Axel Angeli

Robi Gonfalonieri, Ulrich Streit

For examples and updates check out http://idocs.de

http://idocs.de

The
SAP R/3 Guide to
EDI, IDocs and Interfaces

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 1 (Section=1)
 About The Authors
Axel Angeli,
is born in 1961. He is a Top Level SAP R/3 consultant and R/3 cross-application
development coach. He specializes in coaching of large multi-national, multi-
language development teams and troubleshooting development projects.
His job description is also known as computer logistics, a delicate discipline that
methodically wakes the synergetic effects in team to accelerate and mediate IT
projects.
He is a learned Cybernetics scientist (also known as Artificial Intelligence) in the
tradition of the Marvin Minsky [The society of mind] and Synergetics group of
Herman Haken and Maria Krell. His competence in computer science is based on
the works of Donald Knuth [The Art of Computer Programming], Niklas Wirth (the

For examples and updates check out http://idocs.de

creator of the PASCAL language), the object oriented approach as described
and developed during the XEROX PARC project (where the mouse and windows
style GUIs have been invented in the early 1970ies) and Borland languages.
Before his life as SAP consultant, he made a living as a computer scientist for
medical biometry and specialist for high precision industry robots. He concentrates
now on big international projects. He speaks fluently several popular languages
including German, English, French and Slavic. ! [email protected]

Robi Gonfalonieri,
born in 1965 is a senior ABAP IV developer and R/3 consultant for SD and MM. He
is a learned economist turned ABAP IV developer. He specializes in international,
multi-language projects both as developer and SD consultant. He speaks fluently
several languages including German, French, English and Italian.
! [email protected]

Ulrich Streit,
born in 1975 is ABAP IV developer and interface specialist. He developed a
serious of legacy system interfaces and interface monitors for several clients of the
process industry. ! [email protected]

logosworld.com
is a group of loosely related freelance R/3 consultants and consulting companies.
Current members of the logosworld.com bond are the following fine companies:
• Logos! Informatik GmbH, Brühl, Germany: R/3 technical troubleshooting
• OSCo GmbH, Mannheim, Germany: SAP R/3 implementation partner
• UNILAN Corp., Texas: ORACLE implementation competence

For true international R/3 competence and

enthusiastic consultants,
email us ! [email protected]
or visit http://idocs.de

 1999 Axel Angeli et al. - SAP R/3 Guide to EDI, IDocs and ALE
 For Doris, Paul, Mini

 1999 Axel Angeli et al. - SAP R/3 Guide to EDI, IDocs and ALE
cook.doc Total pages 177; Print date: 16.01.00; Page ii
 Danke, Thank You, Graçias,
Tack så mycket, Merci, Bedankt,
Grazie, Danjawad, Nandri, Se-Se
I due special thanks to a variety of people, clients, partners and friends. Their
insistence in finding a solution and their way to ask the right questions made this
book only possible.

I want especially honour Francis Bettendorf, who has been exactly that genre of
knowledgeable and experienced IT professionals I had in mind, when writing this

For examples and updates check out http://idocs.de

book. A man who understands an algorithm when he sees it and without being
too proud to ask precise and well-prepared questions. He used to see me every
day with the same phrase on the lips: "Every day one question." He heavily
influenced my writing style, when I tried to write down the answers to his questions.
He also often gave the pulse to write down the answers at all. At the age of 52, he
joyfully left work the evening of Tuesday the 23rd March 1999 after I had another
fruitful discussion with him. He entered immortality the following Wednesday
morning. We will all keep his memory in our heart.

Thanks to Detlef and Ingolf Streit for doing the great cartoons.

Thanks also to Pete Kellogg of UNILAN Corp., Texas, Juergen Olbricht, Wolfgang
Seehaus and his team of OSCo, Mannheim for continuously forming such perfect
project teams. It is joy working with them.

Plans are fundamentally ineffective because the "circumstances of our actions are
never fully anticipated and are continuously changing around us". Suchman does not
deny the existence or use of plans but implies that deciding what to do next in the
pursuit of some goal is a far more dynamic and context-dependent activity than
the traditional notion of planning might suggest.

Wendy Suchman, Xerox PARC http://innovate.bt.com/showcase/wearables/

 1999 Axel Angeli et al. - SAP R/3 Guide to EDI, IDocs and ALE
 Who Would Read This Book?
This book was written for the experienced R/3 consultants, who wants to know
more about interface programming and data migration. It is mainly a compilation
of scripts and answers who arose during my daily work as an R/3 coach.

Quid – What is that The R/3 Guide is a Frequently Given Answers book. It is a
book about? collection of answers, I have given to questions regarding EDI
over and over again, both from developers, consultants and
client’s technical staff. It is focussed on the technical aspect of
SAP R/3 IDoc technology. It is not a tutorial, but a supplement
to the R/3 documentation and training courses.
Quis – Who should The R/3 Guide has been written with the experienced

For examples and updates check out http://idocs.de

read the book? consultant or ABAP developer in mind. It does not expect any
special knowledge about EDI, however, you should be familiar
with ABAP IV and the R/3 repository.
Quo modo – how Well, this book is a “How to” book, or a “Know-how”-book. The
do you benefit from R/3 Guide has its value as a compendium. It is not a novel to
the book? read at a stretch but a book, where you search the answer
when you have a question.
Quo (Ubi) – Where You would most likely use the book when being in a project
would you use the involved in data interfaces, not necessarily a clean EDI project.
book? IDocs are also helpful in data migration.
Quando – when The R/3 Guide is not a tutorial. You should be familiar with the
should you read the general concept of IDocs and it is meant to be used after you
book have attended an R/3 course on IDocs, ALE or similar. Instead
of attending the course you may alternatively read one of the
R/3 IDoc tutorial on the market.
Cur – Why should Because you always wanted to know the technical aspects of
you read the book IDoc development, which you cannot find in any of the
publicly accessible R/3 documentation.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 5 (Section=3)
 Table Of Contents
Where Has the Money Gone? 1
1.1 Communication............................................................................................... 2
More than 80% of the time of an EDI project is lost in waiting for answers,
trying to understand proposals and retrieving data nobody actually needs. 2
1.2 Psychology of Communication...................................................................... 3
Bringing developers together accelerates every project. Especially when
both parties are so much dependent on each other as in an EDI project, the
partners need to communicate without pause. 3
1.3 Phantom SAP Standards and a Calculation.................................................. 4
It is reported that SAP R/3 delivers standard EDI programs and that they

For examples and updates check out http://idocs.de

should not be manipulated and no circumstances. Because this is not true,
much project is lost in chasing the phantom. 4
1.4 Strategy ............................................................................................................ 5
Do not loose your time in plans. Have prototypes developed and take them
as a basis. 5
1.5 Who Is on Duty? ............................................................................................... 5
Writing interface programs is much like translating languages. The same rule
apply. 5
1.6 Marcus T. Cicero.............................................................................................. 6
Some may have learned it in school: the basic rules of rhetoric according to
Cicero. You will know the answers, when your program is at its end. Why
don’t you ask the questions in the beginning? Ask the right question, then
you will know. 6

What Are SAP R/3 IDocs? 7

2.1 What are IDocs? .............................................................................................. 8
IDocs are structured ASCII files (or a virtual equivalent). They are the file
format used by SAP R/3 to exchange data with foreign systems. 8
2.2 Exploring a Typical Scenario .......................................................................... 9
The IDoc process is a straight forward communication scenario. A
communication is requested, then data is retrieved, wrapped and sent to
the destination in a predefined format and envelope. 9

Get a Feeling for IDocs Fehler! Textmarke nicht definiert.

3.1 Get A Feeling For IDocs ............................. Fehler! Textmarke nicht definiert.
For the beginning we want to give you a feeling of what IDocs are and how
they may look like, when you receive it as a plain text file.Fehler! Textmarke nicht definiert.
3.2 The IDoc Control Record............................ Fehler! Textmarke nicht definiert.
The very first record of an IDoc package is always a control record. The
structure of this control record is the DDic structure EDIDC and describes the
contents of the data contained in the package. Fehler! Textmarke nicht definiert.
3.3 The IDoc Data ............................................. Fehler! Textmarke nicht definiert.
All records in the IDoc, which come after the control record are the IDoc
data. They are all structured alike, with a segment information part and a
data part which is 1000 character in length, filling the rest of the line.Fehler! Textmarke nicht definiert.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page i (Section=4)
ii
Contents

3.4 Interpreting An IDoc Segment Info ........... Fehler! Textmarke nicht definiert.
All IDoc data records are exchanged in a fixed format, regardless of the
segment type. The segment’s true structure is stored in R/3’s repository as a
DDic structure of the same name. Fehler! Textmarke nicht definiert.
3.5 IDoc Base - Database Tables Used to Store IDocs .. Fehler! Textmarke nicht
definiert.
When R/3 processes an IDoc via the standard inbound or outbound
mechanism, the IDoc is stored in the tables. The control record goes to table
EDIDC and the data goes to table EDID4. Fehler! Textmarke nicht definiert.

Exercise: Setting Up IDocs 19

4.1 Quickly Setting up an Example ....................................................................20
If you have a naked system, you cannot send IDocs immediately. This
chapter will guide you through the minimum steps to see how the IDoc
engine works. 20
4.2 Example: The IDoc Type MATMAS01 ..............................................................21
To sharpen your understanding, we will show you an example of an IDoc of
type MATMAS01, which contains material master data. 21

4.3 Example: The IDoc Type ORDERS01 ..............................................................22

To allow an interference, here is a sample of IDoc type ORDERS01 which is
used for purchase orders and sales orders. 22

Monitoring IDocs 24
Sample Processing Routines 25
6.1 Sample Processing Routines .........................................................................26
Creating and processing IDocs are a widely mechanical task, as it is true for
all interface programming. We will show a short example that packs SAP R/3
SAPscript standard text elements into IDocs and stores them back. 26
6.2 Sample Outbound Routines .........................................................................27
The most difficult work when creating outbound IDocs is the retrieval of the
application data which needs sending. Once the data is well retrieved, the
data needs to be converted to IDoc format, only. 27
6.3 Sample Inbound Routines .............................................................................30
Inbound processing is widely the reverse process of an outbound.. The
received IDoc has to be unpacked, interpreted and transferred to an
application for further processing. 30

IDocs Terminology 32
7.1 Basic Terms .....................................................................................................33
There are a couple of expressions and methods that you need to know,
when dealing with IDoc. 33
7.2 Terminology....................................................................................................34
7.2.1 Message Type – How to Know What the Data Means 34
Data exchanged by an IDoc and EDI is known as messages. Message of the
same kind belong to the same message type. 34
7.2.2 Partner Profiles – How to Know the Format of the Partner 34
Different partners may speak different languages. While the information
remains the same, different receivers may require completely different file
formats and communication protocols. This information is stored in a partner
profile. 34
ii

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Print date: 2000-Jan-16-20:10; Page ii (Section=4)
 iii
Contents
7.2.3 IDoc Type – The Structure of The IDoc File 35
The IDoc type is the name of the data structure used to describe the file
format of a specific IDoc. 35
7.2.4 Processing Codes 35
The processing code is a pointer to an algorithm to process an IDoc. It is
used to allow more flexibility in assigning the processing function to an IDoc
message. 35

IDocs Customizing 37
8.1 Basic Customizing Settings ........................................................................... 38
Segments define the structure of the records in an IDoc. They are defined
with transaction WE31. 38
8.2 Creating An IDoc Segment WE31 ............................................................. 40

For examples and updates check out http://idocs.de

The segment defines the structure of the records in an IDoc. They are
defined with transaction WE31 . We will define a structure to send a text
from the text database. 40
8.3 Defining The Message Type (EDMSG) ........................................................... 43
The message type defines the context under which an IDoc is transferred to
its destination. It allows to use the same IDoc file format to use for several
different applications. 43
8.4 Define Valid Combination Of Message and IDoc Types............................ 44
The valid combinations of message type and IDoc type are stored in table
EDIMSG. 44
8.5 Assigning a processing function (Table EDIFCT ) ................................... 45
The combination of message type and IDoc type determine the processing
algorithm. This is usually a function module with a well defined interface or a
SAP business object and is set up in table EDIFCT. 45
8.6 Processing Codes.......................................................................................... 46
R/3 uses the method of logical process codes to detach the IDoc processing
and the processing function module. They assign a logical name to function
instead of specifying the physical function name. 46
8.7 Inbound Processing Code ............................................................................ 48
The inbound processing code is assigned analogously. The processing code
is a pointer to a function module which can handle the inbound request for
the specified IDoc and message type. 48

IDoc Outbound Triggers Fehler! Textmarke nicht definiert.

9.1 Individual ABAP .......................................... Fehler! Textmarke nicht definiert.
The simplest way to create IDocs, is to write an ABAP which simply does it.Fehler! Textmarke nicht defi
9.2 NAST Messages Based Outbound IDocs .. Fehler! Textmarke nicht definiert.
You can use the R/3 message concept to trigger IDocs the same way as you
trigger SapScript printing. Fehler! Textmarke nicht definiert.
9.3 The RSNAST00 ABAP.................................... Fehler! Textmarke nicht definiert.
The ABAP RSNAST00 is the standard ABAP, which is used to collect
unprocessed NAST message and to execute the assigned action.Fehler! Textmarke nicht definiert.
9.4 Sending IDocs Via RSNASTED..................... Fehler! Textmarke nicht definiert.
Standard R/3 provides you with powerful routines, to trigger, prepare and
send out IDocs in a controlled way. There is only a few rare cases, where you
do not want to send IDocs the standard way. Fehler! Textmarke nicht definiert.
iii

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page iii (Section=4)
iv
Contents

9.5 Sending IDocs Via RSNAST00 .................... Fehler! Textmarke nicht definiert.
Here is the principle flow how RSNAST00 processes messages for IDocs.Fehler! Textmarke nicht definiert.
9.6 Workflow Based Outbound IDocs ............. Fehler! Textmarke nicht definiert.
Unfortunately, there are application that do not create messages. This is
especially true for master data applications. However, most applications fire
a workflow event during update, which can easily be used to trigger the
IDoc distribution. Fehler! Textmarke nicht definiert.
9.7 Workflow Event From Change Document Fehler! Textmarke nicht definiert.
Instead of waiting for a polling job to create IDocs, they can also be created
immediately after a transaction finishes. This can be done by assigning an
action to an workflow event. Fehler! Textmarke nicht definiert.
9.8 ALE Change Pointers.................................. Fehler! Textmarke nicht definiert.
Applications which write change documents will also try to write change
pointers for ALE operations. These are log entries to remember all modified
data records relevant for ALE. Fehler! Textmarke nicht definiert.
9.9 Activation of change pointer update ...... Fehler! Textmarke nicht definiert.
Change pointers are log entries to table BDCP which are written every time
a transaction modifies certain fields. The change pointers are designed for
ALE distribution and written by the function CHANGE_DOCUMENT_CLOSE.Fehler! Textmarke nicht definie
9.10 Dispatching ALE IDocs for Change Pointers............. Fehler! Textmarke nicht
definiert.
Change pointers must be processed by an ABAP, e.g. RBDMIDOC.Fehler! Textmarke nicht definiert.

IDoc Recipes 65
10.1 How the IDoc Engine Works ..........................................................................66
IDocs are usually created in a four step process. These steps are: retrieving
the data, converting them to IDoc format, add a control record and
delivering the IDoc to a port. 66
10.2 How SAP Standard Processes Inbound IDocs..............................................67
When you receive an IDoc the standard way, the data is stored in the IDoc
base and a function module is called, which decides how to process the
received information. 67
10.3 How To Create the IDoc Data .......................................................................68
R/3 provides a sophisticated IDoc processing framework. This framework
determines a function module, which is responsible for creating or
processing the IDoc. 68
10.4 Interface Structure of IDoc Processing Functions ........................................70
To use the standard IDoc processing mechanism the processing function
module must have certain interface parameters, because the function is
called dynamically from a standard routine. 70
10.5 Recipe To Develop An Outbound IDoc Function ........................................71
This is an individual coding part where you need to retrieve the information
from the database and prepare it in the form the recipient of the IDoc will
expect the data 71
10.6 Converting Data Into IDoc Segment Format ...............................................72
The physical format of the IDocs records is always the same. Therefore the
application data must be converted into a 1000 character string. 72

iv

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Print date: 2000-Jan-16-20:10; Page iv (Section=4)
 v
Contents

Partner Profiles and Ports 73

11.1 IDoc Type and Message Type...................................................................... 74
An IDoc file requires a minimum of accompanying information to give sense
to it. These are the message type and the IDoc type. While the IDoc type
tells you about the fields and segments of the IDoc file, the message type
flags the context under which the IDoc was sent. 74
11.2 Partner Profiles ............................................................................................... 75
Partner profiles play an important role in EDI communications. They are
parameter files which store the EDI partner dependent information. 75
11.3 Defining the partner profile ( WE20 )......................................................... 76
The transaction WE20 is used to set up the partner profile. 76
11.4 Data Ports ( WE21 ) ..................................................................................... 77
IDoc data can be sent and received through a multitude of different media.

For examples and updates check out http://idocs.de

In order to decouple the definition of the media characteristics from the
application using it, the media is accessed via ports. 77

RFC Remote Function Call 79

12.1 What Is Remote Function Call RFC? ............................................................. 80
A Remote Function Call enables a computer to execute a program an
another computer. The called program is executed locally on the remote
computer using the remote computer’s environment, CPU and data storage. 80
12.2 RFC in R/3 ....................................................................................................... 81
RFC provides interface shims for different operating systems and platforms,
which provide the communication APIs for doing RFC from and to R/3. 81
12.3 Teleport Text Documents With RFC............................................................... 82
This example demonstrates the use of RFC functions to send data from one
SAP system to a remote destination. The example is a simple demonstration,
how to efficiently and quickly use RFC in your installation. 82
12.4 Calling A Command Line Via RFC ? ............................................................ 84
R/3 RFC is not limited to communication between R/3 systems. Every
computer providing supporting the RFC protocol can be called from R/3 via
RFC. SAP provides necessary API libraries for all operating systems which
support R/3 and many major programming languages e.g. C++, Visual Basic
or Delphi. 84

Calling R/3 Via OLE/JavaScript 87

13.1 R/3 RFC from MS Office Via Visual Basic ..................................................... 88
The Microsoft Office suite incorporates with Visual Basic for Applications
(VBA) a fully object oriented language. JavaScript and JAVA are naturally
object oriented. Therefore you can easily connect from JavaScript, JAVA,
WORD, EXCEL and all the other VBA compliant software to R/3 via the
CORBA compatible object library (in WINDOWS known also DLLs or ACTIVE-X
(=OLE/2) components). 88
13.2 Call Transaction From Visual Basic for WORD 97 ........................................ 89
This is a little WORD 97 macro, that demonstrates how R/3 can be called with
a mouse click directly from within WORD 97. 89
13.3 R/3 RFC from JavaScript................................................................................ 91
JavaScript is a fully object oriented language. Therefore you can easily
connect from JavaScript to R/3 via the CORBA compatible object library (in
WINDOWS known also DLLs or ACTIVE-X (=OLE/2) components). 91

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page v (Section=4)
vi
Contents

13.4 R/3 RFC/OLE Troubleshooting........................................................................93

Problems connecting via RFC can usually be solved by reinstalling the full
SAPGUI and/or checking your network connection with R/3. 93

ALE - Application Link Enabling 95

14.1 A Distribution Scenario Based On IDocs ......................................................96
ALE has become very famous in business circles. While it sounds mysterious
and like a genial solution, it is simply a mean to automate data exchange
between SAP systems. It is mainly meant to distribute data from one SAP
system to the next. ALE is a mere enhancement of SAP-EDI and SAP-RFC
technology. 96
14.2 Example ALE Distribution Scenario ...............................................................97
To better understand let us model a small example ALE scenario for
distribution of master data between several offices. 97
14.3 ALE Distribution Scenario ...............................................................................98
ALE is a simple add-on application propped upon the IDoc concept of SAP
R/3. It consists on a couple of predefined ABAPs which rely on the
customisable distribution scenario. These scenarios simple define the IDoc
types and the pairs of partners which exchange data. 98
14.4 Useful ALE Transaction Codes .......................................................................99
ALE is customized via three main transaction. These are SALE , WEDI and
BALE . 99

14.5 ALE Customizing SALE ...............................................................................101

ALE customizing is relatively staright forward. The only mandatory task is the
definition of the ALE distribution scenario. The other elements did not prove
as being very helpful in practical applications. 101
14.6 Basic Settings SALE ...................................................................................102
Basic settings have do be adjusted before you can start working with ALE. 102
14.7 Define The Distribution Model (The "Scenario") BD64 ............................103
The distribution model (also referred to as ALE-Scenario) is a more or less
graphical approach to define the relationship between the participating
senders and receivers. 103
14.8 Generating Partner Profiles WE20 ...........................................................105
A very useful utility is the automatic generation of partner profiles out of the
ALE scenario. Even if you do not use ALE in your installation, it could be only
helpful to define the EDI partners as ALE scenario partners and generate the
partner profiles. 105
14.9 Creating IDocs and ALE Interface From BAPI SDBG ...............................109
There is a very powerful utility which allows to generate most IDoc and ALE
interface objects directly from a BAPI’s method interface. 109
14.10 Defining Filter Rules ......................................................................................113
ALE allows to define simple filter and transformation rules. These are table
entries, which are processed every time the IDoc is handed over to the port.
Depending on the assigned path this happens either on inbound or
outbound. 113

vi

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Print date: 2000-Jan-16-20:10; Page vi (Section=4)
 vii
Contents

Workflow Technology 115

15.1 Workflow in R/3 and Its Use For Development........................................... 116
SAP R/3 provides a mechanism, called Workflow, that allows conditional and
unconditional triggering of subsequent transactions from another
transaction. This allows to build up automatic processing sequences without
having the need to modify the SAP standard transactions. 116
15.2 Event Coupling (Event Linkage) ................................................................. 117
Contrary to what you mostly hear about R/3 workflow, it is relatively easy and
mechanical to define a function module as a consecutive action after
another routine raised a workflow event. This can e.g. be used to call the
execution of a transaction after another one has finished. 117
15.3 Workflow from Change Documents........................................................... 118
Every time a change document is written a workflow event for the change
document object is triggered. This can be used to chain unconditionally an

For examples and updates check out http://idocs.de

action from a transaction. 118
15.4 Trigger a Workflow from Messaging........................................................... 119
The third common way to trigger a workflow is doing it from messaging. 119
15.5 Example, How To Create A Sample Workflow Handler ............................ 120
Let us show you a function module which is suitable to serve as a function
module and define the linkage. 120

Batch Input Recording 125

16.1 Recording a Transaction With SHDB ........................................................ 126
The BTCI recorder lets you record the screen sequences and values entered
during a transaction. It is one of the most precious tools in R/3 since release
3.1. It allows a fruitful cooperation between programmer and application
consultant. 126
16.2 How to Use the Recorder Efficiently ........................................................... 129
This routine replaces BDCRECXX to allow executing the program generated
by SHDB via a call transaction instead of generating a BTCI file. 129
16.3 Include ZZBDCRECXX to Replace BDCRECXX........................................... 130
This routine replaces BDCRECXX to allow executing the program generated
by SHDB via a call transaction instead of generating a BTCI file. 130

16.4 ZZBRCRECXX_FB_GEN: Generate a Function from Recording ................. 132

The shown routine ZZBDCRECXX_FB_GEN replaces BDCRECXX in a recorded
ABAP. Upon executing, it will generate a function module from the recording
with all variables as parameters. 132

EDI and International Standards 137

17.1 EDI and International Standards................................................................. 138
Electronic Data Interchange (EDI) as a tool for paperless inter-company
communication and basic instrument for e-commerce is heavily regulated
by several international standards. 138
17.2 Characteristics of the Standards ................................................................ 139
The well-known standards EDIFACT, X.12 and XML have similar characteristics
and are designed like a document description language. Other standards
and R/3 IDocs are based on segmented files. 139

vii

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page vii (Section=4)
viii
Contents

17.3 ANSI X.12 ......................................................................................................140

This is an example of how an ANSI X.12 EDI message for a sales order looks
like. The examples do not show the control record (the “envelope”). EDIFACT
looks very much the same. 140
17.4 XML................................................................................................................141
This is an excerpt of an XML EDI message. The difference to all other EDI
standards is, that the message information is tagged in a way, that it can be
displayed in human readable form by a browser. 141

EDI Converter 143

18.1 Converter......................................................................................................144
SAP R/3 has foregone to implement routines to convert IDocs into
international EDI standard formats and forwards those requests to the
numerous third party companies who specialize in commercial EDI and e-
commerce solutions.. 144
18.2 A Converter from Germany ........................................................................145
In the forest of EDI converters there is only a very limited number of
companies who have actual experience with R/3. We have chosen one very
popular product for demonstration here. 145

Appendix 147
19.1 Overview of Relevant Transactions ............................................................147
There is a couple of transactions which you should know when working with
IDocs in any form. I suggest to call each transaction at least once to see,
what is really behind. 147
19.2 Useful Routines for IDoc Handling...............................................................148
These are some very useful routines, that can be used in IDoc processing. 148
19.3 ALE Master Data Distribution .......................................................................149
The ALE functionality comes with a set of transaction which allow the
distribution of important master data between systems. The busiest argument
for installing ALE might be the distribution of the classification from
development to production and back. 149
19.4 WWW Links ....................................................................................................150
These is a random listing of interesting web sites dealing with the EDI topic.
They are accurate as of November 1999. 150
19.5 Questionnaire for Starting an IDoc Project.................................................151
This is a sample questionnaire with important questions that need to be
cleared before any development can be started. 151

Index 153

viii

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Print date: 2000-Jan-16-20:10; Page viii (Section=4)
 ix
Contents

Table of Illustrations
Illustration 1: A typical EDI scenario from the viewpoint of R/3 .............................9

Illustration 2: Simplified Example of an IDoc control record for sales orders ...... 12

Illustration 3: Simplified Example of an IDoc data record for sales orders .......... 12

Illustration 4: Schematic example of an IDoc control record.............................. 14

Illustration 5: Example of an IDoc with one segment per line, an info tag to the left

For examples and updates check out http://idocs.de

of each segment and the IDoc data to the right........................................... 15

Illustration 6: Tables used to store the IDoc within R/3.......................................... 17

Illustration 7: Step to customize outbound IDoc processing ................................ 38

Illustration 8: Elements that influence IDoc processing ........................................ 39

Illustration 9: General Process logic of IDoc outbound ........................................ 53

Illustration 10: Communicating with message via table NAST............................... 54

Illustration 11: Process logic of RSNAST00 ABAP ...................................................... 58

Illustration 12: Tables involved in change pointers processing .............................. 64

Illustration 13: Sample content of view V_TBD62..................................................... 64

Illustration 14: Schematic of an IDoc Outbound Process....................................... 69

Illustration 15: R/3 port types by release .................................................................. 77

Illustration 16: WORD 97 text with MACROBUTTON field inserted........................... 89

Illustration 17: Visual Basic code with macros to call R/3 from WORD 97 ............. 90

Illustration 18: ALE distribution scenario ................................................................... 97

Illustration 19: Scenario in tabular form.................................................................... 97

Illustration 20: Seeburger™ graphical EDI converter editor with R/3 linkage ..... 146

ix

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page ix (Section=4)
x
Contents

Directory of Programs

Program 1: Sample IDoc outbound function module ....................................... 27

Program 2: Sample IDoc outbound function module ....................................... 31

Program 3: Interface structure of an NAST compatible function module ....... 70

Program 4: Interface structure of an IDoc inbound function............................ 70

Program 5: Routine to move the translate to IDoc data................................... 72

Program 6: Fill the essential information of an IDoc control record ................. 72

Program 7: Z_READ_TEXT, a copy of function READ_TEXT with RFC enabled... 82

Program 8: Program to copy text modules into a remote system via RFC ...... 83

Program 9: JavaScript example to call an R/3 function module via OLE/RFC 92

Program 10: This is the call of the type coupled event in release 40B ............. 117

Program 11: This is the call of the change doc event in release 40B ............... 118

Program 12: This is the call of the type coupled event in release 40B ............. 118

Program 13: A workflow handler that sends an Sap Office mail ...................... 120

Program 14: Send a SAPoffice mail triggered by a workflow event (full example)
123

Program 15: Program ZZBDCRECXX (find at http://www.idocs.de) ................. 131

Program 16: Program ZZBDCRECXX_FBGEN found on http://www.idocs.de .. 136

Program 17: XML Sales Order data ..................................................................... 141

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Print date: 2000-Jan-16-20:10; Page x (Section=4)
 Preface
Proper Know-How Saves Costs
We always believed, what has been confirmed over and over again in manifold
projects: The main source to cutting project costs, is a proper education of the
team. Giving the team members the same book to read homogenizes the
knowledge and sharpens a common sense within the group.
A Frequently Given Answers Book
This book is the result of thousands of hours of discussion and work with R/3
consultants, developer and clients about interface development from and to R/3.
When we started a new big project in autumn 1998 at the Polar Circle, which
involved a big number of interfaces, I observed curiously, that my developers
were ordering numerous books, all being related to EDI.

For examples and updates check out http://idocs.de

Well, those books did not say any word about R/3 and it was obvious that they
were not very helpful for our team. I consequently search the directories for books
on R/3 IDocs, but there was nothing. So I started to compile my material on IDocs
and ALE with the intent to publish it in the WWW. Since I submit the site
http://idocs.de to some search engines I got an astonishing amount of hits. Emails
asked for a written version of the stuff on the web. So – here it is.

Mystery EDI Unveiled

EDI and e-commerce are miracle words in today’s IT world. Like any other mystery
it draws its magic from the ignorance of the potential users. It is true that there are
many fortune making companies in the IT world who specialize on EDI. The sell
software and know-how for giant sums of money. Looking behind the scenes
reveals, that the whole EDI business can simply be reduced to writing some
conversion programs. This is not too easy, but the secret of EDI companies is, that
the so-called standards are sold for a lot of money. As soon as you get hold of the
documentation, things turn out to be easy.

IDocs, A Universal Tool for Interface Programming

Although R/3 IDocs had been introduced as a tool to implement EDI solution for
R/3, it is now accepted as a helpful tool for any kind of interface programming.
While this is not taught clearly in SAP’s learning courses, we put our focus on writing
an interface quickly and easily.

http://idocs.de
We praise cutting edge technology. So this book takes advantage of the modern
multimedia hype. Latest updates, corrections and more sophisticated and
detailed examples are found on our web site.

Axel Angeli in December 1999

Logos! Informatik GmbH

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 11 (Section=5)
 1

Where Has the Money Gone?

EDI projects can soon become very expensive. However,

when analysing the reasons for high costs, one finds
quickly that it is not the technical implementation of the EDI
project that lets explode the total costs.

Summary

For examples and updates check out http://idocs.de

• Most of the implementation time and costs get lost in
agreeing common standards and establishing
formalism between the sender and the receiver
• A successful EDI project requires the developers on
both ends sitting together face to face
• Sticking to a phantom “SAP standard” for IDocs, which
does not actually exist in R/3, lets the costs of the
project soar

Just make a plan, Mach nur einen Plan,

And let your spirit hail. Sei ein großes Licht,
Then you make another plan, Dann mach noch
einen zweiten Plan
And both will fail. Gehen tun sie beide nicht.

Bertold Brecht and Kurt Weill, Three Penny Opera

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 1 (Section=6)
2 Communication Where Has the Money Gone?
Chap 1

1.1 Communication

More than 80% of the time of an EDI project is lost in waiting for answers,
trying to understand proposals and retrieving data nobody actually needs.
A common EDI means to exchange information between a sender and a
language receiver. Both communication partners need to speak the
same language to understand each other.
The language for EDI are the file formats and description
languages used in the EDI data files. In the simple case of
exchanging plain data files, the partners need to agree on a
common file format.
Finding the common agreement, that is it, where most of the
money gets lost. See a common scenario:
The receiving party defines a file structure in which it likes to
receive the data. This is usually an image of the data structure
of the receiving computer installation.
This is a good approach for the beginning, because you have
to start somewhere. But now the disaster takes course.
The proposal is sent to the other end via email. The developer
of the sender system takes a look on it and remains quiet. Then
he starts programming and tries to squeeze his own data into
the structure.
Waiting for a If it becomes too tedious, a first humble approach takes place
response to convince the other party to change the initial file format.
Again it is sent via email and the answer comes some days
later. Dead time, but the consultant is paid.
Badly described It can be even worse: one party proposes a format and the
meaning of a field other party does not understand the meaning of some fields.
Echoing Another field cannot be filled, because the sender does not
have the information. Looking closer you find out, that the
information originates from the receiving partner anyway. The
programmer who proposed the format wanted it filled just for
his personal ease. This is known as Echoing and it is always a
nice to have feature.
Using the same A real disaster happens if both parties use the same expression
term for different for different items. A classy case is the term “delivery”: many
objects legacy systems call a delivery what is known as an SD transport
in R/3.
There are many other situation where always one thing
happens: time is spoiled. And time is money.
Face to face The solution is more than easy: bring the people together.
Developers of both parties need to sit together, physically face
to face. If they can see what the other person does, they
understand each other.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 2 (Section=6)
Where Has the Money Gone? Psychology of Communication 3
Chap 1

1.2 Psychology of Communication

Bringing developers together accelerates every project. Especially when

both parties are so much dependent on each other as in an EDI project, the
partners need to communicate without pause.

There is a psychological aspect in the communication process,

if the parties on both ends do not know each other or reduce
communication with each other to the absolute minimum,
Sporadic communication leads to latent aggression on both
sides, while spending time together builds up mutual tolerance.
Communicating directly and regularly, rises pretty certainly the
mutual respect. Once the parties accept the competence of

For examples and updates check out http://idocs.de

each other they accept the other’s requirements more easily.
Send them over the Why, will you say, what if people sit on two ends of the world,
ocean. one in America the other in Europe? The answer is strict and
clear: get them a business class flight and send them over the
ocean.
Travel cost will be The time you will save when the people sit together will even
refunded by the up a multitude of the travel costs. So do not think twice.
saved time
Sitting together also rises the comprehension of the total
system. An EDI communication forms a logical entity. But if your
left hand does not know what your right hand does, you will
never handle things firm and secure.
See the business on Another effect is thus a mutual learning. It means to learn how
both ends the business is executed on both sides. Seeing the commons
and the differences allows flexibility. And it allows to make
correct decisions without needing to ask the communication
partner.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 3 (Section=6)
4 Phantom SAP Standards and a Calculation Where Has the Money Gone?
Chap 1

1.3 Phantom SAP Standards and a Calculation

It is reported that SAP R/3 delivers standard EDI programs and that they
should not be manipulated and no circumstances. Because this is not true,
much project is lost in chasing the phantom.

Predefined not SAP R/3 is delivered with a serious of predefined IDoc types
standard and corresponding handler function modules.
Some of the handler programs had been designed with user-
exits where a developer could implemented some data post-
processing or add additional information to an IDoc.
You must always see those programs as examples for IDoc
handling. If the programs do already what you want, it is just
fine. But you should never stick too long to those programs, if
you need different data to send.
R/3 IDocs were The R/3 standard IDoc programs had been designed with the
primarily designed German association of automobile manufacturers (VDA) in
for the automotive mind. The VDA is a committee which defines EDI standards for
industry their members, e.g. Volkwagen, BMW, Daimler-Benz-Chrysler.
Not every car manufacturer, e.g. FORD uses these
recommendations. Other industries define their own standards
which are not present in R/3.
If there already exists a file exchange format for your company
or your industry, you may want to use this one. This means to
type in the file format, writing the program that fills the structure
and customize the new IDoc and message types.
A simple calculation:
Calculation Discussing the solutions 5 days
Typing in the file formats 1/2 day
Writing the program to fill the segments 1 days
Adjust the customizing 1/2 day
Testing and correcting everything 3 days
Travel time 2 days
Total 12 days
This is not an optimistic calculation. You will mind that eight out
of the twelve days are accounting for non IT related tasks like
discussing solutions, educating each other and testing.
If a project takes longer than that, it always adds to the
account of discussion and adapting solutions, because things
have changed or turned out to be different as initially planned.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 4 (Section=6)
Where Has the Money Gone? Strategy 5
Chap 1

1.4 Strategy

Do not loose your time in plans. Have prototypes developed and take them
as a basis.

You cannot predict Do not stick to the illusion, that a proper design in the
all eventualities beginning will lead to a good result. It is the age old error in
trusting the theorem of Laplace:
Laplace “Tell me all the facts of the world about the presence
and I will predict the future for you.”
Heisenberg and Let aside the fact, that modern physics since Heisenberg and
uncertainty his uncertainty theorem has proven, that even knowing

For examples and updates check out http://idocs.de

everything about now, does not allow to predict the future
deterministically.
You do not know If you want to know all the eventualities of a project, you have
the premises before to be gone through similar projects. It is only your experience
that allows you to make a good plan. However, you usually do
a project only once, unless you are a consultant.
The question is: If you have never been through an EDI project,
how will you obtain the necessary experience?
Prototypes The answer is: make a prototype, a little project. Do not loose
your time in writing plans and detailed development requests.
Rather start writing a tiny prototype. Introduce this prototype
and maintain your solution. Listen to the arguments and
improve the prototype steadily.
This is how you learn.
This is how you succeed.

1.5 Who Is on Duty?

Writing interface programs is much like translating languages. The same

rule apply.

Writing interface programs is like translating a language. You

have information distributed by one system and you have to
translate this information into a format that the other system
understands it.
A translation should always be done by a native speaker of the
target language. This applies to interface programs as well.
If data needs to be converted, do this always in the target
system. If in doubt let the source system send everything it can.
If the target does not need the information it can ignore it.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 5 (Section=6)
6 Marcus T. Cicero Where Has the Money Gone?
Chap 1

1.6 Marcus T. Cicero

Some may have learned it in school: the basic rules of rhetoric according
to Cicero. You will know the answers, when your program is at its end. Why
don’t you ask the questions in the beginning? Ask the right question, then
you will know.

When starting a new task, you have always to answer the

magic “Q” s of rhetoric. It is a systematic way to get the answer
you need to know anyway.
Quid – What What is the subject you are dealing with? Make clear the
context you are in and that all parties talk about the same.
Quis – Who Who is involved in the business? Get the names and make sure,
that they know each other before the project enters the hot
phase.
Quo modo – how How do you want to achieve your goal? Be sure all
participants choose the same methods. And how do you
name the things? Agree on a common terminology!
Quo (Ubi) – where Where do things take place? Decide for a common place to
work. Decide the platform, where elements of the programs
should run.
Quando - when When do you expect a result? Define milestones and discuss
the why when the milestones were missed. You should always
check why your initial estimate was wrong, also if you are faster
than planned.
Cur – Why Why do you want to install a certain solution? Isn’t there a
better alternative?

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 6 (Section=6)
 2

What Are SAP R/3 IDocs?

IDocs are SAP’s file format to exchange data with a foreign

system. This chapter is intended as an introduction to the
concept.

Summary
• IDocs are an ASCII file format to exchange data

For examples and updates check out http://idocs.de

between computers; the format is chosen arbitrarily
• IDocs are similar to segmented files; they are not a
description language like ANSI X.12, EDIFACT or XML
• The IDoc contents are processed by function modules,
which can be assigned in customizing

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 7 (Section=7)
8 What are IDocs? What Are SAP R/3 IDocs?
Chap 2

2.1 What are IDocs?

IDocs are structured ASCII files (or a virtual equivalent). They are the file
format used by SAP R/3 to exchange data with foreign systems.
IDocs Are SAP's IDocs are simple ASCII data streams. When they are
implementation of stored to a disk file, the IDocs are simple flat files with
structured text files lines of text, where the lines are structured into data
fields. The typical structured file has records, where
each record starts with a leading string, which identifies
the record type. Their specification is stored in the data
dictionary.
Electronic Interchange IDocs is the acronym for Interchange Document. This
Document indicates a set of (electronic) information which build a
logical entity. An IDoc is e.g. all the data of a single
customer in your customer master data file. Or the IDoc
is all the data of a single invoice.
Data Is transmitted in ASCII IDoc data is usually exchanged between systems and
format, i.e. human readable partners who are completely independent. Therefore
form the data should be transmitted in a format, that can
easily be corrected by the humans who operate the
computers. It is therefore mandatory to post the data in
a human readable form.
Nowadays, this means that data is coded in ASCII
format, including number, which are sent as string of
figures 0 to 9. Such data can easily be read with any
text editor on any computer, be it a PC, Macintosh,
UNIX System, S/390 or any internet browser.
IDocs exchange messages The information which is exchanged by IDocs is called
a message and the IDoc is the physical representation
of such a message. The name “messages” for the
information sent via IDocs is used in the same ways as
other EDI standards do.
IDocs are used like classical Everybody who ever dealt with interface programming,
interface files will find IDocs very much like the hierarchical data files
used in traditional data exchange.
International standards like the ODETTE or VDA formats
are designed in the same way as IDocs are.
XML, ANSI X:12 or EDIFACT Other EDI standards like XML, ANSI X.12 or EDIFACT/UN
use a description language are based on a data description language. They differ
principally from the IDocs concept, because they use a
programming language syntax (e.g. like Postscript or
HTML) to embed the data.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 8 (Section=7)
What Are SAP R/3 IDocs? Exploring a Typical Scenario 9
Chap 2

2.2 Exploring a Typical Scenario

The IDoc process is a straight forward communication scenario. A

communication is requested, then data is retrieved, wrapped and sent to
the destination in a predefined format and envelope.

A typical EDI/IDoc
1 Application writes
scenario in R/3 data to R/3
database tables

R/3 Application

For examples and updates check out http://idocs.de

R/3 Database File Transaction
(e.g. DB/2,
ADABAS, ORACLE
ABAP

IDoc Creating
Function Module

2 An Application
request sending
IDoc of an IDoc
Document 3 An Idoc handler
Structured creates the Idoc and
ASCII File converts data to
ASCII format

XML, X.12.
EDIFACT ...
Converter
(PC program)
5 Data is sent
optional to receiver,
4 An external program e.g. via FTP,
ISDN protocol
(e.g. running on NT)
converts to international
standards

Illustration 1: A typical EDI scenario from the viewpoint of R/3

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 9 (Section=7)
10 Exploring a Typical Scenario What Are SAP R/3 IDocs?
Chap 2

The illustration above displays a sketch for a typical

IDoc communication scenario. The steps are just the
same as with every communication scenario. There is a
requesting application, a request handler and a target.
The sketch shows the communication outbound R/3.
Data is leaving the R/3 system.
R/3 application creates An R/3 application creates data and updates the
data database appropriately. An application can be a
transaction, a stand-alone ABAP Report or any tool
that can update a database within R/3.
IDoc engine picks up the If the application thinks that data needs to be
request distributed to a foreign system, it triggers the IDoc
mechanism, usually by leaving a descriptive message
record in the message table NAST.
The application then either calls directly the IDoc
engine or a collector job eventually picks up all due
IDoc messages and determines what to do with them.
IDoc engine determines a If the engine believes that data is fine to be sent to a
handler function from partner system, then it determines the function module
customizing which can collect and wrap the required IDoc data
into an IDoc.
In IDoc customizing, you specify the name of the
function module to use. This can either be one which is
predefined by R/3 standard or a user-written one.
IDoc is backup up in R/3 When the IDoc is created it is stored in an R/3 table
and sent out and from there it is sent to the foreign system.
Conversion to standards is If the foreign system requires a special conversion, e.g.
done by external program to XML, EDIFACT or X.12 then this job needs to be done
by an external converter, like the Seeburger ELKE™
system. These converters are not part of R/3.
If you have to decide for a converter solution, we
strongly recommend to use a plain PC based solution.
Conversion requires usually a lot of fine tuning which
stands and falls with the quality of the provided tools.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 10 (Section=7)
 3

Get a Feeling for IDocs

IDocs are relatively simple to understand. But, like most

simple things they are difficult to explain. In this chapter we
want to look on some IDoc and describe its elements, so
that you can get a feeling for them.

Summary

For examples and updates check out http://idocs.de

• The first record in an IDoc is a control record describing
the content of the data
• All but the first record are data records with the same
formal record structure
• Every record is tagged with the segment type and
followed by the segment data
• The interpretation of the segment is done by the IDoc
application
• Both sent and received IDocs are logged in R/3 tables
for further reference and archiving purposes

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 11 (Section=8)
12 Get A Feeling For IDocs Get a Feeling for IDocs
Chap 3

3.1 Get A Feeling For IDocs

For the beginning we want to give you a feeling of what IDocs are and how
they may look like, when you receive it as a plain text file.
IDocs are plain ASCII files IDocs are basically a small number of records in ASCII
(resp. a virtual equivalent) format, building a logical entity. It makes sense to see
an IDoc as a plain and simple ASCII text file, even if it
might be transported via other means.
Control record plus many Any IDoc consists of two sections
data records = 1 IDoc • The control record
which is always the first line of the file and provides the
administrative information.
The rest of the file is made up by
• the data record
which contain the application dependent data, in our
example below the material master data.
For an example, we will discuss the exchange of the
material master IDoc MATMAS in the paragraphs below.
IDocs are defined in WE31 The definition of the IDoc structure MATMAS01 is
deposited in the data dictionary and can be viewed
with WE30 .

IDOC Number Sender Receiver Port Message Type IDoc Type

0000123456 R3PARIS R3MUENCHEN FILE ORDERS ORDERS01

Illustration 2: Simplified Example of an IDoc control record for sales orders

SegmentType Sold-To Ship-To Value Deldate User

ORDERHEADER 1088 1089 12500,50 24121998 Micky Maus

Illustration 3: Simplified Example of an IDoc data record for sales orders

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 12 (Section=8)
 EDI_DC40 043000000000001234540B 3012 MATMAS03 MATMAS DEVCLNT100 PROCLNT100
E2MARAM001 043000000000001234500000100000002005TESTMAT1 19980303ANGELI 19981027SAPOSS
E2MAKTM001 043000000000001234500000300000103005EEnglish Name for TEST Material 1 EN
E2MAKTM001 043000000000001234500000400000103005FFrench Name for TEST Material 1 FR
E2MARCM001 0430000000000012345000005000001030050100DEAVB 901 PD9010 0 0.00 EXX 0.000
E2MARDM001 0430000000000012345000006000005040051000D 0.000 0.000
E2MARDM001 0430000000000012345000007000005040051200D 0.000 0.000
Get a Feeling for IDocs

E2MARMM 043000000000001234500000900000103005KGM1 1 0.000 0.000

Illustration 1: Part of the content of an IDoc file for IDoc type MATMAS02

0000000000012345 DEVCLNT100 PROCLNT100 19991103 210102

E1MARAM 005 TESTMAT1 19980303 ANGELI 19981027SAPOSS KDEAVCB
E1MAKTM 005 D German Name for TEST Material 1 DE
E1MAKTM 005 E English Name for TEST Material 1 EN
E1MAKTM 005 F French Name for TEST Material 1 FR
E1MARCM 005 0100 DEAVB 901
E1MARCM 005 0150 DEAVB 901
E1MARDM 005 1000 D 0.000 0.000
E1MARDM 005 1200 D 0.000 0.000
E1MARMM 005 KGM 1 1 0.000 0.000 0.000
E1MARMM 005 PCE 1 1 0.000 0.000 0.000

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

Illustration 2: The same IDoc in a formatted representation

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 13 (Section=8)

Get A Feeling For IDocs

For examples and updates check out http://idocs.de

13
Chap 3
14 The IDoc Control Record Get a Feeling for IDocs
Chap 3

3.2 The IDoc Control Record

The very first record of an IDoc package is always a control record. The
structure of this control record is the DDic structure EDIDC and describes the
contents of the data contained in the package.
Control record serves The control record carries all the administrative information
as cover slip for the of the IDoc, such as its origin and its destination and a
transport categorical description of the contents and context of the
attached IDoc data. This is very much like the envelope or
cover sheet that would accompany any paper document
sent via postal mail.
Control record is used For R/3 inbound processing, the control record is used by the
by the receiver to standard IDoc processing mechanism, to determine the
determine the method how to process the IDoc. This method is usually a
processing algorithm function module, but may be a business object as well. The
processing method can be fully customized.
Control record not Once the IDoc data is handed over to a processing function
necessary to process module, you will no longer need the control record
the IDoc Data information. The function modules are aware of the
individual structure of the IDoc type and the meaning of the
data. In other words: for every context and syntax of an
IDoc, you would write an individual function module or
business object (note: a business object is also a function
module in R/3) to deal with.
Control Record The control record has a fixed pre-defined structure, which
structure is defined as is defined in the data dictionary as EDIDC and can viewed
EDIDC in DDic with SE11 in the R/3 data dictionary. The header of our
example will tell us, that the IDoc has been received from a
sender with the name PROCLNT100 and sent to the system
with the name DEVCLNT100 . It further tells us that the IDoc is
to be interpreted according to the IDoc definition called
MATMAS01 .
MATMAS01 ... DEVCLNT100 PROCLNT100 ...
Illustration 4: Schematic example of an IDoc control record

Sender The sender's identification PROCLNT100 tells the receiver

who sent the IDoc. This serves the purpose of filtering
unwanted data and gives also the opportunity to process
IDocs differently with respect to the sender.
Receiver The receiver's identification DEVCLNT100 should be included
in the IDoc header to make sure, that the data has
reached the intended recipient.
IDoc Type The name of the IDoc type MATMAS01 is the key information
for the IDoc processor. It is used to interpret the data in the
IDoc records, which otherwise would be nothing more than
a sequence of meaningless characters.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 14 (Section=8)
Get a Feeling for IDocs The IDoc Data 15
Chap 3

3.3 The IDoc Data

All records in the IDoc, which come after the control record are the IDoc
data. They are all structured alike, with a segment information part and a
data part which is 1000 character in length, filling the rest of the line.
All IDoc data record All records of an IDoc are structured the same way,
have a segment info regardless of their actual content. They are records with a
part and 1000 fixed length segment info part to the left, which is followed
characters for data by the segment data, which is always 1000 characters long.
IDoc type definition We will have a look on an IDoc of type MATMAS01 . The IDoc
can be edited with type MATMAS01 is used for transferring material master data
WE30 via ALE. You can view the definition of any IDoc data
structure directly within R/3 with transaction WE30.

For examples and updates check out http://idocs.de

Segment Info Segment Data-!
...E1MARAM ....00000001234567… Material base segment
...E1MARCM ....PL01… Plant Segment
...E1MARDM ....SL01 Storage location data
...E1MARDM ....SL02 Another storage location
...E1MARCM ....PL02 Another plant

Illustration 5: Example of an IDoc with one segment per line, an info tag to
the left of each segment and the IDoc data to the right

Data and segment info Regardless of the used IDoc type all IDocs are stored in the
is stored in EDID4 same database tables EDID4 for release 4.x and EDID3 for
release 2.x and 3.x. Both release formats are slightly different
with respect to the lengths of some fields. Please read the
chapter on port types for details.
Depending on the R/3 release the IDoc data records are
formatted either according the DDic structure EDID3 or
EDID3. The difference between the two structure reflect
mainly the changes in the R/3 repository, which allow longer
names staring from release 4.x.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 15 (Section=8)
16 Interpreting An IDoc Segment Info Get a Feeling for IDocs
Chap 3

3.4 Interpreting An IDoc Segment Info

All IDoc data records are exchanged in a fixed format, regardless of the
segment type. The segment’s true structure is stored in R/3’s repository as a
DDic structure of the same name.
R/3 is only interested in The segment info tells the IDoc processor how the current
the segment name segment data is structure and should be interpreted. The
information, which is usually of only interest is the name of
the segment EDID4-SEGNAM.
Segment name tells The segment name corresponds to a data dictionary
the data structure structure with the same name, which has been created
automatically when defining the IDoc segment definition
with transaction WE31 .
Remaining information For most applications, the remaining information in the
is only for foreign segment info can be ignored as being redundant. Some
systems older, non-SAP-compliant partners may require it. E.g. the
IDoc segment info will also store the unique segment
number for systems, which require numeric segment
identification.
To have the segment made up for processing in an ABAP, it
is usually wise to move the segment data into a structure,
which matches the segment definition.
For a segment of type e1maram the following coding is
commonly used:
Data in EDID4-SDATA TABLES: e1maram.
. . .
MOVE edidd-sdata TO e1maram.
Then you can access the fields of the IDoc segment EDIDD-
SDATA as fields of the structure e1maram .
Data in EDID4-SDATA WRITE: e1maram-matnr.
Sample coding The following coding sample, shows how you may read a
MATMAS IDoc and extract the data for the MARA and MARC
segments to some internal variables and tables.
DATA: xmara LIKE e1maram.
DATA: tmarc AS STANDARD TABLE OF e1marcm
WITH HEADER LINE.
LOOP AT edidd.
CASE edidd-segnam.
WHEN 'E1MARAM'.
MOVE edidd-sdata TO xmara.
WHEN 'E1MARCM'.
MOVE edidd-sdata TO tmarc.
APPEND tmarc.
ENDCASE.
ENDLOOP.
now do something with xmara and tmarc.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 16 (Section=8)
Get a Feeling for IDocs IDoc Base - Database Tables Used to Store IDocs 17
Chap 3

3.5 IDoc Base - Database Tables Used to Store IDocs

When R/3 processes an IDoc via the standard inbound or outbound

mechanism, the IDoc is stored in the tables. The control record goes to
table EDIDC and the data goes to table EDID4.

All inbound and All IDoc, whether sent or received are stored in the table
outbound Docs are EDID4. The corresponding control file header go into EDIDC.
stored in EDID4
There are standard programs who read and write the data
to and from the IDoc base. These programs and transaction
are heavily dependent on the customizing, where rules are
defined which tell how the IDocs are to be processed.
Of course, as IDocs are nothing than structured ASCII data,

For examples and updates check out http://idocs.de

Avoid reinventing the
wheel you could always process them directly with an ABAP. This is
certainly the quick and dirty solution, bypassing all the
internal check and processing mechanism. We will not
reinvent the wheel here.
Customizing is done To do this customizing setting, check with transaction WEDI
from the central menu and see the points, dealing with ports, partner profiles, and
WEDI all under IDoc development.

Illustration 6: Tables used to store the IDoc within R/3

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 17 (Section=8)
 4

Exercise: Setting Up IDocs

The best way of learning is doing it. This chapter tells you
how to set up your R/3 system that it can send IDocs to
itself. When sending IDocs to your own system you can test
the procedures without the need for a second client or
installation.

For examples and updates check out http://idocs.de

Summary
• Define a new internal RFC destination INTERNAL
• Explore both the transactions WEDI and SALE and
adjust the settings as necessary
• Use transaction BALE to generate an arbitrary IDoc

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 19 (Section=9)
20 Quickly Setting up an Example Exercise: Setting Up IDocs
Chap 4

4.1 Quickly Setting up an Example

If you have a naked system, you cannot send IDocs immediately. This
chapter will guide you through the minimum steps to see how the IDoc
engine works.
You can access most of the transactions used in the
example below in the menu WEDI and SALE.
Check EDID4 with SE16 We will assume, that we want to send material master
data from the current system to a remote system. To
simulate this scenario we do not need to have a
second system. With a little trick, we can set up the
system to send an IDoc back to sending client.
We will set up the system to use an RFC call to itself.
Therefore we need to define an RFC remote
destination, which points back to our own client. There
is a virtual RFC destination called NONE which always
refers to the calling client.
1. Declare the RFC RFC destinations are installed with the transaction
destination to receive SM59. Create a new R/3 destination of type "L"
the IDoc (Logical destination) with the name INTERNAL and the
destination NONE.
Note: Do not use RFC type internal. Although you could
create them manually, they are reserved for being
automatically generated. However, there is the internal
connection "NONE" or "BACK" which would do the
same job as the destination we are creating now.
2. Define a data port for The next step is defining a data port, which is
INTERNAL referenced by the IDoc sending mechanism to send
the IDoc through. Declaring the port is done by
transaction WE21.
3. Declare a new ALE We will now declare an ALE connection from our client
model with SALE . to the partner INTERNAL. ALE uses IDocs to send data
to a remote system. There is a convenient transaction
to send material master as IDocs via the ALE.
4. Declare MATMAS01 as The set up is done in transaction SALE. You first create
a valid ALE object to a new ALE model, to avoid interfering with eventual
be sent to INTERNAL existing definitions. Then you simply add the IDoc
message MATMAS as a valid path from your client to
INTERNAL.
5. Send the IDoc with In order to send the IDoc, you call the transaction
transaction BALE. BALE and choose the distribution of material master
data (BD10). Choose a material, enter INTERNAL as
receiver and go.
6. Display IDocs with To see, which IDocs have been sent, you can use the
WE05 transaction WE05. If you did everything as described
above, you will find the IDocs with an error status of 29,
meaning that there is no valid partner profile. This is
true, because we have not defined one yet.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 20 (Section=9)
Exercise: Setting Up IDocs Example: The IDoc Type MATMAS01 21
Chap 4

4.2 Example: The IDoc Type MATMAS01

To sharpen your understanding, we will show you an example of an IDoc of

type MATMAS01, which contains material master data.
Note: You can check with transaction WE05 , if there
are already any IDocs in your system.
IDoc structure can be seen You can call transaction WE30 to display the structure
with WE30 of the IDoc type of the found IDoc.
Here is the display of an IDoc of type MATMAS01.

For examples and updates check out http://idocs.de

Illustration 1: Structure of the MATMAS01 IDoc type
MATMAS01 mirrors widely the structure of R/3’s material
master entity.
Content of IDoc file If this IDoc would have been written to a file, the file
content would have looked similar to that:
...MATMAS01 DEVCLNT100 INTERNAL...
...E1MARAM ...and here the data
...E1MARCM ...and here the data
...E1MARDM ...and here the data

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 21 (Section=9)
22 Example: The IDoc Type ORDERS01 Exercise: Setting Up IDocs
Chap 4

4.3 Example: The IDoc Type ORDERS01

To allow an interference, here is a sample of IDoc type ORDERS01 which is

used for purchase orders and sales orders.
ORDERS01 is used for Purchasing and sales share naturally the same IDoc type,
purchasing and sales because what is a purchase order on sender side will
order data become a sales order on the receiver side.
Other than MATMAS01, the IDoc type ORDERS01 does not
reflect the structure of the underlying RDB entity, neither the
one of SD (VA01) nor the one of MM (ME21). The structure
is rather derived from the EDI standards used in the
automobile industry. Unfortunately, this does not make it
easier to read.
Note: With transaction WE05 you can check, if there are
already any IDocs in your system.
IDoc structure can be You can call transaction WE30 to display the structure of
seen with WE30 the IDoc type of the found IDoc
Content of IDoc file If this IDoc would have been written to a file, the file content
would have looked similar to that:
...ORDERS01 DEVCLNT100 INTERNAL...
...E1EDKA1 ....and here the data
...E1EDKA2 ....and here the data
...E1EDP19 ....and here the data

Illustration 2: Structure of the ORDERS01 IDoc type

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 22 (Section=9)
 EDI_DC40 043000000000001234540B 3012 MATMAS03 MATMAS DEVCLNT100 PROCLNT100
E2MARAM001 043000000000001234500000100000002005TESTMAT1 19980303ANGELI 19981027SAPOSS
E2MAKTM001 043000000000001234500000300000103005EEnglish Name for TEST Material 1 EN
E2MAKTM001 043000000000001234500000400000103005FFrench Name for TEST Material 1 FR
E2MARCM001 0430000000000012345000005000001030050100DEAVB 901 PD9010 0 0.00 EXX 0.000
E2MARDM001 0430000000000012345000006000005040051000D 0.000 0.000
E2MARDM001 0430000000000012345000007000005040051200D 0.000 0.000
E2MARMM 043000000000001234500000900000103005KGM1 1 0.000 0.000
Exercise: Setting Up IDocs

Illustration 3: Part of the content of an IDoc file for IDoc type MATMAS02

0000000000012345 DEVCLNT100 PROCLNT100 19991103 210102

E1MARAM 005 TESTMAT1 19980303 ANGELI 19981027SAPOSS KDEAVCB
E1MAKTM 005 D German Name for TEST Material 1 DE
E1MAKTM 005 E English Name for TEST Material 1 EN
E1MAKTM 005 F French Name for TEST Material 1 FR
E1MARCM 005 0100 DEAVB 901
E1MARCM 005 0150 DEAVB 901
E1MARDM 005 1000 D 0.000 0.000
E1MARDM 005 1200 D 0.000 0.000
E1MARMM 005 KGM 1 1 0.000 0.000 0.000
E1MARMM 005 PCE 1 1 0.000 0.000 0.000

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

Illustration 4: The same IDoc in a formatted representation

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 23 (Section=9)

Example: The IDoc Type ORDERS01

For examples and updates check out http://idocs.de

23
Chap 4
 5

Monitoring IDocs

There are some utilities in R/3 that help monitoring all the
IDocs in the system. They allow viewing them, analysing
eventual cause of error and retrying IDoc processing in
case of failure.

Summary

For examples and updates check out http://idocs.de

• The IDoc monitoring tools can all be accessed from
menu WEDI
• Transaction WE05 and WE02 display IDocs, which
are found in the system; they allow to check if IDocs
have been treated successfully or why they have
failed
• BD87 allows to process inbound IDocs again, if they
have failed for some reason
• BD88 allows dispatching outbound IDocs if they are
stopped for some reason

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 24 (Section=10)
 6

Sample Processing Routines

This chapter demonstrates on an example how an IDoc is

prepared in R/3 for outbound and how a receiving R/3
system processes the IDoc.

K eep

For examples and updates check out http://idocs.de

It
S imple and
S mart

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 25 (Section=11)
26 Sample Processing Routines Sample Processing Routines
Chap 6

6.1 Sample Processing Routines

Creating and processing IDocs are a widely mechanical task, as it is true

for all interface programming. We will show a short example that packs SAP
R/3 SAPscript standard text elements into IDocs and stores them back.
Outbound function Outbound IDocs from R/3 are usually created by a function
module. This function module is called by the IDoc engine. A
sophisticated customizing lets define the conditions and
parameters to find the correct function module.
The interface parameters of the processing function need to
be compatible with a well defined standard, because the
function module will be called from within another program.
Inbound function IDoc inbound functions are function modules with a standard
interface, which will interpret the received IDoc data and
prepare them for processing.
The received IDoc data is processed record by record and
interpreted according the segment information provided with
each record. The prepared data can then be processed by an
application, a function module or a self-written program.
The example programs in the following chapters will show you
how texts from the text pool can be converted into an IDoc
and processed by an inbound routine to be stored into another
system.
The following will give you the basics to understand the
example:
Text from SAP R/3 allows the creation of text elements, e.g. with
READ_TEXT transaction SO10. Each standard text elements has a control
record which is stored in table STXH. The text lines itself are
stored in a special cluster table. To retrieve the text from the
cluster, you will use the standard function module function
READ_TEXT . We will read such a text and pack it into an IDoc.
That is what the following simple function module does.
If there is no convenient routine to process data, the easiest
way to hand over the data to an application is to record a
transaction with transaction SHDB and create a simple
processing function module from that recording.
Outbound is Outbound routines are called by the triggering application,
triggered by the e.g. the RSNAST00 program.
application
Inbound is Inbound processing is triggered by the central IDoc inbound
triggered by an handler, which is usually the function module IDOC_INPUT . This
external event function is usually activated by the gatekeeper, who receives
the IDoc.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 26 (Section=11)
Sample Processing Routines Sample Outbound Routines 27
Chap 6

6.2 Sample Outbound Routines

The most difficult work when creating outbound IDocs is the retrieval of the
application data which needs sending. Once the data is well retrieved, the
data needs to be converted to IDoc format, only.
FUNCTION
*"----------------------------------------------------------------------
*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(I_TDOBJECT) LIKE THEAD-TDOBJECT DEFAULT 'TEXT'
*" VALUE(I_TDID) LIKE THEAD-TDID DEFAULT 'ST'
*" VALUE(I_TDNAME) LIKE THEAD-TDNAME
*" VALUE(I_TDSPRAS) LIKE THEAD-TDSPRAS DEFAULT SY-LANGU
*" EXPORTING

For examples and updates check out http://idocs.de

*" VALUE(E_THEAD) LIKE THEAD STRUCTURE THEAD
*" TABLES
*" IDOC_DATA STRUCTURE EDIDD OPTIONAL
*" IDOC_CONTRL STRUCTURE EDIDC OPTIONAL
*" TLINES STRUCTURE TLINE OPTIONAL
*"----------------------------------------------------------------------
* *** --- Reading the application Data --- ****
CALL FUNCTION 'READ_TEXT'
EXPORTING
ID = T_HEAD-TDID
LANGUAGE = T_HEAD-TDSPRAS
NAME = T_HEAD-TDNAME
OBJECT = T_HEAD-TDOBJECT
IMPORTING
HEADER = E_THEAD
TABLES
LINES = TLINES.
* *** --- Packing the application data into IDoc
MOVE E_THEAD TO IDOC_DATA-SDATA.
MOVE 'YAXX_THEAD' TO IDOC_DATA-SEGNAM.
APPEND IDOC_DATA.

LOOP AT TLINES.
MOVE E_THEAD TO IDOC_DATA-SDATA.
* *** -- we still need to fill more segment info
MOVE 'YAXX_TLINE' TO IDOC_DATA-SEGNAM.
APPEND IDOC_DATA.
ENDLOOP.

* *** --- Packing the IDoc control record --- ****

CLEAR IDOC_CONTRL.
IDOC_CONTRL-IDOCTP = 'YAXX_TEXT'.
* *** -- we still should fill more control record info
APPEND IDOC_CONTRL.

ENDFUNCTION.

Program 1: Sample IDoc outbound function module

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 27 (Section=11)
28 Sample Outbound Routines Sample Processing Routines
Chap 6

We will show a short example that packs SAP R/3 SAPscript

standard text elements into IDocs and stores them back to texts in
a second routine. The text elements can be edited with SO10.
Text from Each R/3 standard text elements has a header record which is
READ_TEXT stored in table STXH. The text lines itself are stored in a special
cluster table. To retrieve the text from the cluster, you will use the
standard function module function READ_TEXT.
Outbound The program below will retrieve a text document from the text
processing pool, convert the text lines into IDoc format and create the
necessary control information.
Reading data The first step is reading the data from the application database
by calling the function module READ_TEXT.
* *** --- Reading the application Data --- ****
CALL FUNCTION 'READ_TEXT'
EXPORTING
ID = T_HEAD-TDID
LANGUAGE = T_HEAD-TDSPRAS
NAME = T_HEAD-TDNAME
OBJECT = T_HEAD-TDOBJECT
IMPORTING
HEADER = E_THEAD
TABLES
LINES = TLINES.
Converting Our next duty is to pack the data into the IDoc record. This means
application data moving the application data to the data part of the IDoc record
into IDoc format structure EDIDD and fill the corresponding segment information.

* *** --- Packing the application data into IDoc

MOVE E_THEAD TO IDOC_DATA-SDATA.
* the receiver needs the segment name
in order to interpret the segment
MOVE 'YAXX_THEAD' TO IDOC_DATA-SEGNAM.
APPEND IDOC_DATA.

LOOP AT TLINES.
MOVE E_THEAD TO IDOC_DATA-SDATA.
* *** -- we still need to fill more segment info
MOVE 'YAXX_TLINE' TO IDOC_DATA-SEGNAM.
APPEND IDOC_DATA.
ENDLOOP.
Filling control Finally we have to provide a correctly filled control record for this
record IDoc. If the IDoc routine is used in a standard automated
information environment, it is usually sufficient to fill the field EDIDC-IDOCTP
with the IDoc type, EDIDC-MESTYP with the context message type
and the receiver name. The remaining fields are automatically
filled by the standard processing routines if applicable.
* *** --- Packing the IDoc control record --- ****
CLEAR IDOC_CONTRL.
IDOC_CONTRL-IDOCTP = 'YAXX_TEXT'.
* *** -- we still need to fill more control rec info
APPEND IDOC_CONTRL.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 28 (Section=11)
Sample Processing Routines Sample Outbound Routines 29
Chap 6

For examples and updates check out http://idocs.de

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 29 (Section=11)
30 Sample Inbound Routines Sample Processing Routines
Chap 6

6.3 Sample Inbound Routines

Inbound processing is widely the reverse process of an outbound.. The

received IDoc has to be unpacked, interpreted and transferred to an
application for further processing.
FUNCTION
*"----------------------------------------------------------------------
*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(INPUT_METHOD) LIKE BDWFAP_PAR-INPUTMETHD
*" VALUE(MASS_PROCESSING) LIKE BDWFAP_PAR-MASS_PROC
*" EXPORTING
*" VALUE(WORKFLOW_RESULT) LIKE BDWFAP_PAR-RESULT
*" VALUE(APPLICATION_VARIABLE) LIKE BDWFAP_PAR-APPL_VAR
*" VALUE(IN_UPDATE_TASK) LIKE BDWFAP_PAR-UPDATETASK
*" VALUE(CALL_TRANSACTION_DONE) LIKE BDWFAP_PAR-CALLTRANS
*" TABLES
*" IDOC_CONTRL STRUCTURE EDIDC
*" IDOC_DATA STRUCTURE EDIDD
*" IDOC_STATUS STRUCTURE BDIDOCSTAT
*" RETURN_VARIABLES STRUCTURE BDWFRETVAR
*" SERIALIZATION_INFO STRUCTURE BDI_SER
*"----------------------------------------------------------------------
DATA: XTHEAD LIKE THEAD .
DATA: TLINES LIKE TLINE OCCURS 0 WITH HEADER LINE.

CLEAR XTHEAD.
REFRESH TLINES.

* *** --- Unpacking the IDoc --- ***

LOOP AT IDOC_DATA.
CASE IDOC_DATA-SEGNAM.
WHEN 'YAXX_THEAD'.
MOVE IDOC_DATA-SDATA TO XTHEAD.
WHEN 'YAXX_TLINE'.
MOVE IDOC_DATA-SDATA TO TLINES.
ENDCASE.
ENDLOOP.

* *** --- Calling the application to process the received data --- ***
CALL FUNCTION 'SAVE_TEXT'
EXPORTING
HEADER = XTHEAD
SAVEMODE_DIRECT = 'X'
TABLES
LINES = TLINES.

ADD SY-SUBRC TO OK.

* füllen IDOC_Status
* fill IDOC_Status
IDOC_STATUS-DOCNUM = IDOC_CONTRL-DOCNUM.
IDOC_STATUS-MSGV1 = IDOC_CONTRL-IDOCTP.
IDOC_STATUS-MSGV2 = XTHEAD.
IDOC_STATUS-MSGID = '38'.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 30 (Section=11)
Sample Processing Routines Sample Inbound Routines 31
Chap 6

IDOC_STATUS-MSGNO = '000'.
IF OK NE 0.
IDOC_STATUS-STATUS = '51'.
IDOC_STATUS-MSGTY = 'E'.
ELSE.
IDOC_STATUS-STATUS = '53'.
IDOC_STATUS-MSGTY = 'S'.
CALL_TRANSACTION_DONE = 'X'.
ENDIF.
APPEND IDOC_STATUS.
ENDFUNCTION.

Program 2: Sample IDoc outbound function module

Inbound This example of a simple inbound function module expects an

For examples and updates check out http://idocs.de

processing IDoc with rows of plain text as created in the outbound example
function module above. The procedure will extract the text name and the text line
from the IDoc and hand over the text data to the function
module SAVE_TEXT which will store the text in the text pool.
Unpacking the The received IDoc data is processed record by record and data
IDoc data is sorted out according the segment type.
* *** --- Unpacking the IDoc --- ***
LOOP AT IDOC_DATA.bb
CASE IDOC_DATA-SEGNAM.
WHEN 'YAXX_THEAD'.
PERFORM UNPACK_IDOC TABLES IDOC_DATA USING XTHEAD.
WHEN 'YAXX_TLINE'.
PERFORM UNPACK_TAB TABLES IDOC_DATA TLINES.
ENDCASE.
ENDLOOP.
Storing data When the IDoc is unpacked data is passed to the application.
* *** --- Calling the application to process the received data --- ***
CALL FUNCTION 'SAVE_TEXT'
EXPORTING
HEADER = XTHEAD
TABLES
LINES = TLINES.
Writing a status Finally the processing routine needs to pass a status record to the
log IDoc processor. This status indicates successful or unsuccessful
processing and will be added as a log entry to the table EDIDS.
* fill IDOC_Status
IF OK NE 0.
IDOC_STATUS-STATUS = '51'.
* IDOC_STATUS-.. = . fill the other fields to log information
ELSE.
IDOC_STATUS-STATUS = '53'.
ENDIF.
APPEND IDOC_STATUS.
The status value '51' indicates a general error during application
processing and the status '53' indicates everything is OK.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 31 (Section=11)
 7

IDocs Terminology

This is a collection of expressions used in context with

IDocs. You should be familiar with them. Some are also
used in non-IDoc context with a completely different
meaning, e.g. the term message, so avoid
misunderstandings. Many fights in project teams arise from
different interpretations of the same expression.

For examples and updates check out http://idocs.de

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 32 (Section=12)
IDocs Terminology Basic Terms 33
Chap 7

7.1 Basic Terms

There are a couple of expressions and methods that you need to know,
when dealing with IDoc.
Message Type The message type defines the semantic context of an IDoc.
The message type tells the processing routines, how the
message has to be interpreted.
The same IDoc data can be sent under different message
types. E.g. can the same IDoc structure which is used for a
purchase order also be used for transmitting sales order.
Imagine the situation that you receive sales order either from
your clients and also copies of sales orders for information
purposes sent by a subsidiary

For examples and updates check out http://idocs.de

IDoc Type An IDoc type defines the syntax of the IDoc data. It tells
which segments are found in an IDoc and what fields the
segments are made of.
Processing Code The processing code is a logical name that determines the
processing routine. This points usually to a function module,
but the processing routine can also be a workflow or an
event.
The use of a logical processing code makes it easy to modify
the processing routine for a series of partner profiles at once.
Partner profile Every sender-receiver relationship needs a profile defined.
This one determines
• the processing code
• the processing times and conditions
• and in the case of outbound IDocs also
• the media port used to send the IDoc and
• the triggers used to send the IDoc
Partner Type The IDoc partners are classified in logical groups. Up to
release 4.5 they were the following standard partner types
defined.
LS - Logical Systems The logical system is meant to be a different computer and
was primarily introduced for use with the ALE functionality.
You would use a partner type of LS, when linking with a
different computer system, e.g. a legacy or subsystem.
KU - Customer [ger.: The partner type customer is used in classical EDI transmission
Kunde] to designate a partner, that requires a service from your
company or is in the role of a debtor with respect to your
company, e.g. the payer, sold-to-party, ship-to-party.
LI - Supplier [Ger.: The partner type supplier is used in classical EDI transmission
Lieferant] to designate a partner, that delivers a service to your
company. This is typically the supplier in a purchase order. In
SD orders you also find LI type partners, e.g. the shipping
agent.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 33 (Section=12)
34 Terminology IDocs Terminology
Chap 7

7.2 Terminology

7.2.1 Message Type – How to Know What the Data Means

Data exchanged by an IDoc and EDI is known as messages. Message of

the same kind belong to the same message type.

Define the semantic The message type defines the semantic context of an IDoc.
context The message type tells the receiver, how the message has to
be interpreted.
Messages is The term message is commonly used in communication, be it
information aimed for EDI or telecommunication. Any stream of data sent to a
communicating with a receiver with a well-defined information in it, is known as a
foreign partner message. EDIFACT, ANSI/X.12, XML and others use message
the same way.
The term message is Unfortunately, the term message is used in many contexts
also used for R/3’s other than EDI as well. Even R/3 uses the word message for
internal the internal communication between applications. While this
communication is totally OK from the abstract point of view of data
between applications
modelling, it may sometimes cause confusion, if it is unclear
whether we talk about IDoc messages or internal messages.
The specification of the message type along with the sent
IDoc package is especially important, when the physical
IDoc type (the data structure of the IDoc file) is used for
different purposes.
A classical ambiguity arises in communication with customs
via EDI. The usually set up a universal file format for any kind
of declarations, e.g. Intrastat, Extrastat, Export declarations,
monthly reports etc. Depending on the message type, only
applicable fields are field with valid data. The message type
tells the receiver, which fields are of interest at all.

7.2.2 Partner Profiles – How to Know the Format of the Partner

Different partners may speak different languages. While the information

remains the same, different receivers may require completely different file
formats and communication protocols. This information is stored in a partner
profile.
Partner Profiles are the In a partner profile you will specify the names of the partners which
catalogue of active EDI are allowed to exchange IDocs to your system. For each partner
connection from and to you have to list the message types which the partner may send.
R/3
Partner profiles stores For any such message type, the profile tells the IDoc type, the
the IDoc type to use partner expects for that kind of message.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 34 (Section=12)
IDocs Terminology Terminology 35
Chap 7
Outbound customizing For outbound processing, the partner profile also sets the media to
agrees how data is transport the data to its receiver, e.g.
electronically • an operating system file
exchanged • automated FTP
• XML or EDIFACT transmission via a broker/converter
• internet
• direct remote function call
The mean of transport depends on the receiving partner, the IDoc
type and message type (context).
Different partners, So you may determine to send the same data as a file to your
different profiles vendor and via FTP to your remote plant.
Also you may decide to exchange purchase data with a vendor
via FTP but send payment notes to the same vendor in a file.
Inbound customizing For inbound processing, the partner profile customizing will also

For examples and updates check out http://idocs.de

determines the determine a processing code, which can handle the received
processing routine data.
The partner profile may tell you the following:
• Supplier ....................................... MAK_CO
sends the message.................... SHIPPING_ADVISE
via the port named ................... INTERNET
using IDoc type.......................... SHPADV01
processed with code ................ SHIPMENTLEFT
• Sales agent................................. LOWSELL
sends the message.................... SALESORDERS
via the port named ................... RFCLINK
using IDoc type.......................... ORDERS01
processed with code ................ CUSTOMERORDER
• Sales agent................................. SUPERSELL
sends the message.................... SALESORDERS
via the port named ................... RFCLINK
using IDoc type.......................... ORDERS01
processed with code ................ AGENTORDER

7.2.3 IDoc Type – The Structure of The IDoc File

The IDoc type is the name of the data structure used to describe the file
format of a specific IDoc.
IDoc type defines the An IDoc is a segmented data file. It has typically several segments.
structure of the The segments are usually structured into fields, however different
segments segments use different fields.
The IDoc type is defined with transaction WE30, the respective
segments are defined with transaction WE31.

7.2.4 Processing Codes

The processing code is a pointer to an algorithm to process an IDoc. It is

used to allow more flexibility in assigning the processing function to an IDoc
message.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 35 (Section=12)
36 Terminology IDocs Terminology
Chap 7
The logical processing The processing code is a logical name for the algorithm used to
code determines the process the IDoc. The processing code points itself to a method or
algorithm in R/3 used to function, which is capable of processing the IDoc data.
process the IDoc
A processing code can point to an SAP predefined or a self-
written business object or function module as long as they comply
with certain interface standards.
Allow to easily change The processing codes allow to easily change the processing
the algorithm algorithm. Because the process code can be used more than one
partner profile, the algorithm will be easily changed for every
concerned IDoc.
The processing code The IDoc engine will call a function module or a business object
defines a method or which is expected to perform the application processing for the
function to process an received IDoc data. The function module must provide exactly the
IDoc interface parameters which are needed to call it from the IDoc
engine.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 36 (Section=12)
 8

IDocs Customizing

Let aside the writing of the processing function modules,

IDoc development requires the definition of the segment
structures and a series customizing settings to control the
flow of the IDoc engine.

Summary

For examples and updates check out http://idocs.de

• Customize basic installation parameters
• Define segment structures
• Define message types, processing codes

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 37 (Section=13)
38 Basic Customizing Settings IDocs Customizing
Chap 8

8.1 Basic Customizing Settings

Segments define the structure of the records in an IDoc. They are defined
with transaction WE31.
Check first, whether the client you are working in, has
already a logical system name assigned.
T000 – name of own logical The logical system name is stored in table T000 as
system T000-LOGSYS. This is the table of installed clients.
TBDLS – list of known logical If there is no name defined, yet, you need to create a
destinations logical system name before. This means simply
adding a line to table TBDLS. You can edit the table
directly or access the table from transaction SALE.
Naming conventions like: The recommended naming convention is
DEVCLNT100
sysid + "CLNT" + client
PROCLNT123
TSTCLNT999 If your system is DEV and client 100, then the logical
system name should be: DEVCLNT100.
System PRO with client 123 would be PROCLNT123 etc.
SM59 – define physical The logical system needs also be defined as a target
destination and within the R/3 network. Those definitions are done with
characteristics of a logical transaction SM59 and are usually part of the work of
system the R/3 basis team.

Illustration 7: Step to customize outbound IDoc processing

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 38 (Section=13)
IDocs Customizing Basic Customizing Settings 39
Chap 8

For examples and updates check out http://idocs.de

Illustration 8: Elements that influence IDoc processing

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 39 (Section=13)
40 Creating An IDoc Segment WE31 IDocs Customizing
Chap 8

8.2 Creating An IDoc Segment WE31

The segment defines the structure of the records in an IDoc. They are
defined with transaction WE31 . We will define a structure to send a text
from the text database.
Define a DDic structure Transaction WE31 calls the IDoc segment editor. The
with WE31 editor defines the fields of a single segment structure. The
thus defined IDoc segment is then created as a data
dictionary structure. You can view the created structure
with SE11 and use it in an ABAP as any TABLES
declaration.
Example: To demonstrate the use of the IDoc segment editor we will
set up an example, which allows to send a single text from
the text pool (tables STXH and STXL) as an IDoc. These are
the texts that you can see with SO10 or edit from within
many applications.
We will show the steps to define an IDoc segment
YAXX_THEAD with the DDic structure of THEAD.

Illustration 3: WE31, define the IDoc segment

Illustration 4: Naming the segment

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 40 (Section=13)
IDocs Customizing Creating An IDoc Segment WE31 41
Chap 8

For examples and updates check out http://idocs.de

Illustration 5: Selecting a template

Copy the segment To facilitate our work, we will use the "copy-from-template-
structure from a DDic tool", which reads the definition of a DDIC structure and
object inserts the field and the matching definitions as rows in the
IDoc editor. You could of course define the structure
completely manually, but using the template makes it
easier.

Illustration 6: Now select it really

The tool in release 4.0b lets you to use both DDIC structures
or another IDoc segment definition as a template.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 41 (Section=13)
42 Creating An IDoc Segment WE31 IDocs Customizing
Chap 8

Illustration 7: Created structure

The definition creates The thus created structure can be edited any time. When
automatically a saving, it will create a data dictionary structure based on
corresponding DDic the definition in WE31. The DDIC structure will retain the
structure same name. You can view the structure as a table
definition with SE11 and use it in an ABAP the same way.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 42 (Section=13)
IDocs Customizing Defining The Message Type (EDMSG) 43
Chap 8

8.3 Defining The Message Type (EDMSG)

The message type defines the context under which an IDoc is transferred to
its destination. It allows to use the same IDoc file format to use for several
different applications.
Sales order becomes Imagine the situation of sending a purchase order to a
purchase order for supplier. When the IDoc with the purchase order reaches
receiver the supplier, it will be interpreted as a sales order received
from a customer, namely you.
Sales order can be Simultaneously you want to send the IDoc data to the
forwarded and suppliers warehouse to inform it, that a purchase order has
remains a sales order been issued and is on the way.

For examples and updates check out http://idocs.de

Both IDoc receivers will receive the same IDoc format,
however the IDoc will be tagged with a different message
type. While the IDoc to the supplier will be flagged as a
purchase order (in SAP R/3 standard: message type =
ORDERS), the same IDoc sent to the warehouse should be
flagged differently, so that the warehouse can recognize
the order as a mere informational copy and process them
differently than a true purchase order.
Message type plus The message type together with the IDoc type determine
IDoc type determine the processing function.
processing algorithm
EDMSG The message types are stored in table EDMSG.
WEDI Defining the message type can be done from the
transaction WEDI

Illustration 8: EDMSG: Defining The Message Type (1)

EDMSG used as check The entry is only a base entry which tells the system, that the
table message type is allowed. Other transactions will use that
table as a check table to validate the entry.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 43 (Section=13)
44 Define Valid Combination Of Message and IDoc Types IDocs Customizing
Chap 8

Illustration 9: EDMSG: Defining The Message Type (2)

8.4 Define Valid Combination Of Message and IDoc Types

The valid combinations of message type and IDoc type are stored in table
EDIMSG.
Used for validation The declaration of valid combinations is done to allow
validation, if the system can handle a certain combination.

Illustration 10: EDIMSG: Define Valid Combination Of Message and IDoc Types

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 44 (Section=13)
IDocs Customizing Assigning a processing function (Table EDIFCT ) 45
Chap 8

8.5 Assigning a processing function (Table EDIFCT )

The combination of message type and IDoc type determine the processing
algorithm. This is usually a function module with a well defined interface or
a SAP business object and is set up in table EDIFCT.
The entry made her points to a function module, which will
be called when the IDoc is to be processed.
The entries for message code and message function are
usually left blank. They can be used to derive sub types of
messages together with the partner profile used.

For examples and updates check out http://idocs.de

Illustration 11: Assign a handler function to a message/message type

The definition for inbound and outbound IDocs is analogous.
Of course, the function module will be different.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 45 (Section=13)
46 Processing Codes IDocs Customizing
Chap 8

8.6 Processing Codes

R/3 uses the method of logical process codes to detach the IDoc
processing and the processing function module. They assign a logical
name to function instead of specifying the physical function name.
Logical pointer to a The IDoc functions are often used for a serious of message
processing method type/IDoc type combination. It happens that you need to
replace the processing function by a different one. E.g.
when you make a copy of a standard function to avoid
modifying the standard.
Easy replacing of the The combination message type/IDoc will determine the
processing method logical processing code, which itself points to a function. If
the function changes, only the definition of the processing
codes will be changed and the new function will be
immediately effective for all IDocs associated with the
process code.
For inbound processing codes you have to specify the
method to use for the determination of the inbound
function.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 46 (Section=13)
IDocs Customizing Processing Codes 47
Chap 8

For examples and updates check out http://idocs.de

Illustration 12: Assign an outbound processing code (Step 1)
Processing with ALE This is the option you would usually choose. It allows
processing via the ALE scenarios.

Illustration 13: Associate a processing code with a message type

Validate allowed After defining the processing code you have to assign it to
message types one or several logical message types. This declaration is
used to validate, if a message can be handled by the
receiving system.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 47 (Section=13)
48 Inbound Processing Code IDocs Customizing
Chap 8

8.7 Inbound Processing Code

The inbound processing code is assigned analogously. The processing

code is a pointer to a function module which can handle the inbound
request for the specified IDoc and message type.
The definition of the processing code is telling the handler
routine and assigning a serious of processing options.
Processing with ALE You need to tick, if your function can be used via the ALE
engine. This is the option you would usually choose. It allows
processing via the ALE scenarios.

Illustration 14: Associate a function module with a process code

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 48 (Section=13)
IDocs Customizing Inbound Processing Code 49
Chap 8

Table TBD51 to define For inbound processing you need to tell. whether the
if visible BTCI is function will be capable of dialog processing. This is meant
allowed for those functions, which process the inbound data via call
transaction. Those functions can be replayed in visible batch
input mode to check why the processing might have failed.

For examples and updates check out http://idocs.de

Illustration 15: Define if the processing can be done in dialog via call transaction
Validate allowed After defining the processing code you have to assign it to
message types one or several logical message types. This declaration is
used to validate, if a message can be handled by the
receiving system.

Illustration 16: Associate a processing code with a message type

The examples above showed only the association with a

function module. You can also define business objects with
transaction SWO1 and define them as a handler. For those
familiar with the object model of R/3 it may be a design
decision. In this book, we will deal with the function modules
only.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 49 (Section=13)
 9

IDoc Outbound Triggers

IDocs should be sent out at certain events. Therefore you

have to define a trigger. A lot of consideration is required to
determine the correct moment when to send out the IDoc.
The IDoc can be triggered at a certain time or when an
event is raised. R/3 uses several completely different
methods to determine the trigger point. There are

For examples and updates check out http://idocs.de

messages to tell the system that there is an IDoc waiting for
dispatching, there are log files which may be evaluated to
see if IDocs are due to send and there can be a workflow
chain triggered, which includes the sending of the IDoc.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 51 (Section=14)
52 Individual ABAP IDoc Outbound Triggers
Chap 9

9.1 Individual ABAP

The simplest way to create IDocs, is to write an ABAP which simply does it.
The individual ABAP can either be a triggering ABAP
which runs at certain events, e.g. every night, or it
can be an ABAP which does the compete IDoc
creation from scratch.
Triggering ABAP A triggering ABAP would simply try to determine
which IDocs need sending and call the appropriate
IDoc creation routines.
ABAP creates the whole IDoc You may also imagine the ABAP to do all the job. As
this is mostly reinventing the wheel, it is not really
recommended and should be reserved to situation,
where the other solution do not provide an
appropriate mean.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 52 (Section=14)
IDoc Outbound Triggers Individual ABAP 53
Chap 9

For examples and updates check out http://idocs.de

Illustration 9: General Process logic of IDoc outbound

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 53 (Section=14)
54 NAST Messages Based Outbound IDocs IDoc Outbound Triggers
Chap 9

9.2 NAST Messages Based Outbound IDocs

You can use the R/3 message concept to trigger IDocs the same way as
you trigger SapScript printing.
One of the key tables in R/3 is the table NAST. This table
records reminders written by applications. Those reminders
are called messages.
Applications write Every time when an applications sees the necessity to pass
messages to NAST, information to a third party. a message is written to NAST. A
which will be message handler will eventually check the entries in the
processed by a table and cause an appropriate action.
message handler
EDI uses the same The concept of NAST messages has originally been designed
mechanism as printing for triggering SapScript printing. The very same mechanism is
used for IDocs, where the IDoc processor replaces the print
task, as an IDoc is only the paperless form of a printed
document.
Condition technique The messages are usually be created using the condition
can mostly be used technique, a mechanism available to all major R/3
applications.
Printing, EDI and ALE The conditions are set up the same way for any output
use the same trigger media. So you may define a condition for printing a
document and then just change the output media from
printer to IDoc/EDI or ALE.

Illustration 10: Communicating with message via table NAST

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 54 (Section=14)
IDoc Outbound Triggers NAST Messages Based Outbound IDocs 55
Chap 9

NAST messages are Creating NAST messages is a standard functionality in most

created by of the SAP core applications. Those applications - e.g. VA01,
application by calling ME21 - perform calls to the central function module
function module
MESSAGING of group V61B. The function module uses
MESSAGING
customizing entries, mainly those of the tables T681* to T685*.
NAST contains object A NAST output message is stored as a single record in the
key, sender and table NAST. The record stores all information that is necessary
receiver to create an IDoc. This includes mainly an object key to
identify the processed object and application to the
message handler and the sender and receiver information.
Programs RSNAST00 The messages are typically processed by
and RSNASTED provide FORM ENTRY in PROGRAM RSNAST00.

For examples and updates check out http://idocs.de

versatile subroutines If we are dealing with printing or faxing and
for NAST processing FORM EDI_PROCESSING in PROGRAM RSNASTED.
If we are dealing with IDocs
FORM ALE_PROCESSING in PROGRAM RSNASTED.
If we are dealing with ALE.
The following piece of code does principally the same thing
as RSNAST00 does and makes full use of all customizing
settings for message handling.
FORM einzelnachricht TABLES: NAST.
IN PROGRAM SELECT * FROM NAST ...
RSNAST00 PERFORM einzelnachricht IN PROGRAM RSNAST00
Programs are The processing routine for the respective media and
customized in table message is customized in the table TNAPR. This table records
TNAPR the name of a FORM routine, which processes the message
for the chosen media and the name of an ABAP where this
FORM is found.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 55 (Section=14)
56 The RSNAST00 ABAP IDoc Outbound Triggers
Chap 9

9.3 The RSNAST00 ABAP

The ABAP RSNAST00 is the standard ABAP, which is used to collect

unprocessed NAST message and to execute the assigned action.
RSNAST00 is the standard RSNAST00 can be executed as a collector batch run,
batch collector for messages that eventually looks for unprocessed IDocs. The usual
way of doing that is to define a batch-run job with
transaction SM37. This job has to be set for periodic
processing and start a program that triggers the IDoc
re-sending.
RSNAST00 processes only Cave! RSNAST00 will only look for IDocs which are set
messages of a certain status to NAST-VSZTP = '1' or '2' (Time of processing).
VSZPT = '3' or '4' is ignored by RSNAST00.
For batch execution a Start RSNAST00 in the foreground first and find the
selection variant is required parameters that match your required selection
criteria. Save them as a VARIANT and then define the
periodic batch job using the variant.
If RSNAST00 does not meet 100% your needs you can
create an own program similar to RSNAST00. The only
requirement for this program are two steps:
* Read the NAST entry to process into structure
NAST
tables nast.
data: subrc like sy-subrc.....
select from NAST where .......
* then call FORM einzelnachricht(rsnast00) to
process the record
PERFORM einzelnachricht(rsnast00) USING subrc.
For special purposes copy If RSNAST00 does not meet 100% your needs you can
RSNAST00 and modify create an own program similar to RSNAST00. The only
requirement for this program are two steps:

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 56 (Section=14)
IDoc Outbound Triggers Sending IDocs Via RSNASTED 57
Chap 9

9.4 Sending IDocs Via RSNASTED

Standard R/3 provides you with powerful routines, to trigger, prepare and
send out IDocs in a controlled way. There is only a few rare cases, where
you do not want to send IDocs the standard way.
The ABAP RSNAST00 is the standard routine to send
IDocs from entries in the message control. This
program can be called directly, from a batch routine
with variant or you can call the FORM
einzelnachricht_screen(RSNAST00) from any other
program, while having the structure NAST correctly
filled with all necessary information.
RSNAST00 determines if it is If there is an entry in table NAST, RSNAST00 looks up

For examples and updates check out http://idocs.de

IDoc or SapScript etc. the associated processing routine in table TNAPR. If it
is to send an IDoc with standard means, this will
usually be the routine RSNASTED(EDI_PROCESSING) or
RSNASTED(ALE_PROCESSING) in the case of ALE
distribution.
RSNASTED processes IDocs RSNASTED itself determines the associated IDoc
outbound function module, executes it to fill the
EDIDx tables and passes the prepared IDoc to the
port.
You can call the standard processing routines from
any ABAP, by executing the following call to the
routine. You only have to make sure that the structure
NAST is declared with the tables statement in the
calling routine and that you fill the at least the key
part and the routing information before.
TABLES NAST.
NAST-MANDT = SY-MANDT.
NAST-KSCHL = 'ZEDIK'.
NAST-KAPPL = 'V1'.
NAST-OBJKY = '0012345678'.
NAST-PARNR = 'D012345678'.
PERFORM einzelnachricht_screen(RSNAST00).
Calling einzelnachricht_screen determines how the
message is processed. If you want to force the IDoc-
processing you can call it directly:
TNAPR-PROGN = ''.
TNAPR-ROUTN = 'ENTRY'.
PERFORM edi_processing(RSNASTED).

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 57 (Section=14)
58 Sending IDocs Via RSNAST00 IDoc Outbound Triggers
Chap 9

9.5 Sending IDocs Via RSNAST00

Here is the principle flow how RSNAST00 processes messages for IDocs.

Illustration 11: Process logic of RSNAST00 ABAP

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 58 (Section=14)
IDoc Outbound Triggers Workflow Based Outbound IDocs 59
Chap 9

9.6 Workflow Based Outbound IDocs

Unfortunately, there are application that do not create messages. This is

especially true for master data applications. However, most applications
fire a workflow event during update, which can easily be used to trigger the
IDoc distribution.
SWE_EVENT_CREATE Many SAP R/3 applications issue a call to the function
SWE_EVENT_CREATE during update. This function
module ignites a simple workflow event.
Workflow is a call to a function Technically a workflow event is a timed call to a
module function module, which takes the issuing event as the
key to process a subsequent action.

For examples and updates check out http://idocs.de

Applications with change If an application writes regular change documents
documents always trigger (ger.: Änderungsbelege) to the database, it will issue
workflow events automatically a workflow event. This event is
triggered from within the function
CHANGEDOCUMENT_CLOSE. The change document
workflow event is always triggered, independent of
the case whether a change document is actually
written.
Workflow coupling can be In order to make use of the workflow for IDoc
done by utility functions processing, you do not have to go through the
cumbersome workflow design procedure as it is
described in the workflow documentation. For the
mentioned purpose, you can register the workflow
handler from the menu, which says Event Coupling
from the BALD transaction.
Workflow cannot easily be Triggering the IDoc from a workflow event has a
restarted disadvantage: if the IDoc has to be repeated for
some reason, the event cannot be repeated easily.
This is due to the nature of a workflow event, which is
triggered usually from a precedent action. Therefore
you have to find an own way how to make sure that
the IDoc is actually generated, even in the case of an
error. Practically this is not a very big problem for
IDocs. In most cases the creation of the IDoc will
always take place. If there is a problem, then the
IDoc would be stored in the IDoc base with a
respective status, so it will show in transaction WE05
and can be resend from there.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 59 (Section=14)
60 Workflow Event From Change Document IDoc Outbound Triggers
Chap 9

9.7 Workflow Event From Change Document

Instead of waiting for a polling job to create IDocs, they can also be
created immediately after a transaction finishes. This can be done by
assigning an action to an workflow event.
Workflow events are usually Most application fire a workflow event from the
fired from an update routine update routine by calling the function
FUNCTION swe_event_create
SWLD lets install and log You can check if an application fires events by
workflows activating the event log from transaction SWLD.
Calling and saving a transaction will write the event’s
name and circumstances into the log file.
If an application does not fire workflow events
directly, there is still another chance that a workflow
may be used without touching the R/3 original
programs.
Workflow Events are also fired Every application that writes change documents
from change document triggers a workflow event from within the function
module CHANGEDOCUMENT_CLOSE, which is called form
the update processing upon writing the change
document. This will call the workflow processor
FUNCTION swe_event_create_changedocument
Both workflow types are not compatible with each
other with respect to the function modules used to
handle the event.
The workflow types are Both will call a function module whose name they
incompatible but work find in the workflow linkage tables.
according the same principal swe_event_create will look in table SWETYPECOU
while swe_event_create_changedocument would
look in SWECDOBJ for the name of the function
module.
The workflow handler will be If a name is found, the function module will then be
called dynamically called dynamically. This is all to say about the linkage
of the workflow.
The dynamic call looks like the following.
CALL FUNCTION swecdobj-objtypefb
EXPORTING
changedocument_header = changedocument_header
objecttype = swecdobj-objtype
IMPORTING
objecttype = swecdobj-objtype
TABLES
changedocument_position =
changedocument_position.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 60 (Section=14)
IDoc Outbound Triggers ALE Change Pointers 61
Chap 9

9.8 ALE Change Pointers

Applications which write change documents will also try to write change
pointers for ALE operations. These are log entries to remember all modified
data records relevant for ALE.
Most applications write change documents. These
are primarily log entries in the tables CDHDR and
CDPOS.
Change docs remember Change documents remember the modified fields
changes in transaction made to the database by an application. They also
remember the user name and the time when the
modification took place.

For examples and updates check out http://idocs.de

Data elements are marked to The decision whether a field modification is relevant
be relevant for change for a change document is triggered by a flag of the
documents modified field’s data element. You can set the flag
with SE11 by modifying the data element.
ALE may need other triggers For the purpose of distributing data via ALE to other
systems, you may want to choose other fields, which
shall be regarded relevant for triggering a distribution.
Therefore R/3 introduced the concept of change
pointers, which are nothing else than a second log file
specially designed for writing the change pointers
which are meant to trigger IDoc distribution via ALE.
Change pointers remember So the change pointers will remember the key of the
key of the document document every time when a relevant field has
changed.
An ABAP creates the IDocs Change pointers are then evaluated by an ABAP
which calls the IDoc creation, for every modified
document found in the change pointers.
Change pointers are when The Change pointers are written from the routine
change documents have CHANGEDOCUMENT_CLOSE when saving the generated
been written change document. So change pointers are
automatically written when a relevant document
changes.
The following function is called from within
CHANGEDOCUMENT_CLOSE in order to write the change
pointers.
CALL FUNCTION 'CHANGE_POINTERS_CREATE'
EXPORTING
change_document_header = cdhdr
TABLES
change_document_position = ins_cdpos.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 61 (Section=14)
62 Activation of change pointer update IDoc Outbound Triggers
Chap 9

9.9 Activation of change pointer update

Change pointers are log entries to table BDCP which are written every time
a transaction modifies certain fields. The change pointers are designed for
ALE distribution and written by the function CHANGE_DOCUMENT_CLOSE.
Change pointers are written for use with ALE. There are
ABAPs like RBDMIDOC which can read the change pointers
and trigger an IDoc for ALE distribution.
The change pointers are mainly the same as change
documents. They however can be set up differently, so fields
which trigger change documents are not necessarily the
same that cause change pointers to be written.
In order to work with change pointers there are two steps to
be performed
1. Turn on change pointer update generally
2. Decide which message types shall be included for
change pointer update
Activate Change R3 allows to activate or deactivate the change pointer
Pointer Generally update. For this purpose it maintains a table TBDA1. The
decision whether the change pointer update is active is
done with a
Function Ale_Component_Check
Currently (release 40B) this check does nothing else than to
check, if this table has an entry or not. If there is an entry in
TBDA1, the ALE change pointers are generally active. If this
table is empty, change pointers are turned off for everybody
and everything, regardless of the other settings.
The two points read like you had the choice between
turning it on generally or selectively. This is not the case: you
always turn them on selectively. The switch to turn on
generally is meant to activate or deactivate the whole
mechanism.
reading the change The change pointers which have not been processed yet,
pointers which are not can be read with a function module.
yet processed
Call Function 'CHANGE_POINTERS_READ'
RBDMIDOC The ABAP RBDMIDOC will process all open change pointers
and distribute the matching IDocs.
Use Change When you want to send out an IDoc unconditionally every
Documents Instead Of time a transaction updates, you better use the workflow
Change Pointers from the change documents.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 62 (Section=14)
IDoc Outbound Triggers Dispatching ALE IDocs for Change Pointers 63
Chap 9

9.10 Dispatching ALE IDocs for Change Pointers

Change pointers must be processed by an ABAP, e.g. RBDMIDOC.

RBDMIDOC processes The actual distribution of documents from change pointers
change pointers and must be done by an ABAP, which reads the change pointers
sends the IDocs and processes them. The standard ABAP for that is
RBDMIDOC. For recurring execution it can be submitted in a
scheduled job using SM35 .
Function module It then calls dynamically a function module whose name is
defined in table TBDME stored in table TBDME for each message type.
Call Function Tbdme-Idocfbname
Exporting

For examples and updates check out http://idocs.de

Message_Type = Mestyp
Creation_Date_High = Date
Creation_Time_High = Time
Exceptions
Error_Code_1.
Example A complex example for a function module, which collects
the change pointers, can be examined in:
MASTERIDOC_CREATE_SMD_DEBMAS .
This one reads change pointers for debtors (customer
masters). During the processing, it calls the actual IDoc
creating module MASTERIDOC_CREATE_DEBMAS .
To summarize the change pointer concept
• Change pointers record relevant updates of
transaction data
• Change pointers are written separate from the
change documents, while at the same time
• Change pointers are evaluated by a collector run

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 63 (Section=14)
64 Dispatching ALE IDocs for Change Pointers IDoc Outbound Triggers
Chap 9

BDCPS Change pointer: Status

BDCP Change pointer
BDCPV A view with BDCP and BDCPS combined: Change
pointer with status
TBDA2 Declare activate message types for change pointers
with view V_TBDA2.or transaction BD50 or .
SALE -> Activate change pointers for message types
TBD62 The view V_TBD62 defines those fields which are
relevant for change pointer creation. The table is
evaluated by the CHANGE_DOCUMENT_CLOSE function.
The object is the same used by the change document.
To find out the object name, look for
CHANGE_DOCUMENT_CLOSE in the transaction you are
inspecting or see table CDHDR for traces.

Illustration 12: Tables involved in change pointers processing

Sample content of view Object Table name Field

V_TBD62
DEBI KNA1 NAME3
DEBI Kann1 ORT01
DEBI Kann1 REGIO

Illustration 13: Sample content of view V_TBD62

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 64 (Section=14)
 10

IDoc Recipes

The chapter shall show you how an IDoc function is

principally designed and how R/3 processes the IDocs.

For examples and updates check out http://idocs.de

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 65 (Section=15)
66 How the IDoc Engine Works IDoc Recipes
Chap 10

10.1 How the IDoc Engine Works

IDocs are usually created in a four step process. These steps are: retrieving
the data, converting them to IDoc format, add a control record and
delivering the IDoc to a port.
Collect data from R/3 This is the most individual task in outbound processing.
database You have to identify the database tables and data
dependencies, which are needed in the IDoc to be
sent. The smartest way is usually to select the data
from database into an internal table using SELECT *
FROM dbtable INTO itab ... WHERE ...
Wrap data in IDoc format The collected data must be transformed into ASCII
data and filled into the predefined IDoc segment
structures. The segment definitions are done with
transaction WE31 and the segments allowed in an
IDoc type are set up in transaction WE30. Segment
once defined with WE31 are automatically created
as SAP DDIC structures. They can be viewed with
SE11, however they cannot be edited
Create the IDoc control Every IDoc must be accompanied by a control
record record. This record must contain at least the IDoc
type to identify the syntactical structure of the data
and it must contain the name and role of the sender
and the receiver. This header information is checked
against the partner definitions for outbound. Only if a
matching partner definition exists, the IDoc can be
sent. Partner definitions are set up with transaction
WE20.
Send data to port When the partner profile check passes, the IDoc is
forwarded to a logical port, which is also assigned in
the partner profile. This port is set up with transaction
WE21 and defines the medium to transport the IDoc,
e.g. file or RFC. The RFC destinations are set up with
transaction SM57 and must also be entered in table
TBDLS with an SM31 view. Directories for outbound
locations of files are set up with transaction FILE and
directly in WE21. It also allows to use a function
module which generate file names. Standard
functions for that purpose begin like EDI_FILE*.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 66 (Section=15)
IDoc Recipes How SAP Standard Processes Inbound IDocs 67
Chap 10

10.2 How SAP Standard Processes Inbound IDocs

When you receive an IDoc the standard way, the data is stored in the IDoc
base and a function module is called, which decides how to process the
received information.
EDID4 - Data Data is stored in table EDID4 (EDID3 up to release 3.xx, EDIDD
up to release 2.xx)
EDIDC - Control An accompanying control record with important context
Record and administrative information is stored in table EDIDC.
Event signals readiness After the data is stored in the IDoc base tables, an event is
fired to signal that there is an IDoc waiting for processing.
This event is consumed by the IDoc handler, which decides,

For examples and updates check out http://idocs.de

whether to process the IDoc immediately, postpone
processing or decline activity for whatever reason.
EDIFCT - Processing When the IDoc processor thinks it is time to process the IDoc
function it will have a look into table EDIFCT , where it should find the
name of a function module, which will be called to process
the IDoc data.
This function module is the heart of all inbound processing.
The IDoc processor will call this routine and pass the IDoc
data from EDID4 and the control record from EDIDC for the
respective IDoc.
Function has a fixed Because this routine is called dynamically it must adhere to
interface some conventions, where the most important ones are: the
interface parameters of the function must match the
following call:
EDIDS - Status log The processing steps and their respective status results are
stored in table EDIDS.
Status must be logged In addition the routine has to determine properly the next
properly status of the IDoc in table EDIDS, usually it will be EDIDS-STATU
= 53 for OK or 51 for error.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 67 (Section=15)
68 How To Create the IDoc Data IDoc Recipes
Chap 10

10.3 How To Create the IDoc Data

R/3 provides a sophisticated IDoc processing framework. This framework

determines a function module, which is responsible for creating or
processing the IDoc.
Function Module to The kernel of the IDoc processing is always a distinct
generate the IDoc function module. For the outbound processing the
function module creates the IDoc and leaves it in an
internal table, which is passed as interface parameter.
During inbound processing the function module
receives the IDoc via an interface parameter table. It
would interpret the IDoc data and typically update the
database either directly or via a call transaction.
Function are called The function modules are called dynamically from a
dynamically standard routine. Therefore the function must adhere
to a well defined interface.
Function group EDIN with You may want to investigate the function group EDIN,
useful routines which contains a number of IDoc handler routines and
would call the customized function.
Copy and modify existing The easiest way, to start the development of an
routines Outbound IDoc function module, is to copy an existing
one. There are many samples in the standard R/3
repository, most are named IDOC_OUTBOUND* or
IDOC_OUTPUT*
Outbound sample functions FUNCTION IDOC_OUTPUT_ORDERS01
are named like
IDOC_OUTPUT*
Inbound sample functions FUNCTION IDOC_INPUT_ORDERS01
are named like
IDOC_INPUT*
Outbound sample functions FUNCTION MASTERIDOC_CREATE_MATMAS
for master data are named
like MASTERIDOC_INPUT*

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 68 (Section=15)
IDoc Recipes How To Create the IDoc Data 69
Chap 10

For examples and updates check out http://idocs.de

Illustration 14: Schematic of an IDoc Outbound Process

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 69 (Section=15)
70 Interface Structure of IDoc Processing Functions IDoc Recipes
Chap 10

10.4 Interface Structure of IDoc Processing Functions

To use the standard IDoc processing mechanism the processing function

module must have certain interface parameters, because the function is
called dynamically from a standard routine.
The automated IDoc processor will call your function module from
within the program RSNASTED, usually either from the FORM
ALE_PROCESSING or EDI_PROCESSING.
In order to be compatible with this automated call, the interface
of the function module must be compliant.
FUNCTION Z_IDOC_OUTBOUND_SAMPLE.
*" IMPORTING
*" VALUE(FL_TEST) LIKE RS38L-OPTIONAL DEFAULT 'X'
*" VALUE(FL_COMMIT) LIKE RS38L-OPTIONAL DEFAULT SPACE
*" EXPORTING
*" VALUE(F_IDOC_HEADER) LIKE EDIDC STRUCTURE EDIDC
*" TABLES
*" T_IDOC_CONTRL STRUCTURE EDIDC
*" T_IDOC_DATA STRUCTURE EDIDD
*" CHANGING
*" VALUE(CONTROL_RECORD_IN) LIKE EDIDC STRUCTURE EDIDC
*" VALUE(OBJECT) LIKE NAST STRUCTURE NAST
*" EXCEPTIONS
*" ERROR_IN_IDOC_CONTROL
*" ERROR_WRITING_IDOC_STATUS
*" ERROR_IN_IDOC_DATA
*" SENDING_LOGICAL_SYSTEM_UNKNOWN
*" UNKNOWN_ERROR

Program 3: Interface structure of an NAST compatible function module

Inbound functions are also called via a standard mechanism.

FUNCTION IDOC_INPUT_SOMETHING.
*" IMPORTING
*" VALUE(INPUT_METHOD) LIKE BDWFAP_PAR-INPUTMETHD
*" VALUE(MASS_PROCESSING) LIKE BDWFAP_PAR-MASS_PROC
*" EXPORTING
*" VALUE(WORKFLOW_RESULT) LIKE BDWFAP_PAR-RESULT
*" VALUE(APPLICATION_VARIABLE) LIKE BDWFAP_PAR-APPL_VAR
*" VALUE(IN_UPDATE_TASK) LIKE BDWFAP_PAR-UPDATETASK
*" VALUE(CALL_TRANSACTION_DONE) LIKE BDWFAP_PAR-CALLTRANS
*" TABLES
*" IDOC_CONTRL STRUCTURE EDIDC
*" IDOC_DATA STRUCTURE EDIDD
*" IDOC_STATUS STRUCTURE BDIDOCSTAT
*" RETURN_VARIABLES STRUCTURE BDWFRETVAR
*" SERIALIZATION_INFO STRUCTURE BDI_SER

Program 4: Interface structure of an IDoc inbound function

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 70 (Section=15)
IDoc Recipes Recipe To Develop An Outbound IDoc Function 71
Chap 10

10.5 Recipe To Develop An Outbound IDoc Function

This is an individual coding part where you need to retrieve the information
from the database and prepare it in the form the recipient of the IDoc will
expect the data
Read data to send The first step is reading the data from the database,
the one you want to send.
FUNCTION Y_AXX_COOKBOOK_TEXT_IDOC_OUTB.
*"----------------------------------------------------------------------
*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(I_TDOBJECT) LIKE THEAD-TDOBJECT DEFAULT 'TEXT'
*" VALUE(I_TDID) LIKE THEAD-TDID DEFAULT 'ST'

For examples and updates check out http://idocs.de

*" VALUE(I_TDNAME) LIKE THEAD-TDNAME
*" VALUE(I_TDSPRAS) LIKE THEAD-TDSPRAS DEFAULT SY-LANGU
*" EXPORTING
*" VALUE(E_THEAD) LIKE THEAD STRUCTURE THEAD
*" TABLES
*" IDOC_DATA STRUCTURE EDIDD OPTIONAL
*" IDOC_CONTRL STRUCTURE EDIDC OPTIONAL
*" TLINES STRUCTURE TLINE OPTIONAL
*" EXCEPTIONS
*" FUNCTION_NOT_EXIST
*" VERSION_NOT_FOUND
*"----------------------------------------------------------------------
CALL FUNCTION 'READ_TEXT'
EXPORTING
ID = ID
LANGUAGE = LANGUAGE
NAME = NAME
OBJECT = OBJECT
TABLES
LINES = LINES.
* now stuff the data into the Idoc record format
PERFORM PACK_LINE TABLES IDOC_DATA USING 'THEAD' E_THEAD.
LOOP AT LINES.
PERFORM PACK_LINE TABLES IDOC_DATA USING 'THEAD' LINES.
ENDLOOP.
ENDFUNCTION.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 71 (Section=15)
72 Converting Data Into IDoc Segment Format IDoc Recipes
Chap 10

10.6 Converting Data Into IDoc Segment Format

The physical format of the IDocs records is always the same. Therefore the
application data must be converted into a 1000 character string.
Fill the data segments An IDocs is a file with a rigid formal structure. This allows the
which make up the correspondents to correctly interpret the IDoc information.
IDoc Were it for data exchange between SAP-systems only, the
IDoc segments could be simply structured like the
correspondent DDIC structure of the tables whose data is
sent.
However, IDocs are usually transported to a variety of
legacy systems which do not run SAP. Both correspondents
therefore would agree an IDoc structure which is known to
the sending and the receiving processes.
Transfer the whole All data needs to be compiled in an internal table with the
IDoc to an internal structure of the standard SAP table EDIDD. The records for
table, having the EDIDD are principally made up of a header string describing
structure of EDIDD the segment and a variable length character field (called
SDATA) which will contain the actual segment data.
FORM PACK_LINE TABLES IDOC_DATA USING 'THEAD' E_THEAD.
TABLES: THEAD.
MOVE-CORRESPONDING E:THEAD to Z1THEAD.
MOVE ‚Z1THEAD’ TO IDOC_DATA-SEGNAM.
MOVE Z1THEAD TO IDOC_DATA-SDATA.
APPEND IDOC_DATA.
ENDFORM.“

Program 5: Routine to move the translate to IDoc data

Fill control record Finally the control record has to be filled with meaningful
data, especially telling the IDoc type and message type.
IF IDOC_CONTRL-SNDPRN IS INITIAL.
SELECT SINGLE * FROM T000 WHERE MANDT EQ SY-MANDT.
MOVE T000-LOGSYS TO IDOC_CONTRL-SNDPRN.
ENDIF.
IDOC_CONTRL-SNDPRT = 'LS'.
* Trans we20 -> Outbound Controls muss entsprechend gesetzt werden.
* 2 = Transfer IDoc immediately
* 4 = Collect IDocs
IDOC_CONTRL-OUTMOD = '2'. "1=imediately, subsystem
CLEAR IDOC_CONTRL.
IDOC_CONTRL-IDOCTP = 'YAXX_TEXT'.
APPEND IDOC_CONTRL.

Program 6: Fill the essential information of an IDoc control record

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 72 (Section=15)
 11

Partner Profiles and Ports

R/3 defines partner profiles for every EDI partner. The

profiles are used to declare the communication channels,
schedule and conditions of processing.

Summary
• Partner profiles declare the communication medium to

For examples and updates check out http://idocs.de

be used with a partner
• Ports define the physical characteristics of a
communication channel
• If you define an ALE scenario for your IDoc partners,
you can use the ALE automated partner profile
generation ( → ALE )

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 73 (Section=16)
74 IDoc Type and Message Type Partner Profiles and Ports
Chap 11

11.1 IDoc Type and Message Type

An IDoc file requires a minimum of accompanying information to give

sense to it. These are the message type and the IDoc type. While the
IDoc type tells you about the fields and segments of the IDoc file, the
message type flags the context under which the IDoc was sent.
IDoc Type signals A receiver of an IDoc must exactly know the syntactical
Syntactical Structure structure of the data package received. Naturally, the
receiver only sees a text file with lines of characters. In order
to interpret it, it is necessary to know, which segment types
the file may content and how a segment is structured into
fields. SAP sends the name of the IDoc type in the
communication header.
IDoc type (WE30) The IDoc type describes the file structure. The IDoc type is
defined and viewable with transaction WE30.
Examples: • Examples of IDoc types are: MATMAS01, ORDERS01,
COND_A01 or CLSMAS01.
Message Type signal The message type is an identifier that tags the IDoc to tell the
the semantic context receiver, how the IDoc is meant to be interpreted. It is
therefore the tag for the semantic content of the IDoc.
Examples • Examples of IDoc types are: MATMAS, ORDERS, COND_A
or CLSMAS.
For any combination The combination of IDoc type and message type gives the
of message type and IDoc the full meaning. Theoretically you could define only a
receiving partner, a single IDoc type for every IDoc you send. Then, all IDocs
profile is maintained would have the same segments and the segments would
have always the same field structure. According to the
context some of the record fields are filled, others are simply
void. Many ancient interfaces are still working that way.
Typical combinations of IDoc and message types are the
following:
Message Type IDoc Type
Sales order, older format ORDERS ORDERS01
Sales order, newer format ORDERS ORDERS02
Purchase Requisition PURREQ ORDERS01
The example shows you, that sales orders can be exchanged
in different file formats. There may be some customers who
accept the latest IDoc format ORDERS02, while others still
insist in receiving the old format ORDERS01.
The IDoc format for sales orders would also be used to
transfer a purchase requisition. While the format remains the
same, the different message type signals, that this is not an
actual order but a request.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 74 (Section=16)
Partner Profiles and Ports Partner Profiles 75
Chap 11

11.2 Partner Profiles

Partner profiles play an important role in EDI communications. They are

parameter files which store the EDI partner dependent information.
Partner profile define the type When data is exchanged between partners it is
of data and communication important that sender and receiver agree about the
paths of data to be exact syntax and semantics of the data to be
exchanged between partner exchanged. This agreement is called a partner profile
and tells the receiver the structure of the sent file and
how its content is to be interpreted.
The information defined with the partner profile are:
For any combination of IDoc type and message type as key identifier of the

For examples and updates check out http://idocs.de

message type and receiving partner profile
partner, a profile is Names of sender and receiver to exchange the IDoc
maintained information for the respective IDoc and message
type and
Logical port name via which the sender and receiver,
resp. will communicate
The communication media is If you exchange e.g. sales orders with partners, you
assigned by the profile may do this via different media with different
customers. There may be one customer to
communicate with you via TCP/IP (the Internet) while
the other still insists in receiving diskette files.
Profiles cannot be transported They must be defined for every R/3 client individually.
They cannot be transported using the R/3 transport
management system. This is because the profile
contain the name of the sending system, which are
naturally different for consolidation and production
systems.
Profiles define the allowed EDI The profiles allow you to open and close EDI
connections connection with individual partners and specify in
detail which IDocs are to be exchanged via the
interface.
Profiles can also used to block The profile is also the place to lock permanently or
an EDI communication temporarily an IDoc communication with an EDI
partner. So you shut the gate for external
communication with the profile.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 75 (Section=16)
76 Defining the partner profile ( WE20 ) Partner Profiles and Ports
Chap 11

11.3 Defining the partner profile ( WE20 )

The transaction WE20 is used to set up the partner profile.

WE20 The profiles are defined with transaction WE20,
which is also found in the EDI master menu WEDI.
From there you need to specify partner and partner
type and whether you define a profile for inbound or
outbound. Additionally you may assign the profile to
a NAST message type.
Partner type, e.g. The partner type defines from which master data set,
LI=Supplier the partner number originates. The partner types are
CU=Customer the ones which are used in the standard applications
LS=Logical system for SD, MM or FI. The most important types for EDI are
LI (=Lieferant, supplier), CU (Customer) or LS (Logical
system). The logical system is of special interest, when
you exchange data with computer subsystems via
ALE or other RFC means.
Inbound and Outbound For every partner and every direction of
definitions communication, whether you receive or send IDocs,
a different profile is maintained. The inbound profile
defines the processing routine. The outbound profile
defines mainly the target, where to send the data to.
Link message type to If you send IDocs out of an application’s messaging,
outbound profile i.e. a communication via the NAST table, then you
have to link the message type with an IDoc profile.
This is also done in transaction WE20..
Inbound profiles determine The processing code is a logical name for the
the processing logic processing function module or object method. The
processing code is used to uniquely determine a
function module that will process the received IDoc
data. The inbound profile will point to a processing
code.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 76 (Section=16)
Partner Profiles and Ports Data Ports ( WE21 ) 77
Chap 11

11.4 Data Ports ( WE21 )

IDoc data can be sent and received through a multitude of different media.
In order to decouple the definition of the media characteristics from the
application using it, the media is accessed via ports.
A port is a logical A port is a logical name for an input/output device. A
name to access a program talks to a port which is presented to it with a
physical input/output common standard interface. The port takes care of the
device translation between the standard interface format and the
device dependent format.
Communication Instead of defining the communication path directly in the
media is defined via a partner profile, a port number is assigned rather. The port
port definition number then designates the actual medium. This allows to

For examples and updates check out http://idocs.de

define the characteristics of a port individually and use that
port in multiple profiles. Changes in the port will than reflect
automatically to all profiles without touching them.
Typical ports for data exchange are:
Communication • Disk file with a fixed name
Media • Disk file with dynamic names
• Disk file with trigger of a batch routine
• Standard RFC connection via TCP/IP
• A network channel
• TCP/IP FTP destination (The Internet)
• Call to a individual program e.g. EDI converter
Every program should Every application should send or receive its data via the
communicate with logical ports only. This allows to easily change the hardware
other computers via and software used to make the physical I/O connection
the ports only without interfering with the programs itself.
The transactions used to define the ports are
WE21 defines the WE21 to create the port and assign a logical name
port; SM59 sets up SM59 to define the physical characteristics of the
media I/O device used
There are different port versions for the respective R/3
releases as shown in the matrix below:

Port Type DDic Format Release

1 not used not used
2 EDID3 2.x, 3.x
3 EDID4 4.x
Illustration 15: R/3 port types by release
Port versions differ in The difference between the port types are mainly the length
length of fields of some fields. E.g. does port type 3 allow segment names
up to 30 characters in length, while port type 3 is constraint
to a maximum segment name of 8 characters.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 77 (Section=16)
 12

RFC Remote Function Call

A remote function call RFC enables a computer to execute

a program an a different computer within the same LAN,
WAN or Internet network. RFC is a common UNIX feature,
which is found also in other object-oriented operating
systems. R/3 provides special DLLs for WINDOWS, NT and
UNIX to allow RFC calls from and to R/3.

For examples and updates check out http://idocs.de

Summary
• RFC can link two systems together
• RFC function modules are like standard function with
only a few limitations
• RFC can also call program on a non R/3 system

There's a story about some frogs that teaches us all a valuable lesson about life.

The story goes like this :

A group of frogs were travelling through the woods. Two of them fell into a
deep pit. All the other frogs gathered around the pit. When they saw how
deep the pit was they told the two frogs that they were as good as dead.
The two frogs ignored the comments and tried to jump up out of the pit with
all of their might. The other frogs kept telling them to stop, saying that they
were as good as dead. Finally, one of the frogs took heed of what the other
frogs were saying and gave up. He fell down and died.
The other frog continued to jump as hard as he could. Once again, the
crowd of frogs yelled at him to stop the pain and just die. He jumped even
harder and finally made it out. When he got out, the other frogs said, "Did
not you hear us?" The frog explained to them that he was deaf. He thought
they were encouraging him the entire time.
This story teaches us two lessons. There is power of life and death in the tongue. An
encouraging word to someone who is down can lift them up and help them make
it through difficult times. A destructive word to someone who is
down, can be what it takes to kill them.
So let's be careful what we say. Let us speak life to those who cross our path.
Words are so powerful, its sometime hard to understand that an encouraging word
can go such a long way. Keeping this in mind, let's always be careful and think
about what we have to say.

Received as a SPAM (“send phenomenal amount of mail”) e-mail from unknown

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 79 (Section=17)
80 What Is Remote Function Call RFC? RFC Remote Function Call
Chap 12

12.1 What Is Remote Function Call RFC?

A Remote Function Call enables a computer to execute a program an

another computer. The called program is executed locally on the remote
computer using the remote computer’s environment, CPU and data
storage.
RFC allows execute Remote function call is one of the great achievements of
subroutines on a TCP/IP networks. Every computer within the network can
remote computer accept an RFC-call and decides whether it wants to
execute the request. Every modern FTP server
implementation includes the RFC calling feature.
Classical networking A classical network server stores the program code in a
loads the program to central location. When the program is called, the code will
the client computer be transported via the network to the calling computer
workstation and executed on the calling computer,
consuming the caller’s resources of CPU, memory and disk.
RFC executes the An RFC calls the program on the remote computer. It is just
program on the server like stepping over to the remote computer, typing in the
program command line with all parameters and waiting for
the result to be reported back to the calling computer. The
calling computer does not provide any resources other than
the parameters specified with the call.
Here is again what an RFC does
• Call the program on a remote computer and specify
parameters if and as necessary
• The remote computer decides whether to fulfil the
request and execute the program
• Every manipulation done by the called program is
effective in the same way as if the program would
have been started on the remote system
• The calling program task waits meanwhile for the
called program to terminate
• When the RFC program terminates it returns result
values if applicable
• The called program needs not to be present on the
calling computer
• The called program can be run under a completely
different operation system, so you can call a
WINDOWS program from UNIX and vice versa
The internet is a typical A typical RFC example is the internet with a web browser as
RFC application the RFC client and the web server as the RFC server.
Executing a server applet e.g. via CGI or a JAVA or
JAVASCRIPT server side applet is actually a remote function
call from the web browser to the HTTP server.
If R/3 is doing RFC calls into another system, then it does
exactly what a browser does when performing a request on
the HTTP or FTP server.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 80 (Section=17)
RFC Remote Function Call RFC in R/3 81
Chap 12

12.2 RFC in R/3

RFC provides interface shims for different operating systems and platforms,
which provide the communication APIs for doing RFC from and to R/3.
SAP R/3 is designed as a multi server architecture. Therefore
R/3 is equipped with a communication architecture that
allows data exchange and communication between
individual R/3 application and database servers. This
communication channel also enables R/3 to execute
programs running on a remotely connected server using RFC
technology.
SAP R/3 provides special routines to enable RFC from and to
R/3 for several operation systems. For NT and WINDOWS the

For examples and updates check out http://idocs.de

DLLs are delivered with the SAPGUI
Non SAP R/3 programs can access function modules in R/3,
which is done by calling an SAP provided interface stem.
Interfaces exist for UNIX, Windows and IBM S/390 platforms.
R/3 systems which are tied together via TCP/IP are always
RFC capable. One R/3 system can call function modules in a
remote RFC system, just as if the function where part of the
own calling system.
A function module can be called via RFC if the function has
RFC enabled. This is a simple flag on the interface screen of
the function.
Enabling RFC for a function does not change the function.
The only difference between RFC-enabled and standard
functions is, that RFC functions have some restriction,
especially they cannot have untyped parameters.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 81 (Section=17)
82 Teleport Text Documents With RFC RFC Remote Function Call
Chap 12

12.3 Teleport Text Documents With RFC

This example demonstrates the use of RFC functions to send data from one
SAP system to a remote destination. The example is a simple
demonstration, how to efficiently and quickly use RFC in your installation.
A text in SAP is an ordinary document, not a customizing or
development object. Therefore texts are never
automatically transported from development system to a
production system. This example helps to copy text into a
remote system.
Step 1: Reading the The ABAP Z_RFC_COPYTEXT selects texts from the text
text documents in the databases STXH and STXL. The ABAP reads the STXH
sending system database only to retrieve the names of the text documents
that match the selection screen. The text itself is read using
the standard SAP function module READ_TEXT.
Step 2: Sending the Then the ABAP calls the function module Y_RFC_SAVE_TEXT
text and saving it in remotely in the destination system. The function runs
the destination system completely on the other computer. The function needs not
to exist in the calling system.
FUNCTION Z_RFC_SAVE_TEXT.
*"----------------------------------------------------------------------
*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(CLIENT) LIKE SY-MANDT DEFAULT SY-MANDT
*" VALUE(HEADER) LIKE THEAD STRUCTURE THEAD
*" EXPORTING
*" VALUE(NEWHEADER) LIKE THEAD STRUCTURE THEAD
*" TABLES
*" LINES STRUCTURE TLINE
*" EXCEPTIONS
*" ID
*" LANGUAGE
*" NAME
*" OBJECT
*"----------------------------------------------------------------------
CALL FUNCTION 'SAVE_TEXT'
EXPORTING
* CLIENT = SY-MANDT
HEADER = HEADER
* INSERT = ' '
SAVEMODE_DIRECT = 'X'
* OWNER_SPECIFIED = ' '
IMPORTING
* FUNCTION =
NEWHEADER = NEWHEADER
TABLES
LINES = LINES.
ENDFUNCTION.
Program 7: Z_READ_TEXT, a copy of function READ_TEXT with RFC enabled

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 82 (Section=17)
RFC Remote Function Call Teleport Text Documents With RFC 83
Chap 12

REPORT Z_RFC_COPYTEXT.
TABLES: THEAD, STXH, RSSCE.

SELECT-OPTIONS: TDNAME FOR RSSCE-TDNAME MEMORY ID TNA OBLIGATORY.

SELECT-OPTIONS: TDOBJECT FOR RSSCE-TDOBJECT MEMORY ID TOB.
SELECT-OPTIONS: TDID FOR RSSCE-TDID MEMORY ID TID.
PARAMETERS: RCVSYS LIKE T000-LOGSYS MEMORY ID LOG OBLIGATORY.

DATA: THEADS LIKE STXH OCCURS 0 WITH HEADER LINE.

DATA: TLINES LIKE TLINE OCCURS 0 WITH HEADER LINE.
DATA: XTEST LIKE TEST VALUE 'X'.

START-OF-SELECTION.
************************************************************************

For examples and updates check out http://idocs.de

* Get all the matching text modules *
************************************************************************
SELECT * FROM STXH INTO TABLE THEADS
WHERE TDOBJECT IN TDOBJECT
AND TDID IN TDID
AND TDNAME IN TDNAME.
************************************************************************
* Process all found text modules *
************************************************************************
LOOP AT THEADS.
************************************************************************
* Read the text from pool *
************************************************************************
CALL FUNCTION 'READ_TEXT'
EXPORTING
ID = THEADS-TDID
LANGUAGE = THEADS-TDSPRAS
NAME = THEADS-TDNAME
OBJECT = THEADS-TDOBJECT
IMPORTING
HEADER = THEAD
TABLES
LINES = TLINES
EXCEPTIONS
OTHERS = 8.
************************************************************************
* RFC call to function in partner system that stores the text there *
************************************************************************
CALL FUNCTION 'Z_RFC_SAVE_TEXT'
DESTINATION ’PROCLNT100’
EXPORTING
HEADER = THEAD
TABLES
LINES = TLINES.
EXCEPTIONS
OTHERS = 5.
Program 8: Program to copy text modules into a remote system via RFC

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 83 (Section=17)
84 Calling A Command Line Via RFC ? RFC Remote Function Call
Chap 12

12.4 Calling A Command Line Via RFC ?

R/3 RFC is not limited to communication between R/3 systems. Every

computer providing supporting the RFC protocol can be called from R/3 via
RFC. SAP provides necessary API libraries for all operating systems which
support R/3 and many major programming languages e.g. C++, Visual
Basic or Delphi.
RFC does not now the Calling a program via RFC on a PC or a UNIX system is very
physics of the remote much like calling it in another R/3 system. Indeed, the calling
system system will not even be able to recognize whether the
called program runs on another R/3 or on a PC.
RFC server must be To make a system RFC compliant, you have to run an RFC
active on remote server program on the remote computer. This program has
computer to have a calling interface which is well defined by SAP. In
order to create such a server program, SAP delivers an RFC
development kit along with the SAPGUI.
The RFC call to Windows follows the OLE/ACTIVE-X standard,
while UNIX is connected via TCP/IP RFC which is a standard
in all TCP-compliant systems.
For most purposes you might be satisfied to execute a
command line program and catch the program result in a
table. For that purpose you can use the program RFCEXEC
which comes with the examples of the RFC development kit
both for UNIX and WINDOWS. Search for it in the SAPGUI
directory. This program will call the operating systems
command line interpreter along with an arbitrary string that
you may pass as parameter.
RFCEXEC must be In order to call rfcexec it has to be defined as a TCP/IP
defined as RFC destination in SM59. R/3 comes with two destinations
destination with SM59 predefined which will call rfcexec either on the R/3
application server SERVER_EXEC or on the front end
LOCAL_EXEC. By specifying another computer name you
can redirect the call for RFCEXEC to the named computer.
Of course, the target computer needs to be accessible from
the R/3 application server (not from the workstation) and
have rfcexec installed.
The object interface of rfcexec supports two methods only,
which are called as remote function call from R/3.
rfc_remote_exec rfc_remote_exec will call RFCEXEC and execute the
command interpreter with the parameter string. No results
will be returned besides an eventual error code.
CALL FUNCTION ‘RFC_REMOTE_EXEC’
DESTINATION ‘RFC_EXEC’
EXPORTING COMMAND = ’dir c:\sapgui >input’
The example call above would execute the following when
run on a DOS system.
command.com /c copy c:\config.sys c:\temp

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 84 (Section=17)
RFC Remote Function Call Calling A Command Line Via RFC ? 85
Chap 12

rfc_remote_pipe rfc_remote_pipe will call RFCEXEC, execute the command

line interpreter with the parameter string and catch the
output into an internal table.
CALL FUNCTION ‘RFC_REMOTE_PIPE’
DESTINATION ‘RFC_EXEC’
EXPORTING COMMAND = ’dir c:\sapgui >input’
The example call above would execute the following when
run on a DOS system.
command.com /c dir c:\sapgui >input

while the file input is caught by rfc_remote_pipe and

returned to the calling system.
A common A common application for the use of rfc_remote_pipe is to
application is to automatically check a file system for newly arrived files and

For examples and updates check out http://idocs.de

process incoming files process them. For that purpose, you would create three
directories, e.g. the following.
x:\incoming
x:\work
x:\processed
The statement retrieves the file list with rfc_remote_pipe
into an R/3 internal table.
dir x:\incoming /b

Then the files are move into a working directory.

move x:\incoming\file x:\work

Finally the files are processed and moved into an archive

directory.
move x:\work x:\processed

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 85 (Section=17)
 13

Calling R/3 Via OLE/JavaScript

Using the OLE/Active-X functionality of R/3 you can call R/3

from any object aware language. Actually it must be able
to do DLL calls to the RFC libraries of R/3. SAP R/3 scatters
the documentation for these facilities in several
subdirectories of the SAPGUI installation. For details you
have to look for the SAPGUI Automation Server and the SDK

For examples and updates check out http://idocs.de

(RFC software development kit).

Summary
• R/3 can exchange its IDoc by calling a program that
resides on the server
• The programs can be written in any language that
supports OLE-2/Active-X technology
• Programming skills are mainly required on the PC side,
e.g. you need to know Delphi, JavaScript or Visual
Basic well

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 87 (Section=18)
88 R/3 RFC from MS Office Via Visual Basic Calling R/3 Via OLE/JavaScript
Chap 13

13.1 R/3 RFC from MS Office Via Visual Basic

The Microsoft Office suite incorporates with Visual Basic for Applications
(VBA) a fully object oriented language. JavaScript and JAVA are naturally
object oriented. Therefore you can easily connect from JavaScript, JAVA,
WORD, EXCEL and all the other VBA compliant software to R/3 via the
CORBA compatible object library (in WINDOWS known also DLLs or ACTIVE-
X (=OLE/2) components).
Visual Basic is a DCOM Visual Basic is finally designed as an object oriented
compliant programming language compliant to DCOM standard.
language
JavaScript or JAVA are JavaScript is a typical object oriented language which is
naturally object compliant to basic CORBA, DCOM and other popular
languages object standards.
SAP R/3 provides a set of object libraries, which can be
registered with Visual Basic. The library adds object types
to VBA which allow RFC calls to R/3.
DLLs installed with SAPGUI The libraries are installed to the workstation with the
SAPGUI installation. They are technically public linkable
objects, in WINDOWS these are DLLs or ACTIVE-X controls
(which are DLLs themselves).
Object library SAP The object library SAP contains among others the object
provides a method CALL type FUNCTIONS whose basic method CALL performs an
which will call a function RFC call to a specified R/3 function module. With the call
module with all interface you can pass object properties which will be interpreted
parameters
as the interface parameters of the called function
module.
If the RFC call appear not to be working, you should first
try out to call one of the standard R/3 RFC function like
RFC_CALL_TRANSACTION_USING (calls a specified
transaction or RFC_GET_TABLE (returns the content of a
specified R/3 database table).
SAP R/3 provides a set of object libraries, which can be
registered with JavaScript to allow RFC calls to R/3.
The object library SAP contains among others the object
type FUNCTIONS whose basic method CALL performs an
RFC call to a specified R/3 function module.
Try to call standard If the RFC call appears to be not working, you should first
routines for testing try out to call one of the standard R/3 RFC functions like
RFC_CALL_TRANSACTION_USING (calls a specified
transaction) or RFC_GET_TABLE (returns the content of a
specified R/3 database table).

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 88 (Section=18)
Calling R/3 Via OLE/JavaScript Call Transaction From Visual Basic for WORD 97 89
Chap 13

13.2 Call Transaction From Visual Basic for WORD 97

This is a little WORD 97 macro, that demonstrates how R/3 can be called
with a mouse click directly from within WORD 97.
The shown macro calls the function module
RFC_CALL_TRANSACTIION_USING . This function executes
a dynamic call transaction using the transaction code
specified as the parameter.
You can call the macro from within word, by attaching it
to a pseudo-hyperlink. This is done by adding a
MACROBUTTON field to the WORD text. The macrobutton
statement must call the VBA macro R3CallTransaction
and have as the one and only parameter the name of

For examples and updates check out http://idocs.de

the requested transaction
MACROBUTTON R3CallTransaction VA02
This will call transaction VA02 when you click on the
macrobutton in the text document. You can replace
VA02 with the code of your transaction.
For more information see the Microsoft Office help for
MACROBUTTON and Visual Basic.

Calling SAP R/3 from within WORD 97 with a mouse click

Word 97 Macro by Axel Angeli Logos! Informatik GmbH D-68782 Bruehl

From website http://www.logosworld.com

This WORD 97 document contains a Visual Basic Project which allows to call SAP
R/3 transaction using the SAP automation GUI. The call is done via the WORD field
insertion MACROBUTTON. You must have the SAP Automation GUI or SAP RFC
Development Kit installed on your workstation to give SAP the required OLE
functionality.

Example:
Click to start transaction { MACROBUTTON R3CallTransaction VA02 }
and another call to { MACROBUTTON R3CallTransaction VA02 } .

To show the coding of the MACROBUTTON statement, right-mouse-click on the

transaction code link and choose "Toggle Field Codes".

Illustration 16: WORD 97 text with MACROBUTTON field inserted

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 89 (Section=18)
90 Call Transaction From Visual Basic for WORD 97 Calling R/3 Via OLE/JavaScript
Chap 13

Dim fns As Object

Dim conn As Object
Dim SAP_logon As Boolean
Sub R3CallTransaction()
' get the TCODE from the WORD text, MACROBUTTON does not allow parameters
tcode = Selection.Text & ActiveDocument.Fields(1).Code
ll = Len("MACROBUTTON R3CallTransaction ") + 3
tcode = Mid$(tcode, ll)
R3CallTransactionExecute (tcode)
End Sub
Sub R3CallTransactionExecute(tcode)
On Error GoTo ErrCallTransaction
R3Logon_If_Necessary
Result = fns.RFC_CALL_TRANSACTION(Exception, tcode:=tcode)
the_exception = Exception
ErrCallTransaction: ' Error Handler General
Debug.Print Err
If Err = 438 Then
MsgBox "Function module not found or RFC disabled"
R3Logoff ' Logoff to release the connection !!!
Exit Sub
Else
MsgBox Err.Description
End If
End Sub
Sub R3Logon_If_Necessary()
If SAP_logon <> 1 Then R3Logon
End Sub
Sub R3Logon()
SAP_logon = False
Set fns = CreateObject("SAP.Functions") ' Create functions object
fns.logfilename = "wdtflog.txt"
fns.loglevel = 1
Set conn = fns.connection
conn.ApplicationServer = "r3"
conn.System = "DEV"
conn.user = "userid"
conn.Client = "001"
conn.Language = "E"
conn.tracelevel = 6
conn.RFCWithDialog = True
If conn.logon(0, False) <> True Then
MsgBox "Cannot logon!."
Exit Sub
Else
SAP_logon = conn.IsConnected
End If
End Sub
Sub R3Logoff()
conn.logoff
SAP_logon = False
End Sub

Illustration 17: Visual Basic code with macros to call R/3 from WORD 97

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 90 (Section=18)
Calling R/3 Via OLE/JavaScript R/3 RFC from JavaScript 91
Chap 13

13.3 R/3 RFC from JavaScript

JavaScript is a fully object oriented language. Therefore you can easily

connect from JavaScript to R/3 via the CORBA compatible object library (in
WINDOWS known also DLLs or ACTIVE-X (=OLE/2) components).
JavaScript is a typical object oriented language which is
compliant to basic CORBA, DCOM and other popular
object standards.
SAP R/3 provides a set of object libraries, which can be
registered with JavaScript to allow RFC calls to R/3.
DLLs installed with SAPGUI The libraries are installed to the workstation with the SAPGUI
installation.

For examples and updates check out http://idocs.de

The object library SAP contains among others the object
type FUNCTIONS whose basic method CALL performs an RFC
call to a specified R/3 function module.
Try to call standard routines If the RFC call appears to be not working, you should first try
for testing out to call one of the standard R/3 RFC functions like
RFC_CALL_TRANSACTION_USING (calls a specified
transaction) or RFC_GET_TABLE (returns the content of a
specified R/3 database table).

Illustration 17: HTML Page with a button to call a transaction via RFC

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 91 (Section=18)
92 R/3 RFC from JavaScript Calling R/3 Via OLE/JavaScript
Chap 13

<script language="JavaScript">
<!--
retcd = 0;
exceptions = 0;
// *** SAPLogon() creates an object that has the methods to
// execute a call to an SAP function module
function SAPlogon()
{ fns = new ActiveXObject("SAP.Functions");
trans = fns.Transactions;
conn = fns.connection; /* get a new connection
object */
conn.System = "DEV"; /* Set the system ID (see: SY-SYSID)
*/
conn.user = "userid"; /* set userid (blank for dialog) */
conn.password = ""; /* set password (blank for dialog) */
conn.Client = "100"; /* set password (blank for dialog) */
conn.Language = "E"; /* set language (blank for default)
*/
conn.tracelevel = 6; /* set password (blank for dialog) */
conn.RFCWithDialog = 1; /* true: opens visible session window */
exceptions = 0;
conn.logon(0, 0); /* *** this call creates the object *** */
};
function SAPlogoff()
{ conn.logoff(0, 0);
exceptions = 0;
};
// *** execute the SAP function MODULE "RFC_CALL_TRANSACTION_USING"
// as a method execution of object type SAP.functions
function SAPcallTransaction(tcode)
{ exceptions = 0;
callta = fns.add("RFC_CALL_TRANSACTION_USING");
callta.exports("TCODE") = "VA02";
callta.exports("MODE") = "E";
retcd = callta.call;
conn.logoff();
alert(retcd);
SAPcallTransaction = retcd;
};
// --></script>
<body>
<!—Create an HTML button with a JavaScript call attached -->
Call VA02
<input TYPE = "submit"
VALUE = "VA02"
OnClick = "SAPlogon();
SAPcallTransaction(&quot;VA02&quot;);
SAPlogoff()"
>
</body>

Program 9: JavaScript example to call an R/3 function module via OLE/RFC

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 92 (Section=18)
Calling R/3 Via OLE/JavaScript R/3 RFC/OLE Troubleshooting 93
Chap 13

13.4 R/3 RFC/OLE Troubleshooting

Problems connecting via RFC can usually be solved by reinstalling the full
SAPGUI and/or checking your network connection with R/3.
Reinstall the full SAPGUI If you have problems to connect to R/3 via the RFC DLLs
then you should check your network installation. It would
be out of the reach of this publication to detail the
causes and solutions when an RFC connection does not
work.
I may say, that in most cases a full install of the SAPGUI
on the computer which runs the calling program will
secure a reliable connection, provided that you can
login to R/3 problem-free with this very same SAPGUI

For examples and updates check out http://idocs.de

installation.
Another trivial but often cause are simple network
problems. So impossible it may appear, you should
always go by the book and first check the network
connection by pinging the R/3 system with the PING
utility and checking the proper access authorities.
Check spelling However, if you successfully passed the SAPlogon
method, then the problem is mostly a misspelling of
object or method names or an incompatibility of the
called function.
Make certain that the If you are quite sure that you spelled everything right and
function module in R/3 is correct, and still get an error executing the
marked as “RFC allowed” SAP.FUNCTIONS.CALL method then you should
investigate the function module in R/3.
Check for syntax errors Generate the function group to see if there is an syntax
error
Make sure that the function is tagged as RFC allowed

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 93 (Section=18)
 14

ALE - Application Link Enabling

ALE is an R/3 technology for distribution of data between

independent R/3 installations. ALE is an application which is
built on top of the IDoc engine. It simply adds some
structured way to give R/3 a methodical mean to find
sender, receiver and triggering events for distribution data.

For examples and updates check out http://idocs.de

Make Use of ALE for Your Developments
• Transfer master data for material, customer, supplier
and more to a different client or system with BALE
• Copy your settings for the R/3 classification and variant
configurator to another system, also in BALE
• Copy pricing conditions with ALE from the conditions
overview screen (e.g. VV12 )

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 95 (Section=19)
96 A Distribution Scenario Based On IDocs ALE - Application Link Enabling
Chap 14

14.1 A Distribution Scenario Based On IDocs

ALE has become very famous in business circles. While it sounds mysterious
and like a genial solution, it is simply a mean to automate data exchange
between SAP systems. It is mainly meant to distribute data from one SAP
system to the next. ALE is a mere enhancement of SAP-EDI and SAP-RFC
technology.
ALE is an SAP designed Imagine your company has several sister companies in
concept to automatically different countries. Each company uses its own local SAP
distribute and replicate data installation. When one company creates master data eg.
between webbed and material or customer master it is much likely that these data
mutually trusting systems should be known to all associates. ALE allows to
immediately trigger an IDoc sent to all associates as soon
as the master record is created in one system.
Another common scenario is, that a company uses
different installations for company accounting and
production and sales. In that case ALE allows you to copy
the invoices created in SD immediately to the accounting
installation.
ALE defines the logic and the ALE defines a set of database entries, which are called the
triggering events who ALE scenario. These tables contain the information which
describe how and when IDocs IDocs shall be automatically replicated to one or more
are exchanged between the connected R/3-compatible data systems.
systems
ALE is an application put upon To be clear: ALE is not a new technology. It is only a
the IDoc and RFC handful of customizing settings and background routines
mechanisms of SAP that allow timed and triggered distribution of data to and
from SAP or RFC-compliant systems. ALE is thus a mere
enhancement of SAP-EDI and SAP-RFC technology.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 96 (Section=19)
ALE - Application Link Enabling Example ALE Distribution Scenario 97
Chap 14

14.2 Example ALE Distribution Scenario

To better understand let us model a small example ALE scenario for

distribution of master data between several offices.
Let as assume that we want to distribute three types of master
data objects, the material master, the creditor master and the
debtor master.
Let us assume that we have four offices. This graphic scenario
shows the type of data exchanged between the offices. Any of
these offices operates an own stand alone R/3 system. Data is
exchanged as IDocs which are sent from the sending office and
received from the receiving office.

For examples and updates check out http://idocs.de

Illustration 18: ALE distribution scenario

Data Object Sender Receiver

MATMAS Material Master R3NYX New York Office R3VEN Venice Office
MATMAS Material Master R3NYX New York Office R3PAR Paris Office
MATMAS Material Master R3NYX New York Office R3LAX Los Angeles
MATMAS Material Master R3PAR Paris Office R3VEN Venice Office
MATMAS Material Master R3LAX Los Angeles R3VEN Venice Office
DEBMAS Debitor Master R3PAR Paris Office R3VEN Venice Office
DEBMAS Debitor Master R3PAR Paris Office R3LAX Los Angeles
CREMAS Creditor Master R3NYX New York Office R3VEN Venice Office
CREMAS Creditor Master R3PAR Paris Office R3VEN Venice Office
CREMAS Creditor Master R3LAX Los Angeles R3VEN Venice Office

Illustration 19: Scenario in tabular form

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 97 (Section=19)
98 ALE Distribution Scenario ALE - Application Link Enabling
Chap 14

14.3 ALE Distribution Scenario

ALE is a simple add-on application propped upon the IDoc concept of SAP
R/3. It consists on a couple of predefined ABAPs which rely on the
customisable distribution scenario. These scenarios simple define the IDoc
types and the pairs of partners which exchange data.
ALE defines the logic and the triggering events which describe
how and when IDocs are exchanged between the systems. If the
ALEE engine has determined which data to distribute, it will call
an appropriate routine to create an IDoc. The actual distribution
is then performed by the IDoc layer.
The predefined ALE is of course not restricted to the data types which are already
distribution predefined in the BALE transaction. You can write your ALE
ABAPs can be distribution handlers, which should only comply with some formal
used as standards, e.g. not bypassing the ALE scenarios.
templates for
own
development
ALE uses IDocs All ALE distribution uses IDocs to replicate the data to the target
to transmit data system. The ALE applications check with the distribution scenario
between and do nothing more than calling the matching IDoc function
systems module, which is alone responsible for gathering the requested
data and bringing them to the required data port. You need to
thoroughly understand the IDoc concept of SAP beforehand, in
order to understand ALE
The process is extremely simple: Every time a data object, which
is mentioned in an ALE scenario, changes an IDoc is triggered
form one of the defined triggering mechanisms. These are usually
an ABAP or a technical workflow event.
ABAPs can be Distribution ABAPs are started manually or can be set up as a
used in batch triggered or timed batch job. Sample ABAPs for ALE distribution
routine are those used for master data distribution in transaction BALE, like
the ones behind the transaction BD10, BD12 etc.
Workflow is The workflow for ALE is based on change pointers. Change
triggered from pointers are entries in a special database entity, which record the
change creation or modification of a database object. These change
document pointers are very much like the SAP change documents. They are
also written from within a change document, i.e. from the
function CHANGEDOCUMENT_CLOSE. The workflow is also
triggered from within this function.
Relevance for SAP writes those ALE change pointers to circumvent a major draw
change pointers back of the change documents. Change documents are and
is defined in IMG only are written, if a value of a table column changes, if this
column is associated with a data element which is marked as
relevant for change documents (see SE11). ALE change pointers
use a customized table, which contains the names of those table
fields, which are relevant for change pointers.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 98 (Section=19)
ALE - Application Link Enabling Useful ALE Transaction Codes 99
Chap 14

14.4 Useful ALE Transaction Codes

ALE is customized via three main transaction. These are SALE , WEDI and
BALE .

This is the core transaction for SALE customizing. Here you find
everything ALE related, which is not already covered by the other
customizing transactions.

For examples and updates check out http://idocs.de

SALE - ALE Specific Customizing
WEDI - IDoc Here you define all the IDoc related parts, which make up most of
Administration the work related to ALE.

WEDI menu
BALE – Central menu This is a menu, which combines most function necessary for ALE
distribution, especially the triggering of manual distribution of
master data or variant configuration or classification.

BALE menu
BDBG - Automatically Good stuff for power developers. It allows to generate all IDoc
Generate IDocs From definitions including segments and IDoc types from the DDIC
A BAPI entries for a BAPI definition.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 99 (Section=19)
100 Useful ALE Transaction Codes ALE - Application Link Enabling
Chap 14

BDBG create IDoc outbound function from BAPI

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 100 (Section=19)
ALE - Application Link Enabling ALE Customizing SALE 101
Chap 14

14.5 ALE Customizing SALE

ALE customizing is relatively staright forward. The only mandatory task is the
definition of the ALE distribution scenario. The other elements did not prove
as being very helpful in practical applications.
SALE All ALE special customizing is done from within the
transaction SALE, which links you to a subset of the
SAP IMG.
Distribution Scenarios The scenario defines the IDoc types and the pairs of
IDoc partners which participate in the ALE distribution.
The distribution scenario is the reference for all ABAPs
and functionality to determine, which data is to be
replicated and who could be the receiving

For examples and updates check out http://idocs.de

candidates. This step is of course mandatory.
Change Pointers The change pointers can be used to trigger the ALE
distribution. This is only necessary if you really want to
use that mechanism. You can however always send
out IDocs every time an application changes data.
This does not require the set-up of the change
pointers.
Filters SAP allows the definition of rules, which allow a
filtering of data, before they are stored in the IDoc
base. This allows you to selective accept or decline
individual IDoc segments.
Conversion ALE allows the definition of conversion rules. These
rules allow the transition of individual field data
according mapping tables. Unfortunately the use of a
function module to convert the data is not realized in
the current R/3 release.
Conversion The filter and conversion functionality is only attractive
on a first glance. Form practical experience we can
state, that they are not really helpful. It takes long
time to set up the rules and rules usually are not
powerful enough to avoid modifications in an
individual scenario. Conversion rules tend to remain
stable, after they have once been defined. Thus it is
usually easier to call am individual IDoc processing
function module, which performs your desired task
more flexible and easier.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 101 (Section=19)
102 Basic Settings SALE ALE - Application Link Enabling
Chap 14

14.6 Basic Settings SALE

Basic settings have do be adjusted before you can start working with ALE.

Illustration 18: Customizing transaction SALE

Logical System Before we start we need to maintain some logical systems.

This a names for the RFC destinations which are used as
communication partners. An entry for the logical system is
created in the table TBDLS.

Illustration 19: SM31 - View Maintenance TBDLS

Assign logical system You will finally have to assign a logical system to the clients
to a client involved in ALE or IDoc distribution. This is done in table T000, which
can be edited via SM31 or via the respective SALE tree element.

Illustration 20: SM31 - View Maintenance T000

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 102 (Section=19)
ALE - Application Link Enabling Define The Distribution Model (The "Scenario") BD64 103
Chap 14

14.7 Define The Distribution Model (The "Scenario") BD64

The distribution model (also referred to as ALE-Scenario) is a more or less

graphical approach to define the relationship between the participating
senders and receivers.
Model can only be The distribution model is shared between all participating partners. It
maintained by can therefore only be maintained in one of the systems, which we
leading system shall call the leading system. Only one system can be the leading
system, but you can set the leading system to any of the partners at
any time, even if the scenario is already active.
BD64 This will be the name under which you will address the scenario. It serves
as a container in which you put all the from-to relations.

For examples and updates check out http://idocs.de

Illustration 21: Create a model view

Suggestion: One You can have many scenarios for eventual different purposes. You
scenario per may also want to put everything in a single scenario. As a rule of
administration area thumb it proved as successful, that you create one scenario per
administrator. If you have only one ALE administrator, there is no use
of having more than one scenario. If you have several departments
with different requirements, that it might be helpful to create one
scenario per department.

Illustration 22: Add a message type to the scenario

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 103 (Section=19)
104 Define The Distribution Model (The "Scenario") BD64ALE - Application Link Enabling
Chap 14

Illustration 23: Model View After Adding MATMAS

Illustration 24: Add an OOP object method the scenario

Illustration 25: Model View After Adding Customer.ChangeFromData

Now go on defining The model view display graphically the fro-to relations between logical
partner profiles systems. You now have to generate the partner profiles which are used to
identify the physical means of data transportation between the partners.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 104 (Section=19)
ALE - Application Link Enabling Generating Partner Profiles WE20 105
Chap 14

14.8 Generating Partner Profiles WE20

A very useful utility is the automatic generation of partner profiles out of the
ALE scenario. Even if you do not use ALE in your installation, it could be only
helpful to define the EDI partners as ALE scenario partners and generate the
partner profiles.
WE20 If you define the first profile for a partner, you have to
create the profile header first. Click an the blank paper
sheet.

For examples and updates check out http://idocs.de

Illustration 26: Create a partner

The values give here are not really important. The

partner class is only a classification value. You can give
an arbitrary name in order to group the type of
partners, e.g. EDI for external ones, ALE for internal ones
and IBM for connection with IBM OS/390 systems.

Illustration 27: Specify partner details

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 105 (Section=19)
106 Generating Partner Profiles WE20 ALE - Application Link Enabling
Chap 14

Illustration 28: Outbound partner profile before generation

Illustration 29: Inbound partner profile before generation

Illustration 30: Ports defined with SM59

Illustration 31: Generate Partner Profiles Form SALE menu

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 106 (Section=19)
ALE - Application Link Enabling Generating Partner Profiles WE20 107
Chap 14

For examples and updates check out http://idocs.de

Illustration 32: Automatically created partner profile

There have been two profiles generated. The one is for

MATMAS, which we explicitly assigned in the distribution
scenario. The second one is a mandatory IDoc type
with the name SYNCH which is used for RFC control
information and synchronisation. This one is only
created if it does not yet exist.

Illustration 33: Outbound partner profile after generation

Here is a detail view of the parameters generated. The

receiver port is the RFC destination, that had been
created for TESTTARGET with SM59.
Data goes to table EDP13.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 107 (Section=19)
108 Generating Partner Profiles WE20 ALE - Application Link Enabling
Chap 14

Illustration 34: Assigning the port to partner link

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 108 (Section=19)
ALE - Application Link Enabling Creating IDocs and ALE Interface From BAPI SDBG 109
Chap 14

14.9 Creating IDocs and ALE Interface From BAPI SDBG

There is a very powerful utility which allows to generate most IDoc and ALE
interface objects directly from a BAPI’s method interface.
BDBG The transaction requires a valid BAPI object and method as it
is defined with SWO1. You will also have to specify a
development class and a function to store the generated
IDoc processing function.
Every time BAPI is executed, I will demonstrate the use with the object KNA1 and method
the ALE distribution is CHANGEFROMDATA. This object is executed every time
checked when the data of a customer (table KNA1) is modified, eg.
via transactions XD01 or XD02. This object will automatically
trigger a workflow event after its own execution, which can

For examples and updates check out http://idocs.de

be used for the ALE triggering. BDBG will generate an ALE
interface with all IDoc definitions necessary.This ALE
introduced can be introduced in a scenario. Hence, every
time the customer data is modified, the data is going to be
distributed as an IDoc according the ALE scenario setup.
Enter the object and the method

Specify a name for the created message type

The message type will be created in table EDMSG .

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 109 (Section=19)
110 Creating IDocs and ALE Interface From BAPI SDBG ALE - Application Link Enabling
Chap 14

Define the names of the processing function modules

and the associated IDoc types

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 110 (Section=19)
ALE - Application Link Enabling Creating IDocs and ALE Interface From BAPI SDBG 111
Chap 14

Now you can specify the required IDoc types and the
names of the function module and function group for
the processing routines. Note, that the development
class (Entwicklungsklasse) and the function group
(Funktionsgruppe) need to be in your customer name
space, i.e. should begin with Y or Z. The values
proposed on this screen are usually inappropriate.

Result report Click on generated objects to see what was generated in

detail

Illustration 35: Generation protocol

For examples and updates check out http://idocs.de

A detailed report is shown. The report is clickable so that

you can directly view the generated objects. The hotspot
will appear when you move over a clickable object.
The transaction has generated an IDoc type
The IDoc type is generated with a header section containing
the interface values of the object, and a data section with
the remaining fields of the object data structure.
The BAPIs interface definition looks like that.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 111 (Section=19)
112 Creating IDocs and ALE Interface From BAPI SDBG ALE - Application Link Enabling
Chap 14

FUNCTION bapi_customer_changefromdata.
*"----------------------------------------------------------------------
*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(PI_ADDRESS) LIKE BAPIKNA101 STRUCTURE BAPIKNA101
*" VALUE(PI_SALESORG) LIKE BAPIKNA102-SALESORG
*" VALUE(PI_DISTR_CHAN) LIKE BAPIKNA102-DISTR_CHAN OPTIONAL
*" VALUE(PI_DIVISION) LIKE BAPIKNA102-DIVISION OPTIONAL
*" VALUE(CUSTOMERNO) LIKE BAPIKNA103-CUSTOMER
*" EXPORTING
*" VALUE(PE_ADDRESS) LIKE BAPIKNA101 STRUCTURE BAPIKNA101
*" VALUE(RETURN) LIKE BAPIRETURN STRUCTURE BAPIRETURN
*"----------------------------------------------------------------------

Illustration 36: Function interface of the BAPI

Generated segment For each of the parameters in the BAPIs interface, the
structure from BAPI generator created a segment for the IDoc type. Some
function interface segments are used for IDoc inbound only, others for IDoc
parameter outbound instead. Parameter fields that are not structured
will be combined in a single segment which is placed as first
segment of the IDoc type and contains all these fields. This
collection segment receives the name of the IDoc type. In
our example this is the generated segment
Z1ZAXX_KNA1_CHANGED.
The segment below has been created as a header level
segment and combines all function module parameters,
which do not have a structure, i.e. which are single fields. E.g.
if the BAPI has parameters a parameter i_material LIKE mara-
matnr then it will be placed in the control segment. However
if it is declared i_material STRUCTURE mara then it will create
an own IDoc segment.

Illustration 37: Segment Z1ZAXX_KNA1_CHANGED

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 112 (Section=19)
ALE - Application Link Enabling Defining Filter Rules 113
Chap 14

14.10 Defining Filter Rules

ALE allows to define simple filter and transformation rules. These are table
entries, which are processed every time the IDoc is handed over to the
port. Depending on the assigned path this happens either on inbound or
outbound.
SALE Rules are defined with the SALE transaction.

For examples and updates check out http://idocs.de

Illustration 38: SALE

Illustration 39: Assigning the conversion rule to an IDoc segment

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 113 (Section=19)
114 Defining Filter Rules ALE - Application Link Enabling
Chap 14

Illustration 40: Tell, where the value for a field should come fromt

Illustration 41: Define a rule

Illustration 42: Assigning the filter to a partner link

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 114 (Section=19)
 15

Workflow Technology

There are two faces of workflow in R/3. There is once the

business oriented workflow design as it is taught in
universities. This is implemented by the SAP Business
Workflow™. However, the workflow is also a tool to link
transactions easily. It can be used to easily define
execution chains of transactions or to trigger user actions

For examples and updates check out http://idocs.de

without the need to modify the SAP standard code. This can
even be achieved without laboriously customizing the HR
related workflow settings.

Summary
• Workflow event linkage allows the execution of
another program when a transaction finishes
• The workflow event linkage mechanism can be easily
used without customizing the full workflow scenarios
• This way we use the workflow engine to chain the
execution of transaction and circumvent the setup of
the SAP Business Workflow™
• There are several independent ways to trigger the
workflow event linkage

Americans work hard because they are optimists.

Germans work hard because they fear the future.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 115 (Section=20)
116 Workflow in R/3 and Its Use For Development Workflow Technology
Chap 15

15.1 Workflow in R/3 and Its Use For Development

SAP R/3 provides a mechanism, called Workflow, that allows conditional

and unconditional triggering of subsequent transactions from another
transaction. This allows to build up automatic processing sequences without
having the need to modify the SAP standard transactions.
Workflow as business method The SAP business workflow was originally designed to
model business workflows according to scientific
theories with the same name Business Workflow. This is
mainly a modelling tool, that uses graphical means,
egg. flow charting, to sketch the flow of events in a
system to achieve the required result. SAP allows to
transcript these event modelling into customizing
entries, which are then executed by the SAP Workflow
mechanism.
Transaction SWO1 The transaction to enter the graphical model, to
define the events and objects and to develop
necessary triggering and processing objects, is SWO1
(it is an O not a zero).
SAP approach unnecessary I will not even try to describe, how to design workflows
complex and formal in SAP. I believe, that the way how workflows are
realized in SAP is far to complicated and
unnecessarily complex and will fill a separate book.
Workflow events can be used Fortunately the underlying mechanism for workflows is
for own developments less complex as the formal overhead. Most major
transactions will trigger the workflow via
SWE_EVENT_CREATE . This will make a call to a
workflow handler routine, whose name can usually be
customized dynamically and implemented as a
function module.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 116 (Section=20)
Workflow Technology Event Coupling (Event Linkage) 117
Chap 15

15.2 Event Coupling (Event Linkage)

Contrary to what you mostly hear about R/3 workflow, it is relatively easy
and mechanical to define a function module as a consecutive action after
another routine raised a workflow event. This can e.g. be used to call the
execution of a transaction after another one has finished.
Every workflow enabled The whole workflow mechanism is based on a very
transaction will call simple principle. Every workflow enabled transaction will
SWE_EVENT_CREATE call directly or indirectly the function module during
SWE_EVENT_CREATE update.
SWE_EVENT_CREATE will The function module SWE_EVENT_CREATE will then
look in a table, e.g. consult a customizing table. For a simple workflow
SWETYPECOU to get the coupling, the information is found in the table

For examples and updates check out http://idocs.de

name of the following SWETYPECOU . The table will tell the name of the
action
subsequent program to call, either a function module or
an object method.
This way of defining the subsequent action is called
type coupling because the action depends on the
object type of the calling event.
The call to the following event is done with a dynamic
function call. This requires, that the called function
module has a well-defined interface definition. Here you
see the call as it is found in SWE_EVENT_CREATE .
CALL FUNCTION typecou-recgetfb " call receiver_type_get_fb
EXPORTING
objtype = typecou-objtype
objkey = objkey
event = event
generic_rectype = typecou-rectype
IMPORTING
rectype = typecou-rectype
TABLES
event_container = event_container
EXCEPTIONS
OTHERS = 1.

Program 10: This is the call of the type coupled event in release 40B

reading the change Call Function 'CHANGE_POINTERS_READ'

pointers which are not
yet processed
RBDMIDOC The ABAP RBDMIDOC will process all open change pointers
and distribute the matching IDocs.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 117 (Section=20)
118 Workflow from Change Documents Workflow Technology
Chap 15

15.3 Workflow from Change Documents

Every time a change document is written a workflow event for the change
document object is triggered. This can be used to chain unconditionally an
action from a transaction.
CHANGEDOCUMENT_CLOSE The most interesting chaining point for workflow events
is the creation of the change document. Nearly every
transaction writes change documents to the
database. This document is committed to the
database with the function module
CHANGEDOCUMENT_CLOSE. This function will also trigger a
workflow event.
The workflow handler triggered by an event which is
fired from change documents is defined in table
SWECDOBJ . For every change document type a
different event handler can be assigned. This is usually
a function module and the call for it is the following
CALL FUNCTION swecdobj-objtypefb
EXPORTING
changedocument_header = changedocument_header
objecttype = swecdobj-objtype
IMPORTING
objecttype = swecdobj-objtype
TABLES
changedocument_position = changedocument_position.

Program 11: This is the call of the change doc event in release 40B

In addition change pointers Change pointers are created by calling FUNCTION

for ALE are written CHANGEDOCUMENT_CLOSE , which writes the usual
change documents into table CDHDR and CDPOS. This
function calls then the routine
CHANGE_POINTERS_CREATE which create the change
pointers.
CALL FUNCTION 'CHANGE_POINTERS_CREATE'
EXPORTING
change_document_header = cdhdr
TABLES
change_document_position = ins_cdpos.

Program 12: This is the call of the type coupled event in release 40B

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 118 (Section=20)
Workflow Technology Trigger a Workflow from Messaging 119
Chap 15

15.4 Trigger a Workflow from Messaging

The third common way to trigger a workflow is doing it from messaging.

Define a message for When the R/3 messaging creates a message and processes
condition technique it immediately, then it actually triggers a workflow. You can
use this to set up conditional workflow triggers, by defining a
message with the message finding and link the message to
a workflow.
Assign media W or 8 You define the message the usual way for your application
as you would do it for defining a message for SAPscript etc.
As a processing media you can assign either the type W for
workflow or 8 for special processing.

For examples and updates check out http://idocs.de

The media type W for workflow would require defining an
object in the object repository. We will only show how you
can trigger the workflow with a standard ABAP using the
media type 8.
Form routine requires You need to assign a program and a form routine to the
two parameters message in table TNAPR. The form routine you specify needs
exactly two USING-parameters as in the example below.
REPORT ZSNASTWF.
TABLES: NAST.

FORM ENTRY USING RETURN_CODE US_SCREEN.

* Here you gonna call your workflow action
RETURN_CODE = 0.
SY-MSGID = '38'.
SY-MSGNO = '000'.
SY-MSGNO = 'I'.
SY-MSGV1 = 'Workflow called via NAST'.
CALL FUNCTION 'NAST_PROTOCOL_UPDATE'
EXPORTING
MSG_ARBGB = SYST-MSGID
MSG_NR = SYST-MSGNO
MSG_TY = SYST-MSGTY
MSG_V1 = SYST-MSGV1
MSG_V2 = SYST-MSGV2
MSG_V3 = SYST-MSGV3
MSG_V4 = SYST-MSGV4
EXCEPTIONS
OTHERS = 1.
ENDFORM.
NAST must be declared In addition, you need to declare the table NAST with a
public in the called tables statement public in the ABAP where the form routine
program resides. When the form is called the variable NAST is filled
with the values of the calling NAST message.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 119 (Section=20)
120 Example, How To Create A Sample Workflow Handler Workflow Technology
Chap 15

15.5 Example, How To Create A Sample Workflow Handler

Let us show you a function module which is suitable to serve as a function

module and define the linkage.
Create a function We want to create a very simple function module that will
module that will be be triggered upon a workflow event. This function is called
triggered by a from within function SWE_EVENT_CREATE. The parameters
workflow event
must comply the calling standard as shown below.
This is the call of the CALL FUNCTION typecou-recgetfb
type coupled event in EXPORTING
release 40B objtype = typecou-objtype
objkey = objkey
event = event
generic_rectype = typecou-rectype
IMPORTING
rectype = typecou-rectype
TABLES
event_container = event_container
EXCEPTIONS
OTHERS = 1.
Template for workflow Release 40B provides the function module
handler WF_EQUI_CHANGE_AFTER_ASSET which could be used as
template for the interface. So we will copy it and put our
coding in instead..
FUNCTION Z_WORKFLOW_HANDLER.
*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(OBJKEY) LIKE SWEINSTCOU-OBJKEY
*" VALUE(EVENT) LIKE SWETYPECOU-EVENT
*" VALUE(RECTYPE) LIKE SWETYPECOU-RECTYPE
*" VALUE(OBJTYPE) LIKE SWETYPECOU-OBJTYPE
*" TABLES
*" EVENT_CONTAINER STRUCTURE SWCONT
*" EXCEPTIONS
*" NO_WORKFLOW
RECEIVERS-EXPRESS = ' '.
RECEIVERS-RECEIVER = SY-SUBRC.
APPEND RECEIVERS.
DOCUMENT_DATA-OBJ_DESCR
= OBJ_KEY.
CONTENT = OBJ_KEY.
APPEND CONTENT.
CALL FUNCTION 'SO_NEW_DOCUMENT_SEND_API1'
EXPORTING DOCUMENT_DATA = DOCUMENT_DATA
TABLES OBJECT_CONTENT = CONTENT
RECEIVERS = RECEIVERS.
ENDFUNCTION.
Program 13: A workflow handler that sends an Sap Office mail

Link handler to The function can be registered as a handler for an event. This is

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 120 (Section=20)
Workflow Technology Example, How To Create A Sample Workflow Handler 121
Chap 15

caller done with transaction SWLD.

Event logging If you do not know the object type, that will trigger the event,
you can use the event log. You have to activate it from SWLD
and then execute the event firing transaction. When the event
has been fired it will a trace in the event log.

For examples and updates check out http://idocs.de

Illustration 43: Transaction SWLD to define event linkage and see event log

All workflow handlers are called via RFC to a dummy

destination WORKFLOW_LOCAL_000 where 000 is to be replaced
by the client number.
Most errors are caused by following reasons
Hit list of common • You forgot to set the RFC flag in the interface definition
errors of your event handling function module
• There is a syntax error in your function module (check
with generate function group)
• You mistyped something when defining the coupling
• The internal workflow destination WORKFLOW_LOCAL_000
is not defined
SM58 to display If you think your handler did not execute at all, you can check
what happened to the list of pending background tasks with transaction SM58. If
your event you event is not there it has either neither been triggered (so
your tables SWETYPEENA and SSWETYPEOBJ may have the
wrong entries) or your event handler executed indeed and
may probably have done something else than you expected.
Ergo: your mistake.
Read carefully the Your event handler function is called IN BACKGROUND TASK.
help for CALL You may want to read carefully the help on this topic in the SAP
FUNCTION .. IN help. (help for “call function” from the editor command line)
BACKGROUND TASK

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 121 (Section=20)
122 Example, How To Create A Sample Workflow Handler Workflow Technology
Chap 15

FUNCTION YAXXWF_MAIL_ON_EVENT.
*" IMPORTING
*" VALUE(OBJKEY) LIKE SWEINSTCOU-OBJKEY
*" VALUE(EVENT) LIKE SWETYPECOU-EVENT
*" VALUE(RECTYPE) LIKE SWETYPECOU-RECTYPE
*" VALUE(OBJTYPE) LIKE SWETYPECOU-OBJTYPE
*" TABLES
*" EVENT_CONTAINER STRUCTURE SWCONT
************************************************************************
* This example sends a mail to the calling user and tells
* about the circumstances when the event was fired.
* Just for fun, it lists also all current enqueue locks
************************************************************************
DATA: ENQ LIKE SEQG3 OCCURS 0 WITH HEADER LINE.
DATA: DOC_DATA LIKE SODOCCHGI1.
DATA: MAIL LIKE STANDARD TABLE OF SOLISTI1 WITH HEADER LINE.
DATA: RECLIST LIKE STANDARD TABLE OF SOMLRECI1 WITH HEADER LINE.
MAIL-LINE = 'Event fired by user: &'.
REPLACE '&' WITH SY-UNAME INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = 'Object Key: &'.
REPLACE '&' WITH OBJKEY INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = 'Event Name: &'.
REPLACE '&' WITH EVENT INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = 'Rectype: &'.
REPLACE '&' WITH RECTYPE INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = 'Object Type: &'.
REPLACE '&' WITH OBJTYPE INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = 'Container contents:'.
APPEND MAIL.
*----------------------------------------------------------------------*
LOOP AT EVENT_CONTAINER.
CONCATENATE EVENT_CONTAINER-ELEMENT EVENT_CONTAINER-VALUE
INTO MAIL-LINE SEPARATED BY SPACE.
APPEND MAIL.
ENDLOOP.
*----- write the current enqueues into the message -(for demo)---------*
MAIL-LINE = 'Active enqueue locks when event was triggered:'.
APPEND MAIL.
CALL FUNCTION 'ENQUEUE_READ' TABLES ENQ = ENQ.
LOOP AT ENQ.
CONCATENATE ENQ-GNAME ENQ-GARG ENQ-GMODE ENQ-GUSR ENQ-GUSRVB
ENQ-GOBJ ENQ-GCLIENT ENQ-GUNAME ENQ-GTARG ENQ-GTCODE
INTO MAIL-LINE SEPARATED BY '/'.
APPEND MAIL.
ENDLOOP.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 122 (Section=20)
Workflow Technology Example, How To Create A Sample Workflow Handler 123
Chap 15
IF ENQ[] IS INITIAL.
MAIL-LINE = '*** NONE ***'.
APPEND MAIL.
ENDIF.
*----------------------------------------------------------------------*
* fill the receiver list
REFRESH RECLIST.
RECLIST-RECEIVER = 'USERXYZ'.
RECLIST-REC_TYPE = 'B'.
RECLIST-EXPRESS = ' '.
* reclist-express = 'X'. "will pop up a notification on receiver screen
APPEND RECLIST.
*----------------------------------------------------------------------*
CLEAR DOC_DATA.
DOC_DATA-OBJ_NAME = 'WF-EVENT'.

For examples and updates check out http://idocs.de

DOC_DATA-OBJ_DESCR = 'Event triggered by workflow type coupling'.
DOC_DATA-OBJ_SORT = 'WORKFLOW'.
* doc_data-obj_expdat
* doc_data-sensitivty
* doc_data-obj_prio
* doc_data-no_change
*----------------------------------------------------------------------*
CALL FUNCTION 'SO_NEW_DOCUMENT_SEND_API1'
EXPORTING
DOCUMENT_DATA = DOC_DATA
* DOCUMENT_TYPE = 'RAW'
* PUT_IN_OUTBOX = ' '
* IMPORTING
* SENT_TO_ALL =
* NEW_OBJECT_ID =
TABLES
* OBJECT_HEADER =
OBJECT_CONTENT = MAIL
* OBJECT_PARA =
* OBJECT_PARB =
RECEIVERS = RECLIST
EXCEPTIONS
TOO_MANY_RECEIVERS = 1
DOCUMENT_NOT_SENT = 2
DOCUMENT_TYPE_NOT_EXIST = 3
OPERATION_NO_AUTHORIZATION = 4
PARAMETER_ERROR = 5
X_ERROR = 6
ENQUEUE_ERROR = 7
OTHERS = 8.
*----------------------------------------------------------------------*
ENDFUNCTION.
Program 14: Send a SAPoffice mail triggered by a workflow event (full example)

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 123 (Section=20)
 16

Batch Input Recording

The batch input (BTCI) recorder ( SHDB ) is a precious tool

to develop inbound IDocs. It records any transaction like a
macro recorder. From the recording an ABAP fragment can
be created. This lets you easily create data input programs,
without coding new transactions.

For examples and updates check out http://idocs.de

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 125 (Section=21)
126 Recording a Transaction With SHDB Batch Input Recording
Chap 16

16.1 Recording a Transaction With SHDB

The BTCI recorder lets you record the screen sequences and values entered
during a transaction. It is one of the most precious tools in R/3 since release
3.1. It allows a fruitful cooperation between programmer and application
consultant.
The section below will show you an example of, how the
transaction SHDB works. With the recording you can easily
create an ABAP, which is able to create BTCI files.
Record a session with You will be asked for a session name and the name of the
transaction SHDB transaction to record. Then you can enter the data into the
transaction as usual.

Illustration 44: Starting a new recording with SHDB

Now the transaction is The following screens will show the usual transaction screens.
played and all entries All entries that you make are recorded together with the
recorded screen name and eventual cursor positions.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 126 (Section=21)
Batch Input Recording Recording a Transaction With SHDB 127
Chap 16

For examples and updates check out http://idocs.de

Illustration 45: First screen of MB1C (goods entry)

Illustration 46: Recorded list screen for goods entry

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 127 (Section=21)
128 Recording a Transaction With SHDB Batch Input Recording
Chap 16

Illustration 47: Recorded Detail Screen for goods entry

From the recorded After you finished the recording you have the possibility to
session, you can generate ABAP coding from it. This will be a sequence of
generate an ABAP statements which can generate a batch input session,
which is an exact replay of the recorded one.
The generated program contains an include BDCRECXX
which contains all the FORM routines referenced.
Put the coding into a To make the recorded code usable for other program, you
function module should make a function module out of it. Start9ing with
release 4.5A the recorded provides a feature to
automatically generate such a function module. For earlier
release we give the coding of a program which fulfils this
task further down.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 128 (Section=21)
Batch Input Recording How to Use the Recorder Efficiently 129
Chap 16

16.2 How to Use the Recorder Efficiently

This routine replaces BDCRECXX to allow executing the program generated

by SHDB via a call transaction instead of generating a BTCI file.
From the recorded session, The SHDB transaction creates an ABAP from the
you can generate an ABAP recording. When you run this ABAP, it will generate a
BTCI group file, with exactly the same data as in the
recording.
The recorder is able to generate an ABAP. Releases
before 4.5A include a routine BDCRECXX. This include
contains FORM routines which fill the BDCDATA table
and execute the routines BDC_OPEN_GROUP and
BDC_CLOSE_GROUP. These are the routines which

For examples and updates check out http://idocs.de

create batch input files.
Replace the include with If we modified this FORM routines a little bit, we can
modified FORM routines to make the ABAP replay the recording online via a CALL
allow CALL TRANSACTION TRANSACTION, which is much more suitable for our
development and testing purposes. If you replace the
standard include BDCRECXX with the shown one
ZZBDCRECXX, you can replay the recording online.
Starting with release 4.5A you can create a function
module from the recording. This function modules
replace the recorded constants with parameters and
give you the option to choose between a batch input
file or a direct call transaction.
Scrolling areas with table A remark on screen processing, if there are table
controls require to modify controls (scroll areas). If you enter many lines or try to
the recording and to add a extend a list, where you do cannot tell before, how
loop. many lines the list contains, you will not know, where to
place the cursor. Therefore most transactions provide a
menu option, that positions the list in a calculable
manner. If you choose a new item, most transaction
will either pop up a detail screen or will position the list,
so that the next free line is always line 2. If this feature is
not provided in a transaction, it is regarded as a
malfunction by SAP and can be reported to
SAPNET/OSS.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 129 (Section=21)
130 Include ZZBDCRECXX to Replace BDCRECXX Batch Input Recording
Chap 16

16.3 Include ZZBDCRECXX to Replace BDCRECXX

This routine replaces BDCRECXX to allow executing the program generated

by SHDB via a call transaction instead of generating a BTCI file.
*----------------------------------------------------------------------*
* INCLUDE ZZBDCRECXX *
*----------------------------------------------------------------------*
FORM OPEN_GROUP.
REFRESH BDCDATA.
ENDFORM.
*---------------------------------------------------------------------*
FORM CLOSE_GROUP.
ENDFORM.
*----------------------------------------------------------------------*
FORM BDC_TRANSACTION USING TCODE.
CALL TRANSACTION TCODE USING BDCDATA MODE 'A' MESSAGES INTO BDCMESS.
ENDFORM.
*---------------------------------------------------------------------*
FORM BDC_TRANSACTION_MODE USING TCODE AMODE.
CALL TRANSACTION TCODE USING BDCDATA UPDATE 'S'
MODE AMODE MESSAGES INTO BDCMESS.
ENDFORM.
*----------------------------------------------------------------------*
FORM BDC_DYNPRO USING PROGRAM DYNPRO.
CLEAR BDCDATA.
BDCDATA-PROGRAM = PROGRAM.
BDCDATA-DYNPRO = DYNPRO.
BDCDATA-DYNBEGIN = 'X'.
APPEND BDCDATA.
ENDFORM.
*----------------------------------------------------------------------*
FORM BDC_FIELD USING FNAM FVAL.
FIELD-SYMBOLS: <FLD>.
ASSIGN (FNAM) TO <FLD>.
CLEAR BDCDATA.
DESCRIBE FIELD FVAL TYPE SY-FTYPE.
CASE SY-FTYPE.
WHEN 'C'.
WRITE FVAL TO BDCDATA-FVAL.
WHEN OTHERS.
CONDENSE FVAL.
WRITE FVAL TO BDCDATA-FVAL LEFT-JUSTIFIED.
ENDCASE.
BDCDATA-FNAM = FNAM.
APPEND BDCDATA.
ENDFORM. " BDC_FIELD

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 130 (Section=21)
Batch Input Recording Include ZZBDCRECXX to Replace BDCRECXX 131
Chap 16

*----------------------------------------------------------------------*
FORM GET_MESSAGES TABLES P_MESSTAB STRUCTURE BDCMSGCOLL.
P_MESSTAB[] = BDCMESS[].
LOOP AT P_MESSTAB.
AT LAST.
READ TABLE P_MESSTAB INDEX SY-TABIX.
MOVE-CORRESPONDING P_MESSTAB TO SYST.
ENDAT.
ENDLOOP.
ENDFORM. " GET_MESSAGES
*----------------------------------------------------------------------*
FORM GET_RESULTS TABLES MESSTAB STRUCTURE BDCMSGCOLL
RETURN_VARIABLES STRUCTURE BDWFRETVAR
CHANGING WORKFLOW_RESULT LIKE BDWF_PARAM-RESULT.
PERFORM GET_MESSAGES TABLES MESSTAB.

For examples and updates check out http://idocs.de

DESCRIBE TABLE MESSTAB LINES SY-TFILL.
REFRESH: RETURN_VARIABLES.
CLEAR: WORKFLOW_RESULT, RETURN_VARIABLES.
WORKFLOW_RESULT = 99999.
IF SY-TFILL GT 0.
READ TABLE MESSTAB INDEX SY-TFILL.
IF MESSTAB-MSGTYP CA 'S'.
WORKFLOW_RESULT = 0.
RETURN_VARIABLES-DOC_NUMBER = MESSTAB-MSGV1.
APPEND RETURN_VARIABLES.
ENDIF.
ENDIF.
ENDFORM. " GET_RESULTS

Program 15: Program ZZBDCRECXX (find at http://www.idocs.de)

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 131 (Section=21)
132 ZZBRCRECXX_FB_GEN: Generate a Function from RecordingBatch Input Recording
Chap 16

16.4 ZZBRCRECXX_FB_GEN: Generate a Function from Recording

The shown routine ZZBDCRECXX_FB_GEN replaces BDCRECXX in a recorded

ABAP. Upon executing, it will generate a function module from the
recording with all variables as parameters.
The ABAP generated by SHDB is a very useful tool for
developers. However, it does not replace the recorded
constants by variables.
The following routine generates a function module from the
recording. All you have to do is, to put the coding below in an
include.
ZZBDCRECXX_FBGEN Give it the name ZZBDCRECXX_FBGEN.
Replace BDCRECXX Then replace the include BDCRECXX in the recording with
ZZBDCRECXX_FBGEN.
Execute the ABAP When you execute the ABAP, a function module in an existing
once function group will be created. The created function will
contain the recording with all the constants replaced by
variables, which show in the function module interface.
The following useful routine is written for releases up to 4.0B. In
release 4.5B a similar functionality is provided. You can
generate a function module from the recording transaction
directly.
Before you generate the function, a function group must exist.
This you have to do manually. The function group must also
contain the include ZZBDCRECXX shown before, to have the
declarations of the referenced FORM routines.
*----------------------------------------------------------------------*
PARAMETERS: FUNCNAME LIKE RS38L-NAME DEFAULT 'Z_TESTING_BTCI_$1'.
PARAMETERS: FUGR LIKE RS38L-AREA DEFAULT 'Z_BTCI_TESTING'.
*----------------------------------------------------------------------*
DATA: TABAP LIKE ABAPTEXT OCCURS 0 WITH HEADER LINE.
DATA: BEGIN OF XCONST OCCURS 0,
NAM LIKE DD03L-FIELDNAME, FREF LIKE DD03L-FIELDNAME,
FVAL LIKE BDCDATA-FVAL, FIDX(6),
END OF XCONST.
DATA: STRL1 LIKE SY-FDPOS.
DATA: STRL2 LIKE STRL1.
DATA: IMPORT_PARAMETER LIKE RSIMP OCCURS 0 WITH HEADER LINE.
DATA: EXPORT_PARAMETER LIKE RSEXP OCCURS 0 WITH HEADER LINE.
DATA: TABLES_PARAMETER LIKE RSTBL OCCURS 0 WITH HEADER LINE.
DATA: CHANGING_PARAMETER LIKE RSCHA OCCURS 0 WITH HEADER LINE.
DATA: EXCEPTION_LIST LIKE RSEXC OCCURS 0 WITH HEADER LINE.
DATA: PARAMETER_DOCU LIKE RSFDO OCCURS 0 WITH HEADER LINE.
DATA: SHORT_TEXT LIKE TFTIT-STEXT
VALUE 'Generated BTCI for transaction ##'.
DATA: XTCODE LIKE SY-TCODE.
DATA: STR255(255).
TABLES: TLIBG, TFDIR.
*----------------------------------------------------------------------*
FORM OPEN_GROUP.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 132 (Section=21)
Batch Input Recording ZZBRCRECXX_FB_GEN: Generate a Function from Recording 133
Chap 16

FORMAT COLOR COL_TOTAL.

WRITE: / 'Trying to generate function ', FUNCNAME.
FORMAT RESET.
ULINE.
SELECT SINGLE * FROM TLIBG WHERE AREA EQ FUGR.
IF SY-SUBRC NE 0.
MESSAGE I000(38) WITH 'Function Pool' FUGR 'does not exit'.
EXIT.
ENDIF.
MOVE 'PERFORM OPEN_GROUP.' TO TABAP.
APPEND TABAP.
*----------------------------------------------------------------------*
XCONST-FNAM = 'INPUT_METHOD'.
XCONST-FREF = 'BDWFAP_PAR-INPUTMETHD'.
XCONST-FVAL = 'A'.

For examples and updates check out http://idocs.de

APPEND XCONST.
ENDFORM.
*---------------------------------------------------------------------*
FORM CLOSE_GROUP.
LOOP AT XCONST.
IMPORT_PARAMETER-PARAMETER = XCONST-FNAM.
IMPORT_PARAMETER-DBFIELD = XCONST-FREF.
CONCATENATE '''' XCONST-FVAL '''' INTO
IMPORT_PARAMETER-DEFAULT.
IMPORT_PARAMETER-OPTIONAL = 'X'.

CASE XCONST-FIDX.
WHEN 'E'.
MOVE-CORRESPONDING IMPORT_PARAMETER TO EXPORT_PARAMETER.
APPEND EXPORT_PARAMETER.
WHEN '*'.
WHEN OTHERS.
APPEND IMPORT_PARAMETER.
ENDCASE.

* --make table parameters for obvious loop fields (fields with index)
IF XCONST-FIDX CA ')*'.
MOVE-CORRESPONDING IMPORT_PARAMETER TO TABLES_PARAMETER.
TABLES_PARAMETER-DBSTRUCT = IMPORT_PARAMETER-DBFIELD.
IF XCONST-FIDX NE '*'.
TABLES_PARAMETER-PARAMETER(1) = 'T'.
ENDIF.
IF XCONST-FIDX CA '*'.
APPEND TABLES_PARAMETER.
ENDIF.
FORMAT COLOR COL_POSITIVE.
ENDIF.
WRITE: / XCONST-FNAM COLOR COL_TOTAL, (60) XCONST-FVAL.

ENDLOOP.
* SORT import_parameter BY parameter.
* DELETE ADJACENT DUPLICATES FROM import_parameter COMPARING parameter.
* SORT tables_parameter BY parameter.
* DELETE ADJACENT DUPLICATES FROM tables_parameter COMPARING parameter.
*----------------------------------------------------------------------*
LOOP AT TABAP.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 133 (Section=21)
134 ZZBRCRECXX_FB_GEN: Generate a Function from RecordingBatch Input Recording
Chap 16

WRITE: / TABAP COLOR COL_KEY.

ENDLOOP.
*----------------------------------------------------------------------*
REPLACE '##' WITH XTCODE INTO SHORT_TEXT.
WRITE: / FUNCNAME COLOR COL_NEGATIVE.
WRITE: / SHORT_TEXT.
SELECT SINGLE * FROM TFDIR WHERE FUNCNAME EQ FUNCNAME.
IF SY-SUBRC EQ 0.
MESSAGE I000(38) WITH 'Function' FUNCNAME 'already exists'.
PERFORM SUCCESS_MESSAGE
USING 'Function' FUNCNAME 'already exists' SPACE ' '.
EXIT.
ENDIF.
CALL FUNCTION 'RPY_FUNCTIONMODULE_INSERT'
EXPORTING
FUNCNAME = FUNCNAME
FUNCTION_POOL = FUGR
SHORT_TEXT = SHORT_TEXT
TABLES
IMPORT_PARAMETER = IMPORT_PARAMETER
EXPORT_PARAMETER = EXPORT_PARAMETER
TABLES_PARAMETER = TABLES_PARAMETER
CHANGING_PARAMETER = CHANGING_PARAMETER
EXCEPTION_LIST = EXCEPTION_LIST
PARAMETER_DOCU = PARAMETER_DOCU
SOURCE = TABAP
EXCEPTIONS
OTHERS = 7.
IF SY-SUBRC NE 0.
MESSAGE I000(38) WITH 'Error creating' 'Function ' FUNCNAME.
ENDIF.
ENDFORM.
*----------------------------------------------------------------------*
FORM BDC_TRANSACTION USING TCODE.
APPEND '*' TO TABAP.
MOVE 'PERFORM BDC_TRANSACTION_MODE USING I_TCODE INPUT_METHOD.'
TO TABAP.
APPEND TABAP.
*----------------------------------------------------------------------*
XTCODE = TCODE.
STR255 = FUNCNAME.
REPLACE '$1' WITH XTCODE INTO STR255.
CONDENSE STR255 NO-GAPS.
FUNCNAME = STR255.
*----------------------------------------------------------------------*
XCONST-FNAM = 'I_TCODE'.
XCONST-FREF = 'SYST-TCODE'.
XCONST-FVAL = TCODE.
XCONST-FIDX = SPACE.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
MOVE 'PERFORM GET_RESULTS TABLES TMESSTAB' TO TABAP.
APPEND TABAP.
MOVE ' RETURN_VARIABLES' TO TABAP.
APPEND TABAP.
MOVE ' USING ''1'' ' TO TABAP.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 134 (Section=21)
Batch Input Recording ZZBRCRECXX_FB_GEN: Generate a Function from Recording 135
Chap 16

APPEND TABAP.
MOVE ' CHANGING WORKFLOW_RESULT .' TO TABAP.
APPEND TABAP.
MOVE ' READ TABLE RETURN_VARIABLES INDEX 1.' TO TABAP.
APPEND TABAP.
MOVE ' DOC_NUMBER = RETURN_VARIABLES-DOC_NUMBER.' TO TABAP.
APPEND TABAP.
*----------------------------------------------------------------------*
XCONST-FNAM = 'TMESSTAB'.
XCONST-FREF = 'BDCMSGCOLL'.
XCONST-FVAL = SPACE.
XCONST-FIDX = '*'.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
XCONST-FNAM = 'RETURN_VARIABLES'.

For examples and updates check out http://idocs.de

XCONST-FREF = 'BDWFRETVAR'.
XCONST-FVAL = SPACE.
XCONST-FIDX = '*'.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
XCONST-FNAM = 'WORKFLOW_RESULT'.
XCONST-FREF = 'BDWF_PARAM-RESULT'.
XCONST-FVAL = SPACE.
XCONST-FIDX = 'E'.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
XCONST-FNAM = 'APPLICATION_VARIABLE'.
XCONST-FREF = 'BDWF_PARAM-APPL_VAR'.
XCONST-FIDX = 'E'.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
XCONST-FNAM = 'DOC_NUMBER'.
XCONST-FREF = SPACE.
XCONST-FIDX = 'E'.
INSERT XCONST INDEX 1.
ENDFORM.
*----------------------------------------------------------------------*
FORM BDC_DYNPRO USING PROGRAM DYNPRO.
TABAP = '*'.
APPEND TABAP.
CONCATENATE
'PERFORM BDC_DYNPRO USING ''' PROGRAM '''' ' ''' DYNPRO '''.'
INTO TABAP.
APPEND TABAP.
ENDFORM.
*----------------------------------------------------------------------*
FORM BDC_FIELD USING FNAM FVAL.
DATA: XFVAL LIKE BDCDATA-FVAL.
CLEAR XCONST.
CASE FNAM.
WHEN 'BDC_OKCODE' OR 'BDC_CURSOR' OR 'BDC_SUBSCR'.
CONCATENATE '''' FVAL '''' INTO XFVAL.
PERFORM ADD_BDCFIELD USING FNAM XFVAL.
WHEN OTHERS.
SPLIT FNAM AT '(' INTO XCONST-FREF XCONST-FIDX.
CONCATENATE 'I_' FNAM INTO XCONST-FNAM.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 135 (Section=21)
136 ZZBRCRECXX_FB_GEN: Generate a Function from RecordingBatch Input Recording
Chap 16

TRANSLATE XCONST-FNAM USING '-_(_) '." No dashes allowed

MOVE FVAL TO XCONST-FVAL.
TRANSLATE XCONST-FVAL TO UPPER CASE.
APPEND XCONST.
PERFORM ADD_BDCFIELD USING FNAM XCONST-FNAM.
ENDCASE.
ENDFORM. " BDC_FIELD
*---------------------------------------------------------------------*
FORM ADD_BDCFIELD USING FNAM XFNAM.
CONCATENATE
'PERFORM BDC_FIELD USING ''' FNAM ''' ' INTO TABAP.
STRL1 = STRLEN( TABAP ) + STRLEN( XFNAM ).
IF STRL1 GT 76.
APPEND TABAP.
CLEAR TABAP.
ENDIF.
CONCATENATE TABAP XFNAM '.' INTO TABAP SEPARATED BY SPACE.
APPEND TABAP.
ENDFORM. " add_bdcfield usinf fnam fval.
*----------------------------------------------------------------------*
FORM SUCCESS_MESSAGE USING V1 V2 V3 V4 OK.
CONCATENATE V1 V2 V3 V4 INTO SY-LISEL SEPARATED BY SPACE.
REPLACE '##' WITH FUNCNAME INTO SY-LISEL.
MODIFY LINE 1.
IF OK EQ SPACE.
MODIFY LINE 1 LINE FORMAT COLOR COL_NEGATIVE.
ELSE.
MODIFY LINE 1 LINE FORMAT COLOR COL_POSITIVE.
ENDIF.
ENDFORM. "ccess_message USING v1 v2 v3 v4 ok.

Program 16: Program ZZBDCRECXX_FBGEN found on http://www.idocs.de

Test the function module The created function module should work without
with the test tool and add modification for testing at least. However, you
eventual loops for detail probably will need to modify it, e.g. by adding a loop
processing. for processing multiple entries in a table control (scroll
area).

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 136 (Section=21)
 17

EDI and International Standards

With the growing importance of EDI the fight for

international standards heats up. While there are many
business sectors like the automotive industry and book
distribution who use EDI for a long time and want to
continue their investment, there are others who insist in a
new modern standard for everybody.

For examples and updates check out http://idocs.de

The battle is still to reach its climax, but I shall estimate that
the foray of the W3C for XML will succeed and make XML
the EDI standard of the future

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 137 (Section=22)
138 EDI and International Standards EDI and International Standards
Chap 17

17.1 EDI and International Standards

Electronic Data Interchange (EDI) as a tool for paperless inter-company

communication and basic instrument for e-commerce is heavily regulated
by several international standards.
Unfortunately it is true for many areas in the industry,
that an international standard does not mean, that
everybody uses the same conventions.
Manifold standards result in Too many organizations play their own game and
a Babylon define standards more or less compatible with those set
by competing organizations.
National organizations The main contenders are the national standards
versus ANSI/ISO organizations and private companies versus the big
international organizations ISO and ANSI.
Private companies want well The private companies being backed up by their
established standards country organizations usually fight for maintaining
conventions, which have been often established for
many years with satisfaction.
All inclusive standards by The big American National Standards Organisation
the big ones ANSI and ISO ANSI and the international partner International
Standards Organization ISO would usually fight for a
solid open standard to cover the requirements of
everybody.
Pragmatism beats This generally leads to a more or less foul trade-off
completeness between pragmatism and completeness . Tragically
the big organizations put themselves in question. Their
publications are not free of charge. The standards are
publications which cost a lot of money. So the mostly
remain unread.
Standards need to be Nowadays computing standards have mostly been
accessible and published published and established by private organizations
free of charge who made their knowledge accessible free of charge
to everybody. Examples are manifold like PostScript by
Adobe, HTML and JavaScript by Netscape, Java by
SUN, SCSI by APPLE, ZIP by PK Systems or MP3 by – who
cares, XML by W3C and EDIFACT by the United Nations
Organization UNESCO.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 138 (Section=22)
EDI and International Standards Characteristics of the Standards 139
Chap 17

17.2 Characteristics of the Standards

The well-known standards EDIFACT, X.12 and XML have similar

characteristics and are designed like a document description language.
Other standards and R/3 IDocs are based on segmented files.
ANSI X.12 ANSI X.12 is the US standard for EDI and e-commerce. Why, still it
is. There are chances that X.12 will be soon replaced by the
more flexible XML, especially with the upcoming boost of e-
commerce. ANSI X.12 is a document description language.
An ANSI X.12 message is made up of segments with fields. The
segments have a segment identifier and the fields are separated
by a special separator character, e.g. an asterisk.

For examples and updates check out http://idocs.de

BEG*00*NE*123456789**991125**AC~
EDIFACT/UN EDIFACT has originally been a European standard. It became
popular when being chosen by the UNO for their EDI
transactions. EDIFACT is a document description language.
EDIFACT is very similar to ANSI X.12 and differs merely in
syntactical details and the meaning of tags.
XML XML and the internet page description language HTML are both
subsets derived from the super standard SGML...
The patent and trademark holder of XML (W3C, http://w3c.org)
describes the advantages of XML very precisely as follows.
1. XML is a method for putting structured data in a text file
2. XML looks a bit like HTML but isn't HTML
3. XML is text, but isn't meant to be read
4. XML is verbose, but that is not a problem
5. XML is license-free and platform-independent
And XML is fully integrated in the world wide web. It can be said
briefly: XML sends the form just as the customer entered the
data.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 139 (Section=22)
140 ANSI X.12 EDI and International Standards
Chap 17

17.3 ANSI X.12

This is an example of how an ANSI X.12 EDI message for a sales order looks
like. The examples do not show the control record (the “envelope”).
EDIFACT looks very much the same.
The example describes a sales order from customer 0111213 for 250
KGM. The fields of a segment are separated by an asterisk (*).
We start with a header record describing the type of message (850). IDocs would
store this information in the control record.
ST*850*000000101~
ST01 Transaction 850 = Purchase Order
ST02 Set control number 453
Signal begin of transaction and identifies sender
BEG*00*NE*123456789**991125**AC~
BEG01 00 - Original transaction, not a resend
BEG02 NE - New Order
BEG03 PO Number 123456789
BEG04 VOID
BEG05 PO Date 25/NOV/1999
BEG07 Client requests an acknowledgment with details and changes
Bill-to party and Ship-to party
N1*BT***0111213~
N101 Bill to (VBPA-PARVW)
N104 0111213 number of bill-to-party ( VBPA-PARNR)
N1*ST***5566789~
N101 Ship to (VBPA-PARVW)
N104 5566789 (VBPA-PARNR)
The item segments for item 01 – 250 kg of material MY1001 for $15.3 per kg
PO1*1*250*KGM*15.3*SR*EAN*MY1001~
PO101 Line item 1 – VBAP-POSNR
PO102 Quantity 250 - VBAP-KWMENG
PO103 Units Kilogram VBAP-MEINS
PO104 $15.30 - VBAP-PREIS
PO106 EAN – Material number
PO107 MY1001 (VBAP-MATNR)
Summary information to verify completeness
CTT*1*2~
CTT01 1 PO1 segments
CTT02 2 some of quantities (ignore unit)
SE*7*000000101~
SE01 7 segments altogether
SE02 Control number 453. This is the same as ST02

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 140 (Section=22)
EDI and International Standards XML 141
Chap 17

17.4 XML

This is an excerpt of an XML EDI message. The difference to all other EDI
standards is, that the message information is tagged in a way, that it can be
displayed in human readable form by a browser.
XML differs from the other standards. It is a document
markup language like its sister and subset HTML.
XML defines additional tags to HTML, which are specially
designed to mark up formatted data information.
The advantage is, that the XML message has the same
information as an EDIFACT or X.12 message. In addition it
can be displayed in an XML capable web browser

For examples and updates check out http://idocs.de

<!DOCTYPE Sales-Order PUBLIC>
<Purchase Order Customer="123456789" Send-
to="http://www.idocs.de/order.in">
<title>IDOC.de Order Form</title>
<Order-No>1234567</Order-No>
<Message-Date>19991128</Message-Date>
<Buyer-EAN>12345000</Buyer-EAN>
<Order-Line Reference-No="0121314">
<Quantity>250</Quantity>
</Order-Line>
<input type="checkbox" name="partial" value="allowed"/>
<text>Tick here if a delayed/partial supply of order is acceptable
</text>
<input type="checkbox" name="confirmation" value="requested"/>
<text>Tick here if Confirmation of Acceptance of Order is to be returned
by e-mail
</text>
<input type="checkbox" name="DeliveryNote" value="required"/>
<text>Tick here if e-mail Delivery Note is required to confirm details of
delivery
</text>
</Book-Order>

Program 17: XML Sales Order data

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 141 (Section=22)
142 XML EDI and International Standards
Chap 17

Illustration 48: XML Order form as displayed in a browser after interpretation by a

JAVA applet

XML plug-ins exist often The example shows some XML sales order. In order to be
as JAVA applets for displayed with a standard browser like Internet Explorer 5,
standard browsers there exist plug-ins and JAVA applets that interpret the
XML and translate the XML specific data tags into HTML
form.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 142 (Section=22)
 18

EDI Converter

R/3 does not provide any tool to convert IDocs into

international EDI format like ANSI X.12, EDIFACT or XML. This
conversion needs to be done by an external add-on
product which is provided by a variety of companies who
specialized in general EDI and e-commerce solutions.

For examples and updates check out http://idocs.de

Summary
• R/3 does not provide conversion to EDI standard
formats like X.12, EDIFACT or XML
• Converters exist on UNIX and PC platforms
• Many converters are simple PC programs
• R/3 certification does only guarantee that the
converter complies to RFC technology and works fine
with standard IDoc scenarios
• Real life situations require a flexible and easily
adaptable converter program

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 143 (Section=23)
144 Converter EDI Converter
Chap 18

18.1 Converter

SAP R/3 has foregone to implement routines to convert IDocs into

international EDI standard formats and forwards those requests to the
numerous third party companies who specialize in commercial EDI and e-
commerce solutions..
Numerous EDI standards Nearly every standard organization defined an own
EDI standard for their members. So there is X.12 by
ANSI for the US, EDIFACT/UN adopted by the United
Nations Organization UNO or XML as proposed by the
internet research gurus of W3C.
Big companies define their But there is still more about it. Every major industry
own standards or dialects company defines an additional file format standard
for their EDI partners. Even if they adhere officially to
one of the big standards, they yet issue interpretation
guidelines with own modifications according to their
needs.
If a company does not play in the premier league of
industry or banking companies, it will have to comply
with the demands of the large corporations.
A converter needs to be open As this leads to the insight, that there are as many
and flexible different EDI formats as companies, it is evident that
an EDI converter needs to have at least one major
feature, which is flexibility in the sense of openness
towards modification of the conversion rules.
There are hundreds of converter solutions on the
market not counting the individual in-house
programming solutions done by many companies.
EDI is a market on its own. There are numerous
companies who specialized in providing EDI solutions
and services. The majority of those companies do also
provide converters.
Many of the converters are certified by SAP to be
used with R/3. However, this does not tell anything
about the usability or suitability to task of the
products.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 144 (Section=23)
EDI Converter A Converter from Germany 145
Chap 18

18.2 A Converter from Germany

In the forest of EDI converters there is only a very limited number of

companies who have actual experience with R/3. We have chosen one
very popular product for demonstration here.
Certification does not Many of the converters are certified by SAP to be
guarantee usability used with R/3. However, this does not tell anything
about the usability or suitability to task of the
products. The R/3 certificate is not a
recommendation by SAP, hence it is only a prove of
compliance to technology requirements.
Flexibility Many of the converters have major deficiencies. It is
e.g. important that the conversion rules can easily be

For examples and updates check out http://idocs.de

changed by the permanent service staff of the client.
Graphical monitor A graphical monitor that can handle both the
converter and the R/3 is more than desirable.
Import IDoc definitions via RFC In big EDI projects you also appreciate a tool that
into the converter allows to import R/3 IDoc definitions into the
converter. Using RFC the import should be possible
without downloading a file from R/3.
Converter developed with R/3 The solution which made as smile is provided by the
in mind German company Seeburger GmbH
http://ww.seeburger.de ..The company is different
from most EDI service providers as it has its roots in R/3
consulting, so the folks have the viewpoint from R/3,
while others see R/3 only as a data supplier.
EDI monitor The product is made of several modules, among
them you find a sophisticated EDI monitor to survey
timely sending and reception of data.
Graphically map data While monitors are common to most EDI converter
structures solutions, our interest as developer focuses on the
EDWIN editor. It allows to graphically map one data
structure to a standard, to assign rules etc.
The illustration gives an idea of the editor. The tool
can read the IDoc segment definitions from the R/3
repository via RFC and store back modifications if this
should be necessary.
Easy to use All in all we have chosen EDWIN as a stare-of-the art
product for converter design with respect to versatility
and ease-of-use.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 145 (Section=23)
146 A Converter from Germany EDI Converter
Chap 18

Illustration 20: Seeburger™ graphical EDI converter editor with R/3 linkage

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 146 (Section=23)
 19

Appendix
19.1 Overview of Relevant Transactions

There is a couple of transactions which you should know when working with
IDocs in any form. I suggest to call each transaction at least once to see,
what is really behind.
SALE – ALE and EDI Originally the main menu for ALE operations. However,
Customizing you find here some activities which would belong to
WEDI as well.

For examples and updates check out http://idocs.de

WEDI – Main EDI Menu This is the central menu, where you can find most of the
EDI and IDoc relevant transactions.
BALE – Main ALE Menu Originally the main menu for ALE operations. However,
you find here some activities which would belong to
WEDI as well.
BALM – Distribute master This is the menu for all the transactions which distribute
data master data.
WE05 – Show IDocs List of all IDocs in the database, both processed, and
unprocessed ones and those signalled as erroneous.
WE30 – Edit IDoc type The IDoc type is the syntax of an IDoc, i.e. is structuring
into segments.
WE31 – Edit Segment type Edit the structure of the IDoc segments. Segments are
the records in an IDoc file.
BD88 – Dispatch IDocs If IDocs have not been sent to a partner for whatever
reason, the IDocs remain in a certain blocked status.
You may also have checked in the partner profile not
to send IDocs immediately after creation. BD88 selects
IDoc which are not yet sent and dispatches them.
BD87 – Process received If IDocs have not been processed after reception, you
IDocs have to treat them manually. This may have happened
because the IDoc signalled an error during initial
processing or you set up the partner profile, to manual
processing. BD87 selects all IDocs which have not been
treated yet and processes them.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 147 (Section=24)
148 Useful Routines for IDoc Handling Appendix
Chap 19

19.2 Useful Routines for IDoc Handling

These are some very useful routines, that can be used in IDoc processing.
Function IDOC_CTRL_INBOUND_CONVERT
Convert an IDoc control Convert an IDoc control record with structure EDIDD
record into internal format into the version dependent format EDI_DC or EDI
DC40.
Function IDOC_DATA_INBOUND_CONVERT
Convert an IDoc control Convert an IDoc control record from the version
record into internal format dependent format EDI_DC or EDI_DC40 into the version
independent format with structure EDIDD.
Function IDOC_INBOUND_FROM_FILE
Read a file and treat it as an This function reads a specified file and handles it as an
IDoc IDoc package. It stores the IDoc to the IDoc base and
processes it according the preset customizing.
Function EDI_DATA_INCOMING
Read a file and treat it as an Same as Function IDOC_INBOUND_FROM_FILE . This one
IDoc has additional parameters, especially it allows using
logical names instead of a physical filename
Read a file and treat it as an This function reads a specified file and handles it as an
IDoc IDoc package. It stores the IDoc to the IDoc base and
processes it according the preset customizing.
Function IDOC_INBOUND_SINGLE
Central IDoc processing This is an RFC capable function module, which takes an
routine IDoc and its control record as a parameter, stores the
IDoc to the IDoc base and processes it according the
preset customizing.
Function IDOC_INBOUND_SYNCHRONOUS
Predecessor of IDOC_INBOUND_SINGLE for version 3.x.
Function OWN_LOGICAL_SYSTEM_GET
The routine reads the name of the logical system, on
which the program is running. This is currently the entry
found in table T000-LOGSYS. .
Function MASTERIDOC_DISTRIBUTE
Sends an IDoc immediately to the port according while
making use of the appropriate customizing settings.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 148 (Section=24)
Appendix ALE Master Data Distribution 149
Chap 19

19.3 ALE Master Data Distribution

The ALE functionality comes with a set of transaction which allow the
distribution of important master data between systems. The busiest
argument for installing ALE might be the distribution of the classification
from development to production and back.
R/3 comes with many ALE is only a mean to distribute IDocs in a controlled
predefined ALE scenarios for and event based manner. Here is a collection of the
master data transaction which come already with R/3 and can be
used to distribute data via ALE.
You can always create own If your master data is not with the standard functionality
ALE IDoc routines you can of course create your own function module to
add on to the ALE mechanism.

For examples and updates check out http://idocs.de

MATMAS – material master The easiest way to exchange material master data
between systems or clients. The program is insensitive
for the complex material views and screen sequence
controls due to using the function
MATERIAL_MAINTAIN_DARK .
DEBMAS - debtors Debtor master data, tables KNA1 etc.
CREMAS – creditors Creditor master data, tables LFA1 etc.
Classification ALE is perfect to distribute the classification system to
another system or client. The provided routines
distribute nearly everything from the class definitions
(tables KLAH) up to the characteristic assignment
(KSML) and dependencies for variant configurator.
The dependency knowledge function modules you
might have written are not distributed via ALE, because
they are part of development.
The class 036 for dependency characteristics, the
classification is refused from being distributed explicitly.
Refer to http://idoc.de for a modification which allows
you to send class 036.

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 149 (Section=24)
150 WWW Links Appendix
Chap 19

19.4 WWW Links

These is a random listing of interesting web sites dealing with the EDI topic.
They are accurate as of November 1999.
The home page associated with this publication;
http://idocs.de updated program codes and FAQ related to EDI and
SAP.
Data Interchange Standards http://polaris.disa.org/; A page that reads about the
Organisation multiple e-commerce standards with excellent links.
ANSI X12 http://www.x12.org/; Home page of ANSI X.12 standard
with good glossaries and reference section
UN/EDIFACT http://www.unece.org/trade/untdid/: the UN
reference page on EDIFACT; just as chaotic as the
whole standard
XML reference from W3C http://www.w3.org/; the only reference to XML
XML/EDI http://www.geocities.com/WallStreet/Floor/5815/ ; a
good site on XML for use with EDI
More on XML and e- http://www.commerce.net/; deals with EDI for e-
commerce commerce
BISAC X12 EDI Cookbook http://lbbc.lb.com/bisac/ ; gives you an idea of what
X.12 is
IMA Links page http://mlarchive.ima.com/ ; many links to related issues
and a discussion forum

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 150 (Section=24)
Appendix Questionnaire for Starting an IDoc Project 151
Chap 19

19.5 Questionnaire for Starting an IDoc Project

This is a sample questionnaire with important questions that need to be

cleared before any development can be started.

To let me better estimate the actual amount of work to be done http://logosworld.de

please answer the following questing carefully http://idocs.de
If you do not know the answer, say so; no guesses, please, unless explicitely marked as such.
Development can only be efficient if the subsequent questions can be answered.

SAP R/3 release

Direction of EDI Solution
" Inbound
" Outbound

For examples and updates check out http://idocs.de

Describe the partner system
" R/3 Release:
" R/2 Release:
if others
" Is data sent in SAP Idoc format?
" Is data sent in EDIFACT/XML/X.12 etc.? (-> we will need an EDI converter)
" Is data sent as a structured file?
Can standard Idocs be used?
" Yes
" No
" Do not know
If Inbound: Can data be Inbound manually via a transaction only using provided Idoc data?
" Yes
" No (-> then you have a customising problem to be solved beforehand)
" Do not know (-> try it out!)
If Outbound: can you see all the data to be sent somewhere on an SAP screen?
" Yes
" No
" Do not know (-> try it out! Can only sent, what is displayed)
How many different Idocs will be sent (eg. No of files with different structure)
SAP Application area involved If you transactions involved, please list
" SD customer orders create " VA01#" other: _______
" SD customer orders change " VA02#" other: _______
" SD delivery create/change " VL01/VL02#" other: _______
" SD picking confirmation " VL01/VL02#" other: _______
" Purchase orders send " ME21#" other: _______
" Customer Master " VD01#" other: _______
" Creditor Master " KD01#" other: _______
" Product catalogue " MM01#" other: _______
" Others, please describe " other: _______
If Inbound: Do you have sample Idoc data already in a file
" Yes
" No (go and get them! The first thing we would need)
" Do not know (-> sorry?!?, are you serious?)

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 151 (Section=24)
 Index
A communication protocol ∙ 34
ACTIVE/X, OLE/2 ∙ 87 COND_A ∙ 74
ACTIVE-X controls ∙ 84, 87, 88, 91 Condition technique ∙ 26, 33, 54, 73, 95,
ALE - Application Link Enabling ∙ 95 119
ALE Change Pointer ∙ 61, 62, 98 control information ∙ 28, 107
ALE Change Pointers ∙ 61 Converter ∙ 143
ALE Customizing ∙ 101 Converter, EDWIN ∙ 145
ALE Master Data Distribution ∙ 149 CORBA ∙ 88, 91
ALE model ∙ 20 CREMAS - creditors ∙ 97, 149
ALE scenario ∙ 47, 48, 73, 96, 97, 98, 101, D
103, 105, 109, 149 data port ∙ 20, 77, 98
ALE specific customizing ∙ 99 DCOM ∙ 88, 91

For examples and updates check out http://idocs.de

ALE triggering ∙ 109 DEBMAS - debtors ∙ 63, 97, 149
ALE, Application Link Enabling ∙ 95 debtor master ∙ 97
ANSI X.12 ∙ 7, 8, 139, 140, 143, 150 Delphi ∙ 84, 87
ANSI/ISO ∙ 138 dispatch IDocs ∙ 24
ASCII ∙ 7, 8, 12, 17, 66 Display IDoc ∙ 20
B distribute IDocs ∙ 149
BAPI ∙ 99, 100, 109, 112 Distribution Model ∙ 103
bapi_customer_changefromdata ∙ 112 Distribution Scenario ∙ 96, 101
BDC_DYNPRO ∙ 132 DLL ∙ 79, 81, 87, 88, 91
BDC_FIELD ∙ 130, 132 E
BDC_TRANSACTION ∙ 132 EDI Converter ∙ 143
BDC_TRANSACTION_MODE ∙ 132 EDI Customizing ∙ 38
BDCP ∙ 62, 64 EDI DC40 ∙ 148
BDCPS ∙ 64 EDI partner ∙ 73, 75, 105, 144
BDCPV ∙ 64 EDI standard ∙ 4, 8, 22, 137, 141, 143, 144
BDCRECXX ∙ 128, 129, 130, 132 EDI Standard, ANSI X.12 ∙ 139, 140
BTCI file ∙ 126, 129, 130 EDI Standard, EDIFACT/UN ∙ 139
BTCI recorder ∙ 126 EDI Standard, XML ∙ 139, 141
BTCI, Batch Input Recording ∙ 125 EDI_DATA_INCOMING ∙ 148
business method ∙ 116 EDI_DC ∙ 148
business object ∙ 14, 36, 45, 49 EDI_FILE* ∙ 66
Business Workflow ∙ 115, 116 EDI_PROCESSING ∙ 70
C EDID3 ∙ 15, 67, 77
call transaction ∙ 21, 22, 49, 68, 89, 129, EDID4 ∙ 15, 16, 17, 20, 67, 77
130 EDID4-SDATA ∙ 16
CDHDR ∙ 61, 64, 118 EDID4-SEGNAM ∙ 16
CDPOS ∙ 61, 118 EDIDC ∙ 14, 17, 27, 28, 30, 67, 70, 71
CGI ∙ 80 EDIDC - Control Record ∙ 67
change document ∙ 59, 60, 61, 62, 63, 64, EDIDC-MESTYP ∙ 28
98, 118 EDIDD ∙ 16, 27, 28, 30, 67, 70, 71, 72, 148
Change document ∙ 60 EDIDD-SDATA ∙ 16
change document workflow event ∙ 59 EDIDS ∙ 31, 67
Change pointer ∙ 61, 62, 63, 64, 98, 101, EDIDS-STATU ∙ 67
118 EDIFACT/UN ∙ 7, 8, 10, 34, 35, 138, 139,
Change pointer, activation ∙ 62 140, 141, 143, 144, 150
Change Pointers, Trigger IDocs via ALE ∙ EDIFCT - Processing function ∙ 45, 67
61 EDIN ∙ 68
Classification ∙ 149 EDMSG ∙ 43, 44, 109
CLSMAS ∙ 74 EDP13 ∙ 107
CLSMAS01 ∙ 74 EDWIN EDI Converter ∙ 145

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 153 (Section=25)
154
Index
Electronic Data Interchange ∙ 138 FUNCTION
Electronic Interchange Document ∙ 8 MASTERIDOC_CREATE_DEBMAS ∙ 63
Engine, IDoc engine ∙ 65 FUNCTION
ENTRY ∙ 57 MASTERIDOC_CREATE_MATMAS ∙ 68
Event ∙ 33, 51, 59, 60, 67, 116, 117, 118, FUNCTION MASTERIDOC_DISTRIBUTE ∙ 148
120, 121, 122, 123, 149 FUNCTION MASTERIDOC_INPUT* ∙ 68
Event Coupling ∙ 59, 117 FUNCTION MATERIAL_MAINTAIN_DARK ∙
Event Linkage ∙ 117 149
Event linkage, Workflow ∙ 117 FUNCTION MESSAGING ∙ 55
EXCEL ∙ 88 FUNCTION OPEN_GROUP ∙ 129, 132
external event ∙ 26 FUNCTION OWN_LOGICAL_SYSTEM_GET ∙
F 148
FORM ALE_PROCESSING ∙ 55, 70 FUNCTION READ_TEXT ∙ 26, 27, 28, 71, 82,
FORM ALE_PROCESSING in PROGRAM 83
RSNASTED ∙ 55, 70 FUNCTION
FORM BDC_DYNPRO ∙ 130, 132 RFC_CALL_TRANSACTIION_USING ∙ 89
FORM BDC_FIELD ∙ 130, 132 FUNCTION
FORM BDC_TRANSACTION ∙ 130, 132 RFC_CALL_TRANSACTION_USING ∙ 88,
FORM BDC_TRANSACTION_MODE ∙ 130 91, 92
FORM CLOSE_GROUP ∙ 130, 132 FUNCTION RFC_GET_TABLE ∙ 88, 91
FORM EDI_PROCESSING in PROGRAM FUNCTION SAVE_TEXT ∙ 30, 31, 82, 83
RSNASTED ∙ 55 FUNCTION SWE_EVENT_CREATE ∙ 59, 116,
FORM einzelnachricht ∙ 55, 56, 57 117, 120
FORM einzelnachricht_screen(RSNAST00) FUNCTION swecdobj-objtypefb ∙ 60, 118
∙ 57 FUNCTION Tbdme-Idocfbname ∙ 63
FORM ENTRY in PROGRAM RSNAST00 ∙ 55, FUNCTION typecou-recgetfb ∙ 117, 120
119 FUNCTION
FORM GET_MESSAGES ∙ 131 Y_AXX_COOKBOOK_TEXT_IDOC_OUTB ∙
FORM GET_RESULTS ∙ 131 71
FORM OPEN_GROUP ∙ 130, 132 FUNCTION Y_RFC_SAVE_TEXT ∙ 82
FORM PACK_LINE ∙ 72 FUNCTION Z_IDOC_OUTBOUND_SAMPLE ∙
FUNCTION CHANGEDOCUMENT_CLOSE ∙ 70
59, 60, 61, 98, 118 G
FUNCTION Ale_Component_Check ∙ 62 Generating Partner Profiles ∙ 105
FUNCTION GET_MESSAGES ∙ 131
bapi_customer_changefromdata ∙ 112 GET_RESULTS ∙ 131, 132
FUNCTION CHANGEDOCUMENT_CLOSE ∙ I
59, 60, 61, 98, 118 IDoc base ∙ 17, 59, 67, 101, 148
FUNCTION CLOSE_GROUP ∙ 129 Idoc control record ∙ 11, 12, 14, 15, 17, 26,
FUNCTION EDI_DATA_INCOMING ∙ 148 27, 28, 66, 67, 72, 140, 148
FUNCTION IDoc development ∙ 5, 17, 37
IDOC_CTRL_INBOUND_CONVERT ∙ 148 IDoc engine ∙ 10, 20, 26, 36, 37, 66, 95
FUNCTION IDoc Engine ∙ 65
IDOC_DATA_INBOUND_CONVERT ∙ 148 IDoc header ∙ 14
FUNCTION IDOC_INBOUND_FROM_FILE ∙ IDoc inbound ∙ 26, 70, 112
148 IDoc message ∙ 10, 20, 34, 35
FUNCTION IDOC_INBOUND_SINGLE ∙ 148 IDoc Outbound ∙ 51, 69
FUNCTION IDoc Outbound Process ∙ 69
IDOC_INBOUND_SYNCHRONOUS ∙ 148 IDoc Outbound Trigger ∙ 51
FUNCTION IDOC_INPUT ∙ 26, 68, 70 IDoc package ∙ 14, 34, 148
FUNCTION IDOC_INPUT* ∙ 68 IDoc Processing Function ∙ 70
FUNCTION IDOC_INPUT_ORDERS01 ∙ 68 IDoc processor ∙ 14, 16, 31, 54, 67, 70
FUNCTION IDOC_INPUT_SOMETHING ∙ 70 IDoc receiver ∙ 43
FUNCTION IDOC_OUTBOUND* ∙ 68 IDoc Recipe ∙ 65
FUNCTION IDOC_OUTPUT* ∙ 68 IDoc record ∙ 14, 28
FUNCTION IDOC_OUTPUT_ORDERS01 ∙ 68

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 154 (Section=26)
Index 155
Index
IDoc segment ∙ 16, 40, 41, 66, 72, 101, 112, N
113, 145, 147 NAST ∙ 10, 54, 55, 56, 57, 70, 76, 119
IDoc segment editor ∙ 40 NAST processing ∙ 55
IDoc Segment format ∙ 72 NAST, RSNAST00 ∙ 56
IDoc segment info ∙ 16 NAST, send via RSNASTED ∙ 57
IDoc segment structure ∙ 66 NONE ∙ 20, 123
IDoc Segment, Creating ∙ 40
IDoc structure ∙ 12, 21, 22, 33, 72 O
IDoc type ∙ 4, 12, 14, 15, 21, 22, 28, 33, 34, object oriented language ∙ 88, 91
35, 43, 44, 45, 46, 66, 72, 74, 75, 98, 99, ODETTE ∙ 8
101, 107, 110, 111, 112, 147 OLE, ACTIVE/X ∙ 87
IDoc Type ∙ 33 OLE/Active-X ∙ 84, 87, 88, 89, 91, 92, 93
IDoc type, purpose ∙ 74 OOP object method ∙ 104
Inbound customizing ∙ 35 ORDERS IDoc ∙ 12, 43, 74
Inbound function ∙ 26, 70 ORDERS IDoc type ∙ 12, 22, 35, 74
inbound processing ∙ 14, 35, 46, 48, 49, 67, ORDERS01 ∙ 12, 22, 35, 74

For examples and updates check out http://idocs.de

68 Outbound Routines ∙ 27
Inbound sample function ∙ 68 Outbound customizing ∙ 35
input/output device ∙ 77 Outbound function ∙ 26
INTERNAL ∙ 19, 20, 21, 22 outbound IDoc ∙ 24, 26, 27, 33, 38, 45, 54,
59, 68, 71
J Outbound processing ∙ 28
JAVA ∙ 80, 88, 142 Outbound routine ∙ 26
JavaScript ∙ 80, 87, 88, 91, 92, 138 Outbound sample function ∙ 68
JavaScript, RFC ∙ 91
P
K partner definition ∙ 66
KU - Customer [ger. partner details ∙ 105
Kunde] ∙ 33 partner link ∙ 108, 114
L partner profile ∙ 17, 20, 33, 34, 35, 36, 45,
LI - Supplier [Ger. 66, 73, 75, 76, 77, 104, 105, 106, 107, 147
Lieferant] ∙ 33, 76 partner profiles ∙ 17, 33, 34, 73, 104, 105
LOCAL_EXEC ∙ 84 Partner Profiles, Define with WE20 ∙ 75
LOCAL_EXEC, RFC ∙ 84 partner type ∙ 33, 76
logical name ∙ 33, 36, 46, 76, 77, 148 Plant Segment ∙ 15
logical port ∙ 66, 75, 77 port ∙ 12, 15, 20, 33, 35, 57, 66, 77, 107,
logical system ∙ 33, 38, 76, 102, 104, 148 108, 113, 148
Logical System ∙ 38 Port, Define with WE21 ∙ 77
LS - Logical System ∙ 33, 72, 76 processing code ∙ 33, 35, 36, 37, 46, 47,
48, 49, 76
M
macro ∙ 89, 125 Processing Code ∙ 33, 35, 46, 48
processing code, inbound ∙ 48
MACROBUTTON ∙ 89, 90
processing function ∙ 14, 26, 31, 35, 37, 43,
Mail, send via SAPoffice ∙ 120
material master IDoc ∙ 12 45, 46, 70, 76, 101, 109, 110
MATMAS IDoc ∙ 12, 14, 15, 16, 20, 21, 22, Processing function, assign ∙ 45
74, 97, 104, 107, 149 processing routine ∙ 25, 26, 28, 31, 33, 35,
MATMAS01 ∙ 12, 14, 15, 20, 21, 22, 74 55, 57, 76, 111, 148
PROGRAM RSNAST00 ∙ 26, 55, 56, 57, 58
ME21 ∙ 22, 55
message type ∙ 4, 12, 28, 33, 34, 35, 37, 43, PROGRAM RSNASTED ∙ 55, 57, 70
44, 45, 46, 47, 48, 49, 62, 63, 64, 72, 74, PROGRAM RSNASTED(ALE_PROCESSING) ∙
75, 76, 103, 109 57
Message Type ∙ 34 PROGRAM ZZBDCRECXX ∙ 129, 130, 131,
Message Type, define ∙ 43 132, 136
PROGRAM ZZBDCRECXX_FBGEN ∙ 132, 136
Message type, purpose ∙ 74
MESSAGING ∙ 55 purchase order ∙ 22, 33, 43
method CHANGEFROMDATA ∙ 109 purchase requisition ∙ 74
Microsoft Office ∙ 88, 89 PURREQ ∙ 74
monitoring IDocs ∙ 24

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 155 (Section=26)
156
Index

R STXH ∙ 26, 28, 40, 82, 83

R/3 destination ∙ 20 STXH database ∙ 82
RBDMIDOC ∙ 62, 63, 117 STXL ∙ 40, 82
READ_TEXT ∙ 26, 27, 28, 71, 82, 83 SWECDOBJ ∙ 60, 118
remote destination ∙ 20, 82 SWETYPECOU ∙ 60, 117, 120, 122
remote system ∙ 20, 80, 82, 83, 84 SWETYPEENA ∙ 121
reprocess IDocs ∙ 24 SYNCH ∙ 107
RFC connection ∙ 77, 93 T
RFC destination ∙ 19, 20, 66, 84, 102, 107 T000-LOGSYS ∙ 38, 72, 83, 148
RFC DLLs ∙ 93 T681* ∙ 55
RFC libraries ∙ 87 T685* ∙ 55
RFC remote function call ∙ 35, 79, 80, 84 TBD62 ∙ 64
RFC server ∙ 80, 84 TBDA1 ∙ 62
RFC software development kit ∙ 84, 87 TBDA2 ∙ 64
RFC, Calling R/3 from JavaScript ∙ 91 TBDLS ∙ 38, 66, 102
RFC, Calling R/3 from MS Excel ∙ 88 TBDME ∙ 63
RFC, Calling R/3 with MSWORD ∙ 89 TCP/IP ∙ 75, 77, 80, 81, 84
RFC, calling the operating system ∙ 84 TCP/IP destination ∙ 84
RFC, LOCAL_EXEC ∙ 84 TCP/IP FTP ∙ 77
RFC, remote function call ∙ 19, 20, 66, 76, TCP/IP FTP destination ∙ 77
77, 79, 80, 81, 82, 83, 84, 85, 87, 88, 89, TCP/IP network ∙ 80
90, 91, 92, 93, 96, 102, 107, 121, 143, Terminolgy ∙ 34
145, 148 Terminology ∙ 32, 34
RFC, troubleshooting ∙ 93 THEAD ∙ 27, 28, 30, 40, 71, 72, 82, 83
timed batch job ∙ 98
rfc_remote_exec ∙ 84
TLINE ∙ 27, 30, 71, 82, 83
rfc_remote_pipe ∙ 85
TNAPR ∙ 55, 57, 119
RFCEXEC ∙ 84, 85
Transaction BALD ∙ 59
RSNAST00 ∙ 58
Transaction BALE - Main ALE Menu ∙ 19,
RSNAST00, send NAST messages ∙ 56
20, 95, 98, 99, 147
RSNASTED processes IDoc ∙ 57
Transaction BD10 ∙ 20, 98
RSNASTED(EDI_PROCESSING) ∙ 57
Transaction BD50 ∙ 64
RSNASTED, send IDocs from NAST ∙ 57
Transaction BD64 ∙ 103
S Transaction BDBG ∙ 99, 100, 109
SALE - ALE and EDI Customizing ∙ 19, 20, Transaction FILE ∙ 66
38, 64, 99, 101, 102, 106, 113, 147 Transaction SM37 ∙ 56
sales order ∙ 12, 22, 33, 43, 74, 75, 140, 142 Transaction SM57 ∙ 66
Sample Inbound Routine ∙ 30 Transaction SM58 ∙ 121
Sample Outbound Routine ∙ 27 Transaction SM59 ∙ 20, 38, 77, 84, 106, 107
Sample workflow handler ∙ 120 Transaction SO10 ∙ 26, 28, 40
SAPGUI ∙ 81, 84, 87, 88, 91, 93 Transaction SWLD ∙ 60, 120, 121
SAPGUI Automation Server ∙ 87 Transaction SWO1 ∙ 49, 109, 116
SAPGUI installation ∙ 87, 88, 91, 93 Transaction WE05 - Monitor IDocs ∙ 20, 21,
SAPoffice mail ∙ 120 22, 24, 59, 147
SapScript ∙ 26, 28, 54, 57, 119 Transaction WE20 – edit partner profile ∙
SDK ∙ 87 66, 76, 105
segment ∙ 11, 15, 16, 26, 27, 28, 31, 37, 40, Transaction WE21 – edit ports ∙ 20, 66, 77
41, 66, 72, 74, 77, 112, 139, 140, 147 Transaction WE30 - Edit IDoc type ∙ 12, 15,
Segment Type ∙ 12 21, 22, 35, 66, 74, 147
SERVER_EXEC ∙ 84 Transaction WE31 ∙ 40
SHDB ∙ 26, 125, 126, 129, 130, 132 Transaction WE31 - Edit Segment type ∙
SSWETYPEOBJ ∙ 121 12, 16, 35, 38, 40, 42, 66, 147
standard IDoc processing mechanism ∙ Transaction WEDI - Main EDI Menu ∙ 17,
14, 70 19, 20, 24, 43, 76, 99, 147
standard text element ∙ 26, 28 trigger ∙ 51, 54, 57, 59, 61, 62, 77, 96, 101,
status log ∙ 31, 67 109, 115, 116, 118, 119, 121
Storage location data ∙ 15 Trigger from change document ∙ 60

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 156 (Section=26)
Index 157
Index
Trigger IDoc send ∙ 51 Workflow ∙ 33, 51, 59, 60, 62, 98, 109, 115,
Trigger via ALE Change Pointers ∙ 61 116, 117, 118, 119, 120, 121, 123
Trigger via NAST ∙ 54 workflow chain ∙ 51
Trigger via RSNAST00 ∙ 56 Workflow event ∙ 59, 60, 98, 109, 115, 116,
Trigger via workflow ∙ 59 117, 118, 120, 123
triggering event ∙ 95, 96, 98 Workflow event coupling ∙ 117
Troubleshooting, RFC ∙ 93 Workflow event linkage ∙ 117
Workflow from change document ∙ 60
U
UNIX ∙ 8, 79, 80, 81, 84, 143 Workflow from change documents ∙ 118
Workflow from messaging (NAST) ∙ 119
V Workflow handler ∙ 120
V_TBD62 ∙ 64 Workflow handler, how to ∙ 120
V61B ∙ 55 Workflow, send SAPoffice mail ∙ 120
VA01 ∙ 22, 55
VA02 ∙ 89, 92 X
VBA ∙ 88, 89 X.12, ANSI ∙ 139, 140

For examples and updates check out http://idocs.de

VDA ∙ 4, 8 XML ∙ 139, 141
XML – Extended Markup Language ∙ 7, 8,
Visual Basic ∙ 84, 87, 88, 89, 90
10, 34, 35, 137, 138, 139, 141, 142, 143,
Visual Basic, RFC via OLE ∙ 88
144, 150
Visual Basic, RFC with WORD ∙ 89
Y
W YAXX_THEAD ∙ 27, 28, 30, 31, 40
W3C ∙ 137, 138, 139, 144, 150 YAXX_TLINE ∙ 27, 28, 30, 31
WF_EQUI_CHANGE_AFTER_ASSET ∙ 120
WORD ∙ 88, 89, 90 Z
Z1ZAXX_KNA1_CHANGED ∙ 112

 1999,2000 Axel Angeli et al. - SAP R/3 Guide to EDI http://idocs.de

cook.doc Total pages 177; Printed: 2000-Jan-16-20:10; Page 157 (Section=26)