REMOTE TEACHING & LEARNING USING GOOGLE SUITE: A Toolkit

for the New Normal in Education

Resources curated by Sheryl Satorre-Estella 1
Table of Contents Google Calendar 32
Google Drive 34
About this Toolkit 3 Google Docs 35
The G Suite for Education Landscape 4 Google Sheets 36
FAQs: G Suite for Education 5 Google Slides 37
Google Classroom 8 Google Forms 38
Google Classroom Basics 9 Google Keep 39
Setting-up your Classes 10 Google Jamboard 40
Adding People 11 Chrome Canvas 41
Adding Class Materials & Topics 13 YouTube Studio 42
Creating Assignments 14 Google Sites 43
Turning-in Assignments 15 Summary of G Suite Products 44
Creating Group Assignments 16 Alternative EdTech Tools for Virtual Meetings and Classes 46
Using Quiz Assignment and Question 17 Zoom 47
Grading & Giving Feedback 18 Facebook Messenger 48
Communicating using Google Classroom 20 Asynchronous Learning Tools 49
Alternative Ways to Communicate 24 Other EdTech Tools 50
Conducting Virtual Classes with G Suite Products 25 G Suite for Education Hacks 51
Google Meet 28 Other Resources for Remote Teaching & Learning 53
Google Mail 30
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About this Toolkit

Howdy! Sheryl here.

I'm happy to share with you this guide to remote

teaching and learning. This toolkit is a result of
curating online resources on Google Suite and other
educational technology tools that help me improve
my productivity and classroom management.

To use this toolkit, simply click on the video thumbnail

or the hyperlinked text that directs you to an online
resource.

Enjoy!

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The G Suite for Education Landscape

Google Suite for Education is a suite of free Google tools and services that are tailored for schools and
homeschools. It is available globally to all educational institutions that qualify. With G Suite for Education,
educators can create opportunities for learning, streamline administrative tasks, and challenge their students to
think critically—all without disrupting current workflows.

Create classes,
wikis, and drag
& drop notes,
images and
Communicate & schedule virtual meetings checklists
with students, parents/guardians and
teachers

Create documents,
Browse & manage files
spreadsheets,
presentations, surveys and and information on the
web
quizzes

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FAQ: How much is G Suite for Education?

● G Suite for Education is free and includes user accounts. It provides 10, 000 user licenses.

FAQ: What’s the difference between G Suite for Education and G Suite Basic?

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FAQ: Who are the users of G Suite for Education?

● G Suite for Education users are teaches, students, school administrators or anyone working in an
educational institution.

FAQ: What do you mean by school email system in G Suite for Education?

● This is an email system setup for your university that is powered by Google (for ex:
xxxxx@universitydomain). Teachers, employees, administrators and students in a university can avail
this email. By having this university email the teacher can access all the G Suite for Education tools
and services for free.

FAQ: What’s the difference between G Suite for Education and G Suite Enterprise for Education?

● G Suite Enterprise for Education includes all the features in G Suite for Education, plus premium tools
like enhanced security, more control, and robust video meetings.

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FAQ: How much storage do users get with G Suite for Education?

● Each user has unlimited storage for Google Drive, Gmail, and Google Photos. If there are 4 or fewer
users in your organization, each user gets 1 TB of storage.

FAQ: What is the uptime for G Suite services?

● Gmail, Google Calendar, classic Hangouts, Drive, and Sites are guaranteed to be available at least
99.9% of the time.

FAQ: Can I create a Google Classroom class using my regular Gmail account?

● Yes

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Google Classroom

Google Classroom is a free web service, developed

by Google for schools, that aims to simplify
creating, distributing, and grading assignments in
a paperless way. The primary purpose of Google
Classroom is to streamline the process of sharing
files between teachers and students.

Google Classroom combines Google Drive for

assignment creation and distribution, Google Docs,
Sheets and Slides for writing, Gmail for
communication, and Google Calendar for
scheduling.

Google Classroom 101

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Google Classroom Basics

Google Classroom is designed to help teachers create and

collect assignments paperlessly and digital collaboration to
classrooms. With this education-friendly platform, the
teachers can:
● manage classes seamlessly integrated with other
products in the Google Suite.
● digitally organize, distribute, and collect assignments,
course materials, and student work.
● communicate with students
● provide timely and meaningful feedback on their
assignments and assessments

About Classroom
Classroom features & benefits
About Classroom accounts
What’s new in Classroom?
How do I sign in to Classroom?
Change your profile photo and password

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Setting-up your Classes

Setting-up your classes in Google Classroom works the same with how you set-up your traditional class. Using the
platform, you can set up the class profile, grading system, provide course outline/syllabus, and customized permission
settings for students. As a teacher, you can duplicate, archive and/or delete your classes, and even transfer ownership to a
co-teacher.

Create a class
See or change class details
See your class information
Set students permission to post and comment
Setting up grading system
Copy a class
Reorder your class cards
View due dates and events on your calendar
Open your Google Drive folder as a teacher
Open your Google Drive folder as a student
Archive or delete a class
View archived classes
Transfer ownership of a class How to Use Google Classroom - Full Tutorial for Beginners

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Adding People

People in the Google Classroom are categorized into:

● Students enrolled in a class
● Teacher(s), if team teaching is applicable in a
class
● Parents/Guardians (available in G Suite for
Education and G Suite Enterprise for
Education)

Invite your students to a class

Join a class as a student
Add a co-teacher to a class
Join or leave a class as a co-teacher
Unenroll from a class
Remove a student from a class
Remove a co-teacher from a class

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Adding Students, Parents/Guardians & Co-teachers

How to Invite Parents/Guardians

(available in G Suite for Education and G
Suite Enterprise for Education)

How to Invite Students How to Invite Teachers

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Adding Class Materials & Topics

Resources may be in the form of materials (such as handouts, e-books, lecture presentations, and other
instructional resources you share with your students), or course topics. Topics are essential in managing
your class since they help you organize the materials you shared, assignments, and assessments you
gave.

Introduction to Materials in Google Classroom Introduction to Materials in Google Classroom

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Creating Assignments

The Assignment is one of the key features in Google Classroom. When you create an assignment, you
can post it immediately, save a draft, or schedule it to post at a later date. After students complete and
turn in their work, you can grade and return it to the students.

Create an Assignment

Turn on originality reports (for teachers)*

Run an originality report (for students)*

Read an originality report (for students)*

View an originality report (for teachers)*

*available in G Suite for Education and G Suite

Enterprise for Education
Creating Assignments

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Turning-in Assignments

Depending on the assignment, students can turn in

a personal document you assigned to them, create
their own Google Doc, or add files to the
assignment. If students need to edit the work they
turned in, they can unsubmit the assignment. But
any assignment turned in or marked done after the
due date is recorded as late.

Completing Assignments

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 Creating Group Assignments

Assigning Group Work in Google Classroom How Students Complete a Group Work

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 Using Quiz Assignment & Question

How to Use Quiz Assignment How to Use Question

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Grading & Giving Feedback

The Google Classroom provides teachers a facility to grade and give feedback to student's work. Using
it's grading facility, the teacher may input score directly to the student's output or use rubric.
Feedbacking may either be in a form of direct comments or email.

Grade with rubric

Grade and return an
assignment
Grade and return question
answers
Add grade category to post

Grading in Google Classroom Using Rubrics

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Grading & Giving Feedback

Give feedback on assignments

Draw or write on student’s work
Email students with the same work status
View or update your grade book
View all of a student’s work in one place
View student’s work on the To-do page

Using Comments to Give Feedback

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Communicating using Google Classroom

Google Classroom allows its users to communicate, such as:

● Teacher to Students and Co-teachers

● Students to Teachers and Classmates
● Teacher to Parents/Guardians
● Teacher to All

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Teacher to Students and Co-teachers Communication

In addition to assigning, grading, and giving feedback to student's work, Google Classroom allows you
to communicate with your students either general class announcements (using Stream page) or via
email. Teachers who want to communicate with co-teachers in the Google Classroom can use the
Stream page and email.

Post announcements for your students

Randomly select a student
Email your students
Share a web page with your students
Share content from a mobile device

Using Stream Page

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Students to Teachers and Classmates Communication

As a collaborative learning environment, students can also communicate with their teachers and
classmates in the Google Classroom. They can do this by posting in the Stream page, sending emails to
teachers/classmates, and mentioning/tagging classmates in public posts.

Post to Stream page (students)

Email your teacher or classmates (students)
Mention classmates in your posts (students)

Communicating with Classmates

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Teacher to Parents/Guardians Communication

Parents and guardians added to the Google Classroom can receive email summaries* to keep them
informed of current and upcoming events. The email summaries may be sent to parents/guardians in a
daily or weekly basis, and contain works accomplished by the student, missing works, due dates, and
upcoming class activities and events.

Classroom email summaries for parents/guardians*

About parents/guardians email summaries*
Setup parents/guardians email summaries*
General Email Summaries (FAQ)*

*available in G Suite for Education and G Suite Enterprise for Education

Google Classroom for Guardians Tutorial

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Alternative Ways to Communicate

If you are using a regular Gmail (G Suite Basic) for your Google Classroom and cannot fully utilized the
Email Summaries for Parents/Guardians feature, here other alternatives for you to explore:

● If the student is below 13 years old:

○ Ask the parent to create a Gmail account on behalf of his child. This Gmail address will be
used in joining a Google Classroom. This way both the parent and child have access to
the classroom; or
○ Ask the parent to create a Google account for his child through the Family Link App.
● For students 13 years old and above:
○ Maintain a mailing list of the parents or guardians. This can be done through the
enrollment form (parent's email must be provided) or a simple Google Survey. Send
weekly announcements on the upcoming class activities and events to parents via email.
For students who need special attention, then a private email to the parent will do.
● Facebook Messenger 👌

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Conducting Virtual Classes using G Suite Products

Survey students Lesson

for preferred planning
time, and
schedule virtual Dissemination of virtual
classes class schedules

Conduct virtual Create handouts, lecture

meetings presentations, group activities,
surveys/polls, interactive whiteboard,
notes & checklists

Create live
stream classes

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Conducting Virtual Classes using G Suite Products

Conducting a virtual class is different from doing it face-to-face.

There are so many variables (such as connectivity, availability of the
resources, time, technical skill) to consider. Nevertheless, with good
planning, virtual classes can be conducted in an engaging and
meaningful experience for the learners.
Here are tips I can recommend when conducting virtual classes:

1. Schedule is key
2. Use the right meeting platform
3. ‘Chunk’ the lessons
4. Focus on active learning
5. Always have a backup

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1. Schedule is key: Ask your students when is the preferred time for the virtual class, and make a
plan based on their preference. (Tip: Use Google Forms to survey your students' preferred time, and
Google Calendar to invite students for the scheduled virtual class.)
2. Use the right meeting platform: Decide which meeting platform that is fair for everyone. There are
dozens of virtual meeting platforms out there that you can experiment with. Keep in mind that when
deciding on a meeting platform, you need to always consider your students first. (Tip: Try conducting
virtual classes with Google Meet.)
3. 'Chunk' the lessons: If a lesson can be finished in 3 hours for a face-to-face class session, this is not
the case for virtual classes. Divide your lesson into segments of virtual classes. (Tip: Use Google Docs
and Sheets for lesson planning.)
4. Focus on Active Learning: Design a virtual class session that is a balance of an online lecture and a
set of active learning activities. (Tip: Use Google Docs, Sheets, Slides, Forms, Jamboard and Chrome
Canvas for real-time class activities.)
5. Always have a backup: Do screen recording while doing a virtual class. Share this recorded session
with your students who can't virtually attend the class due to circumstances. Sometimes when virtual
classes won't work but you have to explain important concepts to your students, then do a
pre-recorded lecture have it broadcasted via YouTube. (Tip: Use the Google Meet recording if you are
using the G Suite for Education plan, or other tools like ScreenCastify, QuickTime Player, OBS apps for
screen recording, and YouTube for broadcasting.)

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Google Meet

Meet is a video communication service developed by Google.

Why use Google Meet?

● Up to 100 members per call for G Suite Basic users, up to
150 for G Suite Business users, and up to 250 for G Suite
Enterprise users
● Ability to join meetings from the web or through the
Android or iOS app
● Ability to call into meetings with a dial-in number
● Password-protected dial-in numbers for G Suite Enterprise
edition users
● Integration with Google Calendar for one-click meeting
calls
● Screen-sharing to present documents, spreadsheets, or
presentations How to Use Google Meet
● Encrypted calls between all users
● Real-time, AI-generated closed captioning

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Google Meet

Introduction to Google Hangouts Meet

Setting-up a Conference Meeting using Google Meet
Setting-up Digital Office Hours
Adding Google Chat or Meet to Google Classroom
Using Hangouts in GMail
Facilitating Google Hangouts Meet
Whiteboard tools for Google Meet
How to share your screen in Google Meet
New adaptive meeting layouts and live captions in Google
Meet
Turn live streaming on or off for Meet (this feature is available
for G Suite Enterprise for Education) - requires IT admin to
turn-on this feature in the Google Admin Console
Google Meet Cheat Sheet

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Google Mail

Gmail is a free email service developed by Google.

Users can access Gmail on the web and using
third-party programs that synchronize email content
through POP or IMAP protocols. Gmail started as a
limited beta release on April 1, 2004 and ended its
testing phase on July 7, 2009.

Key Features:
● 15 gigabytes storage capacity
● Seamless integration to all G Suite products
● Spam filter
● GMail labs that allows users to experiment
different features
● Cross-platform & multi-language support
● ...and other advanced & new features that you
can experiment 👌

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Google Mail

Create Email Templates

Schedule email to send later
Out of Office vacation reply
23 Useful Gmail Tips And Tricks To Boost Your
Productivity

GMail Complete Tutorial

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Google Calendar

Google Calendar is a time-management and scheduling

calendar service developed by Google.

Features:

● Manage schedules, tasks and reminders

● RSVP for guests
● Seamless integration to all products
● Notifications
● Cross-platform & multi-language support
● ...and other advanced & new features that you can
experiment 👌

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Google Calendar

Time blocking with Google Calendar

Manage your TO DO Lists using Google Tasks
Out of Office Setting
Ultimate Guide to Google Calendar Settings

Google Calendar Full Tutorial

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Google Drive
Google Drive is a file storage and synchronization service
developed by Google. It encompasses Google Docs, Google
Sheets, and Google Slides, which are a part of an office
suite that permits collaborative editing of documents,
spreadsheets, presentations, drawings, forms, and more.

Features:
● Allows users to manage, store, and access files and
folders from any device (desktop and mobile)
● Provides collaboration facility -- where users can
work on the same file and/or folder at real-time
● Supports online and offline features
● Seamless integration to all G Suite products
● Cross-platform & multi-language support
● ...and other advanced & new features that you can
Google Drive Full Tutorial experiment 👌

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Google Docs

Google Docs is a word processor included as part of a free,

web-based software office suite offered by Google within
its Google Drive service

Features:
● Collaboration & revision history
● Multiple file types support
● Supports online and offline features
● Seamless integration to all G Suite products
● Cross-platform & multi-language support
● ...and other advanced & new features that you can
experiment 👌

Google Docs Full Tutorial

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Google Sheets

Google Sheets is a spreadsheet program included as part of

a free, web-based software office suite offered by Google
within its Google Drive service.

Features:
● Collaboration & revision history
● Multiple file types support
● Supports online and offline features
● Seamless integration to all G Suite products
● Cross-platform & multi-language support
● ...and other advanced & new features that you can
experiment 👌

Google Sheets Full Tutorial

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Google Slides
Google Slides is a presentation program included as part of
a free, web-based software office suite offered by Google
within its Google Drive service.

Features:
● Collaboration & revision history
● Multiple file types support
● Supports online and offline features
● Seamless integration to all G Suite products
● Cross-platform & multi-language support
● ...and other advanced & new features that you can
experiment 👌

Google Slides Full Tutorial Use Google Slides for Teaching.

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Google Forms
Google Forms is a survey administration app that is
included in the Google Drive office suite along with Google
Docs, Google Sheets, and Google Slides. Forms features all
of the collaboration and sharing features found in Docs,
Sheets, and Slides.

Features:
● Collaboration & revision history
● Multiple file types support
● Supports online and offline features
● Seamless integration to all G Suite products
● Cross-platform & multi-language support
● ...and other advanced & new features that you can
experiment 👌
How to Use Google Forms

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Google Keep Keep is a note-taking service developed by Google. Keep
offers a variety of tools for taking notes, including text, lists,
images, and audio.
Features:
● Users can set reminders which are integrated with
Google Now
● Text from images can be extracted using OCR and
voice recording can be transcribed
● Notes can be presented in single-column or
multi-column view
● Organization can be done by color-coding and labels
● Pin notes and collaboration with other Keep users in
real-time
● Seamless integration to all G Suite products
● Cross-platform & multi-language support
Google Keep Full Tutorial ● Quality of voice notes, synchronization and widgets
on Android home screen are really 🆒
● ...and other advanced & new features that you can
experiment 👌

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Google Jamboard
Jamboard is an interactive whiteboard tool developed by
Google.

Features:
● Handwriting, shape and sketch recognition
● Search, select and insert objects
● Offers different designs for boards and backgrounds
● Users can collaborate, share and present
● Seamless integration to all G Suite products
● Cross-platform & multi-language support
● ...and other advanced & new features that you can
experiment 👌

Google Jamboard Tutorial

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Google Chrome Canvas

Chrome Canvas is a progress web application developed by

Google that allows its users to make quick doodles that
automatically save to Google account.

Features:
● Basic toolbar consisting of pencil, pen, marker, chalk,
eraser tools, and color palette.
● Drawings can be exported as PNG file

Start doodling at https://canvas.apps.chrome/.

Chrome Canvas Tutorial

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YouTube Studio

Screenshot from YouTube Studio

YouTube Studio is the new home for creators. Here, you can
manage your channel, get insights that help you grow, and
stay updated with the latest news. YouTube Studio replaces
Creator Studio Classic and brings with it many changes and
YouTube Studio Full Tutorial new features.
With YouTube Studio, teachers can create YouTube channel
and share digestible video contents, and broadcast classes
via YouTube live. Learn to navigate YouTube Studio here.

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Google Sites Sites is a website-creation tool offered by Google. Users can
create website for free, without coding and within few
minutes.

Features:
● Themes , Templates, Sites Pages & Page Design
Layout
● Embed Sections
● Embed URL
● Upload Files & Folders View
● Material Design Layout
● Live Collaborate Editing
● WYSIWYG Drag & Drop
● Google Drive Integration
● Google Sites Help Center
Google Site Full Tutorial
● New Google Sites Help & Updates
● Google Sites Examples Community

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Summary of G Suite Products

Class
Schedules, Teacher
GOOGLE Live Resources Files and
Comm. Virtual Tasks & and/or Collaboration
SUITE Class Mgt streaming/ Content Folders
Services Classes Reminders Student Tool
PRODUCTS Broadcasting Creation & Management
Mgt Portfolios
Mgt

Classroom ✅ ✅ ✅ ✅ ✅ ✅

Meet ✅ ✅ ✅ ✅

Gmail ✅ ✅

Calendar ✅ ✅

Drive ✅ ✅ ✅ ✅

Docs ✅ ✅ ✅

Sheets ✅ ✅ ✅

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Summary of G Suite Products

Class
Schedules, Teacher
GOOGLE Live Resources Files and
Comm. Virtual Tasks & and/or Collaboration
SUITE Class Mgt streaming/ Content Folders
Services Classes Reminders Student Tools
PRODUCTS Broadcasting Creation & Management
Mgt Portfolios
Mgt

Slides ✅ ✅ ✅

Forms ✅ ✅ ✅

Keep ✅ ✅ ✅ ✅

Jamboard ✅ ✅ ✅

Chrome
✅ ✅
Canvas

YouTube
✅ ✅ ✅
Studio

Sites ✅ ✅

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Alternative EdTech Tools for Virtual Meetings and Classes

There are several video conferencing services that you can use for
virtual meetings and classes. Each of these tools allows users to
communicate and collaborate via a secured and real-time platform.
The following are the two common video conferencing apps that you
can explore in your class:

● Zoom
● Facebook Messenger

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 Zoom is one of the powerful video conferencing tools that
Zoom educators can explore. Free users can host unlimited
meetings with 40-minute duration.

Why try Zoom?

● Ability to create breakout rooms for online group
activities
● Local video recording (MP4 or M4A)
● Meeting host can control participant’s audio,
presentation and screen sharing
● Attendance reports
● Group photo with all the participants 📸
● Zoom recently rolled out free access to premium
features (especially the unlimited hours for virtual
meetings with up to 100 participants) for educators
Zoom Full Tutorial
affected by COVID-19. 👏 👏👏
○ Just sign-up for Zoom using your university
email address

Download Super Easy Guide to Zoom here.

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Facebook Messenger

Facebook Messenger is the go-to video messaging app

used by everyone.

Why try Facebook Messenger?

● Loved by the Gen Zs and Millennials
● Very familiar and easy to use
● You can host a virtual meeting with a maximum 50
participants in a group video call.
● You can share your screen in a video call.

Screen Sharing in Facebook Messenger App

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Asynchronous Learning Tools

If virtual meetings & classes can’t be done due to

circumstances, asynchronous methods of teaching and
learning may be utilized. We can do this through a
recorded video presentation that we will share to our
students so they could review it at a later time.

Here are the different ways in which teachers can

record their lecture session:

● Record your screen using MS PowerPoint

● Use voice narration and background music in
Google Slides
● Record your computer screen in Windows 10
using Xbox Gamebar
● Record your screen using QuickTime Player
(Mac OS)
● Record your screen using OBS Studio
● Record your screen using Screencastify (Google
Chrome extension)

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 Other EdTech Tools

There are other educational technology tools that you can use. For
the purpose of sharing alternative products, here some of the
favorite apps that you may want to try.

Content Management, Workflow & Collaboration:

● Box
● Dropbox
● OneDrive*

Interactive Whiteboards, Brainstorming & Digital Workspace:

● Miro
● Mural
● Conceptboard

Class Notes, Tasks & Wikis:

● Evernote
● Notion**

*sign-up for Microsoft Email Service (Outlook) to get OneDrive access

**sign-up using university email to get premium features for educators
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G Suite for Education Hacks

3 Tips to organize your Google Classroom

How to use comments bank in Google Classroom
How to use Gmail + Keep notes + Google Calendar together
Simple organization system for school/work/life using Google Keep and Calendar
How to use originality reports in Google Classroom and Assignments (available in G Suite for Education & G Suite Enterprise for
Education)

Reusing a post in Google Classroom

How to organize your Google Drive
Google Keep in Google Classroom
Student Guide to Google Classroom
Google Classroom Tutorial for Students
Google Classroom Tutorial for Parents/Guardians
Parent/Guardian email summaries FAQs (available in G Suite for Education & G Suite Enterprise for Education)
Help students keep their ideas authentic
Introduction to Originality Reports
How to use originality reports in Google Classroom
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G Suite for Education Hacks

Troubleshooting for teachers

Troubleshooting for students
Tips for using Forms quizzes with Google Classroom
G Suite Updates
Classroom FAQs
Classroom mobile app FAQs
6 Tips for for getting started with Google Classroom
4 Ways to give meaningful feedback in Google Classroom
10 Tips to support students with slow internet connection
70+ Awesome apps that integrate with Google Classroom

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Other Resources for Remote Teaching & Learning

Remote Learning Resources for School Closure

Online Learning Ideas
Teach from Home
TED-Ed: Lessons Worth Sharing
Check-in Guide for Virtual Meetings
So You Want to Host a Web Meeting?
Virtual Meeting Etiquette

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For inquiries, please send your email to [email protected].

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