Date: - 7/07/2020

WORK ORDER

To,
ABC
A/P: Pune,

PAN:

Contact No-

Kindly Attention: - Mr.ABC

Subject: Work Order for Masonry Work on Item Rate Basis at Our Project

Dear Sir,
With reference to the discussions and negotiations with you for Masonry Work on Item
Rate Basis at Our Project We are glad to issue this work order.

Quality and timely completion of work with safety is the essence of this contract. If it is
found at any time, any negligence or violation to quality and time, the work may get
terminated with immediate effect. This site should be totally accident free and safety
precautions must be followed. If any accident or death occurs on site, it will be all your
responsibility and the work may be terminated.
All other terms and conditions are applicable as an annexure.
You are advised to Mobilize Manpower to start the work within 7 days of letter of intent
and follow the schedule.
Thanking you,
Received& Accepted

Authorized Signatory ABC

Enclosed: - Following Annexure:--
1) B.O.Q. – Annexure I
2) Special Terms and Conditions– Annexure II
3) General Terms and Conditions– Annexure III
4) Safety Undertaking – Annexure IV
 ANNEXURE I
BILL OF QUANTITIES & SCHEDULE OF RATES

Total
Sr.No. Particular. QTY Unit Amount
Rate
Providing and constructing at all levels with
specified thickness walls with fly ash bricks of
approved quality and make confirming to IS:12894-
1989 with a crushing strength of not less than 50
Kgs/Sqcms in CM 1:4 with River sand and 100mm
RCC band for and below 150 mm thk wall shall be
provided with reinforced with 2 nos. Tor 8
longitudinal bars and Tor 8 at 200c/c transverse
reinforcement scrap steel anchored in RCC
1 420.40 sqm 1853.08 779033.98
structure using anchoring grout at every 1.5 meter
with M20 concrete mix for the full length of the
wall including all scaffolding, ladders, platforms and
staging, packing the junction of wall with ceiling
with antishrinkage compound and plant required
for the execution of the work. Bearing blocks of
concrete or bricks in mortar courses will have to be
introduced where required.

 PAYMENT TERMS AND TAXES :-

Payment will be done as per Activity Target Sheet as below:
1) Payment will be released within 15 days as per given work in Activity Target Sheet
after certification of bill subject to completion of that particular work stage with all respect
in time. Any incomplete work will not be considered for payment. If in case the
Contractor fails to complete the given stage even after given time extension, payment will
not be made for that part of work.
2) 5 % Amount of each R.A. Bill will be retained as Security Deposit, which will be
released after the defect liability period of 6 calendar months.
3) T.D.S will be deducted from each R.A. bill as per rules and regulations.
4) Payment will be strictly made as per given in Activity Target Sheet. Hence
contractor should co-ordinate with Project In-Charge or Engineer In-Charges about
target given Activity Target Sheet

Agreed & Accepted

Prepared By Project In-Charge Authorized Signatory
Contractor
 ANNEXURE II

SPECIAL TERMS & CONDITIONS

A) CONTRACTOR’S SCOPE :
 Required tools& tackles for masonry work required should be of good quality
and will be arranged by contractor at his own cost.
 Day to day cleaning/housekeeping is contractor responsibility.
 Any fallen mortar should be collected at the end of the day and reused after
proper screening on next day.
 Shifting of material should be as per requirement, if any material in excess
should be shifted to next floor or stock yard after the completion of Work.
 Wetting the surface of Masonry work at least 12 hrs before plaster works.
 Wastage of material will be debited and recovered from his RA Bills.

 Work should be executed in line and level and as per quality checklist at site and should
be verified by the engg. In-charge, without which payment will not be released.
 No extra payment will be paid for Re-work due to bad workmanship.
 All the company machineries and assets would be handled carefully by the contractor.
If any damage, theft the same would be recovered from the contractors RA bills.
 On completion of work, floor should be cleaned with required chipping on floor and
material should be shifted as per instruction of site engg.
 The Procedure of works should be understood by the contractor from site engg. Before
starting of work.
 All the quantities will be finalized as per actual site measurements. All openings above
10sqft will be deducted.
 If contractor wish to terminate the contract or discontinue the work he should inform
the project in charge/manager before hand writing at least 30 working days, stating the
reasons to do so. If the work is stopped without written intimation to project In
charge/manager, dues to contractors shall be withheld and will not be given until
another contractor is not finalized and mobilized.
B) COMPANY’S SCOPE :--
 Providing Labor Hutments, with drinking water and sanitation facility at suitable
locations.
 Providing arrangement for Water Supply & Electric supply at place of work.
 Safety PPE set would be provided by company to contractor on returnable basis.
If not returned, the same would be recovered from RA Bills.
 For Night Work, required Metal Halide Lamps/Halogen Lamps along with
cables/wires would be provided.
 Company will provide material list, material mixing pan, farma, scaffolding
material.

Agreed & Accepted

Prepared By Project In-Charge Authorized Signatory
Contractor
 ANNEXURE-III
GENERAL TERMS & CONDITIONS

1) CONTRACTOR’S FUNCTIONS
1.1 The Contractor will mobilize his active manpower within seven days of Letter of
Intent/Labour Work Order and the work shall commence immediately. He shall construct
necessary site office at his own cost.
1.2 All works shall be carried out as per approved drawings and will be paid at unit rate
indicated in the BOQ Rate shall be valid for any variation in quantity. No escalation in the
rates is applicable during the period of the contract.
1.3 The contractor shall give all reasonable facilities of access, use of road, etc. to the other
contractors at site and shall keep the roads; drains and building area clear of heaps. As per
direction of site In charge, material should be stacked properly and shifted wherever
directed. The Labour contractor shall return all empty bags of cement to store keeper before
demanding further cement for any work on that/ next day’s work.
2) SAFETY AT SITE
2.1 The contractor will observe all statutory and legal requirements by Central and state
Government applicable to the work as well as any local regulations applicable to the site
issued by the Owner/ Consultant or other authority, and collaborate with the owner /
Consultant in all matters connected with safety. The Contractor shall in particular observe
and comply with safety procedures, work permit systems and any other such regulation of
the owner, in force from time to time. Contractor shall work safely and provide his
people/staff with all safely appliances at work. Work will be carried out as per best safety
standards and practice. Client will specify the safety standards from time to time.
2.2 Night work will be permitted only with prior approval of Owner/ Consultant. Owner
may also require contractor to operate extra shifts over and above normal day shift to ensure
completion of contract on schedule, if in his opinion such work is required. Permission for
such work can be given only after providing adequate supervision by contractor to Owner/
Consultant’s satisfaction. Also, the Contractor will ensure that no disturbance is caused to
neighboring people.
2.3 The Contactor shall observe and comply with safety procedures, work permit systems
and any other such regulations/ procedures of Owner and also ensure that children of
workers are not allowed within the working area. All necessary personal protection
equipment’s to workers and staffs as per safety rules such as safety belts, helmets, safety
shoes etc. shall be provided during construction. The Contractor will install a safely net all
around the building for the safety of people working on the ground.
2.4 If at any time Contractor’s methods, materials or equipment’s appear to Owner/
Consultant to be unsafe, inefficient or inadequate for securing safety of workmen or the
public, the quality of the work or the rate of progress required, he may order Contractor to
ensure therein safety, and increase their efficiency and adequacy, and Contractor shall
promptly comply with such orders.

Agreed & Accepted

Prepared By Project In-Charge Authorized Signatory
Contractor
 3) CLEAN UP OF THE WORK SITE
3.1 On completion of the work, the work, the Contractor shall clear away and remove from
site all surplus materials; rubbish and temporary works of every kind and leave the whole of
the site clean to Owner’s full satisfaction. The final payment shall be made to the contractor
only after the site has been completely cleared of all unwanted material and temporary
works of all kinds and a certificate to this effect has been obtained from the owner.
4) GUARANTEE
4.1 The work shall not be considered as complete until Owner has certified in writing that
they have been virtually completed. The defects liability period of 6 months shall
commence from the date of such certificate. In case, bad workmanship develops in the work
before the expiry of the defects liability period, Contractor, shall rectify or remedy the
defects at his own cost
5) CONTRACTOR’S PERSONNEL
5.1 Contractor shall function as a fully responsible labour contractor and employ competent
unskilled, semiskilled and skilled labours, watchmen, supervisors and engineers for the
duration of the contract in sufficient numbers to maintain the rate of construction as per the
completion schedule to the complete satisfaction of the owner.
5.2 The contractor shall depute at least one qualified and well-experienced Sr. engineer and
one Sr. Supervisor to look after the site continuously. Apart from the above personnel, the
contractor shall visit at least thrice in a week for progress review and management.
5.3 Contractor’s representative shall be posted at site and shall be available at site for the
entire duration of contract.
5.4 Contactor shall furnish Owner daily labour report showing by classification the no. of
employees engaged in the work. The Contractor shall also submit report of daily work done
with quantity of work done and the material consumed.
5.5 Contractor shall ensure that he pays is men regularly their wages, overtime and other
compensations. In case Contractor does not make such payments regularly, Owner will be
in his right make such payments and deduct the same from Contractor’s progress payment.
Contractor shall fully comply with statutory requirements and submit records to Owners as
per Owner’s requirement.
5.6 Contractor shall not remove/ withdraw any of his engineers, supervisors or laborers
from the work without prior approval/ consent of Owner.
5.7 If in the opinion of the Owner, some of the Contractor ‘s employees are not fit for the
work due to any reason, then contractor shall remove such persons from the site
immediately and replace new employees within a reasonable time.
5.8 No extra payment shall be made to the Contractor for over time working of labours and
supervisory staff.
6) TIME AND ORDER COMPLETION
Time is the essence of the contract.
6.1 Contract shall complete the work on/before the “Date of Completion” as mentioned in
the conditions of contract.
6.2 Contractor agrees that the work shall be commenced and carried on at such points, in
accordance with the schedule for the completion of the work as outlined in the contract.
Contractor declares that he has familiarized himself with the site and the right of way, with
all the local conditions, and with all the circumstances which may or likely to affect the

Agreed & Accepted

Prepared By Project In-Charge Authorized Signatory
Contractor
 performance and completion of the work, and that he has allowed for such conditions in the
preparation of this schedule. The progress of the work shall be checked at regular intervals,
deemed fit by owner and the percentage progress achieved should be commensurable with
the time elapsed after the award of contract. Entire scope of work, including cleaning.
7) LIQUIDATED DAMAGES
7.1 The time stipulated in the contract for the execution and completion of works shall be
deemed to be the essence of the contract. The contractor has to complete the work as per the
specified schedule mentioned in Exhibit 1, which is forming part of this work order. In the
event, the Contractor fails to execute, complete and deliver the work within the time
specified in the schedule, then the Contractor shall pay the Owner as and by way of
liquidated damages at Rs. 1000/- per day of delay subject to the maximum of 10% of the
total value of the contract. Owner may, without prejudice to any method of recovery, deduct
the amount for such damages from any amount due or which may become due to contractor.
In the event of extension of time being granted by Owner in writing, for completion of
work, this penalty clause will be applicable after expiry of such extension period.
7.2 Contractor shall promptly notify Owner any event or conditions, which might delay the
completion of work and the steps being taken to remedy such situation.
7.3 Owner, without assigning any reasons to Contractor may discontinue the work, in whole
or part, for such time as may be necessary. Extension of time may be granted to Contractor
for discontinuance of work so required.
8) CONTRACT PRICE/ RATE
Contract price shall include all traveling expenses to and from site, allowances, living
expenses, wages, salaries, overtime, benefits and all compensations for his skilled and
unskilled workmen, supervisory staff etc. insurance carried by Contractor for his workers,
workmen’s compensation and any other insurance required by the contract, cost of all
licenses and permits, loading, transport and unloading of all his tools and tackles,
instruments and construction aids to and from site, cost of providing office, tools room,
store, workshop, canteen, and all other facilities at site as may be required, cost of electric
power and performance of all services as required under the contract and satisfactorily
executing the complete work under the contract. The Contractor shall include all the above
in their quoted price. TDS on Labour Charges will be deducted as applicable. If
Government during the work period enforces any other taxes or levies, they will be
deducted as per Government guidelines. All future liabilities with regard to new and
existing taxes will be to the Contractors Account.
9) INSURANCE
10.1 Contractor shall insure his employees/ workmen against all risks of injury/ death
caused in the course of performance of the contractor. Likewise he shall also insure that his
subcontractor insures his employees/ workmen against all risks of injury/ death caused in
the course of performance of his Contract with the Contractor. Contractor and his
subcontractor shall be responsible for any compensation arising out of above injury/ death.
The Contractor shall also insure against theft and damages for material supplied by the
Owner. The copy of the insurance policy thus taken for his employees should be submitted
to the Owner within 15 days from the start of the work.
10.2 Contractor shall ensure compliance with statutory laws, rules and regulations of the
Central or State Government or any other authority such as Factories Act, Contract Labour

Agreed & Accepted

Prepared By Project In-Charge Authorized Signatory
Contractor
 Regulation and Abolition Act 1970, Workmen’s Compensation Act 1923, Minimum Wages
Act 1948, Employees State Insurance Liability Act, Payment of Bonus Act, Personal
Injuries (Compensation Insurance) Act etc. And any and all statutory modifications, thereof
in connection with employees engaged by him or his subcontractor in the work and shall
keep the Owner indemnified against any loss or liability arising out of his subcontractor’s
failure to abide by these ore any other laws in Force.
10) FINAL PAYMENT
10.1 Whenever, in the opinion of Owner/ Consultant, the work covered by the contract
has been completed, he shall prepare a final abstract showing the total amount of work done
by Contractor and its value under and according to the terms of the contract. From the total
value thus arrived, all previous payments shall be deducted and all deductions made in
accordance with the provision of the contract. Owner shall pay the reminder to Contractor
within 45 days after the date of Owner’s final certificate.
10.2 Payments of the retention amount (security deposit) shall be due after the defects
liability period of six calendar months as per stipulated pre-condition.
11) WITH HOLDING PAYMENTS
Owner may withhold part or whole of any payment claimed by Contractor, which in
opinion of Owner, is necessary to protect himself from loss on account of:
i) Defective work not remedied or guarantee not met.
ii) Claims filed against Contractor.
iii) Failure by Contractor to make payment for labour employed by him.
iv) Damage to other Contractors/ Owners or other property.
iv) Failure to meet the mutually agreed schedules.
v) Any other default of Contractor notified in writing by Owner.
12) DISPUTE TO BE FINALLY DETERMINED BY OWNER
The decision, opinion, certificate or valuation by Owner with respect to all or any matters of
this contract shall be final and binding on contractor. On all technical matters the decision
of Owner/ Consultant or their authorized representative will be final.

Agreed & Accepted

Prepared By Project In-Charge Authorized Signatory
Contractor
 ANNEXURE IV

SAFETY UNDERTAKING

To,

ABC
A/P: PUNE,

1. SAFETY AT SITE.
1.1 The contractor will observe all statutory and legal requirements by Central and state
Government applicable to the work as well as any local regulations applicable to the site issued by
the Engineer-In-Charge/ Consultant or other authority, and collaborate with the Engineer-In-Charge
/ Consultant in all matters connected with safety.
1.2 Night work will be permitted only with prior approval of Engineer-In-Charge/ Consultant.
Engineer-In-Charge may also require contractor to operate extra shifts over and above normal day
shift to ensure completion of contract on schedule, if in his opinion such work is required.
Permission for such work can be given only after providing adequate supervision by contractor to
Engineer-In-Charge/ Consultant’s satisfaction. Also, the Contractor will ensure that no disturbance
is caused to neighboring people.
1.3 The Contractor shall observe and comply with safety procedures, work permit systems and any
other such regulations/ procedures of Engineer-In-Charge and also ensure that children of workers
are not allowed within the working area. All necessary personal protection equipment’s to workers
and staffs as per safety rules such as safety belts, helmets, safety shoes etc. shall be provided during
construction. The Contractor will install a safely net all around the building for the safety of people
working on the ground.
1.4 If at any time Contractor’s methods, materials or equipment’s appear to Engineer-In-Charge/
Consultant to be unsafe, inefficient or inadequate for securing safety of workmen or the public, the
quality of the work or the rate of progress required, he may order Contractor to ensure therein
safety, and increase their efficiency and adequacy, and Contractor shall promptly comply with such
orders.
1.5 In case of any injury/incident falling of labour from any height without following above safety
norms. Also responsibility of sub ordinate working contractors labours at the time of working on
site at any level & any area of building is Contractors Responsible.
1.6 The Contractor must follow all the Safety norms as per Safety IS Codes.
1.7 As a safety Precaution, the contractor / Contractor’s Employee must not tap or tamper any of
the electrical installation provided in the room and labour camp or from common area. Such type of
mistake is risky & hazardous to life, any Contractor employee found tapping/damaging electrical
installation will be liable for action by the management against the contractor & his employee.
While making of electricity or taping of electrical connection from any common point or room
point any injury/incident happens its total responsibility of contractor.

Agreed & Accepted

Prepared By Project In-Charge Authorized Signatory
Contractor