A PROJECT ON

“ONLINE ADMISSION SYSTEM”

SUBMITTED TO
RAJIV GANDHI PROUDYOGIKI VISHWAVIDYALAYA (M.P.)

In partial fulfillment for the requirement of VIII Sem of

BACHELOR OF ENGINERRING
(COMPUTER SCIENCE AND ENGINEERING / INFORMATION TECHNOLOGY)

YEAR 2016-2020

SUBMITTED BY:-
Prateek Bharadwaj(0905IT161041)
Sarthak Rusia(0905IT161049)
Shivangi Agrawal (090IT161055)
Shivani Jain(0905IT161056)

GUIDED BY :-
(MR. CP Bharghav)
Assistant Professor
Deptt. of CSE & IT ITM, Gwalior (M.P)

DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING / DEPARTMENT OF

INFORMATION TECHNOLOGY

INSTITUTE OF TECHONOLOGY & MANAGAMENT GWALIOR-474001

 INSTITUTE OF TECHONOLOGY & MANAGAMENT
GWALIOR

DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING /

INFORMATION TECHNOLOGY

CERTIFICATE

This is to certify that {Name of the students with roll numbers}, students of Bachelor of
Engineering (Computer Science & Engineering / INFORMATION TECHNOLOGY) VII
semester has developed a project on {Title of the} under the guidance of {name of the guide}
using {technology used} for the partial fulfillment of Bachelor of Engineering (Computer
Science & Engineering/ INFORMATION TECHNOLOGY) and submitted a satisfactory
Synopsis of the project. This work has not been submitted in part or full to this or any other
university for the award of any degree or diploma to the best of my knowledge.
We wish him/ her success in the future.

MR. CP Bhargahav
(Assistant professor)
Deptt. of CSE & IT
ITM,Gwalior(M.P.)
 Candidate Declaration

I/We {Name of the students with roll numbers}, students of Bachelor of Engineering (Computer
Science & Engineering/ INFORMATION TECHNOLOGY) VII semester, hereby declare that I/we
have developed this project on {Title of the project}. This synopsis is developed by me/us under the
guidance of {name of the guide} using {technology used}. I/We submit this synopsis report for the
partial fulfillment of the VII semester of Bachelor of Engineering (Computer Science & Engineering/
INFORMATION TECHNOLOGY). This work has not been submitted in part or full to this or any
other university for the award of any degree or diploma to the best of my/our knowledge.

Prateek Bharadwaj(0905IT161041)
Sarthak Rusia(0905IT161049)
Shivangi Agrawal (090IT161055)
Shivani Jain(0905IT161056)
 INSTITUTE OF TECHNOLOGY MANAGMENT GWALIOR (M.P.)
DEPARTMENT OF COMPUTER SCIENCE & ENGG./ INFORMATION
TECHNOLOGY

ACKNOWLEDGEMENT

At the outset, I would like to thank my guide MR.CP Bharghav, Department of Computer Science &
Engg., ITM GOI Gwalior for supporting to work on this project and providing me ample and valuable
guidance through the course of this project.

My sincere thanks go to Prof. MR.Manuj Mishra Department of Computer Science & Engg., ITM GOI
Gwalior for helping me in various ways.

I wish to thank DR. Rishi Soni, HOD, Department of Computer Science & Engg., ITM GOI Gwalior for his
continuous moral support.

I am equally grateful to DR. Meenakshi Mazumdar, DIRECTOR, ITM GOI Gwalior for providing me all
the necessary resources to carry out this project work. I would like to thank all the staff members in the
Department of Computer Science & Engg., Gwalior for their support.

Prateek Bharadwaj(0905IT161041)
Sarthak Rusia(0905IT161049)
Shivangi Agrawal (090IT161055)
Shivani Jain(0905IT161056)
 Index

Chapter 1. Introduction

1. 1 Aims, Objectives , Vision

Chapter 2.Project / Problem Selection

Chapter 3.Project Monitoring System

3.1 Gantt Chart

3.2 PERT Chart
3.3
Chapter 4. System Study

4.1 Existing System along with limitations/deficiencies

4.2 Proposed system along with intended objectives
4.3 Feasibility study
4.3.1 Operational
4.3.2 Technical
4.3.3 Economic
Chapter 5. System Analysis

5.1 Requirement Specification

5.2 System flowcharts
5.3 DFDs/HIPOs/ERDs
5.4 Sources of data

Chapter 6. Scope of the Project

Bibliography & Web References

Summary
As the name itself denotes , online admission system is basically made for students where they can apply
online through internet in a more convenient and transparent way.

Every year, students in thousands stand in queues for collecting admission / application forms and then
again for submitting the admission / application forms. This leads to problems in - managing the
applications, handle queries, & distribution of forms, collection of forms and then short-listing the
candidates resulting in annoyed parents and students alike. In addition to this, the admission process is not
transparent, leading to possibility for widespread malpractice.

The goal of 'Online Admission System' is to computerize the admission management system structure, its
related operation, and functionality to rectify these weaknesses. Also, the purpose is to provide support to
the administration and admission seeking candidates by providing a faster, transparent, and easy way of
maintaining records and utilize them for reference and further proceedings.

The increasing numbers of students seeking admission in the academic institutes (school, colleges, and
universities) are causing tremendous pressure on the administrative body of the institutes to manage and
arrange the admission process manually. It is difficult to conduct the process accurately and in timely
manner. Hence, the need for online admission is inevitable.

Managing admissions can be a huge task for a university or institutions. There are the university/institution
where entire admission process is handled manually, which is very slow and time-consuming. Now, it’s
high time to leave behind such traditional processes and go with computerized automated student online
admission system or e-Admission to speed up and make processes easy.

The online admission system integrates technology with the administrative/education process and is
beneficial for both the institution and the students alike. It acts as a new achievement factor in addition to
traditional sources of advantages.
 CHAPTER 1.

INTRODUCTION

OBJECTIVES / AIM OF THE PROJECT

Every year, students in thousands stand in queues for collecting admission / application forms and then again for submitting
the admission / application forms. This leads to problems in - managing the applications, handle queries, & distribution of
forms, collection of forms and then short-listing the candidates resulting in annoyed parents and students alike. In addition
to this, the admission process is not transparent, leading to possibility for widespread malpractice.

The goal of 'Online Admission System' is to computerize the admission management system structure, its related
operation, and functionality to rectify these weaknesses. Also, the purpose is to provide support to the administration and
admission seeking candidates by providing a faster, transparent, and easy way of maintaining records and utilize them for
reference and further proceedings.

VISION

Admission process in colleges and school has become a very painful and tedious process. With the number of students
increasing year and year, it has become essential for institutes to invest in a system that automates and streamlines the
student admission system. By investing in a system like online admission system, college/school can be succeeded in
various areas.

 Man Power Saving - Institutes don't need to allot additional manpower to manage heavy crowd.
 No longer require printing & storing forms.
 No longer require to collect forms of all the candidates and file them.
 Rapid & Flexible
 Real-time reports & graphs for analysis

Online Admission System is aimed at developing an online admission application for a college. This system
is an online system that can be accessed throughout the organization and outside as well with proper login
provided. Our system has two type of accessing modes, administrator and user. Student management system
is managed by an administrator. It is the job of the administrator to admit and monitor the whole process.
When a user log in to the system. He would only view details of the student. He can't perform any
changes .The system has two modules. They are

User Administrator

Students logging is to apply for the course by filling an applycation form provided by online. College
principal/administrator logging in may also access/search information put up by the students.
 CHAPTER 2

PROJECT/ PROBLEM SELECTION

PROBLEM SELECTION

The increasing numbers of students seeking admission in the academic institutes (school, colleges, and
universities) are causing tremendous pressure on the administrative body of the institutes to manage and
arrange the admission process manually. It is difficult to conduct the process accurately and in timely
manner. Hence, the need for online admission is inevitable.

Managing admissions can be a huge task for a university or institutions. There are the university/institution
where entire admission process is handled manually, which is very slow and time-consuming. Now, it’s
high time to leave behind such traditional processes and go with computerized automated student online
admission system or e-Admission to speed up and make processes easy.

The online admission system integrates technology with the administrative/education process and is
beneficial for both the institution and the students alike. It acts as a new achievement factor in addition to
traditional sources of advantages.
 CHAPTER 3

PROJECT MONITORING SYSTEM

PERT(PROGRAM EVALUATION AND REVIEW TECHNIQUE)

PERT is a network planning method for managing and controlling large one-time projects. It is atechnique
for scheduling complicated projects comprising many activities, some of which areinterdependent.
A PERT network is a flowchart like diagram that depicts the sequence of activities needed to complete a
project and the time or costs associated with each activity.
1. All of the major activities in the project are specified.
2. The sequences of these activities are determined
3. A network diagram a graphic depiction of the interrelationships among activities, is constructed.
a. An activity is a work component to be accomplished, and is represented by an arrow on the network
diagram.
b. An event (or node) represents a single point in time that is the beginning or the ending of an activity.
4. Three time estimates for each activity are determined and an expected time is calculated for each activity.
5. The critical path is the path of activities and events in the network that will take the longest time to
complete
a. Delays on any activities on the critical path mean that the project will be delayed.
b. Slack is the degree of latitude about when various activities can be started without endangering the
completion date of the entire project.
6. After the project has begun, actual times for completion of each activity are collected and recorded on the
PERT network so that any rescheduling and adjustments can be made as quickly as possible.
GANTT CHART
A timeline chart can be developed for the entire project. Alternatively, separate charts can be
developed for each project function or for each individual working on the project.
When multiple bars occur at the same time on the calendar, task concurrency is implied. The diamonds
indicate milestones.
Once the information necessary for the generation of a timeline chart has been input, the majority of
software project scheduling tools produce project tables—a tabular listing of all project tasks, their planned
and actual start- and end-dates, and a variety of related information (Figure 1). Used in conjunction with the
timeline chart, project tables enable the project manager to track progress.

Phases 10/7/19 21/07/19 31/07/19 16/08/19 31/08/19 01/10/19

to to to to to
to
30/07/19 15/08/19 30/08/19 30/09/19 20/10/19
20/7/19

feasibility 
study

Requirement 
analysis

System 
design

Detailed 
design

Coding and 
testing

Operation 
and
maintenance

CHAPTER 4

SYSTEM STUDY
4.1 EXISTING SYSTEM WITH LIMITATION DEFIENCIES

Today in colleges student details are entered manually. The student details in separate records are
tedious task. Referring to all these records and updating is needed. There is a chance for more manual
errors.
1. When the student comes in college.
2. First of all, he/she takes admission form from reception.
3. Fills it and submits it into office.
4. Filled form is first checked with documents like merit list an details came fromuniversity and
verified by an official person , if there is any mistake then it is corrected.
5. At the time of submission of it the fees is deposited by the candidate.
6. At the time of submission of admission form admission no. is assigned to the candidate by the
institute.
7. Candidate gets the receipt of fees deposition.

Disadvantages of Present System:-

1. Require much man power i.e. much efforts, much cost and hard to operate and
maintain.
2. Since, all the work is done in papers so it is very hard to locate a particular
student record when it is required.

4.2 PROPOSED SYSTEM ALONG WITH INTENDED OBJECTIVIES

The main goal of the system is to automate the process carried out in the organization with improved
performance and realize the vision of paperless admission. Some of the goals of the system are listed below:
 Manage large number of student details.

 Manage all details of student who registered for the course

 Create student accounts and maintain the data’s effectively.

 View all the details of the students.

 Reduce the work load in interview the students for selection

Activities like updating, modification, deletion of records should be easier.

4.2.1 ADVANTAGES OF PROPOSED SYSTEM

The aim of the proposed system is to address the limitations of the current system. The requirements for the
system have been gathered from the defects recorded in the past and also based on the feedback from users
of previous metrics tools. Following are the objectives of the proposed system:
 Reach to geographically scattered students.One of the important objectives of the admission system is
communicate with all the students scattered geographically.
 Reducing time in activities.Reduce the time taken process the applications of students, admitting a
student, conducting the online examination, verify student marks, and send call letters to selected students.
 Centralized data handling. Transfer the data smoothly to all the departments involved and handle the
data centralized way.
 Paperless admission with reduced manpower. Reduce the manpower needed to perform all the admission
and administration task by reducing the paper works needed.
 Cost cutting. Reduce the cost involved in the admission process.
 Operational efficiency. Improve the operational efficiency by improving the quality of the process.

4.3 FEASIBILITY STUDY

4.3.1 OPERATIONAL FEASIBILITY

It is Operational feasible, since the system is providing a attractive user interface to theoperator/end user, so
he feel very easy to work onto it. Response to operator/end user is
very fast and very good.Since, as we mentioned above that it requires much less amount of cost, it uses
computer work so it is very fast to operate and it is very easy for user to work on it.

4. 3.2 TECHNICAL FEASIBILITY

Technical feasibility centers on the existing manual system of the testmanagement process and to what
extent it can support the system.According to feasibility analysis procedure the technical feasibility of
thesystem is analyzed and the technical requirements such as software facilities,procedure, inputs are
identified. It is also one of the important phases of thesystem development activities.It is technically
feasible, since the whole system is designed into the latest technologies like PHP and SQL Server which are
the most recent technologies to

develop web based systems and design databases.

 The system offers greater levels of user friendliness combined with greaterprocessing speed.
Therefore, the cost of maintenance can be reduced. Since, processing speed is very high and the work is
reduced in the maintenance point of view management convince that the project is operationally feasible.

4.3.3 ECONOMIC FEASIBILITY

Economic analysis is most frequently used for evaluation of the effectiveness of the system. More
commonly knows as cost/benefit analysis the procedure is to determine the benefit and saving that are
expected from a system and compare them with costs, decisions is made to design and implement the
system.
This part of feasibility study gives the top management the economic justification for the new
system. This is an important input to the management the management, because very often the top
management does not like to get confounded by the various technicalities that bound to be associated with a
project of this kind. A simple economic analysis that gives the actual comparison of costs and benefits is
much more meaningful in such cases.
It is economically feasible, it will only require a single operator to operate the system, who is responsible for
entering the data into the database via a user interface provided to him, who can also able to show all the
data in html tabular form so to provide information regarding the students who are either taken admission or
to take admission, since it requires only a single person to operate the whole system thus reduces the cost to
operate the system.
In the system, the organization is most satisfied by economic feasibility.Because, if the organization
implements this system, it need not require anyadditional hardware resources as well as it will be saving lot
of time.

CHAPTER 5

SYSTEM ANALYSIS
5.1 REQUIREMENT SPECIFICATION

The final output is the requirements specification document (SRS).For smaller problems or problems that
can easily be comprehended; the specification activity might come after the entire analysis is complete.
However, it is more likely that problem analysis and specification are done concurrently. All the
information for specification activity as following the analysis activity. The transition from analysis to
specification should also not be expected to be straightforward, even if some formal modeling is used
during analysis. Essentially, what passes from requirements analysis activity to the specification activity is
the knowledge acquired about the system. The modeling is essentially a tool to help obtain a thorough and
complete knowledge about the proposed system.

5.1.1 HARDWARE AND SOFTWARE REQUIRMENTS

 Hardware Interfaces :

 Processor : Pentium or  Higher.

 RAM : 312MB or Higher.

   Software Interfaces :

 Operating System :  Unix, Linux, Mac, Windows etc..

 Development tool : JAVA,JSP

 Data Base : MySQL

IDE: Eclipse
5.2 SYSTEM FLOWCHARTS
5.3 DATA FLOW DIAGRAMS AND ER DIAGRAMS

Zero Level DFD:

1. First Level DFD:
ER DIAGRAM
 CHAPTER 6

SCOPE OF PRJECT

6.1 FUTURE SCOPE

The future scope of this project is very broad

Few of them are:

This can be implemented in less time for proper admission process

This can be accessed anytime anywhere, since it is a web application provided only an internet connection.
The user had not need to travel a long distance for the admission and his/her time is also saved as a result of
this automated system

6.2.BIBLIOGRAPHY

An Integrated approach to Software Engineering,Narosa publishers, Third edition by Pankaj Jalote.

My sql Manual-www.w3school.com.
Secure java Development-Building 50 Practical Applications by Herbert schilit.
PHP for Absolute Beginners by Jason Lengstorf

6.3 REFERNCES
Www. Oracle doc .com
www. Java tutorial.com
www.w3school.com
SCREEN SHOTS
Conclusion and future work

Payroll Management System software developed for a company has been designed to achieve maximum
efficiency and reduce the time taken to handle the Payroll activity. It is designed to replace an existing
manual record system thereby reducing time taken for calculations and for storing data.

Future Scope

With Web-enabled payroll solutions providing the most open, accessible and expandable option for the
future, it is quickly becoming one of the most sought-after technologies. The Web is where vendors will
fight technology wars, and where customers will get the most value for their money and the most
productivity gain for their efforts.