In such situations, it is recommended that you reduce the size of the
image and then attach it to your Confluence page again. If you prefer to keep the image size and want
to move the content lower instead, you can do so by configuring the margin-top properties in the @p
age CSS rule.
By default, a header or footer image is aligned to the left-hand side of the page. However, you can
align this image to the centre or right-hand side of a page by adding either the text-align:center
or text-align:right properties to your style attribute. For example, to align the header image to
the right-hand side of the page, your style attribute would look similar to this: style="margin-
top:10mm; text-align:right".

Incorporating Other Fonts

By default, Confluence provides Times New Roman, Helvetica or Courier fonts for use in PDF exports. You
can use your own fonts for PDF exports by declaring them in a @font-face CSS rule in your PDF
Stylesheet.

The following CSS rule example shows how to declare the Consolas font and apply it to some elements for
your PDF export:

CSS - PDF Stylesheet

@font-face { src: url(file:///usr/share/fonts/Consolas.ttf); -fs-pdf-font-embed: embed; } .code pre, .

preformatted pre, tt, kbd, code, samp { font-family: Consolas, monospace; font-size: 9pt; }

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

The font path specified in the CSS must be the path to the font on the Confluence server.

Adding a Dynamic Title to the Title Page

When you export an arbitrary set of pages from Confluence, you may like to have a corresponding title
added to the cover (or title) page automatically. This can be done (in a somewhat irregular way) by using the
top level item from the default table of contents as the title. This method relies on having the exported pages
structured as sub-pages of the top-level page. In other words, the pages to be exported should consist of a
page (at the top-level) and all of its child pages. The result is that the title that appears on the cover page
changes depending on the top-level page that is used for the export.

The CSS below moves, and styles, the top-level TOC item for use as the title on the cover page, and turns
off the leader and page number normally associated with this item in the TOC.

CSS - PDF Stylesheet

.fsTitlePage { position:relative; left:0px; } /* Turn off the default section numbering for this TOC
item */ .toclvl0:before { content: &quot; &quot;; counter-reset: chapter 0; } /* Hide the default page
numbering for this TOC item */ .toclvl0 .tocnum { display: none; } /* Move and style this TOC item */ .
toclvl0 { position:absolute; top:250px; font-size: 42px; font-weight: bold; margin: 72px 0 4px 0; text-
align:center; }

Hiding Text from the PDF Output

This section describes a way to hide text from your PDF export. In other words, you can have text on the
Confluence page that will not appear in the PDF export.

There are three steps:

1. Follow the instructions to define the NoPrint user macro.

2. Use the NoPrint macro to mark some text on a Confluence page.
3. Add the following CSS to your PDF stylesheet to make the PDF export recognize the NoPrint macro:

CSS - PDF Stylesheet

.noprint { display: none ; }

Indexing
To obtain an index at the end of the exported PDF file, consider using the Scroll Wiki PDF Exporter plugin tha
t is produced by K15t Software GmbH.

Notes
If styling is not working as expected, it is useful to look at the intermediary HTML source to which the CSS is
applied. This intermediary HTML is created whenever you create an HTML export that contains multiple
pages, and is stored in the temp directory in Confluence's home directory. For example:

/temp/htmlexport-20110308-154047-1/export-intermediate-154047-2.html

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create a PDF in Another Language
To export a Confluence page written in a language
other than English, you'll need the necessary font Related pages:
for that language.
Export Content to Word, PDF, HTML and
XML

Upload a Font File to Confluence

1. Find the appropriate font file:
Windows users:All font files in Windows are stored in a directory called:

C:\WINDOWS\Fonts

Unix users:All font files in Unix are stored in:

/usr/share/fonts

Microsoft True Type core fonts such as Verdana can be downloaded from this page: http://coref
onts.sourceforge.net/
2. Copy the font file into a temporary folder, for example a folder on your desktop.
3. Choose the cog icon , then choose General Configuration then choose PDF Export Language
Support.
4. Upload the file you copied in step 2.
5. Choose Install.

Notes
The only font files supported are true type fonts and true type collections. The accepted file
extensions are *.ttf and *.ttc.
Confluence can only store one font file at any one time. Please create a collection to install more than
one *.ttf files.
We recommend that you use Unicode font Verdana for correct character encoding and exporting to
PDF.
For symbols, if the other fonts do not work, try Seguisym
If the font file size is bigger than your current attachment size limit, you will not be able to upload it.
Please increase the attachment size limit temporarily and re-upload again. An improvement of the
error messaging is tracked at CONFSERVER-24706 CLOSED
To make use of an installed font in your PDF Export style sheet (CSS) refer to it by the font-family
ConfluenceInstalledFont.
Pages and blogs
Pages and blog posts allow you to capture and share information in
Related pages:
Confluence.
Create and Edit
Whether it's taking down some quick notes from a meeting, writing a require Pages
ments page, or letting your teammates know about the company's latest Blog Posts
marketing push – you can create it as a Confluence page or blog post. The Editor
Page Templates
Pages are great for when you want the information to last and evolve over Delete or Restore
time. If it's a point-in-time update or one-time communication then a blog a Page
post is the way to go. These aren't hard-and-fast rules; they're just pointers Spaces
to give you a place to start.

Each Confluence space, including your personal space, allows you to

create pages in it, and has its own blog where you can create posts. If
you're not sure what a space is, or what you can do with spaces, check out
our page on Spaces.
Take a look at the below pages to learn more about pages and blog posts in Confluence.

Create and Edit Pages

Blog Posts
The Editor
Move and Reorder Pages
Copy a Page
Delete or Restore a Page
Add, Remove and Search for Labels
Drafts
Page Restrictions
Links
Anchors
Tables
Add, Assign, and View Tasks
Autocomplete for links, files, macros and mentions
Page Layouts, Columns and Sections
Create Beautiful and Dynamic Pages
Page Templates
Blueprints
Import Content Into Confluence
Undefined Page Links
View Page Information
Page History and Page Comparison Views
Confluence Markup
Create and Edit Pages
Create a page On this page:
You can create a page from anywhere in Confluence; just choose Create in
the header and you're ready to go. Pages are the place to capture all your Create a page
important (and unimportant) information; start with a blank page and add Edit together
rich text, tasks, images, macros and links, or use one of the useful blueprints Collaborate or
to capture meeting notes, decisions, and more. restrict
Organize and move
Other page actions
Notes

If you want to quickly create a blank page, hit the Create button in the header; if you want to create
a page from a template, hit the Create from template button.

1. Create blank page

2. Create from template

1. Select space: choose the space where you'll create the content.
2. Page templates: create a page from a template or create other types of content.
3. Parent page: your page will be a child of this page.

Once you decide on a blank page or blueprint, you'll be taken straight into the Confluence editor. The editor
is where you'll name or rename your page, add the content, and format it to look great. When you've added
some content, choose > Preview to take a peek at what your finished page will look like, and Publish when
you're ready to make it appear in the space.

After you save you'll see the page in 'view' mode. You can re-enter the editor any time by choosing Edit or
pressing E on your keyboard.
Confluence 7.4 Documentation 2

1. Confluence header: create blank pages, pages from templates and visit spaces or your profile.
2. Space sidebar: access pages, blogs and administer the space.
3. Page tools: edit or share the page, watch it to get updates and perform more actions.

Another useful way to create a page is to use the Create from Template Macro. This macro allows
you to choose a page template, and adds a button to the page allowing one-click page creation. If
you want others to create pages using this template, this is a great option.

Edit together
Need input from your team members? Multiple people can edit your page at the same time.

Hit the Invite button in the editor and either grab the link, or enter some people or groups to invite by email (t
hey need the appropriate Confluence and space permissions of course).

See Collaborative editing for all the ins and outs.

Collaborate or restrict
Once you've created a page, you can decide if you want to keep it private, using restrictions, or collaborate
on it with others using @mentions, sharing, and comments.

Organize and move

You can also organize pages in a hierarchy, with child and/or parent pages for closely related content. When
you navigate to a Confluence page and choose the Create button in the header, the page you're creating will
by default be a child of the page you're viewing. Have as many child pages and levels in the hierarchy as
you need to, and move pages if you want to change their location.

If you want to view all pages in a Confluence space, choose Pages in the sidebar.

Each time you create a page, you're creating it in a space . Spaces are containers used to contain
pages with related content, so you can set them up for each team in your organization, for projects,
a combination of both, or for any reason you want to group pages together. See Spaces for more
information.

Other page actions

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Copy a page and its child pages

Delete a page or remove a specific version of a page
Monitor page updates and other activity through page notifications
View page history, and manage and compare versions of a page
Search page content, including attachments
Export pages to Word, PDF, HTML or XML
Like a page

We recommend you don't use special characters in page or attachment names, as the page or
attachment may not be found by Confluence search, and may cause some Confluence functions to behave
unexpectedly.

If you rename a page, Confluence will automatically update all relative links to the page, except in
some macros . Links from external sites will be broken, unless they use the permanent URL. See Lin
ks for more information.

Notes

You may experience problems saving extremely large pages. Confluence can accept approximately 5mb of
content (not including attached files) which is roughly equivalent to 800,000 words. If you do experience
errors that indicate the page is too large to save, you should break up the page into several smaller pages.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Blog Posts
Blog posts are an easy way to share announcements, journal entries, status
On this page:
reports, or any other timely information. Others can join in by commenting on
and/or liking your blog post and, if you get enough of either, your post Create a blog post
might make it to the popular feed on the dashboard! Move a blog post
Restrict a blog post
Each space in Confluence, including your personal space, has it's own blog. Delete a blog post
To view a space's blog, go to a space and choose Blog in the sidebar. You'll Export a blog post
see a list of the latest blog posts, and you can click through to earlier posts
via the navigation area in the sidebar. Related pages:
Subscribe to RSS
Create a blog post Feeds within
Confluence
You can follow the same process to create a blog post as when you create
Blog Posts Macro
a Confluence page.
Collaboration
Export Content to
1. Navigate to the space where you want to create your blog post
Word, PDF, HTML
2. Choose Create in the Confluence header and select Blog post
and XML
3. Add your content and choose Publish

You can create blog posts from the Dashboard, but you'll need to make
sure you choose the space it's going to appear in in the create dialog.
Blog posts can be attractive and engaging in the same way a page can be, so go ahead and add images,
YouTube clips (preferably of cats), and tables to your post to really grab your audience.

To create a blog post, you need the 'Add Blog' permission. See Space Permissions.

Move a blog post

If you create a blog post in the wrong space, or want to reorganize your spaces, you can move an individual
blog post to another space.

To move a blog post, go to the post and choose > Move and select the new destination space.

You'll need the 'Delete blog' permission in the current space, and 'Add blog' permission in the new
(destination) space to do this.

Restrict a blog post

You can restrict a blog post so that it is only available to specific users or groups. Blog post restrictions work
in the same way as page restrictions.

To restrict a blog post prior to publishing it, choose the Unrestricted button in the footer and apply your
restrictions. To restrict a blog post after publishing, choose > Restrictions and apply your restrictions.

Notes:

Notifications are sent at the point a blog post is created - removing restrictions does not trigger a new
notification.
As a blog post has no parent, restrictions aren't inherited.

Delete a blog post

To delete a blog post, choose > Delete. Deleting a blog post follows the same rules as deleting a page.

Export a blog post

You can export individual blog posts to PDF. This is useful, for example, if you want to email an internal blog
post to people outside your organization.
Confluence 7.4 Documentation 2

See Export Content to Word, PDF, HTML and XML for more information on exporting blog pages to PDF.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
The Editor
The Confluence editor is what you'll use to create and edit Confluence
On this page:
pages, blog posts, and comments. You can enter content as you would in a
Word document, apply formatting, and embed other content and files on the
page. Edit a page or blog
post
Note: To edit a page, you need the 'Add Pages' permission for the space. The editor
See space permissions. Someone may also apply page restrictions that Editor toolbar
prevent you from editing the page. Restrictions,
labels, and
Edit a page or blog post notifications
Things to help you
You'll be taken to the editor whenever you create a new page or blog post, work faster
or add a comment. To edit an existing page or blog post, choose Edit at the Find and replace
top of a page or press E on your keyboard. text
Invite people to
Confluence automatically saves changes as you type. Changes are only edit with you
visible when viewing the page after you publish or update. See Collaborative Record change
editing for more information on how this works. comments and
notify watchers

Related pages:

Tables
Page Layouts,
Columns and
Sections
Display Files and
Images
Links
Symbols,
Emoticons and
Special Characters

The editor
The editor allows you to enter or change the title of your page; insert content including text, images, and
links; and format your content using the toolbar.

If you're renaming your page, there are some things you should take into account.
Confluence 7.4 Documentation 2

1. Page content: add your page title and body text.

2. Page tools: add labels or restrict the page.
3. Insert: add files, links, images, tables and macros
4. Notify: notify others and leave a comment when you change a page.
5. Preview or revert: preview your page, view changes since last published, or revert back to last
published version (or delete the draft page, if it has never been published).

Editor toolbar
The editor toolbar is where you format your page layout and text, and add links, tables, images, attachments
and macros. You can also perform a find and replace, or get help using the editor by choosing the help icon
.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

The Insert menu

The Insert menu is particularly useful. Use the Insert menu to include any of the following content types on
your page:

An image
A link to another Confluence page or external URL, or a link to an attachment or image
An emoticon or symbol, or a horizontal line
A macro (choose a specific macro, or Other Macros, from the Insert menu)

You can also use keyboard shortcuts to insert links, images, and macros. Try out the shortcuts listed below:

Type [ (square bracket) to insert a link.

Type ! (exclamation mark) to insert an image or other media.
Type { (curly bracket) to insert a macro.

Typing any of the above shortcuts will trigger the autocomplete functionality, prompting you with a list of

suggestions to finish off the entry. For more shortcuts, click the help icon on the editor toolbar.

Restrictions, labels, and notifications

When editing a page, you may want to set restrictions on who can view or edit the page, or add labels to the
page to make it easily searchable.

Once you're ready to save, you can enter change comments to let others know what you've changed, and, if
you like, send an email notification to anyone watching the page.

Things to help you work faster

Auto-formatting

You can type Confluence wiki markup directly into the editor to have Confluence auto-format your text as

you type. To learn more, choose help icon in the toolbar, then choose Editor Autoformatting.

Autoconvert for pasted links

When you paste certain URLs into Confluence, the editor will analyze what you're pasting and automatically
convert it into something that will display well in Confluence. Examples include:

YouTube videos
Jira issue queries
Google Maps
Confluence pages, blog posts, comments, user statuses, user profiles.
Shared screenshot links from Skitch
And more.

Drag-and-drop for external images and files

You can drag files, like images, multimedia, Office files and PDFs, from your computer and drop them
directly into the editor. The contents of the file will be embedded into the page or blog post.

Drag-and-drop within the editor

In the editor panel, you can drag an image or a macro from one location to another on the page. Hover your
cursor over the image or the macro placeholder and your cursor changes to a drag-and-drop icon. Click the
image or macro and drag it to a new location.

Keyboard shortcuts

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

To view the available keyboard shortcuts, choose the help icon in the editor toolbar.

Find and replace text

Click the icon on the toolbar, or use the keyboard shortcut Ctrl+F (Windows) or Cmd+F (Mac OS).

Search matches are highlighted in yellow. You can step through the results one by one, replace the
matching text strings one by one, or replace all matching strings at once. Find and replace works only within
the current page.

Invite people to edit with you

Speed up your draft and review cycles and get input from the right people by inviting them to edit the page
with you. The page does not need to be published.

Hit the button in the editor and either grab the link, or add people, groups or email addresses to invite,
just like sharing a page.

Sharing or inviting someone to edit a page or blog post does not automatically grant any permissions - they
will still need the appropriate Confluence permissions to access Confluence and view or edit the page.

Up to 12 people can edit the same page at the same time (your administrator can change this limit).

Record change comments and notify watchers

When you finish editing a page, you can add a comment to let others know what you changed. Type a short
message in the change comments field in the footer. The comment will be visible in the page history.

If you want to send a notification to people watching the page, select Notify watchers. The change
comment will be included in the notification email.

The Notify watchers checkbox remembers your last selection for each page, so if you choose not to notify
people, the checkbox will be deselected for you next time you edit that page.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Symbols, Emoticons and Special Characters
You can add various symbols and special characters to Confluence pages.
On this page:
You can also use them in other places that display content, such as blog
posts, comments, and the dashboard welcome message.
Insert symbols and
special characters
Insert symbols and special characters Insert emoticons
Prevent emoticons
1. Edit the page (if you're viewing the page, press E on your keyboard) from appearing
2. Choose Insert > Symbol
3. Choose a symbol to insert it Related pages:
The Editor

Insert emoticons
There are two ways to add an emoticon, or smiley, to your page.

By choosing an emoticon from those available:

1. Choose Insert > Emoticon

2. Choose an emoticon to insert it

By typing a character combination:

You can also type the following characters to insert emoticons. This can be useful when the Insert menu is
not available, for example in an inline comment.
Confluence 7.4 Documentation 2

Prevent emoticons from appearing

To undo the conversion of a character combination into an emoticon, press Ctrl+Z (Windows) or Cmd+Z
(Mac).

To prevent Confluence from converting text to emoticons automatically, disable 'Autoformatting' in your user
profile. See Edit Your User Settings.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Collaborative editing
Collaborative editing takes teamwork to the
On this page:
next level by letting you and your team work
together in real time on software requirements,
meeting notes, retros, and any other Confluence Drafts and unpublished changes
page. See who's editing the page with you, and see Things you should know
changes as they happen. Hit to invite more
people to edit with you.

Changes save and sync automatically, so everyone

editing sees the same thing. And, because we're
saving all the time, there's no need to manually
save. Publish now or keep the draft and publish it
later—you're in control.

Up to 12 people can edit the same page at the

same time. Your administrator can change this limit
using a system property.
Once you and your team are done editing you can:

publish (or update if the page has previously been published) to make everyone's changes visible
close the editor and keep everyone's work to finish later
revert to the published version of the page, discarding everyone's unpublished changes
delete the draft page entirely, if it has never been published.

We'll warn you if you're about to publish (or discard) other peoples' changes along with your own.

1. Invite more people: see who is editing the page and invite others to edit with you.
2. See what they're doing: watch others edit the page in real time.

Drafts and unpublished changes

What is a draft?

A draft is a page that has never been published before. Draft pages have a lozenge that says draft, and are
only visible to their author, and to anyone that author shares their draft with. Nobody else will be able to see
your draft, as it is only accessible from the Recently worked on list of each of the people who've contributed
to it.

What are unpublished changes?

Confluence 7.4 Documentation 2

A page with unpublished changes is a page that has been published, and has then had edits made to it,
but which has not yet been republished. Anyone who has unpublished edits will see the page in their Recentl
y worked on list, with a lozenge saying unpublished changes. People who haven't contributed to the
unpublished changes won't see this lozenge.

Those unpublished changes, however, are visible in the editor, and anyone can access them by editing that
page. Therefore, if you have unpublished changes and do not want someone else making additional
changes before they can be published, you might want to temporarily restrict editing on that page (leaving
the published version of the page visible).

Things you should know

Limited content auditing

We don’t yet have the same auditing capabilities with collaborative editing. All page changes are currently
attributed to the person that publishes the page, rather than the person who made each specific change.

Changes in drafts aren't versioned

We’re saving all the time in collaborative editing, but we don’t save versions in a draft. When restoring an
earlier page version, you can only roll back to published versions (the page draft is deleted when you restore
a previous version)

No more personal drafts

Collaborative editing introduces a new type of draft, a shared draft. Previously, when you edited a page but
didn't save it, Confluence would create a draft that was only visible to you (a personal draft). Now,
Confluence creates a shared draft whenever anyone edits a page. All page editors work on this same shared
draft, and it exists until someone publishes the page.

When you publish a shared draft, you're publishing all the changes you have made and changes made by
others. Publishing creates a version in the page history.

If you discard a shared draft, you're discarding all changes, including changes made by others. Because
shared drafts aren't versioned, there's no way to get a discarded draft back.

Any existing personal drafts are still available, but are no longer editable. If you edit a page, you'll see the
shared draft of the page, not your personal draft (if one exists).

If you need to get content out of your previous personal drafts head to Profile > Drafts, locate your page
and copy the contents.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Move and Reorder Pages
The easiest way to set a page's location in Confluence is to navigate to the
On this page:
space where you want the page to live and, if necessary, find its parent
page and choose Create. Sometimes though, you'll want to change a
page's location either while you're creating it, or after it's been created. Set page location
or move a page
You can also move and reorder pages in the page tree (hierarchy). Reorder pages
within a space
Notes about
Set page location or move a page permissions

1. Do either of the following: Related pages:

While creating a page – choose the location icon at the Create and Edit
top of the page Pages
Once a page is created – choose > Move Copy a Page
2. Use the tabs on the left of the 'Set Page Location' dialog to help you Delete or Restore
find the new space and/or parent page for your page (the Current a Page
location and New location breadcrumbs at the bottom of the dialog
indicate the current parent page and new parent page)
3. Select Reorder if you want to move the page to a different position
amongst the child pages (when you choose Move in the next step,
you'll be able to reorder the page)
4. Choose Move (If you're reordering the child pages, choose the new
position for the page and choose Reorder)

The page – along with any attachments, comments, and child pages – is moved to your chosen location.
Confluence will automatically adjust all links to the moved pages, to point to the page(s) in its new location.

When completing the New parent page field, you need to select the page suggested by
Confluence's autocomplete. Typing or pasting the page name (or using your browser's
autocomplete) won't work.

Screenshot: Setting the location or moving a page

Reorder pages within a space

You can change the location of a page within its space, and reorder pages in the hierarchy. This allows you
to:
Confluence 7.4 Documentation 2

Move a single page, or a family of pages, to a different parent within the space.
Reorder pages that are children of the same parent.

All links to the page are maintained. When you move a parent page, the entire hierarchy of child pages will
move too.

To move or reorder a page:

1. Go to the space and choose Space tools > Reorder pages from the bottom of the sidebar
2. Expand the branches to locate the page you want to move.
3. Drag the page to a new position in the tree.

Alternatively, you can choose to order a group of child pages alphabetically by choosing the Sort
Alphabetically (A-Z) icon. The Sort Alphabetically (A-Z) icon only appears next to the parent page if the
page family is currently sorted manually.

If you change your mind, you can use the Undo Sorting icon to revert back to the previous manual page
order. This option is only available immediately after sorting the page, while you're still on the Reorder
Pages tab, and haven't performed any other action.

1. Alphabetical: sort all child pages alphabetically.

2. Undo: undo sorting.

Notes about permissions

To move a page, you need the following permissions:

'Add' permission on the page you're moving, and

'View' permission on the page's parent page. If you're moving the page to a different parent, you need
'View' permission on the new parent.

To move a page into a different space, you also need:

'Delete' permission on the space you're moving from, and

'Add' permission on the space you're moving to.

If the page has restrictions, and you want to keep the page restrictions in the new location, you'll also need
'Restrict' permission on the space you're moving to. Alternatively, remove the page restrictions before
performing the move.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Copy a Page
If you need to duplicate the contents of a page, the easiest way is to copy
On this page:
the page. You can copy pages into the same space or to a different space.

When you copy pages into the same space, you'll need to rename them, as Copy pages
two pages with the same name can't live in the same space. We give you Copy the contents
some handy tools to help rename your pages during the copy process. of an entire space

You need the 'Create Page' permission to copy pages. See space
permissions for more information.
Related pages:
Create and Edit
Pages
Move and Reorder
Pages

Copy pages

Single page

To copy a single page:

1. Go to the page and choose > Copy.

2. Choose a Location for the new page.
3. Choose whether to include attached files and images.
4. Hit Copy.

Confluence will open the copy of the page in the editor and name it 'Copy of [original page title]'. You can
then rename the page and work in the editor like any ordinary page.

Any restrictions are not copied over. If the page contains private information, click the padlock icon in the
editor to apply restrictions before you publish.

Page hierarchy

To copy a page and all its child pages:

1. Go to the page and choose > Copy.

2. Choose a Location for the new pages.
3. Select Include child pages.
Confluence 7.4 Documentation 2

4. Use the options provided to customize your new page titles.

You can add a prefix, replace a keyword or phrase in existing titles, or both. The preview will give you
a good idea of what your new page hierarchy will look like, and warn you if there are any problems.
5. Deselect any items you do not want to copy over (attached files, labels, restrictions)
6. Hit Copy.

You'll find a link to your newly copied pages in the copy complete message.

Note: It's not possible to selectively copy multiple pages. You will be copying the entire hierarchy.

What's included when you copy a page?

Here's some more info on what's included when you copy a page.

Single Page and its child pages

page

Page contents (text, Yes Yes

macros)

Attached files and Optional - if you choose not to include attachments, you may see 'unknown-
images attachment' errors on the copied pages.

Comments No No

Labels Yes Optional

Restrictions No Optional - you may not be able to change this option if you don't have
appropriate 'Restrict' space permissions.

Watchers No No

Saved for later info No No

History No No

Child pages with - Yes - if you have permission to see the child pages.
view restrictions
No - if you do not have permission to see the child pages.

Space permissions and page restrictions

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Your space permissions and any existing page restrictions have an impact on what you can copy:

To copy pages you need the 'Create' page permission in the destination space.
To copy pages with restrictions intact, you need the 'Restrict' page permission in the destination
space.

When copying a page and its child pages, you also have a choice to copy over any existing page
restrictions. This is useful if you need to maintain the current view or edit restrictions. If you don't have
'Restrict' page permission in the destination space, you won't be able to choose this option.

Copy the contents of an entire space

Confluence does not provide an option to copy a space, however if your space has less than 1000 pages,
you can use copy page to copy all the pages in an existing space to a new space.

To copy the contents of a space to a new space:

1. Create a new space.

2. Go the homepage of the space you want to copy, and choose > Copy.
3. Set your new space as the Location.
4. Select Copy child pages then hit Copy.
5. In the new space, go to Space Tools > Reorder pages and drag your copied homepage to the root
of the space (so it is no longer a child of the current space homepage).
6. Go to Space tools > Overview > Edit space details.
7. Enter the copied space homepage title in the Home page field and Save.

That's it. You can now delete the homepage that was automatically added when you created the space.

Note that this is a new space, and no space settings (permissions, color schemes, templates etc) will be
copied. See these instructions on copying a space for some other workarounds.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Delete or Restore a Page
When you delete a Confluence page, we'll move it to the space's trash. It's
On this page:
not permanently deleted, and can be restored by a space admin, until the
page is permanently deleted from the trash. Delete a single
page
Don't see a delete option? Delete only appears if you are allowed to Delete a page
delete the page. Both space permissions and page restrictions can prevent hierarchy
you from deleting. Delete an
unpublished page
Delete a single page Delete a page
version
When you delete a page in Confluence, you're deleting its page history too. Restore deleted
If you only want to delete a specific version of a page, take a look at the pages
instructions below for deleting a specific version. Empty the trash
or permanently
To delete a page: delete a page

1. Go to the page and choose > Delete. Related pages:

2. We'll warn you of any issues, such as incoming links that will
Cannot edit page:
break. Choose Delete to proceed.
Editing or Deleting
a Page That Won't
The page will be sent to the trash, where it can be restored by a space
Render
admin.
Copy a Page
Any child pages (including any restricted pages that you are not allowed to
see) will move up to the nearest parent page.
Delete a page hierarchy
When deleting a page that has child pages you have the option to delete the entire page hierarchy.

To delete a page hierarchy:

1. Navigate to the parent page and choose > Delete.

2. Choose Also delete child pages then hit Next.
3. We'll warn you of any issues, such as incoming links that will break. Choose Delete to proceed.

The pages will be sent to the trash, where they can be restored by a space admin.

Any pages that are restricted (that you are not allowed to see or delete) will not be deleted and will move up
to the nearest parent page.

Delete an unpublished page

To delete a page that has never been published (a draft), in the editor go to > Delete unpublished page.

Deleted drafts are not sent to the trash, so cannot be restored. If other people have contributed to the draft,
you will be deleting their work as well as your own.

Delete a page version

Space admins can delete specific versions from the page history. This is useful if you need to prevent older
versions of a page being restored in future. Deleting a page version is permanent and cannot be undone.

To delete a specific version of a page:

1. Go to the page and choose > Page History

2. Choose Delete next to the version you want to delete.

Once you've deleted a version, the other versions are re-numbered where necessary.
Confluence 7.4 Documentation 2

Restore deleted pages

If you're a space admin you can restore deleted pages back into a space. This is useful if someone
accidentally deletes a page and needs to get it back.

To restore a deleted page:

1. Go to the space and choose Space tools > Content Tools from the bottom of the sidebar
2. Choose Trash.
3. Choose > Restore next to the page you wish to restore.

Pages are restored to the root of the space. Head to Space Tools > Reorder Pages to drag your restored
page back into the page hierarchy.

Empty the trash or permanently delete a page

If you're a space admin you can permanently delete a page (and all its attached files) by purging it from the
trash. Once purged, the page and all its versions and attached files will be gone for good.

To purge deleted pages:

1. Go to the space and choose Space tools > Content Tools from the bottom of the sidebar
2. Choose Trash.
3. Choose > Purge next to a specific page or you can Purge all to completely empty the trash.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Add, Remove and Search for Labels
Labels are key words or tags that you can add to pages, blog posts and
On this page:
attachments. You can define your own labels and use them to categorize,
identify or bookmark content in Confluence.
Label a page or
For example, you could assign the label 'accounting' to all accounts-related blog post
pages on your site. You can then browse all pages with that label in a single Label an
space or across the site, display a list of pages with that label, or search attachment
based on the label. The Labeled
content page
Because labels are user-defined, you can add any word that helps you Search by label
identify the content in your site. Search for labeled
pages using a URL
You can also apply labels (known as categories) to spaces, to help organize Remove labels
your Confluence spaces. See Use Labels to Categorize Spaces.
Related pages:
Label a page or blog post
Use Labels to
Categorize Spaces
Any user with permission to edit a page can add labels to it. Any existing
Display Pages with
labels appear at the bottom-right of the page, below the page content.
Label Macros
To add a label to a page or blog post:

1. At the bottom of the page, choose Edit labels or hit L on your keyboard
2. Type in a new label (existing labels are suggested as you type)
3. Choose Add

If you're editing or creating a page, and you want to add labels, choose the Edit label icon at the
top of the page.

Label an attachment
1. Do either of the following:
Go to the page that contains the attachment and choose Go to > Attachments
Go to the space and choose Space tools > Content Tools from the bottom of the sidebar,
then choose Attachments
You'll see a list of attachments, with any existing labels listed in the Labels column.
2. Choose the Edit label icon beside the list of labels and type in a new label (existing labels are
suggested as you type)
3. Choose Add

You can also add labels in a list of attachments displayed by the Attachments macro, by choosing the edit
icon beside each label.
Confluence 7.4 Documentation 2

If you add one or more labels to a template, that label will be copied to the page when someone adds a
page based on that template. See Creating a Template.
The Labeled content page
If you're viewing a page or post that has labels or displays the Attachments macro, you can choose any label
to go to the Labeled content page for the space. Choose Popular Labels or All Labels from the cog at the
top-right – to view the most-used labels or all labels in the space – or choose See content from all spaces
from the cog to view labeled content from all spaces in your Confluence site.

Screenshot: The Labeled content page

The Popular Labels option displays a word cloud, where the bigger a label is displayed, the more popular it
is. Choose any label to view content tagged with that label.

You can also navigate to the labels view for a space by entering the following URL (replace SPACEKEY with
the space's key):

<your.Confluence.site>/labels/listlabels-alphaview.action?key=SPACEKEY

Search by label
You can use the ' labelText: ' prefix to search specifically for content that has a specific label. For
example, if you're looking for pages with the label 'chocolate', type labelText:chocolate into the search
field in the Confluence header. For more examples of searching by label, see Confluence Search Syntax.

Search for labeled pages using a URL

Entering a URL with an appended label or labels is another way to search for pages with particular labels.

In your browser's address bar, enter the following URL and press enter: http://<your.Confluence.
site>/label/foo+bar

The Labeled content page will load, showing search results for pages with the both labels, 'foo' and 'bar'.
Replace 'foo' and 'bar' with the label(s) you want to search for, and separate multiple labels with a + symbol.

Adding a label to your results:

Once you're on the Labeled content page, you can add more labels to your search by choosing them from
the Related Labels list at the top-right of the page. Each label is listed with a plus (+) sign.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

If you want to remove labels from your search, locate the included labels at the top of the page and choose
the label(s) you want to remove. Each included label will be listed with a minus (–) sign.
Remove labels
When viewing page, blog post, or attachment labels, an x appears alongside each label. Choose the x to
remove the label.

You can't remove, consolidate or manage labels directly. A label is created by adding it to a page for
the first time, and ceases to exist once its been removed from all pages it was added to.

If you have deleted pages that contain a label, you may need to purge the deleted pages from the
space's trash to ensure that the label disappears too.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Display Pages with Label Macros
Using labels and macros, you can categorize pages and then display them
Related pages:
in Confluence in a number of ways.
Add, Remove and
As an example, you could label all pages relevant to the marketing team Search for Labels
with 'marketing', and then add more specific labels like 'online', 'mobile', and Macros
'physical' to different pages where required. Use Labels to
Categorize Spaces
You could then use the Content by Label Macro to display different
combinations of pages with the marketing label. Some combinations you
could use would be:

All pages with the label 'marketing'.

Pages with all of the following labels: 'marketing', 'mobile', and
'online'.
Pages with either the 'mobile' or 'online' labels, in the Marketing
space.

There are a lot of ways you can filter the content, making it easier for you to find content that's relevant to
you.

Other label macros

Here are some other macros that use labels, and can help you categorize and display your content.

Navigation Map macro

The Navigation Map macro renders the list of pages associated with a specified label as a navigation map.

Related Labels macro

The Related Labels macro lists labels commonly associated with the current page's labels.

Content by Label macro

The Content by Label macro displays a list of content marked with specified labels.

Content Report Table macro

The Content Report Table macro displays a set of pages and blog posts in tabular format, based on the
specified labels.

Labels List macro

The Labels List macro lists all labels of a space, grouped alphabetically.

Recently Used Labels macro

The Recently Used Labels macro lists labels most recently used in a specified scope - global (site), space,
or personal.

Popular Labels macro

The Popular Labels macro displays popular labels in a list or in a heatmap (also called a cloud).
Drafts
A draft is a page you've never published. Unpublish
On this page:
ed changes are edits that you've made to a
published page, without republishing them.
Find drafts and unpublished changes
Confluence autosaves your drafts and unpublished Resume editing a draft
changes as you work, so if you get interrupted and Resume editing a page with unpublished
close your tab or navigate away, your content lives changes
on for you to resume editing when you're ready. Discarding unpublished changes
Delete a draft
If you're creating or editing, but don't want to publish
your changes yet, hit Close at the bottom-right of
the editor. This will save those changes in the editor
without publishing, and you can return to them at
any point. Closing the editor will land you back on
the published version of the page, or, if you're
working on a draft, on your Recently worked on
list.
Find drafts and unpublished changes
Drafts and pages with unpublished changes appear in Recently worked on in the dashboard. You can
easily differentiate between these as they'll have a 'draft' or 'unpublished changes' lozenge next to their
titles. The 'unpublished changes' lozenge is only visible to people who have contributed to the draft or
unpublished changes, so you don't have to worry about it distracting your viewers.

Resume editing a draft

You can find your drafts under Recently worked on or by heading to your profile and clicking on Drafts
(only drafts that you created show in your profile). Clicking on a draft will drop you straight into the editor so
you can keep editing and/or publish.

If you didn't enter a page title, the draft will be called 'Untitled'.

Resume editing a page with unpublished changes

If you've been editing a page that's already been published, you can find the page again either through the
page tree or under your Recently worked on. The 'Unpublished changes' lozenge makes them easy to
spot.

Edit the page to see the unpublished changes and keep editing, then, when you're ready, hit Publish.

Discarding unpublished changes

Confluence 7.4 Documentation 2

If you make changes to a published page, then change your mind, you can discard all changes by reverting
to the last published version of the page. This will discard all unpublished changes made by you and any
others who have edited the page since the last time it was published.

Before you revert to the last published version you should:

Check who else has edited the page since last publish - their avatars will be shown at the top of the
editor.
In the editor, go to > View changes to see all changes that have been made since last publish.
The changes won't be attributed to individual users.

Once you've checked to make sure you aren't going to inadvertently discard someone else's changes, go to
> Revert to last published version to discard all changes.

Delete a draft
To delete a draft go to > Delete unpublished page.

Because drafts have never been published, you'll be deleting the entire page or blog post. Discarded drafts
are not sent to the trash.

Drafts in Confluence are shared, meaning other people can work on them with you. If you delete a
draft that other people have worked on, you're deleting their changes too.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Concurrent Editing and Merging Changes
This page covers the concurrent editing behavior in Confluence 6.0 Related pages:
or later when your administrator has chosen to disable collaborative
Page History and
editing.
Page Comparison
Views
In most cases, this won't apply to your Confluence site.
Drafts

Sometimes, another user may edit the same page as you're editing, at the
same time you do. When this happens, Confluence will do its best to ensure
nobody's changes are lost.

How will I know if someone else is editing the same page as I am?

If another user is editing the same page as you, Confluence will display a
message above your edit screen letting you know who the other user is and
when the last edit was made.
Screenshot: Concurrent editing notification

What happens if two of us are editing the same page and the other user saves before I do?

If someone else has saved the page before you, when you click Save, Confluence will check if there are any
conflicts between your changes and theirs. If there are no conflicting changes, Confluence will merge the
changes.

If there are conflicts, Confluence will display them for you and give you the option to:

Continue editing - Continue to edit the page; useful if you want to manually merge the changes.
Overwrite - Replace the other person's edits with yours (their edits will not be included in the latest
version).
Cancel - Discard your changes and exit the editor, keeping the other person's edits.

Example Scenario

For example, Alice and Bob both edit the same page at the same time.

If Alice clicks save before Bob, Bob is now effectively editing an out-of-date version of the page. When Bob
clicks save, Confluence will examine his changes to see if any overlap with Alice's. If the changes don't
overlap (i.e. Alice and Bob edited different parts of the page), Bob's changes will be merged with Alice's
automatically.

If Bob's changes overlap with Alice's, Confluence will display an error message to Bob showing where Alice
has changed the page, and giving Bob the options to overwrite Alice's changes with his own, to re-edit the
document to incorporate Alice's work, or to cancel his own changes entirely, maintaining Alice's changes.
Page Restrictions
Page restrictions allow you to control who can view
and/or edit individual pages in a space. So, if you're On this page:
working on a page that shouldn't be viewed by just
anybody, it's easy to lock it down to the people who
Restrict a page or blog post
need to know. You can add restrictions for
Remove restrictions from a page
individuals or for Confluence groups.
Copy a restricted page
Get access to a restricted page
To add or remove page restrictions, you'll need to
View all restricted pages in a space
have permissions to edit the page and 'Restrict' or
Notes
'Admin' permission in the space.

Restrict a page or blog post

To restrict who can view or edit a page or blog post:

1. Choose the Restrictions icon at the top of the page.

2. Choose whether you just want to limit only who can Edit, or who can View and / or Edit.
3. Enter users or groups then click Add to add them to the list.
If you chose Viewing and Editing restricted you can further specify for each person or group
whether they can edit or just view the page.
4. Apply the restrictions.

You can add as many users and/or groups as you need. You can apply page restrictions to published and
unpublished (draft) pages.

In this example, some users and groups can view only, others can also edit, plus there are inherited
restrictions that might impact who can view the page.
Confluence 7.4 Documentation 2

1. Speed it up: apply the same restriction to multiple people and groups.
2. Watch out: restrictions on other pages can affect this one.
3. Be specific: choose exactly what each group or person can do.

Who is 'everyone'?

When we say "everyone can view this page" everyone means all the people who can view the page by
default. There are two things that can affect who can view a page - the space permissions, and view
restrictions on any parent pages that are being inherited.

Restrictions don't override a person's space permission. For example, if you say a person 'can view' in the
restrictions dialog and they don't have 'view' permissions for the space, they won't be able to see the page.

How do inherited restrictions work?

View restrictions are inherited, which means a restriction applied to one page will cascade down to any child
pages. Edit restrictions are not inherited, which means pages need to be restricted individually.

The restrictions dialog will tell you when there are inherited restrictions that might affect who can view your
page.

Here's the basics:

If you restrict viewing to a person or group, only they will be able to see that page and all its child
pages (unless there are further restrictions on the child pages).
If you restrict editing to a person or group, they'll be able to see and edit that page, plus see its child
pages.
Parent pages (higher up in the page hierarchy) can have their own view restrictions that may prevent
people from viewing your page.

If the person you've listed as a viewer or editor can't see the page, check to make sure:

they have View space permission for that space, or

there's no view restriction on a page higher up the page hierarchy that prevents them seeing any
children of that page.

View current page restrictions

The restrictions icon at the top of the page gives you a clue that the page has restrictions:

Viewing this page is not restricted. Everyone can see this page (but editing may be restricted).

The page is restricted. Click the icon to see the list of who can view and edit this page.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

The page is inheriting restrictions from another page. Click the icon then choose Inherited
Restrictions to see a list of pages this page is inheriting restrictions from.

Remove restrictions from a page

Removing restrictions is easy. Choose No restrictions to remove all restrictions, or click Remove next to
each person or group in the list if you want to change who can view or edit the page.

Copy a restricted page

When you copy a single page, we don't automatically copy the restrictions. If the page contains information
that should be private, remember to reapply restrictions in the editor before you publish, to avoid notifying
people who are watching the space.

When you copy a page and all its child pages, you have the option to copy all restrictions, or skip copying
restrictions on all pages. See Copy a Page for more information.

Get access to a restricted page

If you navigate to a page that you're not able to view or edit because it has page restrictions applied (for
example from a link, an invite, or page URL) you may be able to request access to the page.

If the request access message above doesn't appear, you're not able to request access for that particular
page. This usually is because the page has inherited view restrictions from a parent page, you don't have
adequate space permissions, or there is no mail server set up.

Request access

To request access to a restricted page:

1. On the restricted page choose Request access.

2. Confluence will send an email to up to 5 people most likely to be able to grant you access.
3. Wait for an email confirming that access has been granted.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Grant access

To grant access to a restricted page:

1. In the request access email, choose Grant access.

You'll be taken to the restricted page, and a dialog will appear with the access request.
2. Choose Grant access.
(We'll let you know if someone else got there before you, and has already granted access)

The user will receive an email confirming that access has been granted.

This process is the same as navigating to > Restrictions and adding a 'View' restriction for the user.

Who can grant access?

When a user requests access to a restricted page, Confluence will send an email to up to 5 people who are
most likely to be able to grant access, in the following order:

1. people who have contributed to the page in the past, can see the page and have 'Restrict' or 'Admin'
space permission (sorted by last edit date)
2. space administrators who can see the page (sorted alphabetically).

This means that the request should be actioned quickly, as it prioritizes the people who have been
interacting with the page most recently. There's no follow up email if none of the 5 people respond, the user
will need to contact a space administrator directly to ask for access.

Disable the ability to request access

If you don't want people to be able to request access to restricted pages, for example if you're using
Confluence for public documentation, you can disable the Confluence Request Access Plugin. See Managin
g System and Marketplace Apps.

View all restricted pages in a space

You need space admin permissions to view the list of restricted pages in a space.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

To view restricted pages:

1. Go to the space and choose Space tools > Permissions from the bottom of the sidebar
2. Choose Restricted Pages.

Screenshot: Restricted pages in a space

Notes
You can't exclude yourself
When you apply a restriction, Confluence will automatically add you to the list. You can't remove
yourself from this list.
Space Admin and System Administrator access to restricted pages
Users with 'Admin' permissions in a space, or users with the System Administrator global permission
can remove restrictions from pages, even if the page restriction prevents them from viewing the
page. Go to Space Administration > Restricted Pages.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Links
You can create links to pages, blog posts, anchors, attachments, external
On this page:
websites, Jira issues and more. Links can be text or images, and can be
added in many different ways.
Insert a text link
Links to pages within your Confluence site are relative, which means that Other ways
you can move pages and rename pages without breaking links. to do this
Insert an image link
This page explains the most common ways to create links. Modify a link
Remove a link
Link to specific
types of content
Insert a text link Link to Confluence
pages from other
To insert a link on a page:
websites
Link to a comment
1. Select some text or position your cursor where you want to insert the
Using shortcut
link
Links
2. Choose Link on the toolbar or use the keyboard shortcut Ctrl+K
3. Select a page, blog post or attachment, or enter an external URL
Related pages:
(see below for how to link to particular types of content)
4. Enter or modify the link text (this is the text that will appear on the Anchors
page. If this field is left blank, the page name or URL will be used as Inserting JIRA
the link text.) Issues
5. Choose Insert The Editor

Other ways to do this

There are a few other ways to insert a link:

Type [ followed by the page or attachment name. Autocomplete will

suggest matching items for you, or
Paste a URL directly onto your page. Confluence will automatically
create the link, and if the URL is for a page in the current site, the
page name will be set as the link text.

Confluence doesn't provide an option to configure a link to open in a new

window or tab. Users can choose to right click / CTRL+click the link if they
want to open it in a particular way.
Insert an image link
1. Select an image on your page
2. Choose Link on the Image Properties toolbar
3. Select a page, blog post or attachment, or enter an external URL (see below for how to link to
particular types of content)
4. Choose Insert
Confluence 7.4 Documentation 2

Modify a link
1. Select the link text or image
2. Choose Edit from the link properties toolbar
3. Modify the link and choose Save

Remove a link
1. Select the link text or image
2. Choose Unlink from the properties toolbar

Link to specific types of content

Confluence supports many methods for creating links. Some of the common ones are listed here.

Type of link Ways to do this

Link to a page Choose Link > Search then enter part of the page name.

or

Choose Link > Recently viewed and select a page from the list.

or

Type [ and enter part of the page name then select the page from the list.

or

Paste the URL of the page onto your page (Confluence will automatically create the
link).

Link to a page in Choose Link > Search enter part of the page name and select All Spaces from the
another space drop down.

or

Choose Link > Advanced then enter the space key followed by the page name spa
cekey:mypage.

or

Type [ and enter part of the page name then select the page from the list.
(you can hover over each suggestion to see which space the page is from).

Link to a blog post Choose Link > Search and enter part of the blog post name.

or

Type [ and enter part of the blog post name then select the blog post from the list.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Link to an Choose Link > Attachment then upload or select an attachment from the list.
attachment or
image on this page or

Type [ and enter part of the attachment file name then select the attachment from
the list.

Link to an Choose Link > Search and enter part of the attachment name.
attachment on
another page or

Type [ and enter part of the attachment file name then select the attachment from
the list
(you can hover over each suggestion to see which space the page is from).

Link to a website Choose Link > Web Link then enter the website URL.

or

Type or paste the URL onto the page (Confluence will automatically create the link).

Link to an email Choose Link > Web Link then enter the email address.
address
or

Type or paste the email address onto the page (Confluence will automatically
create a 'mailto:' link).

Link to an anchor Choose Link > Advanced then enter the anchor name in one of the formats below.
on a page
For an anchor on this page: #anchor name.

For an anchor on another page in this space: page name#anchor name.

For an Anchor on another page in another space: spacekey:page

name#anchor name.

See Anchors for more information on using anchors.

Link to a heading Choose Link > Advanced then enter the heading in one of the formats below.
on a page Heading text is case sensitive and must be entered without spaces.

For a heading on this page: #MyHeading.

For a heading on another page in this space: Page Name#MyHeading.

For a heading on another page in another space: spacekey:Page

Name#MyHeading.

Be aware that these links will break if you edit the heading text. Consider using the
Table of Contents macro or an Anchor instead.

Link to a comment Go to the comment, right click the Date at the bottom of the comment and copy the
on a page link. Paste the link directly onto your page or choose Link > Web Link and paste in
the URL.

or

Type [$ then enter the Comment ID ('12345' in this example): [$12345]

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Confluence 7.4 Documentation 4

Link to an Choose Link > Advanced then enter the new page name (a page will be created
undefined page on click).
(a page that does
not exist yet) or

Type [ then enter the new page name then choose Insert link to create page.

See Undefined Page Links for more information on undefined pages.

Link to a personal Choose Link > Search then enter the user's name and select their personal space
space or user homepage or their profile from the list.
profile
or

Type [ then enter the user's name and select their personal space homepage or
their profile from the list.

Link to a Jira issue Paste the Jira issue URL - Confluence will automatically create a Jira Issue macro.
(where Confluence
is connected to
Jira)

Link to Confluence pages from other websites

The best way to link to a Confluence page from outside Confluence, for example from another site or in an
email, is to use the share link which is a permanent URL. This ensures that the link to the page is not broken
if the page name changes.

To access the permanent URL for a page:

1. View the page you wish to link to.

2. Choose Share.
3. Copy the Share link.

You do not need to use the share link to link to pages within your Confluence site. Confluence automatically
updates links when you rename or move a page to another space.

If you want to link to specific content such as anchors, headings or comments you need to use the following
link syntax. Note that there are no spaces in the page name, anchor name or heading text.

In the examples below, the anchor name is 'InsertLinkAnchor' and the heading text is 'Insert a link'.

Purpose Link syntax

Link to an http://myconfluence.com/display/spacekey/Page+name#pagename-
anchor anchorname
(from an
external Example from this page:
website)
https://confluence.atlassian.com/display/DOC
/Working+with+Links#WorkingwithLinks-InsertLinkAnchor

Link to a http://myconfluence.com/display/spacekey/Page+name#pagename-
heading headingtext
(from an
external Example from this page:
website)
https://confluence.atlassian.com/display/DOC
/Working+with+Links#WorkingwithLinks-Insertalink

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Confluence 7.4 Documentation 5

Link to a http://myconfluence.com/display/spacekey/pagename?
comment focusedCommentId=commentid#comment-commentid
(from an
external Example from this page:
website)
https://confluence.atlassian.com/display/DOC/Working+with+Links?
focusedCommentId=368640803#comment-368640803

Some things to note when linking to anchors from a website or email message:

The page name is repeated in the URL, after the # sign. The second occurrence of the page name is
concatenated into a single word, with all spaces removed.
There is a single dash (hyphen) between the concatenated page name and the anchor name.
The anchor name in the full URL is concatenated into a single word, with all spaces removed.
The anchor name is case sensitive. You must use the same pattern of upper and lower case letters
as you used when creating the Anchor.

Link to a comment
You can add a link to a comment by using the comment URL (a permanent link), or by using wiki markup to
link to the Comment ID.

To find out the comment URL and comment ID:

1. Go to the comment you wish to link to

2. Choose the Date at the bottom of the comment and examine the URL

The number after 'comment-' is the Comment ID. An example is shown here.

https://confluence.atlassian.com/display/DOC/Working+with+Links?focusedCommentId=368640803#comment-
368640803

You can use wiki markup directly in the editor to link to a comment. Enter [$ followed by the Comment ID, for
example [$12345] where '12345' is the Comment ID.

Using shortcut Links

We ended support for shortcut links in Confluence 7.0

Shortcut links can still be added and used on pages, but we will no longer fix bugs relating to this
feature, and plan to remove it in a future Confluence release.

If you have configured shortcut links on your Confluence site, then you can link to an external site using a
shortcut link that looks like this:CONF-17025@jira.

Our Confluence site (where this documentation is housed) is configured to allow shortcut links to our Jira
site, using the shortcut @jira. So the shortcut link CONF-17025@jira produces this link.

To add a shortcut link using the 'Insert Link' dialog:

1. Choose Link > Advanced and enter or paste the shortcut link into the Link field (shortcut links are
case-insensitive)
2. Modify or enter link text (this is the text that will appear on the page)
3. Choose Insert

You can also type '[' and choose Insert Web Link > Advanced to enter a shortcut link.

See Configuring Shortcut Links for more details.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Anchors
On this page:
You can use anchors to enable linking to specific locations on a page, and
they can be especially useful for allowing your readers to navigate to
specific parts of a long document. Anchors are invisible to the reader when Step 1: Create the
the page is displayed. anchor
Step 2: Create a
There are two steps to using an anchor: link to the anchor
Notes
Step 1: Create the anchor
Related pages:
Step 2: Create a link to the anchor
Links
Step 1: Create the anchor
Add the Anchor Macro to mark the location you want to link to:

1. Do either of the following in the Confluence editor:

Choose Insert > Other Macros, then find and select the
Anchor macro
Type { and the beginning of the macro name, then select the
Anchor macro
2. Enter the Anchor Name (For example, 'bottom' or 'important
information')
3. Choose Insert

Macro options (parameters)

Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Anchor None This is the anchor name that you will use when creating the link.
Name
The anchor name can include spaces. Confluence will remove the spaces
automatically when building a URL that points to this anchor.
The anchor name is case sensitive. You must use the same pattern of upper
and lower case letters when creating the link as you used when creating the
Anchor macro.

Step 2: Create a link to the anchor

You can link to an anchor from:

A page on the same Confluence site. The link may be on the same page as the anchor, another page
in the same space, or a page in another space on the same Confluence site.
Another web page or another Confluence site, using a specifically formatted URL.

Link to an anchor on the same Confluence site:

1. Select some text or position your cursor where you want to insert the link
2. Choose Link in the toolbar or press Ctrl+K
3. Choose Advanced and enter the anchor name in the Link field, following the format below.

Anchor location Link syntax for anchor Examples

Confluence 7.4 Documentation 2

Same page #anchor name #bottom

#important information

Page in same space page name#anchor name My page#bottom

My page#important information

Page in different spacekey:page name#anchor DOC:My page#bottom

space name
DOC:My page#important
information
4. Enter or modify the Link Text (this is the text that will appear on the page. If this field is left blank, the
page name or URL will be used as the link text)
5. Choose Save

Anchor names are case sensitive

Enter page and anchor names with spaces when you link to them in the same Confluence site
If you're linking to an anchor on a different page that has special characters in its name,
where the URL displays a page ID rather than a name, you should still enter the page name
when linking to it

Screenshot: The 'Advanced' option in the link dialog

Link to an anchor from another web page or another Confluence site:

Use a full URL in the following format:

Link syntax Examples

http://myconfluence.com/display/spacekey http://myconfluence.com/display/DOCS
/pagename#pagename-anchorname /My+page#Mypage-bottom

http://myconfluence.com/display/DOCS
/My+page#Mypage-importantinformation

Notes about the full URL:

The page name is repeated in the URL, after the # sign. The second occurrence of the page name is
concatenated into a single word, with all spaces removed.
There is a single dash (hyphen) between the concatenated page name and the anchor name.
The anchor name in the full URL is concatenated into a single word, with all spaces removed.
The anchor name is case sensitive.
If the page name contains special characters, where the URL displays a page ID rather than a name,
the link to an anchor will look more like this http://myconfluence.com/pages/viewpage.
action?pageId=54689987#Test-page1!-anchor
In this example the page title is Test - Page 1! and the anchor name is anchor.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Notes
Table of contents on a page: Consider using the Table of Contents Macro to generate a list of links
pointing to the headings on the page. The list of links will appear on the page, and will be
automatically updated each time someone changes the wording of a heading.
Linking to headings: You can link directly to the headings of a page. See Links. However, if
someone changes the wording of a heading, those direct links will be broken. Use the Anchor macro
to ensure a lasting link within the body of a page.
Site welcome message: If you are adding an anchor to a page that you are using in the site
welcome message, you can only link to that anchor from another page. Internal links within that page
will not work.
Templates: When you are previewing a template, a link to an anchor is displayed as a 'broken' link.
However, when you create a page using the template the resulting page will have the correct link.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Tables
Confluence tables allow you to present important information and discuss it
On this page:
with your team. Use familiar table formatting options –resizing columns,
coloring cells, rows and columns, and sorting the table by clicking the
column headers – to view the information the way you like it. Insert a table
Edit your table
Using Confluence Cloud? Check out our info on the new Confluence Shortcut keys
Cloud editor if your table looks like this one. Sort the table in
view mode
Sticky table
headers in view
mode

Related pages:
Page Layouts,
Columns and
Insert a table Sections
The Editor
To create a table:

1. Hit the Table button in the toolbar

2. Click a cell in the drop-down to set the number of columns and rows
in your table

Edit your table

To resize table columns, just click and drag the column's border. To make other changes to your table, click
inside it to reveal the table toolbar.

Here's a summary of the table tools:

Column width modes

Responsive – choose this mode if you want the table to expand as you add
content. You can drag to resize the columns. It'll also resize itself to fit the
page-viewer's window size (within reason).
Fixed width – choose this mode if you want to drag column borders to set
width. Columns appear at your set size, regardless of content and window
size.

Rows

Insert rows before or after the current row

Delete the current row
Cut, copy and paste the current row
Mark a row as a header row (shaded with bold text)
Confluence 7.4 Documentation 2

Columns

Insert columns before or after the current column

Delete the current column
Cut, copy and paste the current column
Mark a column as a header column (shaded with bold text)
Add a numbering column to automatically number each row

Cells

Merge selected cells

Split selected cells
Change cell color

Table

Delete entire table

Shortcut keys

Windows Action Mac OS X

Ctrl+Shift+c Copy the current table row, or the selected rows. Cmd+Shift+c

Ctrl+Shift+i Insert a table. (Opens the Insert Table dialog.) Cmd+Shift+i

Ctrl+Shift+v Paste the table rows from your clipboard, placing them above the Cmd+Shift+v
current row.

Ctrl+Shift+x Cut the current table row, or the selected rows. Cmd+Shift+x

Alt+Up Arrow Add a row above the current row. Alt+Up Arrow

Alt+Down Add a row below the current row. Alt+Down

Arrow Arrow

For more editor keyboard shortcuts, see Keyboard shortcuts.

Sort the table in view mode

When viewing a table on a page, you can sort it by clicking the sort icons in the header row.

Screenshot: A colorful, sortable table

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Confluence 7.4 Documentation 3

The default sort order is the order the table rows are listed in the editor. You can use the Cut row and Paste
row icons to move rows around in the editor.

Sticky table headers in view mode

In some instances the header rows of your table will stick to the top when you're scrolling down a page,
making those really long tables easier to read.

You don't need to do anything to enable sticky table headers, however there are a lot of situations where
headers won't stick. These include when your table:

Is inside a page layout, inside another table, or inside a macro.

Has no header row or there are cells in the top row that aren't marked as headers.
Has a header column, instead of a header row, and scrolls horizontally.
Contains another table, that has its own header row.

There's no way to freeze rows or columns in Confluence tables.

See
CONFSERVER-54343 - Table header with heading column not sticky when scrolling
LONG TERM BACKLOG

for issues with sticky table headers.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Add, Assign, and View Tasks
Keep track of the things that need to get done with tasks. With the ability to
On this page:
give each task an assignee and due date, and plenty of ways to see your
tasks, you can make sure nothing slips through the cracks.
Add a task
View tasks
Add a task Notes
You can add tasks on any page in Confluence. For example, you might add
tasks under action items on a meeting notes page, or in a requirements
page – anywhere you need a lightweight task management solution.
To create a task:

1. In the editor, choose the Task list button or use the keyboard shortcut [ ]
2. Start typing your task – @mention someone to assign the task to them, and type // and choose a due
date

The first person you mention in a task is the assignee; you can even assign tasks to yourself.

Note: If you assign a task to someone who doesn't have permission to view the page or space, they won't
see the task.

View tasks
There are a number of ways to keep track of tasks assigned to you, or tasks you've created for others.

On a page

The simplest way to see a task is on the page it was originally created on. It's easy to see if a task is
complete, who it's assigned to, and when it's due. If a task is nearing or passed its due date, the color of the
date will change (red for overdue, orange for due in the next 7 days).

In your profile

The tasks page in your profile gives you a place to see all the tasks relevant to you. Easily keep track of the
status of tasks assigned to you, and tasks you've created and assigned to others.

To view the tasks page, go to Profile > Tasks. Use the filters to show tasks that were assigned to you or
created by you in the last 6 months, and toggle between complete or incomplete tasks.
Confluence 7.4 Documentation 2

If you need to see more than just your last 6 months of tasks, use a Task Report.

In a Task Report

If you're looking for a more custom view of tasks, the Task Report blueprint is a great way to track tasks
assigned to a specific team or project.

To create a task report:

1. Choose Create > Task Report

2. Select the type of report:
Assigned to my team – for tasks assigned to particular people.
In my project – for tasks that appear in a specific space or page.
Custom – for a wide range of filtering options, including by date or page label.
3. Follow the prompts to create the report.

This blueprint uses the Task Report Macro. You can also choose to use this macro on an existing page, for
example, on a project or team space homepage.

Notes
The date picker can be triggered by typing // or by typing a date in the format dd/mm/yyyy or dd-mm-
yyyy. Typing other date formats in the editor won't trigger the date picker.
Personal Tasks (created in the Workbox in older versions of Confluence) don't appear in the Tasks
view or Task Report. To migrate any incomplete personal tasks, go to Workbox > Personal Tasks an
d follow the prompts.
The wiki markup based Tasklist Macro has been removed from the macro browser. If you have a
Tasklist macro on a page it will continue to work, but you will be unable to add new Tasklists using
this macro.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Do more with Confluence

For even more ways to organize your tasks in Confluence, check out these apps from the Atlassian
Marketplace:

Comala Workflows: Improve document collaboration by assigning users to review, approve,

and publish pages
TodoMe for Confluence: Add, assign, and view tasks from every Confluence page
Agile Retrospectives for Confluence: Interactively assign action items to team members

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Autocomplete for links, files, macros and mentions
When using the Confluence editor, you can type a trigger character or press
On this page:
a keyboard shortcut to see a list of suggested links, files or macros to add
to your page, or to mention another user (and automatically notify them of
this). Summary of
autocomplete
Summary of autocomplete Using
autocomplete for
links
What you want to do Trigger Keyboard Description
Using
character shortcut
autocomplete for
Add a link on your page Ctrl+Shift+K See a list of images, videos,
[
suggested pages audio files and
or other locations documents
to link to from your Using
page. More... autocomplete for
macros
Display an image, ! Ctrl+Shift+M See a list of Using
video, audio file or suggested images, autocomplete for
document on your page multimedia files mentions
and documents to Canceling
embed in your autocomplete
page. More... Enabling and
disabling
Add a macro on your { None See a list of autocomplete
page suggestions as Ignoring
you begin typing a autocomplete
macro name. More.
.. Related pages:

Notify another user by @ None See a list of Links

email that you have suggested users Using Images
mentioned them on to mention. More... Macros
your page Keyboard shortcuts
Your profile and
settings

Using autocomplete for links

Type '[', or press Ctrl+Shift+K, to see a list of suggested pages or other locations to link to from your page.
You can link to pages, user profiles, images, documents and other file attachments.

To autocomplete a link:

1. Edit the page.

2. Click where you want to insert a link and do one of the following:
Type '[' and then the first few characters of the page title, user's name, image name or file
name.
Type the first few characters of the page title, user's name, image name or file name (or select
relevant text) and then press Ctrl+Shift+K.
3. Click the relevant link from the list of suggestions.

If the item you need is not in the list, either:

Choose Search for 'xxx' to continue looking for the page within Confluence, or
Choose Insert Web Link to insert a link to an external web page using the link browser.

Screenshot: Autocomplete for a link

Confluence 7.4 Documentation 2

Using autocomplete for images, videos, audio files and documents

You can use the autocomplete as a fast way of embedding images, videos, audio files and documents into
your page. Type an exclamation mark or press Ctrl (or Cmd)+Shift+M to see a list of suggested images,
multimedia files and documents to display on your page. You can use autocomplete to embed the following
file types:

Images – any format that Confluence supports.

Videos, audio files and all multimedia formats that Confluence supports.
Office documents supported by the Confluence Office Connector: Word, Excel and PowerPoint.
PDF files.

Autocomplete works most efficiently for files that are already attached to the Confluence page.

To embed an image, video, audio file or document:

1. Edit the page.

2. Click where you want to insert the image, video, audio file or document and do one of the following:
Type '!' and then the first few characters of the image, file or document name.
Type the first few characters of the name of the image, file or document (or select relevant text)
and then press Ctrl (or Cmd)+Shift+M.
3. Choose the relevant file from the list of suggestions.

If the item you need is not in the list, either:

Choose Open file library to find images and documents using the image browser, or
Choose Insert other media to embed videos, audio and other multimedia files using the macro
browser.

Screenshot: Autocomplete for an image or file

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Using autocomplete for macros

Type '{' to see a list of suggested macros to add to your page.

Autocomplete provides access to all available macros in your Confluence site, including any user macros
that your administrator has added and made visible to all.

You need to know the name of macro. Autocomplete for macros will only match the name of the macro,
not the description.

To autocomplete a macro using '{':

1. Edit the page.

2. Click where you want to insert the macro.
3. Type '{' and then the first few characters of the macro name.
4. Choose the relevant macro from the list of suggestions.
5. Configure the macro by completing the form fields as prompted.

If the macro you need is not in the list, choose Open Macro Browser in the list of suggestions to continue
looking for the macro in the macro browser. See Macros.

Screenshot: Autocomplete for a macro

Using autocomplete for mentions

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

You can use autocomplete to automatically notify another Confluence user that you have mentioned them in
a page, blog post, or comment. Type '@' and part of the person's name, to see a list of suggested users.

Note: Use the person's full name. Autocomplete will recognize users' full names only, not their usernames.

Canceling autocomplete
The autocomplete starts automatically when you press the trigger characters. You may want to close the
autocomplete menu or escape from autocomplete once it has started.

There are a few different ways to stop the autocomplete once it has started:

Press the escape key, 'Esc', on your keyboard.

Click somewhere else in the editor panel.
Press an arrow key to move out of the autocomplete area.
For the link autocomplete only: enter a right-hand square bracket, like this: ]

Enabling and disabling autocomplete

You can turn off the triggering of autocomplete by the '[' and '!' characters. This will prevent the autocomplete
from starting automatically when you press one of the trigger characters. You can also turn it back on again.

Notes:

This setting does not affect the keyboard shortcuts for autocomplete (Ctrl+Shift+K and Ctrl+Shift+M).
Even if the trigger characters are disabled, you can still use the keyboard shortcuts for autocomplete.
This setting affects only you. Other people using Confluence can enable or disable the setting on their
user profiles independently.
Note that autocomplete is enabled by default.

To enable or disable the autocomplete trigger characters:

1. Choose your profile picture at top right of the screen, then choose Settings
2. Choose Editor under 'Your Settings' in the left-hand panel.
3. Choose Edit.
4. Either:
Disable autocompletion by selecting Disable Autocomplete.
Enable autocompletion by clearing Disable Autocomplete.
5. Choose Submit.

Screenshot: User settings for the editor

Ignoring autocomplete

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Confluence 7.4 Documentation 5

You can add macros, links and images by wiki markup alone. Type the macro, including its parameters and
the closing curly bracket. Add a link, such as an anchor link, and end it with a square bracket. Insert an
image or other embedded object, enclosed between exclamation marks. As soon as you close the macro,
link, or embedded image, Confluence will convert it to rich text format and add it to the page.

For more information about mouse-free macros, links and images, choose Help > Keyboard Shortcuts
from the Confluence header.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Page Layouts, Columns and Sections
The layout of your pages can have a big impact on how they're read, and
On this page:
layouts, used well, allow you to position text, images, macros, charts, and
much more, to have the best visual impact.
The Section and
There are two ways to modify the layout of a Confluence page: Column macros

Use page layouts to add sections and columns

Use macros to add sections and columns.

Page layouts provide a simple, visual representation of your page layout in

the editor, while the macros are more flexible and allow for greater
complexity in your layout.

Use page layouts

The page layouts tool allows you to structure your page using horizontal sections and vertical columns. By
adding multiple sections with different column configurations you can build quite complex layouts very easily.

Screenshot: Editor view of a page showing three sections with different column configurations.

Start by adding a horizontal section to your page.

To add a section:

1. Choose the Page Layout button in the toolbar

The Page Layout toolbar appears.
2. Choose Add Section

The new section appears below your current content, with the boundaries of the section(s) indicated by
dotted lines (the dotted lines aren't visible when you view the page).

To change the column layout in a section:

1. Place your cursor in the section you wish to change

2. Choose a layout from the page layout toolbar (for example, two columns or three columns)

Any text, images or macros in your section are not lost when you change the column layout. When you
decrease the number of columns, Confluence will move your content to the left. When you increase the
number of columns, Confluence will add blank columns to the right of your existing content.

To move a section to another part of the page:

1. Place your cursor in the section you wish to move

2.
Confluence 7.4 Documentation 2

2. Choose the Move up or Move down buttons

The section and all of its content will be moved above or below other sections on the page.

To delete a section:

1. Place your cursor in the section you wish to remove

2. Choose Remove section

The section and all of its content will be removed.

Notes about Page Layouts

Column width – The width of the columns are fixed. If you need more than three columns, or
columns of a specific width, you should use the Section and Column macros described below.
Very wide tables – The width of each column is set to a percentage of the page width. The icons in
the drop-down menu indicate the relative widths for each layout. In most cases, Confluence will adapt
the width of the columns to fit the width of the page. If a column includes an item that's too wide for it,
you'll see a horizontal scroll bar when viewing the page.

The Section and Column macros

You can use the Section and Column macros to add a set of columns to the page. The Section macro
defines an area that will contain the columns. You can have as many sections as you like. Within each
section, you can have as many columns as you like.

The Section and Column macros are useful if you want to define a specific percentage or pixel width for
each column.

To add a section and some columns to a page:

1. In the Confluence editor, choose Insert > Other Macros

2. Find the Section macro, select it and insert it onto the page
3. Choose Insert > Other Macros again
4. Find and insert the Column macro
5. Add your content to the column

Insert as many columns as you like within the section.

You should always have at least one column macro within a section macro. Using a section macro
without any column macros can negatively affect page loading time.

Screenshot: A section and two columns in the editor

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Macro parameters

Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameters of the Section macro

Parameter Default Description

Show Border false Select this option to draw a border around the section and columns.

Note: Without a Column macro , the border will not be displayed correctly.

Parameters of the Column macro

Parameter Default Description

Column 100% of the page width, divided Specify the width of the column, in pixels (for
Width equally by the number of columns example, 400px) or as a percentage of the available
in the section. width (for example, 50%).

All content within your section must be enclosed within a Column macro, otherwise the section
layout will not work as expected.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create Beautiful and Dynamic Pages
Confluence has a number of features that help you
On this page:
build attractive pages to engage your readers and
give them the opportunity to interact with up-to-date
information. This page summarizes those features Add visual appeal
and provides links to detailed instructions. Bring numbers to life
Display presentations and documents
Pull in content from Jira applications
Add visual appeal Tell a story in pictures
Vary the structure of your pages
Pictures, photographs and Integrate your content with social media
screenshots. Confluence pages Show activity streams
can display images from your
Confluence site and from other Related pages:
websites. To put an image into
Confluence, you can upload it Macros
and attach it to a page or blog The Editor
post, then display it on any page, Create and Edit Pages
blog post or comment. Alternatively, display a
remote image using its web address (URL). See Dis
playing Images.

Galleries. Use the Gallery Macro to display a set of

images. When viewing the page, people can click
any of the pictures to zoom in and view the images
as a slide show.
People. Add a Profile Picture Macro to show a picture of a Confluence user, or a User Profile Macro to show
a summary of the person's profile as well as their avatar.

Multimedia. You can display movies, animations and videos, and embed audio files on your Confluence
page. For example, Confluence supports Adobe Flash, MP3, MP4, and various other movie formats. See Em
bedding Multimedia Content.

Social video and image sharing. The Widget macro displays live content from social sites such as YouTube
and other video sharing sites, and Flickr for shared photographs. See the guide to the Widget Connector
Macro.

Bring numbers to life

The Chart Macro offers a variety of graphs and charts that you can use to illustrate statistics and other
numerical data.

Illustration: A 3-dimensional bar chart produced by the Chart macro

Confluence 7.4 Documentation 2

Display presentations and documents

Display your Office documents and other presentations directly in Confluence.

Attach your Office documents to a Confluence page then display them on the page, using the View
File Macro. This works for Excel spreadsheets, PowerPoint presentations and Word documents.
Display PDF files in Confluence too, also with the View File Macro.
Use the Widget Connector Macro to show slide decks hosted on SlideShare and other online
presentation sites.

Illustration: A PowerPoint slide deck

Pull in content from Jira applications

Many project teams and customers also use Jira applications such as Jira Software or Jira Service Desk.
Rather than copying and pasting issues onto your Confluence page, you can display it directly from the
source, thus ensuring that the information shown in Confluence is always up to date.

Link to a feature request in your issue tracker, or display a list of fixed issues – useful for release notes and
project planning. See the Jira Issues Macro.
Tell a story in pictures
A number of Marketplace apps for Confluence provide sophisticated tools for creating diagrams and
mockups.

For example:

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Balsamiq Mockups for Confluence

Creately for Confluence
Gliffy Confluence Plugin
Graphviz Plugin for Confluence
Lucidchart for Confluence

Search the Atlassian Marketplace for more apps.

Before installing an add-on (also called a plugin) into your Confluence site, please check the add-on's
information page to see whether it is supported by Atlassian, by another vendor, or not at all. See our
guidelines on add-on support.

Illustration: A Gliffy diagram

Vary the structure of your pages

You can build up a custom layout by using the page layout tool to add sections and columns to your page.
See the detailed guidelines to Page Layouts, Columns and Sections.

Do you need to display tabular data, which your readers can sort when viewing the page? See Tables.

Use other macros to highlight and format sections of your page:

Panel
Info, Tip, Note, and Warning
Code block
Noformat

Integrate your content with social media

People share information on various social sites. You can make Confluence a focal point where people
collect their shared information and see what is happening in the areas that matter to them.

Use the Widget Connector macro:

Show a live stream of tweets from a Twitter user, or tweets matching a Twitter search.
Display a video from YouTube or other online movie sites.
Share photographs from Flickr.
See what else the Widget Connector macro can do.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Illustration: Twitter stream via the Widget macro

Show activity streams

Make your Confluence pages dynamic and interactive with:

An activity stream showing updates and comments on Confluence and other linked applications. See
Gadgets.
An RSS feed from within Confluence or an external site. See Subscribe to RSS Feeds within
Confluence.
A list of recent blog posts from within Confluence. See Blog Posts Macro.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Page Templates
When you add a new page, you don't have to start from scratch. Instead,
you can base your new page on a template – a Confluence page with On this page:
predefined content. Some templates are provided by blueprints or
Marketplace apps, and you can even create your own templates.
Global templates
and space
Some examples of useful templates are:
templates
Create a template
The meeting notes template will help you and your team collaborate
Use a template
on notes and follow-up tasks
Templates
The requirements template allows you to capture your software
provided by
/hardware product requirements, and create related Jira issues from
blueprints
the page
Promote templates
in the Create dialog
Global templates and space templates System templates

In Confluence, there are two categories of page templates: Related pages:

Space templates: These page templates are available in a specific Create a Template
space only. If you have space administrator permission, you can Administering Site
define templates via the space administration screen. Templates
Global templates: These page templates are available in every Importing
space on your site. If you have Confluence Administrator permission, Templates
you can define global templates via the Confluence Administration Create a Page
Console. from a Template

If you're a system administrator, you can also download predefined

templates.
Create a template
You can write your template using the Confluence editor. You can also add special variables to the page, if
you want to include fields that the author will complete when adding the page. See Create a Template for
more information.

Use a template
Page templates are used only when adding a page. It is not possible to apply a template to an already-
existing page. Once a page has been added using a template, the template is no longer linked to the page.
All further editing is performed as if the template was never used. Some Marketplace apps provide enhanced
template functionality. You can search the Atlassian Marketplace for template apps. See Create a Page from
a Template for more information.

Templates provided by blueprints

A blueprint is a page template with added functionality to help you create, manage and organize content in
Confluence, and there's a collection of predefined ones that ship with Confluence. You can also download
additional blueprints from the Atlassian Marketplace. You can customize the blueprint templates to suit your
individual needs, disable particular blueprints or even develop your own blueprints.

Promote templates in the Create dialog

If you're a space administrator, you can choose to promote specific templates and blueprints in the Create
dialog. Promoting items can help ensure consistency in a space by encouraging users to create particular
types of content, instead of blank pages.

The promoted templates or blueprints will appear at the top, with all other content types, including Blank
Page and Blog Post collapsed under them. To view the other types of content available choose the Show
more link.
Confluence 7.4 Documentation 2

1. Show more: see more templates and blueprints.

To promote a template or blueprint:

1. Go to Space Tools > Content Tools

2. Choose Promote next to the templates or blueprints you want to appear in the Create dialog. You can
only promote templates created in this space.

Remember, by promoting a blueprint or template you'll be hiding all other items, including blank page and
blog post, under the Show more link.

If you use the Show more link in the create dialog more than three times in a single space, the dialog will
show you all templates by default from then on.

System templates
Confluence also provides 'system templates' containing content like the site welcome message and default
space content. See Administering Site Templates.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create a Template
In Confluence, there are two categories of page templates:
On this page:
Space templates: These page templates are available in a specific
space only. If you have space administrator permission, you can Add a template
define templates via the space administration screen. The template editor
Global templates: These page templates are available in every Template
space on your site. If you have Confluence Administrator permission, variables
you can define global templates via the Confluence Administration Labels
Console. Images and
other
attachments
Instructional
Add a template text
Add a description
To create a new space template: to your template
Edit or delete a
1. Go to the space and choose Space tools > Content Tools from the template
bottom of the sidebar Notes
2. Choose Templates > Create new template.
Related pages:
To create a new global template:
Create a Page
1. Go to > General Configuration Global Templates and from a Template
Blueprints. Page Templates
2. Choose Add New Global Template Add, Remove and
Search for Labels
Macros
The Editor

Check out the article How to document releases and share release notes to see how helpful creating
templates in Confluence can be.

The template editor

When you create or edit a template, you'll be using the editor in much the same way as when you edit a
page or blog post. In addition you can add variables, which will produce a form for data collection when
anyone adds a page based on the template.

Screenshot: The template editor with an image, table, text, and variables
Confluence 7.4 Documentation 2

Screenshot: The form displayed when you create a page based on the template

Template variables

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

When you add variables to your template, they will act as form fields. When you create a page based on a
template, you'll see a text entry box for each field. Enter data into each field, and it'll be added to the page.

You can add the same variable more than once in the same template, which is useful if you need the same
information in more than one place on the page.

To insert a variable into a template:

1. Choose Template > New Variable from the editor toolbar (or choose an existing variable to add it to
the page)
2. Enter a name for the variable
3. Press Enter (by default this will create a single-line text input field)

To change the variable type, click the variable placeholder and the variable's property panel will appear.
Choose one of the variable types: Text, Multi-line Text, or List.

You can change the number of lines and width in characters of a Multi-line Text field. If you choose List,
enter each of the items in your list, separated by commas.

Hint: Type $ and the variable name, then press Enter to add a new variable or to select an existing variable
from a list of suggestions. The suggestions dialog shows variables already defined in this template.

Labels

If you'd like all pages created using this template to have one or more labels, choose the labels icon next
to the breadcrumbs at the top of the page to add them.

Images and other attachments

You can't upload an image or other file into a template directly. First you'll need to upload the file to a page in
your site, then in your template, choose Insert > Files > Search on other pages to embed the file or image.

Instructional text

Instructional text is placeholder content in a template, and is only visible while you're editing the page. Use it
to give guidance to whoever is creating a page from the template.

To insert instructional text:

1. Choose Template > Instructional Text in the toolbar

2. Type in your instructional text (for example, Insert an image of the interface here.)

Instructional text appears in italics with a shaded background, to distinguish it from normal paragraph text.

You can also change the placeholder type from Text to either:

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

User mention – Opens the user mention dialog.

Jira Macro – Opens a dialog that allows you to create a new Jira issue, or search for one or more Jira
issues to include on the page.

Add a description to your template

The template description displays in the 'Create' dialog, and is useful for explaining the purpose of your
template to other users.

To add a description to a template:

Go to the space or global templates page (as described above)

Choose the Edit icon in the 'Description' column
Enter your description and choose Save

1. Edit: use the pencil icon to edit your template's description.

Edit or delete a template

If you need to change anything about your template, or want to delete it, navigate to either your space or
global template (as described above) and choose either Edit or Delete.

Notes
Page templates are used only when adding a page. It is not possible to apply a template to an already-
existing page. Once a page has been added using a template, the template is no longer linked to the
page. All further editing is performed as if the template was never used. Some Marketplace apps
provide enhanced template functionality. You can search the Atlassian Marketplace for template apps.
When you use a Table of Contents macro in a template, you'll see an error when you preview the
template, but the Table of Contents macro works on the pages that people create from the template.
The editor for templates is available only in Confluence 4.3 and later. Please refer to the earlier
documentation for a description of the wiki markup editor templates.
Confluence also provides 'system templates' containing content like the site welcome message and
default space content. See Administering Site Templates.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create a Page from a Template
You can create a page based on a global template (available to all spaces)
On this page:
or a space template (available only to that space).

Information copied
If you want to quickly create a blank page, hit the Create button in from the template
the header; if you want to create a page from a template, hit the Cre to the page
ate from template button. Form fields
displayed by the
template
Using a template to
create a page
Notes
1. Create blank page
2. Create from template Related pages:
Create a Template
The Editor
Information copied from the template to the page Add, Remove and
Search for Labels
When you create a page based on a template, Confluence will copy the
following content and information from the template to the new page:

Labels
Text and styles
Layouts and formatting
Macros
Embedded images and other files. Note that you cannot attach an
image or other file to a template. But if the template displays an
image or file from another page, the new page will display that image
or file too.

Form fields displayed by the template

If the template author included variables in the template, Confluence will display a form prompting you to
supply values for the variables when you add the page.

Using a template to create a page

To create a page based on a template:

1. Choose Create from template in the Confluence header

2. Select a space and the template you want to use and choose Next
If the template contains variables, you'll see a form allowing you to add values for the form variables.
3. Type the relevant information into the form fields, and choose Next
Now you'll see a new page based on the template. If you added information in the form fields, the
page content will include that information.
4. Name your page, add content or make any other changes required and hit Save

Screenshot: Form showing template variables when creating a page from a template
Confluence 7.4 Documentation 2

Notes
Page templates are used only when adding a page. It is not possible to apply a template to an already-
existing page. Once a page has been added using a template, the template is no longer linked to the page.
All further editing is performed as if the template was never used. Some Marketplace apps provide enhanced
template functionality. You can search the Atlassian Marketplace for template apps.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Blueprints
What's a blueprint?
On this page:
A blueprint is a set of page templates with added functionality to help you
create, manage and organize content in Confluence more easily. What's a blueprint?
Create content
Create meeting notes, shared file lists and requirements documentation out using a blueprint
of the box, and Customize the blueprint templates to suit your individual Customize
needs. You can even develop your own blueprints. blueprint templates
Promote blueprints
Create content using a blueprint in the Create dialog
Add more
blueprints
1. Choose Create from template in the Confluence header Disable a blueprint
2. Select a blueprint from the create dialog Full list of blueprints
3. Hit Create
Related pages:
The editor will open, and, depending on the blueprint selected, a prompt to
Page Templates
enter information or the page will appear. You can now follow the
Request
instructions built in to the blueprint to add content.
Marketplace Apps

The first time a blueprint is used in a space, Confluence creates an index page and adds a shortcut to your
sidebar (if you're using the default theme). The index displays a list of pages made with the blueprint, and
information selected from your blueprint pages. For example, the meeting notes index displays a list of all
meeting notes pages in the space, who created them, and when they were last modified. Here's the index
page for the Meeting Notes blueprint:

1. Easy to find: notes from all your meetings are listed here.
2. Start a new meeting: create a new meeting notes page here.

Customize blueprint templates

Blueprints are made up of templates that can often be customized for an individual space or the whole site.
This means you can adapt the content of the blueprint pages to suit your specific needs. For example, you
might update the Meeting Notes blueprint templates to include a heading for apologies.

If you have space administrator permissions, you can customize blueprint templates for the spaces you are
an administrator of. You must be a Confluence Administrator to customize blueprint templates for a whole
site. See Administering Site Templates for more information.
Confluence 7.4 Documentation 2

To customize a blueprint template for a space:

1. Go to the space and choose Space tools > Content Tools from the bottom of the sidebar
2. Choose Edit beside the blueprint template you wish to edit
3. Make your changes to the template and choose Save

Editing a blueprint template is very similar to editing a page template, except:

Be careful not to remove any macros that the blueprint page or index page may use to store and
display information
You can't remove a blueprint template or change the template name
Not all blueprints are customizable. Some, including the Team Playbook blueprints (health monitor,
DACI, project poster, and experience) can't be edited.

To reset a blueprint template back to the default:

1. Go to the space and choose Space tools > Content Tools from the bottom of the sidebar
2. Choose Reset to default beside the blueprint template you wish to reset

See Working With Templates and Administering Site Templates for more information on templates.

As with user created space and site templates, editing a blueprint template will not change existing pages,
but any new blueprint pages will be based on the updated template.

Promote blueprints in the Create dialog

If you're a space administrator, you can choose to promote specific templates and blueprints in the Create
dialog. Promoting items can help ensure consistency in a space by encouraging users to create particular
types of content, instead of blank pages.

The promoted templates or blueprints will appear at the top, with all other content types, including Blank
Page and Blog Post collapsed under them. To view the other types of content available choose the Show
more link.

1. Show more: see more templates and blueprints.

To promote a template or blueprint:

1. Go to Space Tools > Content Tools

2. Choose Promote next to the templates or blueprints you want to appear in the Create dialog. You can
only promote templates created in this space.

Remember, by promoting a blueprint or template you'll be hiding all other items, including blank page and
blog post, under the Show more link.

If you use the Show more link in the create dialog more than three times in a single space, the dialog will
show you all templates by default from then on.

Add more blueprints

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

You can find more blueprints for Confluence in the Atlassian Marketplace. Blueprints are managed using
apps (also known as add-ons, or plugins).

See Request Marketplace Apps for information on how you can search for new blueprint apps and send a
request to your System Administrator.

If you are a System Administrator, see Managing System and Marketplace Apps for information on how to
install new blueprint apps.

You can also develop your own blueprints. See our developer documentation on Writing a Blueprint.

Disable a blueprint
You may want to disable particular blueprints. For example, you may not want to see the Product
Requirements blueprint in the create dialog in an HR or Social space. If you are a Confluence Administrator
you can also disable particular page and space blueprints for the whole site.

To disable a blueprint in a space:

Go to the space and choose Space tools > Content Tools from the bottom of the sidebar
Choose Disable next to the blueprint you wish to disable in that space

You can re-enable the blueprint at any time.

To disable a blueprint across a whole site:

Choose the cog icon , then choose General Configuration (You need Confluence Administrator
permissions to do this)
Choose Global Templates and Blueprints
Choose Disable next to the page or space blueprint you wish to disable

The blueprint will not appear in the 'Create' or 'Create Space' dialogs.

Full list of blueprints

Here's the full list of blueprints bundled with Confluence.

Page blueprints Space blueprints

Meeting notes Documentation space

File list Team space
Decision Knowledge base space
How-to article
Troubleshooting article
Jira report
Product requirements
Retrospective
Share a link
Task report
DACI decision (Atlassian Team Playbook)
Experience canvas (Atlassian Team Playbook)
Health Monitor (Atlassian Team Playbook)
Project poster (Atlassian Team Playbook)

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Decisions Blueprint
The Decisions blueprint helps you make decisions and record the outcomes
Related pages:
with your team.
Blueprints
The first time you use the Decisions blueprint in a space, Confluence will File List Blueprint
create an index page and add a shortcut on your space sidebar (if you're Meeting Notes
using the default theme). The index acts as your Decision Log and lists all Blueprint
the decisions in that space. Product
Requirements
Blueprint
If you want to quickly create a blank page, hit the Create button in
the header; if you want to create a page from a template, hit the Cre
ate from template button.

1. Create blank page

2. Create from template

To create a decision page:

1. Choose Create from template in the Confluence header

2. Select Decision and hit Next
3. Enter information about the decision and relevant stakeholders (the
blueprint will prompt you) and hit Create

Once you save your first decision page, Confluence will create a decision
log page for the space you're in, and add a shortcut to it in the space's
sidebar.
Here's how the decisions page looks in the editor:

Once you save your first decision page, Confluence will create a decision log page for the space you're in,
and add a shortcut to it in the space's sidebar. The decision log lists all the decisions in that space.
Confluence 7.4 Documentation 2

1. Decision pages: your existing decisions appear here.

2. More decisions: create new pages using the decision template.

The Decisions blueprint uses these Confluence features:

Page Properties and Page Properties Report macro - content that you enter within the page
properties macro can appear on the index page.
Mentions - add a user as a stakeholder, owner or @mention them on the page and they will be
notified in their workbox.

For an example of the Decisions Blueprint, and some other great page elements, check out: How to
make better decisions as a development team.

Customizing this blueprint

You can customize the templates that are used by the Decisions blueprint - see Customizing the blueprint
templates. For example, you might choose to edit the decisions index page in a space to change the
columns displayed by the Page Properties Report macro.

You can also edit the page template to add headings or instructional text to the background section, or even
add rows to the Page Properties macro. For example, a row for the date the decision was made.

See Instructional text to find out more about using instructional text in templates.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
File List Blueprint
The File List blueprint helps you to create lists of files to share with your
Related pages:
team. Great for organizing documents, images and presentations.
Blueprints
The first time you use the File List blueprint in a space, Confluence will Meeting Notes
create an index page and add a shortcut to your space sidebar (if you're Blueprint
using the default theme). The index page lists the latest File List pages in Product
that space. You can have as many File List pages as you need. Requirements
Blueprint
If you want to quickly create a blank page, hit the Create button in
the header; if you want to create a page from a template, hit the Cre
ate from template button.

1. Create blank page

2. Create from template

To create a file list:

1. Choose Create from template in the Confluence header

2. Select File List and hit Next
3. Enter the details for your file list and hit Create
4. Drag files from your desktop or choose browse for files to search for files on your computer

Here's an example of a file list page:

Confluence 7.4 Documentation 2

1. Expand: view each file's details and preview.

2. Upload and download: drop files to upload, and download all files.
3. Version history: see and manage other file versions.

Attachments appear on the page, and you can expand each attachment to preview the file and/or view its
details.

In this example, we've created three file list pages to store project-related presentations, images and
customer feedback. Confluence looks after the versioning of the files, so there's no need to use the
document file name to mark version numbers.

Once you save your page, Confluence will create an index page and add a shortcut to your space sidebar.
The index page lists the latest File List pages in the space. Create as many File List pages as you need.

1. Space shortcut: a quick way to find all of your file lists in this space.
2. Create a new list: create more file lists in this space.
3. Current file lists: see all the file lists in this space.

Customizing this blueprint

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

You can customize the templates that are used by the File List blueprint - see Customizing blueprint
templates.

The File List blueprint template uses the attachments macro. You can customize the macro to change the
sort order or hide features such as version history and the upload attachment fields.

You can also edit the Content Report Table macro used on the Index page to specify the number of pages
you want to display.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Meeting Notes Blueprint
The Meeting Notes blueprint helps you to plan your meetings and share
Related pages:
notes and actions with your team.
Blueprints
The first time you use the Meeting Notes blueprint in a space, Confluence File List Blueprint
will create an index page and add a shortcut on your space sidebar (if you Product
are using the default theme). The index page lists the latest Meeting Notes Requirements
pages in that space. Blueprint

If you want to quickly create a blank page, hit the Create button in the header; if you want to create
a page from a template, hit the Create from template button.

1. Create blank page

2. Create from template

To create a meeting notes page:

1. Choose Create from template in the Confluence header

2. Select Meeting Notes and hit Next
3. Enter the information required by the template and hit Create
4. Save your page and get ready to attend your meeting

You can edit the page during or after your meeting, and enter your notes, action items and @mention users
to assign tasks to them.

Screenshot: A Meeting Notes index page

Confluence 7.4 Documentation 2

Screenshot: A blank Meeting Notes page showing instructional text

The Meeting Notes blueprint uses some cool Confluence features:

Instructional text - this handy text prompts you to enter information and disappears when you start
typing or view the page.
Mentions - @mention a user on the page and they will be notified in their workbox.
Task lists - @mention a user in a task to assign it to them – the task will appear as a personal task in
their workbox. You can also add a due date by typing //, then choosing a date from the calendar.

Customizing this blueprint

You can customize the templates that are used by the Meeting Notes blueprint – see Customizing the
blueprint templates.

You might choose to edit the headings or add additional headings, or change the instructional text that
prompts users to enter information to suit your context. To find out more about using instructional text in a
template, see Instructional text.

You can also edit the Content Report Table macro used on the Index page to specify the number of pages
you want to display.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Product Requirements Blueprint
The Product Requirements blueprint helps you to define, scope and track
Related pages:
requirements for your product or feature.
Blueprints
Learn more about writing downsized product requirements File List Blueprint
Meeting Notes
The first time you use the Product Requirements blueprint in a space, Blueprint
Confluence will create an index page and add a shortcut on your space
sidebar (shortcut only available in the default theme). The index lists all the
Product Requirements pages in that space, and displays a summary of the
information on each page (such as status and owner). You can have as
many Product Requirements pages as you need.

If you want to quickly create a blank page, hit the Create button in the header; if you want to create
a page from a template, hit the Create from template button.

1. Create blank page

2. Create from template

To create a requirements page:

1. Choose Create from template in the Confluence header

2. Select Product Requirements and hit Next
3. Enter information about your product or feature (the instructional text will prompt you) and hit Create

You can @mention team members to bring them into the conversation about the page.

In this example we've created a series of Product Requirements pages. The index page shows summary
information about each one.

1. New requirements: create more requirements pages in this space.

2. Requirements pages: see the existing requirements pages in this space.

Here's how a requirements page looks in the editor:

Confluence 7.4 Documentation 2

The Product Requirements blueprint uses these Confluence features:

Page Properties and Page Properties Report macro - content that you enter within the page
properties macro can appear on the index page.
Instructional text - this handy text prompts you to enter information or create a Jira issue
and disappears when you start typing or view the page.
Mentions - @mention a user on the page and they will be notified in their workbox.

Customizing this blueprint

As no two products or projects are alike, you can customize the templates that are used by the Product
Requirements blueprint - see Customizing the blueprint templates.

You might choose to edit the index page in a space to change the columns to be displayed by the Page
Properties Report macro.

You might choose to edit the page template to:

edit the headings or add additional headings

change the instructional text that prompts users to enter information to suit your context
add or remove rows within the Page Properties macro.

See Instructional text to find out more about using instructional text in templates.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Shared Links Blueprint
The Shared Links blueprint helps you take content from the web and share
Related pages:
it with your team. You can use Shared Links to share and collaborate on
web content, or to create a centralized repository of useful links. Blueprints
Decisions Blueprint
The first time you use the Shared Links blueprint in a space, Confluence will File List Blueprint
create an index page and add a shortcut on your space sidebar (if you're Meeting Notes
using the default theme). The index lists all the shared links in that space. Blueprint
Product
Requirements
If you want to quickly create a blank page, hit the Create button in
Blueprint
the header; if you want to create a page from a template, hit the Cre
ate from template button.

1. Create blank page

2. Create from template

To create a shared links page:

1. Choose Create from template in the Confluence header

2. Select Share a link and hit Next
3. Enter the URL of the web content you want to share, then hit Create

You can also:

Include topics to help categorize your links – these are added as labels to your page.
Share the link immediately with another user or group – users will receive a notification.
Add a comment to start the discussion.

To make sharing links even faster, you can add a Share on Confluence button to your browser's
toolbar. Click this button and the webpage you're currently viewing will be added as a shared link!

To add the Share on Confluence button to your browser:

1. Choose Create from template , then select Share a link

2. Drag the Share on Confluence button to your browser toolbar

Now, when you want to share a link in Confluence, choose the Share on Confluence button in your browser
and follow the prompts.

Screenshot: Share a link from the Create dialog.

Confluence 7.4 Documentation 2

Security considerations and limitations

To prevent people from accidentally or maliciously sharing links that may pose a security risk to your site,
domains must be added to the whitelist, before they can be shared using the share a link blueprint. For
example if you wanted to use the blueprint to share links to this documentation site you would need to add htt
ps://confluence.atlassian.com/ to the whitelist. The shared link blueprint is different to just inserting a link on
a page because it shows a preview of the linked site. See Configuring the whitelist for more information.

We also prevent users from creating a shared link page if external connections is disabled for your
site. Your admin can enable this at > General Configuration under Connection Timeouts.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Jira Report Blueprint
The Jira Report blueprint helps you create easy to read reports to
communicate the progress of your Jira Software projects and releases. You On this page:
can choose from a Change Log report that generates a list of Jira issues or
a Status Report that includes charts to visually communicate your progress.
Create a Change
Log
The first time you use the Jira Reports blueprint in a space, Confluence will
Create a Status
create an index page and add a shortcut on your space sidebar (if you're
Report
using the default theme).
Customizing this
blueprint
If you want to quickly create a blank page, hit the Create button in
the header; if you want to create a page from a template, hit the Cre
ate from template button.

1. Create blank page

2. Create from template

To use the Jira Report Blueprint your Confluence and Jira application (such
as Jira Software) must be connected via Application Links .

Create a Change Log

The Change Log report displays a list of issues from your Jira application. This list can be static or dynamic,
automatically updating as the status of your issues change in Jira.

To create a static change Log:

1. Choose Create from template in the Confluence header

2. Select Jira report and hit Next
3. Select a Change log and hit Next
4. Enter the information required for the change log and hit Create

A report page will be created with sample text and a list of all issues for the project and fix versions selected,
organized by issue type. This list of issues is static; it won't be updated when the issues are updated, and is
visible to users who don't have Jira access or permissions to view that project.

Screenshot: Creating a Change Log in simple mode.

Confluence 7.4 Documentation 2

Screenshot: Static list of Jira Issues displaying in the Change Log.

To create a dynamic change log:

1. Choose Create from template in the Confluence header

2. Select Jira report and hit Next
3. Select a Change log and hit Next
4. Choose Switch to advanced
5. Enter a JQL query or paste in the URL of a Jira search (find out about using JQL in the JIRA
Documentation)
6. Hit Create

A report page will be created with sample text and a Jira issues macro that's configured to show your issues.
The macro is dynamic and will update when the issues are updated. For more information on changing the
information displayed, refer to the JIRA Issues macro.

Screenshot: Dynamic list of Jira Issues displaying in the Change Log.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Create a Status Report

The Status Report displays the progress of a Jira project and fix version in pie charts by status, priority,
component and issue type. The Status Report uses the Jira Chart macro, and is dynamic.

To create a status report:

1. Choose Create from template in the Confluence header

2. Select Jira report and hit Next
3. Select a Status report and hit Next
4. Enter the information required for the report and hit Create

A report page will be created with sample text and a series of pie charts, using the Jira Chart macro. The
macro is dynamic and will update when the issues in Jira are updated. For more information refer to the JIR
A Chart macro.

As with the Change Log, you can switch to Advanced mode and use JQL or paste in a Jira URL to search for
issues to display in the report.

Screenshot: Excerpt from the Status Report.

Customizing this blueprint

You can customize the templates used by this blueprint. The Change Log uses the Snapshot Jira Report
Template (for static list of issues) and the Dynamic Jira Report Template, and the Status Report uses the
Status Report Template. See Customizing the blueprint templates. Variables represent the Jira Issues and
Jira Chart Macros. While these can't be edited, they can be moved around the page or deleted if you don't
want every chart to be included.

You can also choose to edit the page template to modify the format of the page, change some headings, or
modify the instructional text. To See Instructional text to find out more about using instructional text in
templates.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Retrospective Blueprint
Retrospective pages help you track team successes and opportunities after
Related pages:
projects or at the end of a sprint. Use this blueprint to document what went
well, what needed improvement, and assign actions for the future. Blueprints
File List Blueprint
The first time you create a retrospective page in a space, Confluence will Meeting Notes
automatically create an 'index' page, which will list all retrospectives in the Blueprint
space, and add a shortcut to it in the space sidebar.

If you want to quickly create a blank page, hit the Create button in the header; if you want to create
a page from a template, hit the Create from template button.

1. Create blank page

2. Create from template

To create a retrospective page:

1. Choose Create from template in the Confluence header

2. Select Retrospective and hit Next
3. Add participants, change the title if you want to and click Create

Screenshot: The 'retrospective' template page

Confluence 7.4 Documentation 2

The Retrospective blueprint uses the following Confluence features:

Page Properties and the Page Properties Report macro make content listed within the macro visible
on the index page.
Instructional text prompts you to enter information and disappears when you start typing or view the
page.
Mention a user on the page to notify them in their workbox.

Check out how the retrospectives blueprint can be used in the article Create sprint retrospective and
demo pages (like a BOSS).

Customize this blueprint

Every team conducts retrospective meetings differently, so you can customize the Retrospective blueprint
template to match your team's culture and practices. You can:

Edit headings and pre-populated text

Add instructional text to capture specific information
Add additional sections and content

See Customize blueprint templates for instructions.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
How-To Article Blueprint
The How-To Article blueprint helps you to provide step-by-step guidance for
Related pages:
completing a task.
Blueprints
To create a How-To Article page: Troubleshooting
Article Blueprint
Create Technical
1. Choose Create from template in the Confluence header and Onboarding
2. Select How-To Article and hit Next Documentation
3. Enter the article name and some labels and hit Create Use Confluence as
a Knowledge Base

If you want to quickly create a blank page, hit the Create button in
the header; if you want to create a page from a template, hit the Cre
ate from template button.

1. Create blank page

2. Create from template

Screenshot: A blank How-To Article page showing instructional text

Once you save your page, Confluence will create an index page and add a shortcut to your space sidebar.
The index lists all the How-To Article pages in that space, and displays a summary of the information on
each page (such as creator and modified).
Confluence 7.4 Documentation 2

The How-To Article blueprint uses some cool Confluence features:

Instructional text - Prompts you to enter information and disappears when you start typing or view the
page.
Content by Label Macro - Displays lists of pages that have particular labels, to let you collect related
pages together.
Page Properties Macro - This works together with the Page Properties Report Macro to automatically
create a list of 'related issues' on each article.

Customizing this blueprint

You can customize the templates used by the How-To Article blueprint - see Customizing the blueprint
templates. For example, you might choose to edit the How-to index page in a space to change the columns
displayed by the Page Properties Report macro.

You can also edit the page template to add headings or instructional text to the background section, or even
add rows to the Page Properties macro. For example, a row for the date the How-To Article was created.

See Instructional text to find out more about using instructional text in templates.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Troubleshooting Article Blueprint
The Troubleshooting Article blueprint helps you to provide solutions for
Related pages:
commonly-encountered problems.
Blueprints
How-To Article
Blueprint
To create a Troubleshooting Article page:
Create Technical
and Onboarding
1. Choose Create from template in the Confluence header Documentation
2. Select Troubleshooting Article and hit Next Use Confluence as
3. Enter the article name and some labels and hit Create a Knowledge Base

If you want to quickly create a blank page, hit the Create button in the header; if you want to create
a page from a template, hit the Create from template button.

1. Create blank page

2. Create from template

Screenshot: A blank Troubleshooting Article page showing instructional text

Once you save your page, Confluence will create an index page and add a shortcut on your space sidebar.
The index lists all the Troubleshooting Article pages in the space, and displays a summary of the information
on each page (such as creator and modified).
Confluence 7.4 Documentation 2

The Troubleshooting Article blueprint uses some cool Confluence features:

Instructional text - Prompts you to enter information and disappears when you start typing or view the
page.
Content by Label Macro - Displays lists of pages that have particular labels, to let you collect related
pages together.
Page Properties Macro - This works together with the Page Properties Report Macro to automatically
create a list of 'related issues' on each article.

Customizing this blueprint

You can customize the templates used by the Troubleshooting Article blueprint - see Customizing the
blueprint templates. For example, you might choose to edit the decisions index page in a space to change
the columns displayed by the Page Properties Report macro.

You can also edit the page template to add headings or instructional text to the background section, or even
add rows to the Page Properties macro. For example, a row for the date the Troubleshooting Article was
created.

See Instructional text to find out more about using instructional text in templates.

You can also edit the Content Report Table macro used on the Index page to specify the number of pages
you want to display.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create a Blueprint-Style Report
Using a combination of templates and macros you can make a wide range of reports for managing anything
from customer interviews, product requirements to IT service catalogs and more. In this tutorial we'll guide you
through the process of creating a blueprint-style report.

In this example, we'll create a multi-team status report. Here's the scenario we'll use for this tutorial.

The Design, Development and QA teams working on the Blue Sky Project need to produce a short status
update page each week, containing the focus area for the week, contact person, risks and overall status for
each team. They like the way the Product Requirements blueprint works and want to be able to manage their
status updates in a similar way.

What do each of the players want out of this report?

Project Lead – Wants an at-a-glance report that shows only the status for each team.
Team Leads – Want a summary report, including the focus areas and risk, just for their team.
All team members – Want it to be easy to create the new page each week.
Management Team – Want to see all the details for a week on one page, and don't want to have to
look at a different page for each team.

With this scenario in mind, this tutorial will guide you through how to:

1. Create a status update template containing a separate page properties macro for each team's section of
the report.
2. Create a high level status report, showing just the status of all teams.
3. Create a summary report for each team.
4. Create your first status update page.

You'll need Space Administrator permissions to complete some of the steps in this tutorial.

Part 1: Create a status update template

First we'll create a page template and add the Page Properties macros.

1. Go to Space Admin > Content Tools > Templates

2. Choose Create Template
3. Give the template a name (in this example the template will be called 'Status Update')
4. Add the skeleton of your status report to the page
5. Choose the label icon at the top of the page to add a label to the template (in this example, we'll add
the label: 'status-update')

Screenshot: Adding teams to our status update template

Confluence 7.4 Documentation 2

Now we'll add a Page Properties macro to record the status of the Design team.
6. Choose Insert > Other Macros > Page Properties to add the Page Properties macro to the page
7. In the macro body create a two column table and remove the heading row
8. In the left column enter the column headings for your report (these are known as metadata 'keys')
In this example we'll add 'Design Focus', 'Design Status', 'Design Contact' and 'Design Risks').
9. In the right column, leave the cells blank, or enter some instructional text to prompt your users (Choose T
emplate > Instructional Text)
We've also added a status macro.
10. Edit the Page Properties macro and enter a Page Properties ID for this macro (in this example we'll use
'status-update-design'. This will allow us to report on the status of just the Design team later on)
Repeat this process for the Development and QA teams, remembering to specify a different ID for each
macro (we used 'status-update-dev' and 'status-update-qa').
11. Finally, add any other headings, instructional text or content to your template and Save.
You can enter a Description for your template - this appears in the Create dialog.

Screenshot: Our status update template

Part 2: Create a report showing the high level status of each team

Next we'll create an index page, just like you see in many blueprints.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

1. In your space create a new blank page (this will be our 'Status Report - all teams' page, showing just the
status of each team)
2. Choose Insert > Other Macros > Page Properties Report to add the Page Properties Report macro to
the page
3. Enter the Label to report on (in this example, it'll be the 'status-update' label we added to the template
page)
4. Leave the Display options > Page Properties ID field blank (we want to report on all the macros on the
page)
5. In the Columns to Show field, list the 'keys' from each macro that you want to include in the report (in
this example, we only want to show the values of 'Design Status', 'Dev Status', 'QA Status')
6. Choose Save to add the macro to the page

Screenshot: The page properties report macro on the 'Status Report - all teams' page

Now we'll add a button to the page to allow team leads to easily create new status update pages from the
template we created earlier.
7. Choose Insert > Other Macros > Create from Template to add the Create from Template macro to the
page
8. Enter the text for the button (in this example we'll call the button 'New Status Update Page')
9. Select the template from the Template Name drop down (in this example our template was called 'Status
Update')
10. Specify the title of any pages to be created (This is a great way to keep your titles consistent. In this
example we'll call the page 'Status update week ending @currentDate', which will append the current
date when the page is created, as in the meeting notes blueprint)
11. Choose Insert
12. Add any other content, links or images to the page and Save
13. Choose Space Tools > Configure Sidebar > Add Link to add a shortcut to the page on the sidebar

Part 3: Create a separate report for each team

Now we'll create some index pages that show a more detailed summary for each team, starting with the Design
team.

1. Create a new blank page – this will be the 'Design Status Report' index page, showing just information for
that team.
2. Choose Insert > Other Macros > Page Properties Report to add the Page Properties Report macro to
the page
3. Enter the Label (the page label is once again 'status-update', the label we added to the template)
4. Expand the Display options and enter the Page Properties ID that was specified in the Page Properties
macro in the template (in this example it was 'status-update-design') – this allows us to report on just
information in that macro.
5. Leave all of the other fields blank (we want to show all columns from this Page Properties macro)
6. Choose Save to add the macro to the page

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4
6.

Screenshot: The page properties report macro on the 'Design Status Report' index page

7. Add any other content, links or images to the page and Save
8. Choose Space Tools > Configure Sidebar > Add Link to add a shortcut to the page on the sidebar
9. Create a new page and repeat this process for each team
Remember to specify a different Page Properties ID each time (in this example 'status-report-dev' and
'status-report-qa').

If your Design, Dev and QA teams have their own team spaces, this summary report could even be created in
their team spaces. Just be sure to specify the space where the Status Updates pages are created in the Restrict
to spaces field, to make sure the macro can find the pages to report on.

Part 4: Create your first status update page

That's it! Create from template in the Confluence header, then select Status Update, or use the Create
a new status update button to make your first status update page. Just like a blueprint, but 100% made by you.

Here's how our finished pages look.

Screenshot: Team Leads and the management team still have a single page for the weekly status update

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

Screenshot: The Project Lead can see the status of each team, each week, at a glance in the All Teams status
report.

Screenshot: Each team can see their focus, risks and status at a glance in their status report.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 6

Remember, these concepts don't just apply to status updates – you can use them for any purpose at all.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Import Content Into Confluence
There are a number of ways you can get existing
content, such as text, images and other content into On this page:
Confluence.
Import content from other Confluence sites
Import content from other Confluence sites Import content from a Microsoft Word
document
To import content from another Confluence site you Import web content
can: Importing content from another wiki
Import other content
Import a backup of the entire Confluence site Migrate to Confluence Cloud
Import an XML export of an individual space.
Page history, attachments, and page content
will be preserved.

See Restoring a Site and Restoring a Space for more information.

Import content from a Microsoft Word document

The Office Connector allows you to create pages by importing Word documents. The document content is
copied onto one or more Confluence pages. See Import a Word Document into Confluence.

Import web content

To embed web content on a page:

Use the Widget Connector Macro to display videos, slide shows, twitter chats, documents and more,
sourced from other web sites and displayed on your Confluence page.
Embed an external web page into Confluence with the HTML Include macro.
Use HTML code in a page with the HTML macro.

Note: The HTML macro is not enabled in all sites. Talk to your Confluence Admin about whether you can
use this macro.

Importing content from another wiki

Confluence does not provide a method for importing content from another wiki.

You may be able to build your own import solution using our REST APIs, as mentioned below, or work with
an Atlassian Solution Partner to develop a custom solution.

Import other content

Importing non-wiki markup into Confluence requires a conversion process:

Text with basic formatting can be pasted directly into the editor. This includes simple Word documents
or web pages.
Confluence pages saved to disk can be imported from disk.
Files can be uploaded in bulk using the Confluence WebDav Plugin. See Use a WebDAV Client to
Work with Pages.
Build your own import solution using the Confluence APIs.

Migrate to Confluence Cloud

If you're migrating from Confluence Server to Confluence Cloud, you can use the Confluence Cloud
Migration Assistant to migrate your content and spaces.
Import a Word Document into Confluence
The Office Connector allows you to import Word
documents and create one or more Confluence On this page:
pages from the content.
Import a Word document
You can create a single page, or divide the contents
Import options
up into multiple pages, based on the headings in
Supported file types
your document.
Limitations
This is useful if you have a lot of content stored in
Related pages:
existing documents, or if you are migrating from
another system or platform that allows you to export Export Content to Word, PDF, HTML and
to Word format. XML

Import a Word document

To import a Word document in Confluence:

1. Create a page in Confluence or go to an existing page (you want to view the page, not edit it).
2. Choose > Import Word Document
3. Choose Browse and locate the Word document you want to import, then choose Next.
The import document options appear.
4. Enter a title for the new page (useful if you don't want to use the file name as your page title).
5. Choose where you want to import the file (as a brand new page, or overwriting an existing page with
the same title).
6. Choose how to handle title conflicts (rename the new pages or replace existing pages).
7. Choose whether to create a single page or multiple pages based on the heading styles in the file (this
option is only available if the file contains heading styles).
8. Click Import.

When the upload has finished, pages will be created with the content of the Word documents. You can then
view and edit this page as normal. There's no connection between the original Word document and this page.

Import options
There are a number of options when importing a Word document that control how pages are created,
whether the import should overwrite existing pages in the space, and how it should handle page name
conflicts.

Option Description

Root This is the title of the page that will be created or updated by the import.
page
title

Where Controls whether the document is imported into the current page (the page you were viewing
to when you selected Tools > Import) or created as a new page. Choose from
import
Import as a new page in the current space - a new page will be created as a child of the
space home page.
Replace <page name> - content will be imported into the current page. The title of this
page will change to the title you specified in the Root page title field.
Delete existing children of <pagename> - any existing children of the current page will be
removed when the content of the page is replaced.
Confluence 7.4 Documentation 2

Title Controls how page name conflicts (a page with the same title already exists in the space) are
conflicts handled.

Rename imported pages if page name already exists - new pages get a new name (a
number added to the end of the page title). Existing pages will be unchanged.
Replace existing pages with imported pages of the same title - overwrite the content of
existing pages. The change will be shown in the Page History for the page.
Remove existing pages with the same title as imported pages - remove original pages
and then create new pages. The change is not shown in the Page History for the page.

Split If the document contains Word heading styles you can choose to create multiple pages based
by on the heading. Options are:
heading
Don't split - creates a single page.
Level Headings - creates multiple pages in a hierarchy based on the heading levels in the
document.

A preview of the pages that will be created appears under Document Outline.

Screenshot: Import Word options for a document that contains multiple heading levels.

Supported file types

Confluence can import the content from Microsoft Word 97-2013 documents (.doc and .docx).

Limitations
In order to prevent out of memory errors, we limit the uncompressed size of the file you can import to 20 MB.

Your administrator can change this limit using the confluence.word.import.maxsize system property.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Undefined Page Links
You can add links to pages that don't yet exist in Confluence, but you intend to create later. Known as links to
'undefined pages', they allow you to create a link which, when clicked, will create a page with the name you
specify in the link.

Create an undefined page link

1. Choose Insert > Link or press Ctrl+K on your keyboard.
2. Choose Advanced.
3. Enter the name of the page to be created in the Link field.

A link to an undefined page is shown in dark red while in the editor. When anyone clicks the link, Confluence will
create a new page with the name you typed in the Link field.

View undefined pages in a space

The Undefined Pages view shows you all undefined pages in your space. The undefined page links are
badged with a icon to remind you that those pages are yet to be created.

To view a list of the undefined links in a space:

1. Go to the space and choose Space tools > Content Tools from the bottom of the sidebar
2. Choose Undefined Pages.

You can choose the link for an undefined page to create the page and add content to it.

Links to pages that are in the trash are not considered undefined links, and will not appear in this list.
View Page Information
The Page Information view for a page shows you useful information about the page.

To see the information about the page:

1. View the page.

2. Choose > Page Information

You will see the following information:

Page details: Title, author, date of creation, date of last modification and the tiny link (permalink) of the
page.
Page hierarchy: Parent-child relationships of the page.
Incoming links: Lists other pages in your Confluence Site that have links to this page, or reference this
page in an Include Page or Excerpt Include macro.
Labels: Any labels (tags) that have been applied to this page. See Add, Remove and Search for Labels.
Page Permissions: Displays page-level security restrictions that apply to the page (if present). See Page
Restrictions.
Recent Changes: Links to the five most recent versions of the page along with the name of the editor
and the date of modification. See Page History and Page Comparison Views. Choose View page history
to see the page history view, all the versions of the page in reverse chronological order and allows you
to compare versions or to restore a previous version.
Outgoing links: A summary of the links contained on this page, pointing to other pages on the
Confluence site or to external websites.

Note: if there is no information to report (for example the page has no restrictions or no incoming links), that
section of the Page Information won't appear.

Screenshot: Page information for this page

Page History and Page Comparison Views
Confluence tracks the history of changes to each page by creating a new
On this page:
version of the page each time it's modified. You can view the changes
between different versions, and roll back to a previous version if you need
to. Access the page
history
View an older
Access the page history version
Restore a previous
To view the history of a page: version
Delete a specific
1. Go to the page and choose > Page History version
2. Choose a version number to view the content of that version View the changes
made
Screenshot: Page history View unpublished
changes
Compare two
versions
More about the
comparison view

Related pages:

View Page
Information
Create and Edit
Pages
Watch Pages,
Spaces and Blogs

Hover over each avatar to see the names of people who contributed changes in that version. It is not
possible to view the individual changes made by each person in a single page version.

View an older version

When you select a previous version of the page, you'll see a header like this at the top of the page:

If you want to send this page version to someone, copy and paste the URL from your browser. The link
will look something like this: http://confluence.atlassian.com/pages/viewpage.action?
pageId=12345.

When you're viewing a specific version of the page, the following functions are available:

Function Description

current version View the latest version of the page.

Compare with Compare the differences between the version of the page you are viewing and the
Current current version.
Confluence 7.4 Documentation 2

Restore this Roll back the content of the page to the previous version that you are viewing.
Version

View Page History Return to the list of page versions.

<< Previous and Ne View the previous or next version of the page.
xt >>

Restore a previous version

1. Go to the page and choose > Page History
2. Choose Restore this version beside the version you want to restore (or at the top of the page if
you've opened the version)
3. Change the default change comment if necessary, and choose OK

All page history is retained; restoring an older version creates a copy of that version. For example, if you
restore version 39, Confluence will create a copy of version 39 and the copy will become the new, current
version.

If the page has an unpublished draft, the content of the draft will be lost when you restore a previous version.
We'll warn you if there is an unpublished draft.

Delete a specific version

Choose Delete next to a version in the page history, to remove that version.

View the changes made

Using the page history view or the page information view, you can see the recent changes made to a page.

To view recent changes made to a page:

1. Choose > Page Information

In the section titled 'Recent Changes' you'll see the most recent versions of the page, along with the
date of their modification and the name of the modifying author.
2. Choose View Changes beside the required version
The page comparison view is displayed, showing the differences between the selected and previous
versions.

View unpublished changes

When you're in the editor, you can see all changes since the page was last published. Go to > View
changes.

Changes are not attributed to individual people. The avatars of everyone who has contributed will be shown
at the top of the editor.

Compare two versions

1. Go to the page and choose > Page History
2. Choose the versions you want to compare by selecting the check boxes beside them
3. Choose Compare selected versions

You'll see the page comparison view showing the differences between the selected versions. Changes are
highlighted as follows:

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Confluence 7.4 Documentation 3

Highlighted color Meaning

Green Added content

Red Deleted content

Blue Changed formatting

Screenshot: Comparing changes

More about the comparison view

When you view a page comparison, all large sections of unchanged text are hidden and reduced to an
ellipsis (. . .).

You can view page changes between versions which are adjacent to your current page comparison view.
Click the link containing:

<< to view the page comparison with the earlier adjacent version
>> to view the page comparison with the more recent adjacent version

For example, if your page comparison view is between v. 30 and v. 34 of a page, you can view changes
between:

v. 29 and v. 30 by clicking << Changes from 29 to 30

v. 34 and v. 35 by clicking Changes from 34 to 35 >>

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence Markup
This section describes two types of markup found in Confluence:
Related pages:
Confluence storage format. Confluence stores the content of
pages and blog posts in an XHTML-based format. Advanced users Macros
can view the storage format of a page and even edit it, provided their The Editor
Confluence site is configured to allow that.
Wiki markup. Confluence allows data entry via a shorthand code
called wiki markup. Some parts of the Confluence administration
interface also accept wiki markup for defining content. For a
description of the wiki markup syntax, see Confluence Wiki Markup.

Wiki markup code examples for macros can be found in the documentation
for each macro.
Confluence Storage Format
This page describes the XHTML-based format that Confluence uses to
On this page:
store the content of pages, page templates, blueprints, blog posts and
comments. This information is intended for advanced users who need to
interpret and edit the underlying markup of a Confluence page. Headings
Text effects
We refer to the Confluence storage format as 'XHTML-based'. To be Text breaks
correct, we should call it XML, because the Confluence storage format does Lists
not comply with the XHTML definition. In particular, Confluence includes Links
custom elements for macros and more. We're using the term 'XHTML- Images
based' to indicate that there is a large proportion of HTML in the storage Tables
format. Page layouts
Resource identifiers
You can view the Confluence storage format for a given page by choosing Template variables
> View Storage Format. This option is only available if one of the Instructional Text
following is true:

You are a Confluence administrator.

Your Confluence site has the Confluence Source Editor plugin
installed and you have permission to use the source editor.

If you would like to edit the storage format for a page, your
Confluence system administrator will need to install the Confluence
Source Editor plugin.
Clarification of terminology: If you choose > View Source, you'll
see the format used within the editor panel, not the storage format of
the page.

Headings

Format type In Confluence 4.0 and later What you will get

Heading 1 <h1>Heading 1</h1>

Heading 2 <h2>Heading 2</h2>

Heading 3 <h3>Heading 3</h3>

Headings 4 to 6 are also available and follow the same pattern

Text effects

Format type In Confluence 4.0 and later What you will get

strong/bold <strong>strong text</strong> strong

emphasis <em>Italics Text</em> emphasis

Confluence 7.4 Documentation 2

strikethrough <span style="text-decoration: strikethrough

line-through;">
strikethrough</span>

underline <u>underline</u> underline

superscript superscript
^superscript

subscript _subscript subscript

monospace <code>monospaced</code> monospaced

preformatted <pre>preformatted text</pre>

preformatted text

block quotes <blockquote>

<p>block quote</p>
</blockquote> block quote

text color <span style="color: rgb(255,0,0);">red text red text

</span>

small <small>small text</small> small text

big <big>big text</big> big text

center-align <p style="text-align: center;">centered text centered text

</p>

right-align <p style="text-align: right;">right aligned text right aligned text

</p>

Text breaks

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Confluence 7.4 Documentation 3

Format type In Confluence 4.0 and later What you will get

New paragraph <p>Paragraph 1</p> Paragraph 1

<p>Paragraph 2</p> Paragraph 2

Line break Line 1 <br /> Line 2 Line 1

Line 2

Note: Created in the editor using Shift + Return/Enter

Horizontal rule <hr />

— symbol &mdash; —

– symbol &ndash; –

Lists

Format type In Confluence 4.0 and later What you will get

Unordered list – round <ul>

bullets Round bullet list
<li>round bullet list item</li> item
</ul>

Ordered list (numbered list) <ol>

1. Ordered list item
<li>numbered list item</li>
</ol>

Task Lists <ac:task-list>

<ac:task> task list item
<ac:task-status>incomplete</ac:task-
status>
<ac:task-body>task list item</ac:task-
body>
</ac:task>
</ac:task-list>

Links

Format type In Confluence 4.0 and later What you will

get

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Confluence 7.4 Documentation 4

Link to another <ac:link> Link to another

Confluence page <ri:page ri:content-title="Page Title" /> Confluence page
<ac:plain-text-link-body>
<![CDATA[Link to another Confluence Page]]>
</ac:plain-text-link-body>
</ac:link>

Link to an attachment <ac:link> Link to an

<ri:attachment ri:filename="atlassian_logo.gif" /> attachment
<ac:plain-text-link-body>
<![CDATA[Link to a Confluence Attachment]]>
</ac:plain-text-link-body>
</ac:link>

Link to an external site <a href="http://www.atlassian.com">Atlassian</a> Atlassian

Anchor link (same page) <ac:link ac:anchor="anchor"> Anchor Link

<ac:plain-text-link-body>
<![CDATA[Anchor Link]]>
</ac:plain-text-link-body>
</ac:link>

Anchor link (another <ac:link ac:anchor="anchor"> Anchor Link

page) <ri:page ri:content-title="pagetitle"/>
<ac:plain-text-link-body>
<![CDATA[Anchor Link]]>
</ac:plain-text-link-body>
</ac:link>

Link with an embedded <ac:link ac:anchor="Anchor Link">

image for the body <ac:link-body>
<ac:image><ri:url ri:value="
http://confluence.atlassian.com/
images/logo/confluence_48_trans.png" /></ac:image>
</ac:link-body>
</ac:link>

For rich content like images, you need to use ac

:link-body to wrap the contents.

A note about link bodies

All links received from the editor will be stored as plain text by default, unless they are detected to contain
the limited set of mark up that we allow in link bodies. Here are some examples of markup we support in link
bodies.

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Confluence 7.4 Documentation 5

An example of different link bodies

<ac:link>
<!-- Any resource identifier -->
<ri:page ri:content-title="Home" ri:space-key="SANDBOX" />
<ac:link-body>Some <strong>Rich</strong> Text</ac:link-body>
</ac:link>
<ac:link>
<ri:page ri:content-title="Plugin developer tutorial stuff" ri:space-key="TECHWRITING" />
<ac:plain-text-link-body><![CDATA[A plain <text> link body]]></ac:plain-text-link-body>
</ac:link>
<ac:link>
<ri:page ri:content-title="Plugin developer tutorial stuff" ri:space-key="TECHWRITING" />
<!-- A link body isn't necessary. Auto-generated from the resource identifier for display. -->
</ac:link>

The markup tags permitted within the <ac:link-body> are <b>, <strong>, <em>, <i>, <code>, <tt>, <sub>,
<sup>, <br> and <span>.

Images

Format type In Confluence 4.0 and later What you will get

Attached <ac:image>
image <ri:attachment ri:filename=
"atlassian_logo.gif" />
</ac:image>

External image <ac:image>

<ri:url ri:value="http://confluence.atlassian.
com/
images/logo/confluence_48_trans.png" /></ac:
image>

Supported image attributes (some of these attributes mirror the equivalent HTML 4 IMG element):

Name Description

ac:align image alignment

ac:border Set to "true" to set a border

ac:class css class attribute.

ac:title image tool tip.

ac:style css style

ac:thumbnail Set to "true" to designate this image as a thumbnail.

ac:alt alt text

ac:height image height

ac:width image width

ac:vspace the white space on the top and bottom of an image

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Confluence 7.4 Documentation 6

ac:hspace the white space on the left and right of an image

Tables

Format type In Confluence 4.0 What you will get

and later

Two column, two row (top header row) <table> Table Table
<tbody>
Heading Heading
Cell 1 Cell 2
<tr>
Normal Cell 1 Normal Cell 2
<th>Table Heading
Cell 1</th>

<th>Table Heading
Cell 2</th>
</tr>

<tr>

<td>Normal Cell 1<

/td>

<td>Normal Cell 2<

/td>
</tr>
</tbody>
</table>

Two column, three rows, 2nd and third with <table> Table Table
merged cells in first row
<tbody>
Heading Heading
Cell 1 Cell 2
<tr>
Merged Cell Normal Cell 1
<th>Table Heading
Cell 1</th> Normal Cell 2
<th>Table Heading
Cell 2</th>
</tr>

<tr>

<td rowspan="2"
>Merged Cell</td>

<td>Normal Cell 1<

/td>
</tr>

<tr>

<td colspan="1"
>Normal Cell 2</td>
</tr>
</tbody>
</table>

Page layouts

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Confluence 7.4 Documentation 7

Confluence supports page layouts directly, as an alternative to macro-based layouts (using, for example, the
section and column macros). This section documents the storage format XML created when these layouts
are used in a page.

Element In Confluence 5.2 and later Attributes

name

ac: Indicates that the page has a layout. It should be the top level element in the None
layout page.

ac: Represents a row in the layout. It must be directly within the ac:layout tag. ac:type
layout- The type of the section indicates the appropriate number of cells and their
section relative widths.

ac: Represents a column in a layout. It must be directly within the ac:layout- None
layout- section tag. There should be an appropriate number of cells within the layout-
cell section to match the ac:type.

The recognized values of ac:type for ac:layout-section are:

ac:type Expected number of Description

cells

single 1 One cell occupies the entire section.

two_equal 2 Two cells of equal width.

two_left_sidebar 2 A narrow (~30%) cell followed by a wide cell.

two_right_sideba 2 A wide cell followed by a narrow (~30%) cell.

r

three_equal 3 Three cells of equal width.

three_with_sideb 3 A narrow (~20%) cell at each end with a wide cell in

ars the middle.

The following example shows one of the more complicated layouts from the old format built in the new. The
word {content} indicates where further XHTML or Confluence storage format block content would be
entered, such as <p> or <table> tags.

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Confluence 7.4 Documentation 8

<ac:layout>
<ac:layout-section ac:type="single">
<ac:layout-cell>
{content}
</ac:layout-cell>
</ac:layout-section>
<ac:layout-section ac:type="three_with_sidebars">
<ac:layout-cell>
{content}
</ac:layout-cell>
<ac:layout-cell>
{content}
</ac:layout-cell>
<ac:layout-cell>
{content}
</ac:layout-cell>
</ac:layout-section>
<ac:layout-section ac:type="single">
<ac:layout-cell>
{content}
</ac:layout-cell>
</ac:layout-section>
</ac:layout>

Emoticons

Format type In Confluence 4.0 and later What you will get

Emoticons <ac:emoticon ac:name="smile" />

<ac:emoticon ac:name="sad" />

<ac:emoticon ac:name="cheeky" />

<ac:emoticon ac:name="laugh" />

<ac:emoticon ac:name="wink" />

<ac:emoticon ac:name="thumbs-up" />

<ac:emoticon ac:name="thumbs-down" />

<ac:emoticon ac:name="information" />

<ac:emoticon ac:name="tick" />

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Confluence 7.4 Documentation 9

<ac:emoticon ac:name="cross" />

<ac:emoticon ac:name="warning" />

Resource identifiers
Resource identifiers are used to describe "links" or "references" to resources in the storage format.
Examples of resources include pages, blog posts, comments, shortcuts, images and so forth.

Resource Resource identifier format

Page <ri:page ri:space-key="FOO" ri:content-title="Test Page"/>

Notes:

ri:space-key: (optional) denotes the space key. This can be omitted to create a
relative reference.
ri:content-title: (required) denotes the title of the page.

Blog Post <ri:blog-post ri:space-key="FOO" ri:content-title="First Post" ri:posting-day="2012/01

/30" />

Notes:

ri:space-key: (optional) denotes the space key. This can be omitted to create a
relative reference.
ri:content-title: (required) denotes the title of the page.
ri:posting-day: (required) denotes the posting day. The format is YYYY/MM/DD.

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Confluence 7.4 Documentation 10

Attachment <ri:attachment ri:filename>

... resource identifier for the container of the attachment ...
</ri:attachment>

Notes:

ri:filename: (required) denotes the name of the attachment.

the body of the ri:attachment element should be a resource identifier denoting the
container of the attachment. This can be omitted to create a relative attachment
reference (similar to [foo.png] in wiki markup).

Examples:

Relative Attachment Reference

<ri:attachment ri:filename="happy.gif" />

Absolute Attachment Reference

<ri:attachment ri:filename="happy.gif">
<ri:page ri:space-key="TST" ri:content-title="Test Page"/>
</ri:attachment>

URL <ri:url ri:value="http://example.org/sample.gif"/>

Notes:

ri:value: (required) denotes the actual URL value.

Shortcut <ri:shortcut ri:key="jira" ri:parameter="ABC-123">

Notes:

ri:key: (required) represents the key of the Confluence shortcut.

ri:parameter: (required) represents the parameter to pass into the Confluence
shortcut.
The example above is equivalent to [ABC-123@jira] in wiki markup.

User <ri:user ri:userkey="2c9680f7405147ee0140514c26120003"/>

Notes:

ri:userkey: (required) denotes the unique identifier of the user.

Space <ri:space ri:space-key="TST"/>

Notes:

ri:space-key: (required) denotes the key of the space.

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Confluence 7.4 Documentation 11

Content <ri:content-entity ri:content-id="123"/>

Entity

Notes:

ri:content-id: (required) denotes the id of the content.

Template variables
This screenshot shows a simple template:

The template contains the following variables:

Variable name Type Values

$MyText Single-line text

$MyMulti Multi-line text Size: 5 x 100

$MyList List List items: Apples,Pears,Peaches

The XML export produces the following code for the template:

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 12

<at:declarations>
<at:string at:name="MyText" />
<at:textarea at:columns="100" at:name="MyMulti" at:rows="5" />
<at:list at:name="MyList">
<at:option at:value="Apples" />
<at:option at:value="Pears" />
<at:option at:value="Peaches" />
</at:list>
</at:declarations>

<p>This is Sarah's template</p>

<p>A single-line text variable:&nbsp;<at:var at:name="MyText" /></p>

<p>A multi-line text variable:&nbsp;<at:var at:name="MyMulti" /></p>

<p>A selection list:&nbsp;<at:var at:name="MyList" /></p>

<p>End of page.</p>

Instructional Text
Instructional text allows you to include information on how to fill out a template for an end-user (the person
using creating a page from the template). Instructional text will:

automatically clear all instructional text as the user types in a specific text block, and
automatically trigger a @mention prompt for user selection (for 'mention' type instructional text).

Screenshot: Example of instructional text.

<ul>

<li><ac:placeholder>This is an example of instruction text that will get replaced when a user selects
the text and begins typing.</ac:placeholder></li>
</ul>
<ac:task-list>
<ac:task>
<ac:task-status>incomplete</ac:task-status>
<ac:task-body><ac:placeholder ac:type="mention">@mention example. This placeholder will
automatically search for a user to mention in the page when the user begins typing.</ac:placeholder></ac:
task-body>
</ac:task>
</ac:task-list>

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence Wiki Markup
This page describes the wiki markup used on some administration screens
On this page:
in Confluence.

Wiki markup is useful when you want to do one of the following: Can I type wiki
markup into the
Type wiki markup directly into the editor. Confluence will convert it to editor?
the rich text editor format as you type. Can I insert
Create links using the Advanced tab of the Links Browser. markdown?
Add custom content to the sidebar, header or footer of a space. Headings
Insert a block of wiki markup (or markdown) into the Confluence Lists
editor. (Choose Insert > Markup.) Tables
Text Effects
Note: You cannot edit content in wiki markup. Confluence does not Text Breaks
store page content in wiki markup. Although you can enter wiki markup into Links
the editor, Confluence will convert it to the rich text editor format Images
immediately. You will not be able to edit the wiki markup after initial entry. Page Layouts
Macros
Can I type wiki markup into the editor?

Yes. You can type wiki markup directly into the editor, and Confluence will convert it as you type. (You
cannot edit the wiki markup after conversion.) See it in action in this video:

Can I insert markdown?

Confluence supports inserting content in markdown. This is often used in ReadMe files. See Markdown
syntax guide for some examples of markdown syntax.

To insert markdown in the editor:

1. Choose Insert > Markup

2. Select Markdown
3. Type or paste your text - the preview will show you how it will appear on your page
4. Choose Insert.

As with wiki markup, Confluence will convert your markdown to the rich text editor format. You will not be
able to edit your content using markdown.

Headings
To format a line as a heading, type "hn." at the start of your line, where n can be a number from 1 to 6.

What you need to type What you'll get

h1. Biggest heading

Biggest heading
h3. Big heading Big heading

h5. Small heading Small heading

Lists
Wiki markup allows you to create bulleted or numbered lists, and is flexible enough to allow a combination of
the two list types.

If you need to separate the text within lists using line breaks, make sure you do so using a double slash (
//). Empty lines may disrupt the list.
Confluence 7.4 Documentation 2

Simple lists

Use the hyphen (-) to create simple lists with square bullets. Make sure there's a space between the hyphen
and your text.

What you need to type What you'll get

- some
- bullet some
- points bullet
points

Bulleted lists

Use the asterisk (*) to create bullets. For each subsequent level, add an extra asterisk.
Make sure there is a space between the asterisk and your text.

What you need to type What you'll get

* some
* bullet some
** indented bullet
** bullets indented
* points
bullets
points

Numbered lists

Use the hash (#) to create numbered lists.

Make sure there is a space between the hash and your text.

What you need to type What you'll get

# a
# numbered 1. a
# list 2. numbered
3. list

A second level of hashes will produce a sub-list, such as the alphabetical sub-list shown below.

What you need to type What you'll get

# Here's a sentence.
## This is a sub-list point. 1. Here's a sentence.
## And a second sub-list point. a. This is a sub-list point.
# Here's another sentence. b. And a second sub-list point.
2. Here's another sentence.

You can use a third level of hashes to produce a sub-sub-list.

What you need to type What you'll get

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Confluence 7.4 Documentation 3

# Here's a sentence.
## This is a sub-list point. 1. Here's a sentence.
### Third list level. a. This is a sub-list point.
### Another point at the third level. i. Third list level.
## And a second sub-list point.
ii. Another point at the third level.
# Here's another sentence.
b. And a second sub-list point.
2. Here's another sentence.

Note: In numbered lists as described above, the format of the 'number' displayed at each list level may be
different, depending upon your browser and the style sheets installed on your Confluence instance. So in
some cases, you may see letters (A, B, C, etc; or a, b, c, etc) or Roman numerals (i, ii, iii, etc) at different list
levels.

Mixed lists

What you need to type What you'll get

# Here
#* is 1. Here
#* an is
# example an
#* of
2. example
#* a
# mixed
of
# list a
3. mixed
4. list

Tables
You can create two types of tables.

Table Type 1

Allows you to create a simple table with an optional header row. Once you've added this type of table, you
can set the width of the columns using the table controls in the toolbar.

Use double bars for a table heading row.

What you need to type:

||heading 1||heading 2||heading 3||

|cell A1|cell A2|cell A3|
|cell B1|cell B2|cell B3|

What you'll get:

heading 1 heading 2 heading 3

cell A1 cell A2 cell A3

cell B1 cell B2 cell B3

You can also use a vertical header.

What you need to type:

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Confluence 7.4 Documentation 4

||heading 1|col A1|col A2|col A3|

||heading 2|col B1|col B2|col B3|

What you'll get:

heading 1 col A1 col A2 col A3

heading 2 col B1 col B2 col B3

Table Type 2

This method uses section and column macros to create the table, and allows you to specify the width of the
columns in the markup.

What you need to type

{section:border=true}
{column:width=30%}
Text for this column goes here. This is the smaller column with a width of only 30%.
{column}
{column:width=70%}
Text for this column goes here. This is the larger column with a width of 70%.
{column}
{section}

What you'll get

Text for this column goes here.
This is the smaller column with
a width of only 30%.
Text for this column goes here. This is the larger column with a width of
70%.

For more details please see the Column Macro and the Section Macro.

Advanced Formatting

Color and Other Formatting

To add color and other formatting to your tables, you can use the Panel Macro within columns.
More table-formatting options may be available if your Confluence administrator has installed additional macr
os.
Lists

Here's an example of how to embed lists in a table:

What you need to type

||Heading 1||Heading 2||

|* Item 1
* Item 2
* Item 3|# Item 1
# Item 2
# Item 3|

What you'll get

Heading 1 Heading 2

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Confluence 7.4 Documentation 5

Item 1 1. Item 1
Item 2 2. Item 2
Item 3 3. Item 3

Text Effects
Use the markup shown in the examples below to format text.

What you need to type What you'll get

*strong* strong

*bold text* bold text

_emphasis_ emphasis

_italics_ italics
Hint: To italicize parts of a word, add braces (curly
brackets) around the underscore. For example,
Thing{_}x_

gives you this: Thingx

??citation?? citation

-deleted- deleted

+inserted+ inserted

Text with^superscript^ Text withsuperscript

Hint: There are two ways to make superscripts work,

when used directly after another word or character:

Add a space before the superscript. For example, kg

/m ^3^ gives you this: kg/m 3
Add braces (curly brackets) around the superscript
markup. For example,

kg/m{^3^}

gives you this: kg/m3

Text with~subscript~ Text withsubscript

{{monospaced}} monospaced

bq. Here's how you make a

paragraph appear as a block
quotation. Here's how you make a paragraph
appear as a block quotation.

{color:red}look ma, red text!{color} look ma, red text!

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Confluence 7.4 Documentation 6

Text Breaks
Paragraph Break

In wiki markup, a paragraph is a continuous line of text ending in two carriage returns. This is equivalent to a
continuous line of text followed by a blank line.

When rendered into HTML, the result is a line of text wrapped in a set of <p></p> tags.

Line Break

Confluence provides two options for forcing a line break within a paragraph of text:

Implicitly, by entering a single carriage return at its end.

Explicitly, by entering two consecutive backslashes: \\

When rendered into HTML, the result is a paragraph of text that is split into separate lines by <br> tags,
wherever a forced line break appears.

For most purposes, explicit line breaks are not required because a single carriage return is enough.

The examples below show how to use explicit line breaks.

What you need to type What you'll get

here is some text here is some text

divided
\\
using line
divided \\
breaks
using line \\ \\
breaks\\

This is a short list: This is a short list:

* Point 1
Text to go with point 1 Point 1
* Point 2 Text to go with point 1
Point 2
\\ \\
Text to go with point 2 with a break
Text to go with point 2 with a break

If you wish to use multiple consecutive line breaks, each should be separated by a space character. For
example, use this for two consecutive line breaks:
\\ \\

Horizontal Rule

To create a horizontal line across the width of your page or content block, type four dashes (like this: ----) at
the beginning of a line, then press Enter or space.

Make sure that the dashes are on a separate line from the rest of the text.

What you need to type What you'll get

here is some text here is some text

----
divided by a horizontal rule
divided by a horizontal rule

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 7

Links
You can use wiki markup to add hyperlinks to your text.

What you need to type What you'll get

[#anchor] A link to an anchor on the same page.

[Confluence Wiki A link to a file attached to the page.

Markup^attachment.ext]

[pagetitle] A link to a page.

[pagetitle#anchor] A link to an anchor on another page.

[pagetitle^attachment.ext] A link to a file attached to another page.

[spacekey:pagetitle] A link to a page in another space.

[spacekey:pagetitle#anchor] A link to an anchor on a page in another space.

[spacekey: A link to a file attached to a page in another space.

pagetitle^attachment.ext]

[/2004/01/12/blogposttitle] A link to a blog post.

Note: blogposttitle is the title of the blog as it appears on the page.

[spacekey:/2004/01/12 A link to a blog post in another space.

/blogposttitle] Note: blogposttitle is the title of the blog as it appears on the page.

[/2004/01/12] A link to a whole day's blog posts.

[spacekey:/2004/01/12] A link to a whole day's blog posts in another space.

[spacekey:] A link to the space homepage (or the space summary page of the space.

[~username] A link to the user profile page of a particular user.

[phrase@shortcut] A shortcut link to the specified shortcut site. Shortcuts are configured by
the site administrator.

[http://confluence.atlassian. A link to an external resource.

com]

[mailto: A link to an email address.

legendaryservice@atlassian.
com]

[file://z:/file/on/network/share. A link to a file on your computer or on a network share that you have
txt] mapped to a drive. This only works on Internet Explorer.

[!http://external/image.png! Displays an external image and links to an external URL.

|http://external/link.html]

Note that Confluence treats headings as anchors, so you can link to headings using this pattern: [spacekey:
pagename#headingname], where headingname is case-sensitive and must be entered without spaces.

For each of these link forms:

You can prepend a link alias, so that alternate text is displayed on the page. Example: [link
alias|pagetitle#anchor]
You can append a link tip, which appears as a tooltip. Example: [pagetitle#anchor|link tip]

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Confluence 7.4 Documentation 8

Images
You can display images from attached files or remote sources.

What you What you'll get

need to
type

!http://www. An image from a remote source is displayed on the page. Uses a fully qualified URL.
host.com
/image.gif!

!attached- An image file attached to the page is displayed.

image.gif!

! An image file attached to a different page is displayed.

pageTitle^im
age.gif!

!spaceKey: An image file attached to a page in a different space is displayed.

pageTitle^im
age.gif!

!/2010/05/23 An image file attached to a blog post is displayed.

/My Blog
Post^image.
gif!

!image. The image is displayed as a thumbnail on the page (only works with images that are
jpg|thumbnai attached to the page). Users can click on the thumbnail to see the full-sized image.
l! Thumbnails must be enabled by the site administrator for this to work.

!image. For any image, you can specify attributes of the HTML image tag as a comma separated
gif|align=righ list of name=value pairs.
t, vspace=4!

Available HTML image tags include:

Image Details
tag

align Available values are 'left', 'right', 'bottom', 'center', 'top'.

border Specifies the width of the border (in pixels).

borderc Use with the 'border' tag. Specify colors by name or hex value.
olor

hspace Specifies the amount of whitespace to be inserted to the left and right of the image (in pixels).

vspace Specifies the amount of whitespace to be inserted above and below the image (in pixels).

width Specifies the width of the image (in pixels). This will override the natural width of the image.

height Specifies the height of the image (in pixels). This will override the natural height of the image.

title Specifies alternate text for the image, which is displayed when the pointer hovers over the
image.

alt Specifies alternate text for the image. This text is retrievable via search, and contributes to
accessibility of the page for text-only viewing.

Page Layouts

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 9

There is no wiki markup representation for page layouts.

Macros
Storage format and wiki markup examples have been included in the documentation for each macro.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Files
Share your team's PDFs, Office documents, images, and more in one place
by uploading your files to Confluence. Automatic versioning, instant On this page:
previews, permissions, and full-text search, means shared network drives
can be a thing of the past for your team.
Using Files
When you upload a file it is attached to the current page or blog post. This Permissions
is why files are often referred to as attachments in Confluence.
Related pages:
You can attach anything from project plans and design mockups to video
and audio files. You and your colleagues can also collaborate by commentin Configuring
g on files displayed on Confluence pages. Attachment Size
Configuring your
Attachment Storage
Using Files
Upload Files
Display Files and Images
Manage Files
Share and Comment on Files
Edit Files
Edit in Office using the Office Connector
Install Atlassian Companion

Permissions
The 'Add Attachment' and 'Delete Attachment' permissions are used to control who can upload and delete
attachments in a space.

Users with 'Add Page' or 'Add Blog' permissions can insert existing attachments to their pages, but not
upload new attachments unless they also have the 'Add Attachment' permission.

There is no permission that controls downloading attachments. See our knowledge base article about disabli
ng the download of attachments if you need to do this.
Upload Files
When you upload a file, such as an image or
On this page:
document, it will be attached to the current page.

You can then choose to display the file on the page Upload a file
as a link, an image or embed it in the page (using a Accepted file types and size
macro). File versions
What happens after a file is uploaded?
To upload a file you'll need the 'Add Attachments' Notes
space permission.
Related pages:
Upload a file Files
Configuring Attachment Size
Display Files and Images
There are many ways to attach a file to a page.
Manage Files
In the editor you can:

Drag the file directly onto the page.

Go to Insert > Files and images and upload
a file.

When viewing a page you can:

Drag the file directly onto the page.

Go to > Attachments and upload a file.

You can attach multiple files at a time.

Accepted file types and size

Confluence allows you to attach most file types, but you cannot attach a folder of files (including folders
created by applications like Keynote - you'll need to export your presentation to zip or other format).

Although just about any file type can be attached to a page, not all file types can be displayed on or
embedded in a page. See Display Files and Images to find out more.
The maximum file size you can upload to Confluence is set by your system administrator. By default it is
10mb, but your administrator may have increased or reduced this limit.

File versions
If you upload a file with the same name as an existing attachment on the same page, Confluence will
overwrite the existing attachment. Version history is kept for all attachments. See Manage Files to find out
more.

Any changes you make to the source file will not affect the copy that was uploaded to Confluence. To update
the Confluence copy, you need to upload the new version of the file.

What happens after a file is uploaded?

Text extraction and indexing

When a file is uploaded, its text is extracted and indexed. This allows people to search for the content of a
file, not just the filename.

See Configuring Attachment Size for more information on how files are indexed.
Confluence 7.4 Documentation 2

Thumbnail and preview generation

When you insert an uploaded file into a page (for example a Word document, or Excel spreadsheet),
Confluence will generate thumbnail images of the file contents, so it can be viewed inline in the page, or in
the preview.

Because this process can be very memory intensive, a 30 second time limit applies when performing
document conversion for complex image or presentation files (such as PPT, PPTX, EMF, WMF). Your
administrator can increase or decrease this timeout using the confluence.document.conversion.
imaging.convert.timeout or confluence.document.conversion.slides.convert.timeout sy
stem properties.

Thumbnails are not generated for TIFF or PSD (Photoshop) files by default. Your administrator can override
this behaviour using the confluence.document.conversion.imaging.enabled.tif or confluence
.document.conversion.imaging.enabled.psd system properties.

In Confluence Server, document conversion is handled by Confluence. In Confluence Data Center this
process is externalised, to minimise the impact on individual Confluence nodes. See Document conversion
for Confluence Data Center to find out about how this affects thumbnail and preview generation.

Notes
We recommend you don't use special characters in page or attachment names, as the page or
attachment may not be found by Confluence search, and may cause some Confluence functions to behave
unexpectedly.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Display Files and Images
Files can be displayed on a page as a thumbnail or as a link. There are a
few different ways to Upload Files. On this page:

You can control how the file appears on your page. The options available
Insert a file into
depend on the type of file.
your page
Insert a file
Insert a file into your page attached to
another page
There's a few ways to insert a file into your page: Insert an
image file
Go to Insert > Files on the editor toolbar and select any of the from the web
previously uploaded files, or Delete files
Drag the file directly into the editor (this will upload and insert the file from your
in one step), or page
Type ! and choose an attached file from the autocomplete drop down. Preview a file
Office and PDF files
Your file will appear on your page as a thumbnail. Click the thumbnail to Image files
resize it or to switch to showing the file as a link. Multimedia files
Show a list of files
on a page

Related pages:

Links
Manage Files
Edit Files

Insert a file attached to another page

You can display a file that's attached to a different page of the same Confluence site, if you know the name
of the file.

To display an image attached to a different page:

1. Go to Insert > Files and choose the Search on other pages.

2. Enter the name of the file.
3. Choose whether to search the current space or All Spaces and choose Search.
4. Select the file from the search results and choose Insert.

Insert an image file from the web

You can display an image from a remote web page on your Confluence page, without needing to attach it to
your page. You need to know the URL for the image, not for the web page it appears on. This is only
available for image files, not other types of files (like documents).

To display an image from a web page:

1. While editing the page, position the cursor where you want to place the image.
2. Choose Insert > Files and choose Images from the web.
3. Enter a URL for the image. (example: http://atlassian.wpengine.netdna-cdn.com/wp-content/uploads
/AtlassianBushRegeneration-12January2012-083-trunc.jpg
4. Choose Preview to check that the URL and image are correct.
5.
Confluence 7.4 Documentation 2

5. Choose Insert.

Delete files from your page

If you delete a file or image in the editor, the attached file will not be deleted. Go to > Attachments to
delete the attachment completely from the page.

Seeing an 'unknown attachment' placeholder on your page? This means that the attached file has been
deleted from the page (or another page).

Preview a file
Click an image, file thumbnail or link when viewing a page to launch the preview.

The preview includes images from the web that are displayed on the page and files that are attached to the
page (even if they are not currently displayed on the page).

In the preview you can:

Download the image file.

Upload a new version of the file (attached files only).
Comment on the file.
Choose to edit the file with a desktop application.
Zoom in, out or fit the image to the width of your browser.
Browse like a slideshow using the next and back buttons.
See other files attached to the page and select a thumbnail to preview that file.
Switch to a full screen presentation mode.

Many file types can be previewed, including Office files, PDFs and many image types.

Images files Office files Other files

JPEG DOC PDF

PNG DOCX MP3
TIFF PPT MP4
PSD PPTX
WMF XLS
EMF XLSX
ICO
ICNS

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Confluence 7.4 Documentation 3

1. See more files: see other files also attached to this page.
2. Manage this file: download the file, upload a new version or share with your team.
3. Add a comment: drag the pin to comment on the file.

Office and PDF files

Inserting a file in a page is a great way to make useful documents, spreadsheets, presentations and other
files available to your team.

As with all file types, you can choose to insert the file as a link, or as a thumbnail. The thumbnail shows a
preview of the document's contents, and can be resized.

To view an Office or PDF file, click the link or thumbnail to see the full preview (no need to have Excel, Word
or PowerPoint installed). Alternatively, use the Download button in the preview to download the file and view
offline.

You can even edit and comment on Office and PDF files.

Image files
When editing the page, select an image to show the image properties panel. The panel allows you to set the
display size, add a border and effects and link the image to other pages.

From the image properties panel you can:

Choose a preset size for the image

Enter a width for the image (between 16px and 900px)

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Add a border around the image

Link the image to a page or URL
Align the image (you can use the left and right align buttons to make the text wrap around the image
too)
Add a title, which is shown when you hover over the image (go to Properties > Title)
Add alt text, which is used by screen readers and when the image can't be shown (go to Properties >
Title)
Add effects to the image such as drop shadow or snapshot (go to Properties > Effects).

To add a caption to an image using the Instant

Camera effect:

Choose Effects in the image properties panel

and choose the Instant Camera image effect.
Save the page.
Go to > Attachments to go to the
'Attachments' view of the page.
Choose Properties next to the image file.
Add a comment to the attachment. The text in
your comment will appear as the image caption.

You will need to re-enter the comment each time you

upload a new version of the image.

Note: The Instant Camera effect only works with Latin

character languages, due to a lack of handwriting style
fonts in multi-byte languages.

Note about image effects

Displaying image effects can be resource intensive. Confluence limits the threads that are dedicated to
displaying image effects so that it does not impact your whole instance. If a thread is not available,
Confluence will display the image without the effect.

The following knowledge base article provides information if you need to adjust the number of threads - Imag
e effects are not displayed in Confluence 5.5 or later.

Multimedia files
The file preview also supports MP3 audio and MP4 video files. It uses HTML5 to play attached audio and
video files. This means the file types people can play in the preview depends on the audio and video formats
their browser supports.

You can also display a wider range of multimedia files (video, audio and animation) using the Multimedia
Macro.

Display online video (such as YouTube or Vimeo videos) using the Widget Connector Macro.

Show a list of files on a page

There are several ways you can display a list of files on a page. You can:

Use the Attachments Macro to show files attached to the current page.
Use the Space Attachments Macro to show all files in a space.
Use the Gallery Macro to show thumbnails of images attached to a page.

You can also use the File List blueprint for uploading, viewing and managing lists of files.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Manage Files
Files are attached to Confluence pages. See Upload
On this page:
Files to find out about attaching files to pages.

Once attached you can download, delete and edit Download attached files
these files, for example if you need to upload a new Delete an attached file
version of the file, or change the page it is attached Upload a new version of an attached file
to. Move a file to another page
Edit properties of an attached file
Download attached files View all attached files in a space

Any user with permission to view a page can also

download any files attached to that page. Related pages:

To download an individual file: Files

Display Files and Images
Click the Download button in the file
preview, or
Go to > Attachments
and then right click on the file name and save
the link.

To download all files attached to a page as a zip

file:

1. Go to > Attachments
2. Click Download All.

There's no option to download all attachments in a

space.
Delete an attached file
You'll need the 'Delete Attachment' space permission to delete an attached file.

To delete all versions of an attached file:

1. Go to the page that contains the attachment.

2. Go to > Attachments
3. Choose Delete next to the attachment you want to delete.
4. Choose Delete to confirm your action.

Deleted files can be restored from the trash. You'll need to be a space admin to do this.

Space Admins can also delete specific versions of an attachment:

1. Go to > Attachments
2. Click the expand arrow next to the attachment name to see the list of attachment versions
3. Choose Delete next to the version you want to delete.

Deleted file versions are not recoverable from the trash.

Screenshot: Attachments and attachment versions

Confluence 7.4 Documentation 2

Upload a new version of an attached file

There are two ways up upload a new version of an attached file. You can:

Upload a file with the same file name to the page.

Use the Upload a new version button in the file preview to upload a file with a different name (for
images and PDFs only).

To view attachment versions:

Go to > Attachments
Click the expand arrow next to the attachment name.

All earlier versions of the file will appear.

You can't revert to an earlier version of the file, but you can choose to remove earlier versions if you have
Space Administrator permissions.

Move a file to another page

You'll need the 'Add Page', 'Add Attachment' and 'Remove Attachment' space permissions to move an
attached file to another page.

To change the page that a file is attached to:

Go to > Attachments
Choose Properties next to the attachment you want to move.
Enter the name of the page you want to move the attachment to (for example My Destination
Page).
Choose Save.

If you want to move the file to a page in another space, add the space key before the page name (for
example DOC:My Destination Page).

Edit properties of an attached file

You'll need the 'Add Attachment' permission in the space to edit the file properties.

To edit the properties of an attached file:

Go to > Attachments
Click Properties beside the attachment you want to edit.

You can:

change the file name

add a comment (used in the version list and also by the Snapshot image effect)
change the MIME type
move the attachment to another page

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

add a label.

Changing the MIME type may cause your file to display incorrectly.

View all attached files in a space

There are two ways you can view all files in a space. You can:

Use the Space Attachments macro to display the list of files on a page.
Go to the space and choose Space tools > Content Tools from the bottom of the sidebar Then
choose Attachments.

You can use the filters to only show files with a particular label or file extension.

Screenshot: Space attachments macro

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Share and Comment on Files
Collaboration doesn't just happen on pages; often you'll need to collaborate
On this page:
with your team on documents, presentations, images and spreadsheets.
Whether it's mockups for a new marketing campaign or a full project plan,
you can simplify your team's feedback loop by working together on files in Share a file
Confluence. Comment on a file

Share a file Related pages:

Files
Do you have lots of files on a page and want to get a team member's input
Edit Files
on just one of them? You can share the file with them directly.
Display Files and
Images
It works just like sharing a page:
Comment on
pages and blog
1. Click the thumbnail or link to preview the file.
posts
2. Choose the Share button.
3. Enter an email address, user name or group name, add your
message and send.

Your team members will get an email with your message and a link to view
the file.

Share notifications are only sent by email, they won't appear in the workbox .

Comment on a file
Whether it's an image – like a mockup of the new marketing campaign that needs feedback – a PDF, a
presentation, or any other file you can preview in Confluence, you can drop a pin anywhere on the preview
and add your comment to start a conversation.

To comment on a file:

1. Click the thumbnail or link to preview the file.

2. Drag the pin icon from the bottom of the preview and drop it where you want to comment.
3. Add your comment and Save.

Pinned comments work just like inline comments on pages. You can use @mentions and links, and drop as
many pins as you need on any part of the file. You can even add simple macros such as the code macro
using wiki markup autocomplete. Anyone with permission to add comments to the page can add and reply to
comments on a file.

When you preview a file, you'll see pins for any existing comments on that version of the file. Select a pin to
view the comment.

Once the conversation is finished, you can resolve the comment to hide it (and any replies) from view. If you
need to see resolved comments again, you can reopen them. Go to > Resolved comments in the
preview.
Confluence 7.4 Documentation 2

1. Resolved comments: Choose the 'more options' button to show or hide resolved comments.
2. Comments: Drag a pin onto a file to comment.

You can't comment on files that are hosted on a web server and added to Confluence using their
URL, or on files that can't be viewed in the preview (such as videos, zip files, and some other file
types).

What happens to comments when you upload a new version?

Comments are specific to the version of the file. This is to avoid confusion when the part of the document or
image the comment is pinned to has changed significantly.

To see inline comments on a previous version of the file:

1. Click the thumbnail or link to preview the file.

2. Click the filename dropdown in the top left and select a previous version.
3. Comment pins will now be visible, for all comments made on that version.

How many comments can you add to one file?

While there is no limit to the number of comments that can be added to a file, Confluence can only display
100 comments. See CONFSERVER-43397 GATHERING INTEREST for more information.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Edit Files
This page covers how to edit files attached to a
On this page:
Confluence page.

Install and connect the Atlassian

Companion app
Change your default app
Manually upload an edited file
Limitations
Revoke trust between Confluence and the
Companion app

Related pages:

Administering the Atlassian Companion

app

Confluence provides two methods for editing files:

Edit files using the Atlassian Companion app

Allows you to edit any type of file, if you have a compatible application installed. Requires you to
install Companion on your computer.
Edit in Office using the Office Connector
Allows you to edit Microsoft Excel, PowerPoint, and Word files with a compatible browser and
Microsoft Office application. Provided for organizations who can't use Companion.

Your Confluence administrator will decide which method is best for your organisation.

To check which method is available in your site, go to the file preview (click an image or file thumbnail). If
you don't see the Edit button, your site is using the Edit in Office method, so the information on this page
doesn't apply to you.

Download the latest Companion version

Download the Atlassian Companion app for Mac or Windows.

See Install Atlassian Companion for a step-by-step guide.

Edit an attached file

You can edit any file attached to a Confluence page using your preferred desktop application, then when
you're ready, upload the file back to Confluence. You can edit Office documents, Photoshop files, Keynote
presentations — any attached file with a compatible application installed on your computer.

To edit a file you'll need the 'Add Attachments' space permission.

To edit files, you'll also need to install the Atlassian Companion app and allow it to connect to your
Confluence site. Once the Companion app is installed and running, you can start editing.

To edit a file in Confluence:

1. Go to the page containing the attached file.

2.
Confluence 7.4 Documentation 2

2. Click the file to open it in preview.

3. Click Edit.
4. Your browser will prompt you open / launch the Companion app.
5. The Companion window will appear, and your file will open in the default application for that file type.
6. Make your changes and then save your file in the desktop application.
7. In the Companion window, click Upload to upload the edited file. It will be saved as a new file version.

Screenshot: Editing an image file with Companion.

1. Edit button - if a file can be edited, you'll see an Edit button in the preview.
2. Download Companion - if you haven't already installed Companion, you can download it from this
flag. The flag always appears, but you only need to download Companion once.
3. Launch Companion - your browser will ask for your permission to open Companion. The prompt is
different in each browser, and will appear each time you edit a file.
4. Upload or discard file - once you have saved the changes to your file, click the Upload button
to upload your edited file back to Confluence, or click the x icon to discard the changes, and remove
the file information from the list.

There is a known issue with editing attached files in some browsers in Confluence 6.11 to 7.2. See C
an’t edit files in Confluence Server using Atlassian Companion app in Internet Explorer, Edge,
Firefox, or Safari for more information and some workarounds.

Other ways to edit files

You can also edit a file from the attachments macro, view file macros (Word, Excel, PowerPoint, and PDF),
or the attachments page.

To edit a file from the attachments page:

1. Go to the page that contains the attached file.

2. Go to > Attachments
3. Next to the file name, click Edit , then follow the instructions above to edit and save your changes.

Install and connect the Atlassian Companion app

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

The Atlassian Companion app manages the download and re-upload of files you edit in Confluence.

The first time you edit a file, you'll be prompted to install the Companion app and allow it to connect to your
Confluence site.

1. Click the file to open it in preview.

2. Click Edit.
3. Follow the prompts to download and install the Atlassian Companion app.
4. Launch the Companion app.
5. In Companion, click Trust to confirm you want to connect to Confluence.
6. Return to Confluence, and follow the steps above to edit the file.

You can also download and install the app manually for Mac or Windows or use a Microsoft Installer (.msi
file). See Administering the Atlassian Companion app for details.

For detailed installation instructions for your operating system, see Install Atlassian Companion.
Change your default app
Confluence allows you to edit files in your operating system's default app for that file type (for example, .psd
files will open in Photoshop). To change the app your Confluence file opens in, change the default app in
your operating system.

Manually upload an edited file

You can only upload changes back to Confluence if those changes are saved in the original file. You won't
be able to upload if:

you edit the file and save it as a new version (save as)
the application you’re using saves the file in a different format to the original — for example, from a
PowerPoint file (.pptx) to a Keynote file (.key).

If this happens, you can upload your new version manually:

1. Click the original file in Confluence to open it in preview.

2. Click the Upload a new version button and select your new file version.
3. Click Done.

What to do if you lose your edited file

Any files you've opened with Companion will remain listed in the Companion window. The status information
below the file will indicate the time since the file was downloaded, edited, or uploaded. Files that haven't
been edited in the last 60 days are cleared when Companion app restarts.

You can also follow our guide to accessing Confluence files edited with the Atlassian Companion app if the
file isn't listed or you're not able to re-open it in your desktop application.

Limitations

File size limits

Confluence won't allow you to upload your changes if the edited file is larger than your site's maximum file
size limit. This limit is set by your system administrator. By default the limit is 10 MB, but your admin may
have increased or reduced it. Check out Upload Files for more information.

Blocked file types

We block file types that might pose a risk to your security, including executable files such as .exe or .bat
files.

It's possible to modify the file types companion can open using an environment variable. See How to
change the file types blocked by Companion in Windows.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Cross file links and references

If your file links or references to other files (for example if you link a worksheet in one Excel file, to another
Excel file) these links will not work once the files have been uploaded to Confluence.
Revoke trust between Confluence and the Companion app
If you want to disconnect the Companion app from your Confluence site, you can remove it as a trusted site.

To revoke trust:

1. Click the Companion app icon in your system's toolbar.

2. Choose Clear all trusted domains.

Note: clearing trusted domains won't kill active connections. If you select Clear all trusted domains while
editing a file, you'll still be able to upload those changes back to Confluence.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Edit in Office using the Office Connector
This page covers how to edit files using the legacy E
dit in Office method. Editing Office files attached to a page
Other ways to edit
Office Connector pre-requisites
Enable Edit in Office
Troubleshooting

Confluence provides two methods for editing files:

Edit files using the Atlassian Companion app

Allows you to edit any type of file, if you have a compatible application installed. Requires you to
install Companion on your computer.
Edit in Office using the Office Connector
Allows you to edit Microsoft Excel, PowerPoint, and Word files with a compatible browser and
Microsoft Office application. Provided for organizations who can't use Companion.

Your Confluence administrator will decide which method is best for your organisation.

To check which method is available in your site, go to the file preview (click an image or file thumbnail). If
you see the Edit button, your site is using the Companion app method, so the information on this page
doesn't apply to you.

Editing Office files attached to a page

The Office Connector allows you to edit Office files that are attached to pages, if your site does not use the
Companion App method. You'll need to use a browser, operating system and application (either Microsoft
Office or OpenOffice) as described in the compatibility matrix below.

To edit an Office document attached to a Confluence page:

1. Go to > Attachments
2. Choose Edit in Office beside the attachment you want edit.
Your browser will ask you to confirm that you want to open the file.
3. Choose OK.
You may also see a security warning or be asked to log in to your Confluence server - enter your
Confluence username and password, then choose OK.
4. The file will open in your Office application - make your changes then save the document. It will be
saved back to Confluence.

Edit in Office will not work on files that have special characters (such as ' # @ or €) in the filename.

Screenshot: Edit in Office option on the attachments page

Confluence 7.4 Documentation 2

Other ways to edit

Edit options also appear in the:

Attachments macro (choose Edit in Office beside each attached office file)
Office Word and Office Excel macros – choose the Edit button above the content.
Office PowerPoint macro – choose the edit icon on the viewer.

Office Connector pre-requisites

You can only edit files using the Office Connector if your system administrator has enabled this feature on
your site. By default, Confluence requires you to install the Atlassian Companion app to edit attached files.
See Edit Files

Configuration matrix

Edit in Office is only compatible with desktop applications. Online versions of Office applications are not
supported.

You need one of the following software combinations to edit Office files from your Confluence page.

Software Operating system Browser

Microsoft Office 2010 SP2, 2013, 2016, 2019

Windows Chrome
Firefox1
Internet Explorer 11
Edge

Microsoft Office 2011, 2016, 2019

Mac OS Chrome
Firefox
Safari

Microsoft Office XP, 2003, 2007, 2010 SP1

Windows Internet Explorer 11

OpenOffice 2.x – 3.x

Windows Chrome
Linux Firefox
Safari

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

LibreOffice 6.x
MacOS Chrome
Windows Firefox
Linux Safari

1 Firefox only works in Windows with Confluence 7.1 and later.

Note

The known supported Office editors for Linux are OpenOffice & LibreOffice, but in theory it should work with
any WebDAV-aware application.

If you experience problems editing documents using the Office Connector (using an application, operating
system and browser combination above) contact our support team, who can raise an issue about it. Tell us
as much as you can about your operating system, application version, document version (if it's different to
the version of Office / Open Office you're using to open the document) and browser.

Here are a few common issues:

Using Internet Explorer? You can only edit documents in Microsoft Office. OpenOffice is not
supported.
Using Linux? You can only edit documents in OpenOffice. Microsoft Office is not supported.
Special characters in the filename? Edit in Office does not work for files with special characters
(like ' # @ €) in the filename. See
CONFSERVER-22403 - Attaching office documents with special characters stops the ability to
edit from office GATHERING IMPACT
Not seeing the Office Connector options? Your system administrator needs to enable this feature,
and can control how it appears on your site. See Enable Edit in Office as a dark feature and Configurin
g the Office Connector.

Enable Edit in Office

You need System Administrator global permission to do this.

To enable the legacy Edit in Office functionality:

1. Go to > General Configuration > Office Connector.

2. Choose Enable Edit in Office for all users and save your changes.

This will disable Companion app functionality for all users in the site.

Troubleshooting
Having problems with the Office Connector?

The WebDAV plugin must be enabled, because the Office Connector uses WebDAV to transfer
information to and from Office documents. The WebDAV plugin is bundled with Confluence, and can
be enabled or disabled by the System Administrator. If necessary, refer to the instructions on managin
g system and marketplace apps and configuring the WebDAV options.
Ensure that your Confluence server's base URL is set correctly (see Configuring the Server Base URL
to find out how to check this). When a user edits a Confluence page in Word and then uploads the
page back to the Confluence server, the base URL determines where the document will be saved. If
the base URL is incorrect, the documents may be saved to a different Confluence server.
Using Office 2013? Your administrator will need to enable 'Allow authentication tokens in the URL
path' in the Office Connector configuration. See Configuring the Office Connector.

See the Office Connector Limitations and Known Issues knowledge base article for more troubleshooting
tips.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Install Atlassian Companion
If your site uses Atlassian Companion method to edit files, you will need to install the Atlassian Companion app
before you can start editing. Learn more about Editing Files.

The way you install Companion will depend on your operating system, and your organisation's environment.

Download the latest Companion version

Download the Atlassian Companion app for Mac or Windows.

Windows
These instructions are for Windows 10. The process is similar in earlier, supported Windows versions.

1. Download the Companion app from Windows download

2. Double click to run the Atlassian Companion-1.X.X Setup.exe file you just downloaded.
3. That's it. You may briefly see a progress indicator like the one below.

Once installed, Companion runs in the background. You may need to click the Show hidden items arrow in the
system tray to see it. Right click the Companion icon to see the version you have installed.

The first time you edit a file, you'll be prompted to trust your Confluence site. Once that's done, Companion is
ready to use.
Confluence 7.4 Documentation 2

Mac
These instructions are for MacOS 10. Your version may look slightly different.

1. Download the Companion app from Mac download

2. Double click the Atlassian Companion.dmg file you just downloaded.
3. The install dialog will appear. Drag the Atlassian Companion icon to the Applications folder icon.

4. Launch the companion app:

a. In Finder, go to your Applications folder, and click Atlassian Companion.app, or
b. In Launchpad, select Atlassian Companion, or
c. In Spotlight, search for Atlassian Companion.

Once launched, Companion runs in the background. Click the Companion icon in the status area of the menu
bar to see the version you have installed.

The first time you edit a file, you'll be prompted to trust your Confluence site. Once that's done, Companion is
ready to use.

Linux
Atlassian Companion is not currently available for Linux.

Managed or restricted environments

If you're not able to install applications on your computer, your administrator or IT team may need to do this for
you.

Send them a link to Administering the Atlassian Companion App for information about MSI installation.

Troubleshooting

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Companion is installed twice in Windows

It's possible to have two versions of Companion installed simultaneously if you have installed Companion using
the installer (.exe) and the MSI (.msi). If this happens, you should uninstall both versions from Add/Remove
programs and then re-install Companion (either using the .exe or the .msi depending on how you want to be
able to update Companion in future).

Remove residual files after uninstalling Companion in Windows

If you need to completley uninstall Companion you may want to check if any residual files remain.

The default installation directories are:

EXE: %LOCALAPPDATA%/atlassian-desktop-companion
MSI: Program Files (x86)/Atlassian Companion

The app stores temporary data and edited files in:

%APPDATA%/Atlassian Companion
C:\Users\<UserName>\.atlassian-companion

Companion creates the following registry entries:

Computer\HKEY_CLASSES_ROOT\atlassian-companion
Computer\HKEY_CURRENT_USER\Software\Classes\atlassian-companion
Computer\HKEY_CURRENT_USER\Software\Microsoft\atlassian-desktop-companion

You can do a registry search for "atlassian" to locate them. These are used for both the MSI and EXE.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence Mobile
There are two ways to stay connected to your team's work in Confluence
On this page:
while you're out and about - the Confluence Server mobile app for iOS and
Android, or via your device's browser.
What you'll need
If you're a Confluence user, check out the two ways you can use Considerations for
Confluence on your device. administrators
Limitations and
Using the Confluence Server mobile app known issues
Using Confluence via your mobile browser

If you're an administrator, read on to find out whether your team will

be able to use the mobile app. Once you've met the requirements, I
nvite your team to use the app!

What you'll need

Confluence requirements

In order for your users to try the Confluence Server mobile app, you will need to:

upgrade your Confluence site to Confluence 6.8 or later

allow users to access your site on their device (if your site isn't accessible on the public internet,
people will need be connected to your network or use a VPN)

Device requirements

In order to use the app, your users will need a device with either:

Android 4.4 (KitKat) or later, or

iOS 11 or later (iPhone, iPad or iPod Touch)

Users will need to log in to use the app, even if your site allows anonymous users.

Considerations for administrators

Here are some things to consider when determining whether your users will be able to use the app.

VPN and firewalls

If your Confluence site is not accessible on the public internet, users will need to connect their device to your
network or virtual private network (VPN) in order to use the app.

We recommend providing your users with step-by-step instructions on how to connect to your VPN when
you let them know the mobile app is available, as this is something Atlassian Support will not be able to help
them with.

The mobile app will also attempt to check the compatibility of your site prior to presenting the login screen. If
you've configured a custom filter to prevent unauthenticated requests to your server, you will need to change
it to allow <confluence-base-url>/server-info.action to pass through without authentication.

HTTPS and certificate requirements

In the latest version of the iOS and Android apps, you can connect to the app using either HTTP or HTTPS.

If you're using HTTPS your proxy must allow TLS 1.2 traffic. This is an iOS requirement that we've chosen to
implement for both the iOS and Android apps to prevent confusion (for example where one device can log in,
and another cannot).
Confluence 7.4 Documentation 2

Ideally, your certificate should be from a trusted Certificate Authority. If you have certificate that is self-
signed, or from an unknown Certificate Authority (for example, you are your own CA), users may still be able
to use the app by manually installing your certificate on their device. See our Knowledge base article for
more information on how to do this.

iOS 13 introduced a number of other requirements that your certificate will need to meet if your users will be
using the app on iOS devices. See Requirements for trusted certificates in iOS 13.

Login and authentication

The app supports all common Confluence user management configurations, including external user
directories and SAML single sign-on. Users will need to sign in to use the app, even if your site allows
anonymous access.

Mobile Device Management (MDM)

You can distribute the Confluence Server app to people in your organisation using your MDM solution. For
more info on how to do this, see Mobile Device Management.

Marketplace apps, themes, and visual customizations

The mobile app provides a simple, lightweight way for users to view, create, edit and collaborate on pages.
Complex interactions, including those provided by Marketplace apps, such as blueprints, calendars,
workflows will not be available in the app. Some third party macros may be available, depending on whether
the third-party app supports rendering these macros on mobile.

Any theming or look and feel customizations you've made to your site will not be reflected in the mobile app.

Cloud services

In order to provide push notifications to users' devices, we have developed a cloud-based notification
service. This service is developed and maintained by Atlassian, and is hosted on our AWS infrastructure
(AWS SNS). See Push notifications service below for more information.

This is the only cloud-based service used by the app.

Push notifications service

The Confluence Server mobile app can push notifications directly to users' devices. Users choose whether
they'd like to receive push notifications from the app, and can opt out at any time. This feature uses a cloud-
based notifications service developed and maintained by Atlassian and hosted on our AWS infrastructure.
No user or message content is sent to the service, only notification IDs, and we don't store any data.

If you need to avoid using any cloud-based services you can choose to disable push notifications entirely.
Head to > General Configuration > Mobile apps.

If you're using restrictive firewall or proxy server settings, you'll need to allow (whitelist) https://mobile-
server-push-notification.atlassian.com to ensure push notifications work as expected.

For sites that are not accessible on the public internet (for example users need to be connected via VPN to
use the app) we adapt the push notification message as follows:

If the user is connected to your network or VPN, we'll show the full notification, for example "Sara
Leung shared 'End of year party' with you"
If the user is not currently connected to your network or VPN, we'll show a shorter notification, for
example "1 new notification".

Mobile web and linking directly to pages

It is not possible to go directly from a link, for example in an email notification, to the app. To help with this
limitation, when people land on a Confluence page in their device's browser, they'll see the Open in app
button. Tapping this prompt will open the app, if they have it installed, or take them to the App or Play store
to download it.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

If you don't want this button to display in mobile web, you'll need to disable the entire Confluence Mobile
plugin, which is required to use the mobile app.
Limitations and known issues

Not all macros are available

Not all macros will display in the app or mobile web. If a macro can't be displayed, you'll see the message
below, and have the option to tap through to the desktop version of the page, in your device's browser.

Screenshot: Error that appears when a macro is not rendered in Confluence mobile

Administrators can disable Confluence mobile on your site

If you're not able to use the mobile app or mobile web, it may be because your administrator has disabled
one or both of the following system apps:

Confluence mobile plugin (required to use the mobile app)

Confluence mobile web plugin (required to use mobile web)

Disabling the 'Confluence Mobile Plugin' will also disable all the modules of the Workbox - Host
Plugin plugin. This issue is being tracked at
CONFSERVER-40782 - Disabling the Confluence Mobile Plugin also disables the Workbox -
Host Plugin in Confluence GATHERING IMPACT

Seperate Cloud and Server mobile apps

While the functionality of the two mobile apps is very similar, you will need to download the Confluence
Server mobile app to be able to authenticate with a server site. You can't use the Confluence Cloud app
with a Confluence Server site or vice versa.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Using the Confluence Server mobile app
Stay connected to your team's work with the Confluence mobile app. No
On this page:
matter whether you have an iPhone, iPad, Android phone, or Android tablet,
we've got you covered when you're away from your desk.
Confluence Server
If you're the first in your organisation to try the app, ask your Confluence for Android
admin to have a read through Confluence Mobile - Considerations for Confluence Server
administrators, so they can make sure you're able to connect. for iOS
Customizing push
Which app do I need? notifications

Confluence Server app - If you're using Confluence 6.8 or later,

download the Confluence Server app from Play Store or App Store.

Confluence Cloud app - If you're using Confluence Cloud (your

Confluence version number is 1000 or higher) head over to our
Cloud documentation to find out about the Confluence Cloud app
for iOS and Android.

Confluence Server for Android

Here's what you'll get, and what you can do in the app:

Create and edit pages

Create a quick page when you're on site with a customer, or fix that typo on an existing page before
anyone notices. Create and edit lets you do the important stuff, wherever you are.
Notifications when you need them most
Get push notifications for mentions, comment replies, page shares, and tasks assigned to you, so you
can act quickly when it really matters.
Collaborate on the go
Comment on pages to keep work moving, wherever you are. Like pages to show your support, and
share them via email and other apps.
Get back to your work, fast
The Recents tab lets you quickly find pages you've viewed recently. Find those meeting notes you
added yesterday, or the blog post you were reading earlier.
Visit any space, and browse using the page tree
The Spaces tab lets you visit your My Spaces, and any other space on your site. Pick a space and
browse using the familiar Confluence page tree.

Have ideas on how to make the app even more useful? We want your feedback! Shake your phone (or head
to Settings > Feedback) to drop us a note.
Confluence 7.4 Documentation 2

Limitations and known issues

Some page macros won't display in the app or mobile web. You'll need to view the page in your
browser (or switch to full desktop mode on your device).
Image and file upload is not currently available in the app.
Links to Confluence pages (from emails or other apps) don't automatically open in the app.
Admins can disable push notifications for your entire site.

Confluence Server for iOS

Confluence Server for iOS is a universal app for iPhone and iPad, so you can choose the best device for the
job. If you'd rather not create and edit pages on your iPhone, switch over to your iPad and take advantage of
the larger screen and keyboard. You can also use split view on iPad and work side by side with other apps.

Here's what you'll get, and what you can do in the app:

Create and edit pages

Create a quick page when you're on site with a customer, or fix that typo on an existing page before
anyone notices. Create and edit lets you do the important stuff, wherever you are.
Notifications when you need them most
Keep up with what your team is doing with push notifications for new pages and posts, comments,
mentions, page shares, likes, and tasks assigned to you.
Get back to your work, fast
The Your work tab serves up pages you've viewed or worked on recently. Find those meeting notes
you added yesterday, or the blog post you were reading earlier.
Visit any space, and browse using the page tree
The Spaces tab lets you visit your My Spaces, and any other space on your site. Pick a space and
browse using the familiar Confluence page tree. While you're in the spaces list, you can add spaces
to My Spaces or remove the ones that aren't important any more.
Stay connected to your team
The activity feed lets you see all activity on your site, or filter it by space. Like and comment on pages,
or share a link to any page, right from the app.

Have ideas on how to make the app even more useful? We want your feedback! Shake your phone (or head
to Settings > Feedback) to drop us a note.

Limitations and known issues

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Some page macros won't display in the app or mobile web. You'll need to view the page in your
browser (or switch to full desktop mode on your device).
Image and file upload is not currently available in the app.
Links to Confluence pages (from emails or other apps) don't automatically open in the app.
Admins can disable push notifications for your entire site.

Did you participate in our beta?

First of all, thank you! Your feedback was invaluable to us. To keep using the app, however, you'll
need to:

Upgrade your site to Confluence 6.8 or later, and

Update your app to version 1.x or later:
For Android, head to the Play Store and hit Update.
For iOS, head to the App Store to download the official app.

If you update your app without upgrading Confluence, the app will still work for a while, but you won't
get access to new features, like push notifications. Also, once you log out, you won't be able to log
back in, as the app checks that you have the required Confluence version.

Customizing push notifications

Push notifications are a great way to stay in the loop, as they appear on your device, even when you're not
using the app. Tap the notification, and be taken straight into the app.

There are three notification levels, 'All activity', 'Activity for me', and 'None'. iOS users also have an
additional 'Custom' option, where they can turn off individual notifications.

To change your push notification settings:

For Android tap > Settings > Push

For iOS tap > Settings > Push

Here's a summary of common Confluence actions, and whether a push notification is sent.

Push notification setting

Action All activity Activity for me None

Someone mentions you

Someone shares a page / blog post with you

Someone assigns a task to you

Someone comments on a page / blog post you're watching

Someone comments on a page / blog post you created

Someone replies to your comment

Someone likes a page / blog post you created

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Someone likes your comment or your reply

Someone likes a page / blog post you're watching

Someone invites you to edit a page / blog post

Someone edits a page / blog post / comment

If you're using the iOS app, choose 'Custom' to further tailor your notifications, and turn off any of the
following notifications individually:

Shares
Mentions
Tasks
Comments on pages / blog posts you created
Likes on pages / blog posts / comments you created
Comments on pages / blog posts you're watching.

Good to know

If your site isn't accessible on the public internet (for example you need to be connected to your office
wifi, or use a VPN to access it from home) we adapt the push notification message, so that you get a
shorter version when you're not connected to your network.

Your admin can disable push notifications for the entire site. If this is the case, you'll see a message
when you go to the Push settings screen in the app.
On iOS, when you first install the app, you'll be prompted to allow the app to send notifications to your
device. We recommend you choose Allow, as you can very easily mute the notifications in the app
later. If you do choose Don't allow, and change your mind, you'll need to go to Settings > Notificatio
ns > Confluence then make sure Allow notifications is enabled.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Using Confluence via your mobile browser
This page is about Confluence mobile web, which is accessed On this page:
using the browser your your device.
The dashboard –
For a richer experience, try the Confluence Server mobile app for
the first thing you
iOS and Android.
see
Searching for
When you access Confluence using the browser on a mobile device, you'll content and people
see a version of Confluence which is optimized for mobile viewing. Viewing pages,
Confluence chooses the mobile or desktop interface based on your device, blog posts and
but you can still switch to the desktop site on your mobile by choosing menu comments
Viewing people's
then choosing Switch to desktop version. profiles
Following up on
notifications
Viewing tasks

You can also swap from the desktop view to the mobile view if you're on a mobile device, by choosing Switc
h to Confluence Mobile at the top of the page.

On your supported mobile device, you can:

View the Confluence dashboard, pages, blog posts, and user profiles.
Add or reply to a comment on a page or blog post.
Like a page, blog post or comment.
Watch a page or blog post.
See your notifications and tasks.

You can't add or edit pages or blog posts, or edit existing comments, using the mobile interface.

The dashboard – the first thing you see

Choose a tab to see:

Popular content – what people like in your wiki.

Recent blogs – the latest blog posts.
Network – updates by people in your network.

Tap the links to view the full content of a page, blog post or comment.
Confluence 7.4 Documentation 2

Searching for content and people

Tap the menu icon to open the menu panel on the left of the page. Then type text or a person's name
in the Search box. The mobile interface offers the quick search, which returns matches on page title only. To
use advanced search, switch to desktop mode.

Viewing pages, blog posts and comments

Tap a link on the dashboard or on any other page. Confluence will display the linked page, blog post or
comment.

You can:

View the content, tap a link to move to another page, and interact with the page using the standard
functionality supported by mobile browsers.
Like or unlike a page, blog post or comment.
Watch or stop watching a page or blog post.
Add or reply to a comment.

Viewing people's profiles

Search for a person's name, then view that person's user profile. Tap the options to phone, SMS or email a
colleague directly from your mobile device.

Following up on notifications
You can view and respond to your notifications on your phone or other mobile device. Tap the menu icon
to open the menu panel on the left of the page. Choose Notifications, and tap a notification to see its
details. You can reply, watch or like via the inline actions. Tap Open to open the page or blog post in a new
page. For full details, see Workbox Notifications.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Viewing tasks

You can view and manage your tasks on your phone or other mobile device too. Tap the menu icon to
open the menu panel on the left of the page. Choose Tasks then tap a task to see its details.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Invite your team to use the app
If you're running Confluence 6.8 or later, invite your team to start using the Confluence Server mobile app.

Head to Confluence Mobile to read up on some considerations for administrators, and find out whether you can
use the app with your site.

Users don't need any additional permissions to use the app, you just need to let them know where to download
it and how to log in. If your Confluence site is not accessible on the public internet, you may also need to help
them connect to your network or VPN on their device.

Email template
Here's a suggested email template that you can adapt to let your users know that the Confluence Server mobile
app is available. Don't forget to test that you can connect to your site before sending!

Hi everyone,

Confluence mobile apps are now available for Android and iOS, and you can use them with our
Confluence instance. With the mobile apps, you can create, edit and read pages, straight from your
device.

To use the app, you'll need a device with either Android 4.4 (KitKat) or later, or iOS 11 or later (iPhone,
iPad or iPod Touch).

Download the app for:

Android: https://play.google.com/store/apps/details?id=com.atlassian.confluence.server
iOS (Apple) https://itunes.apple.com/us/app/id1288365159?mt=8.

To log in you'll need our Confluence URL: <add your full URL, e.g. https://yoursite.customer.com
/confluence>

<If your site isn't accessible outside your network>

To use the app you'll need to be connected to our network / VPN. <Add steps for connecting to VPN,
if applicable>

<If your certificate is self-signed or from an unknown Certificate Authority>

You'll also need to install our certificate on your device. <Add steps for downloading the certificate>

Best,

Your name here

Mobile Device Management (MDM)
You can distribute the Confluence Server app to people in your organisation using your MDM solution. This
allows you to:

Deploy the Confluence Server app to company-approved iOS and Android devices.
Pre-populate your Confluence site URLs (just the URL, we don't pass login credentials). People will still
be able to enter a URL, which is useful if you have some rarely used sites, and don't want to pre-populate
them all. Requires Confluence Server iOS app version 1.8.0 / Android app version 0.4.3 or later.

MDM Function Supported for Jira Server app

App deployment Yes

App configuration Yes - to pre-populate the site URL only

App tunnel Yes

Single sign-on (SSO) No

Access control No

Security policies No

Read more about AppConfig and what we currently support in our AppConfig Technical Capabilities white
paper.

Distribute the app to managed devices

The way you do this will depend on your particular MDM provider. In most cases you will:

Add the app to your MDM app catalog.

For iOS you will likely bulk purchase through the Apple VPP store, then link the app in your MDM
solution (this might be by providing an sToken, or could happen automatically)
Choose which devices should be able to install the app (this might be called something like distributing or
assigning the app).

Refer to the documentation for your MDM provider for more information.

Pre-populate site URLs on the login screen

If your MDM solution supports the AppConfig standard, you can save your users time and prevent mistakes by
pre-populating your site URL in the app.

To pre-populate the mobile app login screen with one site URL:

1. In your MDM, navigate to the App Config section. Check the documentation for your MDM for how to do
this.
2. Add a new key called "sites"
3. In the Value field for the key, enter your site title and URL in JSON format as shown in the examples
below. Replace the title and base URL with your own site details.

For a single URL:

[
{ "title": "My Confluence Site", "baseURL": "https://conf.example.com"}
]

For multiple URLs:

Confluence 7.4 Documentation 2

[
{"title": "My Docs Site", "baseURL": "https://docs.example.com"} ,
{"title": "Intranet", "baseURL": "https://team.example.com/confluence"}
]

Copy the JSON carefully, including the [ and ].

4. Save your changes. We recommend you access the Confluence Server app on a device to check you
have passed the URLs correctly, before distributing the app config changes to your users. You'll see an
error if the app can't display your list of sites.

Here's an example of how the AppConfig looks in AirWatch and MobileIron, two popular MDMs. These
screenshots are for the Jira Server app, but the process is the same for Confluence.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Macros
Using macros helps you to expand the capabilities of your Confluence
pages, allowing you to add extra functionality or include dynamic content. On this page:
For example, use the Attachments macro to list files attached to a page, or
use the Widget Connector macro to include things like a YouTube video or
Add a Macro to
Twitter feed.
your Page
Confluence macros
Add a Macro to your Page Creating your own
macros
Including Macros with the Macro Browser Getting more
macros from The
To add a macro to a page: Marketplace
Macro usage
1. From the editor toolbar, choose Insert > Other Macros statistics
2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro

name, to see a list of suggested macros. In this example we're inserting the
cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit.
This will open the macro details, so you can edit the macro parameters.

Macro Parameters

Many macros have optional parameters you can use to control the macro's output.

With the Attachments Macro, for instance, you have two optional parameters allowing you to:

Specify the file formats of the attachments displayed

Choose whether or not you want old versions of the attachments displayed

Macro Placeholders

Macro placeholders are displayed in the editor where you have added a macro to the page.

When editing a page, you can:

Double-click a macro placeholder (or click the placeholder and choose Edit) to open the macro dialog
window and edit the macro's parameters
Select a macro placeholder to cut, copy and paste the macro

Confluence macros
Below is a list of the macros currently bundled with Confluence. Click a macro name for details of the usage,
including optional parameters and examples.
Anchor Macro
Attachments Macro
Blog Posts Macro
Change History Macro
Confluence 7.4 Documentation 2

Chart Macro
Cheese Macro
Children Display Macro
Code Block Macro
Column Macro
Content by Label Macro
Content by User Macro
Content Report Table Macro
Contributors Macro
Contributors Summary Macro
Create from Template Macro
Create Space Button Macro
Excerpt Include Macro
Excerpt Macro
Expand Macro
Favorite Pages Macro
Gallery Macro
Global Reports Macro
HTML Include Macro
HTML Macro
IM Presence Macro
Include Page Macro
Info, Tip, Note, and Warning Macros
Jira Chart Macro
Jira Issues Macro
Labels List Macro
Livesearch Macro
Loremipsum Macro
Multimedia Macro
Navigation Map Macro
Network Macro
Noformat Macro
Office Excel Macro
Office PowerPoint Macro
Office Word Macro
Page Index Macro
Page Properties Macro
Page Properties Report Macro
Page Tree Macro
Page Tree Search Macro
Panel Macro
PDF Macro
Popular Labels Macro
Profile Picture Macro
Recently Updated Dashboard Macro
Recently Updated Macro
Recently Used Labels Macro
Related Labels Macro
Roadmap Planner Macro
RSS Feed Macro
Search Results Macro
Section Macro
Space Attachments Macro
Space Details Macro
Spaces List Macro
Status Macro
Table of Contents Macro
Table of Content Zone Macro
Task Report Macro
User List Macro
User Profile Macro
View File Macro
Widget Connector Macro

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Creating your own macros

Users with System Administrator permissions can create user macros - see Writing User Macros.

If you want to create something more complex, you can develop your own plugin - see Writing Confluence
Plugins.

Getting more macros from The Marketplace

You can find a wide range of Atlassian and third party macros at The Marketplace. These are distributed as
apps and can be installed by a Confluence Administrator.

Macro usage statistics

Confluence administrators can check how often each macro is used in your site.

To see how often a macro is used, go to > General Configuration > Macro Usage. This lists how often
each macro is used in current spaces but doesn't include any macros used on pages in archived spaces or
macros provided by disabled apps.

Do more with Confluence

Extend Confluence with one of the hundreds of other macros in the Atlassian Marketplace, such as:

Composition Tabs & Page Layouts: Toggle or expand the visible of portions of your pages
with the Toggle and Cloak macro
Content Formatting for Confluence: Over 30 easy-to-use Confluence macros gives you the
ability to create better, more engaging content

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Anchor Macro
Allows you to link to a specific part of a page. Add macro to the spot on the page you want to link to. Once the
page has been published, you'll be able to link to the anchor. For more information on using anchors see Anchors
.

The example below shows an example of an Anchor macro as it appears in the editor, and as it would appear to
someone viewing the page.

1. Anchor macro as it appears in the editor

2. Anchor macro as it appears when viewing a page (it isn't visible).

Using the Anchor macro

To add the Anchor macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Macro options (parameters)

Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Confluence 7.4 Documentation 2

Anchor None This is the anchor name that you will use when creating the link.
Name
The anchor name can include spaces. Confluence will remove the spaces
automatically when building a URL that points to this anchor.
The anchor name is case sensitive. You must use the same pattern of upper
and lower case letters when creating the link as you used when creating the
Anchor macro.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: anchor

Macro body: None.

{anchor:here}

Linking to an anchor
You can link to an anchor from:

A page on the same Confluence site. The link may be on the same page as the anchor, another page in
the same space, or a page in another space on the same Confluence site.
Another web page or another Confluence site, using a specifically formatted URL.

See Anchors for more information on link syntax.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Attachments Macro
The Attachments macro displays a list of files attached to a page.

It also allows users (with appropriate permissions) to:

upload a file to the page, directly from the list

edit attachment properties and labels
delete an attached file (this deletes all versions of the file)
preview image attachments
download all files attached to the page.

Note: you can use the macro parameters to turn off previews if you have very large attachments.

Screenshot: the Attachments macro, showing details of an attachment

Using
the
Attach
ments
Macro
To add
the
Attachm
ents
macro
to a
page:

1. From
the
editor
toolbar,
choose I
nsert
>
Other
Macros
2. Find
and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Confluence 7.4 Documentation 2

Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Filename all A comma-separated list of regular expressions, used to filter the attachments by file
Patterns name. Note that the parameter values must be regular expressions. For example:
(patterns
) To match a file suffix of 'jpg', use .*jpg (not *.jpg).
To match file names ending in 'jpg' or 'png', use .*jpg,.*png

Attachmen (none) A list of labels, used to filter the attachments to display. If you wish to enter more
t Labels than one label, separate the labels with commas. Confluence will show only
(labels) attachments that have all the labels specified. (The match is an AND, not an OR.)
For information on labeling the attachments, see Add, Remove and Search for
Labels.

Include false A value of true will include previous attachment versions in the list.
Old
Attachmen
t Versions
(old)

Sort By date The sort order for attachments. Note that people viewing the page can change the
(sortBy) sort order by clicking the column headings. Valid values are:

date – sorts by updated date in reverse chronological order (newest first)

size – sorts largest to smallest
name – sorts alphabetically
created date - sorts by creation date in reverse chronological order (newest
first)

Sort Order ascendi Used in combination with the Sort By parameter, to sort the attachments in
(sortOrd ng ascending or descending order.
er)

Allow true If selected, the list of attachments will include options allowing users to browse for,
Upload and attach, new files.
(upload)

Page Title (none) Used to display attachments from another page. If you do not enter a page title, the
(page) macro will display the files attached to the current page.

Show true Used to display a preview of the attached file. If true, preview will be visible when
Previews the list item is expanded.
(preview)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: attachments

Macro body: None.

{attachments:old=false|patterns=.*png,.*jpg|sortby=name|page=My page about

chocolate|sortorder=descending|labels=chocolate,cookies|upload=false|preview=false}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Edit an attachment
There are a few ways to edit attachments in Confluence.

To edit a file from the attachments macro list:

1. Click the arrow next to the file name to view its version history.
2. Click Edit.
3. Select the application in which you want to edit your file.
4. Make your changes and then save your file in the desktop application.
5. In Confluence, click Upload to confirm you want to save the edited file as a new version.

Learn more about editing files in Confluence.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Blog Posts Macro
The Blog Posts macro allows you to display blog posts on a Confluence page. Clicking on a title takes you to
the blog post.

Using the Blog Posts Macro

To add the Blog Posts macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Required Default Description

Content No titles Available values:

Type to
Display titles — Display the title, creator, space, and created date stamp
for each blog post.
(content) excerpts — Display a short excerpt from each blog post. If the
post contains an Excerpt macro, the Blog Posts macro will
display the content defined in the Excerpt macro. If the post does
not contain an Excerpt macro, the Blog Posts macro will display
the first few sentences of the post.
entire - Display the whole content of each blog post.

Time No no limit Specify how far back in time Confluence should look for the blog
Frame posts to be displayed.
(time)
Available values:

m — Minutes
h — Hours, so '12h' displays blog posts created in the last twelve
hours.
d — Days, so '7d' displays blog posts created in the last seven
days.
w — Weeks
Confluence 7.4 Documentation 2

Restrict to No None Filter the results by label. The macro will display only the blog posts
these which are tagged with the label(s) you specify here.
Labels
(label) You can specify one or more label values, separated by a comma or
a space.

To exclude content which matches a given label, put a minus

sign (-) immediately in front of that label value. For example: If
you specify a label value of -badpage you will get only content
which is not labeled with 'badpage'.
To indicate that the results must match a given label value, put a
plus sign (+) immediately in front of that label value. For
example: If you specify a label value of +superpage,
+goodpage you will get only content which has at least two
labels, being 'superpage' and 'goodpage'.

Restrict to No None Filter the results by author. The macro will display only the blog
these Auth posts which are written by the author(s) you specify here.
ors
(author)

Restrict to No @self, i. This parameter allows you to filter content by space. The macro will
these e. the display only the pages which belong to the space(s) you specify
Spaces space here.
(spaces) which
contains You can specify one or more space keys, separated by a comma or
the page a space.
on which
the To exclude content in a specific space, put a minus sign (-)
macro is immediately in front of that space key. For example: If you
coded specify a space key of -BADSPACE you will get only content
which is not in the BADSPACE.
To indicate that the results must come from a specific space, put
a plus sign (+) immediately in front of that space key. For
example: If you specify a space key of +GOODSPACE you will get
only content in GOODSPACE. (Note that this is not particularly
useful, because each content item belongs to one space only. If
you put a plus sign next to one space key and list other space
keys too, the other space keys will be ignored.)

Special values:

@self — The current space.

@personal — All personal spaces.
@global — All site spaces.
@favorite — The spaces you have marked as favorite.
@favourite — The same as @favorite above.
@all — All spaces in your Confluence site.
* — The same as @all above.

When specifying a personal space, remember to use the tilde (~)

sign in front of the username, such as ~jbloggs or ~jbloggs@exa
mple.com.

Maximum No 15 Specify the maximum number of results to be displayed. Note that

Number of the results are sorted first, and then the maximum parameter is
Blog Posts applied.
(max)

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Sort By No creation Specify how the results should be sorted. If this parameter is not
(sort) specified, the sort order defaults to descending order (newest first)
based on the creation date.

Values:

title — Sort alphabetically by title.

creation — Sort by the date on which the content was added.
modified — Sort by the date on which the content was last
updated.

Reverse No false Select to change the sort from descending to ascending order
Sort (oldest first). Use this parameter in conjunction with the Sort By
(reverse) parameter. This parameter is ignored if the Sort By parameter is not
specified.

In storage format and wikimarkup a value of true changes the sort

order.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: blog-posts

Macro body: None.

{blog-posts:content=titles|spaces=@self,
ds|author=jsmith|time=4w|reverse=true|sort=creation|max=10|label=chocolate,cookies}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Change History Macro
The Change History macro shows the history of updates made to a page: version number, author, date and
comment. It displays the information inline.

Screenshot: The Change History macro in Confluence

To add the Change-History macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Required Default Description

Number of versions No blank Limit the amount of page history to display. Leave blank to
to display display all versions in the page history.
(limit)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: change-history

Confluence 7.4 Documentation 2

Macro body: None.

{change-history:limit=2}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Chart Macro
The Chart macro allows you to display a chart
On this page:
based on tabular data. When you add the macro to
a page, you:
Using the Chart Macro
supply the data to be charted by the macro Parameters
as a table in the placeholder of the macro. Examples
edit the macro parameters in the Macro Pie Chart
Browser to configure the format of the chart. Bar Chart
3D Bar Chart
Screenshot 1: A table of data in the Chart macro Time Series Chart
placeholder XY Line Chart
XY Area Chart
Area Charts
Gantt Chart
Code examples
Chart type parameters
Chart display parameters
Chart title and label parameters
Chart data parameters
Chart color parameters
Chart axis parameters
Pie chart Parameters
Chart attachment parameters
Wiki markup example
Screenshot 2: The resulting chart

Using the Chart Macro

To add the Chart macro to a page:

1. Edit the page and use autocomplete to add the Chart macro. (Type '{chart}'.)
2. Enter your chart data as one or more tables in the body of the macro placeholder. (See the screenshot
above.)
3. Click the macro placeholder and choose Edit.
4. Select a chart type using the Type parameter (see below).
5. Choose other parameter settings in the macro browser, as described below.
6. Click Refresh in the 'Preview' area, to check that the chart appears as you expect.
7. Click Save to add the chart to your page.
8. Click Save again when you are ready to save the page.

Parameters
Confluence 7.4 Documentation 2

Chart Type Parameters | Display Control Parameters | Title and Label Parameters | Data Specification
Parameters | Color Parameters | Axis Parameters | Pie Chart Parameters | Attachment Parameters

Chart Type Parameters

These parameters determine the type of chart to display and the way the chart looks.

Parameter Default Description

Type pie The type of chart to display. XY charts have numerical x- and y-axes.
The x values may optionally be time-based (see the Time Series
parameter).

Standard — pie, bar, line, area

XY Plots — xyArea, xyBar, xyLine, xyStep, xyStepArea, scatter,

timeSeries

Other — gantt

Display vertical Applies to area, bar and line charts.

Orientation
vertical — y-axis is vertical
horizontal — x-axis is vertical

Show in false Applies to area, bar and line charts.

3D

Stacked false Applies to area and bar charts.

Values

Show true Applies to line charts. Shapes are shown at each data point.
shapes

Opacity A percentage value between 0 (transparent) and 100 (opaque) that

75 percent for determines how opaque the foreground areas and bars are.
3D charts
50 percent for
non-stacked
area charts
100 percent
for all other
charts

Display Control Parameters

Parameter Default Description

Width 300 The width of the chart in pixels. The maximum width is limited by the conflue
nce.chart.macro.width.max system property.

Height 300 The height of the chart in pixels. The maximum height is limited by the conflu
ence.chart.macro.height.max system property.

Display false Sets whether to display the rendered body of the macro (usually the data
rendered tables). By default, the chart data table isn't rendered.
data
before — the data are displayed before the chart.
after — the data are displayed after the chart.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Image png The image format to be used for the chart.

format
png
jpg

Title and Label Parameters

Parameter Default Description

Chart Title none The title of the chart.

Chart Subtitle none A subtitle for the chart, using a smaller font than for Title.

Horizontal-axis Label none The label for the x-axis (domain).

Vertical-axis Label none The label for the y-axis (range).

Show Legend true Show a legend or key.

Data Specification Parameters

The data for the chart is taken from tables found when the macro body is rendered. These options control
how this data is interpreted. By default, numeric and date values are interpreted according to the Confluence
global default language (locale) formats. If conversion fails, other languages defined in Confluence will be
tried. Additional conversion options can be specified using the parameters below.

Parameter Default Description

Tables all first Comma separated list of table ids and/or table numbers (starting at 1) contained
level within the body of the macro that will be used as the data for the chart. If data
tables tables are embedded in other tables, then table selection will be required. This
occurs when more complex formatting is done (for example using section and
column macros).

Columns all Comma separated list of column labels and/or column titles and/or column
columns numbers for tables used for chart data. This applies to all tables processed.
Columns are enumerated starting at 1. Column label is the text for the column in
the header row. Column title is the (html) title attribute for the column in the
header row.

Content horizon
Orientation tal vertical — data table columns will be interpreted as series.
horizontal — data tables rows will be interpreted as series.

Time false
Series true — the x values in an XY plot will be treated as time series data and
so will be converted according to date formats.

Date Conflue For time series data, the date format allows for additional customization of the
format nce conversion of data to date values. If a Date format is specified, it will be the first
languag format used to interpret date values. Specify a format that matches the time
e series data. See simple date format.
defined
date
formats

Time Day The time period for time series data. Defines the granularity of how the data is
Period interpreted. Valid values are: Millisecond, Second, Minute, Hour, Day, Week,
Month, Quarter, Year.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Language none Use in combination with the Country parameter to form a locale.
These additional number and date formats will be used for data conversion
before the default languages.
Valid values are 2 character ISO 639-1 alpha-2 codes.

Country none Use in combination with the Language parameter to form a locale. Valid values
are 2 character ISO 3166 codes.

Forgive true
true — the macro tries to convert numeric and date values that do not
totally match any of the default or user-specified formats.
false — enforce strict data format. Data format errors will cause the chart
to not be produced.

Color Parameters

Colors are specified using hexadecimal notation or HTML color names.

Parameter Default Description

Background White Background of the chart.

Color

Border Color no Border around the chart.

border

Colors Comma-separated list of colors used to customize category, sections, and

series colors.

Axis Parameters

Depending on the chart type, the range and domain axis may be customized. These values are
automatically generated based on the data but can be overridden by specifying one or more more of these
parameters.

Parameter Default Description

Range none Range axis lower bound.

Minimum
Value

Range none Range axis upper bound.

Maximum
Value

Range none Range axis units between axis tick marks.

Axis Tick
Unit

Range none Angle for the range axis label in degrees.

Axis Label
Angle

Domain none Only applies to XY plots. Domain axis lower bound. For a date axis, this value
Axis must be expressed in the date format specified by the Date format parameter.
Lower
Bound

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

Domain none Only applies to XY plots. Domain axis upper bound. For a date axis, this value
Axis must be expressed in the date format specified by the Date format parameter.
Upper
Bound

Domain none Only applies to XY plots. Domain axis units between axis tick marks. For a date
Axis Tick axis, this value represents a count of the units specified in the Time Period
Unit parameter. The Time Period unit can be overridden by specifying a trailing
character: y (years), M (months), d (days), h (hours), m (minutes), s (seconds),
u (milliseconds).

Domain none Only applies to XY plots. The angle for the domain axis label, in degrees.
Axis Label
Angle

Category none Placement of the axis label text for categories.

Label
Position up45 — 45 degrees going upward
up90 — 90 degrees going upward
down45 — 45 degrees going downward
down90 — 90 degrees going downward

Date Tick start Placement of the date tick mark.

Mark
Position start — tick mark is at the start of the date period.
middle — tick mark is in the middle of the date period.
end — tick mark is at the end of the date period.

Pie Chart Parameters

Parameter Default Description

Pie Show only the pie Format for how pie section labels are displayed. The format uses a
Section section key value string with special replacement variables:
Label
%0% is replaced by the pie section key.
%1% is replaced by the pie section numeric value.
%2% is replaced by the pie section percent value.

Example 1: "%0% = %1%" would display something like

"Independent = 20"
Example 2: "%0% (%2%)" would display something like
"Independent (20%)"

Pie No exploded Comma separated list of pie keys that are to be shown exploded.
Section sections Note: requires jFreeChart version 1.0.3 or higher.
Explode

Attachment Parameters

These are advanced options that can be used for chart versioning, to enable automation and to improve
performance. Use these options carefully! Normally, the chart image is regenerated each time the page is
displayed. These options allow for the generated image to be saved as an attachment and have subsequent
access re-use the attachment. This can be useful especially when combined with the Cache Pluginto
improve performance. Depending on the options chosen, chart images can be versioned for historical
purposes.

Parameter Default Description

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Confluence 7.4 Documentation 6

Attachment none The name and location with which the chart image will be saved as an
attachment. The user must be authorized to add attachments to the page
specified.

^attachmentName.png — the chart is saved as an attachment to the

current page.
page^attachmentName.png — the chart is saved as an attachment to
the page name provided.
space:page^attachmentName.png — the chart is saved as an
attachment to the page name provided in the space indicated.

Attachmen new Defines the the versioning mechanism for saved charts.
t Version
new — creates new version of the attachment.
replace — replaces all previous versions of the chart. To replace an
existing attachment, the user must be authorized to remove attachments
for the page specified.
keep — only saves a new attachment if an existing export of the same
name does not exist. An existing attachment will not be changed or
updated.

Attachmen none Comment used for a saved chart attachment.

t Comment

Thumbnail false
true — the chart image attachment will be shown as a thumbnail.

Chart Type Parameters | Display Control Parameters | Title and Label Parameters | Data Specification
Parameters | Color Parameters | Axis Parameters | Pie Chart Parameters | Attachment Parameters

Examples
Pie Chart

Parameters in Macro Data Table in Macro Rendered Chart

Browser Placeholder

Type pie
Fish Type 2011
Chart Title Fish
Sold Herring 9,500
2011
Salmon 2,900
Show true
Tuna 1,500
Legend

Content vertical
Orientation

Bar Chart

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Confluence 7.4 Documentation 7

Parameters in Data Table in Macro Rendered Chart

Macro Browser Placeholder

Type bar
Fish 2010 2011
Chart Title Fish Type
Sold
Herring 9,500 8,300
Show true
Legend Salmon 2,900 4,200

Tuna 1,500 1,500

3D Bar Chart

Parameters in Data Table in Macro Rendered Chart

Macro Browser Placeholder

Type bar
2009 2010 2011
Show in 3D true
Re 12.4 31.8 41.1
Opacity 50 ve
nue
Show Legend true
Ex 43.6 41.8 31.1
pe
nse

Time Series Chart

Parameters Data Tables in Macro Placeholder Rendered Chart

in Macro
Browser

Type Ti
Month Revenue Month Expenses
me
Se
1/2011 31.8 1/2011 41.1
ries
2/2011 41.8 2/2011 43.8

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Confluence 7.4 Documentation 8

Date M 3/2011 51.3 3/2011 45.3

Format M
/yy 4/2011 33.8 4/2011 45.0
yy
5/2011 27.6 5/2011 44.6
Time Mo
Period nth 6/2011 49.8 6/2011 43.8

Content ver 7/2011 51.8 7/2011 51.8

Orientati tic
on al 8/2011 77.3 8/2011 52.3

Range 0 9/2011 73.8 9/2011 53.8

Axis
Lower 10 97.6 10 55.6
Bound /2011 /2011

Show true 11 101.2 11 61.2

Legend /2011 /2011

12 113.7 12 63.7
/2011 /2011

XY Line Chart

Parameters in Data Table in Macro Rendered Chart

Macro Browser Placeholder

Type xyLine
12 14 23
Show Legend true
Revenue 41.1 31.8 12.4

Expense 31.1 41.8 43.6

XY Area Chart

Parameters in Data Table in Macro Rendered Chart

Macro Browser Placeholder

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Confluence 7.4 Documentation 9

Type xyArea
12 14 23
Show Legend true
Revenue 41.1 31.8 12.4

Expense 31.1 41.8 43.6

Area Charts

Example 1

Parameters Data Table in Macro Placeholder Rendered Chart

in Macro
Browser

Type ar
Satisfaction 2009 2010 2011
ea

Show true Very satisfied 20 23 34

Legend Satisfied 40 34 23
Width 300 Dissatisfied 25 26 25
Height 300 Very 15 17 18
Opacity 50 dissatisfied

Example 2

Parameters Data Table in Macro Placeholder Rendered Chart

in Macro
Browser

Type ar
Satisfaction 2009 2010 2011
ea

Show Legend true Very satisfied 12 23 31

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Confluence 7.4 Documentation 10

Satisfied 1 34 36
Width 300
Dissatisfied 4 6 22
Height 300
Very 2 7 12
Stacked true
dissatisfied
Values

Gantt Chart

Parameters Data Table in Macro Placeholder Rendered Chart

in Macro
Browser

Type gantt
Plan Start End Status
Width 300
Stage 6/25 7/10 30%
Height 200 1 /2013 /2013

Colu ,, Stage 7/13 11/28 40%

mns 1,2,3,4 2 /2013 /2013
Date MM
format /dd Stage 12/1 12/25
/yyyy 3 /2013 /2013

Actual Start End Status

Stage 1 6/25 7/26 100%

/2013 /201
3

Stage 2 7/29 12 40%

/2013 /01
/2013

Stage 3 12 12
/10 /25
/2013 /2013

You must include the two leading commas in the column parameter (for example ,,1,2,3,4) for the
chart to be created correctly.

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Confluence 7.4 Documentation 11

Code examples
This example is useful when you want to add a macro outside the editor, for example as custom content in
the sidebar, header or footer of a space.

Macro name: chart

Macro body: Accepts rich text, consisting of tables that hold the chart's data.

This macro recognizes a large number of parameters, listed here by type.

Chart type parameters

These parameters determine the type of chart to display and how the chart looks.

Parameter Required Default Description

type No pie The type of chart to display. XY charts have numerical x-

and y-axes. The x values may optionally be time-based.
See the timeSeries parameter.

Available values:

Standard charts - pie, bar, line, area

XY plots – xyArea, xyBar, xyLine, xyStep,
xyStepArea, scatter, timeSeries
Other charts – gantt

orientati No vertical The display orientation. Applies to area, bar and line
on charts.

Available values:

vertical – y-axis is vertical

horizontal – x-axis is vertical

3D No false Show in three dimensions. Applies to area, bar and line

charts.

stacked No false Stacked values. Applies to area and bar charts.

showShapes No true Applies to line charts. Shapes are shown at each data
point.

opacity No A percentage value between 0 (transparent) and 100

75 percent (opaque) that determines how opaque the foreground
for 3D areas and bars are.
charts
50 percent
for non-
stacked
area charts
100
percent for
all other
charts

Chart display parameters

Parameter Required Default Description

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Confluence 7.4 Documentation 12

width No 300 The width of the chart in pixels.

height No 300 The height of the chart in pixels.

dataDispl No false Determines whether to display the body of the macro,

ay consisting of the data table. By default, the chart data table is
not displayed.

Available values:

false – the data is not displayed.

true or after – the data is displayed after the chart.
before – the data is displayed before the chart.

imageForm No png The image format to be used for the chart.

at
Available values:

png
jpg

Chart title and label parameters

Parameter Required Default Description

title No (None) The title of the chart.

subTitle No (None) A subtitle for the chart.

xLabel No (None) The label for the x-axis (domain).

yLabel No (None) The label for the y-axis (range).

legend No false Determines whether to show a legend (key) for the chart.

Chart data parameters

The data for the chart is taken from tables found in the macro body. The parameters below control how
this data is interpreted. By default, numeric and date values are interpreted according to the Confluence
global default language (locale) formats. If conversion fails, other languages defined in Confluence will be
tried. You can specify additional conversion options using the parameters below.

Parameter Required Default Description

tables No All first You can supply a comma-separated list of table IDs and/or
level table numbers (starting at 1) contained within the body of the
tables macro that will be used as the data for the chart. If data tables
are embedded in other tables, then table selection will be
required. This occurs when more complex formatting is done
(for example using section and column macros).

columns No All You can supply a comma-separated list of column labels and/or
columns column titles and/or column numbers for tables used for chart
data. This applies to all tables processed. Columns are
enumerated starting at 1. Column label is the text for the
column in the header row. Column title is the HTML title
attribute for the column in the header row.

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Confluence 7.4 Documentation 13

dataOrien No horizo The content orientation. By default, the data tables will be
tation ntal interpreted as columns (horizontally) representing domain and x
values.

Available values:

vertical – data table columns will be interpreted as

series.
horizontal – data tables rows will be interpreted as
series.

timeSerie No false If 'true', the x values in an XY plot will be treated as time

s series data and so will be converted according date formats.

dateForma No Conflue For time series data, the date format allows for additional
t nce customization of the conversion of data to date values. If a date
languag Format is specified, it will be the first format used to interpret
e date values. Specify a format that matches the time series data.
defined See simple date format.
date
formats

timePerio No day The time period for time series data. Defines the granularity of
d how the data is interpreted.

Available values: millisecond, second, minute,

hour, day, week, month, quarter, year

language No (None) Use in combination with the country parameter to form a

locale. These additional number and date formats will be used
for data conversion before the default languages.

Available values are the two-character ISO 639-1 alpha-2 codes.

country No (None) Use in combination with the language parameter to form a

locale. Valid values are the two-character ISO 3166 codes.

forgive No true Determines whether the macro will forgive (allow) some data
formatting errors.

Available values:

true — the macro tries to convert numeric and date values

that do not totally match any of the default or user-specified
formats.
false — the macro enforces strict data formatting. If there
are data format errors, the chart will not be produced.

Chart color parameters

Colors are specified using hexadecimal notation or HTML color names.

Parameter Required Default Description

bgColor No White Background color of the chart.

borderCol No No Color of the border around the chart.

or border

colors No A comma-separated list of colors used to customize the colors

of categories, sections, and series.

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Confluence 7.4 Documentation 14

Chart axis parameters

Depending on the chart type, the range and domain axis may be customized. These values are
automatically generated based on the data but can be overridden by specifying one or more more of
these parameters.

Parameter Required Default Description

rangeAxis No (None) Minimum value for the range axis.

LowerBoun
d

rangeAxis No (None) Maximum value for the range axis.

UpperBoun
d

rangeAxis No (None) Range axis units between axis tick marks.

TickUnit

rangeAxis No (None) Angle for the range axis label in degrees.

LabelAngle

domainAxi No (None) Only applies to XY plots. Domain axis lower bound. For a date
sLowerBou axis, this value must be expressed in the date format specified
nd by the dateFormat parameter.

domainAxi No (None) Only applies to XY plots. Domain axis upper bound. For a date
sUpperBou axis, this value must be expressed in the date format specified
nd by the dateFormat parameter.

domainAxi No (None) Only applies to XY plots. Domain axis units between axis tick
sTickUnit marks. For a date axis, this value represents a count of the
units specified in the timePeriod parameter. The timePeriod
unit can be overridden by specifying a trailing character: y
(years), M (months), d (days), h (hours), m (minutes), s
(seconds), u (milliseconds).

domainAxi No (None) Only applies to XY plots. The angle for the domain axis label, in
sLabelAng degrees.
le

categoryL No (None) Placement of the axis label text for categories.

abelPosit
ion Available values:

up45 — 45 degrees going upward

up90 — 90 degrees going upward
down45 — 45 degrees going downward
down90 — 90 degrees going downward

dateTickM No start Placement of the date tick mark.

arkPositi
on Available values:

start — tick mark is at the start of the date period.

middle — tick mark is in the middle of the date period.
end — tick mark is at the end of the date period.

Pie chart Parameters

Parameter Required Default Description

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Confluence 7.4 Documentation 15

pieSectio No Show only the Formatof pie section labels. The format uses a string
nLabel pie section key with special replacement variables:
value
%0% is replaced by the pie section key.
%1% is replaced by the pie section numeric value.
%2% is replaced by the pie section percent value.

Example 1: To display something like 'Independent =

20':

%0% = %1%

Example 2: To display something like 'Independent

(20%)':

%0% (%2%)

pieSectio No No exploded A comma-separated list of pie keys that are to be

nExplode sections shown exploded. Note: requires jFreeChart version
1.0.3 or higher.

Chart attachment parameters

These are advanced options that can be used for chart versioning, to enable automation and to improve
performance. Use these options carefully! Normally, the chart image is regenerated each time the page is
displayed. These options allow for the generated image to be saved as an attachment and have
subsequent access to re-use the attachment. This can be useful especially when combined with the
Cache plugin to improve performance. Depending on the options chosen, chart images can be versioned
for historical purposes.

Parameter Required Default Description

attachment No (None) The name and location where the chart image will be saved as
an attachment. The user must be authorized to add
attachments to the page specified.

Available syntax for this parameter:

^attachmentName.png — the chart is saved as an

attachment to the current page.
page name^attachmentName.png — the chart is saved
as an attachment to the page name provided.
name^attachmentName.png — the chart is saved as an
attachment to the page name provided in the space
indicated.

attachmen No new Defines the the versioning mechanism for saved charts.
tVersion
Available values:

new — creates new version of the attachment.

replace — replaces all previous versions of the chart. To
replace an existing attachment, the user must be authorized
to remove attachments for the page specified.
keep — only saves a new attachment if an existing export
of the same name does not exist. An existing attachment
will not be changed or updated.

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Confluence 7.4 Documentation 16

attachmen No (None) Comment used for a saved chart attachment.

tComment

thumbnail No false If true, the chart image attachment will be shown as a

thumbnail (small, expandable) image.

Wiki markup example

Below is a simple example of a pie chart. See more examples in Wiki Markup Examples for Chart Macro.

{chart:type=pie|title=Fish Sold}
|| Fish Type || 2004 || 2005 ||
|| Herring | 9,500 | 8,300 |
|| Salmon | 2,900 | 4,200 |
|| Tuna | 1,500 | 1,500 |
{chart}

Do more with Confluence

Create interesting and engaging charts for your Confluence pages with these top charts and
diagrams apps on the Atlassian Marketplace.

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Wiki Markup Examples for Chart Macro
This page is an extension of the documentation for the Chart Macro. This page contains additional examples for
the Chart macro.

Pie chart
Here is a simple example of a pie chart.

Wiki markup

{chart:type=pie|title=Fish Sold}
|| Fish Type || 2004 || 2005 ||
|| Herring | 9,500 | 8,300 |
|| Salmon | 2,900 | 4,200 |
|| Tuna | 1,500 | 1,500 |
{chart}

Resulting chart

Bar chart
Here is a simple example of a bar chart.

Wiki markup

{chart:type=bar|title=Fish Sold}
|| Fish Type || 2004 || 2005 ||
|| Herring | 9,500 | 8,300 |
|| Salmon | 2,900 | 4,200 |
|| Tuna | 1,500 | 1,500 |
{chart}

Resulting chart
Confluence 7.4 Documentation 2

Time series chart

Here is an example of a time series chart.

Wiki markup

{chart:type=timeSeries|dateFormat=MM/yyyy|timePeriod=Month|
dataOrientation=vertical|rangeAxisLowerBound=0|domainaxisrotateticklabel=true}
|| Month || Revenue ||
| 1/2005 | 31.8 |
| 2/2005 | 41.8 |
| 3/2005 | 51.3 |
| 4/2005 | 33.8 |
| 5/2005 | 27.6 |
| 6/2005 | 49.8 |
| 7/2005 | 51.8 |
| 8/2005 | 77.3 |
| 9/2005 | 73.8 |
| 10/2005 | 97.6 |
| 11/2005 | 101.2 |
| 12/2005 | 113.7 |

|| Month || Expenses ||
| 1/2005 | 41.1 |
| 2/2005 | 43.8 |
| 3/2005 | 45.3 |
| 4/2005 | 45.0 |
| 5/2005 | 44.6 |
| 6/2005 | 43.8 |
| 7/2005 | 51.8 |
| 8/2005 | 52.3 |
| 9/2005 | 53.8 |
| 10/2005 | 55.6 |
| 11/2005 | 61.2 |
| 12/2005 | 63.7 |
{chart}

Resulting chart

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Confluence 7.4 Documentation 3

XY line chart
Here is an example of an XY line chart.

Wiki markup

{chart:type=xyline}
|| || 12 || 14 || 23 ||
| Revenue | 41.1 | 31.8 | 12.4 |
| Expense | 31.1 | 41.8 | 43.6 |
{chart}

Resulting chart

XY bar chart
Here is an example of an XY bar chart.

Wiki markup

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Confluence 7.4 Documentation 4

{chart:type=xybar|opacity=60}
|| || 2005 || 2006 || 2007 ||
| Revenue | 41.1 | 31.8 | 12.4 |
| Expense | 31.1 | 41.8 | 43.6 |
{chart}

Resulting chart

XY area chart
Here is an example of an XY area chart.

Wiki markup

{chart:type=xyarea}
|| || 12 || 14 || 23 ||
| Revenue | 41.1 | 31.8 | 12.4 |
| Expense | 31.1 | 41.8 | 43.6 |
{chart}

Resulting chart

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Confluence 7.4 Documentation 5

Area chart
Here are two examples of area charts.

Wiki markup for area chart 1

{chart:type=area|dataDisplay=true|legend=true|width=300|height=300|opacity=50}
|| Satisfaction || 2002 || 2003 || 2004 ||
| Very satisfied | 20 | 23 | 34 |
| Satisfied | 40 | 34 | 23 |
| Disatisfied | 25 | 26 | 25 |
| Very disatisfied | 15 | 17 | 18 |
{chart}

Resulting area chart 1

Satisfaction 2002 2003 2004

Very satisfied 20 23 34

Satisfied 40 34 23

Disatisfied 25 26 25

Very disatisfied 15 17 18

Wiki markup for area chart 2

{chart:type=area|dataDisplay=true|legend=true|width=300|height=300|stacked=true}
|| Satisfaction || 2002 || 2003 || 2004 ||
| Very satisfied | 12 | 23 | 31 |
| Satisfied | 1 | 34 | 36 |
| Disatisfied | 4 | 6 | 22 |
| Very disatisfied | 2 | 7 | 12 |
{chart}

Resulting area chart 2

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Confluence 7.4 Documentation 6

Satisfaction 2002 2003 2004

Very satisfied 12 23 31

Satisfied 1 34 36

Disatisfied 4 6 22

Very disatisfied 2 7 12

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Cheese Macro
The Cheese macro simply displays the words "I like cheese!" You can use this macro to test the Confluence
macro functionality.

To add the Cheese macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters

Note: There are no parameters for this macro.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: cheese

Macro body: None.

{cheese}
Children Display Macro
Use the Children Display macro to list the child pages of a page and the further descendants (children's
children). By default, the macro displays links to the child pages as shown in the screenshot below. People
viewing the page will see only the links for pages that they have permission to view.

Screenshot: The Children Display macro in Confluence

Using the Children Display macro

To add the Children Display macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Example
This list of child pages is generated by a Children Display macro on this page:

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Show false Choose whether to display all the parent page's descendants.
Descendan
ts If true shows the complete tree of pages underneath the parent page,
(all) regardless of Depth of Descendants
Confluence 7.4 Documentation 2

Parent current Specify the page to display children for, from either the current space or a
Page different space. Enter:
(page)
'/' — to list the top-level pages of the current space, i.e. those
without parents.
'pagename' — to list the children of the specified page.
'spacekey:' — to list the top-level pages of the specified space.
'spacekey:pagename' — to list the children of the specified page
in the specified space.

Number of none Restrict the number of child pages that are displayed at the top level.
Children
(first)

Depth of none Enter a number to specify the depth of descendants to display. For
Descendan example, if the value is 2, the macro will display 2 levels of child pages.
ts
(depth) This setting has no effect of Show Descendants is enabled.

Heading none Choose the style used to display descendants.

Style
(style)

Include none Allows you to include a short excerpt under each page in the list. Choose
Excerpts between:
(excerpt)
None - no excerpt will be displayed
Simple - displays the first line of text contained in an Excerpt macro
any of the returned pages. If there is not an Excerpt macro on the
page, nothing will be shown.
Rich content - displays the contents of an Excerpt macro, or if there
is not an Excerpt macro on the page, the first part of the page content,
including formatted text, images and some macros.

Sort Manual if Optional. Choose:

Children manually
By ordered, creation — to sort by content creation date
(sort) otherwise title — to sort alphabetically on title
alphabetical modified — to sort of last modification date.

Reverse false Use with the Sort Children By parameter. When set, the sort order
Sort changes from ascending to descending.
(reverse)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: children

Macro body: None.

{children:reverse=true|sort=creation|style=h4|page=Home|excerpt=none|first=99|depth=2|all=true}

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Confluence 7.4 Documentation 3

Do more with Confluence

Extend Confluence with one of the hundreds of other macros in the Atlassian Marketplace. Here are a
couple for organizing your Confluence page:

Navitabs: Create tabs to group content to improve navigation between Confluence pages
Advanced Children Display for Confluence: combine Confluence's built-in children display and
table of contents macros
Subspace Navigation for Confluence: Use the navigation macro to create overviews of the menu
within a Confluence page

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Code Block Macro
The Code Block macro allows you to display source code in your page with syntax highlighting, like the one
below:

Add the Code Block Macro

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

You type the code block directly into the macro placeholder in the editor. Note that any white space contained in
the placeholder is not manipulated in any way by the Code Block macro. This is to provide the writer with
flexibility over code indentation.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Confluence 7.4 Documentation 2

Syntax java Specifies the language (or environment) for syntax highlighting. The default
highlighting language is Java but you can choose from one of the following languages
/environments:
(language
) ActionScript
AppleScript
Bash
C#
C++
CSS
ColdFusion
Delphi
Diff
Erlang
Groovy
HTML and XML
Java
Java FX
JavaScript
PHP
Plain Text
PowerShell
Python
Ruby
SQL
Sass
Scala
Visual Basic
YAML

Title none Adds a title to the code block. If specified, the title will be displayed in a header row
at the top of the code block.

Collapsible false If selected, the code macro's content will be collapsed upon visiting or refreshing
(collapse the Confluence page. Clicking the expand source link allows you to view this
) content. If false, the code macro's content is always displayed in full.

Show line false If selected, line numbers will be shown to the left of the lines of code.
numbers
(linenum
bers)

First line 1 When Show line numbers is selected, this value defines the number of the first
number line of code.
(firstli
ne)

Theme Default Specifies the color scheme used for displaying your code block. Many of these
themes are based on the default color schemes of popular integrated development
environments (IDEs). The default theme is Confluence (also known as Default),
which is typically black and colored text on a blank background. However, you can
also choose from one of the following other popular themes:

DJango
Emacs
FadeToGrey
Midnight
RDark
Eclipse
Confluence

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Confluence 7.4 Documentation 3

Configure the Code Block macro

You can configure the Code Block macro to use a specific language and theme by default and also upload new
languages. You need Confluence Administrator permissions to change the default theme and language and S
ystem Administrator permissions to upload new languages.

To set the default appearance of code blocks in your site:

1. Choose the cog icon , then choose General Configuration

2. Choose Configure Code Macro
3. Select a Default Theme and Default Language
4. Choose Save

All new code blocks will use the default theme and language unless you specify otherwise. Existing code blocks
will be unchanged.

To add an additional language:

1. Choose the cog icon , then choose General Configuration

2. Choose Configure Code Macro
3. Choose Add a new language
4. Locate your language file and enter a Name for the new language (this will appear when selecting the
language)
5. Choose Add

Language files must be correctly formatted JavaScript files and adhere to the Custom Brush syntax.

To disable or remove a user-installed language:

1. Choose the cog icon , then choose General Configuration

2. Choose Manage Apps
3. Go to User-installed Apps and locate the app for your uploaded language - it will appear like this
'Custom Code Macro Highlighting for...'
4. Choose Uninstall or Disable

The language will no longer appear in the Code Macro.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: code

Macro body: Accepts plain text.

{code:title=This is my title|theme=FadeToGrey|linenumbers=true|language=java|firstline=0001|collapse=true}
This is my code
{code}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Do more with Confluence

Extend Confluence with one of the hundreds of other macros in the Atlassian Marketplace. Some of our
most popular include:

Code Pro for Confluence - Get a real-time view of your code from any source in Confluence.
Include Bitbucket Server for Confluence - Easily include code snippets in Confluence that sync
automatically to Bitbucket Server.
Markdown Extension for Confluence - Embed markdown from private and public Github &
Bitbucket repositories in Confluence.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Column Macro
Used with the Section macro to define columns on a page. See Working with page layouts and columns and
sections.

Parameters

Parameter Required Default Parameter description and accepted values

name

width No 100% of the page width, The width of the column. Can be specified either in
divided equally by the pixels (for example, 400px) or as a percentage of
number of columns in the the available page width (for example, 50%).
section.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: column

Macro body: Accepts rich text.

{column:width=100px}
This is the content of *column 1*.
{column}
Content by Label Macro
The Content by Label macro is used to display lists of pages, blog posts or attachments that have particular
labels. It's great for collecting related pages together and filtering out content that you don't want to see.

For example, you could use this macro to display a list of all pages that have the label 'feature-shipped' and
include the word 'Blueprint', or to list any pages with the label 'meeting-notes' that you've been mentioned in.

Here's how the macro looks on your page:

And here's how you would set it up in the macro browser:

Using the Content by Label Macro

To add the Content by Label macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro
Confluence 7.4 Documentation 2

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

CQL filters
CQL (Confluence Query Language) is a query language developed for Confluence, which you can use in some
macros and the Confluence search. Confluence search and CQL-powered macros allow you to add filters to
build up a search query, adding as many filters as you need to narrow down the search results.

Use the Add a filter link to add more filters to your query.

For an OR search, specify multiple values in the same field.

So to show pages with 'label-a', 'label-b' or both you'd put 'label-a' and 'label-b' in the same Label
field, like this:

For an AND search, add more than one filter and specify a single value in each.
To show only pages with label-a and label-b you'd put 'label-a' in one label field, then add a second
Label field to the macro, and put 'label-b' in the second one, like this:

Put simply, OR values are entered in the same filter, AND values are entered in different filter.
Only some filters support AND. If the filter doesn't support the AND operator, you won't be able to add
that filter more than once.
For a NOT search, enter a minus sign (-) before the label. This'll exclude everything with that label.

You can use the following CQL filters to build your query:

Filter Description Operators

Label* Include pages, blog posts or attachments with these labels. OR (multiple values in the
same filter)

AND (multiple Label filters)

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

With Include pages that are children of this page. OR (multiple values in the
ancestor same filter)
This allows you to restrict the macro to a single page tree.

Contributor** Include pages or blog posts that were created or edited by OR (multiple values in the
these people. same filter)

Creator Include items created by these people. OR (multiple values in the

same filter)

Mentioning Include pages and blog posts that @mention these people. OR (multiple values in the
user same filter)

With parent Include only direct children of this page (further sub-pages EQUALS (one page only)
won't be included)

In space** Include items from these spaces. OR (multiple values in the

same filter)

Including Include items that contain this text. CONTAINS (single word or
text** phrase)

With title Include items that contain this text in the title. CONTAINS (single word or
phrase)

Of type** Include only pages, blogs or attachments. OR (multiple values in the

same filter)

* This field is required in CQL-powered macros.

** You can add these filters in CQL-powered macros but in search they're part of the standard search filters, so
they don't appear in the Add a filter menu.

Macro display options

These options control how the macro appears on your page.

Parameter Default Description

Sort by Modified Sort the list by title, the date it was created, or the date it was last modified. If you
don't select an option, CQL default ordering by relevancy is used.

Reverse sort False Sort the list descending instead of ascending (Z - A, earliest - latest)

Maximum 15 Limit the number of items to include in the list. This can be any value up to 500
number of pages.
pages

List title Blank Include an optional heading for the macro

Show labels True Show or hide the labels applied to each item
for each
page

Show space True Show or hide the space name for each item
name for
each page

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Display False Allows you to include a short excerpt under each page in the list. Choose
excerpts between:

None - no excerpt will be displayed.

Simple - displays the first line of text contained in an Excerpt macro any of
the returned pages. If there is not an Excerpt macro on the page, nothing will
be shown.
Rich content - displays the contents of an Excerpt macro, or if there is not an
Excerpt macro on the page, the first part of the page content, as formatted
text, including images and some macros.

Exclude False Allows you to exclude the page the macro appears on from the list. This is useful
current page when the current page contains the same labels as the pages you want to
include in the list.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Content by User Macro
The Content by User macro generates a tabulated list of the content items, throughout the Confluence
installation, that have been created by a specified Confluence user. The list includes all current pages,
comments and spaces created by the user. Each item in the table is linked to its corresponding page, page
comment or space dashboard.

Note that items for page comments contain a link to the page, followed by a second link to the comment itself,
with these separated by a greater-than sign (>).

Using the Content by User macro

To add the Content by User macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Required Default Description

Username yes none The Confluence username for a person who has created content.

(name) Parameter is unnamed in wikimarkup.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: content-by-user

Macro body: None.

{content-by-user:jsmith}
Content Report Table Macro
The Content Report Table macro displays a set of pages and blog posts in tabular format, based on the labels
specified in the macro parameters.

A working example
Below is a working example of the Content Report Table macro, displaying content with the label 'LDAP'.

Title Creator Modified

Managing Multiple Directories SarahA Jan 18, 2019

Connecting to an LDAP Directory SarahA Jan 18, 2019

Configuring User Directories SarahA Jan 18, 2019

Synchronizing Data from External Directories SarahA Dec 04, 2018

User Management Limitations and Recommendations SarahA Sep 04, 2018

Connecting to LDAP or Jira applications or Other Services via SSL Nick Faiz Dec 12, 2017

Requesting Support for External User Management Matt Ryall Dec 12, 2017

Diagrams of Possible Configurations for User Management SarahA Dec 12, 2017

Configuring the LDAP Connection Pool SarahA Sep 26, 2017

Managing Nested Groups SarahA Feb 21, 2017

Configuring an SSL Connection to Active Directory SarahA Nov 08, 2016

Connecting to an Internal Directory with LDAP Authentication SarahA May 27, 2016

Using the Content Report Table Macro

To add the Content Report Table macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Confluence 7.4 Documentation 2

Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Required Default Description

Label(s) Yes None This parameter is required. Specify one or more labels, separated by a
(labels) comma. The macro will display the content tagged with any of the label
(s) specified here.

For example, if you specify labels 'A' and 'B', the macro will display all
pages that have the label 'A', and all pages that have the label 'B', and
all pages that have both those labels.

Space(s) No (All Specify one or more space keys, separated by a comma or a space.
(spaces) spaces) The macro will display only the content which belongs to the space(s)
specified here.

When specifying a personal space, remember to use the tilde (~) sign
in front of the username, such as ~jbloggs or ~jbloggs@example.
com.

Maximum No 20 Define the maximum number of pages that the macro will show in a
Number of single set of results. If there are more pages to be shown, the macro
Pages will display a link labeled 'Find more results'. People viewing the page
(maxResul can choose the link to go to a search view, which shows all pages
ts) tagged with the specified label(s).

Which pages will appear? Before displaying the results, Confluence

will sort them by the date the page was last modified. The most-
recently created/updated pages will appear first.

Wiki markup

Wiki markup is not available for this macro. You cannot add this macro via wiki markup.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Contributors Macro
The Contributors macro displays a list of Confluence users who have made a contribution of some type to a
page. It can also be used to list watchers of the page.

The scope of this macro can be extended to include the immediate children or descendants of the specified
page. The list of contributors can be based on people who have:

authored or edited the page(s)

contributed comments or added labels to the page(s), or
are simply watching the page(s).

Screenshot: Example list of Contributors

In this example, the Display Format parameter has been set to list.

Using the Contributors Macro

To add the Contributors macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Confluence 7.4 Documentation 2

Contribution authors Filters by either the type of contribution made to a page (and optionally its
Type descendant pages), or the watches on the page. Contribution types are:
(include)
authors - includes people who created or have edited the page(s)
comments - includes people who have added comments to the page(s)
labels - includes people who have added labels to the page(s)
watches - includes people who are watching the page(s).

You can specify one or more contribution types, separated by commas.

Sort By count Specifies the criteria used to sort contributors. Sort criteria are:
(order)
count - sorts people based on the total number of contributions to the
page(s)
name - sorts people into alphabetical order
update - sorts people based on the date of their last contribution to the
page(s).

Reverse Sort false Reverses the sort order of contributors in the list. Must be used in conjunction
(reverse) with the Sort By parameter.

Maximum no limit Limits the number of contributors in the list. If a number is not specified, all
Number of contributors are included.
Contributors

(limit)

Display inline Sets how the list of contributor's names is formatted:

Format
(mode) inline — a comma-separated list
list — a bullet list.

Show false Sets whether to include those who contributed anonymously to a page.
Anonymous
Contributions?

(showAnonym
ous)

Show Count? false Sets whether to show the number of times each person made a contribution
(showCount) of the specified Contribution Type.

Show Last false Sets whether to show the last time each person made a contribution of the
Contribution specified Contribution Type.
Time?
(showLastTi
me)

Page Name current Specifies the page to use when generating the list of contributors. If Page
(page) Name and Space(s) are left blank, the current page is assumed.

Label(s) none Filters the list of contributors to those who created the specified labels from a
(labels) page. You can specify one or more labels, separated by commas.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Space(s) current Specifies the space key of the Confluence space that contains the page set in
(spaces) Page Name or alternatively, specifies the spaces to search. Space keys are
case-sensitive.

This parameter also takes special values, including:

@global — All site spaces.

@personal — All personal spaces.
@all — All spaces in your Confluence site.

You can specify one or more space keys or special values, separated by
commas.

If no Page Name and Label(s) are specified, all pages from the specified
set of spaces are included.

Content Type both Restricts the content type to use when generating the list of contributors:
(contentType pages
) and blog pages — pages
posts blogposts — blog posts.

Blog Post none Specifies the publish date for a blog post. The date format required is: YYYY
Date /MM/DD.
(publishDate
)

Include Page specified Specifies additional pages to include when generating the list of contributors:
Hierarchy page only
(scope) children — just the child pages of the specified page
descendants — all descendants of the specified page.

Show false Sets whether to show a list of the pages used to generate the list of
Selected contributors.
Pages
(showPages)

Custom default Specifies the message to be used to override the default message that is
"None message displayed when no contributors are found.
Found"
Message
(noneFoundM
essage)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: contributors

Macro body: None.

This example specifies a content type of blog posts:

{contributors:limit=10|spaces=ds,@personal|reverse=true|labels=chocolate,
cake|showPages=true|noneFoundMessage=Oh dear, no contributors
found|showCount=true|contentType=blogposts|include=authors,comments,labels,
watches|mode=list|showAnonymous=true|order=update|showLastTime=true|publishDate=2012/06/30}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

This example specifies a content type of pages:

{contributors:limit=10|spaces=ds,@personal|reverse=true|scope=descendants|labels=chocolate,
cake|showPages=true|noneFoundMessage=Oh dear, no contributors
found|showCount=true|contentType=pages|include=authors,comments,labels,
watches|mode=list|showAnonymous=true|order=update|page=ds:Advanced Topics|showLastTime=true}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Contributors Summary Macro
The Contributors Summary macro displays a table of contribution-based statistics for a set of pages. These
statistics can be grouped according to individual pages or individual contributors.

The default scope for this macro is an individual page, but this can be extended to include the immediate
children or descendants of a specified page. The statistics cover the following types of contributions:

edits to the page(s)

comments added to the page(s)
labels added to the page(s)
people watching the page(s)

A simple example of the Contributors Summary macro is shown in the screenshot below. It lists statistics for the
number of times each contributor has edited, added comments and added labels to this page.

Screenshot: Example Contributors Summary table of statistics

In this example, all default parameter settings are used. For more information about this macro's parameters,
refer to the Parameters section below.

Using the Contributors Summary Macro

To add the Contributors Summary macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.
Confluence 7.4 Documentation 2

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Group By contribut Specifies the basis for grouping contribution-based statistics:

(groupby) ors
contributors — group by the people who have contributed
pages — group by the pages used to find contributors.

Columns to edits, Sets the columns that should appear in the table. The statistics or type of
Display comment information presented depends on the basis for grouping set with the Group By
(columns) s,labels parameter. Statistics may be calculated for:

edits — the number of times each contributor has edited the page(s) or the
number of edits made to each page.
edited — a list of the pages edited by each contributor or a list of
contributors who have edited each page.
comments — the number of times each contributor has added comments to
the page(s) or the number of comments on each page.
commented — a list of pages to which each contributor has added
comments or a list of contributors who have commented on each page.
labels — the number of times each contributor has added labels to the
page(s) or the number of labels on each page.
labeled — a list of pages to which each contributor has added labels or a
list of contributors who have added a label to each page.
labellist — a list of labels either added by each contributor or on each
page.
watches — the number of pages being watched by each contributor/person
or the number of contributors/people watching each page.
watching — a list of pages being watched by each contributor/person or a
list of contributors/people watching each page.
lastupdate — the last time each contributor made an update or when each
page was last updated. Valid updates can include edit, comment or label
modifications to a page.

One or more columns can be used.

Sort By edits Sets the criterion used for sorting items in the table. The items sorted depend on
(order) the basis for grouping set with the Group By parameter. Sort criteria are:

edits — sorts items in the table based on the total number of edits made,
either by a contributor or to a page.
name — sorts items in the table in alphabetical order, either by contributor or
page name.
editTime — sorts items in the table based on when the contributor last
edited a page (or a specified set of pages) or when the page was lasted
edited.
update — sorts items in the table based on when the contributor last made
any contribution to a page (or a specified set of pages) or when the page last
had any contribution made to it.

Reverse Sort false Reverses the sort order of items in the table, as specified using the Sort By
(reverse) parameter. (Used only in conjunction with the Sort By parameter.)

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Maximum no limit Limits the number of contributors or pages in the table to the value specified. If
Number of no number is specified, all items are included.
Items
(limit)

Show false Includes individuals who have made anonymous contributions to a page.
Anonymous
Contribution
s?
(showAnony
mous)

Show Zero false Sets whether contributors or pages are included for which a calculated statistic is
Counts? zero.
(showZeroC
ounts)

Page Name current Sets the page for which to calculate the contribution-based statistics. If no values
(page) for Page Name and Space(s) are specified, the current page is assumed.

Label(s) none Restricts the contribution-based statistics to the specified labels only. You can
(labels) specify one or more labels, separated by commas.

Space(s) current Specifies the space key of the Confluence space which contains the specified
(spaces) page name or alternatively, specifies a scope of spaces to search. Space keys
are case-sensitive.

This parameter also takes special values, including:

@global — All site spaces.

@personal — All personal spaces.
@all — All spaces in your Confluence site.

You can specify one or more space keys or special values, separated by
commas.

If no Page Name and Label(s) are specified, all pages from the specified set of
spaces are included.

Content both Restricts page types to either pages (pages) or blog posts (blogposts). If no
Type pages value is specified in the Macro Browser, both pages and blog posts are included.
(contentTy and blog
pe) posts Available values pages and blogposts.

Blog Post none Specifies the publish date for a blog post. The date format required is: YYYY/MM
Date /DD.
(publishDa
te)

Include specified Includes either the immediate children or all descendants of the specified
Page page page. If no value is indicated in the Macro Browser, only the specified page is
Hierarchy only included.
(scope)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: contributors-summary

Macro body: None.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

This example specifies a content type of blog posts:

{contributors-summary:limit=10|spaces=ds,
@personal|reverse=true|showAnonymous=true|order=update|labels=chocolate,cake|columns=edits,comments,labels,
lastupdate|groupby=pages|contentType=blogposts|showZeroCounts=true|publishDate=2012/06/07}

This example specifies a content type of pages:

{contributors-summary:limit=10|spaces=ds,
@personal|reverse=true|showAnonymous=true|scope=descendants|order=update|page=ds:Advanced
Topics|labels=chocolate,cake|columns=edits,comments,labels,
lastupdate|groupby=pages|contentType=pages|showZeroCounts=true}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create from Template Macro
The Create from Template macro displays a button on a page, linked to a specific template. When someone
clicks the button, the macro opens the editor, ready to add a new page, and adds content to the page based on
the given template.

When adding the macro to the page, you can specify a blueprint or a user-created template in the macro. You
will also specify the name of the button displayed, and the space in which the new page will appear.

Example
Screenshot: A page with three buttons, all displayed by the 'Create from Template' macro

Using the Create from Template Macro

To add the Create from Template macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Required Default Description

Button 'Create from The description that people will see when viewing this macro on
Text Template' the page.
Confluence 7.4 Documentation 2

Template None Select the template or blueprint to base the new page on. Only
Name global and user-created templates for the current space appear
(unless you have specified a different space in the 'Space Key'
field).

Template Blank Specify a default title for pages created using this macro
Title (optional). You can include @currentDate, @spaceName and
@spaceKey variables in the title.

Space Key The space Supply the unique space identifier (space key), to determine
where the where the new page will be created when someone uses this
current page macro to create a page.
is located

Wiki markup

Wiki markup is not available for this macro. You cannot add this macro via wiki markup.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Create Space Button Macro
The Create Space Button macro displays a create space icon that links to the 'Create Space' page. To see this
icon, viewers need the 'Create Space' permission which is assigned by a site administrator.

Using the Create Space Button macro

To add the Create Space Button macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Icon Size large Specify whether to use large or small icon. Available values:
size
large
small

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: create-space-button

Macro body: None.

{create-space-button:size=small}
{create-space-button:height=50px|width=50px}

The following additional paramteters are available in wiki markup.

Parameter Required Default Parameter description and accepted values

name
Confluence 7.4 Documentation 2

width No Natural The width of the icon to be displayed, specified in pixels.

size of Confluence will stretch or shrink the width of the icon to the
icon number of pixels specified.

(1:1 Note: This parameter is not available via the macro browser.
pixel
ratio)

height No Natural The height of the icon to be displayed, specified in pixels.

size of Confluence will stretch or shrink the height of the icon to the
icon number of pixels specified.

(1:1 Note: This parameter is not available via the macro browser.
pixel
ratio)

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Excerpt Include Macro
The Excerpt Include macro is used to display 'excerpted' (that is, a segment of) content from one page in
another.

Before you can use this macro, the excerpt must have been defined using the Excerpt macro. Note that you can
have:

any number of Excerpt Include macros on a page

only one Excerpt macro on a page.

Example
The example below shows an example of an Excerpt Include macro as it appears in the editor, and as it would
appear to someone viewing the page. We have set the options to show both the title of the page and the panel
surrounding the content.

1. The Excerpt Include macro as it appears in the editor.

2. The Excerpt Include macro as it appears when viewing the page.

The content is being pulled from a Excerpt macro on a page called 'reusable note'.

Using the Excerpt Include Macro

To add the Excerpt Include macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Confluence 7.4 Documentation 2

Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Page none Type the name of the page that contains the excerpt to be displayed. You can use
Containing an excerpt from a page in the same space or another space in the same wiki.
the
Excerpt When you type the name of the page into the Excerpt Include macro dialog,
(default Confluence will offer a list of matching pages, including those from other spaces.
-
parameter Alternatively, you can type the space key followed by a colon (:) and the page
) name, like this:

SPACEKEY:Page name

This parameter is unnamed in wikimarkup.

Remove false Determines whether Confluence will display a panel around the excerpted content.
Surroundi The panel includes the title of the page containing the excerpt, and the border of the
ng Panel panel. By default, the panel and title are shown.
(nopanel)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: excerpt-include

Macro body: None.

{excerpt-include:My page name|nopanel=true}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Excerpt Macro
The Excerpt macro is used to mark a part of a page's content for re-use. Defining an excerpt enables other
macros, such as the Excerpt Include and Blog Posts macros, to display the marked content elsewhere.

You can only define one excerpt per page. In other words, you can only add the Excerpt macro once to a page.

Using the Excerpt Macro

To add the Excerpt macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

To add reusable content to the macro:

1. Add your content inside the Excerpt macro placeholder.

2. Choose the macro placeholder to see the options panel, and select the option to Display on new line or
to Display inline. The default is to display the content of the macro on a new line. If you choose the
inline option, the content of the macro will form part of the same paragraph as the text preceding and
following it. Note that this option affects only the page that contains the Excerpt macro. It does not affect
any pages where the content is reused.

Screenshot: The Excerpt macro placeholder and options panel

1. New line
2. Inline
Confluence 7.4 Documentation 2

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Hide false Controls whether the page content contained in the Excerpt macro placeholder
Excerpted is displayed on the page.
Content
(hidden) Note that this option affects only the page that contains the Excerpt macro. It
does not affect any pages where the content is reused.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: excerpt

Macro body: Accepts rich text.

{excerpt:hidden=true|atlassian-macro-output-type=BLOCK}
This is the *text* I want to reuse in other pages. This text is inside an Excerpt macro.
{excerpt}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Expand Macro
The Expand macro displays an expandable/collapsible section of text on your page.

Here is an example:
This text is hidden until you expand the section.

Using the Expand Macro

To insert the Expand macro into a page using the macro browser:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Title Click here to expand... Defines the text that appears next to the expand/collapse icon.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: expand

Macro body: Accepts rich text.

{expand:This is my message}
This text is _hidden_ until you expand it.
{expand}

Notes
Confluence 7.4 Documentation 2

Text is expanded in PDF and HTML exports. When you export the page to PDF or HTML, the text
between the macro tags is expanded so that readers can see it in the PDF and HTML versions of the
page.
Nesting your Expand macros. You can put one Expand macro inside another, and Confluence will
correctly show and hide the contents of all Expand macros, including the nested ones.

Do more with Confluence

Extend Confluence with one of the hundreds of other macros in the Atlassian Marketplace, such as:

Composition Tabs & Page Layouts: Toggle or expand the visible of portions of your pages with
the Toggle and Cloak macro
Content Formatting for Confluence: Over 30 easy-to-use Confluence macros gives you the ability
to create better, more engaging content

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Favorite Pages Macro
Use the Favorite Pages macro to list the pages you've saved for later on a Confluence page. You can also get
to your saved pages from the Dashboard.

Screenshot: The Favorite Pages Macro in Confluence

Using the Favorite Pages Macro

To insert the favorite pages macro into a page using the Macro Browser:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

There are no parameters for this macro.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: favpages

Macro body: None.

{favpages}
Gallery Macro
The Gallery macro displays a collection of thumbnail images in a table, based on the images attached to a
Confluence page. When viewing the page, a user can click a thumbnail image to zoom into a screen-sized
image and then view the images as a slide show.

Overview:

The images shown in the gallery are taken from the files attached to the Confluence page. You can also
specify a different page where the attachments are located. For information about attaching images to a
page, see Upload Files.
The captions below the images are drawn from the comments on the attachments. For information about
adding comments to attachments, see Upload Files.
By default, the gallery will include all the images attached to the page. You can also exclude or include
images using parameters.
You can sort your images into a particular order.
You can specify a title for the gallery and also configure how many columns you want for the table in
which your images are displayed.

Illustration: Live example of the Gallery macro

Some office photos, and a waterfall
Confluence 7.4 Documentation 2

Using the Gallery macro

To insert the Gallery macro onto a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

The full list of parameters is shown in the following table. If the name of an attached file or page contains a
comma, you can refer to it in the relevant parameters below by enclosing it in single or double quotes, for
example "this,that.jpg", theother.png

Parameter Default Description

Gallery Nothing Specify a title for your gallery.

Title
(title)

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Number of 4 Specify the number of columns for your table.

Columns
(columns)

Images to No exclusions. The gallery will ignore any pictures specified. You can specify more
Exclude Include all the pictures than one picture, separated by commas.
(exclude) on the page. Note: The filename and filetype for this parameter are case-sensitive.
For example, 'my picture.PNG' will not be recognized as 'my picture.
png'.

Include Include all the pictures If you specifically include one or more pictures, the gallery will show
these on the page. only those pictures. You can specify more than one picture,
Images separated by commas.
Only Note: The filename and filetype for this parameter are case-sensitive.
(include) For example, 'my picture.PNG' will not be recognized as 'my picture.
png'.

Exclude No exclusions. The gallery will ignore any pictures that have the specified label. You
Images Include all the pictures can specify more than one label, separated by commas. For
with these on the page. information on labeling the attachments, see Add, Remove and
Labels Search for Labels.
(exclude
Label)

Include None. The images are Filters the images to display, based on a list of labels. If you wish to
Images not filtered by label. enter more than one label, separate the labels with commas.
with these Confluence will show only images that have all the labels specified.
Labels (The match is an AND, not an OR.) For information on labeling the
Only attachments, see Add, Remove and Search for Labels.
(include
Label)

Use If no page is specified, Specify the title of the page which contains the images you want
Images in the gallery macro displayed. You can specify more than one page name, separated by
these displays the images commas. To specify a page in a different space, use the following
Pages attached to the page syntax: SPACEKEY:Page Title
(page) on which the macro is
used.

Sort None. The sort order Specify an attribute to sort the images by. Sort order is ascending,
Images By is unspecified and unless you select the Reverse Sort parameter (see below). Options
(sort) therefore are:
unpredictable.
name – file name.
comment – comment linked to the attached file.
date – date/time last modified.
size – size of the attached file.

Reverse Off. Sort order is Used in combination with the Sort Images By parameter above. Use
Sort ascending Reverse Sort to reverse the sort order, from ascending to
(reverse) descending.

Available values in storage format and wikimarkup:

true – Sort order is descending.

false – Sort order is ascending.

Image file formats

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

You can attach image files of any format to a page. Confluence supports the following image formats in the
Gallery macro and when displaying an image on a page:

gif
jpeg
png
bmp (depending on browser support)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: gallery

Macro body: None.

{gallery:title=My holiday pictures|reverse=true|sort=size|page=My page1, ds:Welcome to

Confluence|excludeLabel=badlabel1, badlabel2|columns=3|exclude=badpicture.png}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Global Reports Macro
The Global Reports macro displays a list of links to some reports about content on your site.

These reports include a list of new or updated pages, undefined pages, and RSS feeds for new pages and blog
posts.

Screenshot: The Global Reports macro

Using the Global Reports Macro

To add the Global Reports macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Width of 99% Specify the width of the table in which the links are displayed, as a percentage of
Table the window width.
(width)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.
Confluence 7.4 Documentation 2

Macro name: global-reports

Macro body: None.

{global-reports:width=50%}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
HTML Include Macro
The HTML Include macro allows you to include the contents of an external HTML file (a webpage) in a
Confluence page.

HTML macros are disabled by default

The HTML macro will only be available if it has been enabled by an administrator. Enabling these
macros can make your Confluence site vulnerable to cross-site scripting attacks.

Using the HTML Include Macro

To insert the HTML Include macro into a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Required Default Description

HTML Page's URL Yes None The URL of the page to include.
(url)

Enabling the HTML Include Macro

The HTML Include macro is disabled by default. You'll need Confluence Administrator or System Administrator
permissions to enable this macro.

Enabling these macros can make your Confluence site vulnerable to cross-site scripting attacks. You should
only turn on these macros if you trust all your users not to attempt to exploit them. We strongly recommend
leaving this macro disabled if you allow self-signed up or anonymous users to create content.

To enable the HTML Include macro:

1. Go to > Manage apps

2. Select System from the drop down and search for the Confluence HTML Macros system app.
3. Expand the listing and enable the html-include (html-include-xhtml) module.
Confluence 7.4 Documentation 2

Administrators can also choose to use the whitelist to restrict URLs that can be displayed in the HTML Include
macro.

Troubleshooting
Administrators can define a whitelist of trusted URLs. If a URL is not in the whitelist, you will see an error
message in the HTML Include macro.
You can only use the HTML Include macro for pages with absolute links. If you use the macro to include
an HTML page that has relative links, you will see a 'Page Not Found' error. See
CONFSERVER-6567 - HTML Include macro should rewrite relative links to point to remote site
CLOSED

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: html-include

Macro body: None.

{html-include:url=http://www.example.com}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
HTML Macro
The HTML macro allows you to add HTML code to a Confluence page.

HTML macros are disabled by default

The HTML macro will only be available if it has been enabled by an administrator. Enabling these
macros can make your Confluence site vulnerable to cross-site scripting attacks.

Using the HTML Macro

To add the HTML macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

There are no parameters for this macro.

Enter the HTML code into the body of the macro placeholder.

Enabling the HTML Macro

The HTML macro is disabled by default. You'll need Confluence Administrator or System Administrator
permissions to enable this macro.

Enabling these macros can make your Confluence site vulnerable to cross-site scripting attacks. You should
only turn on these macros if you trust all your users not to attempt to exploit them. We strongly recommend
leaving this macro disabled if you allow self-signed up or anonymous users to create content.

To enable the HTML macro:

1. Go to > Manage apps.

2. Select System from the drop down and search for the Confluence HTML Macros system app.
3. Expand the listing and enable the html (html-xhtml) module.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: html

Macro body: Text, consisting of HTML code.

Confluence 7.4 Documentation 2

{html}<a href="http://www.atlassian.com">Click here</a> to see the <b>Atlassian</b> website.{html}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
IM Presence Macro
The IM Presence macro indicates graphically when a contact is signed into an Instant Messaging (IM) service.
The IM Presence macro appears as a small icon on the page.

Using the IM Presence Macro

We ended support for this macro in Confluence 7.0

The macro no longer appears in the macro browser and can't be added to a page.
Any macro already on a page will still work.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Description

User ID/Screen Identify the user by their ID, account name or screen name.
Name

Service aim – AOL Instant Messenger

(service)
gtalk – Google Talk

icq – ICQ

jabber – Jabber

msn – MSN Instant Messenger

sametime – IBM Lotus Sametime

skype – Skype. Note: Skype requires 'Show my status on the web' to be checked under
'Privacy' preferences

skypeme – Skype

wildfire – Openfire Server

yahoo – Yahoo! Messenger

Show User ID Shows or hides the User ID of the contact.

(showid)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: im

Macro body: None.

{im:MySkypeName|service=skype|showid=false}
Include Page Macro
You can use the Include Page macro to display the contents of one Confluence page or blog post in another
page or blog post. Any changes to the original page are automatically reflected wherever it is included.

Using the Include Page Macro

To add the Include Page macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Page to None This is the name of the Confluence page or blog post that you want to include in the
Include current page. Start typing a page title, and Confluence will suggest matching pages
from the current space and other spaces.

Alternatively you can specify the page as follows:

If the page or blog post is located in another space, add the space key and a
colon in front of the page name. For example, DOC:My page name. The space
key is case sensitive.
To include a blog post, specify the date as well as the title of the blog post. For
example: /2010/12/01/My blog post.
You can include pages from personal spaces using ~username as the space
key, where 'username' is the person's username. For example, ~jsmith:My
page name.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: include

Macro body: None.

Confluence 7.4 Documentation 2

{include:DOC:My chocolate page}

Notes
If you want to include part of a page rather than the whole page, use the Excerpt and Excerpt Include
macros.
To display a page's contents, you need 'View' permission for that page. Similarly, people who view the
page will need 'View' permissions for the embedded page as well as the page into which it is embedded.
See space permissions or contact your Confluence space administrator for more information.
If you want to embed an external page into a Confluence page, you need the HTML Include Macro.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Sample Include Page
Start of sample page content

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Aliquam fermentum vestibulum est. Cras rhoncus.
Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Sed quis tortor.
Donec non ipsum. Mauris condimentum, odio nec porta tristique, ante neque malesuada massa, in dignissim
eros velit at tellus. Donec et risus in ligula eleifend consectetuer. Donec volutpat eleifend augue. Integer gravida
sodales leo. Nunc vehicula neque ac erat. Vivamus non nisl. Fusce ac magna. Suspendisse euismod libero
eget mauris.

End of sample page content

Info, Tip, Note, and Warning Macros
The Info, Tip, Note, and Warning macros allow you to highlight information on a Confluence page. They
create a colored box surrounding your text, like this:

To add an Info, Tip, Note, or Warning Macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details,
so you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Optional Title none The title of the box. If specified, the title text will be
(title) displayed in bold next to the icon.

Show information/tip/Exclamation true If "false", the icon will not be displayed.

Mark/Warning Icon
(icon)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in
the sidebar, header or footer of a space.

Macro name: info/tip/note/warning

Macro body: Accepts rich text.

Confluence 7.4 Documentation 2

{info:title=This is my title|icon=false}
This is _important_ information.
{info}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Jira Chart Macro
If your Confluence site is connected to a Jira
On this page:
application, you can display issues as charts on
Confluence pages. You can connect Confluence to
any Jira application, including Jira Software and Jira Adding the Jira Chart macro to a page
Service Desk. Pie chart
Created vs Resolved chart
Before you can use this macro, your Confluence Two Dimensional Chart
and Jira applications must be connected via Applicat Disabling the Jira Chart macro
ion Links. People viewing the page will see charts Notes
for publicly accessible issues. If your Jira application
has restricted viewing (that is, people need
permission to view issues) then they'll need to
authenticate before seeing the charts. This macro is
compatible with Jira 5.x and later.

Adding the Jira Chart macro to a page

To add a Jira chart to your page:

1. In the editor choose Insert > Other macros > Jira Chart.
2. Choose the type of report you want to create (for example Pie, Created vs Resolved)
3. Select your Jira server.
If you have multiple Jira servers linked to Confluence the drop down will default to the primary
application link.
4. Search for issues - you can enter the query in JQL or paste a Jira URL directly into the search field.
5. Choose Preview to generate the chart.
6. Choose Display Options to further control how your chart appears.
7. Choose Insert.

To find out more about searching for issues see Displaying issues using JIRA Query Language (JQL).

Screenshot: The Jira Chart Macro in the macro browser

Pie chart
Pie charts can be used to report on issue status, priority, assignee and more.
Confluence 7.4 Documentation 2

To further control how this chart appears on your page. Choose Display options:

Chart by - select the field you want to segment the pie chart by such as:
Status
Fix version
Assignee name
Priority
Component
Issue type
Width - define the total width of the chart area. You can enter values in pixels, percent or leave blank
to auto fit.
Show border - add a border around the chart area.
Show chart information - include a text summary under the chart with the total issues count and
chart by value.

Created vs Resolved chart

Created vs Resolved charts can be used to show the difference between the number of issues created
versus the number of issues resolved over time.

To further control how this chart appears on your page choose Display options:

Period - choose a time frame to report by (week, month, quarter etc).

Days previously - the total number of days to report on (counting back from today).
Cumulative totals - choose to progressively add totals or report individual values for each period.
Show unresolved trend - add a subplot showing unresolved issues over time.
Show versions - indicate version release dates as a vertical line on the chart.
Width - define the total width of the chart area. Enter values in pixels, percent or leave blank to auto
fit.
Show border - add a border around the chart area
Show chart information - include a text summary under the chart with the total issues count and
chart by value.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Two Dimensional Chart

Two Dimensional Charts can be used to show issue statistics in a matrix. You can configure the X and Y
axes to display these issue fields:

Status
Priority
Assignee
Fix version
Component
Issue type.

For example you could use the chart to show issue types by status (as shown above).

To configure the chart axes choose Display options:

X Axis - the issue field to display on the X axis (columns).

Y Axis - the issue field to display on the Y axis (rows).
Rows to display - the maximum number to display in the chart.

Disabling the Jira Chart macro

The functionality is provided by a system app (plugin) called 'Jira Macros'. This is also used for the Jira
Issues macro. To make the macro unavailable on your site, you can disable the app See Disabling and
enabling apps.

Notes

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

HTTPS: The Jira Chart macro can access a Jira site running under SSL provided the Confluence server is
configured to accept the Jira SSL certificate. See Connecting to LDAP or Jira applications or Other Services
via SSL.

Authentication: If the query includes issues that require authentication (issues that are not visible to
anonymous users in Jira), users will be prompted to authenticate to view charts on the Confluence page.

In order to search for issues in the macro browser you will need to authenticate.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Jira Issues Macro
If your Confluence site is connected to a Jira application, you can create and display Jira issues on Confluence
pages. You can connect Confluence to any Jira application, including Jira Software and Jira Service Desk.

Before you can use this macro, your Confluence and Jira application must be connected via Application Links.
People viewing the page will see the publicly accessible issues from the Jira site. If your Jira site has restricted
viewing (that is, people need permission to view issues) then they will need to authenticate before seeing the
restricted issues. See more about restricted Jira issues below.

What you can do with the Jira Issues macro

Using the Jira Issues macro, you can:

Display a list of issues on your page, based on a JIRA Query Language (JQL) search, filter or URL.
Display a single issue.
Display a count of issues.
Create new issues and display the issues on your page without leaving Confluence.

Adding and updating the Jira Issues macro – an overview

Quick guide to using the macro on a Confluence page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Screenshot: Example of Jira issues macro on a Confluence page

Confluence 7.4 Documentation 2

Displaying issues via a Jira Query Language (JQL) search

You can use the macro to display a table of issues on your page, based on the results of a search using JIRA
Query Language (JQL).

JQL is a simple query language that is similar to SQL. A basic JQL query consists of a field, followed by an oper
ator (such as = or >), followed by one or more values or functions.

Examples:

The following query will find all issues in the 'TEST' project:

project = "TEST"

The following query will find all issues in the 'documentation' component of the 'CONF' project:

project = CONF and component = documentation

For more information about JQL syntax, see Advanced searchingin the Jira Software documentation.

To display a table of issues based on a JQL search:

1. Insert the Jira Issues macro onto your Confluence page, as described above.
2. Choose a Jira server next to the Search button.
3. If prompted, log in to the Jira server.
4. Enter the JQL query into the Search box.
5. Choose Search.
6. If you want to customize the display, choose Display options and adjust the columns and number of
issues that will appear in your table of issues.
7. Choose Insert.

Screenshot: Display options in the Jira Issues macro browser.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Displaying issues via a Jira URL

You can paste any of the following Jira application URLs into the Jira Issues macro. Confluence will immediately
convert the URL to a JQL search.

Any URL for an issue search or filter.

A URL for a single issue.
The URL of the XML view of a search.

Auto-convert: You can paste URLs directly into the Confluence editor (without calling up the macro browser).
Confluence will automatically convert the URL into a Jira Issues macro.

Displaying a single issue, or selected issues

To display a single Jira issue, choose one of the following methods:

Paste the URL of the issue directly onto the Confluence page. (There is no need to use the macro
browser.) Confluence will auto-convert the link to a Jira Issues macro.
Or: Add the Jira issues macro to the page as described above, and choose Recently Viewed to see the
issues you have visited recently. Select an issue and choose Insert.
Or: Add the Jira issues macro to the page as described above, and paste the issue URL into the search
box in the macro browser.
Or: Add the Jira issues macro to the page, define your search criteria in the macro browser via JQL as
described above, then select the check box next to the issue in the search results, within the macro
browser.

You can choose to show just the issue key, or the issue key and a summary. Select the macro placeholder and
choose Show Summary or Hide Summary.

To display a subset of Jira issues from your search results:

1. Add the Jira issues macro to the page.

2. Define your search criteria in the macro browser via JQL, as described above.
3. Select the check boxes next to the required issues in the search results, within the macro browser.

Screenshot: Selecting a subset of issues to display

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Displaying a count of issues

You can choose to display the number of issues returned by your search, rather than a table of issues. The Jira
Issues macro will display a count of issues, linked to the search in your Jira application.

Screenshot: The Jira Issues macro displaying an issue count on a Confluence page

To display an issue count:

1. Add the Jira Issues macro to the page.

2. Define your search criteria in the macro browser via JQL, as described above.
3. Choose Display options, then choose Total issue count next to 'Display options' in the macro browser.
4. Choose Insert.

Creating a new issue

While editing a Confluence page, you can create an issue in Jira and display it on your Confluence page,
without leaving the Confluence editor.

To create an issue and add it to your page:

1. Add the Jira Issues macro to the page, as described above.

2. Choose Create New Issue.
3. Supply the information about your Jira server, project, and issue, as prompted.

4.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

4. Choose Insert.

Confluence will send a request to your Jira application, to create the issue, then display the newly created issue
on your page.

Limitations

The Jira Issues macro will notify you if it is unable to create an issue in the selected project. This may be
because the project has a required field, field configuration or other customization that is not supported by the
Jira Issues macro. In this situation you will need to create the issue directly in your Jira application.

Configuring application links to display restricted issues

Before you can use this macro, your Confluence and Jira sites must be connected via Application Links.

If the Jira site allows anonymous users to view issues, you must configure an application link, but there's no
need to configure any incoming or outgoing authentication between the Jira application and Confluence. People
viewing the Confluence page will see the publicly accessible issues.

If your Jira site has restricted viewing, or if some projects or issues are restricted to viewing by certain people,
then people will be prompted to Log in & Approve before seeing the restricted issues.

Rendering HTML from Jira applications

Formatted fields from Jira can be displayed in Confluence if you set up a Confluence-to-Jira application link.
Otherwise, such formatted fields will be escaped within the output of the Jira issues macro. This is to prevent
the possibility of malicious HTML being served by an untrusted Jira server. The most likely field where you will
notice this is in the description field.

This example shows how a description column may be displayed in Jira:

Description

This is
the description
of my issue

If there is no application link between Jira and Confluence, the description will appear in the Jira issues macro
like this:

Description

<p>This is<ul><li>the description</li><li>of my issue</li></ul></p>

Disabling the Jira Issues macro

The functionality is provided by a system app called 'Jira Macros'. To make the macro unavailable on your site,
you can disable the app. See Disabling and enabling apps.

Notes
HTTPS: The Jira Issues macro can access a Jira application running under SSL provided the Confluence server
is configured to accept the Jira SSL certificate. See Connecting to LDAP or Jira applications or Other Services
via SSL.

Custom fields can be added as columns to the table simply by using the name of the field with no quotes. Earlier
versions of the macro required you to use the custom field id, e.g. customfield_10100.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 6

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: jiraissues

Macro body: None.

This example uses a Jira filter.

{jiraissues:anonymous=true|url=https://jira.atlassian.com/issues/?filter=41225}

A number of additional parameters that are not available via the macro browser are available in storage format
and wiki markup.

Parameter Required Default Parameter description and accepted values

name

anonymous No false If this parameter is set to 'true', your Jira application will return only
the issues which allow unrestricted viewing. That is, the issues
which are visible to anonymous viewers. If this parameter is
omitted or set to 'false', then the results depend on how your
administrator has configured the communication between the Jira
application and Confluence. By default, Confluence will show only
the issues which the user is authorized to view.

Note: This parameter is available only if you insert the macro via
wiki markup or by editing the storage format of the page. The
macro browser does not offer this parameter.

baseurl No The If you specify a 'baseurl', then the link in the header, pointing to
value of your Jira application, will use this base URL instead of the value of
the 'url' the 'url' parameter. This is useful when Confluence connects to
paramet Jira with a different URL from the one used by other users.
er

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Confluence 7.4 Documentation 7

columns No By A list of Jira column names, separated by semi-colons (;). You can
default, include many columns recognized by your Jira application,
the including custom columns.
following
columns Some columns, such as those that need to be calculated by Jira
are like 'work ratio' or 'time to resolution', can't be viewed in
shown: Confluence.

type
key
sum
mary
assig
nee
repor
ter
priori
ty
status
resol
ution
creat
ed
upda
ted
due

count No false If this parameter is set to 'true', the issue list will show the number
of issues in Jira. The count will be linked to your Jira site.

cache No on The macro maintains a cache of the issues which result from the
Jira query. If the 'cache' parameter is set to 'off', the relevant part
of the cache is cleared each time the macro is reloaded. (The
value 'false' also works and has the same effect as 'off'.)

Note: This parameter is available only if you insert the macro via
wiki markup or by editing the storage format of the page. The
macro browser does not offer this parameter.

height No 480 (if The height in pixels of the table displaying the issues.
render Note that this height specification is ignored in the following
mode is situations:
dynamic)
If the 'renderMode' parameter (see below) is set to 'static'.
When the issues are displayed in a PDF or Word document, in
an email message or in an RSS feed.

Note: This parameter is available only if you insert the macro via
wiki markup or by editing the storage format of the page. The
macro browser does not offer this parameter.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 8

renderMode No static If the value is 'dynamic', the Jira Issues macro offers an interactive
display which people can manipulate as follows:

Click the column headers to sort the output.

Drag and drop the columns into a different order.
Temporarily remove a column from the display.
View a page of issues at a time, for faster response times.

A value of 'static' will disable the dynamic display features.

Note: This parameter is available only if you insert the macro via
wiki markup or by editing the storage format of the page. The
macro browser does not offer this parameter.

title No Jira You can customize the title text at the top of the issues table with
Issues this parameter. For instance, setting the title to 'Bugs-to-fix' will
replace the default 'Jira Issues' text. This can help provide more
context to the list of issues displayed.

Note: This parameter is available only if you insert the macro via
wiki markup or by editing the storage format of the page. The
macro browser does not offer this parameter.

url Yes none The URL of the XML view of your selected issues.

Note: If the URL in the 'url' parameter does not contain a tempMax
argument, then the value of tempMax will default to 500. If your
Jira server is version 3.12 or earlier, this means that the Jira
Issues macro will return a maximum of 500 issues. If your Jira
server is version 3.13 or later, a value of 500 means that the Jira
Issues macro will return a maximum of 500 issues per page.

width No 100% The width of the table displaying the issues. Can be entered as a
percentage (%) or in pixels (px).

Note: This parameter is available only if you insert the macro via
wiki markup or by editing the storage format of the page. The
macro browser does not offer this parameter.

Do more with Confluence and Jira

Take displaying Jira issues to the next level, with these apps on the Atlassian Marketplace:

Issue Macro from Jira to Confluence: customize the look of a single Jira Issue report or generate
a well-formatted filter report
Issues Forms for Confluence: Create and display Jira issues/tickets on Confluence pages

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Labels List Macro
The Labels List macro displays a list of all labels within the current space. Each label in the list links to a page
that displays all pages in the current space that contain that label.

Using the Labels List macro

To add the Labels List macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter name Required Default Parameter description and accepted values

Restrict to this Space No Current The key of the space whose labels you want to
Key space display.
(spaceKey)

Excluded label(s) No Blank The labels that you do not want to appear in the list.
(excludedLabels)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: listlabels

Macro body: None.

{listlabels:spaceKey=DOC}
Livesearch Macro
The Livesearch macro allows you to add a search box to a Confluence page. When users enter a search term
into the search box, Confluence will dynamically display matching results as they type.

Using the Livesearch macro

To add the Livesearch macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Restrict to all Specify a space key to limit the search to the given space. Case-sensitive.
this Space Key spaces
(spaceKey) Alternatively, use @self to restrict the search to the current space.

Restrict to Specify labels to limit the search to content with that label. If unspecified will
label(s) search all content regardless of label.
(labels)

Size medium Choose a medium or large search field size.

(size)

Placeholder Specify the placeholder text to appear in the search field, for example 'Search
text this space'
(placeholder
)

Type all Specify the content types to be included in the search - choose from pages,
(type) blogs, comments, space descriptions, or all content types.

Additional space Display the space name, a page excerpt or nothing under the search result.
(additional) name
Confluence 7.4 Documentation 2

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: livesearch

Macro body: None.

{livesearch:spaceKey=DOC|size=large|placeholder=Search this space}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Loremipsum Macro
The Loremipsum macro displays paragraphs of pseudo-Latin text (more information). You can use this macro to
generate more-or-less meaningless text for demonstration purposes in pages showing a draft layout or
arrangement of page elements. The text is deliberately non-meaningful so that it does not influence the viewer's
perception of the page arrangement or design.

A basic example of the Loremipsum text:

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Aliquam fermentum vestibulum est. Cras rhoncus.
Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Sed quis
tortor. Donec non ipsum. Mauris condimentum, odio nec porta tristique, ante neque malesuada massa, in
dignissim eros velit at tellus. Donec et risus in ligula eleifend consectetur. Donec volutpat eleifend augue.
Integer gravida sodales leo. Nunc vehicula neque ac erat. Vivamus non nisl. Fusce ac magna. Suspendisse
euismod libero eget mauris.

Using the Loremipsum macro

To add the Loremipsum macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Number of 3 Determines the amount of pseudo-Latin (space-filler) text to display. The macro
Paragraphs will display a maximum number of 30 paragraphs.

Parameter is unnamed in storage format and wikimarkup.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: loremipsum

Macro body: None.

Confluence 7.4 Documentation 2

{loremipsum:2}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Multimedia Macro
Use the multimedia macro to embed attached video, animation, and other multimedia files to your page. The
macro uses the HTML5 <video> tag, so the type of video your page viewers can see depends on the video
formats their browser supports with the HTML5 <video> tag. For example, Quicktime videos (.mov or .qt) can
only be viewed in Safari, as that file type is not supported by other browsers.

If you want to display online multimedia content, like YouTube and Vimeo videos, take a look at the Wid
get Connector Macro.

The file preview also supports MP3 audio and MP4 video files. This is handy when you want to play a
video in a larger format.

To add the Multimedia macro to your page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Required Default Parameter description and accepted values

name

Page name No Current page The name of the page to which the multimedia file is
(page) attached. Start typing the name of the page and then select it
from list of suggested pages. Include the spacekey if you
want to specify a page in another space (for example, MYSPAC
E:My Page Title)

File* (name) Yes None File name of the attached multimedia file.

Width No If not specified, Width of the movie window to be displayed on the page. By
the browser will default, this value is specified in pixels. You can also choose
determine the to specify a percentage of the window's width, or any other
width based on value accepted by HTML.
the file type.
Confluence 7.4 Documentation 2

Height No If not specified, Height of the movie window to be displayed on the page. By
the browser will default, this value is specified in pixels. You can also choose
determine the to specify a percentage of the window's height, or any other
height based on value accepted by HTML.
the file type.

Autoplay (a No false If the parameter is set to true then the video or audio file will
utostart) start playing as soon as the page is loaded. If this option is
set to false then the file will not play until the user clicks the
icon or image on the page.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: multimedia

Macro body: None.

{multimedia:space=DOC|page=My macros|name=ninjas.swf|autostart=true}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Navigation Map Macro
The Navigation Map macro displays a navigable map of the pages tagged with a given label.

Using the Navigation Map Macro

To add the Navigation Map macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Label none Specify the label associated with the pages you want to show in the navigation map.

This parameter is unnamed in storage format and wikimarkup.

Map Title none Specify a title for the navigation map.

(title)

Number of 5 Specify the number of cells in a row

Cells Per
Row

(wrapAft
er)

Cell Width 90 Specify the cell width (enter a number only, don't include px)
(Pixels)
(cellWid
th)

Cell 60 Specify the cell height (enter a number only, don't include px)
Height
(Pixels)
(cellHei
ght)
Confluence 7.4 Documentation 2

Navigation Conflue Define a theme for the navmap (Server only).

Map nce
Theme If you want to create your own navmap 'look and feel' (for example, one with
(theme ) rounded corners), you need to add a customized navmap macro theme file to the WE
B-INF/classes/com/atlassian/confluence/plugins
/macros/advanced directory. The file name convention to use is navmap-
mytheme.vm. Use the name of your choice for the mytheme part of the file name,
which is also the value you use for this parameter. Hence, if your theme was called
navmap-roundededges.vm, use the value of roundededges for this parameter.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: navmap

Macro body: None.

{navmap:mylabel|wrapAfter=4|title=My map name|cellHeight=50px|theme=navmap-mytheme.vm|cellWidth=80px}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Network Macro
The Network macro displays a list of Network activity on a Confluence page or blog post. You can specify the
user whose network activity you wish to show. These interactions include the users that the specified user is
following or users who are following the specified user. The Network macro shows each listed user by their
profile picture. It also provides a choice of two themes and the ability to limit the number of users in the list.

Screenshot: Network macro

Using the Network macro

We ended support for this macro in Confluence 7.0

The macro no longer appears in the macro browser and can't be added to a page.
Any macro already on a page will still work.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Username Current The username of the Confluence user whose network interactions you wish to
user's show. If no username is specified, then current user's (that is, your) network
username interactions are shown.

Mode following Determines which users are listed, with respect to the specified user:

following – those who the user is following.

followers – those who are following the user.

This parameter is unnamed in storage format and wikimarkup.

Theme full Determines how the user's network is displayed:

full – shows a large version of user's profile pictures and, if the following
mode is set, provides an entry field function to follow more users.
tiny – shows only the small version of user's profile pictures.

Maximum No limit Restricts the number of users displayed. If the number of users exceeds the
Results imposed up specified maximum, then a Show All link is provided. This link leads to the
to a specified user's Network view, showing the complete list of network interactions.
(max) maximum
of 30

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.
Confluence 7.4 Documentation 2

Macro name: network

Macro body: None.

{network:followers|username=admin|max=10|theme=full}

Disabling the Network macro

The Network macro is provided by the 'network' module in the 'Profile Macros' system app (plugin). To remove
the macro from your site, you can disable this module. See Disabling and enabling apps.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Noformat Macro
The Noformat macro displays a block of text in monospace font with no other formatting.

Using the Noformat Macro

To add the Noformat macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Enter the content that is to be unformatted into the body of the macro placeholder.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

No Panel False Removes the panel around the content.

(nopanel)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: noformat

Macro body: Accepts plain text.

{noformat:nopanel=true}http://www.example.com{noformat}
Office Excel Macro
The Office Excel macro displays the content of an Excel spreadsheet on a wiki page. First attach the
spreadsheet to a Confluence page, then use the macro to display the content. When viewing the page, people
will see the content of the spreadsheet, without needing to have Office installed.

For details, see the View File Macro.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: viewxls

Macro body: None.

{viewxls:col=5|page=Docs|name=My document.xls|grid=false|sheet=mysheet|row=5}
Office PowerPoint Macro
The Office PowerPoint macro displays the content of a PowerPoint presentation on a wiki page. First attach the
presentation to a Confluence page, then use the macro to display the content. When viewing the page, people
will see the content of the presentation, without needing to have Office installed.

For details, see the View File Macro.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: viewppt

Macro body: None.

{viewppt:height=20%|page=Docs|width=20%|name=My document.ppt|slide=4}
Office Word Macro
The Office Word macro displays the content of a Word document on a wiki page. First attach the document to a
Confluence page, then use the macro to display the content. When viewing the page, people will see the
content of the document, without needing to have Office installed.

For details, see the View File Macro.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: viewdoc

Macro body: None.

{viewdoc:page=Docs|name=My document.doc}
Page Index Macro
The Page Index macro creates an alphabetical index of all pages in the current space.

The top section provides the total number of pages in the space, followed by a count of pages for each letter.
Click any letter to jump to the bottom section, which lists all the pages in the space alphabetically. The first few
lines of each page will be included if there are less than 200 pages in the space.

The Page Index macro can be quite memory hungry in large spaces. To prevent it causing out of
memory errors in your site, we don't show page excerpts when there are more than 200 pages in the
space, and don't list any pages if there are more than 5000 in the space.

This limit is configurable. System Administrators can use the page.index.macro.max.pages

system property to reduce the number of pages displayed.

Screenshot: Page Index macro (partial view)

Using the Page Index macro

To add the Page Index macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro
Confluence 7.4 Documentation 2

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

This macro accepts no parameters.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: index

Macro body: None.

{index}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Page Properties Macro
The Page Properties and Page Properties Report macro work together to
show summary information from one page on a another page. You can see On this page:
examples of these two macros in action in the Decisions and Product
Requirements blueprints.
Adding the Page
Properties macro
Adding the Page Properties macro to a page to a page
Using multiple
The Page Properties macro uses key/value pairs. Page Properties
macros on one
To add the Page Properties macro to a page: page
Parameters
1. In the editor, choose Insert > Other Macros > Page Properties
2. In the macro body create a two column table Related pages:
3. In the left column list your 'keys' – these will be the column headings
in your report table Page Properties
4. In the right column list the value for each key – these will populate Report Macro
the rows in your report table Decisions Blueprint
5. Add a label to your page (you'll need to specify this label in the page Product
properties report macro) Requirements
6. Save your page Blueprint

Next you need to add the Page Properties Report macro to another page.

Here's an example of the Page Properties macro in the editor. Deadline, Current Status, and Team will be
column headings in the report.

Here's what the example above will look like in the Page Properties Report.

You can also set up the Page Properties macro horizontally. To do this:
Confluence 7.4 Documentation 2

Create a two row rather than two column table, and ensure the first row has the heading row style

applied.
List your keys in the first row, and values in the second row.

The Page Properties Report Macro will be able to pull this information accurately even if you're using the
Page Properties Macro vertically elsewhere.

Using multiple Page Properties macros on one page

You can add multiple Page Properties macros on a single page, and choose whether to include all or only
specific macros in the report. You might use multiple macros because you want the information in the macro
to display in context with the rest of the page, or because you want to be able to report on individual Page
Properties macros separately.

The Page Properties macro includes an optional ID parameter that can be used to identify specific Page
Properties macros.

To show the contents of all Page Properties macros in the report:

1. Add a label to the page containing the Page Properties macros

2. Specify this label in the Page Properties Report macro

To show the contents of selected Page Properties macros in the report:

1. Add a label to the page containing the Page Properties macros

2. Specify an ID in the Page Properties macro that you want to report on
3. Specify both the label and ID in the Page Properties Report macro

Note: The Page Properties Report macro can only accept one page label, and one ID.

See the Page Properties macro in action in How to document product requirements in Confluence.
This powerful macro lets you create a summary page that pulls in information from multiple pages.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Page (None) Optional ID used to identify a particular Page Properties macro on a page.
Properties Specify this ID in the Page Properties Report to include summary information
ID from macros with this ID only.

Hidden False Determines whether the data in the Page Properties macro will be displayed on
the current page. This setting does not affect the display of the detail in the
Page Properties Report macro.

Notes

You can't use macros in the left column as the data in this column is used to populate the column
headings in your Page Properties Report macro.
It is not possible to reference the metadata using the metadata key from within the page, or anywhere
else on a Confluence page.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

There is a known issue where the Page Properties Report macro does not correctly display content
from multiple Page Properties macros. See CONFSERVER-34141 CLOSED for more
information.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Page Properties Report Macro
The Page Properties and Page Properties Report macro work together to
enable you to show summary information from one page on a another On this page:
page. You can see examples of these two macros in action on the Decision
and Product Requirements blueprints.
Adding the Page
Properties Report
This macro was previously known as the Details Summary macro.
macro to a page
Reporting on
Adding the Page Properties Report macro to a page specific Page
Properties macros
To add the Page Properties Report macro to a page: CQL fields
Macro display
1. In the editor, choose Insert > Other Macros > Page Properties options
Report. Troubleshooting
2. Enter the Labels you want to report on - this is the label added to
pages containing the Page Properties macro. Related pages:
3. Further narrow down your search by adding more fields, or
specifying a Page Properties ID (more info on this below) Page Properties
4. Choose Insert. Macro
Decisions Blueprint
Product
Requirements
Blueprint

Here's how the macro looks on your page:

And here's how you would set it up in the macro browser:

Confluence 7.4 Documentation 2

Reporting on specific Page Properties macros

It's possible to add multiple Page Properties macros on a page, and choose whether to include all or only
specific macros in the report. The Page Properties macro includes an optional ID parameter that can be
used to identify specific Page Properties macros.

To show the contents of:

Selected Page Properties macros in the report - specify the label for the page and the ID of the
particular Page Properties macro (under Options)
All Page Properties macros in the report - specify just the label for the page - leave the Page
Properties ID field blank.

Note: The Page Properties Report macro can only accept one ID.

CQL fields
CQL (Confluence Query Language) is a query language developed for Confluence, which you can use in
some macros and the Confluence search. Confluence search and CQL-powered macros allow you to add
filters to build up a search query, adding as many filters as you need to narrow down the search results.

Use the Add a filter link to add more filters to your query.

For an OR search, specify multiple values in the same field.

So to show pages with 'label-a', 'label-b' or both you'd put 'label-a' and 'label-b' in the same Label
field, like this:

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

For an AND search, add more than one filter and specify a single value in each.
To show only pages with label-a and label-b you'd put 'label-a' in one label field, then add a
second Label field to the macro, and put 'label-b' in the second one, like this:

Put simply, OR values are entered in the same filter, AND values are entered in different filter.
Only some filters support AND. If the filter doesn't support the AND operator, you won't be able to
add that filter more than once.
For a NOT search, enter a minus sign (-) before the label. This'll exclude everything with that label.

You can use the following CQL filters to build your query:

Filter Description Operators

Label* Include pages, blog posts or attachments with these labels. OR (multiple values in the
same filter)

AND (multiple Label filters)

With Include pages that are children of this page. OR (multiple values in the
ancestor same filter)
This allows you to restrict the macro to a single page tree.

Contributor Include pages or blog posts that were created or edited by OR (multiple values in the
** these people. same filter)

Creator Include items created by these people. OR (multiple values in the

same filter)

Mentioning Include pages and blog posts that @mention these people. OR (multiple values in the
user same filter)

With parent Include only direct children of this page (further sub-pages EQUALS (one page only)
won't be included)

In space** Include items from these spaces. OR (multiple values in the

same filter)

Including Include items that contain this text. CONTAINS (single word or
text** phrase)

With title Include items that contain this text in the title. CONTAINS (single word or
phrase)

Of type** Include only pages, blogs or attachments. OR (multiple values in the

same filter)

* This field is required in CQL-powered macros.

** You can add these filters in CQL-powered macros but in search they're part of the standard search filters,
so they don't appear in the Add a filter menu.

Macro display options

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

These options control how the macro appears on your page.

Parameter Default Description

Page Blank If not specified, the report will show data from all Page Properties macros on a
Properties page, where there are multiple macros. Specify an ID to include only data from
ID Page Properties macros with the same ID.

Title Title The heading to display on the first column in the report table. This column
column contains links to pages displayed by the report. The default column heading is
heading 'Title'.

Columns If not specified, the report will show all columns. You can specify a comma
to show separated list of columns to include.

If your column heading includes commas, use double quotes around the column
name. If your column heading includes quotes, use double quotes. For example,
A column, "My ""new"" column, yes", Third column

Number of 30 Number of items to display in the table before displaying pagination options for
items to additional items.
display

Sort by Modified Sort the table by a specific column heading. Enter the column name, exactly as
it appears in the corresponding Page Properties macro.

Select the Reverse Sort check box to sort the table in reverse order.

Show No Displays the number of comments for each page in the table.
Comments
Count

Show No Displays the number of likes for each page in the table.
Likes
Count

Troubleshooting
If your report is empty, check:

You have entered the label correctly and that the label does appear on pages containing a Page
Properties macro.
The Page Properties macros on each page are configured correctly.
Any other fields you have specified have not narrowed your search too far (for example there are no
pages with that label under the Parent page you've specified).

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Page Tree Macro
The Page Tree macro displays a dynamic, hierarchical list of pages starting from a specified parent (root) page.
It can act as a table of contents or a list of related topics. When viewing the page tree, your reader can click a
link to view the relevant page. The page's current position is highlighted in the page tree.

Using the Page Tree Macro

To add the Page Tree macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Click Refresh in the Macro Browser to see the effect of changes to the macro parameters.

Macro Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Root Page The Specify the parent page for the page tree. The tree will include all children of the
(root) home given page, plus their children and grand-children etc. The tree will not include the
page of root page itself.
the
space Specify the page title or a special value as follows:

Your page title — to specify a page name for the parent or root of the tree. The
tree will include all children and grand-children of the specified root. The tree
will not include the specified root page itself.
'@home' — will include all pages under the home page of the space (default).
'@self' — will include all pages under the current page.
'@parent' — will include all pages under the parent of the current page,
including the current page.
'@none' — will include all pages in the space, including orphaned pages and
the home page.
Confluence 7.4 Documentation 2

Sort position Specify the order to display the pages in the tree. This sort order is for display
Pages By purposes only. It does not permanently re-arrange the page order. The value may
(sort) be one of the following:

bitwise — sort alphabetically, for example: title1, title10, title2.

creation — sort by date of creation.
modified — sort by order of date last modified.
natural — sort in 'natural' alphabetical order, for example: title1, title2, title10.
position — sort by the default Confluence sorting rules. If your pages have
been ordered manually, this sort will respect the defined order. Otherwise the
pages will be displayed in the 'natural' alphabetical order, such as: title1, title2,
title10.

Include false Select if you want the page tree to show excerpts from each page. The excerpts
Excerpts must be defined on each page by the Excerpt macro.
in Page
Tree
(excerpt)

Reverse false Select to show the pages in reverse (descending) natural order. Must be used in
Order combination with the Sort Pages By parameter.
(reverse)

Include false Select if you want to include a search box above the page tree. The search box
Search allows your readers to search within the page tree for the specified value.
Box above
Page Tree
(searchBox
)

Show false Select if you want to display the 'expand all' and 'collapse all' links at the top of your
Expand page tree. Your readers can click these links to open or close all branches of the
/Collapse tree at once.
Links
(expandCo Available values in wikimarkup and storage format:
llapseAll
) true – Show the 'expand all' and 'collapse all' options.
false – Do not show the options.

Start Depth 1 Enter any number greater than 0 to set how many levels of children the tree should
(startDep show when it opens for the first time.
th)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: pagetree

Macro body: None.

{pagetree:root=Page
Name|sort=natural|excerpt=true|reverse=false|startDepth=3|expandCollapseAll=true|searchBox=true}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Page Tree Search Macro
Using the Page Tree Search macro, you can add a search box to your Confluence page. When a viewer enters
a search term, Confluence will search a hierarchy of pages starting from a specified parent (root) page and
return the search results.

You can also add a search box as part of a dynamic page tree, which looks like a table of contents. See the Pag
e Tree macro .

Using the Page Tree Search macro

To add the Page Tree Search macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Name of none The name of the root page whose hierarchy of pages will be searched by this
Root Page macro. If this not specified, the root page is the current page.
(root)
Note: Unlike the Page Tree macro, the Page Tree Search macro does not accept
the special values that start with an @ sign, such as @home or @self.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: pagetreesearch

Macro body: None.

{pagetreesearch:root=My page name}

Panel Macro
The Panel macro displays a block of text within a customizable panel, like this:

Handy hint: You can use panels within columns, in table cells and in the sections defined by page layouts.

Using the Panel macro

To add the Panel macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Panel Title none The title of the panel. If specified, this title will be displayed in its own title
(title) row.

Border Style solid The style of the panel's border. Accepted values are solid, dashed and
(borderStyle) other valid CSS border styles.

Border Color The color of the panel's border. Colors can be specified as HTML color
(borderColor) names or hexadecimal codes.

Border Pixel Width The width of the panel's border (in pixels).
(Value Only)
(borderWidth)

Background Color The background color of the panel. Colors can be specified as HTML
(bgColor) color names or hexadecimal codes.
Confluence 7.4 Documentation 2

Title Background The background color of the title row of the panel. Colors can be specified
Color as HTML color names or hexadecimal codes.
(titleBGColor)

Title Text Color The color of the text in the title row of the panel. Colors can be specified
(titleColor) as HTML color names or hexadecimal codes.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: panel

Macro body: Accepts rich text.

{panel:title=My
title|borderStyle=dashed|borderColor=blue|titleBGColor=#00a400|titleColor=white|bgColor=#72bc72}
A formatted panel
{panel}

Do more in Confluence

To further customize panels, check out these apps on the Atlassian Marketplace:

Panelbox: Create a set of designed panelboxes to display identical topics in the same style,
keeping your pages clear and easy to read
Panels: Make your intranet more interactive with a customizable panels

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
PDF Macro
The PDF macro displays the content of a PDF document on a page. First attach the document to a Confluence
page, then use the macro to display the document.

For details, see the View File Macro.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: viewpdf

Macro body: None.

{viewpdf:page=Docs|name=My document.pdf}
Popular Labels Macro
The Popular Labels macro displays the most popular labels used throughout your Confluence site or within a
space. A popular label is a label that has been added to many pages.

Using the Popular Labels Macro

To add the Popular Labels macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Number of 100 Specifies the total number of labels to display in the heatmap.
Labels to Display
(count)

Restrict Labels to none Restricts the list of popular labels to the specified space.
this Space Key
(spaceKey)

Style of Labels list

(style) list – displays the popular labels as a bulleted list, ordered by popularity
(highest first).
heatmap – displays the popular labels using different font sizes for each
label depending on the label's popularity, ordered by label names.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: popular-labels

Macro body: None.

Confluence 7.4 Documentation 2

{popular-labels:style=heatmap|count=20|spaceKey=ds}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Profile Picture Macro
You can use the Profile Picture macro to display a
user's profile picture on a page, and it's useful for Here's an example of how to use the Profile
things like creating team pages that show all Picture macro: How to build a release
members of a project team. planning page in Confluence.

Hover your mouse-over the picture to see the Hover

Profile for the user, and choose the user's picture or
name to view their user profile. When editing the
page, you can also select the macro and choose Vie
w User Profile to see the profile for the user.

Add the Profile Picture Macro

1. In the Confluence editor, choose Insert > Oth
er Macros
2. Find and select the 'Profile picture' macro
3. Search for and select the user and choose Sa
ve

Speeding up macro entry with autocomplete: Typ

e { and the beginning of the macro name, then
select the macro from a list of suggested macros.
For more information, see Using Autocomplete.
Wiki markup

Wiki markup is not available for this macro. You cannot add this macro via wiki markup.
Recently Updated Dashboard Macro
The Recently Updated Dashboard macro displays a list of the most recently changed pages, blogs and files in
your site. It is similar to the Recently Updated macro but with tabs to allow you to see all updates, updates from
your favorite spaces or updates from your network (the people you follow).

Using the Recently Updated Dashboard macro

To add the Recently Updated Dashboard macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Space(s) The space which Filter content by space. The macro will display only the pages etc
(spaces) contains the page which belong to the space(s) you specify here. You can specify one or
on which the macro more space keys, separated by commas.
is added
Use '*' for all spaces.

Include all types Filter content by type. You can specify one or more types, separated by
these commas. Available types are: page, blogpost or news, spacedesc,
Content attachment, comment, mail, userinfo.
Types
Only
(types)

Label(s) none Filter content by label. The macro will display only the pages etc which
(labels) are tagged with the label(s) you specify here. You can specify one or
more labels, separated by commas.
Note: If there are no pages matching any of the specified labels, then
Confluence will ignore the labels and will list all recently updated pages.

User(s) all users Filter by username of the user who updated the content. The macro will
(users) only display content created and updated by the user(s) you specify
here. You can specify one or more usernames separated by commas.
Confluence 7.4 Documentation 2

Width of 100% Specify the width of the macro display, as a percentage of the window
Table width.
(width)

Show false Select whether profile pictures of the users who updated the content
User are displayed.
Profile
Pictures
(showPro
filePic)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: recently-updated-dashboard

Macro body: None.

{recently-updated-dashboard:spaces=ds|users=admin|width=50%|showProfilePic=true|labels=choc|types=page}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Recently Updated Macro
The Recently Updated macro displays a list of the most recently changed content within Confluence.

Using the Recently Updated Macro

To add the Recently Updated macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Author(s) None Filter the results by author. The macro will display only the pages etc which were
by specified. last modified by the author(s) you specify here.
username That is,
(author) display all You can specify multiple users.
content
Confluence 7.4 Documentation 2

Space(s) @self This parameter allows you to filter content by space. The macro will display only
(spaces) the pages etc which belong to the space(s) you specify here.
That is,
the space You can specify one or more space keys, separated by a comma or a space.
which
contains To exclude content in a specific space, put a minus sign (-) immediately in
the page front of that space key. For example: If you specify a space key of -
on which BADSPACE you will get only content which is not in the BADSPACE.
the macro To indicate that the results must come from a specific space, put a plus sign
is used (+) immediately in front of that space key. For example: If you specify a
space key of +GOODSPACE you will get only content in GOODSPACE. (Note
that this is not particularly useful, because each content item belongs to one
space only. If you put a plus sign next to one space key and list other space
keys too, the other space keys will be ignored.)

Special values:

@self — The current space.

@personal — All personal spaces.
@global — All site spaces.
@favorite — The spaces you have marked as favorite.
@favourite — The same as @favorite above.
@all — All spaces in your Confluence site.
* — The same as @all above.

When specifying a personal space, remember to use the tilde (~) sign in front of
the username, such as ~jbloggs or [email protected].

Label(s) None Filter the results by label. The macro will display only the pages etc which are
(labels) specified i. tagged with the label(s) you specify here.
e. display
all content You can specify one or more label values, separated by a comma or a space.

To exclude content which matches a given label, put a minus sign (-)
immediately in front of that label value. For example: If you specify a label
value of -badpage you will get only content which is not labeled with
'badpage'.
To indicate that the results must match a given label value, put a plus sign
(+) immediately in front of that label value. For example: If you specify a label
value of +superpage,+goodpage you will get only content which has at
least two labels, being 'superpage' and 'goodpage'.

The labels parameter only applies to the page and blog content types.

Width of 100% Specify the width of the macro display, as a percentage of the window width.
Table
(width)

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Include All types This parameter allows you to filter content by content type. The macro will
these display only the content of the type you specify here.
Content
Types You can specify one or more types, separated by a comma or a space.
Only
(types) To exclude content of a given content type, put a minus sign (-) immediately in
front of that content type. For example: If you specify a content type of -
blogpost you will get pages and all other content except for blog posts.

Available values:

page — Pages.
blogpost or news — Blog posts, also known as news items.
comment — Comments on pages and blog posts.
attachment — Attachments.

Maximum 15 Specify the maximum number of results to be displayed. If this parameter is

Number of omitted, then a maximum of 15 results are displayed. The theoretical maximum
Results value that this parameter can accept is 2 to the power of 31, minus 1 (or
(max) 2147483647), though this has been limited to 200 in the code, for performance
reasons. More details are here.

theme concise Choose the appearance of this macro:

(theme)
concise — the default list, showing the names of pages which were
updated or commented on, the users who made the page modifications and
time when the modifications occurred.
social — lists recent modifications in reverse chronological order, but
groups them by user into short time segments. A 'sub' list appears within
each user's time segment, showing the names of pages which they updated
or commented on and time when these modifications occurred.
sidebar — lists recent updates in reverse chronological order, showing the
names of pages which were updated or commented on and time when the
page modifications occurred. This theme does not show authorship.

Show false Specify showProfilePic=true to display the profile pictures of the users who
User updated the content.
Profile
Pictures
(showPro
filePic)

Hide Title False Determines whether the macro hides or displays the text 'Recently Updated' as a
(hideHea title above the list of content. Only available in wikimarkup and storage format.
ding)
Accepted values:

true – Title is hidden.

false – Title is shown.

Notes
The Recently Updated Dashboard macro is similar to this macro, but is intended for display on the
Confluence dashboard.
If you would like to change the wording displayed by the Recently Updated macro, please refer to the
document on modifying the Confluence interface text.

Wiki markup example

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: recently-updated

Macro body: None.

{recently-updated:spaces=ds|author=admin|max=10|hideHeading=true|width=50%
|theme=sidebar|showProfilePic=true|labels=choc|types=page}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Recently Used Labels Macro
The Recently Used Labels macro displays a list of the labels that have been most recently added to a page,
blog post or attachment. You can define the number of labels to be displayed and the scope (the current space,
your personal space or site spaces, also known as 'global' spaces).

Using the Recently Used Labels macro

To add the Recently Used Labels macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters of this macro

Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Number of Labels 10 Specifies the total number of labels to display in the list.
to Display
(count)

Scope for global Specifies the scope of labels to be displayed in the list. Valid values include:
Retrieving Labels
(scope) global — covers all site spaces (non-personal) in the Confluence
installation.
space — the current space.
personal — your own personal space.

List Style list

(style) list – displays the list of labels horizontally.
table – includes additional information such as the page to which the
label was added and the user who added it.

Table Title none Adds a title to the top of the list in table style. Titles are only visible when the
(title) List Style parameter has been set to table.

Wiki markup example

Confluence 7.4 Documentation 2

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: recently-used-labels

Macro body: None.

{recently-used-labels:title=My title|scope=space|style=table|count=20}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Related Labels Macro
The Related Labels macro lists all labels from every page which has one or more labels in common with the
current page.

Using the Related Labels Macro

To add the Related Labels macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Restrict to these none Specify the labels for which you want to view related labels. For example, do
Labels cumentation,my:stuff.
(labels)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: related-labels

Macro body: None.

{related-labels:labels=choc,cake}
Roadmap Planner Macro
Create simple, visual timelines that are useful for planning projects, software releases and much more with
the Roadmap macro.

Roadmaps are made up of:

bars to indicate phases of work
lanes to differentiate between teams, products or streams
markers to highlight important dates and milestones
a timeline showing months or weeks.

You can provide more information about items on your roadmap by linking a bar to a page.

Here's how it appears on a page:

Adding the Roadmap macro

To add the Roadmap macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details,
so you can edit the macro parameters.

Editing your Roadmap

To edit your roadmap:
Confluence 7.4 Documentation 2

Select the roadmap and choose Edit.

Add lanes, bars and markers.
Drag lanes, bars and markers to the desired location on the roadmap.
Select lanes, bars and markers to add text, change colors and remove from the roadmap.
Select bars to add links to existing pages, create new pages or add a description.
Set the start and end dates for the roadmap and choose to display it by weeks or months.

Here's how the roadmap planner appears in the editor:

1. Add lanes: to differentiate your teams or streams of work.

2. Date range: display the plan by weeks or months.
3. Add bar info: to provide more info or link a bar to a page.

Parameters
This macro does not use the macro browser to set parameters. You also cannot add this macro via wiki
markup or by editing the storage format directly.

Notes
The Roadmap macro was previously available from The Marketplace. The macro has changed significantly.
If you had an older version of the macro installed you will be able to view your existing roadmaps but not edit
them.

Do more with Confluence

To extend Confluence's roadmap capability, check out these apps on the Atlassian Marketplace:

Live Roadmap: Build your Roadmap and keep it alive connecting it to your Jira
ProductPlan for Confluence Server: Embed your roadmap in Confluence to keep your team
aligned around high-level goals

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
RSS Feed Macro

The RSS Feed macro embeds an RSS feed on a page. It can display the contents of external feeds, or of
internal feeds generated by Confluence. To display blog posts or to list recently updated pages in a space, use
the Feed Builder to create an internal feed, then render it using this macro.

CAUTION: Including unknown HTML inside a webpage is dangerous.

HTML inside an RSS feed can contain active scripting components. This means that it would be
possible for a malicious attacker to present a user of your site with script that their web browser would
believe came from you. Such code could be used, for example, to steal a user's authentication cookie
and give the attacker their Confluence login password.

The RSS Feed macro may be disabled by your Confluence administrator. Also, your Confluence administrator
can define a whitelist of trusted URLs. You will see an error message on the Confluence page, if the included
URL is not in the whitelist.

Using the RSS Feed macro

To add the RSS Feed macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

RSS Feed URL none The URL of the RSS feed link you want to show.
(url)

Maximum Number of Entries 15 Limit the number of entries displayed.

(max)

Show Item Titles Only false Show only the titles of the news items, not the content.
(showTitlesOnly)
Confluence 7.4 Documentation 2

Show Name/Title of RSS Feed true Hide the feeds title bar.
(titleBar)

How up to date is the feed?

By default, the RSS Feed macro caches the feed results for 60 minutes before fetching the data again.

If you wish to change the default caching, use the Cache macro to define how often the RSS Feed macro
fetches the feed updates. You will need to install the Cache plugin onto your Confluence site.

What happens to a page containing a disallowed URL?

Your Confluence Administrator can set up a whitelist of allowed URLs. If this is the case, you may see an error
on the pages which contain the RSS Feed macro.

A user can add the RSS Feed macro or the HTML-include macro to a Confluence page. The macro code
includes a URL from which the content is drawn. When the page is displayed, Confluence will check the URL
against the whitelist. If the URL is not allowed, Confluence will display an error message on the page.

The error message says that Confluence "could not access the content at the URL because it is not from an
allowed source" and displays the offending URL. If the person viewing the page is a Confluence Administrator,
they will also see a link to the Administration page where they can configure the URL whitelist.

Here is an example of the error message, including the link shown only to Confluence Administrators:

Here is an example of the error message, but without the link.

Authentication
Private feeds from external sites

RSS feeds which require authentication cannot be accessed using the RSS Feed macro.

Accessing internal HTTPS feeds

This applies only to Confluence instances which have enabled HTTPS for all content. If your site is fully HTTPS,
the RSS Feed macro cannot access internal feeds. To enable the RSS Feed macro to access internal feeds
without affecting your HTTPS setup, enable local-only HTTP access:

1. Shut down Confluence.

2. Consult the SSL guide to enable HTTP access to Confluence. You'll want to ensure that you have an
HTTP connector and an SSL connector, both commented in. This means that Confluence will be
accessible via both HTTP and HTTPS. However, you should not have a redirect port, nor rules in web.
xml to redirect all traffic.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

3. Instead of using web.xml to redirect traffic, insert a firewall rule to redirect all HTTP requests not from the
Confluence server to the equivalent HTTPS URL. This ensures that users will only be able to access
Confluence via HTTPS, as intended. If you have still left HTTP access for attachments enabled (to avoid
the IE download bug) you must selectively enable those URLS as well.
4. Modify your Confluence RSS Feed macro feed link to use the HTTP URL, and restart Confluence.

Enabling the RSS Feed macro

The RSS Feed macro is disabled by default.

To enable the RSS Feed macro:

1. Go to > Manage apps.

2. Select System from the drop down and search for the Confluence HTML Macros system app.
3. Expand the listing and enable the rss (rss-xhtml) module.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: rss

Macro body: None.

{rss:max=10|showTitlesOnly=true|url=http://myblog.com/feed|titleBar=false}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Search Results Macro
The Search Results macro searches your Confluence site based on search terms specified in the macro
parameters, and displays the results on the wiki page.

Using the Search Results macro

We ended support for this macro in Confluence 7.0

The macro no longer appears in the macro browser and can't be added to a page.
Any macro already on a page will still work.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Search none The search terms which this macro will use to generate its results.
Terms
(query) You can refine your search query by using operators such as 'AND' and 'OR'. For
example: my_query1 AND my_query2

For more information, take a look at the documentation on the Confluence search
syntax.

Maximum 10 Set a limit to the number of search results displayed.

Number of
Results
(maxLimit)

Restrict to all Start typing the space name to find the space, or specify the key of the space you
this Space want to search in. Note that the key is case sensitive.
Key

Content all Specify the content type. The content types are: page, comment, blogpost, attac
Type hment, userinfo (the content of user profiles only) and spacedesc (the content of
(type) space descriptions only).
Confluence 7.4 Documentation 2

Last all Specify a period of time in weeks, days, hours and/or minutes, to see the content
Modified modified within that time frame.
(lastModi
These are the values you can use:
fied)
w = weeks
d = days
h = hours
m = minutes

For example:

2h 35m
3d 30m

Notes:

If no time category is specified, Confluence assumes minutes.

If you specify more than one time period (for example, weeks and days), you
must separate the periods with a space. You can put them in any order.
The time categories are not case sensitive. For example, '4d' is the same as '4D
'.

Restrict to all Specify the username of a Confluence user, to show only content created or
this updated by that user.
Username
(contribu
tor)

Notes
Permissions: When a user views the page containing the Search Results macro, the search results will show
only pages and other content types for which the user has 'View' permission.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: search

Macro body: None.

{search:lastModified=3w|query=choc|contributor=admin|maxLimit=10|type=page|spacekey=ds}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Section Macro
Used with the Column macro to define columns on a page. See Working with page layouts and columns and
sections.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: section

Macro body: Rich text, consisting of one or more Column macros.

{section:border=true}
{column:width=100px}
This is the content of *column 1*.
{column}
{column}
This is the content of *column 2*.
{column}
{section}
Space Attachments Macro
The Space Attachments macro displays a list of all files attached to pages in a space. It shows details of the file
and the includes a link to the page a file is attached to.

Filters allow you to show only files with a particular label or file extension.

Screenshot: The Space Attachments macro

Using the Space Attachments macro

To add the Space Attachments macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
The Space Attachments macro displays a list of all the attachments in a space. You can choose to show
attachments from the current space, or another space.

Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).
Confluence 7.4 Documentation 2

Parameter Default Description

Space (none) Selects the Confluence space to display attachments for. If you do not specify a
space, the current space will be used.

Show true Determines whether or not the filter panel is shown. If you select this option, people
Filter viewing the page will be able to filter the list of attachments by file type (extension)
Controls and by label.
(showFil
ter)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: space-attachments

Macro body: None.

{space-attachments:showFilter=false|space=ds}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Space Details Macro
The Space Details macro displays the details of a Confluence space, including the space name, description,
and more.

Using the Space Details macro

We ended support for this macro in Confluence 7.0

The macro no longer appears in the macro browser and can't be added to a page.
Any macro already on a page will still work.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Width of 100% The width of the space details table, specified as a percentage (%) of the page
Table width.
(width)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: space-details

Macro body: None.

{space-details:width=50%}
Spaces List Macro
Use the Spaces List macro to display a list of spaces on a page.

Using the Spaces List macro

To add the Spaces List macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Required? Default Description

Scope of spaces no all The view from which spaces are listed. Available options
are:

(blank) - All spaces in your site, with tabs.

all – All spaces in your Confluence site.
category – Spaces grouped according to space
categories.
favorite – Spaces which you have added to My
Spaces.
new – spaces created within the last 7 days.

This parameter is unnamed in wiki markup and storage

format.

Width of List no 100% The width of the spaces list, specified as a percentage
(width) (%) of the window width.

Include archived no False Include spaces that have been archived in the list. These
spaces are excluded by default.
(includeArchivedS
paces)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.
Confluence 7.4 Documentation 2

Macro name: spaces

Macro body: None.

{spaces:favourite|width=80%}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Status Macro
The Status macro displays a colored lozenge (a
rounded box) that is useful for reporting project See the Status macro put to excellent use
status. You can choose the color of the lozenge and in How to build a release planning page in
the text that appears inside the lozenge. The macro Confluence.
also displays its current status in the editor, and you
can change the status directly in the editor.

ALL GOOD

Screenshot: Click on the Status macro lozenge to change the status.

Using the Status macro

To add the Status macro to a page using the Macro Browser:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details,
so you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Color Grey The color of the lozenge. The following colors are available: Grey , Red, Yellow,
(colour) Green and Blue.

Title The The text that will appear inside the lozenge. If you do not specify any text, the
(title) color title will be the color of the lozenge, that is 'Grey', 'Red', 'Yellow', 'Green' or
that you 'Blue'.
select.
Confluence 7.4 Documentation 2

Use False The style of the lozenge and its border. The default style lozenge is a solid
outline background color with white text. The outline style lozenge is white with a
style colored border and colored text as shown here
(subtle)
ALL GOOD!

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in
the sidebar, header or footer of a space.

Macro name: status

Macro body: None.

{status:colour=Green|title=On track|subtle=true}

Do more with Confluence

For more customizable status macros check out these apps on the Atlassian Marketplace:

Build Status Tracker for Confluence: Provide visibility on build status from Bamboo or Jenkins
on your Confluence pages
Spectrum Formatting Macros: Show a page status as a draft, as outdated, as action required
or as official

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Table of Contents Macro
The Table of Contents macro scans the headings
on the current Confluence page to create a table of Want to see the Table of Contents macro in
contents based on those headings. This helps action? Check out how it's used in Creating
readers find their way around lengthy pages, by insightful customer interview pages.
summarizing the content structure and providing
links to headings.
Using the Table of Contents macro
Hint: For quick access from the editor toolbar, choose Insert > Table of Contents.

To add the Table of Contents macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details,
so you can edit the macro parameters.

Macro parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Output list
Type list — produces a typical list-type table of contents.
(type) flat — produces a horizontal menu-type series of links.

Display clear Select the check box to apply outline numbering to your headings, for example:
Section 1.1, 1.2, 1.3.
Numbering
(outline)
Confluence 7.4 Documentation 2

List Style disc Select the style of bullet point for each list item. You can use any valid CSS
(style) style. For example:

none — no list style is displayed

circle — the list style is a circle
disc — the list style is a filled circle. This is the typical bullet list, and is
used for this example list.
square — the list style is a square
decimal — the list is numbered (1, 2, 3, 4, 5)
lower-alpha — the list is lower-case, alphabetized (a, b, c, d, e)
lower-roman — the list style is lower roman numerals (i, ii, iii, iv, v, vi)
upper-roman — the list style is upper roman numerals (I, II, III, IV, V, VI)

Heading Sets the indent for a list according to CSS quantities. Entering 10px will
Indent successively indent heading groups by 10px. For example, level 1 headings will
(indent) be indented 10px and level 2 headings will be indented an additional 10px.

Separator brackets This parameter applies to flat lists only. You can enter any of the following
(separat values:
or)
brackets — Each item is enclosed by square brackets: [ ].
braces — Each item is enclosed by braces: { }.
parens — Each item is enclosed by parentheses: ( ).
pipe — Each item is separated by a pipe:
anything — Each item is separated by the value you enter. You can enter
any text as a separator, for example "***". If using a custom separator, be
aware that text displays exactly as entered, with no additional white space to
further separate the characters.

Minimum 1 Select the highest heading level to start your TOC list. For example, entering 2
Heading will include levels 2, and lower, headings, but will not include level 1 headings.
Level
(minLevel
)

Maximum 7 Select the lowest heading level to include. For example, entering 2 will include
Heading levels 1 and 2, but will not include level 3 headings and below.
Level
(maxLevel
)

Include Filter headings to include according to specific criteria. You can use wildcard
Headings characters. See Sun's Regex documentation for examples of constructing
(include) regular expression strings.

Exclude Filter headings to enclude according to specific criteria. You can use wildcard
Headings characters. See Sun's Regex documentation for examples of constructing
(exclude) regular expression strings.

Printable checked By default, the TOC is set to print. If you clear the check box, the TOC will not
(printab be visible when you print the page.
le)

CSS Class If you have custom TOC styles in your CSS style sheet, use this parameter to
Name output the TOC inside <div> tags with the specified class attribute.
(class)

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Absolute By default, the links in the TOC are relative URLs pointing to the current page. If
URL checked, the links in the TOC will be full URLs. This setting is useful when you
(absolut are including a page with a Table of Contents in another page, and want to
eUrl ) control where the links should take the user.

Examples
The examples below are based on this table of contents:

Filtered Table of Contents

This example filters the headings to include those that contain 'Favorite', but excludes headings which end
with 'Things'. The list is styled with Roman numerals.

Parameter Value

List Style upper-roman

Include Headings Favourite.*

Exclude Headings .*Things

The resulting table of contents is:

Flat List

This example filters all headings to render a flat list of 'Unknowns' enclosed in square brackets (the default
list style).

Parameter Value

Output Type flat

Maximum Heading Level 2

Include Headings Unknown.*

The resulting table of contents is:

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in
the sidebar, header or footer of a space.

Macro name: toc

Macro body: None.

This example shows a list-type table of contents.

{toc:printable=true|style=square|maxLevel=2|indent=5px|minLevel=2|class=bigpink|exclude=[1//2]
|type=list|outline=true|include=.*}

This example shows a flat table of contents.

{toc:printable=true|maxLevel=2|minLevel=2|class=bigpink|exclude=[1//2]
|type=flat|outline=true|separator=pipe|include=.*}

Notes and known issues

When you use a Table of Contents macro in a template, you will see an error when you preview the
template itself. But the Table of Contents macro works on the pages that people create from the
template – the table of contents shows up after they have saved the page. (This is probably because
the template is not defined as a page, and the Table of Contents macro works for pages only.)
The Table of Contents macro only displays page or blog post content. You can't use it to add a table
of contents of headings in a comment for example.
Due to an outstanding issue in the Table of Contents macro (CONF-10619), the macro browser's Refr
esh function does not render any parameter modifications. Currently, the rendering of parameter
value modifications to the Table of Contents macro occurs only after the page is saved.

Using HTML heading markup with the Table of Contents macro

The Table of Contents macro cannot handle HTML heading markup on its own. Hence, if you use the
HTML and HTML Include macros to render HTML heading markup in a Confluence page, the Table of
Contents macro will not create a contents list out of these headings.
However, if you insert an HTML anchor into each HTML heading on your page (based on the
following syntax), the Table of Contents macro will incorporate these headings into your contents list.

<h2><a name="pagename-headingname"></a>Heading Name</h2>

The syntax for the anchor name is the page name and heading name separated by a hyphen.
Remove all spaces and convert all text to lower case. Convert all punctuation marks to their URL-
encoded equivalent.
There is a known issue where if you click a heading in the Table of Contents macro, then click the
back button in your browser, you won't be returned to the table of contents (or to your previous page).
As a workaround, use the Table of Content Zone Macro. See
CONFSERVER-40462 GATHERING IMPACT and CONFSERVER-52497 GATHERING IMPACT
for more information.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

Do more with Confluence

Extend Confluence with one of the hundreds of other macros in the Atlassian Marketplace. Here's
some specific to documentation:

Scroll Office for Confluence - turn your Confluence pages pages into professionally styled
documents
Advanced Children Display for Confluence: combine Confluence's built-in children display and
table of contents macros

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Table of Content Zone Macro
You can use the Table of Content Zone macro to mark out a section (zone) within the page from which to create
a table of contents. You can style the headings as a flat list, and place the list of links at the top and bottom of
the section or page, to provide navigation bars similar to web navigation.

Using the Table of Content Zone macro

To add the Table of Content Zone macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

location both Specifies where in the zone the output list is displayed: top, bottom, or both, which
(location encloses the page zone content.
)

Output list Specifies the layout for the table of contents:

Type
(type) list – produces a vertical list, typical of a TOC.
flat – produces a horizontal menu-type series of links, for example: [Heading 1]
[Heading 2] [Heading 3].

Display false Select to apply outline numbering to your headings, for example: 1.1, 1.2, 1.3.
Section
Numbering
(outline)
Confluence 7.4 Documentation 2

List Style none Specifies the style of bullet point for each list item. You can use any valid CSS
(style) style. For example:

none — no list style is displayed

circle --- the list style is a circle
disc — the list style is a filled circle. This is the typical bullet list, and is the one
we're using for this example list
square — the list style is a square
decimal — the list is numbered (1, 2, 3, 4, 5)
lower-alpha — the list is lower-case, alphabetized (a, b, c, d, e)
lower-roman — the list style is lower roman numerals (i, ii, iii, iv, v, vi)
upper-roman — the list style is upper roman numerals (I, II, III, IV, V, VI)

Heading Sets the indent for a list output type, according to CSS quantities. Entering "10px"
Indent will successively indent list heading levels by 10px. For example, h1 headings will
(indent) be indented 10px and h2 headings will be indented an additional 10px.

Separator brackets Only applies to the flat output type. Specifies the display style of the links. You can
(separat enter any of the following values:
or)
brackets — Each item is enclosed by square brackets: [ ].
braces — Each item is enclosed by braces: { }.
parens — Each item is enclosed by parentheses: ( ).
pipe — Each item is separated by a pipe:
anything — Each is separated by the value you enter. You can enter any text as
a separator, for example '***'. If using a custom separator, be aware that text
displays exactly as entered, with no additional white space to further separate
the characters.

Minimum 1 Select the largest heading level to start your TOC list. For example, 2 will list h2,
Heading h3, and h4 headings, but will not include h1 headings.
Level
(minLevel
)

Max 7 Select the smallest heading level to include in the TOC. For example, 2 will list h1
Heading and h2, but will not include h3 and below.
Level
(maxLevel
)

Include Filter the included headings according to specific criteria. You can use wildcard
Headings characters. See Sun's Regex documentation for examples of constructing regular
(include) expression strings.

Exclude Exclude headings according to specific criteria. You can use wildcard characters.
Headings See Sun's Regex documentation for examples of constructing regular expression
(exclude) strings.

Printable true By default, the TOC is set to print. If you clear this parameter, the TOC will not be
(printab visible when you print the page.
le)

CSS Class If you have a custom TOC in your CSS style sheet, you can use this parameter to
Name output the TOC with the specified "class" attribute.
(class)

Examples

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

The examples are based on a page with the following headings:

Filtered Table of Contents

This example will filter all headings to include those that contain "Favorite", but will exclude any heading which
ends with the word "Things". The list is styled with upper-case Roman numerals.

Parameter Value

Output Type list

List Style upper-roman

Include Headings Favourite.*

Exclude Headings .*Things

Screenshot: Filtered TOC 'zone' headings

Flat List

This example will filter all headings to render a flat list of "Unknowns" enclosed in square brackets.

Parameter Value

Output Type flat

Separator brackets

Max Heading Level 2

Include Headings Unknown.*

Screenshot: Filtered TOC 'zone' headings displayed as a flat list

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Macro name: toc-zone

Macro body: Accepts rich text.

{toc-zone:printable=false|maxLevel=2|minLevel=2|location=top|type=flat|outline=true|separator=pipe}
Only headings within this block are included in the table of contents.
{toc-zone}

Notes
Due to an outstanding issue in the Table of Content Zone macro (CONF-10619), the Macro Browser's Ref
resh function does not render any parameter modifications. Currently, the rendering of parameter value
modifications to the Table of Content Zone macro occurs only after the page is saved.
Using HTML heading markup with the Table of Content Zone macro — The Table of Content Zone macro
cannot handle HTML heading markup on its own. Hence, if you used the HTML and HTML Include
macros to render HTML heading markup in a Confluence page, the Table of Content Zone macro will not
create a contents list out of these headings. (For more information on about this issue, please refer to TO
C-93.)

However, if you insert an HTML anchor into each HTML heading on your page (based on the following
syntax), the Table of Content Zone macro will incorporate these headings into your contents list.

<h2><a name="pagename-headingname"></a>Heading Name</h2>

The syntax for the anchor name is the page name and heading name separated by a hyphen. Remove
all spaces and convert all text to lower case. Convert all punctuation marks to their URL-encoded
equivalent.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Task Report Macro
Use the Task Report macro to display a list of tasks on a page. Filter the
On this page:
tasks by space, page, user, label, created date and more.

See Add, Assign, and View Tasks for more information on creating and Using the Task
assigning tasks. You can also use the Task Report blueprint, which will Report macro
create a page and add this macro for you. Parameters

Using the Task Report macro Related pages:

Add, Assign, and

To add the Content Report Table macro to a page:
View Tasks

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro

name, to see a list of suggested macros. In this example we're inserting the
cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit.
This will open the macro details, so you can edit the macro parameters.

Task Report macro showing incomplete tasks, on pages with the label 'meeting-notes'.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Required Default Description

Space(s) No None Filter by the task location. The macro will only display tasks in
and Page the pages or spaces specified. You can enter a combination of
(s) spaces and pages.
(spaceAnd
Page)

Label(s) No None Filter by Label. The macro will only display tasks on pages with
(labels) at least one of the specified labels (for example, 'label-a' OR
'label-b'). Enter multiple labels, separated by a comma.
Confluence 7.4 Documentation 2

Assigned No None Filter by Assignee. The macro will only display tasks assigned
to to the users specified.
(assignee
)

Created by No None Filter by Creator. The macro will only display tasks created by
(creator) the users specified.

Created No None Filter by created date. The macro will only display tasks created
after on or after the date specified. Date must be entered as dd-mm-
(createdd yyyy.
ateFrom)

Task Yes Incomplete Show complete or incomplete tasks.

status
(status)

Number of No 20 The number of tasks to display on each page of results in the

tasks to table. Choose from 10, 20 or 40.
display
(pageSize
)

Display No description, Columns to include in the table. Available columns include descr
columns duedate, iption, duedate, assignee, location, completedate and labels.
(columns) assignee,
location

Sort by No Due date Sort tasks by due date, assignee or page title.
(sortBy)
Select the Reverse Sort check box to sort the table in reverse
order.

Wiki markup

Wiki markup is not available for this macro. You cannot add this macro via wiki markup.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
User List Macro
The User List macro displays a list of Confluence users, based on their group membership. The macro can also
indicate when users are online or offline.

The User List macro can be quite memory hungry in sites with lots of users. To prevent it causing out of
memory errors in your site, we don't show this macro if there are more than 10,000 people in the groups
specified. Your administrator can change this limit using the confluence.extra.userlister.
limit system property.

Using the User List macro

To add the User List macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Group(s) none Specify the group name. Specify multiple groups separated by a comma,
(groups) or use * to show all users in Confluence.

See this knowledge base page for more information about controlling
which users can see the details of other users.

Display Online All List online or offline users. Leave blank to show all users, irrespective of
/Offline Users registered status.
(online) users
Accepted values:

Unspecified – The macro will show all registered users.

true – The macro will show only online users.
false – The macro will show only offline users.

Wiki markup example

Confluence 7.4 Documentation 2

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: userlister

Macro body: None.

{userlister:groups=confluence-users|online=false}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
User Profile Macro
The User Profile macro displays a short summary of a given Confluence user's profile. This is the same
summary that appears in a Hover Profile, which appears whenever you mouse over a user's name in the
Confluence interface.

Screenshot: Example of the User Profile macro

Using the User Profile macro

To add the User Profile macro to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Default Description

Username none The username of the Confluence user whose profile summary you wish to show.
(user)

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in the
sidebar, header or footer of a space.

Macro name: profile

Confluence 7.4 Documentation 2

Macro body: None.

{profile:user=admin}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
View File Macro
The View File macros allow you to embed an Office or PDF document on a page. First attach the document to a
page and then use one of the View File macros to display the document's content.

When people view the page, they will see the content of the Office or PDF document. They do not need to have
Office installed in order to see the content of the file.

Displaying an Office or PDF Document in Confluence

To display an Office or PDF document in a page, use one of the following View File macros in the macro
browser:

Office Excel
Office PowerPoint
Office Word
PDF

To add one of the View File macros to a page:

1. From the editor toolbar, choose Insert > Other Macros

2. Find and select the required macro

Speed it up with autocomplete: Type { and the beginning of the macro name, to see a list of suggested
macros. In this example we're inserting the cheese macro.

To edit an existing macro: Click the macro placeholder and choose Edit. This will open the macro details, so
you can edit the macro parameters.

Parameters for the Office and PDF macros

Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Macro Parameter Default Description

All Page Name The Enter a page name, if you wish to display a document which is attached
View page to another Confluence page.
File which
macros contains
the
macro

File Name none The file name of the Office or PDF document to be displayed. The
document must be attached to a page on your Confluence site.

Office Show true Select to show grid lines around each cell of the Excel spreadsheet.
Excel Grid? Clear to hide these grid lines.
Confluence 7.4 Documentation 2

Worksheet Last The name of the worksheet that you want displayed.
Name workshe
et
viewed
in the
spreadsh
eet

Last Row Last row The number of the last row you want displayed, starting from '0' as the
with first row.
content

Last Last The number of the last column you want displayed, starting from '0' as
Column column the first column.
with
content Hint for reducing the size of the spreadsheet: Use the Last Column
and Last Row parameters to reduce the size of the spreadsheet
displayed on the wiki page. This is especially useful to prevent the
display from showing empty cells. This will also help to prevent 'out of
memory' errors.

Office Height Specify the height of the display, in pixels (default) or as a percentage of
the window's height.
PowerP
oint Slide none Specify the number of the slide that you want displayed on the
Number Confluence page, where the first slide is numbered zero. Instead of a
slide show, the page will display just the single slide, represented as a
JPEG image. If not specified, all slides display as a slideshow.

Width Specify the width of the display, in pixels (default) or as a percentage of

the window's width.

Editing a document
You can edit files embedded with the View File macro using your preferred desktop application, then save the
file back to Confluence automatically. Head to Edit files for instructions.

Word and Excel – choose the Edit button above the content.
PowerPoint and PDF – choose the edit icon on the viewer.

Importing content from Word documents

If you want to use the contents of your Word document to create a Confluence page, see Import a Word
Document into Confluence.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Widget Connector Macro
Embed online videos, slideshows, photostreams
On this page:
and more directly into your page with the Widget
Connector macro.
Using the Widget Connector
The macro currently supports content from these Parameters
sites: Examples
YouTube
YouTube Vimeo
Vimeo Flickr
Twitter Twitter
Google Calendar Google Calendar
Google Docs Troubleshooting
Wufoo Some sites must be whitelisted
Some content requires Flash
It can also display content from these sites, once Wiki markup example
they have been added to the whitelist:

Scribd
Flickr (requires Flash)
Slideshare (requires Flash)
Viddler (requires Flash)

Using the Widget Connector

To add the Widget Connector to a page:

1. From the editor toolbar, choose Insert

> Other Macros
2. Find and select the required macro

Speed it up with autocomplete: Type { and the

beginning of the macro name, to see a list of
suggested macros. In this example we're inserting
the cheese macro.

To edit an existing macro: Click the macro

placeholder and choose Edit. This will open the
macro details, so you can edit the macro
parameters.

Parameters
Parameters are options that you can set to control the content or format of the macro output. Where the
parameter name used in Confluence storage format or wikimarkup is different to the label used in the macro
browser, it will be listed below in brackets (example).

Parameter Description
Confluence 7.4 Documentation 2

Web Site's This is the external site's URL. In some sites this will be the URL shown in the address bar
Widget of your browser, and in other sites you may need to click a Share or Link button to get the
URL URL.
(url)

Pixel The height of the display, in pixels.

Height
(Value
Only)
(height)

Pixel The width of the display, in pixels.

Width
(Value
Only)
(width)

Examples
Every site is a little different, so we've put together some info on what you'll need to do to embed each site's
content on a page.

YouTube

The fastest way to embed a YouTube video is to paste the URL into the editor. Confluence will autoconvert
the link and insert the macro for you, like magic. Autoconvert works with both long and short YouTube
URLs.

If you're pasting the URL into the Widget Connector macro URL field manually, you'll need to use the long
URL (from the address bar). Long URLs look something like this https://www.youtube.com/watch?
v=k6lK5hlB1nQ.

If you're not able to see the video in some browsers, try using https rather than http in your
link.
Links that contain a parameter to start a video at a particular time won't autoconvert or work in
the Widget Connector macro, like this link: https://www.youtube.com/watch?t=15&v=L
hHKkodOPFo. Paste in the short sharing URL to be sure it works.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Vimeo

The fastest way to embed a Vimeo video is to paste the URL into the editor. Confluence will autoconvert the
link and insert the macro for you.

You can use the URL from the address bar in your browser or the Share button in Vimeo.

Flickr

You can embed albums (formerly known as sets) and tags. You can't embed individual photos or user
photostreams.

You'll need to add the Widget Connector macro to the page first and then paste your link into the URL field.
Use the URL from the address bar in your browser.

The Widget Connector uses Flash to display this content. For security reasons, Flash is disabled in most
modern browsers.

Twitter

To embed a single tweet you'll need to click the Copy link to tweet link on the tweet. The URL will look
something like https://twitter.com/atlassian/status/346976521250037760.

You can't currently embed a list of tweets, as Twitter has changed the way their widgets work.

A workaround for displaying a list of tweets is to enable the HTML Macro, and then use https://publish.twitter.
com/ to generate the embed code.

Google Calendar

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

We don't autoconvert Google Calendars, so you'll need to add the Widget Connector macro to your page
first, and then paste the calendar address into the URL field.

You can only embed public calendars. To get your calendar's URL, in Google Calendar go to Calendar
Settings > Calendar Address and click the HTML button.

The URL will look something like this: https://www.google.com/calendar/embed?src=en.

australian%23holiday%40group.v.calendar.google.com&ctz=Australia/Sydney

Troubleshooting
If the Widget Connector can't display content from the external site, the macro will look like this:

example.com

We rely on the external website's APIs to display content in the Widget Connector macro. APIs do change
from time to time and this can cause the Widget Connector macro to stop rendering content.

If you experience problems, you can raise an issue about it to let us know.

Some sites must be whitelisted

The following sites need to be added to Confluence's whitelist before the macro can display any content.
This is due to the way we need to connect to that site.

Scribd
Flickr
Slideshare
Viddler

Some content requires Flash

The Widget Connector requires Flash for Flickr, Slideshare, and Viddler. This is blocked by most modern
browsers due to security concerns. We don't recommend you enable the Flash plugin in your browser.

Wiki markup example

This example is useful when you want to add a macro outside the editor, for example as custom content in
the sidebar, header or footer of a space.

Macro name: widget

Macro body: None.

{widget:height=400|width=400|url=http://youtube.com/watch?v=23pLByj_q5U}

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Your profile and settings
Confluence is very flexible – not only in the many ways you can create and
Related pages:
share content, but also in how you can tailor your own Confluence
experience. Things like your profile picture, favorite spaces and pages, and Watch Pages,
your personal space can say a lot about you, and can also make navigating Spaces and Blogs
Confluence much quicker and easier. Even a simple thing like adding Create a Space
shortcut links to the sidebar of your personal space, can save you a lot of Save for later
time in finding the things you use all the time.

Set up your personal space, and take a look at any of the pages below, to
start making Confluence feel like home.

Your User Profile

Change Your Password
Edit Your User Settings
Set Your Profile Picture
Choose Your Home Page
Save for later
View and Revoke OAuth Access Tokens
Your User Profile
Your user profile contains basic information about you, which other
On this page:
Confluence users can see. It's also displayed to other users when they click
your name in the People Directory, if you haven't set up your personal space.
Find your user
In your own profile, you can access account management features and profile
update information about yourself, like your name, email address, and pass Edit your user
word. You can also view other users' profiles. profile
Notes
Find your user profile
Related pages:
To find your user profile:
Set Your Profile
Picture
Choose your profile picture at top right of the screen, then choose Profile, or
Create a Personal
choose the Profile link in the sidebar of your personal space. Space
To find someone else's user profile:

Hover your mouse pointer over a user's linked name or profile picture and choose the user's linked name to
open their user profile. Alternatively, you can choose the Profile link in the sidebar of their personal space,
or go directly to this URL:

http://your.confluence.site/users/viewuserprofile.action?username=USERNAME

Screenshot: User profile screen for the current user

From your user profile, you can access the following:

Profile
View and edit your personal details, such as your name and email address details and
optionally, your photograph and other personal information. Note that as a security
precaution, in order to change your email address, you will be required to re-enter your
password.
Upload a profile picture (optional).
Change your password.
Confluence 7.4 Documentation 2

Network
View the recent activity of users that you are following via the Network view.
Follow other users from this view.

Favorites
View a list of your favorite spaces.

Watches
View a list of the pages and spaces you are currently watching.

Drafts
Retrieve any pages you were in the process of editing. See Working with Drafts.

Settings
Edit your General Settings (homepage, language and timezone).
Subscribe to email notifications.
View and revoke your OAuth access tokens.

Edit your user profile

1. Choose your profile picture at top right of the screen, then choose Profile
Or, choose the Profile link in the sidebar of your personal space.
2. Choose Edit Profile.
3. Enter details about yourself in the form displayed.
4. Choose Save.

Fields in your user profile:

Detail Description

Full Your name as you'd like it to appear in your profile.

Name

Email Your email address that will be used to send you mail notifications.

Phone Your phone number.

IM Your Instant Messenger (IM) details.

To suit a variety of IM applications, this option accepts any string value. For example, you can
enter IM details in the form of an email address, or a user ID, like '123456789'.

Websi Your website's URL.

te

About Information about yourself that other users can view (such as your professional information,
me hobbies, and other interests). You can use Confluence wiki markup in this field.

Positi Your title or position within your organization.

on

Depart The name of your department or team.

ment

Locati Your location. This can be your town, city, region or country.
on

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Confluence 7.4 Documentation 3

Handy Hint
Confluence administrators can configure Confluence to mask email addresses (e.g. 'example at
atlassian dot com'), protecting your email address from search engine spiders and the like.

Notes
The 'Administer User' link is visible to Confluence administrators only. The administrator can click this link to
go directly to the user management screen in the Administration Console.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Change Your Password
There are two scenarios where you may want to change your Confluence Related Pages:
password:
Your User Profile
You're logged in, but you want or need to change your password Set Your Profile
You've forgotten your password and can't log in, so you need to reset Picture
your password Create a Personal
Space
From within Confluence
Change your password when you're logged in:

1. Choose your profile picture at top right of the screen, then choose Pr
ofile
2. On your Profile tab, click Password in the left-hand column
3. Enter your current password and your new password in the form
displayed
4. Click Submit

1. Location of Settings in the profile menu

2. Location of Password in the side bar

From the login page

If you've forgotten your password and need to reset it, you can do so from the Confluence login page.
Choose the 'Forgot your password?' link and Confluence will step you through the process to reset your
password.

Don't see the Password option?

You may not be able to change your password directly in Confluence if your login credentials are coming
from another user directory, for example if Confluence is integrated with an LDAP directory or Jira for user
management.

Talk to your administrator about where you should change your password.
Edit Your User Settings
If you want to make Confluence fit you, like a well-worn pair of sneakers,
On this page:
you can set some preferences that will make you feel more at home:

General preferences such as home page, language and time zone General User
Editor settings Preferences
Email settings for subscriptions to email reports. More about
OAuth access tokens that you have granted from your Confluence Language
user account. Editor Preferences

Related pages:
General User Preferences Your User Profile
Set Your Profile
To edit your general user settings:
Picture
Create a Personal
1. Choose your profile picture at top right of the screen, then choose S
Space
ettings
Autocomplete for
2. Choose Edit and update the settings links, files, macros
3. Choose Submit and mentions

Setting Description

Site Homepage Select the page that you would like to see whenever you log into Confluence.

Language Select your language. See below.

Time zone Select your time zone.

Use Keyboard Shortcuts Enable keyboard shortcuts, other than for the editor.

Text select Turn off the popup options panel when highlighting text.

Screenshot: Editing your user profile settings

More about Language

Setting your language preference in your user profile is described in the section above. This section gives
more information about that setting and other settings that affect the language Confluence will use.
Confluence 7.4 Documentation 2

Individual users can choose the language that Confluence will use to display screen text and messages.
Note that the list of supported languages depends on the language packs installed on your Confluence site.

The language used for your session will depend on the settings below, in the following order of priority from
highest to lowest:

The language preference defined in your user profile. Note that you need to be logged in for this
setting to take effect.
The language that you choose by clicking an option at the bottom of the Confluence login screen.
Confluence stores this value in a cookie. When the cookie expires, the setting will expire too.
The language set in your browser. The browser sends a header with a prioritized list of languages.
Confluence will use the first supported language in that list. Confluence administrators can disable
this option by setting the confluence.browser.language.enabled system property to false.
The default language for your site, as defined by your Confluence site administrator.

Editor Preferences
You can set some options that determine the way the Confluence editor works. Note that these settings
affect only you. Other people using Confluence can enable or disable the settings on their user profiles
independently.

To change your editor preferences:

1. Choose your profile picture at top right of the screen, then choose Settings
2. Click Editor under 'Your Settings' in the left-hand panel
3. Click Edit and make your changes
4. Click Submit

Setting Description

Disable Select to disable autocompletion when you press one of the trigger characters.
Autocomplete

Disable Select to disable autoformatting when you type wiki markup in the editor. Click ? on
Autoformatting the editor toolbar to learn more.

Screenshot: User settings for the editor

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Set Your Profile Picture
Your profile picture is used as the icon for your personal space, to represent
you in the People Directory, and to illustrate your comments. It also appears Related pages:
in various other places next to your name, such as in the list of recent
updates on the dashboard. Your User Profile
Create a Personal
When you upload your profile picture, you can resize and reposition it to Space
make sure it looks great. Your profile and
settings
This page is about Confluence Server and Data Center. If you use
Confluence Cloud head over here to see how to update your
personal profile.

Upload and adjust your profile picture:

1. Choose your profile picture at top right of the screen, then choose Pr
ofile
2. Choose Picture on the left
3. Choose Upload image > Upload an image
4. Locate and select the picture on your computer or file server
5. Adjust the size and position of your photo, then choose Save

Screenshot: Choosing a profile picture

Screenshot: Resize and position your profile picture

Confluence 7.4 Documentation 2

You can't remove your own profile picture, but you can upload a new one any time. Alternatively you can
ask your admin to remove your profile picture for you.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Choose Your Home Page
The dashboard is the default landing page when you log into Confluence. It
Related pages:
gives you easy access to what's happening in your site, and helps you get
back to pages you recently viewed and worked on. Your profile and
settings
You can choose to personalize your experience. and use an existing space Your User Profile
home page as your landing page.

To set your home page:

1. Choose your profile picture at top right of the screen, then choose S
ettings
2. Choose Edit
3. Choose an option from the Site Homepage drop down.
Only spaces you're allowed to view will appear.
4. Choose Submit.

You'll be directed to your new home page the next time you log in. You can change your personal home
page at any time.

Alternatively, if your Confluence administrator has set a space home page as the landing page for the whole
site, you can choose Dashboard from the Site Homepage drop down to use the dashboard as your landing
page.

Screenshot: Profile Settings

You can access the dashboard at any time using the dashboard URL. It'll look something like this: https:
//yoursite.com/wiki/dashboard.action.
Save for later
Saving pages for later helps you access them quickly from the dashboard or
On this page:
from your profile.

No time to read that page now? No problem, hit Save for later and it'll be Save a page for
waiting for you on the dashboard when you have more time. It's also a later
great place to store those pages that you use on a day to day basis. Get back to your
saved pages
Save for later was previously called Favorites.

Save a page for later

To save a page for later, hit the Save for later button at the top of the page.

The star icon will change to dark grey to indicate the page is saved. Hit the
button again if you want to remove the page from the list.
Get back to your saved pages
To view your saved pages:

Choose Saved for later on the dashboard sidebar.

Choose your profile picture at top-right of the screen, then choose Saved for later – there's a list of
your saved pages, and the spaces that you've added to My spaces.

You can also use the Favorite Pages Macro to include a list of your saved pages on any page.

Screenshot: Viewing and removing saved pages from the dashboard

View and Revoke OAuth Access Tokens
OAuth access tokens allow you to use a Confluence gadget on an external
On this page:
web application or website (also known as the 'consumer') and grant this
gadget access to Confluence data which is restricted or privy to your
Confluence user account. View your OAuth
Access Tokens
OAuth access tokens will only appear in your user profile if the following Revoke your
conditions have been met: OAuth Access
Tokens
1. Your Confluence Administrator has established an OAuth
relationship between your Confluence site and the consumer. Related pages:
Confluence Administrators should refer to Configuring OAuth for
more information about establishing these OAuth relationships. Configuring OAuth
2. You have accessed a Confluence gadget on the consumer and have for Confluence
conducted the following tasks: Admins
a. Logged in to your Confluence user account via the gadget and
then,
b. Clicked the 'Approve Access' button to allow the gadget
access to data that is privy to your Confluence user account.
Confluence will then send the consumer an OAuth 'access
token', which is specific to this gadget. You can view the
details of this access token from your Confluence site's user
account.

An OAuth access token acts as a type of 'key'. As long as the consumer is in possession of this access
token, the Confluence gadget on the consumer will be able to access Confluence data that is both publicly
available and privy to your Confluence user account. As a Confluence user, you can revoke this access
token at any time. Furthermore, all access tokens expire after seven days. Once the access token is revoked
or has expired, the Confluence gadget will only have access to publicly available Confluence data.

View your OAuth Access Tokens

To view all of your Confluence user account's OAuth access tokens:

1. Choose your profile picture at top right of the screen, then choose Settings
2. Click View OAuth Access Tokens. A view similar to screenshot below is displayed. Refer to OAuth
Access Token Details below for information on interpreting this table.
If no access tokens have been set, then 'None specified' is shown.

Screenshot: Viewing your OAuth Access Tokens

OAuth Access Token Details

Your list of OAuth access tokens is presented in a tabular format, with each access token presented in
separate rows and each property of these tokens presented in a separate columns:

Column Description
Name

Consumer The name of the Confluence gadget that was added on the consumer.
Confluence 7.4 Documentation 2

Consume A description of this consumer application. This information would have been obtained from
r the consumer's own OAuth settings when an OAuth relationship was established between
Description Confluence and that consumer.
If the consumer is another Atlassian application, this information is obtained from the Consu
mer Info tab's 'Description' field of the OAuth Administration settings. The application's
administrator can customize this Consumer Info detail.

Issued The date on which the OAuth access token was issued to the consumer by Confluence. This
On would have occurred immediately after you approved this gadget access to your Confluence
data (privy to your Confluence user account).

Expires The date when the OAuth access token expires. This is seven days after the 'Issued On'
On date. When this date is reached, the access token will be automatically removed from this list.

Actions The functionality for revoking the access token.

Revoke your OAuth Access Tokens

To revoke one of your OAuth access tokens:

1. View your Confluence user account's OAuth access tokens (described above).
2. Locate the Confluence gadget whose OAuth access token you wish to revoke and click Revoke
OAuth Access Token next to it.
The gadget's access token is revoked and the Confluence gadget on the consumer will only have
access to publicly available Confluence data.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Collaboration
Confluence is all about encouraging team collaboration to get the best
Related pages:
results, so we've built in a number of ways you can notify other people
about content that may be of interest to them. Pages and blogs
Watch Pages,
You can: Spaces and Blogs
Export Content to
Work together with your team on a page or blog and see their Word, PDF, HTML
changes in real time and XML
Share a link to a page or blog post via email
Mention a user when you write a page, blog post, comment, or add a
task
Like a page, blog post or comment

Whenever you mention another user, they'll receive an email notification; if

you like a page, blog post, or comment, the author will be notified that you like
the content.

Other users can also find out about changes to content in Confluence by wat
ching pages and spaces.

Another way to share Confluence content is by exporting it to other formats s

uch as XML, HTML, Microsoft Word and PDF.
Network Overview
You can Create a network of users who are important to you, to make sure
On this page:
you're always up-to-date with their Confluence activity. You might want to
follow your boss or teammates, to see what they're working on, or whoever
creates the most entertaining blog posts. Follow another user
Access your
When someone's part of your network, you'll be able to see when they: network view
Notes
Add or edit pages or blog posts
Comment on a page or blog post or edit existing comments Related pages:
Update their user profile
Network Macro
Subscribe to a
Network RSS Feed
Follow another user
Email Notifications
You can follow another user by using either their Hover Profile or your
Network view.

To follow a user with their Hover Profile, hover your mouse over their
profile picture when it appears in a page and choose Follow.
To follow a user from your Network view:

1. Choose your profile picture at top right of the screen, then choose Network
Alternatively, choose More in the Network section of your profile sidebar.
2. Search for and select the user in the Following field
3. Choose Follow

If you now refresh or revisit your Network view, the profile picture(s) of the user(s) you just followed will
appear within the Following list on the right. Their tracked activities will also start appearing in the Recent
Activity list.

Access your network view

If you want to see what's been happening in your network, access your network view as described above.

You can access another user's Network view using the Hover Profile by choosing More > Network Page.

Screenshot: Example of the Network view

Notes
Confluence 7.4 Documentation 2

RSS feeds: you can subscribe to any Confluence user's network RSS feed and receive summaries
on the activities of other users they're following in their network. See Subscribe to a Network RSS
Feed.
Email notifications: you can request email notifications of any activity in your network. See Email
Notifications.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Likes and Popular Content
Has someone written a good blog post or page on Confluence? Or made a
On this page:
comment you agree with? Click the Like button to them know.

When you like a page, blog post or comment, the author of the content Disabling the 'like'
receives a notification. If enough people like the content, it'll appear on the P feature
opular tab of the dashboard. Disabling
notifications when
your content is
Disabling the 'like' feature 'liked'
The like functionality is provided by a system app called the 'Confluence
Related pages:
Like Plugin'. To remove the like functionality from your site, Disabling and
enabling apps. The dashboard
Email Notifications
Disabling notifications when your content is 'liked' Network Overview

There are two ways to turn the 'someone likes your page' notifications off.

Do either of the following:

Open an email notification of a like, and click Manage Notifications

Go to <your confluence URL>/plugins/likes/view-
notifications.action
Mentions
Mentions (often known as @mentions) are a useful way of drawing
Related pages:
someone's attention to a page or comment, or assigning a task to them.
When you mention a user, they'll receive a notification by email and in their The Editor
workbox; if you mention them in a task, the task is assigned to them and Autocomplete for
appears in their tasks list. links, files, macros
and mentions
There are two ways to mention someone: using autocomplete, or via the Keyboard shortcuts
Insert menu in the editor toolbar. Workbox
Notifications
Use autocomplete

To mention someone using autocomplete, type '@' in the editor then start typing their name. Choose the
person you want to mention from the list of suggestions.

Confluence will suggest people you've mentioned previously (after yourself, of course).

It then continues to suggest matches as you type. If you've not mentioned the person recently, we'll also
include information about whether they've commented or contributed to the current page, to help you find the
right person, fast.

Use the Insert menu

If you'd rather use the Insert menu, choose Insert > User Mention then search for and select the user you
want to mention.
Confluence 7.4 Documentation 2

Notes
Disable mentions – The functionality is provided by a plugin called the 'Confluence Mentions Plugin'.
If you need to remove the user mention functionality from your site, you can disable the plugin. See Di
sabling or Enabling a Plugin.
Mentioning groups – You can only mention individual users who have the 'Can Use' Confluence
global permission. There's a feature request to allow mentions for groups:
CONFSERVER-23015 - Extend 'Mentions' to work with groups as well FUTURE CONSIDERATION
Link to a user profile – You can use a square bracket '[' and a person's name to trigger Confluence
autocomplete and link to a person's user profile or personal space. Confluence will send the person a
notification just as if you had used @mention (unless the administrator has disabled the user mention
feature).
Mention notifications - A notification is sent to a person the first time you mention them in the
content of a page, but not for subsequent mentions. If you need to catch someone's attention, and
you've already mentioned them on the page, try mentioning them in a comment. A notification is sent
every time you mention someone in a page comment or inline comment, not just the first time.
Frequently mentioned people - Confluence relies on your browser's local storage to remember the
people you mention regularly. You may see different results if you switch devices, or don't allow local
storage. Confluence doesn't indicate whether someone is a creator, contributor or commenter when
they are also a recent mention (because we're grabbing them straight from your local storage, not the
page itself).
Changing the mention name - if you change the mention name in the editor (for example you
backspace to remove their surname, or edit the mention link to change their full name to their
preferred name) this will be treated as free text and won't be updated if the person changes their
name, or is deleted from Confluence.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Share a Page or Blog Post
Use the Share button when viewing a page or blog post to email anyone a
link to that page or blog post. You can either grab the short URL from the Related pages:
share dialog, or enter a Confluence user, group or email address.
Workbox
To share a page or blog post by email: Notifications
Create and Edit
1. Go to the page or blog post you wish to share. Pages
2. Choose Share. Blog Posts
3. Enter a username, group or email address, and select the Configuring a
appropriate user, group or email address from the list of suggestions. Server for
Repeat this process to add multiple recipients to the list (or use the Outgoing Mail
trash icons to remove people from the list). Space Permissions
4. Enter an optional message. Overview
5. Choose Share to send the link via email.

In addition to an email, Confluence users will also

receive a notification in their Confluence workbox.
See Workbox Notifications.

You can also share pages from inside the editor. Hit
the button in the editor to invite people to edit
the page with you.

Notes:

The option to add people is only available if

your site has a mail server configured.
Sharing or inviting someone to edit a page or
blog post does not automatically grant any
permissions - they will still need the
appropriate Confluence permissions to
access Confluence and view or edit the
page.
Comment on pages and blog posts
Comments are a great way to bring others into the conversation about a
On this page:
page or blog post. They allow you to remark on content, add important
information, ask questions, and generally drive collaboration and teamwork.
Add a page or blog
You can add a comment at the bottom of any page or blog post, or add an in post comment
line comment by highlighting specific text on the page. Add an inline
comment
Resolve inline
Add a page or blog post comment comments
Rich comments
1. Type your comment in the comment field at the bottom of the page Link to a comment
2. Optionally, choose Preview to see how your comment will appear Comment
3. By default, Watch this page is ticked (This means you'll start permissions
receiving notifications about the page. Uncheck it if you don't want to Notes
watch the page.)
4. Choose Save (Ctrl+S or +S) Related pages:

Create and Edit

Other users can reply and/or like your comment, and you or a space
Pages
administrator can edit your comment(s).
Blog Posts
Share and
Comment on Files
Share a Page or
Blog Post

Add an inline comment

1. Highlight the text you want to comment on
2. Choose the add comment button that appears above the highlighted text
3. Type your comment and choose Save (Ctrl+S or +S)

The selected text will appear with a yellow highlight indicating an inline comment; choose any highlighted
text on the page to display the related comment(s).

Just like page and blog post comments, others can reply to, or like, your inline comments, and you'll be
notified when they do.

Resolve inline comments

Confluence 7.4 Documentation 2

Hit Resolve to hide a set of inline comments once the conversation's finished. If you want to view resolved
comments, choose > Resolved comments; to reopen a resolved comment, choose Reopen at the
bottom left.

Rich comments
Inline and page comments might look simple, but they support rich text (like bold, underline, and italics), bull
eted and numbered lists, links, and @mentions. You can also drop images into any comment, to really
illustrate your point.

Link to a comment
You can link directly to a comment on a page. See Links for more information.

If you don't see a popup when you highlight text, check that Text Select is enabled in your profile
settings.

Comment permissions
Add a comment – You need the 'Add Comments' permission in the space.
Edit a comment – You need the 'Add Comments' permission. Space administrators can edit all
comments within their space. The date on a comment always indicates the time the comment was last
edited.
Delete a comment – You need the 'Remove Comments' permission. Deleted comments cannot be
restored. If you don't have the 'Remove Comments' permission, you can delete your own comments,
but only if there are no replies to your comment.
Disable comments – If you don't want comments in a particular space, remove the 'Add Comments'
permission from the 'confluence-users' or 'users' group, anonymous users and all other users and
groups. The option to add comments will no longer appear on pages or blog posts in that space.

See Space permissions for more information. There is no permission that controls comments across the
entire site.

Members of the Confluence-administrators group can add, edit and delete comments, even if you remove
their comment permissions in the Space permissions configuration.

Notes
Choose Watch at the top-right of the page to receive an email notification whenever anyone edits or
adds a comment to the page.
On blog posts only, an 'Author' lozenge will appear on any comments made by the original author of
the post.
It's not possible to delete all comments on a page simultaneously, or change the order of comments.
Inline comments on text that is included on a page using the Include macro or Excerpt include macro
won't be visible. They are only visible on the original page.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Watch Pages, Spaces and Blogs
You can 'watch' a Confluence page, blog post or space. Confluence will
On this page:
then send you a notification email whenever anyone updates your watched
content.
Watching a page
You'll receive email notifications for: or blog post
Watching an entire
Page / blog post edits (unless the author clears the 'Notify watchers' space
check box). Watch for new blog
Deletions. posts in a space
Attachments, including new versions or deletions of an existing Watch all spaces
attachment. on the site
Comments, including new comments or deletions of existing Watching for all
comments. new blog posts on
the site
By default, Confluence will assign you as a watcher of any page or blog Manage watches
post that you create or edit. This behavior is called 'autowatch'. from your user
profile
There's no daily digest for email notifications. You'll receive immediate Manage watches
emails for important notifications (like mentions and new pages), but when from the email
lots of changes are being made at the same time, you'll only receive a message
single email with all the changes (within a 10 minute window). Autowatch and
other notification
You will not receive email notifications for content changes due to the options
output of a macro, because the page content itself hasn't been edited. We
also don't send a notification when a comment is edited. Related pages:
You need 'View' permission for the page, blog post or space to receive Manage Watchers
notifications. Email Notifications
Your User Profile
Watching a page or blog post
To start watching a page or blog post:

1. Go to the page or blog post.

2. Choose Watch and select the relevant check box.

To stop watching the page or post, deselect the relevant check box.

Watching an entire space

You can choose to watch all the pages and blog posts in a particular space.

The quickest way is to use the Watch option on a page or blog post, as described above.

To stop watching the space, deselect the relevant check box.

Alternatively, choose Pages in the space sidebar, then choose Watch this space at the top right.

Watch for new blog posts in a space

You can choose to receive a notification whenever someone adds a blog post in the space. You will not
receive notification when a blog post is updated, deleted or commented on.

To watch for new posts:

1. Go to a blog post in the space.

2. Choose Watch and select Watch for new blog posts in this space.

To stop watching for new blog posts, deselect the relevant check box. Alternatively, choose Blog in the
space sidebar, then choose Watch this blog at the top right.
Confluence 7.4 Documentation 2

Watch all spaces on the site

You can receive notifications about changes to the content of pages, blog posts and comments from all
spaces on a Confluence site.

To start watching for content changes across the whole site:

1. Choose your profile picture at top right of the screen, then choose Settings
2. Choose Email.
3. Choose Edit then choose Subscribe to daily updates.
4. Choose Submit.

Watching for all new blog posts on the site

You can choose to watch for all new blog posts in all spaces on the Confluence site. You will not receive
notification of updates to or deletions of blog posts, nor of comments on the blog posts.

To start watching for all new blog posts:

1. Choose your profile picture at top right of the screen, then choose Settings
2. Choose Email.
3. Choose Edit then choose Subscribe to all blog posts.
4. Choose Submit.

Manage watches from your user profile

The 'Watches' page in your user profile displays a list of all pages and spaces you are currently watching.

To manage your watches:

1. Choose your profile picture at top right of the screen, then choose Watches.
2. Choose Stop Watching for any unwanted spaces or pages.

Manage watches from the email message

The email notifications that you receive from Confluence have some useful links at the bottom of the email
message. The links in each message vary, depending on the context. In general, the links allow you to view
the page online, reply to a comment, and so on.

In particular with respect to setting your notification preferences, you will see one or more of the following
links:

Stop watching page – Click this link to stop watching the page that triggered the email notification.
Stop watching space – Click this link to stop watching the space that triggered the email notification.
Stop following this user – Click this link to stop following the user whose update triggered the email
notification.
Manage Notifications – Click this link to go to the email settings page in your user profile.

Screenshot: Example email notification footer showing links

Autowatch and other notification options

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

By default, Confluence will assign you as a watcher of any page or blog post that you create or edit. This
behavior is called 'autowatch'. You can turn autowatch on or off, and set other notification options, in the
email settings section of your user profile. See Edit Your User Settings.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Manage Watchers
As a space admin, you may want to control who's notified about changes
Related pages:
and updates to pages and posts within a space. You'll do this by managing
the watchers of specific pages and posts, or of the entire space. Watch Pages,
Spaces and Blogs
Take the example of a new member starting on your team, who should see Email Notifications
when changes are made in the team space – you can add them as a space
watcher so they get updates when any page or post in the space is Your profile and
changed. If someone no longer needs to be notified, you can remove them settings
as a watcher just as easily.

To manage the watchers of a page or blog post:

1. Go to the page or blog post for which you want to manage the watchers
2. Choose Watch > Manage Watchers
The left-hand column of the 'Manage Watchers' dialog shows the users watching the page or blog
post. The right-hand column shows the users watching the space.
3. Do either of the following:
Add someone as a watcher of the page, post, or space – type their username in the relevant
search box and hit Add
Remove an existing page, post, or space watcher – choose the trash icon next to their name
Email Notifications
You can 'watch' a page, blog post or space. Confluence will then send you
a notification by email whenever anyone adds or updates content on that On this page:
page or space. You'll receive immediate emails for important notifications
(like mentions and new pages), but when lots of changes are being made at
Subscribing to
the same time, you'll only receive a single email with all the changes within
email notifications
a short window (usually 10 minutes).
Notes
You can also subscribe to daily email reports and other notifications of
Related pages:
various updates, as described below.
Watch Pages,
You'll only receive notifications for content that you have permission to Spaces and Blogs
view. Users that have been disabled by an administrator will not receive Subscribe to RSS
email notifications. Feeds within
Confluence
Subscribing to email notifications Your profile and
settings
You can subscribe to be notified when: Edit Your User
Settings
A blog post is added or changed in a space that you have permission
to view.
Someone you're following makes an update in a space that you have
permission to view.
Someone follows you.

You can also subscribe to these summary reports:

A daily report of the 30 most popular updates to all spaces that you
have permission to view.
A daily or weekly report of recommended updates, in all spaces that
you have permission to view.

To edit your email notification settings:

1. Choose your profile picture at top right of the screen, then choose S
ettings
2. Click Email in the left-hand panel
3. Click Edit

Here's an explanation of all the email settings.

Setting Description Content

Autowatch Option: Do you want

Confluence to automatically Pages and blog posts that you create, edit or comment on.
add you as a watcher on
each page or blog post that
you add or update? If you
are a watcher of a page or
a post, you will receive
notification of future
changes.
Confluence 7.4 Documentation 2

Subscrib Receive daily email reports

e to daily showing changes to Pages and blog posts that are added, edited or deleted.
updates content in all spaces that Comments on a page or blog post that are added, edited or
you have permission to deleted.
view. Updates by users who have changed their personal profile.

Note: Daily email reports

do not include information
about attachments on a
page or blog post that are
added, edited or deleted.
Up to 30 updates will be
included, sorted by
popularity.

Subscrib Receive email notifications

e to all for changes to blogs in your Blog posts added, edited or deleted.
blog Confluence installation that
posts you have permission to
view.

Subscrib Receive email notifications

e to for changes to content by Space is created.
network all users that you are followi Page or blog post is created.
ng, which you have
permission to view.

Subscrib Receive an email message

e to new when anyone chooses to
follower follow you.
notificatio
ns

Notify on Option: Do you want to

my receive email notifications All pages and spaces that you are watching.
actions for your own changes? This affects all subscriptions set.

Note: If you have not

subscribed to any email
notifications and are not
watching any pages
/spaces, then selecting
'Notify on my actions' will
not do anything.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Show Option: Do you want your

changed notifications to include Edits to pages and blog posts.
content details of the changes
made to the content?

If you do not select this

option, your
notifications will include
only the title of the
page, and any
comment the author
made when updating
the page.
If you do select this
option, your
notifications will show
the differences between
the current and
previous versions of the
page. See Page History
and Page Comparison
Views.

Subscrib Receive a daily or weekly Confluence chooses the content to display, based on:
e to email message showing
recomme the top content that is Pages and blog posts that people have recently liked.
nded relevant to you from spaces Pages and blog posts that people have recently commented
updates
that you have permission to on.
view. Pages and blog posts that have recently been created.

How do you set the 'Recent' means any activity that occurred since the last
frequency of the mail recommended updates message was sent to you.
message? A link in the
email message allows you The activities are listed in order of popularity, with the most
to choose daily or weekly popular at the top. Likes, comments and content creations are
notifications. scored equally. Activity that involves people in your network rank
s higher than activity not involving your network. Content from
How do you enable and My spaces also ranks higher than content in other spaces. The
disable the notification? recommended updates summary does not include any content
You can turn off the that you created yourself, and it gives a lower ranking to content
notification by clicking a link that you have participated in, for example by adding a comment
in the email message. You or updating the page.
can also turn the
notification on or off by If there is no activity to report, Confluence will not send the
setting the 'Subscribe to email message.
recommended updates'
option in your user profile.

Notes
Mail server: To enable Confluence to send email notifications, a System Administrator must configure
an email server. See Configuring a Server for Outgoing Mail.
Batching window: System Administrators can change the batching window for changes and
comments on the same page or blog post in the Send batched notifications scheduled job. Increase
the time for fewer emails or reduce the time if more immediate notifications are essential in your site.
Recommended updates email: Confluence Administrators can set the default options for
the recommended updates notification.

Choose the cog icon , then choose General Configuration

. Click Recommended Updates Email in the left-hand panel. See Configuring the Recommended
Updates Email Notification.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Email threading: Confluence will attempt to group all the email notifications about changes to a
specific page together. Other notifications such as sharing a page, requesting access to a page, or
recommended updates emails are intentionally not grouped. Not all mail clients support email
threading, and different email clients use different methods for threading emails. We've tested
Confluence's email threading with Apple Mail 10.3, Outlook 2011, Outlook 2016, GMail, Google Inbox
and Outlook.com.

Do more with Confluence

Take your Confluence notifications to the next level with these email notification apps on the Atlassia
n Marketplace:

Notifications - ScriptRunner for Confluence: Manage Confluence notifications more easily,

with greater control and customization
No Email Storm - change the behaviour of the Notify Watchers checkbox in the editor

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Subscribe to RSS Feeds within Confluence
An RSS feed is a format for delivering summaries of regularly changing web
content. Subscribing to an RSS feed allows you to stay informed of the On this page:
latest content from sites that you are interested in.
Confluence RSS
RSS is not designed to be read in a regular web browser. Specialized RSS
feeds
newsreader programs can check RSS files every so often, and tell you
Remove an RSS
what's new on a site. Your reader may be on a website, a browser
feed
extension, part of your email program, or a stand-alone program.
Related pages:
Confluence generates its own RSS feeds for tracking updates to content
within Confluence. You will need an RSS reader which can grab the RSS Watch Pages,
feeds from Confluence and display them for you. Spaces and Blogs
RSS Feed Macro
Confluence's RSS macro allows you to display the contents of an RSS feed
on a Confluence page. The feeds may come from a Confluence feed
generator or from external sites. In this way, Confluence can act as an RSS
reader.
Confluence RSS feeds
RSS feeds allow you to track updates to content within Confluence. You will need an RSS newsreader to
read a feed.

You can create a customized RSS feed using the RSS Feed Builder or subscribe to one of the pre-specified
feeds generated by Confluence.

What would you like to do?

Create and subscribe to customized RSS feeds using the RSS Feed Builder – Create a customized
RSS feed. For example, you can filter your feed using a label, specify the number of items and days
to include in your feed, and so on.
Subscribe to pre-specified RSS feeds – Generate an RSS feed automatically in a minimal number
of steps.
Subscribe to a feed of any Confluence user's network – Track the activities of users the selected
person is following.

Remove an RSS feed

There is no need to try to delete or remove an RSS feed built by the Confluence RSS feed builder.

Explanation: The feeds generated by the RSS Feed Builder are dynamically generated via the parameters
included in the feed URL (address). For example, take a look at the following feed URL:

http://confluence.atlassian.com/createrssfeed.action?types=page&sort=modified&showContent=true...

The above feed URL will generate a list of pages ('types=page'), sorted by the modification date and
showing the page content. The feed is generated at the time when the URL is fetched and there is no RSS
feed information stored on the database. For that reason, there is no need to remove anything.
Subscribe to pre-specified RSS feeds
This page tells you how to get hold of an RSS feed which Confluence has
Related pages:
predefined for you.
The RSS Feed
To subscribe to predefined RSS feeds for a particular space: Builder
RSS Feed Macro
1. Go to the space and choose Space tools > Content Tools from the Network Overview
bottom of the sidebar
2. Choose RSS Feeds
3. Copy and paste the link for one of the feeds into your RSS
newsreader

Feeds include:
Pages Comments
Blog Attachments
Mail All content

To subscribe to predefined RSS feeds for a particular page (where available):

Note that the word 'page' here means a part of the Confluence user interface, rather than a page that
contains Confluence content. For example, your Network view offers an RSS feed.

1. Go to the page
2. Locate the following icon, which is available in the top-right corner of certain pages:
3. Copy and paste the icon's link into your RSS newsreader

Notes
The predefined RSS feed will return no more than 10 entries within the last 5 days, if you want to customize
your Confluence RSS feed (for example, use a label to filter your feed), use the RSS Feed builder instead of
the above instructions.
The RSS Feed Builder
Using the RSS feed builder, you can create customized RSS feeds to
subscribe to changes within Confluence.

Wondering what an RSS feed is? See more information about RSS Feeds.
On this page:
Build an RSS feed
Build an RSS feed
Follow the steps below to build your feed, choosing the type of content and Notes
the time period you want to monitor.
Related pages:
To create a customized RSS feed:
Watch Pages,
Spaces and Blogs
1. Choose the help icon at top right of the screen, then choose Fe Subscribe to RSS
ed Builder Feeds within
2. Select the content types you want in your feed Confluence
Check Mail if you want to know when the email archive is updated.
(See the overview of mail archives in Confluence.)
3. Select one or more spaces from the list
4. Click Advanced Options to set the following:

Option Description

Feed The default name is based on the name of your

Name Confluence installation. For example, 'Extranet RSS
Feed'.

With Enter one or more labels separated by spaces or

these commas. Confluence returns all content (of the selected
labels types) that matches one or more of the labels. See the h
int below about using labels to customize your feeds.

Exclud Exclude specific spaces from those already selected.

e
these
spaces

Sorted Sort content by either the date or creation or the date

by they were last updated.

Limit to Specify the number of items returned in your feed.

Within Specify how old items returned can be.

the last

Include Specify whether the entire page is displayed in the feed.

content
for
pages
5. Choose Create RSS Feed
6. Drag or copy the link into your RSS reader

Hints
Separate feeds. Try building separate feeds, one for pages only and one that includes comments as
well. This allows you to monitor only pages if you are short of time, and to read the comments when
you have more time.
Confluence 7.4 Documentation 2

Labels to customize your feed. You can use the RSS feed builder to track updates to labeled pages
and comments on those pages. Here is an idea for customizing your RSS feed by using your own
personal label(s). This is useful if you want to track updates to specific pages or blog posts, and you
do not want to deal with emails. You can use this method as an alternative to watching pages.
Build an RSS feed that returns pages, blog posts and comments labeled with a personal label,
such as 'my:feed'.
Each time you want to 'watch' a page, just label it with 'my:feed'.
All updates and comments will automatically come through your RSS feed.

Notes
Removing an RSS feed:

There is no need to try to delete or remove an RSS feed built by the Confluence RSS feed builder.

Explanation: The feeds generated by the RSS Feed Builder are dynamically generated via the
parameters included in the feed URL (address). For example, take a look at the following feed URL:

http://confluence.atlassian.com/createrssfeed.action?types=page&sort=modified&showContent=true...

The above feed URL will generate a list of pages ('types=page'), sorted by the modification date and
showing the page content. The feed is generated at the time when the URL is fetched and there is no
RSS feed information stored on the database. For that reason, there is no need to remove anything.

Feed authentication options: Confluence can offer you the option of an anonymous feed or a feed
that requires authentication.
An anonymous feed will show only the content that is visible to anonymous users. The feed
URL does not contain the &os_authType parameter mentioned below. This feed is useful
only if your Confluence site allows anonymous access. If a feed is anonymous, you only get
anonymously-viewable content in the feed regardless of whether you are a Confluence user or
not.
An authenticated feed requires you to log in to Confluence before you can retrieve the
content. The feed URL contains the following parameter: &os_authType=basic.
The option to choose between an anonymous and an authenticated feed is currently not
available on the feed builder screen. The feed builder offers only authenticated feeds. See CO
NF-21601 for details and a workaround.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Subscribe to a Network RSS Feed
You can create an RSS Feed from any user's network view, allowing you to
On this page:
receive summaries on the activities of users they are following in their
network. The types of activities tracked in these RSS feed summaries
include: Subscribe to a
user's network feed
Additions or edits to pages or blog posts Customize your
Comments added to a page or blog post or edits to existing network RSS feed
comments Notes
Updates to a user's profile
Related pages:
Subscribe to a user's network feed Network Overview
Subscribe to RSS
To subscribe to a user's network RSS feed: Feeds within
Confluence
1. Locate the RSS icon , which is available from the top-right of: Your profile and
The 'Recent activity of the users you are following' section of settings
your network page, or
The 'Activity of followed users' section of another user's
network page.
2. Copy and paste the icon's link into your RSS newsreader

Customize your network RSS feed

Confluence does not provide a way of customizing a network RSS feed via the user interface. However, you
can modify the maximum number of results and type of content displayed in these feeds by directly editing
the RSS feed link in your RSS newsreader.

To modify the maximum number of results displayed in your RSS feed:

1. Edit the RSS feed link in your RSS newsreader.

2. Change the value of the max parameter from its default value of 40 to a value of your choice.
Example:
http://confluence.atlassian.com/feeds/network.action?
username=MYNAME&max=60&publicFeed=false&os_authType=basic&rssType=atom
3. Save the modified link in your RSS newsreader.

To modify the type of content displayed in your RSS feed:

1. Edit the RSS feed link in your RSS newsreader.

2. Append the parameter contentType to the end of the link, followed by an equals sign (=) and then
add the appropriate content type value of your choice:
PAGE — restricts the RSS feed to page additions or updates.
BLOG — restricts the RSS feed to blog post additions or updates.
ATTACHMENT — restricts the RSS feed to attachment additions or updates.
COMMENT — restricts the RSS feed to comment additions or updates.

Content type values are case-sensitive. Ensure that each parameter is separated from the other by an
ampersand (&).
Example:
http://confluence.atlassian.com/feeds/network.action?
username=ggaskell&max=40&publicFeed=false&os_authType=basic&rssType=atom&contentType=B
LOG

3. Save the modified link in your RSS newsreader.

Notes
Confluence 7.4 Documentation 2

It is not possible to filter for more than one type of content by adding multiple values to the contentType
parameter.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Workbox Notifications
The Confluence workbox displays all
notifications collected from Confluence page On this page:
watches, shares, mentions, and tasks. From your
workbox you can reply to comments, like a Manage your notifications
comment or page, watch a page, or open the Which notifications are included?
relevant page or blog post. Keyboard shortcuts
Manage notifications with Confluence
If your Confluence site is linked to a Jira application mobile
such as Jira Software or Jira Service Desk, you'll Notes
also see notifications from your Jira application in
the workbox. Related pages:
Looking to manage your notification email Configuring Workbox Notifications
messages instead? See Email Notifications. Email Notifications
Watch Pages, Spaces and Blogs
Manage your notifications Likes and Popular Content

1. Choose the workbox icon in the header.

A number will appear the workbox icon, to indicate the number of unread notifications waiting
for your attention.
You can use the keyboard shortcut: Type g then n. (When in the Confluence editor, click
outside the editor before pressing the keyboard shortcut keys.)
2. Choose a notification from the list, to see the notification details. You can then:
Open the related page, blog post, or comment.
Like or Unlike the page, blog post, or comment.
Watch or Stop Watching to receive notifications, or stop receiving notifications, about a page
or blog post.
Reply a comment, without leaving the workbox.

Screenshot: Your Confluence notifications in the workbox

Confluence 7.4 Documentation 2

Which notifications are included?

The workbox displays a notification when someone does one of the following in Confluence:

Shares a page or blog post with you.

Mentions you in a page, blog post, comment or task.
Comments on a page or blog post that you are watching.
Likes a page or blog post that you are watching.

The workbox does not show notifications triggered because you are watching a space. Only watches on
pages and blog posts are relevant here.

The notification in your workbox appears as 'read' if you have already viewed the page or blog post.

If your Confluence site is linked to a Jira application, you will also see the following Jira notifications in your
workbox:

Comments on issues that you are watching.

Mentions.
Shares of issues, filters and searches.

Keyboard shortcuts

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Shortcut Action

g then n Open the Confluence workbox.

j Move down to the next entry in the notification list.

k Move up to the previous entry in the notification list.

n Move down to the next notification for a particular page or blog post.

p Move up to the previous notification for a particular page or blog post.

Enter Open the selected notification.

u Return to the notification list after opening a particular notification.

Manage notifications with Confluence mobile

You can also view and respond to notifications on your phone or other mobile device. See Confluence Mobile
for more about mobile platforms.

Notes
Read notifications are automatically deleted after 2 weeks.
Unread notifications are automatically deleted after 4 weeks.
You cannot delete your notifications yourself.
If a new notification arrives while you have workbox open, the count appears on the workbox icon but
the notification is not added to the workbox. You need to close workbox and re-open it to see the new
notification.
The ability to receive notifications from Jira or another Confluence site is available in Confluence
4.3.3 and later. To receive Jira notifications, you need Jira 5.2 or later.

Administrators can enable and disable the workbox on your Confluence site. They can also connect a
Jira site or another Confluence site, so that notifications from those sites appear in your workbox too.
See Configuring Workbox Notifications.
The Confluence workbox is provided by a set of plugins. To remove the personal notifications and
tasks functionality from your site, you can disable the following plugins. See Disabling or Enabling a
Plugin for instructions. Disabling these plugins will disable the entire workbox . It is not possible to
disable only tasks or only notifications:
Workbox - Common Plugin
Workbox - Host Plugin
Workbox - Confluence Provider Plugin
If you want to re-enable the plugins, do so in the following order: Common Plugin, Host Plugin,
Confluence Provider Plugin.
There is no option to disable the workbox for an individual user.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Search
Confluence gives you a few ways to find what you're looking for. Here's an
overview of Confluence search, and a few tips to help you find things more On this page:
easily.
How Confluence
How Confluence search works search works
Start a search
When you enter a search term, Confluence looks for content in all spaces Filter your search
(including personal spaces), pages, mail, personal profiles, and space results
descriptions. It also looks at the content of some attached file types (Word, Search for admin
Text, PowerPoint, Excel, PDF, and HTML). options
Advanced search
Search results are based on your Confluence permissions, so you'll only Advanced search
see content you're allowed to view. syntax

Related pages:

Confluence Search
Syntax
Confluence Search
Fields
Recently Viewed
Pages and Blog
Posts
Search Results
Macro
Livesearch Macro
Search the People
Directory

Start a search
To search Confluence:

1. Click the search field in the top-right of Confluence to open the search panel.
2. Start typing your search term.

Results will appear as you type — you don't need to hit enter.

We exclude comments from your search results unless you select the comment option from the type filter.

Screenshot: the search panel

Confluence 7.4 Documentation 2

1. Search filters – refine your results by space, contributor, type, date, label, or space category.
2. Advanced search – go the the advanced search page.
3. Search tips – get search help, and tips for refining your search.

Tip: Type / on your keyboard to quickly open the search panel.

Filter your search results

You can refine your search using interactive filters on the left-hand side of the search panel.

Search within a space

Use the space filter to find content within a particular space or list of spaces. The space you're currently in
will appear at the top of the list by default. Start typing the space name and choose from the list of suggested
spaces.

Click the toggle to search within archived spaces.

Search for content by a specific person

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Use the contributor filter to restrict your search to content modified (created, updated, or commented on) by
particular people. Start typing the person's username, or part of their name, and we'll show you a list of
possible matches. You can add as many people as you like.

Tip: To search for your own work, click the Contributor filter, then select your profile from the drop-
down menu. Your name appears here by default, so it's easy to find.

Filter by content type

Use the type filter to only show content of a certain type, such as pages, blog posts, comments or user
profiles.

Search within a specific time frame

Use the date filter to search for content last modified (created, updated, or commented on) within a particular
period of time.

To search within a specific date range:

1. Click Advanced Search on the left-side of the search panel.

2. In the Last modified section, choose Custom.
3. Select the date range from the drop-down date picker.

Search for content with a specific label

Use the label filter to search for content containing a specific label. Start typing the name of the label and
choose from the list of possible matches.

Search within a space category

Use the space category filter to search within a group of related spaces. Start typing the category name and
choose from the list of possible matches. You can browse existing categories from the Space directory.

Tip: Space admins can organize spaces into categories. You can create space categories for
departments, subject areas, office locations — whatever works for your team. Learn how to create a
space category

Search for admin options

As a Confluence admin, you can can quickly access admin options from the search panel.

Start typing what you want to do. We'll show the top three matching admin items at the top of your search
results. You'll only see options you have permission to perform.

If you apply a search filter, admin items will no longer appear in your results.

Advanced search
The advanced search page allows you to add more search filters, such as creator, title, date range or
ancestor page.

To use advanced search:

1. Click the search field at the top-right of Confluence.

2. Click Advanced search on the left-side of the search panel.
3. Type your keyword in the search field and hit enter.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Adding a filter from the advanced search page

To add a search filter from the advanced search page:

1. Click Add a filter on the bottom left of the advanced search page.
2. From the drop-down menu, select the relevant filter.

Screenshot: advanced search page

1. Search filters – narrow your search by adding filters.

2. Add a filter – add more filters for even more precise search.

You can choose from these additional filters:

Creator – Restrict your search to content created by a particular person. Start typing the person's
username or part of their name and Confluence will offer you a list of possible matches.
Label – Only search for content containing specific labels.
With parent – Only search for direct children of a specific parent page.
With ancestor – Only search for pages below a certain page in the hierarchy.
Created – Choose or enter a date to only show content created within a particular period of time.
Mentioning user – Only search for content that mentions a particular Confluence user.
With title – Only search within page or blog titles.

These filters are provided by Confluence Query Language (CQL).

Advanced search syntax

You can also refine your search using Confluence search syntax. These are words or symbols you enter into
the search field to help narrow down your results. Learn more about Confluence Search Syntax.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence Search Syntax
You can create an advanced search query using Confluence search syntax.
On this page:
These are special words and symbols you enter into the search field to
narrow the focus of your search.
How to use search
This page outlines the syntax supported by Confluence's search engine, Luc syntax
ene. Search for an
exact match
Search using
wildcards
Exclude words
from your search
Combine search
terms
Search for nearby
words (proximity
search)
Search within an
alphabetical range
Search for words
spelled similarly
(fuzzy search)
Combining search
operators
Searching for
macros
Search specific
fields in Confluence
Confluence search
fields

Related pages:
Search
Confluence Search
Fields
Search the People
Directory

How to use search syntax

To create a search query using Confluence syntax:

1. Click the search field at the top right of Confluence to open the expanded search panel.
2. Type your query using syntax supported by Confluence.

You can use multiple search words and operators in your query.

Screenshot: an example of a search query using Confluence search syntax

Confluence 7.4 Documentation 2

Search for an exact match

Use double quotes around your search term to find a specific word or phrase. For example "product
roadmap" will search for content that contains the phrase 'product roadmap', or a phrase where 'product' and
'roadmap' are the major words.

"product roadmap"

Limitations with exact match search

Phrases with stop words

Confluence ignores common words (stop words) — such as 'and', 'the', 'or', and 'it' — even if they are
included within double quotes.

For example, searching for "the IT budget" will only return pages containing 'budget', because 'the' and 'it'
are stop words.

If you'd like to change this, vote on this improvement request:

CONFSERVER-14910 - Provide ability to override Lucene tokenisation and stemming and search for
exact text (literal search) FUTURE CONSIDERATION

Phrases with special characters

Confluence ignores all symbols, such as hyphens or underscores, even if they are included within double
quotes.

For example, if you search for "DOC-8510", you get all pages containing 'doc' and '8510'.

Avoid using special characters, such as hyphens, in page or attachment names as they may not be
found by Confluence search.

Search using wildcards

Wildcards replace one or more characters in your search. They can help expand your search. For example,
the search below would find https://www.atlassian.com or http://www.atlassian.jp

http*.atlassian.*

Confluence doesn't support leading wildcards. This means searching for *heese will not return cheese.

Wildcard Description Example

Multiple Use an asterisk (*) at the end of your word to print* finds content containing 'printer',
characters replace multiple characters. 'printing', 'prints' and so on.

Multiple Use asterisks (*) to add more than one r*c* finds content containing 'react',
wildcards multiple-character wildcard 'recovery', 'refactor' and so on.

Single Use a question mark (?) to replace a single b?tter finds content containing 'butter',
character character in your search. 'bitter', 'better', 'batter' and so on.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Leading wildcards

Lucene doesn't allow wildcards at the beginning of your search, but you can format your search as a
regular expression as a workaround. For example, you can't search for *hum* or ?hum*, as they
begin with a wildcard, but you can search for /.*hum.*/ and find things like hum, human, and
inhumane.

Exclude words from your search

Use NOT or minus (-) to exclude words from your search.

chalk NOT cheese

Operator Description Example

NOT Use NOT (in capital letters) to exclude chalk NOT cheese finds content containing
a word from your search. 'chalk' but NOT 'cheese'

Minus (-) Put a minus sign (-) in front of words chalk butter -cheese finds content containing
you want to leave out. 'chalk' and 'butter' but not 'cheese'

Combine search terms

Operator Description Example

OR Use OR (in capital letters) to search for content chalk OR cheese finds content
that contains one of the terms. containing either 'chalk' or 'cheese'

AND Use AND (in capital letters) to search for content chalk AND cheese finds content
that contains more than one search term. containing both 'chalk' and 'cheese'

You can also combine search terms and operators, for example:

(cheese OR butter) AND chalk

Search for nearby words (proximity search)

Use a tilde (~) followed by a number to find two words within a certain number of words of each other.

For example, the following search will return 'Octagon blog post', but not 'Octagon team blog post':

"octagon post"~1

The following search won't work, because you can't search for two words within zero words of each other. If
you think the words are next to each other, use the matched phrase search.

"octagon post"~0

Search within an alphabetical range

Use 'TO' (in capital letters) to search for names that fall alphabetically within a specified range. For example:

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

[adam TO ben]

Note: You can't use the AND keyword inside this statement.

Search for words spelled similarly (fuzzy search)

Use a tilde (~) to find words spelled similarly, or to pick up misspellings.

For example, if you want to search for octagon, but you're not sure how it's been spelled, type the word
followed by a tilde:

octogan~

Combining search operators

You can also combine various search terms together:

o?tag* AND past~ AND ("blog" AND "post")

Searching for macros

You can search Confluence pages to find where a macro is used. Start your search with macroName: and
type the macro name after the colon. For example, to search for all excerpt-include macros:

macroName:excerpt-include*

Search specific fields in Confluence

Confluence data is stored in fields, for example title, label, type and so on. To search for content using a
specific field, type the name of that field into the search box followed by a colon (:), and then the term you're
looking for.

You can use multiple fields in the same query. For example, you could use the following query to find all blog
posts containing the Excerpt Include macro.

type:blogpost AND macroName:excerpt-include*

Confluence will only look for the term directly after the colon. For example, the query below will search for
'some' in the title field and 'title' in the default fields:

title:some title

Use double quotes if you want to find multiple keywords:

title:"some title"

Confluence search fields

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

This table lists some common search fields, and shows examples of what to type into the search box. Fields
are case sensitive, so make sure you type the field name exactly as it appears in the table below.

Field Description Examples

macro Searches for pages that contains a specific macro. Type the name of the macroName:
Name macro in lowercase. You can use a wildcard to make sure Confluence finds excerpt-
the macro you're after. include*

macroName:
jira*

space Searches for content within a specific space, using the space key. Type the spacekey:
key name of the space key in capital letters. MARKETING

You can add multiple spaces using brackets and commas. spacekey:
(IT,
MARKETING)

title Searches for content with specific words in the title. title:"
product
roadmap"

type Searches for content of a particular type. You can use the following content type:
types in your query: attachment

page type:
blogpost blogpost
attachment
comment (only supported when using advanced search).

labelT Searches for content containing a specific label. If the label has a hyphen, labelText:
ext include it within double quotes. roadmap

labelText:"
product-
roadmap"

For more information about search fields, see Confluence Search Fields.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence Search Fields
This page gives an overview of the Apache Lucene search fields used in
On this page:
Confluence.

Filter with CQL

Filter with CQL Searching for
content in specific
Before you dive into learning more about Lucene fields, you may want to fields
learn about the powerful search filtering offered by Confluence Query Confluence search
Language (CQL). fields
Personal
CQL (Confluence Query Language) is a query language developed for Information
Confluence, which you can use in some macros and the Confluence Pages
search. Confluence search and CQL-powered macros allow you to add Blog
filters to build up a search query, adding as many filters as you need to Attachments
narrow down the search results. Mail items
Notes
Use the Add a filter link to add more filters to your query.
Related pages:
For an OR search, specify multiple values in the same field. Search
So to show pages with 'label-a', 'label-b' or both you'd put Confluence Search
'label-a' and 'label-b' in the same Label field, like this: Syntax
Search the People
Directory

For an AND search, add more than one filter and specify a
single value in each.
To show only pages with label-a and label-b you'd put 'label-a'
in one label field, then add a second Label field to the macro,
and put 'label-b' in the second one, like this:

Put simply, OR values are entered in the same filter, AND

values are entered in different filter.
Only some filters support AND. If the filter doesn't support the
AND operator, you won't be able to add that filter more than
once.
For a NOT search, enter a minus sign (-) before the label.
This'll exclude everything with that label.

You can use the following CQL filters to build your query:

Filter Description Operators

Label* Include pages, blog posts or OR (multiple

attachments with these labels. values in the
same filter)

AND (multiple
Label filters)
Confluence 7.4 Documentation 2

With Include pages that are children of this OR (multiple

ancest page. values in the
or same filter)
This allows you to restrict the macro to
a single page tree.

Contri Include pages or blog posts that were OR (multiple

butor** created or edited by these people. values in the
same filter)

Creator Include items created by these people. OR (multiple

values in the
same filter)

Mentio Include pages and blog posts that OR (multiple

ning @mention these people. values in the
user same filter)

With Include only direct children of this EQUALS (one

parent page (further sub-pages won't be page only)
included)

In Include items from these spaces. OR (multiple

space** values in the
same filter)

Includi Include items that contain this text. CONTAINS

ng (single word or
text** phrase)

With Include items that contain this text in CONTAINS

title the title. (single word or
phrase)

Of Include only pages, blogs or OR (multiple

type** attachments. values in the
same filter)

* This field is required in CQL-powered macros.

** You can add these filters in CQL-powered macros but in search

they're part of the standard search filters, so they don't appear in the Add
a filter menu.

Searching for content in specific fields

Confluence data is stored in fields which can be specified in the search. To
search a specific field, type the name of the field followed by a colon ':' and
then the term you are looking for. For example:

title:"Some Title"

labelText:chalk

The field specification applies only to the term directly preceding the colon.
For example, the query below will look for "Some" in the title field and will
search for "Heading" in the default fields.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

title:Some Heading

To learn more about using Confluence search fields in an advanced search query, head to Confluence
Search Syntax.

Confluence search fields

Below are the fields which can be searched, listed by content type.

Personal Information

Name Indexed Stored Tokenized Notes

handle true true false

type true true false

urlPath true true false

fullName true true true

title true true false

labelText true true true

modified true true false

created true true false

contentBody true true true

Pages

Name Indexed Stored Tokenized Notes

handle true true false

type true true false

urlPath true true false

title true true true

spacekey true true false

labelText true true true

modified true true false

created true true false

contentBody true true true

macroName true true false The name of a macro used on the page

Blog

Name Indexed Stored Tokenized Notes

handle true true false

type true true false

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

urlPath true true false

title true true true

spacekey true true false

labelText true true true

modified true true false

created true true false

contentBody true true true

macroName true true false The name of a macro used in the blog

Attachments

Name Indexed Stored Tokenized Notes

handle true true false

type true true false

urlPath true true false

filename true true true

title true true false

comment true true true

spacekey true true false

modified true true false

created true true false

contentBody true true true

Mail items

Name Indexed Stored Tokenized Notes

handle true true false

type true true false

urlPath true true false

title true true true

spacekey true true false

messageid true true false

inreplyto true true false

recipients true true true

labelText true true true

modified true true false

created true true false

contentBody true true true

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

Notes
To find out the version of Lucene Confluence is using go to <installation directory>/confluence
/WEB-INF/lib and locate the Lucene jar files. The Lucene version number will be part of the filename.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Search the People Directory
The people directory displays a list of people who
are authorized to log in to your Confluence site On this page:
(they have the 'Can Use' global permission).
View the people directory
The people directory includes anybody who has
Search for people
logged into Confluence or who has had a user
Follow people's activities
account created for them in Confluence.
Notes
The people directory does not include users who
Related pages:
can log into Confluence using external user
management if they have never yet logged in. Create a Personal Space
Editing your User Profile
View the people directory Set Your Profile Picture

Choose People at the top of the screen.

Search for people
To search for a particular person, type their first name and/or last name into the search box and choose Sear
ch.

To see everyone who uses your Confluence site, choose All People.
To see just those people who have set up a personal space, choose People with Personal Spaces.

Follow people's activities

Confluence's network features allow you to 'follow' (that is, keep track of) other people's activities in your
Confluence site. For more information, please refer to Network Overview. You can use the hover profile
feature in the people directory to start following other people.

To start following someone, move your mouse over their name or profile picture and choose Follow in
their profile popup.
To stop following someone, move your mouse over their name or profile picture and choose Stop
Following in their profile popup.

Once you start following another person, their activities will start appearing in your network view.

Screenshot: The people directory

Notes
Confluence 7.4 Documentation 2

The people directory uses the hCard microformat for simple integration with a variety of microformat-
enabled tools. hCard is an open data format for representing people, companies, organizations, and
places. Read more about microformats and hCard.
By default, deactivated users (disabled user accounts) are excluded from the people directory. You
can include them by adding the showDeactivatedUsers parameter to the URL. For example:

http://my.confluence.com/dopeopledirectorysearch.action?showDeactivatedUsers=true

Any user who does not have the 'Can Use' Confluence global permission won't appear in the People
directory (for example, Jira Service Desk customers who can view KB articles, but do not have a
Confluence license).
By default, externally deleted users (for example, users deleted from an LDAP repository) are
excluded from the people directory. You can include them by adding the showExternallyDeletedU
sers parameter to the URL. For example:

http://my.confluence.com/dopeopledirectorysearch.action?showExternallyDeletedUsers=true

The Confluence administrator can hide the people directory. If it is hidden, you will not see the People
Directory option.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Recently Viewed Pages and Blog Posts
The Recently Viewed list in Confluence keeps track of pages and blog
Related pages:
posts you've recently visited, and allows you to easily navigate back to them.
Create and Edit
To view your recently viewed content: Pages
Your profile and
1. Choose your profile picture at top right of the screen, then choose settings
Recently Viewed
2. Choose the title of the page you want to revisit

To filter the list, type part of a page title or user's name in the Filter field.
Your last ten recently viewed pages also appear when you click in Confluence's Search field before you
start typing a search query.
Permissions and restrictions
As a tool for communication and collaboration, we
believe Confluence is at its best when everyone can On this page:
participate fully. Confluence keeps a history of all
changes to pages and other content, so it's easy to
Levels of permission
see who has changed what, and reverse any
Global permissions
changes if you need to.
Space permissions
Page restrictions
Confluence does, however, give you the choice to
How do permissions and restrictions
make your site, spaces, and pages as open or
interact?
closed as you want to.
Check who can view a page

Levels of permission Related pages:

There are three levels of permissions in Confluence: Confluence Groups

Global Permissions Overview
global permissions Space Permissions Overview
space permissions, and Page Restrictions
page restrictions. Configuring Confluence Security

Global permissions

Global permissions are site-wide permissions, and are assigned by a Confluence administrator or system
administrator.

Global permissions cover things like whether a user can log in or create a space. They don't really interact
with space permissions or page restrictions.

For full details, check out the Global Permissions Overview.

Space permissions

Every space has its own independent set of permissions, managed by the space administrators, which
determine the access settings for different users and groups.

They can be used to grant or revoke permission to view, add, edit, and delete content within that space, and
can be applied to groups, users, and even to anonymous users (people who aren't logged in) if need be.

For full details, check out the Space Permissions Overview.

One thing to watch out for is where a user is a member of multiple groups. You may have revoked
permission for that individual user to add pages, for example, but if they're a member of a groups
that is allowed to add pages, they'll still be able to create new pages in the space.

If you can't get the result you want from space permissions, or you're not sure, check with one of
your Confluence administrators to determine what permissions you should apply to individuals and
groups.

Page restrictions

Page restrictions work a little differently to global and space permissions. Pages are open for viewing or
editing by default, but you can restrict either viewing or editing to certain users or groups if you need to.
Page restrictions can be applied to published or unpublished pages and blog posts (drafts).
Confluence 7.4 Documentation 2

Don't forget, every page in Confluence lives within a space, and space permissions allow the space admin to
revoke permission to view content for the whole space. Even the ability to apply restrictions to pages is
controlled by the 'restrict pages' space permission.

For full details, check out Page Restrictions.

How do permissions and restrictions interact?

You can restrict viewing of a page or blog post to certain users or groups, so that even if someone has the
'view' permission for the space, they won't be able to view the content of the page or blog post.

If someone is a space admin and you've used page restrictions to prevent them viewing a page, they won't
be able to see the page when they navigate to it. As a space admin though, they can see a list of restricted
pages in the space and remove the restrictions.

Check who can view a page

To check who can view a page, go to > People who can view. This will show a list of people, including
administrators, who have space permission to see the space, and are not prevented by page restrictions
from seeing the page. See Check who can view a page for more information.

The diagram below shows the points at which someone could be prevented from viewing a page.

Site - they don't have permission to log in to Confluence.

Space - they don't have permission to view the space.
Parent page - the current page is inheriting a view restriction from another page higher up in the page
hierarchy, preventing them from viewing.
Child page - the current page has a view restriction preventing them from viewing.

What about links?

Space permissions and page restrictions affect how links between Confluence pages are displayed.

If someone doesn't have 'View' space permission, links to pages in that space will be visible, but
they'll get a "page not found" message. The space key is not revealed in the link URL.
If someone has the "View" space permission, but the page has view restrictions, the link will be visible
but they'll get an "access denied" message when they click the link.

Links to attachments are also affected. If the visitor doesn't have permission to view the page the attachment
lives on, the link won't be rendered.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence Groups
Grouping users in Confluence is a great way to cut
down the work required when managing On this page:
permissions and restrictions.

If you're a space admin, you can assign a set of spa Default Confluence groups
ce permissions to a group rather than to each Anonymous users
individual user. And as a page creator with 'Add Unlicensed users from linked applications
/Delete Restrictions' permission, you can also add
and remove page restrictions for groups. Related Pages:

Space Permissions Overview

Default Confluence groups Assign Space Permissions
Page Restrictions
There are two default groups in every Confluence Confluence Groups for Administrators
instance and, beyond that, Confluence
administrators are free to set up and edit groups in
any way they see fit.
The two default groups in Confluence are:

confluence-users - this is the default group into which all new users are usually assigned. In most
sites this is the group that provides the permission to log in to Confluence.
confluence-administrators – this super group grants the highest level of administrator
permissions. Members of this can view all pages, including restricted pages. While they can't edit
existing pages, they can add, delete, comment, restore page history, and administer the space. They
can also access the admin console and perform all administrative tasks.

Overlapping permissions
Space permissions are additive. If a user is granted permissions as an individual or as a member of
one or more groups, Confluence will combine these permissions together. This is sometimes known
as their effective permissions.
Sasha is a member of the confluence-users group and the developers group. The conflu
ence-users group has 'export' permission, but does not have 'restrict' permission. The develo
pers group has 'restrict' permission but does not have 'export' permission.

By being a member of these two groups, Sasha can restrict and export content. The permissions
do not conflict, they combine to determine what Sasha is allowed to do in this space.

Anonymous users
People who don't log in when they access Confluence are known as 'anonymous' users. By default,
anonymous users don't have access to view or change any content in your Confluence site, but Confluence
admins can assign permissions to anonymous users if it's required.

Unlicensed users from linked applications

If you're using Confluence as a knowledge base for Jira Service Desk, your Jira Service
Desk administrator can choose to allow all active users and customers (that is logged in users who do not
have a Confluence license) to view specific spaces.

These users have very limited access, and cannot be granted permissions in the same way as an individual
or group. However, it's important to note that this permission overrides all existing space permissions, so any
logged in Confluence user will also be able to see the space (regardless of their group membership). This is
due to the way Confluence inherits permissions.
Check who can view a page
Confluence is open by default, however because of the layers of space
On this page:
permissions and page restrictions that can be applied, it isn't always
obvious who can see your page.
Check who can
If you want to share a page with someone in a different team, for example, view a page
it's useful to know whether they have adequate permissions to see it before Why can
you share. these
people
view?
What should
I do if
someone
can't see my
page?
How do I
make my
page
completley
private?
Disable the People
who can view
option

Related pages:

Permissions and
restrictions
Global Permissions
Overview
Space Permissions
Overview

Check who can view a page

To check who can view a page:

1. Go to > People who can view.

2. A list of all the people who can view the page will appear.
3. Start typing a name to filter the list.

People who can view is available in both Confluence Server and Confluence Data Center.
Confluence 7.4 Documentation 2

Screenshot: the People who can view dialog showing a list of 5 people.

Why can these people view?

The list includes everyone who:

is allowed to view the space, via space permissions, and

is not prevented from viewing the page by page restrictions.

The list also includes members of the confluence-administrators super group, who can always see all spaces
and pages. This means that even if you restrict a page to yourself, it's possible that at least one other person
can see it.

What should I do if someone can't see my page?

If you want to share your page with a person, and they're not listed, you'll need to work out what is
preventing them from viewing the page.

If you restricted the page, add them to the page restrictions, and then check the People who can view list
again.

If they still aren't listed, it's likely they don't have permission to see the space. You'll need to contact a space
admin to help with this. Go to Space Tools > Overview for a list of space admins.

How do I make my page completley private?

The short answer is, you can't. Confluence is designed to be open. It's for sharing work with your team.
While you can restrict a page to yourself, it's important to note that:

Space administrators always have the ability to remove page restrictions, even from pages they can't
see.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

People with Confluence Administrator and System Administrator global permissions can't see your
pages by default, but they can grant themselves space administrator permission to the space.
Members of the confluence-administrators super group can see all spaces and pages. This group
grants the highest possible permission in Confluence. Some organisations use this group heavily,
while others don't use this group at all.

Disable the People who can view option

People with Confluence Administrator or System Administrator permissions can disable the People who can
view option, if they don't want people to be able to see a list of user's names.

To disable the People who can view option:

1. Go to <base-url>/admin/plugins/gatekeeper-plugin/global/configuration.action
2. Deselect Show 'People who can view' option and save the change.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Inspect permissions
Inspect permissions is an advanced On this page:
permissions feature, and is only available in
Confluence Data Center.
Troubleshoot permissions problems
Inspect permissions via space
Confluence is open by default, but because of the administration
layers of group, individual and anonymous Inspect permissions via the Global
permissions that can be applied, it can be administration
challenging to find out exactly who can do what. Inspect permissions for a group
Permissions explanations
Inspect permissions helps you: Audit permissions
Bulk apply permissions
troubleshoot permissions problems Bulk apply permissions for a group
audit who can do what in your site Bulk apply permissions for a user
apply the permissions granted to a user or Troubleshooting and known issues
group in one space to multiple spaces. General cache problems
Export options limited in Internet
It reveals a person's effective permissions, Explorer 11
combining everything we know about their Inspect permissions for a group only
permissions in a way that can be easily interpreted. shows direct permissions
Excluding spaces with no
permissions can take a long time in
large sites

Related pages:

Permissions and restrictions

Global Permissions Overview
Space Permissions Overview

Troubleshoot permissions problems

Often you will need to find out why someone can or can't do something in Confluence. By inspecting
permissions you can drill right down to the root of the problem.

For example, someone reports to you that a teammate can see a space they shouldn't be able see. By
inspecting permissions you can work out exactly what group memberships, for example, might be
contributing.

Inspect permissions via space administration

You need space admin permissions for the space you want to troubleshoot.

To find out why someone can or can't view this space:

1. Go to the space and choose Space tools > Permissions from the bottom of the sidebar
2. Go to the Inspect permissions tab
3. Enter the person's name or username.
4. Leave the Page field blank (unless you need to investigate a specific page in this space).
5. Choose Show.

A table showing the person's effective permissions in this space will appear. Click one of the icons to go to
the detail view, and find out exactly why they do or don't have that permission.

If you choose to specify a particular page, the permissions explanations will also include information about
any page restrictions. The icons will represent just that page, not the user's permissions for the entire space.
Confluence 7.4 Documentation 2

Screenshot: Inspect permissions tab in Space Tools showing permissions for two users.

Animation: Inspect permissions tab in Space tools showing permissions explanations for a user

Inspect permissions via the Global administration

You need Confluence Administrator or System Administrator global permission to do this. You don't need to
have permission to view the space itself.

To find out why someone can or can't view this space:

1. Go to > General Configuration > Inspect permissions.

2. Enter the person's name or username.
3. Enter the spaces you want to view.
4. Choose Show.

A table showing the users and spaces you searched for will appear. Click the link to see the detailed view,
then click the icons to find out exactly why they do or don't have that permission.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Screenshot: Inspect permissions in Global administration showing permissions for two users and three
spaces.

Animation: Inspect permissions in Global administration showing searching for all spaces containing the
word "project" and then viewing permissions explanations for a user.

Inspect permissions for a group

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

You can also inspect permissions for a specific group. This can only be done via the global administration.

To inspect permissions for a group:

1. Go to > General Configuration > Inspect permissions.

2. Choose the Groups tab
3. Enter the group name.
4. Enter the spaces you want to view.
5. Choose Show.

A table showing the groups and spaces you searched for will appear. Click the link to see the detailed view.

When inspecting permissions for a group, be aware:

We don't indicate when a group does not have the Can Use global permission, as we do for users.
We don't show effective permissions for the group, as we do for users. We only show permissions
directly granted to that group (not granted via membership of a parent group. This is only an issue if
your external user directory has nested groups).

Using wildcards in your search

When searching for users, groups, or spaces, you can use * as a wildcard. For example if you wanted to
search for all spaces that contain the word project in their title, type *project and select Search for
*project from the suggestions dropdown.

Permissions explanations

The detail view shows the effective permissions for a single user or group in a space. Click each icon to see
a detailed explanation, as shown here.

1. Icons - icons indicate whether the user or group can or can't do this action.
2. Explanation - explains why the user can or can't do this action.
3. Good to know information - provides additional information that may become relevant, for example
that space administrators can grant themselves permissions they don't currently have.

The purpose of these explanations is to provide a simple reason why someone can or can't do something in
a space. The messages are designed to be short, and present the most relevant information first.

The table below contains a more detailed explanation of every message, including the conditions that trigger
the message.

Explanations about users

Explanation Message appears when...

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

Permission granted as an individual The user is listed in the space permissions for that space.

Permission granted as a member of: The user is a member of a group, that is listed in the space
permissions for that space. If the user is a member of multiple
groups that are listed in the space permissions, we will list all
of them.

Permission granted as an individual The user is listed in the space permissions for that space,
and as a member of: and is also a member of a group that is listed in the space
permissions for that space.

Permission granted to anonymous us The permission is granted to anonymous users in this space,
ers, which means everyone will get and your site is public (you have granted anonymous users
this permission by default, including the Can use global permission).
people who are not logged in.
Logged in users can't have fewer permissions than
anonymous users.

Permission granted to anonymous us The permission is granted to anonymous users in this space,
ers, which means everyone who is but your site is not public (anonymous users do not have the
logged in will get this permission by Can use global permission).
default.
Logged in users can't have fewer permissions than
anonymous users. This is sometimes used as a shortcut way
to provide 'everyone' with space permission, without making
the site itself public.

No permission granted as an The user isn't listed in the space permissions for that space,
individual or as a member of a group. they are not a member of a group that is listed in the space
permissions for that space, and anonymous has not been
granted any permissions.

This person doesn't have the Can use This user exists in the user directory, but doesn't have a
global permission, so they can't log Confluence license seat. They are not a member of
in to Confluence. confluence-users or another group that has the 'Can use'
global permission.

This person is a Confluence The user, or a group they're user is a member of, has
administrator so could grant Confluence Administrator global permission. This means they
themselves this permission. can recover permissions for a space they don't have
permission to see, and then change the permissions for that
space. Unlike members of the confluence-administrators
super group, they can't see the space by default.

This person is a space admin, so The user has space admin permissions in this space. This
could grant themselves this means they can modify permissions for this space, and could
permission. grant themselves any permissions they don't currently have.

This person is a space admin, so The user has space admin permissions in the space. This
can edit restrictions. They can also means they can always change page restrictions (even if they
remove all restrictions from pages don't have the Restrict permission), and can access a list of
they don’t have permission to edit or all restricted pages in the space, and remove all restrictions
view. from these pages.

This person has Delete own permissi The user can delete pages, blog posts, comments, and
on so can delete their own pages, attached files that they have created. They can't delete
blog posts, comments, and pages, blog posts, comments, and attached files created by
attachments. other users unless they also have Delete permission in the
space. For example the user can delete a page they created,
but they cannot delete a page their team mate created unless
they also have the Delete Page space permission.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 6

To add and delete restrictions this The user has Restrict permission, but does not have the Add
person also needs the Add page per page permission. Applying a page restriction is considered
mission. editing the page, so both permissions are required.

This person is a member of the confl The user is a member of the confluence-administrators group.
uence-administrators super group. This is a default group that has significant privileges in
This means they can view all pages, Confluence, beyond that provided by the Confluence
including restricted pages. While they Administrator or System Administrator global permission.
can't edit existing pages, they can
add, delete, comment, restore page
history, and administer the space.

This person can't log in because their This user exists in the user directory, but their account has
account is disabled. been disabled. They don't have a Confluence license seat.
This is usually because the person has left the organisation.

Restrictions on <page title> prevent A page restriction has been applied to the page. The user, or
this person from viewing the page. a group they're a member of, are not listed in the page
restrictions dialog, so they have 'no access'.

This message only appears when you inspect permissions for

a specific page in a space.

Restrictions on <page title> allow this A page restriction has been applied to the page. In the page
person to view, but prevent them restrictions dialog, either everyone can view or the user or
from editing the page. group they're a member of can view, but only specific users
or groups can edit.

This message only appears when you inspect permissions for

a specific page in a space.

Restrictions on <page title> allow this A page restriction has been applied to the page. The user, or
person to view and edit the page. a group they're a member of, are listed in the page
restrictions dialog, and they have 'View and edit' access.

Restrictions on <page title> allow this A page restriction has been applied to the page. The user can
person to view the page. view the page, either because the page restriction allows
everyone to view, and only some people to edit, or the user,
or a group they're a member of, are listed in the page
restrictions dialog, and they have "View only" or 'View and
edit' access.

This message only appears when you inspect permissions for

a specific page in a space, and click on a permission that
doesn't require permission to edit the page, for example View,
or Add comment.

Explanations about groups

These messages appear when you select a group as the entity to inspect. You need to be a Confluence
Administrator to inspect permissions for groups.

Permission explanation Message appears when...

Permission granted to all The group is listed in the space permissions for that space.
members of this group.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 7

Permission granted to anonymous The permission is granted to anonymous users in this space,
users, which means everyone will and your site is public (you have granted anonymous users the
get this permission by default, Can use global permission).
including people who are not
logged in. Logged in users can't have fewer permissions than anonymous
users.

Permission granted to anonymous The permission is granted to anonymous users in this space, but
users, which means everyone your site is not public (anonymous users do not have the Can
who is logged in will get this use global permission).
permission by default.
Logged in users can't have fewer permissions than anonymous
users. This is sometimes used as a shortcut way to provide
'everyone' with space permission, without making the site itself
public.

No permission granted to this The group isn't listed in the space permissions for that space,
group. and anonymous has not been granted any permissions.

This group doesn't have the Can This group exists but does not have the 'Can use' global
use global permission, so people permission. This is very common. Often one group, such as
in this group may not be able to confluence-users is used to grant a Confluence license seat, and
log in to Confluence. additional groups used only to manage space permissions.

This is only an issue if a user is not a member of another group

that grant them Can use permission.

Members of this group are space The group has space admin permissions in this space. This
admins, so could grant means members of this group can modify permissions for this
themselves this permission. space, and could grant themselves or this group any permissions
they don't currently have.

Members of this group are space The group has space admin permissions in the space. This
admins, so can edit restrictions. means members of this group can always change page
They can also remove all restrictions (even if they don't have the Restrict permission), and
restrictions from pages they don’t can access a list of all restricted pages in the space, and remove
have permission to edit or view. all restrictions from these pages.

Members of this group have Delet Members of this group can delete pages, blog posts, comments,
e own permission so can delete and attached files that they have created. They can't delete
their own pages, blog posts, pages, blog posts, comments, and attached files created by
comments, and attachments. other users unless they also have Delete permission in the
space. For example the user can delete a page they created,
but they cannot delete a page their team mate created unless
they also have the Delete Page space permission.

confluence-administrators is a sup This is a default group that has significant privileges in

er group. Members of this Confluence, beyond that provided by the Confluence
group can view all pages, Administrator or System Administrator global permission.
including restricted pages. While
they can't edit existing pages, they
can add, delete, comment, restore
page history, and administer the
space.

To add and delete restrictions The group has Restrict permission, but does not have the Add
people in this group also need the page permission. Applying a page restriction is considered
Add page permission. editing the page, so both permissions are required.

Delete own is only available to This message appears when Delete Own permission is granted
members of this group who have to a group that doesn't have Can use global permission. It is just
logged in. a reminder that people must be able to log in to delete their own
content.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 8

This permission information may This message appears when the group is nested, that is, it's a
be incomplete because this group member of another group. This hierarchy of groups comes from
is a member of one or more your external user directory.
parent groups. Permissions
granted to parent groups are not We don't show any permissions that a group is inheriting from a
shown here. parent group. You'll need to inspect these parent groups
seperately.

Explanations about anonymous

These messages appear when you select Anonymous as the entity to inspect. Anonymous in this
instance means people who have not logged in to Confluence.

Permission explanation Message appears when...

Permission granted to anonymous Permission granted to the anonymous entity listed in the
users. space permissions for that space.

No permission granted to anonymous No permission granted to the anonymous entity listed in the
users space permissions for that space.

Anonymous users don't have Can use The permission is granted to anonymous users in this
global permission. People must log in space, but your site is not public (anonymous users do not
to use Confluence. All logged in users have the Can use global permission).
will inherit this permission by default.
Logged in users can't have fewer permissions than
anonymous users. This is sometimes used as a shortcut
way to provide 'everyone' with space permission, without
making the site itself public.

Although Delete own permission can The Delete Own permission is assigned to anonymous
be granted to anonymous users, it has users. Because you need to be logged in for us to know
no effect. who you are, and what you have created, Delete Own is
never available to anonymous users, even when granted.

Restrictions on <page title> prevent A page restriction has been applied to the page.
anonymous users from viewing the Anonymous users have 'no access'.
page.
This message only appears when you inspect permissions
for a specific page in a space.

Restrictions on <page title> allow A page restriction has been applied to the page. In the page
anonymous users to view, but prevent restrictions dialog, everyone can view, but only specific
them from editing the page. users or groups can edit.

This message only appears when you inspect permissions

for a specific page in a space.

This permission can't be granted to ano This is a reminder that some permissions, such as Space
nymous users. Admin, and Restrict are never available to anonymous
users.

Anonymous access is enabled globally. This is a reminder that your site is public. Because you
have granted anonymous users the Can use global
permission, people do not need to log in to access
Confluence.

Audit permissions
If you need to regularly check who can do what in your site, for example for compliance or regulatory
reasons, you can inspect permissions to conduct an audit.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 9

To export permissions information for all users and all spaces in your site:

1. Go to > General Configuration > Inspect permissions.

2. Choose your search criteria - you can search for particular users, groups, or spaces, include disabled
accounts, or exclude users who have no permissions.
3. Choose Show. This will give you an idea of how large your query is.
4. Choose Export.
5. Keep the default separator. Comma separated is great for opening in most spreadsheet applications.
6. Choose how you want spaces to be listed. This depends on how much information you want to
include. You can include just the space key, or the title and description too.
7. Choose Export.

The CSV file will be immediatley downloaded in your browser. This can take a few minutes, depending on
the size of your query.

This file can be extremely large in sites with many users and spaces. You could use the wildcard search
feature to limit the number of users to be included in each export.

1. Wildcard search - use a wildcard to narrow your search.

2. Export - export the results to CSV for auditing or further analysis.

This example shows the output for one user, and three spaces.

A row will be created for each of the 14 space permissions that can be granted.
A column will be created for each space in your query. These are identified by space key, but you
can choose to include the space name and description in the export if you require it.
T and F indicates whether the user has this permission (true) or they do not have this permission
(false)

Username Display Name Permission SPACE1 SPACE2 SPACE3

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 10

user1 Sample User 1 view-space T T F

user1 Sample User 1 remove-own T T F

user1 Sample User 1 page-add T T F

user1 Sample User 1 page-remove T F F

user1 Sample User 1 blog-add T F F

user1 Sample User 1 blog-remove T F F

user1 Sample User 1 comment-add T T F

user1 Sample User 1 comment-remove T F F

user1 Sample User 1 attachment-add T T F

user1 Sample User 1 attachment-remove T F F

user1 Sample User 1 mail-remove T F F

user1 Sample User 1 page-restrict T F F

user1 Sample User 1 space-export T F F

user1 Sample User 1 space-admin T F F

In this example Sample User 1:

Can do everything, including administer Space1

Can view, add, and delete their own content in Space2
Can't view Space 3 at all.

Bulk apply permissions

Bulk applying permissions is useful when:

You create a new group, and want to give that group permissions to a number of existing spaces.
You need to grant someone permissions as an individual for a number of existing spaces.
You have just created several new spaces, and want to use permissions from an existing space as a
template.

We recommend using groups as an efficient way to manage permissions in your site. When someone new
starts on your team, we would recommend making them a member of appropriate groups, over using the
bulk add permission options to grant them permissions to all their spaces as an individual.

Bulk apply permissions for a group

You need Confluence Administrator or System Administrator global permissions to do this.

To give a group the same permissions in multiple spaces:

1. Go to > General Configuration > Inspect permissions.

2. Go to the Groups tab.
3. Enter the name of the group.
4. Enter the name of the space that you want to use as a starting point.
5. Choose Show, then click to see the detailed view.
6. Choose Edit.
7. Make sure the correct permissions are selected. These are the permissions you'll be copying.
8. Enter the names of the spaces you want to copy these same permissions to. You can add as many
spaces as you like.
9. Choose Apply.
10. Check the confirmation dialog to make sure all spaces were successfully updated.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 11

Screenshot: detail view of permissions for a group and space, with several spaces listed in the 'Apply to
other spaces' field.

Bulk apply permissions for a user

Before you do this, we recommend you inspect permissions to find out what permissions the user already
has for the spaces you plan to update, paying particular attention to how the permissions are granted
(individually, or via a group). In many cases the best approach is to change the user's group membership, or
the space permissions granted to a group, rather than bulk applying changes to the individual.

You need Confluence Administrator or System Administrator global permissions to do this.

To give a user permissions in multiple spaces:

1. Go to > General Configuration > Inspect permissions.

2. Enter the name of the user.
3. Enter the name of the space that you want to use as a starting point.
4. Choose Show, then click to see the detailed view.
5. The user's effective permissions are shown. These permissions are a combination of any individual
and group permissions. Choose Edit.
6. Make sure the correct permissions are selected. These are the permissions you'll be copying.
7. Enter the names of the spaces you want to copy these same permissions to. You can add as many
spaces as you like.
8. Choose Apply.
9. Check the confirmation dialog to make sure all spaces were successfully updated.

As a general rule, we recommend managing permissions using groups. If you do decide to bulk
apply permissions for a user, there are some things to be aware of:

Permissions can only be granted to the user as an individual using this method.
Any permissions the user has as a member of a group will be unchanged. For example if
they are a member of a group that has Export permission, and you bulk apply permissions
that do not have Export permission, they will still have Export permission. Changing their
individual permissions can't override their group permissions.
The checkboxes, when you click Edit, reflect the user's current effective permissions - that is
the combination of all the permissions they already have as an individual or member of a
group. When you click Apply, you'll apply these exact permissions as an individual. You may
actually be doubling up on permissions the user already has, as a member of a group.

Troubleshooting and known issues

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 12

General cache problems

Confluence caches permissions information, which helps to make sure results are returned quickly when you
check who can view a page, or inspect permissions. We continually update the cache as people and
permissions change. However, we know of two scenarios where the cache is not correctly updated - when
you import a site, and when you add, disable, or change the order of your user directories.

If this happens, the best way to force Confluence to rebuild the cache is to disable the Inspect permissions
- gatekeeper plugin, then re-enable it. Alternatively, you can restart Confluence, as the cache is built on
startup.

Export options limited in Internet Explorer 11

There's a known issue with the export dialog in Internet Explorer 11. The dialog is known to intermittently
freeze if you select either of the dropdown menus. As a workaround, use the default values for the Separator
and List spaces by fields, or use another browser to complete the export.

Inspect permissions for a group only shows direct permissions

If your external directory has nested groups (a group is a member of another group), and you inspect
permissions for a group, you'll only see permissions granted directly to that group (not effectively granted by
being a member of a parent group). If you search for a user, we'll always show the effective permissions,
including those granted by parent groups.

Excluding spaces with no permissions can take a long time in large sites

In the global Inspect Permissions screen, if you select "Don't show spaces that have no permissions for
selected users" and don't specify any other filters (such as specifying users, groups, or spaces), the query
can take several minutes to return any results. This is particularly true in sites with a very large number of
users and spaces.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Permissions best practices
There are several different strategies you can use
On this page:
for managing permissions in your site. The larger
your site grows, the more important it is to make
sure that your permissions strategy can scale with Give people access
your organisation. I want everyone in my organisation
to be able to log into Confluence
Granting permission to a space on an individual by I want everyone in my organisation
individual basis may work well for small teams, but to be able to view a space
rapidly becomes unwieldy when your user base I want to give people in my team
grows to thousands of people. access to our space
I want to give my team access to all
On this page, we provide our recommendations for our project spaces
the best ways to manage common permissions I want all the spaces in my site to
scenarios. Most of the advice boils down to: have the same permissions
I want to give external people
Keep Confluence as open as possible, it's access to my space
designed to be open by default. Lock things down
Use groups over individual permissions I want to check what a person can
wherever possible, to avoid headaches in the access in Confluence
future. I need to prevent someone from
accessing Confluence
I need to prevent specific people
from viewing a space
I want to prevent people from
seeing my work in progress
I want to prevent people seeing part
of a space
I want share one page but keep the
rest of the space private
Delegate administration tasks
I want to delegate space
administration to a specific group of
people
I want to control who can create
spaces
The big questions
What permissions should I give
people?
What should I do when someone
leaves my team?
What should I do when someone
leaves my organisation?

Related pages:
Permissions and restrictions
Global Permissions Overview
Space Permissions Overview
Inspect permissions

Give people access

I want everyone in my organisation to be able to log into Confluence

The best way to achieve this is to make everyone a member of a group that has permission to log in to
Confluence, such as the default confluence-users group.
See Adding or Removing Users in Groups for information on how to add people to groups.

When new people join your organisation, add them to this group to grant permission to use Confluence.
Confluence 7.4 Documentation 2

If you don't want to use an existing group, you can create a new one. The process is much the same, but
you will need to explicitly grant this group global permission to use Confluence.

To change the global permissions for a group:

1. Go to > General Configuration > Global permissions.

2. Choose Edit Permissions.
3. Enter your new group name in the Grant browse permission to field.
4. Make sure the Can use checkbox is selected.
5. Save your changes.

I want everyone in my organisation to be able to view a space

The best way to do this is to grant space permissions to a group that all users are a member of, such as the
default confluence-users group.

If your site is not public (anonymous users do not have the 'Can Use' global permission, everyone must log
in to use Confluence), you can also use the anonymous permission as an 'everyone' shortcut. This is useful
if your groups setup is complex, and there isn't a single group that everyone is a member of. If you plan to
make your site public in future however, it's best to avoid this workaround.

I want to give people in my team access to our space

Think about whether your space really needs to be private. If not, you can grant permission to a group that
all users are a member of, such as confluence-users.

If it does need to be private, and your team is only going to be using this one space, it might be appropriate
to grant permissions as individuals. That way you don't need to ask a Confluence Administrator to add
people to groups. See Assign Space Permissions.

However, if your team needs access to multiple spaces, using a group is definitely the way to go, as it will
save you a lot of time in future when people join or leave your team. See Adding or Removing Users in
Groups.

I want to give my team access to all our project spaces

The best way to do this is to create a group, and grant that group permissions in each project space. When
people join or leave your team, you only need to change the group membership, you don't need to edit the
space permissions for multiple spaces. See Adding or Removing Users in Groups for more information.

It might be more work to set up now, but it will help you in the long term.

I want all the spaces in my site to have the same permissions

First, you should change the default space permissions, so that when a new space is created, it
automatically gets your desired permissions.
To change the default space permissions:

1. Go to > General Configuration > Space permissions.

2. Choose Edit permissions.
3. Add groups, and grant permissions in the usual way then save your changes.

Any new spaces created will get these permissions by default.

For existing spaces, it is a little more laborious. You'll need to go to the space permissions screen in each
space, and set your desired permissions manually.

If you have Confluence Data Center you can slightly speed up this process by applying the permissions from
one space to multiple spaces. This is done on a group by group or user by user basis. There is no way to
copy an entire set of permissions from one space to another. See Inspect permissions.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

I want to give external people access to my space

If you don't want to make your site public, but you need to give people outside your company, such as a
customer or contractor, access to your site, you will need to create user accounts for these people. We
recommend creating a group specifically for these people, so that it is easy to remove their access later
when it is no longer needed.
Your company is hosting a huge event, and you want to be able to collaborate with staff at Super Events,
an external events company, in Confluence, rather than relying on email.

1. Create a group called super-events-staff

2. Grant this group the Can use global permission.
3. Create a user account for each Super Events person you'll be working with.
4. Add these users to the super-events-staff group only. Remove them from confluence-
users, and any other default group to make sure they don't see any spaces they shouldn't. They
should only be a member of super-events-staff.
5. Create a space for the event, and set the permissions for your internal staff.
6. Give the super-events-staff group permission to add pages, comments, and attachments
only.
7. Send the space URL and usernames to your contacts at Super Events, and start collaborating.

By confining these users to a single group, they won't see any spaces, or other content that they don't
have permission to see, such as Confluence Questions. However, they will be able to see things like the
people directory.

Lock things down

I want to check what a person can access in Confluence

In Confluence Server there is no easy way to do this. You will need to find out which groups the user is a
member of, and then manually check the permissions for each space.

In Confluence Data Center you can Inspect Permissions to find out what a user can view.

I need to prevent someone from accessing Confluence

The best way to do this is to disable the person's user account. They will not be able to log in. See Delete or
Disable Users to find out how to do this.

I need to prevent specific people from viewing a space

If you have Confluence Data Center, Inspect permissions for the person and the space, to find out exactly
how they are being granted permission. If you have Confluence Server, you will need to see what groups
have permission, then manually check if the person is a member of that group.

If their permission was granted as an individual, simply go to the space permissions and change their
permissions. If their permission was granted via a group, you'll need to decide whether to remove them from
the group, or to change the whole group's permissions.

I want to prevent people from seeing my work in progress

First, check who can view your page. It may be that only you, or your team can see the page due to space
permissions.

If you do need to lock it down further, the simplest way to do this is restrict the page, so that only you, or your
team, can view it. See Page Restrictions to find out how to do this.

Once you're ready to share your work, remove the restrictions. A notification won't be sent when you remove
the restrictions. Notifications are only sent at the point you publish the page (this means that if you restrict a
page to yourself, and publish it, anyone who is watching the space for new pages won't ever get a
notification).

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

I want to prevent people seeing part of a space

The simplest way to do this is to use Page Restrictions. This is particularly useful when the pages are a work
in progress, and will eventually be opened up for more people to view at a later date.
In this example, a user wants to keep all the pages relating to a sensitive new project private, until the
information can be shared with the whole organisation.

Here's what they would do:

1. Create a page called "Secret project" and restrict it to just the people working on the project.
2. Create or move any pages relating to the project to be a child of "Secret project". The view
restriction will be inherited.

This approach is not foolproof. It requires people to remember to create future sensitive pages under the
restricted parent page, and to avoid moving pages to a parent that is unrestricted. If the content is sensitive,
and will always be restricted, consider moving it to a different space, and use space permissions to control
who can see the pages.

I want share one page but keep the rest of the space private

This can be tricky, and introduces complexity that may be a problem later, because you are forcing
Confluence to work in a way that is opposite to the way it is intended to be used.

Essentially you would need to organise your page hierarchy so that all pages are restricted, except the one
you want to share. You would then change the space permissions to open up the space. You can then check
who can view a page to make sure you've achieved the desired result.
In this example, a user wants to keep the work in their personal space private, but make their "What I'm
working on" page available for their manager and team to view.

Here's what they would do:

1. Create a page called "Private work" and restrict this page to themselves. Only they can see this
page.
2. Move all the pages in the space that should remain private to be a child of "Private work".
3. Create a page called "Open work". Move the "What I'm working on" page to be a child of this page.
4. Change the space permissions so that their manager and team can view the space.

Important things to note:

This approach is not foolproof. It requires the user to remember to create future sensitive pages
under the restricted parent page, and to avoid moving pages to a parent that is unrestricted.
Any blog posts or other non-page content created in the space would be visible, because the page
restrictions only apply to pages that are a child of "Private work".

Delegate administration tasks

I want to delegate space administration to a specific group of people

The best way to do this is to create a specific space administrators group. The benefit of using a group is
that you can easily add and remove members, without needing to touch the space permissions for the
spaces themselves.

If you need to create a sensitive space, that these people shouldn't be able to view or administer, simply edit
the space permissions for that space, and remove the group's permissions.

Create a group, and give it a recognisable name like space-administrators.

Add the people you want to be space admins as members of this group.
Grant this group space admin permissions in the default space permissions, so all new spaces will
be created with this permission.
Go to every existing space and manually grant this group space admin permissions. If you have
Confluence Data Center you can use Inspect permissions to speed up this step.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

I want to control who can create spaces

You can set which groups or individuals can create spaces in Global Permissions.

If you choose to limit who can create spaces, we recommend granting this permission to a group of
champions, who can handle requests, create the spaces, and work with stakeholders to set up their space
permissions in the most appropriate way for your organisation. These people don't need to be Confluence
Administrators, they just need the Create Space global permission.

The big questions

What permissions should I give people?

This is going to depend on your organisation, and the type of work you are doing in Confluence. If
collaboration is your goal, we recommend giving people full Add, Delete, and Restrict permissions, and
granting Space Admin permissions to a handful of people, who can act as champions in the space, to
perform tasks like creating templates, or customising the view.

In some industries you may need to prevent people from deleting or restricting content, for auditing or
compliance reasons. If this is the case for your organisation, consider updating the default space
permissions so that all new spaces are created with your ideal permissions.

The main use-case for your Confluence site also has an impact on how you will structure your permissions.
Find out about using confluence for Technical Documentation, Knowledge Base articles, your Intranet, or Sof
tware Teams.

What should I do when someone leaves my team?

If most spaces in your site are open, chances are you don't need to do anything. However it's good practice
to change the person's group memberships to match their new role. This might happen automatically, via
your external user directory, or you may need to search for the user, and change their group memberships
manually.

Once you've changed their group memberships, if you're a Confluence administrator and you have
Confluence Data Center you can Inspect permissions to check what spaces the person still has access
to, then edit their permissions for each space on the fly, to remove any individual permissions.

What should I do when someone leaves my organisation?

If someone leaves your organisation, usually you would disable their user account, either in Confluence, or
in your external user directory.

You may want to tidy up any individual permissions they've been granted (just to reduce the number of
people listed in your space permissions screens), but unfortunately there's no easy way to do this. If you're a
Confluence administrator, and you have Confluence Data Center, you can Inspect permissions to check
what spaces the person still has access to, then edit their permissions for each space on the fly, to remove
any individual permissions.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Add-ons and integrations
Confluence has a wide range of features on its own, but you can also
Related pages:
extend those features with Marketplace apps, and by integrating
Confluence with other applications. Integrating with Jira applications can Use Jira
really take your Confluence experience to the next level by improving the applications and
way your teams track vital work, and plan and release new products. Confluence
together
If there's an extra piece of functionality you need, the Atlassian Marketplace
is the place to look for useful Confluence apps. Whether you need to create Use a WebDAV
diagrams, like the ones you can create with Gliffy, or you want to make Client to Work with
awesome mockups and wireframes with Balsamiq, there are heaps of great Pages
apps in the marketplace. You may even find a really useful app you never Gadgets
knew you needed, but now can't live without. Request
Marketplace Apps
In this section:

Use Jira applications and Confluence together

Use Hipchat and Confluence together
Request Marketplace Apps
Use a WebDAV Client to Work with Pages
Mail Archives
Gadgets
Use Jira applications and Confluence together
Confluence and Jira are like bacon and eggs; coffee
On this page:
and cake; Simon and Garfunkel. Separately, they're
great, but together, they're amazing!
For every project or team
If your Confluence and Jira sites are connected Display issues on a page
using Application Links, you can display and create Create reports and charts
Jira issues and more from within Confluence. Create issues from inside
Confluence
What you can do with Confluence and Jira depends Move between Jira and Confluence
on the Jira application and version you have. Find For software teams
out about the required applications and versions Define your requirements
later in this page. Manage your sprints
For service desk teams
For every project or team Provide self help resources for your
customers
Display issues on a page Create knowledge base articles
Allow any active user to see
You can display Jira issues on a Confluence page knowledge base spaces
using the Jira Issues macro. Display a single issue, Jira applications required
a list of issues, or show the total number of issues.

The simplest way to add a Jira issue to Confluence

is to paste a Jira URL on a Confluence page.

<yourjirasite.com>/browse/CONF-
1234 will insert the Jira Issues macro and
display a single issue.
<yourjirasite.com>/issues/?
filter=56789 will insert the Jira Issues
macro and display a list of issues
matching the saved filter.
<yourjirasite.com>/issues/?
jql=project%20%3D%20CONF will
insert the Jira Issues macro and display a
list of issues matching the Jira search.

Alternatively, you can add the Jira Issues Macro to the page and search for issues directly:

1. In the editor choose Insert > Jira Issue.

2. Follow the prompts in the macro browser to choose a project and search for an issue – you can even
use JIRA Query Language (JQL).

Once you've added the macro, you can customize how the issue or list of issues appears on the page,
including how much information to display, how many issues, and more.
Confluence 7.4 Documentation 2

Create reports and charts

Reporting on information stored in Jira is simple in Confluence. In addition to the Jira Issues Macro, you can
use the Jira Report blueprint or Jira Chart macro to show information from your Jira application visually. It's
the best way to give your stakeholders a snapshot of your team or project's progress.

You can:

Use the JIRA Report blueprint to create a Change Log or Status report.
Use the Jira Chart Macro to display data as a chart, including pie charts, created vs resolved, and two
dimensional charts.
Use JIRA Gadgets to display detailed Jira reports and charts on pages.

Create issues from inside Confluence

You can create issues while viewing a page or from the within the editor. This is really useful if you use
Confluence for planning and gathering requirements.

To create an issue when viewing a page:

1. Highlight some text on your page and choose the Create Jira issue icon that appears above the
highlighted text.
2. Enter your server (if you have multiple Jira sites connected to Confluence), project, issue type and d
escription. Your highlighted text will populate the issue summary automatically.
3. Choose Create.

The issue will be created in Jira and added to your page. If your text is in a table, you'll have the option to
create multiple issues using text from the same column.

If you don't see a popup when you highlight text, check that Text Select is enabled in your profile settings.

To create an issue in the editor:

1. In the editor choose Insert > Jira Issue > Create new issue.
2. Enter your server (if you have multiple Jira sites connected to Confluence), project, issue type,
summary, and description.
3. Choose Insert.

The issue will be created in Jira and added to your page.

There are some limitations when creating Jira issues from Confluence. The Jira Issues macro or Create Jira
Issue dialog will notify you if it's unable to create an issue in the selected project. You can find out more in
the Jira Issues Macro page.

Move between Jira and Confluence

Whenever you add a link to JIRA issues in Confluence, or link to a Confluence page from your Jira
application, the Jira Links button appears at the top of the Confluence page. This makes it really easy to
jump from Confluence to Jira and vice versa, speeding up your workflow.

The number on the Jira Links button indicates the total number of issues, epics, and sprints connected to
that page, regardless of whether you have permission to view them. The dropdown, however, will only show
details of issues, epics, and sprints that you have Jira permissions to view.

The button doesn't detect links from issues displayed in the Jira Issues macro in table format.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

For software teams

Here's some suggestions to help you get the most out of Confluence and Jira Software and unleash the
potential in your agile development team.

Define your requirements

Confluence is the perfect place to start defining your requirements. You can use the Product Requirements
Blueprint to capture your requirements, then create your Jira epic and other issues right from the
requirements page in Confluence.

Here's how it works:

1. Create a Confluence page using the Product Requirements Blueprint.

2. Choose the placeholder text 'Link to Jira epic or feature' and choose Create new issue to create your
epic in Jira.
3. Collaborate with your team to define your stories and save the page.
4. Highlight text on your requirements page and choose the Create Jira issue link to create stories
in Jira, and automatically link them to your epic.
5. Track the progress of the stories from the Confluence page or from within Jira.

The tight integration between Confluence and Jira Software means you can easily access issues from the
Confluence page and see their status at a glance, and from within Jira Software you can see links to related
Confluence pages. All the information you need is right there.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

Manage your sprints

There's often a lot of material in Confluence that provides useful context for your team during a sprint. These
might be requirements documents, designs, tech specs, customer research and more. By linking these
pages to epics, you make them easy for your team to find during the sprint.

Here's how you can use Confluence to support your sprint from within Jira Agile:

In Jira Software, create a Confluence page to plan your sprint. The page is created using the Meeting
Notes Blueprint – a handy template that helps capture the details you need – and is automatically
linked to the sprint.
In an epic, link to useful Confluence pages, including requirements, designs, and more.
Report on your progress to stakeholders using the JIRA Report blueprint in Confluence.
Use the Retrospective Blueprint in Confluence at the end of your sprint to take stock of what went well
and not so well.

For people who work mostly in Jira Software, the integration means that useful Confluence pages are only a
click away.
For service desk teams

Provide self help resources for your customers

If you use Jira Service Desk, you can help your customers resolve their issues without creating a request by
connecting your Service Desk project to a knowledge base in Confluence. You'll need Confluence 5.10 or
later.

If you use Jira Service Desk Cloud, you won't be able to connect your project to a knowledge base space on
a Confluence Server or Data Center site. You can only connect to a Confluence Cloud site. Read about how
to migrate from Confluence Server to Cloud.

In Service Desk, head to Project settings > Knowledge base to connect or create a Confluence space.

When Service Desk customers search in the Customer Portal, pages in the linked knowledge base space
will be suggested, allowing customers to help themselves.

Create knowledge base articles

The Knowledge Base space blueprint, along with templates for how-to and troubleshooting articles make
creating new knowledge base articles super simple for your Service Desk agents.

The templates used in the how-to and troubleshooting blueprints are completely customizable too. Set up
the template with all your standard information and let your agents take it from there.

Allow any active user to see knowledge base spaces

If your Confluence instance is not public, you can still make a knowledge base space available via the
customer portal.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 5

When you link your Jira Service Desk project to a Confluence space, you can choose to allow all active
users and customers to see pages in the linked space, even if they don't have a Confluence license. These
people get very limited Confluence access.

Unlicensed users can:

View pages via the Jira Service Desk customer portal.

Follow a URL to a page and then navigate within the linked space.

Unlicensed users can't:

Like, comment on or edit pages (or be granted permission to do this).

See the dashboard, user profiles, the people directory or space directory.
Search the whole site.

This permission can only be enabled via Jira Service Desk, but you can revoke access to the whole site or to
particular spaces via Confluence's global permissions or space permissions.
Allowing all active users and customers to view a space will override all existing space permissions, so
any logged in, licensed Confluence user will also be able to see the space (regardless of their group
membership). This is due to the way Confluence inherits permissions.

Jira applications required

As you've seen, Confluence has many integration points, some of which are only available in particular Jira
applications or versions.

This matrix outlines the specific Jira applications you'll need for each feature. We've also included the
minimum legacy Jira Server version (plus any add-ons) that you'll need if you're not using the latest Jira
applications.

Feature Jira Jira Jira Service Minimum legacy

Core Software Desk version

Display issues using Jira issues macro Jira 4.3

Display issue and project information Jira 5.0

using Jira chart macro

Display issue and project information Jira 5.0

using the Jira Report blueprint

Create an issue from Jira issues macro Jira 4.3

Create issues by highlighting text on a Jira 6.3.1

Confluence page

Create issue by highlighting text on a Jira 6.3.1 and

Confluence page and automatically link Jira Agile 6.3.5
issues to an epic

Link and create Confluence pages from Jira 6.3.1 and

epics and sprints Jira Agile 6.3.5

View linked issues with the Jira links Jira 6.3.1

button in Confluence

Create a space using the Software Jira Software 7.0

Project space blueprint

Use a Confluence space as a Jira 5.2 and

knowledge base in the customer portal Jira Service Desk
1.0

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 6

Allow Service Desk customers to view Jira Service Desk

knowledge base articles without a 3.1
Confluence license

Search for an existing Confluence page Jira 4.3

within the Jira link dialog

Delegate user management to Jira Jira 4.3

Add a Jira gadget to a Confluence page Jira 4.3

That's it? Time to jump into Confluence and give some of these great features a try with your team or
project.Want to find out more about how to connect your Jira application to Confluence? Check out Integratin
g Jira and Confluence.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Use Hipchat and Confluence together
Hipchat is a group messaging and video chat app
On this page:
for team communication.

Connect a Confluence space to a Hipchat room to Connect Confluence and Hipchat

get instant updates about changes in the space, Connect spaces to rooms
send realtime notifications to the room, and share Send space notifications to Hipchat
what you've been working on with your team. Get Confluence in your Hipchat sidebar
Need to chat? See from Confluence if
someone's online on Hipchat
We ended support for the
Spice up your pages with Hipchat
Hipchat integration plugins in
emoticons
Confluence 7.0
Create Hipchat rooms from Confluence
We have discontinued development on all Invite users to Hipchat from Confluence
chat products. Hipchat Cloud services were
shut down in February 2019, and Hipchat
Data Center and Server will reach end of
life in 2019 and 2020 respectively.

Hipchat plugins are now disabled by default

for new installations. This will have no
impact on existing installations, and can be
easily enabled if required.

If you're not using Hipchat, you can reduce

clutter in your global and space
administration screens by disabling the
following plugins now:

Atlassian Hipchat integration plugin

Atlassian Hipchat integration plugin
core
Confluence Hipchat emoticons plugin
Confluence Hipchat integrations
plugin
Confluence Hipchat plugin

Connect Confluence and Hipchat

You’ll need to be a site admin with global
permissions for both Confluence and Hipchat to set
up the initial connection between Confluence and
your Hipchat group. Go to > General
Configuration > Hipchat Integration and choose C
onnect Hipchat.
Connect spaces to rooms
If you're a space admin, connect your space to a Hipchat room by going to Space Tools > Integration > Hip
chat and selecting which rooms you'd like to connect. A space can be connected to as many Hipchat rooms
as you like, and a Hipchat room can be connected to multiple spaces.

Send space notifications to Hipchat

When choosing which rooms to connect, you can also choose which notifications you'd like to send to each
room.
Confluence 7.4 Documentation 2

1. Pick a room: choose a Hipchat room to send notifications to.

2. Decide what to send: select the type of notifications to send to the room.

Notifications appear in realtime, and clicking on them takes you straight to Confluence.

You can choose different notification settings for each space-room connection. A design team working on a
specific project could choose to get updates from that project's space whenever a page is updated, so they
can keep close track of its progress. From their team space, though, they might choose to be notified only
when there’s a new a blog post, so they’re up to date on important team news but don't get interrupted by
any other changes in that space.

Change the notification settings whenever you like by going to Space Tools > Integration > Hipchat, and
clicking on Edit Notifications next to the room name.

Permissions and restrictions

Want to keep something private? Don't worry, rooms are never notified about the creation or update
of any content with view restrictions on it.

Get Confluence in your Hipchat sidebar

Find content you've viewed or worked on in Confluence in your Hipchat sidebar, so you can easily resume,
share or discuss work with your team. Once a space has been linked to a room, you can find this in your
sidebar either under the space name or, if you have multiple spaces linked to your room, under the name of
your instance.

Select the name of your space or instance, then follow the prompts to authenticate your account. This will let
you open up a Confluence glance in your sidebar. Switch tabs to view either all Updates from the space
linked to that room, or My Work from across Confluence.

The My Work tab lets you filter all the content from Confluence that you've been Mentioned in, Recently
Worked on, Recently Visited or Saved for later. Now, when you want to share an important piece of
information with your team, ask them to review your work or collaborate with you, you can find and link them
to relevant content directly from Hipchat.

Need to chat? See from Confluence if someone's online on Hipchat

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 3

Got questions about something someone else has worked on? Once your Confluence instance is linked to
your Hipchat group, you can hover over a user mention or a byline in Confluence to see if the user is
available in Hipchat. Green for available, yellow for away, or red for do not disturb.

Spice up your pages with Hipchat emoticons

In the editor go to Insert > Emoticons to bring your pages to life with emoticons. You can also type

them right into the editor like this (success) .

Create Hipchat rooms from Confluence

Setting up a new team or project? Create a new Hipchat room at the same time, through Confluence. If
you're a space admin, go to Space Tools > Integration > Hipchat and instead of selecting an existing room
in the dropdown, type in the name of the new room you want to create and hit Add.

Invite users to Hipchat from Confluence

If you're a global admin for both Confluence and Hipchat, you can send users Hipchat invites directly from
Confluence. Go to > General Configuration > Hipchat Integration > Invite users to Hipchat.

You'll need at least one space integrated with a room to see the Invite users link.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Request Marketplace Apps
The Atlassian Marketplace website offers hundreds of apps that the administrator of your Atlassian application
can install to enhance and extend Confluence. If the app request feature is enabled for your Confluence
instance, you can submit requests for apps from the Marketplace to your Confluence administrator.

The 'Atlassian Marketplace for Confluence' page provides an integrated view of the Atlassian Marketplace from
within your Confluence instance. The page offers the same features as the Marketplace website, such as
searching and category filtering, but tailors the browsing experience to Confluence.

This in-product view of the Marketplace gives day-to-day users of the Atlassian applications, not just
administrators, an easy way to discover the apps that can help them work. When you find an app of interest,
you can submit a request with just a few clicks.

Submit an app request

To browse for add-ons in the Atlassian Marketplace, follow these steps:

1. Choose your profile picture at top right of the screen, then choose Atlassian Marketplace.
2. In the Atlassian Marketplace page, use the search box to find apps or use the category menus to browse
or filter by type, popularity, price or other criteria. You can see what your fellow users have requested by
choosing the Most Requested filter.
3. When you find an app that interests you, click Request to generate a request for your administrator.
4. Optionally, type a personal message to your administrators in the text box. This message is visible to
administrators in the details view for the app.

5. When ready, click Submit Request.

6. Click Close to dismiss the 'Success!' message dialog box.

At this point, a notification appears in the interface your administrators use to administer apps. Also your request
message will appear in the app details view, visible from the administrator's 'Find New Apps' page. From there,
your administrator can purchase the app, try it out or dismiss requests.

Update an app request

After submitting the request, you can update your message at any time. Click the Update Request button next
to the listing in the Atlassian Marketplace page to modify the message to your administrator.

The administrator is not notified of the update. However, your updated message will appear as you have
modified it in the details view for the app immediately.
Use a WebDAV Client to Work with Pages
Create, move and delete pages and attachments in Confluence using a file manager like Finder (OS X),
Explorer (Windows) or Dolphin (Linux) or other WebDav compatible local client like CyberDuck.

For example, if you need to delete a lot of pages you can bulk delete them in your local file manager (like Finder
or Explorer), rather than one by one in your browser.

Access to Confluence through a native client is provided by the WebDav plugin. Your administrator may have
disabled the WebDav plugin, or may have restricted the actions that you can perform using a local client. See Co
nfiguring a WebDAV client for Confluence for more information on how to set it up.

Manage pages and files in a native client

Accessing Confluence through a native client is useful for performing bulk actions. Before you can start creating
and moving things around, it's useful to understand how the content is organized.

The hierarchy in the file system looks like this:

Type of space (global or personal)

Space (folder name is the spacekey)
Homepage (and other top level pages)
Child pages (folder name is the name of the page)
Attachments (filename of the attachment)

Essentially the file structure is the same as the page tree in your space. Here's how the Confluence
demonstration space looks in Finder.

1. Space key
2. Page title
3. Attached file

Here's some things you might choose to do in a local client, rather than in your browser:

Move pages to another space

Select the page folders, and drag them into the other space's folder (drag them from Space A to Space B)
Delete multiple pages
Select all the page folders you want to delete and delete them.
Delete multiple attachments from a page
Navigate down to the page folder, select the attachments you want to delete and delete them.
Upload multiple attachments
Navigate to the page folder, and drag the files into the folder (note you can attach multiple files through
the insert dialog as well).
Confluence 7.4 Documentation 2

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Mail Archives
Confluence allows you to collect and archive mail within each space. It's
Related pages:
useful for storing the email messages that relate to a particular project – you
can put them in the same Confluence space as the content for that project. Spaces
Add a Mail Account
You can download mail from one or more POP or IMAP accounts, or import
mail from an mbox file on your local system or on the Confluence server.

You need space administration permissions to manage the mail archives.

Confluence mail archiving is an optional feature. This means that

the 'Mail' options may be disabled and will therefore not appear in
the Confluence user interface. Mail archiving features are contained
in a system app. To activate mail archiving features in Confluence,
enable the app – go to > Manage apps then choose System in
the drop down, and enable the Confluence Mail Archiving Plugin.

To see archived mail:

Go to a space and choose Space tools > Integrations > Mail

Choose a message to see its contents, or choose Next, Previous
and other options to navigate around the mail archives.

Manage mail archives:

Add a Mail Account
Delete and Restore Mail
Import Mail from an mbox

Screenshot: Viewing a message in the mail archive

Notes
Only site spaces – not personal spaces – can store mail archives. See Spaces for information on site
and personal spaces.
You can also search the mail messages and their attachments. See Search.
Confluence mail archiving is an optional feature. This means that the 'Mail' options may be disabled
and will therefore not appear in the Confluence user interface. Mail archiving features are contained in
a system app. To activate mail archiving features in Confluence, enable the app – go to > Manage
apps then choose System in the drop down, and enable the Confluence Mail Archiving Plugin.
Add a Mail Account
When you add a mail account, you're configuring Confluence to download
On this page:
mail from that account and archive it within the space.

You need space administration permissions to add a mail account. See Spa Add a mail account
ce Permissions Overview. Fetching Mail
Notes
Note: Confluence will remove email messages from an email account
when it transfers them to the mail archive. You must therefore configure Related pages:
Confluence to poll a clone email account rather than the actual account.
For example, to archive the actual account [email protected] to your Mail Archives
Confluence Sales space, you must first create a clone account such as con How do I check
[email protected] that contains the same email content. which spaces have
email accounts?
How to disable
Add a mail account automatic mail
polling
Step 1. Create a clone email account on the mail server

1. Add a new email account on the mail server with the clone email
address.
2. Copy all existing email messages from the actual account to the
clone account.
3. Set up the actual account to bcc sent email messages to the clone
account.
4. Set up the actual account to forward received email messages to the
clone account.

Step 2. Configure Confluence to archive the clone account

1. Go to the space and choose Space tools > Integrations from the bottom of the sidebar.
2. Choose Mail Accounts > Add mail account.
3. Enter configuration details for the account:
Account Name: Enter a name for this account by which it will be known in Confluence.
Description: Provide a description for this account (optional).
Protocol: Choose from POP, IMAP, POPS or IMAPS.
Hostname: Enter the host name of the mail server on which the account resides.
Port: Don't edit this field. The mail server's port number will be displayed by default.
Username: Enter a username that has permission to retrieve mail from this account.
Password: Enter the account's password.
4. Choose Test Connection to verify the details
5. Choose Create to add the account to Confluence
Confluence 7.4 Documentation 2

For each mail account you add, you can perform these actions in the Mail Accounts tab:

Edit: Change the configuration settings for the mail account.

Remove: Remove the account permanently.
Disable/Enable: Temporarily disable the account, or enable a disabled account.

Fetching Mail
Confluence automatically fetches mail from the server once every 30 minutes. You can manually retrieve
new mail from the configured mail accounts by selecting the Mail tab and choosing Fetch new mail.

You need to be a space administrator to manually retrieve mail. See Space Permissions.

Notes
Only site spaces – not personal spaces – can store mail archives. See Spaces for information on site
and personal spaces.
Confluence mail archiving is an optional feature. This means that the 'Mail' options may be disabled
and will therefore not appear in the Confluence user interface. Mail archiving features are contained in
a system app. To activate mail archiving features in Confluence, enable the app – go to > Manage
apps then choose System in the drop down, and enable the Confluence Mail Archiving Plugin.
Once mail is fetched it will be removed from the server.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Delete and Restore Mail
To delete mail from a space, you need 'Delete Mail' permission.
Related pages:
Only a space administrator can delete all email messages in the space Mail Archives
simultaneously. Add a Mail Account
To delete mail from a space:

1. Go to a space and choose Space tools > Integrations > Mail

A list of email messages in the space is displayed in reverse
chronological order.
2. Do either of the following:
Delete an individual email message by choosing the trash
icon beside it.
Delete all email messages within the space by choosing Delet
e All.

Email messages deleted using the 'Delete All' option can't be restored.

Space administrators can restore deleted email messages, provided they were deleted individually.

To restore deleted mail:

1. Go to the space and choose Space tools > Content Tools from the bottom of the sidebar
2. Choose Trash
You'll see a list of email messages and other content deleted from the space.
3. Choose Restore beside the email message you want to restore.
Import Mail from an mbox
Confluence allows you to import mail from mbox files located either on your
Related pages:
local system or in a specified location on the Confluence server. Confluence
will store the imported email messages in the space's mail archive. Mail Archives
Add a Mail Account
You need to be a space administrator to import mail for a space. See Space
Permissions.

NB: You may need to enable the Confluence Mail Archiving Plugin as it
is disabled by default.

To import mail from an mbox file:

1. Go to the space and choose Space tools > Integrations from the bottom of the sidebar.
2. Choose Mailbox Import.
To import from a location on your file system: Browse to the location of the mbox file, select the
file and then choose Import.
To import from the Confluence server: Enter the location of the mbox file on the server, then
choose Import.

Notes

Only site spaces can store mail archives. Personal spaces cannot. See Spaces for an explanation of
site spaces and personal spaces.
Confluence mail archiving is an optional feature. This means that the 'Mail' options may be disabled
and will therefore not appear in the Confluence user interface. Mail archiving features are contained in
a system app. To activate mail archiving features in Confluence, enable the app – go to > Manage
apps then choose System in the drop down, and enable the Confluence Mail Archiving Plugin.
For security reasons mail can only be imported from a specified location in the Confluence server's
file system. We recommend administrators create a folder in their Confluence home directory, add
the system property confluence.mbox.directory and specify the location for mailboxes to be
imported from . Mail cannot be imported from the server until this system property is set. See Configuri
ng System Properties.
Gadgets
Gadgets allow you to add dynamic content to a Confluence page or Jira
On this page:
application dashboard. Confluence can display gadgets that support the Op
enSocial specification, including third party gadgets.
Add a Confluence
gadget to a page
For more information about Atlassian gadgets, see the introduction to
Add a Jira gadget
Atlassian gadgets and the big list of Atlassian gadgets.
to a page
Add a Confluence
To see a list of available gadgets in your Confluence site go to Help > Avail
gadget to your Jira
able Gadgets.
application
dashboard

Add a Confluence gadget to a page

We ended support for the following Confluence gadgets in Confluence 7.0:

Confluence Page Gadget

Activity Stream Gadget
Confluence QuickNav Gadget

These gadgets no longer appear in the macro browser and can't be added to a page. Any gadget already on
a page, or used in another application like Jira, will still work.

The Confluence News gadget was removed entirely in Confluence 7.0. This gadget displayed news from
Atlassian and hadn't been working for some time.

If you're wanting to display information within Confluence, we recommend using the following macros as an
alternative:

Include Page macro

Recently Updated macro
Livesearch macro

Add a Jira gadget to a page

For displaying basic Jira information, such as issues and charts, we recommend using the Jira Issues Macro
and Jira Chart Macro as these macros have better performance and are easier to configure than gadgets.

If the Jira information you want to display is not available from either of these macros a gadget will likely do
the trick.

To add a Jira Gadget to a Confluence page:

In the editor go to Insert > Other Macros.

Select the gadget you wish to add, and use the preview area to configure the gadget.
Choose Insert.

If you don't see any Jira Gadgets in the macro browser, ask your Confluence administrator to add
the Jira Gadget urls to the list of authorized external gadgets in Confluence, and check that the
application link between Confluence and your Jira application is configured correctly.

Add a Confluence gadget to your Jira application dashboard

To add a Confluence gadget to your Jira dashboard:

1.
Confluence 7.4 Documentation 2

1. Go to the dashboard by selecting the Dashboard link in the header.

2. On the dashboard, Click Add Gadget.
3. Use the gadget wizard to choose the gadgets you want to add.

If you don't see any Confluence gadgets in the Jira gadget directory, ask your Jira administrator to
add the gadget URLs as follows.

To add a Confluence gadget to your Jira application's gadget directory:

1. In Confluence, go to Help > Available Gadgets and copy the gadget URL for the gadget you
want to make available in Jira.
2. In Jira, go to the dashboard and choose Add Gadget.
3. Choose Manage Gadgets or Add Gadget to Directory (depending on your Jira application
and version)
4. Paste in the Confluence gadget URL and choose Add Gadget.

The gadget will now be available from the Jira Gadget Directory.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Activity Stream Gadget
We ended support for this gadget in Confluence 7.0
The gadget no longer appears in the macro browser and can't be added to a page.
Any gadget already on a page, or used in another application like Jira, will still work.

The activity stream gadget is similar to the recently updated macro and shows a list of the most recently
changed content within your Confluence site.

In addition to showing a list of most recently changed content, the activity stream gadget also groups activities
by separate date, and provides an RSS feed link to its content in the top-right corner.

Activity Stream Gadget Properties

Properties are settings for Confluence gadgets that allow the user to control the content or presentation of data
retrieved by the gadget. These are similar to a Confluence macro's parameters. The table below lists relevant
properties for this gadget.

These properties are located in the preview panel in the macro browser.

Property Required? Default Description

Title Yes None Adds a title to the top of the Activity Stream.

Global No None Allows you to add filters to the gadget including:

filters
space
username
update date
Jira issue key (if your Confluence instance is integrated with a
Jira application)

Available Yes All If you have application links to other sites, Jira or another
streams Confluence site, you can choose to include activity from those
streams also.

Display No 10 Specify the maximum number of results to be displayed. A maximum

options: of 10 results will be displayed by default. The maximum value that
limit this property can accept is 100.

Display No Never Specify the time interval between each 'refresh' action undertaken by
options: /false the activity stream gadget. A refresh makes the activity stream
Refresh gadget reflect any new activity that has been conducted on the
Interval Confluence site.
Confluence Page Gadget

We ended support for this gadget in Confluence 7.0

The gadget no longer appears in the macro browser and can't be added to a page.
Any gadget already on a page, or used in another application like Jira, will still work.

The Confluence page gadget allows you to show

On this page:
content from a page on your Confluence site in a
gadget. You can optionally configure the gadget to
display links to view and/or edit the page on your Confluence Page Gadget Properties
Confluence site. The page gadget can also be Working Macros
displayed in canvas view, so that it takes up all of
the space provided by your dashboard.

Macros that work with the page gadget

Please note, not all macros work with the page gadget. Please refer to the Working Macros section
below for more information.

Screenshot: The Confluence page gadget displaying a sample page

Confluence Page Gadget Properties

Properties are settings for Confluence gadgets that allow the user to control the content or presentation of
data retrieved by the gadget. These are similar to a Confluence macro's parameters. The table below lists
relevant properties for this gadget.

Property Required? Default Description

Space No None Specify the space that your desired page is located in. Suggestions
will display in a dropdown when you start typing.
(Note, this property is only used to make searching for pages
easier. It is not required.)

Page Yes None Specify the page that you want to display in your gadget.
Suggestions will display in a dropdown when you start typing.

Show No Yes Select whether to display a link to view the page on your
View Link Confluence site. Clicking the link will open the page in Confluence.
Confluence 7.4 Documentation 2

Show No No Select whether to display a link to edit the page on your Confluence
Edit Link site. Clicking the link will open the page for editing in Confluence.

Refresh No Never Specify the time interval between each 'refresh' action undertaken
Interval /false by the page gadget. A refresh makes the activity stream gadget
reflect any new activity that has been conducted on the Confluence
site.

Working Macros
The Confluence page gadget will only render a subset of the macros that are used in Confluence correctly.
Refer to the table below for the list of macros that work and do not work with the page gadget and known
limitations.

Some of the issues with macros in the page gadget can be worked around, if you are comfortable
developing in Confluence. Please see Troubleshooting Macros in the Page Gadget for more
information.

Key:
Works with the page gadget
* Partially works with the page gadget
Does not work with the page gadget

Macro Works Limitations

with
page
gadget?

Activity You cannot have another gadget embedded within the Confluence Page Gadget
Stream

Anchor * Opens in a new page

(within a
page)

Attachments N/A

Blog Posts N/A

Chart N/A

Children N/A
Display

Content N/A
By Label

Content N/A
By User

Excerpt N/A

Gallery N/A

Include N/A
Page

Info N/A

Labels List N/A

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Confluence 7.4 Documentation 3

Livesearch N/A

Note N/A

Metadata N/A

Metadata N/A
Summary

Pagetree N/A
Search

Pagetree N/A

Panel N/A

Quick Nav You cannot have another gadget embedded within the Confluence Page Gadget

Recently N/A
Updated

RSS Feed N/A

Section & N/A

Column

Spaces N/A
List

Table of * Works, however links will be opened in a new browser window when clicked.
Contents

Team See here for the Improvement Request:

Calendars
for CONFSERVER-51407 - Make Team Calendars display in a Confluence
Confluence
Page Gadget, for use on a JIRA Dashboard GATHERING INTEREST
Server

View File * Works, but you may need to refresh the gadget the first time (see CONF-19932).
(PDF or
PPT)

Widget * Only works for some content:

Connector
Works: blip.tv, Episodic, Flickr, Google Calendar, presentations on Google
Docs, MySpace Video, Scribd, Skitch.com, SlideRocket, SlideShare,
Viddler, Vimeo, YouTube, Dailymotion, Metacafe, FriendFeed, Yahoo
Video, Wufoo HTML Form Builder
Does not work: FriendFeed, Google Gadgets, Google Video (consumer
service discontinued), Twitter, Widgetbox, DabbleDB, BackType

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence QuickNav Gadget

We ended support for this gadget in Confluence 7.0

The gadget no longer appears in the macro browser and can't be added to a page.
Any gadget already on a page, or used in another application like Jira, will still work.

The QuickNav Gadget allows you to add the quick navigation functionality to search your Confluence site.
To search Confluence using a QuickNav Gadget, type the name of a page, blog post, person, file, or space
into the search box, and choose from the list of results displayed.

If you don't immediately see what you need, hit Enter or choose the 'Search for' option at the bottom of the
search results to go to the advanced search page. Learn more about searching Confluence.

Screenshot: Using the QuickNav Gadget

You can also search for administrative options in the QuickNav Gadget. For example, type 'general'
into the search field to go to the General Configuration screen.

More information about the QuickNav Gadget:

The QuickNav Gadget returns matches based on the title only, not the content of the page or file.
Matching items are grouped by type, so that you can quickly find the type you want. Confluence
shows a maximum of 3 admin options, 6 pages and/or blog posts, 2 attachments, 3 people and 2
spaces.
Items are ordered with the most recently updated first.
Permissions determine the admin options that appear in the search results. You'll only see the options
you have permission to perform.

Confluence QuickNav Gadget Properties

This gadget has no properties and cannot be customized.

Confluence use-cases
This section describes some specific use cases for Confluence.

Using Confluence for technical documentation

A technical communicator's guide to using Confluence – see Develop
Technical Documentation in Confluence.

Setting up a knowledge base

A support engineer's guide to using Confluence as a knowledge
base – see Use Confluence as a Knowledge Base. You can also
check out our handy guides on writing how-to and troubleshooting
articles.

Setting up an intranet
A quick guide to setting up an intranet – see Use Confluence as your
Intranet.

Confluence for software teams

A series of blog posts to help your agile team get the most out of
Confluence. See Confluence for Software Teams.
Develop Technical Documentation in Confluence
On this page:
Confluence is a flexible platform with a range of features and Marketplace
apps that can help you capture, distribute, and update your technical
documentation. Below are some tips to help you get your technical Create your
documentation site started, and to save you time and effort managing your Documentation
documentation's life cycle. Space
Save time by re-
For another great overview of how you can use Confluence for using content
documentation check out Rock the Docs from our solution partner, K15t. Use page templates
Draft your work
Create your Documentation Space Use links and
anchors
Creating spaces in Confluence is quick and easy. All you need to do to get Useful macros
your documentation started is choose Spaces > Create space from the Keep track of page
Confluence header. To make things even easier, choose the updates
'Documentation Space' option in the create space dialog; it'll give you a Customize PDF
custom home page with a search box (the livesearch macro) to search just export
your documentation space, a recently updated macro, and a few other Other useful tools
goodies. and apps
Documentation
Give your space a name, and Confluence will automatically create the theme
home page and space key for it (change the space key if you're not happy (discontinued)
with the one Confluence chooses for you). Feel free to customize the home
page at any time; what it looks like is completely up to you! Related pages:

Spaces

Save time by re-using content

If there's something you're going to use multiple times in your
documentation space – whether it's a word, sentence or paragraph; an
image; a product version number; or anything else – you can create it once
and include it on as many pages as you like (or use it in the header and/or
footer). Inclusions not only save you typing the same thing many times, they
also make it easier when things change – it's much better to update the info
in one place, than 47!
There are 3 macros that allow you to re-use content:

The Excerpt macro to define a re-usable section, or 'excerpt', on a page – add content inside this
macro, and you can reuse it on as many pages as you like.
The Excerpt Include macro (excerpt-include) to include the contents of an excerpt on another
page.
The Include Page macro (include) to include the entire content of a page on another page.

For example, let's say you create release notes for each major release of your product, and you want to
include the intro from each release notes page on a 'what's new' page. Place each release notes intro in an E
xcerpt macro, then add an Excerpt Include macro for each set of release notes to the what's new
page. Your intros will magically appear on the what's new page, and if you update the release notes it'll
automatically update the what's new.
Confluence 7.4 Documentation 2

1. Excerpts: the intros to these pages are in excerpt macros.

2. Excerpt include: these are excerpt include macros.

Another example is one of the ways we use the Include Page macro. Whenever the ellipsis ( ) appears
in our documentation – for example, go to > Copy – it's actually an Include Page macro. We have a
page with just that image on it, so we can include it whenever we need an ellipsis.

Why do we do use an Include Page macro for one tiny image? Well, just in case that UI element is ever
changed. If we attach the image to every page, there might be 50 pages we need to update when things
change; if we use an Include Page macro, we update once and it's changed everywhere. Doing it this way
also allows us to know how many pages we're using the image on. By going to > Page Information, we
can see how many incoming links there are to this page, and that tells us how many pages use the image.

Create an inclusions library (optional)

You can include content from any Confluence page, but you may want to create an 'inclusions library' to hold
content that's specifically for re-use. The inclusions library isn't a specific feature of Confluence; the pages in
the inclusions library are just like any other Confluence page. This is just a technique you can use if you
want a place to store content that's specifically for re-use.

To create your inclusions library:

1. Choose Create and create a new page in your space

2. Enter a suitable title. We use '_ConfluenceInclusions' (the underscore before the title helps to let
people know this page is special)
3. Enter some content and save the page
We enter text explaining the purpose of the inclusions library and how to re-use the content
4. Choose Space tools > Reorder pages and drag your new page above the space homepage
5. Go to your new inclusions page and choose Create to add child pages containing your re-usable
content

Because you've moved the pages to the root of the space, they won't appear in the page tree in the
sidebar. The pages will be picked up by other searches though, as they're normal Confluence pages.

1. Inclusions library location: drag your inclusions library here, above the rest of your documentation.

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Confluence 7.4 Documentation 3

Use page templates

Creating one or more page templates can be a real time-saver if you're creating a lot of pages with the same
layout. If you're constantly adding the same macros, like panels and table of contents, save yourself from
RSI and put them into a template – you can start with one, but make as many as you need to maximize your
efficiency.

To create a page template that's available in all spaces:

1. Go to > General Configuration

2. Select Global Templates and Blueprints from the list on the left
3. Choose the Add global page template button at the top-right
4. Create your template page and choose Save

For detailed info on page templates, see Create a Template.

To get to Global Templates and Blueprints , or any other admin page quickly, hit / on your
keyboard and start typing the name of the admin page you're looking for.

Draft your work

When you're creating a new page in your documentation, you'll likely want to do it over time, saving as you
go, and have a select few people review it to provide feedback. A loose description of this workflow is 'draft,
review, publish'.

You don't want any half-finished pages being seen by your users, and most documentation needs to be
reviewed before it's finalized, so here's a technique for drafting pages and allowing for review:

1. Create a page and restrict its permissions

For example, you might restrict viewing to a group of people such as your team, or a few select
individuals. On a public site, you might restrict viewing to staff members, so that the general public
can't see the page.
2. Write your page content
3. Share the page with your reviewers and ask them for feedback (make sure you haven't restricted
them from seeing the page!)
The reviewers can add comments to the bottom of the page or highlight text to add a comment inline.
If you give them permission, they can also edit the page content directly.
4. Publish the page when ready, by doing the following:
a. Delete any comments on the page
b. Remove page restrictions so that your audience can see it

You've now published your page. The space permissions and site permissions now determine who can see
and/or update the page.

Use links and anchors

Add links

In any documentation site, it's essential to be able to link from one page to another, and often to specific
sections on a page. You can add any URL to a Confluence page and Confluence will automatically detect
it and turn it into a link.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence 7.4 Documentation 4

If you paste the URL for another page in your Confluence site, Confluence will display the link text as the
page name and turn it into a relative link, meaning if the name of the page changes, Confluence will adjust
the link so it doesn't break.

Add and link to anchors

The anchor macro allows you to create anchors in your documentation, which can be linked to from
anywhere. I've added an anchor at the top of this page so you can click to go back to the top.

To add a macro and link to it from the same page:

1. Type {anchor in the editor, select the anchor macro and give your anchor a name (top in my
example)
2. Select the text that'll link to the macro and hit Ctrl+K (Windows) or Cmd+K (Mac) (this opens the link
dialog)
3. Choose Advanced from the options on the left and type # followed by your anchor name (#top in my
example)

Check out our documentation for links and anchors to get the full rundown on linking to anchors on other
pages and other anchor goodness.

Useful macros
Confluence ships with a great range of macros, and there are a few that are particularly useful in technical
documentation. Here's a few:

Table of contents macro

The Table of Contents macro helps people navigate lengthy pages by summarizing the content structure and
providing links to headings used on the page. The best part is, you don't need to do anything except add the
macro; once you've added it, it'll automatically detect headings and add them to the table of contents.

Tip, Note, Info, Warning, and Panel macros

Often when creating documentation, there are elements of a page that you want to highlight or draw the the
viewers' attention to. Confluence ships with the Tip, Info, Warning, Note and Panel macros, which will help
you focus a viewer's attention on a particular part of your content.

Tip of the day

Use the tip macro to give your readers handy hints!

Keep track of page updates

In Confluence, it's quite usual for a number of different people to update a single page. Technical writers
need to know what happens to our documents, both during review and after publication.

Watch pages or the space

So that you know when changes are made, it's a good idea to watch pages or even the entire space. That
way, when changes are made to pages you're watching, or someone comments on them, you'll get an email
notification letting you know who changed what.

Whenever you're on a page in your documentation space, choose the Watch button at the top-right of the
page. From there, you can choose to watch just that page, or all pages in the space.

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Confluence 7.4 Documentation 5

View page history

Confluence creates a new version of the page every time someone edits the page. The page history shows
all the versions, with date, author, and any comments made on the update.

To view page history, go to the page and choose > Page History

On the page history view, you can:

View the content of a specific version of the page.

Revert to (restore) a specific version.
Select any two versions and ask for a comparison, to see what has changed between those two
versions.

Take a look at Page History and Page Comparison Views for a detailed explanation.

Show a list of contributors

If you want to see at a glance who's updated a page or pages, you can add the contributors macro. This
macro displays a customizable list of people who've contributed by creating, editing, or, optionally,
commenting on the page.

Customize PDF export

If you're planning to provide a PDF version of your documentation – whether it be for email, download, print,
or any other form of delivery – you can customize the look of the PDF by adding a title page, header, and
footer.

The process you take depends on whether you're trying to customize the PDF export for one space or for
your whole site, so, if you're keen to make these changes, take a look at our page on Customize Exports to
PDF for more detailed instructions.

Other useful tools and apps

Confluence is already a great tool for technical documentation, but you can still add to it depending on your
documentation and workflow needs. Here are some useful apps available on the Atlassian Marketplace, most
of which we use ourselves, which can extend the functionality of Confluence.

New apps are hitting the marketplace all the time. This is by no means an exhaustive list!

Scroll Versions (supported by vendor)

Scroll Versions, by K15t, allows you to tie versions of your documentation to versions of your product, so that
when a new version of your product ships you can publish that version of your documentation. Create as
many versions of your documentation as you like, make the changes you need to, and keep them up your
sleeve until release time. You can even publish different variations of your documentation – like if you have
versions of your documentation for different operating systems – to different spaces or Confluence instances.

Copy Space (unsupported)

The Copy Space add-on, by Atlassian Labs, does what its name suggests; it allows a space administrator to
copy a space, including the pages within the space. Great for when you want a space template that you can
copy to create other spaces.

This app is also useful when you need to archive a copy of a current space at a particular point in time, like
when you're moving from one version of your product to the next – copy the space, give it a new name, and
keep it wherever you like, all without losing the existing space.

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Confluence 7.4 Documentation 6

At this point this plugin won't copy page history, blog posts and email.

Scroll PDF Exporter (supported by vendor)

If you're going to produce a PDF of your documentation space, wouldn't you like it to be professionally
formatted? The Scroll PDF Exporter, by K15t, lets you style single pages or whole spaces for export, using
handy PDF templates.

Gliffy (supported by vendor)

Create diagrams, wireframes, flowcharts and more with Gliffy. Gliffy features a highly intuitive drag-and-drop
interface, and allows you to export your diagrams in multiple formats, including: JPEG, PNG and SVG. Add
Gliffy flowcharts, UI wireframes, and network diagrams directly to your Confluence pages to communicate
your ideas visually, making them easy to understand and faster to spread through your team.

Lucidchart (supported by vendor)

Lucidchart is available in versions for Cloud and Server, and allows you to create and insert diagrams within
your Confluence Cloud environment. Quickly draw flowcharts, wireframes, UML diagrams, mind maps, and
more inside our feature-rich editor.

The server version also comes with a free Visio viewer, so you can view Microsoft Visio (.vsd) files, Visio
stencils (.vss) and it also supports exporting back to Visio.

Documentation theme (discontinued)

Confluence historically provided a theme specifically for documentation. This theme was removed in Conflue
nce 6.0.

A number of the original Documentation theme features, such as headers, footers and the ability to add
custom content to the sidebar, are available in Confluence's more modern default theme, which make it a
great choice for your documentation space.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Use Confluence as a Knowledge Base
A knowledge base is a repository for how-to and troubleshooting information. Knowledge Bases are
commonly used by IT Support teams, but can be useful for procedural and troubleshooting information in
any organization or team.

Learn more about how a knowledge base helps your team work smarter

What do people want out of a knowledge base? Using an IT Support team as an example:

Customers want fast access to a solution, and relevant search results.

Help desk staff want to be able to create new articles quickly.
Help Desk team leads wants the space to be self curating, and do not want to spend a lot of time
manually organizing content.
Everyone wants a way to be notified when articles they are interested in have been updated or
important notices are added.

Create a knowledge base space

You'll need the Create Space global permission to do this.

To create your knowledge base space:

1. Choose Spaces > Create space > Knowledge base space

2. Choose Space Tools > Permissions to set permissions for the space, including anonymous access
3. Choose Create > How-to or Troubleshooting and follow the prompts to create your first knowledge
base article

The knowledge base space blueprint includes everything you need to get started, including article templates,
and a pre-configured homepage with Livesearch and Content By Label macros.

Page labels are essential in knowledge base spaces. These are used to add topics to your articles, and
allows your knowledge base to become self-organizing over time.

Users will generally find articles by searching, and using the topic navigation on the homepage and end of
each article, rather than navigating through a tree-like page hierarchy.

When starting off your knowledge base space, it's a good idea to brainstorm a few topics to get started.

Customize your knowledge base space

You'll need Space Admin permissions to do this.

To make it easy for your users to create knowledge base articles, such as your help desk or support team,
we recommend customizing the how-to and troubleshooting article templates to make them relevant for your
organization. The more guidance and structure you can put in your template, the faster it will be for your
team to create great articles.

To edit the article templates:

1. Go to Space Admin > Content Tools > Templates.

2. Edit the How-to or Troubleshooting article templates.
3. Add headings and instructional text (choose Template > Instructional Text).

You can also add additional templates, such as a policy or procedure page templates.

We also recommend customizing the look and feel of your space. Simple changes like a space logo and
welcome message can make a huge difference.

To change the look and feel:

Confluence 7.4 Documentation 2

Add a space logo and useful shortcuts to the sidebar (choose Space Tools > Configure Sidebar)
Edit the homepage to add a custom welcome message.
Edit the color scheme (choose Space Tools > Look and Feel > Color Scheme).

Provide communication and notification options

Channels of communication with your audience, internal or external, are essential in a good knowledge
base. Here are some out-of-the-box options:

Blog - blog updates and important notices, and encourage people to watch for new blogs in your
space.
Watch - encourage people to watch pages that interest them, or watch the entire space.
Comments - allow logged in users (or even anonymous users) to comment on knowledge base
articles. This is a simple way to connect with your end users.
RSS - create an RSS feed and add the link to your knowledge base homepage (choose Help > Feed
Builder). Alternatively encourage users to create their own feed - useful if they want to keep up with
particular topics (labels), rather than receive notifications for the whole space.

Integrating your knowledge base with other Atlassian products

If your Confluence site is connected to another Atlassian product (via an application link), you can make use
of these great integration features:

If you use any Jira application - add a JIRA Issues macro to your troubleshooting article to provide
quick access to known issues. This has the added advantage of automatically updating when an
issue is resolved or its status changes. One simple way to do this would be to add some labels to Jira
to indicate the issue should appear in the knowledge base (for example 'printer-kb'), and then add a
Jira Issues macro with a query like 'label = 'printer-kb and status <> resolved'' on all articles with the
printer topic.
If you use Jira Service Desk - link a Confluence space to be used as a knowledge base. Users
(including those without a Confluence license) can search your knowledge base directly from within
the Service Desk customer portal. You can connect Jira Service Desk with Confluence 5.10 or later.
If you use Questions for Confluence Server - add a Questions list macro to troubleshooting
articles, to highlight the top questions with the same topic as the article, and an Ask a Question button
to the knowledge base homepage.

Extending your knowledge base with Marketplace apps

The Atlassian Marketplace has a large number of apps for Confluence. A common addition to Knowledge
Base spaces is a survey or form tool, which enables you to get feedback on the usefulness or usability of
your knowledge base articles.

Search for 'knowledge base' on Marketplace and see if there is an app that's right for your knowledge base.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Use Confluence as your Intranet
Your intranet is the hub of your organization. When choosing your intranet platform, you need to ensure that
the system is simple enough for non-technical users, information and content can be shared easily, and
access is restricted to those within your organization.

Confluence has a host of great out-of-the-box features that allow you to share and collaborate with your
colleagues, while keeping your information secure. Share things like procedures, specifications and
important files – or organize company events and functions – and get your teams working together. It's one
place to share, find, and collaborate to get work done.

Create your community

It's quick and easy to add users to your Confluence site. Allow people to add themselves as users of the site;
invite people to sign up by sending them an invitation link; add new users manually; or use an existing
directory – like an LDAP directory – for authentication and to manage users and groups.

Whichever way you choose, you can quickly build a community of Confluence users and give them access
to your intranet; you'll also have a ready-made people directory.

Match your company branding

Upload your company logo, and Confluence's auto look and feel will change the color scheme to match. It'll
make your intranet feel more familiar to your colleagues, and help with adoption.

A space for everything, and everything in its space

A Confluence space is essentially a container for a group of pages and blog posts with related content.

When you're starting out with Confluence, the easiest way to organize things is to create a space for each
team or department within your organization. Each team's space is then a place for them to create and share
pages, blog posts, meeting notes, files, and much more – and becomes the place to go for team members to
get the information they need.

Just choose Spaces > Create space from the header, and Confluence provides a list of space blueprints to
help get you started.

Each space can have its own color scheme and has a customizable home page, which you can edit to suit
your purpose – like displaying and tracking team goals and displaying a list of team members. Use the built-
in 'Team Space' template to automatically add all members of the team to the homepage, to help everyone
get to know each other.
You can set permissions for each space, so if there's sensitive information that should only been seen by
certain users or groups, it's easy to secure it with Confluence.
Confluence 7.4 Documentation 2

Don't feel restricted to creating spaces for teams though; you can also create spaces for projects (large or
small), events, and anything else where you want to collect information under a common heading or
permissions structure.

Once you have some spaces set up, create some pages and blog posts to give your colleagues an example
of how Confluence can be used, then invite them to create their own pages and blogs.

Add a personal space

Every Confluence user, including you, can also create their own personal space; it can be a place to keep
your own work, add shortcuts to your most used content, and you even get your own blog for sharing your
ideas and opinions with the rest of your organization (or just those that you want to see them).

Create pages, meeting notes and more

You can create pages for anything you want in Confluence - meeting notes, project plans, decisions, and
more. Pages are editable so others can contribute and keep them up to date after you create them. Choose
Create from the Confluence header and choose a blank page, or use a template to get you started.

Type your page, change its layout, add images and links, and do it all without any specialist skills or training.
You can also attach files – allowing everyone in a team access to assets that are critical to the project – like
mockups and requirements. You and your colleagues can like the page, and comment on it to start a
conversation about the content.

Confluence also offers a series of useful built-in page blueprints, which help you with the content and
formatting of the page. The meeting notes and decisions blueprints are two that can be really useful when
others need to be in-the-know about what happened, and why it happened.

Avoid the reply-all and blog about it

Each space you create in Confluence has its own blog, where you and your teams can share news and
events, discuss important projects and developments, or congratulate a teammate for a special effort;
blogging is a great way to foster company culture and celebrate achievements across your organization.

You can watch any blog to make sure you get updated when there's a new post. Blog posts are
automatically organized by date, and grouped by year and month, so they're also easy to find.

Share stuff that matters

If you need to be sure that the right people see a page or blog post, Confluence offers a range of ways to
make sure you can get their attention. Type the @ symbol and the name of a Confluence user to mention the
m in a page, blog post, or comment. They'll get an email notification that you've mentioned them, with a link
to the page, post or comment.

There's also a Share button at the top right of every page. Type the name or email address of a user or
group and send them a short message with a link to the content you're sharing.

Watch and learn

Don't miss out on important updates. Watching spaces, pages, and blogs is a great way to stay up-to-date
with what's happening in your own team, or any other team or person you need to keep up with. When you
watch something, you'll get email updates when changes are made or a comment is added.

The Confluence dashboard also has a recent activity feed, which allows you and your team to see what's
trending throughout the company or in your network.

Let team collaboration take on a life of its own

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Confluence 7.4 Documentation 3

If you want to communicate in-the-moment, Hipchat – our private service for chat, video, and screen sharing
– is built for teams. Share ideas and files in persistent group chat rooms, or chat 1-1 for that personal touch.
Hipchat integrates with Confluence, so you can get real-time notifications in Hipchat whenever new
information is shared in Confluence pages and blogs.

Got a question (that's not rhetorical)? Why not ask your team? Questions for Confluence is an add–on for
Confluence that gives you knowledge sharing with your own Q&A service. Run company-wide polls to gauge
reaction to a new marketing initiative, or let people vote on the venue for the Christmas party. Ask questions,
get answers, and identify experts.

You can also try Team Calendars for Confluence for organizing and sharing team events, leave, and other
important appointments. Embed each team's calendar on their home page so that everyone knows what's
happening, and when.

Created in 2020 by Atlassian. Licensed under a Creative Commons Attribution 2.5 Australia License.
Confluence for Software Teams
Welcome to the Software Team's guide to using Confluence.

Check out the articles in this collection:

How to write product How to build a release Creating insightful customer

requirements planning page interview pages

Create sprint retrospective How to make better decisions How to document releases
and demo pages (like a BOSS) as a development team and share release notes

Use blogs to share your development How to create technical and

team's progress onboarding documentation

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