Frequently used shortcuts

This table itemizes the most frequently used shortcuts

in Excel 2016 for Windows.
To do this Press
Close a spreadsheet Ctrl+W
Open a spreadsheet Ctrl+O
Go to the Home tab Alt+H
Save a spreadsheet Ctrl+S
Copy Ctrl+C
Paste Ctrl+V
Undo Ctrl+Z
Remove cell contents Delete key
Choose a fill color Alt+H, H
Cut Ctrl+X
Go to Insert tab Alt+N
Bold Ctrl+B
Center align cell contents Alt+H, A, then C
Go to Page Layout tab Alt+P
Go to Data tab Alt+A
Go to View tab Alt+W
Open context menu Shift+F10, or

Context key
Add borders Alt+H, B
Delete column Alt+H,D, then C
Go to Formula tab Alt+M
Hide the selected rows Ctrl+9
To do this Press
Hide the selected columns Ctrl+0
To do this Press
Move to the previous cell in a worksheet or the previous Shift+Tab
option in a dialog box.
Move one cell up in a worksheet. Up Arrow key
Move one cell down in a worksheet. Down Arrow key
Move one cell left in a worksheet. Left Arrow key
Move one cell right in a worksheet. Right Arrow key
Move to the edge of the current data region in a Ctrl+arrow key
worksheet.
Enter End mode, move to the next nonblank cell in the End, arrow key
same column or row as the active cell, and turn off End
mode. If the cells are blank, move to the last cell in the
row or column.
Move to the last cell on a worksheet, to the lowest used Ctrl+End
row of the rightmost used column.
Extend the selection of cells to the last used cell on the Ctrl+Shift+End
worksheet (lower-right corner).
Move to the cell in the upper-left corner of the window Home+Scroll Lock
when Scroll Lock is turned on.
Move to the beginning of a worksheet. Ctrl+Home
Move one screen down in a worksheet. Page Down
Move to the next sheet in a workbook. Ctrl+Page Down
Move one screen to the right in a worksheet. Alt+Page Down
Move one screen up in a worksheet. Page Up
Move one screen to the left in a worksheet. Alt+Page Up
Move to the previous sheet in a workbook. Ctrl+Page Up
Move one cell to the right in a worksheet. Or, in a Tab
protected worksheet, move between unlocked cells.
Excel Shortcuts Cheat Sheet
 F1 Displays the Office Assistant or (Help >  Shift + F10 Displays the (Shortcut) menu for
Microsoft Excel Help) the selected item
 F2 Edits the active cell, putting the cursor at  Shift + F11 Inserts a new worksheet (before
the end the active sheet) into the active workbook
 F3 Displays the (Insert > Name > Paste) (Insert > Worksheet)
dialog box  Shift + F12 Saves, Displays the (File > Save
 F4 Repeats the last worksheet action (Edit > As) dialog box if a new workbook
Repeat)  Ctrl + F1 Closes and reopens the current
 F5 Displays the (Edit > GoTo) dialog box task pane (ribbon in 2007)
 F6 Moves to the next pane in a workbook (if  Ctrl + F2 Print Preview
the window is split)  Ctrl + F3 Displays the (Insert > Name >
 F7 Displays the (Tools > Spelling) dialog box Define) dialog box
 F8 Toggles whether to extend a selection  Ctrl + F4 Closes the selected workbook
with the arrow keys window
 F9 Calculates All the worksheets in All the  Ctrl + F5 Restores the size of the active
open workbooks workbook or window
 F10 Toggles the activation of the Menu Bar  Ctrl + F6 Moves to the next open workbook
 F11 Displays the (Insert > Chart) dialog box or window
that creates a chart (on a chart sheet) using  Ctrl + F7 Activates the Move window
the highlighted range command
 F12 Displays the (File > Save As) dialog box  Ctrl + F8 Activates the Resize window
 Shift + F2 Inserts or edits a cell comment command
(Insert > Comment)  Ctrl + F9 Minimises the size of the active
 Shift + F3 Displays the (Insert > Function) workbook or window
dialog box  Ctrl + F10 Maximises the size of the active
 Shift + F4 Repeats the last Find, the same as workbook or window
(Edit > Find Next)  Ctrl + F12 Displays the (File > Open) dialog
 Shift + F5 Displays the (Edit > Find) dialog box
box  Alt + F1 Creates a chart (on a chart sheet)
 Shift + F6 Moves to the previous pane in a using the highlighted range
workbook (if the window is split)  Alt + F2 Displays the (File > Save As) dialog
 Shift + F8 Toggles between switching Add box
Mode on or off*  Alt + F4 Closes all the workbooks (saving
 Shift + F9 Calculates just the active first) and exits Excel (File > Exit)
worksheet  Alt + F8 Displays the (Tools > Macro >
Macros) dialog box
1
 Alt + F11 Toggles between the Visual Basic  Ctrl + Shift + 0 Unhides the columns in the
Editor window and and the Excel window current selection
 Alt + Ctrl + F9 Calculates All cells on All  Ctrl + Shift + 2 Enters the value from the
worksheets in All workbooks cell directly above into the active cell
 Alt + Shift + F1 Inserts a new worksheet  Ctrl + Shift + 8 Selects the current region
(before the active sheet) into the active (surrounded by blank rows and columns)
workbook (Insert > Worksheet)  Ctrl + Shift + 9 Unhides the rows in the
 Alt + Shift + F2 Displays the (File > Save current selection
As) dialog box  Ctrl + A Displays formula palette given a
 Alt + Shift + F4 Closes all the workbooks function name or selects the whole
(saving first) and exits Excel (File > Exit) worksheet or current date
 Alt + Shift + F10 Displays the drop-down  Ctrl + B Toggles bold on the current
menu for the corresponding smart tag selection
 Alt + Shift + F11 Activates the Microsoft  Ctrl + C Copies the current selection to the
Script Editor window clipboard
 Ctrl + Shift + F3 Displays the (Insert >  Ctrl + D Copies the first cell in the selection
Name > Create) dialog box downwards
 Ctrl + Shift + F6 Moves to the previous  Ctrl + F Displays the Find dialog box
open workbook or window  Ctrl + G Displays the GoTo dialog box
 Ctrl + Shift + F10 Activates the Menu Bar or  Ctrl + H Displays the Replace dialog box
Shortcut Characters in 2007  Ctrl + I Toggles italics on the current
 Ctrl + Shift + F12 Displays the (File > Print) selection
dialog box  Ctrl + K Displays the Insert Hyperlink dialog
 Ctrl + 0 Hides the columns in the current box
selection  Ctrl + L Displays the Create Table dialog box
 Ctrl + 1 Displays the formatting dialog box  Ctrl + N Creates a new workbook
 Ctrl + 2 Toggles bold on the current  Ctrl + O Displays the Open dialog box
selection  Ctrl + P Displays the Print dialog box
 Ctrl + 3 Toggles italics on the current  Ctrl + R Copies the leftmost cell in the
selection selection to the right
 Ctrl + 4 Toggles underlining on the current  Ctrl + S Saves, Displays the Save As dialog
selection box if a new workbook
 Ctrl + 5 Toggles the strikethrough of text on  Ctrl + U Toggles underlining on the current
the current selection selection
 Ctrl + 6 Toggles between hiding, displaying  Ctrl + V Pastes the entry from the clipboard
 Ctrl + 8 Toggles the display of Outline  Ctrl + W Closes the active workbook or
symbols on the active worksheet window
 Ctrl + 9 Hides the rows in the current  Ctrl + X Cuts the current selection to the
selection (Format > Row > Hide) clipboard

2
 Ctrl + Y Repeats the last workbook action  Alt + Down Arrow Displays the Pick From
Ctrl + Z Undo the last workbook action List drop-down list Esc Cancels the cell entry
 Ctrl + Shift + F Activates the Font Tab of the and restores the original contents
format cells  Delete Deletes the selection or one character
 Ctrl + Shift + O Selects all the cells with to the right
comments  Backspace Deletes the selection or one
 Ctrl + Shift + P Activates the Font Size tab character to the left Shift + Delete Cuts the
of the format cells selection to the clipboard
 Enter Enters the contents of the active cell  Ctrl + Delete Deletes text to the end of the
and moves to the cell below (by default) line Ctrl + - Displays the Delete dialog box
 Shift + Enter Enters the contents of the  Ctrl + Shift + = Displays the Cells dialog
active cell and moves to the cell above (by box
default)  Ctrl + \ Selects the cells in a selected row
 Tab Enters the contents of the active cell that do not match the value in the active cell
and moves one cell to the right  Ctrl + Shift + \ Selects the cells in a
 Shift + Tab Enters the contents of the active selected column that do not match the value
cell and moves one cell to the left in the active cell
 Alt + = Enters the SUM() function (AutoSum)  Ctrl + / Selects the array containing the
to sum the adjacent block of cells active cell ??
 Alt + 0128 Enters the euro symbol (€) (using  Alt + ; Selects the visible cells in the current
Number keypad) selection
 Alt + 0162 Enters the cent symbol (¢) (using  Ctrl + Shift + (8 or *) Selects the current
Number keypad) region (surrounded by blank rows and
 Alt + 0163 Enters the pound sign symbol (£) columns)
(using Number keypad)  Ctrl + * Selects the current region (using the
 Alt + Enter Enters a new line (or carriage * on the number keyboard)
return) into a cell  Ctrl + [ Selects all the cells that are directly
 Ctrl + ' Enters the contents from the cell referred to by the formula in the active cell
directly above into the active cell (precedents)
 Ctrl + Shift + 2 Enters the value from the  Ctrl + Shift + [ Selects all the cells that are
cell directly above into the active cell directly (or indirectly) referred to by the
 Ctrl + ; Enters the current date into the formula in the active cell
active cell  Ctrl + ] Selects all the cells that directly refer
 Ctrl + Shift + ; Enters the current time into to the active cell (dependents)
the active cell  Ctrl + Shift + ] Selects all the cells that
 Ctrl + Shift + Enter Enters the formula as an directly (or indirectly) refer to the active cell
Array Formula  Ctrl + Shift + Page Down Selects the active
 Shift + Insert Enters the data from the worksheet and the one after it
clipboard

3
 Ctrl + Shift + Page Up Selects the active  Ctrl + Shift + (4 or $) Applies the Currency
worksheet and the one before it format "£#,##0.00" to the selection
 Ctrl + Shift + Spacebar Selects all the  Ctrl + Shift + (5 or %) Applies the
objects on the worksheet when an object is Percentage format "0%" to the selection
selected or selects the whole worksheet  Ctrl + Shift + (6 or ^) Applies the
 Ctrl + Spacebar Selects the current column Exponential format "#,##E+02" to the
 Shift + Arrow keys Selects the active cell selection
and the cell in the given direction  Ctrl + Shift + (# or ~) Applies the General
 Shift + Backspace Selects the active cell format to the selection
when multiple cells are selected  Ctrl + (# or ~) Applies the Custom Date
 Shift + Spacebar Selects the current row format "dd-mmm-yy" to the selection
 Ctrl + Shift + Arrow Key Extends the  Ctrl + Shift + (7 or &) Applies the outline
selection to the next cell adjacent to a blank border to the selection
cell in that direction  Ctrl + Shift + (- or _ ) Removes all the
 Ctrl + Shift + End Extends the selection to borders from the selection
the last used cell on the worksheet  Arrow Keys Moves to the next cell in that
 Ctrl + Shift + Home Extends the selection direction
to the beginning of the worksheet  Ctrl + Tab Moves to the next open
 Shift + Arrow Keys Extends the selection by workbook or window
one cell in that direction  Alt + Tab Moves to the next application
 Shift + Home Extends the selection to the open on your computer
first column  Alt + Shift + Tab Moves to the previous
 Shift + Page Down Extends the selection application open on your computer
down one screen  Enter Moves to the cell directly below
 Shift + Page Up Extends the selection up  Tab Moves to the next cell on the right (or
one screen unprotected cell)
 End + Shift + Arrow Keys Extends the  Home Moves to the first column in the
selection to the next non-blank cell in that current row
direction  End + Arrow Keys Moves to the next non
 End + Shift + End Extends the selection to empty cell in that direction
the last cell in the current row*  End + Enter Moves to the last cell in the
 End + Shift + Home Extends the selection current row that is not blank
to last used cell on the worksheet  End + Home Moves to the last used cell on
 Alt + ' Displays the Style dialog box the active worksheet*
 Ctrl + Shift + ( ' or ) Applies the Time  End + Home Moves to the last used cell on
format "hh:mm" to the selection the active worksheet*
 Ctrl + Shift + (1 or !) Applies the Comma  Page Down Moves to the next screen of
separated format "#,##0.00" to the selection rows down

4
 Page Up Moves to the previous screen of  Scroll Lock + End Moves to the last cell in
rows up the current window
 Shift + Enter Moves to the cell directly  Scroll Lock + Home Moves to the first cell
above (opposite direction to Enter) in the current window
 Shift + Tab Moves to the cell directly to the  Scroll Lock + Page Down Moves you down
left (opposite direction to Tab) one screen (current selection unchanged
 Alt + Page Down Moves you one screen of  Scroll Lock + Page Up Moves you up one
columns to the right screen (current selection unchanged)
 Alt + Page Up Moves you one screen of  Enter Moves from top to bottom within a
columns to the left selection
 Ctrl + Home Moves to cell "A1" on the  Tab Moves from left to right within a
active sheet selection
 Ctrl + End Moves to the last used cell on  Ctrl + . Moves clockwise to the next corner
the active worksheet* within a selection
 Ctrl + Up Arrow Moves to the first row in  Shift + Tab Moves from right to left within a
the current region selection (opposite direction to Tab)
 Ctrl + Down Arrow Moves to the last row in  Alt + Ctrl + Left Arrow Moves to the left
the current region between non adjacent cells in a selection
 Ctrl + Left Arrow Moves to the first column  Alt + Ctrl + Right Arrow Moves to the right
in the current region between non adjacent cells in a selection
 Ctrl + Right Arrow Moves to the last  = Starts a Formula
column in the current region  Ctrl + ` Toggles between the value layer and
 Ctrl + Page Up Moves to the previous the formula layer
worksheet in the workbook  Ctrl + Insert Copies the current selection to
 Ctrl + Page Down Moves to the next the clipboard
worksheet in the workbook  Ctrl + Shift + ( Unhides any hidden rows
 Ctrl + Shift + Tab Moves to the previous within the selection
open workbook or window  Ctrl + Shift + ) Unhides any hidden columns
 Scroll Lock + Arrow Keys Moves the within the selection
workbook or window one cell the  Ctrl + Shift + \ Select unequal cells
corresponding direction