CONDITION SURVEY REPORT - GUIDANCE NOTES FOR SURVEYORS

We request surveyors to take good notice of below guidelines prior to attending on board.

Important; The surveyor must always settle the survey fees with the vessel’s Owners directly, however,
MS Amlin Marine remains in full the main Principal to report and answer to for the surveyor during the
survey. MS Amlin Marine will liaison between parties if a survey fee settlement dispute occurs.

Complete the survey report with the information available and obtained on board. The survey report should
primarily represent objective evidence, facts and visual observations made on board only. Surveyors are
instructed to limit any personal comment, opinion or advice in the survey report to the sections in the report
designated for these additional personal comments only. In the reported deficiencies no reference is to be made
to any staff or crewmember on board. Surveyors are instructed to refrain from providing any kind of advice or
opinion on corrective actions to be taken on deficiencies found during the survey, both in the survey report as to
the Master/staff on board. No time frames for when repairs must be completed are to be made by the surveyor.

In addition to inspecting the vessel as per guidelines, the surveyor will be required to conduct the following tests:

 CARGO HOLD HATCHES (general cargo vessels only)

An ultrasonic test must be carried out under supervision of the surveyor. The results of the test must be
handed over to vessel’s Master, preferably in the form of a drawing, which marks the spots (if any) where
the hatches are not tight or suspect. Be advised that an ultrasonic test must always be carried out if
available. Drawings to be attached to the survey report.
 HOLDS / CARGO COMPARTMENTS
Bilge wells should be examined for cleanliness and if there is no evidence of a recent hold wash down,
bilge suctions should be tested.
 BALLAST TANKS
Surveyor should internally examine a number of selected ballast tanks of various types (i.e. 1 double
bottom tank, forepeak tank, 1 wing tanks etc). All ballast tanks (without endangering cargo or ship’s
stability) should be pressure tested to ensure integrity. The Forepeak tank has highest priority if not all
tanks can be inspected.
 BRIDGE EQUIPMENT
Which items of the bridge equipment should be tested is left to surveyor’s discretion, pending on visual
condition.
 SAFETY
 A test of the emergency fire pump is required, during which working pressure is to be ascertained.
 Surveyors should also request for the emergency generator to be verified running.
 Furthermore surveyors should have emergency steering gear tested for proper operation.
 Lifeboat engine is to be tested for proper operation.

If a test or inspection could not be carried out, a clear reason for same should be stated. This non-
accomplished inspection must be stated on the deficiency list in the non accomplished item section.
The port authorities may impose a fine for discharge of water from the vessel. If you are aware of any regulation
that could make it impossible to carry out one of the above tests, please advise us without delay.

We ask the surveyor to give priority to cargo worthiness, safety management systems and pollution prevention.

The surveyor must at all times confirm actual attendance on board to RaetsMarine within 24 hours in the form of
a brief email message, telephone call or fax notification. Within 48 hours the surveyor must provide MS Amlin
Marine with a preliminary report consisting of page 1 of the survey report with vessel/company details and page
16 of the survey report with the deficiencies list. All noted deficiencies must be reported regardless if
Owners are carrying out repairs or not at the time of survey, reporting known deficiencies is not to be
delayed under any circumstances. Reporting must be done by the surveyor directly to MS Amlin Marine.

The full survey report, with colour photographs and any other supplementary material, copies of certificates,
should be forwarded to MS Amlin Marine within the period of maximum 15 working days.

MS Amlin Marine N.V. (no. 24448058) (‘MSAM’). MSAM is part of MS Amlin, a division of MS&AD Insurance Group. MSAM is registered
in the Netherlands and their registered office is Fascinatio Boulevard 622, 2909 VA Capelle aan den IJssel. MSAM is authorised
and regulated by the Authoriteit Financiële Markten.
 Please note that MS Amlin Marine requires only ONE copy of the report. The preferred method of receiving the
survey report with enclosures and photographs is by digital version only, if same is not possible we kindly ask to
provide the survey report in hard copy. Please also send a copy of the report to the Owners.
We require at all times photographs from each and every deficiency found and reported, as far as
practicable and reasonable. Moreover, we require various relevant so-called overview photographs in order to
assist us with our own image forming.

General guidelines on the quantity of photographs are to be taken as follows;

- Bridge/Accommodation/Galley, 5 overview photographs.

- Safety, 5 overview photographs.
- Hull and Deck machinery, 5 overview photographs.
- Cargo Worthiness, 5 overview photographs.
- Machinery spaces, 5 overview photographs.

As such we require a minimum of at least 25 photographs for our review with the survey report.

The condition rating section on page 1 is used to assist MS Amlin Marine to make our risk assessment.
Considerable objectivity is required from the surveyor. To ensure a common basis in completing this section, the
following brief guidelines should be followed. Whole numbers with decimal digits can be used.

9.0 EXCELLENT 4.0 NOT SATISFACTORY

8.0 VERY GOOD 3.0 NOT ACCEPTABLE
7.0 GOOD 2.0 POOR
6.0 FAIR 1.0 VERY POOR
5.0 SATISFACTORY 0 DANGEROUS

Page 1 also includes a ‘summary’ section. This should be a brief summary of the vessel’s condition.
The last page of the form (page 16) should list any deficiencies, clearly stating the nature and extent of these
defects. The Master or other Owners’ representative must sign the last page of the form (page 16), with the list
of deficiencies. The surveyor must explain that the survey observations made will be forwarded to MS Amlin
Marine in Rotterdam who will subsequently inform the Brokers or Assured as appropriate.

For almost all items within the guidelines a choice must be made from the 4 columns (satisfactory, deficiency,
not inspected or not applicable). In the column ‘deficiency’ the number of the corresponding deficiency / non-
accomplished inspection on page 16 must be filled in. The other 3 columns must be marked with X or √.
Deficien
Satisfac

applica
inspect

Example : Comment
tory

Not

Not

ble
ed
cy

ENGINE ROOM MANNED FULL

YES NO
TIME ?
GENERAL CONDITION ENGINE
ROOM SPACES X
SPARES & TOOLS 12 No spares present.

QUICK CLOSING VALVES X Vessel in operation, no inspection possible

REMOTE STOPS X

The surveyor is encouraged to provide additional comments, on the comments sheet on page 15.

MS Amlin Marine N.V. (no. 24448058) (‘MSAM’). MSAM is part of MS Amlin, a division of MS&AD Insurance Group. MSAM is registered
in the Netherlands and their registered office is Fascinatio Boulevard 622, 2909 VA Capelle aan den IJssel. MSAM is authorised
and regulated by the Authoriteit Financiële Markten.
 Our contact details:

MS Amlin Marine
Fascinatio Boulevard 622
2909 VA Capelle A/D IJssel, The Netherlands
Telephone: .. +31-10-24 25 000
Faxnumber: . +31-10-24 25 088
E-mail: [email protected]

MS Amlin Marine N.V. (no. 24448058) (‘MSAM’). MSAM is part of MS Amlin, a division of MS&AD Insurance Group. MSAM is registered
in the Netherlands and their registered office is Fascinatio Boulevard 622, 2909 VA Capelle aan den IJssel. MSAM is authorised
and regulated by the Authoriteit Financiële Markten.