Affiliated to M.A.S.A., K.C.A.S.A., A.S.A.S.E.R, R.L.S.S .

Black Lion Level 3 Winter Open Meet 2019

Licence No:
Run under Swim England laws, Swim England technical rules of swimming and promoter’s conditions

MEET RULES AND INFORMATION

The competition will be held under Swim England laws and technical rules of swimming. This event is
licensed at Level 3 for entry into Level 1&2 meets and Regional Championships. Officials will be obtained
from the National & Regional lists of qualified personnel.

FACILITIES
The meet will take place at the Medway Park, Mill Road, Gillingham, Kent on Saturday 23 rd November and
Sunday 24th November 2019. The pool is a 6 lane, 25 metre facility fully equipped with electronic timing,
display board and anti-wave ropes. Parking is available in the large pay and display car park adjacent to the
Leisure Centre. Refunds for up to 4 hours parking are given in the sports centre upon presentation of the
parking voucher obtained with the ticket.

ENTRIES
Swimmers must be, or have applied to be registered with Swim England. Swimmers may only enter events
in their own age group. Ages are at midnight on Sunday 24th November 2019.

AGE GROUPS
The age groups are 9 years, 10 years, 11years, 12 years, 13years, 14 years and 15+ years

EVENTS
The events are 50m, 100m, 200m of all 4 strokes plus 400m Freestyle, 100m,200m and 400m Individual
Medley.

SUBMISSION OF ENTRIES
The entry fee is £5.50 for all events under 400m and £6.50 for 400m events. The entry fee includes the 20p
levy per event, payable to the South East Region.

Entries must be no faster than the Upper Qualifying Time (UQT) published for each event. Time trials for
swimmers whose times are faster than the published times may be permitted, and any entries received that
are faster than the UQT will automatically be entered as Time Trials meaning that the swimmer will swim
for time only and will not be eligible for an award.

If the event is oversubscribed, time trials entries followed by the slowest entrants to some events will be
rejected to keep the meet within acceptable time limits. Entries must be submitted either electronically using
SportsSystems Meet Manager or be on the official entry form (photocopies accepted). Entries must include
the entrant’s Swim England registration number, date of birth, and entry times, together with all entry fees.
Entry times submitted should be those achieved in a 25m pool. Converted long course times will be
accepted providing they have been converted using Swim England Equivalent Performance Tables.

Sensitivity: Confidential
 The closing date for entries is midnight on Sunday 10 th November 2019. No entries will be accepted after
the closing date or during the meet, unless due to the promoter’s error or omission. Proof of postage may be
required. Entries will not be registered unless accompanied by the correct entry fee. Cheques must be made
payable to Black Lion Swimming Club. Completed entry forms should ideally be sent in one envelope per
club. Details of accepted entries will be emailed to club’s representatives. Refunds will be issued for
rejected entries only by one cheque or by BACs to each club and sent to the contact named on the entry
summary sheet as soon as possible after the closing date. No refunds will be given for withdrawals after the
accepted entries have been published.

COACHES PASSES
Coaches passes are available at a cost of £12.00 per person per day. This fee includes a daily programme, a
full set of results sheets and lunch. A maximum of 3 passes may be issued to each club. For child protection
reasons, these must all be pre-ordered at the time of submitting entries. Coach’s passes will be collected on
the day of each gala.

SIGNING IN
Upon arrival you will need to sign in at the front desk for every event that you intend to swim. Signing in
sheets will be removed 45 minutes before the start of each session. Failure to sign in may result in exclusion
of the competitor.

WARM UP
Coaches must supervise their swimmers at all times during the warm up. A warm up schedule will be
available 15 minutes before the start of each warm up session at the starting end of the pool.

RACE PROCEDURES
It is the responsibility of the competitors and coaches from participating clubs to ensure that all swimmers
are competent to the standard of the Swim England Competitive Start Award. All events are heat declared
winners. Heats will be swum with all age groups combined and swimmers seeded by entry times. The
fastest heat in each event will be spear-headed. Starts will be at the deep end of the pool and over the top
starts will be used for all events except backstroke. Swimmers must leave the pool using the steps at the side
of the pool and must not climb over the electronic timing pads at the end of each lane.

We will endeavour to make available a secondary strobe for deaf swimmers. A secondary strobe is classed
as, “A strobe light, in addition to that included in the AOE starting system”. It must be part of the AOE
system and should be able to be moved to a lane where a deaf swimmer (S15) is starting.

SWIM DOWN
A continuous swim down facility may be available in the diving pit, adjacent to the main competition pool.
Coaches are responsible for supervising their swimmers when using this facility. If swimmers are not
supervised then the permission to use the facility may be withdrawn by the sports centre.

RESULTS
Competitor’s times will be computer processed using the Sportsystems operating system. These results will
then be displayed both on poolside and upstairs in the balcony area, we are also planning to use a live results
service which will be available via the internet ‐ http://swimresults.co.uk. Following the meet, all results
will be published on our website www.blscswim.club as soon as possible. Anyone wishing to have these
emailed directly must leave their details at the information desk. Meet results will also be sent to Swim
England to be included on their official rankings list.

AWARDS

Sensitivity: Confidential
 Awards will be given to the top six placed swimmers in 9, 10, and 11 years age group in each individual
event and for the top three placed swimmers in 12, 13, 14 and 15+ years age groups in each individual
event. There will be no official presentations, so all swimmers must collect their medals from the awards
desk.

OFFICIALS
It is appreciated if attending clubs could provide a licensed official to assist with the running of the event.

Each club entering six or more swimmers are requested to supply at least two officials who can act as Time
Keeper and/or Judge.

SPECTATOR ADMISSIONS
Admission prices are as follows: Adults, one session either day £3.00, all day £5.00. Concessions, one
session either day £2.00, all day £3.00. Children are free. Programmes are £2 for the weekend.

RAFFLE
Raffle tickets will be available to purchase at £1.00 per strip.

PHOTOGRAPHY
Anyone wishing to take still or digital photography (including the use of mobile phones to do this) must do
so in accordance with the Swim England Child Safeguarding Policy and procedures (Wavepower). Flash
photography is prohibited at all times. Use of any form of image capturing devices in the changing area is
prohibited and may result in exclusion from the event.

SAFETY
For the purposes of child protection, no persons, unless officials, staff, coaches or team managers displaying
a valid pass, shall be allowed on poolside. Competitors are advised not to leave their belongings unattended
and to ensure that valuables are placed in a secure locker or deposited with someone for safe keeping.
Neither Black Lion Swimming Club nor the pool management will be held responsible for property that is
damaged, lost or stolen. Swimmers must not leave the poolside without wearing a top, shoes, and having
dried themselves off. Swimmers are advised to remove all jewellery to prevent accidental injury to
themselves.

DATA PROTECTION
All entry information and results will be managed on a computer system. By submitting entries, consent is
thereby given, as required under the current Data Protection Act, to the holding of personal information on a
computer.

BEHAVIOUR
Coaches and team managers are at all times responsible for the conduct of the swimmers in their care. The
promoter reserves the right to refuse admission or to ask any persons to leave during the event.

Any conditions not covered in the above information will be at the discretion of the promoter of Black
Lion Swimming Club. By entering this event, competitors and coaches agree to abide by these conditions.
Any queries should be made via email to Paul Caller – [email protected]

Sensitivity: Confidential