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Remote Work Policy For (Company Name)

This remote work policy outlines eligibility requirements, standard office rules, a 30-day review period, communication expectations, and guidelines for reimbursable expenses and company equipment for remote employees. It also addresses work plans, insurance coverage, security of information, tax implications, and terms for terminating the remote work agreement. Employees must submit a completed Remote Work Guidelines form for approval to be considered for remote work.

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Bee Kay
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
103 views

Remote Work Policy For (Company Name)

This remote work policy outlines eligibility requirements, standard office rules, a 30-day review period, communication expectations, and guidelines for reimbursable expenses and company equipment for remote employees. It also addresses work plans, insurance coverage, security of information, tax implications, and terms for terminating the remote work agreement. Employees must submit a completed Remote Work Guidelines form for approval to be considered for remote work.

Uploaded by

Bee Kay
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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REMOTE WORK POLICY

FOR [COMPANY NAME]


Please read the Terms and
Conditions, complete the Remote
Work Guidelines form and return to
Human Resources for approval.

Disclaimer:
Policy should be reviewed by legal counsel
to ensure that all local, state, and federal
regulations have been met. Please do so
before making it available to all employees.
Part I: Terms and Conditions

ELIGIBILITY
Consideration for remote work requires a written recommendation from a direct supervisor. Qualification will be determined in
regards to the individual’s job duties and position. All employees may not qualify. Eligibility will be determined and finalized by
Human Resources.

STANDARD OFFICE RULES


Remote worker must comply with all company rules and practices listed in the Employee Handbook. Guidelines for employee
benefits and compensation remain the same.

PILOT REVIEW PERIOD


Employee is subject to a 30-day review period during which supervisor may require weekly status updates to discuss work
progress and establish upcoming goals. Contract will continue permitting good standing.

WORK PLAN
Supervisor is encouraged to submit a formal work plan for the remote worker. The plan will identify and outline areas of
responsibilities, daily tasks and measurable long term objectives.

COMMUNICATION
Remote worker must be available by phone and email during core company hours and present for all mandatory staff meetings.
All client meetings are to be conducted on a client or company site. Any exceptions require permission from supervisor.

COMPANY EQUIPMENT
Necessary equipment, hardware and software for the job will be available for loan upon request. Equipment is to be used by the
employee only and strictly for company-related projects. All items provided by the company must be listed in the employee’s
Remote Work Guidelines, approved for off-site use and returned to the office upon request.

INSURANCE COVERAGE
Company is only responsible for insuring items on loan. Personally-owned equipment is covered by the individual’s homeowner’s
insurance policy.

LIABILITY
Remote worker will be covered by worker’s compensation. Stipulations do apply. Liability is limited to injuries acquired in the
employee’s designated home work area, during the agreed-upon work hours AND while performing job functions.

REIMBURSABLE EXPENSES
In order to receive reimbursement, employees need to have prior approval from supervisor and submit an expense report. Costs
not specifically mentioned will be dealt with on a case-by-case basis, taking into account the amount and purpose of expense.
The company will pay for work-related voice and data communication charges. The following costs are not reimbursable:
furnishings for designated workspace, office supplies not stocked, etc.

SECURITY OF INFORMATION
Employee is responsible for keeping documents, sensitive business data and other work-related materials confidential and
secure in the home office location. The employee must comply with the guidelines of proper use of information technology found
in the Employee Handbook.

TAX DEDUCTION
Employee is responsible for any income tax implications of remote work. The company will not provide tax guidance and
encourages employees to consult with a qualified tax professional regarding any home office-related deductions.

TERMINATION OF AGREEMENT
Both the company and the employee have the right to terminate the remote work arrangement at any time - by written or verbal
notice. Failure to comply with Terms and Conditions may be cause for disciplinary action and/or termination of the agreement.
Part II: Remote Work Guidelines

A. EMPLOYEE INFORMATION

Full Name:
Job Title:
Department:
HR Contact:
Supervisor:

B. DESIGNATED WORK AREA

Address:
Phone Number:
Description of Workspace:

C. REMOTE WORK SCHEDULE AND HOURS

DAY START END


Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

D. REQUEST FOR COMPANY EQUIPMENT

The following items have been approved for purchase / loan:

E. AUTHORIZATION FOR REMOTE WORK

I have read and agree to the Terms and Conditions of this policy, as well as the attached Remote Work
Guidelines, and I agree to the duties, obligations, responsibilities, and conditions outlined in these
documents.

Should any changes occur to the information I have provided above, I am aware that it is my duty to
inform my supervisor and Human Resources to initiate completion of an updated agreement. I understand
that a copy of the agreement will be kept in my personnel file.

Employee Signature:
Supervisor Signature:
HR Contact Signature: Date:

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